HomeMy WebLinkAboutStaff Report 2889 City of Palo Alto (ID # 2889)
Finance Committee Staff Report
Report Type: Action ItemsMeeting Date: 5/29/2012
May 29, 2012 Page 1 of 14
(ID # 2889)
Summary Title: FY 2013 Budget Wrap-Up Memo
Title: Wrap-Up Discussion of Outstanding Issues from Prior Budget Hearing
Meetings
From: City Manager
Lead Department: Administrative Services
Executive Summary
This staff report summarizes changes to the City Manager’s Fiscal Year 2013 Proposed Budget.
The first section describes Finance Committee recommended changes made to the budget
along with follow-up items as discussed at the Finance Committee budget hearings held on May
8, 10, 15, 17, and 22. The second section describes staff-recommended changes to the
proposed budget document.
The items in this memorandum and additional changes made this evening will be incorporated
into the budget adoption staff report scheduled to be presented to the City Council on June 11,
2012.
Discussion
Adjustments to Date in the General Fund
This section summarizes actions taken by the Finance Committee to date. Detail for each
adjustment and follow-up information is provided later in the memo. A page is referenced
where additional information is discussed later in the memo.
Changes to the General Fund Budget Stabilization Reserve (BSR)
To date, the General Fund Fiscal Year 2013 Proposed Budget includes the following changes
totaling $0.376 million in reduction to the BSR. The changes are reflected in the table below:
May 29, 2012 Page 2 of 14
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Date Dept Description Amount
Beginning staff recommended change to BSR ($1,022)
8-May CSD Garden fee revenue (4)
8-May CSD Cubberley artist rent revenue (18)
8-May CSD Lawn bowling fee revenue (15)
8-May CSD Summer concert series expense (5)
8-May CSD InnVision program funding (13)
10-May ASD Transfer retiree medical cost to IT Dept.106
10-May ASD Tech charge alloc due to retiree medical transfer (48)
15-May FIR Reallocate FTE to Enterprise Funds (net)40
15-May POL Reinstate Animal Services (949)
15-May NON Animal Services offset cost placeholder 500
22-May PWD Mitchell Park custodial, maintenance, supplies 30
Subtotal - Tentatively Approved Changes to Date (376)
Ending change to BSR ($1,398)
Pending Staff Requests as of May 22:
NON City Attorney Contingent Account (125)
NON Loan to Airport Fund - fund from BSR 310
NON Technology capital projects - fund from BSR 802
Subototal 987
Action Items from this Report
FIR Withdraw Admin Assoc II reclass 12
Change to BSR Considering Pending Staff Requests ($399)
Actions Needed
This section summarizes the outstanding decision points that need to be addressed by the
Finance Committee. In the May 29th staff presentation to Finance Committee, staff will propose
funding options to bridge the remaining $0.4 million Fiscal Year 2013 budget shortfall.
Fire Department – operating budget, pp. 194-204
Net $12,133 savings
The proposed Budget includes a reclassification of 1.0 FTE Administrative Associate I I to
Administrative Assistant. This request is withdrawn and results in a net $12,133 savings (Salary
& Benefits, $17,408; Stanford reimbursement offset $5,275).
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General Fund – Budget Balancing Items
The proposed budget assumes a $1.022 million budget shortfall. The intent is to solicit the
Finance Committee’s recommendation to fund the loan to the Airport Fund, $0.31 million, and
the Development Center Blue Print Technology Enhancement Capital Project , $0.8 million, from
the General Fund BSR. Staff will present these items, as well as other budget balancing options,
to the Finance Committee during the budget wrap presentation on May 29 th.
