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HomeMy WebLinkAbout2025-06-02 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, June 02, 2025 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in RED (Time Estimates Updated) Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833 PUBLIC COMMENTS General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to city.council@PaloAlto.gov and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@PaloAlto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. 1 June 02, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CALL TO ORDER   BOARD AND COMMISSION APPOINTMENTS (5:30 - 5:45 PM)   1.Appointment of Candidates to the Vacancies on the Architectural Review Board; CEQA Status - Not a Project CLOSED SESSION (5:45 - 7:15 PM)   2.CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Subject: Downtown Vibrancy v. City of Palo Alto, et al., Santa Clara County Superior Court Case No. 25CV464012 Authority: Government Code Section 54956.9(d)(1)   AA1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 2575 East Bayshore Road; Assessor’s Parcel Number 008-03-015 Negotiating Parties: C H LLC. City Negotiators: Ed Shikada, Kiely Nose, Alan Kurotori, Sunny Tong Subject of Negotiations: Purchase and/or Lease Price and Terms of Payment New Item Added   AGENDA CHANGES, ADDITIONS AND DELETIONS   PUBLIC COMMENT (7:15 - 7:45 PM) Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (7:45 - 7:55 PM) Members of the public may not speak to the item(s).  STUDY SESSION (7:55 - 9:25 PM)   3.Bicycle and Pedestrian Transportation Plan (BPTP) Update: Draft Project Prioritization Framework and Prioritized Project Lists    2 June 02, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CONSENT CALENDAR (9:25 - 9:30 PM) Items will be voted in one motion unless removed from the calendar by three Council Members.  4.Approval of Minutes from May 19, 2025 Meeting 5.Approval of and Authorization of City Manager or their Designee to Execute an Exchange Agreement with Midpeninsula Regional Open Space District for Replacement of Overhead Utility Facilities with Underground Facilities and Exchange and Transfer Real Property Interests within Monte Bello Open Space Preserve and Rancho San Antonio Open Space Preserve, Assessor’s Parcel Numbers 351-25-014, 351-06-025, 351-09-002, and 351-12-069; CEQA Status – Exempt Under CEQA Guidelines Section 15302 6.Adoption of a Resolution Approving the Safe Streets for All (SS4A) Safety Action Plan as Recommended by the Policy & Services Committee 7.Approval of Contract Amendment Number 4 to Contract Number C16166822 with ARC Document Solutions in the Amount of $1,020,000, Bringing the New Total Not To Exceed to $3,855,340, for Copiers/Printers to increase; CEQA Status - Not a Project 8.Approval of Contract Amendment No. 2 to Contract Number C21179340 with Baker Tilly US, LLP in the Amount of $2,126,250 and to Extend Term to June 30, 2026, with Option to Extend for Two Years, for Internal Auditing Services; Revised Total Not to Exceed is $5,552,500, CEQA Status – Not a Project. At-Places Supplemental Report 9.Approval of Construction Contract Number C25194073 with G. Bortolotto & Company Inc. in the Amount of $3,817,942 for the Fiscal Year 2025 Asphalt Paving Project; Capital Improvement Program Projects PE-86070, PE-09003, PL-12000, and PG-06001; and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $376,926; CEQA Status – Exempt under CEQA Guidelines Section 15301(c) 10.Approval of Construction Contract No. C25193583 with Stronger Building Services in the Not-to-Exceed Amount of $440,250 for the Lucie Stern Community Center Theater Roof Underlayment Replacement Project as part of the Roofing Replacement Program, Capital Improvement Program PF-00006 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $44,025; CEQA status - Exempt under CEQA Guideline Sections 15301 and 15302 11.Adoption of a Resolution for Senate Bill 1, the Road Repair and Accountability Act, for Fiscal Year 2026, Providing the Project List for the Street Maintenance Project, Capital  3 June 02, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. Improvement Program Project (PE-86070); CEQA Status – Not a Project CITY MANAGER COMMENTS (9:30 - 9:45 PM)   BREAK (15 MINUTES) ACTION ITEMS (10:00 - 11:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.   12.LEGISLATIVE. Adoption of a Temporary, Emergency Ordinance Amending Title 18 and Title 21 to Reflect Changes in State Law in Accordance with Senate Bill 1123 and Related Direction to Staff Regarding Updates to the Land Use Element of the Comprehensive Plan. CEQA Status: Exempt Pursuant to Government Code Sections 65852.28 and 66499.41. ADJOURNMENT OTHER INFORMATION Standing Committee Meetings this week Finance Committee June 3, 2025 Policy & Services Committee June 4, 2025 City Schools Liaison Committee June 3, 2025 CANCELED Public Comment Letters Schedule of Meetings   SUPPLEMENTAL / AMENDED AGENDA ITEMS   AA1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 2575 East Bayshore Road; Assessor’s Parcel Number 008-03-015 Negotiating Parties: C H LLC. City Negotiators: Ed Shikada, Kiely Nose, Alan Kurotori, Sunny Tong Subject of Negotiations: Purchase and/or Lease Price and Terms of Payment New Item Added   8.Approval of Contract Amendment No. 2 to Contract Number C21179340 with Baker Tilly US, LLP  4 June 02, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. in the Amount of $2,126,250 and to Extend Term to June 30, 2026, with Option to Extend for Two Years, for Internal Auditing Services; Revised Total Not to Exceed is $5,552,500, CEQA Status – Not a Project. At-Places Supplemental Report   PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to city.council@PaloAlto.gov. 2.For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3.Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. ◦You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. ◦When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. ◦When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4.Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362-027-238 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@PaloAlto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.    5 June 02, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas.   California Government Code §84308, commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.  6 June 02, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. City Council Staff Report Report Type: BOARD AND COMMISSION APPOINTMENTS Lead Department: City Clerk Meeting Date: June 2, 2025 Report #:2505-4704 TITLE Appointment of Candidates to the Vacancies on the Architectural Review Board; CEQA Status - Not a Project RECOMMENDATION Staff recommends City Council vote to appoint three (3) candidates to the Architectural Review Board for a full-term expiring March 31, 2028. *A majority vote (4 yes’s) is required to appoint a candidate. BACKGROUND On March 24, 2025, City Council conducted interviews for the three (3) candidates that submitted applications in the initial recruitment. The extended recruitment period of March 27, 2025, to April 30, 2025 resulted in nine (9) new applicants. At the May 5, 2025 City Council meeting, the City Council selected eight (8) candidates to interview. Candidates are scheduled to be interviewed at the City Council Special Meeting on May 27, 2025. Membership Requirements At least three members shall be architects, landscape architects, building designers or other design professionals (PAMC 2.21.0102). This requirement is currently satisfied by Commissioners Mousam Adcock, Kendra Rosenberg, David Hirsch and Yingxi Chen. Commissioners Hirsch and Chen, whose terms have expired, have applied for reappointment. ENVIRONMENTAL REVIEW Council action on this item is not a project as defined by CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5). Item 1 Item 1 Staff Report Item 1: Staff Report Pg. 1 Packet Pg. 7 of 363  ATTACHMENTS APPROVED BY: Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 2  Packet Pg. 8 of 363  Architectural Review Board Application Submitted on 14 April 2025, 3:40pm Receipt number 82 Related form version 15 Name Ashutosh Gupta Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City FREMONT Postal Code 94536 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Email from the City Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 3  Packet Pg. 9 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Director of Design at OR Homes Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. .I hold a Bachelor's in Architecture, NCARB certification, and am a licensed architect. I'm also a LEED AP and have an MBA from the University of Illinois Urbana-Champaign. I founded and run a residential architecture firm focused on single-family homes, with extensive experience in Palo Alto and neighboring Bay Area cities—having designed hundreds of homes. In addition to my design practice, I bring a strong technology background, having led engineering teams as Director of Engineering in both Y Combinator-backed startups and large firms like Nielsen, NetApp, and Informatica. This unique blend of architecture and tech leadership aligns well with the innovation-driven culture of the Bay Area. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. .I have volunteered with Habitat for Humanity and Friends of the Library, contributing time toward housing and literacy efforts. I'm also active in local animal rescue—fostering dogs and helping them find permanent homes. As an architect, I’ve worked closely with hundreds of homeowners, gaining insight into evolving community needs and values around housing, sustainability, and quality of life. My professional and volunteer work reflects a deep commitment to supporting and improving the communities I live and work in. Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I bring a unique perspective through my background in architecture, technology, and business, as well as my LEED accreditation and entrepreneurial experience. Having grown up in India—a country with a rich architectural heritage—I value cultural diversity in design. I’m passionate about sustainable, people-centered spaces and believe Palo Alto can further embrace outdoor environments for casual gatherings, recreation, and community connection. With my cross-disciplinary background and deep understanding of both local housing needs and broader design trends, I hope to contribute to a vibrant, thoughtful built environment. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. While I appreciate the Board’s work on a range of design and planning issues, I’m particularly interested in how we shape spaces—both indoor and outdoor—to foster human connection. In today’s screen-driven world, it’s more important than ever to create environments that encourage real, in-person interaction, especially for children and families. I’m passionate about designs that build community, support well-being, and activate public and semi-public spaces as places for gathering, play, and casual engagement. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would I would like the Architectural Review Board to place greater emphasis on the thoughtful use of open spaces to strengthen community connection Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 4  Packet Pg. 10 of 363  you help in the process?and well-being. This includes supporting the integration of parks, informal gathering spaces, and areas for recreation and sports into new developments. I would contribute by advocating for designs that balance aesthetics with functionality and promote healthier, more engaged communities through well-planned outdoor environments. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. Some exemplary projects of good architecture include: Sangath (Ahmedabad, Gujarat) Jawahar Kala Kendra (Jaipur, Rajasthan) Tongva Park (Santa Monica, California) Menil Drawing Institute (Houston, Texas) In ancient cultures, architecture was a direct response to the environment and the needs of its inhabitants. When I moved to the U.S. 20 years ago, I noticed that homes, whether in Chicago, Texas, Florida, or California, were often quite similar despite vastly different climates. This lack of response to local environment and context stood in contrast to the thoughtful design seen in more traditional cultures, where buildings were shaped by their surroundings and purpose. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. I have experience working with zoning codes while designing homes in Palo Alto, ensuring compliance with local regulations and design standards. I am also familiar with CEQA (California Environmental Quality Act) and its implications in the planning and design process If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Ashutosh Gupta Date Completed 04/14/2025 3 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 5  Packet Pg. 11 of 363  Architectural Review Board Application Submitted on 18 April 2025, 6:00pm Receipt number 85 Related form version 15 Name Bei Xu Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City Hayward Postal Code 94544 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Email from the City Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 6  Packet Pg. 12 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Senior Architect Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I hold a BA in Architecture and minor in Urban Planning from UC Berkeley and an MArch from Cornell University. I am a licensed architect in California, with LEED AP BD+C and WELL AP certifications. I currently work as a Senior Architect at Tesla Design + Planning. Prior to joining Tesla, I was a Lead Project Designer at DES Architects + Engineers and an Associate at Studios Architecture. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I was a summer intern at the Planning Department at City of Albany in 2008, then I continue my role as a volunteer through summer of 2009. Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I am interested in serving on the Board because I believe in the power of thoughtful, well-designed architecture and planning, I want to take part in shaping a vibrant, sustainable, and inclusive community. With over 8 years of professional experience, I bring a strong understanding of design excellence, environmental stewardship, and community-focused development. My academic background laid a strong foundation in design theory and critical thinking. Professionally, I have designed and led a diverse range of projects, from proviate residentials to large-scale commercial developments. My LEED and WELL AP certifications reflect my commitment to sustainbility and wellness design. Having worked in both side of the induestry, I bring a balanced perspective that values innovation while respecting contextual and regulatory considerations. I’m passionate about contributing to a review process that upholds design integrity while encouraging creativity and dialogue among stakeholders. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. I am interested in the California Avenue Signage Program and Outdoor Activation Zone topic. I think it's a great way to engage commercial activities with community space, promoting more walkable and car-free urban blocks. Visual signage is also a powerful tool to define the character and function of the street. That said, I think there are many challenges that come with outdoor programs like this. It’s critical to learn from past projects and other cities, and to gather feedback from the businesses that will be operating in the space. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? If appointed to the Palo Alto ARB, my goals would be to promote design innovation, sustainability, and greater transparency in the review process. With experience on both the architectural and ownership sides of development, I recognize the importance of balancing the architect's design intent with the financial realities faced by the owners. 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Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 34  Packet Pg. 40 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 35  Packet Pg. 41 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 36  Packet Pg. 42 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 37  Packet Pg. 43 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 38  Packet Pg. 44 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 39  Packet Pg. 45 of 363  Architectural Review Board Application Submitted on 22 April 2025, 2:49pm Receipt number 88 Related form version 15 Name Daniel Phillip Benas Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Palo Alto Postal Code 94306 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Email from the City Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 40  Packet Pg. 46 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Finance Professional Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. BS Business--UC Berkeley; MBA-UCLA. Active CPA licenses in California and Texas. Employer name is Business Wire-a Berkshire Hathaway Company. Head of Finance. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I have volunteered in the past through my religious affiliation and am also a docent for California St. Parks Please select all that apply to you.None Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? My experience relating to this area is financial and project related. As a finance professional, I have been involved in manufacturing and facilities build-outs, including wafer fabs. My value add would be mostly on the practical versus esthetic side where I have true deep experience versus opinions. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. The issue of second story overlay in the Eichler communities where I live. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? The dual goals of developing business in the community while retaining the current Palo Alto esthetic 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. There have been numerous upgrades and rebuilds on my street. There were two across the street from me. One family took the care to build a two-story house while retaining the Eichler esthetic. Very thoughtfully done. The other house next door was just a McMansion that while nice, doesn't particularly fit within the neighborhood. People have the right to do what they want within the law, but I thought the prior example was more tasteful. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. I do not have working experience with these documents but reading legal and technical documents have been a part of my job for 45 years. Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 41  Packet Pg. 47 of 363  If you'd like to provide any additional documents, please upload below. Daniel Benas Resume.2.19.24.doc Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Daniel P Benas Date Completed 04/22/2025 3 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 42  Packet Pg. 48 of 363  DANIEL BENAS, CPA (active) Palo Alto, CA 94306 Highly accomplished & results-driven, 30+ years of experience in scaling, ramping and monetizing companies, developing motivated finance teams, spearheading finance-related practices along with verifiable success in streamlining operations. Organizational scope includes Fortune 500, Controllership of three public companies and successful pre-IPO companies. Core Competencies include: Technical Accounting (US GAAP, SEC Reporting & Revenue recognition); ASC 606 Implementation; IPO Experience; Collaborative Leadership; Effective Recruiter, Talent Development and Mentoring, Building organizational capability; Financial Planning and Analysis; Scaling and Ramping Operations; M&A Diligence & Integration; Sarbanes-Oxley/ Processes and Procedures; ERP Implementation; Treasury & Bank Relationships; Successful leadership through public company restatements and SOX remediation; Legal Relationships; Multi-Disciplined Manager of: Human Resources, IT, Facilities and Production Control Depts. EXPERIENCE BUSINESS WIRE-A BERKSHIRE HATHAWAY COMPANY- Vice President-Finance 2020-Present • Finance Head reporting to CEO. Leading Finance portion of operational turn-around of media-tech company acquired by BRK • Reduced close by one week; numbers to management Day 3. Streamlined accounting processes; rebuilt accounting team • OTC process reengineering and automation. Implemented Esker OTC system and customer portal. DSO improved by 35 days • Facilitated 22% YoY revenue growth. Increased dividend cash flow to BRK by over 30%. Manage team of 35 PULMONX CORPORATION (LUNG), Redwood City, CA-Vice President-Controller 2019-2020 • Hired by late-stage pulmonary device manufacturer to lead company through S-1 process & to be public company Controller • Hired and built public company accounting team; took close from annual hindsight to 7 day monthly close in 6 months • First S-1 filing done within 5 months of hire and 2019 FY filing done in 54 days with public flip on February 28, 2020 • Minimal SOX deficiencies (non-reportable); IPO placed on hold due to COVID-19 • Developed full absorption cost accounting system for company’s Redwood City manufacturing plant SILEGO TECHNOLOGY (SLGO), Santa Clara, CA Vice President – Corporate Controller 2014- 2019 • Led late-stage semiconductor company through restatement process to complete confidential S-1 filing • Cured 18 MW over 18 months allowing Silego to file with zero MW’s • Led effort to early adapt Topic 606, Revenue Recognition within S-1 filing process; prepared road-show and IB packages • Drove implementation of Microsoft Dynamics AX ERP system • Built multinational finance team of 12 in the US, Taiwan, Ukraine and PRC; set up offshore tax structure (ETR 5%) • Developed audit worthy cost accounting reporting process, timely close and budgeting processes • Sale to Dialog Semi. (DLG.DE) for $300M; retained for integration as Top 25 performer. Achieved 99% of deal potential • Retained by Dialog to lead Finance for their World-Wide Operations Group (Manufacturing, IT, Quality, Procurement.) SOAProjects, Mountain View, CA; Technical Accounting Consultant (before/after Callidus) 2011- 2014 Positions included: 1) supporting a Singapore IPO IFRS filing for a US based Medical Device Firm; 2) supporting acquisition of two public company REIT’s with $18B market cap; 3) Interim Controller position supporting a QAD ERP installation and UK product launch for a pre-IPO medical device co; 4) Interim Controller for a public military contractor; 5) SEC filings for a semiconductor firm CALLIDUS CLOUD (CALD), Pleasanton, CA; Vice President – Corporate Controller 2011 – 2013 • Managed finance staff of 20 for an $100M+ public SaaS company directing all areas of accounting including revenue recognition • Performed financial due diligence and led integration for eight international acquisitions (combined purchase price of $40M+) in Serbia, India, New Zealand, and the UK; set up 200 person “in-sourced” entity in India saving company $5M in OPEX • Implemented financial segment of NetSuite ERP system CORSAIR COMPONENTS (formerly CORSAIR MEMORY), Fremont, CA 2009-2010 Vice President – Corporate Controller Recruited to restructure the worldwide financial organization of a $400M late-stage electronics company with sales in Europe, U.S., Russia, and Latin America and manufacturing in Taiwan and China. • Reduced audit costs by $1.1M (65%); Remediated four MW’s enabling Company to become IPO-ready • Shortened close from sixteen to four days resulting in a streamlined process for reporting • Rebuilt the financial staff through the recruitment of six key hires and termination of non-performers; managed a staff of eighteen in four worldwide locations • Coordinated the set up of the offshore trading company in Hong Kong and logistics center in South China • Signed off as principal accounting officer on Company’s S-1 filings which were completed on schedule • Revamped revenue process resulting in removal MW and an overall reduction in delinquent chargebacks of $2M Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 43  Packet Pg. 49 of 363  DANIEL BENAS Page Two MONOLITHIC POWER SYSTEMS (MPWR), San Jose, CA; Vice President – Corporate Controller 2006 – 2009 Recruited to turn around the financial organization of a $180M publicly traded firm facing numerous legal challenges and de- listment from NASDAQ. • Directed the successful 3-year restatement within two months of hire which enabled the company to avoid being de-listed • Successfully took company through Sarbanes-Oxley (SOX) remediation curing five material weaknesses and established normal financial operations with timely closes • Rebuilt the financial staff with the recruitment of 8 key hires and termination of non-performers; managed WW staff of 20 • Set up operations and hired financial staff for new manufacturing facility in Chengdu INFINERA CORPORATION (INFN), Sunnyvale, CA; Vice President – Finance/Corporate Controller 2001 – 2006 Employee number 37 in a telecom networking manufacturer utilizing proprietary semiconductor technology. Company created the first digital optical network reducing product size by 2/3 and cost by 50% • Secured a $30M debt package with Silicon Valley Bank. Package also contained working capital financing • Created two asset-backed loan packages totaling $10M which reduced operating burn by 10% • Raised $167M in Series B-E financing from venture, corporate, and international government investors • Coordinated auction procurement tasks enabling Indium Phosphide Fab to be built for $15M • Established an Indian subsidiary to perform software development saving $8M annually utilizing a government-sponsored tax holiday program; led site selection in Bangalore • Drove turnkey outsource-manufacturing process saving $10M+/yr. • Involved in setting up initial $140M revenue transaction with Level 3 which led to IPO • Led team that implemented Microsoft-Great Plains ERP system in preparation for IPO • Managed Human Resources, IT and Facilities departments in 2003-2004 CYPRESS SEMICONDUCTOR (CY), San Jose, CA 1989 – 2001 Vice President – Corporate Finance (1999 – 2001) Led a 42-person team in a $1.3B corporation. Managed Internal, External and SEC Reporting, Consolidations, Financial and Strategic Planning, Shared Services and Financial IT Systems. Coordinated the annual audit as well as interfaced with audit committee. Oversaw preparation for Board of Director’s meetings and analyst conferences. • Led overhaul of capital acquisition & planning processes resulting in the successful completion of over $1B in capital projects • Negotiated and integrated ten successful acquisitions (totaling $300M annual revenue) • Implemented new versions of Oracle and Ariba Travel and Expense system • Drove process improvements in finance transactional functions that enabled successful transfer to Cypress Philippines Director – Worldwide Sales and Marketing Finance (1998 – 1999) • Directed all financial planning and accounting activities in support of Sales & Marketing worldwide including revenue and distributor accounting, commissions, and A/R • Led multiple cross-functional process re-engineering teams including automating and streamlining the consignment process which led to channel growth of $60M in one year • Simplified and automated the Distributor Accounting system saving the Company $3M per year in false debits Finance Director – Worldwide Manufacturing (1996 – 1998) • Directed financial planning and accounting for all manufacturing entities- $16M improvement in profitability during tenure • Set up Finance department for the first 100% Cypress-owned Asian plant in the Philippines; part of site development team • Transferred most manufacturing, cost accounting, and transactional activities to the Philippines saving $400K/year Controller, Production Control Manager and Business Unit Manager-Datacom Division (1989-1995) • Member of management team that grew division from $6M to $250M becoming the most profitable in CY • On team that did initial offshoring at CY moving to assembly and test facilities in Thailand dropping product costs over 50% • Led production control team meeting or exceeding forecasts for eight consecutive quarters • Ran EOL business unit, profitably harvesting end of life products XEROX CORPORATION (XRX), Fremont and Santa Clara, CA 1982 – 1989 Senior Auditor /Manufacturing Financial Planning Manager/Memorywriter Controller OCCIDENTAL PETROLEUM (OXY), Houston, TX – Treasury 1981 – 1982 LAVENTHOL AND HORWATH CERTIFIED PUBLIC ACCOUNTANTS (Size-#10 worldwide) 1980 – 1981 EDUCATION / ACCREDITATIONS UCLA – ANDERSON SCHOOL OF MANAGEMENT, Los Angeles, CA, MBA – Finance UNIVERSITY OF CALIFORNIA (HAAS), Berkeley, CA, B.S., Business Administration – Honors CERTIFIED PUBLIC ACCOUNTANT – California (active) and Texas (active) PLATINA NETWORKS- Finance Technical Advisor- Santa Clara, CA-Series A networking company 2015-Present ATLAS MAGNETICS- Finance Advising CFO—Reno NV, L’viv-Ukraine—Series A semiconductor company 2021-Present Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 44  Packet Pg. 50 of 363  Architectural Review Board Application Submitted on 8 April 2025, 12:49am Receipt number 81 Related form version 15 Name Danny Cao Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City San Leandro Postal Code 94579 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Email from the City Personal Information 1 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 45  Packet Pg. 51 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Architectural Designer Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. As an architectural designer with 15 years of experience, I bring a wealth of expertise in designing and constructing diverse projects, from aviation and tall towers to commercial, multi-family, and single-family custom residential developments. My educational background is rooted in the esteemed California Polytechnic State University in San Luis Obispo. Throughout my career, I have had the opportunity to collaborate with renowned firms such as PGAL, AGPS, BDE, and Woods Bagot. Currently, I am part of the talented team at Collaborative Design Studio in Dublin, where I continue to push the boundaries of innovative design and construction. My extensive experience has equipped me with a unique understanding of the complexities and nuances of various project scales, allowing me to deliver well-rounded and effective solutions that meet the needs of clients and stakeholders alike. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Through volunteering, I've had the privilege of designing and developing construction documents for various places of worship, including churches and Buddhist temples, both locally in the Bay Area and internationally. This experience has not only broadened my understanding of diverse faith communities but also allowed me to apply my skills in a meaningful way, contributing to the creation of sacred spaces that serve as hubs for spiritual growth and connection. By working on these projects, I've gained insight into the unique needs and requirements of each community, honing my ability to craft thoughtful and functional designs that cater to their specific needs. Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I'm excited about the opportunity to serve on the Architectural Review Board because I'm passionate about preserving and enhancing the aesthetic and cultural character of our community. As an architectural designer with 15 years of experience, I bring a deep understanding of design principles, land use regulations, and community engagement. Throughout my career, I've worked on various projects, from commercial developments to custom residences, and I've developed a keen eye for balancing growth with preservation. My experience volunteering has also given me insight into the importance of respecting diverse architectural styles and community needs. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. One issue that recently caught my attention was a proposal for a new mixed-use development in a historically significant neighborhood, which aimed to balance preservation and innovation. I'm drawn to this issue because it highlights the complexities of navigating competing interests in urban development. On one hand, preserving the neighborhood's historic character is crucial for maintaining its unique identity. On the other hand, incorporating modern amenities Application Questions 2 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 46  Packet Pg. 52 of 363  and sustainable design elements can enhance the area's livability and appeal. What resonates with me is the opportunity to find creative solutions that honor the past while embracing the future. As an architectural designer, I've worked on projects that blend old and new, and I believe that thoughtful design can reconcile seemingly conflicting goals. I'm interested in exploring how the Board can facilitate a discussion that considers multiple perspectives, ultimately yielding a solution that benefits the community as a whole. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? If appointed to the Architectural Review Board, I would like to see the Board enhance community character by ensuring new developments and renovations respect and enhance the unique character of our neighborhoods, while also promoting innovative and sustainable design solutions. I'd also like to see a balance between preserving historic buildings and allowing for thoughtful growth and development that meets the needs of our community. To achieve these goals, I would work closely with community members, developers, architects, and city staff to ensure diverse perspectives are considered and decisions reflect the community's values and needs. I would provide thoughtful and constructive feedback on design proposals, drawing on my experience as an architectural designer and understanding of design principles and land use regulations. I would also help develop clear guidelines and standards that are easy to understand, providing a framework for consistent and fair decision-making. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. One project that I find to be an example of good architecture is the de Young Museum in San Francisco's Golden Gate Park. Designed by architects Herzog & de Meuron, the building's design seamlessly integrates with its surroundings while also showcasing innovative and striking features. The deYoung Museum's copper-clad exterior is a nod to the park's natural surroundings. The building's undulating copper walls and textured surfaces create a sense of movement and visual interest, and help blending the structure into the park's landscape. What I find particularly compelling about the deYoung Museum is its ability to balance modernity with context. The building's bold design and innovative materials are thoughtfully integrated with the surrounding park, creating a harmonious relationship between architecture and nature. Overall, the deYoung Museum is a testament to the power of architecture to inspire, educate, and connect people with their environment. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. Although I haven't had the opportunity to contribute to these projects, I'm eager to explore them further in my own time. 3 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 47  Packet Pg. 53 of 363  If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Danny Cao Date Completed 04/08/2025 4 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 48  Packet Pg. 54 of 363  Architectural Review Board Application Submitted on 21 April 2025, 2:27pm Receipt number 77 Related form version 15 Name David Hirsch Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Palo Alto Postal Code 94301 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Community Group Email from the City Personal Information 1 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 49  Packet Pg. 55 of 363  Palo Alto Weekly City Website Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired Architect Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Harvard College BA Philosophy, The Cooper Union - non degree, Harvard Grad. School of Design - M Arch Registered Architect; New York State and Connecticut; Senior Urban Designer; Mayors Office of Development (MOD); Partner in several NYC Architectural Firms and founding partner of Urban Architectural Initiatives (UAI) from 1917-2026 responsible for many varied residential projects, educational facilities, community facilities and commercial street improvements. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Pre-Palo Alto: Renovated brownstone in Park Slope neighborhood of Brooklyn, Y.Y.; Active in block association, then Park Slope Civic Council for various neighborhood improvements; Board member Prospect Park Environmental Center including overseeing renovation of Historic Tennis House; participated in application to NYC Landmarks Commission to qualify Park Slope as first first designated historic neighborhood; Palo Alto Assistant t consultants for consultants first study of Cubberley to create a coordinated new community facility and future school ; ARB member for two terms. Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I request the opportunity to serve a final term on the ARB. I believe my experience as the founder of an architectural firm in NY and previous experiences, especially my affprdab;e housing projects, civic buildings, educational facilities, historic structures, small commercial buildings and commercial street improvements has provided me with a deep understanding of the design and construction process. The two terms on the ARB has broadened this experience with the addition of the group consensus peocess. One special additional professional experience in NYC was as a senior urban designer for the Mayor's Office of Development, which effectively created opportunities for the restoration of failing commercial areas of the city. Fellow ARB member Peter Baltay and I agree that a development Office would significantly benefit to Palo Alto, especially as the city ought to be more pro-actively encouraging housing opportunities and neighborhood improvements in response to the Housing Element. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. A ten unit townhome development is proposed for a small section of the parking lot adjacent to Town and Country on Encina Avenue. Separately owned parcels surrounding this small development is a large parking lot Application Questions 2 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 50  Packet Pg. 56 of 363  for T & C customers, There are presently no plans for the development of the immediately adjacent parking lots, In my opinion this project should be paused until a coordinated area plan is developed for the entire lot. The T & C principal spoke to this need and noted their interest in coordinating with the townhome developer, and yet my fellow Board members still voted to pass on this limited project. I did not. My opinion is that we must be responsible to the larger responsibility of the Housing Element as well as to recognize the limited and inappropriate location of the original townhome submission located in the midst of a parking lot, with inadequate open space and disruptive to the important community values of this historic quality of this excellent retail neighbor. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? Our responsibility is often fairly simple, since many qualified architects are willing to cope with the complexity of the approval process and standard regulations for individual buildings to build here But the signifiant increase in housing requirements in response to the Housing Element requirements will likely cause larger, more complex multi- building developments. RHNA unit requirements relative to their likely impact throughout Palo Alto (25 buildings at 250 units each = 6,250 total units and at an average of 2.3 people per apartment, about a 22% increase in our total population) which means consideration of extensive additional physical services and possibly other community facilities.) Site and building planning in such potentially non-conforming overlay developments, based on the PTOD Review Process 18.34.060 (d) suggests pre-zoning ARB review at the preliminary design phase, prior to Planning Commission review per the Zoning Code. I believe this is a critical requirement. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. St. Giorgio Margeroni on Venice's Grand Canal Arch. Palladio. The height of the Renaissance by the master of the Classical style.A hierarchy of scale to humble man in his quest for immorality. The chapel at Ronchamp France. Arch. Le Corbusier. The master of early 20th Century modernism -a painter, sculptor, architect created his boldest expression, a church roofed with a giant uplifted boat-like hull supported on battered walls with irregularly placed penetrations for beams of daylight to criss-cross the spare interior. The Capital of Bangladesh. Arch. Louis Kahn. A layering of fortress-like forms with huge geometric cut-outs, symbolic statement for this formation of a new country. A Dutch school and residence. Arch. Aldo van Eyck. A repetitive hierarchy of roof forms and courts, a system of clustered educational and residential areas for group living with the purpose of creating individual and social awareness.for children with limiting social issues. . . 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. The Comp. Plan and the Zoning Code are an integral part of our analysis based on the Planning Department's inclusion in our bi-monthly packet. The relevant zoning per project is also required on the submitted applicants drawings. The Comp Plan is especially important to understand the preferred nature of the entire Palo Alto community. The El Camino planning is in flux based on recent re-zoning, and this applies to major areas of San Antonio Road as well. CEQA issues are normally addressed by Planning. Density bonus's has become critical to advance the Housing Element. I have personally been made aware of the Secy. of the Interior's Historic Building requirements on several significant Historic Restoration projects for our NYC office. As the ARB representative, I worked with the consultants on the Objective Design Standards and our board was consulted on the SB9 Standards as well. I note the Downtown Guidelines and California Street Improvement Guidelines are presently being revised. 3 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 51  Packet Pg. 57 of 363  If you'd like to provide any additional documents, please upload below. 