HomeMy WebLinkAboutStaff Report 2224City of Palo Alto (ID # 2224)
Finance Committee Informational Report
Report Type:Meeting Date: 12/14/2011
December 14, 2011 Page 1 of 5
(ID # 2224)
Summary T itle: FY2011 Y/E CIP Status Report
Title: Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
Report
From:City Manager
Lead Department: Administrative Services
RECOMMENDATION
Staff recommends that the Finance Committee review and accept the information on the City’s
Capital Improvement Program contained in this report.
BACKGROUND
This report provides information on the status of the City’s Capital Improvement Program (CIP)
projects as of the end of Fiscal Year (FY) 2011. The attached graphs and matrix (Attachments 1
through 4 and Exhibit A) list all CIP projects and their current status, and include any issues that
might cause a change in the scope or timing of the projects. The report is intended to update
Council on the progress of all CIP projects that were open at the beginning of FY 2011, and on
those that were added or completed during the fiscal year. The report also provides an update
on the General Fund infrastructure backlog.
DISCUSSION
The attached graphs provide detail for General Fund projects:
o General Fund Capital Improvement Program Expenditures Summarized by
Project Category for Fiscal Years 2007-2011 (Attachment 1)
o General Fund Capital Improvement Program Project Expenditures for Fiscal
Years 2007-2011 (Exhibit A)
o General Fund Transfers to Infrastructure Reserve for Fiscal Years 2007-2016
(Attachment 2)
The attached matrix provides detail for all funds:
o Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(Attachment 3)
o Continuous Capital Projects Expenditures for Fiscal Years 2007-2011
(Attachment 4)
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In the attached matrix (Attachment 3), the city departments have submitted information on
their projects and commented on any issues that might cause a change in the scope or timing of
the projects. The matrix categorizes CIP projects into minor projects (projects that can be
completed within a one-year period) and multi-year projects (projects that have multi-year
budgets and/or complex implementation schedules with identifiable phases). The project status
portion of the matrix identifies the phase of the project at fiscal year-end, and illustrates how
much progress was made.
Three distinct phases are utilized, as follows:
Phase Activities
Pre-Design ·Preparation of a feasibility study
·Development of a master plan
·Definition of a project scope
·Preparation of an Environmental Impact Report
Design ·Hiring a design consultant
·Completion of project design
·Soliciting bids or proposals
Construction ·Acquisition of major equipment
·Installation
·Implementation of a project
In the attached matrix, projects are listed by department for the General Fund and by fund for
the Enterprise and Internal Service Funds. The matrix also includes information on the total
budget of the project from inception, available budget as of the beginning of the fiscal year,
fiscal year expenditures, fiscal year contingencies, fiscal year encumbrances, remaining balance
in the project budget as of year-end, and the budget percent complete for the project. The
matrix does not include “continuous” projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
continuing replacement cycles or commitments. Continuous projects are listed by responsible
department and fund and include five years of actual expenditures including the current fiscal
year through June 30, 2011 (Attachment 4). Attachments 3 and 4 together represent all open
CIP projects in the City.
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RESOURCE IMPACT
Below is a summary of the General Fund CIP budget through June 30, 2011.
Total Adjusted Budget for FY 2011 $ 95,385,467 (1)
Less: Total Expenditures for FY 2011 30,601,208
Less: Total Encumbered Balance as of June 30, 2011 31,691,326 (2)
Remaining balance of the budget carried over to FY 2012 $ 33,092,933 (2)
(1) Adjusted budget represents budget approved in FY 2011 and remaining unused budget from prior years that carried
over to FY 2011. Adjusted budget for FY 2011 includes $53,012,133 in bond proceeds.
(2) The encumbered balance of $31.7 million and the remaining balance of $33.1 million --a total of $64.8 million in FY
2011 --will be added to the adopted CIP budget in FY 2012 of $33.9 million. This will bring the total appropriations in FY
2012 to $98.7 million for the General Fund CIP projects.
The status of projects that were carried over to FY 2012 are as follows:
Pre-Design stage $ 4,370,829
Design stage 2,612,572
Construction stage 21,841,711
Complete 506,615
On going 3,761,206
Total $ 33,092,933
Projects that were completed but still had remaining appropriations as of FY 2011 were closed
at the beginning of FY 2012 and the balances will be returned to appropriate reserves. These
projects are included in the Comprehensive Annual Financial Report (CAFR) CMR since Council
approval is necessary.
GENERAL FUND INFRASTRUCTURE BACKLOG UPDATE
To develop options to address the infrastructure backlog, the City Council created the
Infrastructure Blue Ribbon Commission (IBRC). This Commission is tasked by Council to identify
and prioritize the City’s infrastructure needs and to determine funding sources and financing
mechanisms to address the City’s backlog and/or new needs. The IBRC will present its final
report to the City Council in early 2012. Steps to address the infrastructure backlog are pending
the outcome of the IBRC’s report and subsequent discussions with the City Council.
CAPITAL PROJECTS APPROVED AFTER BUDGET PROCESS
Attachment 6 shows capital projects approved by Council after the approval of the adopted
budget for fiscal years 2007 through 2012. The inclusion of this list satisfies a request from the
IBRC.
Attachments:
·-a:Attachment 1 General Fund Capital Improvement Program Expenditures Summarized by
Project Category for Fiscal Years 2007-2011 (XLS)
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·-b:Exhibit A General Fund Capital Improvement Program Project Expenditures for Fiscal
Years 2007-2011 (XLS)
·-c:Attachment 2 GF Xfers To Infra Reserve For FYs 2007-2016 (XLS)
·-d:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-e:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-f:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-g:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-h:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-i:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-j:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-k:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-l:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-m:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-n:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-o:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-p:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-q:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-r:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-s:Attachment 3 Fiscal Year 2011 Year-End Capital Improvement Program Projects Status
(XLS)
·-t:Attachment 4 Continuous Capital Projects Expenditures for Fiscal Years 2007-2011
(XLS)
·-u:Attachment 5 Unexpected CIPs (XLS)
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Prepared By:Laura Kuryk, Manager of Accounting
Department Head:Lalo Perez, Director
City Manager Approval: ____________________________________
James Keene, City Manager
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Attachment 1
General Fund Capital Improvement Program Expenditues Summarized by
Project Category-Five Years-Fiscal Years 2007-2011
($ in thousands)
5,924
30 612 1,387
2,107
7,926
17,986
5,797
2,654
453 2,977
3,630 5,859
21,370
10,082
2,503
110 440 1,733
6,227
21,095
9,312
2,353
291
7
3,460 5,855
21,278
20,250
98 211 889 1,731
7,422
30,601
02,0004,0006,0008,00010,00012,00014,00016,00018,00020,00022,00024,00026,00028,00030,00032,000
FY 2007 5,924 30 612 1,387 2,107 7,926 17,986
FY 2008 5,797 2,654 453 2,977 3,630 5,859 21,370
FY 2009 10,082 2,503 110 440 1,733 6,227 21,095
FY 2010 9,312 2,353 291 7 3,460 5,855 21,278
FY 2011 20,250 98 211 889 1,731 7,422 30,601
Totals 51,365 7,638 1,677 5,700 12,661 33,289 112,330
Buildings &
Facilities
Land & Land
Improvements Miscellaneous
Non-
Infrastructure
Management
Plan
Parks & Open
Space
Streets &
Sidewalks
Totals
By Year
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
AC-02024 Children's Theatre Light &
Sound Systems Upgrade
Buildings
and
Facilities
$4,978
AC-09001 Children's Theatre
Replacement and Expansion
Buildings
and
Facilities
AC-09002 Community Theatre Sound
System Replacement
Buildings
and
Facilities
CA-01014 Community Services Facilities
Lighting Enhancements
Buildings
and
Facilities
37,474 $30,760 $3,663
CC-09001 Dimmer Replacement and
Lighting System
Buildings
and
Facilities
$995 $7,611
CC-10000 Replacement of Cubberley
Gym B Bleachers
Buildings
and
Facilities
6,739 29,495
CC-11000 Cubberley Gym Activity Room Buildings
and
Facilities
58,041
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
FD-08001 Fire Station #6 Improvements Buildings
and
Facilities
8,061 48,110
OS-07003 Foothills Park Maintenance
Building Rehabilitation
Buildings
and
Facilities
56,535 30,442 249,933
PE-03004 Roth Building Wings
Demolition
Buildings
and
Facilities
86,745
PE-04010 Children's Library
Improvements & Expansion
Buildings
and
Facilities
2,369,589 813,189 58,561
PE-04011 Cambridge Parking Structure
Improvements
Buildings
and
Facilities
59,105 287,034
PE-04012 Mitchell Park Library &
Community Center
Improvements
Buildings
and
Facilities
15,018 1,162,429 179,071 123
PE-04014 Animal Shelter Expansion &
Renovation
Buildings
and
Facilities
96,231 144,610 762,057 61,539
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-05002 Main Library Space
Reconfiguration
Buildings
and
Facilities
433,031 34,838
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
39,277 273,077 337,154 1,545,763 846,020
PE-06001 San Antonio Bridge Structural
Repairs & Maintenance
Buildings
and
Facilities
2,702 2,338 494 82,782
PE-08005 Municipal Service Center
Resurfacing
Buildings
and
Facilities
11,323 752,021 326,898
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
PE-09005 Downtown Library
Improvements
Buildings
and
Facilities
78,162 562,707 3,133,576
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
509,024 3,278,486 10,381,000
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
28,866 518,623 110,020
PE-10002 Ventura Community Center
and Park
Buildings
and
Facilities
13,283
PE-11000 Main Library New
Construction and
Improvements
Buildings
and
Facilities
792,913
PE-89004 Yacht Harbor Improvements Buildings
and
Facilities
11,949 7,080 21,584
PE-98020 Public Safety Building Buildings
and
Facilities
623,270 1,093,208 1,000,414 175,289 30,910
PE-99006 MSC Feasibility Study Buildings
and
Facilities
542
PF-00006 Roofing Replacement Buildings
and
Facilities
76,769 256,831 21,073 251,344 104,617
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-00020 Office Space Renovation and
Reallocation
Buildings
and
Facilities
19,647
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
438,192 106,643 4,915,782 1,344,006 3,803,962
