HomeMy WebLinkAboutStaff Report 6878
City of Palo Alto (ID # 6878)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 5/12/2016
City of Palo Alto Page 1
Council Priority: City Finances
Summary Title: Muni Fee Schedule Fiscal Year 2017
Title: Finance Committee Recommendation Regarding Amendments to the
Muni Fee Schedule for Fiscal Year 2017
From: City Manager
Lead Department: Administrative Services
Recommended Motion
Finance Committee to recommend to the City Council approval of amendments to the
Municipal Fee Schedule for Fiscal Year 2017.
Recommendation
Staff recommends that the Finance Committee recommend to the City Council to approve
amendments to the Municipal Fee Schedule for Fiscal Year 2017.
Background
Annually, as part of the budget process, staff submits changes to the Municipal Fee Schedule
for Finance Committee review and approval and final approval by the City Council. The City
charges fees and fines for a variety of services provided. For example, these include fees for
photocopies, building inspection services, or room rentals.
In Fiscal Year 2013, staff embarked on a cost of services study for most departments. As
discussed below, Planning and Community Environment (PCE) and Development Services
departments were not included at that time. Part of that study included a review of the City’s
calculation of expenditures linked to a particular fee activity in order to determine the cost
recovery level. These expenditures include the budgeted cost of staff time including salaries
and benefits; related non-salary expenditures; department and citywide cost allocations to
recuperate costs for department management oversight and internal support functions such as
purchasing, payroll, or human resources.
On April 6, 2015 staff presented as part of a study session a draft User Fee Cost Recovery Level
Policy. Based on Council input and support for the policy, Council approved the policy on May
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18, 2015, detailed in the chart below.
The policy served as a guide to update the Planning and Community Environment Department
fees that were brought to the Finance Committee for review in Fiscal Year 2016. That policy
also served as a guide to update the Development Services Department Fees which are
currently under review through a separate study; recommendations based on that study are
anticipated to be brought forward for City Council consideration at a later date.
Discussion
As mentioned above, on May 18, 2015 the City Council approved the User Fee Cost Recovery
Level policy. During the April 6, 2015 Study Session, the City Council requested that staff bring
forward adjustments to fees as part of the amendments of the Municipal Fee Schedule for
Fiscal Year 2016 using the policy as guidance. Further, the City Council requested that fees
discussed in the report that brings forward amendments to the Municipal Fee Schedule focus
on (1) new fees, (2) deletion of existing fees, and (3) changed fees to attain a higher cost
recovery level consistent with other fees or based on a market study for similar services. That
direction has been continued in this report that recommends the Municipal Fee Schedule for
Fiscal Year 2017.
The majority of fees across the City were increased by 5.5%, the average increase of salaries
and benefits for Fiscal Year 2017, from Fiscal Year 2016 rates in order to maintain the cost
recovery level of Fiscal Year 2016 fees. Those fees that were adjusted by a factor other than
5.5% to attain a higher cost recovery level or adjusted based on a market study are detailed in
Attachment A.
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Both the Planning and Community Environment Department and the Development Services
Department underwent significant Fee Studies in Fiscal Year 2016. As such, the fees discussed
in this CMR, and Attachment A, do not include the majority of Planning and Community
Environment Fees, since their recommended changes were adopted by City Council on March
28, 2016 as part of CMR #6638: PUBLIC HEARING: Review and Adoption of a Resolution
Increasing and Adjusting Department of Planning & Community Environment User Fees Based
on a Cost of Services Study and Recommendations of the Finance Committee.
Development Services’ Fee adjustments are also not included in this report; recommendations
will be brought forward for City Council consideration separately based upon a consultant fee
study report.
Parallel to Development Services’ Fee Study, the Public Works Department conducted its own
internal evaluation of its fee setting based on the time necessary to perform the work
associated with each fee. As a result, Public Works is recommending a number of changes to its
fees, including those in the Public Works division of Development Services. Public Works’ fees,
including those in the Public Works division of Development Services, are therefore discussed in
this CMR and Attachment A.
These recommended fee adjustments represent significant increases from the 2016 fees, and
are expected to bring the Public Works fees much closer to full cost recovery. In addition, a
recommendation is included as part of the Fiscal Year 2017 Proposed Operating Budget to shift
approximately $100,000 of staffing costs in the Public Works division of Development Services
not associated with development-related work back to the Public Works Department. Over the
course of Fiscal Year 2017, staff will track specific Public Works fees and their related
expenditures to determine if they are properly aligned. If necessary, as part of the Fiscal Year
2018 budget process staff will recommend appropriate adjustments to bring them to full cost
recovery.
New Fees
As identified in Table 1 below, eleven new fees, outside of Development Services, are
recommended to be added to the Fiscal Year 2017 Proposed Municipal Fee Schedule: three in
Community Services, one in the Public Works division of Development Services, one in Planning
and Community Environment, three in the Police Department, and three in Public Works.
Community Services is proposing a rental cleaning fee for Mitchell Park in response to
customer demand for such a service, a fee to rent the Mitchell Park Community Center
Teen Center to non-profits, and a fee to rent the Cubberley Community Center Running
Track.
In the Public Works division of Development Services, a new inspection fee is proposed
to align with the Municipal Regional Stormwater Permit requirement by providing Wet
Season Construction Site Stormwater Inspection for high priority locations (such as
construction sites located on hillsides, near creeks, and/or with prior violations).
Planning and Community Environment (PCE) is proposing the addition of an Individual
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Review Refund Processing Fee for instances where staff work has already commenced
but an application is canceled. PCE also anticipates bringing forth a recommended
increase to the penalty for a Planned Community zone violation as part of the
amendments to the penalty schedule in October 2016.
The Police Department is adding fees for the renewal of a Secondhand Dealer license, an
Office of Personnel Management/Department of Defense background check, and a
separate fee for offsite document recovery, which was formerly included in the
subpoena fee.
