HomeMy WebLinkAboutStaff Report 4193
City of Palo Alto (ID # 4193)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 11/19/2013
City of Palo Alto Page 1
Summary Title: FY 2013 Year -End CIP Matrices
Title: Fiscal Year 2013 Year -End Capital Improvement Program Projects Status
Report
From: City Manager
Lead Department: Administrative Services
RECOMMENDATION
Staff recommends that the Finance Committee review and accept the information on the City’s
Capital Improvement Program contained in this report.
BACKGROUND
This report provides information on the status of the City’s Capital Improvement Program (CIP)
projects as of the end of Fiscal Year (FY) 2013. The attached chart and matrices (Attachments A
through D and Exhibit 1) list all CIP projects and their current status, and include any comments
indicating a change in the scope or timing of the projects. The report is intended to update
Council on the progress of all CIP projects that were open at the beginning of FY 2013, and on
those that were added or completed during the fiscal year. The report also provides an update
on the General Fund infrastructure strategy.
DISCUSSION
The following information provides detail for General Fund projects:
o Chart depicting General Fund Capital Improvement Program Expenditures
Summarized by Project Category for Fiscal Years 2009-2013 (Attachment A)
o Supporting detail for General Fund Capital Improvement Program
Expenditures by Project Category for Fiscal Years 2009-2013 (Exhibit 1)
o General Fund Transfers to Infrastructure Reserve for Fiscal Years 2009-2018
(Attachment B)
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The following information provides detail for all funds:
o Fiscal Year 2013 Year-End Capital Improvement Program Projects Status
(Attachment C)
o Continuous Capital Projects Expenditures for Fiscal Years 2009-2013
(Attachment D)
In Attachments C and D, projects are listed by department for the General Fund and by fund for
the Enterprise and Internal Service Funds. CIP projects are further categorized into minor
projects (projects that can be completed within a one -year period) and multi-year projects
(projects that have multi-year budgets and/or complex implementation schedules with
identifiable phases).
In Attachment C, the city departments have submitted information on their projects and
commented on any issues that might cause a change in the scope or timing of the projects. The
project status portion of the matrix identifies the phase of the projec t at fiscal year-end, and
illustrates how much progress was made.
Three distinct phases are utilized, as follows:
Phase Activities
Pre-Design Preparation of a feasibility study
Development of a master plan
Definition of a project scope
Preparation of an Environmental Impact Report
Design Hiring a design consultant
Completion of project design
Soliciting bids or proposals
Construction Acquisition of major equipment
Installation
Implementation of a project
City of Palo Alto Page 3
Attachment C includes information on the total budget of the project from inception, available
budget as of the beginning of the fiscal year, fiscal year expenditures, fiscal year contingencies,
fiscal year encumbrances, remaining balance in the project budget as of year -end, and the
budget percent complete for the project.
Attachment D lists all “continuous” projects. These projects, such as water meter replacement,
have no definitive beginning or end dates and receive ongoing funding to reflect continuing
replacement cycles or commitments. Continuous projects are listed by responsible department
and fund and include five years of actual expenditures including the current fiscal year through
June 30, 2013.
Attachments C and D together represent all open CIP projects.
RESOURCE IMPACT
Following is a summary of the General Fund CIP budget through June 30, 2013.
Total Adjusted Budget for FY 2013 $ 97,878,640
Less: Total Expenditures for FY 2013 (30,068,374)
Less: Total Encumbrances as of June 30, 2013 (39,044,551)
Remaining balance of the budget carried over to FY 2014 $ 28,765,715
Continuing projects PE-09006 Mitchell Park Library and Community Center and PE-11000 Main
Library, and new project PG-13002 El Camino Park Playing Fields comprise a significant portion
of the carry over amount.
Total expenditures for the past five fiscal years and budgeted expenditures for the next five
years are depicted in the following chart:
City of Palo Alto Page 4
$20,386
$17,193
$22,122
$31,081
$33,954
$30,068
$32,235
$30,601
$21,278
$21,095
$0 $10,000 $20,000 $30,000 $40,000
FY 2018
FY 2017
FY 2016
FY 2015
FY 2014
FY 2013
FY 2012
FY 2011
FY 2010
FY 2009
General Fund Capital Improvement
Program Expenditures
Fiscal Years 2009-2013 Actual
Fiscal Years 2014-2018 Projected
($ in thousands)
Projects that were completed but still had remaining appropriations as of FY 2013 were closed
at the beginning of FY 2014 and the balances will be returned to appropriate reserves. These
projects are included in the Comprehensive Annual Financial Report (CAFR) CMR since Council
approval is necessary.
Below we have listed highlights of various projects from the General and Enterprise Funds:
General Fund:
LB-11000 – Furniture & Technology for Library Measure N Project
Actual Infrastructure Expenditures
Projected Infrastructure Expenditures
City of Palo Alto Page 5
While the construction of the Mitchell Park Library & Community Center (MPL & CC) continues,
purchases are being made for furniture, computers and other items funded through the Capital
Project Fund. This branch is the second of three Measure N projects to be supported by the
Palo Alto Library Foundation’s multi-million dollar campaign. Once completed, the MPL & CC,
with a combined area of 56,000 square feet, will offer a valuable space for the community to
use a wide variety of library and community center services (such as a computer training room
and a game room) in an outstanding, environmentally friendly facility.
PG-11001 – Cogswell Plaza Improvements
The renovation of Cogswell Plaza, located downtown on Lytton Avenue between Ramona
Street and Bryant Street, included replacement of the existing irrigation system, repair of
damaged curbs, and renovation of the existing lighting. A new picnic area was added along
with café style furnishings to accommodate the launch of public Wi-Fi at the park, funded with
a combination of City funds and private contributions. Renovations also included path
walkways, and plantings were selected for their water conservation attributes.
PF-07000 Art Center Renovation Project
This project was successfully completed in FY 2013 as a Public Private Partnership between the
Friends of the Art Center and the City. The project included upgrades to mechanical, electrical,
roofing, seismic, lighting, painting and accessibility, as well as a new Children’s Wing, improved
exhibition galleries, and a refreshing of the Sculpture Garden.
PE-12002 University Avenue Tree Well Improvements
This project along University Avenue from Webster Street to Alma Street, included installing a
new drip irrigation system, repairing damaged curbs and replacing landscaping in the planters
and tree wells to enhance the downtown experience.
PE-13022 University Avenue Pedestrian/Bicycle Underpass Rehabilitation Project
This project, located at the underpass tunnel and ramp area leading from University Avenue to
the train station, included crack sealing, repainting, signage replacement and lighting repair to
provide a more welcoming entrance to downtown.
PE-86070 Street Maintenance Program
Beginning in 2011, the annual funding for streets was increased from $1.8 million to $3.8
million, and the latest five year budget plan increased the annual funding to $5.1 million
effective for FY 2014. With this additional funding, the City has increased its average pavement
condition index score (PCI) from 72 to 77, and is working toward a goal of reaching a City -wide
City of Palo Alto Page 6
average score of 85 by 2019. One of the highlights of the FY 2013 street maintenance program
was repaving Alma Street. The southern half of Alma Street was repaved from San Antonio
Avenue to Colorado Avenue. Rubberized asphalt was used to overlay the road which not only
diverted used tires from California landfills, but also provides a quieter driving surface
compared to regular asphalt. A grant of over $1 million was utilized to fund most of the
project’s costs.
SD-11101 – Channing Avenue/Lincoln Avenue Storm Drain Improvements
The second phase of storm drain improvements along Channing and Lincoln Avenues was
completed in FY 2013. The new storm drains installed along Channing Avenue between Heather
Lane and Newell Road and along Lincoln Avenue between Channing Avenue a nd Middlefield
Road, will significantly improve the performance of the drainage system serving the
Duveneck/St. Francis and Community Center neighborhoods.
Enterprise Funds:
Electric
o $3.6 million project to convert overhead electric facilities to undergr ound
(Underground District 45) along portions of Palo Alto Avenue, Alma Street, High
Street, Lytton Avenue and Cambridge Avenue was completed. AT&T needs to
complete their work and remove the poles.
o Several projects totaling approximately $3.0 million to rebuild different sections
of electric facilities along Middlefield Road between Colorado Avenue and San
Antonio Road were under construction. Taken as a whole they are 50 percent
complete. This work involves replacing electric facilities that are reachi ng the
end of their useful life.
o $1.2 million project to replace a power transformer at Hanover substation was
completed. Replacement of this transformer increases the reliability and
capacity of this electric substation which serves customers in the Stan ford
Research Park area.
o $1.0 million project to rebuild and convert the electric system from 4kV to 12kV
along Wilkie Way near west Charleston Avenue is 97 percent complete and is
waiting for the completion of work along El Camino Real before it can be
finished. This work involves replacing electric facilities that are reaching the end
of their useful life and converting to a higher voltage to save on energy losses
and reduce materials stock in Stores.
o $0.8 million project to rebuild the electric system i n the Hewlett Subdivision (Los
Trancos Road) in the western Palo Alto foothills was completed. This work
involves replacing electric facilities that are reaching the end of their useful life.
o $0.9 million project to rebuild the electric system near Foothills Park and Palo
Alto Country Club in the western Palo Alto foothills is 95 percent complete. This
City of Palo Alto Page 7
work involves replacing electric facilities that are reaching the end of their useful
life.
Gas
o $12.1 million contract for the replacement of 68,811 linear feet of gas main pipe
and 1,412 services with PE pipe is 40 percent complete (Gas Main replacement
Project 19B/21/21).
o Replacement of the regulating equipment of Gas Station 3 is scheduled for 2014.
Water
o $8.6 million contract for construction of the El Camino reservoir, pump station
and well is 84 percent complete.
o $4.8 million contract for the rebuilding of the Mayfield Pump Station is 99
percent complete.
o $2.0 million contract for construction of the seismic retrofit of Mayfield reservoir
is 90 percent complete.
o $2.6 million contract for rehabilitation of the five existing wells is 100 percent
complete.
Wastewater
o $4.0 million contract for the replacement of 31,822 linear feet of wastewater
main pipe and 649 sewer laterals with PE pipe is 78 percent comp lete (Sanitary
Sewer Rehabilitation Project 22/23).
o $4.3 million contract to perform closed circuit TV scans of sanitary sewer laterals
for the presence of gas crossbores is 68 percent complete.
GENERAL FUND INFRASTRUCTURE UPDATE
Infrastructure strategy and funding continues to be a top priority for the City Council. The
Infrastructure Blue Ribbon Commission (IBRC) was created in October 2010 to identify and
prioritize the City’s infrastructure needs and to determine funding sources and financing
mechanisms to address the City’s backlog and future needs. The IBRC issued its final report,
Palo Alto’s Infrastructure: Catching Up, Keeping Up, and Moving Ahead , in December 2011.
