HomeMy WebLinkAboutStaff Report 6402
City of Palo Alto (ID # 6402)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 12/1/2015
City of Palo Alto Page 1
Summary Title: LBOC Financial Reports, Excess Bond Funds Discussion, and
Discussion of Decommissioning the LBOC
Title: Library Bond Oversight Committee Quarterly Reports Transmittal,
Discussion and Recommendation Regarding Excess Library Bond Funds, and
Discussion and Recommendation on the Decommissioning of the Library
Bond Oversight Committee
From: City Manager
Lead Department: Public Works
Recommended Motion
Staff recommends that the Finance Committee:
1) Accept the Library Bond Oversight Committee (LBOC) quarterly reports
transmittal (Attachments A, B, and C);
2) Accept the LBOC’s recommendation that $1,551,500 million be repaid to
the infrastructure reserve fund using library bond funds that were spent on
bondable improvements made to Rinconada Library;
3) Accept the LBOC’s recommendation to approve the “Last and Final List of
Potential Expenses for Library Bond Funds” (Attachment D); and
4) Accept the LBOC’s recommendation that that the LBOC be decommissioned
by the end of 2015.
Background
On August 4, 2008, Council approved placing a $76 million general obligation
bond measure on the November 4, 2008 ballot to construct and complete a new
Mitchell Park Library & Community Center, renovate and expand Rinconada
Library (formerly the Main Library), and renovate the Downtown Library.
This general obligation bond measure passed with a super majority (two-thirds +
City of Palo Alto Page 2
1) of Palo Alto voters voting in favor of it.
The ballot measure, Measure N, contained a provision for the appointment of a
committee to oversee the expenditure of funds generated by the bond issuance.
On March 16, 2009 the Library Bond Oversight Committee (LBOC) was formed.
The LBOC meets quarterly and issues reports to Council and the public.
Discussion
The library capital projects are nearing final completion. Staff and the LBOC
recommend the following:
1) Repayment of $1,551,500 to the infrastructure reserve fund using library
bond funds that were spent on bondable capital improvements made to
Rinconada Library;
2) Approval of the “Last and Final List of Potential Expenses for Library Bond
Funds;” and
3) Decommissioning of the LBOC by the end of 2015 per the LBOC’s request.
Repayment of $1,551,500 to the Infrastructure Reserve
On May 20, 2013, City Council approved a budget amendment ordinance (BAO)
that provided $1,551,500 from the infrastructure reserve fund for additional
capital improvements at Rinconada Library that were not included in the original
scope of work (Staff Report # 3696). The additional improvements were originally
presented to Council and approved by them on July 25, 2011 (Staff Report #
1438).
The work included:
1) Replacing the roof;
2) Replacing fire sprinkler system;
3) Re-facing work;
4) Replacing the basement sump pumps;
5) Upgrading storm water system;
6) Upgrading parking lot lighting;
7) Providing a teen room after-hours entrance;
8) Providing a broadcast center; and
9) Constructing a parking lot connection with the Art Center.
City of Palo Alto Page 3
This additional work was eligible to be paid for using bond proceeds. In light of
uncertainty regarding the final cost of the Mitchell Park Library & Community
Center, Council elected to transfer $1,551,500 from the infrastructure reserve
fund to pay for the Rinconada Library work, subject to potential future
reimbursement with bond funds, if available.
As work on the library projects concludes, staff is projecting that there will be
approximately $4,053,095 in excess bond proceeds. Sufficient funds are available
to return $1,551,500 to the infrastructure reserve. The return of the $1,551,500
to the infrastructure reserve will reduce the bond savings to approximately
$2,501,595.
Project bond savings can be used to either offset annual debt service resulting in
reduced property tax assessments or to defease outstanding principal bonds
which can lower the overall borrowing costs.
Once a decision is made on whether or not to return $1,551,500 to the
infrastructure reserve, the City’s Bond Counsel will advise the City on which
option results in the greatest savings for Palo Alto property owners.
The “Last and Final List of Potential Expenses for Library Bond Funds;”
Measure N provides for a citizen committee to oversee the expenditure of funds
generated by the bond measure. As work on the libraries nears final completion,
the LBOC has asked staff to plan for decommissioning the Committee.
The City Attorney’s Office determined that the LBOC can be decommissioned at
the point that staff identifies and the Committee approves final bondable
expenditures, even though final work, payment, and administrative steps remain.
To satisfy this requirement, staff has compiled, and the LBOC has reviewed, the
attached “Last and Final List of Potential Expenses for Library Bond Funds.”
This list, which totals $853,720, includes encumbered or outstanding contracts,
estimated costs for additional library work that is expected to be done but not yet
contracted for, and a $75,000 contingency.
Since the additional library work that is not encumbered or contracted for may
City of Palo Alto Page 4
have unforeseen work and/or costs that could emerge and be covered by
Measure N bond proceeds, staff contacted the City’s Bond Counsel about
establishing a contingency fund. The Bond Counsel supported this contingency as
long as expenses conformed to the scope of the Library projects. The Library Bond
Oversight Committee agreed with this approach and approved a $75,000
contingency fund.
Staff recommends that the Finance Committee recommend that Council approve
the “Last and Final List of Potential Expenses for Library Bond Funds” totaling
$853,720, including a $75,000 contingency.
Additional Information
For further information on the formation of the LBOC, please see the March 16,
2009 staff report titled “Adoption of a Resolution Establishing a Citizen Oversight
Committee for Expenditures of Library Bond Funds” (Attachment E).
Attachments:
Attachment A: LBOC Financial Reports Transmittal Letter_12-1-2015 (PDF)
Attachment B: LBOC Financial Report_7-29-2015 (PDF)
Attachment C: LBOC Financial Report (Revised)_11-17-2015 (PDF)
Attachment D: Last and Final List of Potential Expenses for Library Bond Funds-11-23-
2015 (PDF)
Attachment E: Resolution Establishing the LBOC_3-16-2009 (PDF)
TO: Finance Committee
FROM: Library Bond Oversight Committee
DATE: December 1, 2015
SUBJECT: Library Bond Oversight Committee Financial Reports
The Library Bond Oversight Committee (LBOC) has met with members of City staff on
the progress of the library bond projects since 2009.
Attached for your approval is the third quarter 2015 financial report (dated July 29, 2015)
and the fourth quarter 2015 financial report (dated November 17, 2015)
Based on the information provided, the Committee believes that the City’s financial
reporting for all library-related projects is accurate and appropriate; however, these
reports have not been independently audited. The Committee approves and forwards
these reports to the Finance Committee and City Council.
The LBOC in the past has discussed a range of issues related to Mitchell Park Library &
Community Center and at one time was concerned that the resolution of claims and
disputes might exhaust the bond funds; however, the LBOC is no longer concerned that
issues related to Mitchell Park Library & Community Center or any of the other library
projects will exhaust the bond funds.
Additionally, the LBOC and staff have prepared a recommendation regarding the close-
out of the library bonds and the termination of the LBOC for the Finance Committee,
which will ultimately go to the City Council.
This was discussed at the LBOC’s November 17, 2015 meeting.
Submitted:
Alice Smith
Library Bond Oversight Committee Chair
ATTACHMENTS:
Attachment B: LBOC Quarterly Financial Report (dated July 29, 2015)
Attachment C: LBOC Quarterly Financial Report (dated November 17, 2015)
Attachment A
12345 6 7 8
(3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
Project
Budget
June 2015
Projected
Costs
Diff. Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Project Budget
vs. Projected
Costs
% Diff.
Between
Project
Budget vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,000,000 5,000,000 2,725,437 5.7%
Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9%
Rinconada (aka Main) Library *18,000,000 2,100,000 20,100,000 22,342,563 21,300,000 (3,300,000) 1,042,563 4.7%
Art Center Temporary Library - 500,000 500,000 500,000 536,509 (536,509) (36,509) (7.3%)
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 71,647,978 352,022 3,777,022 5.0%
Bond Financing Costs **4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9%
Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 71,833,298$ 4,166,702$ 4,091,702$ 5.4%
Interest Earnings on the Project Bond Funds 283,608$
Projected Bond Savings 4,375,310$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,280,000 2,280,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 60,481,425 1,701,868 (62,183,293)
Construction Costs -- -
Contract Contingency 7,559,063 - (7,559,063)
Other Contract Services 2,011,344 - (2,011,344)
City (Inter-department) Service Charge 501,463 - (501,463)
Miscellaneous Cost 228,455 - (228,455)
Total Library Projects Expenditures 75,425,000 70,781,751 1,701,868 2,941,382
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (835,640) 835,640
Total Bond Funds Less Bond Financing Costs 75,425,000 70,781,751 866,227 3,777,022 5.0%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 75,925,000$ 70,967,071$ 866,227$ 4,091,702$ 5.4%
Interest Earnings on the Project Bond Funds 283,608
Projected Bond Savings 4,375,310
2010 GO Bond True Interest Cost (TIC)4.21%
2013 GO Bond True Interest Cost (TIC)3.85%
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
Description of Activity
Library Projects Budget to Actual Activities Summary
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
1
Attachment B
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 212,000 212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 41,593 (3,659,585)
Construction Costs - - - -
Contract Contingency - 462,490 - (462,490)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 4,212,000 4,157,071 41,593 13,337
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (6,881) 6,881
Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5%
Reasons for Budget Increase of:212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
8) Transfer to Main Library (1,000,000)
Net Budget Change 212,000$
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$
Budget Change (2,274,563) (2,274,563)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 36,669,147 422,105 (37,091,252)
Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services - 1,220,117 - (1,220,117)
City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost - 224,578 - (224,578)
Total Library Projects Expenditures 47,725,437 44,535,808 422,105 2,767,524
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)42,087 (42,087)
Total Bond Funds Less Bond Financing Costs 47,725,437$ 44,535,808$ 464,193$ 2,725,437$ 5.7%
Reasons for Budget Decrease of:(2,274,563)$
1) LEED - Green building (Council approved) upgrades 1,200,000$ September 2010
2) Fixed Equipment 1,750,000 December 2014
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
5) Transfer to Main Library Project (1,317,563)
Net Budget Change (2,274,563)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Construction Began:
Completed:
Description of Activity
2
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)18,000,000$ -$ -$ 18,000,000
Budget Change 4,342,563 4,342,563
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 19,396,475 1,224,592 (20,621,067)
Contract Contingency - 955,198 - (955,198)
Other Contract Services - 763,301 - (763,301)
City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 22,342,563 21,116,021 1,224,592 1,950
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)(1,040,613) 1,040,613
Total Bond Funds Less Bond Financing Costs 22,342,563$ 21,116,021$ 183,979$ 1,042,563$ 4.7%
Reasons for Budget Increase of:4,342,563$
Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ June 2013
November 2014
Net Budget Change 4,342,563$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$
Budget Change -$ -
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 467,777 - (467,777)
Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 517,618 - 127,382
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)102,069 (102,069)
Total Bond Funds Less Bond Financing Costs 645,000$ 517,618$ 102,069$ 25,313$ 3.9%
Description of Activity
Rinconada (aka Main) Library Budget to Actual Activities Summary (PE-11000)
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
Construction Began:
Completed:
3
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 330,034 13,578 (343,612)
Contract Contingency - 1,474 - (1,474)
Other Contract Services -
City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 455,233 13,578 31,189
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)67,698 (67,698)
Total Bond Funds Less Bond Financing Costs 500,000$ 455,233$ 81,276$ (36,509)$ (7.3%)
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure)4,000,000
Budget Change 212,000
Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Research & Planning Architectural 362
09/21/10 Group 4 Architecture Research & Planning Architectural 135
08/03/10 Group 4 Architecture Research & Planning Architectural 16,233
08/03/10 Group 4 Architecture Research & Planning Architectural 56,000
08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Research & Planning Architectural 15
09/21/10 Group 4 Architecture Research & Planning Architectural 18,080
09/21/10 Group 4 Architecture Research & Planning Architectural 2,970
09/21/10 W.L. Butler Construction, Inc.Construction 93,177
10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990
10/19/10 Group 4 Architecture Research & Planning Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Research & Planning Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Research & Planning Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Research & Planning Architectural 11,688
01/21/11 West Coast Code Consultants, Inc.Plan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Research & Planning Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Research & Planning Architectural 432
03/18/11 Group 4 Architecture Research & Planning Architectural 409
03/18/11 Group 4 Architecture Research & Planning Architectural 8,766
03/18/11 Group 4 Architecture Research & Planning Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Research & Planning Architectural 13,149
04/19/11 Group 4 Architecture Research & Planning Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Research & Planning Architectural 220
05/12/11 Group 4 Architecture Research & Planning Architectural 24,891
05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Research & Planning Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Research & Planning Architectural 233
07/20/11 Group 4 Architecture Research & Planning Architectural 479
07/20/11 Group 4 Architecture Research & Planning Architectural 12,405
07/27/11 W.L. Butler Construction, Inc.Construction 157,980
07/27/11 Turner Construction Company Construction Management Services 26,028
08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture Research & Planning Architectural 137
08/10/11 Group 4 Architecture Research & Planning Architectural 5,100
08/24/11 Turner Construction Company Construction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc.Construction 137,659
09/14/11 Group 4 Architecture Research & Planning Architectural 2,550
09/14/11 Group 4 Architecture Research & Planning Architectural 1,116
12/07/11 Group 4 Architecture Research & Planning Architectural 5,100
10/19/11 Turner Construction Company Construction Management Services 1,176
12/21/11 Turner Construction Company Construction Management Services 3,806 January 18, 2012
11/09/11 Group 4 Architecture Research & Planning Architectural 1,146
12/07/11 W.L. Butler Construction, Inc.Construction 64,874
02/08/12 Group 4 Architecture Research & Planning Architectural 29
02/08/12 W.L. Butler Construction, Inc.Construction 22,796
02/22/12 Group 4 Architecture Research & Planning Architectural 8,408 March 28, 2012 Report
03/08/12 Group 4 Architecture Research & Planning Architectural 1,275
03/21/12 Group 4 Architecture Research & Planning Architectural 7
08/22/12 Group 4 Architecture Research & Planning Architectural 1,268 October 30, 2012 Report
Downtown Library Activity Details (PE-09005)
As of July 29, 2015
5
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of July 29, 2015
10/03/12 Group 4 Architecture Research & Planning Architectural 71
01/09/13 Turner Construction Company Construction Management Services 434 January 23, 2013 Report
Group 4 Architecture Research Architectural 41,593
Sub-total - Engineering and Architectural Costs - 3,617,992 41,593 (3,659,585)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Research & Planning Architectural 660
10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Research & Planning Architectural 5,104
06/07/11 Group 4 Architecture Research & Planning Architectural 3,489
