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HomeMy WebLinkAboutStaff Report 461-09TO: HONORABLE CITY COUNCIL ATTENTION: FINANCE COMMITTEE FROM: CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES DATE: DECEMBER 15, 2009 CMR: 461:09 REPORT TYPE: INFORMATION SUBJECT: Fiscal Year 2009 Year -End Capital Improvemenx Program Projects Status Report This is an informational report and no Council action is required. BACKGROUND This report provides information on the status of the City's Capital Improvement Program (CIP) projects as of the end of Fiscal Year (FY) 2009. The attached graphs and matrix (Attachments A and B) lists all CIP projects and their current status, and include any issues that might cause a change in the scope or timing of the projects. The report is intended to update Council on the progress of all CIP projects opened at the beginning of FY 2009, and on those that were added or completed during the fiscal year. DISCUSSION The attached graphs provide detail by project classification and a summary, illustrating funds spent, commitments and remaining balance. The attached matrix categorizes CIP projects into minor projects (projects which can be completed within a one-year period) and multi -year projects (projects that have multi -year budgets and/or complex implementation schedules with identifiable phases). The project status portion of the matrix identifies the phase in which the project was at fiscal year- end, and illustrates how much progress was made. Three distinct phases are utilized, as follows: CMR: 461:09 Page 1 of 4 Phase: Possible Activities: Pre -Design o Preparation of feasibility study o Development of a master plan o Definition of project scope o Environmental Review Design o Hiring of a design consultant o Completion of project design o Solicitation of bids or proposals Construction o Acquisition of major equipment o Installation o Implementation of a project In the attached matrix, projects are listed by department for the General Fund and by fund for the Enterprise and Internal Service Funds. The matrix also includes information on the total budget of the project from inception, available budget as of the beginning of the fiscal year, fiscal year expenditures, fiscal year contingencies, fiscal year commitments (encumbrances) through June 2009, remaining balance in the project budget as of year-end, and the percentage of completion for the project. The matrix does not include "continuous" projects. These projects, such as water meter replacement, have no definitive beginning or end dates and receive ongoing funding to reflect continuing replacement cycles or commitments. During FY 2009, progress was made on all of the City's "continuous" projects (Attachment C). At year-end, all completed CIPs and CIPs where no activity is planned in the near future were closed. The remaining balances will be transferred in FY2010 to the Infrastructure Reserve for General Fund projects, to Retained Earnings for Internal Service Funds, and to the appropriate Rate Stabilization Reserve for Utility Fund projects. RESOURCE IMPACT Below is a summary of the General Fund CIP budget through June 30, 2009. Total Adjusted Budget for FY 2009 Less: Total Expenditures for FY 2009 Less: Total Encumbered Balance as of June 30, 2009 Remaining balance of the budget carried over to FY 2010 $52,055,093 (1) - $21,095,898 - $12,361,338 (2) $18,597,857 (2) CMR: 461:09 Page 2 of 4 (1) Adjusted budget represents budget approved in FY 2009 and remaining unused budget from prior years that carried over to FY 2009. (2) The encumbered balance of $12.4 million and the remaining balance of $18.6 million-- a total of $31.0 million in FY 2009-- will be added to the adopted CIP budget in FY 2010 of $67.4 million. This will bring total appropriations in FY 2010 to $98.4 million for the General Fund CIP projects. The status of projects that were carried over to FY 2010 are as follows: Pre -design stage $927,380 Design stage $4,673,688 Construction stage $8,478,813 Complete $1,179,312 On going $3,338,664 Total $18,597,857 Projects that were completed but still had remaining appropriations as of FY 2009 were closed at the beginning of FY2010 and the balances will be returned to appropriate reserves. GENERAL FUND INFRASTRUCTURE BACKLOG UPDATE In April 2008, staff provided Council with an update of the General Fund infrastructure backlog for the next twenty years (CMR: 167:08). The infrastructure backlog report was subsequently updated in May 2009, and provided to Council during the FY 2010 CIP budget public hearing. The updated report is incorporated in the FY 2010 Adopted Capital Budget document (pages 299-300), and also attached to this report for your reference (Attachment D). The updated report indicated that $302 million (in 2009 dollars) is needed to address infrastructure repairs and renovations in the areas of streets, sidewalks, bridges, parks and open space, City buildings and facilities. Another $148 million (in 2009 dollars) is needed to address future infrastructure needs at major City facilities such as building replacements at the Municipal Service Center (MSC), Fire Stations 3 and 4, the Animal Shelter, replacement of the Civic Center plaza deck, and completion of the Charleston Arastradero Corridor and Byxbee Park Phase II projects. The total estimated infrastructure backlog in the next twenty years is $450 million (in 2009 dollars). Of this amount, $64 million had been identified to be funded in the FY 2009-2013 CIP Five -Year Plan. This infrastructure backlog figures are expressed in 2009 dollars and do not include any inflation factor. CMR: 461:09 Page 3. of 4 PREPARED BY: F. JACKIE AGUSTIN Senior Accountant au-eicttseak NICE ANDERSON Staff Accountant CAROL KITTRELL Senior Accountant DEPARTMENT HEAD APPROVAL: CITY MANAGER APPROVAL: dministrative Services S KEENE anager ATTACHMENTS Attachment A: FY 2009 Year-end Capital Improvement Projects Status - Graphs Attachment B: FY 2009 Year-end Capital Improvement Program Projects Status Matrix Attachment C: List of Continuous Projects Attachment D: General Fund Infrastructure Backlog Summary CMR: 461:09 Page 4 of 4 FY 2009 Year -End Capital Impr ovement Projects Stat us - Graphs ATTACH MENT A Sum mary of Minor Capital Improvement Projects Project Classification / (Total Budget From Inception) Streets & Sidewalks ($1,092,079) Parks & Open Space ($5,452,353) Non -Infrastructure Management ($3,449,301) Miscellaneous ($875,754) Land & Land Improvements ($290,300) Buildings & Facilities ($3,522,910) $- $ Spent In Prior Years 0 $ Spent In Current FY 0 Current FY Contingencies 0 Current FY Commitments IM Remaining Balance $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Page 1 FY 2009 Year -End Capital Impro vement Projects Status - Graph s Project Title I (Total Budget From Inception) / PROJECT PHASE Security System Improvements ($275,000) CONSTRUCTION Municipal Service Center Resurfacing ($1,655,336) CONSTRUCTION Lucie Stem Community Center and Theatre Exterior Paint ($80,000) CONSTRUCTION Art Center Kiln Hood Replacement ($75,578) COMPLETE San Antonio Bridge Structural Repairs & Maintenance ($96,468) PRE -CONSTRUCTION Children's Theatre Fire/Life Safety Upgrade ($266,057) DESIGN Cubberley Wing I Elevator Upgrade ($251,445) CONSTRUCTION Roth Building Maintenance ($424,396) ONGOING Fire Station #6 Improvements ($60,000) DESIGN Open Space Maintenance Shop Rehabilitation ($338,630) COMPLETE Buildings & Facilities Capital Improvement Projects - Minor rn 200,000 400 000 600 000 800 000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 ATTACH MENT A $ Spent In Prior Years 0 $ Spent In Current Year D Current FY Contingencies El Current FY Commitments D Remaining Balance Page 2 FY 2009 Year -End Capital Improvement Projects Status - Graphs Project Title 1(Total Budget From Inception) ! PROJECT PHASE Los Altos Treatment Plant Master Plan Study ($160,300) DESIGN City of Palo Alto Municipal Airport Transition Project ($130,000) DESIGN ....... Land & Land Improvements Capital Improvement Projects - Minor $- ATTACHMENT A $ Spent In Prior Years • $ Spent In Current Year D Current FY Contingencies ® Current FY Commitments ▪ Remaining Balance $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 Page 3 FY 2009 Year -End Capital Improvement Projects Status - Graphs ATTACH MENT A Miscellaneous Capital Improvement Projects - Minor w N a F- 0 w 0 a 0 0 U E 0 L LL a) Ca 0 I- m H C) m 0 L a - Crime Scene Evidence Collection Vehicle ($130,000) DESIGN Police Vehicle Mounted Video Reco rding ($200,000) CLOSED Fire Portable Radio Replacement ($245,584) CLOSED Jaws of Life Hurst Tool Replacement ($65,000) COMPLETE Fire Apparatus Equipment Replacement ($235,170)* COMPLETE 50,000 100 000 150 000 200 000 250 000 300 000 *At fiscal year end, project had a negative balance of $38,564 which will be covered by the FY2010 budget. $ Spent In Prior Years D $ Spent In Current Year DI Current FY Contingencies X Current FY Commitments Remaining Balance Pa ge 4 FY 2009 Year -End