HomeMy WebLinkAboutStaff Report 8581
City of Palo Alto (ID # 8581)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 11/7/2017
City of Palo Alto Page 1
Summary Title: Approval of Second HSRAP Allocation of $311,118
Title: Approval of Human Relations Commission Recommendations for
Second Allocation of FY2018 & 19 Human Services Resource Allocation
Process funding in the amount of $311,118
From: City Manager
Lead Department: Community Services
Recommendation
Staff and the Human Relations Commission (HRC) recommend that the Finance
Committee recommend that Council:
1. Approve the Human Services Resource Allocation Process (HSRAP) agency
funding allocations as recommended by the HRC.
2. Authorize the City Manager or his designee to execute year one contracts with
the organizations recommended by the HRC for not-to-exceed amounts
recommended by the HRC for Fiscal Year 2018, with an option to renew for one
additional year (Fiscal Year 2019). The total amount of these contracts shall not
exceed $155,559 per fiscal year.
Executive Summary
This report transmits to the Finance Committee the proposed funding recommendations
for a second allocation of funds available for the Human Services Resource Allocation
Process (HSRAP) for Fiscal Years 2018 and 2019 (Attachment A). Also attached is
Human Relations Commission’s (HRC) HSRAP Priority of Needs for Fiscal Years 2018
and 19 (Attachment B), and the proposal summaries submitted for funding
consideration (Attachment C). The funding recommendations will provide $155,559
distributed between eight agencies for Fiscal Year 2018 with an option to renew for
Fiscal Year 2019 for the same amount, for a total of $311,118 over two years.
During the regular HSRAP funding period in spring of 2017, Adolescent Counseling
Services (ACS) reduced its funding request late in the allocation process due to a
decision not to participate in a Request for Proposal (RFP) issued by Palo Alto Unified
School District (PAUSD) for on-campus counseling. ACS had provided on-campus
counseling services for PAUSD for over 30 years, and the City had allocated HSRAP
City of Palo Alto Page 2
funds of approximately $100,000 to ACS annually. Due to the significant dollar amount
and late withdrawal by ACS in the HSRAP process, staff and the HRC recommended to
Council as part of the proposed Fiscal Year 2018 Community Services Department
(CSD) Operating Budget, to re-open the HSRAP application period for a second time to
seek additional applications for the unallocated funds. Council approved the
recommendation and also increased the HSRAP fund by an additional $44,000.
Eight applications were received during the current HSRAP allocation period. A
Selection Committee comprised of members of the HRC reviewed the applications
received and presented a funding recommendation to the full HRC at their October 12,
2017 commission meeting. The HRC discussed the Selection Committee
recommendation at length and voted 4-2 in support of the proposal (Attachment A),
with one commissioner absent. The two dissenting commissioners were supportive of
the eight agencies receiving funding but differed in the amount of funding
recommended for three agencies, namely Counseling and Support Services for Youth,
Community Working Group and Downtown Streets Team.
Background
The Human Services Resource Allocation Process (HSRAP) is a City of Palo Alto grant
program open to organizations who deliver direct services to Palo Alto residents so that
they have a safety net of services that otherwise may not be available. Developed in
1983, the process includes an assessment to identify the community’s service needs.
Human services needs were identified through information provided by the community
at the HRC’s monthly meetings and through findings from the extensive research the
HRC conducted for the Human Services Needs Assessment report completed in 2012,
and supplemental needs assessments conducted in 2014 and 2016. These needs
assessment activities assisted in establishing biennial priorities of human services needs
for the Palo Alto community, which has included low income healthcare, early care and
education, youth, seniors, developmentally disabled and the unhoused.
This is the second HSRAP allocation process for FY 2018-2019. Late in the review
process of the first allocation process, in spring of 2017, staff and the HRC were
informed that one applicant, ACS, the contracted provider of on-campus counseling
services on all PAUSD secondary school campuses, was reducing its original funding
request by $111,559.
PAUSD issued an RFP for on-campus counseling and ACS decided not to respond to the
school district’s RFP, and subsequently withdrew its funding request for HSRAP funding
for the on-campus counseling program.