07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report
Sub-total - Contract Contingency - 462,490 - (462,490)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public Works Parking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 4,212,000 4,157,071 41,593 13,337
6
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (2,274,563)
Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Research & Planning Architectural 37,609
08/10/10 Group 4 Architecture Research & Planning Architectural 18,595
10/05/10 Group 4 Architecture Research & Planning Architectural 7,522
10/05/10 Group 4 Architecture Research & Planning Architectural 13,942
10/05/10 Group 4 Architecture Research & Planning Architectural 2,971
07/27/10 Moovers, Inc. Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Research & Planning Architectural 47,110
10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542
11/02/10 Flintco Pacific, Inc. Construction 778,876
11/02/10 Group 4 Architecture Research & Planning Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code Consultants, Inc. Plan Check 26,820
12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Research & Planning Architectural 46,297
12/21/10 Flintco Pacific, Inc. Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433
12/28/10 Flintco Pacific, Inc. Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137
01/04/11 Group 4 Architecture Research & Planning Architectural 2,942
01/04/11 Group 4 Architecture Research & Planning Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Research & Planning Architectural 267
1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977
2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680
3/16/2011 West Coast Code Consultants, Inc.Plan Check (560)
3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250
3/17/2011 West Coast Code Consultants, Inc.Plan Check 560
3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219
4/11/2011 Group 4 Architecture Research & Planning Architectural 127
4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366
4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956
4/20/2011 West Coast Code Consultants, Inc.Plan Check 140
4/20/2011 West Coast Code Consultants, Inc.Plan Check 280
4/20/2011 West Coast Code Consultants, Inc.Plan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Research & Planning Architectural 683
5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
7
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540
7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109
7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038
7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826
7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045
7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898
10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction Company Construction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code Consultants, Inc.Plan Check 420
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051
11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722
11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
*12/21/2011 Turner Construction Company Construction Management Services 187,775
12/21/2011 Turner Construction Company Construction Management Services 129,453
12/21/2011 Turner Construction Company Construction Management Services 233,061
12/21/2011 Turner Construction Company Construction Management Services 2,385
12/21/2011 Turner Construction Company Construction Management Services 109
12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
2/29/2012 West Coast Code Consultants, Inc.Plan Check 200
2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600
3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457
3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261
2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417
2/24/2012 Turner Construction Company Construction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction Company Construction Management Services 129,709
4/18/2012 Turner Construction Company Construction Management Services 118,875
4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100
4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130
4/18/2012 Turner Construction Company Construction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc.Construction 7,990
5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069
5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511
5/16/2012 Turner Construction Company Construction Management Services 116,415
6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551
6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680
8
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture Research & Planning Architectural 762
7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture Research & Planning Architectural 280
9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027
10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191
10/10/2012 Turner Construction Company Construction 22,926
11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325
11/19/2012 West Coast Code Consultants, Inc.Plan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code Consultants, Inc.Plan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction Company Construction Management Services 270,207
12/26/2012 Turner Construction Company Construction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code Consultants, Inc.Plan Check 160
1/23/2013 West Coast Code Consultants, Inc.Plan Check 560
1/23/2013 Group 4 Architecture Research & Planning Architectural 626
1/23/2013 Group 4 Architecture Research & Planning Architectural 783
2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238
2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775
4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745
06/12/13 Flintco Pacific, Inc.Construction 59,916
06/12/13 Flintco Pacific, Inc.Construction 31,230
06/12/13 Flintco Pacific, Inc.Construction 27,261
06/12/13 Flintco Pacific, Inc.Construction 12,816
04/08/13 Flintco Pacific, Inc.Construction 249,800
04/08/13 Flintco Pacific, Inc.Construction 184,896
04/08/13 Flintco Pacific, Inc.Construction 29,765
05/03/13 Flintco Pacific, Inc.Construction 350,886 July 23, 2013
04/24/13 Group 4 Architecture Research & Planning Architectural 91,837
04/24/13 Group 4 Architecture Research & Planning Architectural 450
06/05/13 Group 4 Architecture Research & Planning Architectural 50,003
05/01/13 Ross McDonald Company, Inc.Construction Services 495,000
04/24/13 West Coast Code Consultants, Inc.Plan Check 320
06/17/13 Flintco Pacific, Inc.Construction 142,218
06/19/13 Flintco Pacific, Inc.Construction 27,637
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
07/17/13 Group 4 Architecture Research & Planning Architectural 46,031
07/19/13 Flintco Pacific, Inc.Construction 106,656
07/31/13 Flintco Pacific, Inc.Construction 34,269
08/07/13 Flintco Pacific, Inc.Construction 72,222
08/14/13 Group 4 Architecture Research & Planning Architectural 46,080
08/14/13 Flintco Pacific, Inc.Construction 8,025 Sept. 25, 2013
08/22/13 Flintco Pacific, Inc.Construction 500,976
08/28/13 Flintco Pacific, Inc.Construction 73,759
09/11/13 Group 4 Architecture Research & Planning Architectural 58,299
09/25/13 Turner Construction Company Construction Management Services 65,864
09/25/13 Sign & Services Company Construction Services 66,903
09/30/13 Flintco Pacific, Inc.Construction 564,671
10/02/13 Turner Construction Company Construction Management Services 450,004
10/02/13 Flintco Pacific, Inc.Construction 70,944
10/09/13 Group 4 Architecture Research & Planning Architectural 66,584
10/11/13 Flintco Pacific, Inc.Construction 580,658
10/30/13 Flintco Pacific, Inc.Construction 64,518
11/13/13 Moovers, Inc.Moving Services 2,280 December 24, 2013
9
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
11/13/13 Sign & Services Company Construction Services 94,813
11/20/13 Turner Construction Company Construction Management Services 143,602
12/05/13 Group 4 Architecture Research & Planning Architectural 54,193
12/11/13 Turner Construction Company Construction Management Services 158,901
12/11/13 Sign & Services Company Construction Services 76,096
12/18/13 Turner Construction Company Construction Management Services 134,322
12/18/13 Ross McDonald Company, Inc.Construction Services 47,705
12/23/13 Group 4 Architecture Research & Planning Architectural 47,490
02/26/14 Group 4 Architecture Research & Planning Architectural 44
01/22/14 Group 4 Architecture Research & Planning Architectural 4,556
02/26/14 Group 4 Architecture Research & Planning Architectural 674
02/26/14 Group 4 Architecture Research & Planning Architectural 37,815
04/02/14 Group 4 Architecture Research & Planning Architectural 19,826
01/22/14 Sign & Services Company Construction Services 106,141 April 16, 2014
02/26/14 Sign & Services Company Construction Services 57,626
02/12/14 Envision Ware, Inc.Professional services 19,365
02/12/14 Envision Ware, Inc.Professional services 422,298
04/02/14 Turner Construction Company Construction Management Services 136,132
04/02/14 Turner Construction Company Construction Management Services 143,257
04/02/14 Turner Construction Company Construction Management Services 102,807
01/29/14 Moovers, Inc.Moving Services 1,000
05/21/14 Moovers, Inc.Moving Services 580
03/05/14 Ross McDonald Company, Inc.Construction Services 54,891
03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576)
05/14/14 Group 4 Architecture Research & Planning Architectural 12,284
05/21/14 Moovers, Inc.Moving Services 1,544 July 2, 2014
05/28/14 Turner Construction Company Construction Management Services 130,209
05/28/14 Turner Construction Company Construction Management Services 110,969
05/28/14 Muzak LLC Construction Services 100,317
05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540
06/11/14 Group 4 Architecture Research & Planning Architectural 18,326
06/18/14 Turner Construction Company Construction Management Services 109,939
12/23/13 One Workplace L Ferrari Storage 7,010
03/31/14 Envision Ware, Inc.Sorter System 973
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
10/22/14 Moovers, Inc.Moving Services 213
10/22/14 Moovers, Inc.Moving Services 924
10/22/14 Moovers, Inc.Moving Services 14,463
10/22/14 Moovers, Inc.Moving Services 472
11/12/14 Turner Construction Company Construction Management Services 104,843 January 14, 2015
12/03/14 Group 4 Architecture Research & Planning Architectural 64,500
12/17/14 Turner Construction Company Construction Management Services 11,809
12/17/14 Turner Construction Company Construction Management Services 24,983
12/29/14 Flintco Pacific, Inc.Settlement agreement ($4 million less $100,000)3,900,000
03/18/15 Turner Construction Company Construction Management Services 1,576
12/18/15 Sign & Services Company Construction Services 19,242
12/18/15 Sign & Services Company Construction Services 23,098 April 22, 2015
03/18/15 Turner Construction Company Construction Management Services 26,867
02/25/15 Turner Construction Company Construction Management Services 28,964
11/25/14 Turner Construction Company Construction Management Services 105,599
03/20/15 Turner Construction Company Construction Management Services 491,145
04/29/15 Group 4 Architecture Research & Planning Architectural 4,300
06/10/15 Turner Construction Company Construction Management Services 30,000 July 29, 2015
07/15/15 Muzak LLC Construction Services 250
07/15/15 Muzak LLC Construction Services 781
Group 4 Architecture Research & Planning Architectural 54,015
Turner Construction Company Construction Management Services 6,819
Ross McDonald Company, Inc.Construction Services 115,816
West Coast Code Consultants, Inc.Plan Check 1,270
One Workplace L Ferrari Storage 17,067
Sign & Services Company Construction Services 9,790
Contract Office Group, Inc.Storage 1,477
Muzak LLC Construction Services 48,139
Ginn and Crosby, LLC Legal Services 16,613
Project Controls and Forensics, LLC Legal Services 100,000
Lloyd F. McKinney Associates, Inc.Legal Services 1,100
Spring Electric Company Construction Services 50,000
Sub-total - Engineering Costs - 36,669,147 422,105 (37,091,252)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Research & Planning Architectural 1,771
10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725
10
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
2/18/2011 Flintco Pacific, Inc.Construction 248,603 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754
8/31/2011 W. L. Butler Construction, Inc.Construction 22,713
8/24/2011 Flintco Pacific, Inc.Construction 987,123
8/24/2011 Turner Construction Company Construction Management Services 151,367
8/24/2011 Flintco Inc. Escrow Construction 117,936
8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250 October 25, 2011 Report
8/24/2011 Group 4 Architecture Research & Planning Architectural 57,826
8/24/2011 Flintco Pacific, Inc.Construction 74,304
10/5/2011 Group 4 Architecture Research & Planning Architectural 37,306
11/30/2011 Group 4 Architecture Research & Planning Architectural 20,266 January 18, 2012
11/30/2011 Flintco Pacific, Inc.Construction 241,110
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 360 March 28, 2012 Report
3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937
2/29/2012 Turner Construction Company Construction Management Services 39,360
3/21/2012 Flintco Pacific, Inc.Construction 104,819
3/21/2012 Flintco Pacific, Inc.Construction 11,647
4/18/2012 Turner Construction Company Construction Management Services 656
4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383
5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039
7/5/2012 Group 4 Architecture Research & Planning Architectural 12,871
4/4/2012 Flintco Pacific, Inc.Construction 59,097 July 5, 2012 Report
5/16/2012 Flintco Pacific, Inc.Construction 1,077
6/20/2012 Turner Construction Company Construction Management Services 137,683
6/20/2012 Flintco Pacific, Inc.Construction 11,109
7/5/2012 Flintco Pacific, Inc.Construction 13,783
7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495
8/22/2012 Group 4 Architecture Research & Planning Architectural 80,924
8/8/2012 Flintco Pacific, Inc.Construction 15,943 October 30, 2012 Report
10/3/2012 Turner Construction Company Construction Management Services 298,983
10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578
12/26/2012 Group 4 Architecture Research & Planning Architectural 3,053
11/19/2012 Flintco Pacific, Inc.Construction 411,653
12/12/2012 Flintco Pacific, Inc.Construction 125,571 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc.Construction 359,703
12/26/2012 Flintco Pacific, Inc.Construction 73,605
12/26/2012 Flintco Pacific, Inc.Construction 96,352
04/08/13 Flintco Pacific, Inc.Construction 60,449
04/08/13 Flintco Pacific, Inc.Construction 31,269
04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013
05/03/13 Flintco Pacific, Inc.Construction 188,366
05/01/13 4LEAF, Inc.Building Inspection 6,993
05/08/13 4LEAF, Inc.Building Inspection 8,381
07/19/13 Flintco Pacific, Inc.Construction 201,760
08/22/13 Flintco Pacific, Inc.Construction 162,856
08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013
08/07/13 4LEAF, Inc.Building Inspection 14,708
08/07/13 4LEAF, Inc.Building Inspection 11,045
09/18/13 4LEAF, Inc.Building Inspection 16,706
6/14/2013 Flintco Pacific, Inc.Construction 106,512
9/25/2013 Sign & Services Company Construction Services 40,944 December 24, 2013
9/30/2013 Flintco Pacific, Inc.Construction 73,825
1/22/2014 Group 4 Architecture Research & Planning Architectural 34,885
4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600
4/16/2014 Group 4 Architecture Research & Planning Architectural 19,893 April 16, 2014
2/5/2014 4LEAF, Inc.Building Inspection 14,930
3/5/2014 4LEAF, Inc.Building Inspection 12,654
3/26/2014 4LEAF, Inc.Building Inspection 999
41850 Group 4 Architecture Research & Planning Architectural 32,543
9/3/2014 Group 4 Architecture Research & Planning Architectural 43,002
9/3/2014 Group 4 Architecture Research & Planning Architectural 16,172
9/17/2014 Group 4 Architecture Research & Planning Architectural 14,330
8/13/2014 Moovers, Inc.Moving Services 2,110
7/16/2014 Muzak LLC Construction Services 29,763
9/17/2014 Muzak LLC Construction Services 42,741 October 8, 2014
7/30/2014 Turner Construction Company Construction Management Services 107,060
9/3/2014 Turner Construction Company Construction Management Services 101,438
9/24/2014 Turner Construction Company Construction Management Services 74,899
10/8/2014 Group 4 Architecture Research & Planning Architectural 14,340
7/23/2014 4LEAF, Inc.Building Inspection 5,994
9/14/2014 4LEAF, Inc.Building Inspection 3,618
10/22/2014 Moovers, Inc.Moving Services 4,797 January 14, 2015
12/10/2014 4LEAF, Inc.Building Inspection 910 April 22, 2015
11
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
Sub-total - Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc.Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12
03/26/14 3M Library Systems Library Self Check Stations 258
01/16/13 3M Library Systems Library Self Check Stations 80,578
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792
07/31/13 Ginn and Crosby, LLC Legal Services 2,688
07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013
10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013
02/05/14 Ginn and Crosby, LLC Legal Services 8,376