Capital Improvement Projects Status - Graphs ATTACHMENT A Non -Infrastructure Management Capital Improvement Projects - Minor Library Service Model Analysis ($268,390) COMPLETE Mobile Command Vehicle ($400,000) DESIGN 2 O V Palo Alto Caltrain Station Connectivity Improvements ($30,000) 0 PRE -DESIGN a a Intermodal Transit Center ($837,380) 7 -1 PRE -DESIGN m Installation of Ticket Machines ($94,900) 2 COMPLETE L 0) m Adobe Creek Bicycle Bridge Replacement ($50,000) CONSTRUCTION ra ~ CharlestonlArastradero Corridor Plan m ($1,209,545) CONSTRUCTION 1.5 m Golf Course Driving Range Turf & Netting O ($559,086) a COMPLETE 200 000 400 000 600 000 800 000 1,000,000 1,200,000 1,400,000 $ Spent In Prior Years 0 $ Spent In Current Year ® Current FY Contingencies ® Current FY Commitments ® Remaining Balance Page 5 FY 2009 Year -End Capital Improvement Projects Status - Graphs w x a I- 0 w 0 a 0 0 C-) E 0 L LL m co 7,3 I- a) H C.. v 0 a Parks & Open Space Capital Improvement Projects - Minor Greer Park Phase IV ($1,891,017) OUT FOR BID Peers Park Improvements ($627,635) COMPLETE College Terrace Park Improvements ($395,688) PRE -CONSTRUCTION University Avenue Gateway Landscaping Improvements ($237,217) CONSTRUCTION Lytton Plaza Renovation ($350,000) CONSTRUCTION California Avenue Improvements ($633,226) DESIGN Park Maintenance Shop Remodel ($150,402) DESIGN Foothills Park Interpretive Center & Open Space Maintenance Yard Parking ($311,675) COMPLETE Stanford/Palo Alto Community Playing Fields ($855,493) COMPLETE 250 000 500 000 750 000 1,000,000 1,250,000 1,500,000 1,750,000 2,000,000 ATTACHMENT A $ Spent In Prior Years 0 $ Spent In Current Year 0 Current FY Contingencies la Current FY Commitments RI Remaining Balance Page 6 FY 2009 Year -End Capital Improvement Projects Status - Graph s Project Title I (Total Budget From Inception) / PROJECT PHASE El Camino Median Landscape ($445,003) COMPLETE Embarcadero Road Median Improvements ($126,502) COMPLETE El Camino Real! Stanford Intersection ($155,000) DESIGN Downtown North Traffic Circle Hardscape ($60,000) PRE -DESIGN College Terrace Traffic Calming ($184,573) CONSTRUCTION El Camino Real/ Ventura Avenue Traffic Signal ($121,001) COMPLETE Streets & Sidewalks Capital Improvement Projects - Minor 50,000 100 000 150 000 200 000 250 000 300 000 350 000 400 000 450 000 500 000 ATTACH MENT A $ Spent In Prior Years 0 $ Spent In Current Year El Current FY Contingencies Current FY Commitments ® Remaining Balance Page 7 FY 2009 Y ear -End Capital Impro vement Projects St atus - Graphs ATTACHMENT A Summary of Multi -Year Capital Improvement Projects Project Classification / (Total Budget From Inception) Streets & Sidewalks ($2,752,990) Parks & Open Space ($12,972,088) Non -Infrastructure Management ($4,587,637) Miscellaneous ($34,581,213) Land & Land Improvements ($5,006,955) Buildings & Facilities ($44,583,600) $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $ Spent In Prior Years $ Spent In Current FY Current FY Contingencies w� Current FY Commitments El Remaining Balance Page 8 FY 2009 Year -E nd Capit al Improv ement Projects Statu s - Graph s Project Title I (Total Budget From Inception) I PROJECT PHASE Cubberley Community Center Fire Alarm System ($815,940) COMPLETE Art Center Electrical & Mechanical Upgrades ($1,761,289) DESIGN MSC Feasibility Study ($173,899) PRE -DESIGN Cubberley Mechanical & Electrical Upgrades ($1,614,695) DESIGN Municipal Service Center Renovation ($561,309) DESIGN Mitchell Park Library & Community Center Improvements ($1,817,595) DESIGN Downtown Library Improvements ($440,608) DESIGN Animal Shelter Expansion & Renovation ($1,658,070) DESIGN Library Automation Service ($1,070,069) COMPLETE City Facility Parking Lot Maintenance ($330,000) NO ACTIVITY Buildings & Facilities Capital Improvement Projects Under $2,000,000 - Multi -Year 200 000 400 000 600 000 800 000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 ATTACHMENT A $ Spent In Prior Years 0 $ Spent In Current Year 0 Current FY Contingencies ® Current FY Commitments ® Remaining Balance Page 9 FY 2009 Year -End Capital Impr ovement Pr ojects St atus - Graph s Project Title I (Total Budget From Inception) ! PROJECT PHASE Mitchell Park Library & Community Center New Construction ($3,417,683) DESIGN Fire Station Improvements ($2,566,322) CONSTRUCTION Civic Center Infrastructure Improvements ($10,052,643) CONSTRUCTION Public Safety Building ($6,920,018) DESIGN Yacht Harbor Improvements ($2,103,105) COMPLETE College Terrace Library Improvements ($4,896,823) CONSTRUCTION Children's Library Improvements & Expansion ($4,383,532) COMPLETE Buildings & Facilities Capital Improvement Projects Over $2,000,000 - Multi -Year 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 ATTACH MENT A $ Spent In Prior Years D $ Spent In Current Year 0 Current FY Contingencies ® Current FY Commitments Remaining Balance Page 10 FY 2009 Year -End Capital Improvement Projects Status - Graphs Page 11 ATTACHMENT A Land & Land Improvements Capital Improvement Projects - Multi -Year Acquisition of Los Altos Treatment Plant ($5,006,955) DESIGN FY 2009 Year -End Capital Improvement Projects Status - Graphs ATTACHMENT A Miscellaneous Capital Improvement Projects Under $1,000,000 - Multi -Year CI) Library & Community Center Temporary = Facilities ($98,241) n- DESIGN H U w 0 cc 0 0 Police Records Management System 0 ($526,435) COMPLETE ( L LL a, O) 'a N -r+ H Fire Communications Computer Systems ($531,287) a, COMPLETE H 1.5 a) 0 L a- $100,000 $200,000 $300,000 $400,000 $500,000 S- $600,000 D $ Spent In Prior Years $ Spent In Current Year D Current FY Contingencies Current FY Commitments D Remaining Balance Page 12 FY 2009 Year -End Capital Improvement Projects Status - Graphs $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 Page 13 FY 2009 Year -End Capital Improvement Projects Status - Graphs ATT ACHMENT A Non -Infrastructure Management Capital Improvement Projects - Multi -Year Comprehensive Parking Signage Plan w ($475,000) CONSTRUCTION d E — U w 0 c a- 0 Q Photovoltaic Design and Installations 0 ($3,632,637) = COMPLETE E 0 U- 0) 0 m 0 I- m Sixteen (16) ALS Monitors ($480,000) COMPLETE 0 v m 0 a- $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $ Spent In Prior Years 0 $ Spent In Current Year El Current FY Contingencies ® Current FY Commitments Remaining Balance Page 14 FY 2009 Year -End Capital Improvement Projects Status - Graphs Parks & Open Space Capital Improvement Projects Under $500,000 - Multi -Year PROJECT PHASE 0 a) (..) - Baylands Athletic Center Fencing, Dugout E & Trailhead Parking ($324,460) 2. DESIGN m a> -0 Off -Road Pathway Resurfacing and Repair 0 m ($80,668) ONGOING 0 1 — Community Services Facilities Lighting Enhancements ($315,140) ONGOING Park and Open Space Emergency Repairs ($75,000) ONGOING Benches, Signage, Fencing, Walkways and Landscaping ($273,358) ONGOING m AI-. Tennis & Basketball Court Resurfacing ($478,653) ONGOING Foothills Park Road Improvements ($375,000) F— ONGOING v m o Open Space Lakes & Ponds Maintenance a ($289,236) COMPLETE ATTAC HMENT A 50000 ,00000 ,50000 300000 350000 500000 $ Spent In Prior Years 0 $ Spent In Current Year 0 Current FY Contingencies ® Current FY Commitments MI Remaining Balance Pa ge 15 FY 2009 Year -End Capital Improvement Projects Status - Graphs W Park Facilities Improvements ($1,838,811) = ONGOING 0- 0 School Site Irrigation ($1,070,000) LLI CONSTRUCTION O a Mitchell Park Facilities ($3,037,331) 0 COMPLETE O. c.) Cubberley Turf Renovation ($1,809,935) 2 COMPLETE LL m - Park Restroom Installation ($589,323) m DESIGN 0 Iv— Arastradero Preserve Gateway ($810,052) COMPLETE i— v Open Space Trails & Maintenance O a ONGOING ($1,605,121) Parks & Open Space Capital Improvement Projects Over $500,000 - Multi -Year ATTACH MENT 250000 500000 750000 ,,000,000 ,.250,000 ,,500,000 ,,150,000 2,000.000 2, 250. 