They recommended annual funding of $2.2 million for “keep -up” needs and annual funding of
$4.2 million over ten years for “catch-up” needs. The IBRC also identified major capital
expenditures of $210 million for “new and replacement” needs, including repl acement of the
Public Safety Building and the Municipal Services Center.
As recommended by IBRC, the annual capital transfer from the General Fund was increased by
$2.2 million in the FY 2013 Adopted Capital Budget. Further, an Infrastructure Committee
comprised of four Council members was formed in February 2013 to refine and further
evaluate infrastructure projects and financing mechanisms, with input from public opinion
surveys.
City of Palo Alto Page 8
The Infrastructure Committee has refined the project list, reconciled it with the Five-Year
Capital Improvement Plan (CIP Plan), and identified committed funding. The unfunded portion
of infrastructure projects is estimated at $180 million.
The Committee also identified currently available one-time funding sources and new sources
that could potentially provide revenue to fund infrastructure needs. They are proceeding with
further study in several areas such as increased transient occupancy or sales tax rates which
would support debt service for Certificates of Participation, new general obligation bond
measures, and a special tax to finance parking garages.
Initial public opinion research was conducted in the spring of 2013. The findings were
presented to the City Council in June 2013 during a study session and can be found at:
https://www.cityofpaloalto.org/civicax/filebank/documents/34952 . A second phase of
research is scheduled to be conducted in November 2013. The results of that poll will dictate
which potential financing alternatives, if any, will be further explored. An update on the
Infrastructure Committee’s work, along with their next steps, can be found at:
https://www.cityofpaloalto.org/civicax/filebank/documents/37495.
Attachments:
Attachment A: FY2013 GF CIP Expenditures By Project Category (Graph) (XLSX)
Exhibit 1: GF CIP Project Expenditures For FYs 2009-2013 (XLSX)
Attachment B: GF Xfers To Infra Reserve For FYs 2008-2017 (XLS)
Attachment C: FY13 YE Capital Projects Status (PDF)
Attachment D: Continuous Capital Projects Expenditures for Fiscal Years 2009 -2013
(XLS)
Attachment A
Buildings & Facilities Streets & Sidewalks Parks & Open Space Land & Land
Improvements Other
FY 2009 10,082 6,227 1,733 2,503 550
FY 2010 9,312 5,855 3,460 2,353 298
FY 2011 20,250 7,422 1,731 98 1,100
FY 2012 23,868 6,977 1,113 17 259
FY 2013 14,040 12,748 1,480 460 1,340
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
20,000
22,000
24,000
26,000
General Fund Capital Improvement Program Expenditures Summarized by Project
Category for Five Years: Fiscal Years 2009-2013
($ in thousands)
Page 1 of 1 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
AC-09001 Children's Theatre
Replacement and Expansion
Buildings
and
Facilities
5,019$
AC-09002 Community Theatre Sound
System Replacement
Buildings
and
Facilities
6,844
CA-01014 Community Services
Facilities Lighting
Enhancements
Buildings
and
Facilities
3,663$
CC-09001 Dimmer Replacement and
Lighting System
Buildings
and
Facilities
995$ 7,611$ 4,609$ 11,266
CC-10000 Replacement of Cubberley
Gym B Bleachers
Buildings
and
Facilities
6,739 29,495
CC-11000 Cubberley Gym Activity
Room
Buildings
and
Facilities
58,041
FD-08001 Fire Station #6
Improvements
Buildings
and
Facilities
8,061 48,110 271
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
Page 1 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
OS-07003 Foothills Park Maintenance
Building Rehabilitation
Buildings
and
Facilities
249,933
PE-04010 Children's Library
Improvements & Expansion
Buildings
and
Facilities
58,561
PE-04012 Mitchell Park Library &
Community Center
Improvements
Buildings
and
Facilities
179,071 123
PE-04014 Animal Shelter Expansion &
Renovation
Buildings
and
Facilities
762,057 61,539
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
337,154 1,545,763 846,020 7,344 4,600
PE-06001 San Antonio Bridge
Structural Repairs &
Maintenance
Buildings
and
Facilities
494 82,782
PE-08005 Municipal Service Center
Resurfacing
Buildings
and
Facilities
752,021 326,898
Page 2 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
51,098 30,634
PE-09005 Downtown Library
Improvements
Buildings
and
Facilities
78,162 562,707 3,133,576 714,043 31,093
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
509,024 3,278,486 10,381,000 14,213,182 8,691,974
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
28,866 518,623 110,020 2,205 412
PE-10002 Ventura Community Center
and Park
Buildings
and
Facilities
13,283 21,130 287,503
PE-11000 Main Library New
Construction and
Improvements
Buildings
and
Facilities
792,913 1,139,804 741,837
PE-11012 Temporary Main Library Buildings
and
Facilities
96,435 429,616
Page 3 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PE-12017 City Hall 1st Floor Buildings
and
Facilities
63,537 91,491
PE-89004 Yacht Harbor Improvements Buildings
and
Facilities
21,584
PE-98020 Public Safety Building Buildings
and
Facilities
1,000,414 175,289 30,910 14,943 7,252
PE-95030 Downtown Parking Structure Buildings
and
Facilities
155 469
PF-00006 Roofing Replacement Buildings
and
Facilities
21,073 251,344 104,617 319,495 246,068
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
4,915,782 1,344,006 3,803,962 1,950,609 423,121
PF-01003 Building Systems
Improvements
Buildings
and
Facilities
114,152 36,098 74,876 59,798 34,320
Page 4 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PF-01004 Fire Station Improvements Buildings
and
Facilities
575,700 237,018 394
PF-02022 Facility Interior Finishes Buildings
and
Facilities
47,116 11,076 23,874 234,085 70,609
PF-04000 Security System
Improvements
Buildings
and
Facilities
8,903 3,581
PF-04010 Cubberley Mechanical &
Electrical Upgrades
Buildings
and
Facilities
5,218 9,369
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
12,057 3,530 12,176
PF-05003 Foothills Park Interpretive
Center Improvements
Buildings
and
Facilities
1,290 12,897 141,633 7,869
PF-06003 Cubberley Community
Center Fire Alarm System
Buildings
and
Facilities
70,949
Page 5 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PF-06004 Cubberley Restroom
Renovation
Buildings
and
Facilities
27,422 3,129 11,849
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
132,737 234,143 543,877 4,628,983 2,418,160
PF-07001 ADA Compliance -
Cubberley Community
Center
Buildings
and
Facilities
13,512 205,388
PF-07003 Children's Theatre Fire/Life
Safety Upgrade
Buildings
and
Facilities
7,592 6,150 131
PF-07011 Roth Building Maintenance Buildings
and
Facilities
1,931 3,729 1,205
PF-08000 Art Center Kiln Hood
Replacement
Buildings
and
Facilities
60,654 14,570
PF-09000 Children's Theatre
Improvements
Buildings
and
Facilities
30,199
Page 6 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PF-09002 Lucie Stern Community
Center and Theatre Exterior
Paint
Buildings
and
Facilities
4,510 90,816
PF-10000 Civic Center Chiller Drive
Replacement
Buildings
and
Facilities
72,380
PF-10001 Rinconada Pool Plaster Buildings
and
Facilities
117,756
PF-10002 Lot "J" Cowper/Webster
Structural Repairs
Buildings
and
Facilities
23,682 15,260 32,672 448,804
PF-93009 ADA Compliance Buildings
and
Facilities
121,617 235,410 9,994 167,537 10,019
Total Buildings and
Facilities
10,082,066$ 9,311,891$ 20,250,843$ 23,867,878$ 14,040,559$
AC-86017 Art in Public Places Land
and
Land
Improvements
21,556$ 17,256$ 77,956$ 17,171$ 59,526$
Page 7 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
AS-08000 Acquisition of Los Altos
Treatment Plant
Land
and
Land
Improvements
2,306,958 2,252,250 400,000
AS-09000 City of Palo Alto Municipal
Airport Transition Project
Land
and
Land
Improvements
39,075 67,775 4,050
PE-09004 Los Altos Treatment Plant
Master Plan Study
Land
and
Land
Improvements
135,905 15,468 16,278
Total Land and Land
Improvements
2,503,494$ 2,352,749$ 98,284$ 17,171$ 459,526$
FD-09001 Fire Apparatus Equipment
Replacement
Miscellaneous 48,352$ 261,283$
FD-09002 Jaws of Life Hurst Tool
Replacement
Miscellaneous 60,905
FD-12000 ALS EKG Monitor
Replacement
Miscellaneous 517,914$
Page 8 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
LB-11000 Furniture & Technology for
Measure N Project
Miscellaneous 28,124$ 178,774$ 531,457
LB-94018 Library Automation Service Miscellaneous 732
PE-12002 Tree Wells - University
Avenue Irrigation
Miscellaneous 28,743 152,993
PE-12004 Municipal Services Center
Facilities Study
Miscellaneous 220
PE-12009 Alma Guardrail Miscellaneous 5,888 34,353
PD-08000 Crime Scene Evidence
Collection Vehicle
Miscellaneous 174,201 6,039
PF-12004 Citywide Backflow Preventer
Installations
Miscellaneous 95,643
Page 9 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PO-10002 Downtown Tree Grates Miscellaneous 29,879 8,136
PO-12002 LATP Site Development
Preparation & Security
Miscellaneous 8,636 7,668
Total Miscellaneous 109,989$ 291,162$ 210,461$ 228,300$ 1,340,028$
FD-05000 Sixteen (16) ALS Monitors Non-Infrastructure
Management
Plan
62,650$ 434$
PD-07000 Mobile Command Vehicle Non-Infrastructure
Management
Plan
695,337
PE-05001 Photovoltaic Design and
Installations
Non-Infrastructure
Management
Plan
325,978 6,448$
PE-07011 Library Service Model
Analysis
Non-Infrastructure
Management
Plan
1,478
Page 10 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PL-05002 Charleston/Arastradero
Corridor Plan
Non-Infrastructure
Management
Plan
193,613 26,988$
PL-06001 Adobe Creek Bicycle Bridge
Replacement
Non-Infrastructure
Management
Plan
4,184
PL-06002 Comprehensive Parking
Signage Plan
Non-Infrastructure
Management
Plan
43,470 4,248
PL-06005 Installation of Ticket
Machines
Non-Infrastructure
Management
Plan
2,250
Total Non-Infrastructure
Management Plan
440,010$ 6,448$ 889,384$ 31,236$ -$
AC-10000 Junior Museum & Zoo New
Bobcat Habitat
Parks
and