Public Works is adding Map/Plan Review Fees for Individual Review (IR) of Trees,
Encroachment Permits for non-residential long-term encroachments that occur for
more than one month, and for Additional Temporary Discharge to Storm Drain from
Construction Site Dewatering to capture the ongoing inspection and administrative
costs.
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Table 1. New Fees for 2017
Changed Fees
One hundred and eighteen fees are recommended to be adjusted by either: (1) a factor greater
than 5.5% to attain a higher cost recovery level consistent with other fees, or, (2) increased
based on a market study. The 118 fees detailed in Attachment A are broken down as follows:
68 fees in the Community Services Department, seven fees in the Public Works Division of
Development Services, 28 fees in the Public Works Department, and 15 fees in the Police
Department Fee Title 2017 Proposed
Community
Services
Mitchell Park - Cleaning Package
(Add-on Only) $80.00 - $500.00 per event
Community
Services
Mitchell Park Community Center -
Teen Center
Basic Rate Non-Profit Rate
N/A $40.00 per hour
Community
Services
Cubberley Community Center -
Running Track Resident Rate
Non-Resident
Rate
$15.00 per hour $15.00 per hour
Development
Services - Public
Works
Storm Water - Wet Season
Construction Site Stormwater
Inspection
$230.00 per month October through
April
Planning and
Community
Environment
Individual Review - Individual Review
Refund Processing Fee
Note: Applies if staff work has
commenced
20% of Fee will be retained
Police Licenses – Secondhand Dealer –
Renewal
$75.00 per application
Police Background Check – OPM/DOD
Background Check
$5.00 per application
Police Special Fees – Offsite Document
Recovery
$30.00 per item
Public Works Map/Plan Review Fees – IR Review
Trees
$647.00 per application
Public Works Encroachment – Additional Non-
Residential Long-Term (More than 5
Days)
$500.00 per month
Public Works Storm Drain – Additional Temporary
Discharge to Storm Drain from
Construction Site Dewatering
$217.00 per week for the duration of
dewatering activities
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Department. Each fee is listed by name along with the Adopted Fiscal Year 2016 rate, the
Proposed Fiscal Year 2017 rate, the percentage change, and the fee change justification.
An example of a fee being increased by a factor greater than 5.5% is the Public Works Non-
Residential Encroachment Short-Term (Less than 5 days) Permit. Staff analyzed the body of
work necessary to perform the work of administering the permit and, based on this analysis,
the recommended fee increase is 101.2% in order to reach cost recovery. For facility rental fees
in the Community Services Department, staff is proposing to adjust fees by a range of -6.3% to
50% to align the fees with current market rates.
As discussed above, Attachment A does not include adjustments for the Development Services
consultant fee study, which will be brought forward at a later date. Additionally, no changes
from Fiscal Year 2016 for Planning and Community Environment are included, due to the
adoption of new Fees by City Council on March 28, 2016 as part of CMR #6638. Although not
outlined in this report, a 5.5% increase to these Planning Fees is recommended to be effective
January 1, 2017 to maintain cost recovery levels. A request was made by a member of the
community to reduce the cost of parking in the College Terrace Residential Preferential Parking
Program, but this report does not include changes for parking fees.
Deletion of Fees
Eight fees are recommended to be deleted in the Fiscal Year 2017 Proposed Municipal Fee
Schedule as follows: seven fees in the Community Services Department (CSD) and one fee in the
Library Department. Each fee, and the justification for its deletion, is detailed in Table 2 on the
next page.
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Table 2. Deletion of Fees for FY 2017
Dept.Fee Title Justification
Resident Rate Non-Resident
Rate
Resident Rate Non-Resident Rate
CSD Art Center - Green Room $55.00 per hour $83.00 per hour N/A N/A Deleting this package as the Green Room was
converted into offices and is no longer rentable.
CSD Art Center- Package Rental -
Auditorium and Green Room
$119.00 per hour $179.00 per
hour
N/A N/A Deleting this package as the Green Room was
converted into offices and is no longer rentable.
CSD Recreation Activities - Tennis
Court Registrations for
Tournaments and USTA League
Play
$5.00 - $16.00 per
hour
$7.50 - $24.00
per hour
N/A N/A Removal of fee as CSD no longer charges per person
and rather rents by the hour for Tournament and
League play.
CSD Cubberley Community Center -
Gynamistics Equipment
$5.00 per piece $7.50 per piece N/A N/A Deleting fee as the equipment is no longer available.
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
CSD Cubberley Community Center -
Theater Rentals - D. Additional
Performance Hours beyond
Four Hours per performance
$115.00 per hour $81.00 per hour N/A N/A Deleting fee to simplify the pricing structure to have
one common set of add-on fees for all packages rather
than add-ons for each individual package.
CSD Cubberley Community Center -
Theater Rentals - H. Additional
Rehearsal Hours Past Ten
$130.00 per hour $91.00 per hour N/A N/A Deleting fee to simplify the pricing structure to have
one common set of add-on fees for all packages rather
than add-ons for each individual package.
CSD Cubberley Community Center -
Theater Rentals - K. Additional
Performance
$335.00 each $249.00 each N/A N/A Deleting fee to simplify the pricing structure to have
one common set of add-on fees for all packages rather
than add-ons for each individual package.
Library Sales - Coffee/Tea - Self-Serve Library discontinued coffee/tea self- service when
Rinconada Library reopened in 2015.
2016 Adopted 2017 Proposed
$2.00 per cup
Development Impact Fees
In the Planning and Community Environment Department, development impact fees were
updated in accordance with the applicable Municipal Code section which generally authorizes
indexed increases. Since these fees are governed by the applicable Municipal Code section,
they are not discussed in Attachment A. Staff anticipates a separate report to City Council in
August 2016 to amend the Municipal Code in order to standardize when these fees are paid,
bring uniformity to the calculation in effect, bring uniformity to the annual adjustment rate, and
other updates.