PF-01003 Building Systems
Improvements
Buildings
and
Facilities
64,312 34,304 114,152 36,098 74,876
PF-01004 Fire Station Improvements Buildings
and
Facilities
50,514 232,168 575,700 237,018 394
PF-01005 Lucie Stern Community Center
Improvements
Buildings
and
Facilities
1,010 980
PF-02022 Facility Interior Finishes Buildings
and
Facilities
10,579 65,797 47,116 11,076 23,874
PF-04000 Security System Improvements Buildings
and
Facilities
618 5,983 8,903 3,581
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-04001 General Building Study Buildings
and
Facilities
4,825 170,312
PF-04010 Cubberley Mechanical &
Electrical Upgrades
Buildings
and
Facilities
960,596 165,456 5,218 9,369
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
115,025 18,316 12,057 3,530 12,176
PF-05003 Foothills Park Interpretive
Center Improvements
Buildings
and
Facilities
82,626 1,290 12,897
PF-06001 Ted Thompson Garage
Improvements
Buildings
and
Facilities
PF-06002 Ventura Buildings'
Improvements
Buildings
and
Facilities
PF-06003 Cubberley Community Center
Fire Alarm System
Buildings
and
Facilities
25,054 648,988 70,949
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-06004 Cubberley Restroom
Renovation
Buildings
and
Facilities
27,422
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
52,063 132,737 234,143 543,877
PF-07001 ADA Compliance - Cubberley
Community Center
Buildings
and
Facilities
37,815 13,512 205,388
PF-07003 Children's Theatre Fire/Life
Safety Upgrade
Buildings
and
Facilities
247 32,980 7,592 6,150
PF-07011 Roth Building Maintenance Buildings
and
Facilities
141,046 17,909 1,931 3,729
PF-08000 Art Center Kiln Hood
Replacement
Buildings
and
Facilities
10,076 60,654 14,570
PF-09000 Children's Theatre
Improvements
Buildings
and
Facilities
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-09002 Lucie Stern Community Center
and Theatre Exterior Paint
Buildings
and
Facilities
4,510 90,816
PF-10000 Civic Center Chiller Drive
Replacement
Buildings
and
Facilities
72,380
PF-10001 Rinconada Pool Plaster Buildings
and
Facilities
117,756
PF-10002 Lot "J" Cowper/Webster
Structural Repairs
Buildings
and
Facilities
23,682 15,260
PF-93009 ADA Compliance Buildings
and
Facilities
96,587 49,955 121,617 235,410 9,994
Total Buildings and
Facilities
$5,924,093 $5,796,904 $10,081,911 $9,311,891 $20,250,374
AC-86017 Art in Public Places Land
and
Land
Improvements
$29,545 $64,410 $21,556 $17,256 $77,956
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
AS-08000 Acquisition of Los Altos
Treatment Plant
Land
and
Land
Improvements
2,590,061 2,306,958 2,252,250
AS-09000 City of Palo Alto Municipal
Airport Transition Project
Land
and
Land
Improvements
39,075 67,775 4,050
PE-09004 Los Altos Treatment Plant
Master Plan Study
Land
and
Land
Improvements
135,905 15,468 16,278
Total Land and Land
Improvements
$29,545 $2,654,471 $2,503,494 $2,352,749 $98,284
AS-10001 Sustainability Contingency Miscellaneous
FD-09001 Fire Apparatus Equipment
Replacement
Miscellaneous $48,352 $261,283
FD-09002 Jaws of Life Hurst Tool
Replacement
Miscellaneous 60,905
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2
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
LB-11000 Furniture & Technology for
Measure N Project
Miscellaneous $28,124
LB-94018 Library Automation Service Miscellaneous $5,026 732
PD-04010 Fire Portable Radio
Replacement
Miscellaneous $1,695 112,526
PD-05010 Police Vehicle - Mounted
Video Recording
Miscellaneous 194,462
PD-07001 SWAT Van Replacement Miscellaneous 203,193
PD-08000 Crime Scene Evidence
Collection Vehicle
Miscellaneous 174,201
PD-93012 Fire Communications
Computer Systems
Miscellaneous 2,705 6,812
Page 10 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PD-99013 Police Records
Management
System
Miscellaneous 31,307
PE-95030 Downtown Parking Structure
Industrial Cost Pool
Miscellaneous 405,213 91,576 155 469
PL-02023 Master Schematic Design Miscellaneous 8,270 2,090
PO-10002 Downtown Tree Grates Miscellaneous 29,879 8,136
Total Miscellaneous $612,345 $452,530 $110,144 $291,162 $210,930
FD-05000 Sixteen (16) ALS Monitors Non-Infrastructure
Management
Plan
$214,734 $62,650 $434
PD-07000 Mobile Command Vehicle Non-Infrastructure
Management
Plan
695,337
Page 11 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-05001 Photovoltaic Design and
Installations
Non-Infrastructure
Management
Plan
$578,740 2,184,597 325,978 $6,448
PE-07011 Library Service Model
Analysis
Non-Infrastructure
Management
Plan
266,912 1,478
PG-08001 Golf Course Driving Range
Turf & Netting
Non-Infrastructure
Management
Plan
511,921
PL-05002 Charleston/Arastradero
Corridor Plan
Non-Infrastructure
Management
Plan
529,889 32,076 193,613
PL-06001 Adobe Creek Bicycle Bridge
Replacement
Non-Infrastructure
Management
Plan
4,184
PL-06002 Comprehensive Parking
Signage Plan
Non-Infrastructure
Management
Plan
4,000 43,470
PL-06005 Installation of Ticket Machines Non-Infrastructure
Management
Plan
7,416 33,994 2,250
Total Non-Infrastructure
Management Plan
$1,386,957 $2,977,322 $440,010 $6,448 $889,384
Page 12 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
AC-10000 Junior Museum & Zoo New
Bobcat Habitat
Parks
and
Open Space
$101,790 $23,210
OS-00001 Open Space Trails and
Amenities
Parks
and
Open Space
$184,333 $257,594 $123,193 97,766 47,473
OS-00002 Open Space Lakes & Ponds
Maintenance
Parks
and
Open Space
42,399 41,462 35,909 63,263 54,097
OS-00003 Bayland Parking and Site
Improvements
Parks
and
Open Space
83,605
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
225,000 25,000
OS-07002 Foothills Park Interpretive
Center & Open Space
Maintenance Yard Parking
Parks
and
Open Space
26,120 258,253 2,302
Page 13 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
OS-09001 Off-Road Pathway Resurfacing
and Repair
Parks
and
Open Space
25,463 24,719
OS-09002 Baylands Emergency Access
Levee Repair
Parks
and
Open Space
PE-00101 Foothills Park - Vista Hill Parks
and
Open Space
18,720
PE-00107 Briones Park Improvements Parks
and
Open Space
760
PE-00110 College Terrace Park
Improvements
Parks
and
Open Space
32,914 97,998 154,927 522
PE-05300 Arastradero Preserve Gateway Parks
and
Open Space
89,118 1,519 9,156
PE-06004 Bowden Park Improvements Parks
and
Open Space
161,395 876
Page 14 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
16,624 27,324 166,612 6,709 1,479
PE-06007 Park Restroom Installation Parks
and
Open Space
13,042 41,134 100,096 224,048
PE-06008 Johnson Park Improvements Parks
and
Open Space
73,681 8,648
PE-07002 Hoover Park Improvements Parks
and
Open Space
20,020 696,240 67,053
PE-07003 Ramos Park Improvements Parks
and
Open Space
37,554 458,628
PE-07005 California Avenue
Improvements
Parks
and
Open Space
64,985 49,900 465,324 53,810
PE-07006 Boulware Park Improvements Parks
and
Open Space
25,520 298,717 3,799
Page 15 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-07007 Cubberley Turf Renovation Parks
and
Open Space
190,950 969,963
PE-07009 Baylands Athletic Center
Fencing, Dugout & Trailhead
Parking
Parks
and
Open Space
241,891 46,164
PE-08002 Peers Park Improvements Parks
and
Open Space
250,622 301,383
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
23,530 725,733 2,545
PE-09002 Greer Park Phase IV Parks
and
Open Space
1,134 168,231 515,091 925,076
PE-98003 Mitchell Park Facilities Parks
and
Open Space
214,148 196,655 24,962
PG-00010 Park Facilities Improvements Parks
and
Open Space
1,361
Page 16 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PG-04010 Stanford/Palo Alto Community
Playing Field
Parks
and
Open Space
843,591 2,050 869
PG-06001 Tennis and Basketball Court
Resurfacing
Parks
and
Open Space
130,069 46,881 107,117 100,159 77,512
PG-06003 Benches, Signage, Fencing,
Walkways, and Perimeter
Landscaping
Parks
and
Open Space
106,156 76,788 85,766 73,480 118,366
PG-07000 Heritage Park Playground Parks
and
Open Space
243,546
PG-07700 Golf Course Irrigation Pump,
Motors & Control Panel
Replacement
Parks
and
Open Space
63,315
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
73,190 50,883 147,651
PG-09003 Park Maintenance Shop
Remodel
Parks
and
Open Space
402 2,858 55,414
Page 17 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PG-11001 Cogswell Plaza Improvements Parks
and
Open Space
PG-11002 Monroe Park Improvements Parks
and
Open Space
PG-98001 School Site Irrigation Parks
and
Open Space
154 57,268 4,596 161,399
Total Parks and Open
Space
$2,106,881 $3,630,436 $1,732,969 $3,459,755 $1,730,681
PE-00103 Lucie Evans Center parking
Lot Improvements
Streets
and
Sidewalks
$217
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
146,212 $153,112 $743,106 $239,404 $142,556
PE-00105 Embarcadero Road Median
Improvements
Streets
and
Sidewalks
178 1,191
Page 18 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-01013 El Camino Median Landscape Streets
and
Sidewalks
53,826 73,655 4,525
PE-01021 Homer Avenue Undercrossing Streets
and
Sidewalks
125,963
PE-06006 Alma Street Landscape
Improvements
Streets
and
Sidewalks
17,992 16,576 40,901 26,371
PE-10006 Bridge Rail, Abutment, and
Deck Repair
Streets
and
Sidewalks
167,062
PE-11011 Highway 101 Pedestrian /
Bicycle Overcrossing
Streets
and
Sidewalks
36,385 194,020
PE-86070 Street Improvements (Street
Improvement Fund)
Streets
and
Sidewalks
4,987,364 3,368,496 3,702,381 3,658,566 5,110,791
PL-00026 Safe Routes to School Streets
and
Sidewalks
4,472 105,802 30,000 20,750
Page 19 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PL-02005 El Camino Real/ Ventura
Avenue Traffic Signal
Streets
and
Sidewalks
110,000
PL-04010 Bicycle Transportation Plan
Implementation Project
Streets
and
Sidewalks
5,480 44,483 30,000 80,862
PL-05003 College Terrace Traffic
Calming
Streets
and
Sidewalks
125,372 17,088 545
PL-05030 Traffic Signal Upgrades Streets
and
Sidewalks
30,524 35,908 39,983 279,590 183,141
PL-07002 El Camino Real/ Stanford
Intersection
Streets
and
Sidewalks
2,490 4,790 247,112
PL-11001 Dinah SummerHill
Pedestrian/Bicycle Path
Streets
and
Sidewalks
PL-11003 Palo Alto Traffic Signal
Central System
Streets
and
Sidewalks
35,528
Page 20 of 21 12/8/2011
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Exhibit A
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PL-98013 School Commute Safety
Improvements (SIF)
Streets
and
Sidewalks
2,490 6,170
PL-99023 Page Mill/Hanover Streets
and
Sidewalks
200
PO-05054 Street lights Improvements Streets
and
Sidewalks
19,077 11,814 15,970 40,430 159,070
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
PO-11001 Thermoplastic Lane Marking
and Striping
Streets
and
Sidewalks
29,639
PO-89003 Sidewalk Improvements Streets
and
Sidewalks
2,299,543 2,030,796 1,675,527 1,341,916 1,211,917
Total Streets and Sidewalks $7,926,420 $5,858,921 $6,227,373 $5,855,059 $7,421,556
Page 21 of 21 12/8/2011
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Attachment 2
Amount
Transferred
to
Infrastructure
Amount
Returned
to General
Fund
Net
Amount
Fiscal Year $(000)$(000)$(000)
2007 $8,736 $75 a $8,661
2008 $11,807 $117 $11,690
2009 $14,648 b $14,648
2010 $9,900 $3,243 $6,657
2011 $9,857 $9,857
2012 $10,438 $10,438
2013 $10,852 $10,852
2014 $11,294 $11,294
2015 $11,747 $11,747
2016 $12,217 $12,217
Total $111,496 $3,435 $108,061
Notes:a. Funds transferred to cover GF engineering costs for structures and grounds.