Open Space
101,790$ 23,210$
AC-12001 Junior Museum & Zoo
Perimeter Fence and
Footpath
Parks
and
Open Space
31,101$
Page 11 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
OS-00001 Open Space Trails and
Amenities
Parks
and
Open Space
123,193$ 97,766 47,473 162,466$ 125,150
OS-00002 Open Space Lakes & Ponds
Maintenance
Parks
and
Open Space
35,909 63,263 54,097 24,615 15,000
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
25,000 150,000
OS-07002 Foothills Park Interpretive
Center & Open Space
Maintenance Yard Parking
Parks
and
Open Space
2,302
OS-09001 Off-Road Pathway
Resurfacing and Repair
Parks
and
Open Space
25,463 24,719 4,130 13,248
OS-09002 Baylands Emergency Access
Levee Repair
Parks
and
Open Space
54,098
PE-00110 College Terrace Park
Improvements
Parks
and
Open Space
154,927 522
Page 12 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PE-05300 Arastradero Preserve
Gateway
Parks
and
Open Space
9,156
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
166,612 6,709 1,479 429 486
PE-06007 Park Restroom Installation Parks
and
Open Space
41,134 100,096 224,048 98,119 147,865
PE-07002 Hoover Park Improvements Parks
and
Open Space
67,053
PE-07005 California Avenue
Improvements
Parks
and
Open Space
49,900 465,324 53,810
PE-07006 Boulware Park
Improvements
Parks
and
Open Space
3,799
PE-07007 Cubberley Turf Renovation Parks
and
Open Space
190,950 969,963
Page 13 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PE-07009 Baylands Athletic Center
Fencing, Dugout & Trailhead
Parking
Parks
and
Open Space
46,164
PE-08002 Peers Park Improvements Parks
and
Open Space
301,383
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
23,530 725,733 2,545 11,793 11,570
PE-09002 Greer Park Phase IV Parks
and
Open Space
168,231 515,091 925,076 142,030 8,078
PE-12003 Rinconada Park Master Plan
& Design
Parks
and
Open Space
121,690 118,299
PE-12012 Eleanor Pardee Park
Improvements
Parks
and
Open Space
21,827 26,641
PE-12013 Magical Bridge Playground Parks
and
Open Space
129,237 92,606
Page 14 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PE-13003 Parks Master Plan Parks
and
Open Space
29,193
PE-13005 City Hall/King Plaza
Landscape
Parks
and
Open Space
1,337
PE-13007 El Camino Park Dog Park Parks
and
Open Space
977
PE-13010 Greer Park Renovations Parks
and
Open Space
1,896
PE-13016 El Camino Park Expanded
Parking Lot and New
Restroom
Parks
and
Open Space
8,886
PE-13020 Byxbee Park Trails Parks
and
Open Space
21,374
PE-98003 Mitchell Park Facilities Parks
and
Open Space
24,962
Page 15 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PF-12001 Parks and PWD Trees Work
Space Improvements
Parks
and
Open Space
836 7,515
PG-00010 Park Facilities Improvements Parks
and
Open Space
1,361
PG-04010 Stanford/Palo Alto
Community Playing Field
Parks
and
Open Space
869
PG-06001 Tennis and Basketball Court
Resurfacing
Parks
and
Open Space
107,117 100,159 77,512 53,635 506
PG-06003 Benches, Signage, Fencing,
Walkways, and Perimeter
Landscaping
Parks
and
Open Space
85,766 73,480 118,366 105,225 168,788
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
73,190 50,883 147,651 52,875 42,793
PG-09003 Park Maintenance Shop
Remodel
Parks
and
Open Space
402 2,858 55,414 2,244 3,760
Page 16 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PG-11000 Hopkins Park Improvements Parks
and
Open Space
4,100
PG-11001 Cogswell Plaza
Improvements
Parks
and
Open Space
11,123 134,635
PG-11002 Monroe Park Improvements Parks
and
Open Space
3,200
PG-12002 Golf Course Tree
Maintenance
Parks
and
Open Space
21,014
PG-98001 School Site Irrigation Parks
and
Open Space
4,596 161,399
PG-13003 Golf Reconfiguring Parks
and
Open Space
406,950
Total Parks and Open
Space
1,732,969$ 3,459,755$ 1,730,681$ 1,113,288$ 1,480,052$
Page 17 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
743,106$ 239,404$ 142,556$ 676,384$ 314,834$
PE-01013 El Camino Median
Landscape
Streets
and
Sidewalks
4,525
PE-06006 Alma Street Landscape
Improvements
Streets
and
Sidewalks
40,901 26,371
PE-10006 Bridge Rail, Abutment, and
Deck Repair
Streets
and
Sidewalks
167,062
PE-11011 Highway 101 Pedestrian /
Bicycle Overcrossing
Streets
and
Sidewalks
36,385 194,020 115,011 263,479
PE-12011 Newell Road Bridge / San
Francisquito Creek Bridge
Replacement
Streets
and
Sidewalks
55,715 328,933
PE-13011 Charleston/Arastradero
Corridor Project
Streets
and
Sidewalks
32,880
Page 18 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PE-13022 University Avenue
Pedestrian/Bicycle
Underpass Rehabilitation
Streets
and
Sidewalks
178,901
PE-86070 Street Improvements (Street
Improvement Fund)
Streets
and
Sidewalks
3,702,381 3,658,566 5,110,791 3,170,679 7,097,782
PL-00026 Safe Routes to School Streets
and
Sidewalks
30,000 20,750 87,321 294,601
PL-04010 Bicycle Transportation Plan
Implementation Project
Streets
and
Sidewalks
30,000 80,862 103,599 57,921
PL-05003 College Terrace Traffic
Calming
Streets
and
Sidewalks
545
PL-05030 Traffic Signal Upgrades Streets
and
Sidewalks
39,983 279,590 183,141 244,272 385,302
PL-07002 El Camino Real/ Stanford
Intersection
Streets
and
Sidewalks
2,490 4,790 247,112 341,683 963,546
Page 19 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PL-11001 Dinah SummerHill
Pedestrian/Bicycle Path
Streets
and
Sidewalks
188,187 2,845
PL-11002 California Avenue Transit
Hub Corridor
Streets
and
Sidewalks
16,361 81,210
PL-11003 Palo Alto Traffic Signal
Central System
Streets
and
Sidewalks
35,528
PL-11004 Alma Street Traffic Signal
Improvements
Streets
and
Sidewalks
645
PL-12000 Transportation and Parking
Improvements
Streets
and
Sidewalks
91,002 292,854
PL-98013 School Commute Safety
Improvements (SIF)
Streets
and
Sidewalks
2,490 6,170
PO-05054 Street Light Improvements Streets
and
Sidewalks
15,970 40,430 159,070 61,844 69,707
Page 20 of 21 11/12/2013
Exhibit 1
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Expenditures by Project Category for Fiscal Years 2009-2013
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
20,792 136,380
PO-11001 Thermoplastic Lane Marking
and Striping
Streets
and
Sidewalks
29,639 127,958 74,614
PO-12001 Curb and Gutter Repairs Streets
and
Sidewalks
1851 287,582
PO-12003 Foothills Fire Management Streets
and
Sidewalks
19,884
PO-89003 Sidewalk Improvements Streets
and
Sidewalks
1,675,527 1,341,916 1,211,917 1,673,715 1,864,954
Total Streets and Sidewalks 6,227,373$ 5,855,059$ 7,421,556$ 6,977,019$ 12,748,209$
Grand Total 21,095,901$ 21,277,064$ 30,601,209$ 32,234,892$ 30,068,374$
Page 21 of 21 11/12/2013
Attachment B
Transfer to
Infrastructure
Return to General
Fund Net Amount
Fiscal Year (000's)(000's)(000's)
2009 14,648 a 14,648
2010 9,900 3,243 6,657
2011 9,857 9,857
2012 18,644 b 18,644
2013 22,257 c 22,257
2014 13,226 13,226
2015 13,627 13,627
2016 14,047 14,047
2017 14,509 14,509
2018 15,001 15,001
Total 145,716$ 3,243$ 142,473$
Notes:a. Includes funding for the Public Safety Building $3.4 million
b. Includes one-time transfer of $7.6 million to reduce GF BSR to 18.5 percent target level
c. Includes one-time transfer of $8.9 million to reduce GF BSR to 19.0 percent target level
and $2.2 million annual "upkeep" costs
Sources:FY 2009 through 2013 are actual amounts
FY 2014 through 2018 based on FY 2014 Adopted Capital Budget
14,648
6,657
9,857
18,644
22,257
13,226 13,627 14,047 14,509
15,001
5,000
7,000
9,000
11,000
13,000
15,000
17,000
19,000
21,000
23,000
25,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
$000
Fiscal Year
General Fund Transfers to Infrastructure Reserve for Fiscal Years
2009-2018 (000's)
Page 1 of 1 11/12/2013
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
AS-08000 Acquisition of Los
Altos Treatment
Plant
Land and Land
Improvements
$7,223,394 $0 $400,000 $0 $0 $0 $0 100%Complete Complete Project Closed
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
MULTI-YEAR PROJECTS
Page 1 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
AC-09001 Children's Theatre
Replacement and
Expansion
Buildings
and
Facilities
$100,000 $100,000 $5,019 $0 $0 $1,082 $93,899 6%Pre-Design Jun 14 Needs assessment has been completed. Requests for
Proposal prepared.
AC-09002 Community Theater
Sound System
Replacement
Buildings
and
Facilities
$200,000 $200,000 $6,844 $0 $0 $1,257 $191,899 4%Pre-Design Jun 14 Needs assessment has been completed. Requests for
Proposal prepared.
AC-12001 Junior Museum & Zoo
Perimeter Fence and
Footpath
Parks
and
Open Space
$50,000 $50,000 $31,101 $0 $0 $0 $18,899 100%Complete Sep 12 Project completed. To be closed in FY14.
CC-09001 Dimmer Replacement
and Lighting System
Buildings
and
Facilities
$161,567 $152,961 $2,519 $8,747 $0 $3,682 $138,013 15%Design Jun 14 Project has been delayed as it will now be a design-and-
build contract.
OS-09002 Baylands Emergency
Access Levee Repair
Parks
and
Open Space
$175,000 $175,000 $54,098 $0 $0 $0 $120,902 31%Design Sep 14 Design and EIR complete. Project now independent of JPA
and will no longer be paired with JPA flood control
project.
PG-09003 Park Maintenance Shop
Remodel
Parks
and
Open Space
$159,096 $98,179 $3,760 $0 $0 $0 $94,419 41%Design Feb 14 Since there is common shared space, this project will now
be Public Works Facilities Management. Project is out for
bid.
PG-11000 Hopkins Park
Improvements
Parks
and
Open Space
$95,000 $95,000 $4,100 $0 $0 $8,400 $82,500 13%Design TBD Landscape architect hired for planning and development of
scope of contract. Design complete.
PG-11001 Cogswell Plaza
Improvements
Parks
and
Open Space
$156,208 $145,866 $134,635 $0 $0 $11,231 $0 100%Complete Oct 12 Project Completed Dec 2012. To be closed in FY14.
PG-11002 Monroe Park
Improvements
Parks
and
Open Space
$250,000 $250,000 $3,200 $0 $0 $9,300 $237,500 5%Design TBD Landscape architect hired for planning and development of
scope of contract.
PG-11003 Scott Park
Improvements
Parks
and
Open Space
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Design TBD Design complete (paid under PG-06003). Staff preparing
IFB.
