HomeMy WebLinkAboutStaff Report 5251
City of Palo Alto (ID # 5251)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 12/2/2014
City of Palo Alto Page 1
Summary Title: FY 2014 Year -End CIP Project Status Report
Title: Fiscal Year 2014 Year -End Capital Improvement Program Project Status
Report
From: City Manager
Lead Department: Administrative Services
RECOMMENDATION
Staff recommends that the Finance Committee review and accept the information on the City’s
Capital Improvement Program contained in this report.
BACKGROUND
This report provides information on the status of the City’s Capital Improvement Program (CIP)
projects as of the end of Fiscal Year (FY) 2014. The attached chart and matrices (Attachments A
through D and Exhibit 1) list all CIP projects and their current status, and include any comments
indicating a change in the scope or timing of the projects. The report is intended to update
Council on the progress of all CIP projects that were open at the beginning of FY 2014, and on
those that were added or completed during the fiscal year. The report also provides an update
on the General Fund infrastructure strategy.
DISCUSSION
The following information provides detail for General Fund projects:
o Chart depicting General Fund Capital Improvement Program Expenditures Summarized
by Project Category for Fiscal Years 2010-2014 (Attachment A)
o Supporting detail for General Fund Capital Improvement Program Expenditures by
Project Category for Fiscal Years 2010-2014 (Exhibit 1)
o Actual and planned General Fund Transfers to the Infrastructure Reserve for Fiscal Years
2010-2019 (Attachment B)
The following information provides detail for all funds:
o Fiscal Year 2014 Year-End Capital Improvement Program Project Status (Attachment C)
o Continuous Capital Project Expenditures for Fiscal Years 2010-2014 (Attachment D)
City of Palo Alto Page 2
In Attachments C and D, projects are listed by department for the General Fund and by fund for
Enterprise and Internal Service Funds. CIP projects are further categorized into minor projects
(projects that can be completed within a one-year period) and multi-year projects (projects that
have multi-year budgets and/or complex implementation schedules with identifiable phases).
In Attachment C, the city departments have submitted information on their projects and
commented on any issues that might cause a change in the scope or timing of the projects. The
project status portion of the matrix ident ifies the phase of the project at fiscal year-end, and
illustrates how much progress was made.
Three distinct phases are utilized, as follows:
Phase Activities
Pre-Design Preparation of a feasibility study
Development of a master plan
Definition of a project scope
Preparation of an Environmental Impact Report
Design Hiring a design consultant
Completion of project design
Soliciting bids or proposals
Construction Acquisition of major equipment
Installation
Implementation of a project
Attachment C includes information on the total budget of the project from inception, available
budget as of the beginning of the fiscal year, fiscal year expenditures, fiscal year contingencies,
fiscal year encumbrances, remaining balance in the project budget as of June 30, 2014, and the
budget percent complete for the project.
Attachment D lists all “continuous” projects. These projects, such as water meter replacement,
have no definitive beginning or end dates and receive ongoing funding to reflect continuing
replacement cycles or commitments. Continuous projects are listed by responsible department
and fund and include five years of actual expenditures through June 30, 2014.
Attachments C and D together represent all open CIP projects.
RESOURCE IMPACT
Following is a summary of the General Fund CIP budget through June 30, 2014.
Total Adjusted Budget for FY 2014 $105,937,578
Less: Total Expenditures for FY 2014 (32,100,927)
City of Palo Alto Page 3
Less: Total Encumbrances as of June 30, 2014 (27,767,838)
Remaining balance of the budget carried over to FY 2015 $ 46,068,813
Continuing projects PG-13003 Golf Course Reconfiguration, PL-11002 California Avenue Transit
Hub Corridor, and PE-12017 City Hall 1st Floor Renovations comprise a significant portion of the
carry over amount.
Actual expenditures for the past five fiscal years and budgeted expenditures for Fiscal Years
2015 to 2019 as projected in the Fiscal Year 2015 Adopted Capital Budget are depicted in the
following chart:
$16,342
$21,140
$26,655
$22,439
$25,184
$32,101
$30,068
$32,235
$30,601
$21,278
$0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000
FY 2019
FY 2018
FY 2017
FY 2016
FY 2015
FY 2014
FY 2013
FY 2012
FY 2011
FY 2010
General Fund Capital Improvement
Program Expenditures
Fiscal Years 2010 -2014 Actual
Fiscal Years 2015 -2019 Projected
($ in thousands)
Projects that were completed but still had remaining appropriations as of FY 2014 were closed
at the beginning of FY 2015 and the balances will be returned to the Infrastructure Reserve.
Actual Capital Expenditures
Projected Capital Expenditures
City of Palo Alto Page 4
These projects are included in the year-end CMR ID #4962 “Close Budget and Approve CAFR for
FY 2014” since Council approval is necessary to close them out.
Below we have highlighted various General and Enterprise Funds projects:
General Fund:
PE-09006 Mitchell Park Library and Community Center
Construction of the Mitchell Park Library & Community Center (MPL & CC) is complete and
Certificate of Occupancy status was achieved. With a combined area of 56,000 square feet, this
facility will offer a valuable space for the community to use a wide variety of library and
community center services (such as a computer training room and a game room) in an
outstanding environmentally friendly facility. Currently, library staff is busy moving into the new
space and a grand opening date is set for December 6, 2014.
PE-11000 Main (Rinconada) Library New Construction and Improvements
The Main Library project is nearing completion of a major renovation and expansion, and is on
schedule and within budget. The project incorporates upgrades to the historic building’s
structural, electrical and mechanical systems while preserving the integrity of architect Edwards
Durrell Stone’s iconic design. The renovation includes new additions to the existing building in
order to accommodate a new program room for the library, group study rooms and new public
restrooms. The project will be LED Certified and is the final library renovation approved by Bond
Measure N in November 2008. FY 2014 accomplishments include installation of the new
Program Room and completion of the new connectivity improvements between the Art Center
and Main Library. Mechanical systems and electrical switchgear were completed in the
basement and the general contractor also continued restoring the building interior finishes and
replacing lighting in this historic structure. A Temporary Certificate of Occupancy was obtained
in September 2014. During construction the facility underwent a renaming process and, with
Council approval, will be known as Rinconada Library.
PE-06007 Park Restroom Project
A new restroom was installed and opened at Briones Park in south Palo Alto in October 2013.
This project incorporated public art including a stamped concrete walkway and a mural on one
of the outside walls.
PE-10002 Ventura Community Center Open Space Renovation Projec t
The Ventura Community Center Open Space area was renovated to provide a new accessible
tot-lot playground, upgrades to the existing children’s playground equipment, resurfacing of
the basketball courts, a new irrigation system, and new shade trees to coo l the asphalt
recreation area.
City of Palo Alto Page 5
PE-12012 Eleanor Pardee Park Renovation Project
The renovation of Eleanor Pardee Park included the replacement of the asphalt walkway with a
new wider concrete walkway, a new fully accessible tot-lot playground with swings, a new
irrigation system for the entire park, and new site amenities such as benches, tables, bike racks
and trash/recycle receptacles. The renovation project also reduced the amount of irrigated turf
in the park, replacing turf areas with native plants for an estimated water savings of 85,000
gallons a year.
PE-86070 Street Maintenance Program
Beginning in 2011, the annual funding for streets was increased from $1.8 million to $3.8
million, and the FY 2014 five year budget plan increased the annual funding to $5.1 million.
With this additional funding, the City has increased its average pavement condition index score
(PCI) from 72 to 78, and is working toward a goal of reaching a City -wide average score of 85 by
2019. An additional $1 million was added to the streets program at the end of FY 2013, to
address aging Portland Cement Concrete (PCC) streets. This project was completed in March
2014 and successfully repaired over 100,000 square feet of PCC streets. During FY 2014 over 35
lane miles (approximately 8% of the city) was resurfaced, including 10 blocks of Forest Avenue.
PO-89003 Sidewalk Repairs Program
Beginning in FY 2013 the funding for this project more than doubled with an additional $1
million per year allowing the project to accelerate progre ss for repairs in the City’s 23 Sidewalk
Replacement Districts. The current 30-year cycle traversing the City (District by District) started
in 1986 and the additional funding puts the City on track to meet the completion schedule. The
additional $1 million added to the project in FY 2013 was used for a School Route Sidewalk
Project to ensure that heavily used sidewalks surrounding Palo Alto schools are safe for student
walking and bicycling. Safe Routes to School Program maps identified sidewalk routes that were
evaluated and repaired within a one-half mile radius of each school. The School Route Sidewalk
Project was completed in April 2014.
Enterprise Funds:
Electric
o Completed the $0.9 million Foothills Electric System Rebuild project to replace
underground electric reaching the end of its useful life in the Foothills Park and
Alexis Drive areas.
o Completed the $0.5 million Site Security project (Phase III) involving the
installation of cameras and sensors at Park, Quarry, Hansen Way, and Hanover
Substations.
o Completed the $1.0 million 4/12kV conversion of the distribution system in the
Wilkie Way/Charleston Road area.
o Completed the $2.0 million El Camino Real distribution system rebuild project
that replaced electric facilities reaching the end of their useful life on El Camino
Real from Arastradero Road to the Palo Alto/Mountain View city limit.
City of Palo Alto Page 6
o Completed the $3.0 million project to replace the overhead conductor of the
60kV transmission line between Quarry and Park Blvd Substations. This
increased ampacity, relieving possible overloads during emergency situations.
o Completed the upgrade of relays and installation of line breakers at Adobe Creek
Substation, installation of line switches at Hanover Substation, and upgrade of
LTC controllers at Park Blvd Substation.
o Completed over 280 customer service projects with a total cost of $2.8 million
and revenue of $2.4 million.
o The $2.2 million LED Streetlight Retrofit project (Phase III) is 95 percent
complete. This work involves replacing 2,300 high pressure sodiu m light fixtures
with LED light fixtures.
o The $0.9 million project to upgrade the SCADA system is 95 percent complete.
This is an upgrade of SCADA System hardware and software. The SCADA system
is used for real time monitoring and alarming of electric, gas, and water systems.
Gas
o $12.1 million contract for replacement of 68,811 linear feet of gas main pipe and
1,412 services with PE pipe is 95 percent complete.
o Replacement of the regulating equipment of Gas Station 3 is complete. This
completes the replacement of all four gas stations in the City of Palo Alto.
Water
o $8.6 million contract for construction of the El Camino reservoir, pump station
and well is complete.
o $4.8 million contract for rebuilding the Mayfield Pump Station is complete.
o $2.0 million contract for construction of the seismic retrofit of Mayfield reservoir
is complete.
o $2.6 million contract for rehabilitation of the five existing wells is 100 percent
complete.
Wastewater
o $4.0 million contract for the replacement of 30,960 linear feet of wastewater
main pipe and 553 sewer laterals with PE pipe is complete.
o $4.3 million contract to perform closed circuit TV scans of sanitary sewer laterals
for the presence of gas crossbores is 70 percent complete.