Resource Impact
The majority of fees are recommended to be increased by 5.5% due to the equivalent average
citywide increase in salary and benefits costs from the Fiscal Year 2016 Adopted Budget to the
Fiscal Year 2017 Proposed Budget. As outlined in Attachment A, 122 fees are recommended to
be changed by an amount other than 5.5% to attain a higher cost recovery level consistent with
other fees or adjusted based on a market study. Development Impact fees are increased in
accordance with the applicable Municipal Code sections.
As discussed, Development Services is in the process of a comprehensive consultant fee study
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analysis. It is anticipated that a report on the findings of that fee study and recommended
adjustments will be brought forward separately for City Council consideration in order to align
fees with their respective costs.
Policy Implications
These recommendations are consistent with existing City policies. In accordance with
Proposition 26, the amount of new or increased fees and charges is no more than necessary to
cover the reasonable cost of the City service, and the manner in which those costs are allocated
to a payer bears a fair and reasonable relationship to the payer’s burden on, or benefits
received from, such a City service.
Environmental Review
Adjustment to the Municipal Fee Schedule does not constitute a project as defined in Public
Resource Code Section 21065 for the purpose of the California Environmental Quality Act.
Attachments:
Attachment A - Municipal Fee Schedule Amendments for FY 2017 - Changed Fees (XLSX)
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesCommunity Services Department
Fee Title Justification
Residents Non-Residents Residents Non-Residents Residents Non-Residents
Art Center - Auditorium $131.00 per hour $197.00 per hour $145.00 per hour $219.00 per hour 10.7%11.2%
Fee increase from $131.00 per hour to $145.00 per hour for Residents and from $197.00
per hour to $219.00 per hour for Non-Residents to align with market value based on new
A/V equipment in the Auditorium.
Art Center - Children's Clay
Studio $37.00 per hour $56.00 per hour $39.00 per hour $59.00 per hour 5.4%5.4%Fee increase from $37.00 per hour to $39.00 per hour for Residents and from $56.00 to
$59.00 per hour for Non-Residents to align with market value.
Art Center - Children's Outdoor
Classroom $85.00 per hour $128.00 per hour $89.00 per hour $133.00 per hour 4.7%3.9%Fee increase from $85.00 per hour to $89.00 per hour for Residents and from $128.00 to
$133.00 per hour for Non-Residents to align with market value.
Art Center - Historic Courtyard $85.00 per hour $128.00 per hour $89.00 per hour $133.00 per hour 4.7%3.9%Fee increase from $85.00 per hour to $89.00 per hour for Residents and from $128.00
per hour to $133.00 per hour for Non-Residents to align with market value.
Art Center - Kitchen/Pre-school $37.00 per hour $56.00 per hour $39.00 per hour $59.00 per hour 5.4%5.4%Fee increase from $37.00 per hour to $39.00 per hour for Residents and from $56.00 per
hour to $59.00 per hour for Non-Residents to align with market value.
Art Center - Lobby $85.00 per hour $128.00 per hour $89.00 per hour $133.00 per hour 4.7%3.9%Fee increase from $85.00 per hour to $89.00 per hour for Residents and from $128.00 to
$133.00 per hour for Non-Residents to align with market value.
Art Center - Meeting Room $85.00 per hour $128.00 per hour $89.00 per hour $133.00 per hour 4.7%3.9%Fee increase from $85.00 per hour to $89.00 per hour for Residents and from $128.00 to
$133.00 per hour for Non-Residents to align with market value.
Art Center - Project LOOK!
Studio $37.00 per hour $56.00 per hour $39.00 per hour $59.00 per hour 5.4%5.4%Fee increase from $37.00 per hour to $39.00 per hour for Residents and from $56.00 to
$59.00 per hour for Non-Residents to align with market value.
Art Center - Sculpture Garden $112.00 per hour $168.00 per hour $117.00 per hour $175.00 per hour 4.5%4.2%Fee increase from $112.00 per hour to $117.00 per hour for Residents and from $168.00
per hour to $175.00 per hour for Non-Residents to align with market value.
Art Center - Studio A $37.00 per hour $56.00 per hour $39.00 per hour $59.00 per hour 5.4%5.4%Fee increase from $37.00 per hour to $39.00 per hour for Residents and from $56.00 to
$59.00 per hour for Non-Residents to align with market value.
Art Center - Studio B $37.00 per hour $56.00 per hour $39.00 per hour $59.00 per hour 5.4%5.4%Fee increase from $37.00 per hour to $39.00 per hour for Residents and from $56.00 to
$59.00 per hour for Non-Residents to align with market value.
Arts Activities - Drop-in Activities $4.00 - $54.00 per
person
$4.00 - $54.00 per
person
$4.00 - $100.00 per
person
$4.00 - $100.00 per
person 85.2%85.2%
Fee range increase from $4.00 - $54.00 per person to $4.00 - $100.00 per person to
expand the range to charge quarterly for ceramic lab fees which used to be paid on a
hourly basis.•
Foothills Park - A. Oak Grove
Picnic 1 - 50 People $80.00 per group Not Available $75.00 per group Not Available -6.3%N/A Fee decrease from $80.00 per group to $75.00 per group for Residents to align with
market value.
Foothills Park - B. Oak Grove
Picnic 51 - 100 People $135.00 per group Not Available $149.00 per group Not Available 10.4%N/A Fee increase from $135.00 per group to $149.00 per group for Residents to align with
market value.
Foothills Park - C. Oak Grove
Picnic 101 - 150 People $180.00 per group Not Available $205.00 per group Not Available 13.9%N/A Fee increase from $180.00 per group to $205.00 per group for Residents to align with
market value.
