HomeMy WebLinkAboutStaff Report 4095
City of Palo Alto (ID # 4095)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 9/17/2013
City of Palo Alto Page 1
Summary Title: Library Bond Oversight Committee Quarterly Reports
Title: Library Bond Oversight Committee Quarterly Reports
From: City Manager
Lead Department: Public Works
Executive Summary
Please see the attached Library Bond Oversight Committee transmittal letter and
attachments.
Attachments:
A - LBOC Financial Reports Transmittal Letter_9-17-2013 (PDF)
B - LBOC Q2 2013 Financial Report_4-12-2013 (PDF)
C - LBOC Q3 2013 Financial Report_7-23-2013 (PDF)
TO: Finance Committee
FROM: Library Bond Oversight Committee
DATE: September 17, 2013
SUBJECT: Library Bond Oversight Committee Reports
The Library Bond Oversight Committee (LBOC) has met with members of City
staff on the progress of the library bond projects the following months:
January, April, July, and October 2011
January, April, July, and October 2012
February, April, and July 2013
Attached for your approval is second quarter 2013 report (dated April 12, 2013)
and the third quarter 2013 report (dated July 23, 2013).
Based on the information provided, the Committee finds that the City’s financial
reporting for all library-related projects is accurate and appropriate, however,
these reports are not independently audited. The Committee forwards these
reports to the Finance Committee and City Council for approval, with LBOC
approval.
Please note the reason for the variations between these reported figures and the
reported figures in the Mitchell Park Library bi-monthly reports is due to variations
in the reporting cycles.
Additionally, the LBOC would like to note that it is concerned about the cost
increases associated with the Mitchell Park Library & Community Center
(MPL&CC) project. The LBOC wants the Finance Committee and City Council to
be aware that future increases in the MPL&CC project cost are possible and will
impact the overall Library Bond Fund budget.
Submitted:
Sandra Hirsh
Library Bond Oversight Committee Chair
ATTACHMENTS:
Attachment B: LBOC Quarterly Financial Report (dated April 12, 2013)
Attachment C: LBOC Quarterly Financial Report (dated July 23, 2013)
1 2 3 4 5 6 7
(3 minus 1) (4 minus 1) (4 minus 3) (6 divide by 3)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
February
2013
Projected
Costs
Diff.
Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Engineer's
Estimate vs.
Projected
Costs
% Diff.
Between
Engineer's
Estimate vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,189,759$ (189,759) 1,022,241$ 19.6%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 44,597,041 5,402,959 4,445,959 9.1%
Cubberley Temporary Library - 645,000 645,000 619,687 (619,687) 25,313 3.9%
Main Library 18,000,000 2,100,000 20,100,000 22,660,263 (4,660,263) (2,560,263) (12.7%)
Art Center Temporary Library - 500,000 500,000 528,232 (528,232) (28,232) (5.6%)
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 72,594,982 (594,982) 2,905,018 3.8%
Bond Financing Costs (a)4,000,000 (3,500,000) 500,000 385,320 3,614,680 114,680 22.9%
Grand Total 76,000,000$ -$ 76,000,000$ 72,980,302$ 3,019,698$ 3,019,698$ 4.0%
a) In addition, by law the actual (2010 bonds) and estimated (2013 bonds) Underwriter's Discount (Fee) of $513,570 must be paid by bond premium. The actual bond issuance
cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
-
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,355,000 2,355,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 33,321,705 9,582,176 (42,903,881)
Construction Costs - - -
Contract Contingency 5,024,440 2,921,968 (7,946,408)
Other Contract Services 1,042,801 643,227 (1,686,028)
City (Inter-department) Service Charge 352,392 - (352,392)
Miscellaneous Cost 107,546 - (107,546)
Total Library Projects Expenditures 75,500,000 39,848,883 13,147,371 22,503,746
Estimate of Pending Commitments/Costs - - 19,598,728 (19,598,728)
Total Bond Funds Less Bond Financing Costs 75,500,000 39,848,883 32,746,099 2,905,018 3.8%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 76,000,000$ 40,034,204$ 32,746,099$ 3,219,698$ 4.2%
2010 GO Bond True Interest Cost (TIC)4.21%
a) In addition, by law the actual (2010 bonds) and estimated (2013 bonds) Underwriter's Discount (Fee) of $513,570 must be paid by bond premium. The actual bond issuance
cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Description of Activity
Library Projects Budget to Actual Activities Summary
1
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 1,212,000 1,212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 31,366 (3,649,358)
Construction Costs - - - -
Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 5,212,000 4,157,071 45,631 1,009,298
Estimate of Pending Commitments/Costs - - (12,943) 12,943
Total Bond Funds Less Bond Financing Costs 5,212,000$ 4,157,071$ 32,688$ 1,022,241$ 19.6%
Reasons for Budget Increase of:1,212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
Net Budget Change 1,212,000$
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$
Budget Change (957,000) (957,000)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 27,306,673 7,547,870 (34,854,543)
Contract Contingency - 4,488,597 2,807,366 (7,295,963)
Other Contract Services - 828,156 617,227 (1,445,383)
City (Inter-department) Service Charge - 295,645 - (295,645)
Miscellaneous Cost - 103,668 - (103,668)
Total Library Projects Expenditures 49,043,000 33,022,739 10,972,463 5,047,798
Estimate of Pending Commitments/Costs 601,839 (601,839)
Total Bond Funds Less Bond Financing Costs 49,043,000$ 33,022,739$ 11,574,302$ 4,445,959$ 9.1%
Reasons for Budget Decrease of:(957,000)$
1) LEED - Green building (Council approved) upgrades 1,200,000$
2) Fixed Equipment 1,750,000
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
Net Budget Change (957,000)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Description of Activity
2
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 18,000,000$ -$ -$ 18,000,000
Budget Change 2,100,000 2,100,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 1,904,367 1,979,658 (3,884,025)
Contract Contingency - 39,854 84,997 (124,851)
Other Contract Services - 186,719 26,000 (212,719)
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 20,100,000 2,131,530 2,090,655 15,877,815
Estimate of Pending Commitments/Costs 18,438,078 (18,438,078)
Total Bond Funds Less Bond Financing Costs 20,100,000$ 2,131,530$ 20,528,733$ (2,560,263)$ (12.7%)
Reasons for Budget Increase of:2,100,000$
1) Deferred Maintenance Items:
a) Replace roof, fire sprinkers system, re-face
exterior siding, and refurbish landscaping 812,700
b) Code Compliance items: replace basement sump
pumps, upgrade stormwater treatment and parking lot
lights 399,000
c) Service Enhancements: provide teen room after-hours
entrance and broadcast center 155,400
2) Art Center Connectivity 732,900
Net Budget Change 2,100,000$
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000$ -$ -$ 645,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 464,577 20,322 (484,899)
Contract Contingency - 33,500 5,450 (38,950)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 509,448 25,772 109,780
Estimate of Pending Commitments/Costs 84,467 (84,467)
Total Bond Funds Less Bond Financing Costs 645,000$ 509,448$ 110,239$ 25,313$ 3.9%
Description of Activity
Main Library Budget to Actual Activities Summary (PE-11000)
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
3
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 28,096 2,959 (31,055)
Contract Contingency - - 9,890 (9,890)
Other Contract Services -
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 28,096 12,849 459,055
Estimate of Pending Commitments/Costs 487,287 (487,287)
Total Bond Funds Less Bond Financing Costs 500,000$ 28,096$ 500,137$ (28,232)$ (5.6%)
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 4,000,000
Budget Change 1,212,000
Sub-total - 2010 Engineer's Budget Estimate 5,212,000 - - 5,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Research & Planning Architectural 362
09/21/10 Group 4 Architecture Research & Planning Architectural 135
08/03/10 Group 4 Architecture Research & Planning Architectural 16,233
08/03/10 Group 4 Architecture Research & Planning Architectural 56,000
08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Research & Planning Architectural 15
09/21/10 Group 4 Architecture Research & Planning Architectural 18,080
09/21/10 Group 4 Architecture Research & Planning Architectural 2,970
09/21/10 W.L. Butler Construction, Inc.Construction 93,177
10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990
10/19/10 Group 4 Architecture Research & Planning Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Research & Planning Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Research & Planning Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Research & Planning Architectural 11,688