GENERAL FUND INFRASTRUCTURE UPDATE
Infrastructure strategy and funding continues to be a top priority for the City Council. The
Infrastructure Blue Ribbon Commission (IBRC) was created in October 2010 to identify and
prioritize the City’s infrastructure needs and to determine funding source s and financing
mechanisms to address the City’s backlog and future needs. The IBRC issued its final report,
Palo Alto’s Infrastructure: Catching Up, Keeping Up, and Moving Ahe ad, in December 2011.
The IBRC analyzed the City’ Infrastructure needs, and found that “keep -up” needs were
City of Palo Alto Page 7
underfunded by over $2 million per year, a backlog of “catch -up” needs existed due to the
chronic underfunding of infrastructure maintenance, and another $211 million was required for
“new and replacement” needs, including a replacement of the public safety building,
replacement of two fire stations, and various other transportation, parks and facility needs,
including those funded through enterprise funds.
As recommended by IBRC, the annual capital transfer from the General Fund was increased by
$2.2 million starting in FY 2013. Further, an Infrastructure Committee comprised of four
Council members was formed in February 2013 to refine and furth er evaluate infrastructure
projects and financing mechanisms, with input from public opinion surveys.
The Infrastructure Committee has refined the project list, reconciled it with the Five -Year
Capital Improvement Plan (CIP Plan), and identified committed funding. In June 2014, City
Council approved the Committee’s prioritized project list and a funding plan that includes
dedicated Transient Occupancy Tax (TOT) revenues from new hotels, an increase in TOT from
12 percent to 14 percent (approved by the voters in November 2014), parking in-lieu fees, park
impact fees, and funds from the Stanford University Medical Center development agreement.
Additional sources include the Infrastructure Reserve and General Fund operating budget
surpluses. Over the past three years, the General Fund has contributed $20.5 million of surplus
funds to the Infrastructure Reserve, including $4.0 million in Fiscal Year 2014
In conclusion, the City Council has aggressively worked to improve the City’s infrastructure and
continues to reiterate its commitment to addressing those needs, as demonstrated by the
approval of the Infrastructure Plan in June 2014.
FY 2016 CAPITAL BUDGET REAPPROPRIATION PROCESS
In October 2014 the City Council approved an ordinance change regarding the reappropriation
process for Capital projects. Prior to the change, capital project appropriations were
automatically carried forward from one fiscal year to the next unless there were no dollars
expended for two years. If no expenditures occurred within a two year period,
reappropriations for Capital projects required City Council approval. With the Municipal Code
change regarding the capital project reappropriation process, starting with FY 2016, all capital
budget reappropriations require City Council approval.
Also, the annual Capital budget only included projects for which dollars were added for the next
fiscal year. Starting with FY 2016, the annual Capital budget will have a project detail page for
all projects.
Attachments:
Attachment A: GF CIP Expenditures By Project Category FY2010-2014 (XLSX)
Exhibit 1: Support for GF CIP Project Expenditures FY2010 -2014 (XLSX)
Attachment B: GF Transfers To IR FY2010-2019 (XLS)
Attachment C: FY14 YE Cap Improvement Project Status (PDF)
City of Palo Alto Page 8
Attachment D: Continuous Capital Projects Expenditures FY2010-2014 (XLS)
Attachment A
Buildings & Facilities Streets & Sidewalks Parks & Open Space Land & Land
Improvements Other
FY 2010 9,312 5,855 3,460 2,353 298
FY 2011 20,250 7,422 1,731 98 1,100
FY 2012 23,868 6,977 1,113 17 259
FY 2013 14,040 12,748 1,480 460 1,340
FY 2014 17,935 10,546 2,898 80 642
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
20,000
22,000
24,000
26,000
General Fund Capital Improvement Program Expenditures Summarized by Project
Category for Five Years: Fiscal Years 2010-2014
($ in thousands)
Page 1 of 1 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
AC-09001 Children's Theatre
Replacement and Expansion
Buildings
and
Facilities
5,019$ 4,581$
AC-09002 Community Theatre Sound
System Replacement
Buildings
and
Facilities
6,844 86,389
CC-09001 Dimmer Replacement and
Lighting System
Buildings
and
Facilities
995 7,611 4,609 11,266 149,191
CC-10000 Replacement of Cubberley
Gym B Bleachers
Buildings
and
Facilities
6,739 29,495
CC-11000 Cubberley Gym Activity
Room
Buildings
and
Facilities
58,041
FD-08001 Fire Station #6
Improvements
Buildings
and
Facilities
8,061 48,110 271
PE-04012 Mitchell Park Library &
Community Center
Improvements
Buildings
and
Facilities
123
PE-04014 Animal Shelter Expansion &
Renovation
Buildings
and
Facilities
61,539
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
Page 1 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
1,545,763 846,020 7,344 4,600
PE-06001 San Antonio Bridge
Structural Repairs &
Maintenance
Buildings
and
Facilities
494 82,782
PE-08005 Municipal Service Center
Resurfacing
Buildings
and
Facilities
326,898
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
51,098 30,634 12,446
PE-09005 Downtown Library
Improvements
Buildings
and
Facilities
562,707 3,133,576 714,043 31,093 580
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
3,278,486 10,381,000 14,213,182 8,691,974 4,150,743
PE-09010 Library & Community
Center Temporary Facilities
Buildings
and
Facilities
518,623 110,020 2,205 412
PE-10002 Ventura Community Center
and Park
Buildings
and
Facilities
13,283 21,130 287,503 140,475
Page 2 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PE-11000 Main Library New
Construction and
Improvements
Buildings
and
Facilities
792,913 1,139,804 741,837 11,548,567
PE-11012 Temporary Main Library Buildings
and
Facilities
96,435 429,616 29,997
PE-12017 City Hall 1st Floor Buildings
and
Facilities
63,537 91,491 377,655
PE-14015 Lucie Stern
Mechanical/Elecrical
Upgrades
Buildings
and
Facilities
219,686
PE-14018 Baylands Interpretive Center
Improvements & Boardwalk
Repair
Buildings
and
Facilities
28,738
PE-98020 Public Safety Building Buildings
and
Facilities
175,289 30,910 14,943 7,252 17,143
PE-95030 Downtown Parking Structure Buildings
and
Facilities
469
PF-00006 Roofing Replacement Buildings
and
Facilities
251,344 104,617 319,495 246,068 119,682
Page 3 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
1,344,006 3,803,962 1,950,609 423,121 344,298
PF-01003 Building Systems
Improvements
Buildings
and
Facilities
36,098 74,876 59,798 34,320 150,878
PF-01004 Fire Station Improvements Buildings
and
Facilities
237,018 394
PF-02022 Facility Interior Finishes Buildings
and
Facilities
11,076 23,874 234,085 70,609 390,667
PF-04000 Security System
Improvements
Buildings
and
Facilities
3,581
PF-04010 Cubberley Mechanical &
Electrical Upgrades
Buildings
and
Facilities
9,369
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
3,530 12,176
PF-05003 Foothills Park Interpretive
Center Improvements
Buildings
and
Facilities
1,290 12,897 141,633 7,869 36,063
Page 4 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PF-06004 Cubberley Restroom
Renovation
Buildings
and
Facilities
27,422 3,129 11,849 86
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
234,143 543,877 4,628,983 2,418,160 5,223
PF-07001 ADA Compliance -
Cubberley Community
Center
Buildings
and
Facilities
205,388
PF-07003 Children's Theatre Fire/Life
Safety Upgrade
Buildings
and
Facilities
7,592 6,150 131
PF-07011 Roth Building Maintenance Buildings
and
Facilities
3,729 1,205
PF-08000 Art Center Kiln Hood
Replacement
Buildings
and
Facilities
14,570
PF-09000 Children's Theatre
Improvements
Buildings
and
Facilities
30,199 52,172
PF-09002 Lucie Stern Community
Center and Theatre Exterior
Paint
Buildings
and
Facilities
4,510 90,816
Page 5 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PF-10000 Civic Center Chiller Drive
Replacement
Buildings
and
Facilities
72,380
PF-10001 Rinconada Pool Plaster Buildings
and
Facilities
117,756
PF-10002 Lot "J" Cowper/Webster
Structural Repairs
Buildings
and
Facilities
23,682 15,260 32,672 448,804
PF-14000 Cubberley Roof
Replacements
Buildings
and
Facilities
1,489
PF-14002 Fire Station 1 Improvements Buildings
and
Facilities
820
PF-14003 University Avenue Parking
District Parking
Improvements
Buildings
and
Facilities
51,117
PF-93009 ADA Compliance Buildings
and
Facilities
235,410 9,994 167,537 10,019 16,024
Total Buildings and
Facilities
9,311,891$ 20,250,843$ 23,867,878$ 14,040,559$ 17,934,710$
Page 6 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
AC-86017 Art in Public Places Land
and
Land
Improvements
17,256$ 77,956$ 17,171$ 59,526$ 80,497$
AS-08000 Acquisition of Los Altos
Treatment Plant
Land
and
Land
Improvements
2,252,250 400,000
AS-09000 City of Palo Alto Municipal
Airport Transition Project
Land
and
Land
Improvements
67,775 4,050
PE-09004 Los Altos Treatment Plant
Master Plan Study
Land
and
Land
Improvements
15,468 16,278
Total Land and Land
Improvements
2,352,749$ 98,284$ 17,171$ 459,526$ 80,497$
FD-09001 Fire Apparatus Equipment
Replacement
Miscellaneous 261,283$
FD-12000 ALS EKG Monitor
Replacement
Miscellaneous 517,914 92,966$
Page 7 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
LB-11000 Furniture & Technology for
Measure N Project
Miscellaneous 28,124 178,774 531,457 449,827
PE-12002 Tree Wells - University
Avenue Irrigation
Miscellaneous 28,743 152,993 37,553
PE-12004 Municipal Services Center
Facilities Study
Miscellaneous 220
PE-12009 Alma Guardrail Miscellaneous 5,888 34,353 397
PD-08000 Crime Scene Evidence
Collection Vehicle
Miscellaneous 174,201 6,039
PF-12004 Citywide Backflow
Preventer Installations
Miscellaneous 95,643
PO-10002 Downtown Tree Grates Miscellaneous 29,879 8,136
PO-12002 LATP Site Development
Preparation & Security
Miscellaneous 8,636 7,668 61,147
Total Miscellaneous 291,162$ 210,461$ 228,300$ 1,340,028$ 641,890$
Page 8 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
FD-05000 Sixteen (16) ALS Monitors Non-Infrastructure
Management