000 2,500,000 2)Sa000 2.000, 3 ,250,000 $ Spent In Prior Years (] $ Spent In Current Year 0 Current FY Contingencies ® Current FY Commitments ® Remaining Balance Page 16 FY 2009 Year -End Capital Improvement Pr ojects Status - Graphs Streets & Sidewalks Capital Improvement Projects - Multi -Year ATT ACH MENT A School Commute Safety w Improvements (SIF) ($150,000) Q DESIGN a I W Bicycle Boulevards Implementation C Project ($289,497) c DESIGN a O Q Local and Neighborhood Collector Street Traffic Calming Program - SIF t. ) ($920,000) CONSTRUCTION O L d Alma Street Landscape Improvements ($131,217) CONSTRUCTION 0 H San Antonio Road Median Improvements ($1,262,276) CONSTRUCTION d $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $- $1,400,000 $ Spent In Prior Years 0 $ Spent In Current Year ® Current FY Contingencies ® Current FY Commitments ®Remaining Balance Page 17 Attachment B FY2009 YE AR END CAPITAL IMPROVEMENT P ROGR AM PROJECTS STATUS M ATRIX GENERAL FUND ADMINISTR ATI VE SER VICES DEP ARTMENT AS -08000 Acquisition of Los A ltos Treatment Plan t Multi -Year Pro Category Total €tudget Front Inceptio n. v .. liable Budg et Fl" 2008-09 Current Fiscal 1' ear Expendit ures_ L abor 1dDistill en Curre nt Fiscal Ye ar C ontinge ncies Current iseal Year r mmit ntents Remaini n« Balance ereOnt Complete Design Estim ated Comp, Date 3rd and fi nal paym ent of $2,166,667 (pl us interest based on the City's portfolio r at e) is due 01/05/2010 . $5 ,006,955 $2,416 ,894 $2,306,958 $0 $0 $0 $109,936 98% Jan 10 AS -09000 City of Palo A lto Mu nicipal A irport Transitio n Project Minor $130,000 $130,000 $39,075 $0 $0 Page 1 $72,710 $18,215 86% Design J un 10 Airp ort Pl an to be pr esented to C ouncil for review and appr oval in first q uarter FY 2010. FY2009 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS MATRIX GENERAL FUND COMMUNIT Y SERVICES DEPA RTMENT Attachment B Project Number Project Title : Project Category Total Budget Front I nception As ailable Budget FY 2003-09 Current Fiscal fear Expe ndit ures Labor 1d ustments . j Current Fiscal l ear gBalance Co nti nge ncies C urrent Fiscal 1 ear C ommitm ents Remaining ; Percent Project Complete St atus Estimated Comp . Dale C otnmeuts PG -04010 Stanford/Palo Alto Community Playing Fields Minor $866,132 $870 $869 $0 $0 $3 ($2) 100% Complete PG -08001 Golf Cou rse Driv ing Range Turf & Netting Minor $559,086 $47,165 $0 $0 $0 $0 $47,165 92% Complete OS -07002 Foo thills Park Interpretiv e Center & Open Space Main tenan ce Yard Parking Mino r $311,675 $2,302 $2,302 $0 $0 $0 $0 100% C omplete OS -07003 Open Spa ce Main te nance Shop Rehabilitation Minor $338,630 $251,653 $249,933 $0 $0 $1 $1,719 99% Complete PG -09003 Park Maintenanc e Shop Remodel Minor $150,402 $150,402 $279 $123 $0 $0 $150,000 0% Design Ju n 10 Project now to be d esigned and constr ucted in house by Public Works Facilities Ma nageme nt in conju nction with Tree Division, as there is commo n shar ed space. Page 2 FY2009 YEAR-END CAPITAL IMPRO VEMENT PR OGRAM PROJECTS STATUS MATRIX GENERAL FUND COMMUNITY SERVI CES DEPARTME NT Attachment B Project Number Project Title : Project Category Total Budget Front inceptio n As ailahie Budget F1` 2008-09 Current Fiscal Year Expenditures Current C urrent I ,abor Fiscal 1 e ar Fiscal 1 ear �ctjustments 'Contingencies Commitments Remaining Balance Perce nt ProjectEstimated Complete Status CEmnp. Hate Comm en Sew,„ PG -98001 School Site Irrigation Multi -Year $1,070,000 $278,645 $4,596 $0 $0 $172,577 $101,472 91% Constructio n Sep 09 Ni xon Elementary Sch ool projects completed Aug 2009. Addiso n Elementary School irrig ati on c ompleted Sep 2009 . OS -00001 Open Space Trails & Maintenan ce Multi -Year $1,605,121 $180,847 $117,530 $5,663 $0 $17,470 $40,184 97% On -goi ng Projects Completed in FY 2009: Various trail improvem ents at Arastradero, F oothills Park, and Bayla nds . Currently in year 2 of 3 - yea r contract with Northwest Wo odland S ervi ces and r epair to Bayla nds boardwalk . OS -00002 Open Space La kes & Ponds Maintenance Mu lti -Year $289,236 $36,016 $30,688 $5,221 $0 $0 $107 100% C omplete PG -00010 Park Facilities Impro vements Multi -Y ear $1,838, 811 $1,208 $1,208 $0 $0 $0 $0 100% On -goi ng CA -01014 Commun ity Service s Facilities Lightin g Enhancemen ts Multi -Year $315,140 $3,663 $3,663 $0 $0 $0 $0 100% On -goi ng Lighti ng at Cubberley Community Center completed a nd fut ure project to e nha nce lighti ng at Rincon ad a Park. PG -06001 Ten nis & Basketball Co urt Resurfa cing Mu lti -Year $478,653 $285, 437 $96,374 $10,743 $0 $0 $178,320 63 % On -going Projects C ompleted in FY 2009: T en nis resurf aci ng completed at Mitchell and Peers Pa rks, and Rinco nada c ourt #6 . Basketball court resurf aced at Hoover Park. Asphalt rep airs at V ent ur a Scho ol. Page 3 FY2009 YEAR-END C APITAL IMPROVEMENT PROGRAM PROJECTS STATUS MAT RIX GENERAL FUND COMMUNIT Y SERVICES DEPA RTMENT Attachment B Pr oject Number Project Title r Project Category Total' Budget From Inception % aiiabl e Budget T 4`2003-09 £:urgent Fiscal lear Expenditures 1,abor Adjustme nts C urrent Fiscal 1 ear Conti ngencies ( 'urrent Fiscal f ear Commitme nts Remaini ng Balante Percent Complete , Project Status Estimated comp -Date Cm ntnents PG -06003 Ben ches, Signage, Fen cin g, Walkways and Landscaping Multi -Year $273,358 $90,414 $79,517 $6,249 $0 $4,501 $147 100% On -going Projects C ompleted in FY 2009: "Welcome to Pal o Alto" gateway signage at two sites. Fire danger signage at F oothills Park. Pl aygro und safety signage at Peers, M ayfield, a nd Heritage Parks. Site ame nities at H oover and Sc ott Parks . Fencing at Peers, H oo ver, and Esther Cl ark Parks. OS -07000 Foo thills Park Road Impro vemen ts Multi -Year $375,000 $150,000 $25,000 $0 $0 $0 $125,000 67% On -goi ng Ph ase l of r oad resurfa cing from entr ance to Foothills Interpretive Ce nter completed. OS -09001 Off -Road Pathway Resurfacing an d Repair Multi -Year $80,668 $80,668 $25,463 $0 $0 $1,721 $53,484 34% On -going Project Completed in FY 2009: Byxbee Park trail r epairs -- oyster shell. PG -09002 Park and Open Space Emergen cy Repairs Multi -Year $75, 000 $75,000 $73,190 $0 $0 $1,808 $2 100% On -g oi ng Projects completed in FY 2009: Peers Park sa nd for playground safety. Scott Park pathway repairs. Stanford P alo Alto Pl aying Fields synthetic turf rep air. Tenna n and El Cami no Parks fe ncing repair. Cameron Park playground swing set r epair. Mitchell Park s afety rubber s urf acing r epair. Pa ge 4 Attachment B FY2009 YEAR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS M ATRIX GENERAL FUND FIRE DEPARTME NT III Project Proj ect Title Category otal. Budget Fr nns Incepti0n'. Available Curreni B udget Fisc al \ear Fy' 2008-09 j ixpe ndit€€res labor kdjustments; urrett Fiscal Year Contingencies Current . Fiscal Year tmitn€ents Remaining Balance omplete Pr oject Stat us Sta nf ord U niversity's pr oject ma nager is worki ng with the Fire Department on completing th e proj ect . FD -08001 Fire Station #6 Improvements Minor $60,000 $60,000 $0 $0 $0 $3,749 $56,251 6% Design Jan 10 FD -09001 Fire A pparatus Equ ipment Replacement Min or $235,170 $235,170 $48,352 $0 $0 $225,382 ($38,564) 100% Complete Project is overspent. Will add additio nal appropriation as part of the year-e nd close. FD -09002 Jaws of Life Hurst Tool Replacement Minor $65,000 $65,000 $60 ,905 $0 $0 $3,874 $221 100% Complete FD -05000 Six teen (16) A LS Monitors Multi -Year $480,000 $69,301 $62,650 $0 $0 $1,186 $5 ,465 99% Construction Complete Page 5 Attachment B FY2009 YE AR END CAPIT AL IMPR OVEMENT PROGR AM PROJECTS STATUS MATRIX G ENERAL FUND LIBRARY DEPARTMENT Nu mber LB -94018 Library A utoma tion Service Multi -Year Project C-atettnrc Total Budget F from I nception $1,070,069 Availrt Budget, Fl- 2110$_1 $892 Current Fisc al Year Expenditures I Adjustment $732 $0 Current Current 'iscal Year Fiscal Year ontinge neics Commitme nts $0 $1 e maining lance $159 Perce nt Complete' 100% njeet a 11 C omplete Estimated Comp. Date De c 08 Page 6 Attachment 8 FY2009 YE AR END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS MATRIX GENERAL FUND PLANNING DEPARTMENT Project Number . :Project Title' Proj ect Category Budget From Inception Available Budget FY 2008-09 � C: nn'eal Fiscal t ear. Eapendi ritt�es Lobos ' Adjustments ( 'ane nt Fiscal Year ' Contingencies' Current Fiscal Year..- Cmmniaments Remaining , • Balance Perce nt C:omptete Project - stain, E stim ated Comp. Date Goatments PL -02005 El Camin o Real/ V entura Avenue Tra ffic Signal Minor $121,001 $11,001 $0 $0 $0 $0 $11 ,001 100% Complet e F eb 08 CalTrans completed this pr oject in Wint er 2008 . C alTrans final ac cou nti ng has been recei ved. Project can be closed. PL -05002 Charleston/ A rastra de ro Corridor Plan Min or $1,209,545 $428,761 $0 $0 $0 $2 $428 ,759 65% Construction Sep 10 Installation of the Phase 1 tri al proje ct (G unn High Sch ool sig nal and right t urn lane and Charleston Corridor restriping) was complet ed in Aug 2006. The City Co un cil approved the permanent retention of the Charlest on Phase 1 pl an in Apr 2008 . The plan for the Phase 2 (Arastr ader o Ro ad trial stripi ng) was approved by the City C ou ncil in Jul 2009. Project will be implemented in th e Summer of 2010. PL -05003 Co llege Terrace Traffic C alming Minor $184,573 $24,600 $0 $0 $0 $1 $24 ,599 87% Construction J un 10 City C ouncil approved traffic c alming pl an in Nov 2004. Install ati on of the trial plan tr affic calming m easures was compl eted in No v 2006 , i ncl uding 6 sp eed tabl es and 5 tr affi c circles. The Planning and Transportation Commissi on (P TC) reviewed the trial evalu ati on results and appr oved st affs recomm ended cha nges to the plan for a second 6 -m onth trial of new traffic c alming featur es in Jul 2009. Staff will pro vid e an evaluation report on the second trial in Spri ng of 2010 . Page 7 FY2009 YEAR END C API TAL IMP RO VEMENT PR OGRAM PROJECTS S TATUS MATRIX GENERAL FUND PLANNING DEPARTME NT Attachment B Project Number Project Title Pr oject Category Total Budget From Inception Asailable Budget F:1.2008-09 Criemn[ Fiscal fear Expenditures I .nbor ` Adjuslmentc .Curre nt Fiscal \ear '. Co ntingencies Cin 're nt Fiscal , ear Commitments liemainin2 Balance Perecut ' Project F •stimaled Complete Stains Crimp . Dine Comments PL -06001 Ado be Creek Bicycle Bridge Replac ement Minor $50,000 $50,000 $4,184 - $0 $0 $0 $45,816 8% Construction Dec 09 City of Los Alt os is lead agency for this i nterjurisdictional project. C onstructi on completed in Summer 2009; City awaiting final acco unting and i nvoicing fr om Los Altos for City's local match. PL -06005 Installation of Ticket Machin es Mino r $94,900 $40,828 $450 $0 $1,800 $9,075 $29,503 69% C omplete TBD Before closing project sta ff will cons ult with Chamber of C ommerc e Downt own P arki ng Committe e regarding th e need for additional ticket machines PL -07000 Downtown North Traffic Circle Hardscape Minor $60,000 $60,000 $0 $0 $0 $0 $60,000 0% Pre -design TBD Project will be implemented by Public Works Operati ons in co nj unction with sidewalk replaceme nt project. P1:-07001 Intermodal Transit Center Minor $837,380 $837,380 $0 $0 $0 $0 $837,380 0% Pre -desig n TBD The i nitial te chnical studi es a nd work program for the next phases of the project wer e c ompl eted in 2007. However, this project is on hold due to the approval of the C alifomia High Speed Rail project bond measure in 2008. PL -07002 El Camino Real/ Stan ford Intersection Minor $155,000 $155,000 $2,490 $0 $0 $152 ,505 $5 100% D esign Jun 11 Cou ncil ac cepted grant fu nding fr om the Valley Transportatio n Authority ( VT A) for this proje ct in Apr 2007. F unding agreeme nts with Caltrans were executed in Apr 2008. The design and environmental cons ultants were hired in Apr 2009 . Proj ect approval by CalTrans must be secured by Jun 2010. PL -07003 Palo A lto Caltrain Statio n Con nectivity Improveme nts Min or $30,000 $30,000 $0 $0 $0 $0 $30 ,000 0% Pre -design TB D No activity to d ate . Page 8 FY2009 YE AR END CAPIT AL IMPROVEMENT P RO GRAM PROJECTS STATUS MAT RIX GENERAL FUND PLANNI NG DEPAR TMENT Attachment B Project nnbel- Preci <. Titfe Project ( `ate ary Tot al Bnitget l eonu I nc Dlio n ,dsailable B adger [ IY21}fi$-119.:{ Current Fiaral 1 ear 1t'Fil nret t .aboe �tllnbtinen , Curre nt' I isull h tar r (•Vis(f1F},Pnfiea ('arrem Fi of al Year (-oinmittne nfs 12enn miry Balance Percent (A pnplete Project `: Stittot I'stintaled Camp . Date .( .O nutients PL -98013 School Commute Safety Improveme nts (SIF) Multi -Year $150,000 $111,149 $2,490 $0 $0 $0 $108,659 28% Design Dec 10 Funding from this project will be used as the local match funding for the Stanford Aven ue/El Camino R eal Streets cape Proj ect in FY 2010. PL -00026 Local an d N eighbo rho od Co llec tor Street Traffic Calming Program (SIF) Mu lti -Year $920,000 $431,502 $0 $0 $0 $0 $431,502 53% Construction Ongoing The PTC recommended and the Pl anning Director approved the permanent retention of the Pepper Avenue tr affi c calmi ng trial in Jan 2008 . Li ncoln Avenue trial traffic calming plan was initi ated in Fall 2008 and ev al uation will be completed in early FY 2010 . Planning study for Safe Routes to School project on N orth C alifor nia is u nd er w ay . PL -04010 Bicycle Boulev ards Implementa tion Projec t Minor $289,497 $231,014 $0 $0 $0 $0 $231,014 20% D esign O ngoing Maybell/Don ald Bicycle Boul evard trial pl an was completed in Aug 2007 . The trial Evaluatio n report was revi ewed by the PTC in May 2009 . The PTC r ecommended retentio n of the project on a perma ne nt basis. Staff initiated the desig n for the P ark Boulevard bike boulevard in S ummer 2009; first c ommunity meeti ng held Nov 2009. PL -06002 Comprehensive Parkin g Signa ge Plan Multi -Year $475,000 $471,000 $43,470 $0 $0 $9,002 $418,528 12% Constru ctio n J un 10 Bid documents compl eted in De c 2007 . Contract awarded in J un 2008. Install ation of color zone signs was completed in Nov 2008 . F urther signage, kiosks, et c., will be p urs ued in FY 2010. Page 9 Attachment B FY2009 YEAR END CAPITAL IMPROVEMENT PRO GRAM PROJECTS STATUS MARTRIX GENERAL F UND POLICE DEPARTMENT Project Nu mber ..Project >'litle Project Category} Total (iud,�. ,et From'. Lneelatiun .i\`ailabit Budget F 21108-09 Current miscall "ear Espenditnres I, ab or Adj ustments Current Fisral Your Contingencies Curre nt Fis cal Year maining Coanmitment_s Balance Percent Complete Pr oject Status Estimated C'botltJ}ate ; .. Comments `PD -04010 Fire Porta ble Radio Replac ement Minor $245,584 $724 $0 $0 $0 $0 $724 100% Closed PD -05010 Police Vehicle - Mounted V ideo R ecordin g Min or $200 ,000 $3,931 $0 $0 $0 SO $3,931 100% Closed PD -07000 Mo bile Co mmand Vehicle Min or $400,000 $400 ,000 $0 $0 $0 $0 $400,000 0% Design Jun 10 Recei ved approval for additional fu nding ($300k) from the H omeland Security Grant Program (HS GP) and the Bay Area S ecurity Initiative (B ASI) Program . PD -08000 Crime Scene Evidence Collection Vehicle Minor $130,000 $130,000. SO $0 $0 $0 $130,000 0% Design Jun 10 PD -93012 Fire Communica tio ns Computer Systems Multi -Year $531, 287 $1, 645 $0 $0 SO $2 $1 ,643 100% Closed PD -99013 Police Records Management Mu lti -Year $526, 435 $6, 028 SO $0 $0 St $6 ,027 100% Closed Page 10 Att achment B FY2009 YEAR END CAPITAL IMPR OVEMENT PR OGRAM PROJ ECTS STATUS MATRIX GENERAL FUND PUBLIC WORKS DEPARTME NT Project Number -Project Title =Project Category t otal B udget From I neelttiun Asailable Budget h '1 ' 2008 09 Cu rrent Fiscal Ye ar '. Expe nditures Labor Adjusmtents C urre nt Fiscal Year Co nti ngencies C urrent Fiscal Year Commitments Rem Lini ng Bala nce Percent Complete Project Status Estimated C on;ls . Date Cumnrnts; PF-07011 Roth Building Mai ntenance Mi nor $424,395 $265,441 $1,931 $0 $0 $0 $263,510 38% Ong oing All initi al work completed. Ongoing work to i nclude roof and window repair. PF-04000 Secu rity System Improvements Minor $275,000 $72,252 $8,903 $0 $0 $1 $63,348 77% Construction J un 10 Work will be completed in FY 2010 PF-07001 Cubberley Win g I Elev ator Upgrade Minor $251,445 $213,630 $13,254 $257 $0 $197,713 $2,406 99% C onstr ucti on Sep 09 Design completed. C onstruction to be c ompleted first quarter of FY 2010. PF-07003 Children 's Theatre Fire/Life Safety Upgrade Mino r $268,390 $232,830 $0 $0 $0 $15,355 $217,475 19% Design Jun 10 Project was on hold due to staff vaca ncy. Will be completed FY 2010. PE -07011 Library Service Model Analysis Minor $268, 390 $1,478 $1 ,478 $0 SO $0 $0 100% Design Completed PE -06001 San Anto nio Bridge Structu ral Re pa irs & Maintenance Mino r $96,468 $91,429 $0 $0 $0 $0 $91,429 5% C onstructio n starts Jan -Feb 2010 TBD City of Palo Alto Mai ntenance Agreeme nt; City of Mountain View is the lead a nd is working on the design and waiti ng for CalTrans appro val. PE -07005 C alifo rnia Ave nue Improv ements Min or $633,226 $568,241 $36,635 ' $13,264 $0 $12,603 $505,739 20% Design Dec 09 Preparing RFP to h ire co ns ulta nt. PE -08004 Lytton Plaza Renovation Minor $350,000 $350,000 $23,530 $0 $0 $26,470 $300,000 14% Constr uction D ec 09 CS D lead. Project dependent upo n devel opment of Publi c/Priv ate Part nership . PF-08000 Art Center K iln Hood Replacement Minor $75,578 $65,502 $34,743 $154 $0 $4,500 $26,105 65% Complete Jun 09 C onstr uction completed FY 2009. PF-09002 Lu cie Stem Commun ity Cen ter an d Theatr e Exterior Pain t Min or $80,000 $80,000 $0 $0 $0 $1 $79,999 0% Construction Ju n 09 C onstr uctio n to be completed FY 2010. PE -00105 Embarcadero Road Median Improv ements Min or $126,502 $2,973 $0 $0 $0 SO $2 ,973 100% Complete Completed PE -06005 University A ve nue Gateway Landscaping Improvemen ts Mino r $237,217 $175, 748 $158,065 $8,547 $0 $30,843 ($21,707) 100% Constructio n Ju n 09 C ompleted PE -01013 El Camino Median Lan dscape Minor $445,003 $5,037 $4,106 $226 $193 $0 $512 100% Construction Completed Page 11 Att achm ent B FY2009 YE AR END CAPITAL IMPR OVEMENT PR OGRAM PR OJECTS STATUS M ATRI X GENERAL FUND PUBLIC WORKS DEPAR TMENT Prn1 t Nu mber Mi(�flf ? •�R�w3 ,n, ,, Pr e;ect Title OJECTS ... . ate,. n, _ ., .. .v. Project Category Tvtai Budget: From ;Inception Alailable Budget FY 2008-09 j Current Fiscal Year E'gse nditnres', Labor Adjustments Current Fiscal Year C ontingencies? Current Fiscal Year C:o nimitme nts Remai ni ng ,' Balance Percent , ; Complete Project Status Estimated C omp. Date Comme nts, PE -00110 College Terrace Park Improveme nts Minor $395,688 $161,770 $138,522 $4,362 $12,044 $0 $6,842 98% Co nstr ucti on ' Oct 10 Design c omplete . Co nstruction phase starting. PE -08002 Peers Park Improvements Mi nor $627,635 $301,550 $274,601 $4 ,616 $22,165 $86 $82 100% Compl ete No v 08 PE -09002 Greer Park Phase IV Minor $1,891,017 $1,889,883 $154,217 $12 ,228 $1,786 $51,018 $1,670,634 12% O ut for bid Sep 10 Currently o ut to bid. Co nstructio n to start Nov/Dec 2009 . PE -09004 Los A ltos Trea tmen t Plant Master Plan Study Minor $160,300 $160,300 $117,417 $18,488 $0 $24,392 $3 100% Design TBD Consultant under contract. Preliminary desig n in progress. PE -08005 Munic ipal Service Center Resurfacin