Position Changes
The Finance Committee has tentatively approved a net increase of 5.74 full-time, benefited
Full-Time Equivalents (FTEs) to the General Fund (add 12.0 FTE; drop 6.0 FTE; reallocate 0.26
FTE to the Enterprise Funds). The Finance Committee also tentatively approved reinstating 1.14
temporary FTEs. Details of these changes are the following:
Fire Department
o Flexible Staffing – eliminate 6.0 FTE
Eliminate 2.0 FTE Fire Captain
Eliminate 4.0 FTE Fire Fighter
o Reallocate 0.26 FTE to Enterprise Funds
0.08 FTE Deputy Chief/Fire Marshall to Utilities
0.06 FTE Hazmat Inspector to Utilities
0.08 FTE Deputy Chief/Fire Marshall to Public Works – Enterprise
0.04 FTE Hazmat Inspector to Public Works – Enterprise
Police Department
o Reinstate Animal Services (12 FTE Full-Time benefited; 1.14 temporary)
4.5 FTE Animal Control Officer
2.0 FTE Animal Services Specialist II
1.0 FTE Superintendent Animal Services
1.0 FTE Supervisor Animal Services
1.0 FTE Veterinarian
2.0 FTE Veterinarian Tech
0.5 FTE Volunteer Coordinator
1.14 FTE temporary positions
Public Works Department
o 1.0 FTE Tree Maintenance Person (Specialist) – correct department staffing
information on pp. 34 and 303 – should not have been eliminated.
Notation Regarding Flexible Staffing in the Position Allocation by Department Table
A note that explains overstrength staffing levels that was previously approved by C ouncil was
inadvertently omitted in the Position Allocation by Department Table on pages 311-319 of the
Fiscal Year 2013 proposed operating budget. The following should be noted in regards to the
City’s authorized level Full-Time Equivalents (FTEs):
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Authorization is given to create no more than 20.0 FTE temporary overstrength
positions. Overstrength positions are justified by business needs and provide a
vacancy to allow for cross training of a critical classification. These interim
positions facilitate organizational transitions and succession planning in the
cases of long-term disability, retirement, and critical vacancies. The overstrength
positions also accommodate newly approved provisional employment programs.
Refer to City Council Staff Report ID #1812 for additional information.
Additional Information Requested by the Committee
Staff has been asked to provide additional information on the following items. This information
requested by the Finance Committee is included within the department summaries of the
Finance Committee Related Changes to the City Manager’s Proposed Budget section of this
memo.
Citywide Training Budget
The proposed budget includes a $0.15 million 0.1 million increase in Citywide training ($50,000
for General Fund, $50,000 for Enterprise Funds, $51,000 for Technology Fund). Training budget
is combined with each department’s travel budget. Cost for each department’s travel expense
varies. The proposed Fiscal Year 2013 budget for travel and training is as follows:
General Fund: $470 thousand (571.32 FTE)
Enterprise Funds: $490 thousand (356.56 FTE)
Internal Service Funds: $76 thousand (78.47 FTE)
Capital Projects Related to Bicycle Plan
The Committee requested additional information regarding capital projects that are included in
the City’s bicycle plan and how much funding would be needed to accelerate the City’s bicycle
improvement plan. This information is listed in Attachment A.
Public Works Administration Allocation Change in Revenue
The Public Works Department shows a decrease in Administration Allocated Charges totaling
$165,291 (see p. 221 of the proposed operating budget). Prior to Fiscal Year 2013, the
allocation methodology was to allocate total Administration Division cost, which include
salary/benefits and allocated charges. Staff has reviewed this method and has altered the
methodology to only include salary and benefit costs in this charge.
Cubberley Tenant Information
Staff is providing additional information regarding Cubberley tenants – see Attachment B.
AFinance Committee Related Changes to the City Manager’s Proposed Budget
The items listed below summarize motions made and/or action items made by the Finance
Committee that result in a fiscal change or other recommended change to the Fiscal Year 2013
proposed budget.