PG-12001 Stanford / Palo Alto
Playing Field Netting
Parks
and
Open Space
$50,000 $50,000 $0 $0 $0 $0 $50,000 0%Design TBD Staff in initial planning and development of scope of
contract.
PG-12002 Golf Course Tree
Maintenance
Parks
and
Open Space
$122,779 $122,779 $0 $0 $0 $0 $122,779 0%Ongoing TBD Funds for this CIP are not expended due to golf course
renovations. Funds for this CIP will be moved into Golf's
Operating budget.
PG-12004 Sarah Wallis Park
Improvements
Parks
and
Open Space
$65,000 $65,000 $0 $0 $0 $0 $65,000 0%Pre-Design TBD Staff in initial planning and development of scope of
contract.
PG-12005 Relocate Power Poles
for Soccer Field
Parks
and
Open Space
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Design TBD Project on hold pending staff land evaluation.
OS-00001 Open Space Trails &
Amenities
Parks
and
Open Space
$2,105,869 $311,723 $45,000 $80,150 $0 $8,038 $178,535 92%Ongoing TBD Various trail improvements at Arastradero, Foothills Park,
and Baylands. Year 2 of 3 year contract.
MULTI-YEAR PROJECTS
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
MINOR PROJECTS
Page 2 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
OS-00002 Open Space Lakes &
Ponds Maintenance
Parks
and
Open Space
$442,183 $64,920 $15,000 $0 $0 $0 $49,920 89%Ongoing TBD Year 2 of 3 year contract for maintenance of Boronda
Lake.
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
$525,000 $125,000 $0 $0 $0 $0 $125,000 76%Ongoing TBD Work is now in-house by Public Works Engineering or
combined with their paving contracts to achieve cost
savings.
OS-09001 Off-Road Pathway
Resurfacing and Repair
Parks
and
Open Space
$226,357 $226,357 $13,248 $0 $0 $0 $213,109 6%Ongoing TBD Work is now done in-house by Public Works Engineering
or combined with their paving contracts.
PG-06001 Tennis & Basketball
Court Resurfacing
Parks
and
Open Space
$526,443 $35,618 $506 $0 $0 $0 $35,112 93%Ongoing TBD Staff in planning for FY14. FY14 projects are Mitchell
Park and Hoover Park Design. Estimated IFB in Nov 2013.
PG-06003 Benches, Signage,
Fencing, Walkways, and
Perimeter Landscaping
Parks
and
Open Space
$746,676 $389,877 $97,780 $71,008 $0 $55,521 $165,568 78%Ongoing TBD Projects completed in FY13 - Site Amenities: Cogswell
Plaza trash receptacles and site furniture, bleachers at
Hopkins Park; various bench replacements at Greer Park;
basketball standard replaced at Greer Park; fence repairs at
Mitchell Park tennis courts. Signage: design for Rinconada
Cultural Center signage. Landscaping: Lucie Stern
entryway and courtyard.
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
$357,761 $108,162 $42,793 $0 $0 $3,000 $62,369 83%Ongoing TBD Projects completed in FY13: Rinconada Park tennis court
tripping hazard surface repairs. Werry Park repairs to
playground structure. Briones Park repairs to playground
structure. Heritage Park booster pump installation. Addison
School booster pump repair. Playground safety repairs to
various sites (Bol, Mitchell, Peers & Robles Parks).
Foothills Park culvert repairs due to storm.
PG-13001 Stanford / Palo Alto
Soccer Turf
Replacement
Parks
and
Open Space
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Pre-Design Jun 16 Staff in initial planning and development of scope of
contract.
PG-13002 El Camino Park Playing
Fields and Amenities
Parks
and
Open Space
$3,435,286 $3,435,286 $0 $0 $0 $0 $3,435,286 0%Design Jun 14 Pending design changes to parking lot.
PG-13003 Golf Reconfiguring Parks
and
Open Space
$634,843 $634,843 $317,446 $89,504 $0 $228,341 ($448)100%Design Jun 15 Design 90% complete. Construction to begin in Apr 2014.
Page 3 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FD-12000 ALS EKG
Monitor
Replacement
Miscellaneous $617,850 $617,850 $517,914 $0 $0 $92,970 $6,966 100%Completed Dec 12 The Fire Department
completed the
acquisition of new
ALS EKG monitors in
Dec 2012. Project to
be closed in FY14.
FD-13000 Long Range
CCTV Cameras
Miscellaneous $65,000 $65,000 $0 $0 $0 $0 $65,000 0%Ongoing TBD The Fire Department
is currently evaluating
several Thermal
Imaging Cameras.
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
MULTI-YEAR PROJECTS
Page 4 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
LB-11000 Furniture &
Technology for
Library Measure N
Project
Miscellaneous $2,375,000 $2,168,102 $531,457 $0 $0 $754,451 $882,194 63%Ongoing Dec 15 Project activity is being
coordinated with the
construction schedule of the
Mitchell Park Library &
Community Center and
Main Library Measure N
building renovations.
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
LIBRARY SERVICES DEPARTMENT
MULTI-YEAR PROJECTS
Page 5 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PL-05002 Charleston/
Arastradero
Corridor Plan
Non-Infrastructure
Management Plan
$1,001,385 $0 $0 $0 $0 $0 $0 100%Complete June 13 Project complete. To be closed in FY14.
PL-07002 El Camino Real/
Stanford
Intersection
Streets
and
Sidewalks
$1,519,166 $963,546 $963,546 $0 $0 $0 $0 100%Complete Feb 12 Project complete. To be closed in FY14.
PL-11001 Dinah SummerHill
Pedestrian Bicycle
Path
Streets
and
Sidewalks
$302,248 $118,898 $597 $2,248 $0 $0 $116,053 62%Ongoing TBD Majority of charges in FY13 to be
reclassified to a different project. In-house
design is complete. Hexagon Transportation
Consultants completed traffic study. A
community outreach meeting was held in
Summer 2013. Estimated to begin
construction in Spring 2014.
PL-00026 Local and
Neighborhood
Collector Street
Traffic Calming
Program (SIF)
("Safe Routes To
Schools")
Streets
and
Sidewalks
$1,234,187 $720,026 $227,415 $67,186 $0 $350,591 $74,834 94%Ongoing TBD This ongoing CIP implements traffic calming
improvements along Residential Arterial
Streets and funds the development of Safe
Routes to School Programs and Projects at
schools.
PL-04010 Bicycle and
Pedestrian
Transportation Plan
Implementation
Project
Streets
and
Sidewalks
$341,149 $118,205 $57,921 $0 $0 $47,919 $12,365 96%Ongoing TBD This ongoing CIP implements project
recommendations from the City's Bike/Ped
Transportation Plan. Maybell and Matadero
Bike Boulevards are currently in the public
outreach and design phase and an RFP has
been released for consulting for public
outreach and design for ten additional
bicycle boulevard facilities.
PL-11002 California Avenue
Transit Hub
Corridor
Streets
and
Sidewalks
$1,726,609 $1,710,556 $79,800 $1,410 $0 $268,743 $1,360,603 21%Ongoing Dec 14 Design is complete. Project goes out to bid in
Nov 2013. Anticipated construction start
date: Dec 2013.
PL-11003 Palo Alto Traffic
Signal Central
System
Streets
and
Sidewalks
$400,000 $364,472 $0 $0 $0 $0 $364,472 9%Ongoing Dec 13 An RFP is pending release of a Notice to
Proceed from CalTrans who is providing
grant reimbursement for the project.
PL-12000 Transportation and
Parking
Improvements
Streets
and
Sidewalks
$893,998 $893,998 $292,854 $0 $0 $365,777 $235,367 74%Ongoing N/A A downtown parking study is underway.
Additional parking programs, studies, and
transportation projects are in the planning
stages.
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 6 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
$240,966 $4,614 $0 $486 $0 $0 $4,128 100%Complete Mar 12 Project completed as of 6/30/2013. To be closed in
FY14.
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
$793,142 $32,086 $11,570 $0 $0 $0 $20,516 100%Complete Dec 12 Project completed as of 6/30/2013. To be closed in
FY14.
PE-09002 Greer Park Phase IV Parks
and
Open Space
$1,959,108 $10,747 $2,554 $5,524 $0 $0 $2,669 100%Complete Dec 12 Project completed as of 6/30/2013. To be closed in
FY14.
PE-11011 Highway 101
Pedestrian/Bicycle
Overcrossing
Streets
and
Sidewalks
$631,284 $397,514 $132,001 $131,478 $0 $84,743 $49,292 92%Pre-Design Mar 14 The feasibility study was completed in Nov 2011.
Preliminary Engineering and Environmental
assessment is in progress. Staff is working with
Caltrans on various environmental studies as part of
the Grant funding requirement. Council directed staff
to implement a design competition for the project.
PE-12002 Tree Wells - University
Avenue Irrigation
Miscellaneous $199,379 $199,379 $103,614 $49,379 $0 $42,218 $4,168 100%Complete Apr 13 Project completed as of 6/30/2013. To be closed in
FY14.
PE-12003 Rinconada Park Long Range
Plan & Design
Parks
and
Open Space
$200,602 $142,359 $67,696 $50,603 $0 $15,664 $8,396 96%Design Jan 14 Project is in design phase; staff is presenting the
design to PRC and ARB in Winter 2013.
PE-12004 Municipal Services Center
Facilities Study
Miscellaneous $249,780 $249,780 $0 $0 $0 $0 $249,780 0%Pre-Design Jun 14 Draft scope of services for specialized consultant
support is under review. Expect consultant to start
work in January 2014 and recommend menu of
options for city review by Apr 2014.
PE-12009 Alma Guardrail Miscellaneous $122,754 $116,865 $27,488 $6,865 $0 $12 $82,501 100%Complete Dec 12 Project completed as of 6/30/2013. To be closed in
FY14.
PE-12013 Magical Bridge Playground Parks
and
Open Space
$1,362,263 $1,298,073 $30,343 $62,263 $0 $116,107 $1,089,360 20%Design Jun 14 Design and construction documents are expected to be
completed by Summer 2014 pending Friends of the
Magical Bridge fund raising effort.
PE-12017 City Hall First Floor
Renovations
Buildings
and
Facilities
$1,438,176 $1,438,176 $16,077 $75,414 $0 $126,399 $1,220,286 15%Design Aug 14 Staff will return to Council for approval of contract
amendment wth WMB Consultant to reflect proposed
expansion to the project scope.
PE-13003 Parks Master Plan Parks
and
Open Space
$379,193 $379,193 $0 $29,193 $0 $0 $350,000 8%Design Jan 15 Consultant contract will be presented to Council for
approval in Oct 2013.
PE-13008 Bowden Park Parks
and
Open Space
$157,000 $157,000 $0 $0 $0 $0 $157,000 0%Design Feb 14 Community outreach needs to occur and construction
bidding of project is expected Summer of 2014.