General - Alma Plaza Community
Room $110.00 per hour $165.00 per hour $115.00 per hour $173.00 per hour 4.5%4.8%Fee increase from $110.00 per hour to $115.00 per hour for Residents and from $165.00
to $173.00 per hour for Non-Residents to align with market value.
General - Arastradero Gateway
Educational Facility $83.00 per hour Not Available $87.00 per hour Not Available 4.8%N/A Fee increase from $83.00 per hour to $87.00 per hour for Residents to align with market
value.
General - Baylands Nature
Interpretive Center Meeting
Room
$83.00 per hour $94.00 per hour $87.00 per hour $131.00 per hour 4.8%39.4%Fee increase from $83.00 per hour to $87.00 per hour for Residents and from $94.00 to
$131.00 per hour for Non-Residents to align with market value.
General - Chairs - Metal Folding $1.00 per chair $1.50 per chair $1.50 per chair $2.25 per chair 50.0%46.7%Fee increase from $1.00 per chair to $1.50 per chair for Residents and $1.50 per chair to
$2.25 per chair to align with market value.
2016 Adopted 2017 Proposed % Change
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesCommunity Services Department
Fee Title Justification
Residents Non-Residents Residents Non-Residents Residents Non-Residents
General - Lawn Bowling Green's
Kitchen and Meeting Facility $110.00 per hour $165.00 per hour $115.00 per hour $173.00 per hour 4.5%4.8%Fee increase from $110.00 per hour to $115.00 per hour for Residents and from $165.00
to $173.00 per hour for Non-Residents to align with market value.
General - Peers Park, Mitchell
Park Field House $22.00 per hour Not Available $23.00 per hour Not Available 4.5%N/A Fee increase from $22.00 per hour to $23.00 per hour for Residents to align with market
value.
General - Picnic Reservations -
Arbor Group Site $43.00 per group Not Available $45.00 per group Not Available 4.7%N/A Fee increase from $43.00 per hour to $45.00 per hour for Residents to align with market
value.
General - Picnic Reservations -
East Meadow Group Site $65.00 per group Not Available $69.00 per group Not Available 6.2%N/A Fee increase from $65.00 per hour to $69.00 per hour for Residents to align with market
value.
General - Picnic Reservations -
Pine Grove Group Site $119.00 per group Not Available $125.00 per group Not Available 5.0%N/A Fee increase from $119.00 per hour to $125.00 per hour for Residents to align with
market value.
General - Picnic Reservations -
Redwood Group Site $97.00 per group Not Available $101.00 per group Not Available 4.1%N/A Fee increase from $97.00 per hour to $101.00 per hour for Residents to align with market
value.
General - Picnic Reservations -
Sequoia Group Site $54.00 per group Not Available $57.00 per group Not Available 5.6%N/A Fee increase from $54.00 per hour to $57.00 per hour for Residents to align with market
value.
General - Picnic Reservations (1 -
15 people)$15.00 per group $19.00 per group $17.00 per group $21.00 per group 13.3%10.5%Fee increase from $15.00 per hour to $17.00 per hour for Residents and from $19.00 to
$21.00 per hour for Non-Residents to align with market value.
General - Portable Public
Address System $12.00 per use $18.00 per use $15.00 per use $21.00 per use 25.0%16.7%Fee increase from $12.00 per use to $15.00 per use for Residents and from $18.00 per
use to $21.00 per use for Non-Residents to align with market value.
General - Tables - 6' Round $6.00 per table $9.00 per table $9.00 per table $11.00 per table 50.0%22.2%Fee increase from $6.00 per table to $9.00 per table for Residents and $9.00 per table to
$11.00 per table to align with market value.
Junior Museum & Zoo - JMZ -
Group Admission
$55.00-$135.00 per
group Fee plus up to 50%$5.00 per child $5.00 per child N/A N/A Changing the fee structure from a group rate to an individual child rate to align with how
we charge the fee.
Junior Museum & Zoo - JMZ -
Science Child and Family
Programs
$57.00-$1,120 per
unit Fee plus up to 50%$28.00 - $379.00 per
program Fee plus up to 50%N/A N/A Changing the fee structure from unit based to individual program based to align with how
customer purchase programs.
Junior Museum & Zoo - JMZ -
Science School and Group
Programs
$1,120.00-
$56,021.00 per
program
Fee plus up to 50%$129.00 - $340.00
per program Fee plus up to 50%N/A N/A Changing the fee structure from a unit to per program basis since most schools purchase
individual programs.
Junior Museum & Zoo - Exhibit
Hall $216.00 per hour $324.00 per hour $227.00 per hour $341.00 per hour 5.1%5.2%Fee increase from $216.00 per hour to $227.00 per hour for Residents and from $324.00
to $341.00 per hour for Non-Residents to align with market value.
Junior Museum & Zoo - Other
Rooms $60.00 per hour $90.00 per hour $63.00 per hour $95.00 per hour 5.0%5.6%Fee increase from $60.00 per hour to $63.00 per hour for Residents and from $90.00 to
$95.00 per hour for Non-Residents to align with market value.
Junior Museum & Zoo - Package
Rental - All Available Space $540.00 per hour $810 per hour $567.00 per hour $851.00 per hour 5.0%5.1%Fee increase from $540.00 per hour to $567.00 per hour for Residents and from $810.00
to $851.00 per hour for Non-Residents to align with market value.
Junior Museum & Zoo - Science
Lab 1 $92.00 per hour $138.00 per hour $97.00 per hour $145.00 per hour 5.4%5.1%Fee increase from $92.00 per hour to $97.00 per hour for Residents and from $138.00 to
$145.00 per hour for Non-Residents to align with market value.
2016 Adopted 2017 Proposed % Change
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesCommunity Services Department
Fee Title Justification
Residents Non-Residents Residents Non-Residents Residents Non-Residents
Junior Museum & Zoo - Science
Lab 2 $60.00 per hour $90.00 per hour $63.00 per hour $95.00 per hour 5.0%5.6%Fee increase from $60.00 per hour to $63.00 per hour for Residents and from $90.00 to
$95.00 per hour for Non-Residents to align with market value.
