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HomeMy WebLinkAboutStaff Report 6283 City of Palo Alto (ID # 6283) Finance Committee Staff Report Report Type: Action Items Meeting Date: 11/3/2015 City of Palo Alto Page 1 Summary Title: Library Bond Oversight Committee Quarterly Reports Transmittal Title: Library Bond Oversight Committee Quarterly Reports Transmittal From: City Manager Lead Department: Public Works Executive Summary Please see the attached Library Bond Oversight Committee transmittal letter (Attachment A) and associated financial reports (Attachments B, C, D and E). Attachments:  LBOC Financial Reports Transmittal Letter and Reports_11-3-2015 (PDF) TO: Finance Committee FROM: Library Bond Oversight Committee DATE: November 3, 2015 SUBJECT: Library Bond Oversight Committee Financial Reports The Library Bond Oversight Committee (LBOC) has met with members of City staff on the progress of the library bond projects since 2009. Attached for your approval is the third quarter 2014 financial report (dated July 2, 2014), fourth quarter 2014 financial report (dated October 8, 2014), the first quarter 2015 financial report (dated January 14, 2015), and the second quarter 2015 financial report (dated April 22, 2015). Based on the information provided, the Committee believes that the City’s financial reporting for all library-related projects is accurate and appropriate; however, these reports have not been independently audited. The Committee approves and forwards these reports to the Finance Committee and City Council. The LBOC in the past has discussed a range of issues related to Mitchell Park Library & Community Center and at one time was concerned that the resolution of claims and disputes may exhaust the bond funds; however, it appears at this time that will not be the case. The LBOC and staff are currently preparing a recommendation for the Palo Alto City Council regarding the close-out of the bonds and the termination of the LBOC. This will be discussed at the LBOC’s November 17, 2015 meeting. Submitted: Alice Smith Library Bond Oversight Committee Chair ATTACHMENTS: Attachment B: LBOC Quarterly Financial Report (dated July 2, 2014) Attachment C: LBOC Quarterly Financial Report (dated October 8, 2014) Attachment D: LBOC Quarterly Financial Report (dated January 14, 2015) Attachment E: LBOC Quarterly Financial Report (dated April 22, 2015) 123456 7 8 (3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4) Measure N Estimates Changes in Measure Estimates Engineer's Estimate Project Budget June 2014 Projected Costs Diff. Between Measure N Estimates vs. Projected Costs $ Diff. Between Project Budget vs. Projected Costs % Diff. Between Project Budget vs. Projected Costs Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5% Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 47,384,021 2,615,979 341,416 0.7% Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9% Rinconada Library (former Main) 18,000,000 2,100,000 20,100,000 22,342,563 23,192,141 (5,192,141) (849,578) (3.8%) Art Center Temporary Library - 500,000 500,000 500,000 536,509 (536,509) (36,509) (7.3%) Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 75,924,140 (3,924,140) (499,140) (0.7%) Bond Financing Costs (a)4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9% Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 76,109,460$ (109,460)$ (184,460)$ (0.2%) a) The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Project Budget Expenses Commitment s (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Budget Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$ Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000 Temporary Main Library Facility - Art Center Auditorium 500,000 500,000 Net Other Budget Changes 2,280,000 2,280,000 Expenditures - Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 51,019,759 9,876,559 (60,896,318) Construction Costs - - - Contract Contingency 6,320,627 2,998,911 (9,319,537) Other Contract Services 1,182,745 317,602 (1,500,347) City (Inter-department) Service Charge 501,007 273,376 (774,383) Miscellaneous Cost 210,021 - (210,021) Total Library Projects Expenditures 75,425,000 59,234,159 13,466,447 2,724,394 Estimate of Pending Commitments/Costs - - 3,223,534 (3,223,534) Total Bond Funds Less Bond Financing Costs 75,425,000 59,234,159 16,689,981 (499,140) (0.7%) Bond Financing Costs (a)500,000 185,320 - 314,680 62.9% Grand Total 75,925,000$ 59,419,479$ 16,689,981$ (184,460)$ (0.2%) 2010 GO Bond True Interest Cost (TIC)4.21% 2013 GO Bond True Interest Cost (TIC)3.85% a) The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Budget History and Projection Description of Activity Library Projects Budget to Actual Activities Summary Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of July 2, 2014 1 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of July 2, 2014 Project Budget Expenses Commitment s (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$ Budget Change 212,000 212,000 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 45,706 (3,663,698) Construction Costs - - - - Contract Contingency - 462,490 97 (462,587) Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost - 3,163 - (3,163) Total Library Projects Expenditures 4,212,000 4,157,071 45,802 9,127 Estimate of Pending Commitments/Costs and/or Non-bondable Costs - - (11,091) 11,091 Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5% Reasons for Budget Increase of:212,000$ 1) Seismic upgrade 30,000$ July 2010 2) Roof replacement 125,000 June 2011 3) LEED - Green building upgrades 100,000 4) Construction Management Services increase 400,000 5) Fixed Equipment 187,000 6) Moving costs deemed to be bondable costs 50,000 7) Contingency adjustment 320,000 8) Transfer to Main Library (1,000,000) Net Budget Change 212,000$ Project Budget Expenses Commitment s (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure)50,000,000$ -$ -$ 50,000,000$ Budget Change (2,274,563) (2,274,563) Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 31,733,636 2,358,012 (34,091,649) Contract Contingency - 5,607,715 2,952,474 (8,560,188) Other Contract Services - 925,606 301,502 (1,227,108) City (Inter-department) Service Charge - 320,534 273,376 (593,910) Miscellaneous Cost - 206,144 - (206,144) Total Library Projects Expenditures 47,725,437 38,793,635 5,885,363 3,046,438 Estimate of Pending Commitments/Costs 2,705,022 (2,705,022) Total Bond Funds Less Bond Financing Costs 47,725,437$ 38,793,635$ 8,590,386$ 341,416$ 0.7% Reasons for Budget Decrease of:(2,274,563)$ 1) LEED - Green building (Council approved) upgrades 1,200,000$ 2) Fixed Equipment 1,750,000 3) Moving costs deemed to be bondable costs 100,000 4) Contingency adjustment (4,007,000) 5) Transfer to Main Library Project (1,317,563) Net Budget Change (2,274,563)$ Description of Activity Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006) Downtown Library Budget to Actual Activities Summary (PE-09005) Completed: Construction Began: Description of Activity 2 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of July 2, 2014 Project Budget Expenses Commitment s (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 18,000,000$ -$ -$ 18,000,000 Budget Change 4,342,563 4,342,563 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 14,884,658 7,452,502 (22,337,160) Contract Contingency - 215,310 37,930 (253,240) Other Contract Services - 229,214 16,100 (245,314) City (Inter-department) Service Charge - - - - Miscellaneous Cost - 590 - (590) Total Library Projects Expenditures 22,342,563 15,329,771 7,506,532 (493,740) Estimate of Pending Commitments/Costs and/or Non-bondable Costs 355,838 (355,838) Total Bond Funds Less Bond Financing Costs 22,342,563$ 15,329,771$ 7,862,370$ (849,578)$ (3.8%) Reasons for Budget Increase of:4,342,563$ Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ Net Budget Change 4,342,563$ Project Budget Expenses Commitment s (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$ Budget Change -$ - Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 464,577 19,102 (483,679) Contract Contingency - 33,500 4,759 (38,259) City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost - 125 - (125) Total Library Projects Expenditures 645,000 509,448 23,861 111,691 Estimate of Pending Commitments/Costs 86,378 (86,378) Total Bond Funds Less Bond Financing Costs 645,000$ 509,448$ 110,239$ 25,313$ 3.9% Description of Activity Rinconada Library (former Main) Budget to Actual Activities Summary (PE-11000) Description of Activity Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010) 3 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of July 2, 2014 Project Budget Expenses Commitment s (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$ Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 318,896 1,237 (320,133) Contract Contingency - 1,612 3,651 (5,263) Other Contract Services - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost - - - - Total Library Projects Expenditures 500,000 444,233 4,888 50,879 Estimate of Pending Commitments/Costs 87,388 (87,388) Total Bond Funds Less Bond Financing Costs 500,000$ 444,233$ 92,276$ (36,509)$ (7.3%) Description of Activity Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012) 4 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 4,000,000 Budget Change 212,000 Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 418,563 08/24/10 Group 4 Architecture Research & Planning Architectural 362 09/21/10 Group 4 Architecture Research & Planning Architectural 135 08/03/10 Group 4 Architecture Research & Planning Architectural 16,233 08/03/10 Group 4 Architecture Research & Planning Architectural 56,000 08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210 08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report 09/21/10 Group 4 Architecture Research & Planning Architectural 15 09/21/10 Group 4 Architecture Research & Planning Architectural 18,080 09/21/10 Group 4 Architecture Research & Planning Architectural 2,970 09/21/10 W.L. Butler Construction, Inc.Construction 93,177 10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990 10/19/10 Group 4 Architecture Research & Planning Architectural 10,544 11/02/10 W. L. Butler Construction, Inc.Construction 69,984 11/02/10 Turner Construction Company Construction Management Services 27,984 11/02/10 Group 4 Architecture Research & Planning Architectural 11,864 12/07/10 Turner Construction Company Construction Management Services 55,174 12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report 12/07/10 W. L. Butler Construction, Inc.Construction 92,055 12/14/10 Group 4 Architecture Research & Planning Architectural 519 12/14/10 W. L. Butler Construction, Inc.Construction 159,940 01/04/11 Turner Construction Company Construction Management Services 27,984 01/07/11 Group 4 Architecture Research & Planning Architectural 11,688 01/21/11 West Coast Code Consultants, Inc.Plan Check 350 01/21/11 Turner Construction Company Construction Management Services 30,212 01/31/11 W. L. Butler Construction, Inc.Construction 211,220 02/18/11 W. L. Butler Construction, Inc.Construction 279,472 02/18/11 Group 4 Architecture Research & Planning Architectural 8,766 02/18/11 Turner Construction Company Construction Management Services 27,429 03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report 03/18/11 Group 4 Architecture Research & Planning Architectural 432 03/18/11 Group 4 Architecture Research & Planning Architectural 409 03/18/11 Group 4 Architecture Research & Planning Architectural 8,766 03/18/11 Group 4 Architecture Research & Planning Architectural 136 03/31/11 Pivot Interiors Design 2,250 03/31/11 Turner Construction Company Construction Management Services 17,808 04/07/11 Group 4 Architecture Research & Planning Architectural 13,149 04/19/11 Group 4 Architecture Research & Planning Architectural 2,795 04/25/11 W. L. Butler Construction, Inc.Construction 342,711 05/10/11 Turner Construction Company Construction Management Services 39,522 05/12/11 Group 4 Architecture Research & Planning Architectural 220 05/12/11 Group 4 Architecture Research & Planning Architectural 24,891 05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report 05/17/11 Turner Construction Company Construction Management Services 28,334 05/27/11 W. L. Butler Construction, Inc.Construction 238,387 06/07/11 W. L. Butler Construction, Inc.Construction 352,713 06/07/11 Group 4 Architecture Research & Planning Architectural 14,610 06/09/11 Moovers, Inc.Moving Services 10,233 06/16/11 Group 4 Architecture Research & Planning Architectural 233 07/20/11 Group 4 Architecture Research & Planning Architectural 479.16 07/20/11 Group 4 Architecture Research & Planning Architectural 12,405 07/27/11 W.L. Butler Construction, Inc.Construction 157,980 07/27/11 Turner Construction Company Construction Management Services 26,028 08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report 08/10/11 Group 4 Architecture Research & Planning Architectural 137 08/10/11 Group 4 Architecture Research & Planning Architectural 5,100 08/24/11 Turner Construction Company Construction Management Services 38,160 08/31/11 W.L. Butler Construction, Inc.Construction 137,659 09/14/11 Group 4 Architecture Research & Planning Architectural 2,550 09/14/11 Group 4 Architecture Research & Planning Architectural 1,116 12/07/11 Group 4 Architecture Research & Planning Architectural 5,100.00 10/19/11 Turner Construction Company Construction Management Services 1,176.00 12/21/11 Turner Construction Company Construction Management Services 3,806.42 January 18, 2012 11/09/11 Group 4 Architecture Research & Planning Architectural 1,146.02 12/07/11 W.L. Butler Construction, Inc.Construction 64,873.60 02/08/12 Group 4 Architecture Research & Planning Architectural 29.33 02/08/12 W.L. Butler Construction, Inc.Construction 22,796.10 02/22/12 Group 4 Architecture Research & Planning Architectural 8,407.90 March 28, 2012 Report 03/08/12 Group 4 Architecture Research & Planning Architectural 1,275.00 03/21/12 Group 4 Architecture Research & Planning Architectural 6.82 08/22/12 Group 4 Architecture Research & Planning Architectural 1,268.06 October 30, 2012 Report Downtown Library Activity Details (PE-09005) As of July 2, 2014 5 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Downtown Library Activity Details (PE-09005) As of July 2, 2014 10/03/12 Group 4 Architecture Research & Planning Architectural 70.96 01/09/13 Turner Construction Company Construction Management Services 434.00 January 23, 2013 Report Group 4 Architecture Research Architectural 41,593 Moovers, Inc.Moving Services 4,113 Sub-total - Engineering and Architectural Costs - 3,617,992 45,706 (3,663,698) Contract Contingency Summary of Expenditures as of July 21, 2010 19,140 10/19/10 Group 4 Architecture Research & Planning Architectural 660 10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report 08/27/10 Asbestos Management Group Hazardous Material Testing 2,500 02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report 02/18/11 W. L. Butler Construction, Inc.Construction 15,686 04/25/11 W. L. Butler Construction, Inc.Construction 59,235 05/27/11 W. L. Butler Construction, Inc.Construction 163,149 07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report 07/01/11 Turner Construction Company Construction Management Services 24,611 06/07/11 Group 4 Architecture Research & Planning Architectural 5,104 06/07/11 Group 4 Architecture Research & Planning Architectural 3,489 07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report 08/31/11 W. L. Butler Construction, Inc.Construction 13,299 03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report 02/08/12 W. L. Butler Construction, Inc.Construction 113,631 09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report 01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report Turner Construction Company Construction Management Services 97 Sub-total - Contract Contingency - 462,490 97 (462,587) Other Contract Services Summary of Expenditures as of July 21, 2010 2,225 08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report Sub-total - Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 43,990 07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report 07/13/11 City of Palo Alto - Public Works Parking Permit 420 10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,158 04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report Sub-total - Miscellaneous Cost - 3,163 - (3,163) Grant Total 4,212,000 4,157,071 45,802 9,127 6 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 50,000,000$ Budget Change (2,274,563) Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 3,101,748 08/03/10 Group 4 Architecture Research & Planning Architectural 37,609 08/10/10 Group 4 Architecture Research & Planning Architectural 18,595 10/05/10 Group 4 Architecture Research & Planning Architectural 7,522 10/05/10 Group 4 Architecture Research & Planning Architectural 13,942 10/05/10 Group 4 Architecture Research & Planning Architectural 2,971 07/27/10 Moovers, Inc.Moving Services 435 09/21/10 Turner Construction Company Construction Management Services 163,918 10/19/10 Group 4 Architecture Research & Planning Architectural 47,110 10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 18,517 08/03/10 Peninsula Digital Imaging Reproduction Services 3,066 08/03/10 Peninsula Digital Imaging Reproduction Services 2,401 08/03/10 Peninsula Digital Imaging Reproduction Services 5,105 08/03/10 Peninsula Digital Imaging Reproduction Services 2,119 11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542 11/02/10 Flintco Pacific, Inc.Construction 778,876 11/02/10 Group 4 Architecture Research & Planning Architectural 1,037 12/07/10 Turner Construction Company Construction Management Services 635 12/07/10 Turner Construction Company Construction Management Services 70,780 12/07/10 Turner Construction Company Construction Management Services 64,319 12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385 12/07/10 Peninsula Digital Imaging Reproduction Services 7,672 12/14/10 West Coast Code Consultants, Inc.Plan Check 26,820 12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report 12/21/10 Group 4 Architecture Research & Planning Architectural 46,297 12/21/10 Flintco Pacific, Inc.Construction 732,895 12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433 12/28/10 Flintco Pacific, Inc.Construction 757,231 12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137 01/04/11 Group 4 Architecture Research & Planning Architectural 2,942 01/04/11 Group 4 Architecture Research & Planning Architectural 4,564 01/04/11 Turner Construction Company Construction Management Services 73,919 1/21/2011 Group 4 Architecture Research & Planning Architectural 267 1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 1/21/2011 Turner Construction Company Construction Management Services 105,917 2/1/2011 Flintco Pacific, Inc.Construction 1,098,865 2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732 2/18/2011 Flintco Pacific, Inc.Construction 1,497,190 2/18/2011 Turner Construction Company Construction Management Services 94,502 2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977 2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680 3/16/2011 West Coast Code Consultants, Inc.Plan Check (560) 3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report 3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250 3/17/2011 West Coast Code Consultants, Inc.Plan Check 560 3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/31/2011 Flintco Pacific, Inc.Construction 446,177 3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548 3/31/2011 Turner Construction Company Construction Management Services 94,572 4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219 4/11/2011 Group 4 Architecture Research & Planning Architectural 127 4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366 4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956 4/20/2011 West Coast Code Consultants, Inc.Plan Check 140 4/20/2011 West Coast Code Consultants, Inc.Plan Check 280 4/20/2011 West Coast Code Consultants, Inc.Plan Check 560 3/29/2011 Palo Alto Stores Supplies/Parts 1,342 4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140 4/25/2011 Flintco Pacific, Inc.Construction 766,263 4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528 5/10/2011 Turner Construction Company Construction Management Services 82,594 5/12/2011 Group 4 Architecture Research & Planning Architectural 683 5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956 5/17/2011 Turner Construction Company Construction Management Services 101,701 5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report 5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874 5/17/2011 Flintco Pacific, Inc.Construction 29,559 7/1/2011 Turner Construction Company Construction Management Services 99,493 Mitchell Park Library and Community Center Activity Details (PE-09006) As of July 2, 2014 7 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of July 2, 2014 7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540 7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109 7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038 7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report 7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314 7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101 7/5/2011 Flintco Pacific, Inc.Construction 1,125,909 7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826 7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045 7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954 7/27/2011 Flintco Pacific, Inc.Construction 2,316,525 7/27/2011 Flintco Inc. Escrow Construction 257,391 7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898 10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647 10/5/2011 Flintco Pacific, Inc.Construction 483,144 10/5/2011 Flintco, Inc. Escrow Construction 53,683 10/19/2011 Turner Construction Company Construction Management Services 170,058 11/2/2011 Flintco Pacific, Inc.Construction 705,850 11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060 11/2/2011 Flintco Pacific, Inc.Construction 78,428 11/30/2011 West Coast Code Consultants, Inc.Plan Check 420 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051 11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report 11/30/2011 Flintco Pacific, Inc.Construction 119,803 11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722 11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789 11/30/2011 Flintco, Inc. Escrow Construction 837,115 *12/21/2011 Turner Construction Company Construction Management Services 187,775 12/21/2011 Turner Construction Company Construction Management Services 129,453 12/21/2011 Turner Construction Company Construction Management Services 233,061 12/21/2011 Turner Construction Company Construction Management Services 2,385 12/21/2011 Turner Construction Company Construction Management Services 109 12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 2/29/2012 West Coast Code Consultants, Inc.Plan Check 200 2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600 3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457 3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603 2/1/2012 Flintco Pacific, Inc.Construction 940,940 2/1/2012 Flintco Pacific, Inc.Construction 104,549 2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261 2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report 2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417 2/24/2012 Turner Construction Company Construction Management Services 147,880 1/18/2012 Flintco Pacific, Inc.Construction 458,653 1/18/2012 Flintco Pacific, Inc.Construction 50,961 2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261 3/21/2012 Flintco Pacific, Inc.Construction 722,810 3/21/2012 Flintco Pacific, Inc.Construction 80,312 3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657 4/4/2012 Flintco Pacific, Inc.Construction 95,581 4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187 4/18/2012 Turner Construction Company Construction Management Services 129,709 4/18/2012 Turner Construction Company Construction Management Services 118,875 4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100 4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130 4/18/2012 Turner Construction Company Construction Management Services 120,219 5/9/2013 Sierra Traffic Markings Inc.Construction 7,990 5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191 5/16/2012 Flintco Pacific, Inc.Construction 254,477 5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395 5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069 5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511 5/16/2012 Turner Construction Company Construction Management Services 116,415 6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551 6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report 6/20/2012 Flintco Pacific, Inc.Construction 189,316 6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680 8 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of July 2, 2014 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813 7/5/2012 Flintco Pacific, Inc.Construction 173,537 7/25/2012 Group 4 Architecture Research & Planning Architectural 762 7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191 8/8/2012 Flintco Pacific, Inc.Construction 11,297 8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report 8/8/2012 Flintco Pacific, Inc.Construction 85,728 8/22/2012 Group 4 Architecture Research & Planning Architectural 280 9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027 10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191 10/10/2012 Turner Construction Company Construction 22,926 11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325 11/19/2012 West Coast Code Consultants, Inc.Plan Check 350 11/19/2012 Flintco Pacific, Inc.Construction 383,239 11/19/2012 Flintco Pacific, Inc.Construction 88,321 11/19/2012 West Coast Code Consultants, Inc.Plan Check 420 12/12/2012 Flintco Pacific, Inc.Construction 608,951 12/12/2012 Flintco Pacific, Inc.Construction 81,614 12/12/2012 Flintco Pacific, Inc.Construction 505,497 12/12/2012 Flintco Pacific, Inc.Construction 96,133 12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report 12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758 12/26/2012 Flintco Pacific, Inc.Construction 13,946 12/26/2012 Flintco Pacific, Inc.Construction 31,893 12/26/2012 Turner Construction Company Construction Management Services 270,207 12/26/2012 Turner Construction Company Construction Management Services 754,125 12/26/2012 Flintco Pacific, Inc.Construction 9,728 12/26/2012 Flintco Pacific, Inc.Construction 14,250 1/23/2013 West Coast Code Consultants, Inc.Plan Check 160 1/23/2013 West Coast Code Consultants, Inc.Plan Check 560 1/23/2013 Group 4 Architecture Research & Planning Architectural 626 1/23/2013 Group 4 Architecture Research & Planning Architectural 783 2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238 2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013 3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775 4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745 06/12/13 Flintco Pacific, Inc.Construction 59,916.00 06/12/13 Flintco Pacific, Inc.Construction 31,230.00 06/12/13 Flintco Pacific, Inc.Construction 27,261.00 06/12/13 Flintco Pacific, Inc.Construction 12,816.00 04/08/13 Flintco Pacific, Inc.Construction 249,800.00 04/08/13 Flintco Pacific, Inc.Construction 184,895.50 04/08/13 Flintco Pacific, Inc.Construction 29,765.00 05/03/13 Flintco Pacific, Inc.Construction 350,886.00 July 23, 2013 04/24/13 Group 4 Architecture Research & Planning Architectural 91,836.71 04/24/13 Group 4 Architecture Research & Planning Architectural 449.55 06/05/13 Group 4 Architecture Research & Planning Architectural 50,003.04 05/01/13 Ross McDonald Company, Inc.Construction Services 495,000.00 04/24/13 West Coast Code Consultants, Inc.Plan Check 320.00 06/17/13 Flintco Pacific, Inc.Construction 142,218.00 06/19/13 Flintco Pacific, Inc.Construction 27,637.00 06/26/13 Group 4 Architecture Research & Planning Architectural 73,498.25 07/17/13 Group 4 Architecture Research & Planning Architectural 46,031.07 07/19/13 Flintco Pacific, Inc.Construction 106,656.00 07/31/13 Flintco Pacific, Inc.Construction 34,269.00 08/07/13 Flintco Pacific, Inc.Construction 72,222.00 08/14/13 Group 4 Architecture Research & Planning Architectural 46,079.91 08/14/13 Flintco Pacific, Inc.Construction 8,025.00 Sept. 25, 2013 08/22/13 Flintco Pacific, Inc.Construction 500,976.00 08/28/13 Flintco Pacific, Inc.Construction 73,759.00 09/11/13 Group 4 Architecture Research & Planning Architectural 58,299.00 09/25/13 Turner Construction Company Construction Management Services 65,864.35 09/25/13 Sign & Services Company Construction Services 66,903.28 09/30/13 Flintco Pacific, Inc.Construction 564,671.00 10/02/13 Turner Construction Company Construction Management Services 450,004.48 10/02/13 Flintco Pacific, Inc.Construction 70,944.00 10/09/13 Group 4 Architecture Research & Planning Architectural 66,584.38 10/11/13 Flintco Pacific, Inc.Construction 580,658.00 10/30/13 Flintco Pacific, Inc.Construction 64,518.00 11/13/13 Moovers, Inc.Moving Services 2,280.00 December 24, 2013 9 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of July 2, 2014 11/13/13 Sign & Services Company Construction Services 94,812.80 11/20/13 Turner Construction Company Construction Management Services 143,602.02 12/05/13 Group 4 Architecture Research & Planning Architectural 54,193.34 12/11/13 Turner Construction Company Construction Management Services 158,901.11 12/11/13 Sign & Services Company Construction Services 76,096.34 12/18/13 Turner Construction Company Construction Management Services 134,322.20 12/18/13 Ross McDonald Company, Inc.Construction Services 47,705.00 12/23/13 Group 4 Architecture Research & Planning Architectural 47,489.70 02/26/14 Group 4 Architecture Research & Planning Architectural 43.72 01/22/14 Group 4 Architecture Research & Planning Architectural 4,555.50 02/26/14 Group 4 Architecture Research & Planning Architectural 674.22 02/26/14 Group 4 Architecture Research & Planning Architectural 37,815.00 04/02/14 Group 4 Architecture Research & Planning Architectural 19,826.26 01/22/14 Sign & Services Company Construction Services 106,141.35 April 16, 2014 02/26/14 Sign & Services Company Construction Services 57,626.27 02/12/14 Envision Ware, Inc.Professional services 19,365.11 02/12/14 Envision Ware, Inc.Professional services 422,298.28 04/02/14 Turner Construction Company Construction Management Services 136,131.68 04/02/14 Turner Construction Company Construction Management Services 143,257.39 04/02/14 Turner Construction Company Construction Management Services 102,807.00 01/29/14 Moovers, Inc.Moving Services 1,000.00 05/21/14 Moovers, Inc.Moving Services 580.00 03/05/14 Ross McDonald Company, Inc.Construction Services 54,891.00 03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576.00) 05/14/14 Group 4 Architecture Research & Planning Architectural 12,284.10 05/21/14 Moovers, Inc.Moving Services 1,544.00 July 2, 2014 05/28/14 Turner Construction Company Construction Management Services 130,208.94 05/28/14 Turner Construction Company Construction Management Services 110,969.00 05/28/14 Muzak LLC Construction Services 100,317.01 05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540.00 06/11/14 Group 4 Architecture Research & Planning Architectural 18,325.68 06/18/14 Turner Construction Company Construction Management Services 109,939.00 BIG-D Pacific Builders, LP Construction 105,425 Group 4 Architecture Research & Planning Architectural 243,201 Moovers, Inc.Moving Services 23,578 Muzak LLC Construction Services 121,675 Ross McDonald Company, Inc.Construction Services 115,816 Sign & Services Company Construction Services 52,130 Turner Construction Company Construction Management Services 1,638,128 West Coast Code Consultants, Inc.Plan Check 1,270 One Workplace L Ferrari Storage 52,990 Contract Office Group, Inc.Storage 3,800 Sub-total - Engineering Costs - 31,733,636 2,358,012 (34,091,649) Contract Contingency Summary of Expenditures as of July 21, 2010 104,373 08/03/10 Group 4 Architecture Research & Planning Architectural 1,771 10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 10,740 2/1/2011 Flintco Pacific, Inc.Construction 41,725.00 2/18/2011 Flintco Pacific, Inc.Construction 248,603.00 April 26, 2011 Report 3/31/2011 Flintco Pacific, Inc.Construction 242,754.00 8/31/2011 W. L. Butler Construction, Inc.Construction 22,712.50 8/24/2011 Flintco Pacific, Inc.Construction 987,123.00 8/24/2011 Turner Construction Company Construction Management Services 151,367.49 8/24/2011 Flintco Inc. Escrow Construction 117,936.00 8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250.00 October 25, 2011 Report 8/24/2011 Group 4 Architecture Research & Planning Architectural 57,825.84 8/24/2011 Flintco Pacific, Inc.Construction 74,304.00 10/5/2011 Group 4 Architecture Research & Planning Architectural 37,305.95 11/30/2011 Group 4 Architecture Research & Planning Architectural 20,265.95 January 18, 2012 11/30/2011 Flintco Pacific, Inc.Construction 241,110.