PE-13010 Greer Park Renovations Parks
and
Open Space
$301,896 $301,896 $0 $1,896 $0 $0 $300,000 1%Design Jan 14 Community outreach needs to occur and construction
bidding of project is expected Spring of 2014.
PE-13016 El Camino Park Expanded
Parking Lot and New
Restroom
Parks
and
Open Space
$968,885 $968,885 $0 $8,886 $0 $0 $959,999 1%Design Apr 14 Project is currently in the design phase with
construction to proceed upon completion of Utilities
water reservoir project.
PE-13020 Byxbee Park Trails Parks
and
Open Space
$271,374 $271,374 $0 $21,374 $0 $0 $250,000 8%Design Dec 14 RFP for design services is being released. This
project is being jointly managed by PWD
Environmental Services and CSD Open Space.
PF-04000 Security System Improvements Buildings
and
Facilities
$275,000 $59,768 $0 $0 $0 $0 $59,768 78%Construction Jun 14 Additional security for MSC being installed.
PF-06004 Cubberley Restroom
Renovation
Buildings
and
Facilities
$339,271 $309,577 $0 $11,849 $0 $0 $297,728 12%Pre-Design Dec 14 Finalizing Design. Due to workload constraints this
project has been delayed.
PF-11001 Council Chambers Carpet
Replacement
Buildings
and
Facilities
$80,000 $80,000 $0 $0 $0 $0 $80,000 0%Design Aug 14 This project scope has been included in the schedule
for the Council Chamber Renovation project in FY14.
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
Page 7 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PF-13001 Lucie Stern Mechanical
System Upgrade
Buildings
and
Facilities
$100,000 $100,000 $0 $0 $0 $0 $100,000 N/A N/A N/A Combined into PE-14015. Project will be closed in
FY14.
PF-07003 Children's Theatre Fire/Life
Safety Upgrade
Buildings
and
Facilities
$278,549 $231,580 $0 $0 $0 $0 $231,580 17%Design N/A Combined into PE-14015. Project will be closed in
FY14.
PF-07011 Roth Building Maintenance Buildings
and
Facilities
$424,395 $258,576 $0 $0 $0 $0 $258,576 39%Ongoing Jun 14 All initial work completed. Ongoing work is for
maintenance and repairs.
PF-10002 Lot "J" Cowper/Webster
Structural Repairs
Buildings
and
Facilities
$688,999 $617,385 $448,804 $0 $0 $0 $168,581 100%Complete Nov 12 Project completed as of 6/30/2013. To be closed in
FY14.
PF-12001 Parks and PWD Trees Work
Space Improvements
Parks
and
Open Space
$382,515 $382,515 $0 $7,515 $0 $331,200 $43,800 89%Construction Jan 14 Construction Bid Phase
PF-12004 Citywide Backflow Preventer
Installations
Miscellaneous $250,000 $250,000 $95,643 $0 $0 $154,357 100%Complete Nov 12 Project completed as of 6/30/2013. To be closed in
FY14.
PO-10002 Downtown Tree Grates Miscellaneous $300,000 $261,985 $0 $0 $0 $4,000 $257,985 14%Ongoing Dec 15 Ongoing. Project is being done in conjunction with PO-
89003 and tree replacement schedule.
PO-12000 Wilkie Way Bridge Deck
Replacement
Streets
and
Sidewalks
$50,000 $50,000 $0 $0 $0 $40,205 $9,795 80%Construction Oct 13 Replacement deck materials are being evaluated for
suitability. Construction is expected to be completed
Oct 2013. Keep the project open for 1 year during the
warranty period.
PO-12001 Curb and Gutter Repairs Streets
and
Sidewalks
$598,149 $598,149 $287,582 $0 $0 $262,590 $47,977 92%Construction Jun 14 Ongoing. This is an annual project being done in
conjunction with PO-89003.
PO-12002 LATP Site Development
Preparation & Security
Miscellaneous $250,000 $241,364 $7,668 $0 $0 $233,333 $364 100%Design Aug 15 Consultant performed geological analysis and sampled
sludge ponds for H2S. New wetlands delineation will
be required.
PO-12003 Foothills Fire Management Streets
and
Sidewalks
$200,000 $200,000 $19,884 $0 $0 $17,981 $162,135 19%Ongoing Jun 17 Burn was completed and clearing to still take place.
Fire taking the lead on organization.
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
$2,231,622 $441,550 $278,218 $36,616 $0 $0 $126,716 100%Complete Apr 13 Project was completed in April 2013; project must
stay open for 1 year during the warranty period.
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
$3,515,312 $4,600 $4,600 $0 $0 $0 $0 100%Complete Jun 12 Project completed as of 6/30/2013. To be closed in
FY14.
PE-06007 Park Restroom Installation Parks
and
Open Space
$959,230 $773,517 $115,665 $32,200 $0 $129,147 $496,504 48%Construction Oct 13 Briones Park restroom: Building is onsite and site
work is underway and is expected to be completed in
Oct 2013.
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
$478,902 $478,902 $30,634 $0 $0 $0 $448,268 6%Ongoing Jun 14 This is an annual project. Funding will be used for
repaving the Mitchell Park Library parking lot once
the construction of the library is completed. This
project will also fund the repaving of Greer Park
parking lot.
PE-09005 Downtown Library
Improvements
Buildings
and
Facilities
$4,530,826 $77,338 $25,039 $6,054 $0 $45,631 $614 100%Complete Dec 12 Project completed as of 6/30/2013. To be closed in
FY14.
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
$49,207,819 $21,286,868 $8,150,334 $541,640 $0 $10,079,641 $2,515,252 95%Construction Nov 13 Construction began Sept 2010. Project is 95%
complete.
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
$793,181 $135,673 $0 $412 $0 $23,861 $111,400 86%Construction Apr 15 After final invoices are received, project will remain
open until warranty period is over. Demobilization
when Mitchell Library has opened.
MULTI-YEAR PROJECTS
Page 8 of 30
Attachment C
Total
Budget FY 2013 FY 2013 FY 2013 FY 2013 FY 2013 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PE-10002 Ventura Community Center
and Park
Buildings
and
Facilities
$477,219 $462,187 $249,196 $38,307 $0 $96,945 $77,739 100%Complete Aug 13 Construction completed Aug 2013.
PE-11000 Main Library New
Construction and
Improvements
Buildings
and
Facilities
$23,202,067 $23,202,067 $578,442 $163,395 $0 $20,436,139 $2,024,092 91%Construction Dec 14 Construction started June 2013
PE-11012 Temporary Main Library Buildings
and
Facilities
$542,218 $445,783 $387,398 $42,218 $0 $4,888 $11,279 98%Construction Dec 14 Conversion of Art Center auditorium opened May
2013. This project must stay open as restoration of
the Temp Main will occur when the Main Library
reopens, which is expected to be Dec 2014.
PE-12011 Newell Road Bridge / San
Francisquito Creek Bridge
Replacement
Streets
and
Sidewalks
$782,415 $782,415 $250,514 $78,419 $0 $271,176 $182,307 77%Pre-Design Jan 14 Project planning process has been modified to include
an EIR analysis of multiple project alternatives.
Council approved the contract amendment to the
consultant to begin the alternatives analysis.
PE-12012 Eleanor Pardee Park
Improvements
Parks
and
Open Space
$700,002 $699,682 $640 $26,001 $0 $0 $673,041 4%Construction Feb 14 The construction contract is currently scheduled to go
to Council for approval in Fall 2013. Construction is
expected to be completed in Feb 2014
PE-13005 City Hall/King Plaza
Landscape
Parks
and
Open Space
$51,337 $51,337 $0 $1,337 $0 $0 $50,000 3%Design Jan 14 Currently in design phase, public outreach is expected
to take place in spring of 2014.
PE-13007 El Camino Park Dog Park Parks
and
Open Space
$260,977 $260,977 $0 $977 $0 $0 $260,000 N/A N/A N/A Environmental analysis determined this project not to
be viable. To be closed in FY14.
PE-13011 Charleston/Arastradero
Corridor Project
Streets
and
Sidewalks
$493,384 $493,384 $0 $32,880 $0 $0 $460,504 7%Design Nov 14 Consultant has been selected and a contract is
expected to be awarded in Nov 2013.
PE-13022 University Avenue
Pedestrian/Bicycle Underpass
Rehabilatation
Streets
and
Sidewalks
$212,869 $212,869 $151,032 $27,869 $0 $26,008 $7,959 100%Complete Dec 12 Construction has been completed, under warranty
period for 1 year.
PE-98020 Police Building Project Buildings
and
Facilities
$4,299,090 $102,171 $0 $7,252 $0 $0 $94,919 98%Design TBD Project currently on hold.
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
$16,041,182 $809,748 $352,444 $70,677 $0 $109,634 $276,993 98%Post-construction Dec 13 Civic Center Improvements are in the punch-list stage
(final electrical panel tracing is still outstanding).
Project must stay open.
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
$191,487 $0 $0 $0 $0 $0 $0 N/A N/A N/A Project on hold per City Manager.
PF-05003 Foothills Park Interpretive
Center Improvements
Buildings
and
Facilities
$350,158 $92,577 $0 $7,869 $0 $0 $84,708 76%Construction Mar 14 Preliminary HVAC design.
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
$7,764,485 $2,419,015 $2,298,872 $119,288 $0 $27,961 ($27,106)100%Complete Dec 12 Project completed as of 6/30/2013. Project to be
closed in FY14.
PF-09000 Children's Theater
Improvements
Buildings
and
Facilities
$370,199 $370,199 $0 $30,199 $0 $234,869 $105,131 72%N/A N/A Combined into PE-14015. Project will be closed in
FY14.
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
$193,445 $193,445 $135,742 $638 $0 $0 $57,065 71%Design Mar 14 Sign assessment complete. All data is being
processed for inclusion in GIS
PO-11001 Thermoplastic Lane Marking
& Striping
Streets
and
Sidewalks
$350,000 $242,403 $74,614 $0 $0 $7,484 $160,305 54%Ongoing Jun 17 On-going annual contract in conjunction with PE-
86070 (Streets Maintenance Program Projects).
Page 9 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments*Contingencies Encumbrances Balance Complete Status Date Comments
VR-01001 MSC Fuel Storage Tank /Svc Island
Replacement
Minor $2,609,597 $79,545 $11,942 $0 $11,770 $2,001 $53,832 98%Ongoing Feb 14 ADC, Inc revising design
then bid will be put out
for construction.
VR-06801 Replace City-Wide Fuel Transaction and
Inventory Management System
Minor $285,000 $109,838 $0 $0 $0 $23,851 $85,987 70%Ongoing Jun 14 Assessment of new
system will be completed
once upgrade of
Assetworks is completed.
VR-07001 Automated Motor Pool Reservation and
Vehicle Key Management System
Minor $125,000 $34,465 $23,486 $0 $0 $2,875 $8,104 94%Ongoing Jun 14 Pool vehicles at MSC and
City Hall have been
added into system.