5F96A2EB-20B6-4D08-8F6C-44E2DBA667E2_1_105_c.jpeg 08D62009-989F-47CD-B0A4-2156B6B5EC49_1_105_c.jpeg 80C86B60-F90F-4173-A81E-3908C966139A_1_105_c.jpeg 889C19AA-F484-4DDC-8035-16F1D8842B69_1_105_c.jpeg Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Date Completed 04/21/2025 4 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 52  Packet Pg. 58 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 53  Packet Pg. 59 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 54  Packet Pg. 60 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 55  Packet Pg. 61 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 56  Packet Pg. 62 of 363  Architectural Review Board Application Submitted on 30 April 2025, 5:18pm Receipt number 93 Related form version 15 Name Grace Lee Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Palo Alto Postal Code CA Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? Yes How did you learn about the vacancy on the Architectural Review Board? Email from the City City Website Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 57  Packet Pg. 63 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Designer, Mentor, Volunteer Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Master of Architecture Master of City Planning University of California, Berkeley LEED AP Former Vice President Carrasco & Associates Architects Former Lecturer in Architecture Stanford University University of San Francisco University of California, Berkeley Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Mentor/college track coach of architectureundergraduate major Cal Poly San Luis Obispo/Peninsula Bridge Former Palo Alto Architectural Review Board member Former Pre- Major Advisor, Stanford University Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I first moved to Palo Alto in the late 80s. My husband and I raised our now young adult daughters here. We are thankful for the neighborhoods, commercial districts, parks and libraries. I wish to contribute to the City’s efforts to plan for a sustainable future, while preserving the history and promoting a healthy environment. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. I find myself interested in practically all of the ARB agenda items, minor and major. l am curious to learn about and support the history, design and evolution of a space. I was drawn to recent discussions of a proposed fire station, as well as housing; both institutional and multifamily land uses shape the structure of a neighborhood. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? I can recall my experience serving on the board in the past. I have participated in past ARB retreats and design awards. I hope that the ARB participates in an effective onboarding process, carefully review submittals, listen attentively to community comments, Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 58  Packet Pg. 64 of 363  and be prepared to communicate effectively in collaboration with fellow board members. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. Palo Alto Children’s Library Lucie Stern Community Center Oak Court Apartments Hana Haus, former Varsity Theater 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. As both a design professional and former ARB member, I have reviewed these documents. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Grace Lee Date Completed 04/30/2025 3 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 59  Packet Pg. 65 of 363  Architectural Review Board Application Submitted on 1 April 2025, 12:56pm Receipt number 78 Related form version 15 Name Khelan Bhatt Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Palo Alto Postal Code 94301-1055 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Community Group Personal Information 1 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 60  Packet Pg. 66 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Technology Entrepreneur / Founder Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I hold a Bachelors degree in Computer Science with honors from Northeastern Illinois University. I also obtained my Masters degree in Computer Science with a Machine Learning concentration from the Illinois Institute of Technology, as well as my M.B.A. from the University of Chicago. I have been focused on the intersection of technology, design and business for over 20 years, with an emphasis on applied high technology, especially Artificial Intelligence and Cybersecurity. I was formerly a Chief Information Security Officer for Plume Design, Inc. in Palo Alto, and have worked at Cisco, IBM, Gap, Inc., Anheuser-Busch InBev and with hyper-growth startups. I currently am founder of a startup that uses AI agents to fight fraud in B2B commerce. I am also an experienced real estate investor since 2005, having redeveloped, owned and operated multi-family properties and single family homes in my native Chicago as well as across the San Francisco Bay area. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I am a Cub Scout den leader (2024-2025 Palo Alto Pack 57), a youth volunteer at Addison Elementary school YMCA/Project Cornerstone (2020-2025), and have previously mentored/volunteered for the Boys and Girls Club of the Peninsula (2018-2019). I am proud of the city I live and work in, Palo Alto, and desire to contribute to the long-term development, stability and desirability of our community. Please select all that apply to you.None Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? Since 2005, I have been a real estate re-developer, investor and owner, both in my native Chicago, as well as in California and internationally. While it has been a passive investment for me alongside my career in high technology, I stay abreast of trends in housing, development, sustainability and other factors. Because housing and real estate are such fundamental aspects of society, and because I have a unique perspective spanning real estate and technology, I am seeking this position on the ARB as a way to give back to my community, learn from my fellow stakeholders, and hopefully apply technology to enhance and improve the experience and outcome for all stakeholders. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. 70 Encina Avenue, near Town & Country Village, interested me, as it illustrated the various, often competing, interests of stakeholders and the importance of having a well-defined process as well as sufficient time and communications for multiple voices to not only be heard, but have an opportunity to think and collaborate on a mutually favorable outcome. That the developer heeded concerns about density and traffic, while ensuring the project was economically viable, is a positive outcome. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? If appointed, I would like to see the ARB continue to meet its primary responsibilities of reviewing the design of new construction and changes to existing commercial, industrial and multi-family properties while Application Questions 2 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 61  Packet Pg. 67 of 363  balancing obligations of harmonious development, desirable use of land and an emphasis on aesthetics. My contribution would be to provide my unique voice as a multi-family developer, real estate investor, technology entrepreneur and current property owner and resident of Palo Alto. I feel there are many opportunities to apply advanced technology, especially artificial intelligence, to the ARB and help us meet our goals in an efficient, transparent and balanced manner. Palo Alto has an opportunity to continue to lead across our region and even the world by adapting and applying certain cutting edge advanced technologies, and with my unique background, I am confident I can make a meaningful contribution to the team. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. Growing up in the City of Chicago, I was spoiled for choice when it comes to fantastic architecture. I lived in the literal shadows of giants Frank Lloyd Wright, Louis Sullivan, Helmut Jahn and Rem Koolhaas and contemporaries like Jeanne Gang. I studied on the campus of Koolhaas- designed Illinois Tech. I was a former condo owner at 600 N. Fairbanks Ct. in Chicago, which was designed by Jahn. I almost bought a 55th floor unit of Gang's famous Aqua Tower. My parents took me to Oak Park to see Frank Lloyd Wright's famous designs. Closer to home in California, I am impressed by Joseph Eichler's mid-century modern homes for the masses. Many of my friends and neighbors live in Palo Alto's famed Eichlers, and I have tried several times (unsuccessfully!) to buy an Eichler over the years. Walking distance from my current home on High Street is the Joseph Bellomo designed 102 University Ave. I have never been inside, but I admire the rooftop gardens and the undulating facade. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. I am familiar with the zoning code, comprehensive plan and permit streamlining act. I have applied for and obtained city of Palo Alto permits (none subject to ARB, however) at my former home at 526 Seneca Street and current home at 233 High Street. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Khelan Bhatt Date Completed 04/01/2025 3 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 62  Packet Pg. 68 of 363  4 of 4 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 63  Packet Pg. 69 of 363  Architectural Review Board Application Submitted on 30 April 2025, 6:36pm Receipt number 79 Related form version 15 Name Marton Jojarth Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City Mountain View Postal Code 94040 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for?Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board?Email from the City Personal Information Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Personal and Job Experience 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 64  Packet Pg. 70 of 363  Occupation Building designer Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I am the President of Mindframe Inc (www.mindframe.live), a design-build firm operating primarily in Palo Alto. I have been designing and constructing single family homes in Palo Alto since 2016 and have completed many new construction and remodel projects, including Individual Reviews. Prior to launching my firm, I was an executive at Equinix Inc. and Google Inc. I hold a General Contractor license in California, as well as an MBA degree from Harvard Business School, a Master of Science in Industrial Relations from Oxford University (UK) and PhD in Economics from the University of St Gallen (Switzerland). Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I am member of The Nova Vista Symphony Orchestra in Sunnyvale. Please select all that apply to you.Architect, landscape architect, building designer, other design professional 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I lived in Palo Alto between 2008 and 2022 and I continue to work in Palo Alto on a daily basis. I am excited to help shape Palo Alto in a way that preserves its heritage, celebrates its beauty and sets it up for future success. I am a designer and builder of single family homes, and most of my projects are in Palo Alto. I am well versed in Palo Alto’s approach to planning, zoning and building code. I am familiar with Palo Alto’s Planning & Development Services and interact with Planning and Building staff regularly. Prior to becoming a designer, I was working as an executive in various tech companies, most recently at Google Inc. Thanks to this experience, I can help contribute a business perspective to the ARB. I would like to use this diverse background to act as a helpful bridge between the architecture profession, developers, and City staff. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. The ARB played a key role in the development of the Objective Design Standards for SB9 projects. The implications of SB9 have been a matter of keen interest of most of my clients ever since 2021. Almost every family who is considering constructing a new home in Palo Alto wants to know about SB9. Initially, it was not easy to work with these questions as the rules were new and difficult to apply to most situations. The 2023 permanent ordinance made things much clearer and more flexible. With the 2024 Objective Design Guidelines, the conversations about SB9 have become straightforward. I was not personally involved in the study sessions or the focus group, but I was aware of them and it is clear that the ARB has taken its role seriously to collect feedback from key stakeholders. It was very successful in helping the City adjust its rules and help to balance the need for housing development while maintaining neighborhood character. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? As a member of the ARB, I would like to advocate for developments that are architecturally innovative and artistically creative, rather than just satisfy the objective design guidelines. I would like innovation and art to still respect the architectural heritage of the city, which includes the enhanced utilization of local materials, native plants, and environmental sustainability, including aspects such as bird safety and night lighting. I am interested in helping the ARB to continue to provide more proactive guidance to developers on what is expected and desired from new projects. More publicity around the Design Awards program could be helpful, or publications showcasing examples of excellent design in Palo Alto. I would like to support the Coordinated Area Plans and collaborate with other city departments and other boards and commissions to expanding Palo Alto’s resident housing and businesses in a way that is architecturally attractive and enhances the appeal of Palo Alto. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. The development at 2500 El Camino Real offers many examples for what good architecture in Palo Alto looks like. My explanation for this choice is summarized and illustrated with pictures in the following document: https://docs.google.com/document/d/1nRijdbcnDaZgEIzn0_mastba7FtR4CNLYcA0vBFC usp=sharing 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please As part of my work as a building designer, I work regularly with the Zoning Code, The Palo Alto Comprehensive Plan, various neighborhood design guidelines Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 65  Packet Pg. 71 of 363  describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (Eichler, Professorville), the Single-Family Zoning Technical Manual, Individual Review Guidelines, Fence Code and the Historic Review Guide. I am very familiar with these documents. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Marton Jojarth Date Completed 04/07/2025 3 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 66  Packet Pg. 72 of 363  Architectural Review Board Application Submitted on 29 April 2025, 9:56pm Receipt number 92 Related form version 15 Name Matthew Kelly Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City Menlo Park Postal Code 94025 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices Yes Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Email from the City Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 67  Packet Pg. 73 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Architect Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. - Education: Bachelor of Arts (major- Architecture, Lehigh '05); Master of Architecture (Penn, '08); - Licensed architect in CA since 2026; LEED AP BD+C - Principal/partner at Huang Iboshi Architecture (since 2010) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Volunteer coach in Alpine Little League since 2023; volunteer at local church Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I am interested in using my experience as an architect to help improve my community beyond individual private, residential clients. I have worked on projects across several municipalities in the Bay Area (including Palo Alto) over the past 15 years. I would bring my professional insights as an architect and my personal experience as a father of two school-age children. I want to do my part to ensure the best possible future for my children and families within the community. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. One issue I'm interested in is the implementation and adoption of the Housing Element. There is clearly an urgent need for more housing and I would be eager to be part of the process. I'm also interested in bringing more life to downtown areas (e.g., University Avenue, California Avenue), specifically foot traffic. I have lived in cities of all sizes and I love seeing downtown spaces fully activated. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? I would like to see more multi-family housing projects that the City can be proud of, and the design of which would be models for other municipalities. There is so much design talent in the Bay Area, yet I see so many projects built in which good design seems to be an afterthought. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. I am very impressed with Springline (https://springline.com/) in Menlo Park. I like that there is a generous sidewalk on El Camino and that there are multiple access points to the site. The scale feels very comfortable, though I would have liked to see an extra story or two to provide more housing units. More public gathering space is always welcome and there is a great deal here. While the Mission Style has been overused on all kinds of project types over the years, it is applied tastefully here and is appropriate for Menlo Park. This project is not trying too hard to be something it's not, and I think it's very successful as a result. Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 68  Packet Pg. 74 of 363  Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 69  Packet Pg. 75 of 363  Architectural Review Board Application Submitted on 21 April 2025, 5:13pm Receipt number 84 Related form version 15 Name Naveen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City Fremont Postal Code 94539 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? City Website Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 70  Packet Pg. 76 of 363  Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Architect/Urban Planner Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Masters in Urban Planning, Texas A&M, College Station Bachelors of Architecture, RVCE, Bangalore, India LEED Accredited Professional (LEED AP) Currently serving as a Senior Project Manager for the City of Mountain View, California, I specialize in public infrastructure and civic facility projects. My professional background spans both public agencies and private firms, with prior leadership roles at several well-regarded multidisciplinary architecture and engineering firms. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Historical Architectural Review Board Member, City of FremontCity of Fremont, Sep 2024 - Present · 8 mos Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? I’m interested in serving on the Architectural Review Board because I’m committed to supporting and enhancing the design excellence that characterizes Palo Alto. With over 20 years of experience in the architecture industry—spanning both public agencies and private firms— I bring a depth of design and construction experience. Combined with my graduate degree in Urban Planning, I offer a well-rounded perspective that considers both design excellence and urban context. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. The public hearing for the 70 Encina Avenue Housing Project (24PLN- 00095) on February 6, 2025, was particularly engaging. The topic of rezoning for housing has become increasingly prominent across California in response to the ongoing housing shortage and the recent adoption of updated Housing Elements. I found the board’s discussion and recommendation both thoughtful and encouraging. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? If appointed, I would aim to help the Architectural Review Board achieve several key goals: promote thoughtful and sustainable growth, facilitate meaningful public engagement, and support applicants in meeting Palo Alto’s high standards for design excellence. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. Palo Alto is home to several examples of strong architecture, but my top pick would be the recently completed Stanford Center for Academic Medicine by HOK. The building’s thoughtful massing, clean design elements, and carefully selected materials complement the surrounding campus architecture. Additionally, it offers a variety of outdoor spaces that take full advantage of the California climate, enhancing both Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 71  Packet Pg. 77 of 363  functionality and user experience. Here is a link to project - https://www.hok.com/projects/view/stanford-university-school-of- medicine%E2%80%AFcenter-for-academic-medicine/ 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. I am currently working with a consultant to obtain CEQA approval for a new Public Safety Building for the City of Mountain View. In this role, I am assisting the City by reviewing and providing feedback on CEQA documents, supporting the public noticing process, and coordinating with the Planning Department to gather input and facilitate approval. In my current role as a board member of the Fremont Architectural Review Board, I regularly reference the Secretary of the Interior’s Standards when reviewing projects with historical significance to ensure they meet established preservation guidelines and compliance requirements. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: naveen govind Date Completed 04/21/2025 3 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 72  Packet Pg. 78 of 363  Architectural Review Board Application Submitted on 25 January 2025, 9:44am Receipt number 71 Related form version 15 Name Sema Yavuz Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Palo Alto Postal Code 94301 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Palo Alto Weekly Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 73  Packet Pg. 79 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Architect and Urban designer Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. USGBC LEED certified CA architectural license 20 year experience as an architect and urban planner Worked for Hillier, EYP up at East coast and had my own architectural firm in San Diego 2007-2013 Designed cities, office campuses, schools, homes, tenant improvement projects in US and internationally I have been focusing on affordable housing investment, development and operations in Indiana since 2012 to present I am mostly concerned and pationate about about affordability of housing to the young generation all in all through out the country Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. New to the community. Moved from San Diego end of December 2024 lived in Palo Alto 2018 to 2021 Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? Advocating affordable home. Sustainable urban and building practices also working and enhancing the urban design guidelines for downtown 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. Affordable housing homes for everyone, mitigation of wild fires 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? Affordable housing, enhancing urban design guidelines with business success and affordability to all in mind. Promote diversity 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. Affordable housing using Modular’s and prefabricated components projects with mixed use component that promotes revitalization with sustainability in mind 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of I have experience developing/ designing Design guidelines , master planning Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 74  Packet Pg. 80 of 363  these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Sema Yavuz Date Completed 01/23/2025 3 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 75  Packet Pg. 81 of 363  Architectural Review Board Application Submitted on 24 April 2025, 10:38am Receipt number 90 Related form version 15 Name Yingxi Chen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Architectural Review Board? Email from the City Other: Current sitting Vice Chair - reapplying for position Personal Information 1 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 76  Packet Pg. 82 of 363  Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Architect Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Licensed Architect in the State of California LEED Accredited Professional Work Experience: Y. Chen Architect, Principal, 2017 - present Williams + Paddon Architects + Planners, Job Captain, 2011- 2017 Collaborative Design Studio, Architectural Intern, 2008- 2011 CHORA Architecture and Urbanism, Researcher and Designer, 2007 Education: Master of Architecture, University at Buffalo, The State University of New York, 2008 Study Abroad Program - Henry Van de Velde Institute in Antwerp, Belgium, 2007 Bachelor of Architecture, Beijing University of Technology, Beijing, China, 2006 Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Currently Vice Chair on the Palo Alto Architecture Review Board Committee member, AIA (American Institute of Architects) Silicon Valley 2018 Design Awards Committee member, AIA Silicon Valley 2018 and 2019 Home Tour Please select all that apply to you.Architect, landscape architect, building designer, other design professional Personal and Job Experience 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? To me, buildings represent a lasting commitment. As architects, we bear the responsibility of designing quality spaces where people live, work, and thrive. The role of the ARB is even more significant in this context, and I am eager to contribute to shaping a better community. Before starting my own practice, I gained valuable experience working with two architectural firms, where I had the opportunity to participate in a diverse range of projects—from schools to hotel resorts, from ski lodges to car dealerships. With this experience, I hope to continue making a meaningful impact and help create environments that enrich our community. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. Given the housing crisis we are facing, I am especially interested in finding a balance between supporting a healthy, growing city and preserving its unique character. One of the key challenges is addressing onsite circulation issues while also alleviating the pressure on road traffic across the city. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would I would like to see the ARB take an active role in reviewing large-scale urban planning for specific areas. Providing coordinated plans and Application Questions 2 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 77  Packet Pg. 83 of 363  you help in the process?guidelines before the start of projects would be highly beneficial. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. Our city is home to many quality buildings, and one of my favorites is the Junior Museum and Zoo. It serves as a great example of an inspiring and interactive space for children. Architecturally, the gable roof and clean forms offer a contemporary interpretation of the surrounding neighborhood. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. I have reviewed all of these documents during my time on ARB If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Yingxi Chen Date Completed 04/24/2025 3 of 3 Item 1 Attachment A - Architectural Review Board Initial and Extended Applications - Redacted        Item 1: Staff Report Pg. 78  Packet Pg. 84 of 363  City Council Staff Report From: City Manager Report Type: STUDY SESSION Lead Department: Transportation Meeting Date: June 2, 2025 Report #:2503-4341 TITLE Bicycle and Pedestrian Transportation Plan (BPTP) Update: Draft Project Prioritization Framework and Prioritized Project Lists RECOMMENDATION Receive report and provide feedback on the Draft Project Prioritization Framework (Attachment A), the use of the framework’s Initial Evaluation and Supplemental Evaluation to prioritize projects for the BPTP Update, and the Prioritized Project Lists (Attachment B and C). EXECUTIVE SUMMARY The City of Palo Alto is currently updating its 2012 Bicycle and Pedestrian Transportation Plan (BPTP). The BPTP Update will introduce a revised citywide bicycle network, leverage existing planning foundations, address changes in context and needs since 2012, and integrate new ideas and innovations. A part of the development of the BPTP Update is to determine appropriate criteria and metrics to prioritize recommendations and network routes. This report presents the Prioritization Framework (Attachment A) that will be used to prioritize the 125 proposed projects for the BPTP Update, and presents two prioritized projects lists: the Initial Evaluation Project list (Attachment B) and the Initial and Supplemental Evaluation Project list (Attachment C). Attachment D is a ranked Initial and Supplemental Evaluation Project list. Additionally, the report briefly describes the foundations for the development of the BPTP Update’s recommended bicycle network and bicycle facilities and provides an overview of the recommended Policies & Programs and Pedestrian District Guidelines. Staff is presenting this information to Council to confirm staff is moving in the right direction with the approach to prioritizing projects for the BPTP Update. Staff recommends a framework to help the City set priorities, recognizing that resources are limited and the City needs a manageable set of projects to include in the BPTP Update. This framework is the result of City staff and project team work and was revised based on community, Committee, and Commission input received during this phase of engagement. The Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 1  Packet Pg. 85 of 363  recommended framework prioritizes projects in two steps: first, an Initial Evaluation, followed by a Supplemental Evaluation for only the top scoring projects; 42 out of 125. The Initial Evaluation includes two factors: Safety & Connectivity. The Safety factor criteria includes whether the project is on a High-Injury Corridor and if it is on the Safe Routes to School Program’s Suggested Walk & Roll maps. The Connectivity factor criteria includes Bicycle Level of Traffic Stress and whether a project provides access to transit. The Supplemental Evaluation includes three factors: 1) Project Cost & Funding; 2) Project Readiness; and, 3) Project Support. Each are evaluated using a High, Medium, and Low scale for its performance. BACKGROUND Project Kick-off, Existing Conditions Analysis, and Needs & Concerns 1, and on September 2021, the Metropolitan Transportation Commission (MTC) approved of the allocation of Transportation Development Act Article 3 (TDA3)2 funds to the 1 Palo Alto City Council Meeting, May 17, 2021. Item 6, Action Minutes: https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=3426&compileOutputType=1 2 https://mtc.ca.gov/funding/regional-funding/tda-sta/bicycle-pedestrian-funds-tda-3 Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 2  Packet Pg. 86 of 363  City of Palo Alto in the amount of $334,852 for the purposes of updating the Bicycle and Pedestrian Transportation Plan. 3 4 5 The existing conditions technical analysis included information on the local Bicycle Level of Traffic Stress (LTS), safety and collisions, major barriers, e-bike and shared micromobility, and a bike parking inventory.6 7 3 Palo Alto City Council Meeting, June 19, 2023. Consent Calendar: Approval of Professional Services Contract with Kittelson & Associates for a Not-to-Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update. CEQA Status: Exempt under Public Resources Code Section 21080.20. https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=1172&compileOutputType=1 4 Palo Alto City Council Meeting, January 22, 2024. Informational Report: Bicycle and Pedestrian Transportation Plan (BPTP) Update: an active transportation plan--Introduction & Overview, Community Engagement, Context & Baseline Conditions, and Next Steps. https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=13335&compileOutputType=1 5 Palo Alto City Council Meeting, April 29, 2024. Study Session: Bicycle and Pedestrian Transportation Plan (BPTP) Update: Review and discuss the vision statement, objectives, performance measures, and share and obtain feedback on the existing conditions technical analysis. https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=15058&compileOutputType=1 6 City of Palo Alto, BPTP Update Existing Conditions Technical Analysis: https://www.cityofpaloalto.org/Departments/Transportation/Bicycling- Walking/bikepedplan/BPTP-Update-Existing-Conditions-Analysis 7 Palo Alto City Council Special Meeting April 29, 2024. Study Session: Bicycle and Pedestrian Transportation Plan (BPTP) Update: Review and discuss the vision statement, objectives, performance measures, and share and obtain feedback on the existing conditions technical analysis. https://cityofpaloalto.primegov.com/api/compilemeetingattachmenthistory/historyattachment/?historyId=fcfab491-1dae-4afd-a309- be952790121e Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 3  Packet Pg. 87 of 363  Vision Statement & Objectives The project team revised the project Vision and Objectives based on public, committee, working group, and City Council feedback, including a City Council meeting on April 29, 2024. While there was positive sentiment around the content of the initial draft vision statement, many people expressed an interest in shortening the statement, incorporating an educational element, and reducing redundancy while emphasizing the intent of the plan to create an “all ages and abilities” network. The updated vision statement reads: We envision a city where sustainable, safe, efficient, equitable, and enjoyable transportation thrives. Together, we will create a comfortable and connected street and trail network that supports walking, biking, and rolling for people of all ages and abilities. We continue to be a leader in Safe Routes to School and invest more in active transportation infrastructure, education, and encouragement programs. The project Objectives outlined include: •Safe and Inclusive: Prioritizing safety for all transportation network users regardless of age and ability and ensuring equitable access to pedestrian and bicycle infrastructure across the community while reducing fatal and severe injury crashes. •Connected and Accessible: Featuring a convenient and interconnected network of sidewalks, bike lanes, and trails that provide efficient travel options and easy access to transit and important destinations, encouraging a shift away from driving and improving environmental health through lower vehicle miles traveled and greenhouse gas emissions. •Community-Led and Cooperative: Fostering community engagement and participation in promoting active transportation, supported by education, programming, and infrastructure investments, in a way that cultivates learning for all network users of all ages. •Comfortable and Enjoyable: Enhancing the comfort and enjoyment of walking and cycling through amenities such as shade, greenery, and well-designed streetscapes. •Integrated and Collaborative: Collaborating with neighboring cities to create a seamless, integrated, and efficient regional network of pedestrian and bicycle infrastructure. Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 4  Packet Pg. 88 of 363  The following section presents a brief discussion on the bicycle network development approach and bicycle facility selection. Bicycle Network Development & Recommended Network The citywide Bicycle Network was revised using feedback from the community and working groups and by aligning with existing and planned facilities outlined in other plans. The Draft Network Corridor Criteria and Development Approach Memo8 details the foundations for the development of the updated bicycle network, including: •2012 Bicycle and Pedestrian Transportation Plan •2024 Existing Bicycle Facilities Map •Palo Alto Bicycle Map (2021) •High Injury Network for Bicyclists •Bicycle Boulevard Planning (2016) •Bicycle Network Development Workshops (2024) •MTC Regional Active Transportation Plan (2023) •VTA Countywide Bicycle Plan (2018) •VTA Bicycle Superhighway Implementation Plan (2021) •Safe Routes to School Plans •Santa Clara County Active Transportation Plan (2025) •Palo Alto Housing Element (2024) •Community and Agency Feedback •2024 BPTP Level of Traffic Stress Analysis •2024 BPTP Origins and Destinations Bicycle Activity Analysis •2024 BPTP Major Barriers Analysis •Dutch Network Planning Principles •Bike/Ped Video Counts Primary Network Development Criteria Network Development Criteria are primary inputs into the network development process. The network is built on the 2012 BPTP and refined with recent planning efforts conducted since then in Palo Alto and the region. 8 Draft Network Corridor Criteria and Development Approach Memo, Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/6_draft-network- corridor-criteria-dev-approach-memo.pdf Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 5  Packet Pg. 89 of 363  Table 1: Proposed Primary Network Development Criteria Attribute Source Criteria Rationale 2012 Plan Network Palo Alto Bicycle + Pedestrian Transportation Plan Map 6-1 Route included in the 2012 plan network Foundation of the plan update Existing Bicycle Facility 2024 Existing Bicycle Facilities map Route exists today as a formal bicycle facility Existing routes have value by virtue of their presence and current use Palo Alto Bicycle Map Palo Alto Bicycle Network Routes Map Route included in the City published user map User map published by the City of Palo Alto, identifying bike friendly routes today High Injury Network for Bicyclists 2024 High Injury Network for Bicyclists Route identified as a high injury network street in the 2024 BPTP Collision and Safety Analysis Route is a potential safety hazard today, may be enhanced to become an important or improved network link 2016 Bike Boulevard Improvements Project City of Palo Alto Bike Boulevards Improvements Project Route included in Bike Boulevard Improvement Project Detailed planning of future bicycle boulevard implementation offers a more recent vetting of viable routes Network Development Workshop 2024 Network Development Workshop Outcomes Route identified on the 2024 Network Development Workshops Network development workshops identified key destinations and potential direct routes between them Regional Active Transportation Plans MTC Regional Active Transportation Plan; VTA Bicycle Superhighway Implementation Plan Route identified as a part of the regional Active Transportation network or Bicycle Superhighway Plan Regionally significant connection between communities Safe Routes to School (SRTS) SRTS system route maps Route identified on the SRTS route system Important connection to schools as a priority destination This first round of network development identified: (1) a core network where these plans align and agree; and (2) street segments and routes with less planning consensus. Secondary Criteria for Network Refinement Where multiple routes options exist (less planning consensus), secondary criteria were used for route selection and refinement. The following advantages were used to make those selections: •Direct routing to community destinations. •Favorable existing conditions based on the traffic stress conditions identified in the 2024 LTS Analysis. Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 6  Packet Pg. 90 of 363  •Direct alignment with routes in high demand with higher volumes of people moving. •Routes that overcome barriers identified in the 2024 BPTP Major Barriers Analysis. The result is an updated Proposed Bicycle Network Update map9 that shows a low-stress vision for the Palo Alto network, inclusive of bikeways and bicycle-friendly zones to frame policy and influence trade-off decision-making. Updated Bicycle Facilities The BPTP Update proposes a simplified array of facility types designed to improve safety and embrace innovation. The facilities were selected to meet the goals and objectives of the BPTP Update. The proposed bicycle facilities fall into three categories: mixed traffic, visually separated, and physically separated. These three categories reflect the types of facilities and how they are designed. Image 1: Bicycle facilities for the updated bikeway network The BPTP Update proposes six types of bicycle facilities: •Class I—Shared Use Path •Class IIa—Bike Lane •Class IIb—Buffered Bike Lane •Class IIIa—Advisory Bike Lane •Class IIIb—Bicycle Boulevard •Class IV—Protected Bike Lane The Draft Bicycle Network and Facilities Memo10 provides a detailed overview of each facility type and the criteria for using it. The facility selection memo also details changes from the 2012 BPTP bicycle facilities—changes that are needed to reflect significant advancements in bicycle planning and design. These include the removal of and changes to bicycle facilities, including Class III Bike Routes, Sharrows, and Enhanced Bikeway option of floating bicycle lanes, also known as part-time bicycle lanes or restricted hours bicycle lanes designed to be a parking lane 9 Proposed Bicycle Network map, Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/bnu-map_02- 2025.pdf 10 Draft Bicycle Network and Facilities Memo, Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/7r_bic-fac- sele_f.pdf Visually Separated Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 7  Packet Pg. 91 of 363  for part of the day and a vehicle travel lane for part of the day. Additionally, the bicycle facility selection approach is a significant departure from 2012 because it embraces arterials with separated facilities to create connected and direct routes for people walking and biking and make these streets safer for all road users. 11, shows the changes to the network lines from the 2012 BPTP. Bicycle Facility Selection A simplified approach to select the different types of bicycle facilities was chosen for the updated bikeway network. The approach is informed by the Dutch CROW Design Manual for Bicycle Traffic,12 the Federal Highway Administration (FHWA) Bikeway Selection Guide,13 and the NACTO All Ages & Abilities Bikeways guidance.14 The bicycle facility selection first looked at road classification (local, collector, and arterial). Then traffic volumes and posted speeds were examined. The consultant team had limited access to traffic data and therefore relied on network criteria that were used to create the bikeway network, community input, and on-the- ground knowledge from staff and the in-person working session in April 2024. This approach was applied to each segment of the bikeway network, and the facilities were selected based on the approach but also considered in the greater network and whether they met the BPTP Update goals and objectives. The detailed facility selection approach is presented in the Draft Bicycle Network and Facilities Memo.15 11 Bicycle Network Change Since 2012 Map; Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/ntwrk-chge-s- 2012-map_02-2025.pdf 12 CROW. Design Manual for Bicycle Traffic. CROW, 2023. https://www.crow.nl/publicaties/design-manual-for-bicycle-traffic. 13 Federal Highway Administration. Pedestrian and Bicycle Safety Guide and Countermeasure Selection System: FHWA-SA-18-077. U.S. Department of Transportation, 2018. https://safety.fhwa.dot.gov/ped_bike/tools_solve/docs/fhwasa18077.pdf. 14 National Association of City Transportation Officials (NACTO). "Choosing the Age and Ability of Bicycle Facility." NACTO, n.d., https://nacto.org/publication/urban-bikeway-design-guide/designing-ages-abilities-new/choosing-ages-abilities-bicycle-facility/. 