HomeMy WebLinkAbout1998-02-23 City Council (13)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:
SUBJECT:
FEBRUARY 23, 1998 CMR:146:98
APPROVAL AND SUBMISSION OF NOTICE OF INTEREST IN
APPLYING FOR FEDERAL DISASTER ASSISTANCE, PROJECT
APPLICATION FOR FEDERAL ASSISTANCE, AND DESIGNATION
OF APPLICANT’S AGENT RESOLUTION
RECOMMENDATION
This staffreport transmits three items that require City Council approval in order for the City
to apply for federal disaster assistance from the federal government as a result of the damage
that occurred and the protective measures that were undertaken during the storms of February
2 and 3, 1998. Staff recommends that Council approve the attached "Notice of Interest In
Applying for Federal Disaster Assistance"; the "Project Application for Federal Assistance";
and adopt the "Designation of Applicant’s Agency Resolution," for the E1 Nino 1998 Floods
(project number FEMA-1203-DR-CA).
DISCUSSION
It is the intention of City staff to apply for federal disaster assistance from the Federal
Emergency Management Agency (FEMA) for expenses incurred due to the 1998 E1 Nino
floods of February 2 and 3, 1998. The City is required to file a notice of interest stating that
it will be applying for assistance. In order to file the notice of interest, FEMA requires that
the City Council approve the "Notice of Interest In Applying for Federal Disaster
Assistance"; the "Project Application for Federal Assistance" and adopt the "Designation of
Applicant’s Agent Resolution". These must be approved in order for the City and the
citizens of Palo Alto to. be eligible to seek federal assistance. Palo Alto’s application will be
submitted to the State Office of Emergency Services (OES). The OES will compile the
applications for all jurisdictions within California which are interested in applying for aid.
OES must submit these applications to FEMA within 30 days of the Presidential declaration
CMR:146:98 Page 1 of 2
of emergency, or by March 11, 1998. The different categories for which staff intends to seek
federal assistance include costs for overtime, removal of debris, emergency protective
measures, and damage to roads and bridges, water control facilities, public buildings, public
utilities, parks, and recreational facilities. .~
Subsequent to the submission of these three items, staff will begin to prepare more detailed
information regarding the damage sustained in each of the categories listed above. This
information will be grouped into Category A (Debris Removal) and Category B (Emergency
Protective Measures). This information will need to be compiled by staff shortly and will
be forwarded to OES. The more detailed information has to be provided to FEMA within
60 days of the declaration of the emergency by the President.
ATTACHMENTS
Attachment A:
Attachment B:
Attachment C:
Notice of Interest in Applying for Federal Disaster Assistance
Project Application for Federal Assistance
Designation of Applicant’s Agent Resolution
PREPARED BY:Gigi Harrington, Acting Assistant Director, Administrative Services
APPROVED BY:
CITY MANAGER APPROVAL:
Melis~a Cavallo
Acting Director
Administrative Services
Emil~-l:~ar~i~on
Assistant City Manager
CC: n/a
ATTACHMENT A
FEDERAL EMER[~’~NCY MANAGEMENT AGENCY ,’ .....
NOTICE OF INTEREST IN APPLYING O.M.a, NO. 3067-0033
FOR FEDERAL DISASTER ASSISTANCE Expire~ May 31, I~9~
PAPERWORK BURDEN DISCLOSURE NOTICE
Public reporting burden for tlds form is estimated to average 30 minutes per response. This includes the time for reviewing
instructions, searching e.~isting data sources, gathering and maintaining the data needed, completing, reviewing, and submitting the
form. Send comments regarding this burden estimate or any aspect of this requirement, including suggestions for reduci.ng this
burden to: Information Collections.Management, Federal Emergency Management Agency, 500 C Street, S.W., Washington. D.C.
20472; and to the Office of Management and Budget, Paperwork Reduction Project (3067--0033), Washington., D.C. 20503.
"NOTE: Complete f~rm and turn into the Governor’s Authorized Representative at the Applicants Briefing for this major
disaster, but not later than 30 days after your county is designated eligible for Public Assistance".