Employees have been
trained on how to reserve
a vehicle. Modifications
of contract by end of
FY14.
VR-11000 Vehicle Replacement Minor $1,578,325 $807,246 $474,627 $0 $0 $0 $332,619 79%Ongoing Mar 14 Two vehicles remain to
be purchased. Waiting
for specifications to be
written.
VR-12001 In-Ground Vehicle Lift Minor $450,000 $400,000 $316,475 $0 $0 $0 $83,525 81%Complete Jun 13 Project is complete and
will be closed. Funds will
be returned to funding
source in FY 2014.
VR-13000 Vehicle Replacement Minor $3,415,767 $3,415,767 $487,965 $0 $0 $1,048,719 $1,879,084 45%Ongoing Jun 14 Specifications are still
being written for five
vehicles.
VR-04010 Vehicle Maintenance Facility Upgrades Multi-Year $561,733 $262,860 $0 $0 $0 $24,292 $238,568 58%Ongoing Jun 14 Assessment of next step
to be completed pending
results of Fleet
Maintenance Study.
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
MULTI-YEAR PROJECTS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
Page 10 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments*Contingencies Encumbrances Balance Complete Status Date Comments
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
VR-07002 Diesel Truck Engine Emissions Retrofits Multi-Year $846,488 $54,760 $29,415 $0 $0 $0 $25,345 97%Ongoing Dec 15 Next set of Diesel
Particulate Filters (DPF)
not needed until FY 2015.
BAO will be needed to
cover difference in bid
amount.
VR-92006 Fuel Tank Storage/Upgrade Multi-Year $260,378 $102,561 $92,897 $0 $0 $0 $9,664 96%Design Jun 14 Card reader installed and
punch list completed.
Additional scope to be
added to bolster reliability
of system.
Page 11 of 30
Attachment C
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
TE-01012 IT Disaster
Recovery Plan
Minor $578,626 $578,337 $53,544 $0 $0 $75,002 $449,792 22%Construction Jun-15 A disaster recovery and business
continuity assessment is
underway which will determine
disaster recovery requirements
and feed into an overall disaster
recovery plan.
TE-05003 Internet Site
Upgrade
Minor $197,738 $0 $0 $0 $0 $0 $0 100%Complete Jun-13 Request has been submitted to
close this CIP.
TE-08004 Fire Mobile Data
Computer
Minor $250,000 $69,199 $8,116 $0 $0 $1 $61,082 76%Construction May-14 Final phase of project to replace
Fire Mobile Data Computer due
to new apparatus that has come
online.
TE-09000 Public Safety
Computer-Aided
Dispatch
Replacement
Minor $1,300,000 $1,198,293 $233,668 $0 $0 $0 $964,625 26%In Progress Dec-13 Computer Aided Dispatch (CAD)
hardware and software installed,
training and configuration to be
completed . Records
Management System (RMS)
contract signed for the second
portion.
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
Page 12 of 30
Attachment C
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
TE-11002 Police Mobile In-
Car Video System
Replacement
Minor $310,000 $305,412 $0 $0 $0 $0 $305,412 1%Construction Dec-13 RFP process completed and
contract awarded. Installation
and training to be completed.
TE-11001 Library Computer
System Software
Minor $500,000 $499,925 $0 $0 $0 $70,250 $429,675 14%Pre-design Jun-14 Working with Information
Technology Department to create
the Request for Information
(RFI).
TE-95016 Permit
Information
Tracking System
Multi-Year $980,050 $176,648 $0 $0 $0 $0 $176,648 82%Construction Jun-15 Live, remaining funds to be
utilized as enhancements to the
system.
TE-02013 Institutional
Network (I-Net)
Multi-Year $1,000,000 $575,887 $0 $0 $0 $0 $575,887 42%Construction Jun-15 In construction phase. Remaining
funds to be utilized to purchase
equipment for live broadcasts
from community centers.
TE-07006 SAP Continuous
Improvement
Project
Multi-Year $8,898,680 $95,694 $0 $0 $0 $67,377 $28,317 100%On hold Jun-15 Road mapped enhancement
efforts funded by this CIP are on
hold pending results from an
Enterprise Resource Planning
(ERP) system evaluation slated
for FY2014.
TE-99010 Acquisition of
New Computers
Multi-Year $362,350 $259,815 $146,741 $0 $0 $0 $113,074 69%Construction Jun-15 This is an ongoing project for the
acquisition of new computers.
TE-00010 Telephone
System
Replacement
Multi-Year $2,646,587 $2,544,583 $1,692,825 $0 $0 $96,807 $754,951 71%Construction Dec-13 Phase 1 complete: Upgrade of
high-speed network and
implementation of new telephone
system. Phase 2: scheduled for
Dec 2013.
TE-13001 Interactive Voice
Response System
Multi-Year $200,000 $200,000 $0 $0 $0 $0 $200,000 0%Pre-design Jun-14 Currently in kick-off stage. The
new phone system deployment is
a dependency of starting this
project, which has recently been
deployed.
MULTI-YEAR PROJECTS
MINOR PROJECTS
Page 13 of 30
Attachment C
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTSTE-13002 ESS/MSS
Enhancements
Multi-Year $150,000 $150,000 $0 $0 $0 $0 $150,000 0%On hold Jun-15 This project is dependent on
another project to us to bring the
system up to a higher
enhancement pack, which has
been placed on hold by the SAP
Steering Committee until the
results are received from an ERP
system evaluation in FY2014.
Page 14 of 30
Attachment C
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTSTE-13003 SAP Refuse
Billing
Improvements
Multi-Year $250,000 $250,000 $0 $0 $0 $0 $250,000 0%On hold Jun-15 The start of the project is
dependent upon the completion of
a GreenWaste system upgrade,
which is scheduled to be
completed in FY2014.
TE-13004 Infrastructure
Management
System
Multi-Year $300,000 $300,000 $0 $0 $0 $1 $299,999 0%Pre-design Dec-14 Currently in the discovery phase.
MULTI-YEAR PROJECTS
Page 15 of 30
Attachment C
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTSTE-02015 Citywide GIS
Data,
Infrastructure and
Applications
Multi-Year $2,229,130 $209,087 $209,086 $0 $0 $0 $0 100%Complete Jun-13 Request has been submitted to
close this CIP.
TE-05000 Radio
Infrastructure
Replacement
Multi-Year $2,565,980 $1,825,895 $103,016 $0 $0 $233,456 $1,489,423 42%Ongoing Dec 16 Maintenance to the Radio
Infrastructure continues.
Purchase of multi-band radios in
Phase I.
TE-06001 Library Radio
Frequency
Identification
(RFID)
Implementation
Multi-Year $810,000 $607,860 $42,977 $0 $0 $19,264 $545,618 33%Construction Jun-15 Start date of the project is
dependent upon the New
Technology for Mitchell Park
Library project.
TE-07000 Enterprise
Application
Infrastructure
Upgrade
Multi-Year $2,297,000 $549,500 $33,600 $0 $0 $1,408 $514,492 78%Construction Dec-15 Road mapped enhancement
efforts funded by this CIP are on
hold pending results from an ERP
system evaluation slated for
FY2014.
TE-10000 Collections
Software
Multi-Year $91,725 $9,725 $6,825 $0 $0 $0 $2,900 97%Complete Jun-14 Live, remaining funds to be used
for maintenance of system.
MULTI-YEAR PROJECTS
Page 16 of 30
Attachment C
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 Labor FY 2013 FY 2013 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTSTE-10001 Utility Customer
Billing System
Multi-Year $350,000 $341,526 $75,438 $0 $0 $4,500 $261,588 25%Ongoing Dec-15 Enhancements to "My Utilities
Account" online application were
completed and we are currently
assessing the application's future
capabilities.
TE-11005 Implementation
of Restructured
Tiered Rates on
Bills
Multi-Year $200,000 $200,000 $10,000 $0 $0 $0 $190,000 5%Construction Dec-13 There is a pilot project
commencing and some changes to
the invoice may be required based
on customer feedback.
TE-12001 Development
Center Blueprint
Multi-Year $1,738,001 $1,728,771 $105,766 $0 $0 $229,049 $1,393,955 20%Construction Jul-15 Phases I and II implemented,
which upgraded Accela to
provide mobile access in the
field.
Page 17 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
EL-04010 Foothills System Rebuild Minor $856,517 $109,255 $73,668 $0 $0 $35,587 96%Construction Oct 13 Portions of this project have been
completed. The sections crossing the
Palo Alto Country Club still remain
under construction.
EL-09004 W. Charleston/Wilkie Way to
South City Limit 4/12 kV
Conversion
Minor $1,062,466 $635,000 $0 $0 $0 $635,000 40%Construction Jun 14 Construction is 95% complete.
Remaining portion is delayed until the El
Camino Real rebuild project is
completed as they are connected.
EL-10008 Advanced Metering
Infrastructure System
Minor $313,885 $254,343 $49,746 $0 $84,452 $120,145 62%Design Ongoing Phase 2 - implementation and planning
for pilot projects are in progress.
EL-11001 Torreya Court Rebuild Minor $103,301 $64,030 $48,406 $0 $0 $15,624 85%Complete
EL-11004 Hewlett Subdivision Rebuild
Los Trancos
Minor $817,050 $587,824 $394,417 $0 $0 $193,407 76%Complete
EL-11006 Rebuild UG District 18 Minor $354,298 $304,290 $61,335 $0 $0 $242,955 31%Design Mar 15 Design completed, will require
additional money to complete the work.
This will be requested for FY 15 budget,
and will then start bid process.
EL-12002 Hanover 22 - Transformer
Replacement
Minor $1,200,450 $1,200,450 $1,106,441 $0 $94,009 $0 95%Construction Dec 13 As-built drawings still need to be
processed and transferred to record set
drawings.
ELECTRIC FUND
FY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
Page 18 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTSMULTI-YEAR PROJECTS
EL-02010 SCADA System Upgrades Multi-Year $822,565 $153,375 $3,877 $0 $0 $149,498 82%Construction Jun 14 Obtaining approval for sole source
contract with Efacec ACS to perform
this upgrade.
EL-04012 Utility Site Security
Improvements
Multi-Year $1,125,373 $619,657 $123,661 $0 $12,981 $483,015 50%Construction Ongoing Evaluating bids for Quarry, Hanover,
Hansen Way and Park Blvd. substations.
EL-05000 El Camino Underground
Rebuild
Multi-Year $1,925,994 $448,910 $52,623 $0 $0 $396,287 79%Construction Mar 14 Project estimate completed, waiting for
availablity of CPAU crews to start
construction and complete work.
EL-11008 Rebuild UG District 19 Multi-Year $161,286 $106,315 $1,435 $0 $0 $104,880 35%Design Jun 14 Preparation of project cost estimate is in
progress.