May 29, 2012 Page 5 of 14
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General Fund
City Attorney
Motion: On May 8, 2012, the Finance Committee recommended tentative approval of the
Fiscal Year 2013 City Attorney’s budget (3-0, 1 absent)
City Auditor
Motion: On May 8, 2012, the Finance Committee recommended tentative approval of the
Fiscal Year 2013 City Auditor’s budget (3-0, 1 absent)
City Clerk
Motion: On May 8, 2012, the Finance Committee moved that City Staff return to the
committee with a change analysis that contains detail of the Council Support
Services division of the City Clerk’s Office (3-0, 1 absent)
Motion: On May 15, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 City Clerk’s budget (4-0)
City Council
Motions: On May 8, 2012, the Finance Committee recommended tentative approval of the
Fiscal Year 2013 City Council budget (3-0, 1 absent)
City Manager
Motions: On May 8, 2012, the Finance Committee recommended tentative approval of the
Fiscal Year 2013 City Manager’s budget (3-0, 1 absent)
Administrative Services Department
Motion: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Administrative Services Department budget (3-0, 1 absent)
On May 10, 2012, the Finance Committee accepted staff’s recommendation to
reallocate $106,264 in retiree health benefit costs from the Administrative
Services Department General Fund budget to the Information Technology
Department budget in the Technology Internal Service Fund (3-0, 1 absent)
Community Services Department
Motions: On May 8, 2012, the Finance Committee recommended tentative approval of the
Fiscal Year 2013 Community Services Department budget (3-0, 1 absent), with
the following changes, totaling $54,500
1) Fee revenue increase for garden rental be decreased by $4,000
2) Fee increase for Cubberley artist rent be decreased by $17,500
3) Fee increase for lawn bowling fees be decreased by $15,000
4) City staff returns with an alternative to provide $13,000 in funding to
the InnVision program
5) Reinstate $5,000 of funding for the Summer Concert Series
May 29, 2012 Page 6 of 14
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6) City staff is to return to the Committee with cost reductions as an
alternative to the changes in fee revenues for numbers #1-3 listed
a. Staff returned with this information and has provided the
Committee with a list of options in the May 17 memo
distributed at places
Fire Department
Motions: On May 15, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Fire Department budget (4-0)
On May 15, 2012, the Finance Committee moved to eliminate, rather than freeze,
6 FTE Fire Fighter, related to the Department’s Flexible Staffing proposal, and to
adjust the proposed budget, per staff’s recommendation, for the FTE
reallocations as described in the May 15, 2012 memo at places.
Human Resources
Motion: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Human Resources Department budget (3-0, 1 absent)
Library Department
Motion: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Library Department budget (3-0, 1 absent)
Planning and Community Environment (PCE)
Motions: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Planning and Community Environment Department budget
(3-0, 1 absent)
Police Department
Motions: On May 15, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Police Department budget (4-0)
On May 15, 2012, the Finance Committee moved to continue providing animal
services through Palo Alto Animal Services, include a $0.5 million placeholder to
offset revenue reduction due to the departure of Mt. View, and for the City
Manager to engage stakeholders to create alternative animal service models or
approaches (4-0)
On May 15, 2012, the Finance Committee moved that staff in the Police
Department continue its commitment to the Safe Routes to School program and
for the Department to deliver a report to the Finance Committee in mid -Fall 2012
that updates the Committee of the implementation of adjusted staffing methods
in the Traffic Division (4-0)
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Public Works Department
Motions: On May 22, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Public Works General Fund budget (3-0, 1 absent)
On May 22, 2012, the Finance Committee accepted staff’s recommendation to
include the following amendments to the Public Works Department budget (3-0,
1 absent):
1) $29,900 expense decrease for maintenance, custodial, and supplies
for Mitchell Park Library and Community Center.
2) Correction to pp. 34 and 303 for the elimination of 1.0 FTE Tree
Maintenance Person. This position is funded in the Fiscal Year 2013
proposed budget and should not be removed from the department’s
staffing table.