01/21/11 West Coast Code Consultants, Inc.Plan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Research & Planning Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Research & Planning Architectural 432
03/18/11 Group 4 Architecture Research & Planning Architectural 409
03/18/11 Group 4 Architecture Research & Planning Architectural 8,766
03/18/11 Group 4 Architecture Research & Planning Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Research & Planning Architectural 13,149
04/19/11 Group 4 Architecture Research & Planning Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Research & Planning Architectural 220
05/12/11 Group 4 Architecture Research & Planning Architectural 24,891
05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Research & Planning Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Research & Planning Architectural 233
07/20/11 Group 4 Architecture Research & Planning Architectural 479.16
07/20/11 Group 4 Architecture Research & Planning Architectural 12,405
07/27/11 W.L. Butler Construction, Inc.Construction 157,980
07/27/11 Turner Construction Company Construction Management Services 26,028
08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture Research & Planning Architectural 137
08/10/11 Group 4 Architecture Research & Planning Architectural 5,100
08/24/11 Turner Construction Company Construction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc.Construction 137,659
09/14/11 Group 4 Architecture Research & Planning Architectural 2,550
09/14/11 Group 4 Architecture Research & Planning Architectural 1,116
12/07/11 Group 4 Architecture Research & Planning Architectural 5,100.00
10/19/11 Turner Construction Company Construction Management Services 1,176.00
12/21/11 Turner Construction Company Construction Management Services 3,806.42 January 18, 2012
11/09/11 Group 4 Architecture Research & Planning Architectural 1,146.02
12/07/11 W.L. Butler Construction, Inc.Construction 64,873.60
Downtown Library Activity Details (PE-09005)
As of April 12, 2013
5
Payment or
Posting Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of April 12, 2013
02/08/12 Group 4 Architecture Research & Planning Architectural 29.33
02/08/12 W.L. Butler Construction, Inc.Construction 22,796.10
02/22/12 Group 4 Architecture Research & Planning Architectural 8,407.90 March 28, 2012 Report
03/08/12 Group 4 Architecture Research & Planning Architectural 1,275.00
03/21/12 Group 4 Architecture Research & Planning Architectural 6.82
08/22/12 Group 4 Architecture Research & Planning Architectural 1,268.06 October 30, 2012 Report
10/03/12 Group 4 Architecture Research & Planning Architectural 70.96
01/09/13 Turner Construction Company Construction Management Services 434.00 January 23, 2013 Report
Group 4 Architecture Research Architectural 30,786
Moovers, Inc.Moving Services 580
Sub-total - Engineering and Architectural Costs - 3,617,992 31,366 (3,649,358)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Research & Planning Architectural 660
10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Research & Planning Architectural 5,104
06/07/11 Group 4 Architecture Research & Planning Architectural 3,489
07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report
Group 4 Architecture Research & Planning Architectural 10,104
Turner Construction Company Construction Management Services 48
Moovers, Inc.Moving Services 4,113
Sub-total - Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public Works Parking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 5,212,000 4,157,071 45,631 1,009,298
6
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (957,000)
Sub-total - 2010 Engineer's Budget Estimate 49,043,000 - - 49,043,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Research & Planning Architectural 37,609
08/10/10 Group 4 Architecture Research & Planning Architectural 18,595
10/05/10 Group 4 Architecture Research & Planning Architectural 7,522
10/05/10 Group 4 Architecture Research & Planning Architectural 13,942
10/05/10 Group 4 Architecture Research & Planning Architectural 2,971
07/27/10 Moovers, Inc.Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Research & Planning Architectural 47,110
10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542
11/02/10 Flintco Pacific, Inc.Construction 778,876
11/02/10 Group 4 Architecture Research & Planning Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code Consultants, Inc.Plan Check 26,820
12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Research & Planning Architectural 46,297
12/21/10 Flintco Pacific, Inc.Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433
12/28/10 Flintco Pacific, Inc.Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137
01/04/11 Group 4 Architecture Research & Planning Architectural 2,942
01/04/11 Group 4 Architecture Research & Planning Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Research & Planning Architectural 267
1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977
2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680
3/16/2011 West Coast Code Consultants, Inc.Plan Check (560)
3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250
3/17/2011 West Coast Code Consultants, Inc.Plan Check 560
3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219
4/11/2011 Group 4 Architecture Research & Planning Architectural 127
4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366
4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956
4/20/2011 West Coast Code Consultants, Inc.Plan Check 140
4/20/2011 West Coast Code Consultants, Inc.Plan Check 280
4/20/2011 West Coast Code Consultants, Inc.Plan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Research & Planning Architectural 683
5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874
Mitchell Park Library and Community Center Activity Details (PE-09006)
7
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540
7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109
7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038
7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826
7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045
7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898
10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction Company Construction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code Consultants, Inc.Plan Check 420
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051
11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722
11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
*12/21/2011 Turner Construction Company Construction Management Services 187,775
12/21/2011 Turner Construction Company Construction Management Services 129,453
12/21/2011 Turner Construction Company Construction Management Services 233,061
12/21/2011 Turner Construction Company Construction Management Services 2,385
12/21/2011 Turner Construction Company Construction Management Services 109
12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
2/29/2012 West Coast Code Consultants, Inc.Plan Check 200
2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600
3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457
3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261
2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417
2/24/2012 Turner Construction Company Construction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction Company Construction Management Services 129,709
4/18/2012 Turner Construction Company Construction Management Services 118,875
4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100
4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130
4/18/2012 Turner Construction Company Construction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc.Construciton 7,990
5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069
5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511
5/16/2012 Turner Construction Company Construction Management Services 116,415
6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551
6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
8
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture Research & Planning Architectural 762
7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture Research & Planning Architectural 280
9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027
10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191
10/10/2012 Turner Construction Company Construction 22,926
11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325
11/19/2012 West Coast Code Consultants, Inc.Plan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code Consultants, Inc.Plan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction Company Construction Management Services 270,207
12/26/2012 Turner Construction Company Construction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code Consultants, Inc.Plan Check 160