Plan
434$
PD-07000 Mobile Command Vehicle Non-Infrastructure
Management
Plan
695,337
PE-05001 Photovoltaic Design and
Installations
Non-Infrastructure
Management
Plan
6,448
PE-07011 Library Service Model
Analysis
Non-Infrastructure
Management
Plan
PL-05002 Charleston/Arastradero
Corridor Plan
Non-Infrastructure
Management
Plan
193,613 26,988$
PL-06002 Comprehensive Parking
Signage Plan
Non-Infrastructure
Management
Plan
4,248
Total Non-Infrastructure
Management Plan
6,448$ 889,384$ 31,236$ -$ -$
Page 9 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
AC-10000 Junior Museum & Zoo New
Bobcat Habitat
Parks
and
Open Space
101,790$ 23,210$
AC-12001 Junior Museum & Zoo
Perimeter Fence and
Footpath
Parks
and
Open Space
31,101
OS-00001 Open Space Trails and
Amenities
Parks
and
Open Space
97,766 47,473 162,466 125,150 93,274$
OS-00002 Open Space Lakes & Ponds
Maintenance
Parks
and
Open Space
63,263 54,097 24,615 15,000 35,000
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
150,000
OS-09001 Off-Road Pathway
Resurfacing and Repair
Parks
and
Open Space
24,719 4,130 13,248 52,060
OS-09002 Baylands Emergency Access
Levee Repair
Parks
and
Open Space
54,098
Page 10 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PE-00110 College Terrace Park
Improvements
Parks
and
Open Space
522
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
6,709 1,479 429 486
PE-06007 Park Restroom Installation Parks
and
Open Space
100,096 224,048 98,119 147,865 132,515
PE-07005 California Avenue
Improvements
Parks
and
Open Space
465,324 53,810
PE-07007 Cubberley Turf Renovation Parks
and
Open Space
969,963
PE-08001 Rinconade Park
Improvements
Parks
and
Open Space
2,591
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
725,733 2,545 11,793 11,570 3,542
PE-09002 Greer Park Phase IV Parks
and
Open Space
515,091 925,076 142,030 8,078
Page 11 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PE-12003 Rinconada Park Master Plan
& Design
Parks
and
Open Space
121,690 118,299 36,125
PE-12012 Eleanor Pardee Park
Improvements
Parks
and
Open Space
21,827 26,641 657,659
PE-12013 Magical Bridge Playground Parks
and
Open Space
129,237 92,606 134,795
PE-13003 Parks Master Plan Parks
and
Open Space
29,193 120,719
PE-13005 City Hall/King Plaza
Landscape
Parks
and
Open Space
1,337 72,956
PE-13007 El Camino Park Dog Park Parks
and
Open Space
977 2,117
PE-13008 Bowden Park Improvements Parks
and
Open Space
36,961
PE-13010 Greer Park Renovations Parks
and
Open Space
1,896 58,589
Page 12 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PE-13016 El Camino Park Expanded
Parking Lot and New
Restroom
Parks
and
Open Space
8,886 33,976
PE-13020 Byxbee Park Trails Parks
and
Open Space
21,374 4,625
PE-14010 LATP Site Development
Preparation & Security
Improvements
Parks
and
Open Space
9,764
PF-12001 Parks and PWD Trees Work
Space Improvements
Parks
and
Open Space
836 7,515 371,406
PG-06001 Tennis and Basketball Court
Resurfacing
Parks
and
Open Space
100,159 77,512 53,635 506
PG-06003 Benches, Signage, Fencing,
Walkways, and Perimeter
Landscaping
Parks
and
Open Space
73,480 118,366 105,225 168,788 242,964
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
50,883 147,651 52,875 42,793 100,044
PG-09003 Park Maintenance Shop
Remodel
Parks
and
Open Space
2,858 55,414 2,244 3,760
Page 13 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PG-11000 Hopkins Park Improvements Parks
and
Open Space
4,100 8,400
PG-11001 Cogswell Plaza
Improvements
Parks
and
Open Space
11,123 134,635
PG-11002 Monroe Park Improvements Parks
and
Open Space
3,200 794
PG-11003 Scott Park Improvements Parks
and
Open Space
618
PG-12002 Golf Course Tree
Maintenance
Parks
and
Open Space
21,014 3,597
PG-13002 El Camino Park Playing
Fields and Amenities
Parks
and
Open Space
314,994
PG-98001 School Site Irrigation Parks
and
Open Space
161,399
PG-13003 Golf Reconfiguring Parks
and
Open Space
406,950 367,478
Page 14 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
Total Parks and Open
Space
3,459,755$ 1,730,681$ 1,113,288$ 1,480,052$ 2,897,563$
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
239,404$ 142,556$ 676,384$ 314,834$ 58,823$
PE-06006 Alma Street Landscape
Improvements
Streets
and
Sidewalks
26,371
PE-10006 Bridge Rail, Abutment, and
Deck Repair
Streets
and
Sidewalks
167,062
PE-11011 Highway 101 Pedestrian /
Bicycle Overcrossing
Streets
and
Sidewalks
36,385 194,020 115,011 263,479 270,055
PE-12011 Newell Road Bridge / San
Francisquito Creek Bridge
Replacement
Streets
and
Sidewalks
55,715 328,933 163,774
PE-13011 Charleston/Arastradero
Corridor Project
Streets
and
Sidewalks
32,880 106,656
Page 15 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PE-13022 University Avenue
Pedestrian/Bicycle
Underpass Rehabilitation
Streets
and
Sidewalks
178,901
PE-86070 Street Improvements (Street
Improvement Fund)
Streets
and
Sidewalks
3,658,566 5,110,791 3,170,679 7,097,782 5,072,597
PL-00026 Safe Routes to School Streets
and
Sidewalks
30,000 20,750 87,321 294,601 439,395
PL-04010 Bicycle Transportation Plan
Implementation Project
Streets
and
Sidewalks
30,000 80,862 103,599 57,921 135,827
PL-05003 College Terrace Traffic
Calming
Streets
and
Sidewalks
545
PL-05030 Traffic Signal Upgrades Streets
and
Sidewalks
279,590 183,141 244,272 385,302 290,944
PL-07002 El Camino Real/ Stanford
Intersection
Streets
and
Sidewalks
4,790 247,112 341,683 963,546
PL-11001 Dinah SummerHill
Pedestrian/Bicycle Path
Streets
and
Sidewalks
188,187 2,845 6,853
Page 16 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PL-11002 California Avenue Transit
Hub Corridor
Streets
and
Sidewalks
16,361 81,210 573,960
PL-11003 Palo Alto Traffic Signal
Central System
Streets
and
Sidewalks
35,528
PL-11004 Alma Street Traffic Signal
Improvements
Streets
and
Sidewalks
645
PL-12000 Transportation and Parking
Improvements
Streets
and
Sidewalks
91,002 292,854 579,002
PL-14000 El Camino Real and
Churchill Avenue
Intersection Improvements
Streets
and
Sidewalks
8,225
PL-98013 School Commute Safety
Improvements (SIF)
Streets
and
Sidewalks
6,170
PO-05054 Street Light Improvements Streets
and
Sidewalks
40,430 159,070 61,844 69,707 74,636
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
20,792 136,380 2,029
Page 17 of 18 11/25/2014
Exhibit 1
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2010-2014
PO-11001 Thermoplastic Lane Marking
and Striping
Streets
and
Sidewalks
29,639 127,958 74,614 82,332
PO-12000 Wilkie Way Bridge Deck
Replacement
Streets
and
Sidewalks
37,944
PO-12001 Curb and Gutter Repairs Streets
and
Sidewalks
1,851 287,582 368,699
PO-12003 Foothills Fire Management Streets
and
Sidewalks
19,884 113,723
PO-89003 Sidewalk Improvements Streets
and
Sidewalks
1,341,916 1,211,917 1,673,715 1,864,954 2,160,793
Total Streets and Sidewalks 5,855,059$ 7,421,556$ 6,977,019$ 12,748,209$ 10,546,267$
Grand Total 21,277,064$ 30,601,209$ 32,234,892$ 30,068,374$ 32,100,927$
Page 18 of 18 11/25/2014
Attachment B
Budgeted Transfer
to Infrastructure
Surplus Transfer to
Infrastructure
Return to
General Fund Net Amount
Fiscal Year (000's)(000's)(000's)(000's)
2010 9,900 0 3,243 6,657
2011 9,857 0 9,857
2012 11,044 7,600 a 18,644
2013 13,357 8,900 b 22,257
2014 13,235 4,000 c 17,235
2015 13,659 0 13,659
2016 14,000 0 14,000
2017 14,351 0 14,351
2018 14,709 0 14,709
2019 15,077 0 15,077
Total 129,189$ 20,500$ 3,243$ 146,446$
Notes:a. One-time transfer of $7.6 million to reduce GF BSR to 18.5 percent target level
b. One-time transfer of $8.9 million to reduce GF BSR to 19.0 percent target level
c. One-time transfer of $4.0 million to reduce GF BSR to 20.5 percent target level
Sources:FY 2010 through 2014 are actual amounts
FY 2015 through 2019 based on FY 2015 Adopted Capital Budget
6,657
9,857
18,644
22,257
17,235
13,659 14,000 14,351 14,709
15,077
5,000
7,000
9,000
11,000
13,000
15,000
17,000
19,000
21,000
23,000
25,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
$000
Fiscal Year
General Fund Transfers to Infrastructure Reserve for Fiscal
Years 2010-2019 (000's)
Page 1 of 1 11/25/2014
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
AC-09001 Children's Theatre
Replacement and
Expansion
Buildings
and
Facilities
$107,600 $102,581 $4,581 $0 $0 $98,000 $0 100% Construction Dec 14 Construction began in May 2014 for installation of a
theatrical audio system, inclusive of an assisted listening
system.
AC-09002 Community Theater
Sound System
Replacement
Buildings
and
Facilities
$200,000 $193,156 $86,389 $0 $0 $86,107 $20,660 90% Construction Oct 14 Construction began in May 2014 for installation of a
theatrical audio system, inclusive of an assisted listening
system.
CC-09001 Dimmer Replacement
and Lighting System
Buildings
and
Facilities
$180,651 $160,780 $135,671 $13,085 $435 $11,565 $24 100% Complete
OS-09002 Baylands Emergency
Access Levee Repair
Parks
and
Open Space
$175,000 $120,902 $0 $0 $0 $0 $120,902 31% Design Sep 14 Design and EIR complete. Project now independent of
JPA and will no longer be paired with JPA flood control
project.
PG-09003 Park Maintenance Shop
Remodel
Parks
and
Open Space
$159,096 $94,419 $0 $0 $0 $0 $94,419 41% Complete
PG-11000 Hopkins Park
Improvements
Parks
and
Open Space
$95,000 $90,900 $8,400 $0 $0 $0 $82,500 13% Design Jan 15 Design complete and going out to bid scheduled for Oct
2014.
PG-11002 Monroe Park
Improvements
Parks
and
Open Space
$250,000 $246,800 $794 $0 $0 $9,300 $236,706 5% Design Feb 15 Landscape architect hired for planning and development
of scope of contract. Scheduled to go out to bid Nov 2014.
PG-11003 Scott Park
Improvements
Parks
and
Open Space
$100,000 $100,000 $618 $0 $0 $0 $99,382 1% Design Jan 15 Design complete (paid under PG-06003). Going out to bid
scheduled for Nov 2014.
PG-12001 Stanford / Palo Alto
Playing Field Netting
Parks
and
Open Space
$50,000 $50,000 $0 $0 $0 $0 $50,000 0% Design TBD Project to be done concurrently with project PG-13001
Stanford Palo Alto Soccer Turf Replacement
PG-12002 Golf Course Tree
Maintenance
Parks
and
Open Space
$43,597 $43,597 $3,597 $0 $0 $0 $40,000 N/A Ongoing TBD Funds for this CIP are not expended due to golf course
renovations. Funds for this CIP will be moved into Golf's
Operating budget.