Enterprise Funds
Position Changes
The Finance Committee has tentatively approved an additional 1.26 FTE increase in the City’s
Enterprise Funds due to the following:
Fire Department allocations – total increase 0.26 FTE
o Reallocate 0.16 FTE Deputy Chief/Fire Marshall
0.08 FTE to Utilities Department
0.04 FTE to Refuse Fund
0.04 FTE to Wastewater Treatment Fund
o Reallocate 0.10 FTE Hazmat Inspector
0.06 to Utilities Department
0.02 FTE to Refuse Fund
0.02 FTE to Wastewater Treatment Fund
Public Works – Refuse Fund – total increase 1.0 FTE
o Correction to staffing – intent:
Drop 1.0 FTE Public Works Supervisor (drop is currently in proposed
budget)
Add 1.0 FTE Landfill Technician (add needs to be incorporated into
proposed budget
Utility Department
Motion: On May 15, 2012, the Finance Committee accepted staff’s recommendation to
reallocate 0.08 Deputy Chief/Fire Marshall and 0.06 FTE Hazmat Inspector from
the General Fund which results in a $30,288 salary and benefits increase (4-0)
Electric Fund
Motion: On May 17, 2012, the Finance Committee recommended tentative approv al of
the Fiscal Year 2013 Electric Fund operating and capital budget (4 -0)
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Fiber Optics Fund
Motions: On May 17, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Fiber Optics Fund operating and capital budget (4-0)
Gas Fund
Motion: On May 17, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Gas Fund operating and capital budget (4-0)
Wastewater Collection Fund
Motion: On May 17, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Wastewater Collection Fund operating and capital budget
(4-0)
Water Fund
Motions: On May 17, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Water Fund operating and capital budget (4-0)
Refuse Fund
Motions: On May 22, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Refuse Fund operating and capital budget (3 -0, 1 absent)
On May 22, 2012, the Finance Committee accepted staff’s recommendation to
include the following amendments in the Refuse Fund budget (3-0, 1 absent):
1) $96,430 increase in allocated revenue for debris boxes from the
Wastewater Treatment Fund
2) $105,557 for debris box revenue from non-utility customers
3) $416,863 expense reduction for vehicle maintenance and replacement
costs for refuse vehicles taken out of service due to landfill closure
4) $10,516 reduction in overtime expense
5) Correction to staffing – elimination of 1.0 FTE Public Works Supervisor
should have been an add/drop. The correct staffing change is:
a. Drop 1.0 FTE Public Works Supervisor
b. Add 1.0 FTE Landfill Technician
On May 15, 2012, the Finance Committee accepted staff’s recommendation to
reallocate 0.04 Deputy Chief/Fire Marshall and 0.02 FTE Hazmat Inspector from
the General Fund which results in a $13,356 salary and benefits increase (4-0)
Wastewater Treatment Fund
Motion: On May 22, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Wastewater Treatment Fund operating and capital budget
(3-0, 1 absent)
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On May 22, 2012, the Finance Committee accepted staff’s recommendation to
include the following amendments in the Wastewater Treatment Fund budget (3 -
0, 1 absent):
1) $96,430 increase in allocated expense for debris boxes
On May 15, 2012, the Finance Committee accepted staff’s recommendation to
reallocate 0.04 Deputy Chief/Fire Marshall and 0.02 FTE Hazmat Inspector from
the General Fund which results in a $13,356 salary and benefits increase (4-0)
Storm Drainage Fund
Motions: On May 22, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Storm Drainage Fund operating and capital budget (3-0, 1
absent)
Internal Service Funds
Information Technology Department (Technology Fund)
Motion: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Technology Fund operating budget (3-0, 1 absent)
On May 10, 2012, the Finance Committee accepted staff’s recommendation to
reallocate $106,264 in retiree health benefit costs from the Administrative
Services Department General Fund budget to the Information Technology
Department budget in the Technology Internal Service Fund and to increase
citywide department charges for $106,264 (3-0, 1 absent)
On May 17, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Technology Fund capital budget (4-0)
Vehicle Replacement Fund
Motions: On May 22, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Vehicle Replacement Fund operating and capital bud get (3-