DECLARATIONNUMBER PROJECT APPLICATION NUMBER NOI DATE
(For Agency Use Only-FIPS #)
FEMA- DR- __
The purpose of this f(~’rm is to list damages to property and facilities so that inspectors may be appropriately assigned for
formal s ,urvey.,,, ,
REQUIREMENTS FOR FEDERAL DAMAGE SURVEYS
A. DEBRIS CLEARANCE
~]On Public Roads & Streets including ROW
[]Other Public Property
[]Private Property (When undertaken by local govt. forces)
[]Structure Demolition
B. PROTECTIVE MEASURES
!~ Life and Safety
[] Property
i"’] Health
[] Stream/Drainage Channels
C.ROAD SYSTEM
[] Roads [] Street i-~Control Traffic
[] Bddges [] Culverts r~ "Mud Slides
D. WATER CONTROL FACILITIES
[]Dikes r] Dams
[~Drainage, Channels [] Irrigation Works
r~Levees r-] ,
E.BUILDINGS AND EQUIPMENT
[] Buildings and Equipment
[] Supplies or Inventory
r~ Vehicles or other equipment
r-] Transportation systems
r--I-
G. OTHER (Not in the above categories)
" Indicate type of facility
Park Facilities
PUBLIC UTILITY SYSTEMS
r-] Water l’~
r~ storm Drainage l-"]
WQCP
Recreational Facilities
NAME OF POLITICAL SUBOIVISION OR ELIGIBLE APPLICANT (NOTE:
ff Pdvate Non.Pro#t, pro vide name of fac~rty and/or Non-Profff Owner)
City of Pa!o Alto
REPRESENTATIVE 1.
June Fleming, City Manager
BUSINESS ADORESS (Include ~p Code)
250 Hamilton ~7#enue
Palo Alto, CA 94301
BUSINESS TELEPHONE (include Area Code and Exten~=,on)
(650) 329-2563
FEMA Fm’m °~0-49, MAY 94.
PRIVATE NON-PROFIT
REPRESENTATIVE2.
Emily Harrison, Assistant
BUSINESSADDRESS ~clude~pcode)
250 Hamilton Avenue
Palo Alto, CA 94301
TELEPHONE ~ude ~macod~ande~ensio~
(650) 329-2533
COUNTY
Santa C~a~a
City
Sanitary Sewage
Light/Power
Manager
REPLACES ALL PREVIOUS EDITIONS P=g~ 1 of 2
10.
11.
12.
13.
14.
15.
Will comply, or has already complied, with the requirements of Titles II and Ill of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced or
whose property is acquired as a result of federal and federally assisted programs. These requirements apply to all interests in real
property acquired for project purposes regardless of federal participation in purchases.
Will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L.
93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood ifisurance if the
total cost of insurable construction and acquisition is $5,000 or more.
Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental
quality control measures under the National Environmental Policy Act of 1969 (P.O. 91-190) and Executive Order (CO) 11514;
(b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of
flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved state
management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (0 conformity of
federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as.amended (42
U.S.C. § 7401 et seq.); (g) prqtection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended, (P.L. 93-523); and (h) prot~ection of endangered species under the Endangered S~ecies Act of 1973, as amended, (P.O.
93-205).
Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.) related to protecting components or
potential components of the national wild and scenic rivers system.
Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. 469a-1 et seq).
Will comply with Standardized Emergency Management (SEMS) requirements as stated in the California Emergency Services
Act, Government Code, Chapter 7 of Division 1 of Title 2, Section 8607. l(e) and CCR Title 19, Sections 2445, 2446, 2447 and
2448.
16.Will cause to be performed the required financial and compliance audits in acco~:dance with the Single Audit Act of 1984 and the
Single Audit Act AmendmentS; of 1996.
17.Will comply \vith all applicable requirements of all other federal laws, Executive Orders, regulations and’policies governing this
program.
18.Has requested through the State of California, federal financial assistance to be used to perform eligible work approved in the
subgrantee application for federal assistance. Will, after the.receipt of federal financial assistance, through the State of California,
agree to the follo~ving:
The state warrant covering federal financial assistance will be deposited’in aspecial and separate account, and will be
used to pay only eligible costs for projects described above;
To return to the State of California such part of the funds so reimbursed pursuant to the above numbered application
which are excess to the approved, actual expenditures as accepted by final audit of the federal or state government.
In the event the approved amount of the above numbered project application is reduced, the reimbursement applicable to
the amount of the reduction will be promptly refunded to the State of California.
The undersigned represents that he is authorized by the above named subgrantee to enter into this agreement for and on behalf of the said
subgrantee. ~
DAD Farm
June Fleming
SIGNATURE OFAUTHORIZED CERTIFYING OFFICIAL
City Manager
TITLE
DATE
State of California
ATTACHMENT B
OFFICE OF EMERGENCY SERVICES
P.A. No.