02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014
03/26/14 Ginn and Crosby, LLC Legal Services 4,224
06/18/14 Ginn and Crosby, LLC Legal Services 1,248
06/18/14 Ginn and Crosby, LLC Legal Services 2,304
01/15/14 Ginn and Crosby, LLC Legal Services 14,952
02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 2,317
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014
03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251
04/30/14 Ginn and Crosby, LLC Legal Services 1,044
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890)
7/23/2014 Ginn and Crosby, LLC Legal Services 1,169
07/16/14 Contract Office Group, Inc.Storage 600
07/16/14 Contract Office Group, Inc.Storage 600 October 8, 2014
08/27/14 Ginn and Crosby, LLC Legal Services 25,430
09/17/14 Ginn and Crosby, LLC Legal Services 32,279
08/15/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416
11/24/14 BIG-D Pacific Builders, LP Fence reimbursement (3,341)
11/05/14 Ginn and Crosby, LLC Legal Services 23,691
11/19/14 Ginn and Crosby, LLC Legal Services 25,544 January 14, 2015
11/25/14 Envision Ware, Inc.Professional services 27,400
12/17/14 Ginn and Crosby, LLC Legal Services 7,272
02/18/15 Ginn and Crosby, LLC Legal Services 2,352
11/24/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 193
12
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
09/24/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416
12/31/14 All Fence Company Inc.Fence 1,525
12/18/14 The Preferred Image Signs 2,291
02/11/15 Ginn and Crosby, LLC Legal Services 3,330 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 1,061
02/06/15 Orchard Supply Locks 35
02/06/15 Amazon.com Signs 42
01/26/15 Deposits In Trans WF Misc.59
10/20/14 Sunnyvale Windustrial Construction materials 1,427
02/04/15 Santa Clara County Completion Filing Fee 5
03/25/15 Envision Ware, Inc.Professional services 20,047
06/17/15 One Workplace L Ferrari Storage 35,344
06/10/15 Ginn and Crosby, LLC Legal Services 1,152
05/05/15 Media Center AV System Modifications 150 July 29, 2015
05/01/15 Orchard Supply Construction materials 3,169
05/08/15 The Home Depot Construction materials 211
04/21/15 California Paint Company Construction materials 66
Sub-total - Other Contract Services - 1,220,117 - (1,220,117)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143)
04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - Development Center Plan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - Development Center Plan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"181
04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 4
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
13
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013
04/17/13 Ginn and Crosby, LLC Legal Services 225
04/17/13 Ginn and Crosby, LLC Legal Services 432
06/05/13 Ginn and Crosby, LLC Legal Services 144
06/05/13 Ginn and Crosby, LLC Legal Services 5,243
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38
06/19/13 David Neagley, AIA Legal Services 1,624
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014
Sub-total - City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656
08/21/13 4LEAF, Inc.Building Inspection 15,318
10/30/13 4LEAF, Inc.Building Inspection 9,713
12/05/13 4LEAF, Inc.Building Inspection 14,430
12/18/13 4LEAF, Inc.Building Inspection 14,708
10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013
11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134
12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301
12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664
11/06/13 Bibliotheca, Inc.Security Gates 12,375
04/23/14 4LEAF, Inc.Building Inspection 1,332
06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 16
07/04/14 California Paint Company Special Filler for Wood Bridges 176
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 76 October 8, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 154
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 63
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 41
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 19
04/15/15 Reconcilation Adjustment Adjustment (3,280)
11/06/13 Bibliotheca, Inc.Security Gates ($2,995 clerical error)-
03/31/13 Office Max (US Bank-Calcard) - Reversed Reversal of Bondable Expenditure (-$65 clerical error)-
10/16813 Ginn and Crosby, LLC Legal Services ($360 clerical error)-
10/09/14 Ginn and Crosby, LLC Legal Services ($288 clerical error)-
11/05/14 Ginn and Crosby, LLC Legal Services 3,145
10/22/14 Moovers, Inc.Moving Services 4,797
10/01/14 4LEAF, Inc.Building Inspection 5,200 January 14, 2015
10/29/14 4LEAF, Inc.Building Inspection 4,810
06/25/14 4LEAF, Inc.Building Inspection 3,219
Sub-total - Miscellaneous Cost - 224,578 - (224,578)
Grant Total 47,725,437 44,535,808 422,105 2,767,524
14
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change 4,342,563
Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
10/05/10 Group 4 Architecture Research and Planning Architectural 700
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
11/02/10 Group 4 Architecture Research and Planning Architectural 5,785
11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Research and Planning Architectural 2,390
01/04/11 Group 4 Architecture Research and Planning Architectural 15,000
01/04/11 Group 4 Architecture Research and Planning Architectural 583
01/04/11 Group 4 Architecture Research and Planning Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Research and Planning Architectural 4,860
03/18/11 Group 4 Architecture Research and Planning Architectural 73,246
03/18/11 Group 4 Architecture Research and Planning Architectural 7,500
03/18/11 Group 4 Architecture Research and Planning Architectural 53
03/18/11 Group 4 Architecture Research and Planning Architectural 3,843
04/11/11 Group 4 Architecture Research and Planning Architectural 112,464
04/11/11 Group 4 Architecture Research and Planning Architectural 3,993
04/11/11 Group 4 Architecture Research and Planning Architectural 7,500
01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Research and Planning Architectural 2,500
01/24/11 Group 4 Architecture Research and Planning Architectural 1,500
01/21/11 Group 4 Architecture Research and Planning Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Research and Planning Architectural 48,831
02/18/11 Group 4 Architecture Research and Planning Architectural 2,653
02/18/11 Group 4 Architecture Research and Planning Architectural 3,238
05/12/11 Group 4 Architecture Research and Planning Architectural 6,250
05/12/11 Group 4 Architecture Research and Planning Architectural 40,052
05/12/11 Group 4 Architecture Research and Planning Architectural 12,411
05/12/11 Group 4 Architecture Research and Planning Architectural 3,263
05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Research and Planning Architectural 11,100
07/11/11 Group 4 Architecture Research and Planning Architectural 488
07/11/11 Group 4 Architecture Research and Planning Architectural 15,687
07/27/11 Group 4 Architecture Research and Planning Architectural 319
07/27/11 Group 4 Architecture Research and Planning Architectural 1,150
07/27/11 Group 4 Architecture Research and Planning Architectural 1,875
07/27/11 Turner Construction Company Construction Management Services 5,572
08/10/11 Group 4 Architecture Research and Planning Architectural 31,374
08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture Research and Planning Architectural 117
08/31/11 Group 4 Architecture Research and Planning Architectural 175
08/31/11 Group 4 Architecture Research and Planning Architectural 248
09/14/11 Group 4 Architecture Research and Planning Architectural 67
09/14/11 Group 4 Architecture Research and Planning Architectural 600
09/14/11 Group 4 Architecture Research and Planning Architectural 39,218
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 235,308
10/26/11 Group 4 Architecture Research and Planning Architectural 878
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 291
10/26/11 Group 4 Architecture Research and Planning Architectural 27
11/02/11 Group 4 Architecture Research and Planning Architectural 78,436
11/02/11 Group 4 Architecture Research and Planning Architectural 7,500
11/22/11 Group 4 Architecture Research and Planning Architectural 8,514
12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/14/11 Group 4 Architecture Research and Planning Architectural 79,172
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530
12/21/11 Group 4 Architecture Research and Planning Architectural 3,052
01/11/12 Group 4 Architecture Research and Planning Architectural 225
01/11/12 Group 4 Architecture Research and Planning Architectural 9,761
01/11/12 Group 4 Architecture Research and Planning Architectural 70,592
01/11/12 Group 4 Architecture Research and Planning Architectural 150
01/11/12 Group 4 Architecture Research and Planning Architectural 247
02/22/12 Group 4 Architecture Research and Planning Architectural 10,000
02/22/12 Group 4 Architecture Research and Planning Architectural 62,749
02/22/12 Group 4 Architecture Research and Planning Architectural 8,676
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
15
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture Research and Planning Architectural 1,330
03/21/12 Group 4 Architecture Research and Planning Architectural 5,423
03/21/12 Group 4 Architecture Research and Planning Architectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture Research and Planning Architectural 18,925
04/18/12 Group 4 Architecture Research and Planning Architectural 1,500
04/18/12 Group 4 Architecture Research and Planning Architectural 19
04/18/12 Group 4 Architecture Research and Planning Architectural 9,784
05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture Research and Planning Architectural 29,046
05/30/12 Group 4 Architecture Research and Planning Architectural 39,504
06/20/12 Group 4 Architecture Research and Planning Architectural 13,884
07/05/12 Group 4 Architecture Research and Planning Architectural 407
07/05/12 Group 4 Architecture Research and Planning Architectural 2,500
07/25/12 Group 4 Architecture Research and Planning Architectural 1,613
07/25/12 Group 4 Architecture Research and Planning Architectural 1,535
07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture Research and Planning Architectural 7,551
09/26/12 Group 4 Architecture Research and Planning Architectural 5,996
10/31/12 Turner Construction Company Construction Management Services 7,444
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
11/19/12 Group 4 Architecture Research and Planning Architectural 5,423
11/19/12 Group 4 Architecture Research and Planning Architectural 8,000
11/19/12 Group 4 Architecture Research and Planning Architectural 270
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc.Construction Management Services 19,320
01/23/13 Group 4 Architecture Research and Planning Architectural 2,500
01/23/13 Group 4 Architecture Research and Planning Architectural 969
01/23/13 Group 4 Architecture Research and Planning Architectural 4,979
01/23/13 Group 4 Architecture Research and Planning Architectural 725
01/23/13 NOVA Partners, Inc.Construction Management Services 12,010
02/06/13 Group 4 Architecture Research and Planning Architectural 3,243
02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300
02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 30,776
04/03/13 NOVA Partners, Inc.Construction Management Services 17,000
04/24/13 Group 4 Architecture Research and Planning Architectural 13
05/08/13 Group 4 Architecture Research and Planning Architectural 479
05/08/13 Group 4 Architecture Research and Planning Architectural 9,324
05/22/13 Group 4 Architecture Research and Planning Architectural 1,641
05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013
04/24/13 NOVA Partners, Inc.Construction Management Services 16,360
05/22/13 NOVA Partners, Inc.Construction Management Services 18,280
04/10/13 ARC Signs 71
05/01/13 ARC signs 210
06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367
06/26/13 NOVA Partners, Inc.Construction Management Services 6,134
07/31/13 NOVA Partners, Inc.Construction Management Services 31,565
08/21/13 NOVA Partners, Inc.Construction Management Services 30,750
08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 34
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
08/21/13 Group 4 Architecture Research and Planning Architectural 43,310
09/25/13 S.J. Amoroso Construction Construction 1,396,323
09/25/13 ARC Reproductive Services 52
10/02/13 NOVA Partners, Inc.Construction Management Services 35,578
10/16/13 Group 4 Architecture Research and Planning Architectural 86,670
10/23/13 NOVA Partners, Inc.Construction Management Services 38,025
10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013
11/20/13 NOVA Partners, Inc.Construction Management Services 37,554
12/05/13 Group 4 Architecture Research and Planning Architectural 43,360
12/11/13 S.J. Amoroso Construction Construction 1,204,872
12/18/13 NOVA Partners, Inc.Construction Management Services 41,811
12/23/13 S.J. Amoroso Construction Construction 876,464
01/29/14 NOVA Partners, Inc.Construction Management Services 42,311
02/26/14 NOVA Partners, Inc.Construction Management Services 34,852
03/26/14 NOVA Partners, Inc.Construction Management Services 30,855
04/16/14 West Coast Code Consultants, Inc.Plan Check 613
01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580
01/29/14 S.J. Amoroso Construction Construction 857,070
03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014
04/02/14 S.J. Amoroso Construction Construction 1,045,937
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
02/26/14 Group 4 Architecture Research and Planning Architectural 43,360
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
16
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
04/02/14 Group 4 Architecture Research and Planning Architectural 188,020
04/16/14 Group 4 Architecture Research and Planning Architectural 43,350
03/26/14 ARC Reproduction Services 258
04/02/14 Envision Ware, Inc.Professional services 1,795
11/29/04 Envision Ware, Inc.Professional services ($47,731 deleted)
05/14/14 NOVA Partners, Inc.Construction Management Services 37,950
05/28/14 NOVA Partners, Inc.Construction Management Services 39,369
06/04/14 Group 4 Architecture Research and Planning Architectural 18,900
06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014
04/23/14 S.J. Amoroso Construction Construction 1,058,321
05/28/14 S.J. Amoroso Construction Construction 1,487,530
06/04/14 Group 4 Architecture Research and Planning Architectural 86,702
06/25/14 Group 4 Architecture Research and Planning Architectural 86,746
07/02/14 S.J. Amoroso Construction Construction 1,852,722
07/16/14 NOVA Partners, Inc.Construction Management Services 34,767
08/27/14 NOVA Partners, Inc.Construction Management Services 33,075
09/17/14 NOVA Partners, Inc.Construction Management Services 34,182
07/02/14 West Coast Code Consultants, Inc.Plan Check 1,203
08/13/14 Group 4 Architecture Research and Planning Architectural 39,700
07/30/14 PACIFIC GAS & ELECTRIC CO Survey 6,000 October 8, 2014
08/06/14 S.J. Amoroso Construction Construction 2,164,627
09/03/14 S.J. Amoroso Construction Construction 1,591,611
07/31/14 S.J. Amoroso Construction Construction 1,641,497
10/08/14 Group 4 Architecture Research and Planning Architectural 29,816
10/08/14 Group 4 Architecture Research and Planning Architectural 86,738
10/08/14 Group 4 Architecture Research and Planning Architectural 75,770
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
11/05/14 NOVA Partners, Inc.Construction Management Services 24,808
11/05/14 S.J. Amoroso Construction Construction 330,380 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 26,835
12/17/14 Group 4 Architecture Research and Planning Architectural 4,990
01/14/15 S.J Amoroso Contruction costs that are currently being funded by the Infrastructure Reserve (1,800,000)
02/04/15 NOVA Partners, Inc.Construction Management Services 1,566
01/28/15 NOVA Partners, Inc.Construction Management Services 1,600
02/25/15 NOVA Partners, Inc.Construction Management Services 13,485 April 22, 2015
03/04/15 S.J. Amoroso Construction Construction 31,481
01/28/15 S.J. Amoroso Construction Construction 140,321
05/13/15 NOVA Partners, Inc.Construction Management Services 1,094 July 29, 2015
05/06/15 S.J. Amoroso Construction Construction 17,917
05/22/15 Protech Consulting and Engineering Hazardous Material Testing 950
Protech Consulting and Engineering Hazardous Material Testing 2,280
Group 4 Architecture Research and Planning Architectural 210,022
NOVA Partners, Inc. Construction Management Services 312
AT&T Engineering Professional services 6,298
Schaff & Wheeler Consulting Storm Water (Third Party 600
Ross McDonald Company, Inc. Construction Services 24,612
West Coast Code Consultants, Inc. Plan Check 1,600
3M Library Systems Library System 1,317
Metropolitan Van and Storage, Inc. Equipment Moving 14,032
S.J. Amoroso Construction Construction 946,830
Applied Materials / Engineering, Inc. Professional services 16,689
Sub-total - Engineering and Architectural Costs - 19,396,475 1,224,592 (20,621,067)
Contract Contingency
05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 571
02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 8,442
04/24/13 Group 4 Architecture Research and Planning Architectural 6,300