1/23/2013 West Coast Code Consultants, Inc.Plan Check 560
1/23/2013 Group 4 Architecture Research & Planning Architectural 626
1/23/2013 Group 4 Architecture Research & Planning Architectural 783
2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238
2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775
4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745
Moovers, Inc.Moving Services 19,853
Flintco Pacific, Inc.Construction 3,772,484
Protect Consulting and Engineering Hazardous Material Testing 12,699
Group 4 Architecture Research & Planning Architectural 455,608
Turner Construction Company Construction Management Services 1,750,864
Ross McDonald Company, Inc.Construction Services 648,412
Sign & Services Company Construction Services 443,920
West Coast Code Consultants, Inc.Plan Check 1,590
Muzak LLC Construction Services 201,992
BIG-D Pacific Builders, LP Construction 240,000
3DI West Aerial Photogrammetric Services 450
Sub-total - Engineering Costs - 27,306,673 7,547,870 (34,854,543)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Research & Planning Architectural 1,771
10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725.00
2/18/2011 Flintco Pacific, Inc.Construction 248,603.00 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754.00
8/31/2011 W. L. Butler Construction, Inc.Construction 22,712.50
8/24/2011 Flintco Pacific, Inc.Construction 987,123.00
8/24/2011 Turner Construction Company Construction Management Services 151,367.49
8/24/2011 Flintco Inc. Escrow Construction 117,936.00
8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250.00 October 25, 2011 Report
8/24/2011 Group 4 Architecture Research & Planning Architectural 57,825.84
8/24/2011 Flintco Pacific, Inc.Construction 74,304.00
9
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
10/5/2011 Group 4 Architecture Research & Planning Architectural 37,305.95
11/30/2011 Group 4 Architecture Research & Planning Architectural 20,265.95 January 18, 2012 Ewpoer
11/30/2011 Flintco Pacific, Inc.Construction 241,110.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 360.00 March 28, 2012 Report
3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937.25
2/29/2012 Turner Construction Company Construction Management Services 39,360.00
3/21/2012 Flintco Pacific, Inc.Construction 104,819.00
3/21/2012 Flintco Pacific, Inc.Construction 11,647.00
4/18/2012 Turner Construction Company Construction Management Services 656.00
4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383.24
5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039.15
7/5/2012 Group 4 Architecture Research & Planning Architectural 12,870.63
4/4/2012 Flintco Pacific, Inc.Construction 59,097.00 July 5, 2012 Repport
5/16/2012 Flintco Pacific, Inc.Construction 1,077.00
6/20/2012 Turner Construction Company Construction Management Services 137,682.56
6/20/2012 Flintco Pacific, Inc.Construction 11,109.00
7/5/2012 Flintco Pacific, Inc.Construction 13,783.00
7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495.00
8/22/2012 Group 4 Architecture Research & Planning Architectural 80,923.70
8/8/2012 Flintco Pacific, Inc.Construction 15,943.00 October 30, 2012 Report
10/3/2012 Turner Construction Company Construction Management Services 298,982.88
10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578.00
12/26/2012 Group 4 Architecture Research & Planning Architectural 3,052.50
11/19/2012 Flintco Pacific, Inc.Construction 411,653.00
12/12/2012 Flintco Pacific, Inc.Construction 125,571.00 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc.Construction 359,703.00
12/26/2012 Flintco Pacific, Inc.Construction 73,605.00
12/26/2012 Flintco Pacific, Inc.Construction 96,352.00
Moovers, Inc.Moving Services 6,649
Flintco Pacific, Inc.Construction 2,570,597
Protect Consulting and Engineering Hazardous Material Testing 11,991
Group 4 Architecture Research & Planning Architectural 74,601
Turner Construction Company Construction Management Services 14,136
Ross McDonald Company, Inc.Construction Services 14,290
Sign & Services Company Construction Services 95,102
Muzak LLC Construction Services 20,000
Sub-total - Contract Contingency - 4,488,597 2,807,366 (7,295,963)
Other Contract Services
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc.Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12
01/00/00 3M Library Systems Library Self Check Stations -
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792
Bruce Beasley Sculpture 50,000
ZFA Structural Engineers Legal Services 5,418
Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 16,705
Envision Ware, Inc.Sorter System 469,149
Bibliotheca, Inc.Library Services 15,370
Riedinger Consulting Legal Services 12,673
Ginn and Crosby, LLC Legal Services 33,023
Moscone Emblidge Sater & Otis, LLP Legal Services 14,887
Sub-total - Other Contract Services - 828,156 617,227 (1,445,383)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143)
04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - Development Center Plan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - Development Center Plan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"180.99
04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 3.62
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park Libr 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
11
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - Development Center Architetural Review 92 April 12, 2013
Sub-total - City (Inter-department) Service Charge - 295,645 - (295,645)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656
Sub-total - Miscellaneous Cost - 103,668 - (103,668)
Grant Total 49,043,000 33,022,739 10,972,463 5,047,798
12
Payment
Date Purchasing Document Payee
Engineer's
(Budget) Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure)18,000,000$
Budget Change 2,100,000
Sub-total - 2010 Engineer's Budget Estimate 20,100,000 - - 20,100,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
10/05/10 Group 4 Architecture Research and Planning Architectural 700
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
11/02/10 Group 4 Architecture Research and Planning Architectural 5,785
11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Research and Planning Architectural 2,390
01/04/11 Group 4 Architecture Research and Planning Architectural 15,000
01/04/11 Group 4 Architecture Research and Planning Architectural 583
01/04/11 Group 4 Architecture Research and Planning Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Research and Planning Architectural 4,860
03/18/11 Group 4 Architecture Research and Planning Architectural 73,246
03/18/11 Group 4 Architecture Research and Planning Architectural 7,500
03/18/11 Group 4 Architecture Research and Planning Architectural 53
03/18/11 Group 4 Architecture Research and Planning Architectural 3,843
04/11/11 Group 4 Architecture Research and Planning Architectural 112,464
04/11/11 Group 4 Architecture Research and Planning Architectural 3,993
04/11/11 Group 4 Architecture Research and Planning Architectural 7,500
01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Research and Planning Architectural 2,500
01/24/11 Group 4 Architecture Research and Planning Architectural 1,500
01/21/11 Group 4 Architecture Research and Planning Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Research and Planning Architectural 48,831
02/18/11 Group 4 Architecture Research and Planning Architectural 2,653
02/18/11 Group 4 Architecture Research and Planning Architectural 3,238
05/12/11 Group 4 Architecture Research and Planning Architectural 6,250
05/12/11 Group 4 Architecture Research and Planning Architectural 40,052
05/12/11 Group 4 Architecture Research and Planning Architectural 12,411
05/12/11 Group 4 Architecture Research and Planning Architectural 3,263
05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Research and Planning Architectural 11,100
07/11/11 Group 4 Architecture Research and Planning Architectural 488
07/11/11 Group 4 Architecture Research and Planning Architectural 15,687
07/27/11 Group 4 Architecture Research and Planning Architectural 319
07/27/11 Group 4 Architecture Research and Planning Architectural 1,150
07/27/11 Group 4 Architecture Research and Planning Architectural 1,875
07/27/11 Turner Construction Company Construction Management Services 5,572
08/10/11 Group 4 Architecture Research and Planning Architectural 31,374
08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture Research and Planning Architectural 117
08/31/11 Group 4 Architecture Research and Planning Architectural 175
08/31/11 Group 4 Architecture Research and Planning Architectural 248
09/14/11 Group 4 Architecture Research and Planning Architectural 67
09/14/11 Group 4 Architecture Research and Planning Architectural 600
09/14/11 Group 4 Architecture Research and Planning Architectural 39,218
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 235,308