PG-12004 Sarah Wallis Park
Improvements
Parks
and
Open Space
$65,000 $65,000 $0 $0 $0 $28,358 $36,642 44% Pre-Design TBD Staff in initial planning and development of scope of
contract.
PG-12005 Relocate Power Poles
for Soccer Field
Parks
and
Open Space
$0 $0 $0 $0 $0 $0 $0 0% Design TBD Project cancelled.
OS-00001 Open Space Trails &
Amenities
Parks
and
Open Space
$2,266,209 $346,914 $51,934 $41,340 $0 $168,808 $84,832 N/A Ongoing TBD Various trail improvements at Arastradero, Foothills Park,
and Baylands in year 3 of 3.
OS-00002 Open Space Lakes &
Ponds Maintenance
Parks
and
Open Space
$442,183 $49,920 $35,000 $0 $0 $0 $14,920 N/A Ongoing TBD In year 3 of 3 year contract for maintenance of Boronda
Lake with new bids anticipated in Oct 2014.
MULTI-YEAR PROJECTS
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
MINOR PROJECTS
Page 1 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
OS-09001 Off-Road Pathway
Resurfacing and Repair
Parks
and
Open Space
$326,357 $313,109 $52,060 $0 $0 $1,250 $259,799 N/A Ongoing TBD Work is now done in-house by Public Works Engineering
or combined with their paving contracts.
PG-06001 Tennis & Basketball
Court Resurfacing
Parks
and
Open Space
$741,443 $250,112 $0 $0 $0 $0 $250,112 N/A Ongoing TBD Staff in planning for new bids in Feb 2015. Schedule to be
reworked to increase number of courts and scope to
reconstruct courts, not just resurfacing due to additional
funding.
PG-06003 Benches, Signage,
Fencing, Walkways, and
Perimeter Landscaping
Parks
and
Open Space
$828,643 $303,055 $187,384 $38,967 $16,613 $58,227 $1,864 N/A Ongoing TBD Recent projects completed: Site Amenities: King Plaza
site furniture trash receptacles and site furniture, Lucie
Stern trash receptacle fabrication, Lucie Stern Brick
Pathway design. Signage: Signage at Palo Alto Baylands
and Duck Pond.
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
$417,761 $125,369 $100,044 $0 $0 $9,236 $16,089 N/A Ongoing TBD Recent projects completed: Playground equipment
replacement at Cameron, Wery and Rinconada Parks,
Mitchell Park tennis court repairs, Mitchell Park rope
climber repairs, Baylands sailing station dock repairs.
PG-13001 Stanford / Palo Alto
Soccer Turf
Replacement
Parks
and
Open Space
$725,000 $725,000 $0 $0 $0 $0 $725,000 0% Pre-Design Apr 15 Staff in initial planning and development of scope of
contract.
PG-13002 El Camino Park Playing
Fields and Amenities
Parks
and
Open Space
$3,538,700 $3,538,700 $211,580 $103,414 $0 $0 $3,223,706 9% Design Nov 15 Project will be combined with parking lot and restroom
projects for this park. Completion of park is expected Nov
2015.
PG-13003 Golf Reconfiguring Parks
and
Open Space
$11,258,312 $10,851,361 $158,047 $121,901 $87,530 $10,982 $10,472,901 7% Construction Sep 16 Design complete. Start of construction delayed pending
resolution of permitting issues with SF Creek JPA Flood
Protection Project.
Page 2 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FD-14002 Fire Ringdown
System
Replacement
Buildings and
Facilities
$157,500 $157,500 $0 $0 $0 $0 $157,500 0% Pre-Design Dec 15
FD-12000 ALS EKG
Monitor
Replacement
Miscellaneous $610,884 $92,970 $92,966 $0 $0 $0 $4 100% Complete The project will be
closed.
FD-13000 Long Range
CCTV Cameras
Miscellaneous $65,000 $65,000 $0 $0 $0 $0 $65,000 N/A Ongoing TBD The Fire Department
is currently evaluating
several Thermal
Imaging Cameras.
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
MULTI-YEAR PROJECTS
MINOR PROJECTS
Page 3 of 26
Budget
Attachment C
Budget FY 2014 FY 2014 Estimated
Project Project Project From Available FY 2014 Labor FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
PD-14000 Internal Alarm
System
Replacement
Buildings and
Facilities
$78,000 $78,000 $0 $0 $0 $0 $78,000 0% Pre-Design Oct 15
Totals $78,000 $0 $0 $0 $0 $78,000
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
POLICE DEPARTMENT
MINOR PROJECTS
Page 4 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
LB-11000 Furniture &
Technology for
Library Measure N
Project
Miscellaneous $2,471,000 $1,732,645 $449,287 $0 $540 $341,555 $941,263 62% Construction Feb 15 Project activity is being
coordinated with the
construction schedule of the
Mitchell Park Library &
Community Center and
Main Library Measure N
building renovations.
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
LIBRARY SERVICES DEPARTMENT
MULTI-YEAR PROJECTS
Page 5 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PL-11001 Dinah SummerHill
Pedestrian Bicycle
Path
Streets
and
Sidewalks
$309,101 $122,906 $0 $6,853 $0 $0 $116,053 62% Construction Jul 15 Design is complete. Project will be reviewed
bt PTC in Dec 2014, followed by ARB and
City Council in Spring 2015.
PL-14000 El Camino Real and
Churchill Avenue
Intersection
Impovements
Streets
and
Sidewalks
$283,651 $283,651 $8,225 $0 $0 $266,775 $8,651 97% Design Dec 15 Design began in Spring 2014 and is
currently underway.
PL-00026 Local and
Neighborhood
Collector Street
Traffic Calming
Program (SIF)
("Safe Routes To
Schools")
Streets
and
Sidewalks
$1,427,541 $618,779 $384,041 $55,354 $0 $178,569 $815 N/A Ongoing TBD This ongoing CIP implements traffic
calming improvements along Residential
Arterial Streets and funds the development
of Safe Routes to School Programs and
Projects at schools.
PL-04010 Bicycle and
Pedestrian
Transportation Plan
Implementation
Project
Streets
and
Sidewalks
$1,541,149 $1,260,284 $114,512 $0 $21,315 $885,257 $239,200 N/A Ongoing TBD This ongoing CIP implements project
recommendations from the City's Bike/Ped
Transportation Plan.
PL-11002 California Avenue
Transit Hub
Corridor
Streets
and
Sidewalks
$6,873,206 $6,775,943 $564,311 $9,649 $0 $1,615,111 $4,586,872 33% Construction Mar 15 Construction is underway. Outreach and
coordination with merchants continues as
contractor completes each block.
PL-11003 Palo Alto Traffic
Signal Central
System
Streets
and
Sidewalks
$400,000 $364,472 $0 $0 $0 $0 $364,472 9% Design Jun 15 In May 2014 an RFQ was released for the
upgrading of traffic signal technologies and
cabinetry. In Nov 2014 staff expects to ask
for Council authorization to approve a
contract for implementation.
PL-12000 Transportation and
Parking
Improvements
Streets
and
Sidewalks
$1,266,556 $973,701 $577,445 $1,557 $0 $394,074 $625 N/A Ongoing N/A Requests for Proposals for online permit
sales and parking access controls and
guidance systems to be released in Oct
2014. Residential parking program and
additional transportation projects are in the
studying and planning stages.
PL-14001 Matadero Creek
Trail
Streets
and
Sidewalks
$383,651 $383,651 $0 $0 $0 $369,446 $14,205 96% Design Jun 17 Project design began in Spring 2014.
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 6 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
$777,668 $5,042 $3,542 $0 $0 $0 $1,500 100% Complete Project to be closed.
PE-11011 Highway 101
Pedestrian/Bicycle
Overcrossing
Streets
and
Sidewalks
$2,205,232 $1,707,983 $92,275 $177,780 $0 $14,113 $1,423,815 35%Pre-Design Nov 15 The feasibility study was completed in Nov 2011. Preliminary
Engineering and Environmental assessment is in progress. Staff
is working with Caltrans on various environmental studies as part
of the Grant funding requirement. Council directed staff to
implement a design competition for the project.
PE-12002 Tree Wells - University
Avenue Irrigation
Miscellaneous $194,845 $41,852 $21,460 $10,970 $5,123 $0 $4,299 100% Complete Project to be closed.
PE-12003 Rinconada Park Long Range
Plan & Design
Parks
and
Open Space
$225,893 $49,352 $10,833 $25,292 $0 $7,000 $6,227 97% Design Aug 15 Project is in environmental review phase to be completed for
council approval in Aug 2015.
PE-12004 Municipal Services Center
Facilities Study
Miscellaneous $249,780 $249,780 $0 $0 $0 $0 $249,780 0% Pre-Design TBD Scope of services for specialized consultant support has been
drafted, but project on hold given other project priorities and
uncertainty regarding potential future use of the Los Altos
Treatment Plant site.
PE-12009 Alma Guardrail Miscellaneous $40,871 $629 $0 $397 $0 $0 $232 100% Complete Project to be closed.
PE-12013 Magical Bridge Playground Parks
and
Open Space
$3,454,665 $3,297,869 $66,575 $68,220 $0 $52,892 $3,110,182 10% Construction Jan 15 Construction of playground currently underway.
PE-12017 City Hall First Floor
Renovations
Buildings
and
Facilities
$4,087,633 $3,996,139 $235,306 $142,349 $0 $200,908 $3,417,576 16% Construction Feb 15 Contract awarded in Jun 2014. Chambers carpet and upholstery to
be replaced during Council break in July. Other work to be
phased through Feb 2015.
PE-13003 Parks Master Plan Parks
and
Open Space
$566,947 $537,754 $32,965 $87,754 $0 $343,700 $73,335 87% Design Sep 15 Master Plan Process underway. Expected Council approval of the
plan in Sept 2015.
PE-13008 Bowden Park Improvements Parks
and
Open Space
$357,595 $357,595 $11,366 $25,595 $0 $33,062 $287,572 20% Design Jun 15 City Council Park Improvement Ordinance needs to occur and
construction bidding of project is expected Feb/Mar 2015.
PE-13010 Greer Park Renovations Parks
and
Open Space
$318,562 $316,666 $27,288 $16,666 $14,635 $0 $258,077 19% Construction May 15 Pathway project to be completed by Nov 2015. Skatebowl
renovation in design phase with expected construction in Spring
2015.
PE-13012 Structural Assessment of City
Bridges
Streets
and
Sidewalks
$185,394 $185,394 $0 $0 $0 $0 $185,394 0% Pre-Design Feb 15 Scope and inventory of bridges completed. RFP scheduled for
Summer 2014.
PE-13014 Streetlight Condition
Assessment
Streets
and
Sidewalks
$220,078 $220,078 $0 $0 $0 $0 $220,078 0% Pre-Design Jun 15 Scope of work is being prepared and expect consultant to start
work in Jan 2015.
PE-13016 El Camino Park Expanded
Parking Lot and New
Restroom
Parks
and
Open Space
$1,002,860 $993,975 $0 $33,976 $0 $0 $959,999 4% Design Sep 15 Project is currently in the design building permit phase with the
start of construction expected to be in early 2015.