Junior Museum & Zoo - Zoo $216.00 per hour $324.00 per hour $227.00 per hour $341.00 per hour 5.1%5.2%Fee increase from $216.00 per hour to $227.00 per hour for Residents and from $324.00
to $341.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Ballroom (Room S)$167.00 per hour $249.00 per hour $175.00 per hour $263.00 per hour 4.8%5.6%Fee increase from $167.00 per hour to $175.00 per hour for Residents and from $249.00
to $263.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Community Room (Room R)$125.00 per hour $185.00 per hour $131.00 per hour $197.00 per hour 4.8%6.5%Fee increase from $125.00 per hour to $131.00 per hour for Residents and from $185.00
to $197.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Fireside Room (Room D)$95.00 per hour $145.00 per hour $99.00 per hour $149.00 per hour 4.2%2.8%Fee increase from $95.00 per hour to $99.00 per hour for Residents and from $145.00 to
$149.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Kitchen $35.00 per hour $55.00 per hour $37.00 per hour $55.00 per hour 5.7%0.0%Fee increase from $35.00 per hour to $37.00 per hour for Residents to align with market
value.
Lucie Stern Community Center -
Package Rental - Community
Room
$149.00 per hour $229.00 per hour $157.00 per hour $235.00 per hour 5.4%2.6%Fee increase from $149.00 per hour to $157.00 per hour for Residents and from $229.00
to $235.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Package Rental - Exclusive Use $330.00 per hour $495.00 per hour $347.00 per hour $521.00 per hour 5.2%5.3%Fee increase from $330.00 per hour to $347.00 per hour for Residents and from $495.00
to $521.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Package Rental - Fireside Room $129.00 per hour $189.00 per hour $135.00 per hour $203.00 per hour 4.7%7.4%Fee increase from $129.00 per hour to $135.00 per hour for Residents and from $189.00
to $203.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Package Rental - Weddings (Sat $360.00 per hour $545.00 per hour $379.00 per hour $569.00 per hour 5.3%4.4%Fee increase from $360.00 per hour to $379.00 per hour for Residents and from $545.00
to $569.00 per hour for Non-Residents to align with market value.
Lucie Stern Community Center -
Patio $90.00 per hour $135.00 per hour $95.00 per hour $143.00 per hour 5.6%5.9%Fee increase from $90.00 per hour to $95.00 per hour for Residents and from $135.00 to
$143.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- Adobe North Tech Lab $104.00 per hour $156.00 per hour $109.00 per hour $163.00 per hour 4.8%4.5%Fee increase from $104.00 per hour to $109.00 per hour for Residents and from $156.00
to $163.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- Adobe South or Matadero
Room
$82.00 per hour $123.00 per hour $87.00 per hour $131.00 per hour 6.1%6.5%Fee increase from $82.00 per hour to $87.00 per hour for Residents and from $123.00 to
$131.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- El Palo Alto East or West On $104.00 per hour $156.00 per hour $109.00 per hour $163.00 per hour 4.8%4.5%Fee increase from $104.00 per hour to $109.00 per hour for Residents and from $156.00
to $163.00per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- El Palo Alto Room (Ballroom)$208.00 per hour $312.00 per hour $219.00 per hour $329.00 per hour 5.3%5.4%Fee increase from $208.00 per hour to $219.00 per hour for Residents and from $312.00
to $329.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- Kitchen $60.00 per hour $90.00 per hour $63.00 per hour $95.00 per hour 5.0%5.6%Fee increase from $60.00 per hour to $63.00 per hour for Residents and from $90.00 to
$95.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- Package Rental - Adobe North $177.00 per hour $265.00 per hour $185.00 per hour $277.00 per hour 4.5%4.5%Fee increase from $177.00 per hour to $185.00 per hour for Residents and from $265.00
to $277.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- Package Rental - Birthday
Package
$208.00 per hour $312.00 per hour $219.00 per hour $329.00 per hour 5.3%5.4%Fee increase from $208.00 per hour to $219.00 per hour for Residents and from $312.00
to $329.00 per hour for Non-Residents to align with market value.
2016 Adopted 2017 Proposed % Change
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesCommunity Services Department
Fee Title Justification
Residents Non-Residents Residents Non-Residents Residents Non-Residents
Mitchell Park Community Center
- Package Rental - El Palo Alt $254.00 per hour $381.00 per hour $267.00 per hour $401.00 per hour 5.1%5.2%Fee increase from $254.00 per hour to $267.00 per hour for Residents and from $381.00
to $401.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- Package Rental - Exclusive U $473.00 per hour $709.00 per hour $497.00 per hour $745.00 per hour 5.1%5.1%Fee increase from $473.00 per hour to $497.00 per hour for Residents and from $709.00
to $745.00 per hour for Non-Residents to align with market value.
Mitchell Park Community Center
- Package Rental - Weddings
(Saturday and Sunday)
$498.00 per hour $747.00 per hour $523.00 per hour $785.00 per hour 5.0%5.1%Fee increase from $498.00 per hour to $523.00 per hour for Residents and from $747.00
to $785.00 per hour for Non-Residents to align with market value.
Fee Title Justification
Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate Basic Rate Non-Profit Rate
Cubberley Community Center -
K. Additional Performance $355.00 each $249.00 each $350.00 each $245.00 each -1.4%-1.6%
Fee decrease from $355.00 each to $350.00 each for the basic rate and $249.00 each to
$245.00 each for the Non-Profit Rate as we are splitting the difference between the
additional package fee and the basic add on fee.