0, 1 absent)
On May 22, 2012, the Finance Committee accepted staff’s recommendation to
reduce vehicle maintenance and replacement revenue (and corresponding
expense) totaling $416,863 for out of service vehicles due to the landfill closure in
the Vehicle Replacement Fund (3-0, 1 absent)
Printing and Mailing Fund
Motions: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Print and Mailing Fund budget (3-0, 1 absent)
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General Benefits Fund
Motions: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 General Benefits Fund budget (3-0, 1 absent)
Workers’ Compensation Fund
Motion: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Workers’ Compensation Fund budget (3-0, 1 absent)
General Liabilities Insurance Program Fund
Motion: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 General Liability Fund budget (3-0, 1 absent)
Retiree Health Benefits Fund
Motion: On May 10, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 Retiree Health Benefits Fund budget (3-0, absent)
Infrastructure/Capital Fund
Motions: On May 17, 2012, the Finance Committee recommended tentative approval of
the Fiscal Year 2013 General Fund Capital Improvement Program budget (4-0)
On May 17, 2012, the Finance Committee accepted staff’s recommended
changes to the El Camino Park Dog Park CIP and El Camino Park Playing Fields
and Amenities CIP (see Staff Recommended Changes to the City Manager’s
Proposed Budget section below for information related to these changes) (4-0)
On May 17, 2012, the Finance Committee requested that staff return to the
Committee with a proposal of how much additional funding is needed to
accelerate the city’s bicycle plan (4-0)
Staff Recommended Changes to the City Manager’s Proposed Budget
Listed below is a summary of items presented to the Finance Committee at places that result in
a financial change.
General Fund
City Clerk’s Office, net zero impact
As described in the May 10, 2012 memo distributed to the Finance Committee at places, the
City Clerk’s Office recommends reallocating $60,000 in election publishing costs from the
Council Support Services division to the Election/Conflict of Interest division.
Administrative Services Department (ASD), net $57,996 savings
Prior to Fiscal Year 2012, the Information Technology Department was a division of the
Administrative Services Department. In 2011, employee data was submitted to the City’s
consultant to complete the retiree medical liability actuarial study. The study was adopted by
Council on April 16, 2012 (see Staff Report #2655). Upon review of employee data that was
May 29, 2012 Page 11 of 14
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submitted to the consultant, staff noted that the medical actuarial required contribution for 11
employees Information Technology employees was included in ASD’s Fiscal Year 2013 retiree
medical costs. Staff recommended, and accepted by Finance Committee motion, to move
$106,264 of retiree medical cost from the ASD General Fund to the Information Technology
Department. This change results in an increase in Technology allocation charges to the General
Fund, Enterprise Funds, and Internal Service Funds.
Fire Department, net $39,729 budget savings
A correction to the Fire Department FTE distribution was described in the May 15, 2012 memo
distributed at places to the Finance Committee. The FTE changes are listed below and results in
an expenditure decrease of $57,000 from the General Fund, with an associated revenue loss of
$17,271 from the Stanford Fire contract. The net General Fund savings is $39,729.
Utilities, additional 0.14 FTE
o 0.08 FTE Deputy Chief/Fire Marshall
o 0.06 FTE Hazmat Inspector
Public Works – Enterprise, 0.12 FTE
o 0.08 FTE Deputy Chief/Fire Marshall
o 0.04 FTE Hazmat Inspector
Public Works, net $29,900 budget savings
The proposed budget includes $90,600 for custodial and maintenance services and supplies for
the new Mitchell Park Library and Community Center facility. Due to the delay in the opening of
the facility, staff recommends a $29,900 reduction custodial and maintenance services and
supplies for the facility. Total recommended budget should be $60,700 for these maintenance
costs.
An elimination of 1.0 FTE Tree Maintenance Person (Specialist) is shown on pp. 34 and 303 of
the proposed budget. The FTE for this position should not be eliminated and is funding for this
position is included in the proposed budget.