In light of the City’s longtime (30 plus years) support for mental health services on
PAUSD campuses, the Selection Committee was reluctant to immediately reallocate
these newly available HSRAP funds to other applicants. Moreover, given that a new on-
campus counseling program provider was not to be named until after HSRAP funding
City of Palo Alto Page 3
allocation was complete, the HRC wanted to provide an opportunity for that agency to
apply for HSRAP funding, if it choose to do so. Staff and the HRC recommended that
the HSRAP process be re-opened for new proposals; from current HSRAP grantees and
from other social service providers in the community.
The recommendation to Council to conduct a second HSRAP grant application process
was approved by the Council during its review of the FY 2018 CSD Operating Budget. In
addition, Council increased the HSRAP fund by $44,000, which resulted in a total of
$155,559 available for the second HSRAP allocation process.
In August 2017, the second HSRAP Request for proposals was released.
Discussion
Funding requests were received from eight applicants in an amount that exceeded the
available funding by $205,727. The Selection Committee was composed of three HRC
Commissioners. They met on two occasions to review and analyze the merits of the
funding requests submitted and provided funding recommendations to the full HRC
based on the established funding criteria and the biennial priority of needs.
The Selection Committee came to an unanimous recommendation for additional
allocations to current HSRAP grantees DreamCatchers, Kara, Momentum for Mental
Health, and Vista Center for the Blind and Visually Impaired, as they presented the
most compelling requests to assist additional Palo Alto residents. They were also
unanimous in recommending funding for a new agency, Parca, which provides services
for developmentally disabled adults.
The Selection Committee was not unanimous, though a majority opinion was forwarded
to the HRC, on funding recommendations for three other applicants: Counseling and
Support Services for Youth (CASSY) – mental health services for youth, Downtown
Streets Team (DST) – Downtown Food Closet, and Community Working Group (CWG) –
day services at the Opportunity Services Center. The Selection Committee all agreed
that the services provided by these three agencies were vital in the community;
however, they differed in the recommended grant amounts to be submitted to the full
HRC for their consideration based on varying factors.
The Selection Committee’s funding allocation recommendation was discussed at the
October 12, 2017 HRC meeting. A report from the Selection Committee along with their
funding recommendation was presented to the full commission. Representatives of
following agencies were present at the Commission meeting and spoke during oral
communications: CASSY, CWG, DST, DreamCatchers, Kara, Parca and Vista Center for
the Blind and Visually Impaired.
City of Palo Alto Page 4
The Commission had a thorough discussion on the funding recommendations from the
Selection Commission. The HRC was in agreement with the Selection Committee’s
recommended funding allocations for five of the applicant agencies and opinions varied
regarding the amount of funding to recommend for CASSY, CWG and DST. After an
extended discussion the following motion was passed (Attachment D: Excerpt from HRC
Action Minutes 10-12-17).
MOTION: Chair Stinger moved, seconded by Commission O‘Nan to:
1. Approve the following HSRAP funding recommendations for FY2018-19:
a. Counseling and Support Services for Youth - $35,000
b. Community Working Group - $30,000
c. Downtown Streets Team - $34,600
d. DreamCatchers - $10,000
e. Kara - $10,000
f. Momentum for Mental Health - $10,000
g. Parca - $10,959
h. Vista Center - $15,000
MOTION PASSED: 4-2 vote – Alhassani, Lee - no, Brahmbhatt absent
The following agencies are recommended for HSRAP funding in Fiscal Years 2018 and
2019:
1. Counseling and Support Services for Youth (CASSY) provides on-site
mental health services on thirteen Palo Alto Unified School District School
sites. ($35,000 per fiscal year)
2. Community Working Group provides a comprehensive, one-stop, multi-
service, day service center for homeless Palo Alto residents. ($30,000 per
fiscal year)
3. Downtown Streets Team, Inc. provides job training and job opportunities
for homeless individuals as well as operates the Downtown Food Closet.
($34,600 per fiscal year)
4. Dream Catchers provides afterschool tutoring for middle school students.
($10,000 per fiscal year)
5. Kara provides comprehensive grief support, crisis intervention and
education to individuals and organizations facing the difficult realities of
grief and loss. ($10,000 per fiscal year)
6. Momentum for Mental Health provides a homeless outreach program in
Palo Alto. The outreach program provides emergency on-call services to
City departments, libraries, community centers and homeless service
providers. ($10,000 per fiscal year)
7. Vista Center for the Blind and Visually Impaired provides outreach efforts
to educate seniors about eye health, common eye conditions that affect
City of Palo Alto Page 5
the elderly, and training those with vision loss to carry out activities of
daily living. ($15,000 per fiscal year)
8. PARCA provides services to people with developmental disabilities and
their families. ($10,959 per fiscal year)
Timeline
Upon approval by the City Council, the contract period will be January 1, 2018-June 30,
2018 and renewable for one more year at the same funding level for funding for the
budget period July 1, 2018 through June 30, 2019.