g Min or $1,655,336 $1 ,644,013 $737,940 $14,080 $0 $488,363 $403 ,630 76% Complete Oct 09 Waiting for final invoice . Page 12 Attachm ent B FY2009 YE AR END CAPITAL IMPR OVEMENT PR OGRAM PR OJECTS ST ATUS MATRIX GENER AL FUND PUBLIC W ORKS DEPARTMENT Project Number Project lisle Project Category Total B udget' F rom - I nceptio n 'sai#able Budget FT 200&09 Curre nt Fiscal Year ', E pe uditrues1 Labor Adjustments C urr ent Fiscal Yea r Continge ncies_ Cur rent Fiscal Year Commitments Rem aining Bala nce Pe rcent Complete Project Status Estimated (s nip. Bate Comments ., PE -98020 Pu blic Safety Building Multi -Year $6,920 ,018 $4,236,497 $914,434 $39,280 $46,700 $3,231,807 $4,276 100% Design TB D On hold. PE -99006 MSC Feasibility Study Multi -Year $173,899 $0 $0 $0 $0 $0 $0 100% Pre -design TBD On hold. PE -89004 Harbor Improvemen ts Multi -Year $2,103,105 $33,750 $14,864 $0 $6,720 $2,150 $10,016 100% Complete Complete PF-07000 Art Center Electrical & Mechan ical Upgrades Multi -Year $1,761,289 $1 ,709,226 $154,564 $3 ,930 $0 $84,698 $1,466 ,034 17% Design D ec 11 Foundation's archite ct completi ng constructio n doc uments phase. Constr uction sched uled for FY 2011. PE -95030 Downtown Parking Structu re Industrial Co st Pool Multi -Year $33,425,250 $383,561 $107 $48 $0 $0 $383,406 99% Complete There are some adj ustme nts that need to be addressed for Lot R. PE -98003 Mitchell Park Facilities Multi -Year $3,037, 331 $100 ,027 $24,962 $0 $0 $1 $75,064 100% Complete PE -05001 Photovoltaic Design an d Installations Multi -Year $3,632,637 $457,821 $291,784 $5,243 $28,950 $62,358 $69,486 100% Complete Construction and warranty period has been completed. PE -05010 Co llege Terra ce Library Improvemen ts Multi -Y ear $4, 896,823 $4, 514, 931 $258,431 $51 ,073 $27 ,650 $362 ,607 $3 ,815 ,170 22% Constru ction Oct 10 C onstructi on began Oct 19, 2009. PE -06006 Alma Street Lan dscape Improvements Multi -Y ear $131,217 $85,396 $33,282 $6,754 $865 $13,324 $31,171 76% Constr uction Dec 09 PE -06007 Park Restroo m Installatio n Mu lti -Year $589,323 $576,281 $29,167 $11,966 $0 $58 $535,090 9% Design O ngoing Seal Park Restroom: C onstructi on Winter of FY 2010. PF-06003 Cubberley Commu nity Center Fire A larm System Multi -Y ear $815,940 $70,949 $6,456 $0 $64,493 $0 $0 100% Complete PE -00104 San Antonio Medians Multi -Y ear $1,262,276 $922,726 $699,092 $43,905 $109 $158,011 $21,609 98% Construction Jun 11 Phase I of the major re novatio ns c ompleted in Aug 2009 . Phase II sched uled for FY 2010 . PF-01002 CCO B Infrastru cture Con struction Multi -Y ear $10,052,643 $7,004,770 $4,864,042 $9,731 $42,009 $1,653,899 $435,089 96% Construction Aug 09 Phase o ne of the major re novatio ns completed in Aug 2009 . Phase two scheduled for FY 2010 . Page 13 Attachment B FY2009 YEAR E ND C APITAL IMPROVEMENT PROGR AM PROJECTS STATUS MATRI X GENERAL FUND PUBLIC W OR KS DEPARTMENT Project Numbe Project Title Prajt ss Ca go Total Budget From Inception Av ailable B udget FY 2008-09 C urrent Fiscal fe ar Expe nditu res; Lab or Ad tine C urre nt 1"fiscal Year Contingencies, Current f Fiscal Year C ommitm ents l i2emaining Bala nce ; Perce nt Complete Project Staten Estimated I C omp. D at e Commeuts PF-01004 Fire Station Improveme nts Multi - Year $2,566,322 $845 ,030 $563,906 $11,794 $0 $123,956 $145 ,374 94% Construction Sep 09 Constr uction to be completed in first q uarter FY 2010. PE -04010 Children 's Library Improvements & Expan sion Multi - Year $4,383,532 $58,730 $46,834 $6,733 $4 ,993 $1 $169 100% Complete Completed PE -04012 Mitchell Park Library & Community Cen ter Improve ments Multi -Year $1,817 ,595 $433 ,483 $151,006 $28,065 $0 $2 $254 ,410 100% Design Dec 08 Completed PE -04014 Animal Shelter Ex pan sio n & Renov atio n Mu lti -Year $1,658,070 $839,836 $717,285 $13,529 $31,242 $74,045 $3,735 100% Design Jun 09 C onstructio n Complete - Facilities Division. PF-04010 Cubberle y Mechanical & Electrica l Upgrades Multi -Y ear $1,614,695 $51,149 $5,218 $0 $0 $0 $45,931 97% Design Project was on hold due to sta ff vaca ncy . Will move forward to complete design in FY 2010. PF-05002 Municipal Serv ice Center Renovation Mu lti -Year $561,309 $397,571 $11,999 $58 $0 $0 $385,514 31% Desig n Jun 10 Design and bid ph ases to be completed FY 2010. PE -05300 Arastradero Preserve Gateway Multi -Y ear $810,052 $10,003 $9,156 $0 $0 $4 $843 100% Complete C ompleted PE -07007 Cubberley Turf Ren ovation Multi -Year $1,809,935 $1, 809,935 $178, 705 $12,244 $0 $1,094,281 $524,705 100% Complete Co nstructio n c omplete. Project still under warranty peri od . PE -07009 Baylan ds Athletic Center Fencing, Dugo ut & Trailhead Parking Mu lti -Year $324,460 $82,569 $29,165 $3,958 $13,042 $0 $36,404 100% Design Dec 08 Completed PE -09003 City Facility Parking Lot Maintenance Multi -Y ear $330,000 $330,000 $0 $0 $0 $0 $330,000 0% O ngoing PE -09005 Down town Library Improvemen ts Mu lti -Year $440,608 $440,608 $69,102 $9,061 $0 $359,447 $2,998 99% Desig n Mar 10 PE -09006 Mitchell Park Library & Commun ity Cen ter (New Construction) Mu lti -Y ear $3, 417,683 $3,417,683 $500,631 $8,393 $0 $2,896,661 $11,998 100% Design Ju n 10 PE -09010 Library & Commun ity Center Temporary Facilities Mu lti -Year $98,241 $98,241 $23,128 $5,738 $0 $69,373 $2 100% Desig n Dec 09 Page 14 Attachment B FY 2009 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS MATRIX INTE RNAL SERVICE FUND TECHNOLOGY FUND A DMINISTRATIVE SE RVICES DEPA RTMENT Project ; unshtr Project Title Project Category ot al Budget From Inception ANailable Budget F1 2©09 C urrent Fiscal Sear t'ependitures Labor r#tljttstments' Curre nt Fiscal Y ear Contingencies Curre nt Fiscal 1 e ar Commit ments Remaini ng Balance ..:; Budget Percent Complete Project Status F .stimattd Comp. pate Conj€neats M PR# CTS TE-01006 Enterprise Backu p So lution Minor $139,512 $69,512 $0 $0 $0 $886 $68 ,626 51% Pre -desig n Dec 10 Work delayed due to w orklo ad iss ues. TE-01012 IT Disaster Recovery Plan Mino r $840 ,000 $509,897 $0 $0 $0 $187 $509,710 39% Construction Dec 09 A draft disaster recovery pla n has been completed. TE-05003 Interne t Site Upgra de Minor $240,000 $80,340 $6,233 $0 $0 $27,220 $46,887 80% C onstructi on Dec 09 Implementatio n of the intemet is complete. The portion of the co ntr act deali ng with the intranet is 50% complete . TE-06002 9-1-1 Eme rgency Phone System Upgrade Minor $324,000 $38,996 $11 ,723 $0 $0 $3 $27,270 92% Complete TE -07001 Emergency Notification System Minor $150,000 $100,000 $50,000 $0 $0 $0 $50,000 67% Complete Pa ge 15 FY 2009 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS MATRIX INTERNAL SER VICE FUND TECHNOLOGY FU ND ADMINISTRATIVE SERVICES DEP ARTMENT Attachment B Project Nu mber Project Title Proje ct Category:': ' Total Budget FYOns Inception A'sailable (urrenf B udget > Fiscal Ye ar r FS 2009 Expe ndit ures Labor Adjustments _ Ct Curre nt Fisc al i ear Fiscal 1' ear Contingencies Commitm ents Remaini ng Bala nce Budget Pe rcent Project Estim ated C.omplete Status ;Comp . Date Comm ents TE-07002 Police Au to - Cita tion System Minor $125,000 $125,000 $0 $0 $0 $63,589 $61,411 51% Pre -design Jun 10 A ve ndor has bee n selected and hardware is bei ng configured . TE-08000 Library Technolo gy Plan Mino r $75,000 $75,000 $52,234 $0 $0 $9,166 $13,600 82% Complete TE-08003 Fire Radio Commun ication s Equ ipmen t Minor $102,000 $7,179 $0 $0 $0 $0 $7,179 93% Complete TE-08004 Fire Mo bile Data Compu ter Min or $250,000 $250,000 $179,298 SO $0 $534 $70 ,168 72% C onstruction Dec 10 IT is worki ng with Fire Department and Fleet Ma nagement to install mobile data comp uters . TE-09000 Public Safety Computer -Aided Dispatch Replacemen t Mino r $1,300,000 $1,300,000 $0 $0 $0 $0 $1,300,000 0% Pr e -design Dec 10 A ve ndor has been sel ected a nd negotiations are in progress . TE-09001 Fiber Optic Commun ications to Remote Radio Sites Minor $153,000 $143, 860 $143, 860 $0 $0 $0 $0 100% Complete Project is complete a nd will be closed. Page 16 FY 2009 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS MATRIX INTERNAL SE RVICE FUND TECHNOLOGY FUND ADMINISTRATIVE SE RVICES DEP ARTMENT Attachment B 'Project Nu mber Project Title ' Pr oject Category Total B udget Fro nt Inception Asailzble B udget FY 2009 Current '' Fiscal Year ;:Expenditures L abor Adjustme nts' Cur re nt ' Fiscall ear Co ntingencies Curre nt Fisc al -Year. Commitments - ,Rem aini ng Bal ance Budget Percent Complete Project Status '- Estimated Comp. Date Comments TE-95016 Permit In fo rmation Trac king System Multi -Year $980,050 $262,952 $49,661 $0 $0 $43,688 $169,603 83% Construction Dec 10 Fire Ha zmat permits have bee n impleme nted. TE-02013 Institutional Network (I -Net) Multi -Year $1,000,000 $913,453 $89,142 $0 $0 $75,000 $749 ,311 25% Constr uction Dec 10 All major facilities in the City have been connected via fiber optic cable . TE-02016 Enterprise Reso urce Planning Multi -Year $5,018,476 $106 ,879 $4 ,353 $0 $0 $0 $102,526 98% Complete TE-07006 SAP Contin uous Improv emen