Enterprise Funds
Utilities Department, net $30,288 budget impact
To correct the FTE allocation of Fire personnel to the Utilities Department, the following
reallocations will be added to the Utilities Department from the General Fund: 0.08 FTE Deputy
Chief/Fire Marshall; 0.06 FTE Hazmat Inspector. See Fire Department section under General
Fund for FTE reallocations. This results in a $30,288 salary and benefits increase.
Public Works – Enterprise
To correct the FTE allocation of Fire personnel to the Utilities Department, the following
reallocations will be added to the Utilities Department from the General Fund: 0.08 FTE Deputy
Chief/Fire Marshall; 0.06 FTE Hazmat Inspector. See Fire Department section under General
Fund for FTE reallocations.
May 29, 2012 Page 12 of 14
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Refuse Fund, net $443,723 reserve addition
As described in the memo distributed at places on May 22nd, staff recommends the following
changes to the Refuse Fund budget:
Revenue, $201,987 increase
o $91,430 increase in allocated charge revenue form the Wastewater Treatment
for diversion of waste from discharge to sewer systems and debris boxes
o $105,557 increase in debris box revenue from non -utility customers
Expense, $241,736 decrease
o $50,000 increase for diversion of waste from discharge to sewer systems
o $46,430 increase for debris boxes
o $416,863 decrease for vehicles that were put out of service due to the landfill
closure
o $75,857 increase for salary and benefits to correct add 1.0 FTE Landfill
Technician. The department’s intent was to drop 1.0 FTE Public Works Supervisor
and add 1.0 FTE Landfill Technician. The proposed budget removed the FTE and
funding for the Public Works Supervisor and did not include the addition of the
Landfill Technician.
o $10,516 decrease for overtime budget
o $13,356 increase for reallocation of various Fire personnel
Wastewater Treatment Fund, net $107,360 reserve reduction
The May 22 memo distributed at places contains the following staff recommended
amendments to the proposed budget:
Expense, $107,360 increase
o $50,000 increase in allocated charges from the Refuse Fund for waste discharge
to sewer systems
o $46,430 increase in allocated charges from the Refuse Fund for debris boxes
Internal Service Funds
Information Technology Department, net zero budget impact
The retiree medical cost for 11 retired Information Technology employees was included in the
Administrative Services Department Budget (see Administrative Services section under General
Fund for reallocation of retiree health liability cost). As a result, $106,264 in retiree medical
costs will be added to the Technology Fund budget. A corresponding revenue increase in this
same amount will be added to the fund’s budget and will be collected from the following fund
types: General Fund, $48,268; Enterprise Funds, $55,787; Internal Service Funds, $2,209.
Vehicle Replacement Fund, net $416,863 budget impact
Staff proposes a revenue reduction totaling $416,863 in charges from the Refuse Fund due to
vehicles put out of service because of the landfill closure.
May 29, 2012 Page 13 of 14
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Infrastructure/Capital Fund
El Camino Park Dog Park CIP (PE-13007)
The proposed Fiscal Year 2014 project cost totaling $250,000 will be moved to Fiscal Year 2013.
Total project cost for this CIP in Fiscal Year 2013 will be $260,000.
El Camino Park Playing Fields and Amenities (PG-13002)
In accordance with Council direction (adopted April 23, 2012), total proposed Fiscal Year 2013
project cost is increased to $3,435,286 and will be funded by Development Impact Fees
($1,793,496) and Utility Water Bond Proceeds ($1,641,790).