05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013
06/05/13 Group 4 Architecture Research and Planning Architectural 27,225
07/17/13 Group 4 Architecture Research and Planning Architectural 12,658
07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
06/21/13 NOVA Partners, Inc. Construction Management Services 9,480 December 24, 2013
04/16/14 Group 4 Architecture Research and Planning Architectural 15,750 April 16, 2014
04/23/14 S.J. Amoroso Construction Construction 16,461 July 2, 2014
07/02/14 West Coast Code Consultants, Inc. Plan Check 941 October 8, 2014
12/03/14 Group 4 Architecture Research and Planning Architectural 13,720
12/03/14 Group 4 Architecture Research and Planning Architectural 5,651
17
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
12/29/14 NOVA Partners, Inc.Construction Management Services 18,250 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 6,600
12/10/14 S.J. Amoroso Construction Construction 316,985
12/10/14 S.J. Amoroso Construction Construction 20,517
02/04/15 NOVA Partners, Inc.Construction Management Services 20
01/28/15 NOVA Partners, Inc.Construction Management Services 18,070
02/04/15 NOVA Partners, Inc.Construction Management Services 22,680
01/28/15 S.J. Amoroso Construction Construction 7,103
01/28/15 S.J. Amoroso Construction Construction 9,355
01/28/15 S.J. Amoroso Construction Construction 11,108
01/28/15 S.J. Amoroso Construction Construction 12,420
01/28/15 S.J. Amoroso Construction Construction 12,428 April 22, 2015
01/28/15 S.J. Amoroso Construction Construction 13,295
01/28/15 S.J. Amoroso Construction Construction 14,236
01/28/15 S.J. Amoroso Construction Construction 14,541
01/28/15 S.J. Amoroso Construction Construction 14,651
01/28/15 S.J. Amoroso Construction Construction 14,746
01/28/15 S.J. Amoroso Construction Construction 18,875
01/28/15 S.J. Amoroso Construction Construction 25,973
01/28/15 S.J. Amoroso Construction Construction 37,022
01/28/15 S.J. Amoroso Construction Construction 38,480
01/28/15 S.J. Amoroso Construction Construction 47,113
05/06/15 S.J. Amoroso Construction Construction 25,108 July 29, 2015
Sub-total - Contract Contingency - 955,198 - (955,198)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - Development Center Architectural Review 25
12/06/12 City of Palo Alto - Development Center Architectural Review 20
12/06/12 City of Palo Alto - Development Center Architectural Review 622
12/06/12 City of Palo Alto - Development Center Architectural Review 2,892
12/06/12 City of Palo Alto - Development Center Architectural Review 252
04/24/13 FedEx Mailing 111
04/24/13 FedEx Mailing 98 July 23, 2013
04/17/13 FedEx Mailing 111
06/30/13 Fastsigns Signs 1,423
07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013
08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013
11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
01/29/14 FedEx Mailing 47
05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270
05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014
05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800
07/02/14 AT&T Engineering and Construction 6,298
03/31/14 Envision Ware, Inc.Professional services 157
07/09/14 Applied Materials / Engineering, Inc.Professional services 110
07/09/14 Applied Materials / Engineering, Inc.Professional services 1,760
07/16/14 ARC Reproduction Services 71
08/06/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
07/09/14 Chem Aqua Loop corrosion inhibitor chemical addition/water analysis 837
07/23/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
08/13/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 October 8, 2014
09/17/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/08/14 Applied Materials / Engineering, Inc.Professional services 5,601
10/08/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
07/11/14 City of Palo Alto Signage Review for ARB 698
07/22/14 City of Palo Alto Signage Review for ARB 2,918
11/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 11,638
18
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
12/10/14 Metropolitan Van and Storage, Inc.Equipment Moving 450
12/17/14 Schaaf & Wheeler Consulting Storm Water 3 Party Review 2,500 January 14, 2015
10/22/14 Bibliotheca, Inc.Security Gates 18,800
10/31/14 Bibliotheca, Inc.Security Gates 1,645
02/24/15 Fastsigns Fastsigns 247
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 195
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 450
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 1,220
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 2,205
02/24/15 VKK Signmakers, Inc.Signs 3,472 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 26,650
11/24/14 Fastsigns Signs 245
03/25/15 3M Library Systems Library System 58,030
03/25/15 Envision Ware, Inc.Professional services 372,856
03/23/15 PolePal Lighting 1,080
11-Jun Peninsulators, Inc.Construction 1,950 July 29, 2015
Sub-total - Other Contract Services - 763,301 - (763,301)
City (Inter-department) Service Charge
10/31/14 City of Palo Alto - Planning Review of sculpture signage and address sign 456 January 14, 2015
Sub-total - City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost
02/27/13 Fastsigns Signage 590 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 22,342,563 21,116,021 1,224,592 1,950
19
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000
Budget Change - gg
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283
10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Research & Planning Architectural 329
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report
11/12/14 Ross McDonald Company, Inc.Construction Services 3,200 January 14, 2015
Sub-total - Engineering and Architectural Costs - 467,777 - (467,777)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report
05/14/15 JCM Construction, Inc.Construction Services 4,970 January 29, 2015
Sub-total - Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 517,618 - 127,382
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of July 29, 2015
20
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -
04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Research & Planning Architectural 11,288
07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report
06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176
06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013
08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013
02/11/15 Ross McDonald Company, Inc.Library Shelving 1,100 April 22, 2015
04/22/15 JCM Construction, Inc.Construction Services 9,950
05/22/15 Securecom Construction Services 88 January 29, 2015
Group 4 Architecture Research & Planning Architectural 2,960
Ross McDonald Company, Inc.Library Shelving 829
Peninsulators, Inc.Construction Services 9,790
Sub-total - Engineering and Architectural Costs - 330,034 13,578 (343,612)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
04/30/13 Fastsigns Signs 593
04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380
04/30/13 Fastsigns Signs 598 July 23, 2013
04/30/13 Fastsigns Signs 41
05/31/13 Fastsigns (Reversal of Drawdown)Signs (138) January 14, 2015
Sub-total - Contract Contingency - 1,474 - (1,474)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
04/30/13 City of Palo Alto - Planning Architectural Review 384
04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013
05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489
06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013
Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 455,233 13,578 31,189
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of July 29, 2015
21
12345 6 7 8
(3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
Project
Budget
November
2015
Projected
Costs
Diff. Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Project Budget
vs. Projected
Costs
% Diff.
Between
Project
Budget vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,197,961$ (197,961) 14,039$ 0.3%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,034,851 4,965,149 2,690,586 5.6%
Cubberley Temporary Library - 645,000 645,000 645,000 645,000 (645,000) (0)(0.0%)
Rinconada (aka Main) Library *18,000,000 2,100,000 20,100,000 22,342,563 21,666,400 (3,666,400) 676,163 3.0%
Art Center Temporary Library - 500,000 500,000 500,000 465,148 (465,148) 34,852 7.0%
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 72,009,361 (9,361) 3,415,639 4.5%
Bond Financing Costs **4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9%
Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 72,194,681$ 3,805,319$ 3,730,319$ 4.9%
Interest Earnings/Market Value Change on the Project Bond Funds 322,776$
Projected Bond Savings 4,053,095$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,551,500 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,280,000 2,280,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 60,841,282 572,249 (61,413,531)
Construction Costs -- -
Contract Contingency 7,559,063 - (7,559,063)
Other Contract Services 2,025,378 - (2,025,378)
City (Inter-department) Service Charge 501,463 - (501,463)
Miscellaneous Cost 228,455 - (228,455)
Total Library Projects Expenditures 75,425,000 71,155,641 572,249 3,697,110
Estimate of Pending Commitments/Costs - - 281,471 (281,471)
Total Bond Funds Less Bond Financing Costs 75,425,000 71,155,641 853,720 3,415,639 4.5%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 75,925,000$ 71,340,961$ 853,720$ 3,730,319$ 4.9%
Interest Earnings/Market Value Change on the Project Bond Funds 322,776
Projected Bond Savings 4,053,095
2010 GO Bond True Interest Cost (TIC)4.21%
2013 GO Bond True Interest Cost (TIC)3.85%
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
Description of Activity
Library Projects Budget to Actual Activities Summary
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
1
Attachment C
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 212,000 212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 40,890 (3,658,882)
Construction Costs - - - -
Contract Contingency - 462,490 - (462,490)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 4,212,000 4,157,071 40,890 14,039
Estimate of Pending Commitments/Costs - - - -
Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 40,890$ 14,039$ 0.3%
Reasons for Budget Increase of:212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
8) Transfer to Main Library (1,000,000)
Net Budget Change 212,000$
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$
Budget Change (2,274,563) (2,274,563)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 36,754,397 303,621 (37,058,018)
Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services - 1,232,201 - (1,232,201)
City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost - 224,578 - (224,578)
Total Library Projects Expenditures 47,725,437 44,633,141 303,621 2,788,675
Estimate of Pending Commitments/Costs 98,089 (98,089)
Total Bond Funds Less Bond Financing Costs 47,725,437$ 44,633,141$ 401,710$ 2,690,586$ 5.6%
Reasons for Budget Decrease of:(2,274,563)$
1) LEED - Green building (Council approved) upgrades 1,200,000$ September 2010
2) Fixed Equipment 1,750,000 December 2014
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
5) Transfer to Main Library Project (1,317,563)
Net Budget Change (2,274,563)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Construction Began:
Completed:
Description of Activity
2
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)18,000,000$ -$ -$ 18,000,000
Budget Change 4,342,563 4,342,563
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 19,661,166 227,738 (19,888,904)
Contract Contingency - 955,198 - (955,198)
Other Contract Services - 765,251 - (765,251)
City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 22,342,563 21,382,662 227,738 732,163
Estimate of Pending Commitments/Costs 56,000 (56,000)
Total Bond Funds Less Bond Financing Costs 22,342,563$ 21,382,662$ 283,738$ 676,163$ 3.0%
Reasons for Budget Increase of:4,342,563$
Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ June 2013
November 2014
Net Budget Change 4,342,563$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,551,500 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$
Budget Change -$ -
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 467,777 - (467,777)
Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 517,618 - 127,382
Estimate of Pending Commitments/Costs 127,382 (127,382)
Total Bond Funds Less Bond Financing Costs 645,000$ 517,618$ 127,382$ (0)$ (0.0%)
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
Construction Began:
Completed:
Description of Activity
Rinconada (aka Main) Library Budget to Actual Activities Summary (PE-11000)
3
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 339,949 - (339,949)
Contract Contingency - 1,474 - (1,474)
Other Contract Services -
City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 465,148 - 34,852
Estimate of Pending Commitments/Costs - -
Total Bond Funds Less Bond Financing Costs 500,000$ 465,148$ -$ 34,852$ 7.0%
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure)4,000,000
Budget Change 212,000
Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Research & Planning Architectural 362
09/21/10 Group 4 Architecture Research & Planning Architectural 135
08/03/10 Group 4 Architecture Research & Planning Architectural 16,233
08/03/10 Group 4 Architecture Research & Planning Architectural 56,000
08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Research & Planning Architectural 15
09/21/10 Group 4 Architecture Research & Planning Architectural 18,080
09/21/10 Group 4 Architecture Research & Planning Architectural 2,970
09/21/10 W.L. Butler Construction, Inc.Construction 93,177
10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990
10/19/10 Group 4 Architecture Research & Planning Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Research & Planning Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Research & Planning Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Research & Planning Architectural 11,688
01/21/11 West Coast Code Consultants, Inc.Plan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Research & Planning Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Research & Planning Architectural 432
03/18/11 Group 4 Architecture Research & Planning Architectural 409
03/18/11 Group 4 Architecture Research & Planning Architectural 8,766
03/18/11 Group 4 Architecture Research & Planning Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Research & Planning Architectural 13,149
04/19/11 Group 4 Architecture Research & Planning Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Research & Planning Architectural 220
05/12/11 Group 4 Architecture Research & Planning Architectural 24,891
05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Research & Planning Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Research & Planning Architectural 233
07/20/11 Group 4 Architecture Research & Planning Architectural 479
07/20/11 Group 4 Architecture Research & Planning Architectural 12,405
07/27/11 W.L. Butler Construction, Inc.Construction 157,980
07/27/11 Turner Construction Company Construction Management Services 26,028
08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture Research & Planning Architectural 137
08/10/11 Group 4 Architecture Research & Planning Architectural 5,100
08/24/11 Turner Construction Company Construction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc.Construction 137,659
09/14/11 Group 4 Architecture Research & Planning Architectural 2,550
09/14/11 Group 4 Architecture Research & Planning Architectural 1,116
12/07/11 Group 4 Architecture Research & Planning Architectural 5,100
10/19/11 Turner Construction Company Construction Management Services 1,176
12/21/11 Turner Construction Company Construction Management Services 3,806 January 18, 2012
11/09/11 Group 4 Architecture Research & Planning Architectural 1,146
12/07/11 W.L. Butler Construction, Inc.Construction 64,874
02/08/12 Group 4 Architecture Research & Planning Architectural 29
02/08/12 W.L. Butler Construction, Inc.Construction 22,796
02/22/12 Group 4 Architecture Research & Planning Architectural 8,408 March 28, 2012 Report
03/08/12 Group 4 Architecture Research & Planning Architectural 1,275
03/21/12 Group 4 Architecture Research & Planning Architectural 7
08/22/12 Group 4 Architecture Research & Planning Architectural 1,268 October 30, 2012 Report
Downtown Library Activity Details (PE-09005)
As of November 17, 2015 (Revised 3)
5
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of November 17, 2015 (Revised 3)
10/03/12 Group 4 Architecture Research & Planning Architectural 71
01/09/13 Turner Construction Company Construction Management Services 434 January 23, 2013 Report
Group 4 Architecture Research Architectural 40,890
Sub-total - Engineering and Architectural Costs - 3,617,992 40,890 (3,658,882)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Research & Planning Architectural 660
10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Research & Planning Architectural 5,104
06/07/11 Group 4 Architecture Research & Planning Architectural 3,489
07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report
Sub-total - Contract Contingency - 462,490 - (462,490)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public Works Parking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 4,212,000 4,157,071 40,890 14,039
6