Fee Title Justification
Regular Time Overtime & Holiday Regular Time Overtime & Holiday Regular Time
Overtime &
Holiday
Cubberley Community Center -
Theatre Technician $34.00 per hour $51.00 per hour $35.00 per hour $53.00 per hour 2.9%3.9%Fee increase from $34.00 per hour to $35.00 per hour for Regular Time and from $51.00
per hour to $53.00 per hour for Overtime and Holiday Pay for staffing cost increase.
General - Custodial Services $33.00 per hour $50.00 per hour $35.00 per hour $53.00 per hour 6.1%6.0%
Fee increase from $33.00 per hour to $35.00 per hour for Regular Hours and $50.00 per
hour to $53.00 per hour for Overtime & Holiday Hours to align with market value and
increase personal cost.
General - Facility Attendant
and/or Assistant $31.00 per hour $47.00 per hour $33.00 per hour $49.00 per hour 6.5%4.3%
Fee increase from $31.00 per hour to $33.00 per hour for Regular Hours and $47.00 per
hour to $49.00 per hour for Overtime & Holiday Hours to align with market value and
increase personal cost.
General - Lifeguard $21.00 per hour $32.00 per hour $23.00 per hour $35.00 per hour 9.5%9.4%
Fee increase from $21.00 per hour to $23.00 per hour for Regular Hours and $32.00 per
hour to $35.00 per hour for Overtime & Holiday Hours to align with market value and
increase personal cost.
General - Palo Alto Junior
Museum & Zoo Attendant $29.00 per hour $44.00 per hour $31.00 per hour $47.00 per hour 6.9%6.8%
Fee increase from $29.00 per hour to $31.00 per hour for Regular Hours and $44.00 per
hour to $47.00 per hour for Overtime & Holiday Hours to align with market value and
increase personal cost.
General - Park Ranger $61.00 per hour Not Available $75.00 per hour Not Available 23.0%N/A Fee increase from $61.00 per hour to $75.00 per hour for Residents to align with market
value and increase personal cost.
Fee Title Justification
Cubberley Community Center -
Exclusive Storage Space (As
Available)
Fee increase from $1.00 per sq. ft. per month to $1.50 per sq. ft. per month to align with
market value.
Golf - C. Large Bucket Changes range from $10.00 - $14.00 to $10.00 - $12.00 as the large and jumbo bucket
fees we reversed.
Golf - D. Jumbo Bucket Changes range from $10.00 - $12.00 to $10.00 - $14.00 as the large and jumbo bucket
fees we reversed.
Park Activities - Open Space &
Parks Special Use Permit
Changing fee range from $324.00 - $2,163.00 to $300.00 - $2,163.00 to accommodate
smaller group, 1-150 people, Special Use Permits that occur on the fields/grass areas.
50.0%$1.50 per sq. ft. per month$1.00 per sq. ft. per month
$10.00 - $14.00 per bucket
$10.00 - $12.00 per bucket
$324.00 - $2,163.00 each $300.00 - $2,163.00 each
2016 Adopted 2017 Proposed
2016 Adopted 2017 Proposed
2016 Adopted 2017 Proposed % Change
% Change
% Change
16.7%
-14.3%$10.00 - $12.00 per bucket
$10.00 - $14.00 per bucket
-7.4%
2016 Adopted 2017 Proposed % Change
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesDevelopment Services - Public Works Division
Fee Title Justification
Director's Approval - Protected
Tree Removal
Fee increased from $280.00 to $353.00 per removal to meet Council Cost-recovery
directive
Engineering - A. 101 - 1,000
cubic yards
Base fee reduced from $148.00 to $139.00 for first 100 cubic yards to adjust for actual
costs and meet Council cost-recovery directive
Engineering - B. 1,001 - 10,000
cubic yards
Base fee reduced from $1,480.00 to $1,390.00 for first 1,000 cubic yards to adjust for
actual costs and meet Council cost-recovery directive
Engineering - C. 10,000+ cubic
yards
Base fee reduced from $2,960.00 to $2,680.00 for first 10,000 cubic yards to adjust for
actual costs and meet Council cost-recovery directive
Inspection Fees - Tree Inspection
for Private Development
Fee changed from $243.00 for two inspections (1 each pre & post construction) to
$210.00 per inspection to adjust for actual costs and meet Council cost-recovery directive
Storm Water - Stormwater
Treatment Feature Operations
and Maintenance Inspection
(Fmr. Storm Drain Inspection
Fee)
Fee increased from $436.00 to 551.00 per inspection to meet Council Cost-recovery
directive, name changed from Storm Drain Inspection Fee to Stormwater Treatment
Operations and Maintenance Inspection
Storm Water - Storm Drain Plan
Check Fee
Fee increased from $476.00 per project to $595.00 per project. Staff proposes to increase
the fee by 25% annually for six years until cost recovery is met.