b. Includes funding for the Public Safety Building $3,437K
Sources:
FY 2007 through 2011 are actual amounts
FY 2012 through 2016 based on Long Range Financial Forecast
General Fund Transfers to Infrastructure Reserve
for Fiscal Years 2007-2016
$8,661
$14,648
$6,657
$11,690
$12,217
$11,747$11,294$10,852$10,438
$9,857
$5,000
$7,000
$9,000
$11,000
$13,000
$15,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
$000
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Attachment 3
Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
AS-09000 City of Palo
Alto
Municipal
Airport
Transition
Project
Land and Land
Improvements
$130,000 $23,150 $4,050 $0 $0 $5,000 $14,100 89%Design Mar 11 This CIP will be moved to the
Airport Fund once these funds
have been used.
AS-08000 Acquisition of
Los Altos
Treatment
Plant
Land and Land
Improvements
$7,223,394 $74,124 $0 $0 $0 $0 $74,124 100%Complete The project will be closed at
mid-year and remaining balance
to be returned to Infrastructure
Reserve. Balance was carried
forward to FY 2012.
AS-10001 Sustainability
Contingency
Miscellaneous $400,000 $400,000 $0 $0 $0 $0 $400,000 0%Pre-Design TBD No projects have been identified
to date that require contingency
funds. The funds are available
for capital projects where
additional funds would allow
the effort to be completed in a
more sustainable fashion. Of
the $400,000 remaining
balance, $300,000 will be
returned to Infrastructure
Reserve.
MULTI-YEAR PROJECTS
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
AC-09001 Children's Theatre
Replacement and
Expansion
Buildings
and
Facilities
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Pre-Design Jun 11 Staff in initial planning and
development of scope of
contract.
AC-09002 Community Theater
Sound System
Replacement
Buildings
and
Facilities
$200,000 $200,000 $0 $0 $0 $0 $200,000 0%Pre-Design Jun 11 Staff in initial planning and
development of scope of
contract.
AC-10000 Junior Museum &
Zoo New Bobcat
Habitat
Parks
and
Open Space
$125,000 $23,210 $23,210 $0 $0 $0 $0 100%Complete Project is complete but cannot
be officially closed until
Building Inspector signs off on
occupancy permit. No more
expenditures are anticipated.
CC-09001 Dimmer
Replacement and
Lighting System
Buildings
and
Facilities
$152,821 $151,826 $4,425 $3,186 $0 $9,815 $134,400 12%Design Dec 12 Project has been delayed as it
will now be a design-and-build
contract.
CC-10000 Replacement of
Cubberley Gym B
Bleachers
Buildings
and
Facilities
$36,234 $29,495 $29,495 $0 $0 $0 $0 100%Complete Project completed and to be
closed.
CC-11000 Cubberley Gym
Activity Room
Buildings
and
Facilities
$63,398 $63,398 $53,353 $4,688 $0 $0 $5,357 100%Complete Project completed and to be
closed. Remaining balance to
be returned to Infrastructure
Reserve.
OS-09002 Baylands Emergency
Access Levee Repair
Parks
and
Open Space
$175,000 $175,000 $0 $0 $0 $0 $175,000 0%Pre-Design Dec 12 Survey work for levee done by
Public Works Engineering.
Tentative construction in 2012
in conjunction with JPA
project.
PG-09003 Park Maintenance
Shop Remodel
Parks
and
Open Space
$159,096 $155,836 $52,678 $2,736 $0 $0 $100,422 37%Design Jun 11 Since there is common shared
space, this project will now be
designed and constructed in-
house by Public Works
Facilities Management in
conjunction with the Tree
Division.
PG-11001 Cogswell Plaza
Improvements
Parks
and
Open Space
$150,000 $150,000 $0 $0 $0 $5,000 $145,000 3%Design TBD Staff in initial planning and
development of scope of
contract.
PG-11002 Monroe Park
Improvements
Parks
and
Open Space
$250,000 $250,000 $0 $0 $0 $0 $250,000 0%Design TBD Staff in initial planning and
development of scope of
contract.
COMMUNITY SERVICES DEPARTMENT
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
COMMUNITY SERVICES DEPARTMENT
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
OS-00001 Open Space Trails &
Amenities
Parks
and
Open Space
$1,889,720 $244,487 $34,695 $12,778 $0 $59,684 $137,330 93%Ongoing Various trail improvements at
Arastradero, Foothills Park,
and Baylands. Three-year
contract has been awarded.
OS-00002 Open Space Lakes &
Ponds Maintenance
Parks
and
Open Space
$392,183 $39,791 $41,163 $12,934 $0 $1 ($14,307)Ongoing Three year contract has been
awarded. Overage due to
unforeseen work at Boronda
Lake and future work to be
adjusted and scaled back to
cover costs of unforeseen
maintenance.
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
$375,000 $125,000 $0 $0 $0 $150,000 ($25,000)Ongoing Work will now be done in-
house by Public Works
Engineering or combined with
their paving contracts. This is
anticipated to result in future
cost savings to address current
overage.
OS-09001 Off-Road Pathway
Resurfacing and
Repair
Parks
and
Open Space
$180,668 $130,486 $0 $0 $0 $0 $130,486 28%Ongoing Work will now be done in-
house by Public Works
Engineering or combined with
their paving contracts.
PG-06001 Tennis & Basketball
Court Resurfacing
Parks
and
Open Space
$496,443 $103,451 $64,875 $12,637 $0 $16,095 $9,844 98%Ongoing Rinconada courts 1-6
completed. Request for Bids
for Hopkins courts 1-3 and
Terman Park tennis courts.
PG-06003 Benches, Signage,
Fencing, Walkways,
and Perimeter
Landscaping
Parks
and
Open Space
$525,668 $183,478 $105,706 $12,660 $0 $21,080 $44,032 92%Ongoing Projects completed in FY 2011
- Site Amenities: Benches at
Mitchell Park; Refinished
benches/softball benches at
Greer Park; Replacement bike
rack at Greer Park. Signage:
Hopkins Creekside Park; El
Palo Alto Park; Palo Alto Golf
Course. Surface Repairs:
Mitchell Park and Eleanor
Pardee Park rubber playground
surfacing; Palo Alto Bowling
Green asphalt pathway repairs;
Stanford Palo Alto pavers; DG
pathways.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
COMMUNITY SERVICES DEPARTMENT
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
PG-09002 Park and Open
Space Emergency
Repairs
Parks
and
Open Space
$282,761 $158,688 $147,651 $0 $0 $6,459 $4,578 98%Ongoing Projects completed in FY
2011: Hoover Park fire
damage repairs: demolition,
new play structure, new
surfacing, age appropriate
signs, playground safety
inspection. Eleanor Park trees:
Landscape design and removal
of hazardous trees,
decomposite granite pathway.
Mitchell Park: playground
equipment replacement.
Heritage Park: Playground
safety inspection. Johnson
Park: Tire swing removal and
reinstallation. Foothills Park:
Irrigation system check.
Rinconada Pool: Safety
replacement of diving boards.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
FD-05000 16 ALS
Monitors /
Defibrillators
Non -
Infrastructure
Management
Plan
$474,535 $1,186 $434 $0 $0 $0 $752 100%Ongoing We are currently testing the
integration with a few
monitors and should make a
decision on purchasing by
Mar 12.