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (2,274,563)
Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Research & Planning Architectural 37,609
08/10/10 Group 4 Architecture Research & Planning Architectural 18,595
10/05/10 Group 4 Architecture Research & Planning Architectural 7,522
10/05/10 Group 4 Architecture Research & Planning Architectural 13,942
10/05/10 Group 4 Architecture Research & Planning Architectural 2,971
07/27/10 Moovers, Inc. Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Research & Planning Architectural 47,110
10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542
11/02/10 Flintco Pacific, Inc. Construction 778,876
11/02/10 Group 4 Architecture Research & Planning Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code Consultants, Inc. Plan Check 26,820
12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Research & Planning Architectural 46,297
12/21/10 Flintco Pacific, Inc. Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433
12/28/10 Flintco Pacific, Inc. Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137
01/04/11 Group 4 Architecture Research & Planning Architectural 2,942
01/04/11 Group 4 Architecture Research & Planning Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Research & Planning Architectural 267
1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977
2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680
3/16/2011 West Coast Code Consultants, Inc.Plan Check (560)
3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250
3/17/2011 West Coast Code Consultants, Inc.Plan Check 560
3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219
4/11/2011 Group 4 Architecture Research & Planning Architectural 127
4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366
4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956
4/20/2011 West Coast Code Consultants, Inc.Plan Check 140
4/20/2011 West Coast Code Consultants, Inc.Plan Check 280
4/20/2011 West Coast Code Consultants, Inc.Plan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Research & Planning Architectural 683
5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
7
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540
7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109
7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038
7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826
7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045
7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898
10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction Company Construction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code Consultants, Inc.Plan Check 420
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051
11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722
11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
12/21/2011 Turner Construction Company Construction Management Services 187,775
12/21/2011 Turner Construction Company Construction Management Services 129,453
12/21/2011 Turner Construction Company Construction Management Services 233,061
12/21/2011 Turner Construction Company Construction Management Services 2,385
12/21/2011 Turner Construction Company Construction Management Services 109
12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
2/29/2012 West Coast Code Consultants, Inc.Plan Check 200
2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600
3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457
3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261
2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417
2/24/2012 Turner Construction Company Construction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction Company Construction Management Services 129,709
4/18/2012 Turner Construction Company Construction Management Services 118,875
4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100
4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130
4/18/2012 Turner Construction Company Construction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc.Construction 7,990
5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069
5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511
5/16/2012 Turner Construction Company Construction Management Services 116,415
6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551
6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680
8
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture Research & Planning Architectural 762
7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture Research & Planning Architectural 280
9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027
10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191
10/10/2012 Turner Construction Company Construction 22,926
11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325
11/19/2012 West Coast Code Consultants, Inc.Plan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code Consultants, Inc.Plan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction Company Construction Management Services 270,207
12/26/2012 Turner Construction Company Construction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code Consultants, Inc.Plan Check 160
1/23/2013 West Coast Code Consultants, Inc.Plan Check 560
1/23/2013 Group 4 Architecture Research & Planning Architectural 626
1/23/2013 Group 4 Architecture Research & Planning Architectural 783
2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238
2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775
4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745
06/12/13 Flintco Pacific, Inc.Construction 59,916
06/12/13 Flintco Pacific, Inc.Construction 31,230
06/12/13 Flintco Pacific, Inc.Construction 27,261
06/12/13 Flintco Pacific, Inc.Construction 12,816
04/08/13 Flintco Pacific, Inc.Construction 249,800
04/08/13 Flintco Pacific, Inc.Construction 184,896
04/08/13 Flintco Pacific, Inc.Construction 29,765
05/03/13 Flintco Pacific, Inc.Construction 350,886 July 23, 2013
04/24/13 Group 4 Architecture Research & Planning Architectural 91,837
04/24/13 Group 4 Architecture Research & Planning Architectural 450
06/05/13 Group 4 Architecture Research & Planning Architectural 50,003
05/01/13 Ross McDonald Company, Inc.Construction Services 495,000
04/24/13 West Coast Code Consultants, Inc.Plan Check 320
06/17/13 Flintco Pacific, Inc.Construction 142,218
06/19/13 Flintco Pacific, Inc.Construction 27,637
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
07/17/13 Group 4 Architecture Research & Planning Architectural 46,031
07/19/13 Flintco Pacific, Inc.Construction 106,656
07/31/13 Flintco Pacific, Inc.Construction 34,269
08/07/13 Flintco Pacific, Inc.Construction 72,222
08/14/13 Group 4 Architecture Research & Planning Architectural 46,080
08/14/13 Flintco Pacific, Inc.Construction 8,025 Sept. 25, 2013
08/22/13 Flintco Pacific, Inc.Construction 500,976
08/28/13 Flintco Pacific, Inc.Construction 73,759
09/11/13 Group 4 Architecture Research & Planning Architectural 58,299
09/25/13 Turner Construction Company Construction Management Services 65,864
09/25/13 Sign & Services Company Construction Services 66,903
09/30/13 Flintco Pacific, Inc.Construction 564,671
10/02/13 Turner Construction Company Construction Management Services 450,004
10/02/13 Flintco Pacific, Inc.Construction 70,944
10/09/13 Group 4 Architecture Research & Planning Architectural 66,584
10/11/13 Flintco Pacific, Inc.Construction 580,658
10/30/13 Flintco Pacific, Inc.Construction 64,518
11/13/13 Moovers, Inc.Moving Services 2,280 December 24, 2013
9
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
11/13/13 Sign & Services Company Construction Services 94,813
11/20/13 Turner Construction Company Construction Management Services 143,602
12/05/13 Group 4 Architecture Research & Planning Architectural 54,193
12/11/13 Turner Construction Company Construction Management Services 158,901
12/11/13 Sign & Services Company Construction Services 76,096
12/18/13 Turner Construction Company Construction Management Services 134,322
12/18/13 Ross McDonald Company, Inc.Construction Services 47,705
12/23/13 Group 4 Architecture Research & Planning Architectural 47,490
02/26/14 Group 4 Architecture Research & Planning Architectural 44
01/22/14 Group 4 Architecture Research & Planning Architectural 4,556
02/26/14 Group 4 Architecture Research & Planning Architectural 674
02/26/14 Group 4 Architecture Research & Planning Architectural 37,815
04/02/14 Group 4 Architecture Research & Planning Architectural 19,826
01/22/14 Sign & Services Company Construction Services 106,141 April 16, 2014
02/26/14 Sign & Services Company Construction Services 57,626
02/12/14 Envision Ware, Inc.Professional services 19,365
02/12/14 Envision Ware, Inc.Professional services 422,298
04/02/14 Turner Construction Company Construction Management Services 136,132
04/02/14 Turner Construction Company Construction Management Services 143,257
04/02/14 Turner Construction Company Construction Management Services 102,807
01/29/14 Moovers, Inc.Moving Services 1,000
05/21/14 Moovers, Inc.Moving Services 580
03/05/14 Ross McDonald Company, Inc.Construction Services 54,891
03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576)
05/14/14 Group 4 Architecture Research & Planning Architectural 12,284
05/21/14 Moovers, Inc.Moving Services 1,544 July 2, 2014
05/28/14 Turner Construction Company Construction Management Services 130,209
05/28/14 Turner Construction Company Construction Management Services 110,969
05/28/14 Muzak LLC Construction Services 100,317
05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540
06/11/14 Group 4 Architecture Research & Planning Architectural 18,326
06/18/14 Turner Construction Company Construction Management Services 109,939
12/23/13 One Workplace L Ferrari Storage 7,010
03/31/14 Envision Ware, Inc.Sorter System 973
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
10/22/14 Moovers, Inc.Moving Services 213
10/22/14 Moovers, Inc.Moving Services 924
10/22/14 Moovers, Inc.Moving Services 14,463
10/22/14 Moovers, Inc.Moving Services 472
11/12/14 Turner Construction Company Construction Management Services 104,843 January 14, 2015
12/03/14 Group 4 Architecture Research & Planning Architectural 64,500
12/17/14 Turner Construction Company Construction Management Services 11,809
12/17/14 Turner Construction Company Construction Management Services 24,983
12/29/14 Flintco Pacific, Inc.Settlement agreement ($4 million less $100,000)3,900,000
03/18/15 Turner Construction Company Construction Management Services 1,576
12/18/15 Sign & Services Company Construction Services 19,242
12/18/15 Sign & Services Company Construction Services 23,098 April 22, 2015
03/18/15 Turner Construction Company Construction Management Services 26,867
02/25/15 Turner Construction Company Construction Management Services 28,964
11/25/14 Turner Construction Company Construction Management Services 105,599
03/20/15 Turner Construction Company Construction Management Services 491,145
04/29/15 Group 4 Architecture Research & Planning Architectural 4,300
06/10/15 Turner Construction Company Construction Management Services 30,000 July 29, 2015
07/15/15 Muzak LLC Construction Services 250
07/15/15 Muzak LLC Construction Services 781
10/14/15 Flintco Pacific, Inc.Construction Services 85,000 November 17, 2015
11/17/15 Mood Media (formerly Muzak LLC)Construction Services 250
Group 4 Architecture Research & Planning Architectural 54,016
Ross McDonald Company, Inc.Construction Services 115,816
One Workplace L Ferrari Storage 18,497
Mood Media (formerly Muzak LLC)Construction Services 47,890
Ginn and Crosby, LLC Legal Services 16,302
Lloyd F. McKinney Associates, Inc.Legal Services 1,100
Spring Electric Company Construction Services 50,000
Sub-total - Engineering Costs - 36,754,397 303,621 (37,058,018)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Research & Planning Architectural 1,771
10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725
2/18/2011 Flintco Pacific, Inc.Construction 248,603 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754
8/31/2011 W. L. Butler Construction, Inc.Construction 22,713
10
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
8/24/2011 Flintco Pacific, Inc.Construction 987,123
8/24/2011 Turner Construction Company Construction Management Services 151,367
8/24/2011 Flintco Inc. Escrow Construction 117,936
8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250 October 25, 2011 Report
8/24/2011 Group 4 Architecture Research & Planning Architectural 57,826
8/24/2011 Flintco Pacific, Inc.Construction 74,304
10/5/2011 Group 4 Architecture Research & Planning Architectural 37,306
11/30/2011 Group 4 Architecture Research & Planning Architectural 20,266 January 18, 2012
11/30/2011 Flintco Pacific, Inc.Construction 241,110
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 360 March 28, 2012 Report
3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937
2/29/2012 Turner Construction Company Construction Management Services 39,360
3/21/2012 Flintco Pacific, Inc.Construction 104,819
3/21/2012 Flintco Pacific, Inc.Construction 11,647
4/18/2012 Turner Construction Company Construction Management Services 656
4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383
5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039
7/5/2012 Group 4 Architecture Research & Planning Architectural 12,871
4/4/2012 Flintco Pacific, Inc.Construction 59,097 July 5, 2012 Report
5/16/2012 Flintco Pacific, Inc.Construction 1,077
6/20/2012 Turner Construction Company Construction Management Services 137,683
6/20/2012 Flintco Pacific, Inc.Construction 11,109
7/5/2012 Flintco Pacific, Inc.Construction 13,783
7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495
8/22/2012 Group 4 Architecture Research & Planning Architectural 80,924
8/8/2012 Flintco Pacific, Inc.Construction 15,943 October 30, 2012 Report
10/3/2012 Turner Construction Company Construction Management Services 298,983
10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578
12/26/2012 Group 4 Architecture Research & Planning Architectural 3,053
11/19/2012 Flintco Pacific, Inc.Construction 411,653
12/12/2012 Flintco Pacific, Inc.Construction 125,571 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc.Construction 359,703
12/26/2012 Flintco Pacific, Inc.Construction 73,605
12/26/2012 Flintco Pacific, Inc.Construction 96,352
04/08/13 Flintco Pacific, Inc.Construction 60,449
04/08/13 Flintco Pacific, Inc.Construction 31,269
04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013
05/03/13 Flintco Pacific, Inc.Construction 188,366
05/01/13 4LEAF, Inc.Building Inspection 6,993
05/08/13 4LEAF, Inc.Building Inspection 8,381
07/19/13 Flintco Pacific, Inc.Construction 201,760
08/22/13 Flintco Pacific, Inc.Construction 162,856
08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013
08/07/13 4LEAF, Inc.Building Inspection 14,708
08/07/13 4LEAF, Inc.Building Inspection 11,045
09/18/13 4LEAF, Inc.Building Inspection 16,706
6/14/2013 Flintco Pacific, Inc.Construction 106,512
9/25/2013 Sign & Services Company Construction Services 40,944 December 24, 2013
9/30/2013 Flintco Pacific, Inc.Construction 73,825
1/22/2014 Group 4 Architecture Research & Planning Architectural 34,885
4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600
4/16/2014 Group 4 Architecture Research & Planning Architectural 19,893 April 16, 2014
2/5/2014 4LEAF, Inc.Building Inspection 14,930
3/5/2014 4LEAF, Inc.Building Inspection 12,654
3/26/2014 4LEAF, Inc.Building Inspection 999
41850 Group 4 Architecture Research & Planning Architectural 32,543
9/3/2014 Group 4 Architecture Research & Planning Architectural 43,002
9/3/2014 Group 4 Architecture Research & Planning Architectural 16,172
9/17/2014 Group 4 Architecture Research & Planning Architectural 14,330
8/13/2014 Moovers, Inc.Moving Services 2,110
7/16/2014 Muzak LLC Construction Services 29,763
9/17/2014 Muzak LLC Construction Services 42,741 October 8, 2014
7/30/2014 Turner Construction Company Construction Management Services 107,060
9/3/2014 Turner Construction Company Construction Management Services 101,438
9/24/2014 Turner Construction Company Construction Management Services 74,899
10/8/2014 Group 4 Architecture Research & Planning Architectural 14,340
7/23/2014 4LEAF, Inc.Building Inspection 5,994
9/14/2014 4LEAF, Inc.Building Inspection 3,618
10/22/2014 Moovers, Inc.Moving Services 4,797 January 14, 2015
12/10/2014 4LEAF, Inc.Building Inspection 910 April 22, 2015
Sub-total - Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services
11
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc.Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12
03/26/14 3M Library Systems Library Self Check Stations 258
01/16/13 3M Library Systems Library Self Check Stations 80,578
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792
07/31/13 Ginn and Crosby, LLC Legal Services 2,688
07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013
10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013
02/05/14 Ginn and Crosby, LLC Legal Services 8,376
02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014
03/26/14 Ginn and Crosby, LLC Legal Services 4,224
06/18/14 Ginn and Crosby, LLC Legal Services 1,248
06/18/14 Ginn and Crosby, LLC Legal Services 2,304
01/15/14 Ginn and Crosby, LLC Legal Services 14,952
02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 2,317
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014