$436.00 per inspection (up to 4 hours) plus
$82.00 per hour thereafter
$551.00 per inspection (up to 4 hours) plus
$82.00 per hour thereafter
$280.00 plus applicable Other Application
fees
$243.00 per inspection $210.00 per inspection
$353.00 plus applicable Other Application
fees
$1,480.00 for the first 1,000 cubic yards,
plus $148.00 for each additional 1,000 cubic
$2,960 for the first 10,000 cubic yards, plus
$148.00 for each additional 10,000 cubic
$1,390.00 for the first 100 cubic yards, plus
$118.00 for each additional 1,000 cubic yards
$2,680.00 for the first 10,000 cubic yards,
plus $517.00 for each additional 10,000 cubic
$595.00 per project
2016 Adopted 2017 Proposed
-6.1%
-6.1%
-9.5%
$148.00 for the first 100 cubic yards, plus
$148.00 for each additional 100 cubic yards
$139.00 for the first 100 cubic yards, plus
$139.00 for each additional 100 cubic yard or
$476.00 per project
% Change
-13.6%
26.4%
25.0%
26.1%
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesPublic Works Department
Fee Title Justification
Encroachment Permit -
Dumpster Container Fee increased from $168.00 each to $210.00 each to meet Council cost-recovery directive
Encroachment Permit - Fence Fee increased from $191.00 to $1496.00 each to meet Council cost-recovery directive
Encroachment Permit - Non-
Residential Single-Day
Fee increased from $236.00 to $862.00 per project to adjust for actual costs and meet
Council cost-recovery directive
Encroachment Permit - Non-
Residential Long-Term (More
than 5 days)
Fee increased from $1,009.00 to $1,418.00 per project to adjust for actual costs and meet
Council cost-recovery directive
Encroachment Permit - Non-
Residential Short-Term (Less
than 5 days)
Fee increased from $504.00 to $1,014.00 to adjust for actual costs and meet Council cost-
recovery directive
Encroachment Permit -
Residential
Fee increased from $501.00 each to $721.00 to adjust for actual costs and meet Council
cost-recovery directive
Inspection Fees - Off Hour
Inspection Fee increased from $209.00 to $230.00 to meet Council Cost-recovery directive
Operations - Tree Removal Fee increased from $100.00 to 112.00 to meet Council Cost-recovery directive
Permit Fees - A. Construction in
Public Right of Way ($1.00 -
$5,999)
Note: Including public or private
subdivision streets
Base fee increased from $285.00 to $503.00 to adjust for actual costs and meet Council
cost-recovery directive
Permit Fees - B. Construction in
Public Right of Way ($6,000 -
$25,999)
Note: Including public or private
subdivision streets
Base fee increased from $285.00 to $503.00 to adjust for actual costs and meet Council
cost-recovery directive
Permit Fees - C. Construction in
Public Right of Way ($26,000 -
$100,999)
Note: Including public or private
subdivision streets
Base fee increased from $912.00 to $1,743.00 to adjust for actual costs and meet Council
cost-recovery directive
Permit Fees - D. Construction in
Public Right of Way ($101,000+)
Note: Including public or private
subdivision streets
Base fee increased from $4,745.00 to $7,368.00 to adjust for actual costs and meet
Council cost-recovery directive
Permit Fees - E. Certificate of
Compliance/Certificate of
Correction/Map Amendment
Note: Including public or private
subdivision streets
Fee increased from $3,290.00 to $4,216.00 to meet Council Cost-recovery directive
Street Cut Fees - Pavement
Condition - Excellent Fee increased from $18.00 to $22.00 to meet Council cost-recovery directive
Street Cut Fees - Pavement
Condition - Fair Fee increased from $10.00 to $13.00 to meet Council cost-recovery directive
Street Cut Fees - Pavement
Condition - Good Fee increased from $13.00 to $16.00 to meet Council cost-recovery directive
Street Cut Fees - Pavement
Condition - Poor Fee increased from $9.00 to $10.00 to meet Council cost-recovery directive
Street Cut Fees - Service Lateral
Connection Fee increased from $1113.00 to $1350.00 to meet Council cost-recovery directive
$13.00 per square foot
$9.00 per square foot
$1,113 each
$16.00 per square foot
$13.00 per square foot
$10.00 per square foot
$1,350 each
$168.00 each
$191.00 each
$236.00 each
$1,009.00 each
$504.00 each
$10.00 per square foot
$501.00 each
$209.00 per hour
$18.00 per square foot
$285.00 per occurrence
$285.00 + 3.9% of value greater than $6,000
$912.00 + 4.4% of value greater than
$26,000.00
$4,745 + 3.0% of value greater than
$100,000.00
$3,290.00 per occurrence
$100.00 per inch of damage plus planting
installation
$22.00 per square foot
$210.00 each
2017 Proposed
25.0%
683.2%
$1,014.00 each
2016 Adopted
$230.00 per hour
$503.00 per occurrence
$503.00 + 6.2% of value greater than $6,000
$1,743 + 7.5% of value greater than
$26,000.00
$7,368 + 6.4% of value greater than
$100,000.00
$4,216.00 per occurrence
$112.00 per inch of damage plus planting
installation
% Change
$1,496.00 each
$862.00 each
$1,418.00 each
$721.00 each
22.2%
12.0%
30.0%
23.1%
11.1%
21.3%
265.3%
40.5%
28.1%
101.2%
43.9%
10.0%
76.5%
76.5%
91.1%
55.3%
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesPublic Works Department
Fee Title Justification
Storm Drain - Flood Zone
Determination Letter
Fee increased from $69.00 per letter to $106.00 per letter to meet Council cost-recovery
directive
Storm Drain - Temporary
Discharge to Storm Drain from
Construction Site Dewatering
Fee increased from $167.00 per request to discharge to $2,903.00 per request to
discharge to adjust for actual costs and meet Council cost-recovery directive. A new fee
was added, as discussed in the body of the CMR, to separately cover the weekly cost of
discharge.
Storm Drain - Temporary
Elevation Benchmarks Fee increased from $314.00 to $365.00 to meet Council cost-recovery directive
Fee Title Justification
Regular Time Overtime & Holiday Regular Time Overtime & Holiday Regular Time
Overtime &
Holiday
Operations - Construction and
Repair $107.00 per hour $161.00 per hour $125.00 per hour $185.00 per hour 16.8%14.9%Fee increased from $107.00 per hour to $125.00 per hour for regular time and $161.00
per hour to $185.00 per hour for overtime to meet Council cost-recovery directive
Operations - Supervision $128.00 per hour $192.00 per hour $139.00 per hour $207.00 per hour 8.6%7.8%Fee increased from $128.00 per hour to $139.00 per hour for regular time and $192.00
per hour to $207.00 per hour for overtime to meet Council cost-recovery directive
Operations - Sweeping Services $89.00 per hour $134.00 per hour $112.00 per hour $167.00 per hour 25.8%24.6%Fee increased from $89.00 per hour to $112.00 per hour for regular time and $134.00 per
hour to $167.00 per hour for overtime to meet Council cost-recovery directive
Operations - Traffic
Control/Graffiti Services $87.00 per hour $131.00 per hour $91.00 per hour $137.00 per hour 4.6%4.6%Fee increased from $87.00 per hour to $91.00 per hour for regular time and $131.00 per
hour to $137.00 per hour for overtime to meet Council cost-recovery directive
Operations - Tree Services $103.00 per hour $155.00 per hour $117.00 per hour $137.00 per hour 13.6%-11.6%Fee increased from $103.00 per hour to $117.00 per hour for regular time and $155.00
per hour to $174.00 per hour for overtime to meet Council Cost-recovery directive
Fee Title Justification
Per load of
1,000 gal. or Less
Each Additional
500 gal.