15 Draft Bicycle Network and Facilities Memo, Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/7r_bic-fac- sele_f.pdf Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 8  Packet Pg. 92 of 363  Updated Bicycle Network with Facilities Identified The Proposed Bicycle Facility Map16 is the map of the recommended bicycle facilities for the BPTP Update applied to the proposed bikeway network17, following the Bicycle Facility Selection process described above. The map displays existing facility types and proposes future facilities required to create more comfortable bicycling conditions. This map helps illustrate the level of change proposed in the plan. Pedestrian District Guidelines The Pedestrian District Guidelines18 provide a toolbox of treatments to enhance pedestrian safety and the overall walking experience in the city. These guidelines build on previous plans, incorporating new ideas and addressing changes since 2012. The toolbox includes infrastructure improvements like raised crossings and curb extensions, alongside aesthetic enhancements such as benches and street art, promoting safety, accessibility, and comfort. Priority pedestrian districts and neighborhood commercial centers were identified citywide as informed by the City’s 2023 Economic Development Strategic Plan, with area maps detailing the recommended application of these treatments to create inviting and enjoyable walking environments. These include University Avenue District, California Avenue District, Midtown District, and the Embarcadero and El Camino Real neighborhood commercial centers. Programs, Policies, and Best Practices19 16 Proposed Bicycle Facility Map; Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/bicycle-facility- map_03-2025.pdf 17 Proposed Bicycle Network map, Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/bnu-map_02- 2025.pdf 18 Pedestrian District Guidelines; Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project- recs/3r_20250205_pabptp_final-pdg.pdf 19 Program and Policy Recommendations, Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/policy-and- programs_02-2025.pdf Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 9  Packet Pg. 93 of 363  Performance Measures20 Recommended performance measures were developed, shaped around the BPTP Update’s five Objectives and informed by a review of the 2012 BPTP and Bicycle Friendly Communities benchmarking. For each measure, guidance for tracking performance included a detailed description, reporting period, data needs and sources, methodology, and additional information to assist with applying the measure in the coming years. Eight performance measures were recommended by the project team, with another eight identified as potential performance measures pending City resources. Non-Prioritized Bicycle Project List21 A comprehensive list and maps22 of the non-prioritized projects proposed for the BPTP Update were developed through input from the City, in-person working sessions held in April 2024, and meetings with the consultant team. The non-prioritized list includes 125 projects and includes details such as the project number, project name, location (including the extent start and end), project length, existing facilities, proposed bicycle facilities, bikeway class, and a short project description. The project description provides a brief overview of the project as well as indicates different elements that should be given attention, such as intersections or projects that should be implemented alongside. Some larger projects have been proposed as individual segments to give the City the ability to install projects in a phased approach. Finally, notes about implementation are also provided including parking reconfiguration, lane reconfiguration, traffic calming, traffic filtering, wayfinding, civil construction, and whether the project is a quick-build candidate. In addition to corridor projects, the project list includes key crossing projects, special projects, and proposals for future studies. ANALYSIS Project Prioritization 20 Recommended Performance Measures; Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/5_recommended- performance-measures.pdf 21 Non-prioritized Project List; Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/draft-projects- lists_02-2025.pdf 22 Projects by Facility Types maps; Bicycle and Pedestrian Transportation Plan Update project webpage; https://www.paloalto.gov/files/assets/public/v/1/transportation/bicycling-walking/bptp-update-2024/phase-3-project-recs/p-projects-by-fac- type-maps_02-2025.pdf Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 10  Packet Pg. 94 of 363  The initial prioritization utilizes quantitative methods to assess the level of project alignment with proposed factors and criteria intended to align with the BPTP Update objectives and informed by NCHRP Report 803: ActiveTrans Priority Tool23. Two factors (safety and connectivity) were identified for this initial project prioritization, each with evaluation criteria and weights to be used in the process. The safety factor is weighed 70% and its criteria consider collision history and school routes; the connectivity factor is weighed 30%, and its criteria consider the current level of stress for bicyclists. ranked Initial and Supplemental Evaluation Project list. The working lists are subject to change based on City Council feedback. Table 2 below provides a summary of the proposed Prioritization Framework’s Initial and Supplemental evaluations. 23 National Academies of Sciences, Engineering, and Medicine. 2015. Pedestrian and Bicycle Transportation Along Existing Roads—ActiveTrans Priority Tool Guidebook. Washington, DC: The National Academies Press. https://doi.org/10.17226/22163 . Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 11  Packet Pg. 95 of 363  Table 2. Summary of Prioritization Framework High-Injury CorridorsSafety Safe Route to School Bicycle Level of Traffic StressConnectivity Access to Transit Project Cost & Funding Project Readiness Project Support High, Medium, Low *Only the projects that scored 70-100 in the Initial Evaluation will advance to the Supplemental Evaluation Prioritized Project Lists The initial prioritization and supplemental evaluation resulted in two priority project lists. Attachment B is the list of 125 priority projects from the initial evaluation, and Attachment C is the list of 42 priority projects from the initial and supplemental evaluation. Attachment D is a ranked Initial and Supplemental Evaluation Project list. The projects from Attachment D are proposed to be incorporated into the BPTP Update’s near-term Action Plan that identifies the top priority projects for implementation, while the rest are proposed for a long-term projects list. However, while rankings are important, City staff will move forward on any project from the Supplemental Evaluation list as funding opportunities and resources become available once the Final Plan is adopted. The BPTP Update project cost is $333,945, including a 10% contingency. The City is eligible to cover project expenditures under MTC’s TDA Article 3 program and has requested and received $334,852 in funding for the study. City staff anticipates that all eligible costs incurred will be reimbursed through the TDA Article 3 payment reimbursement process and have been billing MTC and receiving reimbursements on a quarterly basis. This funding is budgeted in the FY 2025 Adopted Capital Budget in the Bicycle and Pedestrian Transportation Plan Implementation Project (PL-04010). Future year funding to implement projects in the updated BPTP will be subject to Council appropriation as part of the annual budget process. Phase 3 Community Engagement Activities Phase 3 (Present recommended Network, Facilities, Programs & Policies) engagement activities included a third series of committee and working group meetings, focus groups, online & street-level engagement, and a community workshop. Activities were promoted on the City’s website, social media channels, transportation mailing list, Uplift Local newsletter, tabling events, and at the Committee and Working Group meetings. Themes heard during these outreach efforts included the importance of speed and volume management on bicycle Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 12  Packet Pg. 96 of 363  boulevards, desire for improved wayfinding and more bike parking, interest in integrating green stormwater infrastructure and public art into transportation projects. There was excitement and skepticism about the potential of protected bike lanes to make “big streets” low stress connections for people walking and biking. Additional information about what we heard at the Community Workshop is summarized below. Attachment E provides a summary of the phase 3 engagement activities and feedback received. •Project website and interactive map. The project website can be accessed at: https://www.paloalto.gov/bikepedplan. The website will continue to be updated with relevant material and information. An interactive map was hosted on the website where the community provided over 400 comments on the proposed bicycle network and projects from February 3, 2025 through April 30, 2025. •Online comment box. An online comment box was available for community members to provide comments on the recommendations through a general comment form. There were over 100 different submissions through the online form. •Committee and Working Group Meetings. The project team has engaged with the following committees and working groups during Phase 3: o Pedestrian and Bicycle Advisory Committee (PABAC) (February 4, 2025) o Parks and Recreation Commission (March 25, 2025) o Planning and Transportation Commission (February 26, 2025) o City/School TSRs focus group: February 2025 o PABAC focus groups: February 2025 o Internal Staff Working Group (March 2025) o City Council (June 2, 2025) •Community Workshop. The project team hosted a Transportation Workshop with the South Palo Alto Bike/Ped Connectivity project on April 2, 2025. The workshop was held at Palo Alto’s Mitchell Park Community Center (El Palo Alto Room) from 6-7:30 p.m. Nearly 50 community members were in attendance. Comments emphasized general support for the plan and interest in implementation of projects that would improve safety and connectivity for people walking and biking. Support was voiced for several specific projects, including protected bike lanes on Middlefield Road and Homer Avenue, shared use paths along Matadero Creek and Barron Creek, and upgrades to the shared use path on Embarcadero from El Camino Real to the Palo Alto High School midblock crossing. Other suggestions included signal timing enhancements for pedestrians, a general desire for additional traffic calming along bike boulevards and repaving streets on the bike network, and requests for more bike parking, bike corrals, street art, and murals. •Street Level Engagement: The project team participated in street level engagement activities during Phase 3, including tabling at local Farmer’s Markets, Third Thursday Music Event on Cal Ave, and at the City’s Around the World and Earth Day community events. Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 13  Packet Pg. 97 of 363  Next Steps The project team will refine the Prioritization Framework and project recommendations, including the priority project lists, based on the City Council’s feedback and develop the Draft BPTP Update Plan. The Draft Plan is anticipated for public review in fall 2025 when it will be presented to PABAC and the City Council. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 14  Packet Pg. 98 of 363  Kittelson & Associates, Inc. Technical Memorandum REVISED DRAFT PRIORITIZATION FRAMEWORK The City of Palo Alto (City) is updating the 2012 Bicycle and Pedestrian Transportation Plan (BPTP Update). This BPTP Update will serve as a comprehensive action plan for the City to provide improved bicycle and pedestrian facilities for its residents, employees, and visitors. This memorandum describes the prioritization framework proposed to be used as part of the BPTP Update. The prioritization criteria are intended to align with the BPTP Update objectives, which include the following: ◼ Safe and Inclusive: Prioritizing safety for all transportation network users regardless of age and ability, ensuring equitable access to pedestrian and bicycle infrastructure, and reducing fatal and severe injury crashes. ◼ Connected and Accessible: Providing a convenient and interconnected network of sidewalks, bike lanes, and trails that offer efficient travel options and easy access to transit and important destinations; encouraging a shift away from driving that reduces air pollution. ◼ Comfortable and Enjoyable: Enhancing the comfort and enjoyment of walking and cycling through amenities such as shade, greenery, and well-designed streetscapes. ◼ Community-Led and Cooperative: Fostering community engagement and participation in promoting active transportation through education, programming, and infrastructure investments to cultivate learning for all network users of all ages. ◼ Integrated and Collaborative: Collaborating with neighboring cities to create a seamless, integrated, and efficient regional network of pedestrian and bicycle infrastructure. 155 Grand Avenue, Suite 505 Oakland, CA 94612 P 510.839.1742 May 13, 2025 Project# 28476 To: Ozzy Arce, Senior Transportation Planner City of Palo Alto, Office of Transportation From: Kittelson & Associates, Inc. CC: Sylvia Star-Lack, Transportation Planning Manager RE: Bicycle and Pedestrian Transportation Plan Update Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 15  Packet Pg. 99 of 363  May 13, 2025 Page 2 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. This memo includes the following topics: ◼ Initial Prioritization is the initial quantitative prioritization applied to assess the level of alignment with BPTP Update objectives of safety and connectivity. ◼ Supplemental Evaluations describes the additional qualitative assessments that will be applied to further differentiate projects that score high under the proposed prioritization methodology to develop an implementation order using the following three feasibility-oriented factors of project readiness, project cost and funding opportunities, and project support. ◼ Next Steps presents subsequent actions for the City and consultant team. Table 1: Proposed Prioritization Factors and Evaluation Criteria Prioritization Factor Criteria Initial Evaluation Safety High-Injury Corridors Safe Route to School Connectivity Bicycle Level of Traffic Stress Access to Transit Supplemental Evaluation* Project Cost & Funding High, Medium, Low Project Readiness Project Support *Only the projects that scored 70 or more points in the Initial Evaluation advance to the Supplemental Evaluation. Initial Prioritization Proposed Factors and Evaluation Criteria The proposed evaluation process is informed by the framework from NCHRP Report 803: ActiveTrans Priority Tool1 (APT), the result of a national research effort. The APT methodology was based on an extensive review of existing prioritization processes being used by agencies across the country at the state, regional, and local level. It uses a standard set of terms and definitions to describe the different steps in the process. The following definitions apply within the APT: 1 Lagerwey, Peter A., et al. Pedestrian and Bicycle Transportation Along Existing Roads—ActiveTrans Priority Tool Guidebook. NCHRP Report 803. Project No. 07-17. 2015. Available online at http://onlinepubs.trb.org/onlinepubs/nchrp/nchrp_rpt_803.pdf Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 16  Packet Pg. 100 of 363  May 13, 2025 Page 3 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. • Factors are the categories used to express community or agency values considered in the prioritization process and contain groups of variables with similar characteristics. The APT has selected nine primary factors commonly used by agencies across the country that are particularly suited for prioritization of active transportation needs. • Variables (or evaluation criteria) are characteristics of roadways, households, neighborhood areas, and other features that can be measured, organized under each factor. The terms variables and evaluation criteria may be used interchangeably. • Weights are the numbers used to indicate the relative importance of different factors based on community or agency values. In order to increase transparency and legibility in the weighting step, weights are applied to factors, not to variables (which are often much more technical in nature). The proposed prioritization factors and criteria is informed by NCHRP Report 803 and by the BPTP Update’s goals as referenced above. Table 2: Proposed Initial Prioritization Factors and Evaluation Criteria Factor Criteria Notes Ped Bicycle Safety High-Injury Corridors This criterion will prioritize locations based on analysis and network screening of bicycle- and pedestrian-related collisions. This criterion aligns with the Safe and Inclusive, and Comfortable and Enjoyable objectives. X X Safe Routes to School This criterion will prioritize projects on the Walk and Roll Suggested Route Maps available on the City of Palo Alto Safe Routes to School website. This criterion aligns with the Safe and Inclusive, and Connected and Accessible objectives. X X Connectivity Bicycle Level of Traffic Stress This criterion will prioritize locations based on the presence of high-stress bicycle facilities. The level of traffic stress for this criterion analysis was already conducted for this project. This criterion aligns with the Safe and Inclusive, and Comfortable and Enjoyable objectives. X Access to Transit This criterion will prioritize locations near major transit stops. This criterion aligns with the Connected and Accessible, and Integrated and Collaborative objectives. X Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 17  Packet Pg. 101 of 363  May 13, 2025 Page 4 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. Framework for Applying the Criteria For the application of the factors and criteria discussed above, Kittelson will use the process from NCHRP Report 803. This report is accompanied by a pre-programmed APT spreadsheet tool2 that can be tailored to project, segment, or geographic area inputs. The spreadsheet tool may be used for the entire process, or it can be supplemented with calculations from GIS or performed manually. Given the spatial nature of pedestrian and bicycle planning, it is common to perform GIS calculations to create input variables—as is proposed for the factors identified in this section. The tool’s 10-step process is outlined and briefly annotated in italics below. 1. Define purpose. An agency first determines the purpose of the prioritization process. This prioritization process will prioritize locations at the segment level. The scored segments will then be linked to projects. This aligns with the scale at which data is available and allows for aggregation of segment-specific factors. 2. Select factors. An agency next selects the factors to be used in prioritization that align with their goals for the prioritization process. The proposed factors for the BPTP Update are identified in the preceding section. 3. Establish factor weights. Each factor is weighted on a scale of 1 to 10 to indicate its relative importance to other factors. The proposed weights are identified in the following section. 4. Select variables (criteria) for each factor. For each selected factor, agencies may select one or more variables to measure the factor. Kittelson has proposed two variables or indicators for each factor. See more details in the subsequent section. 5. Assess data availability. For all proposed factors and criteria, the project team has access to the necessary data. 6. Assess technical resources. Agencies assess their existing technical resources and capabilities to determine if existing resources are sufficient. The project team will use a combination of GIS software and the APT spreadsheet tool to perform calculations. 7. Set up prioritization tool. Having established the purpose, factors, variables, and required data, the next step is to set up a tool to implement the prioritization method. The project team will use the APT spreadsheet tool. 8. Input data. 9. Scale variables. Scaling involves selecting a common numeric scale and adjusting raw values to fit the common scale. Scaling should not be confused with weighting. Scaling is a more objective, technical function, while weighting is based on community/agency values. Scaling is necessary so that variables have a comparable impact on the prioritization score in the absence of weighting. Scaling methods should be chosen carefully depending on the distribution and range of the data points. For example, this would be applied when applying 2 Available at: https://www.pedbikeinfo.org/topics/tools_apt.cfm Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 18  Packet Pg. 102 of 363  May 13, 2025 Page 5 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. a low-medium-high scale to a numeric variable such as household income, in order to categorize census tracts in a city as having low, medium, or high household income. This step is not necessary for BPTP Update project prioritization as the variables are on a binary scale. 10. Calculate priority scores. Finally, agencies sum the weighted values for each factor to derive a total score for each location. The segments can then be ranked based on the prioritization score. In some cases, agencies may wish to revisit factors, variables, and/or weighting, and make adjustments to their prioritization based on additional input or evolving prioritization purposes. The spreadsheet used for this project allows for adjustment of factor weights and comparison of results. Initial Prioritization Analysis Methodology This section discusses the proposed methodology for each of the proposed initial prioritization criterion. Table 3: Safety Criterion High Injury Network Description This measure uses the results of the pedestrian and bicycle collision and high injury network screening analysis. The screening process used a severity- weighted collision score on the roadway network to identify locations associated with risk for people walking or biking. Data Needs The spatial files representing the high-injury network analysis. Proposed Methodology The methodology will use the presence on the high injury network. Locations on the high injury network will be assigned a value of 1. Locations not on the high injury network will be assigned a value of 0. Scoring Recommended method: Scoring will be binary: 1 = On the Pedestrian or Bicycle High Injury Network 0 = Not on the Pedestrian or Bicycle High Injury Network Limitations Pedestrian and bicycle collision data used for this analysis will only include collisions that were reported to the California Statewide Integrated Traffic Records System database. Collisions that do not result in injury, death, or over a sufficient amount of property or vehicle damage are not required to be reported in California and would not necessarily be recorded in the data. As a result, not all pedestrian and bicycle collisions are represented in this data and the quality of collision data is limited by the amount of detail provided by the person completing the collision report form. Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 19  Packet Pg. 103 of 363  May 13, 2025 Page 6 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. Pedestrian and bicycle count data are not consistently and completely available; therefore, pedestrian or bicycle exposure could not be accounted for in developing this criterion. Finally, because numbers of pedestrian‐ and bicycle‐involved collisions are typically low relative to all collisions and may represent random and/or behavioral/human factor causes where the specific location is not inherently a factor in the collision, this criterion alone represents only a partial assessment of bicycle and pedestrian safety. Safe Routes to School Description This measure uses the Walk and Roll Suggested Route Maps. Data Needs The spatial files representing the recommended walk and roll routes to school. Proposed Methodology The methodology will use the presence on the network of Walk and Roll Suggested Route Maps. Locations on the suggested walk and roll routes to school will be assigned a value of 1. Locations not on the suggested walk and roll routes to school will be assigned a value of 0. Scoring Scoring will be binary: 1 = On the Suggested Walk and Roll Routes to School 0 = Not on the Suggested Walk and Roll Routes to School Limitations The suggested walk and roll routes to school used for this analysis include streets identified and mapped over five years ago. As a result, this does not reflect changes that have occurred (e.g., streetscape modifications that have been implemented, development that has occurred) since the map was created. Additionally, this map represents a subset of streets in the City and not all streets that students use to walk and roll to school on are represented. Table 4: Connectivity Criterion Bicycle Level of Traffic Stress Description This measure incorporates the results of previously-conducted bicycle level of traffic stress (LTS) analysis conducted for this project to assess low-stress bike network connectivity. Bicycle level of traffic stress was developed at the Mineta Transportation Institute in 2012 to estimate the level of stress a bicyclist may feel while riding along a particular roadway. In the method adopts a “worst case scenario” approach whereby the roadway characteristic with the highest stress level determines the score for the segment. Scores range from 1 (a comfortable facility for users of all ages and abilities) to 4 (a facility that only strong and fearless cyclists would feel comfortable using). Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 20  Packet Pg. 104 of 363  May 13, 2025 Page 7 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. Data Needs The spatial files representing the output of the bicycle level of traffic stress analysis conducted for this project. Proposed Methodology Kittelson will assign the computed LTS score to each roadway segment. If a prioritization segment is connected to multiple LTS analysis segments, it will be assigned the higher (i.e., more stressful) LTS score. Scoring Scoring will be binary: 1 = High-stress biking facilities (LTS score of 3 or 4) 0 = low-stress biking facilities (LTS score of 1 or 2) Limitations The LTS analysis was conducted using roadway data provided by the City and supplemented with Open Street Map (OSM) data. In general, OSM data varies in quality and completeness by area. This variation exists because the data are open source and supplied by volunteers. OSM data also typically lacks extensive metadata, making it challenging to assess when the data was last updated. Access to Transit Description This measure prioritizes locations within walking distance (0.25-mile network distance, or 10-minute walk) of transit stops. Data Needs The spatial location of transit stops. Proposed Methodology The methodology will use the network distance (rather than straight-line distance) from the centroid of each roadway segment to the nearest among transit stops. The road segments will be evaluated for whether they are within 0.25-mile or a ten-minute walking distance to the nearest stop. Scoring Scoring will be binary: 1 = Within a ten-minute walk (0.25-mile) of a transit stop 0 = Greater than a ten-minute walk (0.25-mile) of a transit stop Limitations This methodology prioritizes proximity to transit stops within Palo Alto. It is possible that ridership demand for walking connections exist at other locations. Weightings This section revisits the framework with a few considered weightings, including the factor weighting ultimately selected by the City. The City has provided its feedback and chosen the weightings presented in the far-right column in Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 21  Packet Pg. 105 of 363  May 13, 2025 Page 8 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. Table 5. Table 5: Possible Factor Weighting for Prioritization1 Factor Criteria Equal Weights Method Safety Focus Connectivi ty Focus Suggested Weights (Safety Focus) Final Weights Safety High-Injury Network 50% 66% 34% 70% 70% Safe Routes to School Connectivity Bicycle Level of Traffic Stress 50% 34% 66% 30% 30% Access to Transit Total 100% 100% 100% 100% 100% 1 The overall score is the sum of weighted scores, which range from 0 to 1 Supplemental Evaluation The initial prioritization is used to develop scores for each segment location in Palo Alto. Projects are then assigned numerical scores based on their respective locations on the scored segments. Through this quantitative approach, the City can consistently compare the level to which different projects align with the BPTP Update goals of Safety and Connectivity and do so in a repeatable way. After the initial prioritization, the Project team will further assess the top ranked bikeways, crossings, intersections, studies, and special projects (those scoring higher than 70 points) through a supplemental evaluation that is more qualitative in nature and intended to further differentiate projects with similar scores to create an implementation order. Each of the higher scoring projects will be evaluated against the same subset of criteria and scored qualitatively Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 22  Packet Pg. 106 of 363  May 13, 2025 Page 9 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. using a scale of high, medium, and low, for its performance. This supplemental evaluation provides a more nuanced and in-depth understanding of the factors of Project Readiness, Project Cost and Funding Opportunities, and Project Support to allow for more informed decisions about implementation. The draft supplemental evaluation metrics and scoring rubric are outlined in Table 6. Table 6: Draft Supplemental Evaluation Metrics and Scoring Rubric Factor Evaluation Metrics Scoring Scale Low Medium High Project Readiness What stage of development is the project in? The project is not on the 5-year repaving plan, Green Storm Infrastructure (GSI) priority street, or Capital Improvement Program (CIP) list. The project requires reconstruction or right-of-way acquisition. The project may be on the 5-year repaving plan, GSI priority street, or the CIP list. The project may require reconstruction or lane reconfiguration or right-of-way acquisition. The project is on the 5-year repaving plan, GSI priority street, or the CIP list. Concept or construction plans have been developed. The project does not require right-of-way acquisition but may require lane reconfiguration or reconstruction. Project Cost and Funding Opportunities What is the likelihood of receiving funds for the project? The project is not on the repaving plan or the CIP list. The project is far from housing opportunity sites. The project may not be competitive for various funding sources. The project may be the repaving plan or the CIP list. The project may be close to housing opportunity sites. The project may be competitive for multiple funding sources. The project is on the repaving plan or the CIP list. The project is close to housing opportunity sites. The project is expected to be competitive for multiple funding sources. Project Support What level of support does the project have? Support for the project has not been expressed. Some support for the project has been expressed. Strong support for the project has been expressed. Next Steps Kittelson will apply the initial prioritization methodology to develop a preliminary ranking of the project list. After the projects are ranked, Kittelson will collaborate with City staff to review the Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 23  Packet Pg. 107 of 363  May 13, 2025 Page 10 Bicycle and Pedestrian Transportation Plan Update Revised Draft Prioritization Framework Kittelson & Associates, Inc. initial evaluation list and identify additional projects that may warrant further review as part of the supplemental evaluation. After the project list for supplemental evaluation has been finalized, Kittelson will conduct the supplemental evaluation and develop a near-term action plan that identifies the top priority projects for implementation. Item 3 Attachment A - Revised Draft Prioritization Framework Memo (Draft)        Item 3: Staff Report Pg. 24  Packet Pg. 108 of 363  PALO ALTO BICYCLE AND PEDESTRIAN TRANSPORTATION PLAN UPDATE - PROJECT LIST INITIAL SCORE - WORKING DRAFT Project Number Project Name Street From To In i t i a l Pr i o r i t i z a t i o n Sc o r e Su p p l e m e n t a l Ev a l u a t i o n BL_6 California Avenue Bike Lane California Avenue Caltrain Station El Camino Real 100 Y BBL_8 California Avenue Buffered Bike Lane California Avenue El Camino Real Hanover Street 100 Y BBL_9 Amaranta - Clemo Buffered Bike Lane Amaranta Avenue Los Robles Avenue Arastradero Road 100 Y PBL_9 Hamilton Avenue Protected Bike Lane: Middlefield Road to Bryant Street Hamilton Avenue Middlefield Road Bryant Street 100 Y PBL_18 East/West Meadow Drive Protected Bike Lane West Meadow Drive El Camino Way Alma Street 100 Y PBL_20 San Antonio Road Protected Bike Lane San Antonio Avenue Alma Street East Bayshore Road 100 Y PBL_22 West Charleston Road Protected Bike Lane Arastradero Road Alma Street El Camino Real 100 Y BLVD_CROSSING_03 Wilkie Way Crossing of West Charleston Road West Charleston Road 100 Y BLVD_CROSSING_04 Cowper Street Crossing of East Meadow Drive Wilkie Way & West Charleston Road 100 Y BLVD_CROSSING_05 Seale Avenue Bike Boulevard Crossing of Middlefield Road Cowper Street & E Meadow Drive 100 Y CROSSING_01 Seale Avenue Tunnel Seale Avenue & Middlefield Road 100 Y INTERSECTION_02 West Meadow Drive and El Camino Way Intersection Improvement West Meadow Drive & El Camino Real 100 Y INTERSECTION_05 California Avenue and El Camino Real Protected Intersection California Avenue & El Camino Real 100 Y INTERSECTION_12 San Antonio Road and Middlefield Road San Antonio Road & Middlefield Road 100 Y SpecProj_1 Hamilton Ave Pedestrian Signal Heads Hamilton Avenue 100 Y BLVD_2 Bryant Street Bike Boulevard Downtown Access Project Bryant Street Embarcadero Road University Avenue 70 Y BLVD_14 Seale Avenue Bike Boulevard Seale Avenue Embarcadero Road Alma Street 70 Y BLVD_24a Park Boulevard Bike Boulevard Park Boulevard Lambert Avenue W Charleston Road 70 Y BLVD_24b Park Boulevard Bike Boulevard Park Boulevard Churchill Street Matadero Avenue 70 Y Study_04 Bryant Blvd & E Meadow Crossing Feasibility Study Bryant Blvd & E Meadow 70 Y SpecProj_3 Ellen Fletcher Bike Blvd Project Bryant Street 70 Y Study_02 Embarcadero Road Corridor Study Embarcadero Road 70 Y Study_05 Cal Ave Caltrain Station Southern Bridge Access Project Bike/Ped Gap Closure: Cal Ave Caltrain Station Southern Bridge Access Project 70 Y SUP_3 Churchill Avenue Shared Use Path Churchill Avenue Castilleja Avenue El Camino Real 65 Y BL_1 North California Avenue Bike Lane North California Avenue Newell Road Greer Road 65 BL_2 Channing Avenue Bike Lane Channing Avenue Guinda Street Addison Avenue 65 BL_5 Stanford Avenue Bike Lane connection to Hanover Stanford Avenue Harvard Street Dartmouth Street 65 Y BL_8 Loma Verde Bike Lane Loma Verde Louis Road West Bayshore Road 65 BL_9 Colorado Ave Bike Lane Colorado Ave Middlefield Road Alma Street 65 BBL_1 Homer/Channing/Guinda Avenue Buffered Bike Lane Homer Avenue Bryant Street Guinda Street 65 BBL_2 Newell Road Buffered Bike Lane Newell Road Embarcadero Road Channing Avenue 65 BBL_3 Hanover Street to Porter Drive Buffered Bike Lane Hanover Street California Avenue Page Mill Road 65 BBL_4 El Camino Way Buffered Bike Lane El Camino Way Los Robles Avenue Maybell Avenue 65 Y BBL_6 Loma Verde Avenue Buffered Bike Lane: Alma Street to Middlefield Road Loma Verde Avenue Alma Street Middlefield Road 65 PBL_3 Quarry Road Protected Bike Lane Quarry Road El Camino Real Welch Road 65 PBL_11a Middlefield Road Protected Bike Lane Middlefield Road San Francisquito Creek Embarcadero Road 65 PBL_11b Middlefield Road Protected Bike Lane Middlefield Road Embarcadero Road Oregon Expressway 65 PBL_11c Middlefield Road Protected Bike Lane Middlefield Road Oregon Expressway Loma Verde Avenue 65 PBL_11d Middlefield Road Protected Bike Lane Middlefield Road Loma Verde Avenue San Antonio Road 65 PBL_12 Homer Avenue Protected Bike Lane Homer Avenue 65 Y PBL_13 Arastradero Road Protected Bike Lane Arastradero Road El Camino Real Foothill Expressway 65 PBL_14 Embarcadero Protected Bike Lane: Middlefield Road to Newell Road Embarcadero Road Middlefield Road Newell Road 65 PBL_21a East Charleston Road Protected Bike Lane: Industrial Avenue to Middlefield Road Charleston Road Industrial Avenue Middlefield Road 65 PBL_21b East Charleston Road Protected Bike Lane: Middlefield Road to Alma Street Charleston Road Middlefield Road Alma Street 65 BLVD_7 Chaucer - Hamilton - Hale - Boyce Bike Boulevard Hale Street San Francisquito Creek Guinda Street 65 BLVD_19 Laguna - Los Robles Avenues Bike Boulevard Laguna Avenue Matadero Avenue Los Robles Avenue 65 BLVD_25 Guinda Street Bike Boulevard Guinda St Everett Avenue Channing Avenue 65 BLVD_CROSSING_01 Chaucer Street crossing of University Avenue University Avenue & Chaucer Street 65 BLVD_CROSSING_02 Carlson Streer Crossing of E Charleston Rd E Charleston Rd & Carlson Street 65 BLVD_CROSSING_06 Faber Place Crossing at Embarcadero Road Embarcadero Road & Faber Place 65 BLVD_CROSSING_07 Greer Road Crossing of Embarcadero Road Embarcadero Road & Greer Road 65 BLVD_CROSSING_08 St Francis Drive crossing of Embarcadero Road Embarcadero Road & St Francis Drive 65 CROSSING_02 Everett Avenue Tunnel Everett Avenue 65 CROSSING_03 California Avenue Tunnel - Pedestrian/Bicycle Shared Use Enhancements California Avenue 65 Y CROSSING_04 New parallel tunnel for bicycles at California Avenue. Caltrain Station to Alma Street California Avenue 65 CROSSING_05 Palo Alto Transit Center/University Avenue Undercrossing Palo Alto Transit Center/University Ave 65 INTERSECTION_01 Page Mill Road and Hanover Street Intersection Improvement Page Mill Road & Hanover Street 65 Page 1 Item 3 Attachment B - Prioritized Project List using Initial Evaluation only (Working List)        Item 3: Staff Report Pg. 25  Packet Pg. 109 of 363  PALO ALTO BICYCLE AND PEDESTRIAN TRANSPORTATION PLAN UPDATE - PROJECT LIST INITIAL SCORE - WORKING DRAFT Project Number Project Name Street From To In i t i a l Pr i o r i t i z a t i o n Sc o r e Su p p l e m e n t a l Ev a l u a t i o n INTERSECTION_03 Quarry Road and El Camino Real Protected Intersection Quarry Road & El Camino Real 65 Y INTERSECTION_04 Greer Road and Oregon Expressway Intersection Oregon Expressway & Greer Road 65 INTERSECTION_07 E Charleston Road and San Antonio Road Intersection E Charleston Rd & San Antonio Road 65 INTERSECTION_08 E Charleston Road and Middlefield Road E Charleston Rd & Middlefield Road 65 Y INTERSECTION_09 Maybell Avenue and El Camino Real Maybell Ave & El Camino Real 65 Y INTERSECTION_10 Embarcadero Road and El Camino Real Protected Intersection Embarcadero Road & El Camino Real 65 INTERSECTION_11 Quarry Road and Arboretum Road Protected Intersection Quarry Road & Arboretum Road 65 Study_01 Southern Palo Alto Bicycle and Pedestrian Railroad Crossing Study and Implementation Project South Palo Alto 65 Study_03 Matadero Canal Shared Use Path Feasibility Study Matadero Canal 65 SpecProj_2 Downtown Green Wave Downtown 65 BLVD_3 Everett Avenue Bike Bike Boulevard Everett Avenue Alma Street Guinda Street 35 BLVD_5 Hamilton-Greer Avenue Bike Boulevard Hamilton Avenue Middlefield Road Embarcadero Road 35 BLVD_8 Greer Road Bike Boulevard Greer Road Embarcadero Road Louis Road 35 BLVD_9 La Donna - Barron - Josina - Bike Boulevard Barron Avenue 35 BLVD_11 Faber Place Bike Boulevard Faber Place Embarcadero Road Renzel Trail 35 BLVD_12 Amarillo Avenue Bike Boulevard Amarillo Avenue Louis Road West Bayshore Road 35 BLVD_13 Garland Drive Bike Boulevard Garland Drive Middlefield Road Louis Road 35 BLVD_15 Cowper Street Bike Boulevard Cowper Street Coleridge Avenue E Meadow Drive 35 BLVD_16 Colorado Avenue Bike Boulevard Colorado Avenue Bryant Street Middlefield Road 35 BLVD_17 Stanford Avenue Bike Boulevard Stanford Avenue Park Boulevard El Camino Real 35 BLVD_18 Bryant - Nelson - Carlson - Mackay Bike Boulevard Multiple 35 BLVD_20 Maybell - Donald - Georgia Bike Boulevard Donald Drive El Camino Road Arastradero Road 35 BLVD_21 Hanover Street Bike Boulevard Hanover Street Stanford Avenue California Avenue 35 BLVD_22 Maclane - Wilkie -Miller Bike Boulevard Maclane Park Boulevard Del Medio Avenue 35 BLVD_23 Margarita Avenue Bike Boulevard Margarita Avenue El Camino Real Park Boulevard 35 CROSSING_06 Sutter Avenue crossing of Middlefield Road Middlefield Road & Sutter Avenue 35 CROSSING_08 Hanover Street entrance to Bol Park Bike Path enhancement Bol Park Path & Hanover Street 35 SUP_12 Homer Tunnel to Caltrain Connection Alma Street Homer Tunnel Caltrain Parking Lot 30 Y PBL_4 El Camino Real Protected Bike Lane El Camino Real Quarry Road Encina Avenue 30 Y PBL_7 Lytton Avenue Protected Bike Lane: Alma Street to Guinda Street Lytton Avenue Alma Street Guinda Street 30 Y PBL_8 Foothill Expressway Protected Bike Lane Foothill Expressway Page Mill Road City Limit 30 Y PBL_10 University Avenue Protected Bike Lane University Avenue Middlefield Road San Francisquito Creek 30 Y PBL_23 Fabian Way Protected Bike Lane Fabian Way E Meadow Drive Charleston Road 30 Y SUP_14 Bol Park Path - Chimalus Spur Chimalus Drive 30 Y SpecProj_4 Cesano Court Cesano Ct. connection to MV 30 Y SUP_2 Embarcadero Town & Country Shared Use Path Embarcadero Road El Camino Real Palo Alto High School 30 SUP_4 Page Mill Road Shared Use Path Page Mill Road El Camino Real Arastradero Road 30 SUP_5 Oregon Expressway Shared Use Path Oregon Expressway El Camino Real Louis Road 30 SUP_13 Embarcadero Road Shared Use Path: Alma to Emerson Embarcadero Road Alma Street Emerson Street 30 Y BL_10 East Bayshore Road Bike Lane-from San Francisquito Creek to Embarcadero Road East Bayshore Road San Francisquito Creek Embarcadero Road 30 BL_11 West Bayshore Road Bike Lane West Bayshore Road Amarillo Street Lake Avenue 30 BBL_5 Embarcadero Road Buffered Bike Lane: East Bayshore to Baylands Embarcadero Road East Bayshore Road Baylands 30 PBL_1 Deer Creek Road Protected Bike Lane Deer Creek Road Page Mill Road Arastradero Road 30 PBL_2 Arboretum Road Protected Bike Lane Arboretum Road 30 PBL_5 Hillview Avenue Protected Bike Lane Hillview Avenue Porter Drive Arastradero Road 30 PBL_6 Alma Street Protected Bike Lane - North Alma Street Palo Alto Avenue University Avenue 30 PBL_15 Embarcadero Road Protected Bike Lane: Greer Road to E. Bayshore Road Embarcadero Road Greer Road East Bayshore Road 30 PBL_16 