PE-13020 Byxbee Park Trails Parks
and
Open Space
$360,607 $339,233 $0 $4,625 $0 $64,471 $270,137 25% Design Dec 14 RFP for design services is being released. This project is being
jointly managed by PWD Environmental Services and CSD Open
Space.
PE-14010 LATP Site Development
Preparation & Security
Improvements
Parks
and
Open Space
$1,668,782 $1,668,782 $5,840 $3,924 $0 $171,927 $1,487,091 11% Pre-Design TBD Wetland regulatory issues stalled progress on the former treatment
pond's remediation. All work on hold.
PE-14015 Lucie Stern
Mechanical/Electrical
Upgrades
Buildings
and
Facilities
$2,808,133 $2,808,133 $151,553 $68,133 $0 $118,910 $2,469,537 12% Design Oct 15 Project submitted plans for building permit.
PF-04000 Security System
Improvements
Buildings
and
Facilities
$275,000 $59,768 $0 $0 $0 $0 $59,768 78% Construction Apr 15 Utilities Dept. constructing fiber optic infrastructure for security
system.
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
Page 7 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PF-06004 Cubberley Restroom
Renovation
Buildings
and
Facilities
$41,678 $136 $0 $86 $0 $0 $50 100% Pre-Design Dec 14 Finalizing design. Due to workload constraints this project has
been delayed.
PF-11001 Council Chambers Carpet
Replacement
Buildings
and
Facilities
$80,000 $80,000 $0 $0 $0 $0 $80,000 0% Construction Aug 14 This project scope has been included in the schedule for the City
Hall First Floor Renovation project. Contract awarded Jun 2014.
PF-07011 Roth Building Maintenance Buildings
and
Facilities
$224,395 $58,576 $0 $0 $0 $0 $58,576 100% Complete Project to be closed.
PF-12001 Parks and PWD Trees Work
Space Improvements
Parks
and
Open Space
$420,773 $413,258 $331,226 $38,258 $1,922 $0 $41,852 100% Complete Project to be closed.
PF-12004 Citywide Backflow Preventer
Installations
Miscellaneous $100,643 $5,000 $0 $0 $0 $0 $5,000 100% Complete Project to be closed.
PF-14002 Fire Station 1 Improvements Buildings
and
Facilities
$280,377 $280,377 $0 $820 $0 $0 $279,557 0% Design Jun 15 Design phase expected to be completed by Jun 2015.
PO-12000 Wilkie Way Bridge Deck
Replacement
Streets
and
Sidewalks
$51,509 $51,509 $32,784 $1,509 $3,651 $0 $13,565 100% Complete Construction complete Oct 2013. Keep the project open for 1
year during the warranty period.
PO-12001 Curb and Gutter Repairs Streets
and
Sidewalks
$824,578 $536,995 $264,655 $15,429 $88,615 $168,212 $84 100% Construction Jun 15 Ongoing. This is an annual project being done in conjunction
with PO-89003.
PO-12002 LATP Site Development
Preparation & Security
Miscellaneous $80,303 $64,000 $56,265 $4,882 $0 $0 $2,853 100% Complete Combined into PE-14010.
PO-12003 Foothills Fire Management Streets
and
Sidewalks
$200,000 $180,116 $113,723 $0 $0 $16,498 $49,895 N/A Ongoing Jun 17 Burn was completed and clearing to still take place. Fire taking
the lead on organization.
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
$2,163,729 $58,823 $13,134 $0 $45,689 $0 $0 100% Complete Project is closed.
PE-06007 Park Restroom Installation Parks
and
Open Space
$531,666 $198,088 $101,693 $22,436 $8,386 $0 $65,573 100% Complete Project to be closed.
PE-08001 Rinconada Park
Improvements
Parks
and
Open Space
$189,233 $189,233 $0 $2,591 $0 $0 $186,642 1% Design Mar 16 The project is under design phase. Construction is expected to
start Spring 2016.
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
$678,902 $648,268 $12,446 $0 $0 $0 $635,822 N/A Ongoing Jun 15 This is an annual project. FY2014 projects have been completed.
Funding will be used for repaving the Mitchell Park Library
parking lot in Dec 2014.
PE-09005 Downtown Library
Improvements
Buildings
and
Facilities
$4,530,212 $45,631 $580 $0 $0 $45,051 $0 100% Complete
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
$49,704,775 $13,091,849 $3,107,026 $496,955 $546,762 $5,875,984 $3,065,122 94% Construction Nov 14 Construction began Sep 2010 and has experienced delays. The
City terminated the original Contractor and the Sureties have
brought on a replacement Contractor who is completing the
project.
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
$793,181 $135,261 $0 $0 $0 $23,861 $111,400 86% Construction Apr 15 After final invoices are received, project will remain open until
warranty period is over. Demobilization when Mitchell Park
Library has opened.
PE-10002 Ventura Community Center
and Park
Buildings
and
Facilities
$477,219 $174,684 $5 $0 $140,470 $0 $34,209 100% Complete Project to be closed.
PE-11000 Main Library New
Construction and
Improvements
Buildings
and
Facilities
$23,362,045 $22,620,208 $11,111,602 $369,146 $67,819 $10,917,974 $153,667 99% Construction Dec 14 Construction started Jun 2013. New driveway between art center
and Library to open in Jul 2014. Library expected to reopen in
Dec 2014.
MULTI-YEAR PROJECTS
Page 8 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PE-11012 Temporary Main Library Buildings
and
Facilities
$665,218 $139,167 $29,997 $0 $0 $4,889 $104,281 84% Construction Dec 14 Conversion of Art Center auditorium opened May 2013. This
project must stay open as restoration of the temporary main
library will occur when the Main Library reopens, which is
expected to be Dec 2014. Restoration will be coordinated with
AC-14000 (Art Center Audio Visual Furnishings)
PE-12011 Newell Road Bridge / San
Francisquito Creek Bridge
Replacement
Streets
and
Sidewalks
$812,750 $483,818 $133,438 $30,336 $0 $301,568 $18,476 98% Pre-Design Oct 15 Project planning process has been modified to include an EIR
analysis. Alternatives analysis completed, narrowed to five
project alternatives. Contract amendment for EIR delayed pending
approval of additional Caltrans grant funding.
PE-12012 Eleanor Pardee Park
Improvements
Parks
and
Open Space
$755,439 $728,477 $602,223 $55,436 $0 $29,919 $40,899 95% Complete Construction completed in Spring 2014.
PE-13005 City Hall/King Plaza
Landscape
Parks
and
Open Space
$190,150 $188,813 $34,143 $38,813 $0 $19,213 $96,644 49% Design Jun 15 First two phases of project completed. Final phase to go out to bid
Oct 2014 with construction starting Feb 2015.
PE-13007 El Camino Park Dog Park Parks
and
Open Space
$3,178 $2,221 $0 $2,117 $0 $0 $104 97% N/A N/A Environmental analysis determined this project not to be viable.
PE-13011 Charleston/Arastradero
Corridor Project
Streets
and
Sidewalks
$919,846 $886,967 $15,194 $91,462 $0 $724,589 $55,722 94% Design Sep 15 Conceptual design and environmental review is underway.
PE-13017 El Camino Median Landscape
Improvements
Streets
and
Sidewalks
$46,445 $46,445 $0 $0 $0 $0 $46,445 0% Design Dec 14 This project will be coordinated with the California Avenue
project.
PE-14018 Baylands Interpretive Center
Improvements & Boardwalk
Repair
Buildings
and
Facilities
$98,738 $98,738 $0 $28,738 $0 $0 $70,000 29% Pre-Design Nov 14 Due to the location in the Baylands, staff are working on
environmental issues and impacts and need to coordinate with
State of California Fish and Game.
PE-98020 Police Building Project Buildings
and
Facilities
$4,254,781 $50,610 $0 $17,143 $0 $0 $33,467 99% Design TBD Potential sites are under evaluation for a new Public Safety
Building to be funded via the Jun 2014 Council Infrastructure
Funding Plan. A new Public Safety Building project will be
created.
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
$16,077,749 $423,194 $307,732 $36,566 $0 $0 $78,896 100% Construction Infrastructure work complete. Remaining CIP balance used to
augment CIP PE-12017.
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
$191,487 $0 $0 $0 $0 $0 $0 N/A N/A N/A Project on hold per City Manager.
PF-05003 Foothills Park Interpretive
Center Improvements
Buildings
and
Facilities
$369,004 $103,554 $17,217 $18,846 $0 $1,650 $65,841 82% Construction Jun 15 Bid packet back in Purchasing to get rebidded. Original informal
bid came in much higher than expected, so resubmitting as formal
bid.
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
$7,780,362 $16,731 $2,347 $2,876 $0 $9,978 $1,530 100% Complete Project completed as of Jun/2013. However, project needs to be
opened to pay for the storage of the two pianos until Main Library
construction is completed and temporary main library is converted
back to Auditorium.
PF-09000 Children's Theater
Improvements
Buildings
and
Facilities
$82,371 $52,172 $52,172 $0 $0 $0 $0 100% Complete Combined into PE-14015. Project is closed.
PF-14000 Cubberley Roof
Replacements
Buildings
and
Facilities
$455,420 $455,420 $0 $1,489 $0 $0 $453,931 N/A Ongoing Jun 19 Specs being written to complete Wings L & S before end of
FY2014.
PF-14003 University Avenue Parking
District Parking
Improvements
Buildings
and
Facilities
$340,900 $340,900 $51,117 $0 $0 $0 $289,783 N/A Ongoing Jun 19 FY2014 projects have been completed.
PF-14004 California Avenue Parking
District Parking
Improvements
Buildings
and
Facilities
$186,400 $186,400 $0 $0 $0 $0 $186,400 N/A Ongoing Dec 15 Lot 7 will be complete once California Avenue project is
completed.
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
$197,820 $61,440 $1,654 $375 $0 $25,000 $34,411 83% Design Jun 15 Sign assessment complete. Data is in GIS . Next step is
addressing sign deficiencies and creating data maintenance
enhancements to GIS.
Page 9 of 26
Budget
Attachment C
Total
Budget FY 2014 FY 2014 FY 2014 FY 2014 FY 2014 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PO-11001 Thermoplastic Lane Marking
& Striping
Streets
and
Sidewalks
$275,000 $92,789 $82,332 $0 $0 $0 $10,457 N/A Ongoing Jun 17 Ongoing annual contract in conjunction with PE-86070 (Streets
Maintenance Program Projects).
Page 10 of 26
Budget
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 Labor FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments* Contingencies Encumbrances Balance Complete Status Date Comments
VR-01001 MSC Fuel Storage Tank /Svc Island
Replacement
Minor $2,623,368 $67,603 $4,520 $0 $0 $1,001 $62,082 N/A Ongoing Dec 14 Equipment is currently being evaluated
by the Fleet Manager, award of
construction contract would occur
before the end of the calendar year.