FD-08001 Fire Station #6
Improvements
Buildings
and
Facilities
$60,000 $51,939 $48,110 $0 $0 $273 $3,556 100%Complete Remaining balance to be
returned to Infrastructure
Reserve.
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
MINOR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
LB-11000 Furniture &
Technology for
Library Measure
N Project
Miscellaneous $275,000 $275,000 $28,124 $0 $0 $192,117 $54,759 80%Ongoing Mar 14 Existing revenue and
expenditures are for
Downtown Library.
Additional revenue is
scheduled to be received as
gifts from the Library
Foundation in 2011 and 2012
for the remaining Measure N
projects.
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
LIBRARY SERVICES DEPARTMENT
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
PL-05002 Charleston/
Arastradero
Corridor Plan
Non-
Infrastructure
Management
Plan
$1,211,890 $431,106 $189,784 $1,095 $2,735 $19,340 $218,152 82%Construction Jun 12 Installation of the Arastradero Road
Trial Restriping Project between El
Camino Real and Gunn High School was
completed in Sep 10. Additional
improvements including traffic signal
modification at Coulombe Drive and
installation of enhanced pedestrian
crosswalk at Clemo Drive were delayed
into 2011 and improvements in response
to community input were added
including installation of speed signs at
Hubbart Street and minor restriping
corrections. Council approved an
extension of the trial restiping project
through Jun 12 due to Gunn High School
modifying their bell schedule for the
2011-12 school year.
PL-05003 College Terrace
Traffic Calming
Streets
and
Sidewalks
$217,484 $74,055 $0 $0 $0 $1 $74,054 100%Construction Jun 11 A second phase traffic calming project
on and along College Avenue, including
median island chokers and traffic circles
at Yale Street, have received positive
support from the community. The
community voted in support of
permanent retention of the traffic
calming treatments and staff is pursuing
Council approval.
PL-06001 Adobe Creek
Bicycle Bridge
Replacement
Non-
Infrastructure
Management
Plan
$4,184 $0 $0 $0 $0 $0 $0 100%Complete City of Los Altos is lead agency for this
inter-jurisdictional project. Construction
was completed in summer 2009. City
awaiting final accounting and invoicing
from Los Altos for City's local match.
PL-06005 Installation of
Ticket Machines
Non-
Infrastructure
Management
Plan
$94,900 $38,578 $0 $0 $0 $0 $38,578 59%Ongoing Aug 11 Installation of the initial ticket machines
is complete and revenues from the
machine show active use by the
community. Additional ticket machines
were requested by the Chamber and staff
is considering alternative locations.
PL-07002 El Camino Real/
Stanford
Intersection
Streets
and
Sidewalks
$1,872,003 $1,882,693 $213,520 $33,592 $0 $1,007,710 $627,871 66%Construction Dec 11 Construction of the El Camino Real &
Stanford Avenue intersection
improvements will be completed in Oct
11. Final punchlist improvements will
be complete by the end of the calendar
year.
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
PL-11001 Dinah SummerHill
Pedestrian Bicycle
Path
Streets
and
Sidewalks
$300,000 $300,000 $0 $0 $0 $200,000 $100,000 67%Design Mar 12 This project is funded by the Summerhill
Homes project and the City is
responsible for the design and
construction of a trail path to connect
Wilkie Way with their development. A
preliminary design is complete and staff
will begin the community outreach
process in 2012.
PL-00026 Local and
Neighborhood
Collector Street
Traffic Calming
Program (SIF)
Streets
and
Sidewalks
$870,000 $351,502 $20,750 $0 $0 $79,195 $251,557 71%Ongoing This ongoing project implements traffic
calming improvements along Residential
Arterial Streets and also funds the
development of Safe Routes to School
Programs and Projects at schools.
PL-04010 Bicycle Boulevards
Implementation
Project
Streets
and
Sidewalks
$291,149 $202,666 $80,091 $771 $0 $56,207 $65,597 77%Ongoing This ongoing project implements project
recommendations from the City's Bike
Transportation Plan. Active projects
include an update of the Bike
Transportation Plan and include a new
Pedestrian section. Other active projects
include bike rack deployments, bike
route signage deployment, and the
design of bike boulevard facilities.
PL-06002 Comprehensive
Parking Signage
Plan
Non-
Infrastructure
Management
Plan
$475,000 $427,530 $0 $0 $0 $7,047 $420,483 100%Ongoing The installation of color zone signage
was completed in 2008. Current projects
include hiring of a new Parking Manager
to identify parking improvement
strategies. At the end of FY 2011, the
CIP will be closed and remaining funds
transferred to a new CIP entitled
Transportation and Parking
Improvements.
PL-11002 California Avenue
Transit Hub
Corridor
Streets
and
Sidewalks
$550,000 $550,000 $0 $0 $0 $0 $550,000 0%Design Jun 13 Staff hired RBF Consulting to manage
the design phase of the project. Design
will continue through Summer 2012 with
Bid/Award in Fall 2012.
PL-11003 Palo Alto Traffic
Signal Central
System
Streets
and
Sidewalks
$400,000 $400,000 $35,528 $0 $0 $0 $364,472 9%Design Dec 12 Staff is in the process of completing the
necessary Caltrans Local Assistance
documents to authorize the expenditure
of funds for the project.
PL-11004 Alma Street Traffic
Signal
Improvements
Streets
and
Sidewalks
$699,000 $699,000 $0 $0 $0 $0 $699,000 0%Pending N/A Staff is recommending the closure of this
project as part of the mid-year CIP
budget process. Grants allocated for the
project by Caltrain are no longer
available.
MULTI-YEAR PROJECTS
MINOR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
PL-98013 School Commute
Safety
Improvements
(SIF)
Streets
and
Sidewalks
$150,000 $108,659 $6,170 $0 $0 $1 $102,488 100%Complete This project will be closed at the end of
the fiscal year and funds transferred to a
new project entitled Safe Routes to
School that is partially grant-funded.
12/8/2011
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
PD-07000 Mobile
Command
Vehicle
Miscellaneous $700,000 $700,000 $695,337 $0 $0 $2 $4,661 99%Complete Vehicle construction completed
and vehicle is now in service.
Remaining balance to be
returned to Infrastructure
Reserve.
PD-08000 Crime Scene
Evidence
Collection
Vehicle
Miscellaneous $180,000 $180,000 $174,201 $0 $0 $5,302 $497 100%Complete Vehicle construction completed
and is now in service.
Remaining balance to be
returned to Infrastructure
Reserve.
12/8/2011
GENERAL FUND
POLICE DEPARTMENT
MINOR PROJECTS
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
PE-00110 College Terrace Park
Improvements
Parks
and
Open Space
$394,707 $5,341 $0 $0 $0 $0 $5,341 100%Complete Dec 11 Keep balance in the project until
the warranty period ends in Fall
of 2011
PE-06001 San Antonio Bridge Structural
Repairs & Maintenance
Buildings
and
Facilities
$96,962 $91,429 $82,782 $0 $0 $0 $8,647 100%Complete Remaining balance to be returned
to Infrastructure Reserve.
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
$240,480 $5,691 $789 $690 $0 $1 $4,211 98%Complete Mar 12 Remaining balance to be used on
irrigation repairs.
PE-07005 California Avenue Improvements Parks
and
Open Space
$754,305 $174,095 $52,012 $386 $1,412 $34,570 $85,715 89%Complete Planning is the lead division in
the designing phase with separate
project number.
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
$793,142 $43,879 $2,545 $0 $0 $25,606 $15,728 98%Complete CSD is still working with the
Friends of Lytton Plaza on open
items.
PE-08005 Municipal Service Center
Resurfacing
Buildings
and
Facilities
$1,090,241 $0 $0 $0 $0 $0 $0 100%Complete Project completed. Return
funding to Infrastructure Reserve
and Utilities.
PE-09002 Greer Park Phase IV Parks
and
Open Space
$2,032,251 $1,347,794 $882,058 $30,868 $12,150 $112,050 $310,668 85%Construction Dec 11 Pump and irrigation are
underway.
PE-09004 Los Altos Treatment Plant Master
Plan Study
Land
and
Land
Improvements
$175,750 $24,377 $7,412 $0 $8,866 $0 $8,099 95%Complete Project ended due to change in
plans for the site. Return funding
to Infrastructure Reserve and
Refuse Fund.
PE-10002 Ventura Community Center and
Park
Buildings
and
Facilities
$346,913 $333,630 $0 $0 $0 $0 $333,630 4%Design Mar 12 Project is in the design phase and
is 10% completed.
PE-10006 Bridge Rail, Abutment, and Deck
Repair
Streets
and
Sidewalks
$167,062 $0 $0 $0 $0 $0 $0 100%Complete
PE-11011 Highway 101 Pedestrian/Bicycle
Overcrossing
Streets
and
Sidewalks
$499,806 $463,421 $151,035 $40,811 $2,174 $8,202 $261,199 48%Pre-Design Nov 11 Staff is meeting with Boards and
Commissions and Community to
gather feedback.
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
PF-04000 Security System Improvements Buildings
and
Facilities
$275,000 $63,349 $3,581 $0 $0 $1 $59,767 78%Construction Jun 12 Work will be completed in FY
2012 pending staff resources.
PF-06001 Ted Thompson Garage
Improvements
Buildings
and
Facilities
$67,000 $67,000 $0 $0 $0 $0 $67,000 0%Pre-Design Jun 12 Work to be completed in FY
2012.
PF-06004 Cubberley Restroom Renovation Buildings
and
Facilities
$327,422 $327,422 $14,623 $12,799 $0 $0 $300,000 8%Pre-Design Jun 12 Work will be completed in FY
2012 pending staff resources.
PF-07003 Children's Theatre Fire/Life
Safety Upgrade
Buildings
and
Facilities
$278,549 $237,730 $3,863 $2,287 $0 $0 $231,580 17%Design Dec 11 Project will be completed in FY
2012.
PF-07011 Roth Building Maintenance Buildings
and
Facilities
$424,395 $259,781 $0 $0 $0 $0 $259,781 39%Ongoing All initial work completed.
Ongoing work is for maintenance
and repairs.