03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251
04/30/14 Ginn and Crosby, LLC Legal Services 1,044
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890)
7/23/2014 Ginn and Crosby, LLC Legal Services 1,169
07/16/14 Contract Office Group, Inc.Storage 600
07/16/14 Contract Office Group, Inc.Storage 600 October 8, 2014
08/27/14 Ginn and Crosby, LLC Legal Services 25,430
09/17/14 Ginn and Crosby, LLC Legal Services 32,279
08/15/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 416
11/24/14 BIG-D Pacific Builders, LP Fence reimbursement (3,341)
11/05/14 Ginn and Crosby, LLC Legal Services 23,691
11/19/14 Ginn and Crosby, LLC Legal Services 25,544 January 14, 2015
11/25/14 Envision Ware, Inc.Professional services 27,400
12/17/14 Ginn and Crosby, LLC Legal Services 7,272
02/18/15 Ginn and Crosby, LLC Legal Services 2,352
11/24/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 193
09/24/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 416
12/31/14 All Fence Company Inc.Fence 1,525
12/18/14 The Preferred Image Signs 2,291
12
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
02/11/15 Ginn and Crosby, LLC Legal Services 3,330 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 1,061
02/06/15 Orchard Supply Locks 35
02/06/15 Amazon.com Signs 42
01/26/15 Deposits In Trans WF Misc.59
10/20/14 Sunnyvale Windustrial Construction materials 1,427
02/04/15 Santa Clara County Completion Filing Fee 5
03/25/15 Envision Ware, Inc.Professional services 20,047
06/17/15 One Workplace L Ferrari Storage 35,344
06/10/15 Ginn and Crosby, LLC Legal Services 1,152
05/05/15 Media Center AV System Modifications 150 July 29, 2015
05/01/15 Orchard Supply Construction materials 3,169
05/08/15 The Home Depot Construction materials 211
04/21/15 California Paint Company Construction materials 66
09/30/15 JP Morgan P-Card (will be replaced by actual vendor name)4,003
07/31/15 JP Morgan P-Card (will be replaced by actual vendor name)1,788
08/31/15 JP Morgan P-Card (will be replaced by actual vendor name)256 November 17, 2015
08/31/15 JP Morgan P-Card (will be replaced by actual vendor name)153
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)5,845
07/31/15 JP Morgan P-Card (will be replaced by actual vendor name)39
Sub-total - Other Contract Services - 1,232,201 - (1,232,201)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143)
04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - Development Center Plan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - Development Center Plan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores Inventory Conduit, Rigid Steel T/C 10Ft length 2"181
04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 4
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
13
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013
04/17/13 Ginn and Crosby, LLC Legal Services 225
04/17/13 Ginn and Crosby, LLC Legal Services 432
06/05/13 Ginn and Crosby, LLC Legal Services 144
06/05/13 Ginn and Crosby, LLC Legal Services 5,243
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38
06/19/13 David Neagley, AIA Legal Services 1,624
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014
Sub-total - City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656
08/21/13 4LEAF, Inc.Building Inspection 15,318
10/30/13 4LEAF, Inc.Building Inspection 9,713
12/05/13 4LEAF, Inc.Building Inspection 14,430
12/18/13 4LEAF, Inc.Building Inspection 14,708
10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013
11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134
12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301
12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664
11/06/13 Bibliotheca, Inc.Security Gates 12,375
04/23/14 4LEAF, Inc.Building Inspection 1,332
06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 16
07/04/14 California Paint Company Special Filler for Wood Bridges 176
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 76 October 8, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 154
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 63
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 41
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 19
04/15/15 Reconciliation Adjustment Adjustment (3,280)
11/06/13 Bibliotheca, Inc.Security Gates ($2,995 clerical error)-
03/31/13 Office Max (US Bank-Calcard) - Reversed Reversal of Bondable Expenditure (-$65 clerical error)-
10/16813 Ginn and Crosby, LLC Legal Services ($360 clerical error)-
10/09/14 Ginn and Crosby, LLC Legal Services ($288 clerical error)-
11/05/14 Ginn and Crosby, LLC Legal Services 3,145
10/22/14 Moovers, Inc.Moving Services 4,797
10/01/14 4LEAF, Inc.Building Inspection 5,200 January 14, 2015
10/29/14 4LEAF, Inc.Building Inspection 4,810
06/25/14 4LEAF, Inc.Building Inspection 3,219
Sub-total - Miscellaneous Cost - 224,578 - (224,578)
Grant Total 47,725,437 44,633,141 303,621 2,788,675
14
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change 4,342,563
Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
10/05/10 Group 4 Architecture Research and Planning Architectural 700
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
11/02/10 Group 4 Architecture Research and Planning Architectural 5,785
11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Research and Planning Architectural 2,390
01/04/11 Group 4 Architecture Research and Planning Architectural 15,000
01/04/11 Group 4 Architecture Research and Planning Architectural 583
01/04/11 Group 4 Architecture Research and Planning Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Research and Planning Architectural 4,860
03/18/11 Group 4 Architecture Research and Planning Architectural 73,246
03/18/11 Group 4 Architecture Research and Planning Architectural 7,500
03/18/11 Group 4 Architecture Research and Planning Architectural 53
03/18/11 Group 4 Architecture Research and Planning Architectural 3,843
04/11/11 Group 4 Architecture Research and Planning Architectural 112,464
04/11/11 Group 4 Architecture Research and Planning Architectural 3,993
04/11/11 Group 4 Architecture Research and Planning Architectural 7,500
01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Research and Planning Architectural 2,500
01/24/11 Group 4 Architecture Research and Planning Architectural 1,500
01/21/11 Group 4 Architecture Research and Planning Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Research and Planning Architectural 48,831
02/18/11 Group 4 Architecture Research and Planning Architectural 2,653
02/18/11 Group 4 Architecture Research and Planning Architectural 3,238
05/12/11 Group 4 Architecture Research and Planning Architectural 6,250
05/12/11 Group 4 Architecture Research and Planning Architectural 40,052
05/12/11 Group 4 Architecture Research and Planning Architectural 12,411
05/12/11 Group 4 Architecture Research and Planning Architectural 3,263
05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Research and Planning Architectural 11,100
07/11/11 Group 4 Architecture Research and Planning Architectural 488
07/11/11 Group 4 Architecture Research and Planning Architectural 15,687
07/27/11 Group 4 Architecture Research and Planning Architectural 319
07/27/11 Group 4 Architecture Research and Planning Architectural 1,150
07/27/11 Group 4 Architecture Research and Planning Architectural 1,875
07/27/11 Turner Construction Company Construction Management Services 5,572
08/10/11 Group 4 Architecture Research and Planning Architectural 31,374
08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture Research and Planning Architectural 117
08/31/11 Group 4 Architecture Research and Planning Architectural 175
08/31/11 Group 4 Architecture Research and Planning Architectural 248
09/14/11 Group 4 Architecture Research and Planning Architectural 67
09/14/11 Group 4 Architecture Research and Planning Architectural 600
09/14/11 Group 4 Architecture Research and Planning Architectural 39,218
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 235,308
10/26/11 Group 4 Architecture Research and Planning Architectural 878
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 291
10/26/11 Group 4 Architecture Research and Planning Architectural 27
11/02/11 Group 4 Architecture Research and Planning Architectural 78,436
11/02/11 Group 4 Architecture Research and Planning Architectural 7,500
11/22/11 Group 4 Architecture Research and Planning Architectural 8,514
12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/14/11 Group 4 Architecture Research and Planning Architectural 79,172
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530
12/21/11 Group 4 Architecture Research and Planning Architectural 3,052
01/11/12 Group 4 Architecture Research and Planning Architectural 225
01/11/12 Group 4 Architecture Research and Planning Architectural 9,761
01/11/12 Group 4 Architecture Research and Planning Architectural 70,592
01/11/12 Group 4 Architecture Research and Planning Architectural 150
01/11/12 Group 4 Architecture Research and Planning Architectural 247
02/22/12 Group 4 Architecture Research and Planning Architectural 10,000
02/22/12 Group 4 Architecture Research and Planning Architectural 62,749
02/22/12 Group 4 Architecture Research and Planning Architectural 8,676
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
15
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture Research and Planning Architectural 1,330
03/21/12 Group 4 Architecture Research and Planning Architectural 5,423
03/21/12 Group 4 Architecture Research and Planning Architectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture Research and Planning Architectural 18,925
04/18/12 Group 4 Architecture Research and Planning Architectural 1,500
04/18/12 Group 4 Architecture Research and Planning Architectural 19
04/18/12 Group 4 Architecture Research and Planning Architectural 9,784
05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture Research and Planning Architectural 29,046
05/30/12 Group 4 Architecture Research and Planning Architectural 39,504
06/20/12 Group 4 Architecture Research and Planning Architectural 13,884
07/05/12 Group 4 Architecture Research and Planning Architectural 407
07/05/12 Group 4 Architecture Research and Planning Architectural 2,500
07/25/12 Group 4 Architecture Research and Planning Architectural 1,613
07/25/12 Group 4 Architecture Research and Planning Architectural 1,535
07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture Research and Planning Architectural 7,551
09/26/12 Group 4 Architecture Research and Planning Architectural 5,996
10/31/12 Turner Construction Company Construction Management Services 7,444
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
11/19/12 Group 4 Architecture Research and Planning Architectural 5,423
11/19/12 Group 4 Architecture Research and Planning Architectural 8,000
11/19/12 Group 4 Architecture Research and Planning Architectural 270
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc.Construction Management Services 19,320
01/23/13 Group 4 Architecture Research and Planning Architectural 2,500
01/23/13 Group 4 Architecture Research and Planning Architectural 969
01/23/13 Group 4 Architecture Research and Planning Architectural 4,979
01/23/13 Group 4 Architecture Research and Planning Architectural 725
01/23/13 NOVA Partners, Inc.Construction Management Services 12,010
02/06/13 Group 4 Architecture Research and Planning Architectural 3,243
02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300
02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 30,776
04/03/13 NOVA Partners, Inc.Construction Management Services 17,000
04/24/13 Group 4 Architecture Research and Planning Architectural 13
05/08/13 Group 4 Architecture Research and Planning Architectural 479
05/08/13 Group 4 Architecture Research and Planning Architectural 9,324
05/22/13 Group 4 Architecture Research and Planning Architectural 1,641
05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013
04/24/13 NOVA Partners, Inc.Construction Management Services 16,360
05/22/13 NOVA Partners, Inc.Construction Management Services 18,280
04/10/13 ARC Signs 71
05/01/13 ARC signs 210
06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367
06/26/13 NOVA Partners, Inc.Construction Management Services 6,134
07/31/13 NOVA Partners, Inc.Construction Management Services 31,565
08/21/13 NOVA Partners, Inc.Construction Management Services 30,750
08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 34
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
08/21/13 Group 4 Architecture Research and Planning Architectural 43,310
09/25/13 S.J. Amoroso Construction Construction 1,396,323
09/25/13 ARC Reproductive Services 52
10/02/13 NOVA Partners, Inc.Construction Management Services 35,578
10/16/13 Group 4 Architecture Research and Planning Architectural 86,670
10/23/13 NOVA Partners, Inc.Construction Management Services 38,025
10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013
11/20/13 NOVA Partners, Inc.Construction Management Services 37,554
12/05/13 Group 4 Architecture Research and Planning Architectural 43,360
12/11/13 S.J. Amoroso Construction Construction 1,204,872
12/18/13 NOVA Partners, Inc.Construction Management Services 41,811
12/23/13 S.J. Amoroso Construction Construction 876,464
01/29/14 NOVA Partners, Inc.Construction Management Services 42,311
02/26/14 NOVA Partners, Inc.Construction Management Services 34,852
03/26/14 NOVA Partners, Inc.Construction Management Services 30,855
04/16/14 West Coast Code Consultants, Inc.Plan Check 613
01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580
01/29/14 S.J. Amoroso Construction Construction 857,070
03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014
04/02/14 S.J. Amoroso Construction Construction 1,045,937
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
02/26/14 Group 4 Architecture Research and Planning Architectural 43,360
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
16
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
04/02/14 Group 4 Architecture Research and Planning Architectural 188,020
04/16/14 Group 4 Architecture Research and Planning Architectural 43,350
03/26/14 ARC Reproduction Services 258
04/02/14 Envision Ware, Inc.Professional services 1,795
11/29/04 Envision Ware, Inc.Professional services ($47,731 deleted)
05/14/14 NOVA Partners, Inc.Construction Management Services 37,950
05/28/14 NOVA Partners, Inc.Construction Management Services 39,369
06/04/14 Group 4 Architecture Research and Planning Architectural 18,900
06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014
04/23/14 S.J. Amoroso Construction Construction 1,058,321
05/28/14 S.J. Amoroso Construction Construction 1,487,530
06/04/14 Group 4 Architecture Research and Planning Architectural 86,702
06/25/14 Group 4 Architecture Research and Planning Architectural 86,746
07/02/14 S.J. Amoroso Construction Construction 1,852,722
07/16/14 NOVA Partners, Inc.Construction Management Services 34,767
08/27/14 NOVA Partners, Inc.Construction Management Services 33,075
09/17/14 NOVA Partners, Inc.Construction Management Services 34,182
07/02/14 West Coast Code Consultants, Inc.Plan Check 1,203
08/13/14 Group 4 Architecture Research and Planning Architectural 39,700
07/30/14 PACIFIC GAS & ELECTRIC CO Survey 6,000 October 8, 2014
08/06/14 S.J. Amoroso Construction Construction 2,164,627
09/03/14 S.J. Amoroso Construction Construction 1,591,611
07/31/14 S.J. Amoroso Construction Construction 1,641,497
10/08/14 Group 4 Architecture Research and Planning Architectural 29,816
10/08/14 Group 4 Architecture Research and Planning Architectural 86,738
10/08/14 Group 4 Architecture Research and Planning Architectural 75,770
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
11/05/14 NOVA Partners, Inc.Construction Management Services 24,808
11/05/14 S.J. Amoroso Construction Construction 330,380 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 26,835
12/17/14 Group 4 Architecture Research and Planning Architectural 4,990
01/14/15 S.J Amoroso construction costs that are currently being funded by the Infrastructure Reserve (1,800,000)
02/04/15 NOVA Partners, Inc.Construction Management Services 1,566
01/28/15 NOVA Partners, Inc.Construction Management Services 1,600
02/25/15 NOVA Partners, Inc.Construction Management Services 13,485 April 22, 2015
03/04/15 S.J. Amoroso Construction Construction 31,481
01/28/15 S.J. Amoroso Construction Construction 140,321
05/13/15 NOVA Partners, Inc.Construction Management Services 1,094 July 29, 2015
05/06/15 S.J. Amoroso Construction Construction 17,917
05/22/15 Protech Consulting and Engineering Hazardous Material Testing 950
09/15/15 Group 4 Architecture Research and Planning Architectural 10,566
11/12/15 Group 4 Architecture Research and Planning Architectural 5,625 November 17, 2015
01/14/15 248,500
Group 4 Architecture Research and Planning Architectural 193,831
Ross McDonald Company, Inc. Construction Services 24,612
Tochi Professional services 9,295
Sub-total - Engineering and Architectural Costs - 19,661,166 227,738 (19,888,904)
Contract Contingency
05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 571
02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 8,442
04/24/13 Group 4 Architecture Research and Planning Architectural 6,300
05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013
06/05/13 Group 4 Architecture Research and Planning Architectural 27,225
07/17/13 Group 4 Architecture Research and Planning Architectural 12,658