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 360.00 March 28, 2012 Report 3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937.25 2/29/2012 Turner Construction Company Construction Management Services 39,360.00 3/21/2012 Flintco Pacific, Inc.Construction 104,819.00 3/21/2012 Flintco Pacific, Inc.Construction 11,647.00 4/18/2012 Turner Construction Company Construction Management Services 656.00 4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383.24 5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039.15 7/5/2012 Group 4 Architecture Research & Planning Architectural 12,870.63 4/4/2012 Flintco Pacific, Inc.Construction 59,097.00 July 5, 2012 Report 5/16/2012 Flintco Pacific, Inc.Construction 1,077.00 6/20/2012 Turner Construction Company Construction Management Services 137,682.56 10 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of July 2, 2014 6/20/2012 Flintco Pacific, Inc.Construction 11,109.00 7/5/2012 Flintco Pacific, Inc.Construction 13,783.00 7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495.00 8/22/2012 Group 4 Architecture Research & Planning Architectural 80,923.70 8/8/2012 Flintco Pacific, Inc.Construction 15,943.00 October 30, 2012 Report 10/3/2012 Turner Construction Company Construction Management Services 298,982.88 10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578.00 12/26/2012 Group 4 Architecture Research & Planning Architectural 3,052.50 11/19/2012 Flintco Pacific, Inc.Construction 411,653.00 12/12/2012 Flintco Pacific, Inc.Construction 125,571.00 January 23, 2013 Report 12/12/2012 Flintco Pacific, Inc.Construction 359,703.00 12/26/2012 Flintco Pacific, Inc.Construction 73,605.00 12/26/2012 Flintco Pacific, Inc.Construction 96,352.00 04/08/13 Flintco Pacific, Inc.Construction 60,449 04/08/13 Flintco Pacific, Inc.Construction 31,269 04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013 05/03/13 Flintco Pacific, Inc.Construction 188,366 05/01/13 4LEAF, Inc.Building Inspection 6,993 05/08/13 4LEAF, Inc.Building Inspection 8,381 07/19/13 Flintco Pacific, Inc.Construction 201,760 08/22/13 Flintco Pacific, Inc.Construction 162,856 08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013 08/07/13 4LEAF, Inc.Building Inspection 14,708 08/07/13 4LEAF, Inc.Building Inspection 11,045 09/18/13 4LEAF, Inc.Building Inspection 16,706 6/14/2013 Flintco Pacific, Inc.Construction 106,512.00 9/25/2013 Sign & Services Company Construction Services 40,944.00 December 24, 2013 9/30/2013 Flintco Pacific, Inc.Construction 73,825.00 1/22/2014 Group 4 Architecture Research & Planning Architectural 34,884.50 4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600.00 4/16/2014 Group 4 Architecture Research & Planning Architectural 19,892.80 April 16, 2014 2/5/2014 4LEAF, Inc.Building Inspection 14,929.50 3/5/2014 4LEAF, Inc.Building Inspection 12,654.00 3/26/2014 4LEAF, Inc.Building Inspection 999.00 Flintco Pacific, Inc.Construction 2,952,474 Sub-total - Contract Contingency - 5,607,715 2,952,474 (8,560,188) Other Contract Services Summary of Expenditures as of July 21, 2010 93,750 07/01/11 FedEx Mailing 89 08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report 09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report 11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776 12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925 12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report 12/29/11 State Water Resource Board Permit 505 02/08/12 Riedinger Consulting Outside Counsel 9,136 01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289 01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423 03/14/12 Envision Ware, Inc.Professional services 5,850 04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518 04/04/12 Riedinger Consulting Outside Counsel 28,371 04/04/12 Riedinger Consulting Outside Counsel 10,235 04/04/12 Riedinger Consulting Outside Counsel 24,585 05/09/12 Jam Services 3,897 July 5, 2012 Report 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212 06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732 06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549 06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319 08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618 09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report 09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348 09/05/12 Bruce Beasley Sculpture 1,900 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12 03/26/14 3M Library Systems Library Self Check Stations 258 3/20/2013 Bruce Beasley Sculpture 40,000 02/13/13 Ginn and Crosby, LLC Legal Services 1,272 02/13/13 Ginn and Crosby, LLC Legal Services 48 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517 11 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of July 2, 2014 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792 07/31/13 Ginn and Crosby, LLC Legal Services 2,688 07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013 10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013 02/05/14 Ginn and Crosby, LLC Legal Services 8,376 02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014 03/26/14 Ginn and Crosby, LLC Legal Services 4,224 06/18/14 Ginn and Crosby, LLC Legal Services 1,248.00 06/18/14 Ginn and Crosby, LLC Legal Services 2,304.00 01/15/14 Ginn and Crosby, LLC Legal Services 14,952 02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 2,317 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014 03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251 04/30/14 Ginn and Crosby, LLC Legal Services 1,044 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890) Envision Ware, Inc.Sorter System 46,851 Ginn and Crosby, LLC Legal Services 141,978 Protect Consulting and Engineering Hazardous Material Testing 100,000 Riedinger Consulting Legal Services 12,673 Sub-total - Other Contract Services - 925,606 301,502 (1,227,108) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 176,008 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report 09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525 09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525 09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830 10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141 11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report 01/31/11 Palo Alto Stores Supplies/Parts 101 03/31/11 Palo Alto Stores Supplies/Parts 97 03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report 03/31/11 Palo Alto Stores Supplies/Parts 89 03/31/11 Palo Alto Stores Supplies/Parts 661 06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834) 03/29/11 Palo Alto Stores Reversal of Prior Charges (628) 03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report 04/04/11 Palo Alto Stores Reversal of Prior Charges (143) 04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335 07/06/11 City of Palo Alto - Development Center Plan Check Fee 93 07/06/11 City of Palo Alto - Planning Plan Check Fee 89 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277 08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40 09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89 10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012 10/31/11 City of Palo Alto - Development Center Plan Check Fee 325 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012 12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93 12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121 04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"180.99 04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 3.62 04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977 05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344 05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012 05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165 12 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of July 2, 2014 05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112 06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report 03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013 04/17/13 Ginn and Crosby, LLC Legal Services 225 04/17/13 Ginn and Crosby, LLC Legal Services 432 06/05/13 Ginn and Crosby, LLC Legal Services 144 06/05/13 Ginn and Crosby, LLC Legal Services 5,243 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38 06/19/13 David Neagley, AIA Legal Services 1,624 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014 David Neagley, AIA Legal Services 273,376 Sub-total - City (Inter-department) Service Charge - 320,534 273,376 (593,910) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,315 06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246) 06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report 06/30/10 Karen Bengard Reverse prior travel and meeting expense (20) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20) 03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report 03/30/11 Palo Alto Stores Supplies/Parts 214 03/30/11 Palo Alto Stores Reversal of Prior Charges (4) 03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report 04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559 02/15/12 Palo Alto Stores Supplies/Parts 4 02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report 02/15/12 Palo Alto Stores Supplies/Parts 218 02/15/12 Palo Alto Stores Supplies/Parts 4 12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report 02/06/13 4LEAF, Inc.Building Inspection 2,553 02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013 03/13/13 4LEAF, Inc.Building Inspection 9,213 03/13/13 4LEAF, Inc.Building Inspection 10,656 08/21/13 4LEAF, Inc.Building Inspection 15,318 10/30/13 4LEAF, Inc.Building Inspection 9,713 12/05/13 4LEAF, Inc.Building Inspection 14,430 12/18/13 4LEAF, Inc.Building Inspection 14,708 10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013 11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134 12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301 12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664 11/06/13 Bibliotheca, Inc.Security Gates 12,375 04/23/14 4LEAF, Inc.Building Inspection 1,332 06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014 Sub-total - Miscellaneous Cost - 206,144 - (206,144) Grant Total 47,725,437 38,793,635 5,885,363 3,046,438 13 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 18,000,000$ Budget Change 4,342,563 Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 10/05/10 Group 4 Architecture Research and Planning Architectural 700 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 11/02/10 Group 4 Architecture Research and Planning Architectural 5,785 11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report 12/07/10 Group 4 Architecture Research and Planning Architectural 2,390 01/04/11 Group 4 Architecture Research and Planning Architectural 15,000 01/04/11 Group 4 Architecture Research and Planning Architectural 583 01/04/11 Group 4 Architecture Research and Planning Architectural 859 01/04/11 Turner Construction Company Construction Management Services 1,195 02/24/11 Group 4 Architecture Research and Planning Architectural 4,860 03/18/11 Group 4 Architecture Research and Planning Architectural 73,246 03/18/11 Group 4 Architecture Research and Planning Architectural 7,500 03/18/11 Group 4 Architecture Research and Planning Architectural 53 03/18/11 Group 4 Architecture Research and Planning Architectural 3,843 04/11/11 Group 4 Architecture Research and Planning Architectural 112,464 04/11/11 Group 4 Architecture Research and Planning Architectural 3,993 04/11/11 Group 4 Architecture Research and Planning Architectural 7,500 01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report 01/21/11 Turner Construction Company Construction Management Services 1,434 01/21/11 Group 4 Architecture Research and Planning Architectural 2,500 01/24/11 Group 4 Architecture Research and Planning Architectural 1,500 01/21/11 Group 4 Architecture Research and Planning Architectural 447 02/18/11 Turner Construction Company Construction Management Services 478 02/18/11 Group 4 Architecture Research and Planning Architectural 48,831 02/18/11 Group 4 Architecture Research and Planning Architectural 2,653 02/18/11 Group 4 Architecture Research and Planning Architectural 3,238 05/12/11 Group 4 Architecture Research and Planning Architectural 6,250 05/12/11 Group 4 Architecture Research and Planning Architectural 40,052 05/12/11 Group 4 Architecture Research and Planning Architectural 12,411 05/12/11 Group 4 Architecture Research and Planning Architectural 3,263 05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 31,374 07/01/11 Turner Construction Company Construction Management Services 9,169 07/11/11 Group 4 Architecture Research and Planning Architectural 11,100 07/11/11 Group 4 Architecture Research and Planning Architectural 488 07/11/11 Group 4 Architecture Research and Planning Architectural 15,687 07/27/11 Group 4 Architecture Research and Planning Architectural 319 07/27/11 Group 4 Architecture Research and Planning Architectural 1,150 07/27/11 Group 4 Architecture Research and Planning Architectural 1,875 07/27/11 Turner Construction Company Construction Management Services 5,572 08/10/11 Group 4 Architecture Research and Planning Architectural 31,374 08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report 08/31/11 Group 4 Architecture Research and Planning Architectural 117 08/31/11 Group 4 Architecture Research and Planning Architectural 175 08/31/11 Group 4 Architecture Research and Planning Architectural 248 09/14/11 Group 4 Architecture Research and Planning Architectural 67 09/14/11 Group 4 Architecture Research and Planning Architectural 600 09/14/11 Group 4 Architecture Research and Planning Architectural 39,218 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 235,308 10/26/11 Group 4 Architecture Research and Planning Architectural 878 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 291 10/26/11 Group 4 Architecture Research and Planning Architectural 27 11/02/11 Group 4 Architecture Research and Planning Architectural 78,436 11/02/11 Group 4 Architecture Research and Planning Architectural 7,500 11/22/11 Group 4 Architecture Research and Planning Architectural 8,514 12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/14/11 Group 4 Architecture Research and Planning Architectural 79,172 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530 12/21/11 Group 4 Architecture Research and Planning Architectural 3,052 01/11/12 Group 4 Architecture Research and Planning Architectural 225 01/11/12 Group 4 Architecture Research and Planning Architectural 9,761 01/11/12 Group 4 Architecture Research and Planning Architectural 70,592 01/11/12 Group 4 Architecture Research and Planning Architectural 150 01/11/12 Group 4 Architecture Research and Planning Architectural 247 Rinconada Library (former Main) Activity Details (PE-11000) As of July 2, 2014 14 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada Library (former Main) Activity Details (PE-11000) As of July 2, 2014 02/22/12 Group 4 Architecture Research and Planning Architectural 10,000 02/22/12 Group 4 Architecture Research and Planning Architectural 62,749 02/22/12 Group 4 Architecture Research and Planning Architectural 8,676 02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report 03/21/12 Group 4 Architecture Research and Planning Architectural 1,330 03/21/12 Group 4 Architecture Research and Planning Architectural 5,423 03/21/12 Group 4 Architecture Research and Planning Architectural 39,218 02/22/12 BIG-D Pacific Builders, LP Construction 32,500 12/21/12 BIG-D Pacific Builders, LP Construction 36,960 04/04/12 Group 4 Architecture Research and Planning Architectural 18,925 04/18/12 Group 4 Architecture Research and Planning Architectural 1,500 04/18/12 Group 4 Architecture Research and Planning Architectural 19 04/18/12 Group 4 Architecture Research and Planning Architectural 9,784 05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report 05/16/12 Group 4 Architecture Research and Planning Architectural 29,046 05/30/12 Group 4 Architecture Research and Planning Architectural 39,504 06/20/12 Group 4 Architecture Research and Planning Architectural 13,884 07/05/12 Group 4 Architecture Research and Planning Architectural 407 07/05/12 Group 4 Architecture Research and Planning Architectural 2,500 07/25/12 Group 4 Architecture Research and Planning Architectural 1,613 07/25/12 Group 4 Architecture Research and Planning Architectural 1,535 07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report 09/05/12 Group 4 Architecture Research and Planning Architectural 7,551 09/26/12 Group 4 Architecture Research and Planning Architectural 5,996 10/31/12 Turner Construction Company Construction Management Services 7,444 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 11/19/12 Group 4 Architecture Research and Planning Architectural 5,423 11/19/12 Group 4 Architecture Research and Planning Architectural 8,000 11/19/12 Group 4 Architecture Research and Planning Architectural 270 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report 10/11/12 Fastsigns signs 389 01/09/13 NOVA Partners, Inc.Construction Management Services 19,320 01/23/13 Group 4 Architecture Research and Planning Architectural 2,500 01/23/13 Group 4 Architecture Research and Planning Architectural 969 01/23/13 Group 4 Architecture Research and Planning Architectural 4,979 01/23/13 Group 4 Architecture Research and Planning Architectural 725 01/23/13 NOVA Partners, Inc.Construction Management Services 12,010 02/06/13 Group 4 Architecture Research and Planning Architectural 3,243 02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300 02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 30,776 04/03/13 NOVA Partners, Inc.Construction Management Services 17,000 04/24/13 Group 4 Architecture Research and Planning Architectural 13 05/08/13 Group 4 Architecture Research and Planning Architectural 479 05/08/13 Group 4 Architecture Research and Planning Architectural 9,324 05/22/13 Group 4 Architecture Research and Planning Architectural 1,641 05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013 04/24/13 NOVA Partners, Inc.Construction Management Services 16,360 05/22/13 NOVA Partners, Inc.Construction Management Services 18,280 04/10/13 ARC Signs 71 05/01/13 ARC signs 210 06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367 06/26/13 NOVA Partners, Inc.Construction Management Services 6,134 07/31/13 NOVA Partners, Inc.Construction Management Services 31,565 08/21/13 NOVA Partners, Inc.Construction Management Services 30,750 08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 34 07/27/13 Group 4 Architecture Research and Planning Architectural 17,341 08/21/13 Group 4 Architecture Research and Planning Architectural 43,310 09/25/13 S.J. Amoroso Construction Construction 1,396,323 09/25/13 ARC Reproductive Services 52 10/02/13 NOVA Partners, Inc.Construction Management Services 35,578 10/16/13 Group 4 Architecture Research and Planning Architectural 86,670 10/23/13 NOVA Partners, Inc.Construction Management Services 38,025 10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013 11/20/13 NOVA Partners, Inc.Construction Management Services 37,554 12/05/13 Group 4 Architecture Research and Planning Architectural 43,360 12/11/13 S.J. Amoroso Construction Construction 1,204,872 12/18/13 NOVA Partners, Inc.Construction Management Services 41,811 12/23/13 S.J. Amoroso Construction Construction 876,464 01/29/14 NOVA Partners, Inc.Construction Management Services 42,311 02/26/14 NOVA Partners, Inc.Construction Management Services 34,852 03/26/14 NOVA Partners, Inc.Construction Management Services 30,855 04/16/14 West Coast Code Consultants, Inc.Plan Check 613 01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580 15 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada Library (former Main) Activity Details (PE-11000) As of July 2, 2014 01/29/14 S.J. Amoroso Construction Construction 857,070 03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014 04/02/14 S.J. Amoroso Construction Construction 1,045,937 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 02/26/14 Group 4 Architecture Research and Planning Architectural 43,360 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 04/02/14 Group 4 Architecture Research and Planning Architectural 188,020 04/16/14 Group 4 Architecture Research and Planning Architectural 43,350 03/26/14 ARC Reproduction Services 258 11/29/04 Envision Ware, Inc.Professional services 41,731 05/14/14 NOVA Partners, Inc.Construction Management Services 37,950 05/28/14 NOVA Partners, Inc.Construction Management Services 39,369 06/04/14 Group 4 Architecture Research and Planning Architectural 18,900 06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014 04/23/14 S.J. Amoroso Construction Construction 1,058,321 05/28/14 S.J. Amoroso Construction Construction 1,487,530 06/04/14 Group 4 Architecture Research and Planning Architectural 86,702 06/25/14 Group 4 Architecture Research and Planning Architectural 86,746 07/02/14 S.J. Amoroso Construction Construction 1,852,722 Group 4 Architecture Research and Planning Architectural 499,842 Turner Construction Company Construction Management Services 34,986 West Coast Code Consultants, Inc.Plan Check 1,600 NOVA Partners, Inc.Construction Management Services 203,909 S.J. Amoroso Construction Construction 6,267,620 Envision Ware, Inc.Professional services 371,125 Golden Gate Systems Professional services 42,962 AT&T Engineering Professional services 6,298 Applied Materials / Engineering, Inc.Professional services 24,160 Sub-total - Engineering and Architectural Costs - 14,884,658 7,452,502 (22,337,160) Contract Contingency 05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 571 02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report 11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report 04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 8,442 04/24/13 Group 4 Architecture Research and Planning Architectural 6,300 05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013 06/05/13 Group 4 Architecture Research and Planning Architectural 27,225 07/17/13 Group 4 Architecture Research and Planning Architectural 12,658 07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 06/21/13 NOVA Partners, Inc.Construction Management Services 9,480.00 December 24, 2013 04/16/14 Group 4 Architecture Research and Planning Architectural 15,750.00 April 16, 2014 04/23/14 S.J. Amoroso Construction Construction 16,461.00 July 2, 2014 Metropolitan Van and Storage, Inc.Equipment Moving 35,650 Protech Consulting and Engineering Hazardous Material Testing 2,280 Sub-total - Contract Contingency - 215,310 37,930 (253,240) Other Contract Services 12/05/12 Planet Orange Termite Inspection Fee 350 12/31/12 Fastsigns Sign 226 12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000 12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000 10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654 12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report 12/06/12 City of Palo Alto - Development Center Architectural Review 25 12/06/12 City of Palo Alto - Development Center Architectural Review 20 12/06/12 City of Palo Alto - Development Center Architectural Review 622 12/06/12 City of Palo Alto - Development Center Architectural Review 2,892 12/06/12 City of Palo Alto - Development Center Architectural Review 252 04/24/13 FedEx Mailing 111 04/24/13 FedEx Mailing 98 July 23, 2013 04/17/13 FedEx Mailing 111 06/30/13 Fastsigns Signs 1,423 07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013 08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013 11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 16 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada Library (former Main) Activity Details (PE-11000) As of July 2, 2014 12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 01/29/14 FedEx Mailing 47 05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270 05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000 06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014 05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800 07/02/14 AT&T Engineering and Construction 6,298 03/31/14 Envision Ware, Inc.Professional services 157 Creative Machines, Inc.Plans and Technical Drawings 13,000 Schaff & Wheeler Consulting Storm Water (Third Party 3,100 Sub-total - Other Contract Services - 229,214 16,100 (245,314) City (Inter-department) Service Charge Sub-total - City (Inter-department) Service Charge - - - - Miscellaneous Cost 02/27/13 Fastsigns Signage 589.75 April 12, 2013 Sub-total - Miscellaneous Cost - 590 - (590) Grant Total 22,342,563 15,329,771 7,506,532 (493,740) 17 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 Budget Change - gg Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 439,283$ 10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report 08/24/10 Group 4 Architecture Research & Planning Architectural 329 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report Group 4 Architecture Research & Planning Architectural 12,362 Ross McDonald Company, Inc.Construction Services 6,740 Sub-total - Engineering and Architectural Costs - 464,577 19,102 (483,679) Contract Contingency Summary of Expenditures as of July 21, 2010 2,541 08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report 08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report West Corporation Temp. Lib. - Security Access Card & Alarm Group 4 Architecture Research & Planning Architectural 4,759 Sub-total - Contract Contingency - 33,500 4,759 (38,259) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report Sub-total - Miscellaneous Cost - 125 - (125) Grant Total 645,000 509,448 23,861 111,691 Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010) As of July 2, 2014 18 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Main Library Facility - Art Center Auditorium 500,000 Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 -$ 04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report 04/04/12 Group 4 Architecture Research & Planning Architectural 11,288 07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report 06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176 06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013 08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013 Ross McDonald Company, Inc.Library Shelving 1,101 Group 4 Architecture Research & Planning Architectural 137 Sub-total - Engineering and Architectural Costs - 318,896 1,237 (320,133) Contract Contingency Summary of Expenditures as of July 21, 2010 - 04/30/13 Fastsigns Signs 593 04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380 04/30/13 Fastsigns Signs 598 July 23, 2013 04/30/13 Fastsigns Signs 41 Ross McDonald Company, Inc.Library Shelving 828 Group 4 Architecture Research & Planning Architectural 2,823 Sub-total - Contract Contingency - 1,612 3,651 (5,263) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 - 04/30/13 City of Palo Alto - Planning Architectural Review 384 04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013 05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489 06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013 Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 - Sub-total - Miscellaneous Cost - - - - Grant Total 500,000 444,233 4,888 50,879 Art Center Temporary Library - Activity Details (Project # PE-11012) As of July 2, 2014 19 12345 6 7 8 (3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4) Measure N Estimates Changes in Measure Estimates Engineer's Estimate Project Budget September 2014 Projected Costs Diff. Between Measure N Estimates vs. Projected Costs $ Diff. Between Project Budget vs. Projected Costs % Diff. Between Project Budget vs. Projected Costs Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5% Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 47,384,021 2,615,979 341,416 0.7% Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9% Rinconada (aka Main) Library *18,000,000 2,100,000 20,100,000 22,342,563 22,417,563 (4,417,563) (75,000) (0.3%) Art Center Temporary Library - 500,000 500,000 500,000 536,509 (536,509) (36,509) (7.3%) Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 75,149,562 (3,149,562) 275,438 0.4% Bond Financing Costs **4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9% Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 75,334,882$ 665,118$ 590,118$ 0.8% *The Rinconada Library Project Budget and Projected Costs excludes $500,000 in non-bondable expenses for connectivity between the Library and the Art Center funded by PF-09007, and excludes $1,800,000 in bondable expenses that are currently being funded by the Infrastructure Reserve. ** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Budget Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$ Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000 Temporary Main Library Facility - Art Center Auditorium 500,000 500,000 Net Other Budget Changes 2,280,000 2,280,000 Expenditures - Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 56,010,245 6,830,785 (62,841,029) Construction Costs - - - Contract Contingency 6,809,578 97 (6,809,675) Other Contract Services 1,273,694 - (1,273,694) City (Inter-department) Service Charge 501,007 - (501,007) Miscellaneous Cost 210,565 - (210,565) Total Library Projects Expenditures 75,425,000 64,805,088 6,830,882 3,789,030 Estimate of Pending Commitments/Costs - - 3,513,592 (3,513,592) Total Bond Funds Less Bond Financing Costs 75,425,000 64,805,088 10,344,474 275,438 0.4% Bond Financing Costs (a)500,000 185,320 - 314,680 62.9% Grand Total 75,925,000$ 64,990,408$ 10,344,474$ 590,118$ 0.8% 2010 GO Bond True Interest Cost (TIC)4.21% 2013 GO Bond True Interest Cost (TIC)3.85% ** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Budget History and Projection Description of Activity Library Projects Budget to Actual Activities Summary Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of October 8, 2014 (Revised) 1 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of October 8, 2014 (Revised) Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$ Budget Change 212,000 212,000 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 45,706 (3,663,698) Construction Costs - - - - Contract Contingency - 462,490 97 (462,587) Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost - 3,163 - (3,163) Total Library Projects Expenditures 4,212,000 4,157,071 45,802 9,127 Estimate of Pending Commitments/Costs - - (11,091) 11,091 Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5% Reasons for Budget Increase of:212,000$ 1) Seismic upgrade 30,000$ July 2010 2) Roof replacement 125,000 June 2011 3) LEED - Green building upgrades 100,000 4) Construction Management Services increase 400,000 5) Fixed Equipment 187,000 6) Moving costs deemed to be bondable costs 50,000 7) Contingency adjustment 320,000 8) Transfer to Main Library (1,000,000) Net Budget Change 212,000$ Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$ Budget Change (2,274,563) (2,274,563) Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 30,985,136 5,338,279 (36,323,416) Contract Contingency - 6,095,725 - (6,095,725) Other Contract Services - 986,100 - (986,100) City (Inter-department) Service Charge - 320,534 - (320,534) Miscellaneous Cost - 206,687 - (206,687) Total Library Projects Expenditures 47,725,437 38,594,183 5,338,279 3,792,975 Estimate of Pending Commitments/Costs 3,451,559 (3,451,559) Total Bond Funds Less Bond Financing Costs 47,725,437$ 38,594,183$ 8,789,838$ 341,416$ 0.7% Reasons for Budget Decrease of:(2,274,563)$ 1) LEED - Green building (Council approved) upgrades 1,200,000$ 2) Fixed Equipment 1,750,000 3) Moving costs deemed to be bondable costs 100,000 4) Contingency adjustment (4,007,000) 5) Transfer to Main Library Project (1,317,563) Net Budget Change (2,274,563)$ Description of Activity Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006) Downtown Library Budget to Actual Activities Summary (PE-09005) Completed: Construction Began: Description of Activity 2 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of October 8, 2014 (Revised) Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure)18,000,000$ -$ -$ 18,000,000 Budget Change 4,342,563 4,342,563 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 20,623,643 1,435,172 (22,058,815) Contract Contingency - 216,251 - (216,251) Other Contract Services - 259,669 - (259,669) City (Inter-department) Service Charge - - - - Miscellaneous Cost - 590 - (590) Total Library Projects Expenditures 22,342,563 21,100,153 1,435,172 (192,762) Estimate of Pending Commitments/Costs (117,762) 117,762 Total Bond Funds Less Bond Financing Costs 22,342,563$ 21,100,153$ 1,317,410$ (75,000)$ (0.3%) Reasons for Budget Increase of:4,342,563$ Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ Net Budget Change 4,342,563$ *The Rinconada Library Project Budget and Projected Costs excludes $500,000 in non-bondable expenses for connectivity between the Library and the Art Center funded by PF-09007, and excludes $1,800,000 in bondable expenses that are currently being funded by the Infrastructure Reserve. Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$ Budget Change -$ - Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 464,577 6,740 (471,317) Contract Contingency - 33,500 - (33,500) City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost - 125 - (125) Total Library Projects Expenditures 645,000 509,448 6,740 128,812 Estimate of Pending Commitments/Costs 103,499 (103,499) Total Bond Funds Less Bond Financing Costs 645,000$ 509,448$ 110,239$ 25,313$ 3.9% Description of Activity Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010) Description of Activity Rinconada (aka Main) Library Budget to Actual Activities Summary (PE-11000) 3 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of October 8, 2014 (Revised) Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$ Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 318,896 4,888 (323,784) Contract Contingency - 1,612 - (1,612) Other Contract Services - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost - - - - Total Library Projects Expenditures 500,000 444,233 4,888 50,879 Estimate of Pending Commitments/Costs 87,388 (87,388) Total Bond Funds Less Bond Financing Costs 500,000$ 444,233$ 92,276$ (36,509)$ (7.3%) Description of Activity Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012) 4 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure)4,000,000 Budget Change 212,000 Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 418,563 08/24/10 Group 4 Architecture Research & Planning Architectural 362 09/21/10 Group 4 Architecture Research & Planning Architectural 135 08/03/10 Group 4 Architecture Research & Planning Architectural 16,233 08/03/10 Group 4 Architecture Research & Planning Architectural 56,000 08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210 08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report 09/21/10 Group 4 Architecture Research & Planning Architectural 15 09/21/10 Group 4 Architecture Research & Planning Architectural 18,080 09/21/10 Group 4 Architecture Research & Planning Architectural 2,970 09/21/10 W.L. Butler Construction, Inc.Construction 93,177 10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990 10/19/10 Group 4 Architecture Research & Planning Architectural 10,544 11/02/10 W. L. Butler Construction, Inc.Construction 69,984 11/02/10 Turner Construction Company Construction Management Services 27,984 11/02/10 Group 4 Architecture Research & Planning Architectural 11,864 12/07/10 Turner Construction Company Construction Management Services 55,174 12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report 12/07/10 W. L. Butler Construction, Inc.Construction 92,055 12/14/10 Group 4 Architecture Research & Planning Architectural 519 12/14/10 W. L. Butler Construction, Inc.Construction 159,940 01/04/11 Turner Construction Company Construction Management Services 27,984 01/07/11 Group 4 Architecture Research & Planning Architectural 11,688 01/21/11 West Coast Code Consultants, Inc.Plan Check 350 01/21/11 Turner Construction Company Construction Management Services 30,212 01/31/11 W. L. Butler Construction, Inc.Construction 211,220 02/18/11 W. L. Butler Construction, Inc.Construction 279,472 02/18/11 Group 4 Architecture Research & Planning Architectural 8,766 02/18/11 Turner Construction Company Construction Management Services 27,429 03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report 03/18/11 Group 4 Architecture Research & Planning Architectural 432 03/18/11 Group 4 Architecture Research & Planning Architectural 409 03/18/11 Group 4 Architecture Research & Planning Architectural 8,766 03/18/11 Group 4 Architecture Research & Planning Architectural 136 03/31/11 Pivot Interiors Design 2,250 03/31/11 Turner Construction Company Construction Management Services 17,808 04/07/11 Group 4 Architecture Research & Planning Architectural 13,149 04/19/11 Group 4 Architecture Research & Planning Architectural 2,795 04/25/11 W. L. Butler Construction, Inc.Construction 342,711 05/10/11 Turner Construction Company Construction Management Services 39,522 05/12/11 Group 4 Architecture Research & Planning Architectural 220 05/12/11 Group 4 Architecture Research & Planning Architectural 24,891 05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report 05/17/11 Turner Construction Company Construction Management Services 28,334 05/27/11 W. L. Butler Construction, Inc.Construction 238,387 06/07/11 W. L. Butler Construction, Inc.Construction 352,713 06/07/11 Group 4 Architecture Research & Planning Architectural 14,610 06/09/11 Moovers, Inc.Moving Services 10,233 06/16/11 Group 4 Architecture Research & Planning Architectural 233 07/20/11 Group 4 Architecture Research & Planning Architectural 479.16 07/20/11 Group 4 Architecture Research & Planning Architectural 12,405 07/27/11 W.L. Butler Construction, Inc.Construction 157,980 07/27/11 Turner Construction Company Construction Management Services 26,028 08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report 08/10/11 Group 4 Architecture Research & Planning Architectural 137 08/10/11 Group 4 Architecture Research & Planning Architectural 5,100 08/24/11 Turner Construction Company Construction Management Services 38,160 08/31/11 W.L. Butler Construction, Inc.Construction 137,659 09/14/11 Group 4 Architecture Research & Planning Architectural 2,550 09/14/11 Group 4 Architecture Research & Planning Architectural 1,116 12/07/11 Group 4 Architecture Research & Planning Architectural 5,100.00 10/19/11 Turner Construction Company Construction Management Services 1,176.00 12/21/11 Turner Construction Company Construction Management Services 3,806.42 January 18, 2012 11/09/11 Group 4 Architecture Research & Planning Architectural 1,146.02 12/07/11 W.L. Butler Construction, Inc.Construction 64,873.60 02/08/12 Group 4 Architecture Research & Planning Architectural 29.33 02/08/12 W.L. Butler Construction, Inc.Construction 22,796.10 02/22/12 Group 4 Architecture Research & Planning Architectural 8,407.90 March 28, 2012 Report 03/08/12 Group 4 Architecture Research & Planning Architectural 1,275.00 03/21/12 Group 4 Architecture Research & Planning Architectural 6.82 08/22/12 Group 4 Architecture Research & Planning Architectural 1,268.06 October 30, 2012 Report Downtown Library Activity Details (PE-09005) As of October 8, 2014 5 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Downtown Library Activity Details (PE-09005) As of October 8, 2014 10/03/12 Group 4 Architecture Research & Planning Architectural 70.96 01/09/13 Turner Construction Company Construction Management Services 434.00 January 23, 2013 Report Group 4 Architecture Research Architectural 41,593 Moovers, Inc.Moving Services 4,113 Sub-total - Engineering and Architectural Costs - 3,617,992 45,706 (3,663,698) Contract Contingency Summary of Expenditures as of July 21, 2010 19,140 10/19/10 Group 4 Architecture Research & Planning Architectural 660 10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report 08/27/10 Asbestos Management Group Hazardous Material Testing 2,500 02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report 02/18/11 W. L. Butler Construction, Inc.Construction 15,686 04/25/11 W. L. Butler Construction, Inc.Construction 59,235 05/27/11 W. L. Butler Construction, Inc.Construction 163,149 07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report 07/01/11 Turner Construction Company Construction Management Services 24,611 06/07/11 Group 4 Architecture Research & Planning Architectural 5,104 06/07/11 Group 4 Architecture Research & Planning Architectural 3,489 07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report 08/31/11 W. L. Butler Construction, Inc.Construction 13,299 03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report 02/08/12 W. L. Butler Construction, Inc.Construction 113,631 09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report 01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report Turner Construction Company Construction Management Services 97 Sub-total - Contract Contingency - 462,490 97 (462,587) Other Contract Services Summary of Expenditures as of July 21, 2010 2,225 08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report Sub-total - Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 43,990 07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report 07/13/11 City of Palo Alto - Public Works Parking Permit 420 10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,158 04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report Sub-total - Miscellaneous Cost - 3,163 - (3,163) Grant Total 4,212,000 4,157,071 45,802 9,127 6 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure)50,000,000$ Budget Change (2,274,563) Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 3,101,748 08/03/10 Group 4 Architecture Research & Planning Architectural 37,609 08/10/10 Group 4 Architecture Research & Planning Architectural 18,595 10/05/10 Group 4 Architecture Research & Planning Architectural 7,522 10/05/10 Group 4 Architecture Research & Planning Architectural 13,942 10/05/10 Group 4 Architecture Research & Planning Architectural 2,971 07/27/10 Moovers, Inc.Moving Services 435 09/21/10 Turner Construction Company Construction Management Services 163,918 10/19/10 Group 4 Architecture Research & Planning Architectural 47,110 10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 18,517 08/03/10 Peninsula Digital Imaging Reproduction Services 3,066 08/03/10 Peninsula Digital Imaging Reproduction Services 2,401 08/03/10 Peninsula Digital Imaging Reproduction Services 5,105 08/03/10 Peninsula Digital Imaging Reproduction Services 2,119 11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542 11/02/10 Flintco Pacific, Inc.Construction 778,876 11/02/10 Group 4 Architecture Research & Planning Architectural 1,037 12/07/10 Turner Construction Company Construction Management Services 635 12/07/10 Turner Construction Company Construction Management Services 70,780 12/07/10 Turner Construction Company Construction Management Services 64,319 12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385 12/07/10 Peninsula Digital Imaging Reproduction Services 7,672 12/14/10 West Coast Code Consultants, Inc.Plan Check 26,820 12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report 12/21/10 Group 4 Architecture Research & Planning Architectural 46,297 12/21/10 Flintco Pacific, Inc.Construction 732,895 12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433 12/28/10 Flintco Pacific, Inc.Construction 757,231 12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137 01/04/11 Group 4 Architecture Research & Planning Architectural 2,942 01/04/11 Group 4 Architecture Research & Planning Architectural 4,564 01/04/11 Turner Construction Company Construction Management Services 73,919 1/21/2011 Group 4 Architecture Research & Planning Architectural 267 1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 1/21/2011 Turner Construction Company Construction Management Services 105,917 2/1/2011 Flintco Pacific, Inc.Construction 1,098,865 2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732 2/18/2011 Flintco Pacific, Inc.Construction 1,497,190 2/18/2011 Turner Construction Company Construction Management Services 94,502 2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977 2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680 3/16/2011 West Coast Code Consultants, Inc.Plan Check (560) 3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report 3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250 3/17/2011 West Coast Code Consultants, Inc.Plan Check 560 3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/31/2011 Flintco Pacific, Inc.Construction 446,177 3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548 3/31/2011 Turner Construction Company Construction Management Services 94,572 4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219 4/11/2011 Group 4 Architecture Research & Planning Architectural 127 4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366 4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956 4/20/2011 West Coast Code Consultants, Inc.Plan Check 140 4/20/2011 West Coast Code Consultants, Inc.Plan Check 280 4/20/2011 West Coast Code Consultants, Inc.Plan Check 560 3/29/2011 Palo Alto Stores Supplies/Parts 1,342 4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140 4/25/2011 Flintco Pacific, Inc.Construction 766,263 4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528 5/10/2011 Turner Construction Company Construction Management Services 82,594 5/12/2011 Group 4 Architecture Research & Planning Architectural 683 5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956 5/17/2011 Turner Construction Company Construction Management Services 101,701 5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report 5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874 5/17/2011 Flintco Pacific, Inc.Construction 29,559 7/1/2011 Turner Construction Company Construction Management Services 99,493 Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 7 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540 7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109 7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038 7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report 7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314 7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101 7/5/2011 Flintco Pacific, Inc.Construction 1,125,909 7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826 7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045 7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954 7/27/2011 Flintco Pacific, Inc.Construction 2,316,525 7/27/2011 Flintco Inc. Escrow Construction 257,391 7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898 10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647 10/5/2011 Flintco Pacific, Inc.Construction 483,144 10/5/2011 Flintco, Inc. Escrow Construction 53,683 10/19/2011 Turner Construction Company Construction Management Services 170,058 11/2/2011 Flintco Pacific, Inc.Construction 705,850 11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060 11/2/2011 Flintco Pacific, Inc.Construction 78,428 11/30/2011 West Coast Code Consultants, Inc.Plan Check 420 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051 11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report 11/30/2011 Flintco Pacific, Inc.Construction 119,803 11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722 11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789 11/30/2011 Flintco, Inc. Escrow Construction 837,115 *12/21/2011 Turner Construction Company Construction Management Services 187,775 12/21/2011 Turner Construction Company Construction Management Services 129,453 12/21/2011 Turner Construction Company Construction Management Services 233,061 12/21/2011 Turner Construction Company Construction Management Services 2,385 12/21/2011 Turner Construction Company Construction Management Services 109 12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 2/29/2012 West Coast Code Consultants, Inc.Plan Check 200 2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600 3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457 3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603 2/1/2012 Flintco Pacific, Inc.Construction 940,940 2/1/2012 Flintco Pacific, Inc.Construction 104,549 2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261 2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report 2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417 2/24/2012 Turner Construction Company Construction Management Services 147,880 1/18/2012 Flintco Pacific, Inc.Construction 458,653 1/18/2012 Flintco Pacific, Inc.Construction 50,961 2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261 3/21/2012 Flintco Pacific, Inc.Construction 722,810 3/21/2012 Flintco Pacific, Inc.Construction 80,312 3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657 4/4/2012 Flintco Pacific, Inc.Construction 95,581 4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187 4/18/2012 Turner Construction Company Construction Management Services 129,709 4/18/2012 Turner Construction Company Construction Management Services 118,875 4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100 4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130 4/18/2012 Turner Construction Company Construction Management Services 120,219 5/9/2013 Sierra Traffic Markings Inc.Construction 7,990 5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191 5/16/2012 Flintco Pacific, Inc.Construction 254,477 5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395 5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069 5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511 5/16/2012 Turner Construction Company Construction Management Services 116,415 6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551 6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report 6/20/2012 Flintco Pacific, Inc.Construction 189,316 6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680 8 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813 7/5/2012 Flintco Pacific, Inc.Construction 173,537 7/25/2012 Group 4 Architecture Research & Planning Architectural 762 7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191 8/8/2012 Flintco Pacific, Inc.Construction 11,297 8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report 8/8/2012 Flintco Pacific, Inc.Construction 85,728 8/22/2012 Group 4 Architecture Research & Planning Architectural 280 9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027 10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191 10/10/2012 Turner Construction Company Construction 22,926 11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325 11/19/2012 West Coast Code Consultants, Inc.Plan Check 350 11/19/2012 Flintco Pacific, Inc.Construction 383,239 11/19/2012 Flintco Pacific, Inc.Construction 88,321 11/19/2012 West Coast Code Consultants, Inc.Plan Check 420 12/12/2012 Flintco Pacific, Inc.Construction 608,951 12/12/2012 Flintco Pacific, Inc.Construction 81,614 12/12/2012 Flintco Pacific, Inc.Construction 505,497 12/12/2012 Flintco Pacific, Inc.Construction 96,133 12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report 12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758 12/26/2012 Flintco Pacific, Inc.Construction 13,946 12/26/2012 Flintco Pacific, Inc.Construction 31,893 12/26/2012 Turner Construction Company Construction Management Services 270,207 12/26/2012 Turner Construction Company Construction Management Services 754,125 12/26/2012 Flintco Pacific, Inc.Construction 9,728 12/26/2012 Flintco Pacific, Inc.Construction 14,250 1/23/2013 West Coast Code Consultants, Inc.Plan Check 160 1/23/2013 West Coast Code Consultants, Inc.Plan Check 560 1/23/2013 Group 4 Architecture Research & Planning Architectural 626 1/23/2013 Group 4 Architecture Research & Planning Architectural 783 2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238 2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013 3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775 4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745 06/12/13 Flintco Pacific, Inc.Construction 59,916.00 06/12/13 Flintco Pacific, Inc.Construction 31,230.00 06/12/13 Flintco Pacific, Inc.Construction 27,261.00 06/12/13 Flintco Pacific, Inc.Construction 12,816.00 04/08/13 Flintco Pacific, Inc.Construction 249,800.00 04/08/13 Flintco Pacific, Inc.Construction 184,895.50 04/08/13 Flintco Pacific, Inc.Construction 29,765.00 05/03/13 Flintco Pacific, Inc.Construction 350,886.00 July 23, 2013 04/24/13 Group 4 Architecture Research & Planning Architectural 91,836.71 04/24/13 Group 4 Architecture Research & Planning Architectural 449.55 06/05/13 Group 4 Architecture Research & Planning Architectural 50,003.04 05/01/13 Ross McDonald Company, Inc.Construction Services 495,000.00 04/24/13 West Coast Code Consultants, Inc.Plan Check 320.00 06/17/13 Flintco Pacific, Inc.Construction 142,218.00 06/19/13 Flintco Pacific, Inc.Construction 27,637.00 06/26/13 Group 4 Architecture Research & Planning Architectural 73,498.25 07/17/13 Group 4 Architecture Research & Planning Architectural 46,031.07 07/19/13 Flintco Pacific, Inc.Construction 106,656.00 07/31/13 Flintco Pacific, Inc.Construction 34,269.00 08/07/13 Flintco Pacific, Inc.Construction 72,222.00 08/14/13 Group 4 Architecture Research & Planning Architectural 46,079.91 08/14/13 Flintco Pacific, Inc.Construction 8,025.00 Sept. 25, 2013 08/22/13 Flintco Pacific, Inc.Construction 500,976.00 08/28/13 Flintco Pacific, Inc.Construction 73,759.00 09/11/13 Group 4 Architecture Research & Planning Architectural 58,299.00 09/25/13 Turner Construction Company Construction Management Services 65,864.35 09/25/13 Sign & Services Company Construction Services 66,903.28 09/30/13 Flintco Pacific, Inc.Construction 564,671.00 10/02/13 Turner Construction Company Construction Management Services 450,004.48 10/02/13 Flintco Pacific, Inc.Construction 70,944.00 10/09/13 Group 4 Architecture Research & Planning Architectural 66,584.38 10/11/13 Flintco Pacific, Inc.Construction 580,658.00 10/30/13 Flintco Pacific, Inc.Construction 64,518.00 11/13/13 Moovers, Inc.Moving Services 2,280.00 December 24, 20139 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 11/13/13 Sign & Services Company Construction Services 94,812.80 11/20/13 Turner Construction Company Construction Management Services 143,602.02 12/05/13 Group 4 Architecture Research & Planning Architectural 54,193.34 12/11/13 Turner Construction Company Construction Management Services 158,901.11 12/11/13 Sign & Services Company Construction Services 76,096.34 12/18/13 Turner Construction Company Construction Management Services 134,322.20 12/18/13 Ross McDonald Company, Inc.Construction Services 47,705.00 12/23/13 Group 4 Architecture Research & Planning Architectural 47,489.70 02/26/14 Group 4 Architecture Research & Planning Architectural 43.72 01/22/14 Group 4 Architecture Research & Planning Architectural 4,555.50 02/26/14 Group 4 Architecture Research & Planning Architectural 674.22 02/26/14 Group 4 Architecture Research & Planning Architectural 37,815.00 04/02/14 Group 4 Architecture Research & Planning Architectural 19,826.26 01/22/14 Sign & Services Company Construction Services 106,141.35 April 16, 2014 02/26/14 Sign & Services Company Construction Services 57,626.27 02/12/14 Envision Ware, Inc.Professional services 19,365.11 02/12/14 Envision Ware, Inc.Professional services 422,298.28 04/02/14 Turner Construction Company Construction Management Services 136,131.68 04/02/14 Turner Construction Company Construction Management Services 143,257.39 04/02/14 Turner Construction Company Construction Management Services 102,807.00 01/29/14 Moovers, Inc.Moving Services 1,000.00 05/21/14 Moovers, Inc.Moving Services 580.00 03/05/14 Ross McDonald Company, Inc.Construction Services 54,891.00 03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576.00) 05/14/14 Group 4 Architecture Research & Planning Architectural 12,284.10 05/21/14 Moovers, Inc.Moving Services 1,544.00 July 2, 2014 05/28/14 Turner Construction Company Construction Management Services 130,208.94 05/28/14 Turner Construction Company Construction Management Services 110,969.00 05/28/14 Muzak LLC Construction Services 100,317.01 05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540.00 06/11/14 Group 4 Architecture Research & Planning Architectural 18,325.68 06/18/14 Turner Construction Company Construction Management Services 109,939.00 10/28/14 Incurred bondable expenses that are currently being funded by the Infrastructure Reserve (748,500.00) BIG-D Pacific Builders, LP Construction 94,125 Group 4 Architecture Research & Planning Architectural 122,815 Moovers, Inc.Moving Services 22,803 Muzak LLC Construction Services 49,171 Ross McDonald Company, Inc.Construction Services 115,816 Sign & Services Company Construction Services 52,130 Turner Construction Company Construction Management Services 1,354,731 West Coast Code Consultants, Inc.Plan Check 1,270 One Workplace L Ferrari Storage 52,990 Flintco Pacific, Inc.Construction 2,952,474 Envision Ware, Inc.Sorter System 46,851 Ginn and Crosby, LLC Legal Services 83,099 Riedinger Consulting Legal Services 12,673 Project Controls and Forensics, LLC Legal Services 100,000 David Neagley, AIA Legal Services 273,376 Contract Office Group, Inc.Storage 3,958 Sub-total - Engineering Costs - 30,985,136 5,338,279 (36,323,416) Contract Contingency Summary of Expenditures as of July 21, 2010 104,373 08/03/10 Group 4 Architecture Research & Planning Architectural 1,771 10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 10,740 2/1/2011 Flintco Pacific, Inc.Construction 41,725.00 2/18/2011 Flintco Pacific, Inc.Construction 248,603.00 April 26, 2011 Report 3/31/2011 Flintco Pacific, Inc.Construction 242,754.00 8/31/2011 W. L. Butler Construction, Inc.Construction 22,712.50 8/24/2011 Flintco Pacific, Inc.Construction 987,123.00 8/24/2011 Turner Construction Company Construction Management Services 151,367.49 8/24/2011 Flintco Inc. Escrow Construction 117,936.00 8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250.00 October 25, 2011 Report 8/24/2011 Group 4 Architecture Research & Planning Architectural 57,825.84 8/24/2011 Flintco Pacific, Inc.Construction 74,304.00 10/5/2011 Group 4 Architecture Research & Planning Architectural 37,305.95 11/30/2011 Group 4 Architecture Research & Planning Architectural 20,265.95 January 18, 2012 11/30/2011 Flintco Pacific, Inc.Construction 241,110.