PF-09002 Lucie Stern Community Center
and Theatre Exterior Paint
Buildings
and
Facilities
$107,684 $103,174 $76,550 $10,816 $3,450 $0 $12,358 100%Complete Return remaining balance to
Infrastructure Reserve
PF-10000 Civic Center Chiller Drive
Replacement
Buildings
and
Facilities
$127,423 $55,043 $0 $0 $0 $0 $55,043 100%Complete Return remaining balance to
Infrastructure Reserve
PF-10001 Rinconada Pool Plaster Buildings
and
Facilities
$206,126 $88,370 $0 $0 $0 $0 $88,370 100%Complete Return remaining balance to
Infrastructure Reserve
PF-10002 Lot "J" Cowper/Webster
Structural Repairs
Buildings
and
Facilities
$82,299 $58,617 $14,739 $521 $0 $43,356 $1 80%Design Jun 12 Status: ARB Design Review
PO-10002 Downtown Tree Grates Miscellaneous $300,000 $270,121 $8,136 $0 $0 $0 $261,985 13%Construction Dec 15 Ongoing. Project is being done in
conjunction with PO-89003 and
tree replacement schedule.
MINOR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
$2,195,007 $872,947 $103,139 $39,417 $0 $13,511 $716,880 67%Design Sep 12 Phase II: Tree
removal/replacement,
landscaping improvements,
contaminated soil removal, street
lights conduit replacement.
PE-04014 Animal Shelter Expansion &
Renovation
Buildings
and
Facilities
$1,641,830 $0 $0 $0 $0 $0 $0 100%Complete
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
$3,723,874 $1,516,526 $650,778 $32,332 $162,910 $9,773 $660,733 82%Construction Dec 11 Construction began FY 2010.
PWE staff is still working with
Library staff on open items.
PE-06006 Alma Street Landscape
Improvements
Streets
and
Sidewalks
$131,934 $18,841 $0 $0 $0 $1 $18,840 86%Construction Dec 11 Replanting of plants in progress.
PE-06007 Park Restroom Installation Parks
and
Open Space
$927,029 $772,758 $178,707 $25,972 $19,369 $32,130 $516,580 44%Construction Jun 12 Seal Park Restroom construction
commenced in late FY 2011.
PE-07007 Cubberley Turf Renovation Parks
and
Open Space
$1,160,913 $0 $0 $0 $0 $0 $0 100%Complete
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
$330,000 $330,000 $0 $0 $0 $300,000 $30,000 91%Ongoing This is an annual project.
Funding will be used for repaving
the Cubberley Parking lot.
PE-09005 Downtown Library Improvements Buildings
and
Facilities
$5,524,772 $4,883,903 $2,815,346 $72,930 $245,300 $725,048 $1,025,278 81%Construction Sep 12 Construction will be completed in
FY 2012 but project should
remain open until warranty period
is over.
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
$49,743,741 $45,956,231 $9,578,324 $120,618 $682,059 $21,891,802 $13,683,428 50%Construction Aug 12 Construction began Jun 10.
Project is 50% complete.
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
$792,770 $245,282 $72,261 $6,800 $30,959 $23,862 $111,400 86%Construction Dec 14 After final invoices are received,
project should remain open until
warranty period is over.
Demobilization when Main
Library has opened.
PE-11000 Main Library New Construction
and Improvements
Buildings
and
Facilities
$1,926,718 $1,926,718 $734,383 $35,807 $22,723 $1,102,693 $31,112 60%Design Jul 12 Currently have completed 60% of
design phase. Construction
expected to begin Jul 12.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
PE-11012 Temporary Main Library Buildings
and
Facilities
$500,000 $500,000 $0 $0 $0 $0 $500,000 0%Construction Sep 12 Construction will begin in FY
2012.
PE-98020 Public Safety Building Buildings
and
Facilities
$4,291,838 $432,613 $28,882 $2,028 $0 $2 $401,701 91%Design TBD Project currently on hold.
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
$15,970,506 $6,662,845 $3,679,018 $76,984 $47,960 $2,178,284 $680,599 96%Construction May 12 Phase II construction to be
completed in Dec 11. Roof is
expected to be completed in the
Spring of 2012.
PF-01004 Fire Station Improvements Buildings
and
Facilities
$2,580,317 $46,308 $394 $0 $0 $1 $45,913 100%Complete Remaining balance to be returned
to Infrastructure Reserve.
PF-04010 Cubberley Mechanical &
Electrical Upgrades
Buildings
and
Facilities
$1,614,695 $36,562 $0 $0 $0 $0 $36,562 98%Design TBD Project on hold due to staff
vacancy and lack of capital funds.
Construction phase to be
rescheduled for a later fiscal year.
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
$873,251 $693,940 $8,243 $3,933 $0 $0 $681,764 22%Design Jun 13 Project on hold per City Manager.
PF-05003 Foothills Park Interpretive Center
Improvements
Buildings
and
Facilities
$342,289 $221,508 $7,526 $5,371 $0 $0 $208,611 39%Construction Jun 12 Roof contract awarded. HVAC
and lighting efficiency remaining.
PF-06002 Ventura Buildings Improvements Buildings
and
Facilities
$90,000 $90,000 $0 $0 $0 $0 $90,000 0%Pre-Design TBD Developing scope of work.
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
$4,599,293 $4,180,350 $448,996 $92,892 $1,989 $307,488 $3,328,985 28%Construction May 12 Currently under construction.
PF-09000 Children's Theater Improvements Buildings
and
Facilities
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Pre-Design TBD Developing scope of work.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 FY 2011 Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
GENERAL FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Pre-Design Dec 17 Contract award for inventory and
initial assessment is tentatively
scheduled for Dec 11
PO-11001 Thermoplastic Lane Marking &
Striping
Streets
and
Sidewalks
$300,000 $300,000 $29,639 $0 $0 $88,771 $181,590 39%Ongoing Dec 15 Initial backlog is being done in
conjunction with PE-86070.
Annual contract will be set for
ongoing maintenance.
12/8/2011
MULTI-YEAR PROJECTS
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FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
TE-01006 Enterprise
Backup Solution
Minor $70,000 $68,627 $0 $0 $0 $1 $68,626 2%Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-01012 IT Disaster
Recovery Plan
Minor $510,000 $509,711 $0 $0 $0 $1 $509,710 0%Construction Jun 12 A draft disaster recovery plan has
been completed. Planning SAP
Windows server backup strategy.
TE-05003 Internet Site
Upgrade
Minor $240,000 $42,262 $0 $0 $0 $0 $42,262 82%Construction Jun 12 The portion of the contract
dealing with the intranet will be
finalized after the revision to the
Internet.
TE-06002 9-1-1 Emergency
Phone System
Upgrade
Minor $378,000 $27,274 $0 $0 $0 $0 $27,274 93%Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-07001 Emergency
Notification
System
Minor $150,000 $0 $0 $0 $0 $0 $0 100%Complete
TE-07002 Police Auto-
Citation System
Minor $125,000 $67,191 $0 $0 $0 $0 $67,191 46%Pre-design Dec 11 System is up and running.
Remaining budget will be used to
finalize additional hardware
needs.
TE-08000 Library
Technology Plan
Minor $75,000 $18,766 $0 $0 $0 $0 $18,766 75%Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-08003 Fire Radio
Communications
Equipment
Minor $102,000 $7,179 $0 $0 $0 $0 $7,179 93%Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-08004 Fire Mobile Data
Computer
Minor $250,000 $69,294 $95 $0 $0 $1 $69,198 72%Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-09000 Public Safety
Computer-Aided
Dispatch
Replacement
Minor $1,300,000 $1,300,000 $0 $0 $0 $0 $1,300,000 0%Pre-design Dec 12 Contract is under negotiations.
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
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FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
TE-11002 Police Mobile In-
Car Video System
Replacement
Minor $310,000 $310,000 $0 $0 $0 $0 $310,000 0%Pre-design Jun 12 Currently developing
requirements.
TE-11003 Recurring Credit
Card Payment
Minor $150,000 $150,000 $0 $0 $0 $0 $150,000 0%Pre-design Jun 12 Currently developing
requirements.
TE-09001 Fiber Optic
Communications
to Remote Radio
Sites
Minor $153,000 $0 $0 $0 $0 $0 $0 100%Complete This project will be closed.
TE-95016 Permit
Information
Tracking System
Multi-Year $980,050 $210,376 $33,728 $0 $0 $31,416 $145,232 85%Construction Jun 13 Performed upgrade to the
application Dec 10. Next phase
will include Accela Customer
Access and possibly additional
module implementation.
TE-02013 Institutional
Network (I-Net)
Multi-Year $1,000,000 $724,311 $120,189 $0 $0 $34,800 $569,322 43%Construction Jun 13 All major facilities in the City
have been connected via fiber
optic cable.
TE-02016 Enterprise
Resource
Planning
Multi-Year $5,018,476 $102,526 $0 $0 $0 $0 $102,526 98%Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-07006 SAP Continuous
Improvement
Project
Multi-Year $8,898,680 $95,694 $6,686 $0 $0 $0 $89,008 99%Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-99010 Acquisition of
New Computers
Multi-Year $362,350 $142,599 $0 $0 $0 $0 $142,599 61%Construction Jun 13 This is an ongoing project for the
acquisition of new computers.
TE-00010 /
TE-00021
Telephone
System
Replacement
Multi-Year $2,646,587 $1,213,152 $18,396 $0 $0 $94,763 $1,099,993 58%Pre-design Jul 12 Project Management vendor
selected. Preparing to go out to
bid for cabling, networking, and
phone system.
MULTI-YEAR PROJECTS
MINOR PROJECTS
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FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
TE-02015 Citywide GIS
Data,
Infrastructure and
Applications
Multi-Year $2,228,954 $615,229 $225,021 $0 $0 $13,704 $376,504 83%Construction Dec 12 Performing application upgrade
and modifications.
TE-05000 Radio
Infrastructure
Replacement
Multi-Year $2,565,980 $1,971,265 $123,105 $0 $0 $133,260 $1,714,900 33%Pre-design Dec 16 This is a County-wide project.
Awaiting project initiation from
County.