07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
06/21/13 NOVA Partners, Inc. Construction Management Services 9,480 December 24, 2013
04/16/14 Group 4 Architecture Research and Planning Architectural 15,750 April 16, 2014
04/23/14 S.J. Amoroso Construction Construction 16,461 July 2, 2014
07/02/14 West Coast Code Consultants, Inc. Plan Check 941 October 8, 2014
12/03/14 Group 4 Architecture Research and Planning Architectural 13,720
12/03/14 Group 4 Architecture Research and Planning Architectural 5,651
12/29/14 NOVA Partners, Inc. Construction Management Services 18,250 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 6,600
12/10/14 S.J. Amoroso Construction Construction 316,985
12/10/14 S.J. Amoroso Construction Construction 20,517
02/04/15 NOVA Partners, Inc. Construction Management Services 20
01/28/15 NOVA Partners, Inc. Construction Management Services 18,070
S.J Amoroso construction costs funded by the Infrastructure Reserve (originally estimated at $1.8
million on the Jan. 14, 2015 Financial Report resulting in total bondable costs being reduced by
this amount; since actuals were lower ($1,551,500) than expected, the reports' bondable cost is
understated by $248,500 so this cost difference is being added back)
17
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
02/04/15 NOVA Partners, Inc.Construction Management Services 22,680
01/28/15 S.J. Amoroso Construction Construction 7,103
01/28/15 S.J. Amoroso Construction Construction 9,355
01/28/15 S.J. Amoroso Construction Construction 11,108
01/28/15 S.J. Amoroso Construction Construction 12,420
01/28/15 S.J. Amoroso Construction Construction 12,428 April 22, 2015
01/28/15 S.J. Amoroso Construction Construction 13,295
01/28/15 S.J. Amoroso Construction Construction 14,236
01/28/15 S.J. Amoroso Construction Construction 14,541
01/28/15 S.J. Amoroso Construction Construction 14,651
01/28/15 S.J. Amoroso Construction Construction 14,746
01/28/15 S.J. Amoroso Construction Construction 18,875
01/28/15 S.J. Amoroso Construction Construction 25,973
01/28/15 S.J. Amoroso Construction Construction 37,022
01/28/15 S.J. Amoroso Construction Construction 38,480
01/28/15 S.J. Amoroso Construction Construction 47,113
05/06/15 S.J. Amoroso Construction Construction 25,108 July 29, 2015
Sub-total - Contract Contingency - 955,198 - (955,198)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - Development Center Architectural Review 25
12/06/12 City of Palo Alto - Development Center Architectural Review 20
12/06/12 City of Palo Alto - Development Center Architectural Review 622
12/06/12 City of Palo Alto - Development Center Architectural Review 2,892
12/06/12 City of Palo Alto - Development Center Architectural Review 252
04/24/13 FedEx Mailing 111
04/24/13 FedEx Mailing 98 July 23, 2013
04/17/13 FedEx Mailing 111
06/30/13 Fastsigns Signs 1,423
07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013
08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013
11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
01/29/14 FedEx Mailing 47
05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270
05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014
05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800
07/02/14 AT&T Engineering and Construction 6,298
03/31/14 Envision Ware, Inc.Professional services 157
07/09/14 Applied Materials / Engineering, Inc.Professional services 110
07/09/14 Applied Materials / Engineering, Inc.Professional services 1,760
07/16/14 ARC Reproduction Services 71
08/06/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
07/09/14 Chem Aqua Loop corrosion inhibitor chemical addition/water analysis 837
07/23/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
08/13/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 October 8, 2014
09/17/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/08/14 Applied Materials / Engineering, Inc.Professional services 5,601
10/08/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
07/11/14 City of Palo Alto Signage Review for ARB 698
07/22/14 City of Palo Alto Signage Review for ARB 2,918
11/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 11,638
12/10/14 Metropolitan Van and Storage, Inc.Equipment Moving 450
12/17/14 Schaaf & Wheeler Consulting Storm Water 3 Party Review 2,500 January 14, 2015
10/22/14 Bibliotheca, Inc.Security Gates 18,800
10/31/14 Bibliotheca, Inc.Security Gates 1,645
02/24/15 Fastsigns Fastsigns 247
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 195
18
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 450
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 1,220
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 2,205
02/24/15 VKK Signmakers, Inc.Signs 3,472 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 26,650
11/24/14 Fastsigns Signs 245
03/25/15 3M Library Systems Library System 58,030
03/25/15 Envision Ware, Inc.Professional services 372,856
03/23/15 PolePal Lighting 1,080
06/11/15 Peninsulators, Inc.Construction 1,950 July 29, 2015
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)1,950 November 17, 2015
Sub-total - Other Contract Services - 765,251 - (765,251)
City (Inter-department) Service Charge
10/31/14 City of Palo Alto - Planning Review of sculpture signage and address sign 456 January 14, 2015
Sub-total - City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost
02/27/13 Fastsigns Signage 590 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 22,342,563 21,382,662 227,738 732,163
19
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000
Budget Change - gg
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283
10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Research & Planning Architectural 329
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report
11/12/14 Ross McDonald Company, Inc.Construction Services 3,200 January 14, 2015
Sub-total - Engineering and Architectural Costs - 467,777 - (467,777)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report
05/14/15 JCM Construction, Inc.Construction Services 4,970 January 29, 2015
Sub-total - Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 517,618 - 127,382
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of November 17, 2015 (Revised 3)
20
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -
04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Research & Planning Architectural 11,288
07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report
06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176
06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013
08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013
02/11/15 Ross McDonald Company, Inc.Library Shelving 1,100 April 22, 2015
04/22/15 JCM Construction, Inc.Construction Services 9,950
05/22/15 Securecom Construction Services 88 January 29, 2015
09/15/15 Peninsulators, Inc.Construction 8,900
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)470
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)388 November 17, 2015
05/31/15 JP Morgan P-Card (will be replaced by actual vendor name)158
Sub-total - Engineering and Architectural Costs - 339,949 - (339,949)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
04/30/13 Fastsigns Signs 593
04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380
04/30/13 Fastsigns Signs 598 July 23, 2013
04/30/13 Fastsigns Signs 41
05/31/13 Fastsigns (Reversal of Drawdown)Signs (138) January 14, 2015
Sub-total - Contract Contingency - 1,474 - (1,474)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
04/30/13 City of Palo Alto - Planning Architectural Review 384
04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013
05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489
06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013
Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 465,148 - 34,852
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of November 17, 2015 (Revised 3)
21
Library Bond Oversight Committee
Encumbered or Outstanding Contracts
Item Description Amount Sub‐totals Remaining work / Comments
1Group 4 ‐ Overall Design Contract (MPLCC)54,016$ Closeout & design of book drop
2Group 4 ‐ Overall Design Contract (Rinconada)94,931$ Closeout & design of book drop
3Group 4 ‐ Overall Design Contract (Downtown)40,890$ Closeout & LEED submittal
4Group 4 ‐ Construction Administration Contract for Rinconada 98,900$ Closeout & LEED submittal
5Ross McDonald Contract (built‐in cabinetry at MPLCC)115,816$ Closeout
6Ross McDonald Contract (built‐in cabinetry at Rinconada)24,612$ Closeout
7One Workplace (built‐in furnishings and storage for MPLCC)18,497$ Unlikely to be spent
8 Mood Media contract for broadcast media system at MPLCC 47,890$ Closeout
9 McKinney Associates ‐ General AV work at MPLCC 1,100$ Training
10 Sprigg Electric ‐ 10‐year warranty for photovoltaic system at MPLCC 50,000$ Needed for utilities rebate
11 GINN AND CROSBY, LLC ‐ outside legal counsel for unforeseen claims 16,302$ Unlikely to be spent
12 TOCHI ‐ Construction of additional manager's office at Rinconada Library 9,295$ Nearly complete
Total For Encumbered or Contracted Work 572,249$
Additional Library Work that is not Encumbered or Contracted
13 Drive‐Up Book Drop at Mitchell Park Library 30,000$ Construction estimate
14 Drive‐Up Book Drop at Rinconada Library 26,000$ Construction estimate
15 Lutron Switch labels for MPLCC 957$ Quoted and authorized
16 Replace two defective electronic panel meters (out of warranty) at MPLCC 4,159$ Quoted and authorized
17 New Projector Lens for Midtown Room at MPLCC 3,657$ Quoted and authorized
18 Projector adjustment for Midtown Room at MPLCC 525$ Quoted and authorized
19 Install rain gutter debris shields at Rinconada 5,000$ Construction estimate
20 Install fan and vent in Teen Zone storage area for AV system at MPLCC 4,000$ Construction estimate
21 Bond‐related restoration work on Cubberley Auditorium temporary library 127,382$ All remaining funds needed
22 Update signage for recent changes to Library Hours (MPLCC) 4,791$ Quoted and authorized
23 Contingency ‐ Mitchell Park Library 50,000$ Contingency
24 Contingency ‐ Rinconada Library 25,000$ Contingency
Total for Additional Library Work that is not Encumbered or Contracted 281,471$
Grand Total (Estimated)853,720$
Last and Final List of Potential Expenses for Library Bond Funds
Attachment D
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: City Manager's Office
DATE: MARCH 16,2009 CMR: 176:09
REPORT TYPE: CONSENT
SUBJECT: Adoption of a Resolution Establishing a Citizen Oversight Committee
for Expenditures of Library Bond Funds
RECOMMENDATION
Staff recommends that Council adopt the attached resolution establishing a Citizen
Oversight Committee to implement one of the oversight and accountability provisions of
the library bond measure and direct staff to proceed with the solicitation for potential
Committee members.
BACKGROUND
On August 4, 2008, Council approved placing a $76 million General Obligation bond
measure on the November 4, 2008 ballot to construct and complete a new Mitchell Park
Library and Community Center, renovate and expand Main Library and renovate
Downtown Library (CMR:340:08). The ballot measure, Measure N, contained a
provision for the appointment of a committee to oversee the expenditure of funds
generated by the bond issuance. Specifically, the ballot proposition stated that:
"LIBRARY, FACILITIES, COLLECTIONS, SAFETY IMPROVEMENT BOND. To
ensure seismic safety, enhance disabled access, provide additional space to expand
library collections, add new children's and group activity areas, replace outdated lighting,
and provide proper ventilation and air conditioning systems, shall the City of Palo Alto
issue bonds up to $76,000,000 to construct a new energy-efficient Mitchell Park Library
and Community Center, expand and renovate Main Library, and renovate Downtown
Library, with annual audits and independent citizen oversight?"
On November 4, 2008, a super majority (2/3 + 1) of Palo Alto registered voters approved
Measure N. Staff has begun implementing the capital improvement projects authorized
by the ballot measure with the planning and design phases. On March 2, 2009 the
Council approved a contract with Group 4 Architecture to proceed with the design of the
libraries and community center as authorized by the bond measure.
DISCUSSION
Staf.f has met to discuss the options for establishing and appointing a Citizen Oversight
Committee consistent with the bond measure language. Details to be established include:
membership criteria, the duties of the Committee, and Committee procedures. Staff s
CMR 176:09 Page 1 of3
Attachment E
recommendations are summarized below and are included in the attached resolution. Also
outlined is the proposed advertising and selection process for the Committee. The
Council may provide additional direction to staff on any of the criteria outlined.
1. Committee membership criteria
a .. Committee shall consist of five members.
b. Committee members must be either a Palo Alto resident, an employee of a
Palo Alto business, or own property within the City of Palo Alto.
c. Committee members shall be selected and appointed by the City Council.
It is anticipated that Council will use procedures similar to those used for
appointments to City boards and commissions.
d. Committee members shall serve for a term of four years.
e. Committee members are preferred to have financial management, project
management, architecture, engineering or other relevant experience.
2. Duties of the Committee
a. Committee shall review the proposed budget for Measure N projects as
prepared by staff in order to assess its consistency with the projects set
forth in Measure N (Attachment B, Ordinance No.4996).
b. Committee shall review quarterly financial reports prepared by City
Administrative Services Department staff documenting expenditures
related Measure N projects in order to assess the consistency of the
expenditures with Measure N (Attachment B, Ordinance No.4996).
c. Committee may review the external auditor's financial audits of the bond
funds. The City Manager will work with the City Auditor's Office to
ensure that requirements related to annual audits of the bond funds are
satisfied.
d. Committee shall be an advisory body only, and the City Council shall
retain full authority to approve the budget and associated expenditures for
Measure N Bond projects.
e. Committee duties shall not include review of design and contract issues.
3. Procedures of the Committee
a. Committee shall meet quarterly to review expenditures associated with
Measure N. The Committee shall prepare a report documenting its
findings with respect to the proposed expenditures and submit such report
to the Finance Committee of the City Council following each meeting.
b. The Committee shall conduct open public meetings, duly noticed in
accordance with the Ralph M. Brown Act, California Government Code
Section 54950, et seq.
c. The Committee may establish rules and procedures governing the conduct
of its meetings.
Staff recommends that Council establish the Library Bond Citizen Oversight Committee
by adopting the attached resolution and direct the City Clerk to solicit potential
Committee members by placing advertisements announcing Committee vacancies in a
CMR 176:09 Page 2 of3
newspaper of general circulation in the city, two times within a two week period. The
expected timeline for selection and appointment of Committee members is described
below.
TIMELINE
The following is the recommended timeline for appointment of members to the Library
Bond Citizen Oversight Committee:
Due date for member applications April 22
Appointment of Committee members May 4
RESOURCE IMPACT
Committee members shall not be compensated for their service. There will be relatively
minor costs incurred for staff to provide information to the Committee, attend Committee
meetings, and draft the Committee's reports to Council. These staff costs will be covered
within the project budget.
POLICY IMPLICATIONS
The formation of a Library Bond Citizen Oversight Committee as recommended in this
report is required by the terms of the bond measure and Ordinance No. 4996 establishing
those terms.
ENVIRONMENTAL REVIEW
Adoption of the attached resolution creating a Library Bond Citizen Oversight
Committee is not considered a project for purposes of the California Environmental
Quality Act (CEQA). Environmental review of all bond measure projects was completed
prior to approval of the bond measure.
ATTACHMENTS
Attachment A: Resolution Establishing a Library Bond Citizen Oversight Committee
Attachment B: Ordinance No.4996 ~
PREPARED BY: ___ ~~ ______ ~~_~==~ ________ ___
~ ANN
Manag en Fellow
KELL Y MORARIU
Interim Deputy City Manager
CITY MANAGER APPROVAL:
CMR 176:09 Page 3 of3
** NOT YET APPROVED **
Attachment A
Resolution No. ---
Resolution of the Council of the City of Palo Alto
Establishing a Citizen Oversight Committee for
Expenditures of Library Bond Funds
WHEREAS, on August 4,2008, the City Council approved Ordinance No. 4996
calling a special election and ordering the submission of a proposition incurring bonded debt for
the purpose of construction and completion of a new Mitchell Park library and community
center, renovation and expansion of Main Library, and renovations to Downtown Library, to
Palo Alto voters at the special municipal election on November 4, 2008.