Resource Impact
The HSRAP funding recommendation will allocate $155,559. This funding is already
included in the Community Services Department’s adopted budget for Fiscal Year 2018.
Subsequent funding will be considered as part of the Fiscal Year 2019 annual budget
development process.
Environmental Review
This grant program is not a project as defined by the California Environmental Quality
Act (CEQA) and is not subject to CEQA review
Attachments:
Attachment A - Finance 2018-19 HRC Recommendation-Second Round
Attachment B - Priority of Needs
ATTACHMENT C - HSRAP PROPOSAL SUMMARY
ATTACHMENT D - EXCERPT FROM HRC ACTION MINUTES 10-12-17
Recommendation of the Human Relations Commission
HSRAP Second Funding Allocation FY2018-19
Attachment A
Agencies Program Descriptions FY2018 Agency
Requests
FY2018
Proposed
Approved
FY2018 First
Round*
Counseling and Support
Services for Youth (CASSY)
A comprehensive, school-based
youth mental health support
program
$50,000.00 $35,000.00
Community Working Group Funds for support of continued
operation and maintenance of
the Day Services Center
$155,559.00 $30,000.00
Downtown Streets Team, Inc.Downtown Food Closet
providing meals to low-income
and homeless residents
$50,000.00 $34,600.00 $39,972.00
Dreamcatchers After School Tutor & Mentorship
Program for low-income youth
$10,000.00 $10,000.00 $13,609.00
KARA Grief Support to facilitate healing
and resilence-building to the
vulnerable
$22,000.00 $10,000.00 $8,565.00
Momentum Mental Health Case management, outreach
and mental health for the
homeless
$39,685.00 $10,000.00 $34,724.00
PARCA On-site supervision ,
independent living training,
social and recreation activies at
the Page Mill Court, 24-unit
assisted living apartment
complex
$13,000.00 $10,959.00
Vista Center for the Blind and
Visually Impaired
Vision rehabilitation outreach to
seniors with vision loss or
blindness
$21,042.00 $15,000.00 $11,475.00
$361,286.00 $155,559.00
* This notes the funding approved for these agencies during the first round of HSRAP approved July, 2017
FY 2018-19 HSRAP Priority of Needs
Basic Needs
Food/Nutrition
Housing
Mental Health
Emergency Assistance
Health Care (Physical and Dental Care)
Transportation
Homelessness
Outreach
Day Services
Case Management
Social Services
Seniors
Social Service
Legal Assistance
Elder Abuse Prevention
Special Needs
Children: Early Intervention
Respite Care
Recreational Activities
Adults: Day Programs
Mentoring Programs
Recreation Programs
Children & Youth
Early Care & Education
Youth Well-being
Counseling
Children/Youth Programs
Tutoring
Social Services Coordination
Encourage collaboration, coordination, and exchange of ideas among agencies
Human Service Resource Allocation (HSRAP)
CASSY -Palo Alto Unified
Attachment C: Proposal Summary
Priohty ofNeeds Category: Children & Youth Counseling
I
Nruie of Program: School-based Mental Health Supports for Palo Alto Unified Students
Funhing Request: $50,000/yr '
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Agdncy Name: Counseling and Support Services for Youth (CASSY)
I Adqress: 544 Valley Way, Milpitas, CA 95035
Contact Person: Christy Hayes, Executive Director, (650) 521-5311 x12
~. Proposal Summary: The proposed program goals and objectives. i • I
Deslcription of Program Services: Counseling & Support Services for Youth (CASSY) of,ers a
c0n?prehensive, school-based youth mental health support program at no cost to students of their
fa:nqilies, ensuring that all students have easy access to strong social emotional support on tpeir
cat4Pus. We have worked within the Palo Alto Unified School District (PAUSD) for the p~st six
years; in the 2017-2018 school year, we will offer mental health services in 13 Palo Alto I
elerpentary and secondary schools. We are committed to serving any student in need of support,
tailoring our program to meet each school's unique needs, continuously improving our program
thr~ugh the incorporation of best-and evidence practices, and collaborating closely with s4hool an~ district administration and staff to ensure integrated support. i
W~offer short-term individual and group therapy with students to increase their social-emoJional wel~ being, self-regulation, self-control, positive relationships, and coping strategies. We connect iwith
and support the entire school community, including students, families, and school staff, t~ough
prol~ctive mental health education. We provide trainings, professio~al dev~lopment and in~ormal
sU.Bport for staff so that they have the tools to handle mental health Issues In the classroom; We
wOfk with students to increase coping skills (resilience and grit) so that crises may be averted. If
a qisis does occur on a school campus, we have a strong and 'effective crisis intervention plan in
place. We employ therapists who are trained in evidence-based practices, support their ongoing
pr9fessional development, and are among few organizations that may act as a continuing i
education provider, which ensures that we hire and retain the highest quality staff.