10/26/11 Group 4 Architecture Research and Planning Architectural 878
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 291
10/26/11 Group 4 Architecture Research and Planning Architectural 27
11/02/11 Group 4 Architecture Research and Planning Architectural 78,436
11/02/11 Group 4 Architecture Research and Planning Architectural 7,500
11/22/11 Group 4 Architecture Research and Planning Architectural 8,514
12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/14/11 Group 4 Architecture Research and Planning Architectural 79,172
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530
12/21/11 Group 4 Architecture Research and Planning Architectural 3,052
01/11/12 Group 4 Architecture Research and Planning Architectural 225
01/11/12 Group 4 Architecture Research and Planning Architectural 9,761
01/11/12 Group 4 Architecture Research and Planning Architectural 70,592
01/11/12 Group 4 Architecture Research and Planning Architectural 150
01/11/12 Group 4 Architecture Research and Planning Architectural 247
02/22/12 Group 4 Architecture Research and Planning Architectural 10,000
02/22/12 Group 4 Architecture Research and Planning Architectural 62,749
02/22/12 Group 4 Architecture Research and Planning Architectural 8,676
Main Library Activity Details (PE-11000)
As of April 12, 2013
13
Payment
Date Purchasing Document Payee
Engineer's
(Budget) Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture Research and Planning Architectural 1,330
03/21/12 Group 4 Architecture Research and Planning Architectural 5,423
03/21/12 Group 4 Architecture Research and Planning Architectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture Research and Planning Architectural 18,925
04/18/12 Group 4 Architecture Research and Planning Architectural 1,500
04/18/12 Group 4 Architecture Research and Planning Architectural 19
04/18/12 Group 4 Architecture Research and Planning Architectural 9,784
05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture Research and Planning Architectural 29,046
05/30/12 Group 4 Architecture Research and Planning Architectural 39,504
06/20/12 Group 4 Architecture Research and Planning Architectural 13,884
07/05/12 Group 4 Architecture Research and Planning Architectural 407
07/05/12 Group 4 Architecture Research and Planning Architectural 2,500
07/25/12 Group 4 Architecture Research and Planning Architectural 1,613
07/25/12 Group 4 Architecture Research and Planning Architectural 1,535
07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture Research and Planning Architectural 7,551
09/26/12 Group 4 Architecture Research and Planning Architectural 5,996
10/31/12 Turner Construction Company Construction Management Services 7,444
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
11/19/12 Group 4 Architecture Research and Planning Architectural 5,423
11/19/12 Group 4 Architecture Research and Planning Architectural 8,000
11/19/12 Group 4 Architecture Research and Planning Architectural 270
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc.Construction Management Services 19,320
01/23/13 Group 4 Architecture Research and Planning Architectural 2,500
01/23/13 Group 4 Architecture Research and Planning Architectural 969
01/23/13 Group 4 Architecture Research and Planning Architectural 4,979
01/23/13 Group 4 Architecture Research and Planning Architectural 725
01/23/13 NOVA Partners, Inc.Construction Management Services 12,010
02/06/13 Group 4 Architecture Research and Planning Architectural 3,243
02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300
02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 30,776
04/03/13 NOVA Partners, Inc.Construction Management Services 17,000
Group 4 Architecture Research and Planning Architectural 1,249,749
Turner Construction Company Construction Management Services 34,986
West Coast Code Consultants, Inc.Plan Check 4,600
NOVA Partners, Inc.Construction Management Services 690,323
Sub-total - Engineering and Architectural Costs - 1,904,367 1,979,658 (3,884,025)
Contract Contingency
05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 571
02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 8,442
Metropolitan Van and Storage, Inc.Equipment Moving 84,997
Sub-total - Contract Contingency - 39,854 84,997 (124,851)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - Development Center Architetural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - Development Center Architetural Review 25
12/06/12 City of Palo Alto - Development Center Architetural Review 20
12/06/12 City of Palo Alto - Development Center Architetural Review 622
12/06/12 City of Palo Alto - Development Center Architetural Review 2,892
12/06/12 City of Palo Alto - Development Center Architetural Review 252
Creative Machines, Inc.Sculptures and Light Display 26,000
Sub-total - Other Contract Services - 186,719 26,000 (212,719)
City (Inter-department) Service Charge
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost
02/27/13 JP Morgan P-Card Other Contract Services 589.75 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 20,100,000 2,131,530 2,090,655 15,877,815
14
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 g g
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000$
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283$
10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Research & Planning Architectural 329
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report
Group 4 Architecture Research & Planning Architectural 17,122
Ross McDonald Company, Inc.Library Shelving 3,200
Sub-total - Engineering and Architectural Costs - 464,577 20,322 (484,899)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report
West Corporation Temp. Lib. - Security Access Card & Alarm 1,910
Ross McDonald Company, Inc.Library Shelving 3,540
Sub-total - Contract Contingency - 33,500 5,450 (38,950)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 509,448 25,772 109,780
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of April 12, 2013
15
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000$
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -$
04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Research & Planning Architectural 11,288
07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report
Big-D Pacific Builders, LP Construction Services
Group 4 Architecture Research & Planning Architectural 2,959
Sub-total - Engineering and Architectural Costs - 28,096 2,959 (31,055)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
Ross McDonald Company, Inc.Library Shelving 9,890
Sub-total - Contract Contingency - - 9,890 (9,890)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 28,096 12,849 459,055
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of April 12, 2013
16
1 2 3 4 5 6 7 8
(3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
Project
Budget
April 2013
(Revised)
Projected
Costs
Diff.
Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Project Budget
vs. Projected
Costs
% Diff.
Between
Project
Budget vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,942,397 4,057,603 1,783,040 3.7%
Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9%
Main Library 18,000,000 2,100,000 20,100,000 22,342,563 23,166,063 (5,166,063) (823,500) (3.7%)
Art Center Temporary Library - 500,000 500,000 500,000 528,232 (528,232) (28,232) (5.6%)
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 74,448,161 (2,448,161) 976,839 1.3%
Bond Financing Costs (a)4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9%
Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 74,633,481$ 1,366,519$ 1,291,519$ 1.7%
a) The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,280,000 2,280,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 35,414,444 24,826,642 (60,241,086)
Construction Costs - - -
Contract Contingency 5,505,249 4,705,979 (10,211,228)
Other Contract Services 1,043,120 1,057,540 (2,100,661)
City (Inter-department) Service Charge 499,757 - (499,757)
Miscellaneous Cost 107,546 - (107,546)
Total Library Projects Expenditures 75,425,000 42,570,115 30,590,161 2,264,723
Estimate of Pending Commitments/Costs - - 1,287,884 (1,287,884)
Total Bond Funds Less Bond Financing Costs 75,425,000 42,570,115 31,878,046 976,839 1.3%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 75,925,000$ 42,755,436$ 31,878,046$ 1,291,519$ 1.7%
2010 GO Bond True Interest Cost (TIC)4.21%
2013 GO Bond True Interest Cost (TIC)3.85%
a) The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
Description of Activity
Library Projects Budget to Actual Activities Summary
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
1
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 212,000 212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 31,366 (3,649,358)
Construction Costs - - - -
Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 4,212,000 4,157,071 45,631 9,298