Related Memos Distributed At Places
May 8, 2012
Correction to proposed budget document
o Revised Citywide Average Salary and Benefits schedule as found on p. 25 of the
proposed operating budget
NON – City Attorney Contingency Account – increase by $125,000
CSD – revised Golf Course Financial Schedule
May 10, 2012
Additional information pertaining to May 10 department hearings
o PCE – correction to the Significant Budget Adjustments table on p. 186 of the
proposed operating budget
Follow-up items from previous meetings
o CLK – summary of changes for the Council Support Services Division
May 15, 2012
Additional information pertaining to May 15 department hearings
o FIR – reallocate various Fire positions from the General Fund to Enterprise Funds
Follow-up items from previous meetings
o CLK – detail of budget changes by division
Information Pertaining to the Proposed Capital Improvement Program
o Letter from Planning and Transportation Commission (PTC)
o Staff report presented to the PTC for the Fiscal Year 2013 proposed capital
budget
May 17, 2012
Change to General Fund Capital Improvement Program
o Changes to El Camino Dog Park CIP and El Camino Park Playing Fields and
Amenities CIP
Follow-up items from previous meetings
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o CSD – various items requested from May 8 Finance Committee meeting
May 22, 2012
Follow-up items from previous meetings
o CSD – response from Cubberley artists regarding rent
Additional items pertaining to May 22 department hearings
o Public Works Department amendments to proposed budget for General Fund,
Refuse Fund, Wastewater Treatment Fund, and Vehicle Replacement Fund
Attachments:
Attachment A: List of Bicycle Capital Projects (PDF)
Attachment B - Cubberley Tenant Information (PDF)
Prepared By: Christine Paras, Senior Financial Analyst
Department Head: Lalo Perez, Chief Financial Officer
City Manager Approval: ____________________________________
James Keene, City Manager
ATTACHMENT A
City of Palo Alto
Bicycle & Pedestrian Transportation Plan
Annual Expenditures
5/24/2012
2011 Projects
Project CIP Fund Source Cost
Arastradero Rd Trial Restriping Phase II PL‐05002 (Project) $250,000
Pavement Program Restriping PE‐86070 $50,000
(Arastradero Road)
California Avenue Streetscape (Design) PL‐11002 (Project) $250,000
Bike & Ped Plan Update GRANT PL‐04010 (Project) $80,000
Citywide Countdown Signals Phase I PL‐05030 (Signals/ITS) $40,000
Bicycle Guideway Sign Trial Project GRANT PL‐12000 (Tran/Parking) $23,000
Highway 101 Crossing Feasibility PE‐11011(Project) $126,000
Page Mill Bike & Ped Path Stanford Mitigation $250,000*
*Estimated Cost FY Total Allocation: $1,069,000
2012 Projects
Project CIP Fund Source Cost
Pavement Program Restriping PE‐86070 $80,000
(Channing Avenue, San Antonio)
Citywide Bike Rack Installation GRANT PL‐04010 (Bike Plan) $25,000
Green Bike Lane Material Procurement GRANT PL‐12000 (Tran/Parking) $30,000
Oregon Exp & Ross Rd Traffic Signal TIF Program $410,000
Park Blvd Bicycle Blvd – Phase I GRANT PL‐04010 (Bike Plan) $30,000
Enhanced Crosswalk Beacons GRANT PL‐12000 (Tran/Parking) $67,000
Vehicle Speed Signs (12) PL‐12000 (Tran/Parking) $60,000
Wilkie Way Bridge Replacement PO‐12000 (Project) $50,000
Safe Routes to School – Phase I GRANT PL‐00026 (Project) $400,000
Page Mill & I280 Interchange Feasibility PL‐12000 (Tran/Parking) $15,000
Palo Alto Transit Center/Univ Undercrossing SUMC Mitigation $250,000
Dinah Summerhill Bike/Ped Path PL‐11001 (Project) $300,000
Deer Creek Bike Lanes Stanford Mitigation $100,000
FY Total Allocation: $1,817,000
Proposed 2013 Projects
Project CIP Fund Source Cost
Microwave Bicycle Detection GRANT PL‐12000 (Tran/Parking) $56,000
Fabian Way Enhanced Bikeways GRANT PL‐12000 (Tran/Parking) $44,000
Charleston Rd Bike Lanes (Fabian to City Limit) PL‐0401 (Bike Plan) $25,000
Adobe Creek Reach Trail Design/CEQA PL‐04010 (Bike Plan) $25,000
Highway 101 Crossing Prelim Design/CEQA PE‐11011 (Project) $250,000
Matadero Road Bicycle Boulevard Design PL‐12000 (Project) $15,000
Park Blvd Bike Blvd Phase II Design PL‐12000 (Project) $30,000
Pavement Program Restriping PE‐86070 $150,000
(Park Blvd., Arastradero Road, El Carmelo, Alma Street, Lytton Ave, Channing Ave.)