!
oUf commitment to high-quality care earned CASSY the 2014 Honorary Service Award f~om
thei Palo Alto Council of PT As for our work in PAUSD elementary schools. This award is!
presented to programs in Santa Clara County that have a significant impact on students an~ are
iJovative, creative, replicable and sustainable. We were also awarded the prestigious Glebn
Hdffman Award for Excellence for our work at Los Gatos High School in 2009-2010.
I .
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,
i
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Acr9ss PAUSD, therapists provide students with the knowledge, attitudes, and skills necessfry to
manage their emotions, set and achieve goals, develop and demonstrate empathy for others, i
establish and maintain positive relationships, and make responsible choices. Our individual and grou~ work help students gain valuable coping skills and build resiliency, determination, :
emp~.·thy, and other social-emotional skills, which are strong predictors of success in SChOOl.iand
in life. As a result of our work in PAUSD's elementary school classrooms last year, 99% or
! I
studrnts who received direct support from CASSY stabilized or increased positive functiontng.
List!Program Goals: I
GoJI #1: Develop students' coping skills/resiliency to reduce anxiety, stress, and the possi~ility
of negative educational outcomes.· I
GoJI #2: Nurture a student's ability to form and maintain positive peer and/or familial .
relationships.
GoJI #3: Increase parent and staff awareness of, and positive responses to, mental health
I I ~~. !
Goal #4: Develop additional community partnerships that enhance the services provided to
stu1ents and are a resource when services beyond school-based therapy are necessary. !
Proigram Objectives:
Objective #1: By June 2018, CASSY therapists will conduct initial assessments of
apptoximately 650-700 students throughout the school year at 13 P AUSD schools.
I . . I
Objective #2: By June 2018, CASSY therapists will provide individual therapy to approxilTIately
50~-550 students across 13 PAUSD schools throughout the year. !
Ob~ective #3: By June 2018,90% ofstudents who work directly with CASSY therapists vJiu
sho[w an increase in pro-social behaviors and a decrease in antisocial behaviors, resulting i~ an
inctease or stabilization in his or her overall level of functioning. I Ob~ective #4: By June 2018,80% ofstudents who work directly with CASSY therapists ~ll
sh~w an increase in their attendance rate or show a reduction in disciplinary referrals, ifth~se
isstkes are present. :
! O~jective #5: CASSY staff will provide approximately 1,300 parent consultations and 2,~OO
staffconsultations in our efforts to support the entire family and school community. i
oJjective #6: Collaborate with a variety of community partners, formally meeting at leas~ twice
i !
a lar, to develop and implement an integrated referral process. I
2
Program Methods:
Met~od #1: Prevention Services -CASSY therapists will lead classroom presentations, .
wor4shops, and all-school assemblies on emotional literacy, anxiety, depression, and suicidb
prevpntion, mindfulness, and anti-bullying, among other topics. These interventions will prJmote
and enhance wellness by increasing pro-social behaviors, emotional wellbeing, skill
dev910pment, and mental health.