EL-06001 230 KV Electric Intertie Multi-Year $606,154 $170,412 $7,889 $0 $2,450 $160,073 74%Pre-design Ongoing Stanford Utilities has expressed interest
in Stanford Linear Accelerator Center
(SLAC) - Quarry Road Substation 60kV
tie. Preliminary power flow and
feasibility study complete,
interconnection at Quarry Substation
appears feasible. Working with Stanford
and DOE to encourage SLAC
participation in this project.
EL-06002 Underground District 45 Multi-Year $3,622,018 $213,630 $68,774 $0 $2,961 $141,895 60%Construction Jan 14 Electric work and customer connections
completed. Waiting for completion of
AT&T work and pole removal to close
project.
Page 19 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
EL-08000 E. Charleston 4/12kV
Conversion
Multi-Year $668,125 $375,965 $61,849 $0 $237,186 $76,930 88%Construction Jun 14 Construction of portions of this project
completed. The remaining work is to be
re-bid due to scope change.
EL-09000 Middlefield Underground
Rebuild
Multi-Year $649,489 $562,595 $541,773 $0 $152,282 ($131,460)120%Design Mar 15 Construction of portions of this project
in progress. The remaining work is to be
re-bid due to scope change.
EL-09003 Rebuild UG District 17
(Downtown)
Multi-Year $1,251,693 $729,365 $244,936 $0 $0 $484,429 60%Complete Construction completed.
EL-10006 Rebuild UG District 24 Multi-Year $1,350,481 $975,116 $48,235 $0 $272,117 $654,764 52%Design Jun 14 Preparation of construction estimate in
progress.
EL-13006 Sand Hill/Quarry 12kV Tie Multi-Year $50,011 $50,011 $120 $0 $0 $49,891 0%Design TBD Design in progress.
EL-13007 Underground distribution
System Security
Multi-Year $300,000 $300,000 $0 $0 $0 $300,000 0%Pre-design TBD No work started due to limited staff
availability.
EL-13008 Upgrade electric Estimating
System
Multi-Year $150,000 $150,000 $0 $0 $0 $150,000 0%Design TBD Working with contractor on scope of
work to complete this project. Staff may
need to go back out to bid.
MULTI-YEAR PROJECTS
Page 20 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
EL-10009 Street Light System
Conversion Project
Multi-Year $3,479,558 $2,961,330 $802,947 $0 $48,433 $2,109,950 39%Ongoing Mar 14 Bid award for Phase III delayed due to
ARB review. Bid to be awarded Nov
13.
EL-11003 Rebuild UG District 15 Multi-Year $481,079 $469,486 $276 $0 $0 $469,210 2%Pre-design TBD No work started due to limited staff
availability.
EL-11007 Rebuild Greenhouse Condo
Area
Multi-Year $508,843 $378,085 $30,701 $0 $0 $347,384 32%Design Jun 14 Estimate completed. Will start bid
process.
EL-11010 UG District 47 - Middlefield,
Homer Avenue, Webster
Street and Addison Avenue
Multi-Year $1,855,574 $1,825,346 $31,086 $0 $2 $1,794,258 3%Design Dec 14 Project estimate preparation in progress.
EL-11014 Smart Grid Technology
Installation
Multi-Year $502,846 $488,233 $215,888 $0 $252,865 $19,480 96%Design Jan 17 Two pilot projects are in progress.
EL-11015 Reconductor 60kV Overhead
Transmission System with
ACCR conductor
Multi-Year $3,352,412 $3,136,176 $1,687,876 $0 $1,057,606 $390,694 88%Construction Aug 13 Phase 1 completed, Phase 2 to start
construction in Aug 2013.
EL-12001 UG District 46 -
Charleston/El Camino Real
Multi-Year $153,954 $99,883 $0 $0 $0 $99,883 35%Pre-design Jun 14 No work started due to limited staff
availability.
EL-12003 Hopkins Substation Rebuild Multi-Year $250,000 $0 $0 $0 $0 $0 0%Balance of $250K returned to reserves at
year-end.
EL-13004 Hansen Way/Hanover 12kV
Ties
Multi-Year $75,000 $75,000 $0 $0 $0 $75,000 0%Pre-design Jun 14 Project on hold as design alternatives are
being developed and considered.
EL-13005 Colorado 20/21-Transformers
Replacements
Multi-Year $100,000 $0 $0 $0 $0 $0 0%Balance of $100K returned to reserves at
year-end.
MULTI-YEAR PROJECTS
Page 21 of 30
Attachment CFY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
GS-08000 Gas Station 2 Rebuild Minor $207,007 $99,752 $89,729 $0 $0 $10,023 95%Complete
GS-09000 Gas Station 1 Rebuild Minor $201,000 $96,359 $89,729 $0 $0 $6,630 100%Complete
GS-10000 Gas Station 3 Rebuild Minor $207,007 $100,461 $91,972 $0 $0 $8,489 96%Design Design completed. Delivery of the
station is postponed until Summer
2014 due to PG&E work at the
location.
GS-11001 Gas Station 4 Rebuild Minor $337,000 $165,264 $148,366 $0 $0 $16,898 95%Complete
GS-13003 Cooperatively-owned Back-
up Generators
Minor $315,000 $315,000 $0 $0 $0 $315,000 0%Pre-design TBD
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
GAS FUND
Page 22 of 30
Attachment CFY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ENTERPRISE FUND
UTILITIES DEPARTMENT
GAS FUND
GS-01019 Global Positioning System Multi-Year $381,062 $82,448 $0 $0 $0 $82,448 78%Construction Jun 14 Integrating field data into mapping
system, defining additional equipment
needs.
GS-08011 GMR - Project 18 Multi-Year $5,870,883 $2,014,369 $1,577,676 $0 $324,693 $0 100%Complete Combined GMR 18/19A - retention
payment to be paid by Sep 13.
GS-09002 GMR - Project 19 Multi-Year $5,787,828 $5,484,734 $965,728 $0 $3,628,047 $890,959 40%Construction Jul 14 Combined GMR 19B-21.Consruction
started Mar 13
GS-10001 GMR - Project 20 Multi-Year $6,616,749 $6,586,508 $66,667 $0 $5,417,474 $1,102,367 40%Construction Jun 14 Combined GMR 19B-21.Consruction
started Mar 13.
GS-11000 GMR - Project 21 Multi-Year $6,667,478 $6,657,013 $778,292 $0 $5,144,373 $734,348 40%Construction Jul 14 Combined GMR 19B-21.Consruction
started on Mar 13.
GS-11002 Gas System Improvements Multi-Year $514,349 $337,505 $111,624 $0 $25,881 $200,000 61%Ongoing TBD This project addresses ongoing capital
system improvements
GS-12001 GMR - Project 22 Multi-Year $94 $94 $94 $0 $0 $0 100%Design Jun 15 Construction funds to be delayed until
FY 2014.
GS-13002 General Shop
Equipment/Tools
Multi-Year $50,000 $50,000 $0 $0 $0 $50,000 0%TBD
MULTI-YEAR PROJECTS
Page 23 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WS-09000 Seismic Water Tank Valve Minor $4,100,000 $4,074,400 $3,226 $0 $7,013 $4,064,161 1%Design Jul 14 Final report completed in Nov 10,
Mayfield seismic retrofit 100%
completed; Boronda reservoir
construction will commence Feb 14
and completed by Jul 14.
WS-13003 GPS Equipment Upgrade Minor $200,000 $200,000 $0 $0 $0 $200,000 0%Pre-Design Jun 14 Working with Asset Management
on group development.
WS-13004 Asset Management Mobile
Deployment
Minor $100,000 $100,000 $0 $0 $0 $100,000 0%Pre-Design Jun 14 Working with group development.
WS-13006 Water Meter Shop
Renovations
Minor $115,000 $115,000 $27,852 $0 $0 $87,148 24%Design Jun 14 Funding Operations efforts and
providing ongoing support.
WATER FUND
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
Page 24 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WATER FUND
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
WS-07000 Water Regulation Station
Improvements
Multi-Year $470,001 $341,036 $14,124 $0 $30,136 $296,776 37%Design Jul 16 Design to be completed by Dec 13.
WS-07001 Water Recycling Facilities Multi-Year $901,126 $405,829 $11,310 $0 $193,914 $200,605 78%Pre-Design Jun 16 Preparing Environmental Impact
Report (EIR). Construction to be
completed in 2016.
WS-08001 Water Reservoir Coating
Improvements
Multi-Year $2,550,491 $2,335,637 $26,503 $0 $57,619 $2,251,515 12%Design Jul 16 Construction to start Feb 14 on
Boronda.
WS-08002 Emergency Water Supply
Project
Multi-Year $36,306,630 $16,679,580 $9,549,960 $0 $5,876,175 $1,253,445 97%Construction Dec 13 El Camino reservoir, well, PS
construction 75% complete.
Mayfield Pump Station construction
100% complete. Wells
rehabilitation construction 100%
complete.
WS-09001 WMR - Project 23 Multi-Year $3,136,843 $1,995,799 $1,871,110 $0 $124,689 $0 100%Construction Jun 13 Council approved in Apr 12; project
completed; commenced ABM and
GIS/Topobase updating process.
MULTI-YEAR PROJECTS
Page 25 of 30
Attachment C
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WATER FUND
FY 2013 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
WS-10001 WMR - Project 24 Multi-Year $3,259,205 $3,052,947 $2,396,585 $0 $366,578 $289,784 91%Construction Jun 13 Council approved in Apr 12; project
completed; commenced ABM and
GIS/Topobase updating process.
WS-11000 WMR - Project 25 Multi-Year $3,444,709 $3,436,906 $3,984 $0 $0 $3,432,922 0%Design Dec 14 Awaiting core-drill contract to be
setup by Purchasing to complete the
bid package of WMR-Project 25.
WS-11003 Water Distribution System
Improvements
Multi-Year $494,011 $424,336 $98,398 $0 $5,000 $320,938 35%Ongoing Jun 14 This project addresses ongoing
capital distribution system
improvements.
WS-11004 Water System Supply
Improvements
Multi-Year $493,995 $430,968 $71,324 $0 $62,162 $297,482 40%Ongoing Jun 14 This project addresses ongoing
capital supply system
improvements.
WS-12001 WMR - Project 26 Multi-Year $305,000 $305,000 $0 $0 $0 $305,000 0%Pre-Design Jun 14 Awaiting additional resource
availability to start the design of
WMR-Project 26; Cal Ave (WMR
26A) design complete and will
piggy back on Transportation bid
package to start construction Dec 13
through Jun 14.
WS-13002 Fusion and General
Equipment/Tools
Multi-Year $50,000 $50,000 $24,055 $0 $0 $25,945 48%Ongoing Dec 14 This project addresses the purchase
of PE fusion equipment for
Operations to perform their work.
MULTI-YEAR PROJECTS
Page 26 of 30
Attachment CFY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WC-11000 WC Reh/Aug. Prj 24 Multi-Year $3,119,809 $3,119,809 $152,782 $0 $0 $2,967,027 5%Design Aug 14 This project will also include the
WC Reh/Aug Prj 25 and the
design effort started May 13 with
construction complete by Aug 14.