Estimate of Pending Commitments/Costs - - (10,920) 10,920
Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5%
Reasons for Budget Increase of:212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
8) Transfer to Main Library (1,000,000)
Net Budget Change 212,000$
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)50,000,000$ -$ -$ 50,000,000$
Budget Change (2,274,563) (2,274,563)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 29,060,707 6,409,546 (35,470,252)
Contract Contingency - 4,869,637 2,612,555 (7,482,192)
Other Contract Services - 828,156 1,057,540 (1,885,697)
City (Inter-department) Service Charge - 319,920 - (319,920)
Miscellaneous Cost - 103,668 - (103,668)
Total Library Projects Expenditures 47,725,437 35,182,087 10,079,641 2,463,708
Estimate of Pending Commitments/Costs 680,668 (680,668)
Total Bond Funds Less Bond Financing Costs 47,725,437$ 35,182,087$ 10,760,310$ 1,783,040$ 3.7%
Reasons for Budget Decrease of:(2,274,563)$
1) LEED - Green building (Council approved) upgrades 1,200,000$
2) Fixed Equipment 1,750,000
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
5) Transfer to Main Library Project (1,317,563)
Net Budget Change (2,274,563)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Description of Activity
2
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 18,000,000$ -$ -$ 18,000,000
Budget Change 4,342,563 4,342,563
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 1,982,269 18,367,209 (20,349,478)
Contract Contingency - 138,011 2,068,931 (2,206,943)
Other Contract Services - 187,039 - (187,039)
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 22,342,563 2,307,909 20,436,141 (401,487)
Estimate of Pending Commitments/Costs 422,013 (422,013)
Total Bond Funds Less Bond Financing Costs 22,342,563$ 2,307,909$ 20,858,154$ (823,500)$ (3.7%)
Reasons for Budget Increase of:4,342,563$
Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$
Net Budget Change 4,342,563$
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 464,577 15,562 (480,139)
Contract Contingency - 33,500 8,299 (41,799)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 509,448 23,861 111,691
Estimate of Pending Commitments/Costs 86,378 (86,378)
Total Bond Funds Less Bond Financing Costs 645,000$ 509,448$ 110,239$ 25,313$ 3.9%
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
Description of Activity
Main Library Budget to Actual Activities Summary (PE-11000)
3
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 288,899 2,959 (291,858)
Contract Contingency - 1,612 1,929 (3,541)
Other Contract Services -
City (Inter-department) Service Charge - 123,089 - (123,089)
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 413,600 4,888 81,513
Estimate of Pending Commitments/Costs 109,745 (109,745)
Total Bond Funds Less Bond Financing Costs 500,000$ 413,600$ 114,632$ (28,232)$ (5.6%)
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 4,000,000
Budget Change 212,000
Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Researc Architectural 362
09/21/10 Group 4 Architecture Researc Architectural 135
08/03/10 Group 4 Architecture Researc Architectural 16,233
08/03/10 Group 4 Architecture Researc Architectural 56,000
08/10/10 Protech Consulting and EngineHazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Researc Architectural 15
09/21/10 Group 4 Architecture Researc Architectural 18,080
09/21/10 Group 4 Architecture Researc Architectural 2,970
09/21/10 W.L. Butler Construction, Inc. Construction 93,177
10/05/10 Protech Consulting and EngineHazardous Material Testing 990
10/19/10 Group 4 Architecture Researc Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Researc Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Researc Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Researc Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Researc Architectural 11,688
01/21/11 West Coast Code ConsultantsPlan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Researc Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Researc Architectural 432
03/18/11 Group 4 Architecture Researc Architectural 409
03/18/11 Group 4 Architecture Researc Architectural 8,766
03/18/11 Group 4 Architecture Researc Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Researc Architectural 13,149
04/19/11 Group 4 Architecture Researc Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Researc Architectural 220
05/12/11 Group 4 Architecture Researc Architectural 24,891
05/12/11 Group 4 Architecture Researc Architectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Researc Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Researc Architectural 233
07/20/11 Group 4 Architecture Researc Architectural 479.16
07/20/11 Group 4 Architecture Researc Architectural 12,405
07/27/11 W.L. Butler Construction, Inc. Construction 157,980
07/27/11 Turner Construction Company Construction Management Services 26,028
08/31/11 Group 4 Architecture Researc Architectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture Researc Architectural 137
08/10/11 Group 4 Architecture Researc Architectural 5,100
08/24/11 Turner Construction Company Construction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc. Construction 137,659
09/14/11 Group 4 Architecture Researc Architectural 2,550
09/14/11 Group 4 Architecture Researc Architectural 1,116
12/07/11 Group 4 Architecture Researc Architectural 5,100.00
10/19/11 Turner Construction Company Construction Management Services 1,176.00
12/21/11 Turner Construction Company Construction Management Services 3,806.42 January 18, 2012
11/09/11 Group 4 Architecture Researc Architectural 1,146.02
12/07/11 W.L. Butler Construction, Inc. Construction 64,873.60
02/08/12 Group 4 Architecture Researc Architectural 29.33
02/08/12 W.L. Butler Construction, Inc. Construction 22,796.10
Downtown Library Activity Details (PE-09005)
As of July 23, 2013 (Revised)
5
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of July 23, 2013 (Revised)
02/22/12 Group 4 Architecture Researc Architectural 8,407.90 March 28, 2012 Report
03/08/12 Group 4 Architecture Researc Architectural 1,275.00
03/21/12 Group 4 Architecture Researc Architectural 6.82
08/22/12 Group 4 Architecture Researc Architectural 1,268.06 October 30, 2012 Report
10/03/12 Group 4 Architecture Researc Architectural 70.96
01/09/13 Turner Construction Company Construction Management Services 434.00 January 23, 2013 Report
Group 4 Architecture Researc Architectural 30,786
Moovers, Inc.Moving Services 580
Sub-total - Engineering and Architectural Costs - 3,617,992 31,366 (3,649,358)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Researc Architectural 660
10/19/10 Group 4 Architecture Researc Architectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Researc Architectural 5,104
06/07/11 Group 4 Architecture Researc Architectural 3,489
07/27/11 Group 4 Architecture Researc Architectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture Researc Architectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report
Group 4 Architecture Researc Architectural 10,104
Turner Construction Company Construction Management Services 48
Moovers, Inc.Moving Services 4,113
Sub-total - Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public Work Parking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public Work Parking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 4,212,000 4,157,071 45,631 9,298
6
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (2,274,563)
Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Researc Architectural 37,609
08/10/10 Group 4 Architecture Researc Architectural 18,595
10/05/10 Group 4 Architecture Researc Architectural 7,522
10/05/10 Group 4 Architecture Researc Architectural 13,942
10/05/10 Group 4 Architecture Researc Architectural 2,971
07/27/10 Moovers, Inc.Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Researc Architectural 47,110
10/19/10 State Water Resources ControSubmitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Researc Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Construction 86,542
11/02/10 Flintco Pacific, Inc.Construction 778,876
11/02/10 Group 4 Architecture Researc Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and EngineHazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code ConsultantsPlan Check 26,820
12/14/10 Group 4 Architecture Researc Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Researc Architectural 46,297
12/21/10 Flintco Pacific, Inc.Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 28 Construction 81,433
12/28/10 Flintco Pacific, Inc.Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 28 Construction 84,137
01/04/11 Group 4 Architecture Researc Architectural 2,942
01/04/11 Group 4 Architecture Researc Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Researc Architectural 267
1/21/2011 Group 4 Architecture Researc Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 28 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 28 Construction 193,977