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00 2/29/2012 West Coast Code Consultants, Inc.Plan Check 360.00 March 28, 2012 Report 3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937.25 2/29/2012 Turner Construction Company Construction Management Services 39,360.00 10 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 3/21/2012 Flintco Pacific, Inc.Construction 104,819.00 3/21/2012 Flintco Pacific, Inc.Construction 11,647.00 4/18/2012 Turner Construction Company Construction Management Services 656.00 4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383.24 5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039.15 7/5/2012 Group 4 Architecture Research & Planning Architectural 12,870.63 4/4/2012 Flintco Pacific, Inc.Construction 59,097.00 July 5, 2012 Report 5/16/2012 Flintco Pacific, Inc.Construction 1,077.00 6/20/2012 Turner Construction Company Construction Management Services 137,682.56 6/20/2012 Flintco Pacific, Inc.Construction 11,109.00 7/5/2012 Flintco Pacific, Inc.Construction 13,783.00 7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495.00 8/22/2012 Group 4 Architecture Research & Planning Architectural 80,923.70 8/8/2012 Flintco Pacific, Inc.Construction 15,943.00 October 30, 2012 Report 10/3/2012 Turner Construction Company Construction Management Services 298,982.88 10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578.00 12/26/2012 Group 4 Architecture Research & Planning Architectural 3,052.50 11/19/2012 Flintco Pacific, Inc.Construction 411,653.00 12/12/2012 Flintco Pacific, Inc.Construction 125,571.00 January 23, 2013 Report 12/12/2012 Flintco Pacific, Inc.Construction 359,703.00 12/26/2012 Flintco Pacific, Inc.Construction 73,605.00 12/26/2012 Flintco Pacific, Inc.Construction 96,352.00 04/08/13 Flintco Pacific, Inc.Construction 60,449 04/08/13 Flintco Pacific, Inc.Construction 31,269 04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013 05/03/13 Flintco Pacific, Inc.Construction 188,366 05/01/13 4LEAF, Inc.Building Inspection 6,993 05/08/13 4LEAF, Inc.Building Inspection 8,381 07/19/13 Flintco Pacific, Inc.Construction 201,760 08/22/13 Flintco Pacific, Inc.Construction 162,856 08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013 08/07/13 4LEAF, Inc.Building Inspection 14,708 08/07/13 4LEAF, Inc.Building Inspection 11,045 09/18/13 4LEAF, Inc.Building Inspection 16,706 6/14/2013 Flintco Pacific, Inc.Construction 106,512.00 9/25/2013 Sign & Services Company Construction Services 40,944.00 December 24, 2013 9/30/2013 Flintco Pacific, Inc.Construction 73,825.00 1/22/2014 Group 4 Architecture Research & Planning Architectural 34,884.50 4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600.00 4/16/2014 Group 4 Architecture Research & Planning Architectural 19,892.80 April 16, 2014 2/5/2014 4LEAF, Inc.Building Inspection 14,929.50 3/5/2014 4LEAF, Inc.Building Inspection 12,654.00 3/26/2014 4LEAF, Inc.Building Inspection 999.00 41850 Group 4 Architecture Research & Planning Architectural 32542.6 9/3/2014 Group 4 Architecture Research & Planning Architectural 43,001.70 9/3/2014 Group 4 Architecture Research & Planning Architectural 16,172.44 9/17/2014 Group 4 Architecture Research & Planning Architectural 14,330.00 8/13/2014 Moovers, Inc.Moving Services 2,110.00 7/16/2014 Muzak LLC Construction Services 29,763.13 9/17/2014 Muzak LLC Construction Services 42,741.36 October 8, 2014 7/30/2014 Turner Construction Company Construction Management Services 107,059.81 9/3/2014 Turner Construction Company Construction Management Services 101,438.04 9/24/2014 Turner Construction Company Construction Management Services 74,899.00 10/8/2014 Group 4 Architecture Research & Planning Architectural 14,340.00 7/23/2014 4LEAF, Inc.Building Inspection 5,994.00 9/14/2014 4LEAF, Inc.Building Inspection 3,618.00 Sub-total - Contract Contingency - 6,095,725 - (6,095,725) Other Contract Services Summary of Expenditures as of July 21, 2010 93,750 07/01/11 FedEx Mailing 89 08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report 09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report 11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776 12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925 12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report 12/29/11 State Water Resource Board Permit 505 02/08/12 Riedinger Consulting Outside Counsel 9,136 01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289 01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423 03/14/12 Envision Ware, Inc.Professional services 5,850 04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518 04/04/12 Riedinger Consulting Outside Counsel 28,371 04/04/12 Riedinger Consulting Outside Counsel 10,235 11 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 04/04/12 Riedinger Consulting Outside Counsel 24,585 05/09/12 Jam Services 3,897 July 5, 2012 Report 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212 06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732 06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549 06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319 08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618 09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report 09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348 09/05/12 Bruce Beasley Sculpture 1,900 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12 03/26/14 3M Library Systems Library Self Check Stations 258 3/20/2013 Bruce Beasley Sculpture 40,000 02/13/13 Ginn and Crosby, LLC Legal Services 1,272 02/13/13 Ginn and Crosby, LLC Legal Services 48 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792 07/31/13 Ginn and Crosby, LLC Legal Services 2,688 07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013 10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013 02/05/14 Ginn and Crosby, LLC Legal Services 8,376 02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014 03/26/14 Ginn and Crosby, LLC Legal Services 4,224 06/18/14 Ginn and Crosby, LLC Legal Services 1,248.00 06/18/14 Ginn and Crosby, LLC Legal Services 2,304.00 01/15/14 Ginn and Crosby, LLC Legal Services 14,952 02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 2,317 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014 03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251 04/30/14 Ginn and Crosby, LLC Legal Services 1,044 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890) 7/23/2014 Ginn and Crosby, LLC Legal Services 1,169.28 07/16/14 Contract Office Group, Inc.Storage 600 07/16/14 Contract Office Group, Inc.Storage 600 October 8, 2014 08/27/14 Ginn and Crosby, LLC Legal Services 25,430 09/17/14 Ginn and Crosby, LLC Legal Services 32,279 08/15/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416 Sub-total - Other Contract Services - 986,100 - (986,100) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 176,008 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report 09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525 09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525 09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830 10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141 11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report 01/31/11 Palo Alto Stores Supplies/Parts 101 03/31/11 Palo Alto Stores Supplies/Parts 97 03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report 03/31/11 Palo Alto Stores Supplies/Parts 89 03/31/11 Palo Alto Stores Supplies/Parts 661 06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834) 03/29/11 Palo Alto Stores Reversal of Prior Charges (628) 03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report 04/04/11 Palo Alto Stores Reversal of Prior Charges (143) 04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335 07/06/11 City of Palo Alto - Development Center Plan Check Fee 93 07/06/11 City of Palo Alto - Planning Plan Check Fee 89 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 12 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277 08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40 09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89 10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012 10/31/11 City of Palo Alto - Development Center Plan Check Fee 325 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012 12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93 12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121 04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"180.99 04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 3.62 04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977 05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344 05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012 05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165 05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112 06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report 03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013 04/17/13 Ginn and Crosby, LLC Legal Services 225 04/17/13 Ginn and Crosby, LLC Legal Services 432 06/05/13 Ginn and Crosby, LLC Legal Services 144 06/05/13 Ginn and Crosby, LLC Legal Services 5,243 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38 06/19/13 David Neagley, AIA Legal Services 1,624 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014 Sub-total - City (Inter-department) Service Charge - 320,534 - (320,534) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,315 06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246) 06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report 06/30/10 Karen Bengard Reverse prior travel and meeting expense (20) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20) 03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report 03/30/11 Palo Alto Stores Supplies/Parts 214 03/30/11 Palo Alto Stores Reversal of Prior Charges (4) 03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report 04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559 02/15/12 Palo Alto Stores Supplies/Parts 4 02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report 02/15/12 Palo Alto Stores Supplies/Parts 218 02/15/12 Palo Alto Stores Supplies/Parts 4 12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report 02/06/13 4LEAF, Inc.Building Inspection 2,553 02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013 03/13/13 4LEAF, Inc.Building Inspection 9,213 03/13/13 4LEAF, Inc.Building Inspection 10,656 08/21/13 4LEAF, Inc.Building Inspection 15,318 10/30/13 4LEAF, Inc.Building Inspection 9,713 12/05/13 4LEAF, Inc.Building Inspection 14,430 12/18/13 4LEAF, Inc.Building Inspection 14,708 10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013 11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134 13 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of October 8, 2014 12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301 12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664 11/06/13 Bibliotheca, Inc.Security Gates 12,375 04/23/14 4LEAF, Inc.Building Inspection 1,332 06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 16 07/04/14 California Paint Company Special Filler for Wood Bridges 176 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 76 October 8, 2014 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 154 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 63 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 41 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 19 Sub-total - Miscellaneous Cost - 206,687 - (206,687) Grant Total 47,725,437 38,594,183 5,338,279 3,792,975 14 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 18,000,000$ Budget Change 4,342,563 Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 10/05/10 Group 4 Architecture Research and Planning Architectural 700 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 11/02/10 Group 4 Architecture Research and Planning Architectural 5,785 11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report 12/07/10 Group 4 Architecture Research and Planning Architectural 2,390 01/04/11 Group 4 Architecture Research and Planning Architectural 15,000 01/04/11 Group 4 Architecture Research and Planning Architectural 583 01/04/11 Group 4 Architecture Research and Planning Architectural 859 01/04/11 Turner Construction Company Construction Management Services 1,195 02/24/11 Group 4 Architecture Research and Planning Architectural 4,860 03/18/11 Group 4 Architecture Research and Planning Architectural 73,246 03/18/11 Group 4 Architecture Research and Planning Architectural 7,500 03/18/11 Group 4 Architecture Research and Planning Architectural 53 03/18/11 Group 4 Architecture Research and Planning Architectural 3,843 04/11/11 Group 4 Architecture Research and Planning Architectural 112,464 04/11/11 Group 4 Architecture Research and Planning Architectural 3,993 04/11/11 Group 4 Architecture Research and Planning Architectural 7,500 01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report 01/21/11 Turner Construction Company Construction Management Services 1,434 01/21/11 Group 4 Architecture Research and Planning Architectural 2,500 01/24/11 Group 4 Architecture Research and Planning Architectural 1,500 01/21/11 Group 4 Architecture Research and Planning Architectural 447 02/18/11 Turner Construction Company Construction Management Services 478 02/18/11 Group 4 Architecture Research and Planning Architectural 48,831 02/18/11 Group 4 Architecture Research and Planning Architectural 2,653 02/18/11 Group 4 Architecture Research and Planning Architectural 3,238 05/12/11 Group 4 Architecture Research and Planning Architectural 6,250 05/12/11 Group 4 Architecture Research and Planning Architectural 40,052 05/12/11 Group 4 Architecture Research and Planning Architectural 12,411 05/12/11 Group 4 Architecture Research and Planning Architectural 3,263 05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 31,374 07/01/11 Turner Construction Company Construction Management Services 9,169 07/11/11 Group 4 Architecture Research and Planning Architectural 11,100 07/11/11 Group 4 Architecture Research and Planning Architectural 488 07/11/11 Group 4 Architecture Research and Planning Architectural 15,687 07/27/11 Group 4 Architecture Research and Planning Architectural 319 07/27/11 Group 4 Architecture Research and Planning Architectural 1,150 07/27/11 Group 4 Architecture Research and Planning Architectural 1,875 07/27/11 Turner Construction Company Construction Management Services 5,572 08/10/11 Group 4 Architecture Research and Planning Architectural 31,374 08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report 08/31/11 Group 4 Architecture Research and Planning Architectural 117 08/31/11 Group 4 Architecture Research and Planning Architectural 175 08/31/11 Group 4 Architecture Research and Planning Architectural 248 09/14/11 Group 4 Architecture Research and Planning Architectural 67 09/14/11 Group 4 Architecture Research and Planning Architectural 600 09/14/11 Group 4 Architecture Research and Planning Architectural 39,218 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 235,308 10/26/11 Group 4 Architecture Research and Planning Architectural 878 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 291 10/26/11 Group 4 Architecture Research and Planning Architectural 27 11/02/11 Group 4 Architecture Research and Planning Architectural 78,436 11/02/11 Group 4 Architecture Research and Planning Architectural 7,500 11/22/11 Group 4 Architecture Research and Planning Architectural 8,514 12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/14/11 Group 4 Architecture Research and Planning Architectural 79,172 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530 12/21/11 Group 4 Architecture Research and Planning Architectural 3,052 01/11/12 Group 4 Architecture Research and Planning Architectural 225 01/11/12 Group 4 Architecture Research and Planning Architectural 9,761 01/11/12 Group 4 Architecture Research and Planning Architectural 70,592 01/11/12 Group 4 Architecture Research and Planning Architectural 150 01/11/12 Group 4 Architecture Research and Planning Architectural 247 02/22/12 Group 4 Architecture Research and Planning Architectural 10,000 02/22/12 Group 4 Architecture Research and Planning Architectural 62,749 02/22/12 Group 4 Architecture Research and Planning Architectural 8,676 Rinconada (aka Main) Library Activity Details (PE-11000) As of October 8, 2014 15 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of October 8, 2014 02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report 03/21/12 Group 4 Architecture Research and Planning Architectural 1,330 03/21/12 Group 4 Architecture Research and Planning Architectural 5,423 03/21/12 Group 4 Architecture Research and Planning Architectural 39,218 02/22/12 BIG-D Pacific Builders, LP Construction 32,500 12/21/12 BIG-D Pacific Builders, LP Construction 36,960 04/04/12 Group 4 Architecture Research and Planning Architectural 18,925 04/18/12 Group 4 Architecture Research and Planning Architectural 1,500 04/18/12 Group 4 Architecture Research and Planning Architectural 19 04/18/12 Group 4 Architecture Research and Planning Architectural 9,784 05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report 05/16/12 Group 4 Architecture Research and Planning Architectural 29,046 05/30/12 Group 4 Architecture Research and Planning Architectural 39,504 06/20/12 Group 4 Architecture Research and Planning Architectural 13,884 07/05/12 Group 4 Architecture Research and Planning Architectural 407 07/05/12 Group 4 Architecture Research and Planning Architectural 2,500 07/25/12 Group 4 Architecture Research and Planning Architectural 1,613 07/25/12 Group 4 Architecture Research and Planning Architectural 1,535 07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report 09/05/12 Group 4 Architecture Research and Planning Architectural 7,551 09/26/12 Group 4 Architecture Research and Planning Architectural 5,996 10/31/12 Turner Construction Company Construction Management Services 7,444 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 11/19/12 Group 4 Architecture Research and Planning Architectural 5,423 11/19/12 Group 4 Architecture Research and Planning Architectural 8,000 11/19/12 Group 4 Architecture Research and Planning Architectural 270 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report 10/11/12 Fastsigns signs 389 01/09/13 NOVA Partners, Inc.Construction Management Services 19,320 01/23/13 Group 4 Architecture Research and Planning Architectural 2,500 01/23/13 Group 4 Architecture Research and Planning Architectural 969 01/23/13 Group 4 Architecture Research and Planning Architectural 4,979 01/23/13 Group 4 Architecture Research and Planning Architectural 725 01/23/13 NOVA Partners, Inc.Construction Management Services 12,010 02/06/13 Group 4 Architecture Research and Planning Architectural 3,243 02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300 02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 30,776 04/03/13 NOVA Partners, Inc.Construction Management Services 17,000 04/24/13 Group 4 Architecture Research and Planning Architectural 13 05/08/13 Group 4 Architecture Research and Planning Architectural 479 05/08/13 Group 4 Architecture Research and Planning Architectural 9,324 05/22/13 Group 4 Architecture Research and Planning Architectural 1,641 05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013 04/24/13 NOVA Partners, Inc.Construction Management Services 16,360 05/22/13 NOVA Partners, Inc.Construction Management Services 18,280 04/10/13 ARC Signs 71 05/01/13 ARC signs 210 06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367 06/26/13 NOVA Partners, Inc.Construction Management Services 6,134 07/31/13 NOVA Partners, Inc.Construction Management Services 31,565 08/21/13 NOVA Partners, Inc.Construction Management Services 30,750 08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 34 07/27/13 Group 4 Architecture Research and Planning Architectural 17,341 08/21/13 Group 4 Architecture Research and Planning Architectural 43,310 09/25/13 S.J. Amoroso Construction Construction 1,396,323 09/25/13 ARC Reproductive Services 52 10/02/13 NOVA Partners, Inc.Construction Management Services 35,578 10/16/13 Group 4 Architecture Research and Planning Architectural 86,670 10/23/13 NOVA Partners, Inc.Construction Management Services 38,025 10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013 11/20/13 NOVA Partners, Inc.Construction Management Services 37,554 12/05/13 Group 4 Architecture Research and Planning Architectural 43,360 12/11/13 S.J. Amoroso Construction Construction 1,204,872 12/18/13 NOVA Partners, Inc.Construction Management Services 41,811 12/23/13 S.J. Amoroso Construction Construction 876,464 01/29/14 NOVA Partners, Inc.Construction Management Services 42,311 02/26/14 NOVA Partners, Inc.Construction Management Services 34,852 03/26/14 NOVA Partners, Inc.Construction Management Services 30,855 04/16/14 West Coast Code Consultants, Inc.Plan Check 613 01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580 01/29/14 S.J. Amoroso Construction Construction 857,070 03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014 04/02/14 S.J. Amoroso Construction Construction 1,045,937 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 02/26/14 Group 4 Architecture Research and Planning Architectural 43,360 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 16 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of October 8, 2014 04/02/14 Group 4 Architecture Research and Planning Architectural 188,020 04/16/14 Group 4 Architecture Research and Planning Architectural 43,350 03/26/14 ARC Reproduction Services 258 11/29/04 Envision Ware, Inc.Professional services 41,731 05/14/14 NOVA Partners, Inc.Construction Management Services 37,950 05/28/14 NOVA Partners, Inc.Construction Management Services 39,369 06/04/14 Group 4 Architecture Research and Planning Architectural 18,900 06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014 04/23/14 S.J. Amoroso Construction Construction 1,058,321 05/28/14 S.J. Amoroso Construction Construction 1,487,530 06/04/14 Group 4 Architecture Research and Planning Architectural 86,702 06/25/14 Group 4 Architecture Research and Planning Architectural 86,746 07/02/14 S.J. Amoroso Construction Construction 1,852,722 07/16/14 NOVA Partners, Inc.Construction Management Services 34,767 08/27/14 NOVA Partners, Inc.Construction Management Services 33,075 09/17/14 NOVA Partners, Inc.Construction Management Services 34,182 07/02/14 West Coast Code Consultants, Inc.Plan Check 1,203 08/13/14 Group 4 Architecture Research and Planning Architectural 39,700 07/30/14 PACIFIC GAS & ELECTRIC CO Survey 6,000 October 8, 2014 08/06/14 S.J. Amoroso Construction Construction 2,164,627 09/03/14 S.J. Amoroso Construction Construction 1,591,611 07/31/14 S.J. Amoroso Construction Construction 1,641,497 10/08/14 Group 4 Architecture Research and Planning Architectural 29,816 10/08/14 Group 4 Architecture Research and Planning Architectural 86,738 10/08/14 Group 4 Architecture Research and Planning Architectural 75,770 Group 4 Architecture Research and Planning Architectural 297,634 Turner Construction Company Construction Management Services 34,986 West Coast Code Consultants, Inc.Plan Check 1,600 NOVA Partners, Inc.Construction Management Services 101,885 S.J. Amoroso Construction Construction 569,385 Envision Ware, Inc.Professional services 371,125 AT&T Engineering Professional services 6,298 Schaff & Wheeler Consulting Storm Water (Third Party 3,100 Metropolitan Van and Storage, Inc.Equipment Moving 30,190 Protech Consulting and Engineering Hazardous Material Testing 2,280 Applied Materials / Engineering, Inc.Professional services 16,689 Sub-total - Engineering and Architectural Costs - 20,623,643 1,435,172 (22,058,815) Contract Contingency 05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 571 02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report 11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report 04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 8,442 04/24/13 Group 4 Architecture Research and Planning Architectural 6,300 05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013 06/05/13 Group 4 Architecture Research and Planning Architectural 27,225 07/17/13 Group 4 Architecture Research and Planning Architectural 12,658 07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 06/21/13 NOVA Partners, Inc.Construction Management Services 9,480.00 December 24, 2013 04/16/14 Group 4 Architecture Research and Planning Architectural 15,750.00 April 16, 2014 04/23/14 S.J. Amoroso Construction Construction 16,461.00 July 2, 2014 07/02/14 West Coast Code Consultants, Inc.Plan Check 941.25 October 8, 2014 Sub-total - Contract Contingency - 216,251 - (216,251) Other Contract Services 12/05/12 Planet Orange Termite Inspection Fee 350 12/31/12 Fastsigns Sign 226 12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000 12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000 10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654 12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report 12/06/12 City of Palo Alto - Development Center Architectural Review 25 12/06/12 City of Palo Alto - Development Center Architectural Review 20 12/06/12 City of Palo Alto - Development Center Architectural Review 622 12/06/12 City of Palo Alto - Development Center Architectural Review 2,892 12/06/12 City of Palo Alto - Development Center Architectural Review 252 04/24/13 FedEx Mailing 111 04/24/13 FedEx Mailing 98 July 23, 2013 04/17/13 FedEx Mailing 111 06/30/13 Fastsigns Signs 1,423 07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013 08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 17 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of October 8, 2014 10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013 11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 01/29/14 FedEx Mailing 47 05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270 05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000 06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014 05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800 07/02/14 AT&T Engineering and Construction 6,298 03/31/14 Envision Ware, Inc.Professional services 157 07/09/14 Applied Materials / Engineering, Inc.Professional services 110 07/09/14 Applied Materials / Engineering, Inc.Professional services 1,760 07/16/14 ARC Reproduction Services 71 08/06/14 Creative Machines, Inc.Plans and Technical Drawings 13,000 07/09/14 Chem Aqua Loop corrosion inhibitor chemical addition/water analysis 837 07/23/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 08/13/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 October 8, 2014 09/17/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/08/14 Applied Materials / Engineering, Inc.Professional services 5,601 10/08/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 07/11/14 City of Palo Alto Signage Review for ARB 698 07/22/14 City of Palo Alto Signage Review for ARB 2,918 Sub-total - Other Contract Services - 259,669 - (259,669) City (Inter-department) Service Charge Sub-total - City (Inter-department) Service Charge - - - - Miscellaneous Cost 02/27/13 Fastsigns Signage 589.75 April 12, 2013 Sub-total - Miscellaneous Cost - 590 - (590) Grant Total 22,342,563 21,100,153 1,435,172 (192,762) 18 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 Budget Change - gg Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 439,283$ 10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report 08/24/10 Group 4 Architecture Research & Planning Architectural 329 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report Ross McDonald Company, Inc.Construction Services 6,740 Sub-total - Engineering and Architectural Costs - 464,577 6,740 (471,317) Contract Contingency Summary of Expenditures as of July 21, 2010 2,541 08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report 08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report Sub-total - Contract Contingency - 33,500 - (33,500) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report Sub-total - Miscellaneous Cost - 125 - (125) Grant Total 645,000 509,448 6,740 128,812 Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010) As of October 8, 2014 19 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Main Library Facility - Art Center Auditorium 500,000 Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 -$ 04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report 04/04/12 Group 4 Architecture Research & Planning Architectural 11,288 07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report 06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176 06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013 08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013 Ross McDonald Company, Inc.Library Shelving 1,929 Group 4 Architecture Research & Planning Architectural 2,960 Sub-total - Engineering and Architectural Costs - 318,896 4,888 (323,784) Contract Contingency Summary of Expenditures as of July 21, 2010 - 04/30/13 Fastsigns Signs 593 04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380 04/30/13 Fastsigns Signs 598 July 23, 2013 04/30/13 Fastsigns Signs 41 Sub-total - Contract Contingency - 1,612 - (1,612) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 - 04/30/13 City of Palo Alto - Planning Architectural Review 384 04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013 05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489 06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013 Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 - Sub-total - Miscellaneous Cost - - - - Grant Total 500,000 444,233 4,888 50,879 Art Center Temporary Library - Activity Details (Project # PE-11012) As of October 8, 2014 20 12345 6 7 8 (3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4) Measure N Estimates Changes in Measure Estimates Engineer's Estimate Project Budget January 2015 Projected Costs Diff. Between Measure N Estimates vs. Projected Costs $ Diff. Between Project Budget vs. Projected Costs % Diff. Between Project Budget vs. Projected Costs Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5% Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,280,000 4,720,000 2,445,437 5.1% Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9% Rinconada (aka Main) Library *18,000,000 2,100,000 20,100,000 22,342,563 21,300,000 (3,300,000) 1,042,563 4.7% Art Center Temporary Library - 500,000 500,000 500,000 536,509 (536,509) (36,509) (7.3%) Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 71,927,978 72,022 3,497,022 4.6% Bond Financing Costs **4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9% Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 72,113,298$ 3,886,702$ 3,811,702$ 5.0% Interest Earnings on the Project Bond Funds 288,573$ Projected Bond Savings 4,100,274$ *The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve. ** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Budget Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$ Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000 Temporary Main Library Facility - Art Center Auditorium 500,000 500,000 Net Other Budget Changes 2,280,000 2,280,000 Expenditures - Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 59,530,050 3,946,048 (63,476,098) Construction Costs - - - Contract Contingency 7,195,959 - (7,195,959) Other Contract Services 1,469,871 - (1,469,871) City (Inter-department) Service Charge 501,463 - (501,463) Miscellaneous Cost 232,094 - (232,094) Total Library Projects Expenditures 75,425,000 68,929,437 3,946,048 2,549,516 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (947,506) 947,506 Total Bond Funds Less Bond Financing Costs 75,425,000 68,929,437 2,998,541 3,497,022 4.6% Bond Financing Costs (a)500,000 185,320 - 314,680 62.9% Grand Total 75,925,000$ 69,114,757$ 2,998,541$ 3,811,702$ 5.0% Interest Earnings on the Project Bond Funds Projected Bond Savings 288,572.56 4,100,274.24 2010 GO Bond True Interest Cost (TIC)4.21% 2013 GO Bond True Interest Cost (TIC)3.85% ** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Budget History and Projection Description of Activity Library Projects Budget to Actual Activities Summary Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of January 14, 2015 (Revised 2) 1 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of January 14, 2015 (Revised 2) Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$ Budget Change 212,000 212,000 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 44,467 (3,662,459) Construction Costs - - - - Contract Contingency - 462,490 - (462,490) Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost - 3,163 - (3,163) Total Library Projects Expenditures 4,212,000 4,157,071 44,467 10,462 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (9,756) 9,756 Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5% Reasons for Budget Increase of:212,000$ 1) Seismic upgrade 30,000$ July 2010 2) Roof replacement 125,000 June 2011 3) LEED - Green building upgrades 100,000 4) Construction Management Services increase 400,000 5) Fixed Equipment 187,000 6) Moving costs deemed to be bondable costs 50,000 7) Contingency adjustment 320,000 8) Transfer to Main Library (1,000,000) Net Budget Change 212,000$ Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$ Budget Change (2,274,563) (2,274,563) Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 35,937,324 2,066,152 (38,003,476) Contract Contingency - 6,100,522 - (6,100,522) Other Contract Services - 1,147,244 - (1,147,244) City (Inter-department) Service Charge - 320,534 - (320,534) Miscellaneous Cost - 228,216 - (228,216) Total Library Projects Expenditures 47,725,437 43,733,840 2,066,152 1,925,445 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)(519,992) 519,992 Total Bond Funds Less Bond Financing Costs 47,725,437$ 43,733,840$ 1,546,160$ 2,445,437$ 5.1% Reasons for Budget Decrease of:(2,274,563)$ 1) LEED - Green building (Council approved) upgrades 1,200,000$ September 2010 2) Fixed Equipment 1,750,000 December 2014 3) Moving costs deemed to be bondable costs 100,000 4) Contingency adjustment (4,007,000) 5) Transfer to Main Library Project (1,317,563) Net Budget Change (2,274,563)$ Description of Activity Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006) Downtown Library Budget to Actual Activities Summary (PE-09005) Completed: Construction Began: Construction Began: Completed: Description of Activity 2 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of January 14, 2015 (Revised 2) Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure)18,000,000$ -$ -$ 18,000,000 Budget Change 4,342,563 4,342,563 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 19,188,061 1,827,000 (21,015,061) Contract Contingency - 597,974 - (597,974) Other Contract Services - 294,702 - (294,702) City (Inter-department) Service Charge - 456 - (456) Miscellaneous Cost - 590 - (590) Total Library Projects Expenditures 22,342,563 20,081,782 1,827,000 433,780 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)(608,783) 608,783 Total Bond Funds Less Bond Financing Costs 22,342,563$ 20,081,782$ 1,218,218$ 1,042,563$ 4.7% Reasons for Budget Increase of:4,342,563$ Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ June 2013 November 2014 Net Budget Change 4,342,563$ *The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve. Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$ Budget Change -$ - Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 467,777 3,540 (471,317) Contract Contingency - 33,500 - (33,500) City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost - 125 - (125) Total Library Projects Expenditures 645,000 512,648 3,540 128,812 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)103,499 (103,499) Total Bond Funds Less Bond Financing Costs 645,000$ 512,648$ 107,039$ 25,313$ 3.9% Description of Activity Rinconada (aka Main) Library Budget to Actual Activities Summary (PE-11000) Description of Activity Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010) Construction Began: Completed: 3 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of January 14, 2015 (Revised 2) Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$ Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 318,896 4,888 (323,784) Contract Contingency - 1,474 - (1,474) Other Contract Services - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost - - - - Total Library Projects Expenditures 500,000 444,095 4,888 51,017 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)87,526 (87,526) Total Bond Funds Less Bond Financing Costs 500,000$ 444,095$ 92,414$ (36,509)$ (7.3%) Description of Activity Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012) 4 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure)4,000,000 Budget Change 212,000 Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 418,563 08/24/10 Group 4 Architecture Research & Planning Architectural 362 09/21/10 Group 4 Architecture Research & Planning Architectural 135 08/03/10 Group 4 Architecture Research & Planning Architectural 16,233 08/03/10 Group 4 Architecture Research & Planning Architectural 56,000 08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210 08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report 09/21/10 Group 4 Architecture Research & Planning Architectural 15 09/21/10 Group 4 Architecture Research & Planning Architectural 18,080 09/21/10 Group 4 Architecture Research & Planning Architectural 2,970 09/21/10 W.L. Butler Construction, Inc.Construction 93,177 10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990 10/19/10 Group 4 Architecture Research & Planning Architectural 10,544 11/02/10 W. L. Butler Construction, Inc.Construction 69,984 11/02/10 Turner Construction Company Construction Management Services 27,984 11/02/10 Group 4 Architecture Research & Planning Architectural 11,864 12/07/10 Turner Construction Company Construction Management Services 55,174 12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report 12/07/10 W. L. Butler Construction, Inc.Construction 92,055 12/14/10 Group 4 Architecture Research & Planning Architectural 519 12/14/10 W. L. Butler Construction, Inc.Construction 159,940 01/04/11 Turner Construction Company Construction Management Services 27,984 01/07/11 Group 4 Architecture Research & Planning Architectural 11,688 01/21/11 West Coast Code Consultants, Inc.Plan Check 350 01/21/11 Turner Construction Company Construction Management Services 30,212 01/31/11 W. L. Butler Construction, Inc.Construction 211,220 02/18/11 W. L. Butler Construction, Inc.Construction 279,472 02/18/11 Group 4 Architecture Research & Planning Architectural 8,766 02/18/11 Turner Construction Company Construction Management Services 27,429 03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report 03/18/11 Group 4 Architecture Research & Planning Architectural 432 03/18/11 Group 4 Architecture Research & Planning Architectural 409 03/18/11 Group 4 Architecture Research & Planning Architectural 8,766 03/18/11 Group 4 Architecture Research & Planning Architectural 136 03/31/11 Pivot Interiors Design 2,250 03/31/11 Turner Construction Company Construction Management Services 17,808 04/07/11 Group 4 Architecture Research & Planning Architectural 13,149 04/19/11 Group 4 Architecture Research & Planning Architectural 2,795 04/25/11 W. L. Butler Construction, Inc.Construction 342,711 05/10/11 Turner Construction Company Construction Management Services 39,522 05/12/11 Group 4 Architecture Research & Planning Architectural 220 05/12/11 Group 4 Architecture Research & Planning Architectural 24,891 05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report 05/17/11 Turner Construction Company Construction Management Services 28,334 05/27/11 W. L. Butler Construction, Inc.Construction 238,387 06/07/11 W. L. Butler Construction, Inc.Construction 352,713 06/07/11 Group 4 Architecture Research & Planning Architectural 14,610 06/09/11 Moovers, Inc.Moving Services 10,233 06/16/11 Group 4 Architecture Research & Planning Architectural 233 07/20/11 Group 4 Architecture Research & Planning Architectural 479 07/20/11 Group 4 Architecture Research & Planning Architectural 12,405 07/27/11 W.L. Butler Construction, Inc.Construction 157,980 07/27/11 Turner Construction Company Construction Management Services 26,028 08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report 08/10/11 Group 4 Architecture Research & Planning Architectural 137 08/10/11 Group 4 Architecture Research & Planning Architectural 5,100 08/24/11 Turner Construction Company Construction Management Services 38,160 08/31/11 W.L. Butler Construction, Inc.Construction 137,659 09/14/11 Group 4 Architecture Research & Planning Architectural 2,550 09/14/11 Group 4 Architecture Research & Planning Architectural 1,116 12/07/11 Group 4 Architecture Research & Planning Architectural 5,100 10/19/11 Turner Construction Company Construction Management Services 1,176 12/21/11 Turner Construction Company Construction Management Services 3,806 January 18, 2012 11/09/11 Group 4 Architecture Research & Planning Architectural 1,146 12/07/11 W.L. Butler Construction, Inc.Construction 64,874 02/08/12 Group 4 Architecture Research & Planning Architectural 29 02/08/12 W.L. Butler Construction, Inc.Construction 22,796 02/22/12 Group 4 Architecture Research & Planning Architectural 8,408 March 28, 2012 Report 03/08/12 Group 4 Architecture Research & Planning Architectural 1,275 03/21/12 Group 4 Architecture Research & Planning Architectural 7 08/22/12 Group 4 Architecture Research & Planning Architectural 1,268 October 30, 2012 Report Downtown Library Activity Details (PE-09005) As of January 14, 2015 (Revised 2) 5 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Downtown Library Activity Details (PE-09005) As of January 14, 2015 (Revised 2) 10/03/12 Group 4 Architecture Research & Planning Architectural 71 01/09/13 Turner Construction Company Construction Management Services 434 January 23, 2013 Report Group 4 Architecture Research Architectural 41,593 Moovers, Inc.Moving Services 2,778 Turner Construction Company Construction Management Services 97 Sub-total - Engineering and Architectural Costs - 3,617,992 44,467 (3,662,459) Contract Contingency Summary of Expenditures as of July 21, 2010 19,140 10/19/10 Group 4 Architecture Research & Planning Architectural 660 10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report 08/27/10 Asbestos Management Group Hazardous Material Testing 2,500 02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report 02/18/11 W. L. Butler Construction, Inc.Construction 15,686 04/25/11 W. L. Butler Construction, Inc.Construction 59,235 05/27/11 W. L. Butler Construction, Inc.Construction 163,149 07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report 07/01/11 Turner Construction Company Construction Management Services 24,611 06/07/11 Group 4 Architecture Research & Planning Architectural 5,104 06/07/11 Group 4 Architecture Research & Planning Architectural 3,489 07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report 08/31/11 W. L. Butler Construction, Inc.Construction 13,299 03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report 02/08/12 W. L. Butler Construction, Inc.Construction 113,631 09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report 01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report Sub-total - Contract Contingency - 462,490 - (462,490) Other Contract Services Summary of Expenditures as of July 21, 2010 2,225 08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report Sub-total - Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 43,990 07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report 07/13/11 City of Palo Alto - Public Works Parking Permit 420 10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,158 04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report Sub-total - Miscellaneous Cost - 3,163 - (3,163) Grant Total 4,212,000 4,157,071 44,467 10,462 6 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 50,000,000$ Budget Change (2,274,563) Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 3,101,748 08/03/10 Group 4 Architecture Research & Planning Architectural 37,609 08/10/10 Group 4 Architecture Research & Planning Architectural 18,595 10/05/10 Group 4 Architecture Research & Planning Architectural 7,522 10/05/10 Group 4 Architecture Research & Planning Architectural 13,942 10/05/10 Group 4 Architecture Research & Planning Architectural 2,971 07/27/10 Moovers, Inc. Moving Services 435 09/21/10 Turner Construction Company Construction Management Services 163,918 10/19/10 Group 4 Architecture Research & Planning Architectural 47,110 10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 18,517 08/03/10 Peninsula Digital Imaging Reproduction Services 3,066 08/03/10 Peninsula Digital Imaging Reproduction Services 2,401 08/03/10 Peninsula Digital Imaging Reproduction Services 5,105 08/03/10 Peninsula Digital Imaging Reproduction Services 2,119 11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542 11/02/10 Flintco Pacific, Inc. Construction 778,876 11/02/10 Group 4 Architecture Research & Planning Architectural 1,037 12/07/10 Turner Construction Company Construction Management Services 635 12/07/10 Turner Construction Company Construction Management Services 70,780 12/07/10 Turner Construction Company Construction Management Services 64,319 12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385 12/07/10 Peninsula Digital Imaging Reproduction Services 7,672 12/14/10 West Coast Code Consultants, Inc. Plan Check 26,820 12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report 12/21/10 Group 4 Architecture Research & Planning Architectural 46,297 12/21/10 Flintco Pacific, Inc. Construction 732,895 12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433 12/28/10 Flintco Pacific, Inc. Construction 757,231 12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137 01/04/11 Group 4 Architecture Research & Planning Architectural 2,942 01/04/11 Group 4 Architecture Research & Planning Architectural 4,564 01/04/11 Turner Construction Company Construction Management Services 73,919 1/21/2011 Group 4 Architecture Research & Planning Architectural 267 1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 1/21/2011 Turner Construction Company Construction Management Services 105,917 2/1/2011 Flintco Pacific, Inc.Construction 1,098,865 2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732 2/18/2011 Flintco Pacific, Inc.Construction 1,497,190 2/18/2011 Turner Construction Company Construction Management Services 94,502 2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977 2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680 3/16/2011 West Coast Code Consultants, Inc.Plan Check (560) 3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report 3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250 3/17/2011 West Coast Code Consultants, Inc.Plan Check 560 3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/31/2011 Flintco Pacific, Inc.Construction 446,177 3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548 3/31/2011 Turner Construction Company Construction Management Services 94,572 4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219 4/11/2011 Group 4 Architecture Research & Planning Architectural 127 4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366 4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956 4/20/2011 West Coast Code Consultants, Inc.Plan Check 140 4/20/2011 West Coast Code Consultants, Inc.Plan Check 280 4/20/2011 West Coast Code Consultants, Inc.Plan Check 560 3/29/2011 Palo Alto Stores Supplies/Parts 1,342 4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140 4/25/2011 Flintco Pacific, Inc.Construction 766,263 4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528 5/10/2011 Turner Construction Company Construction Management Services 82,594 5/12/2011 Group 4 Architecture Research & Planning Architectural 683 5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956 5/17/2011 Turner Construction Company Construction Management Services 101,701 5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report 5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874 5/17/2011 Flintco Pacific, Inc.Construction 29,559 7/1/2011 Turner Construction Company Construction Management Services 99,493 Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 7 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540 7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109 7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038 7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report 7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314 7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101 7/5/2011 Flintco Pacific, Inc.Construction 1,125,909 7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826 7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045 7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954 7/27/2011 Flintco Pacific, Inc.Construction 2,316,525 7/27/2011 Flintco Inc. Escrow Construction 257,391 7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898 10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647 10/5/2011 Flintco Pacific, Inc.Construction 483,144 10/5/2011 Flintco, Inc. Escrow Construction 53,683 10/19/2011 Turner Construction Company Construction Management Services 170,058 11/2/2011 Flintco Pacific, Inc.Construction 705,850 11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060 11/2/2011 Flintco Pacific, Inc.Construction 78,428 11/30/2011 West Coast Code Consultants, Inc.Plan Check 420 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051 11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report 11/30/2011 Flintco Pacific, Inc.Construction 119,803 11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722 11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789 11/30/2011 Flintco, Inc. Escrow Construction 837,115 *12/21/2011 Turner Construction Company Construction Management Services 187,775 12/21/2011 Turner Construction Company Construction Management Services 129,453 12/21/2011 Turner Construction Company Construction Management Services 233,061 12/21/2011 Turner Construction Company Construction Management Services 2,385 12/21/2011 Turner Construction Company Construction Management Services 109 12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 2/29/2012 West Coast Code Consultants, Inc.Plan Check 200 2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600 3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457 3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603 2/1/2012 Flintco Pacific, Inc.Construction 940,940 2/1/2012 Flintco Pacific, Inc.Construction 104,549 2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261 2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report 2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417 2/24/2012 Turner Construction Company Construction Management Services 147,880 1/18/2012 Flintco Pacific, Inc.Construction 458,653 1/18/2012 Flintco Pacific, Inc.Construction 50,961 2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261 3/21/2012 Flintco Pacific, Inc.Construction 722,810 3/21/2012 Flintco Pacific, Inc.Construction 80,312 3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657 4/4/2012 Flintco Pacific, Inc.Construction 95,581 4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187 4/18/2012 Turner Construction Company Construction Management Services 129,709 4/18/2012 Turner Construction Company Construction Management Services 118,875 4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100 4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130 4/18/2012 Turner Construction Company Construction Management Services 120,219 5/9/2013 Sierra Traffic Markings Inc.Construction 7,990 5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191 5/16/2012 Flintco Pacific, Inc.Construction 254,477 5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395 5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069 5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511 5/16/2012 Turner Construction Company Construction Management Services 116,415 6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551 6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report 6/20/2012 Flintco Pacific, Inc.Construction 189,316 6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680 8 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813 7/5/2012 Flintco Pacific, Inc.Construction 173,537 7/25/2012 Group 4 Architecture Research & Planning Architectural 762 7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191 8/8/2012 Flintco Pacific, Inc.Construction 11,297 8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report 8/8/2012 Flintco Pacific, Inc.Construction 85,728 8/22/2012 Group 4 Architecture Research & Planning Architectural 280 9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027 10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191 10/10/2012 Turner Construction Company Construction 22,926 11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325 11/19/2012 West Coast Code Consultants, Inc.Plan Check 350 11/19/2012 Flintco Pacific, Inc.Construction 383,239 11/19/2012 Flintco Pacific, Inc.Construction 88,321 11/19/2012 West Coast Code Consultants, Inc.Plan Check 420 12/12/2012 Flintco Pacific, Inc.Construction 608,951 12/12/2012 Flintco Pacific, Inc.Construction 81,614 12/12/2012 Flintco Pacific, Inc.Construction 505,497 12/12/2012 Flintco Pacific, Inc.Construction 96,133 12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report 12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758 12/26/2012 Flintco Pacific, Inc.Construction 13,946 12/26/2012 Flintco Pacific, Inc.Construction 31,893 12/26/2012 Turner Construction Company Construction Management Services 270,207 12/26/2012 Turner Construction Company Construction Management Services 754,125 12/26/2012 Flintco Pacific, Inc.Construction 9,728 12/26/2012 Flintco Pacific, Inc.Construction 14,250 1/23/2013 West Coast Code Consultants, Inc.Plan Check 160 1/23/2013 West Coast Code Consultants, Inc.Plan Check 560 1/23/2013 Group 4 Architecture Research & Planning Architectural 626 1/23/2013 Group 4 Architecture Research & Planning Architectural 783 2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238 2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013 3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775 4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745 06/12/13 Flintco Pacific, Inc.Construction 59,916 06/12/13 Flintco Pacific, Inc.Construction 31,230 06/12/13 Flintco Pacific, Inc.Construction 27,261 06/12/13 Flintco Pacific, Inc.Construction 12,816 04/08/13 Flintco Pacific, Inc.Construction 249,800 04/08/13 Flintco Pacific, Inc.Construction 184,896 04/08/13 Flintco Pacific, Inc.Construction 29,765 05/03/13 Flintco Pacific, Inc.Construction 350,886 July 23, 2013 04/24/13 Group 4 Architecture Research & Planning Architectural 91,837 04/24/13 Group 4 Architecture Research & Planning Architectural 450 06/05/13 Group 4 Architecture Research & Planning Architectural 50,003 05/01/13 Ross McDonald Company, Inc.Construction Services 495,000 04/24/13 West Coast Code Consultants, Inc.Plan Check 320 06/17/13 Flintco Pacific, Inc.Construction 142,218 06/19/13 Flintco Pacific, Inc.Construction 27,637 06/26/13 Group 4 Architecture Research & Planning Architectural 73,498 07/17/13 Group 4 Architecture Research & Planning Architectural 46,031 07/19/13 Flintco Pacific, Inc.Construction 106,656 07/31/13 Flintco Pacific, Inc.Construction 34,269 08/07/13 Flintco Pacific, Inc.Construction 72,222 08/14/13 Group 4 Architecture Research & Planning Architectural 46,080 08/14/13 Flintco Pacific, Inc.Construction 8,025 Sept. 25, 2013 08/22/13 Flintco Pacific, Inc.Construction 500,976 08/28/13 Flintco Pacific, Inc.Construction 73,759 09/11/13 Group 4 Architecture Research & Planning Architectural 58,299 09/25/13 Turner Construction Company Construction Management Services 65,864 09/25/13 Sign & Services Company Construction Services 66,903 09/30/13 Flintco Pacific, Inc.Construction 564,671 10/02/13 Turner Construction Company Construction Management Services 450,004 10/02/13 Flintco Pacific, Inc.Construction 70,944 10/09/13 Group 4 Architecture Research & Planning Architectural 66,584 10/11/13 Flintco Pacific, Inc.Construction 580,658 10/30/13 Flintco Pacific, Inc.Construction 64,518 11/13/13 Moovers, Inc.Moving Services 2,280 December 24, 2013 9 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 11/13/13 Sign & Services Company Construction Services 94,813 11/20/13 Turner Construction Company Construction Management Services 143,602 12/05/13 Group 4 Architecture Research & Planning Architectural 54,193 12/11/13 Turner Construction Company Construction Management Services 158,901 12/11/13 Sign & Services Company Construction Services 76,096 12/18/13 Turner Construction Company Construction Management Services 134,322 12/18/13 Ross McDonald Company, Inc.Construction Services 47,705 12/23/13 Group 4 Architecture Research & Planning Architectural 47,490 02/26/14 Group 4 Architecture Research & Planning Architectural 44 01/22/14 Group 4 Architecture Research & Planning Architectural 4,556 02/26/14 Group 4 Architecture Research & Planning Architectural 674 02/26/14 Group 4 Architecture Research & Planning Architectural 37,815 04/02/14 Group 4 Architecture Research & Planning Architectural 19,826 01/22/14 Sign & Services Company Construction Services 106,141 April 16, 2014 02/26/14 Sign & Services Company Construction Services 57,626 02/12/14 Envision Ware, Inc.Professional services 19,365 02/12/14 Envision Ware, Inc.Professional services 422,298 04/02/14 Turner Construction Company Construction Management Services 136,132 04/02/14 Turner Construction Company Construction Management Services 143,257 04/02/14 Turner Construction Company Construction Management Services 102,807 01/29/14 Moovers, Inc.Moving Services 1,000 05/21/14 Moovers, Inc.Moving Services 580 03/05/14 Ross McDonald Company, Inc.Construction Services 54,891 03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576) 05/14/14 Group 4 Architecture Research & Planning Architectural 12,284 05/21/14 Moovers, Inc.Moving Services 1,544 July 2, 2014 05/28/14 Turner Construction Company Construction Management Services 130,209 05/28/14 Turner Construction Company Construction Management Services 110,969 05/28/14 Muzak LLC Construction Services 100,317 05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540 06/11/14 Group 4 Architecture Research & Planning Architectural 18,326 06/18/14 Turner Construction Company Construction Management Services 109,939 12/23/13 One Workplace L Ferrari Storage 7,010 03/31/14 Envision Ware, Inc.Sorter System 973 06/26/13 Group 4 Architecture Research & Planning Architectural 73,498 10/22/14 Moovers, Inc.Moving Services 213 10/22/14 Moovers, Inc.Moving Services 924 10/22/14 Moovers, Inc.Moving Services 14,463 10/22/14 Moovers, Inc.Moving Services 472 11/12/14 Turner Construction Company Construction Management Services 104,843 January 14, 2015 12/03/14 Group 4 Architecture Research & Planning Architectural 64,500 12/17/14 Turner Construction Company Construction Management Services 11,809 12/17/14 Turner Construction Company Construction Management Services 24,983 12/29/14 Flintco Pacific, Inc.Settlement agreement ($4 million less $100,000)3,900,000 Group 4 Architecture Research & Planning Architectural 58,315 Turner Construction Company Construction Management Services 1,107,497 Ross McDonald Company, Inc.Construction Services 115,816 West Coast Code Consultants, Inc.Plan Check 1,270 Moovers, Inc.Moving Services 1,935 Envision Ware, Inc.Sorter System 19,451 One Workplace L Ferrari Storage 52,990 BIG-D Pacific Builders, LP Construction 94,125 Sign & Services Company Construction Services 52,130 Contract Office Group, Inc.Storage 3,958 Muzak LLC Construction Services 49,171 Ginn and Crosby, LLC Legal Services 23,447 Project Controls and Forensics, LLC Legal Services 100,000 Riedinger Consulting Legal Services 12,673 David Neagley, AIA Legal Services 273,376 Flintco Pacific, Inc.Settlement Amount Being Withheld 100,000 Sub-total - Engineering Costs - 35,937,324 2,066,152 (38,003,476) Contract Contingency Summary of Expenditures as of July 21, 2010 104,373 08/03/10 Group 4 Architecture Research & Planning Architectural 1,771 10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 10,740 2/1/2011 Flintco Pacific, Inc.Construction 41,725 2/18/2011 Flintco Pacific, Inc.Construction 248,603 April 26, 2011 Report 3/31/2011 Flintco Pacific, Inc.Construction 242,754 8/31/2011 W. L. Butler Construction, Inc.Construction 22,713 8/24/2011 Flintco Pacific, Inc.Construction 987,123 8/24/2011 Turner Construction Company Construction Management Services 151,367 8/24/2011 Flintco Inc. Escrow Construction 117,936 8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250 October 25, 2011 Report 8/24/2011 Group 4 Architecture Research & Planning Architectural 57,826 10 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 8/24/2011 Flintco Pacific, Inc.Construction 74,304 10/5/2011 Group 4 Architecture Research & Planning Architectural 37,306 11/30/2011 Group 4 Architecture Research & Planning Architectural 20,266 January 18, 2012 11/30/2011 Flintco Pacific, Inc.Construction 241,110 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560 2/29/2012 West Coast Code Consultants, Inc.Plan Check 360 March 28, 2012 Report 3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937 2/29/2012 Turner Construction Company Construction Management Services 39,360 3/21/2012 Flintco Pacific, Inc.Construction 104,819 3/21/2012 Flintco Pacific, Inc.Construction 11,647 4/18/2012 Turner Construction Company Construction Management Services 656 4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383 5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039 7/5/2012 Group 4 Architecture Research & Planning Architectural 12,871 4/4/2012 Flintco Pacific, Inc.Construction 59,097 July 5, 2012 Report 5/16/2012 Flintco Pacific, Inc.Construction 1,077 6/20/2012 Turner Construction Company Construction Management Services 137,683 6/20/2012 Flintco Pacific, Inc.Construction 11,109 7/5/2012 Flintco Pacific, Inc.Construction 13,783 7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495 8/22/2012 Group 4 Architecture Research & Planning Architectural 80,924 8/8/2012 Flintco Pacific, Inc.Construction 15,943 October 30, 2012 Report 10/3/2012 Turner Construction Company Construction Management Services 298,983 10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578 12/26/2012 Group 4 Architecture Research & Planning Architectural 3,053 11/19/2012 Flintco Pacific, Inc.Construction 411,653 12/12/2012 Flintco Pacific, Inc.Construction 125,571 January 23, 2013 Report 12/12/2012 Flintco Pacific, Inc.Construction 359,703 12/26/2012 Flintco Pacific, Inc.Construction 73,605 12/26/2012 Flintco Pacific, Inc.Construction 96,352 04/08/13 Flintco Pacific, Inc.Construction 60,449 04/08/13 Flintco Pacific, Inc.Construction 31,269 04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013 05/03/13 Flintco Pacific, Inc.Construction 188,366 05/01/13 4LEAF, Inc.Building Inspection 6,993 05/08/13 4LEAF, Inc.Building Inspection 8,381 07/19/13 Flintco Pacific, Inc.Construction 201,760 08/22/13 Flintco Pacific, Inc.Construction 162,856 08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013 08/07/13 4LEAF, Inc.Building Inspection 14,708 08/07/13 4LEAF, Inc.Building Inspection 11,045 09/18/13 4LEAF, Inc.Building Inspection 16,706 6/14/2013 Flintco Pacific, Inc.Construction 106,512 9/25/2013 Sign & Services Company Construction Services 40,944 December 24, 2013 9/30/2013 Flintco Pacific, Inc.Construction 73,825 1/22/2014 Group 4 Architecture Research & Planning Architectural 34,885 4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600 4/16/2014 Group 4 Architecture Research & Planning Architectural 19,893 April 16, 2014 2/5/2014 4LEAF, Inc.Building Inspection 14,930 3/5/2014 4LEAF, Inc.Building Inspection 12,654 3/26/2014 4LEAF, Inc.Building Inspection 999 41850 Group 4 Architecture Research & Planning Architectural 32,543 9/3/2014 Group 4 Architecture Research & Planning Architectural 43,002 9/3/2014 Group 4 Architecture Research & Planning Architectural 16,172 9/17/2014 Group 4 Architecture Research & Planning Architectural 14,330 8/13/2014 Moovers, Inc.Moving Services 2,110 7/16/2014 Muzak LLC Construction Services 29,763 9/17/2014 Muzak LLC Construction Services 42,741 October 8, 2014 7/30/2014 Turner Construction Company Construction Management Services 107,060 9/3/2014 Turner Construction Company Construction Management Services 101,438 9/24/2014 Turner Construction Company Construction Management Services 74,899 10/8/2014 Group 4 Architecture Research & Planning Architectural 14,340 7/23/2014 4LEAF, Inc.Building Inspection 5,994 9/14/2014 4LEAF, Inc.Building Inspection 3,618 10/22/2014 Moovers, Inc.Moving Services 4,797 January 14, 2015 Sub-total - Contract Contingency - 6,100,522 - (6,100,522) Other Contract Services Summary of Expenditures as of July 21, 2010 93,750 07/01/11 FedEx Mailing 89 08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report 09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report 11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776 12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925 11 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report 12/29/11 State Water Resource Board Permit 505 02/08/12 Riedinger Consulting Outside Counsel 9,136 01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289 01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423 03/14/12 Envision Ware, Inc.Professional services 5,850 04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518 04/04/12 Riedinger Consulting Outside Counsel 28,371 04/04/12 Riedinger Consulting Outside Counsel 10,235 04/04/12 Riedinger Consulting Outside Counsel 24,585 05/09/12 Jam Services 3,897 July 5, 2012 Report 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212 06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732 06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549 06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319 08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618 09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report 09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348 09/05/12 Bruce Beasley Sculpture 1,900 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12 03/26/14 3M Library Systems Library Self Check Stations 258 01/16/13 3M Library Systems Library Self Check Stations 80,578 3/20/2013 Bruce Beasley Sculpture 40,000 02/13/13 Ginn and Crosby, LLC Legal Services 1,272 02/13/13 Ginn and Crosby, LLC Legal Services 48 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792 07/31/13 Ginn and Crosby, LLC Legal Services 2,688 07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013 10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013 02/05/14 Ginn and Crosby, LLC Legal Services 8,376 02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014 03/26/14 Ginn and Crosby, LLC Legal Services 4,224 06/18/14 Ginn and Crosby, LLC Legal Services 1,248 06/18/14 Ginn and Crosby, LLC Legal Services 2,304 01/15/14 Ginn and Crosby, LLC Legal Services 14,952 02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 2,317 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014 03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251 04/30/14 Ginn and Crosby, LLC Legal Services 1,044 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890) 7/23/2014 Ginn and Crosby, LLC Legal Services 1,169 07/16/14 Contract Office Group, Inc.Storage 600 07/16/14 Contract Office Group, Inc.Storage 600 October 8, 