t Project Multi -Year $7,000,000 $7,432,770 $6,524,216 $0 $0 $907,839 $715 100% Complete Ju n 09 TE-99010 Acqu isition of New Co mpu ters Mu lti -Year $287,350 $142, 599 $0 $0 $0 $0 $142,599 50% Construction Dec 10 This is an ong oing fu nd for th e acq uisition of new c omputers. TE-000I0/TE-00021 Te le phone System R eplacement Multi -Ye ar $1,130,000 $1,123,969 $0 $0 $0 $80,310 $1,043,659 8% Pre -design Dec 10 A telecommu nications co nsult ant has be en sele cted to assist the City in ide ntifyi ng its n eeds. TE-02015 Citywide G IS Data, Infrastructure an d Applicatio ns Mu lti -Ye ar $1,511,690 $767, 953 $204,441 $0 $0 $170,666 $392,846 74% Construction Dec 10 Work c onti nui ng on i ncorp orating new mapping appli cations . TE 05000 Ra dio Infrastructure Replacement Multi -Year $980,980 $587,137 $63,946 $0 $0 $3,551 $519,640 47% Constructi on Dec 09 This project is ongoing. TE-06001 Library Radio Frequen cy Identifica tion (RFID) Implementation Mu lti -Year $45,000 $27,600 $0 $0 $0 $187 $27,413 39% Co nstruction Ju n 13 The intent is to carry this f unding over to FY 2010, add funding and utili ze f or implementatio n per the upcoming Library Technology Plan. RFID implement ation is being co ordi nated with the Library Constr uctio n/Remodeli ng Pr ojects. Page 17 TE-07000 FY 2009 YEA R-E ND CAPITAL IMP ROVEMENT PRO GRAM P ROJECTS STATUS M AT RI X INTERNAL SERVICE FUND TECH NOLOGY FUND ADMINISTRATIVE SER VICES DEPARTME NT Atta chment B Title Multi -Year Budge Front Inception bailable Budget FY 2009 Current Fiscal Ye ar Expenditures $0 $0 iscal Year Contingencies,., urre nt Fiscal Year Commitments $569 ,735 Budget Percent C ompl et e, Estim ated C onte. Date Csunments Enterprise Applic ation Infra structure Upgrade $1,652,000 $813,587 $222 ,225 $21,627 66% Co nstruction Dec 10 Merged with TE-02014. Conti nui ng e nhancements to the user interface for Utility Billing System. TE-07003 Bill an d Paymen t Processin g Multi -Yea r $220,000 $330,000 $306,550 $0 $0 $23,450 $0 100% Complete Jun 09 T E-08002 Electric Patient Care Report Multi -Year $45,000 $29,495 $9,552 $0 $0 $1,660 $18,283 59% C omplete Jun 09 Page 18 FY 2009 YEAR-END CAPITAL IMPR OVEMENT PRO GRAM PROJECTS STATUS MATRIX INTERNAL SER VICE FUND V EHICLE REPLACEMENT AND MAINTENANCE FUND PUBLIC WORKS DEP ARTMENT Atta chment B Pr j et Nnmbelr Project Title Project Category T oLd B udget > From Inceptio n 4vaitable . r Budget Fe 2009 '.,j C urre nt + Fisc al Year Expenditures , Cr sent L abor ;Fiscal1ear; .-ldyusncies Current Fiscal Year Commitme nts Rem aining Balanc e B udget Percent "- Project Complet e ; Status -. fatintated C bmp . Lrate Coenuse nts VR-00001 MSC Fuel Storage Tank Replacement Minor $225,000 $41,510 $31,609 $0 $0 $0 $9,901 96% Complete VR -01000 MSC Equipment Maintenan ce Facility Mezzanine Storage Area Min or $275 ,000 $43,623 $27 ,145 $0 $0 $0 $16 ,478 94% C omplete VR-01001 MSC Fu el Sto rage Tan k /Svc Island Replacemen t Minor $1,616,860 $1,357,014 $1,002 ,411 $0 $26,715 $311 ,748 $16 ,140 99% C onstruction Dec 09 Liquid and Compressed Natrual Gas (C NG) facilities are complete and awaiting start up. Public C NG dispenser awaiti ng i nstallati on and startup . VR-01002 MSC Equipment Washing Facility U pgrade Minor $681 ,394 $0 $0 $0 $0 $0 $0 100% On Hold TBD On hold pe ndi ng funding . VR-05001 Field Serv ice Truck Min or $125,000 $367 $0 $0 $0 SO $367 100% C ompl ete VR-06801 Replace City -Wide Fu el Transaction and Inv entory Managemen t System Min or $200,000 $200,000 $0 $0 $0 SO $200,000 0% Ongoi ng Jun 10 Site hardware has been ordered VR-07001 Automated Motor Pool Reserv ation an d V ehicle K ey Management System Min or $80, 000 $71, 326 $16,068 $0 $0 $0 $55 ,258 31% O ng oi ng Mar 10 System has bee n impleme nted at M unicipal Ser vice Center (MSC) . Second phase will include Ci vic Ce nter. VR-07800 Schedu led V ehicle and Equipment Repla cemen ts Minor $3,784, 000 $2,288,134 $1, 676, 986 $0 50 $0 $611,148 84% C omplete VR -08000 Vehicle Replacement Minor $2,500, 000 $2,622,416 $1,569,716 $0 $0 $0 $1,052,700 58%Complete VR-08001 New V ehicles (2) For Utility Operations Min or $70, 000 $24,035 $0 SO $0 $0 $24,035 66% Complete Page 19 FY 2009 YEA R-EN D CAPITA L IMPR OVEMENT PROGRAM PROJECTS S TAT US M AT RIX INTERNAL SERVICE FUND VEHICL E REPLACEME NT A ND MAINTE NAN CE F UN D PUBLIC WORKS DEPA RTMENT Attachment B Vehicle Replacement Minor VR -09000 VR-04010 Vehicle Mainten an ce Facility Upgrades Total itatliet Fr om Inception $2,545,000 .�s ailable Budget k!' $2,575,000 xpe $781 ,156 Current Current Badger Fiscal )'ears Fiscal ear Rennuni na ' Percent ;Project djustmeuts"' C otui ueencie' C `on nmments Bala nce Contptefe' St at ns`� $0 $0 $0 $1,793,844 30% Ongoing p. I); J un 10 Awaiting p urchase a nd deliv ery of se veral vehicles. Multi -Year $410,000 $153,753 $55,782 $0 $9,177 $0 $88,794 78% O ngoing J un 10 Ongoi ng, awaiting delivery of equipment . VR -07002 Diesel Truck Engine Emissions Retro fits Multi -Year $325 ,000 $154,749 $1 ,057 $0 $0 $0 $153,692 53 % Ongoing M ar 10 Ongoi ng, r etr ofit of next gr oup of v ehi cles scheduled to begin Dec 2009 . VR-92006 Fuel Tank Storage/Upgrade Multi -Year $341,000 $132 ,663 $45 ,312 $0 $0 $0 $87,351 74% Design Dec 10 Project sc ope red uced d ue • to inadequate fu nding. Estimated bid date Spring 2010. Page 20 FY 2009 YEAR-E ND C APITAL IMP RO VEMENT PROGR AM P ROJECTS STATUS MATRIX ENTERPRISE FUND ELECTRIC FU ND UTILITIES DEPARTMENT Attachment B Project Proj ect N umber Tide Total Budtet 1vailab le C urrent Pioject From Boost Fiscal Y ear Category Incepti on F]' 2008-09 Expenditures f urrent C ur rent Fis cal 'fear Fiscal Y ear C onti ngencies Commitments Rem aini ng _ Balance B udget Percent Pr oject Complete Status Estintated C omp. Dat e Comments E s a O„,,.., ' EL -04010 Fo othills System Rebuild Mi nor $850 ,000 $104,756 $1,306 $0 $0 $103,450 88% Pre -design Ju n 10 Defining sc ope of additi onal work th at is needed. EL -09004 W. Charle ston /Wilkie Way to South City Limit 4/12 kV Conve rsion Mi nor $500,000 $500,000 $1,794 $0 $0 $498,206 0% Design J un 10 Scope defi ned, prelimi nary design completed . This project is bei ng engi neered and constructed in concurrence with the Park Bl vd 4/12 kV Conv ersion (EL -06000) and El Cami no Undergr ou nd Rebuild (EL -05000) projects . EL -01017 Upgrade Traffic Signa l Control System Multi -Y ear $2,400,000 $8,400 $8,400 $0 $0 $0 100% Complet e Project is complete and the contract will be cl osed once the 5 year mai nte nance included in the o rigi nal c ontr act is completed. Ther e ar e still 3 years remai ning. EL -02010 SCA DA System Upgra des Multi -Year $645,000 $213,478 $118,563 $0 $8 ,524 $86,391 87% Constructio n Ju n 12 In co nstructio n. This project i nvolves upgradi ng Supervisory Control a nd Data A cquisitions (SCADA) c omputer hardware and software. It is being d on e in ph ases and in conjuncti on with EL - 06003 Upgradi ng Utilities C ontrol Ce nter (UCC) . SCAD A Commissio ning of WGW I ntegration nearly complete . EL -03001 Undergroun d District 41 Multi -Ye ar $3,800,000 $291, 006 $29, 126 $0 $0 $261,880 93% Complete Project is completed, the electric lines have been removed a nd the poles toped above the telephone lines. AT&T will be removing the poles once they ha ve transferr ed the tel ephone services. EL -03005 Sherman/El Camino /Page Mill/Park UG Conversion D istric t #39 Mu lti -Year $3,095,000 $54,987 $0 $0 $0 $54 ,987 98% Complete EL -03013 Utilities Estimating Syste m Multi -Y ear $325,000 $15,476 $382 $0 $0 $15,094 95% C omplete System install ed. Page 21 FY 2009 YEA R-END CAPITAL IMP ROVEMENT PROGRAM PROJECTS ST ATUS MATRIX ENTERPRISE FUND ELECTRIC F UN D UTILITIES DEPARTMENT Attachment B Pro ject Number Pr oject Title Project Category Total -; B udget From. I nceptio .lvailable C urrent Budges Fiscal Year I1' 2008-09 Eapendihtres Current Fiscal 1 ear Conti ngencies C urre nt Fiscal Year ; Commitments Budget Remaining Percent Bala nce Complete Project St atus Estimated Cotnp. I ate Comments EL -04012 Utility Site Security Improv emen ts Multi -Year $890,000 $802,912 $26,101 $0 $211 ,496 $565 ,315 36% Construction Jan 10 Contract or is installi ng cond uit and eq uipment at Colorado Substati on, and i nstalli ng co nduit at Boronda Reser voir . EL -04014 Auto mated Meter Reading System M ulti - Ye ar $1,334,000 $297,194 $52 $0 $3 $297 ,139 78% Complete Pil ot is c ompleted, exc ept for ongoing maintena nce of i nstalled system. St aff is a naly zi ng installati on a nd will use informato n d uring Smart Grid Feasibility Study (EL -10008) EL -05000 El Camino Unde rground Rebuild Mu lti -Year $1,600,000 $1,231,348 $540,271 $0 $104 ,967 $586,110 63% Design and C onstructi on Aug 10 Th e project has been divided i nto phases . Phase I co nstruction is completed and Phase 2 co nstruction is in progress and e ngineering on phases 3-6 are completed. The rem ai ning phas es of the proje ct a re being coordinated with th e developme nt projects at Elks L odge a nd PA B owl . This