HomeMy WebLinkAboutStaff Report 4617
City of Palo Alto (ID # 4617)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 4/15/2014
City of Palo Alto Page 1
Summary Title: HSRAP FY15 Contract Renewal
Title: Human Services Resource Allocation Process (HSRAP) Contract
Renewal for FY 2015
From: City Manager
Lead Department: Community Services
Recommendation
Staff recommends that the Finance Committee Recommend to the Council that:
1. The funding allocation as recommended by the Council for the 2013-2015
Human Services Resource Allocation funding period (Attachment A) be included
in the Fiscal Year 2015 Human Services contract budget.
2. The City Manager or his designee be authorized to execute year two of separate
two-year contracts with fourteen agencies as was approved in June 2013.
3. The City Manager or his designee be authorized to execute year five of separate
six-year contracts with Avenidas and Palo Alto Community Child Care.
Executive Summary
This report transmits the Human Services Resource Allocation Process (HSRAP) Fiscal
Year 2015 budget request (Attachment A), 2013-15 Priority of Needs (Attachment B),
and the Fiscal Year 2014 mid-year HSRAP Program Description and Performance
Measures (Attachment C.)
During the FY 2014 budget hearing in June 2013, the Council approved the funding of
the HSRAP program for FY 2014 and approved in concept the funding of the same
agencies for the same dollar amounts for FY 2015. The FY 2015 funding
recommendations will provide $1,216,177, the same level of funding as in FY 2014,,to
sixteen programs.
Background
City of Palo Alto Page 2
HSRAP is a program intended to deliver direct economic and/or social services to
individuals or groups largely for the community’s well-being and to ensure that Palo Alto
residents have a safety net of services. The HSRAP allocation process is needs-driven
and provides funding opportunities for services that address emerging needs in the
community. Priority areas of funding are determined on a bi-annual basis by the
Human Relations Commission (HRC) and Staff and the recommendations are forwarded
to the Finance Committee and approved by Council. (Attachment B.)
Proposals are accepted for the funding of one year. Provided all terms and conditions
are met through the service agreement, contracts may be renewed for an additional 12
month terms. Funds allocated through the HSRAP process are made available on a bi-
annual basis through the City’s General Fund. Two funding recipients, Avenidas and
Palo Alto Community Child Care, are currently on six year contract (see explanation
under “multi-year contracts” below.) Their current contract term is from 2010-2016.
In June 2013, the Council approved fourteen Human Services Contracts as part of the
HSRAP process for the contract year July 1, 2013 through June 30, 2014, renewable for
one more year at the same level of funding for the budget period July 1, 2014 through
June 30, 2015, subject to the availability of General Fund resources to pay for this
obligation.
HSRAP contracts are awarded either for a multi-year or for a two-year term.
Multi-year contracts:
The services receive funding through multi-year, ongoing contracts upon meeting one
of the following criteria:
Services having a historical relationship with the City of Palo Alto by either having
been created through City efforts or having traditionally received Council's high
priority for funding over the years;
Services addressing emerging socioeconomic indicators such as needs of special
populations;
When the service meets the City of Palo Alto target population needs as
described in the City's Comprehensive Plan or Consolidation Plan.
City of Palo Alto Page 3
Please note: As noted above, Avenidas and Palo Alto Community Child Care are
currently the only multi-year funding recipients. Their current contract term is from
2010-2016. The Council has requested that staff bring to the Policy and Services
Committee the question as to whether these two agencies should remain or be
removed from the HSRAP process. This matter was discussed by the HRC and they
forwarded a recommendation to keep the two agencies in the HSRAP process to the
Policy & Services Committee for consideration at their March 25, 2014 meeting. The
Policy and Services Committee voted 2-1 to forward a recommendation to the full
Council to remove Avenidas and Palo Alto Community Child Care from the HSRAP
process. This issue is scheduled for City Council consideration on May 12, 2014.
Two-Year contracts:
Funds made available on a bi-annual basis for services that meet a second set of
criteria:
Meeting a critical service need in the community, based on the HRC's bi-annual
priority of community needs, as originally intended by Council (Attachment B);
Agencies requesting a limited funding would compete for bi -annual
appropriation through the HSRAP Request for Proposal Process;
The bi-annual funding cycle will encourage new and existing nonprofits to apply
for funding that address the community's priority of needs and emerging issues.
Deliverables:
Agencies provide semiannual reports relating to the Scope of Program Services covering
the preceding six months. The final report focuses on the preceding six months, but
agencies also provide information on contract services for the entire year.
The report includes information such as:
Quantitative performance measures (Provide a description of how the Program
objective is met, activities conducted and measuring tools utilized, if any);
Unmet performance measures (Explanation of why the objective is not being met
and the corrective action taken to address the problem);
Unmet client needs (Discussion of any unmet clients’ needs the agency has
identified during the period);
And other information as the program manager may request.
City of Palo Alto Page 4
Refer to Attachment C for the 2014 mid-year Program Descriptions and the
Performance Measures.