WHEREAS, on November 4, 2008, Palo Alto voters approved Measure N, the
proposition set forth in Ordinance No. 4996 for incurring bonded indebtedness. Ordinance 4996,
as incorporated into the ballot language of Measure N, specifically provided for an independent
citizen oversight committee to monitor expenditures of bond proceeds.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as
follows:
SECTION 1. Committee Established. The City of Palo Alto Library Bond
Citizen Oversight Committee is hereby created to and to monitor expenditures of the funds raised
by the issuance of bonds to ensure they are spent in accordance with the projects described in
Ordinance No. 4996.
SECTION 2. Committee Membership and Appointment. The committee shall
consist of five members who are selected and appointed by the City Council for a term of four
years. Committee members shall serve without compensation. Each Committee member shall
be a resident of Palo Alto, an employee of a business located in Palo Alto, or an owner of real
property within the City. No member shall be a council member, officer or employee of the
City.
SECTION 3. Committee Duties. The committee shall discharge its oversight
duties by:
(a) Meeting to review the expenditures for Measure N bond proceeds and
assess the consistency of the expenditures with Ordinance No. 4996. The Committee shall
prepare a report documenting its findings with respect to the expenditures and submit the report
to the Finance Committee and the City Council following each meeting.
SECTION 4. Meeting Procedures. The Committee shall conduct open public
meetings, duly noticed in accordance with the Ralph M. Brown Act. The Committee may
establish rules and procedures governing the conduct of its meetings.
090309 mb 8260979 1
** NOT YET APPROVED **
SECTION 5. The City Clerk is directed to place advertisement announcing
Committee vacancies in a newspaper of general circulation in the City, two times within a two
week period.
SECTION 6. The Council finds that this is not considered a project for purposes
of the California Environmental Quality Act (CEQA). Environmental review of all bond measure
projects was completed prior to approval of the bond measure.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST: APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney City Manager
Director of Administrative Services
090309 mb 8260979 2
Attachment B
ORDINANCE NO. 4996
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
CALLING A SPECIAL ELECTION AND ORDERING THE
SUBMISSION OF A PROPOSITION INCURRING BONDED
DEBT FOR THE PURPOSE OF CONSTRUCTION AND
COMPLETION OF A NEW MITCHELL PARK LffiRARY AND
COMMUNITY CENTER, RENOVATION AND EXPANSION OF
MAIN LffiRARY, AND RENOVATIONS TO DOWNTOWN
LffiRARY TO THE QUALIFIED VOTERS OF THE CITY OF
PALO ALTO AT THE SPECIAL MUNICIPAL ELECTION TO BE
HELD ON NOVEMBER 4,2008
WHEREAS, use of the Palo Alto libraries has increased; in fiscal year 2007-2008
circulation in Palo Alto libraries increased 8% over the prior year, and users checked out over 1.5
million books, periodicals, DVDs, and other materials; and
WHEREAS, in a 2007 report, the City Auditor determined that Palo Alto libraries
are in the poorest condition when compared to libraries in ten surrounding communities; and
WHEREAS, the Auditor's report specifically noted that Palo Alto's libraries were
overcrowded, had poor lighting and inadequate meeting spaces; and
WHEREAS, Palo Alto libraries are cramped, have poor lighting, and have no room
for expansion of collections or group study and quiet reading areas; and
WHEREAS, Mitchell Park Library was built more than fifty years ago; over the past
twenty years circulation there has tripled and it currently receives more than one thousand
visitors per day; and
WHEREAS, Mitchell Park Library has the highest circulation of all libraries in Palo
Alto, but it is too small and outdated to serve the population that uses it today; and
WHEREAS, many residents in our community, especially children and seniors, rely
on Palo Alto libraries; and
WHEREAS, some of the heaviest use occurs after school when children from the
neighborhood schools gather to do homework, research and work on group projects; at these
times, the libraries can be overcrowded and noisy, making it challenging for others to
comfortably use the library, study, or access services; and
WHEREAS, Mitchell Park, Main and Downtown libraries have poor ventilation and
lack air conditioning; and
WHEREAS, Mitchell Park, Main and Downtown libraries are too small to
accommodate growth in library collections, which residents have identified as a priority for City
libraries; and
WHEREAS, under the conditions described above, our libraries cannot fully offer
the services and resources our Palo Alto residents deserve; and
WHEREAS, it is critical that the City provide libraries and community centers that
afford earthquake safety by construction to modem seismic standards; and
. WHEREAS, the City needs to ensure and enhance disabled access at its public
libraries and community centers; and
WHEREAS, libraries are an important community asset because they provide more
than just books-they are a place for residents to learn and to gather and they enrich the culture
of our City; and
WHEREAS, on July 21, 2008, this City Council adopted, by a two-thirds vote of all
the members of the Council, a Resolution entitled itA Resolution of the Council of the City of
Palo Alto Determining That the Public Interest and Necessity Demand the Construction and
Completion of a New Mitchell Park Library and Community Center and the Renovation of Main
and Downtown Libraries and their Financing Through the Issuance of General Obligation Bonds"
(the "Resolution"); and
WHEREAS, in order to provide for the issuance by the City of its general obligation
bonds to fmance the costs of constructing the new Mitchell Park library and community center
and renovating and improving Main and Downtown libraries, it is necessary for this Council to
pass an ordinance ordering the submission of the proposition of incurring bonded indebtedness
for such purpose to the qualified voters of the City at an election; and
WHEREAS, a Special Municipal Election for the City is to be held on Tuesday,
November 4, 2008; and
WHEREAS, the City Council desires to submit to the voters at the election the
proposition of incurring bonded indebtedness as hereinafter set forth.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALO ALTO,
CALIFORNIA, does ordain as follows:
SECTION 1. Ballot Proposition. That the following question shall be submitted
to the voters of the City at the Special Municipal Election to be held on November 4,2008:
"LmRARY FACILITIES, COLLECTIONS, SAFETY IMPROVEMENT BOND. To
provide additional space to expand library collections, add new children's and group
program areas, replace outdated lighting, provide modem ventilation and air
conditioning systems, ensure seismic safety and enhance disabled access, shall the
City of Palo Alto issue bonds up to $76,000,000 to construct a new energy-efficient
Mitchell Park Library and Community Center, expand and renovate Main Library,
and renovate Downtown Library, with annual audits and independent citizen
oversight?"
YES NO
SECTION 2. Object and Pw:pose of Bonds. The object and purpose of incurring
the indebtedness is to fmance the costs of constructing a new energy efficient, environmentally
friendly library and community center at Mitchell Park and the costs of renovating and expanding
Main Library and renovating Downtown Library, including enhancements at all three facilities
for earthquake safety and disabled access, expanded space for library collections, meeting· and
study areas, and new air conditioning, ventilation and lighting systems. The foregoing
improvements are referred to herein as the "Improvements". The City wishes to construct the
Improvements because the present library and community center at Mitchell Park, and the Main
and Downtown libraries, are inadequate to serve the needs of the citizens of the City.
SECTION 3. Estimated Cost of Improvements. The estimated cost of the
portion of the costs of the Improvements to be paid for from the City's general obligations bonds
is seventy-six million dollars ($76,()00,000). The estimated cost includes legal and other fees
and the cost of printing the bonds and other costs and expenses incidental to or connected with
the authorization, issuance and sale of bonds. The cost of constructing the Improvements in
excess of $76,000,000 will be paid for from other funds of the City.
SECTION 4. Principal Amount of Bonds. The amount of the principal of the
indebtedness to be incurred is not to exceed seventy-six million dollars ($76,000,000).
SECTION 5. Maximum Interest Rate. The maximum rate of interest to be paid
on the indebtedness shall be twelve percent (12%) per annum.
SECTION 6. Issuance and Sale of Bonds. This City Council does hereby call a
special municipal election on Tuesday, November 4, 2008, and submit to the qualified voters of
,the City, at said Special Municipal Election, the proposition set forth in Section I hereof. The
City proposes to construct and complete the Improvements, and to issue and sell General
Obligation Bonds of the City pursuant to Article 1, commencing with Section 43600, of Chapter
4 of Division 4 of Title 4 of the California Government Code, in one or more series, in the
maximum amount and for the objects and purposes set forth above, if two-thirds of all qualified
voters voting on the proposition set forth above vote in favor thereof. The bonds are to be general
obligations of the City, payable from and secured by taxes levied and collected in the manner
prescribed by laws of the State of California. All of said bonds are to be equally and ratably
secured, without priority, by the taxing power of the City.
SECTION 7. Consolidation: Manner of Conducting Election. That in all
particulars not recited in this Ordinance, the election shall be held and conducted as provided by
law for holding municipal elections. That pursuant to the requirements of section 10403 of the
Elections Code. the Board of Supervisors of the County of Santa Clara is hereby requested to
consent and agree to the consolidation of a Special Municipal Election" with the Statewide
Special Election on Tuesday, November 4, 2008, and said election shall be held in all respects as
if there were only one election and only one form of ballot shall be used.
SECTION 8. Procedure for Voting on Proposition. Ballots for the election
shall be provided in the form and in the number provided by law. Voters shall be provided an
opportunity to vote for or against the proposition on the ballot, in accordance With procedures to
be adopted by the authorized officers of the County charged with conducting the election.
SECTION 9. Time and Place of Election. Notice of the time and place of
holding the election is given and the City Clerk is authorized, instructed, and directed to give
further or additional notice of the election, in the time, form, and manner required by law.
SECTION 10. Publication of Ordinance. This Ordinance shall be published once
a day for at least seven days in a newspaper printed, published and circulated at least six days a
week in the City, or once a week for two weeks in a newspaper printed, published and circulated
less than six days a week in the City. The first of said publications shall, in either event, be
within fifteen (15) days after the adoption of this ordinance. The City Clerk is hereby authorized
and directed to make said publications and to transmit, for receipt no later than August 8, 2008, a
certified copy of this Ordinance to the Board of Supervisors (the "Board of Supervisors") of
Santa Clara County (the "County"), and a copy with the County Clerk of the County and the
Registrar of Voters of the County.
SECTION 11. Canvassing Election Returns. The Board of Supervisors is hereby
authorized to canvass the returns of said City Bond Election.
SECTION 12. Election Instructions. The Board of Supervisors is hereby
requested to issue instructions to the County Elections Department to take any and all steps
necessary for the holding of the said consolidated elections.
SECTION 13. Accountability Requirements. As required by Section 53410 of the
Government Code, a statement in substantially the following form shall be included on the ballot
,for the Bonds, and the City Council covenants to comply with the reporting requirements
contained in Section 53411 of the Government Code:
Accountability Measures
As required by Section 53410 of the Government Code, the following
accountability measures are hereby made a part of the City's Bond Measure "LffiRARY
FACILITY, COLLECTIONS, SPACE, SAFETY IMPROVEMENT BOND" (the "~easure"):
a) The specific purpose of the bonds is to build a new Mitchell Park libraty and
community center, expand and renovate Main library, and renovate Downtown library;
b) The proceeds from the sale of the City's bonds will be used only for the
purposes specified in the Measure, and not for any other purpose;
c) The proceeds of the Bonds will be deposited into a Library/Community Center
Project Construction Fund to be held by the City; and
d) The Administrative Services Director of the City shall file an annual report
with the City Council of the City, commencing not later than November 1,2009, and annually
thereafter, which report shall contain pertinent information regarding the amount of funds
collected and expended, as well as the status of the Library/Community Center project listed in
the Measure.
· .
SECTION 22. Effective Date. This Ordinance shall become effective immediately
as an ordinance relating to an election pursuant to Government Code section 36937(a) upon its
adoption by two-thirds vote of all the members of this City Council.
The above ordinance was introduced with the fIrst reading waived at a regular
meeting of the City Council on the 21st day of July, 2008, and passed and adopted at a regular
meeting of said Council held on the 4th day of August, 2008, by the following vote:
INTRODUCED: July 21,2008
PASSED: August 4, 2008
AYES: BARTON, BURT, DREKMEIER, ESPINOSA, KISHIMOTO, KLEIN,
MORTON, SCHMID, YEH
NOES:
ABSENT:
ABSTENTIONS:
APPROVED AS TO FORM: APPROVED:
~~ "'Cit}TOmey
Tax Rate Statement In Connection With
City of Palo Alto Bond Measure_
An election will be held in the City of Palo Alto (the "City") on November 4, 2008, on the question
of issuing bonds in the principal amount of$76,000,000 to fmance library and community center facilities as
described in the bond measure. If the bonds are approved, the City expects to sell the bonds in one series.
Principal and interest on the bonds will be paid from taxes levied on taxable property in the City. The
following tax rate information is given to comply with Sections 9400-9404 of the Elections Code of the State
of California.
Based on estimated assessed valuations available at the time of filing of this statement:
1. The best estimate of the tax rate that would be required to be levied to fund this bond issue
during the first fiscal year after the salt( of the first and only series of bonds, based on estimated assessed
valuations available at the time of filing of this statement, is $0.02874 per $100 ($28.74 per $100,000) o(
assessed valuation in fiscal year 2009-10.
2. The best estimate of the highest tax rate that would be required to fund this bond issue, based
on estimated assessed valuations available at the time of filing this statement, is $0.02874 per $100 ($28.74
per $100,000) of assessed valuation in fiscal year 2009-10.
3. The best estimate of the average annual tax rate which would be required to be levied to fund
this bond issue, based on estimated assessed valuations available at the time of filing of this statement, is
$0.02698 per $100 ($26.98 per $100,000) of assessed valuation.
Voters should note that the estimated tax rates are based on the assessed value of taxable property on
the County's official tax rolls, not on the property's market value. In addition, taxpayers eligible for a
property tax exemption, such as the homeowner's exemption, will be taxed at a lower effective tax rate than
described above. Certain taxpayers may also be eligible to postpone payment of taxes. Property owners
should consult their own property tax bills and the County Assessor to determine their property's assessed
value and any applicable tax exemptions.
The actual tax rates and the years in which they will apply may vary from those presently estimated,
due to variations from these estimates in the timing of bond sales, the amount of bonds sold and market
interest rates at the time of each sale, and actual assessed valuations over the term of repayment of the bonds.
The estimates are based upon the City's projections and are not binding upon the City. The dates of sale and
the amount of bonds sold at any given time will be determined by the City based on the need for construction
funds and other factors. The actual interest rates at which the bonds will be sold will depend on the bond
market at the time of each sale. Actual future assessed valuation will depend upon the amount and value of
taxable property within the City as determined by the County Assessor in the annual assessment and the
equalization process.
Dated: August S . 2008
Larry Klein
Mayor
City of Palo Alto