Embarcadero Road Protected Bike Lane: Full Corridor Embarcadero Road 30 PBL_17 East Bayshore Road Protected Bike Lane: Embarcadero Road to Renzel Trail East Bayshore Road Embarcadero Road Renzel Trail 30 PBL_19 Alma Street Protected Bike Lane - South Alma Street E Charleston Road San Antonio Road 30 BLVD_4 University Avenue Bike Boulevard University Avenue 30 BLVD_10 Saint Francis - Oregon Avenue Bike Boulevard Oregon Avenue Embarcadero Road Louis Road 30 CROSSING_07 Embarcadero Crossing to Renzel Trail over East Bayshore Road East Bayshore Road 30 INTERSECTION_06 Park to Serra Protected Intersection Park Blvd-Serra St & El Camino Real 30 SUP_1 Quarry Road Extension Trail Quarry Road El Camino Real Mitchell Lane/Transit Center 0 Y SUP_6 Matadero Canal Shared Use Path Matadero Canal Middlefield Road Adobe Loop Trail 0 SUP_8 San Antonio Road Shared Use Path San Antonio Road E Bayshore Road Terminal Boulevard 0 Y Page 2 Item 3 Attachment B - Prioritized Project List using Initial Evaluation only (Working List)        Item 3: Staff Report Pg. 26  Packet Pg. 110 of 363  PALO ALTO BICYCLE AND PEDESTRIAN TRANSPORTATION PLAN UPDATE - PROJECT LIST INITIAL SCORE - WORKING DRAFT Project Number Project Name Street From To In i t i a l Pr i o r i t i z a t i o n Sc o r e Su p p l e m e n t a l Ev a l u a t i o n SUP_7 Barron Creek Shared Use Path Barron Creek Barron Creek Canal US 101 Bike/Ped Bridge at Adobe Creek 0 SUP_9 Cubberley Community Center Shared Use Path Cubberly Community Center Montrose Avenue Nelson Drive 0 SUP_10 Palo Alto Avenue Shared Use Path Palo Alto Avenue Alma Street El Camino Real 0 SUP_11 Hansen Way Shared Use Path Hansen Way Hansen Way Bol Park Bike Path 0 BL_3 Addison Avenue Bike Lane Addison Avenue Bryant Street Waverley Street 0 BL_4 Portage Avenue Bike Lane Portage Avenue El Camino Real Park Avenue 0 BL_7 Page Mill Road Bike Lane Page Mill Road Oregon Expressway Park Boulevard 0 ABL_1 Embarcadero Road Advisory Bike Lane at Harriet Mundy Marsh Embarcadero Road Palo Alto Boat Launch San Francisquito Creek Trail 0 ABL_2 Geng Road Advisory Bike Lane Geng Road 0 BLVD_1 Clark Way Bike Boulevard Clark Way SHR/Vinyard Lane San Mateo Bridge Drive/Trail Entrance 0 BLVD_6 Kingsley Avenue Bike Boulevard Kingsley Avenue Emerson Street Middlefield Road 0 Notes: BLVD_24b is a new project, added May 2025 per staff comments; extends Park Blvd bike boulevard north to upgrade existing facilities. BLVD_22 description has been expanded to specify that it includes SpecProj_5 Cesano Court to Mountain View Connection SUP_14 Bol Park Path - Chimalus Dr Spur has been added May 2025 per staff comments. Study_03 limits extended from Middlefield Road to Alma Street, added per staff comments in May 2025, prior to June city council meeting. Study_05 is a new project, added per staff comments in May 2025. SpecProj_4 Cesano Ct has been added as a standalone project given specific interests and potential to implement on different timeline from BLVD_22. Could also be implemented as part of BLVD_22. Page 3 Item 3 Attachment B - Prioritized Project List using Initial Evaluation only (Working List)        Item 3: Staff Report Pg. 27  Packet Pg. 111 of 363  PALO ALTO BICYCLE AND PEDESTRIAN TRANSPORTATION PLAN UPDATE - PRIORITY PROJECT LIST - WORKING DRAFT SUPPLEMENTAL EVALUATION - WORKING DRAFT Project Number Project Name Street From To In i t i a l P r i o r i t i z a t i o n S c o r e Ca r r y F o r w a r d t o Su p p l e m e n t a l E v a l u a t i o n DR A F T R a n k i n g Pr o j e c t R e a d i n e s s Pr o j e c t C o s t a n d F u n d a b i l i t y Pr o j e c t S u p p o r t BL_6 California Avenue Bike Lane California Avenue Caltrain Station El Camino Real 100 Y 10 High Medium High BBL_8 California Avenue Buffered Bike Lane California Avenue El Camino Real Hanover Street 100 Y 24 Medium Medium Medium BBL_9 Amaranta - Clemo Buffered Bike Lane Amaranta Avenue Los Robles Avenue Arastradero Road 100 Y 25 Medium Medium Medium PBL_9 Hamilton Avenue Protected Bike Lane: Middlefield Road to Bryant Street Hamilton Avenue Middlefield Road Bryant Street 100 Y 35 Low Medium Medium PBL_18 East/West Meadow Drive Protected Bike Lane West Meadow Drive El Camino Way Alma Street 100 Y 36 Low Medium Medium PBL_20 San Antonio Road Protected Bike Lane San Antonio Avenue Alma Street East Bayshore Road 100 Y 11 Medium High High PBL_22 West Charleston Road Protected Bike Lane Arastradero Road Alma Street El Camino Real 100 Y 40 Low Low Low BLVD_CROSSING_03 Wilkie Way Crossing of West Charleston Road West Charleston Road 100 Y 42 Low Low Low BLVD_CROSSING_04 Cowper Street Crossing of East Meadow Drive Wilkie Way & West Charleston Road 100 Y 26 Medium Medium Medium BLVD_CROSSING_05 Seale Avenue Bike Boulevard Crossing of Middlefield Road Cowper Street & E Meadow Drive 100 Y 27 Medium Medium Medium CROSSING_01 Seale Avenue Tunnel Seale Avenue & Middlefield Road 100 Y 15 Medium Medium High INTERSECTION_02 West Meadow Drive and El Camino Way Intersection Improvement West Meadow Drive & El Camino Real 100 Y 28 Medium Medium Medium INTERSECTION_05 California Avenue and El Camino Real Protected Intersection California Avenue & El Camino Real 100 Y 29 Medium Medium Medium INTERSECTION_12 San Antonio Road and Middlefield Road San Antonio Road & Middlefield Road 100 Y 1 High High High SpecProj_1 Hamilton Ave Pedestrian Signal Heads Hamilton Avenue 100 Y 12 Medium High High BLVD_2 Bryant Street Bike Boulevard Downtown Access Project Bryant Street Embarcadero Road University Avenue 70 Y 3 High High High BLVD_14 Seale Avenue Bike Boulevard Seale Avenue Embarcadero Road Alma Street 70 Y 23 Medium Medium Medium BLVD_24a Park Boulevard Bike Boulevard Park Boulevard Lambert Avenue W Charleston Road 70 Y 5 High High High BLVD_24b Park Boulevard Bike Boulevard Park Boulevard Churchill Street Matadero Avenue 70 Y 4 High High High Study_04 Bryant Blvd & E Meadow Crossing Feasibility Study Bryant Blvd & E Meadow 70 Y 16 High Medium Medium SpecProj_3 Ellen Fletcher Bike Blvd Project Bryant Street 70 Y 17 Medium Medium High Study_02 Embarcadero Road Corridor Study Embarcadero Road 70 Y 7 High High High Study_05 Cal Ave Caltrain Station Southern Bridge Access Project Bike/Ped Gap Closure: Cal Ave Caltrain Station Southern Bridge Access Project 70 Y 6 High High High SUP_3 Churchill Avenue Shared Use Path Churchill Avenue Castilleja Avenue El Camino Real 65 Y 2 High High High BL_5 Stanford Avenue Bike Lane connection to Hanover Stanford Avenue Harvard Street Dartmouth Street 65 Y 18 Medium Medium High BBL_4 El Camino Way Buffered Bike Lane El Camino Way Los Robles Avenue Maybell Avenue 65 Y 30 Medium Medium Medium PBL_12 Homer Avenue Protected Bike Lane Homer Avenue 65 Y 32 Low Medium High Page 1 Item 3 Attachment C - Prioritized Project List using Initial and Supplemental Evaluation (Working List)        Item 3: Staff Report Pg. 28  Packet Pg. 112 of 363  PALO ALTO BICYCLE AND PEDESTRIAN TRANSPORTATION PLAN UPDATE - PRIORITY PROJECT LIST - WORKING DRAFT SUPPLEMENTAL EVALUATION - WORKING DRAFT Project Number Project Name Street From To In i t i a l P r i o r i t i z a t i o n S c o r e Ca r r y F o r w a r d t o Su p p l e m e n t a l E v a l u a t i o n DR A F T R a n k i n g Pr o j e c t R e a d i n e s s Pr o j e c t C o s t a n d F u n d a b i l i t y Pr o j e c t S u p p o r t CROSSING_03 California Avenue Tunnel - Pedestrian/Bicycle Shared Use Enhancements California Avenue 65 Y 19 Medium Medium High INTERSECTION_03 Quarry Road and El Camino Real Protected Intersection Quarry Road & El Camino Real 65 Y 20 Medium Medium High INTERSECTION_08 E Charleston Road and Middlefield Road E Charleston Rd & Middlefield Road 65 Y 21 Medium Medium High INTERSECTION_09 Maybell Avenue and El Camino Real Maybell Ave & El Camino Real 65 Y 22 Medium Medium High SUP_12 Homer Tunnel to Caltrain Connection Alma Street Homer Tunnel Caltrain Parking Lot 30 Y 33 Low Medium High PBL_4 El Camino Real Protected Bike Lane El Camino Real Quarry Road Encina Avenue 30 Y 38 Low Medium Low PBL_7 Lytton Avenue Protected Bike Lane: Alma Street to Guinda Street Lytton Avenue Alma Street Guinda Street 30 Y 34 Low Medium High PBL_8 Foothill Expressway Protected Bike Lane Foothill Expressway Page Mill Road City Limit 30 Y 13 Low High High PBL_10 University Avenue Protected Bike Lane University Avenue Middlefield Road San Francisquito Creek 30 Y 14 Low High Medium PBL_23 Fabian Way Protected Bike Lane Fabian Way E Meadow Drive Charleston Road 30 Y 8 High High High SUP_14 Bol Park Path - Chimalus Spur Chimalus Drive 30 Y 40 Low Low Medium SpecProj_4 Cesano Court Cesano Ct. connection to MV 30 Y 37 Medium Low Medium SUP_13 Embarcadero Road Shared Use Path: Alma to Emerson Embarcadero Road Alma Street Emerson Street 30 Y 39 Low Low Medium SUP_1 Quarry Road Extension Trail Quarry Road El Camino Real Mitchell Lane/Transit Center 0 Y 9 High High High SUP_8 San Antonio Road Shared Use Path San Antonio Road E Bayshore Road Terminal Boulevard 0 Y 31 Medium Medium Medium Notes: BLVD_24b is a new project, added May 2025 per staff comments; extends Park Blvd bike boulevard north to upgrade existing facilities. BLVD_22 description has been expanded to specify that it includes SpecProj_5 Cesano Court to Mountain View Connection SUP_14 Bol Park Path - Chimalus Dr Spur has been added May 2025 per staff comments. Study_03 limits extended from Middlefield Road to Alma Street, added per staff comments in May 2025, prior to June city council meeting. Study_05 is a new project, added per staff comments in May 2025. SpecProj_4 Cesano Ct has been added as a standalone project given specific interests and potential to implement on different timeline from BLVD_22. Could also be implemented as part of BLVD_22. Page 2 Item 3 Attachment C - Prioritized Project List using Initial and Supplemental Evaluation (Working List)        Item 3: Staff Report Pg. 29  Packet Pg. 113 of 363  PALO ALTO BICYCLE AND PEDESTRIAN TRANSPORTATION PLAN UPDATE - RANKED PRIORITY PROJECT LIST - WORKING DRAFT SUPPLEMENTAL EVALUATION - WORKING DRAFT Project Number Project Name Street From To In i t i a l P r i o r i t i z a t i o n Sc o r e Ca r r y F o r w a r d t o Su p p l e m e n t a l Ev a l u a t i o n DR A F T R a n k i n g Pr o j e c t R e a d i n e s s Pr o j e c t C o s t a n d Fu n d a b i l i t y Pr o j e c t S u p p o r t INTERSECTION_12 San Antonio Road and Middlefield Road San Antonio Road & Middlefield Road 100 Y 1 High High High SUP_3 Churchill Avenue Shared Use Path Churchill Avenue Castilleja Avenue El Camino Real 65 Y 2 High High High BLVD_2 Bryant Street Bike Boulevard Downtown Access Project Bryant Street Embarcadero Road University Avenue 70 Y 3 High High High BLVD_24b Park Boulevard Bike Boulevard Park Boulevard Churchill Street Matadero Avenue 70 Y 4 High High High BLVD_24a Park Boulevard Bike Boulevard Park Boulevard Lambert Avenue W Charleston Road 70 Y 5 High High High Study_05 Cal Ave Caltrain Station Southern Bridge Access Project Bike/Ped Gap Closure: Cal Ave Caltrain Station Southern Bridge Access Project 70 Y 6 High High High Study_02 Embarcadero Road Corridor Study Embarcadero Road 70 Y 7 High High High PBL_23 Fabian Way Protected Bike Lane Fabian Way E Meadow Drive Charleston Road 30 Y 8 High High High SUP_1 Quarry Road Extension Trail Quarry Road El Camino Real Mitchell Lane/Transit Center 0 Y 9 High High High BL_6 California Avenue Bike Lane California Avenue Caltrain Station El Camino Real 100 Y 10 High Medium High PBL_20 San Antonio Road Protected Bike Lane San Antonio Avenue Alma Street East Bayshore Road 100 Y 11 Medium High High SpecProj_1 Hamilton Ave Pedestrian Signal Heads Hamilton Avenue 100 Y 12 Medium High High PBL_8 Foothill Expressway Protected Bike Lane Foothill Expressway Page Mill Road City Limit 30 Y 13 Low High High PBL_10 University Avenue Protected Bike Lane University Avenue Middlefield Road San Francisquito Creek 30 Y 14 Low High Medium CROSSING_01 Seale Avenue Tunnel Seale Avenue & Middlefield Road 100 Y 15 Medium Medium High Study_04 Bryant Blvd & E Meadow Crossing Feasibility Study Bryant Blvd & E Meadow 70 Y 16 High Medium Medium SpecProj_3 Ellen Fletcher Bike Blvd Project Bryant Street 70 Y 17 Medium Medium High BL_5 Stanford Avenue Bike Lane connection to Hanover Stanford Avenue Harvard Street Dartmouth Street 65 Y 18 Medium Medium High CROSSING_03 California Avenue Tunnel - Pedestrian/Bicycle Shared Use Enhancements California Avenue 65 Y 19 Medium Medium High INTERSECTION_03 Quarry Road and El Camino Real Protected Intersection Quarry Road & El Camino Real 65 Y 20 Medium Medium High INTERSECTION_08 E Charleston Road and Middlefield Road E Charleston Rd & Middlefield Road 65 Y 21 Medium Medium High INTERSECTION_09 Maybell Avenue and El Camino Real Maybell Ave & El Camino Real 65 Y 22 Medium Medium High BLVD_14 Seale Avenue Bike Boulevard Seale Avenue Embarcadero Road Alma Street 70 Y 23 Medium Medium Medium BBL_8 California Avenue Buffered Bike Lane California Avenue El Camino Real Hanover Street 100 Y 24 Medium Medium Medium BBL_9 Amaranta - Clemo Buffered Bike Lane Amaranta Avenue Los Robles Avenue Arastradero Road 100 Y 25 Medium Medium Medium BLVD_CROSSING_04 Cowper Street Crossing of East Meadow Drive Wilkie Way & West Charleston Road 100 Y 26 Medium Medium Medium Page 1 Item 3 Attachment D - Ranked Prioritized Project List using Initial and Supplemental Evaluation (Working List)        Item 3: Staff Report Pg. 30  Packet Pg. 114 of 363  PALO ALTO BICYCLE AND PEDESTRIAN TRANSPORTATION PLAN UPDATE - RANKED PRIORITY PROJECT LIST - WORKING DRAFT SUPPLEMENTAL EVALUATION - WORKING DRAFT Project Number Project Name Street From To In i t i a l P r i o r i t i z a t i o n Sc o r e Ca r r y F o r w a r d t o Su p p l e m e n t a l Ev a l u a t i o n DR A F T R a n k i n g Pr o j e c t R e a d i n e s s Pr o j e c t C o s t a n d Fu n d a b i l i t y Pr o j e c t S u p p o r t BLVD_CROSSING_05 Seale Avenue Bike Boulevard Crossing of Middlefield Road Cowper Street & E Meadow Drive 100 Y 27 Medium Medium Medium INTERSECTION_02 West Meadow Drive and El Camino Way Intersection Improvement West Meadow Drive & El Camino Real 100 Y 28 Medium Medium Medium INTERSECTION_05 California Avenue and El Camino Real Protected Intersection California Avenue & El Camino Real 100 Y 29 Medium Medium Medium BBL_4 El Camino Way Buffered Bike Lane El Camino Way Los Robles Avenue Maybell Avenue 65 Y 30 Medium Medium Medium SUP_8 San Antonio Road Shared Use Path San Antonio Road E Bayshore Road Terminal Boulevard 0 Y 31 Medium Medium Medium PBL_12 Homer Avenue Protected Bike Lane Homer Avenue 65 Y 32 Low Medium High SUP_12 Homer Tunnel to Caltrain Connection Alma Street Homer Tunnel Caltrain Parking Lot 30 Y 33 Low Medium High PBL_7 Lytton Avenue Protected Bike Lane: Alma Street to Guinda Street Lytton Avenue Alma Street Guinda Street 30 Y 34 Low Medium High PBL_9 Hamilton Avenue Protected Bike Lane: Middlefield Road to Bryant Street Hamilton Avenue Middlefield Road Bryant Street 100 Y 35 Low Medium Medium PBL_18 East/West Meadow Drive Protected Bike Lane West Meadow Drive El Camino Way Alma Street 100 Y 36 Low Medium Medium SpecProj_4 Cesano Court Cesano Ct. connection to MV 30 Y 37 Medium Low Medium PBL_4 El Camino Real Protected Bike Lane El Camino Real Quarry Road Encina Avenue 30 Y 38 Low Medium Low SUP_13 Embarcadero Road Shared Use Path: Alma to Emerson Embarcadero Road Alma Street Emerson Street 30 Y 39 Low Low Medium SUP_14 Bol Park Path - Chimalus Spur Chimalus Drive 30 Y 40 Low Low Medium PBL_22 West Charleston Road Protected Bike Lane Arastradero Road Alma Street El Camino Real 100 Y 41 Low Low Low BLVD_CROSSING_03 Wilkie Way Crossing of West Charleston Road West Charleston Road 100 Y 42 Low Low Low Notes: BLVD_24b is a new project, added May 2025 per staff comments; extends Park Blvd bike boulevard north to upgrade existing facilities. BLVD_22 description has been expanded to specify that it includes SpecProj_5 Cesano Court to Mountain View Connection SUP_14 Bol Park Path - Chimalus Dr Spur has been added May 2025 per staff comments. Study_03 limits extended from Middlefield Road to Alma Street, added per staff comments in May 2025, prior to June city council meeting. Study_05 is a new project, added per staff comments in May 2025. SpecProj_4 Cesano Ct has been added as a standalone project given specific interests and potential to implement on different timeline from BLVD_22. Could also be implemented as part of BLVD_22. Page 2 Item 3 Attachment D - Ranked Prioritized Project List using Initial and Supplemental Evaluation (Working List)        Item 3: Staff Report Pg. 31  Packet Pg. 115 of 363  Kittelson & Associates, Inc. Technical Memorandum PHASE 3 – RECOMMENDED PROJECT AND PROGRAMS The City of Palo Alto (City) is updating the 2012 Bicycle and Pedestrian Transportation Plan. This Bicycle and Pedestrian Transportation Plan (BPTP) update will serve as a comprehensive action plan for the City to provide improved bicycle and pedestrian facilities for its residents, employees, and visitors. As part of the BPTP update, the project team is undertaking an extensive community engagement initiative, divided into four phases: 1) Visioning; 2) Needs & Concerns; 3) Recommended Projects and Programs; and 4) Plan Adoption. The community engagement effort includes a combination of digital outreach and in-person events. Engagement activities associated with Phase 3 Recommended Projects and Programs occurred between February and April 2025 and included focus group meetings, committee meetings, commission meetings, a public workshop, tabling and public events, online interactive map feedback and electronic feedback submissions. Activities were promoted on the City’s website, social media channels, transportation mailing list, tabling and community events, Uplift Local newsletter, and at the Committee and Working Group meetings. Themes heard during these outreach efforts included discussion about plan implementation strategy, interest in strict guidelines for bicycle boulevard streets, and questions about the effectiveness of protected bike lanes. This memorandum provides a summary of the key insights gathered from these Phase 3 engagement activities. 155 Grand Avenue, Suite 505 Oakland, CA 94612 P 510.839.1742 May 20, 2025 Project# 28476 To: Ozzy Arce, Senior Transportation Planner City of Palo Alto, Office of Transportation From: Mobycon & Kittelson CC: Sylvia Star-Lack, Transportation Planning Manager, Amanda Leahy, Associate Planner, Kittelson RE: Bicycle and Pedestrian Transportation Plan Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs (Draft Final) Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 32  Packet Pg. 116 of 363  May 20, 2025 Page 2 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Palo Alto Bicycle and Pedestrian Advisory Committee Kittelson & Associates, Inc. PALO ALTO BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE On Tuesday, February 4th 2025, the project team presented in person to the Palo Alto Bicycle and Pedestrian Advisory Committee. This was the first public display of the plans, Recommended Projects and Programs, and the Bicycle and Pedestrian Transportation Plan Update was given significant time for presentation, question and discussion. Agenda The presentation covered the following topics: • Project Overview • The Plan Vision • Bicycle Network Recommendations o Network Development Approach o Facility Selection Approach o Project Lists o Prioritization Approach • Pedestrian Districts and Toolbox • Program and Policy Recommendations • Engagement Activities Discussion Notes Summary The discussion was broad, touching on all aspects of the plan recommendations. Notable themes emerged with multiple committee members reiterating or affirming certain topics for further consideration: • Concerns about embracing the big streets: Questions about the cost, return on investment and risk of upsetting the status quo. • "Big Streets" provide direct routes to key destinations: Comments also noted that since these Big Streets directly connect people to where they need to go, it's essential they are equipped with adequate facilities, even if alternative routes are also considered. • Overall mixed reaction about Bikeways on "Big Streets"/Arterials: Several members expressed concern about placing bikeways on busy or "big streets" like Embarcadero Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 33  Packet Pg. 117 of 363  May 20, 2025 Page 3 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Focus Group Meetings Kittelson & Associates, Inc. Road, citing potential controversy, safety issues, and geometric concerns with protected bikeways. However, other members also highlighted the need to provide access for residents living on these streets, framing it as an equity issue. • Prioritization framework: Concerns that the proposed framework was too simple and a desire for finer grained measures. Members pointed out the long project list and the need for a clearer prioritization framework that includes constraints. Other members appreciated initial prioritization ideas. • Pedestrian Planning: Desire to see more pedestrian-oriented recommendations. Desire to see the San Antonio corridor included for pedestrian-specific recommendations given it’s potential for future growth. • Bicycle boulevard implementation: Some member questioned what constitutes a Bike Boulevard, others expressed a desire to see stricter thresholds for bicycle boulevard implementation. • Micromobility: Want to see how micromobility can be supported through clearer regulations and rules. • Prioritization: Would like to see schools elevated in the prioritization framework. • Network: Consider how to include recreational routes, such as to Foothill Expressway, more in the network. Other members emphasized the priority of connectivity and getting across barriers. • Quick-Build: desire for projects to be implemented as Quick-Build projects first for the City to learn from the initial implementation and for the community to see it. • Wayfinding: Would like to see a wayfinding system as a future project or program. • California Ave: If this is going car-free, consider Cambridge Ave as an alternative. • Safety and Enforcement: Members highlighted the importance of lighting and law enforcement. • Expanding SRTS: A member questioned the possibility of expanding the SRTS program to private schools, though other members noted potential difficulties. FOCUS GROUP MEETINGS Overview On February 24-26th, 2025, project staff met with stakeholder focus groups to have more detailed specific conversations about plan recommendations and provide an opportunity for stakeholders to engage with the project team and materials on a closer level. Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 34  Packet Pg. 118 of 363  May 20, 2025 Page 4 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Focus Group Meetings Kittelson & Associates, Inc. Discussion Notes Summary The following is the summary of comments and feedback from all the groups. • Bike Friendly Zone Considerations: Interest in expanding bike friendly zones to include Middlefield business district, Mitchell Park areas. • Bike Lane Enforcement: Concerns about existing bike lanes being encroached by garbage cans and parked cars • Shared use Path Conflicts: concerns about bicycle and pedestrian conflicts on shared use paths. • Programs: Desire for a better pathway for making small traffic change requests in communities • Strategy: How to implement the network in way that builds support and reduces controversy. • Bike Boulevard Support: Support for bike boulevards, with Bryant St elevated as a good example of a bike boulevard due to natural and added modal filters. • Ross Rd: This segment is shown as “Existing” but even with enhancements doesn’t limit volumes enough for a low stress condition. School Traffic Safety Representative (TSR) Subgroup Project team members hosted a focus group for school TSRs, to provide some school and parent specific feedback on network plan, facilities and policies. Workshop Agenda The subgroup agenda was brief, emphasizing subgroup discussion: • Bikeway Network and Facility Recommendations • Subgroup Discussion • Engagement Next Steps Discussion Notes Summary This report outlines comments and suggestions gathered from the TSR focus group regarding bicycle and pedestrian facilities. Feedback on Bicycle Facility Types (Existing and Proposed): Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 35  Packet Pg. 119 of 363  May 20, 2025 Page 5 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Focus Group Meetings Kittelson & Associates, Inc. • Bicycle Boulevards: Participants expressed a desire for more effective ways to limit motor vehicle traffic on these routes. • Standard Bike Lanes: Concerns were raised about their effectiveness due to encroachment by parked cars and garbage cans. • Protected Bike Lanes: The group questioned how to best implement these in areas with frequent driveways, which would require interruptions in the protective barrier. • Shared Use Paths: Potential conflicts between bicyclists and pedestrians on these paths were noted as a concern. Discussion on Implementation Strategy: • Public Support: The group discussed the importance of building and maintaining public support, both initially and throughout the project development process. • Project Prioritization: There was interest in establishing a process for implementing small, quick fixes to address gaps in existing routes, in addition to planning larger, network-wide projects. Emphasis on Serving Destinations and User Needs: • New Developments: Participants recognized the importance of planning for bicycle facilities in areas with new housing developments to serve future residents. • Bicycle Friendly Zones: There was support for clarifying the concept of Bicycle Friendly Zones and interest in potentially establishing such a zone in South Palo Alto. • Cyclist Classifications: Some group members expressed concern that classifying cyclists (e.g., "Interested but Concerned," "Confident and Fearless") could be divisive. They noted that an individual's comfort level and cycling behavior can change based on the specific street conditions and their familiarity with the route. System for Resident-Initiated Improvements: • Need for a Dedicated Process: Participants showed strong interest in developing a system or process that allows residents to directly recommend specific, localized improvements to the City (e.g., requesting a new crosswalk or speed table). • Current System Limitations: The group acknowledged that the existing 311 system and the Bicycle Pedestrian Transportation Plan (BPTP) Update process are not well-suited for handling these types of very specific, spot improvement requests. Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 36  Packet Pg. 120 of 363  May 20, 2025 Page 6 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Focus Group Meetings Kittelson & Associates, Inc. PABAC Subgroup Series Project team members hosted a series of PABAC subgroups to provide a more flexible platform for deeper discussion and exploration of the plan recommendations Workshop Agenda The subgroup agenda was brief, emphasizing subgroup discussion: • Materials Overview • Subgroup Discussion • Engagement Next Steps Discussion Notes Summary A sample of key themes emerging from this discussion includes: • Bike Street: Mixed opinions on how to best embrace big streets. There was overall support for expanded use of protected bike lanes, but reservations about their cost, overall safety and risk of community opposition. • Defining Bike Boulevards: Interest in more clarity about bike boulevard design thresholds, criteria and overall quality. Also an interest in further defining what constitutes a bike boulevard. Key characteristics mentioned include: o “Turning” the stop signs to prioritize bicycle traffic flow o Low car traffic. o Traffic calming measures (e.g., speed humps, 20 MPH speed limits). o Potential for filtering out cars while allowing bike through-traffic. o Connecting roads to improve bike flow. • Bike Parking: Questions around if the plan update can support more bike parking at private sites. • Oregon Avenue: Support for including more of Oregon Avenue in the network, as a viable alternative to Oregon Expressway. Enhancements at intersections would be necessary. Middlefield Road: Some support for Middlefield Road Protected Bike Lanes proposal, but concerns about frequent driveways. • Embarcadero Road: Concerns about constraints west of Middlefield and at the underpass. • Advisory Bike Lane Pilots: Questions about whether Geng Rd is a good pilot location Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 37  Packet Pg. 121 of 363  May 20, 2025 Page 7 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Focus Group Meetings Kittelson & Associates, Inc. • Performance Measures: Interest in more detailed performance measures around collision reduction, mode share. • Implementation Strategy: Concerns about the high cost of projects, and risk of controversial politics around implementation. • Outreach: Interest in thinking differently about outreach in order to build consensus rather than polarity. • Quick-Build Trials: The idea of using quick-build projects as trials to demonstrate planned infrastructure and gather feedback was discussed. This could help build political will for permanent installations. • Big Streets vs. Alternatives: o Preference for using alternative, smaller streets (e.g., frontage roads) over main arterials when possible (e.g., San Antonio Ave, Oregon Expressway). o Concerns raised about safety (sight lines), air quality (particulates), and traffic signals on big streets. o Discussion about the impact of removing travel lanes on big streets and where that traffic would go. • Prioritization: Interest in how the plan would prioritize projects, and noting that a prioritization framework should consider: Cost and funding; and Feasibility. • Draft Plan Considerations: The Draft Plan should include: o Timelines for construction. o Cost estimates (high-level). o Strategies for limiting bike speeds on shared-use paths. o Considering the San Antonio Corridor area as a Bicycle Friendly District (potentially including the JCC). o Exploring a Bicycle Friendly District in the south part of the City. • Policy & Programs: o Comment to avoid breaking out the price of bicycle infrastructure in a way that could be misconstrued. o Support for reviewing and addressing Comprehensive Plan Policies to ensure they are bike-friendly. o Consider merging Bicycle Friendly Zones with Pedestrian Districts into "Active Transportation Friendly Commercial Zones." • Other Points: o Discussion on the sequencing of the BPTP Update and the Connectivity project. o Need a map showing existing bike networks to neighboring jurisdictions. o Consideration for grid effectiveness and issues where the grid disappears (south of Meadow). Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 38  Packet Pg. 122 of 363  May 20, 2025 Page 8 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Focus Group Meetings Kittelson & Associates, Inc. o Potential bike/ped facility between San Antonio Caltrain and E. Meadow (extending beyond Charleston). o Controlled intersection at Bryant and E. Meadow. o Bike box at Nelson Drive. o Question about what's happening on University Ave; and concerns the street will never be suitable as a bicycle boulevard. Internal Staff Working Group In early March 2025, Project team members presented to an internal staff working group made up of City of Palo Alto staff from a variety of work groups, teams, and specializations to gain a city-wide perspective on the plan. Workshop Agenda The presentation covered the following topics: • Project Overview • The Plan Vision • Bicycle Network Recommendations • Pedestrian Districts and Toolbox • Program and Policy Recommendations • Engagement Activities Discussion Notes Summary The following themes and topics emerged in the discussion following the presentation • Maintenance: Desire for clear maintenance involvement with implementation of separated facilities. Consideration needed, but challenges exist regarding street cleaning and the requirement for special equipment. Funding implications for additional equipment and Public Services staff need to be addressed. • Green Infrastructure: Interest in more integration of green infrastructure into the plan, particularly Protected Bike Lanes. Also noting the importance of protecting waterways and managing debris during construction. • Public Art: Interest in integration of public art into the plan, in particular, the pedestrian district toolbox. For example, opportunities for public art in crosswalks and traffic calming programs should be explored.E-Bike enforcement Strategy: Desire for more Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 39  Packet Pg. 123 of 363  May 20, 2025 Page 9 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs City Commissions Kittelson & Associates, Inc. clarity on the E-Bike enforcement policy included in the recommendations. A suggestion to focus on speed, similar to vehicles, rather than the type of bicycle, and to prioritize encouragement and education over enforcement. • Consistency Across Plans: a suggestion to cross-reference the adopted Safe Systems Action Plan with the BPTP Update project recommendations for Vision Zero consistency. CITY COMMISSIONS The project staff presented to Palo Alto’s Planning & Transportation Commission (PTC) and Parks & Recreation Commission (PRC) on February 26, 2025 and March 25, 2025, respectively. These bodies advise City Council and have been involved in the plan update throughout the process. Planning & Transportation Commission (PTC) Project team presented to the Planning & Transportation Commission on February 26th, 2025. Workshop Agenda The presentation covered the following topics: • Project Overview • The Plan Vision • Bicycle Network Recommendations • Pedestrian Districts and Toolbox • Program and Policy Recommendations • Engagement Activities Discussion Notes Summary The PTC appreciated the comprehensive presentation and noted significant effort involved in such a comprehensive planning process. The meeting highlighted a strong desire to improve active transportation in Palo Alto, with Commissioners offering specific ideas for bikeway extensions, emphasizing a network-based planning approach, raising safety concerns (particularly around e-bikes and vehicle enforcement), and suggesting the exploration of innovative transportation management strategies. Clearer definitions, visual aids, and neighborhood-specific considerations were also identified as important next steps. Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 40  Packet Pg. 124 of 363  May 20, 2025 Page 10 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs City Commissions Kittelson & Associates, Inc. Key themes from discussion included: • Overall Themes: o Strong support for improving bicycle and pedestrian infrastructure. o Emphasis on a network approach rather than isolated projects. o Concerns about safety, particularly regarding speeding e-bikes and vehicle enforcement. o Interest in exploring innovative solutions like modal filtering and Safe Systems principles. o Need for clear definitions and visual aids (maps) to understand the proposed plans. • Emphasis on network-level analysis: When projects are developed, assess traffic impacts on the broader area, not just the immediate corridor. • Consider developing entire corridors together instead of piecemeal projects to ensure better connectivity and potentially more efficient implementation. • Support for the Pedestrian Toolbox. • Wayfinding signage: Needs improvement, especially on Bryant Boulevard. • Definition of a bike boulevard: Needs clarity on the specific criteria and features that define a bike boulevard. • Preference for neighborhood streets: Concerned about focusing on big streets like a future ECR, suggesting locals prefer Park Blvd. • Concerns about RV parking on bike routes: Creates hazards and debris, as street cleaning is difficult. • Supports a "Bike Toolbox" similar to the Pedestrian Toolbox, specifically for bike boulevards. • Impact of navigation apps (Waze): Directing traffic onto neighborhood streets. • Modal filtering: Commissioners inquired about the possibility of implementing additional modal filtering measures. • Neighborhood-specific discussions: Suggests dedicated discussions for specific neighborhoods during the project-level phase. • Increase in speeding micromobility: Concerns about speeding e-bikes and e-scooters. • Lack of south city crossing: Points out the absence of a dedicated bike/pedestrian crossing in the southern part of the city. Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 41  Packet Pg. 125 of 363  May 20, 2025 Page 11 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs City Commissions Kittelson & Associates, Inc. Parks & Recreation Commission (PRC) Project team presented to the Planning & Transportation Commission on February 26th, 2025. Workshop Agenda The presentation covered the following topics: • Project Overview • The Plan Vision • Bicycle Network Recommendations • Program and Policy Recommendations • Engagement Activities Discussion Notes Summary The PRC appreciated the comprehensive presentation and noted significant effort involved in such a comprehensive planning process. The commissioners generally expressed positive feedback on the work being done and were receptive to the presented recommendations. Key themes from discussion included: • Focus on Bicycling: A significant portion of the discussion centered on improving bicycle infrastructure, safety, and accessibility. • Accessibility: Commissioners raised concerns about ensuring infrastructure and policies work for a diverse range of users, including those with mobility challenges (ADA), families with cargo bikes, and different types of cyclists. • Clarity and Measurement: There was a clear call for well-defined plans with measurable outcomes and easily understandable information (maps, Performance Measures, and objectives). • Integration with Existing Infrastructure: The discussion touched on how new projects should connect with new or existing elements like green infrastructure, public transportation, and even closed streets. • Policy Considerations: Commissioners highlighted the need for policies addressing newer forms of transportation like e-bikes and specific traffic laws like the Idaho Stop. • Green Infrastructure: Advocated for the inclusion of more trees and green infrastructure. Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 42  Packet Pg. 126 of 363  May 20, 2025 Page 12 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Joint Workshop Kittelson & Associates, Inc. • Performance Measures (PM): Questioned what performance measures other cities are using and how those compare to the city's proposed PMs. • Clarity: Emphasized the importance of clear maps, clear performance measures, and clear objectives in the plan. • Bike Lane Access: Strongly emphasized the need for protected and improved bike lane access, particularly on major streets. • Idaho Stop: Raised the question of how the "Idaho stop" (allowing cyclists to treat stop signs as yield signs and red lights as stop signs when safe) is being considered. • E-bike Policy: Suggested developing a policy for e-bikes with a non-pedal mode, especially in open spaces. • Safe Routes: Appreciated the focus on Safe Routes to Parks and suggested also considering Safe Routes to Libraries. • Bike Lane Width: Urged consideration of bike lane width to ensure three-wheeled or cargo bikes can fit comfortably. JOINT WORKSHOP Overview On April 2nd, 2025, the City of Palo Alto’s Office of Transportation hosted a Joint Workshop at Mitchell Park Community Center for the Bicycle and Pedestrian Transportation Plan Update and South Palo Alto Crossings (See Figure 1). Workshop Agenda The workshop opened with a brief presentation for each project and invited participants to spend the rest of the time visiting organized project stations, designed to collect feedback on important parts of each project. There were a total of six stations — three for each project. Figure 2 shows some photos taken at the BPTP Update stations. Figure 1: Attendees to the joint workshop hearing opening presentation Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 43  Packet Pg. 127 of 363  May 20, 2025 Page 13 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Joint Workshop Kittelson & Associates, Inc. Figure 2: Project Stations Station 1: Attendees Discussing Recommended Bicycle and Crossing Projects Station 2: Attendees Discussing Recommended Bicycle Facilities Station 3: Attendees Providing Feedback on Pedestrian Toolbox Discussion Notes Summary The following key themes emerged related to the pedestrian districts and toolbox: • Recommendations for new tools to add to the toolbox: Rapid Flashing Beacons; Pedestrian Hybrid Beacons; Pedestrian only zones; Street parking removal; • Support for toolbox tools: Raised crossings; Wider sidewalks; Bike Parking; Permanent pedestrian wayfinding; • Pedestrian district specific recommendations. Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 44  Packet Pg. 128 of 363  May 20, 2025 Page 14 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Online Feedback Kittelson & Associates, Inc. The following types of comments were offered on the bikeway network and facilities: • Facility type comments: Mixture of concerns and support for protected bike lanes; Desire for better bike boulevard design with signs and pavement quality. • Comments on proposed projects both in opposition and support: Such as support and concern about Midtown protected bike lanes, with some specific suggestions for extents. Support for Matadero Canal pathway. • Some suggestions for new projects: Such as bike pull outs on Arasrtadero. Stand alone PBL project from Greene to Midtown Shopping Center, ONLINE FEEDBACK Overview In addition to in-person activities, workshops and meetings, the public was invited to submit comments, thoughts and feedback online through the project website. Interactive Online Map Between February and May 2025, a total of 403 public comments were received through an interactive map tool which could be accessed from the project webpage. The map allowed participants to specify locations on a citywide map showing the recommended bicycle facility types and crossing improvements. Other participants could view these comments, provide a response to the comment, and express support by liking them. Participants had the option to specify the comment by infrastructure type, with “crossings” indicated most frequently, appearing in 76 comments—twice as often as the next most common category, protected bike lanes, which appeared in 38 comments. Other categories included advisory bike lanes, standard bike lanes, buffered bike lanes, shared use paths, and bike boulevards. Over 100 participants did not specify the infrastructure type. Many commenters voiced support for recommended improvements (40%) specifically on Homer Way, Channing Avenue, Quarry Road, and most parts of Charleston Road and Oregon Expressway. Some residents raised concerns over the type of proposed improvements (13%) while a few comments opposed (24%) the proposal of adding improvements altogether as it might adversely affect vehicle traffic, for instance on San Antonio Road, Middlefield Road and Embarcadero Road. Some participants suggested utilizing existing creeks to support the non- Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 45  Packet Pg. 129 of 363  May 20, 2025 Page 15 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Online Feedback Kittelson & Associates, Inc. motorized transportation. While most comments were on the type of projects a few residents raised concerns about dangerous or unsafe conditions for pedestrians and cyclists, particularly at key crossings and intersections. Others highlighted barriers to connectivity, noting gaps in the bike network and the need for better integration with neighboring cities. A few participants noted that the proposed recommendations are redundant as existing bike facilities are available on the parallel road, for instance Louis Road (existing bike lane) and Greer Road (proposed bike boulevard). The proposed Class IV Protected Bike Lane on Middlefield Road drew the most attention, with 33 comments. Of those, approximately 73% expressed opposition to adding a protected bike lane on Middlefield Road, citing concerns about increased traffic, reduced access for vehicles, and particularly the loss of on-street parking. A comment that received one of the highest number of likes (29 likes) encapsulated a common sentiment among opponents of protected bike lanes: “Protected bike lanes make it even tougher for residents to enter and exit their driveways… We have enough obstacles already. Just say no.” Concerns over the loss of street parking and impacts to driveway access were echoed in other comments, reflecting ongoing tension between a strong overarching desire to expand or improve existing bike infrastructure and preserve convenience for car-dependent residents. On the other hand, some residents welcomed the idea of protected bike lanes on Middlefield Road by highlighting its importance as regional connector: “Middlefield has bike lanes in Atherton, Menlo Park, and Redwood City. Making a connected network of bike lanes is important for increasing modeshare…”Other major roadways, which received opposition on the proposed recommendations include Embarcadero Road, San Antonio Road, Alma Street, and Meadow Drive. Recommendations that were widely supported include Class IV on Charleston Road, Bike Boulevard on Park Boulevard and Downtown Connections. Additionally, there are 41 comments (10%) suggesting new projects and sharing further considerations. Figure 3 shows the location of map comments on the recommended bicycle facility type map classified as support (40%), oppose (24%), neutral (26%) and other (10%) comments suggesting new projects and further considerations. The major projects highlighted in other comments include: • Connections to nearby jurisdictions – East Palo Alto, Menlo Park and Mountain View • Bike routes through Old Page Mill and the I-280 interchange to Arastradero Preserve. • Using lightly used fire roads in Arastradero Preserve for recreational/off-road biking. • Improving wayfinding and signage • Adding/fixing bike signal activation sensors (multiple locations) Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 46  Packet Pg. 130 of 363  __`101 §¨¦280 ∙þ82 Middl e f i e l d R d Alma S t Brya n t S t Ham i l t o n A v e Univ e r s i t y A v e Lytto n A v e Add i s o n A v e New e l l R d Channing Ave Sand H i l l R d Cowp e r S t Embarcad e r o R d Louis R d Oreg o n E x p y Cali f o r n i a A v e Cali f o r n i a A v e Pag e M i l l R d Colora d o A v e Loma V e r d e A v e Meado w D r Melv i l l e A v e Sea l e A v e El D o r a d o A v e Charle s t o n R d Fa b i a n W y San Antonio Rd Bays h o r e R d Gree r R d El Cam i n o R e a l Los R o b l e s A v e Wilkie W y Ara s t r a d e r o R d Footh i l l E x p y Han o v e r S t Hil l v i e w A v e Junipero Serra Blvd Stan f o r d A v e Ross R d Mata d e r o A v e May b e l l A v e Hom e r A v e Colora d o A v e El Ca m i n o R e a l Miller A v e EAST PALO ALTOMENLO PARK STANFORD UNIVERSITY LOS ALTOS MOUNTAIN VIEW LOS ALTOS HILLS Byxbee Park Mitchell Park Hoover Park Pearson-ArastraderoPreserve GreerPark EleanorPardeePark RamosPark RoblesPark BolPark Alta Mesa MemorialPark Palo AltoHighSchool GunnHigh School JLSMiddleSchool GreeneMiddleSchool FletcherMiddleSchool Palo AltoCaltrain California AveCaltrain San AntonioCaltrain Menlo ParkCaltrain Palo Alto Airport Matad e r o C r e e k Barro n C r e e k Adobe C r e e k __`101 §¨¦280 ∙þ82 EAST PALO ALTO MENLO PARK STANFORD UNIVERSITY LOS ALTOS MOUNTAIN VIEW PALO ALTO PORTOLA VALLEY F New Project Support Neutral Oppose Proposed Existing Class I - Shared Use Path; Trail Class IIa - Bike Lane Class IIb - Buffered Bike Lane Class IIIa - Bike Route Class IIIb - Bike Boulevard Class IV - Separated Bikeway Data Sources: City of Palo Alto, MTC 0 1 2 Miles Interactive Map Comments 05/13/2025 Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 47  Packet Pg. 131 of 363  May 20, 2025 Page 17 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Online Feedback Kittelson & Associates, Inc. Figure 4 illustrates the key themes used to classify the community comments. Since some comments addressed multiple themes, the total number exceeds 403. The most common themes were suggestions for improvements, safety concerns, and support for proposed facilities. Figure 4: Number of Comments by Key Themes Source: Kittelson & Associates, Inc. 2025 0 20 40 60 80 100 120 Maintenance concern Identification of network gap Politics/economics concern General opposition to bike/ped improvements Traffic concern Parking concern Comment on bike network Need for wayfinding and signage General support for bike/ped improvements Safety concern Suggested improvement Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 48  Packet Pg. 132 of 363  May 20, 2025 Page 18 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Online Feedback Kittelson & Associates, Inc. Online Comment Box The project website included an online comment box during this phase to allow for easy communication to the City about this project. The project team received over 100 individual comments. Feedback Received In summary, the comments express strong support for a more bike- and pedestrian-friendly Palo Alto but highlighted significant concerns about the safety and practicality of certain proposed measures, particularly those involving busy arterial roads and parking removal. There's a clear call for prioritizing separated infrastructure, addressing dangerous intersections, improving traffic enforcement, and ensuring a comprehensive, well-funded, and community-driven approach to planning and implementation. While comments express general support for protected bike lanes in various locations across the city (like East Meadow and for accessing businesses), the overwhelming sentiment regarding Middlefield Road is one of strong opposition rooted in concern for the loss of parking, resident impact and suitability of Middlefield Road as a bike route. The following key themes emerged from the comments received through the online comment form: • 1. Negative Impacts on Parking and Accessibility: o Loss of Parking: Residents emphasize the necessity of on-street parking for homeowners (especially those with multiple vehicles and small driveways), renters, ADU residents, and visitors. They highlight that removing parking will severely inconvenience their daily lives and social interactions. o Overflow into Neighborhoods: Commenters predict that the elimination of parking on Middlefield will displace vehicles to adjacent residential streets, leading to increased congestion, parking issues, and decreased quality of life in those areas. o Reduced Accessibility and Equity: Concerns raised about the impact on individuals with mobility challenges, families with young children, and those with time constraints who rely on convenient parking near their homes, schools, and community centers. Figure: Online Comment Box Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 49  Packet Pg. 133 of 363  May 20, 2025 Page 19 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs Online Feedback Kittelson & Associates, Inc. o Impact on Services and Deliveries: Residents worry about how service providers (repair workers, gardeners, delivery trucks), elderly visitors, and ride-sharing services will access their homes without available street parking. • 2. Safety Concerns Regarding Bike Lanes on Middlefield Road: o Increased Danger for Cyclists: Many argue that Middlefield Road, as a busy and fast-moving arterial road, is inherently unsafe for bike lanes, regardless of protection, citing the speed of traffic, driveway conflicts, and narrow lanes as significant hazards. o Misleading Safety for Children: Some believe that adding bike lanes on Middlefield Road will create a false sense of security for children biking to school, potentially putting them in more dangerous situations. o Preference for Alternative Bike Routes: Commenters repeatedly suggest that less-trafficked, parallel streets (like Bryant St. and Park Blvd.) are more suitable and safer alternatives for bike routes. o Preference for Alternative Solutions: Several residents suggest alternative solutions, such as enforcing existing speed limits, reducing speed limits, installing speed cameras, improving existing bike boulevards, and exploring bike/pedestrian pathways through areas like Cubberley Community Center. • 3. Negative Impacts on Emergency Access and Civic Engagement: o Hindered Emergency Vehicle Access: Concerns are raised that removing parking could impede access for emergency vehicles, especially during peak school hours or events. o Discouraged Civic Participation: Residents worry that making parking more difficult will deter participation in school and community events held at locations like Greene Middle School and the Community Center. • 4. The Planning Process: o Lack of Community Consideration: Some feel that the planning process has not adequately considered the needs and concerns of residents living along Middlefield Road. o Call for Impact Assessments: Residents urge the city to conduct thorough parking assessments and impact reports to understand the full consequences of removing parking. o Ignoring Past Opposition: Some commenters point out that similar proposals have been rejected in the past due to resident opposition and that conditions have worsened since then. • 5. Other Concerns: Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 50  Packet Pg. 134 of 363  May 20, 2025 Page 20 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs In Person Outreach Kittelson & Associates, Inc. o Negative Aesthetic Impacts and Property Values: Residents express concern that protected bike lanes and associated infrastructure will be visually unappealing and could negatively affect property values. o Traffic Congestion: Some believe that lane reductions for bike lanes will exacerbate existing traffic bottlenecks on Middlefield Road, especially since many residents note Middlefield Road serves as a cut-thru when Highway 101 is exceptionally congested. IN PERSON OUTREACH Overview The project team sought to meet community members where they were at with attendance at existing community events. Tabling at Community Events Between February and April 2025, Project team members tabled several local community events including at the California Avenue Sunday farmer’s market, Third Thursday Music Event on Cal Ave., the City’s Around the World Event at Lucie Stern Community Center, and the City’s Earth Day Event at Rinconada Library. Figure 5: Photos from the Tabling at Community Events California Avenue Farmers Market – March 02, 2025 Third Thursday – February 20, 2025 California Avenue Farmers Market – February 23, 2025 Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 51  Packet Pg. 135 of 363  May 20, 2025 Page 21 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs In Person Outreach Kittelson & Associates, Inc. Materials Staff displayed maps and informative boards about the project, sharing the recommended bike facility network and welcoming comments from people who stopped by to chat. Discussion Notes Summary The following key themes emerged • Traffic Danger: People talked about feeling unsafe sharing the road with cars, especially with speeding or distracted drivers. They mentioned close calls or specific dangerous intersections. • Lack of Protected Infrastructure: Residents often lament the absence of dedicated bike lanes, protected bike lanes and intersections, and wide sidewalks. • Pedestrian Safety: Concerns about crosswalk visibility, signal timing that doesn't allow enough time to cross, and drivers not yielding to pedestrians were common. • Nighttime Safety: Comments about pedestrians and cyclists often feeling vulnerable at night due to poor lighting on sidewalks and bike paths, and the difficulty drivers have seeing them were common. • Theft and Vandalism: Bike theft is a significant deterrent for many. People worry about leaving their bikes locked up, especially in high-traffic areas or overnight. • Infrastructure and Maintenance Issues: o Conditions: Debris-filled bike lanes make walking and biking uncomfortable and even dangerous. o Lack of Connectivity: Residents pointed out gaps in the sidewalk or bike network that make it difficult to reach destinations safely and conveniently. People from out of town expressed frustration by a lack of clear wayfinding for people biking around and through the city. o Insufficient Bike Parking: A lack of secure and convenient bike parking at key destinations (shops, parks, transit hubs) discourages cycling. o Accessibility Concerns: People with mobility challenges raised concerns about the usability of shared-use paths. • Convenience and Practicality: o Distance and Time: Some residents feel that destinations are simply too far to comfortably walk or bike, especially for errands or commuting. o Carrying Goods: People wondered how they would transport groceries, children, or other items without a car. • Education and Awareness: Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 52  Packet Pg. 136 of 363  May 20, 2025 Page 22 BPTP Update – Community Engagement Summary – Phase 3 Recommended Projects and Programs In Person Outreach Kittelson & Associates, Inc. o Pedestrian and Cyclist Behavior: Some residents expressed frustration with cyclists not following traffic laws, particularly along shared used paths and the Cal Ave. Bike/ped tunnel. o Need for Education and Encouragement Programs: People suggested the need for more public education campaigns to promote safe walking and biking habits for all road users. Item 3 Attachment E - Summary of Phase 3 community engagement (Draft)        Item 3: Staff Report Pg. 53  Packet Pg. 137 of 363  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: June 2, 2025 Report #:2505-4711 TITLE Approval of Minutes from May 19, 2025 Meeting RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: May 19, 2025 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 1  Packet Pg. 138 of 363  CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting May 19, 2025 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 4:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone Present Remotely: Veenker Absent: Special Orders of the Day 1. Proclamation Commemorating the 50th Anniversary of the Palo Alto Fire Department Paramedic Program and EMS Week May 18-24 NO ACTION 2. Proclamation Recognizing May 2025 as Foster Care & Resource Parent Awareness Month NO ACTION Study Session 3. 788-796 San Antonio Road [25PLN-00062]. Request for Council Prescreening to Rezone the Subject Property from Commercial Services to Planned Community/Planned Home Zoning and to Allow Construction of 168 Rental Units in an Eight-Story Structure on a 43,414-Square-Foot (One-Acre) Site. CEQA Status: Not a Project. NO ACTION 4. 800/808-814 San Antonio Road [25PLN-00066]: Request for Council Prescreening to Amend an Existing Planned Community Ordinance (Ordinance 5622) to Allow the Construction of 120 Residential Units and 1,078 Square Feet Commercial Space in a Five- Story Structure on a 38,194-Square-Foot (0.87-Acre) Site. CEQA Status: Not a Project. NO ACTION Item 4 Attachment A - May 19, 2025 Draft Action Minutes        Item 4: Staff Report Pg. 2  Packet Pg. 139 of 363  DRAFT ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 05/19/2025 Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Closed Session 5. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nick Raisch, Tori Post, Molly Stump, Lauren Lai, Paul Harper, and Jennifer Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521 Hourly Unit, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) AA1. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION (two cases) Subject: Initiation of litigation in two cases, American Federation of Government Employees v. Trump, US District Court for the Northern District of California, Case No. 25-CV-03698 and City and County of San Francisco v. Trump, US District Court for the Northern District of California, Case No. 25-CV-01350 Authority: Government Code Section 54956.9(d)(4) MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Lu to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 7:01 P.M. Council returned from Closed Session at 9:25 P.M. Mayor Lauing announced no reportable action. Item 4 Attachment A - May 19, 2025 Draft Action Minutes        Item 4: Staff Report Pg. 3  Packet Pg. 140 of 363  DRAFT ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 05/19/2025 Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Councilmember Lythcott-Haims to approve Agenda Item Numbers 6, 8-10, AA2. MOTION PASSED: 7-0 6. Approval of Minutes from May 5, 2025 Meeting 7. Climate Action and Sustainability Committee Recommendation to Council to Direct Staff to Develop an Affordable Multi-Family Housing Electrification Grant Program and to Approve a Budget Amendment in the Gas Utility Funds; CEQA Status: Under CEQA Guidelines section 15183, projects consistent with an existing general or comprehensive plan do not require additional CEQA review Item Removed Off Agenda 8. Approval of Blanket Purchase Order with Olin Finance Company LLC for the Purchase of Bulk Sodium Hypochlorite for the Regional Water Quality Control Plant for a Two-Year Term with an annual amount of $400,000, for a Total Not-to-Exceed Amount of $800,000; CEQA Status – Not a Project 9. Approval of a Lease Agreement with Embarcadero Way Property Owner, LP, c/o BioScience Properties, Inc. for Laboratory and Office Space at 2470 Embarcadero Way for a Period of 20 Years, at an Initial Annual Lease Amount of $1.11 Million Per Year plus Common Area Expenses, and $4.5 million in Tenant Improvements; CEQA Status – Exempt Under CEQA Guidelines Section 15301 AA2. Approval of the Appointment of Alan Kurotori as Utilities Director 10. Approval of Construction Contract No. C25193197 with Anderson Pacific Engineering Construction, Inc. in the Amount Not-to Exceed $47,282,100 for the Local Advanced Water Purification System project (WQ-19003); Authorization of Contract Contingency in an Amount Not-to-Exceed $4,728,210; and Approval of Amendment No. 2 to the First Amended and Restated Contract No. C059999 Between the City of Palo Alto and the City of Mountain View; CEQA Status - Addendum to the 2015 Environmental Impact Report for the Palo Alto Recycled Water Project (SCH 2011062037) Item Reordered to be Heard Under Consent Calendar, Supplemental Report added City Manager Comments Ed Shikada, City Manager Item 4 Attachment A - May 19, 2025 Draft Action Minutes        Item 4: Staff Report Pg. 4  Packet Pg. 141 of 363  DRAFT ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 05/19/2025 Action Items 11. FIRST READING: Adoption of an Ordinance Amending Section 18.42.110 (Wireless Communications Facilities) of Title 18 (Zoning) to Modify the Permit Process and Required Findings for Tier 2 and Tier 3 Wireless Communications Facilities to Require Architectural Review Board review and Repealing the Objective Aesthetic, Noise, and Related Standards for Wireless Communication Facilities in the Public Rights of Way. MOTION: Mayor Lauing moved, seconded by Councilmember Stone to adopt a Temporary Ordinance amending Section 18.42.110 (Wireless Communications Facilities) of Title 18 (Zoning) with the following adjustments: 1. Direct Architectural Review Board (ARB) to: a. Promptly review the standards for approval of cell tower applications, amend them as needed, and return them to council for approval. b. Define a process of how and when ARB should review submitted applications. 2. During the effective period of this temporary ordinance, the ARB shall have the opportunity to review all applications after an initial decision by the Planning Director who will submit such applications with his decision on the ARB Consent Calendar. a. The ARB can vote to pull items from the Consent Calendar for discussion and possible action. Those applications not pulled for debate shall be deemed complete. Those pulled and then approved by ARB will also be deemed complete. Those pulled from Consent which result in a recommendation that differs from the Planning Director’s initial decision will be forwarded for final action to City Council with a report of what is recommended for compliance/approval. 3. Refer ARB recommendations to Planning and Transportation Commission (PTC) in whole or in part as, and if, needed. 4. Direct staff to engage a qualified outside consultant to investigate the technical feasibility of tower setbacks of one hundred (100) feet from any structure approved for residential use and 1500 feet from daycares and schools. In those cases that are not technically infeasible at one hundred (100) feet or more, the consultant should provide the maximum distances from a residential structure that would still provide adequate coverage. AMENDMENTS MADE TO THE FINAL MOTION BY THE MAKER AND THE SECONDER FINAL MOTION: Mayor Lauing moved, seconded by Councilmember Stone to adopt a Temporary Ordinance amending Section 18.42.110 (Wireless Communications Facilities) of Title 18 (Zoning) with the following adjustments: 1. Direct Architectural Review Board (ARB) to: Item 4 Attachment A - May 19, 2025 Draft Action Minutes        Item 4: Staff Report Pg. 5  Packet Pg. 142 of 363  DRAFT ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 05/19/2025 a. Promptly review the standards for approval of cell tower applications, amend them as needed, and return them to Council for approval. b. Define a process of how and when ARB should review submitted applications. 2. Refer ARB recommendations to Planning and Transportation Commission (PTC) in whole or in part as, and if, needed. 3. Direct staff to engage a qualified outside consultant to investigate the technical feasibility of tower setbacks of one hundred (100) feet from any structure approved for residential use and 1500 feet from daycares and schools. In those cases that are not technically infeasible at one hundred (100) feet or more, the consultant should provide the maximum distances from a residential structure that would still provide adequate coverage to the extent permissible by law. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 11:50 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Item 4 Attachment A - May 19, 2025 Draft Action Minutes        Item 4: Staff Report Pg. 6  Packet Pg. 143 of 363  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Administrative Services Meeting Date: June 2, 2025 Report #:2503-4438 TITLE Approval of and Authorization of City Manager or their Designee to Execute an Exchange Agreement with Midpeninsula Regional Open Space District for Replacement of Overhead Utility Facilities with Underground Facilities and Exchange and Transfer Real Property Interests within Monte Bello Open Space Preserve and Rancho San Antonio Open Space Preserve, Assessor’s Parcel Numbers 351-25-014, 351-06-025, 351-09-002, and 351-12-069; CEQA Status – Exempt Under CEQA Guidelines Section 15302 RECOMMENDATION Staff recommends that Council: 1. Approve and authorize the City Manager or their designee to execute the Exchange Agreement and License Agreement; 2. Approve and authorize the City Manager or their designee to execute the Underground Utility Easement and Quitclaim Deed following the completion of the undergrounding project; and 3. Authorize the City Manager or their designee to execute necessary amendments, notices, approvals, or documents relating to the above agreements. BACKGROUND Devastating California wildfires have prompted electric utilities throughout the state to identify areas within their jurisdiction that are susceptible to power-line ignited wildfires and to take steps to prevent their occurrence. Utilities Department Project # EL-210011 proposes to rebuild the approximately 11 miles of overhead line to mitigate the possibility of a wildfire due to overhead electric lines. This includes converting the overhead lines to underground along Montebello Road within property owned by the Midpeninsula Regional Open Space District at 1 City of Palo Alto Fiscal Year 2026 Proposed Capital Budget, Pages 424 – 426, https://www.paloalto.gov/files/assets/public/v/1/administrative-services/city-budgets/fy-2026-city- budget/proposed/fy-2026-proposed-capital-budget-book.pdf Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 1  Packet Pg. 144 of 363  Monte Bello Open Space Preserve and Rancho San Antonio Open Space Preserve (Attachment A – Exhibit A). ANALYSIS FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 2  Packet Pg. 145 of 363  ATTACHMENTS APPROVED BY: Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 3  Packet Pg. 146 of 363  EXCHANGE AGREEMENT BETWEEN CITY OF PALO ALTO AND MIDPENINSULA REGIONAL OPEN SPACE DISTRICT This exchange agreement (hereinafter, "Agreement") is made as of (“Effective Date”) by and between the Midpeninsula Regional Open Space District, a California RECITALS WHEREAS, the District is the owner of certain real property situated in the unincorporated County of Santa Clara, State of California, within Monte Bello Open Space Preserve and Rancho San Antonio Open Space Preserve, Assessor’s Parcel Numbers 351-25-014, 351-06-025, 351-09- 002 and 351-12-069, as depicted in Exhibit A attached hereto and incorporated herein by this reference (the “District Property”); and WHEREAS, the City holds right-of-way and utility easements for electric distribution lines across the District Property, as assigned by Pacific Gas and Electric Company from Louis Oneal, Inc. (“Easement 1”), Bertha Hayes (“Easement 2”), and George Morell (“Easement 3”), which are attached hereto as Exhibit B and incorporated herein by this reference (collectively, the “Existing Utility Easements”); and WHEREAS, the City has determined that its utility service territory west of Interstate 280, including the District Property, has an elevated risk of wildfire and therefore seeks to perform a project to convert its overhead utility facilities to underground utility facilities along Montebello Road within the District Property (the “Project”); and WHEREAS, the City has prepared a plan depicting: (1) the new underground electric distribution and fiber optic communications lines, fixtures and other appurtenances under, across and along Montebello Road as it crosses District Property, and (2) the existing overhead electric utility facilities, lines, poles, fixtures and other appurtenances on the District Property, which plan is attached hereto as Exhibit C and incorporated herein by reference (“Alignment Plan”); and WHEREAS, the District and City desire to exchange and transfer certain real property interests as set forth in this Agreement; and WHEREAS, District has determined that said exchange of interests in real property is of equal or greater value to the public and, said exchange has been determined to be in accordance with the District’s enabling legislation set out at Section 5540.5 of the Public Resources Code of the State of California; NOW, THEREFORE, the parties mutually agree as follows: 1.INCORPORATION OF RECITALS. Page 1 of 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 4  Packet Pg. 147 of 363  The above Recitals and the exhibits attached to this Agreement are hereby incorporated 2.EXCHANGE AGREEMENT. The District and City agree to the following exchange of real property interests, to be a. Grant of Underground Utility Easements from District to City: District hereby agrees b. Abandonment of Existing Utility Easements: City hereby agrees to quitclaim to 3.LICENSE AGREEMENT. To allow the City to commence its undergrounding project prior to Closing, the District TERM and CLOSING. This Agreement shall commence on the Effective Date and shall terminate on the date of a. City shall have completed the installation and commissioning of the underground c. City shall have repaired and restored any portion of the District Property damaged or Page 2 of 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 5  Packet Pg. 148 of 363  d. District shall have provided written acceptance of the Project, which shall not be e. Following District’s acceptance of the Project, City shall have prepared a legal Within ten (10) business days following completion of the Project and the Parties’ mutual 5.REPRESENTATIONS AND WARRANTIES. For the purpose of consummating this exchange of interests in real property contemplated a. Authority. The Parties have the full right, power and authority to enter into this b. Valid and Binding Agreements. This Agreement and all other documents delivered 6.PAYMENT OF COSTS AND FEES. District shall pay any required recording costs and 7."AS-IS” CONVEYANCE. All Parties are acquiring the respective real property interests MISCELLANEOUS PROVISIONS. a. Choice of Law. The laws of the State of California, regardless of any choice of law Page 3 of 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 6  Packet Pg. 149 of 363  b. Amendment. The Parties hereto may by mutual written agreement amend this c. Rights Cumulative. Each and all of the various rights, powers and remedies of the d. Notice. Whenever any Party hereto desires or is required to give any notice, demand, City:City of Palo Alto Attn: Utilities Department, Electric Engineering TEL: (650) 329-2161 With a copy to: City of Palo Alto Attn: Real Property Manager District:Midpeninsula Regional Open Space District Los Altos, CA 94022-1404 Service of any such communication made only by mail shall be deemed complete on Page 4 of 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 7  Packet Pg. 150 of 363  e. Severability. If any of the provisions of this Agreement are held to be void or f. Counterparts. This Agreement may be executed in separate counterparts, each of g. Waiver. No waiver of any term, provision or condition of this Agreement, whether h. Entire Agreement. This Agreement, including its recitals and exhibits, is intended by i. Time of the Essence. Time is of the essence of each provision of this Agreement in j. Survival. All covenants of District or City which are expressly intended hereunder to k. Terms Run with the Land. The terms, covenants and conditions set out in this l. Assignment. Except as expressly permitted herein, neither Party to this Agreement m. Further Documents and Acts. Each of the Parties hereto agrees to execute and deliver Page 5 of 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 8  Packet Pg. 151 of 363  n. Captions. Captions are provided herein for convenience only and they form no part o. Pronouns and Gender. In this Agreement, if it be appropriate, the use of the singular Space intentionally left blank Page 6 of 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 9  Packet Pg. 152 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 10  Packet Pg. 153 of 363  !TH ORN EWOOD ÄÆ280 !! WIND Y H ILL !Lo!s AltosLANA CREE K FOOTHI LLS !RANCH O SANÄÆ! COAL CREEKHIDDENVILLA84 ANTONIO Easement 1 LOS TRAN COS MONTERUSSIANRIDGE Area BE o LL f O detail LONG RIDGE 351 2501 4 SARATOGA!GAP ÄÆ9 ÄÆ 35Easement2RANCHOSAN A N T O N I O O P E N S P A C E P R E S E R V E 351 06025 351 09002 M O N T E B E L L O O P E N S P A C E P R E S E R V E Black Moun tai n 2,81 2'!# NOTE:The easements shown are graphical visualizations only;it is not an assessed i nterest.351 1 2069 For surveyed ocation of easements,referenceEasement3CrossLandsSurveyingInc.Project NO.22-1 46 dated 3/1 5/2024. Mi d peni n sul a R egi on alExhibit A - Project Area Map Proposed un derground u ti l ity easemen t Open Space Di stri ct(MROSD to g rant to Ci ty of Palo Alto)Mi dpen preserves Trai l (Midpen)Existi ng overh ead ti li ty easem ntOtherprotectedlandsUnpavedall-season r o oad 4/3 /2 025I(C i ty of Pa l o Al to to va cate) Pri vate property Un a p v aved season al r a Ex sti ng overh ead lectrica l l in e Mi lesCountyparceledroad0 0.1 25 0.25 While the District strives to use the best available digital data,these data do not represen t a legal survey and are merely a graphic illustration of geographic features. Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 11  Packet Pg. 154 of 363  Exhibit B - Existing Utility Easements Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 12  Packet Pg. 155 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 13  Packet Pg. 156 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 14  Packet Pg. 157 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 15  Packet Pg. 158 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 16  Packet Pg. 159 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 17  Packet Pg. 160 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 18  Packet Pg. 161 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 19  Packet Pg. 162 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C Exhibit C - City Alignment Plans LOCATION 17 - LB30070 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 4' BETWEEN LOCATION 16 & 17X 6' LOAD BREAK PAD 30070 ~550' - 2-3.63" PRIMARY CONDUIT FROM NEW1 - 4' X 6' LOAD BREAK PAD 30070 16 LOCATION 18 - PB40406INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40406WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 17 & 18 ~275' - 1- 3.63" FIBER CONDUIT FROM NEW PublicUtilityBETWEEN LOCATION 18 & 19LOCATION 19 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD BETWEEN LOCATION 19 & 19ALOCATION 20 - PB40409INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40409WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 17 & 20 ~700' - 1- 3.63" FIBER CONDUIT FROM NEW 17 201819 NO WORK TO BE DONE PAST LOCATION 19 UNTIL LEGEND-RED- NEW, INSTALL ELECTRICAL DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECT-MAGENTA- NEW, INSTALL FIBER APPROVED P.VALATH MP NEXTLEVEL SUBSTRUCTURESR. 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P.VALATH California NTS SHEET 5UTILITIES, ELECTRIC ENGINEERING Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 20  Packet Pg. 163 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 20 - PB40409 CPAU CONDUIT INSTALLATIONINSTALL 201 - 3' X 5' CPA3546 PRIMARY VAULT #40409 BETWEEN LOCATION 20 & 21WITH FULL TRAFFIC COVER ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW LOCATION 21 - PB40405INSTALL BETWEEN LOCATION 21 & 221 - 3' X 5' CPA3546 PRIMARY VAULT #40405 ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE ~600' - 1- 3.63" FIBER CONDUIT FROM NEW LOCATION 22 - PB40404INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40404WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 22 & 23 21 LOCATION 23 - PB40403INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40403WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP 22 NO WORK TO BE DONE PAST LOCATION 19 UNTIL 23 LEGEND-RED- NEW, INSTALL ELECTRICAL DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECT-MAGENTA- NEW, INSTALL FIBER APPROVED P.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20DRWN V.RIOSBrandon Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 6 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 21  Packet Pg. 164 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 24 - PB40402 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40402 BETWEEN LOCATION 24 & 25WITH FULL TRAFFIC COVER ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW LOCATION 25 - PB40401INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40401WITH FULL TRAFFIC COVER BETWEEN LOCATION 25 & 26 ~600' - 1-3.63" FIBER CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE BETWEEN LOCATION 26 & 27LOCATION 26 - PB40400INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40400WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP 23 24 25 NO WORK TO BE DONE PAST LOCATION 19 UNTIL 26 27 LEGEND-RED- NEW, INSTALL ELECTRICAL DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20DRWN V.RIOSBrandon Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 22  Packet Pg. 165 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 27 - PB40399 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40399 BETWEEN LOCATION 26 & 27WITH FULL TRAFFIC COVER ~600' - 1 -3.63" PRIMARY CONDUIT FROM P 33NO WORK TO BE DONE PAST LOCATION 19 UNTILLOCATION 28 - LB30060INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 3'X 5' LOAD BREAK PAD 300601 - 3' X 5' LOAD BREAK PAD 30060 BETWEEN LOCATION 27 & 28 32FIBER BOX BETWEEN LOCATION 28 & 29LOCATION 29 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD BETWEEN LOCATION 29 & 30~10' - 4-3.63" SECONDARY CONDUIT FROMLOCATION 30INSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 30 & 30ALOCATION 30B - PB40397INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40397WITH FULL TRAFFIC COVER BETWEEN LOCATION 30 & 30BLOCATION 31INSTALL1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 30B & 30C FIBER BOXLOCATION 32 - PB40396INSTALL 31 1 - 3' X 5' CPA3546 PRIMARY VAULT #40396 BETWEEN LOCATION 30 & 32~400'- 1-3.63" PRIMARY CONDUIT FROM NEW 282 - 3.63"30BETWEEN LOCATION 27 & 31 30A~600' - 1-3.63" FIBER CONDUIT FROM NEW 29 BETWEEN LOCATION 31 & 32 BETWEEN LOCATION 32 & 33 27~600' - 1-3.63" PRIMARY CONDUIT FROM NEW P ****NOTE****THE SCOPE OF WORK BETWEEN LOCATION 30B 30C LEGEND DATE APPR.DESCRIPTION-RED- NEW, INSTALL ELECTRICAL FOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH MP NEXTLEVEL SUBSTRUCTURESR. 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P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 8 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 23  Packet Pg. 166 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 33 - PB40395 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40395 BETWEEN LOCATION 33 & 34WITH FULL TRAFFIC COVER ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW LOCATION 34 - PB40394INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40394WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP NO WORK TO BE DONE PAST LOCATION 19 UNTILBETWEEN LOCATION 34 & 35 ~600' - 1-3.63" FIBER CONDUIT FROM NEWFIBER BOX TO NEW FIBER BOXBETWEEN LOCATION 35 & 36LOCATION 35 - LB30059INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 4'X 6' LOAD BREAK PAD 300591 - 4' X 6' LOAD BREAK PAD 300591 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 36 & 37~125' - 1-3.63" SECONDARY CONDUIT FROM ~125' - 1-3.63" FIBER CONDUIT FROM NEWFIBER BOX TO NEW 24X36 SECONDARY BOX LOCATION 36 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD BETWEEN LOCATION 37 & 37A 33~5' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 37INSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 37 & 37B~125' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 37AINSTALL1 - 3" RISER ~125' - 1-3.63" FIBER CONDUIT FROM NEW24X36 SECONDARY BOX TO NEW 24X36SECONDARY BOX LOCATION 37BINSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 37B & 37C 34 LOCATION 37CINSTALL1 - 3" RISER 773 ELF 375' 37APB1061 5'36 35 LEGEND DATE APPR.DESCRIPTION-RED- NEW, INSTALL ELECTRICAL FOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20DRWN BVra. RndI OonS Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 9 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 24  Packet Pg. 167 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 36 - TX PADINSTALL CPAU CONDUIT INSTALLATION1 - 54" X 60" XFMR PAD BETWEEN LOCATION 35 & 36~5' - 1-3.63" PRIMARY CONDUIT FROM NEWLOCATION 37INSTALL1 - 24" X 36" JUNCTION BOX NO WORK TO BE DONE PAST LOCATION 19 UNTIL 15'BETWEEN LOCATION 36 & 37 42A~125' - 1-3.63" SECONDARY CONDUIT FROM 7'42LOCATION 37AINSTALL1 - 3" RISER 42B 40LOCATION 37BINSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 37 & 37A 15' 4141BLOCATION 37CINSTALL1 - 3" RISER 41ABETWEEN LOCATION 37 & 37B 5'~125' - 1-3.63" SECONDARY CONDUIT FROM LOCATION 38 - PB40408INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40408 ~125' - 1-3.63" FIBER CONDUIT FROM NEW24X36 SECONDARY BOX TO NEW 24X36SECONDARY BOXWITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE BETWEEN LOCATION 37B & 37C~5' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 39 - PB40392INSTALL 39BETWEEN LOCATION 35 & 381 - 3' X 5' CPA3546 PRIMARY VAULT #40392 ~270' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE ~270' - 1-3.63" FIBER CONDUIT FROM NEW LOCATION 40 - PB40391INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40391WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 38 & 39~600' - 1 -3.63" PRIMARY CONDUIT FROM BETWEEN LOCATION 39 & 40~600' - 1 -3.63" PRIMARY CONDUIT FROMLOCATION 41 - XFMR PADINSTALL1 - 54" X 60" XFMR PADLOCATION 41AINSTALL1 - 24" X 36" JUNCTION BOX 37CBETWEEN LOCATION 40 & 41 5' 37BLOCATION 41B - POLE 6805INSTALL1 - 3" RISER BETWEEN LOCATION 41 & 41A 37 LOCATION 42INSTALL 38BETWEEN LOCATION 41A & 41B1 - 24" X 36" JUNCTION BOX ~5' - 1 - 3.63" SECONDARY CONDUIT FROMLOCATION 42A - EXISTING BETWEEN LOCATION 41 & 42~105' - 1 -3.63" PRIMARY CONDUIT FROMLOCATION 42B - POLE 6806INSTALL1 - 3" RISER BETWEEN LOCATION 42 & 42A BETWEEN LOCATION 42A & 42A LEGEND DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECT-RED- NEW, INSTALL ELECTRICAL APPROVED-MAGENTA- NEW, INSTALL FIBER P.VALATH MP NEXT LEVEL SUBSTRUCTURESR. ENGINEER / MANAGERENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 -BLACK-EXISTING HV-20DRWN V.RIOSBrandon Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 10 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 25  Packet Pg. 168 of 363  Exhibit D - Form of Underground Utility EasementRECORDING REQUESTED BY City of Palo Alto250 Hamilton Avenue Space above this line for recorder’s use onlyNO TRANSFER TAX DUE DULY RECORDED WITHOUT FEEPUBLIC AGENCY ACQUIRING TITLE, Underground Utility Easement This Underground Utility Easement (“Agreement”), dated , 2025(“Effective Date”), is made and entered into, by, and between CITY OF PALO ALTO, a RECITALSWHEREAS, the District is the owner of the real property situated in unincorporatedSanta Clara County known as Assessor’s Parcel Numbers 351-25-014, 351-06-025, 351-09-002and 351-12-069 ("District Property"), as part of District’s Monte Bello Open Space Preserve andRancho San Antonio Open Space Preserve, copies of which Deeds are attached hereto as ExhibitA and incorporated herein by reference; and WHEREAS, the City holds three right-of-way and utility easements for overhead electrictransmission lines across District Property, as assigned by Pacific Gas and Electric Company(“Existing Utility Easements”), copies of which Deeds are attached hereto as Exhibit B andincorporated herein by reference; andWHEREAS, the City has been directed by the California Public Utilities Commission(“CPUC”) to identify areas within their jurisdiction that are susceptible to power-line ignitedwildfires; andWHEREAS, the City determined that their service territory west of Interstate 280,including the District Property, has an elevated risk of wildfire due to being in the Palo Altofoothills and wind, and therefore seeks to convert their overhead electric lines to undergroundlines along Montebello Road within District Property; andWHEREAS, the City wishes to convert its existing overhead utility lines and facilities tounderground electric and communications lines and facilities along Montebello Road withinDistrict Property via three existing easements (Santa Clara County Document Number 228900, Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 26  Packet Pg. 169 of 363  Volume 1053, Page 538; Document Number 227988, Volume 1048, Page 567; and Document WHEREAS, the District, in exchange for City quitclaiming all rights to maintainoverhead utility facilities on District Property, is willing to grant City this Underground UtilityEasement;NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promisesand covenants herein contained, the City and District hereto agree as follows:1.Grant of Underground Utility Easement.