Method #2: Referrals -CASSY therapists will work closely with schools and Wellness CeJter
stafito conduct initial assessments ofstudents referred for treatment by school staff, parent~,
frietids, or outside agencies. I
Me~Od #3: Assessments -CASSY therapists will conduct individualized, strengths-based'iland
cult¥rally responsive assessments with students (and their family or caregiver whenever ,
possible). Assessments identify goal-directed interventions that will allow students to mak~ gains
in symptom reduction, including: improved self-regulations, reduction ofdistress/anxiety, Jnd
• I d d 'I fun ., d d . IImpfove at y ctlOnmg an aca emlC success. I
I i
Me1hod #4: G:oup Therapy -~ASSY will offer small group ~ounseling based on th~ indi~idual
needs ofthe chents. Groups tYPIcally run for 6-8 weeks, four times a year, Group tOPICS can
incHlde, but are not limited to: anxiety/depression, grief & loss, anger management, LGBTQ
support, international students new to America, social skills training, coping skills, relation~hip, I
issues (communication), stress management, and substance use/abuse. I
Me~hod #5: Ongoing Individual Therapy Students enter into a 12-week therapy model (dr
longer if necessary). CASSY therapists utilize evidence-based practices to address a variety of
issqes, including Motivational Interviewing, Cognitive Behavioral Therapy (CBT), and I
Diajlectical Behavior Therapy (DBT). In individual therapy, therapists and students create i
m~t.surable and achievable clinical goals which are linked directly to the student's diagnosfs and
clImcal needs. :
I i
Me~hod #5: Crisis Intervention& Treatment -CASSY therapists will develop individual abd all
school crisis intervention and treatment plans in collaboration with school staff.
12. Population Served:
Total number ofpeople served by this program: 1,050 To~al number ofPalo Alto residents served by this program: 1,050
Total number ofunduplicated Palo Alto residents served: 1,050
Toial number of Palo Alto residents served by the Requested Funding Amount: 100
Jposer's Signature: ~llF-~----~-
3
Attachment E
One-Year
Program Budget
If submitti~g a proposal for multiple programs, please use a separate Budget Form for each rogram.
the table below and round figt..;res to the nearest dollar.
Total Agenc~ Budget: ----'$r..:3'-1-',6=2=8'"'-',8:;..:.7-"'O________
Total Agenci Administrative Costs:_....;:z:$=2=89=.4...!-4..:....:1:-..___
Total Agenc~ Program Costs: $3,339.429
Proposer's Signature: rt:J.;;::-: ~
I -f----,It:7J~')--\--~-IH---f-----
22
Attachment F
Proposed Program Positions/Staffing
comPlek the following pfoposed program position chart.
• ! List each emplQyee and their position for the proposed programs(s) I
• I Indicate the total number hours each position is budgeted for at youragency I
• i Indicate the pe~centlweek each position will dedicate to the proposed program(s)
• Indicate the annual salary that this position is budgeted for at youragency. I
• Indicate the a~ount that will be charged to the City of Palo Alto. i
• . Include an org~nizational chart for the organization and each program that high being
I funded (unless ipositions reflected on agency/organizational chart) I
example is based on a full-time position)
Propos~r's Signature:. I ;-~~--~~r--r+-~~---
1
Attachment C
Proposal Summary
Priority of Needs Category: Mental Health
Name of Program: Grief Support for Our Community
Funding Request: $22,000 per year.
Agency Name: Kara Address: 457 Kingsley Avenue, Palo Alto, CA 94301 Contact Person: Jim Santucci, Title: Executive Director Phone No.: (650) 321-5272 ext. 12, Email Address: jims@kara-grief.org
Clearly and concisely, summarize each section below in no more than three (3) typed pages.
1.Proposal Summary: The proposed program goals and objectives.
Description of Program Service:
As the only ‘stand-alone’ grief focused agency in the Bay Area, Kara provides crucial grief
support services to vulnerable populations in Palo Alto and beyond. From children and teens, to
those experiencing complicated grief, to the elderly, Kara’s experienced staff and volunteers
provide the support necessary to facilitate healing and resilience-building for individuals, families
and organizations in our community.
Serving our community since 1976, Kara provides comprehensive grief support, crisis
intervention and education to individuals and organizations facing the difficult realities of grief
and loss. Guided by empathy, every day we offer care, compassion, connection and community
to grieving children and adults and provide a space for deep relief in the company of others.