2/24/2011 Group 4 Architecture Researc Architectural 46,261
3/10/2011 West Coast Code ConsultantsPlan Check 1,820
3/10/2011 West Coast Code ConsultantsPlan Check 1,680
3/16/2011 West Coast Code ConsultantsPlan Check (560)
3/16/2011 West Coast Code ConsultantsPlan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and EngineHazardous Material Testing 1,250
3/17/2011 West Coast Code ConsultantsPlan Check 560
3/18/2011 Group 4 Architecture Researc Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 28 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Researc Architectural 4,219
4/11/2011 Group 4 Architecture Researc Architectural 127
4/11/2011 Group 4 Architecture Researc Architectural 7,366
4/11/2011 Group 4 Architecture Researc Architectural 80,956
4/20/2011 West Coast Code ConsultantsPlan Check 140
4/20/2011 West Coast Code ConsultantsPlan Check 280
4/20/2011 West Coast Code ConsultantsPlan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 28 Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Researc Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Researc Architectural 683
5/12/2011 Group 4 Architecture Researc Architectural 80,956
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
7
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 28 Construction 93,874
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
7/1/2011 Group 4 Architecture Researc Architectural 19,540
7/1/2011 Group 4 Architecture Researc Architectural 3,109
7/1/2011 Group 4 Architecture Researc Architectural 17,038
7/1/2011 Group 4 Architecture Researc Architectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture Researc Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 28 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture Researc Architectural 57,826
7/27/2011 Group 4 Architecture Researc Architectural 13,045
7/27/2011 Group 4 Architecture Researc Architectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture Researc Architectural 1,898
10/5/2011 Group 4 Architecture Researc Architectural 57,826
10/5/2011 Group 4 Architecture Researc Architectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction Company Construction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture Researc Architectural 57,826
11/2/2011 Group 4 Architecture Researc Architectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code ConsultantsPlan Check 420
11/30/2011 West Coast Code ConsultantsPlan Check 560
11/30/2011 West Coast Code ConsultantsPlan Check 560
11/30/2011 Group 4 Architecture Researc Architectural 2,051
11/30/2011 West Coast Code ConsultantsPlan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture Researc Architectural 1,722
11/30/2011 Group 4 Architecture Researc Architectural 57,826
11/30/2011 Group 4 Architecture Researc Architectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
*12/21/2011 Turner Construction Company Construction Management Services 187,775
12/21/2011 Turner Construction Company Construction Management Services 129,453
12/21/2011 Turner Construction Company Construction Management Services 233,061
12/21/2011 Turner Construction Company Construction Management Services 2,385
12/21/2011 Turner Construction Company Construction Management Services 109
12/21/2011 Group 4 Architecture Researc Architectural 46,261
2/29/2012 West Coast Code ConsultantsPlan Check 200
2/29/2012 Group 4 Architecture Researc Architectural 1,600
3/21/2012 Group 4 Architecture Researc Architectural 3,457
3/21/2012 Group 4 Architecture Researc Architectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture Researc Architectural 46,261
2/1/2012 Group 4 Architecture Researc Architectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture Researc Architectural 6,417
2/24/2012 Turner Construction Company Construction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture Researc Architectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture Researc Architectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction Company Construction Management Services 129,709
4/18/2012 Turner Construction Company Construction Management Services 118,875
4/18/2012 Group 4 Architecture Researc Architectural 2,100
4/18/2012 Group 4 Architecture Researc Architectural 23,130
4/18/2012 Turner Construction Company Construction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc. Construciton 7,990
5/9/2012 Group 4 Architecture Researc Architectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture Researc Architectural 2,069
5/16/2012 Group 4 Architecture Researc Architectural 9,511 8
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
5/16/2012 Turner Construction Company Construction Management Services 116,415
6/20/2012 Group 4 Architecture Researc Architectural 2,551
6/20/2012 Group 4 Architecture Researc Architectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
7/5/2012 West Coast Code ConsultantsPlan Check 420
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 1,680
7/5/2012 West Coast Code ConsultantsPlan Check 420
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 280
7/5/2012 West Coast Code ConsultantsPlan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture Researc Architectural 762
7/25/2012 Group 4 Architecture Researc Architectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture Researc Architectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture Researc Architectural 280
9/26/2012 Group 4 Architecture Researc Architectural 84,027
10/3/2012 Group 4 Architecture Researc Architectural 16,191
10/10/2012 Turner Construction Company Construction 22,926
11/14/2012 Group 4 Architecture Researc Architectural 20,325
11/19/2012 West Coast Code ConsultantsPlan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code ConsultantsPlan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture Researc Architectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture Researc Architectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction Company Construction Management Services 270,207
12/26/2012 Turner Construction Company Construction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code ConsultantsPlan Check 160
1/23/2013 West Coast Code ConsultantsPlan Check 560
1/23/2013 Group 4 Architecture Researc Architectural 626
1/23/2013 Group 4 Architecture Researc Architectural 783
2/6/2013 Group 4 Architecture Researc Architectural 68,238
2/20/2013 Group 4 Architecture Researc Architectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture Researc Architectural 2,775
4/3/2013 Group 4 Architecture Researc Architectural 73,745
06/12/13 Flintco Pacific, Inc.Construction 59,916.00
06/12/13 Flintco Pacific, Inc.Construction 31,230.00
06/12/13 Flintco Pacific, Inc.Construction 27,261.00
06/12/13 Flintco Pacific, Inc.Construction 12,816.00
04/08/13 Flintco Pacific, Inc.Construction 249,800.00
04/08/13 Flintco Pacific, Inc.Construction 184,895.50
04/08/13 Flintco Pacific, Inc.Construction 29,765.00
05/03/13 Flintco Pacific, Inc.Construction 350,886.00 July 23, 2013
04/24/13 Group 4 Architecture Researc Architectural 91,836.71
04/24/13 Group 4 Architecture Researc Architectural 449.55
06/05/13 Group 4 Architecture Researc Architectural 50,003.04
05/01/13 Ross McDonald Company, IncConstruction Services 495,000.00
04/24/13 West Coast Code ConsultantsPlan Check 320.00
06/17/13 Flintco Pacific, Inc.Construction 142,218.00
06/19/13 Flintco Pacific, Inc.Construction 27,637.00
BIG-D Pacific Builders, LP Construction 228,870
Flintco Pacific, Inc.Construction 3,191,827
Group 4 Architecture Researc Architectural 504,840
Moovers, Inc.Moving Services 19,853
Muzak LLC Construction Services 201,992 9
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
Protect Consulting and EngineHazardous Material Testing 12,699
Ross McDonald Company, IncConstruction Services 153,412
Sign & Services Company Construction Services 443,920
Turner Construction Company Construction Management Services 1,650,864
West Coast Code ConsultantsPlan Check 1,270
Sub-total - Engineering Costs - 29,060,707 6,409,546 (35,470,252)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Researc Architectural 1,771
10/05/10 Group 4 Architecture Researc Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Researc Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725.00
2/18/2011 Flintco Pacific, Inc.Construction 248,603.00 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754.00
8/31/2011 W. L. Butler Construction, Inc.Construction 22,712.50
8/24/2011 Flintco Pacific, Inc.Construction 987,123.00
8/24/2011 Turner Construction Company Construction Management Services 151,367.49
8/24/2011 Flintco Inc. Escrow Construction 117,936.00
8/24/2011 Group 4 Architecture Researc Architectural 48,250.00 October 25, 2011 Report
8/24/2011 Group 4 Architecture Researc Architectural 57,825.84