project is being e ngi neered and constructed in concurrence with the Park Blvd 4/12 kV C onversio n (EL -06000) and W. Charlest on/Wilkie Way 4/12 kV Conv ersio n (EL -09004) projects. EL -05001 Colorado Switch Statio n 115kV Bus Installation Multi -Y ear $3,780,000 $1,167,146 $23,163 $0 $0 $1,143 ,983 70% Compl et e Power Engi neers' estimated project c ost is $5.4 millio n for substation work plus $1 million for PG &E 115kV li ne rearrangement work. Cost/benefit r ati o of propos ed w ork is n ot fav orable and project will n ot be pursued. I ncotporated int o 230kV Intertie Study EL -06001 . EL -05003 Relocation - Alma Su bstation Multi -Year $2,435,000 $2,509 $442 $0 $0 $2,067 100% Complete Page 22 FY 2009 YE AR-END CAPITAL IMPRO VEMENT PROG RAM P ROJECTS ST ATUS M ATRI X ENTERPRISE FUND ELECTRIC F UN D UTILITIES DEPARTMENT Attachment B Proje ct :Project Number Title P roj• ect Category Total B udget From Inception ailable Budget Fly` 2008-09 Current ' ` Fiscal 1"ear E_rpe nditures Curr ent (>to -rent Fisc al tear Fiscal Year Remaining C ontingencies C ot nt nitments Balance B udget Pe rcent P roj ect Complete St atus Estimated Comp . Ante Comments EL -06000 Park Blv d. 4/12kV Conversion Multi -Year $385,000 $366,724 $316,063 $0 $8,193 $42,468 89% C onstr ucti on Jun 10 Design is completed for abo ut 80% a nd contructio n is in pr ogress. Remai ning design work is in progress and construction is scheduled for completio n in Jun 10. EL -06001 230 KV Electric Intertie Multi -Year $500,000 $184 ,511 $49,698 $0 $0 $134,813 73% Complete Feasibility study c ompleted. Department of E nergy has written a letter to City stating that Sta nf ord Li near Accelerator C ent er (SLAC) will not participate in the interconnecti on, therefore the proj ect is not f easible. EL -06002 Undergroun d District 45 Multi -Year $2,200,000 $2,000 ,000 $223,909 $0 $40,540 $1,735,551 21% Design Jul 10 District formed. Design complete. C onstruction begi ns No v 09. EL -06003 U tility Con trol Center Upgrades Mu lti -Year $500,000 $391,264 $0 $0 $383,275 $7,989 98% Desig n Jul 10 Contract awarded . Plan ning phase st arted. Pla nni ng nearly complete . Implementation sched uled for Dec 09. EL -08000 E. Charleston 4/12kV Co nve rsion Multi -Year $100,000 $100,000 $1,526 SO $0 $98,474 2% D esig n Jun 10 Prelimi nary design work started and is expected to be compl et ed by Jun 10. EL -08002 E. Meadow/Alma/Loma 4/12kV Conversion Multi -Year $160,000 $100,000 $4,213 $0 $0 $95,787 40% Design J un 10 Desig n complete . Construction to begin in Ja n 10. EL -09003 Rebu ild UG Distric t 17 (Downto wn) Multi -Ye ar $600,000 $600,000 $13,950 $0 $31,838 $554,212 8% Design J un 10 Constr uctio n to begin Sep 09. EL -10006 Rebuild UG District 24 Multi -Year $85,000 $85,000 $2,474 $0 $0 $82,526 3% Co nstructio n A ug 10 Substructure install ation in pr ogress . Electrical desig n work in progress. EL -11005 Ca lifornia A ve. Bu sin ess District Rebuild (District 22) Mu lti -Year $2,000,000 $1,024,977 $923,087 $0 $0 $101,890 95% Construction Dec 09 Constr uction is 95% c ompleted. New express feeder still needs to be constructed. EL -11008 Rebuild UG District 19 Multi -Yea r $60,000 $60, 000 $628 $0 $0 $59,372 1% Desig n Jun 10 Desig n c ompleted. C onstructi on to begin Sep 09. Page 23 FY 2009 YE AR-E ND CAPITAL IMPROVEME NT PROGRAM PROJECTS ST ATUS M ATRIX ENTERPRISE FUND G AS FUND UTILITIES DEPARTMENT Attachment B Project` Project Number Title Total B udg et Pr oject From Categocv Inception Available Budget FY 2008-09 Curr ent Fiscal Year Expenditures Current C.'urrent Fiscal Year Fiscal A ear Co ntingencies Commitments Remaining, Bala nce - Budget Perc ent Complete Project Estimated Status Comp. Date Comments GS -03010 CNG Sequen tial Fuel System Mi nor $75,000 $35 ,715 $0 $0 $35,715 $0 100% Design Oct 09 GS -07000 Elwell Court Tenant Improv ements Minor $50,000 $50 ,000 $5,380 $0 $1 $44,619 11% Pre -design Oct 09 GS -08000 Gas Sta tion 2 Rebuild Min or $207,000 $206,937 $3 ,353 $0 $1 $203,583 2% Design Sep 10 RFP out to bid. GS -09000 Gas Station 1 Rebuild Mino r $201,000 $201,000 $0 $0 $0 $201,000 0% Design Sep 10 RFP o ut to bid. GS -00011 Compress N atura l Gas Station Multi -Year $440,000 $2,946 $2 ,946 $0 $0 $0 100% Construction Oct 09 GS -01019 Global Positioning System Mu lti -Year $381,000 $118,896 $33 $0 $7,145 $111,718 71% Constr uctio n J un 10 Integrating field data i nto m appi ng system , defi ni ng additio nal eq uipment needs. GS -08011 GMR - Project 18 Multi -Yea r $5,928,000 $5,895,027 $447,183 $0 $51,830 $5,396,014 9% Desig n Dec 10 Project is in design plan ni ng stage. GS -09002 G MR - Project 19 Multi -Year $432,000 $432,000 $68 $0 $0 $431,932 0% Pre -desig n Dec 10 Design will start upon completio n of Gas Main Replaceme nt (GMR) 18 desig n. Page 24 FY 2009 YE AR-END C APITAL IMPR OVEME NT P ROGRAM P ROJECTS ST ATUS MAT RI X ENTERPRISE FUND WATER FUND UTILITIES DEP ARTMENT Attachment B Total Budget available Project Pr oject Project From Budget 8-09 \`umber Title: Category I nceptio n F1` 2;18-09pen C urrent Fiscal Year Exdit ures Current Fiscal Year Conti ngencies Current F'is ai ] ear Commitments Budget Remaining Percent B alance ,- Complete Project Estimated Status Comp . Date mm Coents WS -01014 Land Acqu isition for a reservoir, a well an d pump station. Minor $2,000,000 $62 $62 $0 $0 $0 100% Complete CMR 124.09 passed by Co uncil Jan 09 which acquired the e asement. WS -05002 Water System Sampling Station s Minor $175 ,000 $161 ,120 $161,120 $0 $0 $0 100% Complete WS -09000 Seismic Water Tank Valv e Minor $250,000 $250,000 $142 $0 $0 $249,858 0% Design Nov 10 RFP curre ntly o ut to bid, opens No v 09 . Construction will start May 10. Page 25 FY 2009 YEAR-END CAPITAL IMPROVEMENT PRO GR AM PROJECTS STATUS MATRIX ENTERPRISE FUND WATER FUND UT ILITIES DEPA RTMENT Attachment B `Total 13ttdget .1v ailable C urrent Current C urrent Project.. Pr oject Project From Budget Fiscal Tear Fiscal ear '. Fiscal,j ear Remaining Number l"isle: Cate.., .. nception Fi' 200S-09 Fspenditures Co ntingencies' Commitments Balance Budget Percent Project Complete Status Estimated Comli, Date Comments MIi� AiL�UCTS `�� WS -01010 Reservo ir Booster Improv ements Multi -Year $5 ,214,015 $24,644 $0 $0 $0 $24,644 100% Co nstr uction Dec 09 Notice of Completion filed May 09. WS -07000 Water Regulation Station Improvemen ts Multi - Year $1,070,000 $1,054,583 $4,145 $0 $0 $1,050,438 2% Design No v 10 RFP currently o ut to bid, opens Nov 09 . Co nstruction will start May 10. WS -07001 Water Recycling Facilities Multi -Year $335,000 $86,572 $71,655 $1,191 $105 $13,621 96% Pre -Design Ju n 10 The pre -design planning of a reclaimed water pipeline to customers in the Stanford Rese arch Park is in progress. WS -07004 Water System Portable Emergency Generators Multi -Year $466,000 $210,968 $2,135 $0 $2 $208,831 55% Constr uction J ul 10 Purchasing additonal generators. WS -08001 Water Reservoir Coating Improvemen ts Multi -Year $2,050, 000 $2,050,000 $284 $0 $0 $2,049,716 0% Design Nov 10 RFP currently out to bid, ope ns Nov 09 . Constr uctio n will start May 10. WS -08002 Emergency Water Supply Project Multi -Year $14,150, 000 $12, 947,803 $3,643,001 $7 ,631 $213 ,735 $9,083,436 36% Pre -Desig n Dec 12 Desig n consulta nt designated with design activity starti ng in Dec 09. WS -08017 WMR - Project 22 Multi -Year $2, 963, 000 $2,946, 779 $228, 988 $0 $0 $2,717,791 8% Construction Jul 10 WS -09001 WMR - Project 23 Mu lti -Year $240,000 $240,000 $8,018 $0 $0 $231,982 3% Desig n Dec 10 Project to be designed d uring intergrati on of W ater Gas Wastewater (WGW) Mapping and Geographic Information Systems ( GIS) . Page 26 FY 2009 YEAR-END CAPITAL IMPR OVEMENT P ROG RAM PR OJECTS STATUS MATRIX ENTERPRISE FUND WASTEWATE R CO LLECTION FUND UTILITIES DEP ARTMENT Attachment B Project iutuber WC -09002 Root Treatment, Sediment a nd Dewatering Con tain er Minor Project Pro jec Title Categoi Total Budget Inception' $30,000 Current weal Y ear Expenditures C urrent isc al Y ear tingencies Fiscal I eat C:ommitinen $0 $30 ,000 Budg et 2emaini ng Percent Balance Complete ject tatus N/ A Ch anging conditio ns no l onger allow for this cont ai ner a nd this project sho uld be c ancelled. Estimated C:omp. Date $30,000 $0 $0 0% Pre -design Pa ge 27 FY 2009 YEA R-EN D C APITAL IMPR OVEMENT PRO GR AM PR OJECTS ST ATUS MATRIX ENTERPRISE FUND REFUSE FU ND PUBLIC WOR KS DEP ARTMENT Project Project Number Title Total Budget - available Current Project From Budget Fiscal Ye ar C ategory lneeptinn FY 2008-09 Expenditures Curre nt Current Budget Fiscal Year Fiscal Year Remai ning Percent Contingencies Commitme nts Balance Complete ; Project Status Estimated . Comp. Date Comments RF-07001 Relocation of Landfill Facilities Multi -Year $1 ,500,000 $1,490 ,897 $130 ,899 $4 ,385 $121,129 $1,234,484 18% Design TBD The relocation of the landfill sc ale, t ollbooth and office has bee n c ompleted. The relocation of the Recycli ng Center and a perma ne nt H ousehold Hazardo us