Resource Impact
The FY 2015 budget request for HSRAP is $1,216,177, which will be included in the FY
2015 Proposed Budget scheduled for issuance early May 2014.
Policy Implications
These recommendations are consistent with the existing City policies.
Attachments:
Attachment A - FY2015 HSRAP Funding Recommendations -FINAL (XLS)
Attachment B - HSRAP Priority of Needs 2013-2015 (PDF)
Fiscal Year 2015 Human Services Resource Allocation Process (HSRAP)
Funding Recommendations to Finance Committee
April 2014
No.Agency Program Description
2013-15
Agency's
Request for
Funding
Fiscal Year
2014 Allocation
Fiscal Year 2015
Recommendation
(same as FY 14)
Six-Year Contracts
Avenidas Senior Services $ 431,184 $ 431,184
PACCC Child Care Subsidy Program $ 436,830 $ 436,830
Six-Year Contracts Total $ 868,014
Two-Year Contracts
1 Abilities United Disability Services 53,111$ 40,352$ 40,352$
2 Adolescent Counseling Sv On Campus Counseling /Outlet Program 110,000$ 103,434$ 103,434$
3 Community Technology Alliance Shared Technical Infrastructure 8,000$ 5,823$ 5,823$
4 Downtown Streets Team Downtown Streets Team 75,000$ 36,090$ 36,090$
5 DreamCatchers
Tutoring & Mentoring low-income PA
Youth 55,000$ 8,000$ 8,000$
6 InnVision Shelter Network Opportunity Service Center 25,000$ 12,340$ 12,340$
7 La Comida de California Hot Meals for the Elderly 33,300$ 32,548$ 32,548$
8 MayView Community Health Center
Health Care for Low Income & Homeless
PA Residents 25,000$ 17,231$ 17,231$
9 Momentum for Mental Health Homeless Outreach Program 30,000$ 25,847$ 25,847$
10 Palo Alto Housing Corporation
Stepping Stone to Success-Academic
support: 1st-12th grade 47,730$ 10,000$ 10,000$
11 Peninsula HealthCare Connection Inc Project Downtown Connect 41,200$ 26,800$ 26,800$
12 Senior Adults Legal Assistance Legal Assistance to Elders 9,000$ 8,616$ 8,616$
13
Vista Center for the Blind & Visually
Impaired Vision Rehab. Svs for Seniors 20,650$ 5,000$ 5,000$
14 Youth Community Service Service and leadership 16,000$ 16,082$ 16,082$
Two-Year Total 548,991$ 348,163$ 348,163$
1,216,177$
Fiscal Year 2015 Human Services Resource Allocation Process (HSRAP)
Funding Recommendations to Finance Committee
April 2014
2013-15 HSRAP Funding Allocations
Agency
Name of Program
(Services that address
emerging needs provided by
agencies)
13‐15 Agency's
Proposed Budget
City's 13‐15
Funding
Amount
Percentage of City's
Funding in
Comparison to
Agency's Propopsed
Program Budget
City's Funding is used
for:
Performance Measure Actual to Date
Avenidas
Senior Services:
Services to the elderly and
their families and caregivers
through enrichment and
individual and family services.
$4,441,623.00 $ 431,184.00 10%
Salaries, benefits,
insurance, capital
expensese, utilities,
office supplies, and
program operating
expenses
Provide case management to 40
frail homebound seniors,
provide brief sessions of
resource, housing and practical
support, group support for 600
attendees, 2,600 one‐way trips,
12,000 hours of adult day
health services
Provided case management to
28 homebound seniors; 708
sessions of resources, housing,
provided 4,491 days of adult
health services
Palo Alto
Community Child
Care Center
(PACCC)
Child Care Subsidy program
for low income families $1,572,072 $436,830.00 28%
Salaries, benefits,
insurance, direct
subsidies, program
operating expenses
incl. utilities, staff
dev't/training
Approx. 50 children of low
income families
To date 54 children have been
served.
Abilities United
Disability Services:
Community based services to
physically and/or
developmentally disabled
individuals through
rehabilitation, wellness and
prevention
$3,593,797.00 40,352.00$ 1% Staff salaries 300 hrs Early Intervention:
13,050 hrs Adult Svs
372 Early Intervention; 7,836
hrs Adult Svs.
Mid Year Quantative Performance Measure
6‐Year Contracts
HSRAP/2‐Year Contracts
2013-15 HSRAP Funding Allocations
Adolescent
Counseling
Services/Commun
ity Health
Awareness
Council
On‐Campus Counseling (OCC)
Program provides free mental
health services to students and
parents/Crisis Counseling:
Outlet program services for
lesbian, gay, bisexual,
transgender and questioning
youth (LGBTQ)
$1,009,943.00 103,434.00$ 10%
Salaries and operating
expenses (incl.
insurance, printing &
publishing expenses)
Provide counseling svs to 731
unduplicated PA residents;
3,000 indivudals & family
counseling sessions/Direct
support (group, counselig, GSA
support) to 140 Palo AltoLGBTQ
teens with ACS/Provide
sensitivity trainigs and
consultantions for 603 PAUSD
staff as well as 3 agencies in
Palo Alto who serve LGBTQ.