TE-06001 Library Radio
Frequency
Identification
(RFID)
Implementation
Multi-Year $595,000 $427,414 $109,807 $0 $0 $82,439 $235,168 60%Construction Nov 13 The intent is to carry this funding
over to FY 2012, add funding, and
utilize for implementation per the
upcoming Library Technology
Plan. RFID implementation is
being coordinated with the
Library Construction /Remodeling
Projects.
TE-07000 Enterprise
Application
Infrastructure
Upgrade
Multi-Year $2,297,000 $755,859 $201,859 $0 $0 $1,408 $552,592 76%Construction Jun 12 $250K of this project is identified
as a possible additional funding
source for the Telephone System
Replacement Project. Remaining
dollars to be transferred to
Application Maintenance Fund at
FY 2012 for support contract.
TE-07003 Bill and Payment
Processing
Multi-Year $330,000 $23,450 $23,450 $0 $0 $0 $0 100%Complete
TE-08002 Electric Patient
Care Report
Multi-Year $85,000 $35,057 $0 $0 $0 $2 $35,055 59%Complete Jun 11 This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-10000 Collections
Software
Multi-Year $111,800 $111,800 $5,893 $0 $0 $74,720 $31,187 72%Construction Oct 11 Target Go-Live Date is Oct 11.
MULTI-YEAR PROJECTS
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FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
INTERNAL SERVICE FUND
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
TE-10001 Utility Customer
Billing System
Multi-Year $500,000 $350,000 $0 $0 $0 $0 $350,000 30%Pre-design Jul 12 Currently developing
requirements.
TE-11004 Utility Bill
Information
Enhancements
Multi-Year $750,000 $750,000 $0 $0 $0 $0 $750,000 0%Pre-design Jul 12 Currently developing
requirements.
TE-11005 Implementation
of Restructured
Tiered Rates on
Bills
Multi-Year $100,000 $100,000 $0 $0 $0 $0 $100,000 0%Pre-design Jul 12 Currently developing
requirements.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments*Contingencies Encumbrances Balance Complete Status Date Comments
VR-00001 MSC Fuel Storage Tank Replacement Minor $225,000 $0 $0 $0 $0 $0 $0 100%Complete Project is complete and
will be closed.
VR-01000 MSC Equipment Maintenance Facility
Mezzanine Storage Area
Minor $275,000 $1 $0 $0 $0 $0 $1 100%Complete Project is complete and
will be closed. Funds will
be returned to funding
source.
VR-01001 MSC Fuel Storage Tank /Svc Island
Replacement
Minor $1,616,860 $127,500 $16,305 $0 $0 $8,928 $102,267 94%Complete Project is complete and
will be closed. Funds will
be returned to funding
source.
VR-01002 MSC Equipment Washing Facility
Upgrade
Minor $681,394 $0 $0 $0 $0 $0 $0 100%On Hold TBD On hold pending funding.
VR-05001 Field Service Truck Minor $125,000 $0 $0 $0 $0 $0 $0 100%Complete Project is complete and
will be closed.
VR-06801 Replace City-Wide Fuel Transaction
and Inventory Management System
Minor $285,000 $148,043 $11,981 $0 $0 $35,658 $100,404 65%Ongoing Dec 11 System has been installed
at one site; site
preparation in progress at
remaining two sites.
VR-07001 Automated Motor Pool Reservation and
Vehicle Key Management System
Minor $125,000 $98,398 $0 $0 $0 $86,946 $11,452 91%Ongoing Mar 12 System has been
implemented at
Municipal Service Center
(MSC). Second phase
will include Civic Center.
VR-08001 New Vehicles (2) For Utility Operations Minor $70,000 $0 $0 $0 $0 $0 $0 100%Complete Project is complete and
will be closed.
VR-09000 Vehicle Replacement Minor $2,545,000 $1,410,642 $897,179 $0 $0 $278,039 $235,424 91%Ongoing Jun 12 Awaiting purchase and
delivery of several
vehicles.
VR-11000 Vehicle Replacement Minor $983,295 $761,090 $170,147 $0 $0 $11,268 $579,675 41%Ongoing Jun 12 Awaiting purchase and
delivery of several
vehicles.
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments*Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
VR-04010 Vehicle Maintenance Facility Upgrades Multi-Year $610,000 $266,393 $3,533 $0 $0 $4 $262,856 57%Ongoing Jun 12 Ongoing, specifications
need to be written for
next phase of upgrades.
VR-07002 Diesel Truck Engine Emissions
Retrofits
Multi-Year $685,000 $197,147 $61,357 $0 $0 $1 $135,789 80%Ongoing Dec 11 Ongoing, Budget
Adjustment Ordinance
will be needed to cover
difference in bid amount.
VR-92006 Fuel Tank Storage/Upgrade Multi-Year $341,000 $111,001 $13,589 $0 $0 $0 $97,412 71%Design Mar 12 This is a design-build
project.
MULTI-YEAR PROJECTS
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Attachment 3
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
EL-04010 Foothills System Rebuild Minor $850,064 $102,960 $158 $0 $0 $102,802 88%Pre-design Dec 12 Some preliminary design and scoping
work has been done. No additional work
at this time due to understaffed situation.
EL-09004 W. Charleston/Wilkie Way to
South City Limit 4/12 kV
Conversion
Minor $507,556 $129,251 $32,928 $0 $0 $96,323 81%Construction Jun 12 Final design in progress. Out to bid for
construction in Dec 11.
EL-10008 Advanced Metering
Infrastructure System
Minor $310,911 $308,235 $52,690 $0 $115,657 $139,888 55%Complete Project will be close at mid-year and
balance return to reserves.
EL-11001 Torreya Court Rebuild Minor $100,397 $100,397 $4,372 $0 $0 $96,025 4%Design June 12 In design.
EL-11004 Hewlett Subdivision Rebuild
Los Trancos
Minor $400,970 $400,970 $10,673 $0 $14,230 $376,067 6%Design June 12 In design.
EL-11006 Rebuild UG District 18 Minor $350,147 $350,147 $1,616 $0 $0 $348,531 0%Dec 12 No work started due to staff vacancies.
EL-11016 Electric Vehicle Charging
Infrastructure
Minor $135,083 $135,083 $0 $0 $18,547 $116,536 14%Design Dec 12 Work in progress.
ELECTRIC FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MULTI-YEAR PROJECTS
EL-02010 SCADA System Upgrades Multi-Year $712,213 $82,584 $39,561 $0 $0 $43,023 94%Design and
Construction
Ongoing This project involves upgrading the
Supervisory Control & Data Acquisitions
(SCADA) Portal and Master computer
software and operating systems .
EL-04012 Utility Site Security
Improvements
Multi-Year $908,854 $582,084 $72,260 $0 $4,360 $505,464 50%Construction Dec 12 Construction completed at Colorado
Substation and Boranda Reservoir.
Design completed for Corte Madera
Booster/Reservoir, Quarry Booster, and
Boronda Booster.
EL-04014 Automated Meter Reading
System
Multi-Year $1,334,099 $296,157 $0 $0 $2 $296,155 78%Complete Pilot is completed, except for ongoing
maintenance of installed system. Staff is
analyzing installation and will use
information during Smart Grid
Feasibility Study (EL-10008).
EL-05000 El Camino Underground
Rebuild
Multi-Year $1,620,339 $404,700 $219,030 $0 $24,730 $160,940 90%Design and
Construction
Jun 12 Portions of this project have been
completed in conjunction with new
business in the area of El Camino Real
between Charleston and San Antonio
roads. Construction Estimate package in
progress.
EL-11008 Rebuild UG District 19 Multi-Year $561,061 $510,106 $2,976 $0 $0 $507,130 10%Construction Mar 13 Substructure installation completed.
Cable design and estimate pending crew
availability.
EL-06000 Park Blvd. 4/12kV
Conversion
Multi-Year $386,579 $49,924 $39,951 $0 $0 $9,973 97%Construction Apr 12
EL-06001 230 KV Electric Intertie Multi-Year $503,109 $137,922 $41,967 $0 $5,435 $90,520 82%Pre-design Ongoing Stanford Utilities has expressed interest
in Stanford Linear Accelerator Center
(SLAC) - Quarry Road Substation 60kV
tie. Preliminary power flow and
feasibility study complete,
interconnection at Quarry Substation
appears feasible. Working with Stanford
and DOE to encourage SLAC
participation in this project.
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Attachment 3
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
EL-06002 Underground District 45 Multi-Year $3,607,743 $1,483,226 $1,173,833 $0 $2 $309,391 60%Construction Mar 12 Substructure complete. Line
construction in progress.
EL-06003 Utility Control Center
Upgrades
Multi-Year $500,000 $53,374 $5,885 $39,500 $0 $7,989 98%Pre-design Ongoing Ergonomic and visual improvements for
performance to operator environment.
EL-08000 E. Charleston 4/12kV
Conversion
Multi-Year $653,255 $630,752 $38,102 $0 $0 $592,650 9%Design Mar 12 In design.
EL-08002 E. Meadow/Alma/Loma
4/12kV Conversion
Multi-Year $1,171,079 $991,933 $568,393 $9,525 $0 $414,015 65%Complete Project will be close at mid-year and
balance return to reserves.
EL-09000 Middlefield Underground
Rebuild
Multi-Year $625,786 $625,786 $0 $0 $0 $625,786 0%Design Mar 12 Engineering design completed.
Estimating in progress.
EL-09002 Middlefield/Colorado 4/12
kV Conversion
Multi-Year $263,828 $254,702 $254,702 $0 $0 $0 100%Design Nov 11 Design completed.
EL-09003 Rebuild UG District 17
(Downtown)
Multi-Year $1,225,238 $942,270 $185,813 $0 $5,000 $751,457 60%Construction Mar 12 Substructure complete. Line
construction begins Jun 12.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ELECTRIC FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
EL-10006 Rebuild UG District 24 Multi-Year $1,344,620 $1,135,149 $117,292 $0 $0 $1,017,857 24%Design Jun 12 Substructure installation complete.
Electrical design work in progress.
EL-10009 Street Light System
Conversion Project
Multi-Year $1,404,162 $1,351,892 $416,652 $0 $48,427 $886,813 37%Ongoing Dec 12 In procurement phase.