VTA Bike Share (Palo Alto Element) Regional Project $500,000
High Street Bicycle Feasibility Study PL‐04101 $30,000
SR2S Engineering Imp Phase I PL‐12000 $50,000
Resurfacing Program Striping Element PL‐12000/PL‐04010 $25,000
ATTACHMENT A
City of Palo Alto
Bicycle & Pedestrian Transportation Plan
Annual Expenditures
5/24/2012
FY Total Allocation: $1,200,000
DRAFT Proposed 2014 Projects
Project CIP Fund Source Cost
Ross Rd/Louis Bicycle Blvd Design PL‐04010 (Project) $100,000
Pavement Program Restriping PE‐86070 $150,000
(Laguna Ave, High Street, Park Blvd., N. California, Castilleja)
Matadero Creek Trail Feasibility PL‐04010 (Project) $250,000
Bicycle Boulevard Compr Signage/Markings PL‐04010 (Project) $90,000
Bryant Street Bicycle Boulevard PL‐04010 (Project) $60,000
Webster Street Bicycle Boulevard PL‐04010 (Project) $100,000
Matadero‐Margarita Bicycle Boulevard PL‐04010 (Project) $300,000
Homer/Channing Enhanced Bikeway PL‐04010 (Project) $120,000
Amarillo‐Moreno Bicycle Boulevard PL‐04010 (Project) $80,000
Bicycle Parking Coral/Maintenance Station PL‐04010 (Project) $75,000
Middlefield Road Plan Line Study PL‐04101 (Project) $50,000
Citywide Sharrow & Wayfinding PL‐04010 (Project) $75,000
FY Total Allocation: $1,450,000
ATTACHMENT B
USE SPACE SF MONTH SQ,FT, ANNUAL
------------------------------- -------- ---------------------- --- ------------------------------------------------------------------------
Foothill A,B,I,J,C,PAV.Offcs,39675 $64,959.00 $1.64 $779,508.00
Exclusive Use WRM,AERO
P-Wing
Part-time Non Exclusive Pavillion/GymB 18485 $15,131.00 $0.82 $181,572.00
Locker/Shower
$80,090.00 $961,080.00
------------------------------- -------- ---------------------- --- ------------------------------------------------------------------------
NON PROFIT OFFICE
FOPAL K6 & K7 1700 $1,129.00 $0.66 $13,548.00
Hua Kuang Reading Rm 1/2 OF H4 672 $779.00 $1.16 $9,348.00
Wildlife Rescue V 1565 $0.00 $0.00 $0.00
3937
NON PROFIT DAYCARE
Children's Preschool Ctr S & T1 8772 $2,239.00 $0.26 $26,868.00
NON PROFIT DANCE
Dance Visions/Action L3 3520 $3,576.00 $1.02 $42,912.00
Zohar L4 3740 $4,515.00 $1.21 $54,180.00
7260
FOR PROFIT OFFICE/CHILDCARE/DANCE
ACME Education L1 3910 $6,835.00 $1.75 $82,020.00
Calif. Law Revision D 1, 2; F2 800 $1,661.70 $2.08 $19,940.40
Dance Connection L5, K5 3060 $5,299.00 $1.73 $63,588.00
Good Neighbor Montessori K3,K4 3010 $5,539.00 $1.84 $66,468.00
10780
E, F AND U WINGS
ARTISTS - 22 10 PALO ALTO RES 12395 $0.69
12 NON RESIDENT $8,946.00 $0.75 $107,352.00
$1,447,304.40
CUBBERLEY TENANTS