VR-06801 Replace City-Wide Fuel Transaction and
Inventory Management System
Minor $310,831 $109,838 $883 $0 $0 $22,967 $85,988 N/A Ongoing Jun 15 Fuel Focus software upgrade taking
place on October 24th and looking into
upgrade of current fuel software at Fire
Stations.
VR-07001 Automated Motor Pool Reservation and
Vehicle Key Management System
Minor $127,875 $10,979 $0 $0 $0 $0 $10,979 N/A Complete CIP has been TECO'D and is ready to
close.
VR-11000 Vehicle Replacement Minor $1,585,767 $325,177 $0 $0 $0 $0 $325,177 N/A Complete CIP has been TECO'D and is ready to
close.
VR-12001 In-Ground Vehicle Lift Minor $450,000 $83,525 $0 $0 $0 $0 $83,525 N/A Complete CIP has been TECO'D and is ready to
close.
VR-13000 Vehicle Replacement Minor $4,424,664 $2,887,981 $1,413,300 $0 $0 $465,749 $1,008,932 N/A Ongoing Mar 15 Awaiting for delivery of four vehicles
and still need to purchase one vehicle
after scope has been verified.
VR-14000 Vehicle Replacement Minor $3,000,000 $3,000,000 $1,217,538 $0 $0 $435,959 $1,346,503 N/A Ongoing Jun 15 Eight vehicles remaining to be
purchased out of twenty.
VR-14001 Emergency Repair and Minor $100,000 $100,000 $73,538 $0 $0 $6,046 $20,416 100% complete CIP has been TECO'D and is ready to
close.
VR-14002 MSC Fuel Station Demo Minor $240,000 $240,000 $23,656 $0 $0 $2 $216,342 10% Design Dec 15 Design is almost complete, bid will be
solicited to begin work after winter rain
ceases.
VR-04010 Vehicle Maintenance Facility Upgrades Multi-Year $561,733 $262,860 $0 $0 $0 $24,292 $238,568 100% Complete CIP has been TECO'D and waiting for
Purchasing to change commitment item
to an open contract and then will be
ready to close.
VR-07002 Diesel Truck Engine Emissions Retrofits Multi-Year $846,488 $25,344 $0 $0 $0 $0 $25,344 N/A Ongoing June 15 Next set of Diesel Particulate Filters
(DPF) will be added in FY 2015.
Additional funding may be requested at
midyear.
VR-92006 Fuel Tank Storage/Upgrade Multi-Year $260,378 $9,664 $465 $0 $0 $0 $9,199 96% Design June 15 Additional hardware pieces may be
needed after Fuel Focus upgrade is
complete.
FY 2014 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
MULTI-YEAR PROJECTS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
Page 11 of 26
Attachment C
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2014 Budget
Project Project Project From Available FY 2014 Labor FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
TE-01012 IT Disaster Recovery Plan Minor $578,626 $524,794 $58,485 $0 $0 $255,449 $210,860 64% Construction Dec-16
TE-08004 Fire Mobile Data Computer Minor $250,000 $61,083 $0 $0 $0 $1 $61,082 76% Construction Nov-14
A disaster recovery and business continuity assessment was
completed in early 2014. The assessment will determine
disaster recovery requirements to feed into an overall disaster
recovery implementation plan and a determination of needed
solutions.
Projects included in this CIP are:
ID 129, Firewall Replacement
ID 132, DR BCP Assessment
ID 52, Info Security Risk Assessment
ID 19, File Services Cloud Migration (DR portion only for
StorSimple)
ID 185 Internet Redundancy Implementation
Final phase of project is in progress to upgrade Fire Mobile
Data Computers and add new Fire Mobile Data Computers
to the fire engines for patient and permit reporting purposes.
Instals started the week of 10/20/14.
TE-09000 Public Safety Computer-Aided
Dispatch Replacement
Minor $1,400,000 $1,064,626 $145,645 $0 $0 $0 $918,981 34% Construction Dec-15
TE-11001 Library Computer System
Software
Minor $570,250 $499,925 $58,612 $0 $0 $21,151 $420,162 26% Complete Jun-15
TE-11002 Police Mobile In-Car Video
System Replacement
Minor $310,000 $305,412 $271,342 $0 $0 $31,546 $2,524 99% Complete Dec-14
The Computer Aided Dispatch (CAD) system went live on
March 17, 2014 and has passed acceptance. It is in the
process of implementing the Records Management System
(RMS) with an estimated go-live in September of 2015.
Project is currently in the planning phase and an RFP has
been started for a software solution.
Vendor demo and staff evaluation are completed. Contract
negotiation is expected to start early November. Staff
Report is prepared for December 15 Council Consent
Calendar
Completed the installation and now in the acceptance
period.
Passes acceptance; testing body worn cameras and
MAV for motors
TE-95016 Permit Information Tracking
System
Multi-Year $980,050 $176,648 $0 $0 $0 $0 $176,648 82% Construction Jun-15 Development Services is exploring permit streamlining
efforts in FY15 that will include but are not limited to GIS,
Accela Citizen Access, expanded mobile technology, and
other automation toolsTE-07006 SAP Continuous Improvement
Project
Multi-Year $8,898,680 $95,694 $65,428 $0 $0 $1,949 $28,317 100% Complete This project will be closed.
TE-99010 Acquisition of New Computers Multi-Year $437,350 $188,074 $0 $0 $0 $0 $188,074 100% Complete This project will be closed.
TE-00010 Telephone System Replacement Multi-Year $2,646,587 $849,452 $244,207 $0 $0 $90,355 $514,890 81% Construction Jun-15 Phase 1 complete: Upgrade of high-speed network and
implementation of new telephone system. Phase 2 includes
e911 implementation which is complete. Removal of legacy
network is part of phase 2. Included in Phase 2 are Fire
Station Upgrades.
TE-13001 Interactive Voice Response
System
Multi-Year $200,000 $200,000 $0 $0 $0 $0 $200,000 0% On hold Dec-14 On hold until November 2014 due to other priorities and
assessments that will drive priorities/roadmap for Utilities.
TE-13002 ESS/MSS Enhancements Multi-Year $150,000 $150,000 $0 $0 $0 $0 $150,000 100% Complete This project will be closed.
TE-13003 SAP Refuse Billing
Improvements
Multi-Year $250,000 $250,000 $0 $0 $0 $0 $250,000 0% On hold Jun-15 Leaning towards eliminating this CIP given the likely
direction to move to a new billing system to replace SAP.
Will keep CIP on-hold until decisiom hasd been made.
MULTI-YEAR PROJECTS
TE-13004 Infrastructure Management
System
Multi-Year $300,000 $300,000 $48,808 $0 $41,425 $209,767 30% Construction Jul-15 This CIP has been split into two phases, an analysis of
Enterprise Asset Management Systems (EAMS) to
determine our requirements and solutions that will fit the
City's needs, and the implementation of the chosen solution.
The analysis phase was completed September 2014. Phase 2
will be implementation and will be started at the end of
2014.
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 12 of 26
Attachment C
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2014 Budget
Project Project Project From Available FY 2014 Labor FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
TE-14002 Library Virtual Branch Multi-Year $100,000 $100,000 $2,029 $0 $0 $13,100 $84,871 15% Pre-design Jun-15 Strategy for executing this project has concluded. It will be
split into 2 phases: hiring a consultant for the analysis on
requirements and solution options, and implementation of
solutions(s) by a vendor. The first phase is targeted to begin
in Mar 14.
The consultant is working with staff to complete Phase I by
January, 2015.
TE-05000 Radio Infrastructure Replacement Multi-Year $2,565,980 $1,722,879 $405,020 $0 $0 $95,548 $1,222,311 52% Construction Dec-17 This CIP continues to fund ongoing maintenance of the
City's existing radio system infrastructure and may fund a
new effort to migrate to a planned new county-wide system.
If the City participates in the regional radio system
additional funding for this program will be required;
estimated additional cost for CPA and Utilities is $3 million
TE-06001 Library Radio Frequency
Identification (RFID)
Implementation
Multi-Year $810,000 $564,828 $75,379 $0 $0 $16,382 $473,067 42% Construction Jun-15 Will activate when Mitchell Park Construction is completed
and when the AMH (Automated Material Handling) system
is in place. Then main library will be the next to use RFID
which will be late Dec 14.
TE-10001 Utility Customer Billing System Multi-Year $600,000 $516,088 $0 $0 $0 $4,500 $511,588 N/A Ongoing Dec-15 In the spring of 2015, a comprehensive third-party review of
the Utilities Billing System is planned with the objective to
amass the system’s business process requirements, identify
key improvements, and determine the best approach to
enhance. This includes reviewing the various “Meter-to-
Cash” business processes, the “My Utilities Account”
online customer portal, Utilities reporting tools, and the
Customer Relationship Management (CRM) solution.
TE-12001 Development Center Blueprint Multi-Year $1,738,001 $1,623,005 $344,431 $0 $0 $78,295 $1,200,279 31% Construction Dec-16 To date, the Accela V360 upgrade is complete and GIS
Integration with Accela is near completion. Accela
Inspection Apps has launched and Accela Citizen Access
has started. Future projects include initiating a document
management system and electronic plan check capabilities,
as well as expanding other mobile technologies and
automation tools.
Page 13 of 26
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
EL-04010 Foothills System Rebuild Minor $931,517 $110,587 $28,458 $0 $0 $82,129 100% Complete Project will be closed.
EL-09004 W. Charleston/Wilkie Way to
South City Limit 4/12 kV
Conversion
Minor $562,466 $135,000 $49,517 $0 $0 $85,483 100% Complete Construction is completed and project
will be closed when all invoices have
been confirmed paid.
EL-10008 Advanced Metering
Infrastructure System
Minor $183,885 $74,597 $18,409 $0 $22,500 $33,688 82% Complete Implementation of recommendations
from Smart Grid Feasibility Study are in
progress and are funded by EL-11014.
EL-11001 Torreya Court Rebuild Minor $103,301 $15,224 $8,029 $0 $0 $7,195 100% Complete Project will be closed.
EL-11004 Hewlett Subdivision Rebuild
Los Trancos
Minor $697,050 $73,406 $12,772 $0 $0 $60,634 100% Complete Project will be closed.
EL-11006 Rebuild UG District 18 Minor $554,298 $442,955 $0 $0 $0 $442,955 20% Design Mar 15 Design and estimate completed; will
start bid process.
EL-12002 Hanover 22 - Transformer
Replacement
Minor $1,200,450 $94,009 $87,329 $0 $0 $6,680 100% Complete Construction is completed and project
will be closed when all invoices have
been confirmed paid.
EL-14004 Maybell 1 and 2 4/12 kV
Conversion
Minor $450,000 $450,000 $5,873 $0 $0 $444,127 1% Construction Jun 15 Design and estimate completed,
awaiting crew availability to start
construction.
MULTI-YEAR PROJECTS
EL-02010 SCADA System Upgrades Multi-Year $852,565 $179,498 $52,782 $0 $69,561 $57,155 93% Construction Dec 14 Software and hardware upgrades
completed. Testing and commissioning
in progress.
ELECTRIC FUND
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
Page 14 of 26
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
EL-04012 Utility Site Security
Improvements
Multi-Year $1,125,373 $495,996 $440,722 $0 $26,806 $28,468 97% Design Ongoing Phase III completed. Starting design
work for Phase IV.