WC-12001 WC Reh/Aug. Prj 25 Multi-Year $3,212,000 $3,212,000 $53,498 $0 $32,002 $3,126,500 0%Design Aug 14 This project will also include the
WC Reh/Aug Prj 24 and the
design effort started May 13 with
construction complete by Aug 14.
WC-13001 WC Rehab/Aug. Prj 26 Multi-Year $0 $0 $0 $0 $0 $0 0%Pre-design Aug 15 Awaiting additional resource
availability to start the design of
WC Reh/Aug Prj 26.
WC-13002 Fusion and General
Equipment/Tools
Multi-Year $52,187 $52,187 $24,055 $0 $0 $28,132 0%Ongoing TBD This project addresses replacing
PE fusion tools needed by
WGWW Operations to perform
their work.
WC-15002 Wastewater System
Improvements
Multi-Year $348,403 $267,870 $20,291 $0 $0 $247,579 29%Ongoing TBD This project addresses on going
capital system improvements.
MULTI-YEAR PROJECTS
ENTERPRISE FUND
UTILITIES DEPARTMENT
WASTEWATER COLLECTION FUND
Page 27 of 30
Attachment C
ENTERPRISE FUND
REFUSE FUND
PUBLIC WORKS DEPARTMENT
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
RF-09004 LATP Site Development
Preparation
Minor $200,000 $21,349 $0 $0 $0 $21,349 89%Complete Project was successfully completed.
Consultant's environmental risk
assessment for cleanup of site was
approved by regulatory agency for Areas
A and B.
RF-10002 Flare Relocation Project Minor $867,734 $774,280 $33,284 $0 $715,936 $25,060 97%Construction Mar 14 Design, permitting and bidding was
completed in late 2011 and the bids
exceeded available budget. A modified
design and a rebid was completed and a
contract was approved. A BAO was also
approved and construction work is
expected to be completed by Dec 13
with testing complete by Mar 14.
RF-07001 Relocation of Landfill Facilities Multi-Year $825,968 $429,025 $222,833 $0 $180,175 $26,017 97%Construction Sep 13 The relocation of the Recycling Center
has been cancelled. Improvements to the
permanent Household Hazardous Waste
(HHW) facility at the wastewater
treatment plant property have been
proceeding. Final design and permitting
was completed and bid in mid 2012. No
bids were received due to a purchasing
problem. Rebid and a contract was
approved on Jan 13 along with a BAO
for $205,150. All permit sign-offs are
expected in Sep 13.
RF-10003 Drying Beds, Material Storage and
Transfer Area
Multi-Year $122,700 $53,031 $0 $0 $0 $53,031 57%Complete Additional material storage bunkers have
been constructed at the MSC. Drying
beds currently located on the 10 acres
that was subject to Measure E are to be
relocated inside the RWQCP under a
future CIP.
RF-11001 Landfill Closure Multi-Year $6,718,404 $6,010,110 $241,524 $0 $212,870 $5,555,716 17%Construction Dec 14 Construction was completed in Mar 12
for the undergrounding of environmental
control systems in the closed sections of
the landfill. Design for the Phase IIC
cap is underway. Capping work is
scheduled to be completed by Dec 14.
FY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 28 of 30
Attachment CFY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
SD-06102 San Francisquito Creek Storm
Water Pump Station
Multi-Year $6,387,642 $48,836 $12,591 $0 $0 $36,245 99%Complete Jun 19 Required mitigation monitoring for 10
years (through FY 2019) is the only
remaining task.
SD-06104 Connect Clara Drive Storm Drains
to Matadero Pump Station
Multi-Year $953,480 $750,000 $0 $0 $0 $750,000 90%Design Feb 14 Project design is being performed by
in-house staff. New construction
funding has been programmed for FY
2014.
SD-10101 Southgate Neighborhood Storm
Drain Improvements
Multi-Year $1,073,768 $982,702 $119,702 $0 $149,827 $713,173 90%Design Aug 13 Design to be completed by end of
August and bid opening scheduled for
October. Construction to end by Apr
14.
SD-11101 Channing Avenue/Lincoln Avenue
Storm Drain Improvements
Multi-Year $5,911,374 $3,903,389 $1,739,329 $0 $1,132,492 $1,031,568 5%Pre-design Apr 14 Phase I & Phase II are complete.
Phase III design was completed Feb
13 and construction scheduled for
Summer 2014. Construction to be
completed by Dec 14.
MULTI-YEAR PROJECTS
STORM DRAINAGE FUND
ENTERPRISE FUND
PUBLIC WORKS DEPARTMENT
Page 29 of 30
Attachment CFY 2013 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2013 Budget Estimated
Project Project Project From Available FY 2013 FY 2013 FY 2013 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WQ-10001 Plant Master Plan Minor $1,554,497 $644,899 $322,701 $0 $295,594 $26,604 98%Construction Jun 14 Long Range facilities Plan Report 100%
completed Oct 12; BAO for Biosolids Plan
completed in Jan 13 for $421,678.
Biosolids Facility Plan to be completed by
Jun 14. Biosolids Facility Plan 60%
complete.
WQ-04011 Facility Condition Assessment
and Retrofit
Multi-Year $5,123,313 $2,953,032 $747,814 $0 $0 $2,205,218 57%Design Jun 14 Ongoing retrofit projects. Facility Repair
and retrofit Project #2 construction
completed. Facility Repair and Retrofit
Project #3 at 90% design.
MINOR PROJECTS
ENTERPRISE FUND
PUBLIC WORKS DEPARTMENT
WASTEWATER TREATMENT FUND
MULTI-YEAR PROJECTS
Page 30 of 30
Attachment D
Project Category Department/Fund Project Title FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Community Services - General Fund :
Land & Land Improvements AC-86017 Art in Public Places $21,556 $17,256 $77,956 $17,171 $59,526
Planning & Community Environment - General Fund :
Streets & Sidewalks PL-05030 Traffic Signal Upgrades 39,983 278,187 183,141 244,272 385,302
Public Works - General Fund :
Streets & Sidewalks PE-86070
Street Improvements (Street Improvement
Fund)3,702,381 3,323,063 4,710,791 3,170,679 7,097,782
Building & Facilities PF-00006 Roofing Replacement 21,073 227,495 104,617 319,495 246,068
Building & Facilities PF-01003 Building Systems Improvements 114,152 36,053 74,876 59,798 34,320
Building & Facilities PF-02022 Facility Interior Finishes 47,116 11,076 23,874 234,085 70,609
Building & Facilities PF-93009 ADA Compliance 121,617 216,133 9,994 167,537 10,019
Streets & Sidewalks PO-05054 Street lights Improvements 15,970 32,976 159,070 61,844 69,707
Streets & Sidewalks PO-89003 Sidewalk Improvements 1,675,527 952,503 1,611,917 1,673,715 1,864,954
Public Works - Storm Drainage Fund :
SD-06101 Storm Drain System Replacement 445,582 81,878 488,793 242,488 745,927
Public Works - Wastewater Treatment Fund :
WQ-80021 RW QCP Plant Equipment Replacement 2,544,261 403,293 66,916 589,965 1,840,887
WQ-80022 RW QCP System Flow Metering 56,245 0 28,468 0 0
Electric Fund :
EL-02011 Electric Utility GIS 39,414 188,231 321,713 175,382 127,798
EL-06005 Fiber Optics Ring System Improvements 58,124 5,531 0 0 0
EL-06006
Fiber Optics Customer Design and
Connection Services 195,808 17,203 0 0 0
EL-89028 Electric Customer Connections 1,467,233 1,702,232 1,882,242 2,522,815 2,802,451
EL-89031 Communications System Improvements $21,784 $0 $3,501 $0 $3,345
EL-89038 Substation Protection Improvements 94,411 133,185 129,086 200,418 188,049
EL-89044 Substation Facility Improvements 93,735 3,133 148,871 180,672 60,458
EL-98003
Electric Distribution System Reconstruction
and Improvements 1,265,486 1,330,082 1,608,521 2,389,593 1,453,123
Fiber Optics Fund :
FO-10000 Fiber Optic Customer Connections 0 68,373 88,061 125,913 291,425
FO-10001 Fiber Optic Network System Improvements 0 34,614 327,736 448,950 137,878
Continuous Capital Projects
Five Years of Expenditures for Fiscal Years 2009-2013
Page 1 of 2
11/12/2013
Attachment D
Project Category Department/Fund Project Title FY 2009 FY 2010 FY 2011 FY 2012 FY 2013
Continuous Capital Projects
Five Years of Expenditures for Fiscal Years 2009-2013
Gas Fund :
GS-02013
GS-03007 Directional Boring Equipment 59,410 0 162 20,160 0
GS-03002
GS-04003
GS-05002 Gas Main Replacements 38,121 87,706 86,159 54,157 0
GS-03008
Polyethylene Fusion Equipment
Replacement 35,650 0 444 0 24,055
GS-03009 System Extensions-Unreimbursed 12,000 4,005 7,718 0 90,838
GS-06001 Gas Main Replacements, GMR-Project 16 2,423,677 89,180 127,056 0 0
GS-07002 Gas Main Replacements, GMR-Project 17 912,018 3,681,252 211,515 139,958 577
GS-80017 Gas System Extensions 356,666 347,412 471,001 605,635 932,035
GS-80019 Gas Meters and Regulators 244,129 313,598 294,191 325,988 25,652
Wastewater Collection Fund:
WC-02002
WC-03003
WC-04002
Sewer System Rehabilitation and
Augmentation, Project 15,16 and 17 8,840 27,141 122,870 57,715 0
WC-05003
WC-06003
WC-07004
Sewer System Rehabilitation and
Augmentation, Project 18,19 and 20 2,154,931 1,761,725 94,468 188,511 241,489
WC-08012
WC-09001
WC-10002
Sewer System Rehabilitation and
Augmentation, Project 21,22 and 23 285,858 543,313 1,928,374 1,023,537 2,139,395
WC-80020 Sewer System Extensions 370,253 251,152 224,066 270,793 445,570
WC-99013 Sewer Manhole Rehabilitation 48,227 168,722 378,841 357,343 555,382
Water Fund :
WS-02003 Water Main Replacements, Project 16 19,695 0 0 0 0
WS-02014 Water-Gas W astewater utilities GIS Data 33 204,583 289,694 222,244 282,573
WS-06002 Water Main Replacements, Project 20 93,554 349 10,821 0 0
WS-07003 Water Main Replacements, Project 21 226,559 1,383,427 1,432,826 528 0
WS-80013 Water System Extensions 295,194 285,945 258,968 551,131 528,788
WS-80014 Service and Hydrant Replacements 104,951 43,538 44,232 151,928 359,994
WS-80015 Water Meters 14,712 2,298 0 34,000 4,183
Page 2 of 2
11/12/2013