8/24/2011 Flintco Pacific, Inc.Construction 74,304.00
10/5/2011 Group 4 Architecture Researc Architectural 37,305.95
11/30/2011 Group 4 Architecture Researc Architectural 20,265.95 January 18, 2012 Ewpoer
11/30/2011 Flintco Pacific, Inc. Construction 241,110.00
2/29/2012 West Coast Code ConsultantsPlan Check 840.00
2/29/2012 West Coast Code ConsultantsPlan Check 560.00
2/29/2012 West Coast Code ConsultantsPlan Check 840.00
2/29/2012 West Coast Code ConsultantsPlan Check 560.00
2/29/2012 West Coast Code ConsultantsPlan Check 360.00 March 28, 2012 Report
3/8/2012 Group 4 Architecture Researc Architectural 9,937.25
2/29/2012 Turner Construction Company Construction Management Services 39,360.00
3/21/2012 Flintco Pacific, Inc.Construction 104,819.00
3/21/2012 Flintco Pacific, Inc.Construction 11,647.00
4/18/2012 Turner Construction Company Construction Management Services 656.00
4/4/2012 Group 4 Architecture Researc Architectural 91,383.24
5/23/2012 Group 4 Architecture Researc Architectural 25,039.15
7/5/2012 Group 4 Architecture Researc Architectural 12,870.63
4/4/2012 Flintco Pacific, Inc.Construction 59,097.00 July 5, 2012 Repport
5/16/2012 Flintco Pacific, Inc. Construction 1,077.00
6/20/2012 Turner Construction Company Construction Management Services 137,682.56
6/20/2012 Flintco Pacific, Inc.Construction 11,109.00
7/5/2012 Flintco Pacific, Inc.Construction 13,783.00
7/11/2012 Group 4 Architecture Researc Architectural 65,495.00
8/22/2012 Group 4 Architecture Researc Architectural 80,923.70
8/8/2012 Flintco Pacific, Inc.Construction 15,943.00 October 30, 2012 Report
10/3/2012 Turner Construction Company Construction Management Services 298,982.88
10/31/2012 Group 4 Architecture Researc Architectural 1,578.00
12/26/2012 Group 4 Architecture Researc Architectural 3,052.50
11/19/2012 Flintco Pacific, Inc.Construction 411,653.00
12/12/2012 Flintco Pacific, Inc.Construction 125,571.00 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc. Construction 359,703.00
12/26/2012 Flintco Pacific, Inc. Construction 73,605.00
12/26/2012 Flintco Pacific, Inc. Construction 96,352.00
04/08/13 Flintco Pacific, Inc. Construction 60,449
04/08/13 Flintco Pacific, Inc. Construction 31,269
04/08/13 Flintco Pacific, Inc. Construction 85,582 July 23, 2013
05/03/13 Flintco Pacific, Inc. Construction 188,366
05/01/13 4LEAF, Inc. Building Inspection 6,993
05/08/13 4LEAF, Inc.Building Inspection 8,381
Moovers, Inc.Moving Services 6,649
Flintco Pacific, Inc.Construction 2,275,786
Protect Consulting and EngineHazardous Material Testing 11,991
Group 4 Architecture Researc Architectural 74,601
Turner Construction Company Construction Management Services 114,136
Ross McDonald Company, IncConstruction Services 65,000
Sign & Services Company Construction Services 44,392
Muzak LLC Construction Services 20,000
Sub-total - Contract Contingency - 4,869,637 2,612,555 (7,482,192)
Other Contract Services
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89 10
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc. Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public Work Mitchell Park Library - Plan Review 12
01/00/00 3M Library Systems Library Self Check Stations -
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & OtLegal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & OtLegal Services 13,517
04/03/13 Moscone Emblidge Sater & OtLegal Services 12,961
04/03/13 Moscone Emblidge Sater & OtLegal Services 132,792
Bibliotheca, Inc.Library Services 15,370
Bruce Beasley Sculpture 50,000
David Neagley, AIA Legal Services 273,376
Envision Ware, Inc. Sorter System 469,149
Ginn and Crosby, LLC Legal Services 27,636
Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 30
Moscone Emblidge Sater & OtLegal Services 14,887
One Workplace L. Ferrari, LLCFurniture 89,000
Protect Consulting and EngineHazardous Material Testing 100,000
Riedinger Consulting Legal Services 12,673
ZFA Structural Engineers Legal Services 5,418
Sub-total - Other Contract Services - 828,156 1,057,540 (1,885,697)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143) 11
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
04/30/11 City of Palo Alto - Public Work Underground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - DevelopmenPlan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - Developme Mitchell Library Plan Check 145
08/31/11 City Of Palo Alto - Developme Mitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - DevelopmenPlan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - DevelopmenPlan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores InvenConduit, Rgid Steel T/C 10Ft length 2"180.99
04/25/12 City of Palo Alto - Stores InvenPipes - Valves - Fitting 3.62
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park Lib 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public Work Mitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public Work Mitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - DevelopmenArchitetural Review 92 April 12, 2013
04/17/13 Ginn and Crosby, LLC Legal Services 225
04/17/13 Ginn and Crosby, LLC Legal Services 432
06/05/13 Ginn and Crosby, LLC Legal Services 144
06/05/13 Ginn and Crosby, LLC Legal Services 5,243
06/05/13 Javis, Fay, Doporto & Gibson, Legal Services 16,570 July 23, 2013
06/05/13 Javis, Fay, Doporto & Gibson, Legal Services 38
06/19/13 David Neagley, AIA Legal Services 1,624
Sub-total - City (Inter-department) Service Charge - 319,920 - (319,920)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard)Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources ControSubmitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656 12
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
Sub-total - Miscellaneous Cost - 103,668 - (103,668)
Grant Total 47,725,437 35,182,087 10,079,641 2,463,708
13
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change 4,342,563
Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Researc Architectural 73,246
10/05/10 Group 4 Architecture Researc Architectural 700
10/05/10 Group 4 Architecture Researc Architectural 73,246
11/02/10 Group 4 Architecture Researc Architectural 5,785
11/02/10 Group 4 Architecture Researc Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Researc Architectural 2,390
01/04/11 Group 4 Architecture Researc Architectural 15,000
01/04/11 Group 4 Architecture Researc Architectural 583
01/04/11 Group 4 Architecture Researc Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Researc Architectural 4,860
03/18/11 Group 4 Architecture Researc Architectural 73,246
03/18/11 Group 4 Architecture Researc Architectural 7,500
03/18/11 Group 4 Architecture Researc Architectural 53
03/18/11 Group 4 Architecture Researc Architectural 3,843
04/11/11 Group 4 Architecture Researc Architectural 112,464
04/11/11 Group 4 Architecture Researc Architectural 3,993
04/11/11 Group 4 Architecture Researc Architectural 7,500
01/21/11 Group 4 Architecture Researc Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Researc Architectural 2,500
01/24/11 Group 4 Architecture Researc Architectural 1,500
01/21/11 Group 4 Architecture Researc Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Researc Architectural 48,831
02/18/11 Group 4 Architecture Researc Architectural 2,653
02/18/11 Group 4 Architecture Researc Architectural 3,238
05/12/11 Group 4 Architecture Researc Architectural 6,250
05/12/11 Group 4 Architecture Researc Architectural 40,052
05/12/11 Group 4 Architecture Researc Architectural 12,411
05/12/11 Group 4 Architecture Researc Architectural 3,263
05/17/11 Group 4 Architecture Researc Architectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture Researc Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Researc Architectural 11,100
07/11/11 Group 4 Architecture Researc Architectural 488
07/11/11 Group 4 Architecture Researc Architectural 15,687
07/27/11 Group 4 Architecture Researc Architectural 319
07/27/11 Group 4 Architecture Researc Architectural 1,150
07/27/11 Group 4 Architecture Researc Architectural 1,875
07/27/11 Turner Construction Company Construction Management Services 5,572
08/10/11 Group 4 Architecture Researc Architectural 31,374
08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture Researc Architectural 117
08/31/11 Group 4 Architecture Researc Architectural 175
08/31/11 Group 4 Architecture Researc Architectural 248
09/14/11 Group 4 Architecture Researc Architectural 67
09/14/11 Group 4 Architecture Researc Architectural 600
09/14/11 Group 4 Architecture Researc Architectural 39,218
10/26/11 Group 4 Architecture Researc Architectural 5,000
10/26/11 Group 4 Architecture Researc Architectural 235,308
10/26/11 Group 4 Architecture Researc Architectural 878
10/26/11 Group 4 Architecture Researc Architectural 5,000
10/26/11 Group 4 Architecture Researc Architectural 291
10/26/11 Group 4 Architecture Researc Architectural 27