Through a time-tested and highly effective peer based model (adopted from the Shanti Model of
peer support originated by Dr. Charles Garfield), over 150 volunteers guided by our professional
staff, serve and support others on their journey through grief so they can move toward renewed
hope and meaning. Intentionally designed to be accessible, our peer support services are
provided free of charge. Agency funding comes primarily from charitable donations from the
community we serve. Our clients include those who are grieving a death as well as those
managing a terminal illness. While our agency is unique – the only local organization solely
dedicated to providing grief support – our peer based delivery model and the availability of our
services to those in need helps build a more caring and resilient community.
With a steady increase of the need for our services (nearly 80 inquiries our received monthly),
combined with greater public awareness and significant issues around mental health and
wellness, stable funding to complement the current donations from individuals and private
foundations will empower our efforts in compassionately serving those along the difficult
journey of loss and grief. HSRAP funding will ensure that with the increased demand for grief
2
services, the Palo Alto community will continue receiving the grief support and crisis
intervention services it deserves.
List Program Goals: Goal #1: Enable bereaved individuals and families to move through their grief towards renewed
hope and meaning.
Goal #2: Foster a community with the ability to respond to grief, loss and trauma with
compassion and resilience.
Goal #3: Restore the effective and healthy setting and learning environments in schools and
community organizations after trauma or loss.
Program Objectives:
Objective #1: Improve the physical, emotional, and mental health of those in grief and restore
their ability to relate to others.
Objective #2: Prepare community organizations for dealing with future grief or loss events.
Objective #3: Prepare community organizations for dealing with the immediate impact of
their recent grief or loss events. .
Program Methods: Method #1: Provide an array of customized, age-appropriate grief support, including individual
peer counseling and specialized grief support.
Method #2: Provide crisis preparedness, grief education and grief support to community institutions and individuals working in a capacity to support others (teachers, mental health clinicians, first
responders, etc.), as well as support preventative mental health activities in the community through workshops and information sessions.
Method #3: Provide onsite crisis response support in the community immediately following loss and trauma.
2.Population Served:
•The population served by the proposed program: 4,750
•Total Palo Alto population served by this program: 1,750
•Total unduplicated Palo Alto residents served: 1,250
•Total Palo Alto population served by the Requested Funding Amount: 100+
Proposer’s Signature
1
Attachment E
Program Budget
If submitting a proposal for multiple programs, please use a separate Budget Form for each program. __________________________________________________________________________________
Note: Complete the table below and round figures to the nearest dollar.
Programs(s) Funding Sources Anticipated Program Funding* Sources for 2018-19
City of Palo Alto 30,000, (includes this request $22K)
Other Cities
County
State
Federal
Foundations 270,000
Fundraising 630,000 (Individuals & events)
In-Kind Contributions 50,000
Fee for Services 150,000
Other (specify)
TOTAL 1,135,000
Total Program* Expense Budget
Total Program Expense Budget Serving Palo Alto Residents
Total Program Expense Budget for Requested Funding
Salaries 585,000 215,500 22,000
Program Operating Expenses 415,000 152,900
Non-Operating Expenses 134,000 49,400
List Other (if appropriate) TOTAL 1,134,000 417,800 22,000
*Total Program amounts reflect agency budget
Total Agency Budget: $1,134,000
Total Agency Administrative Costs: $250,000
Total Agency Program Costs: $884,000
Proposer’s Signature : _
Attachment F
Proposed Program Positions/Staffing
Complete the following proposed program position chart.
•List each employee and their position for the proposed program(s).
•Indicate the total number hours each position is budgeted for at your agency.
•Indicate the percent/week each position will dedicate to the proposed program(s).
•Indicate the annual salary that this position is budgeted for at your agency.
•Indicate the amount that will be charged to the City of Palo Alto.
•Include an organizational chart for the organization and each program that is beingfunded.