647 unduplicated PA residents;
2,496 individual and family
counseling services
Community
Technology
Alliance
Community Voicemail
program that creates access to
basic telecommunications
assistance to persons who are
very low income, homeless, or
at‐risk of homelessness
$1,719,000.00 $5,823.00 3%
Salaries, benefits and
Coimmunity Voice Mail
phone lines, supplies &
training supplies
Connect 15 homeless and at‐
risk residents to opportunties
for job, income, housing and
healthcare through voice mail,
enter residents into a case
management system, sucessful
housing, healthcare and mental
health searches for residents
To date 8 residents have been
given opportunities for jobs,
income , housing and
healthcare, 353 residents have
been entered into a case
management system and 589
successful searches have been
made for residents
DreamCatchers
One‐on‐one, long‐term
tutoring and mentoring
services for low‐income Palo
Alto youth
$155,000.00 $8,000.00 5%
Salaries, program
operating expenses,
space rentals
90 low‐income students and
their families
Measurement will be made
after surveys are completed
Downtown
Streets Team
Food & shelter vouchers to
local homeless in exchange for
keeping the City's streets clean
and vibrant
$265,000 $36,090 14%
Salaries, benefits, and
program operating
expenses: vouchers for
participants
Provide weekly Success Team
Meetings, evaluate weekly, job
search skills, mentor program
and job leads. Total population
to serve is 75.
136 unduplicated individuals
have been served.
InnVision Shelter
Network
Three programs operated at
the Opportunity Center.
Provide meals, groceries, and
assistance in food stamp appl.,
$968,246 $12,340 1%Salaries and operating
expenses
Population served by proposed
program/Unduplicated Palo
Alto residents served: 305
Total population served by this
program: 305
La Comida de
California Senior Nutrition Program $340,288 32,300.00$ 9%
Salaries, Program
operating expenses
(food), and supplies
43,850 meals at 3 sites; 135
individuals daily/ 74% are Palo
Alto residents
36,334 meals served/71% of
goal
2013-15 HSRAP Funding Allocations
MayView Health
Center
Health care for low income &
uninsured Palo Alto residents $4,348,740 17,231.00$ 4%
Salaries, insurance,
printing/publishsing &
lab service
Health care to 100 low income
or homeless Palo Alto residents;
200 direct clinic services
Provided health care to 77; 167
direct clinic services
Momentum for
Mental Health
Homeless Outreach to very
low or no income Palo Alto
homeless persons.
$28,000,000.00 25,847.00$ 9%Salaries and program
operating expenses
500 contacts with 50
unduplicated individuals; refer
minimum 40 individuals to
mental health services
209 contacts with 57
unduplicated individuals/ 54
with mental illness/ referred
28 individuals to mental health
services
Palo Alto Housing
Corporation
Stepping Stones to Success
offers low‐income Palo Alto
students academic support
$117,613.00 $10,000 9%
Salaries, equipmemt &
materials, program
activities,
transportation and
professional fees
1,000 hours of homework clubs,
70 hours of experiential skill
building , 80 hours of
entrepreneurial and leadership
exercises, 150 hours of
leadership and technology skill‐
building
To date the Homework Club
have served 761 hours, skill
building 105 hours, leadership
and technology 229 hours and
entrepreneurial have served
105 hours with a total of 74
youth served
Peninsula
HealthCare
Connection
Provide services to improve
mental and physical health of
homeless members of the
community or risk of
homelessness
$1,131,509.00 $26,800 2% Salaries and expenses
650 unduplicated primary care
patients and over 200
psychiatric patients will be
served
A total of 680 patients have
been served
Senior Adults
Legal Assistance Legal assistance to elders $27,200.00 $8,616.00 32% Salaries
Direct legal svs to 60
unduplicated seniors,
community education
Provided free legal services to
35 Palo Alto seniors.
Vista Center for
the Blind and
Visually Impaired
Outreach to educate seniors
on the availability of services
that will enable seniors to
"embrace life to the fullest"
despite vision loss or blindness
$2,455,350.00 $5,000.00 2% Salaries
Vision rehab workshop reaching
15 seniors, social work to
provide assessment and
indvidual rehab for 10, daily
living skills training for 4 seniors,
and orientation and mobility
training to travel safely for 4
seniors
To date 21 seniors participated
in vision rehab workshops, 14
seniors have worked with
social workers, 11 seniors have
received daily livings skills, and
11 have received orientation
and mobility trainings.
Youth Community
Svs‐YCS Youth Services and Leadership $740,000 $16,082 2% Salaries and expenses
Recruit and train 5 teacher‐
sponsors, 5 weekly YCS Clubs
with a total of 400 students,
quarterly service days
5 teacher‐sponsors are in
place, 5 schools have clubs
with 400 students and services
events with over 50 students
have taken place