2014 08/27/14 Ginn and Crosby, LLC Legal Services 25,430 09/17/14 Ginn and Crosby, LLC Legal Services 32,279 08/15/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416 11/24/14 BIG-D Pacific Builders, LP Fence reimbursement (3,341) 11/05/14 Ginn and Crosby, LLC Legal Services 23,691 11/19/14 Ginn and Crosby, LLC Legal Services 25,544 January 14, 2015 11/25/14 Envision Ware, Inc.Professional services 27,400 12/17/14 Ginn and Crosby, LLC Legal Services 7,272 Sub-total - Other Contract Services - 1,147,244 - (1,147,244) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 176,008 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report 09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525 09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525 09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830 12 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141 11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report 01/31/11 Palo Alto Stores Supplies/Parts 101 03/31/11 Palo Alto Stores Supplies/Parts 97 03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report 03/31/11 Palo Alto Stores Supplies/Parts 89 03/31/11 Palo Alto Stores Supplies/Parts 661 06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834) 03/29/11 Palo Alto Stores Reversal of Prior Charges (628) 03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report 04/04/11 Palo Alto Stores Reversal of Prior Charges (143) 04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335 07/06/11 City of Palo Alto - Development Center Plan Check Fee 93 07/06/11 City of Palo Alto - Planning Plan Check Fee 89 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277 08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40 09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89 10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012 10/31/11 City of Palo Alto - Development Center Plan Check Fee 325 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012 12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93 12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121 04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"181 04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 4 04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977 05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344 05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012 05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165 05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112 06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report 03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013 04/17/13 Ginn and Crosby, LLC Legal Services 225 04/17/13 Ginn and Crosby, LLC Legal Services 432 06/05/13 Ginn and Crosby, LLC Legal Services 144 06/05/13 Ginn and Crosby, LLC Legal Services 5,243 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38 06/19/13 David Neagley, AIA Legal Services 1,624 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014 Sub-total - City (Inter-department) Service Charge - 320,534 - (320,534) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,315 06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246) 06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report 06/30/10 Karen Bengard Reverse prior travel and meeting expense (20) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20) 03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report 03/30/11 Palo Alto Stores Supplies/Parts 214 03/30/11 Palo Alto Stores Reversal of Prior Charges (4) 03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report 04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559 13 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of January 14, 2015 (Revised 2) 02/15/12 Palo Alto Stores Supplies/Parts 4 02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report 02/15/12 Palo Alto Stores Supplies/Parts 218 02/15/12 Palo Alto Stores Supplies/Parts 4 12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report 02/06/13 4LEAF, Inc.Building Inspection 2,553 02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013 03/13/13 4LEAF, Inc.Building Inspection 9,213 03/13/13 4LEAF, Inc.Building Inspection 10,656 08/21/13 4LEAF, Inc.Building Inspection 15,318 10/30/13 4LEAF, Inc.Building Inspection 9,713 12/05/13 4LEAF, Inc.Building Inspection 14,430 12/18/13 4LEAF, Inc.Building Inspection 14,708 10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013 11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134 12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301 12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664 11/06/13 Bibliotheca, Inc.Security Gates 12,375 04/23/14 4LEAF, Inc.Building Inspection 1,332 06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 16 07/04/14 California Paint Company Special Filler for Wood Bridges 176 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 76 October 8, 2014 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 154 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 63 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 41 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 19 11/06/13 Bibliotheca, Inc.Security Gates 2,995 03/31/13 Office Max (US Bank-Calcard) - Reversed Reversal of Bondable Expenditure (65) 10/16813 Ginn and Crosby, LLC Legal Services 360 10/09/15 Ginn and Crosby, LLC Legal Services 288 11/05/14 Ginn and Crosby, LLC Legal Services 3,145 10/22/14 Moovers, Inc.Moving Services 4,797 10/01/14 4LEAF, Inc.Building Inspection 5,200 January 14, 2015 10/29/14 4LEAF, Inc.Building Inspection 4,810 Sub-total - Miscellaneous Cost - 228,216 - (228,216) Grant Total 47,725,437 43,733,840 2,066,152 1,925,445 14 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 18,000,000$ Budget Change 4,342,563 Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 10/05/10 Group 4 Architecture Research and Planning Architectural 700 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 11/02/10 Group 4 Architecture Research and Planning Architectural 5,785 11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report 12/07/10 Group 4 Architecture Research and Planning Architectural 2,390 01/04/11 Group 4 Architecture Research and Planning Architectural 15,000 01/04/11 Group 4 Architecture Research and Planning Architectural 583 01/04/11 Group 4 Architecture Research and Planning Architectural 859 01/04/11 Turner Construction Company Construction Management Services 1,195 02/24/11 Group 4 Architecture Research and Planning Architectural 4,860 03/18/11 Group 4 Architecture Research and Planning Architectural 73,246 03/18/11 Group 4 Architecture Research and Planning Architectural 7,500 03/18/11 Group 4 Architecture Research and Planning Architectural 53 03/18/11 Group 4 Architecture Research and Planning Architectural 3,843 04/11/11 Group 4 Architecture Research and Planning Architectural 112,464 04/11/11 Group 4 Architecture Research and Planning Architectural 3,993 04/11/11 Group 4 Architecture Research and Planning Architectural 7,500 01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report 01/21/11 Turner Construction Company Construction Management Services 1,434 01/21/11 Group 4 Architecture Research and Planning Architectural 2,500 01/24/11 Group 4 Architecture Research and Planning Architectural 1,500 01/21/11 Group 4 Architecture Research and Planning Architectural 447 02/18/11 Turner Construction Company Construction Management Services 478 02/18/11 Group 4 Architecture Research and Planning Architectural 48,831 02/18/11 Group 4 Architecture Research and Planning Architectural 2,653 02/18/11 Group 4 Architecture Research and Planning Architectural 3,238 05/12/11 Group 4 Architecture Research and Planning Architectural 6,250 05/12/11 Group 4 Architecture Research and Planning Architectural 40,052 05/12/11 Group 4 Architecture Research and Planning Architectural 12,411 05/12/11 Group 4 Architecture Research and Planning Architectural 3,263 05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 31,374 07/01/11 Turner Construction Company Construction Management Services 9,169 07/11/11 Group 4 Architecture Research and Planning Architectural 11,100 07/11/11 Group 4 Architecture Research and Planning Architectural 488 07/11/11 Group 4 Architecture Research and Planning Architectural 15,687 07/27/11 Group 4 Architecture Research and Planning Architectural 319 07/27/11 Group 4 Architecture Research and Planning Architectural 1,150 07/27/11 Group 4 Architecture Research and Planning Architectural 1,875 07/27/11 Turner Construction Company Construction Management Services 5,572 08/10/11 Group 4 Architecture Research and Planning Architectural 31,374 08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report 08/31/11 Group 4 Architecture Research and Planning Architectural 117 08/31/11 Group 4 Architecture Research and Planning Architectural 175 08/31/11 Group 4 Architecture Research and Planning Architectural 248 09/14/11 Group 4 Architecture Research and Planning Architectural 67 09/14/11 Group 4 Architecture Research and Planning Architectural 600 09/14/11 Group 4 Architecture Research and Planning Architectural 39,218 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 235,308 10/26/11 Group 4 Architecture Research and Planning Architectural 878 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 291 10/26/11 Group 4 Architecture Research and Planning Architectural 27 11/02/11 Group 4 Architecture Research and Planning Architectural 78,436 11/02/11 Group 4 Architecture Research and Planning Architectural 7,500 11/22/11 Group 4 Architecture Research and Planning Architectural 8,514 12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/14/11 Group 4 Architecture Research and Planning Architectural 79,172 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530 12/21/11 Group 4 Architecture Research and Planning Architectural 3,052 01/11/12 Group 4 Architecture Research and Planning Architectural 225 01/11/12 Group 4 Architecture Research and Planning Architectural 9,761 01/11/12 Group 4 Architecture Research and Planning Architectural 70,592 01/11/12 Group 4 Architecture Research and Planning Architectural 150 01/11/12 Group 4 Architecture Research and Planning Architectural 247 02/22/12 Group 4 Architecture Research and Planning Architectural 10,000 02/22/12 Group 4 Architecture Research and Planning Architectural 62,749 02/22/12 Group 4 Architecture Research and Planning Architectural 8,676 Rinconada (aka Main) Library Activity Details (PE-11000) As of January 14, 2015 (Revised 2) 15 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of January 14, 2015 (Revised 2) 02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report 03/21/12 Group 4 Architecture Research and Planning Architectural 1,330 03/21/12 Group 4 Architecture Research and Planning Architectural 5,423 03/21/12 Group 4 Architecture Research and Planning Architectural 39,218 02/22/12 BIG-D Pacific Builders, LP Construction 32,500 12/21/12 BIG-D Pacific Builders, LP Construction 36,960 04/04/12 Group 4 Architecture Research and Planning Architectural 18,925 04/18/12 Group 4 Architecture Research and Planning Architectural 1,500 04/18/12 Group 4 Architecture Research and Planning Architectural 19 04/18/12 Group 4 Architecture Research and Planning Architectural 9,784 05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report 05/16/12 Group 4 Architecture Research and Planning Architectural 29,046 05/30/12 Group 4 Architecture Research and Planning Architectural 39,504 06/20/12 Group 4 Architecture Research and Planning Architectural 13,884 07/05/12 Group 4 Architecture Research and Planning Architectural 407 07/05/12 Group 4 Architecture Research and Planning Architectural 2,500 07/25/12 Group 4 Architecture Research and Planning Architectural 1,613 07/25/12 Group 4 Architecture Research and Planning Architectural 1,535 07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report 09/05/12 Group 4 Architecture Research and Planning Architectural 7,551 09/26/12 Group 4 Architecture Research and Planning Architectural 5,996 10/31/12 Turner Construction Company Construction Management Services 7,444 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 11/19/12 Group 4 Architecture Research and Planning Architectural 5,423 11/19/12 Group 4 Architecture Research and Planning Architectural 8,000 11/19/12 Group 4 Architecture Research and Planning Architectural 270 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report 10/11/12 Fastsigns signs 389 01/09/13 NOVA Partners, Inc.Construction Management Services 19,320 01/23/13 Group 4 Architecture Research and Planning Architectural 2,500 01/23/13 Group 4 Architecture Research and Planning Architectural 969 01/23/13 Group 4 Architecture Research and Planning Architectural 4,979 01/23/13 Group 4 Architecture Research and Planning Architectural 725 01/23/13 NOVA Partners, Inc.Construction Management Services 12,010 02/06/13 Group 4 Architecture Research and Planning Architectural 3,243 02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300 02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 30,776 04/03/13 NOVA Partners, Inc.Construction Management Services 17,000 04/24/13 Group 4 Architecture Research and Planning Architectural 13 05/08/13 Group 4 Architecture Research and Planning Architectural 479 05/08/13 Group 4 Architecture Research and Planning Architectural 9,324 05/22/13 Group 4 Architecture Research and Planning Architectural 1,641 05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013 04/24/13 NOVA Partners, Inc.Construction Management Services 16,360 05/22/13 NOVA Partners, Inc.Construction Management Services 18,280 04/10/13 ARC Signs 71 05/01/13 ARC signs 210 06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367 06/26/13 NOVA Partners, Inc.Construction Management Services 6,134 07/31/13 NOVA Partners, Inc.Construction Management Services 31,565 08/21/13 NOVA Partners, Inc.Construction Management Services 30,750 08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 34 07/27/13 Group 4 Architecture Research and Planning Architectural 17,341 08/21/13 Group 4 Architecture Research and Planning Architectural 43,310 09/25/13 S.J. Amoroso Construction Construction 1,396,323 09/25/13 ARC Reproductive Services 52 10/02/13 NOVA Partners, Inc.Construction Management Services 35,578 10/16/13 Group 4 Architecture Research and Planning Architectural 86,670 10/23/13 NOVA Partners, Inc.Construction Management Services 38,025 10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013 11/20/13 NOVA Partners, Inc.Construction Management Services 37,554 12/05/13 Group 4 Architecture Research and Planning Architectural 43,360 12/11/13 S.J. Amoroso Construction Construction 1,204,872 12/18/13 NOVA Partners, Inc.Construction Management Services 41,811 12/23/13 S.J. Amoroso Construction Construction 876,464 01/29/14 NOVA Partners, Inc.Construction Management Services 42,311 02/26/14 NOVA Partners, Inc.Construction Management Services 34,852 03/26/14 NOVA Partners, Inc.Construction Management Services 30,855 04/16/14 West Coast Code Consultants, Inc.Plan Check 613 01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580 01/29/14 S.J. Amoroso Construction Construction 857,070 03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014 04/02/14 S.J. Amoroso Construction Construction 1,045,937 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 02/26/14 Group 4 Architecture Research and Planning Architectural 43,360 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 16 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of January 14, 2015 (Revised 2) 04/02/14 Group 4 Architecture Research and Planning Architectural 188,020 04/16/14 Group 4 Architecture Research and Planning Architectural 43,350 03/26/14 ARC Reproduction Services 258 04/02/14 Envision Ware, Inc.Professional services 1,795 11/29/04 Envision Ware, Inc.Professional services ($47,731 deleted) 05/14/14 NOVA Partners, Inc.Construction Management Services 37,950 05/28/14 NOVA Partners, Inc.Construction Management Services 39,369 06/04/14 Group 4 Architecture Research and Planning Architectural 18,900 06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014 04/23/14 S.J. Amoroso Construction Construction 1,058,321 05/28/14 S.J. Amoroso Construction Construction 1,487,530 06/04/14 Group 4 Architecture Research and Planning Architectural 86,702 06/25/14 Group 4 Architecture Research and Planning Architectural 86,746 07/02/14 S.J. Amoroso Construction Construction 1,852,722 07/16/14 NOVA Partners, Inc.Construction Management Services 34,767 08/27/14 NOVA Partners, Inc.Construction Management Services 33,075 09/17/14 NOVA Partners, Inc.Construction Management Services 34,182 07/02/14 West Coast Code Consultants, Inc.Plan Check 1,203 08/13/14 Group 4 Architecture Research and Planning Architectural 39,700 07/30/14 PACIFIC GAS & ELECTRIC CO Survey 6,000 October 8, 2014 08/06/14 S.J. Amoroso Construction Construction 2,164,627 09/03/14 S.J. Amoroso Construction Construction 1,591,611 07/31/14 S.J. Amoroso Construction Construction 1,641,497 10/08/14 Group 4 Architecture Research and Planning Architectural 29,816 10/08/14 Group 4 Architecture Research and Planning Architectural 86,738 10/08/14 Group 4 Architecture Research and Planning Architectural 75,770 07/27/13 Group 4 Architecture Research and Planning Architectural 17,341 11/05/14 NOVA Partners, Inc.Construction Management Services 24,808 11/05/14 S.J. Amoroso Construction Construction 330,380 January 14, 2015 12/03/14 Group 4 Architecture Research and Planning Architectural 26,835 12/17/14 Group 4 Architecture Research and Planning Architectural 4,990 01/14/15 S.J Amoroso Contruction costs that are currently being funded by the Infrastructure Reserve (1,800,000) Protech Consulting and Engineering Hazardous Material Testing 2,280 Group 4 Architecture Research and Planning Architectural 210,022 NOVA Partners, Inc. Construction Management Services 39,158 Turner Construction Company Construction Management Services 34,986 AT&T Engineering Professional services 6,298 Schaff & Wheeler Consulting Storm Water (Third Party 600 Ross McDonald Company, Inc. Construction Services 49,139 West Coast Code Consultants, Inc. Plan Check 1,600 Envision Ware, Inc. Professional services 371,125 3M Library Systems 55,666 Metropolitan Van and Storage, Inc. Equipment Moving 18,102 S.J. Amoroso Construction Construction 1,021,336 Applied Materials / Engineering, Inc. Professional services 16,689 Sub-total - Engineering and Architectural Costs - 19,188,061 1,827,000 (21,015,061) Contract Contingency 05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 571 02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report 11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report 04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 8,442 04/24/13 Group 4 Architecture Research and Planning Architectural 6,300 05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013 06/05/13 Group 4 Architecture Research and Planning Architectural 27,225 07/17/13 Group 4 Architecture Research and Planning Architectural 12,658 07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 06/21/13 NOVA Partners, Inc. Construction Management Services 9,480 December 24, 2013 04/16/14 Group 4 Architecture Research and Planning Architectural 15,750 April 16, 2014 04/23/14 S.J. Amoroso Construction Construction 16,461 July 2, 2014 07/02/14 West Coast Code Consultants, Inc. Plan Check 941 October 8, 2014 12/03/14 Group 4 Architecture Research and Planning Architectural 13,720 12/03/14 Group 4 Architecture Research and Planning Architectural 5,651 12/29/14 NOVA Partners, Inc. Construction Management Services 18,250 January 14, 2015 12/03/14 Group 4 Architecture Research and Planning Architectural 6,600 12/10/14 S.J. Amoroso Construction Construction 316,985 12/10/14 S.J. Amoroso Construction Construction 20,517 Sub-total - Contract Contingency - 597,974 - (597,974) Other Contract Services 12/05/12 Planet Orange Termite Inspection Fee 350 12/31/12 Fastsigns Sign 226 12/19/12 Creative Machines, Inc. Plans and Technical Drawings 52,000 12/19/12 Creative Machines, Inc. Plans and Technical Drawings 12,000 17 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of January 14, 2015 (Revised 2) 10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654 12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report 12/06/12 City of Palo Alto - Development Center Architectural Review 25 12/06/12 City of Palo Alto - Development Center Architectural Review 20 12/06/12 City of Palo Alto - Development Center Architectural Review 622 12/06/12 City of Palo Alto - Development Center Architectural Review 2,892 12/06/12 City of Palo Alto - Development Center Architectural Review 252 04/24/13 FedEx Mailing 111 04/24/13 FedEx Mailing 98 July 23, 2013 04/17/13 FedEx Mailing 111 06/30/13 Fastsigns Signs 1,423 07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013 08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013 11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 01/29/14 FedEx Mailing 47 05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270 05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000 06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014 05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800 07/02/14 AT&T Engineering and Construction 6,298 03/31/14 Envision Ware, Inc.Professional services 157 07/09/14 Applied Materials / Engineering, Inc.Professional services 110 07/09/14 Applied Materials / Engineering, Inc.Professional services 1,760 07/16/14 ARC Reproduction Services 71 08/06/14 Creative Machines, Inc.Plans and Technical Drawings 13,000 07/09/14 Chem Aqua Loop corrosion inhibitor chemical addition/water analysis 837 07/23/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 08/13/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 October 8, 2014 09/17/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/08/14 Applied Materials / Engineering, Inc.Professional services 5,601 10/08/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 07/11/14 City of Palo Alto Signage Review for ARB 698 07/22/14 City of Palo Alto Signage Review for ARB 2,918 11/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 11,638 12/10/14 Metropolitan Van and Storage, Inc.Equipment Moving 450 12/17/14 Schaaf & Wheeler Consulting Storm Water 3 Party Review 2,500 January 14, 2015 10/22/14 Bibliotheca, Inc.Security Gates 18,800 10/31/14 Bibliotheca, Inc.Security Gates 1,645 Sub-total - Other Contract Services - 294,702 - (294,702) City (Inter-department) Service Charge 10/31/14 City of Palo Alto - Planning Review of sculpture signage and address sign 456 January 14, 2015 Sub-total - City (Inter-department) Service Charge - 456 - (456) Miscellaneous Cost 02/27/13 Fastsigns Signage 590 April 12, 2013 Sub-total - Miscellaneous Cost - 590 - (590) Grant Total 22,342,563 20,081,782 1,827,000 433,780 18 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 Budget Change - gg Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 439,283 10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report 08/24/10 Group 4 Architecture Research & Planning Architectural 329 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report 11/12/14 Ross McDonald Company, Inc.Construction Services 3,200 January 14, 2015 Ross McDonald Company, Inc.Construction Services 3,540 Sub-total - Engineering and Architectural Costs - 467,777 3,540 (471,317) Contract Contingency Summary of Expenditures as of July 21, 2010 2,541 08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report 08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report Sub-total - Contract Contingency - 33,500 - (33,500) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report Sub-total - Miscellaneous Cost - 125 - (125) Grant Total 645,000 512,648 3,540 128,812 Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010) As of January 14, 2015 (Revised 2) 19 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Main Library Facility - Art Center Auditorium 500,000 Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 - 04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report 04/04/12 Group 4 Architecture Research & Planning Architectural 11,288 07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report 06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176 06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013 08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013 Group 4 Architecture Research & Planning Architectural 2,960 Ross McDonald Company, Inc.Library Shelving 1,929 Sub-total - Engineering and Architectural Costs - 318,896 4,888 (323,784) Contract Contingency Summary of Expenditures as of July 21, 2010 - 04/30/13 Fastsigns Signs 593 04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380 04/30/13 Fastsigns Signs 598 July 23, 2013 04/30/13 Fastsigns Signs 41 05/31/13 Fastsigns (Reversal of Drawdown)Signs (138) January 14, 2015 Sub-total - Contract Contingency - 1,474 - (1,474) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 - 04/30/13 City of Palo Alto - Planning Architectural Review 384 04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013 05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489 06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013 Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 - Sub-total - Miscellaneous Cost - - - - Grant Total 500,000 444,095 4,888 51,017 Art Center Temporary Library - Activity Details (Project # PE-11012) As of January 14, 2015 (Revised 2) 20 12345 6 7 8 (3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4) Measure N Estimates Changes in Measure Estimates Engineer's Estimate Project Budget April 2015 Projected Costs Diff. Between Measure N Estimates vs. Projected Costs $ Diff. Between Project Budget vs. Projected Costs % Diff. Between Project Budget vs. Projected Costs Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5% Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,000,000 5,000,000 2,725,437 5.7% Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9% Rinconada (aka Main) Library *18,000,000 2,100,000 20,100,000 22,342,563 21,300,000 (3,300,000) 1,042,563 4.7% Art Center Temporary Library - 500,000 500,000 500,000 536,509 (536,509) (36,509) (7.3%) Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 71,647,978 352,022 3,777,022 5.0% Bond Financing Costs **4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9% Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 71,833,298$ 4,166,702$ 4,091,702$ 5.4% Interest Earnings on the Project Bond Funds 282,565$ Projected Bond Savings 4,374,267$ *The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve. ** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Budget Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$ Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000 Temporary Main Library Facility - Art Center Auditorium 500,000 500,000 Net Other Budget Changes 2,280,000 2,280,000 Expenditures - Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 60,426,045 2,733,632 (63,159,676) Construction Costs - - - Contract Contingency 7,528,985 - (7,528,985) Other Contract Services 1,969,302 - (1,969,302) City (Inter-department) Service Charge 501,463 - (501,463) Miscellaneous Cost 228,455 - (228,455) Total Library Projects Expenditures 75,425,000 70,654,250 2,733,632 2,037,118 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (1,739,904) 1,739,904 Total Bond Funds Less Bond Financing Costs 75,425,000 70,654,250 993,728 3,777,022 5.0% Bond Financing Costs (a)500,000 185,320 - 314,680 62.9% Grand Total 75,925,000$ 70,839,570$ 993,728$ 4,091,702$ 5.4% Interest Earnings on the Project Bond Funds Projected Bond Savings 282,565.01 4,374,266.69 2010 GO Bond True Interest Cost (TIC)4.21% 2013 GO Bond True Interest Cost (TIC)3.85% ** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs. Budget History and Projection Description of Activity Library Projects Budget to Actual Activities Summary Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of April 22, 2015 1 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of April 22, 2015 Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$ Budget Change 212,000 212,000 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 44,467 (3,662,459) Construction Costs - - - - Contract Contingency - 462,490 - (462,490) Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost - 3,163 - (3,163) Total Library Projects Expenditures 4,212,000 4,157,071 44,467 10,462 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (9,756) 9,756 Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5% Reasons for Budget Increase of:212,000$ 1) Seismic upgrade 30,000$ July 2010 2) Roof replacement 125,000 June 2011 3) LEED - Green building upgrades 100,000 4) Construction Management Services increase 400,000 5) Fixed Equipment 187,000 6) Moving costs deemed to be bondable costs 50,000 7) Contingency adjustment 320,000 8) Transfer to Main Library (1,000,000) Net Budget Change 212,000$ Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$ Budget Change (2,274,563) (2,274,563) Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 36,633,816 1,350,212 (37,984,028) Contract Contingency - 6,101,432 - (6,101,432) Other Contract Services - 1,180,025 - (1,180,025) City (Inter-department) Service Charge - 320,534 - (320,534) Miscellaneous Cost - 224,578 - (224,578) Total Library Projects Expenditures 47,725,437 44,460,384 1,350,212 1,914,840 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)(810,597) 810,597 Total Bond Funds Less Bond Financing Costs 47,725,437$ 44,460,384$ 539,616$ 2,725,437$ 5.7% Reasons for Budget Decrease of:(2,274,563)$ 1) LEED - Green building (Council approved) upgrades 1,200,000$ September 2010 2) Fixed Equipment 1,750,000 December 2014 3) Moving costs deemed to be bondable costs 100,000 4) Contingency adjustment (4,007,000) 5) Transfer to Main Library Project (1,317,563) Net Budget Change (2,274,563)$ Description of Activity Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006) Downtown Library Budget to Actual Activities Summary (PE-09005) Completed: Construction Began: Construction Began: Completed: Description of Activity 2 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of April 22, 2015 Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Original Budget (per Measure N Ballot Measure)18,000,000$ -$ -$ 18,000,000 Budget Change 4,342,563 4,342,563 Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 19,376,514 1,330,629 (20,707,143) Contract Contingency - 930,090 - (930,090) Other Contract Services - 761,351 - (761,351) City (Inter-department) Service Charge - 456 - (456) Miscellaneous Cost - 590 - (590) Total Library Projects Expenditures 22,342,563 21,069,002 1,330,629 (57,067) Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)(1,099,630) 1,099,630 Total Bond Funds Less Bond Financing Costs 22,342,563$ 21,069,002$ 230,998$ 1,042,563$ 4.7% Reasons for Budget Increase of:4,342,563$ Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ June 2013 November 2014 Net Budget Change 4,342,563$ *The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve. Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$ Budget Change -$ - Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 467,777 3,540 (471,317) Contract Contingency - 33,500 - (33,500) City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost - 125 - (125) Total Library Projects Expenditures 645,000 512,648 3,540 128,812 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)103,499 (103,499) Total Bond Funds Less Bond Financing Costs 645,000$ 512,648$ 107,039$ 25,313$ 3.9% Description of Activity Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010) Construction Began: Completed: Description of Activity Rinconada (aka Main) Library Budget to Actual Activities Summary (PE-11000) 3 Library Bond Oversight Committee Quarterly Financial Report City of Palo Alto As of April 22, 2015 Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance % Diff. Between Engineer's Est. vs. Remaining Bal. Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$ Expenditures Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 329,946 4,783 (334,729) Contract Contingency - 1,474 - (1,474) Other Contract Services - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost - - - - Total Library Projects Expenditures 500,000 455,145 4,783 40,072 Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)76,581 (76,581) Total Bond Funds Less Bond Financing Costs 500,000$ 455,145$ 81,364$ (36,509)$ (7.3%) Description of Activity Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012) 4 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure)4,000,000 Budget Change 212,000 Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 418,563 08/24/10 Group 4 Architecture Research & Planning Architectural 362 09/21/10 Group 4 Architecture Research & Planning Architectural 135 08/03/10 Group 4 Architecture Research & Planning Architectural 16,233 08/03/10 Group 4 Architecture Research & Planning Architectural 56,000 08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210 08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report 09/21/10 Group 4 Architecture Research & Planning Architectural 15 09/21/10 Group 4 Architecture Research & Planning Architectural 18,080 09/21/10 Group 4 Architecture Research & Planning Architectural 2,970 09/21/10 W.L. Butler Construction, Inc.Construction 93,177 10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990 10/19/10 Group 4 Architecture Research & Planning Architectural 10,544 11/02/10 W. L. Butler Construction, Inc.Construction 69,984 11/02/10 Turner Construction Company Construction Management Services 27,984 11/02/10 Group 4 Architecture Research & Planning Architectural 11,864 12/07/10 Turner Construction Company Construction Management Services 55,174 12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report 12/07/10 W. L. Butler Construction, Inc.Construction 92,055 12/14/10 Group 4 Architecture Research & Planning Architectural 519 12/14/10 W. L. Butler Construction, Inc.Construction 159,940 01/04/11 Turner Construction Company Construction Management Services 27,984 01/07/11 Group 4 Architecture Research & Planning Architectural 11,688 01/21/11 West Coast Code Consultants, Inc.Plan Check 350 01/21/11 Turner Construction Company Construction Management Services 30,212 01/31/11 W. L. Butler Construction, Inc.Construction 211,220 02/18/11 W. L. Butler Construction, Inc.Construction 279,472 02/18/11 Group 4 Architecture Research & Planning Architectural 8,766 02/18/11 Turner Construction Company Construction Management Services 27,429 03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report 03/18/11 Group 4 Architecture Research & Planning Architectural 432 03/18/11 Group 4 Architecture Research & Planning Architectural 409 03/18/11 Group 4 Architecture Research & Planning Architectural 8,766 03/18/11 Group 4 Architecture Research & Planning Architectural 136 03/31/11 Pivot Interiors Design 2,250 03/31/11 Turner Construction Company Construction Management Services 17,808 04/07/11 Group 4 Architecture Research & Planning Architectural 13,149 04/19/11 Group 4 Architecture Research & Planning Architectural 2,795 04/25/11 W. L. Butler Construction, Inc.Construction 342,711 05/10/11 Turner Construction Company Construction Management Services 39,522 05/12/11 Group 4 Architecture Research & Planning Architectural 220 05/12/11 Group 4 Architecture Research & Planning Architectural 24,891 05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report 05/17/11 Turner Construction Company Construction Management Services 28,334 05/27/11 W. L. Butler Construction, Inc.Construction 238,387 06/07/11 W. L. Butler Construction, Inc.Construction 352,713 06/07/11 Group 4 Architecture Research & Planning Architectural 14,610 06/09/11 Moovers, Inc.Moving Services 10,233 06/16/11 Group 4 Architecture Research & Planning Architectural 233 07/20/11 Group 4 Architecture Research & Planning Architectural 479 07/20/11 Group 4 Architecture Research & Planning Architectural 12,405 07/27/11 W.L. Butler Construction, Inc.Construction 157,980 07/27/11 Turner Construction Company Construction Management Services 26,028 08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report 08/10/11 Group 4 Architecture Research & Planning Architectural 137 08/10/11 Group 4 Architecture Research & Planning Architectural 5,100 08/24/11 Turner Construction Company Construction Management Services 38,160 08/31/11 W.L. Butler Construction, Inc.Construction 137,659 09/14/11 Group 4 Architecture Research & Planning Architectural 2,550 09/14/11 Group 4 Architecture Research & Planning Architectural 1,116 12/07/11 Group 4 Architecture Research & Planning Architectural 5,100 10/19/11 Turner Construction Company Construction Management Services 1,176 12/21/11 Turner Construction Company Construction Management Services 3,806 January 18, 2012 11/09/11 Group 4 Architecture Research & Planning Architectural 1,146 12/07/11 W.L. Butler Construction, Inc.Construction 64,874 02/08/12 Group 4 Architecture Research & Planning Architectural 29 02/08/12 W.L. Butler Construction, Inc.Construction 22,796 02/22/12 Group 4 Architecture Research & Planning Architectural 8,408 March 28, 2012 Report 03/08/12 Group 4 Architecture Research & Planning Architectural 1,275 03/21/12 Group 4 Architecture Research & Planning Architectural 7 08/22/12 Group 4 Architecture Research & Planning Architectural 1,268 October 30, 2012 Report Downtown Library Activity Details (PE-09005) As of April 22, 2015 5 Payment or Posting Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Downtown Library Activity Details (PE-09005) As of April 22, 2015 10/03/12 Group 4 Architecture Research & Planning Architectural 71 01/09/13 Turner Construction Company Construction Management Services 434 January 23, 2013 Report Group 4 Architecture Research Architectural 41,593 Moovers, Inc.Moving Services 2,778 Turner Construction Company Construction Management Services 97 Sub-total - Engineering and Architectural Costs - 3,617,992 44,467 (3,662,459) Contract Contingency Summary of Expenditures as of July 21, 2010 19,140 10/19/10 Group 4 Architecture Research & Planning Architectural 660 10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report 08/27/10 Asbestos Management Group Hazardous Material Testing 2,500 02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report 02/18/11 W. L. Butler Construction, Inc.Construction 15,686 04/25/11 W. L. Butler Construction, Inc.Construction 59,235 05/27/11 W. L. Butler Construction, Inc.Construction 163,149 07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report 07/01/11 Turner Construction Company Construction Management Services 24,611 06/07/11 Group 4 Architecture Research & Planning Architectural 5,104 06/07/11 Group 4 Architecture Research & Planning Architectural 3,489 07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report 08/31/11 W. L. Butler Construction, Inc.Construction 13,299 03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report 02/08/12 W. L. Butler Construction, Inc.Construction 113,631 09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report 01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report Sub-total - Contract Contingency - 462,490 - (462,490) Other Contract Services Summary of Expenditures as of July 21, 2010 2,225 08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report Sub-total - Other Contract Services - 27,925 - (27,925) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 43,990 07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report 07/13/11 City of Palo Alto - Public Works Parking Permit 420 10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,158 04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report Sub-total - Miscellaneous Cost - 3,163 - (3,163) Grant Total 4,212,000 4,157,071 44,467 10,462 6 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 50,000,000$ Budget Change (2,274,563) Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 3,101,748 08/03/10 Group 4 Architecture Research & Planning Architectural 37,609 08/10/10 Group 4 Architecture Research & Planning Architectural 18,595 10/05/10 Group 4 Architecture Research & Planning Architectural 7,522 10/05/10 Group 4 Architecture Research & Planning Architectural 13,942 10/05/10 Group 4 Architecture Research & Planning Architectural 2,971 07/27/10 Moovers, Inc. Moving Services 435 09/21/10 Turner Construction Company Construction Management Services 163,918 10/19/10 Group 4 Architecture Research & Planning Architectural 47,110 10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 18,517 08/03/10 Peninsula Digital Imaging Reproduction Services 3,066 08/03/10 Peninsula Digital Imaging Reproduction Services 2,401 08/03/10 Peninsula Digital Imaging Reproduction Services 5,105 08/03/10 Peninsula Digital Imaging Reproduction Services 2,119 11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542 11/02/10 Flintco Pacific, Inc. Construction 778,876 11/02/10 Group 4 Architecture Research & Planning Architectural 1,037 12/07/10 Turner Construction Company Construction Management Services 635 12/07/10 Turner Construction Company Construction Management Services 70,780 12/07/10 Turner Construction Company Construction Management Services 64,319 12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385 12/07/10 Peninsula Digital Imaging Reproduction Services 7,672 12/14/10 West Coast Code Consultants, Inc. Plan Check 26,820 12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report 12/21/10 Group 4 Architecture Research & Planning Architectural 46,297 12/21/10 Flintco Pacific, Inc. Construction 732,895 12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433 12/28/10 Flintco Pacific, Inc. Construction 757,231 12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137 01/04/11 Group 4 Architecture Research & Planning Architectural 2,942 01/04/11 Group 4 Architecture Research & Planning Architectural 4,564 01/04/11 Turner Construction Company Construction Management Services 73,919 1/21/2011 Group 4 Architecture Research & Planning Architectural 267 1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 1/21/2011 Turner Construction Company Construction Management Services 105,917 2/1/2011 Flintco Pacific, Inc.Construction 1,098,865 2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732 2/18/2011 Flintco Pacific, Inc.Construction 1,497,190 2/18/2011 Turner Construction Company Construction Management Services 94,502 2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977 2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820 3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680 3/16/2011 West Coast Code Consultants, Inc.Plan Check (560) 3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report 3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250 3/17/2011 West Coast Code Consultants, Inc.Plan Check 560 3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261 3/31/2011 Flintco Pacific, Inc.Construction 446,177 3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548 3/31/2011 Turner Construction Company Construction Management Services 94,572 4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219 4/11/2011 Group 4 Architecture Research & Planning Architectural 127 4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366 4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956 4/20/2011 West Coast Code Consultants, Inc.Plan Check 140 4/20/2011 West Coast Code Consultants, Inc.Plan Check 280 4/20/2011 West Coast Code Consultants, Inc.Plan Check 560 3/29/2011 Palo Alto Stores Supplies/Parts 1,342 4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140 4/25/2011 Flintco Pacific, Inc.Construction 766,263 4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528 5/10/2011 Turner Construction Company Construction Management Services 82,594 5/12/2011 Group 4 Architecture Research & Planning Architectural 683 5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956 5/17/2011 Turner Construction Company Construction Management Services 101,701 5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report 5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874 5/17/2011 Flintco Pacific, Inc.Construction 29,559 7/1/2011 Turner Construction Company Construction Management Services 99,493 Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 7 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540 7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109 7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038 7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report 7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314 7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101 7/5/2011 Flintco Pacific, Inc.Construction 1,125,909 7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826 7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045 7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954 7/27/2011 Flintco Pacific, Inc.Construction 2,316,525 7/27/2011 Flintco Inc. Escrow Construction 257,391 7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898 10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826 10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647 10/5/2011 Flintco Pacific, Inc.Construction 483,144 10/5/2011 Flintco, Inc. Escrow Construction 53,683 10/19/2011 Turner Construction Company Construction Management Services 170,058 11/2/2011 Flintco Pacific, Inc.Construction 705,850 11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060 11/2/2011 Flintco Pacific, Inc.Construction 78,428 11/30/2011 West Coast Code Consultants, Inc.Plan Check 420 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 West Coast Code Consultants, Inc.Plan Check 560 11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051 11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report 11/30/2011 Flintco Pacific, Inc.Construction 119,803 11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722 11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826 11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789 11/30/2011 Flintco, Inc. Escrow Construction 837,115 *12/21/2011 Turner Construction Company Construction Management Services 187,775 12/21/2011 Turner Construction Company Construction Management Services 129,453 12/21/2011 Turner Construction Company Construction Management Services 233,061 12/21/2011 Turner Construction Company Construction Management Services 2,385 12/21/2011 Turner Construction Company Construction Management Services 109 12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261 2/29/2012 West Coast Code Consultants, Inc.Plan Check 200 2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600 3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457 3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603 2/1/2012 Flintco Pacific, Inc.Construction 940,940 2/1/2012 Flintco Pacific, Inc.Construction 104,549 2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261 2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report 2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417 2/24/2012 Turner Construction Company Construction Management Services 147,880 1/18/2012 Flintco Pacific, Inc.Construction 458,653 1/18/2012 Flintco Pacific, Inc.Construction 50,961 2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261 3/21/2012 Flintco Pacific, Inc.Construction 722,810 3/21/2012 Flintco Pacific, Inc.Construction 80,312 3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657 4/4/2012 Flintco Pacific, Inc.Construction 95,581 4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187 4/18/2012 Turner Construction Company Construction Management Services 129,709 4/18/2012 Turner Construction Company Construction Management Services 118,875 4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100 4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130 4/18/2012 Turner Construction Company Construction Management Services 120,219 5/9/2013 Sierra Traffic Markings Inc.Construction 7,990 5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191 5/16/2012 Flintco Pacific, Inc.Construction 254,477 5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395 5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069 5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511 5/16/2012 Turner Construction Company Construction Management Services 116,415 6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551 6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report 6/20/2012 Flintco Pacific, Inc.Construction 189,316 6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680 8 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 7/5/2012 West Coast Code Consultants, Inc.Plan Check 420 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 560 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 West Coast Code Consultants, Inc.Plan Check 280 7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813 7/5/2012 Flintco Pacific, Inc.Construction 173,537 7/25/2012 Group 4 Architecture Research & Planning Architectural 762 7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191 8/8/2012 Flintco Pacific, Inc.Construction 11,297 8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report 8/8/2012 Flintco Pacific, Inc.Construction 85,728 8/22/2012 Group 4 Architecture Research & Planning Architectural 280 9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027 10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191 10/10/2012 Turner Construction Company Construction 22,926 11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325 11/19/2012 West Coast Code Consultants, Inc.Plan Check 350 11/19/2012 Flintco Pacific, Inc.Construction 383,239 11/19/2012 Flintco Pacific, Inc.Construction 88,321 11/19/2012 West Coast Code Consultants, Inc.Plan Check 420 12/12/2012 Flintco Pacific, Inc.Construction 608,951 12/12/2012 Flintco Pacific, Inc.Construction 81,614 12/12/2012 Flintco Pacific, Inc.Construction 505,497 12/12/2012 Flintco Pacific, Inc.Construction 96,133 12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report 12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758 12/26/2012 Flintco Pacific, Inc.Construction 13,946 12/26/2012 Flintco Pacific, Inc.Construction 31,893 12/26/2012 Turner Construction Company Construction Management Services 270,207 12/26/2012 Turner Construction Company Construction Management Services 754,125 12/26/2012 Flintco Pacific, Inc.Construction 9,728 12/26/2012 Flintco Pacific, Inc.Construction 14,250 1/23/2013 West Coast Code Consultants, Inc.Plan Check 160 1/23/2013 West Coast Code Consultants, Inc.Plan Check 560 1/23/2013 Group 4 Architecture Research & Planning Architectural 626 1/23/2013 Group 4 Architecture Research & Planning Architectural 783 2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238 2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013 3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775 4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745 06/12/13 Flintco Pacific, Inc.Construction 59,916 06/12/13 Flintco Pacific, Inc.Construction 31,230 06/12/13 Flintco Pacific, Inc.Construction 27,261 06/12/13 Flintco Pacific, Inc.Construction 12,816 04/08/13 Flintco Pacific, Inc.Construction 249,800 04/08/13 Flintco Pacific, Inc.Construction 184,896 04/08/13 Flintco Pacific, Inc.Construction 29,765 05/03/13 Flintco Pacific, Inc.Construction 350,886 July 23, 2013 04/24/13 Group 4 Architecture Research & Planning Architectural 91,837 04/24/13 Group 4 Architecture Research & Planning Architectural 450 06/05/13 Group 4 Architecture Research & Planning Architectural 50,003 05/01/13 Ross McDonald Company, Inc.Construction Services 495,000 04/24/13 West Coast Code Consultants, Inc.Plan Check 320 06/17/13 Flintco Pacific, Inc.Construction 142,218 06/19/13 Flintco Pacific, Inc.Construction 27,637 06/26/13 Group 4 Architecture Research & Planning Architectural 73,498 07/17/13 Group 4 Architecture Research & Planning Architectural 46,031 07/19/13 Flintco Pacific, Inc.Construction 106,656 07/31/13 Flintco Pacific, Inc.Construction 34,269 08/07/13 Flintco Pacific, Inc.Construction 72,222 08/14/13 Group 4 Architecture Research & Planning Architectural 46,080 08/14/13 Flintco Pacific, Inc.Construction 8,025 Sept. 25, 2013 08/22/13 Flintco Pacific, Inc.Construction 500,976 08/28/13 Flintco Pacific, Inc.Construction 73,759 09/11/13 Group 4 Architecture Research & Planning Architectural 58,299 09/25/13 Turner Construction Company Construction Management Services 65,864 09/25/13 Sign & Services Company Construction Services 66,903 09/30/13 Flintco Pacific, Inc.Construction 564,671 10/02/13 Turner Construction Company Construction Management Services 450,004 10/02/13 Flintco Pacific, Inc.Construction 70,944 10/09/13 Group 4 Architecture Research & Planning Architectural 66,584 10/11/13 Flintco Pacific, Inc.Construction 580,658 10/30/13 Flintco Pacific, Inc.Construction 64,518 11/13/13 Moovers, Inc.Moving Services 2,280 December 24, 2013 9 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 11/13/13 Sign & Services Company Construction Services 94,813 11/20/13 Turner Construction Company Construction Management Services 143,602 12/05/13 Group 4 Architecture Research & Planning Architectural 54,193 12/11/13 Turner Construction Company Construction Management Services 158,901 12/11/13 Sign & Services Company Construction Services 76,096 12/18/13 Turner Construction Company Construction Management Services 134,322 12/18/13 Ross McDonald Company, Inc.Construction Services 47,705 12/23/13 Group 4 Architecture Research & Planning Architectural 47,490 02/26/14 Group 4 Architecture Research & Planning Architectural 44 01/22/14 Group 4 Architecture Research & Planning Architectural 4,556 02/26/14 Group 4 Architecture Research & Planning Architectural 674 02/26/14 Group 4 Architecture Research & Planning Architectural 37,815 04/02/14 Group 4 Architecture Research & Planning Architectural 19,826 01/22/14 Sign & Services Company Construction Services 106,141 April 16, 2014 02/26/14 Sign & Services Company Construction Services 57,626 02/12/14 Envision Ware, Inc.Professional services 19,365 02/12/14 Envision Ware, Inc.Professional services 422,298 04/02/14 Turner Construction Company Construction Management Services 136,132 04/02/14 Turner Construction Company Construction Management Services 143,257 04/02/14 Turner Construction Company Construction Management Services 102,807 01/29/14 Moovers, Inc.Moving Services 1,000 05/21/14 Moovers, Inc.Moving Services 580 03/05/14 Ross McDonald Company, Inc.Construction Services 54,891 03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576) 05/14/14 Group 4 Architecture Research & Planning Architectural 12,284 05/21/14 Moovers, Inc.Moving Services 1,544 July 2, 2014 05/28/14 Turner Construction Company Construction Management Services 130,209 05/28/14 Turner Construction Company Construction Management Services 110,969 05/28/14 Muzak LLC Construction Services 100,317 05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540 06/11/14 Group 4 Architecture Research & Planning Architectural 18,326 06/18/14 Turner Construction Company Construction Management Services 109,939 12/23/13 One Workplace L Ferrari Storage 7,010 03/31/14 Envision Ware, Inc.Sorter System 973 06/26/13 Group 4 Architecture Research & Planning Architectural 73,498 10/22/14 Moovers, Inc.Moving Services 213 10/22/14 Moovers, Inc.Moving Services 924 10/22/14 Moovers, Inc.Moving Services 14,463 10/22/14 Moovers, Inc.Moving Services 472 11/12/14 Turner Construction Company Construction Management Services 104,843 January 14, 2015 12/03/14 Group 4 Architecture Research & Planning Architectural 64,500 12/17/14 Turner Construction Company Construction Management Services 11,809 12/17/14 Turner Construction Company Construction Management Services 24,983 12/29/14 Flintco Pacific, Inc.Settlement agreement ($4 million less $100,000)3,900,000 03/18/15 Turner Construction Company Construction Management Services 1,576 12/18/15 Sign & Services Company Construction Services 19,242 12/18/15 Sign & Services Company Construction Services 23,098 April 22, 2015 03/18/15 Turner Construction Company Construction Management Services 26,867 02/25/15 Turner Construction Company Construction Management Services 28,964 11/25/14 Turner Construction Company Construction Management Services 105,599 03/20/15 Turner Construction Company Construction Management Services 491,145 Group 4 Architecture Research & Planning Architectural 58,315 Turner Construction Company Construction Management Services 558,944 Ross McDonald Company, Inc.Construction Services 115,816 West Coast Code Consultants, Inc.Plan Check 1,270 Moovers, Inc.Moving Services 1,935 Envision Ware, Inc.Sorter System 86 One Workplace L Ferrari Storage 52,990 BIG-D Pacific Builders, LP Construction 94,125 Sign & Services Company Construction Services 9,790 Contract Office Group, Inc.Storage 3,958 Muzak LLC Construction Services 49,171 Ginn and Crosby, LLC Legal Services 17,765 Project Controls and Forensics, LLC Legal Services 100,000 Riedinger Consulting Legal Services 12,673 David Neagley, AIA Legal Services 273,376 Sub-total - Engineering Costs - 36,633,816 1,350,212 (37,984,028) Contract Contingency Summary of Expenditures as of July 21, 2010 104,373 08/03/10 Group 4 Architecture Research & Planning Architectural 1,771 10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report 10/19/10 Group 4 Architecture Research & Planning Architectural 10,740 2/1/2011 Flintco Pacific, Inc.Construction 41,725 2/18/2011 Flintco Pacific, Inc.Construction 248,603 April 26, 2011 Report 3/31/2011 Flintco Pacific, Inc.Construction 242,754 10 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 8/31/2011 W. L. Butler Construction, Inc.Construction 22,713 8/24/2011 Flintco Pacific, Inc.Construction 987,123 8/24/2011 Turner Construction Company Construction Management Services 151,367 8/24/2011 Flintco Inc. Escrow Construction 117,936 8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250 October 25, 2011 Report 8/24/2011 Group 4 Architecture Research & Planning Architectural 57,826 8/24/2011 Flintco Pacific, Inc.Construction 74,304 10/5/2011 Group 4 Architecture Research & Planning Architectural 37,306 11/30/2011 Group 4 Architecture Research & Planning Architectural 20,266 January 18, 2012 11/30/2011 Flintco Pacific, Inc.Construction 241,110 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560 2/29/2012 West Coast Code Consultants, Inc.Plan Check 840 2/29/2012 West Coast Code Consultants, Inc.Plan Check 560 2/29/2012 West Coast Code Consultants, Inc.Plan Check 360 March 28, 2012 Report 3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937 2/29/2012 Turner Construction Company Construction Management Services 39,360 3/21/2012 Flintco Pacific, Inc.Construction 104,819 3/21/2012 Flintco Pacific, Inc.Construction 11,647 4/18/2012 Turner Construction Company Construction Management Services 656 4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383 5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039 7/5/2012 Group 4 Architecture Research & Planning Architectural 12,871 4/4/2012 Flintco Pacific, Inc.Construction 59,097 July 5, 2012 Report 5/16/2012 Flintco Pacific, Inc.Construction 1,077 6/20/2012 Turner Construction Company Construction Management Services 137,683 6/20/2012 Flintco Pacific, Inc.Construction 11,109 7/5/2012 Flintco Pacific, Inc.Construction 13,783 7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495 8/22/2012 Group 4 Architecture Research & Planning Architectural 80,924 8/8/2012 Flintco Pacific, Inc.Construction 15,943 October 30, 2012 Report 10/3/2012 Turner Construction Company Construction Management Services 298,983 10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578 12/26/2012 Group 4 Architecture Research & Planning Architectural 3,053 11/19/2012 Flintco Pacific, Inc.Construction 411,653 12/12/2012 Flintco Pacific, Inc.Construction 125,571 January 23, 2013 Report 12/12/2012 Flintco Pacific, Inc.Construction 359,703 12/26/2012 Flintco Pacific, Inc.Construction 73,605 12/26/2012 Flintco Pacific, Inc.Construction 96,352 04/08/13 Flintco Pacific, Inc.Construction 60,449 04/08/13 Flintco Pacific, Inc.Construction 31,269 04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013 05/03/13 Flintco Pacific, Inc.Construction 188,366 05/01/13 4LEAF, Inc.Building Inspection 6,993 05/08/13 4LEAF, Inc.Building Inspection 8,381 07/19/13 Flintco Pacific, Inc.Construction 201,760 08/22/13 Flintco Pacific, Inc.Construction 162,856 08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013 08/07/13 4LEAF, Inc.Building Inspection 14,708 08/07/13 4LEAF, Inc.Building Inspection 11,045 09/18/13 4LEAF, Inc.Building Inspection 16,706 6/14/2013 Flintco Pacific, Inc.Construction 106,512 9/25/2013 Sign & Services Company Construction Services 40,944 December 24, 2013 9/30/2013 Flintco Pacific, Inc.Construction 73,825 1/22/2014 Group 4 Architecture Research & Planning Architectural 34,885 4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600 4/16/2014 Group 4 Architecture Research & Planning Architectural 19,893 April 16, 2014 2/5/2014 4LEAF, Inc.Building Inspection 14,930 3/5/2014 4LEAF, Inc.Building Inspection 12,654 3/26/2014 4LEAF, Inc.Building Inspection 999 41850 Group 4 Architecture Research & Planning Architectural 32,543 9/3/2014 Group 4 Architecture Research & Planning Architectural 43,002 9/3/2014 Group 4 Architecture Research & Planning Architectural 16,172 9/17/2014 Group 4 Architecture Research & Planning Architectural 14,330 8/13/2014 Moovers, Inc.Moving Services 2,110 7/16/2014 Muzak LLC Construction Services 29,763 9/17/2014 Muzak LLC Construction Services 42,741 October 8, 2014 7/30/2014 Turner Construction Company Construction Management Services 107,060 9/3/2014 Turner Construction Company Construction Management Services 101,438 9/24/2014 Turner Construction Company Construction Management Services 74,899 10/8/2014 Group 4 Architecture Research & Planning Architectural 14,340 7/23/2014 4LEAF, Inc.Building Inspection 5,994 9/14/2014 4LEAF, Inc.Building Inspection 3,618 10/22/2014 Moovers, Inc.Moving Services 4,797 January 14, 2015 12/10/2014 4LEAF, Inc.Building Inspection 910 April 22, 2015 Sub-total - Contract Contingency - 6,101,432 - (6,101,432) 11 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 Other Contract Services Summary of Expenditures as of July 21, 2010 93,750 07/01/11 FedEx Mailing 89 08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report 09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report 11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776 12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925 12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report 12/29/11 State Water Resource Board Permit 505 02/08/12 Riedinger Consulting Outside Counsel 9,136 01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289 01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960 02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423 03/14/12 Envision Ware, Inc.Professional services 5,850 04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518 04/04/12 Riedinger Consulting Outside Counsel 28,371 04/04/12 Riedinger Consulting Outside Counsel 10,235 04/04/12 Riedinger Consulting Outside Counsel 24,585 05/09/12 Jam Services 3,897 July 5, 2012 Report 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647 05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212 06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732 06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549 06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319 08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618 09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report 09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348 09/05/12 Bruce Beasley Sculpture 1,900 