(Note: The example below is based on a full-time position)
Program or Administrative Position
Total Hours per Week Budgeted for this Position
% per Week Allocated to the Proposed Program
Annual Salary Budgeted for this Position
Funding Request Amount
Shelly Gillan, Director of Programs
& Client Services 40 100% $73,000 $5,000
Jaymie Byron, Director of Community
Outeach & Education Services 40 100% $50,000 $5,000
30 100% $47,000 $4,000
Beth Keller, Director of Youth & Family Services 30 100% $45,000 $4,000
Marizela Maciel, Client Services & Operations Manager 40 100% $55,000 $4,000
TOTAL $315,000 $22,000
See next page – ORG CHART
Proposer’s Signature_
Sue Carter, Director of Adult Services
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Attachment C Proposal Summary
Agency Name: PARCA
Address: 800 Airport Blvd., #320, Burlingame, CA 94010
Contact Person: Diana Conti _Title: CEO Phone No.: 650-312-0730
Clearly and concisely summarize each section below in no more than three (3) typed pages. Please
provide numbered pages and use paragraphs to provide your proposal summary. Goals, objectives and
methods listed must be specific and measurable.
1. Proposal Summary: The proposed program goals and objectives.
Description of Program Service:
PARCA’s Page Mill Court, a 24-unit assisted living apartment complex located in Palo Alto, is home to
24 adults with developmental disabilities. Here PARCA provides on-site supervision, independent
living skills training and social and recreational activities to residents. Page Mill Court strengthens and
enriches quality of life for people with developmental disabilities and addresses an unmet community
need. To our knowledge, there is no other such program in Palo Alto. The California Department of
Developmental Services estimates that more than 1,200 Palo Alto residents are affected by one or
more developmental disabilities.
Without Page Mill and the other residential programs provided by PARCA in Redwood City, Belmont
and San Carlos, many Peninsula residents with developmental disabilities would need to be relocated
into more costly and less independent group homes or would continue to live at home with family
members.
List Program Goals:
• Goal #1: Provide affordable apartment units for low-income people with developmental disabilities;
• Goal #2: To train and mentor tenants in critical Independent Living Skills (ILS) instruction to
strengthen tenants’ self- sufficiency skills (budgeting, cooking, cleaning, shopping, job -hunting and
retention, etc.)
Priority of Needs Category: Housing/Mental Health/Special Needs Name of Program: Page Mill Court
Funding Request: $ 13,000 Per Year
7
• Goal #3: Organize socialization programs social and extended recreational network of activities
such as games, movies, art projects, computer skill training, cooking classes, health and
nutrition information and community outings to parks and events, which offer not only a source of
relief, respite and entertainment, but that teach new skills and allow them to practice previously
learned socialization and independent living skills in a real world environment safely; under
professional supervision.
• Goal #4: Provide additional support services, such as family assistance, referral and coordination
with other community services (such as job placement assistance), personal assistance for tenants,
and assessment of eligibility for tenancy at the complex.
Program Objectives:
• Objective #1: Resident clients will become more independent and self-sufficient in performing daily
living tasks;
• Objective #2: Resident clients will develop greater social skills;
• Objective #3: Resident clients will enjoy greater quality of life;
• Objective #4: Resident clients who are capable of seeking regular employment will seek and find
employment and;
• Objective #5: Resident clients who are currently employed will remain successfully employed and
satisfied with their jobs.
Program Methods:
• Method #1: Dedicated PARCA staff and contractors provide supervision, counseling, Independent
Living Skills training, counseling and social recreation planning and coordination on an ongoing
basis which emphasize skill acquisition, community integration, and independence. .
• Method #2: Collaborate with Mid-Peninsula Housing Corporation (MPHSC), which owns the
complex. MPHSC owns and manages the property, while PARCA coordinates the important social
and educational services to tenants. Apartments are offered to eligible tenants at rents based upon
30% of their income, making the units affordable. PARCA and MPHSC employees work together to
screen prospective residents, assess their service needs, and maintain a safe and comfortable
living environment.
• Method #3: PARCA works with other non-profits and agencies such Stanford University’s Best
Buddies program and the Friends of Frances Club, which supply volunteers to help with social and
recreational activities, and has collaborative relationships with dozens of other agencies for a
variety of purposes. These include: Golden Gate Regional Center, Legal Aid, school districts,
Community Gatepath, InnVision, San Mateo County Office of Education, Notre Dame de Namur
Social Justice Center and Disability Rights California.
8
2. Population Served:
Total number of people served by this program: 24
Total number of Palo Alto residents served by this program: 24
Total number of unduplicated Palo Alto residents served: 24
Total number of Palo Alto residents served by the Requested Funding Amount: 24 _
Proposer’s Signature_ _
17
Attachment E
One-Year Program Budget
If submitting a proposal for multiple programs, please use a separate Budget Form for each program.