SUBGRANTEE’S NAME:
ADDRESS:
PROJECT APPLICATION FOR FEDERAL ASSISTANCE
City of Palo Alto
(Name of Organization)
250 Hamilton Avenue
CITY: Palo Alto STATE: C_AA ZIP CODE: 94301
(650) 329-2563 (650) 328-3631TELEPHONE: FAX #:
June Fleming City Manager
AUTHORIZED AGENT:Emily Harrison TITLE: Asst. City Manager
Fred Herman Chief Building O--~-~icial
ASSURANCES - CONSTRUCTION PROGRAMS
Note:Certain of these assurance may not be applicable to all of your projects. If you.have questions, please contact the Governor’s
Office of Emergency Services. Further, certain federal assistance awarding agencies may require applicants to ce~ify to additional
assurances. If such is the case, you will be notified.
As the duly au.thorized representative of the applicant I certify that the subgrantee named above:
Has the legal authority to apply for federal assistance, and the institutional, managerial and financial capability (including funds
sufficient to pay the non-federal share of project costs) to ensure proper planning, management and completion of the project
described in this application.
Will give the a~varding agency, the Comptroller General of the United States, and if appropriate, the state, through any authorized
representative, access to and the right to examin~ all records, books, papers, or documents related to the assistance; and will
establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
Will not dispose of, modify the use of, or ch,~nge the terms of the real property title, or other interest in the site and facilities
without permission and instructions from the awarding agency. Will record the federal interest in the title of real property in
accordance with awarding agency directives and will include a covenant in the title of real property acquired in \vhole or in part
with federal assistance funds to assure nondiscrimination during the useful life of the project.
Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of
construction plans and specifications,
Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete
\york conforms with the approved plans and specifications and will furnish progress reports and such other information as may be
required by the assistance awarding agency or state.
6.Will initiate and complete the work within the applicable time frame after rec.eipt of approval of the awarding agency.
Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance
of personal or organizational conflict of interest, or personal gains.
Will comply, with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead
based paint in construction or rehabilitation of residence structures.
Will comply with all federal statues relating to nondisc, rimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the
Education Amendments of !972, as amended (20 U.S.C. §§ 1681-1683 and 1685-1686) which prohibits discrimination on the
basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibit discrimination on the
basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107) which prohibits discrimination
on the basis-of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 93-255) as amended, relating to nondiscrimination
on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of
1970 (P.L. 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of
the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and
drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to
nondiscrimination in the sale rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s)
under which application for federal assist~ce is being made, and (j) the requirements on any other nondiscrimination statute(s)
which may apply to the application.
State of California
P.A. No.
ATTACHMENT C "
OFFICE
~
OF EMERGENCY SERVICES
DESIGNATION OF
APPLICANT’S AGENT RESOLUTION
BE IT RESOLVED BY THE
THAT
COUNCIL OF THE CITY OF PALO ALTO
(Gove’ming Body) (Name of Applicant)
Services
City Manager or Director of AsministratiyeoR
07 l,e of A orized A entAs _stant nage
Assistant Director of Administrative Ser,v~s
(Title of Authorized Agent)
Fred Herman, Chief Building Official
(Title of Authorized Agent)
is hereby authorized to execute for and in behalf of the CITY OF PALO ALTO , a public entity
established under the laws of the State of California, this application and to file it in the Office of Emergency Services for the
purpose of obtaining certain federal financial assistance under P.L. 93-288 as amended by the Robert T. Stafford Disaster
Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the Natural Disaster Assistance Act.
THAT the CITY OF PALO ALTO , a public entity established under the laws of the State of California,
hereby authorizes its agent(s) to provide to the State Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.
Passed and approved this day of ,19__
Dick Rosenbaum, Mayor
(Name and Title)
(Name and Title)
(Name and Title)
CERTIFICATION
I, G2oria Young-
(Name)
City of Palo Alto
Clerk, duly appointed and
(Title)
, do hereby certify that the above is a true and correct copy of a
resolution passed and approved by the
day of,
Council
(Governing body)
,19
of the City of Palo Alto
(Name of Applicant)
Date:
of
on the
City Clerk
(Official Position)
(Signature)
OES Form 130 (10/97) DAD Form