(a) Easement Scope and Description. District hereby grants to City a perpetual,non-exclusive utility easement for the installation, operation, repair, replacement, upgrading, and (b)Term. The term of the Underground Utility Easement shall commence onthe Effective Date and shall be perpetual.(c)Use Restrictions. Use of the Underground Utility Easement by City shallbe limited to construction, reconstruction, installation, operation, repair, replacement, upgrading, (i)No at-grade or above-grade structures shall be installed pursuant tothe Underground Utility Easement except for poles, pads, equipment cabinets, vaults and bollards (ii)All subsurface utilities shall be enclosed in a conduit system, whichshall be installed with a minimum cover of twenty-four (24) inches below grade at all locations on (iii)No other utilities shall be co-located in the Underground UtilityEasement and City shall not have the right to apportion rights under the Underground Utility Page 2 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 27  Packet Pg. 170 of 363  (iv)City shall restore District Property promptly following City’sperformance of any work pursuant to the Underground Utility Easement to the condition the (d)Repair and Maintenance.(i) City shall be solely responsible, at its sole cost and expense, forconstructing, reconstructing, installing, operating, repairing and maintaining the Underground (ii)District shall not plant any trees or bushes, or erect, construct orinstall any fence, wall, irrigation or any other type of permanent structure, or private utilities, (e)Non-Exclusive Use. The Underground Utility Easement shall be non-exclusive, and District may make use of the Underground Utility Easement area provided that such 2.Representation and Warranties. District represents and warrants to City that District hasgood and marketable title to the District Property, and there are no matters affecting title to the 3.Requirements of Law. City shall comply with all present and future laws, rules, orders,ordinances, regulations, statutes, requirements, codes, and executive orders (collectively, “Laws”) 4.Mechanic’s Liens. City shall hold harmless, indemnify and defend District from andagainst any mechanic’s or other liens arising from City’s work, including any liabilities, costs, 5.As-Is Conveyance. City agrees and acknowledges that District makes no representationsor warranties as to the condition of the area contained within the Underground Utility Easement Page 3 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 28  Packet Pg. 171 of 363  for the purpose for which City plans on using the Underground Utility Easement. City specifically et seq.), the Hazardous Materials Transportation Act, as now or hereafter amendedet seq.), the Resource Conservation and Recovery Act (42 U.S.C.et seq.), and in the regulations promulgated pursuant thereto, or any other similar6.Insurance. City, at City’s sole expense, shall maintain and keep in force during the termof the Underground Utility Easement a policy of general liability insurance against claims for 7.Indemnity. Each Party (the “Indemnitor”) shall indemnify, defend, and hold harmless theother Party (“Indemnitee”) and its officers, employees, agents, administrators, successors, and The Indemnitee shall promptly notify the Indemnitor once it is aware of a potential action and Page 4 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 29  Packet Pg. 172 of 363  assume the defense thereof, including settlement negotiations in connection with the action, and 8.No Liability. City waives all claims against District for damage to property, including theUnderground Utility System and any Alterations thereto, and any equipment or machinery, and/or 9.Notice. All notices, demands, consents, requests, approvals, disapprovals, designations orother communications (all of the foregoing hereinafter referred to as “notice”) that any Party hereto If to City:City of Palo AltoAttn: Utilities Department, Electric Engineering Telephone: (650) 329-2161With a copy to:City of Palo AltoAttn: Real Property Manager If to District:Midpeninsula Regional Open Space District Los Altos, CA 94022-1404 12.Subordination. The Underground Utility Easement shall be superior to any and all deedsof trusts, mortgages, liens, ground leases, licenses, covenants or encumbrances recorded after the Page 5 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 30  Packet Pg. 173 of 363  13.Authority. The District and City, respectfully, represent and warrant that each has thepower and authority to execute and carry out the terms and provisions of this agreement.12.No Partnership. Nothing contained in this Agreement shall be construed as making Districtand City joint venturers or partners.13.MiscellaneousMediation of Disputes.(i) Consultation and Resolution Process. In the event either party believesthe other party to this Agreement has failed to comply with its terms, or wishes to propose an (ii) If the consultation process set out in Subsection (a) (i) fails to resolveany dispute arising out of or relating to this Agreement or the performance or breach thereof, theparties agree to participate in good faith in non-binding mediation in order to resolve their disputeprior to pursuing any available legal remedies.(b)Captions. The captions of this Agreement are inserted only as a matter ofconvenience and for reference. They do not define, limit or describe the scope or intent of this (c)Exhibits. Each of the Exhibits referenced in this Agreement is attachedhereto and incorporated herein.(d)Amendment. This Agreement may be amended only by an instrument inwriting executed by the Parties hereto or by their successors and assigns.(e)Time. Time is of the essence of this Agreement.(f)Written Consent Required. Whenever a Party is requested to consent or toapprove of any matter with respect to which its consent or approval is required by this Agreement, (g)Further Assurances. The Parties shall execute such further documents andinstruments as may reasonably be required from time to time by the other Party to effectuate and (h)Terms Run with the Land. The easements, terms, covenants and conditionscontained herein shall run with the land and be binding upon and inure to the benefit of the Page 6 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 31  Packet Pg. 174 of 363  (i)Severability. If any provision of this Agreement shall to any extent beinvalid or unenforceable, the remainder of this Agreement (or the application of such provision to (j)Governing Law. This Agreement shall be construed and governed inaccordance with the laws of the State of California.(k)Counterparts. This Agreement may be executed in counterparts, each ofwhich shall constitute an original, and all of which together shall constitute one and the same IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first CITY:DISTRICT:CITY OF PALO ALTO, a California MIDPENINSULA REGIONAL OPEN SPACE By: _____________________________ By:Ana M. Ruiz, General ManagerDate: __________________________ Date: ______________________________APPROVED AS TO FORM:APPROVED AS TO FORM: By:By:City Attorney or designee Hilary Stevenson, General Counsel ATTEST: By:_____________________________ Page 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 32  Packet Pg. 175 of 363  Exhibit A - District Property Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 33  Packet Pg. 176 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 34  Packet Pg. 177 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 35  Packet Pg. 178 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 36  Packet Pg. 179 of 363  Item 5 Attachment A - 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Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 43  Packet Pg. 186 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 44  Packet Pg. 187 of 363  Non-Order Search Page 1 of 26991516 DEQ 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 45  Packet Pg. 188 of 363  Non-Order Search Page 2 of 26991516 DEQ 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 46  Packet Pg. 189 of 363  Non-Order Search Page 1 of 36991517 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 47  Packet Pg. 190 of 363  Non-Order Search Page 2 of 36991517 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 48  Packet Pg. 191 of 363  Non-Order Search Page 3 of 36991517 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 49  Packet Pg. 192 of 363  Non-Order Search Page 1 of 36991518 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 50  Packet Pg. 193 of 363  Non-Order Search Page 2 of 36991518 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 51  Packet Pg. 194 of 363  Non-Order Search Page 3 of 36991518 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 52  Packet Pg. 195 of 363  Non-Order Search Page 1 of 36991519 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 53  Packet Pg. 196 of 363  Non-Order Search Page 2 of 36991519 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 54  Packet Pg. 197 of 363  Non-Order Search Page 3 of 36991519 DED 02-27-1981 Requested By: cbirk, Printed: 1/14/2025 7:09 PM Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 55  Packet Pg. 198 of 363  Exhibit B - Existing Utility Easements Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 56  Packet Pg. 199 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 57  Packet Pg. 200 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 58  Packet Pg. 201 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 59  Packet Pg. 202 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 60  Packet Pg. 203 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 61  Packet Pg. 204 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 62  Packet Pg. 205 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 63  Packet Pg. 206 of 363  EXHIBIT CUnderground Utility Easement Legal Description & Plat Map Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 64  Packet Pg. 207 of 363  Exhibit E - Form of Quitclaim DeedWHEN RECORDED MAIL TO:Midpeninsula Regional Open Space District Los Altos, CA 94022Recording Requested By: NO TRANSFER TAX DUEPublic agency relinquishing any DULY RECORDED WITHOUT FEEQUITCLAIM DEED APNs 351-25-014, 351-06-025, 351-09-002 and 351-12-069For Valuable Consideration, receipt of which is hereby acknowledged, CITY OF PALO ALTO, a California Hereby REMISE, RELEASE AND QUITCLAIM to MIDPENINSULA REGIONAL OPEN SPACEa Public District formed pursuant to Article 3 of Chapter 3 of Division 5 of the California PublicResources Code,Any and all of its right, title and interest to erect, maintain and use overhead electrical and communications Grantor Date RecordingLouis Oneal, Inc.August 14, 1941 Volume 1053 of O.R., Page 538 Being more particularly described in Exhibit “A” as attached hereto and incorporated by this reference. City of Palo Alto __________________________________ Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 65  Packet Pg. 208 of 363  Exhibit A Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 66  Packet Pg. 209 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 67  Packet Pg. 210 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 68  Packet Pg. 211 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 69  Packet Pg. 212 of 363  Exhibit F - Form of License Agreement CITY OF PALO ALTO ACCESS AND UTILITY LICENSE AGREEMENTThis License Agreement (“License”) is made and entered into this day of, 2025 (“Agreement Date”) by and between MidpeninsulaRegional Open Space District, a California special district, hereinafter called “District,”and City of Palo Alto, a California chartered municipal corporation, hereinafter called“Licensee” or “City.” District and Licensee are sometimes referred to herein individuallyas a “Party” and collectively as the “Parties.” RECITALSWHEREAS, District is the owner of certain real property situated along Montebello Road WHEREAS, Licensee holds right-of-way and utility easements for electric transmission WHEREAS, Licensee wishes to convert its existing overhead electric lines and facilities WHEREAS, the Project will take place on District Property in the designated areas (the WHEREAS, Licensee and District are, in addition to this License, entering into an WHEREAS, Licensee and District desire to enter into this License to allow Licensee to NOW THEREFORE, District and Licensee agree:1) Incorporation. The above Recitals and the exhibits attached to this License are Page 1 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 70  Packet Pg. 213 of 363  2) License Area. District hereby grants to Licensee and its agents, consultants, 3) Term. This License shall become effective as of the Agreement Date and, unless 4) Use. The Licensee must use the License Area in strict accordance with this License.a) Project Description. The Project includes the following general categories of Page 2 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 71  Packet Pg. 214 of 363  expense abide by and comply with any and all such Regulations regulating theuse of the License Area. Such Regulations shall be deemed to include thethen-current “Ordinance for Use of Midpeninsula Regional Open SpaceDistrict Lands,” which is incorporated into the License by this reference.e) Protection of District Property. District and City have conducted a site visit toidentify District Property, improvements, or resources that may be affected bythe Work. The Parties acknowledge, however, that not all portions of DistrictProperty that may be affected by the Work can be identified before the Projectcommences. Licensee is solely responsible for any damage to the LicenseArea or other portions of District Property caused by Licensee or its agents,consultants, contractors, subcontractors, employees and invitees. Licenseeshall protect District Property and improvements or resources from damage orloss, including vegetation, pathways, roadways, structures and utilities notdesignated for removal or alteration. Unless specified otherwise in theConstruction Plans or through approved changes, Licensee shall repair orprovide replacement for any such damage or loss to the District’s reasonablesatisfaction, all at no cost to District. When Licensee is working in or aroundexisting vegetation, Licensee shall take adequate measures to preserve andprotect all vegetation that is to remain. Particular care must be taken not todebark trees, break limbs, or damage root systems.f) Project Completion. When the Project is complete, Licensee shall requestfrom District a final inspection of the Work. District shall make the finalinspection within ten (10) calendar days of the request. If District determinesthat the Work has been completed in accordance with this License, Districtwill accept the Project in writing. Upon acceptance, Licensee shall be relievedof maintaining and protecting the License Area. District’s acceptance shall notbe unreasonably withheld, delayed, or conditioned. If District determines thatthe Work is not complete or in accordance with this License, Licensee shall benotified in writing of deficiencies and Licensee shall again initiate theprocedure for final inspection after all such deficiencies are corrected.Concurrently with District’s acceptance of the Work, Licensee shall provideDistrict with a copy of the “as-built” drawings showing the installed locationof the underground facilities for District’s reference. 5) Maintenance and Repair. Licensee acknowledges that it has inspected the License a) Licensee, at Licensee’s sole expense, shall maintain the License Area in a safe Page 3 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 72  Packet Pg. 215 of 363  Project. If the District determines that the License Area is not being maintained in b) Licensee shall not obstruct roads or trails that are to remain open during 6) Alterations. Licensee shall not make or permit to be made any alterations, additions 7) Liens. Licensee shall keep the License Area free from any liens arising out of any 8) Surrender of License Area. At least fifteen (15) days prior to the expiration or 9) Waiver of Claims and Indemnification.a) Licensee waives all claims against District for damage to property, including the Page 4 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 73  Packet Pg. 216 of 363  act, omission or willful misconduct by the Indemnitor, its employees, agents,c) The Indemnitee shall promptly notify the Indemnitor once it is aware of a 10) Insurance.a) Licensee, at Licensee’s sole expense, shall maintain and keep in force during the b) District shall have no obligation to insure against any loss to Licensee’s 11) Default. Page 5 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 74  Packet Pg. 217 of 363  a) The occurrence of any of the following shall constitute a material default of this(i) The abandonment of the License Area by Licensee; or(ii) After District provides Licensee written notice of a failure by Licensee to b) In the event of any such material default by Licensee, and in addition to any other c) In addition to the remedies provided above, in the event Licensee shall fail to 12) Entry by District. District shall, at any and all reasonable times, have the right to enter 13) Waiver. The waiver by District of any breach of any term, covenant, or condition 14) A copy of this License Agreement shall be available on site at all times. Page 6 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 75  Packet Pg. 218 of 363  15) Notices. All notices, statements, demands, requests, approvals, or consents District:Midpeninsula Regional Open Space District Los Altos, CA 94022 Licensee:City of Palo AltoAttn: Utilities Electric Engineering With a copy to City of Palo AltoAttn: Real Property Manager or to such other address as either party may have furnished to the other as a place for 16) No Property Interest. City shall not acquire any interest or estate in District’s property 17) Entire Agreement. This License along with any exhibits and attachments constitutes 18) Parties Not Agents or Partners. Notwithstanding anything to the contrary in this Page 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 76  Packet Pg. 219 of 363  19) General. District and Licensee, and this License may not be modified orally or in any b) When the context of this License requires, the masculine gender includes the g) Neither Party may assign any part of this License without the other’s prior written Space intentionally left blank Page 8 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 77  Packet Pg. 220 of 363  IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed DISTRICT:LICENSEE:MIDPENINSULA REGIONAL OPEN CITY OF PALO ALTO Ana M. Ruiz, General Manager City Manager or designee Date ATTEST:APPROVED AS TO FORM: Maria Soria, District Clerk City Attorney or designee APPROVED AS TO FORM: Hilary Stevenson, General Counsel AttachmentsExhibit A – Site Map Page 9 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 78  Packet Pg. 221 of 363  !THORNEWOOD ÄÆ280 !!WINDYHILL !Lo!sAltosLANACREEKFOOTHILLS!RANCHOSANÄÆ!COALCREEKHIDDENVILLA84 ANTONIOEasement1LOSTRANCOSMONTERUSSIANRIDGEAreaBE o LL f Odetail LONGRIDGE35125014SARATOGA!GAPÄÆ9ÄÆ 35Easement2RANCHOSANANTONIOOPENSPACEPRESERVE 35106025 351 09002 MONTE BELLOOPENSPACEPRESERVE BlackMountain2,812'!# NOTE:Theeasementsshownaregraphicalvisualizationsonly;itisnotanassessedinterest.3511 2069 Forsurveyedocationofeasements,referenceEasement3CrossLandsSurveyingInc.ProjectNO.22-146dated3/15/2024. MidpeninsulaRegionalExhibit A - Site Map Proposedundergroundutilityeasement Open SpaceDistrict(MROSDtogrant toCityofPaloAlto)Midpen preserves Trail (Midp en)Existingoverhead tilityeasem ntOtherprotectedlandsUnpavedall-seasonroad 4/3/2025I(CityofPaloAltotovacate)Privateproperty Unpavedseasonal r a Exstingoverhead lectrical line MilesCountyparceledroad0 0.1 25 0.25 WhiletheDistrictstrivestousethebestavailabledigitaldata,thesedatadonotrepresentalegalsurveyandaremerelyagraphicillustrationofgeographicfeatures. Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 79  Packet Pg. 222 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C Exhibit B - Alignment Plan LOCATION 17 - LB30070 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 4' BETWEEN LOCATION 16 & 17X 6' LOAD BREAK PAD 30070 ~550' - 2-3.63" PRIMARY CONDUIT FROM NEW1 - 4' X 6' LOAD BREAK PAD 30070 16 LOCATION 18 - PB40406INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40406WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 17 & 18 ~275' - 1- 3.63" FIBER CONDUIT FROM NEW PublicUtilityBETWEEN LOCATION 18 & 19LOCATION 19 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD BETWEEN LOCATION 19 & 19ALOCATION 20 - PB40409INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40409WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 17 & 20 ~700' - 1- 3.63" FIBER CONDUIT FROM NEW 17 201819 NO WORK TO BE DONE PAST LOCATION 19 UNTIL LEGEND-RED- NEW, INSTALL ELECTRICAL DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECT-MAGENTA- NEW, INSTALL FIBER APPROVED P.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. BPr.aVnAdoLnATGHrossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20 DRWN BVr.aRnIdOoSn GrossmanCHKD. P.VALATH California NTS SHEET 5UTILITIES, ELECTRIC ENGINEERING Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 80  Packet Pg. 223 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 20 - PB40409 CPAU CONDUIT INSTALLATIONINSTALL 201 - 3' X 5' CPA3546 PRIMARY VAULT #40409 BETWEEN LOCATION 20 & 21WITH FULL TRAFFIC COVER ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW LOCATION 21 - PB40405INSTALL BETWEEN LOCATION 21 & 221 - 3' X 5' CPA3546 PRIMARY VAULT #40405 ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE ~600' - 1- 3.63" FIBER CONDUIT FROM NEW LOCATION 22 - PB40404INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40404WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 22 & 23 21 LOCATION 23 - PB40403INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40403WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP 22 NO WORK TO BE DONE PAST LOCATION 19 UNTIL 23 LEGEND-RED- NEW, INSTALL ELECTRICAL DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECT-MAGENTA- NEW, INSTALL FIBER APPROVED P.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20DRWN V.RIOSBrandon Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 6 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 81  Packet Pg. 224 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 24 - PB40402 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40402 BETWEEN LOCATION 24 & 25WITH FULL TRAFFIC COVER ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW LOCATION 25 - PB40401INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40401WITH FULL TRAFFIC COVER BETWEEN LOCATION 25 & 26 ~600' - 1-3.63" FIBER CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE BETWEEN LOCATION 26 & 27LOCATION 26 - PB40400INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40400WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP 23 24 25 NO WORK TO BE DONE PAST LOCATION 19 UNTIL 26 27 LEGEND-RED- NEW, INSTALL ELECTRICAL DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20DRWN V.RIOSBrandon Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 82  Packet Pg. 225 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 27 - PB40399 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40399 BETWEEN LOCATION 26 & 27WITH FULL TRAFFIC COVER ~600' - 1 -3.63" PRIMARY CONDUIT FROM P 33NO WORK TO BE DONE PAST LOCATION 19 UNTILLOCATION 28 - LB30060INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 3'X 5' LOAD BREAK PAD 300601 - 3' X 5' LOAD BREAK PAD 30060 BETWEEN LOCATION 27 & 28 32FIBER BOX BETWEEN LOCATION 28 & 29LOCATION 29 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD BETWEEN LOCATION 29 & 30~10' - 4-3.63" SECONDARY CONDUIT FROMLOCATION 30INSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 30 & 30ALOCATION 30B - PB40397INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40397WITH FULL TRAFFIC COVER BETWEEN LOCATION 30 & 30BLOCATION 31INSTALL1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 30B & 30C FIBER BOXLOCATION 32 - PB40396INSTALL 31 1 - 3' X 5' CPA3546 PRIMARY VAULT #40396 BETWEEN LOCATION 30 & 32~400'- 1-3.63" PRIMARY CONDUIT FROM NEW 282 - 3.63"30BETWEEN LOCATION 27 & 31 30A~600' - 1-3.63" FIBER CONDUIT FROM NEW 29 BETWEEN LOCATION 31 & 32 BETWEEN LOCATION 32 & 33 27~600' - 1-3.63" PRIMARY CONDUIT FROM NEW P ****NOTE****THE SCOPE OF WORK BETWEEN LOCATION 30B 30C LEGEND DATE APPR.DESCRIPTION-RED- NEW, INSTALL ELECTRICAL FOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. BPr.aVnAdoLnATGHrossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20DRWN V.RIOSBrandon Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 8 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 83  Packet Pg. 226 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 33 - PB40395 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40395 BETWEEN LOCATION 33 & 34WITH FULL TRAFFIC COVER ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW LOCATION 34 - PB40394INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40394WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP NO WORK TO BE DONE PAST LOCATION 19 UNTILBETWEEN LOCATION 34 & 35 ~600' - 1-3.63" FIBER CONDUIT FROM NEWFIBER BOX TO NEW FIBER BOXBETWEEN LOCATION 35 & 36LOCATION 35 - LB30059INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 4'X 6' LOAD BREAK PAD 300591 - 4' X 6' LOAD BREAK PAD 300591 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 36 & 37~125' - 1-3.63" SECONDARY CONDUIT FROM ~125' - 1-3.63" FIBER CONDUIT FROM NEWFIBER BOX TO NEW 24X36 SECONDARY BOX LOCATION 36 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD BETWEEN LOCATION 37 & 37A 33~5' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 37INSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 37 & 37B~125' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 37AINSTALL1 - 3" RISER ~125' - 1-3.63" FIBER CONDUIT FROM NEW24X36 SECONDARY BOX TO NEW 24X36SECONDARY BOX LOCATION 37BINSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 37B & 37C 34 LOCATION 37CINSTALL1 - 3" RISER 773 ELF 375' 37APB1061 5'36 35 LEGEND DATE APPR.DESCRIPTION-RED- NEW, INSTALL ELECTRICAL FOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH MP NEXTLEVEL SUBSTRUCTURESR. ENGINEER / MANAGER-BLACK-EXISTING ENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 HV-20DRWN BVra. RndI OonS Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 9 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 84  Packet Pg. 227 of 363  DocuSign Envelope ID: 822AE64D-A845-49B3-A4F1-2BB7D6CEC90C LOCATION 36 - TX PADINSTALL CPAU CONDUIT INSTALLATION1 - 54" X 60" XFMR PAD BETWEEN LOCATION 35 & 36~5' - 1-3.63" PRIMARY CONDUIT FROM NEWLOCATION 37INSTALL1 - 24" X 36" JUNCTION BOX NO WORK TO BE DONE PAST LOCATION 19 UNTIL 15'BETWEEN LOCATION 36 & 37 42A~125' - 1-3.63" SECONDARY CONDUIT FROM 7'42LOCATION 37AINSTALL1 - 3" RISER 42B 40LOCATION 37BINSTALL1 - 24" X 36" JUNCTION BOX BETWEEN LOCATION 37 & 37A 15' 4141BLOCATION 37CINSTALL1 - 3" RISER 41ABETWEEN LOCATION 37 & 37B 5'~125' - 1-3.63" SECONDARY CONDUIT FROM LOCATION 38 - PB40408INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40408 ~125' - 1-3.63" FIBER CONDUIT FROM NEW24X36 SECONDARY BOX TO NEW 24X36SECONDARY BOXWITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE BETWEEN LOCATION 37B & 37C~5' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 39 - PB40392INSTALL 39BETWEEN LOCATION 35 & 381 - 3' X 5' CPA3546 PRIMARY VAULT #40392 ~270' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE ~270' - 1-3.63" FIBER CONDUIT FROM NEW LOCATION 40 - PB40391INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40391WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 38 & 39~600' - 1 -3.63" PRIMARY CONDUIT FROM BETWEEN LOCATION 39 & 40~600' - 1 -3.63" PRIMARY CONDUIT FROMLOCATION 41 - XFMR PADINSTALL1 - 54" X 60" XFMR PADLOCATION 41AINSTALL1 - 24" X 36" JUNCTION BOX 37CBETWEEN LOCATION 40 & 41 5' 37BLOCATION 41B - POLE 6805INSTALL1 - 3" RISER BETWEEN LOCATION 41 & 41A 37 LOCATION 42INSTALL 38BETWEEN LOCATION 41A & 41B1 - 24" X 36" JUNCTION BOX ~5' - 1 - 3.63" SECONDARY CONDUIT FROMLOCATION 42A - EXISTING BETWEEN LOCATION 41 & 42~105' - 1 -3.63" PRIMARY CONDUIT FROMLOCATION 42B - POLE 6806INSTALL1 - 3" RISER BETWEEN LOCATION 42 & 42A BETWEEN LOCATION 42A & 42A LEGEND DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECT-RED- NEW, INSTALL ELECTRICAL APPROVED-MAGENTA- NEW, INSTALL FIBER P.VALATH MP NEXT LEVEL SUBSTRUCTURESR. ENGINEER / MANAGERENGR. P.VALATHBrandon Grossman City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 10 -BLACK-EXISTING HV-20DRWN V.RIOSBrandon Grossman California NTSCHKD. P.VALATH SHEETUTILITIES, ELECTRIC ENGINEERING 10 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 85  Packet Pg. 228 of 363  Exhibit C - Construction Plans 26 DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER TITLE SHEETENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 1 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 86  Packet Pg. 229 of 363  WORK DONE PREVIOUSLY TO CPAU CONDUIT INSTALLATIONBETWEEN LOCATION 16 & 17~550' - 2-3.63" PRIMARY CONDUIT FROM NEW OVERLAYED ON THE MOST RECENT3.15.2024. THIS DRAWING PACKAGE BETWEEN LOCATION 17 & 18~5' - 1-3.63" PRIMARY CONDUIT FROM NEWHAS REMOVED PREVIOUSLY BETWEEN LOCATION 18 & 19 ~60' - 1- 3.63" FIBER CONDUIT FROM NEWLOCATION 16 - PB40396INSTALL 16 1 - 3' X 5' CPA3546 PRIMARY VAULT #40396 BETWEEN LOCATION 17 & 20~700' - 2-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE ~700' - 1- 3.63" FIBER CONDUIT FROM NEWLOCATION 17 - LB30070INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 4'1 - 4' X 6' LOAD BREAK PAD 30070 PublicLOCATION 18 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD EasementLOCATION 19 - STUB OUTINSTALLINSTALL CONDUIT TO EXISTING VAULT NEARPOLE 6768STUB OUT CONDUIT OUTSIDE OF CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 1730'2.COMPACT AND BACKFILL ANY 18TX PAD19 67693.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH SUBSTRUCTURESR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 2 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 87  Packet Pg. 230 of 363  WORK DONE PREVIOUSLY TO CPAU CONDUIT INSTALLATIONBETWEEN LOCATION 16 & 17~550' - 2-3.63" PRIMARY CONDUIT FROM NEW~550' - 1- 3.63" FIBER CONDUIT FROM NEWOVERLAYED ON THE MOST RECENT3.15.2024. THIS DRAWING PACKAGE BETWEEN LOCATION 17 & 18~5' - 1-3.63" PRIMARY CONDUIT FROM NEW 17HAS REMOVED PREVIOUSLY PB 40406 TO NEW XFMR PAD 30'18 BETWEEN LOCATION 18 & 19 TX PAD19 6769~60' - 1- 3.63" FIBER CONDUIT FROM NEWLOCATION 17 - LB30070INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 4'X 6' LOAD BREAK PAD 300701 - 4' X 6' LOAD BREAK PAD 300701 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 17 & 20 PROPOSED~700' - 1- 3.63" FIBER CONDUIT FROM NEW LOCATION 18 - XFMR PADINSTALL MONTE BELLO ROAD1 - 54" X 60" XFMR PADLOCATION 19 - STUB OUTINSTALLINSTALL CONDUIT TO EXISTING VAULT NEARPOLESTUB OUT CONDUIT OUTSIDE OFRESERVOIR GATE TEMPORARYPROPOSED EASEMENT PRO MATCHLINE A MA CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY DT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 3 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 88  Packet Pg. 231 of 363  LOCATION 20 - PB40409INSTALL CPAU CONDUIT INSTALLATION1 - 3' X 5' CPA3546 PRIMARY VAULT #40409 BETWEEN LOCATION 17 & 20~700' - 2-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE LOCATION 21 - PB40405INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40405WITH FULL TRAFFIC COVER BETWEEN LOCATION 20 & 21~600' - 1-3.63" PRIMARY CONDUIT FROM NEW~600' - 1- 3.63" FIBER CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE 20OAD 6771 6772 EASEMENT EXTENSIONPROPOSED PROPOSED PROPOSED EASEMENT EXCLUSION MEASURE 21EASEMENT EXTENSIONNE A MATCHLINE A ELECTRIC AND FIBER MATCHLINE BCONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY DT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4SUBSTRUCTURE P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 4 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 89  Packet Pg. 232 of 363  LOCATION 22 - PB40404INSTALL CPAU CONDUIT INSTALLATION MATCHLINE B 1 - 3' X 5' CPA3546 PRIMARY VAULT #40404 BETWEEN LOCATION 21 & 22~600' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE ~600' - 1- 3.63" FIBER CONDUIT FROM NEW BETWEEN LOCATION 22 & 23~600' - 1-3.63" PRIMARY CONDUIT FROM NEW~600' - 1- 3.63" FIBER CONDUIT FROM NEW OPEN TRENCHB PROPOSED EASEMENTPROPOSED EASEMENT EXTENSION6773ELECTRIC AND FIBER22 CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY MATCHLINE CDT-SS-U-1003 NOTE 8. BACKFILL IN MATCHLINE C3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 5 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 90  Packet Pg. 233 of 363  LOCATION 23 - PB40403INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40403WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP CPAU CONDUIT INSTALLATION ~600' - 1-3.63" PRIMARY CONDUIT FROM NEW MATCHLINE C BETWEEN LOCATION 22 & 23 ~600' - 1- 3.63" FIBER CONDUIT FROM NEW 6774BETWEEN LOCATION 23 & 24~600' - 1-3.63" PRIMARY CONDUIT FROM NEW~600' - 1- 3.63" FIBER CONDUIT FROM NEW OPEN TRENCHPROPOSED EASEMENT REQUIRED PROPOSED EASEMENT EXTENSIONELECTRIC AND FIBER 23 CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRE 6775TRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY MATCHLINE DDT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 6 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 91  Packet Pg. 234 of 363  LOCATION 24 - PB40402INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40402WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP CPAU CONDUIT INSTALLATION MATCHLINE DBETWEEN LOCATION 24 & 25~600' - 1-3.63" PRIMARY CONDUIT FROM NEW BETWEEN LOCATION 25 & 26~600' - 1-3.63" PRIMARY CONDUIT FROM NEW PROPOSED~600' - 1-3.63" FIBER CONDUIT FROM NEW EASEMENT EXTENSIONEXCLUSION MEASURE MMATCHLINE E6776 24 PROPOSED EASEMENT CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY DT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN DRWN B. GROSSMAN CHKD. P.VALATH City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 7 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 92  Packet Pg. 235 of 363  MATCHLINE EELOCATION 25 - PB40401INSTALL CPAU CONDUIT INSTALLATION1 - 3' X 5' CPA3546 PRIMARY VAULT #40401 BETWEEN LOCATION 24 & 25~600' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE LOCATION 26 - PB40400INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40400WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 25 & 26 EASEMENT EXTENSION~600' - 1-3.63" PRIMARY CONDUIT FROM NEW~600' - 1-3.63" FIBER CONDUIT FROM NEW PROPOSEDBETWEEN LOCATION 26 & 27 25 6777 TEMPORARY PROPOSED EASEMENT 6778 OPEN TRENCH 26 PROPOSEDEASEMENT EXTENSIONCONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 67792.COMPACT AND BACKFILL ANY MATCHLINE F PROPOSED3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATH SUBSTRUCTURESR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 8 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 93  Packet Pg. 236 of 363  LOCATION 27 - PB40399INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40399WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP CPAU CONDUIT INSTALLATION 6779BETWEEN LOCATION 26 & 27~600' - 1 -3.63" PRIMARY CONDUIT FROM MATCHLINE FBETWEEN LOCATION 27 & 28 PROPOSED~600' - 1 -3.63" PRIMARY CONDUIT FROM OPEN TRENCHREQUIRED 6780PROPOSED EASEMENT MATCHLINE GPROPOSEDEASEMENT EXTENSIONELECTRIC AND FIBEROPEN TRENCH EXCLUSION MEASURECONSTRUCTION NOTES:67811.ALL OPEN EXCAVATIONS REQUIRE 27TRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY DT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN DRWN B. GROSSMAN CHKD. P.VALATH City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 9 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 94  Packet Pg. 237 of 363  LOCATION 28 - LB30060 CPAU CONDUIT INSTALLATIONINSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 3' BETWEEN LOCATION 27 & 28X 5' LOAD BREAK PAD 30060 ~600' - 1 -3.63" PRIMARY CONDUIT FROMNEW PB 40399 TO NEW LB 30060BETWEEN LOCATION 28 & 29 PROPOSED EASEMENT~25' - 1 -3.63" PRIMARY CONDUIT FROM NEWLOCATION 29 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD EASEMENT EXTENSIONBETWEEN LOCATION 29 & 30~30' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 30 - SECONDARY BOX BETWEEN LOCATION 28 & 32 MMATCHLINE HLOCATION 31 - FIBER BOXINSTALL1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP 32BETWEEN LOCATION 27 & 31~600' - 1-3.63" FIBER CONDUIT FROM NEW FIBER BOXLOCATION 32 - PB40396INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40396WITH FULL TRAFFIC COVER BETWEEN LOCATION 31 & 32~450' - 1-3.63" FIBER CONDUIT FROM NEW 1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE BETWEEN LOCATION 32 & 33 ~600' - 1-3.63" FIBER CONDUIT FROM NEW PROPOSED****NOTE****THE SCOPE OF WORK TO BRING POWER TO PROPOSED EASEMENT DIMENSION TO BE EASEMENT EXTENSIONELECTRIC AND FIBERTEMPORARYPROPOSED FIBER BOX 3130"X48" EASEMENT EXTENSION EXCLUSION MEASURE20' 40' TX PAD29 3RD PARTY 28CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRE EASEMENT2 - 3.63"TRENCH PLATES AND PROPER MATCHLINE GG 6789 30 POLE 6789 AND 3RD EQUIPMENT 20'X40'2.COMPACT AND BACKFILL ANY PARTY SERVICE 678867873.