11/02/11 Group 4 Architecture Researc Architectural 78,436
11/02/11 Group 4 Architecture Researc Architectural 7,500
11/22/11 Group 4 Architecture Researc Architectural 8,514
12/07/11 Group 4 Architecture Researc Architectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture Researc Architectural 12,584
12/14/11 Group 4 Architecture Researc Architectural 79,172
12/14/11 Group 4 Architecture Researc Architectural 12,584
12/21/11 Protect Consulting and EngineHazardous Material Testing 3,530
12/21/11 Group 4 Architecture Researc Architectural 3,052
01/11/12 Group 4 Architecture Researc Architectural 225
01/11/12 Group 4 Architecture Researc Architectural 9,761
01/11/12 Group 4 Architecture Researc Architectural 70,592
Main Library Activity Details (PE-11000)
As of July 23, 2013 (Revised)
14
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Main Library Activity Details (PE-11000)
As of July 23, 2013 (Revised)
01/11/12 Group 4 Architecture Researc Architectural 150
01/11/12 Group 4 Architecture Researc Architectural 247
02/22/12 Group 4 Architecture Researc Architectural 10,000
02/22/12 Group 4 Architecture Researc Architectural 62,749
02/22/12 Group 4 Architecture Researc Architectural 8,676
02/22/12 Group 4 Architecture Researc Architectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture Researc Architectural 1,330
03/21/12 Group 4 Architecture Researc Architectural 5,423
03/21/12 Group 4 Architecture Researc Architectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture Researc Architectural 18,925
04/18/12 Group 4 Architecture Researc Architectural 1,500
04/18/12 Group 4 Architecture Researc Architectural 19
04/18/12 Group 4 Architecture Researc Architectural 9,784
05/16/12 Group 4 Architecture Researc Architectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture Researc Architectural 29,046
05/30/12 Group 4 Architecture Researc Architectural 39,504
06/20/12 Group 4 Architecture Researc Architectural 13,884
07/05/12 Group 4 Architecture Researc Architectural 407
07/05/12 Group 4 Architecture Researc Architectural 2,500
07/25/12 Group 4 Architecture Researc Architectural 1,613
07/25/12 Group 4 Architecture Researc Architectural 1,535
07/25/12 Group 4 Architecture Researc Architectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture Researc Architectural 7,551
09/26/12 Group 4 Architecture Researc Architectural 5,996
10/31/12 Turner Construction Company Construction Management Services 7,444
11/19/12 Group 4 Architecture Researc Architectural 2,097
11/19/12 Group 4 Architecture Researc Architectural 5,423
11/19/12 Group 4 Architecture Researc Architectural 8,000
11/19/12 Group 4 Architecture Researc Architectural 270
11/19/12 Group 4 Architecture Researc Architectural 2,097
10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc. Construction Management Services 19,320
01/23/13 Group 4 Architecture Researc Architectural 2,500
01/23/13 Group 4 Architecture Researc Architectural 969
01/23/13 Group 4 Architecture Researc Architectural 4,979
01/23/13 Group 4 Architecture Researc Architectural 725
01/23/13 NOVA Partners, Inc. Construction Management Services 12,010
02/06/13 Group 4 Architecture Researc Architectural 3,243
02/27/13 West Coast Code ConsultantsPlan Check 13,300
02/27/13 NOVA Partners, Inc. Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture Researc Architectural 30,776
04/03/13 NOVA Partners, Inc. Construction Management Services 17,000
04/24/13 Group 4 Architecture Researc Architectural 13
05/08/13 Group 4 Architecture Researc Architectural 479
05/08/13 Group 4 Architecture Researc Architectural 9,324
05/22/13 Group 4 Architecture Researc Architectural 1,641
05/22/13 Group 4 Architecture Researc Architectural 157 July 23, 2013
04/24/13 NOVA Partners, Inc. Construction Management Services 16,360
05/22/13 NOVA Partners, Inc. Construction Management Services 18,280
04/10/13 ARC Signs 71
05/01/13 ARC signs 210
06/19/13 Metropolitan Van and Storage Equipment Moving 31,367
Group 4 Architecture Researc Architectural 29,614
Turner Construction Company Construction Management Services 24,236
West Coast Code ConsultantsPlan Check 3,000
NOVA Partners, Inc. Construction Management Services 580,759
S.J. Amoroso Construction Construction 17,707,000
Protech Consulting and EngineHazardous Material Testing 22,600
Sub-total - Engineering and Architectural Costs - 1,982,269 18,367,209 (20,349,478)
Contract Contingency
05/27/11 Group 4 Architecture Researc Architectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture Researc Architectural 571
02/22/12 Group 4 Architecture Researc Architectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture Researc Architectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture Researc Architectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture Researc Architectural 8,442
04/24/13 Group 4 Architecture Researc Architectural 6,300
05/22/13 Group 4 Architecture Researc Architectural 64,633 July 23, 201315
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Main Library Activity Details (PE-11000)
As of July 23, 2013 (Revised)
06/05/13 Group 4 Architecture Researc Architectural 27,225
Metropolitan Van and Storage Equipment Moving 53,630
Group 4 Architecture Researc Architectural 135,179
Turner Construction Company Construction Management Services 10,750
NOVA Partners, Inc. Construction Management Services 68,812
S.J. Amoroso Construction Construction 1,770,700
West Coast Code ConsultantsPlan Check 1,600
Protech Consulting and EngineHazardous Material Testing 2,260
Creative Machines, Inc. Plans and Technical Drawings 26,000
Sub-total - Contract Contingency - 138,011 2,068,931 (2,206,943)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc. Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc. Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public Work Main Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 25
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 20
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 622
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 2,892
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 252
04/24/13 FedEx Mailing 111
04/24/13 FedEx Mailing 98 July 23, 2013
04/17/13 FedEx Mailing 111
Sub-total - Other Contract Services - 187,039 - (187,039)
City (Inter-department) Service Charge
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost
02/27/13 JP Morgan P-Card Other Contract Services 589.75 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 22,342,563 2,307,909 20,436,141 (401,487)
16
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 g g
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283$
10/05/10 Group 4 Architecture Researc Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Researc Architectural 329
01/27/11 Johnstone Moyer, Inc. Temp. Library Improvements 19,191 April 26, 2011 Report
Group 4 Architecture Researc Architectural 12,362
Ross McDonald Company, IncLibrary Shelving 3,200
Sub-total - Engineering and Architectural Costs - 464,577 15,562 (480,139)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc. Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc. Temp. Library Improvements 6,045 April 26, 2011 Report
West Corporation Temp. Lib. - Security Access Card & Alarm
Ross McDonald Company, IncLibrary Shelving 3,540
Group 4 Architecture Researc Architectural 4,759
Sub-total - Contract Contingency - 33,500 8,299 (41,799)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 509,448 23,861 111,691
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of July 23, 2013 (Revised)
17
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -$
04/04/12 Group 4 Architecture Researc Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Researc Architectural 11,288
07/25/12 Group 4 Architecture Researc Architectural 1,121 October 30, 2012 Report
06/15/76 Ross McDonald Company, IncLibrary Shelving 7,176
06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013
Big-D Pacific Builders, LP Construction Services
Group 4 Architecture Researc Architectural 2,959
Sub-total - Engineering and Architectural Costs - 288,899 2,959 (291,858)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
04/30/13 Fastsigns Signs 593
04/30/13 Metropolitan Van and Storage Equipment Moving 380
04/30/13 Fastsigns Signs 598 July 23, 2013
04/30/13 Fastsigns Signs 41
Ross McDonald Company, IncLibrary Shelving 1,929
Sub-total - Contract Contingency - 1,612 1,929 (3,541)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
04/30/13 City of Palo Alto - Planning Architetural Review 384
04/30/13 City of Palo Alto - DevelopmenArchitetural Review 216 July 23, 2013
05/31/13 City of Palo Alto _ DeveopmenArchitetural Review 122,489
Sub-total - City (Inter-department) Service Charge - 123,089 - (123,089)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 413,600 4,888 81,513
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of July 23, 2013 (Revised)
18