EL-11000 Seale/Waverley 4/12 kV
Conversion
Multi-Year $40,000 $40,000 $0 $0 $0 $40,000 0%Jun 13 No work started due to staff vacancies.
EL-11002 St. Francis/Oregon/Amarillo
/Louis 4/12 kV Conversion
Multi-Year $50,000 $50,000 $0 $0 $0 $50,000 0%Jun 13 No work started due to staff vacancies.
EL-11003 Rebuild UG District 15 Multi-Year $80,348 $80,348 $3,826 $0 $0 $76,522 5%Jun 13 No work started due to staff vacancies.
EL-11005 California Ave. Business
District Rebuild (District 22)
Multi-Year $2,332,378 $70,578 $3,073 $0 $0 $67,505 97%Complete Project closed and balance return to
reserves.
EL-11007 Rebuild Greenhouse Condo
Area
Multi-Year $151,091 $151,091 $30,893 $0 ($16,467)$136,665 10%Design Jul 12 In Design. Construction to be completed
in FY 2012.
EL-11010 UG District 47 - Middlefield,
Homer Avenue, Webster
Street and Addison Avenue
Multi-Year $151,331 $151,331 $14,645 $0 $0 $136,686 10%Design Aug 12 Preliminary design work started .
EL-11014 Smart Grid Technology
Installation
Multi-Year $500,000 $500,000 $0 $0 $0 $500,000 0%Pre-design Jan 17 Pending results of Smart Grid
Assessment and approval by Council.
EL-11015 Reconductor 60kV Overhead
Transmission System with
ACCR conductor
Multi-Year $451,535 $451,535 $16,880 $0 $0 $434,655 4%Design Jun 14 Engineering and estimating in progress.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
GS-03010 CNG Sequential Fuel
System
Minor $39,285 $0 $0 $0 $0 $0 100%Closed
GS-08000 Gas Station 2 Rebuild Minor $207,007 $203,591 $80 $0 $200,001 $3,510 25%Design Oct 11 Design approved, regulation skid to
ship in Sep 11.
GS-09000 Gas Station 1 Rebuild Minor $201,000 $200,485 $0 $0 $200,000 $485 10%Design Apr 12 Design effort ongoing, unit to ship by
late 2011.
GS-10000 Gas Station 3 Rebuild Minor $207,007 $206,931 $0 $0 $205,000 $1,931 10%Design May 12 Design effort ongoing, unit to ship by
late 2011.
GS-10002 General Shop Tooling Minor $66,129 $66,060 $50,736 $0 $0 $15,324 100%Complete Equipment purchased and installed.
GS-10003 Cathodic Current
Interrupters
Minor $300,007 $299,931 $0 $0 $1 $299,930 25%Construction Dec 11 Specification complete project to bid
Sep 11.
GS-10004 Automating Test Station Minor $100,000 $100,000 $0 $0 $1 $99,999 25%Construction Dec 11 Specification complete project to bid
Sep 11.
GS-11001 Gas Station 4 Rebuild Minor $337,000 $337,000 $0 $0 $330,700 $6,300 10%Design Dec 11 Design effort ongoing, unit to ship by
late 2011.
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
GAS FUND
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ENTERPRISE FUND
UTILITIES DEPARTMENT
GAS FUND
GS-00011 Compress Natural Gas
Station
Multi-Year $440,000 $0 $0 $0 $0 $0 100%Closed
GS-01019 Global Positioning System Multi-Year $381,062 $118,925 $24,644 $0 $0 $94,281 75%Construction Jun 12 Integrating field data into mapping
system, defining additional equipment
needs.
GS-08011 GMR - Project 18 Multi-Year $5,983,874 $4,991,311 $187,688 $0 $3,721,292 $1,082,331 0%Construction Apr 12 Project bid and awarded by Council,
construction to start July 1, 2011.
Includes a portion of GMR 19.
GS-09002 GMR - Project 19 Multi-Year $6,285,168 $6,234,703 $565,506 $0 $953,052 $4,716,145 5%Design Jul 13 Remaining portion of GMR 19 to be
combined with GMR 20, combined
project will be in design phase in Fall
2011.
GS-10001 GMR - Project 20 Multi-Year $644,014 $643,863 $0 $0 $0 $643,863 0%Design Jul 13 Design phase to start Oct 11 and
include portions of GMR 19 to create
a combined project GMR 19 and 20.
Project to bid Jul 12.
GS-11000 GMR - Project 21 Multi-Year $457,000 $457,000 $0 $0 $0 $457,000 0%Design Jul 11 Design phase to start Oct 11 for
service line replacements and be
combined with GMR 19B/20 project
GS-11002 Gas System Improvements Multi-Year $195,000 $195,000 $16,500 $0 $6,667 $171,833 12%Ongoing This project addresses ongoing capital
system improvements
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WS-09000 Seismic Water Tank Valve Minor $800,000 $799,858 $21,143 $0 $14,554 $764,161 4%Construction Jul 15 Final report completed in Nov 10,
construction to start Jan 12.
WS-11001 Vacuum Excavation
Equipment
Minor $275,000 $275,000 $0 $0 $0 $275,000 0%Pre-Design Jul 12 Working with fleet to create
specification.
MINOR PROJECTS
WATER FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WATER FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
WS-07000 Water Regulation Station
Improvements
Multi-Year $1,070,000 $1,050,438 $90,860 $0 $62,541 $897,037 16%Construction Jul 15 Final report to be completed in Nov
11, construction to start Jan 12.
WS-07001 Water Recycling Facilities Multi-Year $1,100,152 $767,890 $63,307 $0 $309,021 $395,562 64%Pre-Design Jun 16 Preparing Environmental Impact
Report (EIR). Construction to be
completed in 2016.
WS-07004 Water System Portable
Emergency Generators
Multi-Year $466,000 $208,833 $0 $0 $1 $208,832 55%Construction May 12 Request for Quote (RFQ) will be
issued in Sep 11 for lease options.
WS-08001 Water Reservoir Coating
Improvements
Multi-Year $2,050,491 $2,044,809 $173,720 $0 $119,575 $1,751,514 15%Construction Jul 15 Final report to be completed in Nov
11, construction to start Jan 12.
WS-08002 Emergency Water Supply
Project
Multi-Year $40,440,049 $32,536,845 $3,809,713 $0 $7,659,492 $21,067,640 48%Construction Dec 12 90% design submitted.
WS-08017 WMR - Project 22 Multi-Year $3,164,469 $1,555,628 $1,326,619 $74,238 $0 $154,771 95%Complete
WS-09001 WMR - Project 23 Multi-Year $3,120,999 $2,410,320 $274,175 $0 $29,499 $2,106,646 33%Design Feb 13 Design phase to begin during
integration of WGW Mapping and
GIS systems with estimated
completion date of Sep 11.
Construction to start Nov 11.
Project combined with WMR 24.
MULTI-YEAR PROJECTS
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Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WATER FUND
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
UTILITIES DEPARTMENT
WS-10001 WMR - Project 24 Multi-Year $3,253,142 $3,197,883 $75,332 $0 $11,956 $3,110,595 4%Design Feb 13 Design phase to begin during
integration of WGW Mapping and
GIS systems with estimated
completion date of Sep 11.
Construction to start Nov 11.
Project combined with WMR 24.
WS-11000 WMR - Project 25 Multi-Year $292,000 $292,000 $0 $0 $0 $292,000 0%Pre-Design Sep 13 Project design to start Jul 12 and
will be combined with WMR 26.
WS-11003 Water Distribution System
Improvements
Multi-Year $204,623 $204,623 $50,852 $0 $6,667 $147,104 28%Ongoing TBD This project addresses on going
capital distribution system
improvements
WS-11004 Water System Supply
Improvements
Multi-Year $200,993 $200,993 $10,924 $0 $1 $190,068 5%Ongoing TBD This project addresses ongoing
capital supply system improvements
MULTI-YEAR PROJECTS
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Attachment 3FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WC-09002 Root Treatment, Sediment and
Dewatering Container
Minor $60,064 $60,064 $706 $0 $0 $59,358 1%Pre-design N/A Changing conditions no longer
allow for this container and this
project should be cancelled.
WC-11000 WC Reh/Aug. Prj 24 Multi-Year $290,000 $290,000 $0 $0 $0 $290,000 0%Pre-design Sep 13 This project will also include the
WC Reh/Aug Prj 25 and the
design effort will start May 12
with construction complete by
Sep 13.
WC-15002 Wastewater System
Improvements
Multi-Year $202,315 $202,315 $25,462 $0 $6,667 $170,186 16%Ongoing TBD This project addresses on going
capital system improvements.
MULTI-YEAR PROJECTS
ENTERPRISE FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
WASTEWATER COLLECTION FUND
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Attachment 3FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WQ-10001 Plant Master Plan Minor $981,266 $981,266 $485,365 $0 $495,901 $0 100%Pre-Design Jun 12 Project on schedule. Stakeholder meetings
commenced. Alternatives being developed.
WQ-04010 Replacement of Existing
Reclaimed Water Pipes
Multi-Year $16,800,000 $0 $0 $0 $0 $0 100%Closed
WQ-04011 Facility Condition Assessment
and Retrofit
Multi-Year $4,300,000 $2,730,777 $204,288 $0 $185,427 $2,341,062 0%Design Jun 12 Ongoing retrofit projects.
WQ-06014 Disinfection Facility
Improvement Program
Multi-Year $20,469,469 $5,137,089 $2,455,365 $407,091 $712,592 $1,562,041 99%Complete Jun 12 Project complete. Startup complete.
Warranty phase of project
MINOR PROJECTS
ENTERPRISE FUND
PUBLIC WORKS DEPARTMENT
WASTEWATER TREATMENT FUND
MULTI-YEAR PROJECTS
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Attachment 3
ENTERPRISE FUND
REFUSE FUND
PUBLIC WORKS DEPARTMENT
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
RF-09003 Recycling in Business District Minor $325,000 $325,000 $0 $0 $0 $325,000 5%Design Dec 11 A new Palo Alto-branded container
design has been prototyped and is being
evaluated for further consideration.