EL-05000 El Camino Underground
Rebuild
Multi-Year $2,000,994 $471,287 $188,774 $0 $0 $282,513 86% Complete Construction is completed and project
will be closed when all invoices have
been confirmed paid.
EL-11008 Rebuild UG District 19 Multi-Year $161,286 $104,880 $3,407 $0 $0 $101,473 37% Design Aug 15 Design and estimate are complete.
Crew shortages now require that we go
out to bid for this project. Bid package
is being prepared and will go out to bid
by Jan 15.
EL-06001 230 KV Electric Intertie Multi-Year $606,154 $162,523 $86,008 $0 $64,265 $12,250 98% Pre-design Ongoing Awaiting agreement to project from
SLAC and Stanford.
EL-06002 Underground District 45 Multi-Year $3,622,018 $144,856 $10,585 $0 $0 $134,271 96% Construction Dec 14 AT&T completed removal of poles on
Cambridge and is now finishing up work
on Everett.
EL-08000 E. Charleston 4/12kV
Conversion
Multi-Year $768,125 $414,116 $530 $0 $244,437 $169,149 78% Construction Nov 14 Bid awarded, construction started.
EL-09000 Middlefield Underground
Rebuild
Multi-Year $849,489 $220,823 $62,895 $0 $0 $157,928 81% Design Aug 15 Work is to be re-bid due to scope
change.
EL-09003 Rebuild UG District 17
(Downtown)
Multi-Year $851,693 $84,429 $1,844 $0 $0 $82,585 100% Complete Project will be closed.
MULTI-YEAR PROJECTS
Page 15 of 26
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
EL-10006 Rebuild UG District 24 Multi-Year $1,350,481 $926,881 $163,982 $0 $169,066 $593,833 56% Design Aug 15 Design and estimate are complete.
Crew shortages now require that we go
out to bid for this project. Bid package
is being prepared and will go out to bid
by Jan 15.
EL-13006 Sand Hill/Quarry 12kV Tie Multi-Year $250,011 $249,891 $12,391 $0 $0 $237,500 5% Design TBD Waiting for response from legal
Department regarding easement for
equipment.
EL-13007 Underground distribution
System Security
Multi-Year $300,000 $300,000 $828 $0 $7,178 $291,995 3% Pre-design TBD Project assigned, currently researching
options for securing vaults and boxes.
EL-13008 Upgrade electric Estimating
System
Multi-Year $150,000 $150,000 $1,350 $0 $0 $148,650 1% Design TBD Out for bid for construction standards
that will be a key component of
estimating software.
EL-14005 Reconfigure Quarry Feeders Multi-Year $50,000 $50,000 $49 $0 $0 $49,951 0% Design Jun 15 Evaluating alternatives and field
conditions to develop the design that
best addresses the problems identified.
New relays are required at Quarry to
facilitate this work.
EL-10009 Street Light System
Conversion Project
Multi-Year $2,279,558 $958,383 $409,507 $0 $449,761 $99,115 96% Construction Nov 14 Construction of Phase III in progress.
EL-11003 Rebuild UG District 15 Multi-Year $481,079 $469,210 $12,783 $0 $0 $456,427 5% Design TBD Design work started.
EL-11007 Rebuild Greenhouse Condo
Area
Multi-Year $508,843 $347,384 $13,794 $0 $172,278 $161,312 68% Construction Nov 14 Bid awarded, construction started.
EL-11010 UG District 47 - Middlefield,
Homer Avenue, Webster
Street and Addison Avenue
Multi-Year $1,855,574 $1,794,260 $100,453 $0 $2 $1,693,805 9% Design Dec 15 Electric sub-structure design complete,
waiting for comments from AT&T and
Comcast.
MULTI-YEAR PROJECTS
Page 16 of 26
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
EL-11014 Smart Grid Technology
Installation
Multi-Year $1,102,846 $872,345 $105,259 $23,800 $137,559 $605,727 45% Design Jan 17 Two pilot projects are in place and in
the evaluation stage.
EL-11015 Reconductor 60kV Overhead
Transmission System with
ACCR conductor
Multi-Year $3,002,412 $1,098,300 $997,321 $33,889 $0 $67,090 100% Complete Construction is completed and project
will be closed.
EL-12000 Rebuild UG District 12 Multi-Year $530,781 $461,185 $27,806 $0 $233,385 $199,994 62% Construction Nov 14 Bid awarded, construction started.
EL-12001 UG District 46 -
Charleston/El Camino Real
Multi-Year $153,954 $99,883 $11,537 $0 $0 $88,346 43% Pre-design Jun 16 Procedural steps in progress. Affected
customers have been notified and
moving forward with establishment of
Utility Underground District.
EL-13004 Hansen Way/Hanover 12kV
Ties
Multi-Year $0 $0 $0 $0 $0 $0 0% Cancelled Project cancelled as design alternatives
are being developed and considered.
Page 17 of 26
Attachment CFY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
GS-08000 Gas Station 2 Rebuild Minor $207,007 $10,023 $0 $0 $0 $10,023 100% Complete Project will be close.
GS-09000 Gas Station 1 Rebuild Minor $201,000 $6,631 $0 $0 $0 $6,631 100% Complete Project will be close.
GS-10000 Gas Station 3 Rebuild Minor $207,007 $8,489 $0 $0 $0 $8,489 96% Design Nov 14 Station is activated. A concrete walk
need to be installed around the gas
receiving equipment and permanent
fencing.
GS-11001 Gas Station 4 Rebuild Minor $337,000 $16,897 $0 $0 $0 $16,897 100% Complete Project will be close.
GS-13003 Cooperatively-owned Back-
up Generators
Minor $0 $0 $0 $0 $0 $0 Closed
GS-14004 Gas Distribution System
Model
Minor $150,000 $150,000 $1,392 $0 $55,700 $92,908 38% Pre-design Jul 15 Consultant has been selected and
contract was sent to Consultant for
signature in Sep 14. The gas model
shall be created within 6 months from
the date of the agreement and
consultant will provide model/soft-
ware maintenance for 3 years
following creation of the model.
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
GAS FUND
Page 18 of 26
Attachment CFY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ENTERPRISE FUND
UTILITIES DEPARTMENT
GAS FUND
GS-01019 Global Positioning System Multi-Year $381,062 $82,448 $2,142 $0 $2,810 $77,496 80% Construction Jun 15 Integrating field data into mapping
system, defining additional
equipment needs.
GS-08011 GMR - Project 18 Multi-Year $5,900,883 $466,693 $433,624 $22,538 $0 $10,531 100% Complete Project will be closed.
GS-09002 GMR - Project 19 Multi-Year $5,787,828 $4,519,005 $2,089,893 $80,863 $2,051,126 $297,123 95% Construction Feb 15 Combined GMR 19B-21.
Construction started Mar 13
GS-10001 GMR - Project 20 Multi-Year $6,616,749 $6,519,841 $1,525,786 $238,475 $4,608,445 $147,135 98% Construction Feb 15 Combined GMR 19B-21.
Construction started Mar 13.
GS-11000 GMR - Project 21 Multi-Year $6,667,478 $5,878,721 $3,563,876 $0 $2,189,310 $125,535 98% Construction Feb 15 Combined GMR 19B-21.
Construction started on Mar 13.
GS-11002 Gas System Improvements Multi-Year $726,549 $438,081 $171,311 $0 $231,926 $34,844 N/A Ongoing TBD This project addresses ongoing
capital system improvements.
GS-12001 GMR - Project 22 Multi-Year $94 $0 $0 $0 $0 $0 100% Design Jun 15 Design funds are delayed until FY
2016. Construction to begin 2016.
GS-13002 General Shop
Equipment/Tools
Multi-Year $50,000 $50,000 $1,938 $0 $6,020 $42,042 N/A Ongoing TBD This project is for replacement of
equipment and tools for Operations.
MULTI-YEAR PROJECTS
Page 19 of 26
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WS-09000 Seismic Water Tank Valve Minor $4,443,000 $4,414,174 $129,754 $0 $2,367,781 $1,916,639 57% Construction Nov 17 Boronda reservoir construction will
commence Nov 14 and be
completed by Jun 15. Steel tanks
and three (3) turnouts in design
phase and construction to begin
Spring 15 and completed by Fall 17.
WS-13003 GPS Equipment Upgrade Minor $200,000 $200,000 $0 $0 $0 $200,000 0% Pre-Design Jun 15 Working with Asset Management
on group development.
WS-13004 Asset Management Mobile
Deployment
Minor $100,000 $100,000 $1,529 $0 $0 $98,471 2% Pre-Design Jun 15 Working with Asset Management
group on identifying needs and
development of a deployment plan.
WS-13006 Water Meter Shop
Renovations
Minor $315,000 $287,148 $215,002 $15,253 $20,148 $36,745 95% Design Nov 14 Funding Operations efforts and
providing ongoing support.
WATER FUND
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
Page 20 of 26
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WATER FUND
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
WS-07000 Water Regulation Station
Improvements
Multi-Year $544,001 $400,936 $30,112 $0 $369,933 $891 100% Design Nov 17 Mayfield seismic retrofit completed.
Boronda reservoir construction will
commence Nov 14 and be
completed by Jun 15. Steel tanks
and turnout rehabilitation
construction to begin Spring 15 and
completed by Fall 17.
WS-07001 Water Recycling Facilities Multi-Year $901,126 $394,519 $6,098 $0 $192,338 $196,083 78% Pre-Design Jun 16 Preparing Environmental Impact
Report (EIR). Study to be
completed in 2015. Construction to
be completed (yet TBD) based on
findings.
WS-08001 Water Reservoir Coating
Improvements
Multi-Year $2,476,491 $2,235,134 $57,574 $0 $369,955 $1,807,605 27% Design Nov 17 Mayfield seismic retrofit completed.
Boronda reservoir construction will
commence Nov 14 and be
completed by Jun 15. Steel tanks
and turnout rehabilitation
construction to begin Spring 15 and
completed by Fall 17.
WS-08002 Emergency Water Supply
Project
Multi-Year $36,463,630 $7,286,620 $1,368,644 $4,707,486 $1,210,154 $336 100% Complete El Camino reservoir, well, PS
construction 99% complete.
Mayfield Pump Station construction
100% complete. Wells
rehabilitation construction 100%
complete.
WS-09001 WMR - Project 23 Multi-Year $3,136,843 $124,688 $3,070 $9,597 $0 $112,021 100% Complete Project will be closed.
MULTI-YEAR PROJECTS
Page 21 of 26
Attachment C
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WATER FUND
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
WS-10001 WMR - Project 24 Multi-Year $3,259,205 $462,132 $250,385 $3,443 $0 $208,305 100% Complete Project will be closed.
WS-11000 WMR - Project 25 Multi-Year $5,444,709 $5,433,284 $2,815 $0 $12,831 $5,417,638 0% Design Jan 15 Re-bidding Jan 15 project for 3rd
time due to high bids received. Cut
back scope to meet budget
constraints.