Note: Complete the table below and round figures to the nearest dollar.
Program(s) Funding Sources Anticipated Program Funding Sources for 2018-2019
City of Palo Alto $13,000
Other Cities
County
State $56,450
Federal
Foundations $ 8,600
Fundraising
In-Kind Contributions
Fee for Services $ 8,100
Other (specify)
TOTAL $86,150
Total Program Expense Budget
Total Program Expense Budget Serving Palo Alto
Residents
Total Program Expense Budget for Requested Funding
Salaries $70,336 same $ 70,336
Program Operating Expenses $17,080 same $ 17,080
Non-Operating Expenses $15,713 same $ 15,713
List Other Expenses (if appropriate) $ 5,010 same $ 5,010
$108,139 same $108,139
Total Agency Budget:$2,828,703____________________________ Total Agency Administrative Costs: $391,988___________________
Total Agency Program Costs: _$1,310,585______________________
Proposer’s Signature:
18
Attachment F
Proposed Program Positions/Staffing
Complete the following proposed program position chart.
• List each employee and their position for the proposed programs(s)
• Indicate the total number hours each position is budgeted for at your agency
• Indicate the percent/week each position will dedicate to the proposed program(s)
• Indicate the annual salary that this position is budgeted for at your agency.
• Indicate the amount that will be charged to the City of Palo Alto.
• Include an organizational chart for the organization and each program that high being
funded (unless positions reflected on agency/organizational chart)
Program or Administrative Position
Total Hours per Week Budgeted for
this Position
% per Week Allocated to the Proposed
Program
Annual Salary Budgeted for this Position
Funding Request Amount
Sample: Sam, Director 40 12% $40,000 $4,800 Program Director 40 20% $64,890 0*
Social Recreation Director 40 18% $46,000 0*
ILS Trainer 20 37% $19,900 0*
ILS Trainer 24 45% $20,500 0*
ILS Trainer 6.25 100% $4,500 0*
ILS Trainer 5 100% $3,600 0*
Client Services Specialist 6.5 18% $37,450 0*
TOTAL
(Note: The example is based on a full-time position)
• Funding proposal is for other program expenses as described; staff salaries are paid from general PARCA operating budget
Proposer’s Signature:
2. Recommendation from Ad hoc Subcommittee for the Human Services Resource Allocation
Process (HSRAP) second funding for FY2018-19
MOTION: Commissioner O’Nan moved, seconded by Commissioner Gordon-Gray to:
1. Approve the following HSRAP funding recommendations for FY2018-19:
a. Counseling and Support Services for Youth - $33,200
b. Community Working Group - $33,200
c. Downtown Streets Team - $33,200
d. DreamCatchers - $10,000
e. Kara - $10,000
f. Momentum for Mental Health - $10,000
g. Parca - $10,959
h. Vista Center - $15,000
MOTION FAILED: 3-3 vote - Chen, O‘Nan, Gordon-Gray - yes, Brahmbhatt absent.
MOTION: Commissioner Lee moved, seconded by Commissioner Alhassani to:
1. Approve the recommendation of the HSRAP Ad hoc Subcommittee for FY2018-19 as
follows:
a. Counseling and Support Services for Youth - $35,000
b. Community Working Group - $30,000
c. Downtown Streets Team - $34,600
d. DreamCatchers - $10,000
e. Kara - $10,000
f. Momentum for Mental Health - $10,000
g. Parca - $10,959
h. Vista Center - $15,000
MOTION FAILED: 3-3 vote – Alhassani, Lee, Stinger - yes, Brahmbhatt absent
HUMAN RELATIONS COMMISSION
EXCERPT FROM ACTION MINUTES
OCTOBER 12, 2017
MOTION: Chair Stinger moved, seconded by Commission O‘Nan to:
1. Approve the following HSRAP funding recommendations for FY2018-19:
a. Counseling and Support Services for Youth - $35,000
b. Community Working Group - $30,000
c. Downtown Streets Team - $34,000
d. DreamCatchers - $10,000
e. Kara - $10,000
f. Momentum for Mental Health - $10,000
g. Parca - $10,959
h. Vista Center - $15,000
MOTION PASSED: 4-2 vote – Alhassani, Lee - no, Brahmbhatt absent