Per load of
1,000 gal. or Less
Each Additional
500 gal.
Per load of
1,000 gal. or
Less
Each Additional
500 gal.
Wastewater Treatment - Grease
Waste Disposal
$110.00 per load of
1,000 gal. or less
$56.00 each
Additional 500 gal.
$121.00 per load of
1,000 gal. or less
$61.60 each Additional
500 gal.10.0%8.9%Fee increased 10% to get closer to Council cost-recovery directive and lower subsidy from
RWQCP partners
Wastewater Treatment - Septic
Tank Waste and Portable Toilet
Pumping Disposal
$67.00 per load of
1,000 gal. or less
$31.00 each
Additional 500 gal.
$73.00 per Load of
1,000 gal. or less
$34.00 each Additional
500 gal.9.0%9.7%Fee increased 10% to get closer to Council cost-recovery directive and lower subsidy from
RWQCP partners
1638.3%
16.2%
$167.00 per request to discharge plus
$82.00 per month of discharge
$314.00 per benchmark
$2,903.00 per request to discharge
$365.00 per benchmark
2016 Adopted 2017 Proposed
2016 Adopted 2017 Proposed
% Change
% Change
% Change
53.6%$69.00 per letter $106.00 per letter
2016 Adopted 2017 Proposed
Attachment A: Municipal Fee Schedule Amendments for FY 2017 - Changed FeesPolice Department
Fee Title Justification
Licenses - Massage
Establishment - Renewal
Staff time estimate increased to include inspection time. Fee adjusted to conform to cost
recovery range.
Licenses - Massage
Establishment - Sole Proprietor
(New)
Staff time estimate increased to include inspection time. Fee adjusted to conform to cost
recovery range.
Licenses - Massage
Establishment - Sole Proprietor
(Renewal)
Staff time estimate increased to include inspection time. Fee adjusted to conform to cost
recovery range.
Licenses - Massage
Establishment - Non-Certified
(New)
Staff time estimate increased to include inspection time. Fee adjusted to conform to cost
recovery range.
Licenses - Massage
Establishment - Non-Certified
(Renewal)
Staff time estimate increased to include inspection time. Fee adjusted to conform to cost
recovery range.
Licenses - Taxicab - Driver Note:
Does not include DOJ Fingerprint and
Rolling Processing Fee
Unit of measure clarified that fee is charged $40 annually or up to $160 for a four year
permit. Fee amount also adjust to come into conformance with cost recovery range.
Licenses - Taxicab - Master
License (New)
Previous staff cost estimate did not properly account for hearing officer, risk manager and
city attorney time.
Licenses - Taxicab - Transfer Fee
Previous staff time calculation did not account for appointment related administrative
tasks such as scheduling, filing, and recording permits. Fee amount adjusted to conform
with cost recovery range.
Licenses - Taxicab - Vehicle
Inspection for Each Vehicle
Previous fee calculation did not account for appointment related administrative tasks
such as scheduling, filing, and recording permits. and recording new permit. Fee amount
adjusted to conform with cost recovery range.
Licenses - Secondhand Dealer -
New
The California Department of Justice has discontinued accepting new Secondhand
Dealer/Pawnbroker License applications and has shifted this responsibility entirely to local
law enforcement agencies. The local agency is required to accept and remit the license
payment to the state after it has processed the application. Fee change reflects staff costs
to process permit.
Licenses - Secondhand Dealer -
DOJ -New
The California Department of Justice has discontinued accepting new Secondhand
Dealer/Pawnbroker License applications and has shifted this responsibility entirely to local
law enforcement agencies. The local agency is required to accept and remit the license
payment to the state after it has processed the application. Fee reflects only California
Department of Justice costs.
Miscellaneous - Helicopter
Landing Fee
Staff time estimate increased to more accurately reflect time to review and process
permit.
False Alarm - Alarm Registration
Fee - New Staff time estimate revised to include additional administrative time.
False Alarm - Alarm Registration
Fee - Renewal Staff time estimate revised to include additional administrative time.
Special Fees - Subpoena Fee Fee updated to separate subpoena fee and offsite document recovery charge, which is
now its own Fee as detailed in the body of the CMR.
$100.00 per year $150.00 per year
$150.00 per year $317.00 per year
$100.00 per year $150.00 per year
2016 Adopted 2017 Proposed
$100.00 per year $150.00 per year
$150.00 per year $200.00 per year
50.0%
111.3%
50.0%
66.7%
63.6%
42.9%
76.5%
50.0%
33.3%
$2,400 per year
$50.00 each
$60.00 per year
% Change
$25.00 each
$18.00 each
$24.00 per hour plus $12.00 per box offsite
recovery
$24.00 per year up to 4 years $40.00 per year up to 4 years
60.0%
122.2%
0.0%
$50.00 per occurrence
$40.00 each
$40.00 each
$24.00 per hour
$300.00 per application
$300.00 per application
$1,467.00 per year
$35.00 each
$34.00 per year
$25.00 per occurrence
This fee was incorporated into the municipal
fee schedule outside of the adopted budget
process.
This fee was incorporated into the municipal
fee schedule outside of the adopted budget
process.
N/A
N/A
100.0%