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report 10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12 03/26/14 3M Library Systems Library Self Check Stations 258 01/16/13 3M Library Systems Library Self Check Stations 80,578 3/20/2013 Bruce Beasley Sculpture 40,000 02/13/13 Ginn and Crosby, LLC Legal Services 1,272 02/13/13 Ginn and Crosby, LLC Legal Services 48 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961 04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792 07/31/13 Ginn and Crosby, LLC Legal Services 2,688 07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013 10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013 02/05/14 Ginn and Crosby, LLC Legal Services 8,376 02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014 03/26/14 Ginn and Crosby, LLC Legal Services 4,224 06/18/14 Ginn and Crosby, LLC Legal Services 1,248 06/18/14 Ginn and Crosby, LLC Legal Services 2,304 01/15/14 Ginn and Crosby, LLC Legal Services 14,952 02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 2,317 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638 03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014 03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251 04/30/14 Ginn and Crosby, LLC Legal Services 1,044 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 06/18/14 Mobile Modular Management Corp.Rental of Trailers 759 12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890) 7/23/2014 Ginn and Crosby, LLC Legal Services 1,169 07/16/14 Contract Office Group, Inc.Storage 600 07/16/14 Contract Office Group, Inc.Storage 600 October 8, 2014 08/27/14 Ginn and Crosby, LLC Legal Services 25,430 09/17/14 Ginn and Crosby, LLC Legal Services 32,279 08/15/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416 11/24/14 BIG-D Pacific Builders, LP Fence reimbursement (3,341) 11/05/14 Ginn and Crosby, LLC Legal Services 23,691 11/19/14 Ginn and Crosby, LLC Legal Services 25,544 January 14, 2015 11/25/14 Envision Ware, Inc.Professional services 27,400 12/17/14 Ginn and Crosby, LLC Legal Services 7,272 02/18/15 Ginn and Crosby, LLC Legal Services 2,352 11/24/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 193 09/24/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416 12/31/14 All Fence Company Inc.Fence 1,525 12 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 12/18/14 The Preferred Image Signs 2,291 02/11/15 Ginn and Crosby, LLC Legal Services 3,330 April 22, 2015 03/25/15 Envision Ware, Inc.Professional services 1,061 02/06/15 Orchard Supply Locks 35 02/06/15 Amazon.com Signs 42 01/26/15 Deposits In Trans WF Misc.59 10/20/14 Sunnyvale Windustrial Construction materials 1,427 02/04/15 Santa Clara County Completion Filing Fee 5 03/25/15 Envision Ware, Inc.Professional services 20,047 Sub-total - Other Contract Services - 1,180,025 - (1,180,025) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 176,008 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768 09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report 09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525 09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525 09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830 10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141 11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report 01/31/11 Palo Alto Stores Supplies/Parts 101 03/31/11 Palo Alto Stores Supplies/Parts 97 03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report 03/31/11 Palo Alto Stores Supplies/Parts 89 03/31/11 Palo Alto Stores Supplies/Parts 661 06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834) 03/29/11 Palo Alto Stores Reversal of Prior Charges (628) 03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report 04/04/11 Palo Alto Stores Reversal of Prior Charges (143) 04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335 07/06/11 City of Palo Alto - Development Center Plan Check Fee 93 07/06/11 City of Palo Alto - Planning Plan Check Fee 89 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105 08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145 08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277 08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40 09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89 10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012 10/31/11 City of Palo Alto - Development Center Plan Check Fee 325 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121 11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85 01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012 12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93 12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89 02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121 04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"181 04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 4 04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977 05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344 05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012 05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165 05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112 06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300 06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89 09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137 11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116 12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report 03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013 04/17/13 Ginn and Crosby, LLC Legal Services 225 04/17/13 Ginn and Crosby, LLC Legal Services 432 06/05/13 Ginn and Crosby, LLC Legal Services 144 06/05/13 Ginn and Crosby, LLC Legal Services 5,243 13 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Mitchell Park Library and Community Center Activity Details (PE-09006) As of April 22, 2015 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013 06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38 06/19/13 David Neagley, AIA Legal Services 1,624 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49 01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014 Sub-total - City (Inter-department) Service Charge - 320,534 - (320,534) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 3,315 06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246) 06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report 06/30/10 Karen Bengard Reverse prior travel and meeting expense (20) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11) 06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20) 03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report 03/30/11 Palo Alto Stores Supplies/Parts 214 03/30/11 Palo Alto Stores Reversal of Prior Charges (4) 03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report 04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559 02/15/12 Palo Alto Stores Supplies/Parts 4 02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report 02/15/12 Palo Alto Stores Supplies/Parts 218 02/15/12 Palo Alto Stores Supplies/Parts 4 12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report 02/06/13 4LEAF, Inc.Building Inspection 2,553 02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013 03/13/13 4LEAF, Inc.Building Inspection 9,213 03/13/13 4LEAF, Inc.Building Inspection 10,656 08/21/13 4LEAF, Inc.Building Inspection 15,318 10/30/13 4LEAF, Inc.Building Inspection 9,713 12/05/13 4LEAF, Inc.Building Inspection 14,430 12/18/13 4LEAF, Inc.Building Inspection 14,708 10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013 11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134 12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301 12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664 11/06/13 Bibliotheca, Inc.Security Gates 12,375 04/23/14 4LEAF, Inc.Building Inspection 1,332 06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 16 07/04/14 California Paint Company Special Filler for Wood Bridges 176 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 76 October 8, 2014 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 154 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 63 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 41 07/31/14 City of Palo Alto - Stores Inventory Safety Vest 19 04/15/15 Reconcilation Adjustment Adjustment (3,280) 11/06/13 Bibliotheca, Inc.Security Gates ($2,995 clerical error)- 03/31/13 Office Max (US Bank-Calcard) - Reversed Reversal of Bondable Expenditure (-$65 clerical error)- 10/16813 Ginn and Crosby, LLC Legal Services ($360 clerical error)- 10/09/14 Ginn and Crosby, LLC Legal Services ($288 clerical error)- 11/05/14 Ginn and Crosby, LLC Legal Services 3,145 10/22/14 Moovers, Inc.Moving Services 4,797 10/01/14 4LEAF, Inc.Building Inspection 5,200 January 14, 2015 10/29/14 4LEAF, Inc.Building Inspection 4,810 06/25/14 4LEAF, Inc.Building Inspection 3,219 Sub-total - Miscellaneous Cost - 224,578 - (224,578) Grant Total 47,725,437 44,460,384 1,350,212 1,914,840 14 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Original Budget (per Measure N Ballot Measure) 18,000,000$ Budget Change 4,342,563 Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 10/05/10 Group 4 Architecture Research and Planning Architectural 700 10/05/10 Group 4 Architecture Research and Planning Architectural 73,246 11/02/10 Group 4 Architecture Research and Planning Architectural 5,785 11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report 12/07/10 Group 4 Architecture Research and Planning Architectural 2,390 01/04/11 Group 4 Architecture Research and Planning Architectural 15,000 01/04/11 Group 4 Architecture Research and Planning Architectural 583 01/04/11 Group 4 Architecture Research and Planning Architectural 859 01/04/11 Turner Construction Company Construction Management Services 1,195 02/24/11 Group 4 Architecture Research and Planning Architectural 4,860 03/18/11 Group 4 Architecture Research and Planning Architectural 73,246 03/18/11 Group 4 Architecture Research and Planning Architectural 7,500 03/18/11 Group 4 Architecture Research and Planning Architectural 53 03/18/11 Group 4 Architecture Research and Planning Architectural 3,843 04/11/11 Group 4 Architecture Research and Planning Architectural 112,464 04/11/11 Group 4 Architecture Research and Planning Architectural 3,993 04/11/11 Group 4 Architecture Research and Planning Architectural 7,500 01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report 01/21/11 Turner Construction Company Construction Management Services 1,434 01/21/11 Group 4 Architecture Research and Planning Architectural 2,500 01/24/11 Group 4 Architecture Research and Planning Architectural 1,500 01/21/11 Group 4 Architecture Research and Planning Architectural 447 02/18/11 Turner Construction Company Construction Management Services 478 02/18/11 Group 4 Architecture Research and Planning Architectural 48,831 02/18/11 Group 4 Architecture Research and Planning Architectural 2,653 02/18/11 Group 4 Architecture Research and Planning Architectural 3,238 05/12/11 Group 4 Architecture Research and Planning Architectural 6,250 05/12/11 Group 4 Architecture Research and Planning Architectural 40,052 05/12/11 Group 4 Architecture Research and Planning Architectural 12,411 05/12/11 Group 4 Architecture Research and Planning Architectural 3,263 05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 31,374 07/01/11 Turner Construction Company Construction Management Services 9,169 07/11/11 Group 4 Architecture Research and Planning Architectural 11,100 07/11/11 Group 4 Architecture Research and Planning Architectural 488 07/11/11 Group 4 Architecture Research and Planning Architectural 15,687 07/27/11 Group 4 Architecture Research and Planning Architectural 319 07/27/11 Group 4 Architecture Research and Planning Architectural 1,150 07/27/11 Group 4 Architecture Research and Planning Architectural 1,875 07/27/11 Turner Construction Company Construction Management Services 5,572 08/10/11 Group 4 Architecture Research and Planning Architectural 31,374 08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report 08/31/11 Group 4 Architecture Research and Planning Architectural 117 08/31/11 Group 4 Architecture Research and Planning Architectural 175 08/31/11 Group 4 Architecture Research and Planning Architectural 248 09/14/11 Group 4 Architecture Research and Planning Architectural 67 09/14/11 Group 4 Architecture Research and Planning Architectural 600 09/14/11 Group 4 Architecture Research and Planning Architectural 39,218 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 235,308 10/26/11 Group 4 Architecture Research and Planning Architectural 878 10/26/11 Group 4 Architecture Research and Planning Architectural 5,000 10/26/11 Group 4 Architecture Research and Planning Architectural 291 10/26/11 Group 4 Architecture Research and Planning Architectural 27 11/02/11 Group 4 Architecture Research and Planning Architectural 78,436 11/02/11 Group 4 Architecture Research and Planning Architectural 7,500 11/22/11 Group 4 Architecture Research and Planning Architectural 8,514 12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/14/11 Group 4 Architecture Research and Planning Architectural 79,172 12/14/11 Group 4 Architecture Research and Planning Architectural 12,584 12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530 12/21/11 Group 4 Architecture Research and Planning Architectural 3,052 01/11/12 Group 4 Architecture Research and Planning Architectural 225 01/11/12 Group 4 Architecture Research and Planning Architectural 9,761 01/11/12 Group 4 Architecture Research and Planning Architectural 70,592 01/11/12 Group 4 Architecture Research and Planning Architectural 150 01/11/12 Group 4 Architecture Research and Planning Architectural 247 02/22/12 Group 4 Architecture Research and Planning Architectural 10,000 02/22/12 Group 4 Architecture Research and Planning Architectural 62,749 02/22/12 Group 4 Architecture Research and Planning Architectural 8,676 Rinconada (aka Main) Library Activity Details (PE-11000) As of April 22, 2015 15 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of April 22, 2015 02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report 03/21/12 Group 4 Architecture Research and Planning Architectural 1,330 03/21/12 Group 4 Architecture Research and Planning Architectural 5,423 03/21/12 Group 4 Architecture Research and Planning Architectural 39,218 02/22/12 BIG-D Pacific Builders, LP Construction 32,500 12/21/12 BIG-D Pacific Builders, LP Construction 36,960 04/04/12 Group 4 Architecture Research and Planning Architectural 18,925 04/18/12 Group 4 Architecture Research and Planning Architectural 1,500 04/18/12 Group 4 Architecture Research and Planning Architectural 19 04/18/12 Group 4 Architecture Research and Planning Architectural 9,784 05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report 05/16/12 Group 4 Architecture Research and Planning Architectural 29,046 05/30/12 Group 4 Architecture Research and Planning Architectural 39,504 06/20/12 Group 4 Architecture Research and Planning Architectural 13,884 07/05/12 Group 4 Architecture Research and Planning Architectural 407 07/05/12 Group 4 Architecture Research and Planning Architectural 2,500 07/25/12 Group 4 Architecture Research and Planning Architectural 1,613 07/25/12 Group 4 Architecture Research and Planning Architectural 1,535 07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report 09/05/12 Group 4 Architecture Research and Planning Architectural 7,551 09/26/12 Group 4 Architecture Research and Planning Architectural 5,996 10/31/12 Turner Construction Company Construction Management Services 7,444 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 11/19/12 Group 4 Architecture Research and Planning Architectural 5,423 11/19/12 Group 4 Architecture Research and Planning Architectural 8,000 11/19/12 Group 4 Architecture Research and Planning Architectural 270 11/19/12 Group 4 Architecture Research and Planning Architectural 2,097 10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report 10/11/12 Fastsigns signs 389 01/09/13 NOVA Partners, Inc.Construction Management Services 19,320 01/23/13 Group 4 Architecture Research and Planning Architectural 2,500 01/23/13 Group 4 Architecture Research and Planning Architectural 969 01/23/13 Group 4 Architecture Research and Planning Architectural 4,979 01/23/13 Group 4 Architecture Research and Planning Architectural 725 01/23/13 NOVA Partners, Inc.Construction Management Services 12,010 02/06/13 Group 4 Architecture Research and Planning Architectural 3,243 02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300 02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 30,776 04/03/13 NOVA Partners, Inc.Construction Management Services 17,000 04/24/13 Group 4 Architecture Research and Planning Architectural 13 05/08/13 Group 4 Architecture Research and Planning Architectural 479 05/08/13 Group 4 Architecture Research and Planning Architectural 9,324 05/22/13 Group 4 Architecture Research and Planning Architectural 1,641 05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013 04/24/13 NOVA Partners, Inc.Construction Management Services 16,360 05/22/13 NOVA Partners, Inc.Construction Management Services 18,280 04/10/13 ARC Signs 71 05/01/13 ARC signs 210 06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367 06/26/13 NOVA Partners, Inc.Construction Management Services 6,134 07/31/13 NOVA Partners, Inc.Construction Management Services 31,565 08/21/13 NOVA Partners, Inc.Construction Management Services 30,750 08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 34 07/27/13 Group 4 Architecture Research and Planning Architectural 17,341 08/21/13 Group 4 Architecture Research and Planning Architectural 43,310 09/25/13 S.J. Amoroso Construction Construction 1,396,323 09/25/13 ARC Reproductive Services 52 10/02/13 NOVA Partners, Inc.Construction Management Services 35,578 10/16/13 Group 4 Architecture Research and Planning Architectural 86,670 10/23/13 NOVA Partners, Inc.Construction Management Services 38,025 10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013 11/20/13 NOVA Partners, Inc.Construction Management Services 37,554 12/05/13 Group 4 Architecture Research and Planning Architectural 43,360 12/11/13 S.J. Amoroso Construction Construction 1,204,872 12/18/13 NOVA Partners, Inc.Construction Management Services 41,811 12/23/13 S.J. Amoroso Construction Construction 876,464 01/29/14 NOVA Partners, Inc.Construction Management Services 42,311 02/26/14 NOVA Partners, Inc.Construction Management Services 34,852 03/26/14 NOVA Partners, Inc.Construction Management Services 30,855 04/16/14 West Coast Code Consultants, Inc.Plan Check 613 01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580 01/29/14 S.J. Amoroso Construction Construction 857,070 03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014 04/02/14 S.J. Amoroso Construction Construction 1,045,937 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 02/26/14 Group 4 Architecture Research and Planning Architectural 43,360 01/29/14 Group 4 Architecture Research and Planning Architectural 43,360 16 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of April 22, 2015 04/02/14 Group 4 Architecture Research and Planning Architectural 188,020 04/16/14 Group 4 Architecture Research and Planning Architectural 43,350 03/26/14 ARC Reproduction Services 258 04/02/14 Envision Ware, Inc.Professional services 1,795 11/29/04 Envision Ware, Inc.Professional services ($47,731 deleted) 05/14/14 NOVA Partners, Inc.Construction Management Services 37,950 05/28/14 NOVA Partners, Inc.Construction Management Services 39,369 06/04/14 Group 4 Architecture Research and Planning Architectural 18,900 06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014 04/23/14 S.J. Amoroso Construction Construction 1,058,321 05/28/14 S.J. Amoroso Construction Construction 1,487,530 06/04/14 Group 4 Architecture Research and Planning Architectural 86,702 06/25/14 Group 4 Architecture Research and Planning Architectural 86,746 07/02/14 S.J. Amoroso Construction Construction 1,852,722 07/16/14 NOVA Partners, Inc.Construction Management Services 34,767 08/27/14 NOVA Partners, Inc.Construction Management Services 33,075 09/17/14 NOVA Partners, Inc.Construction Management Services 34,182 07/02/14 West Coast Code Consultants, Inc.Plan Check 1,203 08/13/14 Group 4 Architecture Research and Planning Architectural 39,700 07/30/14 PACIFIC GAS & ELECTRIC CO Survey 6,000 October 8, 2014 08/06/14 S.J. Amoroso Construction Construction 2,164,627 09/03/14 S.J. Amoroso Construction Construction 1,591,611 07/31/14 S.J. Amoroso Construction Construction 1,641,497 10/08/14 Group 4 Architecture Research and Planning Architectural 29,816 10/08/14 Group 4 Architecture Research and Planning Architectural 86,738 10/08/14 Group 4 Architecture Research and Planning Architectural 75,770 07/27/13 Group 4 Architecture Research and Planning Architectural 17,341 11/05/14 NOVA Partners, Inc.Construction Management Services 24,808 11/05/14 S.J. Amoroso Construction Construction 330,380 January 14, 2015 12/03/14 Group 4 Architecture Research and Planning Architectural 26,835 12/17/14 Group 4 Architecture Research and Planning Architectural 4,990 01/14/15 S.J Amoroso Contruction costs that are currently being funded by the Infrastructure Reserve (1,800,000) 02/04/15 NOVA Partners, Inc.Construction Management Services 1,566 01/28/15 NOVA Partners, Inc.Construction Management Services 1,600 02/25/15 NOVA Partners, Inc.Construction Management Services 13,485 April 22, 2015 03/04/15 S.J. Amoroso Construction Construction 31,481 01/28/15 S.J. Amoroso Construction Construction 140,321 Protech Consulting and Engineering Hazardous Material Testing 2,280 Group 4 Architecture Research and Planning Architectural 210,022 NOVA Partners, Inc. Construction Management Services 1,406 Turner Construction Company Construction Management Services 34,986 AT&T Engineering Professional services 6,298 Schaff & Wheeler Consulting Storm Water (Third Party 600 Ross McDonald Company, Inc. Construction Services 49,139 West Coast Code Consultants, Inc. Plan Check 1,600 Envision Ware, Inc. Professional services 2,405 3M Library Systems Library System 1,317 Metropolitan Van and Storage, Inc. Equipment Moving 14,032 S.J. Amoroso Construction Construction 989,855 Applied Materials / Engineering, Inc. Professional services 16,689 Sub-total - Engineering and Architectural Costs - 19,376,514 1,330,629 (20,707,143) Contract Contingency 05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report 06/09/11 Group 4 Architecture Research and Planning Architectural 571 02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report 11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report 04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013 03/06/13 Group 4 Architecture Research and Planning Architectural 8,442 04/24/13 Group 4 Architecture Research and Planning Architectural 6,300 05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013 06/05/13 Group 4 Architecture Research and Planning Architectural 27,225 07/17/13 Group 4 Architecture Research and Planning Architectural 12,658 07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 08/21/13 Group 4 Architecture Research and Planning Architectural 9,900 06/21/13 NOVA Partners, Inc. Construction Management Services 9,480 December 24, 2013 04/16/14 Group 4 Architecture Research and Planning Architectural 15,750 April 16, 2014 04/23/14 S.J. Amoroso Construction Construction 16,461 July 2, 2014 07/02/14 West Coast Code Consultants, Inc. Plan Check 941 October 8, 2014 12/03/14 Group 4 Architecture Research and Planning Architectural 13,720 12/03/14 Group 4 Architecture Research and Planning Architectural 5,651 12/29/14 NOVA Partners, Inc. Construction Management Services 18,250 January 14, 2015 12/03/14 Group 4 Architecture Research and Planning Architectural 6,600 12/10/14 S.J. Amoroso Construction Construction 316,985 12/10/14 S.J. Amoroso Construction Construction 20,517 02/04/15 NOVA Partners, Inc. Construction Management Services 20 01/28/15 NOVA Partners, Inc. Construction Management Services 18,070 02/04/15 NOVA Partners, Inc. Construction Management Services 22,680 17 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of April 22, 2015 01/28/15 S.J. Amoroso Construction Construction 7,103 01/28/15 S.J. Amoroso Construction Construction 9,355 01/28/15 S.J. Amoroso Construction Construction 11,108 01/28/15 S.J. Amoroso Construction Construction 12,420 01/28/15 S.J. Amoroso Construction Construction 12,428 April 22, 2015 01/28/15 S.J. Amoroso Construction Construction 13,295 01/28/15 S.J. Amoroso Construction Construction 14,236 01/28/15 S.J. Amoroso Construction Construction 14,541 01/28/15 S.J. Amoroso Construction Construction 14,651 01/28/15 S.J. Amoroso Construction Construction 14,746 01/28/15 S.J. Amoroso Construction Construction 18,875 01/28/15 S.J. Amoroso Construction Construction 25,973 01/28/15 S.J. Amoroso Construction Construction 37,022 01/28/15 S.J. Amoroso Construction Construction 38,480 01/28/15 S.J. Amoroso Construction Construction 47,113 Sub-total - Contract Contingency - 930,090 - (930,090) Other Contract Services 12/05/12 Planet Orange Termite Inspection Fee 350 12/31/12 Fastsigns Sign 226 12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000 12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000 10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654 12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report 12/06/12 City of Palo Alto - Development Center Architectural Review 25 12/06/12 City of Palo Alto - Development Center Architectural Review 20 12/06/12 City of Palo Alto - Development Center Architectural Review 622 12/06/12 City of Palo Alto - Development Center Architectural Review 2,892 12/06/12 City of Palo Alto - Development Center Architectural Review 252 04/24/13 FedEx Mailing 111 04/24/13 FedEx Mailing 98 July 23, 2013 04/17/13 FedEx Mailing 111 06/30/13 Fastsigns Signs 1,423 07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013 08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013 11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014 04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 01/29/14 FedEx Mailing 47 05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270 05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000 06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014 05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800 07/02/14 AT&T Engineering and Construction 6,298 03/31/14 Envision Ware, Inc.Professional services 157 07/09/14 Applied Materials / Engineering, Inc.Professional services 110 07/09/14 Applied Materials / Engineering, Inc.Professional services 1,760 07/16/14 ARC Reproduction Services 71 08/06/14 Creative Machines, Inc.Plans and Technical Drawings 13,000 07/09/14 Chem Aqua Loop corrosion inhibitor chemical addition/water analysis 837 07/23/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 08/13/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 October 8, 2014 09/17/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 10/08/14 Applied Materials / Engineering, Inc.Professional services 5,601 10/08/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 07/11/14 City of Palo Alto Signage Review for ARB 698 07/22/14 City of Palo Alto Signage Review for ARB 2,918 11/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 11,638 12/10/14 Metropolitan Van and Storage, Inc.Equipment Moving 450 12/17/14 Schaaf & Wheeler Consulting Storm Water 3 Party Review 2,500 January 14, 2015 10/22/14 Bibliotheca, Inc.Security Gates 18,800 10/31/14 Bibliotheca, Inc.Security Gates 1,645 02/24/15 Fastsigns Fastsigns 247 02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 195 02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 450 02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 1,220 02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 2,205 02/24/15 VKK Signmakers, Inc.Signs 3,472 April 22, 2015 03/25/15 Envision Ware, Inc.Professional services 26,650 11/24/14 Fastsigns Signs 245 03/25/15 3M Library Systems Library System 58,030 03/25/15 Envision Ware, Inc.Professional services 372,856 18 Payment Date Purchasing Document Payee Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Rinconada (aka Main) Library Activity Details (PE-11000) As of April 22, 2015 03/23/15 PolePal Lighting 1,080 Sub-total - Other Contract Services - 761,351 - (761,351) City (Inter-department) Service Charge 10/31/14 City of Palo Alto - Planning Review of sculpture signage and address sign 456 January 14, 2015 Sub-total - City (Inter-department) Service Charge - 456 - (456) Miscellaneous Cost 02/27/13 Fastsigns Signage 590 April 12, 2013 Sub-total - Miscellaneous Cost - 590 - (590) Grant Total 22,342,563 21,069,002 1,330,629 (57,067) 19 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 Budget Change - gg Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 439,283 10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report 08/24/10 Group 4 Architecture Research & Planning Architectural 329 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report 11/12/14 Ross McDonald Company, Inc.Construction Services 3,200 January 14, 2015 Ross McDonald Company, Inc.Construction Services 3,540 Sub-total - Engineering and Architectural Costs - 467,777 3,540 (471,317) Contract Contingency Summary of Expenditures as of July 21, 2010 2,541 08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report 08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310 01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report Sub-total - Contract Contingency - 33,500 - (33,500) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report Sub-total - Miscellaneous Cost - 125 - (125) Grant Total 645,000 512,648 3,540 128,812 Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010) As of April 22, 2015 20 Payment Date Payee Description Project Budget Expenses Commitments (aka Purchase Orders) Remaining Balance Project Budget Temporary Main Library Facility - Art Center Auditorium 500,000 Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000 Engineering, Architectural, Constr., and Publishing (Reproduction) Costs Summary of Expenditures as of July 21, 2010 - 04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report 04/04/12 Group 4 Architecture Research & Planning Architectural 11,288 07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report 06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176 06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013 08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013 02/11/15 Ross McDonald Company, Inc.Library Shelving 1,100 April 22, 2015 04/22/15 JCM Construction, Inc.Construction Services 9,950 Group 4 Architecture Research & Planning Architectural 2,960 Ross McDonald Company, Inc.Library Shelving 829 JCM Construction, Inc.Construction Services 995 Sub-total - Engineering and Architectural Costs - 329,946 4,783 (334,729) Contract Contingency Summary of Expenditures as of July 21, 2010 - 04/30/13 Fastsigns Signs 593 04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380 04/30/13 Fastsigns Signs 598 July 23, 2013 04/30/13 Fastsigns Signs 41 05/31/13 Fastsigns (Reversal of Drawdown)Signs (138) January 14, 2015 Sub-total - Contract Contingency - 1,474 - (1,474) City (Inter-department) Service Charge Summary of Expenditures as of July 21, 2010 - 04/30/13 City of Palo Alto - Planning Architectural Review 384 04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013 05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489 06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013 Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725) Miscellaneous Cost Summary of Expenditures as of July 21, 2010 - Sub-total - Miscellaneous Cost - - - - Grant Total 500,000 455,145 4,783 40,072 Art Center Temporary Library - Activity Details (Project # PE-11012) As of April 22, 2015 21