Waste (H HW) facility are i ncl uded in the Feasibility Study for the former Los Altos Treatment Plant (LATP) site. The results of the feasibility st udy are to be presented to Council in N ov 09. R F-10003 Drying Beds, Material Storage and Transfer Area Multi -Y ear $125,000 $125,000 $39,087 $0 $8,613 $77,300 38% Pre - Design TBD These facilities are included in the Feasibility Study f or the former L ATP site . The res ults of the feasibility study are to be prese nted to Cou ncil in No v 09. € a A PROJECT e R F-09002 Byxbee Park Gas Collection Systems U pgrade Minor $500,000 $500, 000 $410,377 $27,874 $0 $61,749 88% Complete RF-09003 Rec ycling in Busin ess District Min or $325,000 $325,000 $0 $0 $0 $325 ,000 0% Design J un 10 A new Palo Alto -bra nded container design has been developed a nd is bei ng routed through the design re vi ew process. RF-09004 LA TP Site Dev elopment Preparation Minor $200, 000 $200,000 $107,780 $17,329 $74,359 $532 100% Design TBD Co nsultant is performing environmental risk assessment for clea nup of site . Waiting for regulatory appr ovals . R F-10002 Flare Relocation Project Mino r $400,000 $400,000 $93 $0 $119, 000 $280,907 30% Design Dec 10 A consultant is c urrently worki ng on the design a nd permitti ng of the new flare . Requested an additio nal $200 ,000 for constr uction phase in FY 2010. Attachment B Page 28 FY 2009 YEAR EN D CAPIT AL IMPR OVEMEN T P ROGR AM PROJECTS S TATUS MA TRIX ENTERPRISE FUND STORM DRAINAGE FU ND PUBLIC WORKS DEPARTMENT Project Nnmbcr' SD -08101 Alma Street Storm Drain Improv emen ts Minor Total Budget :available Project From Budget Fiscal \ear Category Inception FY 2008-09 2`srxpettditures Current C 'urient Fiscal Year Fiscal l" ca r C 'ontiniencies= Commitments Attachment B Budget mai ning, Percent Project Esti mated Balance Complete Status £:ump.-Date comme nts Design Feb 10 Desig n perf ormed by i n-ho use sta ff. Co nstruction c ontract to be awarded in Sep 09. $830,081 $830,081 $45,222 $0 $0 $784,859 5% i<P SD -06102 San Fran cisquito Creek Sto rm Water Pu mp Station Multi -Year $6,373,312 $5,112,891 $4,365,896 $542,299 $190,746 $213,950 97% Co nstruction Oct 09 SD -06104 Connect Clara Drive Storm Drains to Mata de ro Pump Station Multi -Year $953,480 $1 $0 $0 $0 $1 100% Pre -Design On hold. Page 29 FY 2009 YEA R-END CAPITAL IMP ROVEME NT PRO GRAM P ROJECTS STA TUS MATRIX ENTERPRISE FUND WASTEWATER TREATMENT F UND PUBLIC WORKS DEPARTMENT Attachment B Project Number hl Project Title OJ � Project Category Total Budget From Inception Availabl e Budget FV2008-1i9 Current Curre nt Fiscal Year Fiscal Year Expenditures Co ntingen cies C urrent t 'fiscal Y ear Commitments B udget Remai ning Percent Project Estimated Balance Complete Status Comp . Date Comments WQ-97070 Wastewa ter Solids Disposal Project Multi -Year $7,641,706 $16,898 $0 $0 $0 $16,898 100% Closed WQ-04010 Re pla cement of Existin g Reclaimed Water Pipes Multi -Year $16,800,000 $10,185,842 $8 ,126,894 $939,336 $379 ,401 $740,211 96% Compl ete Constr uction completed, waiting for federal and st ate reimbursement. WQ-04011 Facility Con dition A ssessment a nd Re trofit Mu lti -Year $3,250,000 $1,879,047 $0 $0 $212,798 $1 ,666,249 49% Constructio n Dec 09 - Ongoing retrofit projects. WQ-06013 Sludge A sh Processin g and Beneficial u se Multi -Year $600,000 $600,000 $0 $0 $0 $600,000 0% Closed CIP project cancelled. WQ-06014 Disin fection Facility Impro vement Program Multi -Year $21,468,987 $20,992,304 $525,831 $71,382 $8,837,515 $11,557,576 46% Co nstr uction Dec 10 Construction sched ule 14% c omplete as of Ju n 09 . Pa ge 30 Attachment C LIST OF CONTINUOUS PROJECTS Community Services AC -86017 OS -00001 OS -09001 PG -06001 PG -06003 PG -09002 PG -98001 Art in Public Places Open Space Trails and Amenities Off -Road Pathway Resurfacing and Repair Tennis and Basketball Court Resurfacing Benches, Signage, Fencing, Walkways, and Perimeter Landscaping Park and Open Space Emergency Repairs School Playing Field Irrigation Planning & Community Environment PL -00026 Safe Routes to School PL -04010 Bicycle Transportation Plan Implementation Project PL -05030 Traffic Signal Upgrades Public Works General Fund P0-89003 PE -86070 PE -06007 PE -09003 PF-93009 PF-00006 PF-01003 PF-02022 P0-05054 Storm Drainage Fund SD -06101 SD -06105 Wastewater Treatment WQ-80021 WQ-80022 Utilities Electric Fund EL -89028 EL -89031 EL -89038 EL -89044 EL -98003 EL -02011 EL -06005 EL -06006 Gas Fund GS -80017 GS -80019 GS-02013/GS-03007 GS-03002/GS-04003/GS-05002 GS -03008 GS -03009 Sidewalk Improvements Street Improvements (Street Improvement Fund) Park Restroom Installation City Facility Parking Lot Maintenance ADA Compliance Roofing Replacement Building Systems Improvements Facility Interior Finishes Street Lights Improvements Storm Drain System Replacement Innovative Storm Drain Improvements RWQCP Plant Equipment Replacement RWQCP System Flow Metering Customer Design Communications System Improvements Substation Protection Improvements Substation Facility Improvements Electric Distribution System Reconstruction and Improvements Electric Utility GIS Fiber Optics Ring System Improvements Fiber Optics Customer Design and Connection Services Gas System Extensions Gas Meters and Regulators Directional Boring Equipment Gas Main Replacements Polyethylene Fusion Equipment Replacement System Extensions-Unreimbursed Page 1 Attachment C LIST OF CONTINUOUS PROJECTS GS -06001 GS -07002 Wastewater Collection WC -80020 WC -99013 WC-01005/WC-02002/WC-03003 WC -04002 WC-05003/WC-06003 WC-07004/WC-08012/WC-09001 Water Fund WS -80013 WS -80014 WS -80015 WS -02014 WS -02003 WS -06002 WS -07003 Gas Main Replacements, GMR-Project 16 Gas Main Replacements, GMR-Project 17 Sewer System Extensions Sewer Manhole Rehabilitation Sewer System Rehabilitation and Augmentation Project 14, 15 and 16 Sewer System Rehabilitation and Augmentation Project 17, 18 and 19 Sewer System Rehabilitation and Augmentation Project 20, 21 and 22 Water System Extensions Service and Hydrant Replacements Water Meters Water —Gas Wastewater Utilities GIS Data Water Main Replacements, WMR-Project 16 Water Main Replacements, WMR-Project 20 Water Main Replacements, WMR-Project 21 Page 2 Attachment D General Fund Infrastructure Backlog Summary Adopted General Current Fund CIP Backlog Budget FY 2008 - FY 2008 - FY 2013 FY 2013 Unfunded Backlog FY 2008 - FY 2013 Projected Future Backlog FY 2014 through FY 2028 FY2014- FY 2018 FY 2019 - FY 2023 FY 2024 - FY 2028 Streets Annual Program Transportation Traffic Signals Medians Street lights Street Furniture Sidewalks Annual Maintenance District Repairs $24,682,259 $850,000 $1,115,000 $468,000 $650,000 $0 $10,975,000 $850,000 $1,115,000 $468,000 $650,000 $0 $13,707,259 $0 $0 $0 $0 $0 $5,100,000 $3,189,666 $1,910,334 $9,240,106 $4,910,334 $4,329,772 Bridges/Culverts $2,625,490 $0 Parks Open Space $2,625,490 $6,890,591 $5,838,000 $1,052,591 $5,086,412 $1,773,000 $3,313,412 City Buildings Structures $93,100,667 Parking Lots $2,014,299 Site Improvements $550,000 PAUSD Facilities $860,000 Subtotals $153,232,824 Total Backlog $153,232,824 $32,074,584 2 $910,000 $550,000 $860,000 $64,163,584 $61,026,083 $1,104,299 $0 $16,201,988 $2,867,934 $1,225,000 $25,200 $910,000 $175,000 $5,432,925 $2,667,075 $912,100 1 $3,697,005 $4,624,026 $10,911,139 $4,704,935 $294,700 1 $0 $334,712 $89,069,240 $54,983,739 $54,983,739 Total $12,123,019 $1,190,000 $1,400,000 $01 $910,000 $0 1 $5,844,891 $2,255,109 $2,220,575 $7,743,820 $3,786,527 $7,163,687 $3,401,469 $1,188,460 $150,500 $49,378,057 $49,378,057 Costs = construction cost x 1.4 for project development (excluding annual street program and sidewalks) Costs are in 2009 dollars, inflation not included No major work is needed due to life cycle analysis 2 This number includes Budget Amendment Ordinance in the amount of $10,754,584 for the Public Safety Building, Mitchell Park Library and Community Center, and Civic Center Infrastructure Improvement Projects $10,832,987 $1,763,720 $1,557,500 $0 $910,000 $175,000 $5,848,777 $2,251,223 $1,273,650 $4,354,700 $2,050,156 $8,851,169 $1,788,206 $1,460,609 $956,900 $44,074,597 $44,074,597 $301,669,218 SOURCE: CMR:167:08 updated on May 13, 2009 Page 1 Attachment D Infrastructure Future Needs -Backlog Other Major Infrastructure Projects Project Cost' MSC Building Replacement Fire Station 3 Fire Station 4 Animal Shelter Junior Museum Charleston Road Corridor Arastradero Road Corridor Civic Center Plaza Deck Bxybee Park Phase II Los Altos Treatment Plant Clean-up & Preparation2 San Antonio Road Median & Roadway Improvements Phase II Roth Building Restrooms $93,000,000 $6,700,000 $7,500,000 $6,930,000 $735,000 $5,700,000 $4,300,000 $16,000,000 $3,625,000 $2,040,000 $1,500,000 $250,000 $148,280,000 ' 2009 Dollars 2This is the general fund portion only Notes: ■ This list does not include future new infrastructure such as an intermodal transit center, Caltrain grade separations for pedestrians, etc. Source: CMR:167:08 updated on May 13, 2009 Page 2