RF-09004 LATP Site Development
Preparation
Minor $200,000 $47,900 $24,479 $0 $22,889 $532 100%Complete Consultant's environmental risk
assessment for cleanup of site was
approved by regulatory agency for Areas
A and B. Existing funds in balance will
be released
RF-10002 Flare Relocation Project Minor $700,000 $642,628 $21,420 $0 $41,760 $579,448 17%Design Sep 12 Design is 100% complete. Awaiting
permit approvals prior to issuing for bid.
RF-07001 Relocation of Landfill Facilities Multi-Year $1,500,291 $1,218,253 $67,705 $0 $30,316 $1,120,232 25%Design Feb 12 The relocation of the Recycling Center
and a permanent Household Hazardous
Waste (HHW) facility to be placed at the
end of Embarcadero Way on the
wastewater treatment plant property.
Final design and California
Environmental Quality Act (CEQA)
review for the project is now in progress.
RF-10003 Drying Beds, Material Storage and
Transfer Area
Multi-Year $122,700 $83,613 $8,613 $0 $0 $75,000 39%Pre-Design Nov 11 The cost of locating a facility on the
former Los Altos Treatment Plant
(LATP) site exceeded available funds, so
the project was scaled back and relocated
to the MSC.
RF-11001 Landfill Closure Multi-Year $600,000 $600,000 $115,494 $24,477 $437,274 $22,755 80%Construction Feb 11 Construction is underway for the
undergrounding of environmental control
systems in the closed sections of the
landfill and installing the remaining gas
and leachate wells required by permit.
Design of the Phase IIC cap and closure
will begin soon with additional funds
scheduled for FY 2012.
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
MULTI-YEAR PROJECTS
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Attachment 3FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget FY 2011 Budget Estimated
Project Project Project From Available FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
SD-08101 Alma Street Storm Drain
Improvements
Minor $803,622 $94,889 $39,772 $0 $1 $55,116 100%Complete Project will be close at mid-year and
balance return to reserves.
SD-06102 San Francisquito Creek Storm
Water Pump Station
Multi-Year $6,384,088 $118,983 $30,551 $22,268 $35,943 $30,221 100%Complete Jun 19 Required mitigation monitoring for 10
years (through FY 2019) is the only
remaining task.
SD-06104 Connect Clara Drive Storm Drains
to Matadero Pump Station
Multi-Year $953,480 $1 $0 $0 $0 $1 0%Pre-Design TBD On hold until project funding is
identified.
SD-11101 Channing Avenue/Lincoln Avenue
Storm Drain Improvements
Multi-Year $2,110,526 $2,081,624 $692,059 $0 $1,295,610 $93,955 100%Construction Sep 11 Phase 1 construction expected to be
completed by Sep 11. Phase 2 design
to occur during FY 2012.
ENTERPRISE FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
MULTI-YEAR PROJECTS
STORM DRAINAGE FUND
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Attachment 4
Project Category Department/Fund Project Title FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Community Services :
Land & Land Improvements AC-86017 Art in Public Places $29,545 $64,410 $21,556 $17,256 $77,956
Planning & Community Environment :
Streets & Sidewalks PL-05030 Traffic Signal Upgrades 30,524 35,908 39,983 278,187 183,141
Public Works - General Fund :
Streets & Sidewalks PE-86070
Street Improvements (Street Improvement
Fund)4,987,364 3,368,496 3,702,381 3,323,063 4,710,791
Building & Facilities PF-00006 Roofing Replacement 76,769 256,831 21,073 227,495 104,617
Building & Facilities PF-01003 Building Systems Improvements 64,312 34,304 114,152 36,053 74,876
Building & Facilities PF-02022 Facility Interior Finishes 10,579 65,797 47,116 11,076 23,874
Building & Facilities PF-93009 ADA Compliance 96,587 49,955 121,617 216,133 9,994
Streets & Sidewalks PO-05054 Street lights Improvements 19,077 11,814 15,970 32,976 159,070
Streets & Sidewalks PO-89003 Sidewalk Improvements 2,299,543 2,030,796 1,675,527 952,503 1,611,917
Public Works - Storm Drainage Fund :
SD-06101 Storm Drain System Replacement 202,652 675,832 445,582 81,878 488,793
Public Works - Wastewater Treatment Fund :
WQ-80021 RWQCP Plant Equipment Replacement 238,280 1,156,156 2,544,261 403,293 66,916
WQ-80022 RWQCP System Flow Metering 180,000 0 56,245 0 28,468
Electric Fund :
EL-02011 Electric Utility GIS 0 83,546 39,414 188,231 321,713
EL-06005 Fiber Optics Ring System Improvements 36,145 112,435 58,124 5,531 0
EL-06006
Fiber Optics Customer Design and
Connection Services 131,930 134,498 195,808 17,203 0
EL-89028 Electric Customer Connections 3,402,213 1,982,607 1,467,233 1,702,232 1,882,242
EL-89031 Communications System Improvements $2,670 $50,458 $21,784 $0 $3,501
EL-89038 Substation Protection Improvements 46,187 423,904 94,411 133,185 129,086
EL-89044 Substation Facility Improvements 73,730 7,147 93,735 3,133 148,871
EL-98003
Electric Distribution System Reconstruction
and Improvements 2,761,605 2,260,973 1,265,486 1,330,082 1,608,521
Fiber Optics Fund :
FO-10000 Fiber Optic Customer Connections 0 0 0 68,373 88,061
FO-10001 Fiber Optic Network System Improvements 0 0 0 34,614 327,736
Continuous Capital Projects
Five Years of Expenditures for Fiscal Years 2007-2011
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Attachment 4
Project Category Department/Fund Project Title FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Continuous Capital Projects
Five Years of Expenditures for Fiscal Years 2007-2011
Gas Fund :
GS-02013
GS-03007 Directional Boring Equipment 0 63 59,410 0 162
GS-03002
GS-04003
GS-05002 Gas Main Replacements 1,858,052 433,894 38,121 87,706 86,159
GS-03008
Polyethylene Fusion Equipment
Replacement 9,153 0 35,650 0 444
GS-03009 System Extensions-Unreimbursed 82,515 115 12,000 4,005 7,718
GS-06001 Gas Main Replacements, GMR-Project 16 344,176 2,256,296 2,423,677 89,180 127,056
GS-07002 Gas Main Replacements, GMR-Project 17 143,767 614,485 912,018 3,681,252 211,515
GS-80017 Gas System Extensions 675,874 609,566 356,666 347,412 471,001
GS-80019 Gas Meters and Regulators 253,784 272,386 244,129 313,598 294,191
Wastewater Collection Fund:
WC-02002
WC-03003
WC-04002
Sewer System Rehabilitation and
Augmentation, Project 15,16 and 17 3,374,976 1,394,506 8,840 27,141 122,870
WC-05003
WC-06003
WC-07004
Sewer System Rehabilitation and
Augmentation, Project 18,19 and 20 3,048,500 1,378,862 2,154,931 1,761,725 94,468
WC-08012
WC-09001
WC-10002
Sewer System Rehabilitation and
Augmentation, Project 21,22 and 23 0 126 285,858 543,313 1,928,374
WC-80020 Sewer System Extensions 493,863 561,620 370,253 251,152 224,066
WC-99013 Sewer Manhole Rehabilitation 441,705 116,173 48,227 168,722 378,841
Water Fund :
WS-02003 Water Main Replacements, Project 16 81,310 4,629 19,695 0 0
WS-02014 Water-Gas Wastewater utilities GIS Data 216 0 33 204,583 289,694
WS-06002 Water Main Replacements, Project 20 595,117 1,830,359 93,554 349 10,821
WS-07003 Water Main Replacements, Project 21 3,328 57,923 226,559 1,383,427 1,432,826
WS-80013 Water System Extensions 178,680 400,152 295,194 285,945 258,968
WS-80014 Service and Hydrant Replacements 39,079 58,212 104,951 43,538 44,232
WS-80015 Water Meters 140,891 127,109 14,712 2,298 0
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Fiscal Year Source Project
Amount
(thous.) Details
2007 CIP Budget Intermodal Transit Center (net of grants)182
Library Service Model Analysis 400
BAO Roth Building (maint. upgrades)415
Midyear (none)
Subtotal 997
2008 CIP Budget Lytton Plaza 50
Golf Course driving range turf and
netting*690
Golf course pump irrigation motors &
control panel*50
BAO LATP Acquisition 2,700
Midyear (none)
Subtotal 3,490
2009 CIP Budget LATP Master Plan Study 100
Airport transition project 50
Lytton Plaza 300
Jaws of Life equipment replacement*65
BAO (none)
Midyear
Cubberley Turf Renovation accelerated
one year to provide field during
emergency well construction (80)
Overall cost increased by $820,
but W ater Fund reimbursed
$900K, so GF came out $80K
ahead
Subtotal 435
2010 CIP Budget Junior Museum Bobcat upgrade 70 net of $505K grant
Highway 101 overpass 100
Downtown tree grates 300
BAO Highway 101 Overpass (seed funding)26
Midyear Thermoplastic marking and striping 250
Subtotal 746
2011 CIP Budget Dinah/Summerhill Pedestrian Bikepath 300
Sign reflectivity upgrade 100
Highway 101 Overpass 250
BAO
Park Emergency Repair (trim eucalyptus
leaves)58
Midyear California Ave. transit hub corridor 550
Subtotal 1,258
5-YR TOTAL 6,926
1-YR AVERAGE 1,385
*These projects may have been foreseen, but their departments did not feed in/were not integrated
into the 5-year CIP budget process, so they appeared as "new projects."
Please note the following "additional" projects or amounts are NOT included in the above for reasons indicated.
Fiscal Year Project Reason for exclusion net $$ amt
2012 MSC Study Not in 5-year period 2007-2011 100
2012 Magical Bridge Not in 5-year period 2007-2011 300 (net of grants)
2009 Public Safety Bldg
Project had been conceived well before
5-yr period 2007-2011 3,437
2006 Bressler PRoperty AcquisitionNot in 5-year period 2007-2011 760
ESTIMATE OF "UNEXPECTED" CIP EXPENDITURES FOR PERIOD FY 2007-2011
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