WS-11003 Water Distribution System
Improvements
Multi-Year $2,015,241 $1,856,113 $194,924 $0 $639,363 $1,021,826 N/A Ongoing Jun 15 This project addresses ongoing
capital distribution system
improvements.
WS-11004 Water System Supply
Improvements
Multi-Year $711,995 $584,609 $426,987 $0 $51,456 $106,166 N/A Ongoing Jun 15 This project addresses ongoing
capital supply system
improvements.
WS-12001 WMR - Project 26 Multi-Year $505,000 $505,000 $43,935 $0 $0 $461,065 9% Pre-Design Jun 15 Research basemaps to determine
optimal alignment corridor.
WS-13002 Fusion and General
Equipment/Tools
Multi-Year $50,000 $28,132 $0 $0 $6,020 $22,112 N/A Ongoing Dec 15 This project addresses the purchase
of PE fusion equipment for
Operations to perform their work.
MULTI-YEAR PROJECTS
Page 22 of 26
Attachment CFY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WC-11000 WC Reh/Aug. Prj 24 Multi-Year $3,119,809 $2,967,027 $454,592 $0 $2,801 $2,509,634 20% Design Jan 15 Design completed. Re-bidding
Jan 15 for the 2nd time due to
budget exceedence.
WC-12001 WC Reh/Aug. Prj 25 Multi-Year $3,212,000 $3,158,502 $303,525 $0 $16,851 $2,838,126 12% Design Jan 15 Design completed. Re-bidding
Jan 15 for the 2nd time due to
budget exceedence.
WC-13001 WC Rehab/Aug. Prj 26 Multi-Year $310,000 $310,000 $37,450 $0 $0 $272,550 12% Pre-design Jun 15 Awaiting additional resource
availability to start the design of
WC Reh/Aug Prj 26.
WC-13002 Fusion and General
Equipment/Tools
Multi-Year $52,187 $28,132 $0 $0 $0 $28,132 N/A Ongoing Jun 15 This project addresses replacing
PE fusion tools needed by
WGWW Operations to perform
their work.
WC-15002 Wastewater System
Improvements
Multi-Year $416,403 $315,580 $33,878 $0 $79,886 $201,816 N/A Ongoing Jun 15 This project addresses on going
capital system improvements.
MULTI-YEAR PROJECTS
ENTERPRISE FUND
UTILITIES DEPARTMENT
WASTEWATER COLLECTION FUND
Page 23 of 26
Attachment C
ENTERPRISE FUND
REFUSE FUND
PUBLIC WORKS DEPARTMENT
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
RF-09004 LATP Site Development
Preparation
Minor $200,000 $0 $0 $0 $0 $0 100% Closed
RF-10002 Flare Relocation Project Minor $867,734 $740,997 $698,646 $0 $318 $42,033 95% Complete Project completed in Feb 14. As-builts
for the project were received.
RF-07001 Relocation of Landfill Facilities Multi-Year $825,968 $206,192 $187,494 $0 $0 $18,698 98% Complete Project completed in Jan 14.
RF-10003 Drying Beds, Material Storage and
Transfer Area
Multi-Year $69,669 $0 $0 $0 $0 $0 100% Closed
RF-11001 Landfill Closure Multi-Year $4,718,404 $3,768,586 $789,925 $0 $2,190,739 $787,922 83% Construction Dec 15 Construction of the new cap - an
evapotranspirative soil cap began in Jan
14. Approximately 50% of the site has
been capped and another large section is
expected to be capped by the end of dec
14. Final work on the landfill closure
may occur sooner but is subject to
availability of soil and weather
conditions.
FY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 24 of 26
Attachment CFY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
SD-06102 San Francisquito Creek Storm
Water Pump Station
Multi-Year $6,387,642 $36,246 $1,088 $0 $0 $35,158 99% Complete Jun 19 Required mitigation monitoring for 10
years (through FY 2019) is the only
remaining task.
SD-06104 Connect Clara Drive Storm
Drains to Matadero Pump Station
Multi-Year $953,480 $807,065 $736,558 $0 $0 $70,507 93% Complete Project was completed in Mar 14.
SD-10101 Southgate Neighborhood Storm
Drain Improvements
Multi-Year $2,176,878 $1,966,110 $222,965 $0 $1,713,540 $29,605 99% Construction Nov 14 Construction contract awarded in Apr
14. Work will be substantially
completed in Nov 14 following street
resurfacing.
SD-11101 Channing Avenue/Lincoln Avenue
Storm Drain Improvements
Multi-Year $7,442,779 $3,695,465 $378,494 $0 $7,214 $3,309,757 56% Design Apr 15 Phase I & Phase II are complete.
Phase III design will be completed in
Apr 15, construction to be completed
by Dec 15.
SD-13002 Matadero Creek Storm Water
Pump Station & Trunk Lines
Improvements
Multi-Year $340,687 $340,387 $0 $0 $0 $340,387 0% Design Nov 15 RFP for design consultant to be
issued Nov 14. Design will be
completed by Nov 15.
MULTI-YEAR PROJECTS
STORM DRAINAGE FUND
ENTERPRISE FUND
PUBLIC WORKS DEPARTMENT
Page 25 of 26
Attachment CFY 2014 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2014 Budget Estimated
Project Project Project From Available FY 2014 FY 2014 FY 2014 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WQ-10001 Plant Master Plan Minor $1,594,697 $362,398 $215,963 $0 $79,992 $66,443 96% Construction Jun 19 Long Range facilities Plan Report 100%
completed Oct 12; BAO for Biosolids Plan
completed in Jan 13 for $421,678.
Biosolids Facility Plan completed Sep 14.
Biosolids Facility Plan 100% complete.
WQ-04011 Facility Condition Assessment
and Retrofit
Multi-Year $3,994,613 $1,076,519 $2,196 $0 $0 $1,074,323 73% Design Jun 19 Ongoing retrofit projects. Facility Repair
and Retrofit Project #2 construction
completed. Facility Repair and Retrofit
Project #3 contract to be awarded to
Anderson Pacific Engineering.
MINOR PROJECTS
ENTERPRISE FUND
PUBLIC WORKS DEPARTMENT
WASTEWATER TREATMENT FUND
MULTI-YEAR PROJECTS
Page 26 of 26
Attachment D
Project Category Department/Fund Project Title FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Community Services - General Fund :
Land & Land Improvements AC-86017 Art in Public Places $17,256 $77,956 $17,171 $59,526 80,497
Planning & Community Environment - General Fund :
Streets & Sidewalks PL-05030 Traffic Signal Upgrades 278,187 183,141 244,272 385,302 290,944
Public Works - General Fund :
Streets & Sidewalks PE-86070
Street Improvements (Street Improvement
Fund)3,323,063 4,710,791 3,170,679 7,097,782 5,072,597
Building & Facilities PF-00006 Roofing Replacement 227,495 104,617 319,495 246,068 119,682
Building & Facilities PF-01003 Building Systems Improvements 36,053 74,876 59,798 34,320 150,878
Building & Facilities PF-02022 Facility Interior Finishes 11,076 23,874 234,085 70,609 390,667
Building & Facilities PF-93009 ADA Compliance 216,133 9,994 167,537 10,019 16,024
Streets & Sidewalks PO-05054 Street lights Improvements 32,976 159,070 61,844 69,707 74,636
Streets & Sidewalks PO-89003 Sidewalk Improvements 952,503 1,611,917 1,673,715 1,864,954 2,160,793
Public Works - Storm Drainage Fund :
SD-06101 Storm Drain System Replacement 81,878 488,793 242,488 745,927 98,479
Public Works - Wastewater Treatment Fund :
WQ-80021 RWQCP Plant Equipment Replacement 403,293 66,916 589,965 1,840,887 2,449,616
WQ-80022 RWQCP System Flow Metering 0 28,468 0 0 9,770
Electric Fund :
EL-02011 Electric Utility GIS 188,231 321,713 175,382 127,798 65,294
EL-06005 Fiber Optics Ring System Improvements 5,531 0 0 0 0
EL-06006
Fiber Optics Customer Design and
Connection Services 17,203 0 0 0 0
EL-89028 Electric Customer Connections 1,702,232 1,882,242 2,522,815 2,802,451 2,922,100
EL-89031 Communications System Improvements 0 3,501 0 3,345 13,935
EL-89038 Substation Protection Improvements 133,185 129,086 200,418 188,049 158,683
EL-89044 Substation Facility Improvements 3,133 148,871 180,672 60,458 243,564
EL-98003
Electric Distribution System Reconstruction
and Improvements 1,330,082 1,608,521 2,389,593 1,453,123 1,319,059
Fiber Optics Fund :
FO-10000 Fiber Optic Customer Connections 68,373 88,061 125,913 291,425 360,428
FO-10001 Fiber Optic Network System Improvements 34,614 327,736 448,950 137,878 154,906
Five Years of Expenditures for Fiscal Years 2010-2014
Continuous Capital Projects
Page 1 of 2
11/25/2014
Attachment D
Project Category Department/Fund Project Title FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Five Years of Expenditures for Fiscal Years 2010-2014
Continuous Capital Projects
Gas Fund :
GS-02013
GS-03007 Directional Boring Equipment 0 162 20,160 0 289,195
GS-03002
GS-04003
GS-05002 Gas Main Replacements 87,706 86,159 54,157 0 0
GS-03008
Polyethylene Fusion Equipment
Replacement 0 444 0 24,055 26,718
GS-03009 System Extensions-Unreimbursed 4,005 7,718 0 90,838 92,466
GS-06001 Gas Main Replacements, GMR-Project 16 89,180 127,056 0 0 0
GS-07002 Gas Main Replacements, GMR-Project 17 3,681,252 211,515 139,958 577 0
GS-80017 Gas System Extensions 347,412 471,001 605,635 932,035 904,684
GS-80019 Gas Meters and Regulators 313,598 294,191 325,988 25,652 2,178
Wastewater Collection Fund:
WC-02002
WC-03003
WC-04002
Sewer System Rehabilitation and
Augmentation, Project 15,16 and 17 27,141 122,870 57,715 0 0
WC-05003
WC-06003
WC-07004
Sewer System Rehabilitation and
Augmentation, Project 18,19 and 20 1,761,725 94,468 188,511 241,489 56,751
WC-08012
WC-09001
WC-10002
Sewer System Rehabilitation and
Augmentation, Project 21,22 and 23 543,313 1,928,374 1,023,537 2,139,395 2,236,935
WC-80020 Sewer System Extensions 251,152 224,066 270,793 445,570 279,411
WC-99013 Sewer Manhole Rehabilitation 168,722 378,841 357,343 555,382 516,840
Water Fund :
WS-02014 Water-Gas Wastewater Utilities GIS Data 204,583 289,694 222,244 282,573 195,881
WS-06002 Water Main Replacements, Project 20 349 10,821 0 0 0
WS-07003 Water Main Replacements, Project 21 1,383,427 1,432,826 528 0 0
WS-80013 Water System Extensions 285,945 258,968 551,131 528,788 528,260
WS-80014 Service and Hydrant Replacements 43,538 44,232 151,928 359,994 67,570
WS-80015 Water Meters 2,298 0 34,000 4,183 346,743
Page 2 of 2
11/25/2014