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 10 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 95  Packet Pg. 238 of 363  LOCATION 33 - PB40395INSTALL CPAU CONDUIT INSTALLATION1 - 3' X 5' CPA3546 PRIMARY VAULT #40395 BETWEEN LOCATION 32 & 33 PROPOSED~600' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE BETWEEN LOCATION 33 & 34~600' - 1-3.63" PRIMARY CONDUIT FROM NEW~600' - 1-3.63" FIBER CONDUIT FROM NEW 33 PROPOSED MATCHLINE HH EASEMENT EXTENSION PROPOSED EASEMENT EXCLUSION MEASURE MATCHLINE I CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY DT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 11 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 96  Packet Pg. 239 of 363  LOCATION 34 - PB40394INSTALL CPAU CONDUIT INSTALLATION1 - 3' X 5' CPA3546 PRIMARY VAULT #40394 BETWEEN LOCATION 33 & 34~600' - 1-3.63" PRIMARY CONDUIT FROM NEW1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE 34~600' - 1-3.63" FIBER CONDUIT FROM NEW EASEMENT EXTENSIONMATCHLINE IILOCATION 35 - LB30059INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT UNDER 4'X 6' LOAD BREAK PAD 300591 - 4' X 6' LOAD BREAK PAD 300593 - BOLLARDS BETWEEN LOCATION 34 & 35~600' - 1-3.63" PRIMARY CONDUIT FROM NEW~600' - 1-3.63" FIBER CONDUIT FROM NEWFIBER BOX TO NEW FIBER BOX PROPOSED1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE BETWEEN LOCATION 35 & 36LOCATION 36 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD BETWEEN LOCATION 36 & 37~125' - 1-3.63" SECONDARY CONDUIT FROMLOCATION 37 - SECONDARY BOXINSTALL1 - 24" X 36" SECONDARY BOX ~125' - 1-3.63" FIBER CONDUIT FROM NEWFIBER BOX TO NEW 24X36 SECONDARY BOXLOCATION 37A - POLE 6799INSTALL1 - 3" RISER BETWEEN LOCATION 37 & 37A LOCATION 37B - SECONDARYINSTALL1 - 24" X 36" SECONDARY BOX BETWEEN LOCATION 37 & 37B~125' - 1-3.63" SECONDARY CONDUIT FROM MMATCHLINE JLOCATION 37C - POLE 6800INSTALL1 - 3" RISER ~125' - 1-3.63" FIBER CONDUIT FROM NEW24X36 SECONDARY BOX TO NEW 24X36SECONDARY BOX PROPOSED EASEMENT 6800BETWEEN LOCATION 37B & 37C~5' - 1-3.63" SECONDARY CONDUIT FROM 37CBETWEEN LOCATION 35 & 38 5'37B679810' WIDE37 5' TEMPORARY 37A6799 POLE 6799 AND 68006797 PROPOSED PROPOSED SERVICE DROPS TO CONSTRUCTION NOTES:BUILDINGS ON SITEBORE PIT 1620'1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 365'EASEMENT EXTENSION40'2.COMPACT AND BACKFILL ANY EXCLUSION MEASURE 35 EQUIPMENT 20'X40'DT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN DRWN B. GROSSMAN CHKD. P.VALATH City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 12 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 97  Packet Pg. 240 of 363  LOCATION 38 - PB40408INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40408WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP CPAU CONDUIT INSTALLATION 6804BETWEEN LOCATION 35 & 38~375' - 1-3.63" PRIMARY CONDUIT FROM NEW LOCATION 39 - PB40392INSTALL1 - 3' X 5' CPA3546 PRIMARY VAULT #40392WITH FULL TRAFFIC COVER1 - 30" X 48" PG3048 OR SIMILAR INNER SIZEFIBER BOX WITH FULL TRAFFIC TOP BETWEEN LOCATION 38 & 39~600' - 1 -3.63" PRIMARY CONDUIT FROM MATCHLINE KBETWEEN LOCATION 39 & 40~600' - 1 -3.63" PRIMARY CONDUIT FROM EASEMENT EXTENSIONELECTRIC AND FIBER 39PB40392PROPOSED30"X48"6803PROPOSED EASEMENT EXCLUSION MEASUREAT TRAIL JUNCTIONSREQUIREDMATCHLINE J EASEMENT EXTENSIONELECTRIC AND FIBER 6802 CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER PROPOSED3868012.COMPACT AND BACKFILL ANY PB40408 30"X48"0O3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 13 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 98  Packet Pg. 241 of 363  LOCATION 40 - PB40391INSTALL CPAU CONDUIT INSTALLATION1 - 3' X 5' CPA3546 PRIMARY VAULT #40391 BETWEEN LOCATION 39 & 40~600' - 1 -3.63" PRIMARY CONDUIT FROM1 - 30" X 48" PG3048 OR SIMILAR INNER SIZE LOCATION 41 - XFMR PADINSTALL1 - 54" X 60" XFMR PAD3 - BOLLARDS BETWEEN LOCATION 40 & 41~15' - 1 -3.63" PRIMARY CONDUIT FROM NEW BETWEEN LOCATION 41 & 41ALOCATION 41A - SECONDARY BOXINSTALL1 - 24" X 36" SECONDARY BOXLOCATION 41B - POLE 6805INSTALL1 - 3" RISER BETWEEN LOCATION 41A & 41B LOCATION 42 - SECONDARY BOXINSTALL1 - 24" X 36" SECONDARY BOX (INSTALLOUTSIDE FENCE) BETWEEN LOCATION 41 & 42 EASEMENT EXTENSIONPOLE 6805 AND 6806 15' 42LOCATION 42A - EXISTING PROPOSED EASEMENTBETWEEN LOCATION 40 & 42 42 7' ELECTRIC SERVICELOCATION 42B - POLE 6806INSTALL1 - 3" RISER BETWEEN LOCATION 42 & 42A 680642D40'40BETWEEN LOCATION 42A & 42A 9 PROPOSED20'TX PAD41A415'20'41B 6805EASEMENT EXTENSION EASEMENT EXTENSIONEASEMENT EXTENSION MATCHLINE KK CONSTRUCTION NOTES:1.ALL OPEN EXCAVATIONS REQUIRETRENCH PLATES AND PROPER 2.COMPACT AND BACKFILL ANY DT-SS-U-1003 NOTE 8. BACKFILL IN 3.SEE APPENDIX FOR DETAILS DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDP.VALATHSR. ENGINEER / MANAGER SUBSTRUCTUREENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 14 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 99  Packet Pg. 242 of 363  LOCATION 1CPAU POLE 6767REMOVE3 - 8' CROSSARMS1 - 10' CROSSARMS4 - BELLS CPAU CABLE REMOVALBETWEEN LOCATION 1 & 2 67671 6 - D.E. INSULATORS BETWEEN LOCATION 2 & 3 3 - FUSESTOP WOOD POLELOCATION 2CPAU POLE 6768REMOVE1 - 50' WOOD POLE2 - 8' CROSSARMS4 - BELLS PublicEasement 2 6768 DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 15 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 100  Packet Pg. 243 of 363  LOCATION 3CPAU POLE 6769REMOVE1 - 50' WOOD POLE4 - 8' CROSSARMS2 - FUSES CPAU CABLE REMOVALBETWEEN LOCATION 2 & 3 16 - D.E. INSULATORS BETWEEN LOCATION 3 & 4 30'TX PAD 6769 3 PROPOSED MONTE BELLO ROADTEMPORARYPROPOSED EASEMENT PRO MATCHLINE A MA DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 16 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 101  Packet Pg. 244 of 363  LOCATION 4CPAU POLE 6771REMOVE1- 50' WOOD POLE1 - 8' CROSSARMS2 - BELLS CPAU CABLE REMOVALBETWEEN LOCATION 3 & 4 BETWEEN LOCATION 4 & 5LOCATION 5CPAU POLE 6772REMOVE1 - 45' WOOD POLE2 - 8' CROSSARMS4 - BELLS BETWEEN LOCATION 5 & 6 1 - GUY ANCHORS 4 OAD 6771 67725 EASEMENT EXTENSIONPROPOSED PROPOSED PROPOSED EASEMENT EXCLUSION MEASURE EASEMENT EXTENSIONNE A MATCHLINE A ELECTRIC AND FIBER MATCHLINE B DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 17 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 102  Packet Pg. 245 of 363  LOCATION 6CPAU POLE 6773REMOVE1 - 50' WOOD POLE1 - 8' CROSSARMS2 - BELLS CPAU CABLE REMOVALBETWEEN LOCATION 5 & 6 MATCHLINE B1 - GUY ANCHORS BETWEEN LOCATION 6 & 7 OPEN TRENCHB PROPOSED EASEMENTPROPOSED EASEMENT EXTENSION6 6773 ELECTRIC AND FIBER MATCHLINE C MATCHLINE CDATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 18 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 103  Packet Pg. 246 of 363  LOCATION 7CPAU POLE 6774REMOVE1 - 45' WOOD POLE1 - 8' CROSSARMS2 - BELLS CPAU CABLE REMOVALBETWEEN LOCATION 6 & 7 MATCHLINE C7 BETWEEN LOCATION 7 & 8LOCATION 8CPAU POLE 6775REMOVE1 - 45' WOOD POLE2 - 8' CROSSARMS4 - BELLS 6774BETWEEN LOCATION 8 & 9 1 - GUY ANCHORS OPEN TRENCHPROPOSED EASEMENT REQUIRED PROPOSED EASEMENT EXTENSIONELECTRIC AND FIBER 8 6775 MATCHLINE D DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 19 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 104  Packet Pg. 247 of 363  LOCATION 9CPAU POLE 6776REMOVE1 - 45' WOOD POLE1 - 8' CROSSARMS2 - BELLS CPAU CABLE REMOVALBETWEEN LOCATION 8 & 9 MATCHLINE DBETWEEN LOCATION 9 & 10 PROPOSED EASEMENT EXTENSIONEXCLUSION MEASURE MMATCHLINE E 9 6776 PROPOSED EASEMENT DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN DRWN B. GROSSMAN CHKD. P.VALATH City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 20 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 105  Packet Pg. 248 of 363  LOCATION 10CPAU POLE 6777REMOVE1 - 40' WOOD POLE1 - 8' CROSSARMS2 - BELLS CPAU CABLE REMOVAL MATCHLINE EEBETWEEN LOCATION 9 & 10 BETWEEN LOCATION 10 & 11LOCATION 11CPAU POLE 6778REMOVE1 - 45' WOOD POLE2 - 8' CROSSARMS4 - BELLS BETWEEN LOCATION 11 & 12 EASEMENT EXTENSIONPROPOSED1 - GUY ANCHORS BETWEEN LOCATION 12 & 13LOCATION 12CPAU POLE 6779REMOVE1 - 45' WOOD POLE 2 - GUY ANCHORS 677740' 10 TEMPORARY PROPOSED EASEMENT 6778 OPEN TRENCH11 PROPOSEDEASEMENT EXTENSION 677945'12MATCHLINE F PROPOSED DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 21 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 106  Packet Pg. 249 of 363  LOCATION 13CPAU POLE 6780REMOVE1- 45' WOOD POLE2 - 8' CROSSARMS4 - D.E. INSULATORS4 - BELLS CPAU CABLE REMOVAL 6779BETWEEN LOCATION 12 & 13 12MATCHLINE FBETWEEN LOCATION 13 & 143 - GUY ANCHORS PROPOSEDLOCATION 14CPAU POLE 6781REMOVE1 - 40' WOOD POLE4 - BELLS4 - 8' CROSSARMS4 - D.E. INSULATORS3 - GUY ANCHORS BETWEEN LOCATION 14 & 15 OPEN TRENCHREQUIRED 6780PROPOSED EASEMENT MATCHLINE G13 PROPOSED EASEMENT EXTENSIONELECTRIC AND FIBEROPEN TRENCH EXCLUSION MEASURE6781 14 DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN DRWN B. GROSSMAN CHKD. P.VALATH City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 22 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 107  Packet Pg. 250 of 363  LOCATION 15CPAU POLE 6784REMOVE1 - 45' WOOD POLE4 - BELLS CPAU CABLE REMOVAL PROPOSEDBETWEEN LOCATION 14 & 15 2 - 8' CROSSARMS BETWEEN LOCATION 15 & 16 FIBER BOXEASEMENT EXTENSIONLOCATION 16CPAU POLE 6785REMOVE1 - 45' WOOD POLE4 - BELLS BETWEEN LOCATION 16 & 17 20' 40' TXBETWEEN LOCATION 17 & 182 - 8' CROSSARMS 3RD PARTY 196780BETWEEN LOCATION 17 & 20LOCATION 17CPAU POLE 6787REMOVE1 - TOP 40' WOOD POLE1 - 10 KVA PT TX 64672 - 8' CROSSARMS2 - D.E. INSULATORS4 - BELLS EASEMEN132 - 3.63"MATCHLINE GMATCHLINE G 6789BETWEEN LOCATION 20 & 21 1830'POLE 6789 AND 3RDPARTY SERVICE2 - CUTOUTS2 - FUSES 6788EASEMENT EXTENSION 6787LOCATION 18CPAU POLE 6789REMOVE 2017 1 - RISER PROPOSED EASEMENTTOP WOOD POLE. POLE TO BE LOCATION 19THIRD PARTY OWNED SERVICE POLE EXCLUSION MEASURELOCATION 20CPAU POLE 6788REMOVE1 - 50' WOOD POLE4 - 8' CROSSARMS2 - D.E. INSULATORS5 - BELLS REQUIRED14 2 - GUY ANCHORSLOCATION 21CPAU POLE 6791REMOVE1 - 45' WOOD POLE4 - 8' CROSSARMS4 - BELLS 2 - GUY ANCHORS 6785 1645' 15 6791678421 DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #HV-20 40027598DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEET OFUTILITIES, ELECTRIC ENGINEERING 23 27 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 108  Packet Pg. 251 of 363  LOCATION 22CPAU POLE 6794REMOVE1 - TOP 45' WOOD POLE1 - 15 KVA PT TX 45034 - 8' CROSSARMS6 - BELLS2 - GUY ANCHORS3 - D.E. INSULATORS2 - CUTOUTS CPAU CABLE REMOVALBETWEEN LOCATION 21 & 22 BETWEEN LOCATION 22 & 23 2 - FUSES BETWEEN LOCATION 23 & 24LOCATION 23CPAU POLE 6793REMOVE1 - 35' WOOD POLE1 - GUY ANCHOR BETWEEN LOCATION 22 & 25 BETWEEN LOCATION 25 & 26LOCATION 24CPAU SERVICE POLEREMOVE 1 - 35' WOOD POLE 6791THE SCOPE OF WORK TO BRING POWER TO 21 LOCATION 25CPAU POLE 6796REMOVE1 - 40' WOOD POLE1 - 8' CROSSARMS2 - BELLS 679625 679422 679323 SERVICE24 DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 24 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 109  Packet Pg. 252 of 363  LOCATION 26CPAU POLE 6797REMOVE1 - 45' WOOD POLE2 - BELLS CPAU CABLE REMOVALBETWEEN LOCATION 25 & 26 1 - 8' CROSSARMS BETWEEN LOCATION 26 & 27 EASEMENT EXTENSIONMATCHLINE IILOCATION 27CPAU POLE 6798REMOVE1- 45' WOOD POLE2 - 8' CROSSARMS4 - CUTOUTS BETWEEN LOCATION 27 & 28 PROPOSEDBETWEEN LOCATION 28 & 292 - FUSES8 - D.E. INSULATORS BETWEEN LOCATION 28 & 30LOCATION 28CPAU POLE 6799REMOVE 4 - BELLS 2 - GUY ANCHORTOP WOOD POLE, LEAVE SECONDARY MMATCHLINE JLOCATION 29CPAU POLE 6800 PROPOSED EASEMENT 6800REMOVE 2 - BELLS 292 - D.E. INSULATORS2 - GUY ANCHOR 2 - FUSES 5'TOP WOOD POLE, LEAVE SECONDARY 6798 10' WIDE27 5' TEMPORARY 286799 POLE 6799 AND 6800679726 PROPOSED PROPOSED SERVICE DROPS TOBUILDINGS ON SITEBORE PIT 1620' 5'EASEMENT EXTENSION40'EXCLUSION MEASURE EQUIPMENT 20'X40' DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN DRWN B. GROSSMAN CHKD. P.VALATH City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 25 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 110  Packet Pg. 253 of 363  LOCATION 30CPAU POLE 6801REMOVE1- 35' WOOD POLE2 - 8' CROSSARMS4 - BELLS CPAU CABLE REMOVAL 6804BETWEEN LOCATION 28 & 30 331 - GUY ANCHOR BETWEEN LOCATION 30 & 31LOCATION 31CPAU POLE 6802REMOVE1- 35' WOOD POLE1 - 8' CROSSARMS2 - BELLS BETWEEN LOCATION 31 & 32 MATCHLINE KBETWEEN LOCATION 32 & 331 - GUY ANCHORLOCATION 32CPAU POLE 6803REMOVE1- 35' WOOD POLE1 - 8' CROSSARMS2 - BELLS BETWEEN LOCATION 33 & 34 EASEMENT EXTENSIONELECTRIC AND FIBER1 - GUY ANCHORLOCATION 33CPAU POLE 6804REMOVE PB403921- 35' WOOD POLE PROPOSED 30"X48"4 - D.E. INSULATORS 32 6803PROPOSED EASEMENT EXCLUSION MEASUREAT TRAIL JUNCTIONSREQUIREDMATCHLINE J EASEMENT EXTENSIONELECTRIC AND FIBER 680231 PROPOSED306801PB40408 30"X48"0O DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 26 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 111  Packet Pg. 254 of 363  LOCATION 34 CPAU CABLE REMOVALCPAU POLE 6805REMOVE BETWEEN LOCATION 33 & 342 - BELLS1 - GUY ANCHOR1 - 25 KVA PT TX 7747 BETWEEN LOCATION 34 & 352 - FUSESTOP WOOD POLE, LEAVE SECONDARY LOCATION 35CPAU POLE 6806REMOVE2 - 8' CROSSARMS2 - BELLS2 - GUY ANCHORS 2 - D.E. INSULATORS1 - 25 KVA PT TX 7599 EASEMENT EXTENSIONPOLE 6805 AND 6806 15' PROPOSED EASEMENT 7' 6806D35BUILDINGS ON SITE 40'9 PROPOSED20'TX PAD5'20'34 6805EASEMENT EXTENSION EASEMENT EXTENSIONEASEMENT EXTENSION MATCHLINE KK DATE APPR.DESCRIPTIONFOOTHILL FIRE MITIGATION PROJECTAPPROVEDPHASE 4REMOVAL P.VALATHSR. ENGINEER / MANAGERENGR. B. GROSSMAN City of Palo Alto M-A-P--# CKT # SCALE W.O.# / DRAWING #40027598 OF 27 HV-20DRWN B. GROSSMAN CHKD. P.VALATH California NTS SHEETUTILITIES, ELECTRIC ENGINEERING 27 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 112  Packet Pg. 255 of 363  Best Management Practices for On-Site Handling of Spoils:1. Designated Storage Areas:o Establish clearly marked, stable areas for spoil storage that are located away Use temporary barriers, such as silt fences, wattles, or berms, to prevent Regularly inspect storage areas for runoff issues and address them promptly 2. Segregation of Spoils:o Separate spoils by type (e.g., soil, rock, demolition debris) for efficient reuse Keep contaminated or hazardous materials isolated from clean spoils to Hazardous Materials (as defined by the EPA) shall be stored with a method sufficiently3. Accessibility and Safety:o Ensure spoil storage areas are accessible for easy loading and unloadingwhile maintaining a safe distance from active construction zones.o Provide workers with personal protective equipment (PPE) and training on 4. Disposal of Spoils:Larger spoils (such as cut conduit or broken boring rods) may be temporarilyostored in designated areas identified by the AHJ. These spoils should be Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 113  Packet Pg. 256 of 363  Best Management Practices (BMP) Procedure for Underground Electric Distribution Techniques Used: Horizontal Directional Drilling (HDD) & Open Trenching 1. Horizontal Directional Drilling (HDD) Best Practices•Drilling Path Design & Bore PlanningoUtilize GPS tracking and hydraulic calculations to plan bore paths and ensure o Avoid congested utility corridors and environmentally sensitive areas.•Drill Fluid Management & Environmental ControlsoImplement fluid containment measures, such vacuum recovery systems •Pullback & Conduit InstallationoConduct pre-pullback inspections to ensure the borehole is properly o Use HDPE or reinforced PVC conduit rated for underground electrical •Post-Drill Verification & Testing o Perform integrity testing on installed conduits (Mandrel-test). 2. Open Trenching Best Practices• o Use soft digging techniques (hydro excavation or vacuum excavation) toexpose existing utilities safely.o Employ trench shoring methods, such as trench boxes or sloping, to prevent Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 114  Packet Pg. 257 of 363  •Cable Placement & Bedding MaterialoEnsure cables are placed at the correct depth per utility standards (typically o Utilize clean sand or crushed stone as bedding material to protect conduit •Backfilling & Surface RestorationoUse controlled compaction methods to prevent future settlement and o Restore pavement, landscaping, or sidewalks to their original condition, 3. Weather, Environmental & Sustainability Considerations Use silt fences and sediment traps to prevent runoꢀ from trenching areas. • o • o Dispose of excess drilling fluids responsibly and avoid contamination of •Wildlife Protections o Maintain buꢀer zones around protected environmental areas. •Weather Consideration In the event of heavy rain or other weather that would make constructionoinfeasible, crews to make best eꢀort to prepare the worksite for the weather o In the event of a red flag warning in the Foothills area, all construction to Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 115  Packet Pg. 258 of 363  4. Post-Construction & Quality Assurance• o Submit as-built drawings and project completion reports for regulatory o Maintain detailed records of cable installations, drill logs, and trenching Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 116  Packet Pg. 259 of 363  Discovery of Human Remains or Burial Items:The following actions must be taken immediately upon the discovery of human remains:•Stop immediately and contact the County Coroner.The coroner has two working days to examine human remains after being notified by •The Native American Heritage Commission will immediately notify the person it If the descendent does not make recommendations within 48 hours the owner shall reinter •If the landowner does not accept the descendant’s recommendations, the owner or If mediation fails, the landowner shall reinter the human remains with appropriate Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 117  Packet Pg. 260 of 363  Primary Electric Vault Spec Alhambra A-1252 Cover, Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 118  Packet Pg. 261 of 363  3x5 Vault Lid: 3x5 Loadbreak Lid: Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 119  Packet Pg. 262 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 120  Packet Pg. 263 of 363  Vault Examples 113"12"113"46"43"12"12"46"37" 12" NTS NTS 37" Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 121  Packet Pg. 264 of 363  LoadBreak and Transformer Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 122  Packet Pg. 265 of 363  Temporary Staging Area 30' 50' Temporary staging area to serveas a location to park the bore rigPort-a Potty Biodegradable and vacuum trailer, store conduitCones to be placedon boundaries of Any food waste to be Any earthen material Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 123  Packet Pg. 266 of 363  STANDARDSMOOTHWALL• Manufactured from flexible HDPE, makes gradual bends withoutspecial equipment• Continuous lengths reduce joining costs• Excellent low temperature properties, allows installation in coldclimates• Outstanding long term cable protection from shifting ground, rock androot impingement• Provides a permanent pathway, simpifies future cable repairs orreplacementINSTALLATION TYPES SIZE RANGE AVAILABLE WALL TYPESExisting Conduit 0.5"2.0"6.0"SDR-9 SCH-40 SIDR-9 SDR-11 SIDR-11 STANDARD COLORS FOOTAGE MARKINGS Sequential foot or meter markings. Custom print streams available.SPECIFICATIONS All Smoothwall conduit dimensions meets or exceeds one or more of the following: OPTIONSSILICORE is co-extruded with the tough HDPE jacket creating a super, slick permanent lining. SILICORE lined PREINSTALLED TAPE Factory pre-installed Bull-Line™ Pull Tape with EVEN-LOAD™, ensures extra slack at any UL LISTING AVAILABLE from ½"–6" for SDR 13.5, SCH 40 and SCH 80. EXTERNAL STRIPES can be added from our standard color offering to facilitate visual identification. UV PROTECTANT available for aerial/lashed placement. +1 800 847 7661 DL.SMOOTHWALL.9.2020 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 124  Packet Pg. 267 of 363  SMOOTHWALL (SDR) TECHNICAL SPECIFICATIONS (SIZES 3"-12" NEXT PAGE)PIPE SIZE ½"¾"1"1¼"1½"2"2 ½" NOM OD (IN)0.840 1.050 1.315 1.660 1.900 2.375 2.875OD TOLERENCE +/–BEND RADIUS (IN) SUPPORTED 16 20 26 34 38 48 58 MIN. WALL (IN)0.093 0.117 0.146 1,288 0.184 ,052 0.211 2,688 0.264 4,200 0.319 6,155 MIN ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.076 0.095 0.120 0.151 0.173 0.216 0.261 MIN ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.062 0.078 0.097 0.123 0.141 0.176 0.213 MIN ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.062 0.068 0.084 0.107 1,234 0.123 1,607 0.153 2,466 0.185 3,592 MIN ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.062 0.077 0.098 0.112 0.140 0.169 MIN ID (IN)WEIGHT (#/FT) (SIZES 3"-12: NEXT PAGE) +1 800 847 7661 DL.SMOOTHWALL.9.2020 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 125  Packet Pg. 268 of 363  SMOOTHWALL (SDR) TECHNICAL SPECIFICATIONS (SIZES ½"-2½" PREVIOUS PAGE)PIPE SIZE 3"4"5"6"8"10"12" NOM OD (IN)3.500 4.500 5.563 6.625 8.625 10.750 12.750OD TOLERENCE +/–BEND RADIUS (IN) SUPPORTED 78 100 122 146 233 290 344 MIN. WALL (IN)0.389 9,122 0.500 15,080 0.618 23,045 0.736 32,684 0.958 55,397 1.194 8,6057 1.4170.1709.746MIN ID (IN)9.576WEIGHT (#/FT)21.866 121,056MIN. WALL (IN)0.318 0.409 0.506 0.602 0.784 0.977 1.1590.13910.293MIN ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.259 0.333 0.412 0.491 0.639 0.796 0.9440.11310.749MIN ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.226 5,342 0.290 8,814 0.359 13,483 0.427 19,123 MIN ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.206 0.265 0.327 0.390 MIN ID (IN)WEIGHT (#/FT) (SIZES ½"-2½" PREVIOUS PAGE) +1 800 847 7661 DL.SMOOTHWALL.9.2020 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 126  Packet Pg. 269 of 363  SMOOTHWALL (SCH) TECHNICAL SPECIFICATIONS (SIZES 3"-12" NEXT PAGE)PIPE SIZE ½"¾"1"1¼"1½"2"2 ½" NOM OD (IN)0.840 1.050 1.315 1.660 1.900 2.375 2.875OD TOLERENCE +/–BEND RADIUS (IN) SUPPORTED 16 20 26 34 38 48 58 MIN. WALL (IN)0.109 0.113 0.133 0.140 0.145 0.154 0.203 AVG ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.147 0.154 0.179 0.191 0.200 0.218 0.276 AVG ID (IN)WEIGHT (#/FT) SMOOTHWALL SDR & SCHEDULE NOTES1.Bend Radius½" through 2 ½"Supported Bend Radius 10 times the OD Unsupported Bend Radius 20 times the OD 2.During cable placement, large sweeping bends are recommended over tighter bends.SWPS (Safe Working Pull Strength) is calculated using a 25% safety factor with the minimum resin tensile strength (SIZES 3"-12: NEXT PAGE) +1 800 847 7661 DL.SMOOTHWALL.9.2020 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 127  Packet Pg. 270 of 363  SMOOTHWALL (SCH) TECHNICAL SPECIFICATIONS (SIZES ½"-2½" PREVIOUS PAGE)PIPE SIZE 3"4"5"6"8"10"12" NOM OD (IN)3.500 4.500 5.563 6.625 8.625 10.750 12.750OD TOLERENCE +/– 0.018 0.023 0.028 0.033 0.043 0.054 0.064BEND RADIUS (IN) SUPPORTED 78 100 122 146 233 290 344 MIN. WALL (IN)0.216 0.237 0.258 0.280 0.322 0.365 0.406 AVG ID (IN)WEIGHT (#/FT) MIN. WALL (IN)0.300 0.337 0.375 0.432 AVG ID (IN)WEIGHT (#/FT) (SIZES ½"-2½" PREVIOUS PAGE) +1 800 847 7661 DL.SMOOTHWALL.9.2020 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 128  Packet Pg. 271 of 363  SMOOTHWALL (SIDR) TECHNICAL SPECIFICATIONSPIPE SIZE ½"¾"1"1 ¼" 1.380 0.010 0.020 17 1 ½" 1.610 0.015 0.020 19 2"2 ½" 2.469 0.015 0.020 29 3"4"6" MIN ID (IN)0.622 0.824 1.049 2.067 3.068 4.026 6.065ID TOLERENCE + BEND RADIUS (IN)BEND RADIUS (IN)16 20 26 34 38 48 58 78 100 146 MIN. WALL (IN)0.069 0.092 0.117 0.153 0.230 WEIGHT (#/FT) MIN. WALL (IN)0.060 0.072 0.091 0.120 1,549 0.140 2,123 0.180 3,468 0.215 4,934 0.267 7,627 0.350 13,119 0.527 29,750 WEIGHT (#/FT) SMOOTHWALL SIDR NOTES: 1.Bend Radius ½” through 2 ½”Supported Bend Radius 10 times the OD Unsupported Bend Radius 20 times the OD 3” through 6” 2.During cable placement, large sweeping bends are recommended over tighter bends.SWPS (Safe Working Pull Strength) is calculated using a 25% safety factor with the minimum resin tensile strength of 3,000 psi,Internal or external ribs are in addition to the average wall and for determining OD and ID dimensions.Add 0.016 #/ft for ribbed products 1 1/2” and less. For 2” and larger, add 0.025 #/ft +1 800 847 7661 DL.SMOOTHWALL.9.2020 Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 129  Packet Pg. 272 of 363  L.S. 6766Exp._____ Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 130  Packet Pg. 273 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 131  Packet Pg. 274 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 132  Packet Pg. 275 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 133  Packet Pg. 276 of 363  Item 5 Attachment A - Exchange Agreement Between City of Palo Alto and Midpeninsula Regional Open Space District        Item 5: Staff Report Pg. 134  Packet Pg. 277 of 363  Item 5 Attachment B - CEQA Notice        Item 5: Staff Report Pg. 135  Packet Pg. 278 of 363  Item 5 Attachment B - CEQA Notice        Item 5: Staff Report Pg. 136  Packet Pg. 279 of 363  Item 5 Attachment B - CEQA Notice        Item 5: Staff Report Pg. 137  Packet Pg. 280 of 363  Item 5 Attachment B - CEQA Notice        Item 5: Staff Report Pg. 138  Packet Pg. 281 of 363  Item 5 Attachment B - CEQA Notice        Item 5: Staff Report Pg. 139  Packet Pg. 282 of 363  Item 5 Attachment B - CEQA Notice        Item 5: Staff Report Pg. 140  Packet Pg. 283 of 363  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Transportation Meeting Date: June 2, 2025 Report #:2503-4455 TITLE Adoption of a Resolution Approving the Safe Streets for All (SS4A) Safety Action Plan as Recommended by the Policy & Services Committee RECOMMENDATION Adopt the Resolution approving the Safe Streets for All (SS4A) Safety Action Plan (Attachment A) as recommended unanimously by the Policy & Services Committee. EXECUTIVE SUMMARY This report presents the Final Safe Streets for All (SS4A) Safety Action Plan (Attachment B) and associated resolution (Attachment A), including a summary of how public, Policy & Services Committee, and Council comments were incorporated to shape the final plan. The Plan positions the City for federal roadway safety funding eligibility by aligning transportation planning with the Safe System Approach, identifying safety focus areas and a High Injury Network, and selects a target date for elimination of fatal and serious injury collisions of 2035. A planning level estimate to add treatments to the 22.2-mile High Injury Network is approximately $7.8 million, for which the plan prioritizes grant funding from federal and state sources. BACKGROUND Federal Highway Administration requires City to have a Safe Streets for All (SS4A) compliant plan in order to be eligible for certain federal funding, Therefore, in late 2023, the City of Palo Alto and its consultant, Fehr & Peers, began the SS4A Safety Action Plan. Council received two subsequent informational reports about the SS4A Safety Action Plan; the first introduced the planning effort and provided background on the Safe System Approach while the second provided an overview of the collision analysis and stakeholder engagement (Staff Report 2309- Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 1  Packet Pg. 284 of 363  2039).1 The Draft Safety Action Plan was presented at a Council study session on March 3, 2025, and included a draft resolution stating the City’s commitment to the goal of eliminating traffic fatalities and serious injuries while acknowledging tradeoff decisions in pursuit of this goal. A summary of board, committee, and commission (BCC) feedback accompanied the report (Staff Report 2409-3522)2 Safety Focus Areas Analysis of the 1,132 injury collisions that occurred during the 5-year period from 2018 through 2022 found that speeding was the number one reported cause of crashes in Palo Alto. Using a map-based analysis to plot crash data along with contextual information on roadway characteristics, the project team identified seven collision profiles that each represent 6-15% of the most dangerous collisions, those resulting in fatalities and severe injuries, also known as KSI collisions. There were 47 KSIs during the 5-year study period. The seven Safety Focus Areas are: 1. Alcohol Involved 2. Drivers on Residential Arterials 3. 90-Degree Angle Conflicts 4. Pedestrians on Arterials at Night 5. Minors Riding Bicycles 6. Pedestrians on Major Downtown Streets 7. Walk and Roll Routes Crossing Higher Stress Streets Project Purpose The primary focus of this plan is to identify - and in so doing, become eligible for funding for - proactive, citywide opportunities to improve safety for all road users in support of eliminating roadway fatalities and serious injuries by a target year. This Plan complies with Federal Highway Administration (FHWA) SS4A requirements for a safety action plan3 and will confer eligibility for implementation funding from the annual $1 billion Safe Streets for All federal funding program as well as state grants that require such a plan, such as the Caltrans Highway Safety Improvement Program which awarded $299.6M to jurisdictions around the state in 2025. Relationship to Other Plans The Safety Action Plan (Attachment B) is a policy document for all modes of travel, using a safety lens to evaluate existing plans and proposed projects, ultimately setting the City up to 1 City Council, November 27, 2023; Agenda Item #18; SR #2309-2039, https://cityofpaloalto.primegov.com/api/compilemeetingattachmenthistory/historyattachment/?historyId=36025 c95-52b1-4da0-bc8b-fad9df86f7e8 and City Council, April 29, 2024; Agenda Item #3, SR #2404-2839, https://cityofpaloalto.primegov.com/api/compilemeetingattachmenthistory/historyattachment/?historyId=79d7c 1d2-b1a1-4eb9-acca-039fab91 2 City Council, March 3, 2025; Agenda Item #2; SR #2409-3522, https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=7195&meetingTemplateType=2&comp iledMeetingDocumentId=13287 3 US Department of Transportation, SS4A Action Plan Components, https://www.transportation.gov/sites/dot.gov/files/2022-06/SS4A_Action_Plan_Components.pdf Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 2  Packet Pg. 285 of 363  institutionalize a new safety framework. By contrast, the City’s Bicycle and Pedestrian Transportation Plan (BPTP) Update focuses on bicyclist and pedestrian needs, identifying new projects, and building off the policy framework identified in the Safety Action Plan. As shown in Figure 1, the Safety Action Plan sets the policy foundation for transportation planning while the BPTP Update designates networks and facilities for implementation. Specific or Area Plans, like the upcoming San Antonio Road Area Plan, will prepare more detailed land use and transportation designs for implementation. Figure 1: Relationship of the Safety Action Plan to Other Plans ANALYSIS 4 Staff distributed information about the Draft Plan through the City’s project website5 and citywide communication channels and by presenting at the boards, committees, and commissions (BCCs) noted in the Stakeholder Engagement section below. Public comments were accepted via the project website and email through March 15, 2025. Staff consolidated over 300 individual comments received from the community, BCCs, City departments, and Council, noting the following key themes: 4 Draft SS4A Safety Action Plan, https://www.paloalto.gov/files/assets/public/v/1/transportation/projects/ss4asafety-action-plan/palo- alto_public-draft-safety-action-plan-121624.pdf 5 Safe Streets for All (SS4A) Safety Action Plan website, https://www.cityofpaloalto.org/Departments/Transportation/Transportation-Projects/Safety-Action-Plan Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 3  Packet Pg. 286 of 363  E. Requests to better integrate Safe Routes to School (SRTS) education and encouragement programs into the plan F. Requests to include the forthcoming San Antonio Road Area Plan G. Requests for a target year of 2035 for eliminating severe injuries and fatalities H. Requests to include development of regulations for minors riding e-bikes The Final Draft incorporates these comments except for Theme H about regulating minors on ebikes. At this time, only Marin County is able to restrict the use of e-bikes by minors as a pilot program due to special authority granted to it by the State.6 Target Date Discussion For consistency with Federal funding requirements from the SS4A Self-Certification Eligibility Worksheet7, this item includes a resolution with a policy that commits to eliminating traffic deaths and serious injuries by a specific target year. When the project was first brought to BCCs and shared with Council via informational reports, the zero-goal year was identified as 2030. Discussions with stakeholders and City staff identified that more time would be needed to align internal processes and protocols and implement safety projects. This starts with more systematically addressing key risk factors and barriers to safety that exist in Palo Alto and fortifying the City’s commitment to make design, maintenance, and operation decisions in alignment with the Safe System Approach. Given the policy, planning, design, and implementation needed to create a roadway system that is self-enforcing and proactively reduces speeds, staff recommends that Council identify a zero-goal year of 2035 or 2040 with Final Plan adoption. The Resolution in Attachment A uses the target year of 2035 based on feedback from Council in March, but it is at Council’s discretion to choose a different year. Policy and Services Committee Discussion The Final Draft Safety Action Plan was reviewed by the Policy and Services Committee on May 13, 2025,8 endorsing it unanimously with a 2035 target date and making no other changes. However, there was extensive discussion about the possibility of regulating minors’ use of e- bikes (specifically the motorbike kind of e-bike). As noted above, state legislation would be required before the City could move forward on this. Per Committee feedback, City's legislative liaison staff will work with the City’s legislative advocates to determine opportunities for the City in this area as the opportunities regarding legislation may occur beyond this current state legislative session. OOT staff will provide any updates regarding legislative advocacy in the forthcoming Bicycle and Pedestrian Transportation Plan Update. 6 See CVC 21214.5, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=VEH&sectionNum=21214.5 7 Safe Streets for All (SS4A) Self-Certification Eligibility Worksheet, https://www.transportation.gov/sites/dot.gov/files/2024-02/SS4A-FY24-Self-Certification-Worksheet.pdf 8 Policy and Services Committee, May 13, 2025; Agenda Item #1; SR # 2504-4514, https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=7952&meetingTemplateType=2&comp iledMeetingDocumentId=14240 Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 4  Packet Pg. 287 of 363  FISCAL/RESOURCE IMPACT 9 STAKEHOLDER ENGAGEMENT 9 City Council, June 19, 2023; Agenda Item 35; SR #2305-1525, https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=2511&meetingTemplateType=2&comp iledMeetingDocumentId=7329 Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 5  Packet Pg. 288 of 363  Commission. Plan progress and collision data would be shared with the three bodies that would make recommendations to the City Council about Plan activities. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 6  Packet Pg. 289 of 363  *NOT YET ADOPTED* 132_20250418_ts24 Resolution No. ___ Resolution of the Council of the City of Palo Alto Approving the Safe Streets for All Safety Action Plan R E C I T A L S A.The Federal Infrastructure Investment and Jobs Act (IIJA) was signed into law in November 2021. The law authorized $1.2 trillion for transportation and infrastructure spending through FY 2026. This included the Safe Streets and Roads for All (SS4A) grant program. B.The National Roadway Safety Strategy (NRSS) was signed into law in January 2022. Through the NRSS, the United States Department of Transportation committed to a national vision of zero roadway fatalities and identified priority action aligned with the five Safe System elements. C.Caltrans’ Strategic Highway Safety Plan (SHSP) was last updated in January 2023. In 2020, State transportation leaders recognized that a change, known as “The Pivot,” was necessary to combat the rise in fatalities and serious injuries on California’s roadways through the implementation of the Safe System Approach. D.On June 19, 2023, the City Council approved and authorized the City Manager to execute a grant agreement with the Federal Highway Administration (FHWA) to develop the Palo Alto Safe Streets and Roads for All (SS4A)-funded Safety Action Plan. E.In August 2023, the City of Palo Alto contracted with Fehr & Peers to complete the SS4A Safety Action Plan. The project included two community outreach events, an online survey and interactive map, and project status updates to City Council, Planning and Transportation Commission (PTC), Palo Alto Bicycle Advisory Committee (PABAC), and City/School Transportation Safety Committee (CSTSC). F.To comply with the SS4A program requirements, the Palo Alto SS4A Safety Action Plan must include a public commitment to the eventual goal of zero roadway fatalities and serious injuries from a high ranking official and/or elected body in the jurisdiction, including a timeline or target for achieving that goal. G.The City of Palo Alto’s SS4A Safety Action Plan states that traffic fatalities and serious injuries on the City’s roadways will be reduced to zero by the year 2035. H.The City of Palo Alto’s SS4A Safety Action Plan is aligned with the Safe System Approach and calls for changes to citywide policies, programs, and practices to clarify our multi- modal safety priority. The City Council acknowledges that these changes will result in tradeoff decisions that proactively provide the opportunity to reduce severe injuries and fatalities and may result in parking loss or increased vehicle delay at times. Item 6 Attachment A - Resolution Approving the Safe Streets for All Safety Action Plan (the Safe Streets for All Safety Action Plan is attached to this Resolution)        Item 6: Staff Report Pg. 7  Packet Pg. 290 of 363  *NOT YET ADOPTED* 132_20250418_ts24 NOW, THEREFORE, the City Council of the City of Palo Alto RESOLVES as Follows: SECTION 1. The Council hereby approves the Safe Streets and Roads for All (SS4A) Safety Action Plan (attached as Exhibit A) and the goal of eliminating transportation fatalities and serious injuries in the City of Palo Alto by 2035. SECTION 2. The Council finds that this Resolution and the SS4A Safety Action Plan are statutorily exempt from CEQA under Public Resources Code 21080.20. SECTION 3. This Resolution shall become effective immediately upon adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: __________________________ _____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: __________________________ _____________________________ Assistant City Attorney City Manager _____________________________ Chief Transportation Official Item 6 Attachment A - Resolution Approving the Safe Streets for All Safety Action Plan (the Safe Streets for All Safety Action Plan is attached to this Resolution)        Item 6: Staff Report Pg. 8  Packet Pg. 291 of 363  Exhibit A Safe Streets for All Safety Action Plan The plan is available at: https://www.paloalto.gov/files/assets/public/v/1/transportation/projects/ss4a-safety- action-plan/palo-alto-safety-action-plan_final_june_2025.pdf *NOT YET ADOPTED* 132_20250418_ts24 3 Item 6 Attachment A - Resolution Approving the Safe Streets for All Safety Action Plan (the Safe Streets for All Safety Action Plan is attached to this Resolution)        Item 6: Staff Report Pg. 9  Packet Pg. 292 of 363  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Administrative Services Meeting Date: June 2, 2025 Report #:2503-4397 TITLE Approval of Contract Amendment Number 4 to Contract Number C16166822 with ARC Document Solutions in the Amount of $1,020,000, Bringing the New Total Not To Exceed to $3,855,340, for Copiers/Printers to increase; CEQA Status - Not a Project RECOMMENDATION Staff recommends the City Council approve and authorize the City Manager or their designee to execute Amendment No. 4 to Contract No. C1616822 (Attachment A) with ARC Document Solutions (ARC) to extend the term of the contract for three additional years from July 1, 2025, to June 30, 2028 and increase the not-to-exceed amount by $1,020,000 for managed print services. This amendment results in a revised total contract total not-to-exceed of $3,855,340. BACKGROUND The City of Palo Alto uses multifunctional copier, printer, fax and scanner machines and related maintenance services citywide provided by ARC in a five-year contract established in 20161, with a not to exceed value of $1.7 million over the five-year term. The contract was amended in 2022 for an additional three-year term2 and included the addition of utility bill printers. This contract was originally entered into in place of an expired Toshiba copier lease agreement. The ARC contract implemented new multifunctional machines under a managed print services model providing standard copy and scanning functions and link via the cloud to the ARC document storage platform. The new machines replaced the City’s prior fleet of standard office copiers. Staff evaluated options from several service providers through cooperative pricing arrangements and determined that ARC offered the best combination of price and features. 1City Council, November 14, 2026, Managed Print Services Contract with ARC; 2City Council, November 14, 2022: Approval of Contract Amendment Number 3 to Contract Number C16166822 with ARC Document Solutions for Copiers/Printers to Extend the Term of the Contract for Three Additional Years and to Decrease the Annual Amount by $102,068 to $306,000 Per Year and a Total Contract Not to Exceed amount of $2,835,340; https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=9108&compileOutputType=1 Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 1  Packet Pg. 293 of 363  Offerings from ARC, Cannon, EIS-Xerox, Toshiba, Ricoh, Sharp and CT Konica, and KBA-Kyocera were reviewed during this process. 3. This contract has been adjusted to take into account the outsourcing of utility bill printing. ANALYSIS FISCAL/RESOURCE IMPACT 3 City Council, April 14, 2025, Professional Services Contract with InfoSend; Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 2  Packet Pg. 294 of 363  ENVIRONMENTAL REVIEW Council action on this item is not a project as defined by the California Environmental Quality Act (CEQA) because the contract for printing and copier services is a continuing administrative or maintenance activity. CEQA Guidelines section 15378(b)(2). Attachment A: ARC Document Solutions, C16166822 Amendment No. 4 : Lauren Lai, Administrative Services Director Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 3  Packet Pg. 295 of 363  Vers.: Aug. 5, 2019 Page 1 of 14 AMENDMENT NO. 4 TO CONTRACT NO. C16166822 BETWEEN THE CITY OF PALO ALTO AND ARC DOCUMENT SOLUTIONS This Amendment No. 3 (this “Amendment”) to Contract No.C16166822 (the “Contract” as defined below) is entered into as of June 2, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and ARC DOCUMENT SOLUTIONS, a Texas limited liability company, located at15091 Wicks Blvd, San Leandro, California, 94577, (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of Copier Equipment, Software, and Services, as detailed therein, with an annual not-to-exceed amount of $367,068 for 5 years for a not-to-exceed amount of $1,835,340, as detailed therein. B. The Parties amended the Contract via Amendment No. 1 to increase the annual not- to-exceed amount from $367,068 to $408,068 for contract years 4 and 5 to cover higher-than- anticipated use of the Services during certain months of the year, and thereby increasing the not- to-exceed amount of the Contract from $1,835,340 to $1,917,340, as detailed therein. C. The Parties amended the Contract via Amendment No. 2 to extend the term of the Contract by 6 months, from December 31, 2021 to June 30, 2022, as detailed therein. D. The Parties amended the Contract via Amendment No. 3 to extend the term of the Contract for three additional years from June 30, 2022 to June 30, 2025, and to decrease the annual not-to-exceed amount from $408,068 to $306,000 per year, for a new Contract total not-to- exceed amount of $2,835,340, as detailed therein. E. The Parties now wish to amend the Contract to extend the term of the Contract for three additional years from June 30, 2025 to June 30, 2028, and to increase the annual not-to- exceed amount from $306,000 to $340,000 per year, for a new Contract total not-to-exceed amount of $3,855,340, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C16166822 between CONSULTANT and CITY, dated December 1, 2017, as amended by: Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 4  Packet Pg. 296 of 363  Vers.: Aug. 5, 2019 Page 2 of 14 Amendment No.1, dated December 10, 2018 Amendment No.2, dated February 7, 2022 Amendment No.3, dated September 12,2022 b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2, “EXHIBITS,” of the Contract is hereby amended to read as follows: “2. EXHIBITS. The following exhibits are attached to and made a part of this Agreement: “A” – Scope of Services “A-1” – Exhibits “B” – Schedule of Performance “C” – Schedule of Fees “D” – Insurance Requirements “E” – IT Security Requirements CONTRACT IS NOT COMPLETE UNLESS ALL INDICATED EXHIBITS ARE ATTACHED.” SECTION 3. Section 3, “TERM,” of the Contract is hereby amended to read as follows: “3. TERM. The term of this Agreement is from 12/01/2016 to 06/30/2028 inclusive, subject to the provisions of Sections R and W of the General Terms and Conditions. The Term of this Agreement shall be for (102) one hundred two months (“Term”), beginning on the date of installation. Thereafter, the term of this Agreement shall be renewed only upon mutual agreement, unless otherwise terminated by either party.” SECTION 4. Section 5, “COMPENSATION FOR ORIGINAL TERM,” of the Contract is hereby amended to read as follows: “5. COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONSULTANT agrees to accept as not-to-exceed compensation for the full performance of the Services and reimbursable expenses, if any: Not to exceed a maximum annual sum in Year 1, Year 2, and Year 3 of three hundred sixty seven thousand sixty eight dollars ($367,068), in Year 4 and Year 5 of four hundred eight thousand sixty eight dollars ($408,068), in Year 6, Year 7, and Year 8 of three hundred six thousand dollars ($306,000), and in Year 9, Year 10, and Year 11 of three hundred forty thousand dollars ($340,000) for a total not-to- exceed maximum compensation amount of the Agreement of three million eight hundred fifty-five thousand three hundred forty dollars ($3,855,340). Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 5  Packet Pg. 297 of 363  Vers.: Aug. 5, 2019 Page 3 of 14 CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY.” SECTION 5. The following exhibits to the Contract are hereby amended or added, as indicated below, to read as set forth in the attachments to this Amendment, which are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES, AMENDMENT NO. 4”, AMENDED, REPLACES PREVIOUS. b. Exhibit “A-1” entitled “EQUIPMENT, AMENDMENT NO. 4”,AMENDED, REPLACES PREVIOUS. c. Exhibit “C” entitled “SCHEDULE OF FEES, AMENDMENT NO. 4”, AMENDED, REPLACES PREVIOUS. SECTION 6. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 7. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 6  Packet Pg. 298 of 363  Vers.: Aug. 5, 2019 Page 4 of 14 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee ARC DOCUMENT SOLUTIONS Officer 1 By: Name: Title: Officer 2 By: Name: Attachments: EXHIBIT A: SCOPE OF SERVICES, AMENDMENT NO.4 (AMENDED, REPLACES PREVIOUS) EXHIBIT A-1: EQUIPMENT, AMENDMENT NO.4 (AMENDED, REPLACES PREVIOUS) EXHIBIT C: SCHEDULE OF FEES, AMENDMENT NO.4 (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Tyler Kuruneru Regional Vice President John J Zulli III Executive Vice President of Operations Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 7  Packet Pg. 299 of 363  Vers.: Aug. 5, 2019 Page 5 of 14 EXHIBIT A SCOPE OF SERVICES, AMENDMENT NO.4 (AMENDED, REPLACES PREVIOUS) SUMMARY ARC Document Solutions, LLC (“ARC”) will provide the Equipment, Software, and Services outlined in Exhibit A-1 (Equipment) and Exhibit C of this Agreement. IMPLEMENTATION: ARC shall plan and coordinate with the CITY of Palo Alto (“CITY”) a phased in implementation process of agreed to brand(s) and models of multi-functional printers, any other equipment (scanners), and the Abacus Managed Print Services (MPS) software. ARC’s implementation process shall include assessment of each implementing CITY department’s business work processes. The implementation shall also provide adequate MPS and equipment use training. The implementation process shall adequately assist the CITY in maximizing its use of the managed print services technology and the equipment technology, both of which allow the CITYs to print less and increase use of the CITY’s electronic document management practices. The implementation schedule can be found in Exhibit B (Schedule of Performance) of this Agreement. SERVICE LEVEL: During the Term, ARC shall provide onsite service and/or remote service (when access is allowed by CITY) during normal business hours (“Services”). Diagnosis will be performed within a 4-8 hour timeframe and resolution, when feasible, within 48 hours. ONGOING SUPPORT, INSTALLATION, RELOCATIONS & REINSTALLATIONS: ARC and CITY agree to meet, as needed, to discuss service, volume, and/or new technologies. CITY agrees the Equipment shall not be relocated without the prior written approval of ARC. Relocation and software re-installation fees will be assessed at the time of the request at $150.00 per hour. CITY agrees not to allow any sub-tenants with additional networks to use or access ARC Equipment without the prior approval of ARC. CITY may option to have ARC change out the brand and/or model of equipment at any one or more locations. If the CITY places three (3) service calls on any given Multifunctional Device (MFD) copier within a month, ARC will escalate to the equipment manufacturer. If the MFD copier has not been fixed and the issue(s) still persists within ninety (90) days, a like-for-like copier equipment (L4L) will be rendered. CITY is advised by ARC to limit equipment variety wherever possible in order to sustain end user consistency of equipment use within the MPS environment. CITY may option to have ARC replace any equipment at any location that is found to be deficient in performance. CITY may at any time exercise its option to have ARC remove any of the equipment ARC provides at any location without penalty or cost to the CITY. Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 8  Packet Pg. 300 of 363  Vers.: Aug. 5, 2019 Page 6 of 14 PAPER SUPPLY: Included as part of the service, ARC will supply copier/printer paper in the type/grade required by the city. ARC will be remotely monitoring paper usage, toner usage, and all equipment activity, in an effort to maintain 100% uptime performance. Paper will be automatically delivered to the various departments where equipment is located, based on the appropriately monitored usage levels of each equipment unit. This means the intervals and amounts of cases of paper shipped will vary by location based on usage rates in each location. ONSITE SUPPORT: CONSULTANT to Provide One (1) Part-Time Onsite Employee to replace paper and toner at all scheduled locations. HARD‐DRIVE SECURITY PROCEDURES for multi‐function devices at ARC MPS Locations: Removal of existing customer data and information from a machine’s hard disk drive at replacement or return at end of term: For Xerox devices: Jobs may be written to nonvolatile memory (e.g. to a hard drive) during processing. Generally, when a job finishes, this data is deleted but may still be recoverable using forensic tools. Image overwrites is effective at eliminating this job data from the hard drive once the data is no longer needed. Xerox also scrambles the data with the user data encryption feature. This further protects data at rest from unauthorized access. Countermeasures are built into products to reduce this risk. ARC will be enabling the following features upon deployment: • Immediate Job Overwrite or Immediate Image Overwrite is a feature that deletes and overwrites (with a specific data pattern) disk sectors that temporarily contain electronic image data. Products that use hard disk drives to store job data initiate this process at the completion of each job. This conforms to NIST Special Publication 800-88 Rev1. This should be enabled (and is by default on many products). • On Demand Image Overwrite is a manually initiated (can also be scheduled) feature that deletes and overwrites (with a specific data pattern) every sector of any partitions of the hard drive that may contain customer data. The device will be offline for a period of 20 minutes to one hour while this is completed. This conforms to NIST Special Publication 800- 88 Rev1. ODIO is effective as an extra protection step when the utmost in security is needed. • Disk or User Data Encryption is a feature which encrypts all partitions of the hard drive that may contain customer data with AES encryption. This should be enabled (and is by default on many products). Encryption can be used in combination with either Overwrite feature. Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 9  Packet Pg. 301 of 363  Vers.: Aug. 5, 2019 Page 7 of 14 For any other brand of ARC provided multifunctional printer devices: The technology and means may differ according to brand. ARC and the City will address by Contract amendment. Lease Buyout Provision As required by the agreement, ARC will provide like-for-like, updated equipment, as needed, by the CITY. ARC will obtain equipment through purchases, and leasing options, at ARC’s discretion. Leasing options will not exceed 60 months. In the event, after the two-year agreement expires, the CITY replaces ARC with a new provider, it is understood by all parties that the new provider will assume full fiduciary responsibility for all outstanding lease obligations owed to the leasing party/parties by ARC, for all equipment under the contract, beginning on the day termination of service occurs. Equipment owned by ARC, deployed and residing with the CITY under the contract, will be returned within 30 calendar days after termination of services occurs. The CITY will be responsible for all costs associated with deinstallation, removal, and transportation of the ARC-owned equipment to an agreed-to ARC facility. For any non‐ARC provided, decommissioned multifunctional printer devices: at the request of the City, ARC will e-waste the machines for a fee of $125 per unit and offer two options: • Remove and leave the Hard Drive to the City OR • Format the Hard Drive (this takes 1-5 hours depending on the amount of information stored) When ARC is removing or replacing any Multifunctional Printer devices, a sign off certification sheet validating the removal of customer data and information will be provided to the City’s IT department. ABACUS V.5 TRACKING SOFTWARE: • Implement Abacus to enable/encourage continuous improvement of sustainable printing practices with Rules Based Printing to reduce hardcopy/color printing/costs, to encourage paperless workflows and redirect large print jobs to the print center. Print Retrieval to improve confidentiality and to eliminate wasted prints saving paper. • Print and Copy Tracking to identify, track and allocate costs to appropriate departments • Print & Archive / Scan to Archive workflow to SkySite InfoLink • Data Cost Agent to automatically replenish toner for networked devices and reduce admin time managing ink/toner/paper inventory, proactively monitor error messages and create a more proactive approach to printer support to reduce downtime. • Serverless means you don’t need to have a separate print server anymore. All the print drivers and defaults are deployed and managed from Abacus software. *You Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 10  Packet Pg. 302 of 363  Vers.: Aug. 5, 2019 Page 8 of 14 do still need a server for Abacus, but that's the only requirement • With Serverless printing the print device fleet can be segmented to allow for cleaner management of print devices, showing the end users only the print devices they need. • Abacus 5 is more secure and uses current SSL and TLS protocols for communication. • Abacus 5 can centrally manage scanning on the devices, removing the need to configure scanning on each individual device. Scan to Email and/or folder is controlled via Abacus and deployed to the devices via the Abacus interface. • The Scan to Desk feature allows the users to initiate a scan from the device and save the file at their desk to any location via the Abacus client. This feature removes the need to have SMB shares where scans are stored and orphaned. Software to include Abacus; Print Management User Licenses (705 Users), Abacus Print Management Device Licenses (69 Devices), On-Site Installation & Training, Annual Support, Installation of RFID Card Readers to all MFD copiers. REPORTING: ARC will provide reports to CITY of Palo Alto’s Department / Division level managers on established intervals (monthly and quarterly). ARC will provide enterprise-wide activity reports quarterly to the CITY’s executive and environmental management. Reports will range in detail from equipment usage activity to individual desktop user activity. ARC representatives are available to help review and interpret report data as needed. Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 11  Packet Pg. 303 of 363  Vers.: Aug. 5, 2019 Page 9 of 14 EXHIBIT A‐1 EQUIPMENT, AMENDMENT NO.4 (AMENDED, REPLACES PREVIOUS) City of Palo Alto- Accounts Payable Office Xerox WC 6655 E1B082364 MFD-Color Subject to Upgrade City of Palo Alto- Admin/Accounting - 4th Floor XEROX WC 7830 MX1058297 MFD-Color Subject to Upgrade City of Palo Alto- Airport XEROX WC 7830 MX1058301 MFD-Color Subject to Upgrade City of Palo Alto- Art Center XEROX WC 7835 MX1058311 MFD-Color Subject to Upgrade City of Palo Alto- Bayland Nature Center XEROX WC 7835 MX1058306 MFD-Color Subject to Upgrade City of Palo Alto- Baylands Ranger Station XEROX WC 7830 MX1057986 MFD-Color Subject to Upgrade City of Palo Alto- Children's Library XEROX WC 7830 MX1057938 MFD-Color Subject to Upgrade City of Palo Alto- Children's Theatre XEROX WC 7845 MX4493284 MFD-Color Subject to Upgrade City of Palo Alto- City Clerk AltaLink C8170 EFQ268784 MFD-Color Updated Printer City of Palo Alto- City Manager XEROX WC 7855 MX4493685 MFD-Color Subject to Upgrade City of Palo Alto- College Terrace Library XEROX WC 7845 MX4494617 MFD-Color Subject to Upgrade City of Palo Alto- Cubberly D-4 XEROX WC 7855 MX4493711 MFD-Color Subject to Upgrade City of Palo Alto- Cubberly Main Office T2 XEROX WC 7845 MX4494848 MFD-Color Subject to Upgrade City of Palo Alto- Development Center (Lobby) XEROX WC 7830 MX1057930 MFD-Color Subject to Upgrade City of Palo Alto- Development Center (Rear Office) XEROX WC 7830 MX1058248 MFD-Color Subject to Upgrade City of Palo Alto- DSD (Back Office) AltaLink C8045 8TB565057 MFD-Color Updated Printer City of Palo Alto- Facilities (Bldg. B) XEROX WC 7830 MX1058302 MFD-Color Subject to Upgrade City of Palo Alto- Fire Department/Admin XEROX WC 7845 MX4493561 MFD-Color Subject to Upgrade City of Palo Alto- Fire Station #1 XEROX WC 7845 MX4494693 MFD-Color Subject to Upgrade Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 12  Packet Pg. 304 of 363  Vers.: Aug. 5, 2019 Page 10 of 14 Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 13  Packet Pg. 305 of 363  Vers.: Aug. 5, 2019 Page 11 of 14 Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 14  Packet Pg. 306 of 363  Vers.: Aug. 5, 2019 Page 12 of 14 Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 15  Packet Pg. 307 of 363  Vers.: Aug. 5, 2019 Page 13 of 14 EXHIBIT C SCHEDULE OF FEES, AMENDMENT NO. 4 (AMENDED, REPLACES PREVIOUS) Compensation based upon fee schedule CITY shall pay CONSULTANT according to the following rate schedule. The maximum amount of compensation to be paid to CONSULTANT, including both payment for services and reimbursable expenses, shall not exceed the amounts set forth in Section 5 of the Agreement. Any services provided or hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY. ORIGINAL CONTRACT: ANNUAL COST: Subtotal of Original Contract: $1,101,204 AMENDMENT NO 1: ANNUAL COST: Subtotal of Amendment No. 1: $816,136 AMENDMENT NO 2: AMENDMENT NO 3: ANNUAL COST: Subtotal of Amendment No. 3: $918,000 Subtotal of Amendment No. 4: $1,020,000.00 TOTAL NOT TO EXCEED (Sum of Original and Amend No. 1,3 & 4): $3,855,340 (EXHIBIT C IS CONTINUED ON THE FOLLOWING PAGES.) Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 16  Packet Pg. 308 of 363  Vers.: Aug. 5, 2019 Page 14 of 14 Appendix A (Equipment & Location) is hereby attached and incorporated into this Exhibit C (Schedule of Fees) by reference as though fully set forth herein. Docusign Envelope ID: 5C6200F3-6D4C-46F5-868D-7613DA89260F Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 17  Packet Pg. 309 of 363  Certificate Of Completion Envelope Id: 5C6200F3-6D4C-46F5-868D-7613DA89260F Status: Completed Subject: Complete with Docusign: FINAL Amend No.4 C16166822 ARC Copier.pdf Source Envelope: Document Pages: 14 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Alice Harrison AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 alice.harrison@paloalto.gov IP Address: 71.204.184.225 Record Tracking Status: Original 5/6/2025 4:10:52 PM Holder: Alice Harrison alice.harrison@paloalto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp Tyler Kuruneru Tyler.Kuruneru@e-arc.com Regional Vice President ARC Document Solutions LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 76.133.210.92 Sent: 5/6/2025 4:15:23 PM Viewed: 5/6/2025 5:25:32 PM Signed: 5/6/2025 5:27:29 PM Electronic Record and Signature Disclosure: Not Offered via Docusign John J Zulli III john.zulli@e-arc.com Executive Vice President of Operations ARC Document Solutions Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 162.194.144.106 Sent: 5/6/2025 5:27:30 PM Resent: 5/13/2025 8:10:13 AM Viewed: 5/13/2025 9:25:46 AM Signed: 5/13/2025 9:25:56 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp David Ramberg David.Ramberg@cityofpaloalto.org Security Level: Email, Account Authentication (None) Sent: 5/13/2025 9:25:58 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 18  Packet Pg. 310 of 363  Carbon Copy Events Status Timestamp Alyssa Ching alyssa.ching@cityofpaloalto.org Administrative Assistant Security Level: Email, Account Authentication (None) Sent: 5/13/2025 9:25:58 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Sidy Ndiaye sidy.n@e-arc.com GM Security Level: Email, Account Authentication (None) Sent: 5/13/2025 9:25:59 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/6/2025 4:15:23 PM Certified Delivered Security Checked 5/13/2025 9:25:46 AM Signing Complete Security Checked 5/13/2025 9:25:56 AM Completed Security Checked 5/13/2025 9:25:59 AM Payment Events Status Timestamps Item 7 Attachment A - ARC Document Solutions, C16166822 Amendment No. 4        Item 7: Staff Report Pg. 19  Packet Pg. 311 of 363  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Human Resources Meeting Date: June 2, 2025 Report #: 2503-4422 TITLE Approval of Contract Amendment No. 2 to Contract Number C21179340 with Baker Tilly US, LLP in the Amount of $2,126,250 and to Extend Term to June 30, 2026, with Option to Extend for Two Years, for Internal Auditing Services; Revised Total Not to Exceed is $5,552,500, CEQA Status – Not a Project. RECOMMENDATION Staff recommends that the City Council approve and authorize the Mayor or designee to execute Amendment No. 2 to Contract C21179340 with Baker Tilly US (Attachment A) to extend term to June 30, 2026, with option to extend for two years, in an amount not to exceed $2,126,250 for internal auditing services. This amendment results in a revised total contract not-to-exceed amount of $5,552,500. BACKGROUND The City Auditor is a City Council appointed position. The City Charter defines the City Auditor’s role and furthers the City Council’s commitment to internal auditing, transparency, and accountability in government. Per City Council direction on February 10, 2020 to consider outsourcing the City Auditor function, the Council Appointed Officers (CAO) Committee completed a request for proposals (RFP) process for outsourced internal auditing services. The CAO led the procurement process, aligned with Council direction, and engaged in a transparent review of scope of work services, RFP evaluation, and a public interview process as part of the overall effort. Through the procurement process, the Council selected Baker Tilly to lead the City’s internal audit services. On September 28, 20201, the Council approved a contract with Baker Tilly US, LLP for internal audit services in an amount not to exceed $1.3 million for a term beginning October 1, 2020 1 Council Appointed Officers Committee, September 28, 2020: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2020-2/id-11624.pdf?t=64761.15 Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 1  Packet Pg. 312 of 363  through June 30, 2022. The contract provided the option to extend the term for a period or periods up to three additional years, through June 30, 2025, by mutual agreement with compensation to be determined in such years by terms outlined in the contract. Council as extended the contract through approval of two amendments with the current term ending June 30, 2025. On May 9, 20222, the Council approved the first contract amendment to provide audit services for fiscal years 2023, 2024, and 2025. Baker Tilly US, LLC provides auditing services for the City and the City’s contract with Baker Tilly specifies the designation of a City Auditor. On May 6, 2024, the Council formally appointed Kate Murdock as City Auditor. The CAO Committee met on November 13, 20243 to review and discuss the options availability for the internal audit services contract and make recommendations to Council on next steps for future direction of these services. The Committee recommended to the Council that the CAO Committee Chair refine terms of a contract renewal with Baker Tilly through June 30, 2026 plus negotiate terms for an option to renew for two years, and to align the review of the City Auditor performance with other CAO review (passed 3-0). The City Council then met on December 16, 20244 to review and approve the CAO Committee’s recommendation and directed the CAO Committee Chair, Mayor Ed Lauing, with technical support from the Human Resources Department and appropriate staff to renew and refine the terms of a contract amendment with Baker Tilly though June 30, 2026, plus negotiate terms for an option to renew for two years, and to align the review of the City Auditor performance with other CAO reviews (passed 7-0). ANALYSIS The below summarizes the terms, compensation, and scope amendments of the second amendment (attached): Table 1: Baker Tilly US, LLP Amendment No. 2 Summary Term This amendment will extend the contract through June 30, 2026, with an option to extend through June 30, 2027, and a second option to extend through June 30, 2028 2 City Council, May 9, 2022: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=81861 3 Council Appointed Officer Committee, November 13, 2024, Item #1: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16375 4 City Council, December 16, 2024, Item #27: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14537 Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 2  Packet Pg. 313 of 363  Table 1: Baker Tilly US, LLP Amendment No. 2 Summary Compensation Target value of compensation during this extension is $2,126,250. Annual compensation of the contract was held flat compared to costs in second amendment: •Year 6 (FY 2026): $708,750 •Year 7 (FY 2027, optional): $708,750 •Year 8 (FY 2028, optional): $708,750 The NTE of the overall contract over the full contract term of eight years is $5,552,500. Scope Amendment Task 3. Selection of External Financial Auditor and Annual Audit Coordination •City anticipates conducting a Request for Proposals in FY 2027. Task 6. Evaluation and Benchmarking •Peer evaluation every three years (from every two years), following guidelines of the Association of Local Government Auditors •Cost per audit analysis submitted every other year (from every year), following the first completed fiscal year, throughout the contract term. If Council approves this amendment, audit services will continue through June 30, 2026 with an option to extend through June 30, 2028. The City Auditor is scheduled to go through the annual CAO evaluation process with the Council Appointed Officers Committee in calendar year 2025, prior to authorization of further extension beyond June 2026. FISCAL/RESOURCE IMPACT As noted above, the annual cost for audit services will be $708,750, unchanged from the prior amendment, for a new total not-to-exceed of $5,552,500 over the eight-year term of the contract. Funding for this contract in FY 2026 is included in the Proposed Budget and future year contract cost is subject to the annual appropriation of funds. STAKEHOLDER ENGAGEMENT Selection of the City Auditor was done via the City’s competitive solicitation process and was discussed in public CAO Committee meetings in 2020. The City Council discussed the contract extension in a public meeting on December 16, 2024. ENVIRONMENTAL REVIEW This activity is not a project under the California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378. ATTACHMENTS Attachment A: Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP APPROVED BY: Sandra Blanch, Human Resources Director Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 3  Packet Pg. 314 of 363  Vers.: Aug. 5, 2019 Page 1 of 12 AMENDMENT NO. 2 TO CONTRACT NO. C21179340 BETWEEN THE CITY OF PALO ALTO AND BAKER TILLY US, LLP This Amendment No. 2 (this “Amendment”) to Contract No. C21179340 (the “Contract” as defined below) is entered into as May 12, 2025, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and BAKER TILLY ADVISORY GROUP, LP, a Illinois Limited Liability Partnership, located at 205 Michigan Avenue, Suite 2800, Chicago, IL 60601 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of performing internal auditor services in accordance with City Charter and Municipal Code requirements, as detailed therein. B. The Parties now wish to amend the Contract in order to extend by an additional One (1) year with an option to extend for an additional Two (2) years of the Contract term in which Services will be provided and, therefore, increase compensation by Two Million One Hundred Twenty Six Thousand Two Hundred Fifty Dollars ($2,126,250), from an amended not- to-exceed amount of Three Million Four Hundred Twenty Six Thousand Two Hundred Fifty Dollars ($3,426,250) to a new not-to-exceed amount of Five Million Five Hundred Fifty Two Thousand Five Hundred Dollars ($5,552,500), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C21179340 between CONSULTANT and CITY, dated October 1, 2020, as amended by: Amendment No.1, dated April 18, 2022 b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2, “TERM” of the Contract is hereby amended to read as follows: Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 4  Packet Pg. 315 of 363  Vers.: Aug. 5, 2019 Page 2 of 12 “The term of this Agreement shall be from October 1, 2020 through June 30, 2026 with the option to renew for an additional two (2) year extension, unless terminated earlier pursuant to Section 19 of this Agreement.” SECTION 3. Section 4, “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: “The total compensation to be paid to CONSULTANT for performance of the Services, including As Required Services (per Section 1) and any reimbursable expenses, shall not exceed Five Million Five Hundred Fifty-Two Thousand Five Hundred Dollars ($5,552,500), as detailed in Exhibit B (Compensation). CONSULTANT agrees to complete all Services, including As Required Services and any reimbursable expenses, within this amount. The applicable rate schedule is set out at Exhibit “B-1”, entitled “SCHEDULE OF RATES,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY.” SECTION 4. Section 13, “PROJECT MANAGEMENT” of the Contract is hereby amended to read as follows: “CONSULTANT will assign Chris Kalafatis, Email: Chris.Kalafatis@bakertilly.com, as the Project Manager to have supervisory responsibility for the performance, progress, and execution of the services and Kate Murdock, Email: Kate.Murdock@bakertilly.com, as the assigned City Auditor to represent CONSULTANT during day-to-day work on the Project. If circumstances cause the substitution of the Project Manager as designated City Auditor or any other key personnel for any reason the appointment of a substitute beyond a period of 90 days will be subject to the prior written approval of the CITY’s Project Manager. Further, the City Council will interview and approve by resolution the appointment of any substitute City Auditor as specified here in Exhibit A (Scope of Services). CONSULTANT at the CITY’s request shall promptly remove personnel who CITY finds does not perform the Services in acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property CITY’s Project Manager is the Chair of the City Council's Policy and Services Committee or other City Council designee as identified to CONSULTANT in writing, The CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 5  Packet Pg. 316 of 363  Vers.: Aug. 5, 2019 Page 3 of 12 and execution of Services under this Agreement. City Council may designate an alternative CITY Project Manager upon approval of the Annual Audit Plan described in Exhibit A (Scope of Services), approval of City Council appointments, or any other time it is so acted upon by City Council.” SECTION 5. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES, AMENDED, REPLACES PREVIOUS. b. Exhibit “B” entitled “COMPENSATION”, AMENDED, REPLACES PREVIOUS. c. Exhibit “B-1” entitled “SCHEDULE OF RATES”, AMENDED, REPLACES PREVIOUS. SECTION6. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION7. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 6  Packet Pg. 317 of 363  Vers.: Aug. 5, 2019 Page 4 of 12 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO _____________________________________ City Manager APPROVED AS TO FORM: _____________________________________ City Attorney or Designee BAKER TILLY US, LLP Officer 1 By: ____________________________ Name: _________________________ Title: __________________________ Officer 2 (Required for Corp. or LLC) By: ____________________________ Name: _________________________ Title: __________________________ Attachments: - EXHIBIT A: SCOPE OF SERVICES, AMENDMENT NO.2 (AMENDED, REPLACES PREVIOUS) - EXHIBIT B: COMPENSATION, AMENDMENT NO.2 (AMENDED, REPLACES PREVIOUS) - EXHIBIT B-1: SCHEDULE OF RATES, AMENDMENT NO.2 (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Ashley Deihr Principal Risk Advisory Public Sector Leader Chris Kalafatis Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 7  Packet Pg. 318 of 363  Vers.: Aug. 5, 2019 Page 5 of 12 EXHIBIT “A” SCOPE OF SERVICES, AMENDMENT NO.2 (AMENDED, REPLACES PREVIOUS) Background In accordance with City Charter and Municipal Code requirements, the Palo Alto City Council must appoint a City Auditor who serves at the will of the Council, and who executes annual Council-approved internal audit plans through the Office of the City Auditor. Mission of the Office of the City Auditor The mission of the office of the city auditor is to promote honest, efficient, effective, economical, and fully accountable and transparent city government. This mission is fulfilled by conducting annual performance audits and financial/operational analyses of city departments, programs, services or activities. These audits are intended to ensure that city management is using its financial, physical, and informational resources effectively, efficiently, economically, ethically, and equitably, and in compliance with laws, regulations, contract and grant requirements, and city policies and procedures. Internal Auditor Scope of Services This section contains the scope of internal audit services to be performed by CONSULTANT as required by the City Charter and Municipal Code, including the required duties of, and audit tasks performed by, the CONSULTANT’S City Auditor. Service Requirements of the City Auditor The City Auditor shall: • Ensure that city departments and officers responsible for accounting and financial management activities comply with statutory requirements and accounting standards. • Perform internal audits of all the fiscal transactions and operations of the City, in accordance with annual audit plans approved and directed by the City Council, that include: • Conducting performance audits of city departments, programs, services or activities, • Examination and analysis of fiscal procedures and expenditures, • Provision of other analyses of financial and operational data, and • Periodic unscheduled audits. As Required Internal Audit Tasks The following 6 tasks represent the core services to be provided by CONSULTANT. These As Required Services must be authorized by CITY’s representative through the approval of Task Orders prepared by CONSULTANT, in further accordance with Section 4 of this Agreement (Not To Exceed Compensation) and Exhibit A-1 thereto (Professional Services Task Order). Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 8  Packet Pg. 319 of 363  Vers.: Aug. 5, 2019 Page 6 of 12 Task 1. Citywide Risk Assessment: Beginning with year 1 and continuing at a minimum every other year thereafter, prepare a citywide risk assessment following the same review and approval requirements described in Task 2. The risk assessment process will be the primary determinant of subsequent audit activity. Task 2. Preparation of Annual Audit Plan: Prepare an annual audit plan for review by the City Manager and appropriate City Council committee(s), and approval by the City Council, that identifies preliminary objectives of each audit to be performed, the schedule for each audit, and the estimated not to exceed resources and costs for each audit. The City Auditor shall consult with the City Attorney as necessary when developing audit plans. The annual audit plan will be largely based on the risk assessment required in Task 1. Task 3. Selection of External Financial Auditor and Annual Audit Coordination (Amendment No.2): Coordinate the annual external financial audit in each year of the contract term. Pursuant to the City Charter, the City Auditor shall oversee the selection process for the annual external financial auditor. The City anticipates conducting a Request for Proposals for this purpose in 2026 (during contract year FY 2027). Task 4. Execute Annual Audit Plan: Conduct a minimum number of internal audits in accordance with each approved annual audit plan based on the risk assessments. Each internal audit will commence only upon the City’s approval of a Task Order (which may be at the task or sub-task level) as required by this Agreement. Each internal audit requires the preparation of a written report for review by the City Manager, City Attorney and appropriate Council committee, and review/approval by the City Council as required. Task 5. Preparation of Quarterly Reports, Annual Status Report, Provision of City Hotline, and Other Ongoing Office Administrative Functions: Prepare and issue quarterly reports describing the status and progress toward audit completion, to be provided as information reports to the City Council and reviewed by the appropriate committee, unless other reporting methods are directed by Council. Prepare and issue an annual report in the first quarter of each fiscal year on the status of recommendations made in completed audits, to be provided as an information report to the City Council and reviewed by the appropriate committee, unless other reporting methods are directed by Council. Maintain and respond to the City’s employee “hotline” function provided through voicemail, email or written submissions. Coordinate referrals as appropriate to other City offices, Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 9  Packet Pg. 320 of 363  Vers.: Aug. 5, 2019 Page 7 of 12 departments or divisions and incorporate relevant referrals into future risk assessments, audit plans or audit activity as appropriate. Task 6. Evaluation and Benchmarking (Amendment No.2) Undergo a peer evaluation following the guidelines of the Association of Local Government Auditors or the Institute of Internal Auditors (IIA) every three years (i.e., at the beginning of the initial contract term, then every three years thereafter throughout the contract term), or as required by the City Council, so that performance of the internal audit function can be objectively assessed. Prepare a cost per audit analysis following the first completed fiscal year, to be submitted at the beginning of the second fiscal year and every other year thereafter throughout the contract term. The cost per audit analysis will be used to evaluate the cost effectiveness of services provided by the CONSULTANT. This evaluation will be incorporated into ongoing performance assessments as required and will help ensure that fees for service provision throughout the duration of the Agreement are objectively determined and mutually agreed upon. Last, the City Council will perform periodic Closed Session performance evaluations with the designated City Auditor as allowed by law and performed with the other City Council appointees (the City Manager, City Attorney and City Clerk). The appointed City Auditor will have a 6-month evaluation, and then annually thereafter throughout the initial contract term and any extensions granted by the City Council. Internal Auditor Services – Designation of City Auditor, Minimum Experience Requirements and Auditing Standards Consistent with City Charter and Municipal Code provisions, the City Council must appoint a City Auditor who serves at the will of the Council, and who executes annual Council-approved internal audit plans through the Office of the City auditor. Designation of City Auditor The CONSULTANT has designated Kyle O’Rourke to fulfil the role of City Auditor, whose designation received City Council approval and appointment, and whose appointment is subject to at-will modification by the Council. In accepting this appointment and its associated responsibilities and requirements, the CONSULTANT agrees to the following stipulations and reserved rights of the CITY in the event the City Auditor vacates the appointment for whatever reason: • CONSULTANT must designate a temporary replacement not to exceed 3 months if the City Auditor vacates the appointment without enough time for Council to appoint a replacement. Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 10  Packet Pg. 321 of 363  Vers.: Aug. 5, 2019 Page 8 of 12 • Any subsequent appointment of a City Auditor be conducted in the manner specified by the City Council, subject to applicable laws. • Continued appointment of the City Auditor is based on and subject to acceptable performance. During the term of this Agreement, CONSULTANT may propose an alternative City Auditor for Council consideration should it become necessary to do so. Minimum Experience Requirements The CONSULTANT and City Auditor must have at least 5 years of experience performing internal audit services to local, state, federal or quasi-public entities, with a focus on performance auditing. Auditing Standards The appointed City Auditor must be a Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) in good standing and must maintain such certification at all time during the term of the Agreement. All staff members of CONSULTANT assigned to internal auditor services under this Agreement must be able to conduct or assist in conducting internal audits in accordance with Government Accounting Standards, as established by the Comptroller General of the United States, Governmental Accountability Office. Maintenance of Independent Contractor Status Proposers must maintain independent contractor status at all times during the Agreement term. Best Value Service Provision The City Council has awarded this contract to the CONSULTANT based on its ability to deliver cost effective and efficient internal auditor services that represent the best possible value in exchange for public funds. Continued service provision is dependent on a number of evaluative factors to help determine that the CITY receives the best possible value for internal audit services during the term of this Agreement. These include, but are not limited to, acceptable pricing; cost effective and service provision provided by the City Auditor and CONSULTANT; and favorable City Auditor performance evaluations. Additionally, budget constraints and economic conditions are factors that shall be considered in determining acceptable pricing and funding. Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 11  Packet Pg. 322 of 363  Vers.: Aug. 5, 2019 Page 9 of 12 EXHIBIT “B” COMPENSATION, AMENDMENT NO.2 (AMENDED, REPLACES PREVIOUS) The CITY agrees to compensate the CONSULTANT for the Services (including As Required Services) performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the hourly rate schedule attached as Exhibit B-1 up to the not to exceed budget amount for each task set forth below. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Services, including As Required Services and any reimbursable expenses do not exceed the amounts set forth in Section 4 of this Agreement. Budget Schedule for FY 2021 and FY 2022 Task FY 2021 FY 2022 Subtotal - Task 3: Selection of External Financial Task 5: Preparation of Quarterly Reports, Annual Status Report, Provision of City Hotline, and Other Ongoing Office Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 12  Packet Pg. 323 of 363  Vers.: Aug. 5, 2019 Page 10 of 12 Budget Schedule for FY 2023, FY 2024 and FY 2025, Amendment No.1 Task FY 2023 FY 2024 FY 2025 Subtotal - Financial Auditor and Annual Audit Reports, Annual Status Report, Provision of City Hotline, and Other Ongoing Office Administrative Budget Schedule for FY 2026, FY 2027 and FY 2028, Amendment No.2 Task FY 2026 FY 2027 FY 2028 Subtotal - Financial Auditor and Annual Audit Reports, Annual Status Report, Provision of City Hotline, and Other Ongoing Office Administrative Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 13  Packet Pg. 324 of 363  Vers.: Aug. 5, 2019 Page 11 of 12 Total Not-to-Exceed Amount Across All Fiscal Years Task Subtotal - Subtotal - Subtotal - Financial Auditor and Annual Audit Reports, Annual Status Report, Provision of City Hotline, and Other Ongoing Office Administrative REIMBURSEABLE EXPENSES The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in-house printing, computing, telecommunications, insurance other ordinary business expenses are included within the scope of payment for Services and are not reimbursable expenses. CITY shall reimburse CONSULTANT at cost for travel to or from the San Francisco Bay Area and shall be identified by CONSULTANT as separate line items on the applicable Task Order. CONSULTANT travel and meal expenses are subject to the City’s Travel Policy. CONSULTANT shall identify a fixed “not to exceed” figure for anticipated reimbursable expenses, subject to the City of Palo Alto’s approval of such Task Order. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate supporting documentation and information for mileage, airfare, and lodging. Should CONSULTANT’s actual incurred expense exceed the “not-to-exceed” figure, CONSULTANT and the CITY shall meet in good faith to determine the extent to which CONSULTANT shall be reimbursed by the CITY for the excess. Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 14  Packet Pg. 325 of 363  Vers.: Aug. 5, 2019 Page 12 of 12 EXHIBIT “B-1” SCHEDULE OF RATES, AMENDMENT NO.2 (AMENDED, REPLACES PREVIOUS) Compensation for services rendered under this agreement shall be calculated based on the following hourly rate schedule for the fiscal year in which the services are rendered, which shall remain fixed during the applicable period of fiscal years specified below. Hourly rates for any subsequent renewal term or terms shall be negotiated to the mutual agreement of the parties. Schedule of Rates (Hourly): Staff Level FY 2021 & FY 2023, FY 2024, & Docusign Envelope ID: 761E5809-FF99-491D-9517-C5AE74986A46 Item 8 Attachment A - Contract C21179340 Amendment No. 2 with Baker Tilly US, LLP        Item 8: Staff Report Pg. 15  Packet Pg. 326 of 363  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: June 2, 2025 Report #:2503-4245 TITLE Approval of Construction Contract Number C25194073 with G. Bortolotto & Company Inc. in the Amount of $3,817,942 for the Fiscal Year 2025 Asphalt Paving Project; Capital Improvement Program Projects PE-86070, PE-09003, PL-12000, and PG-06001; and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $376,926; CEQA Status – Exempt under CEQA Guidelines Section 15301(c) RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute construction contract C25194073 with G. Bortolotto & Company Inc. in the Amount of $3,817,942, for the Palo Alto Fiscal Year 2025 Asphalt Paving Project (Capital Improvement Program Projects PE-86070, PE-09003, PL-12000, and PG-06001); and 2. Authorize the City Manager or their designee to negotiate and execute change orders for related, additional, and unforeseen work that may develop during the project, the total value of which shall not exceed $376,926. BACKGROUND The Public Works Engineering Services Division manages construction contracts for concrete repair, preventive maintenance, resurfacing, and reconstruction of various City streets annually. In more recent years, additional Capital Improvement Program (CIP) projects are being built through annualized resurfacing contracts due to the complexity of construction and benefit of being included in a larger project. The City uses StreetSaver, The Metropolitan Transportation Commission’s (MTC) pavement management system which is used by almost all Bay Area jurisdictions. The Pavement Condition Index (PCI) is calculated by evaluating a sample pavement section on each block for different rating variables from mild to severe – including raveling, potholes, amount of trenches, and base failures. These factors are entered into the StreetSaver program and a PCI is calculated. All Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 1  Packet Pg. 327 of 363  staff who evaluate street conditions and pavement distresses have multiple years of experience and have been trained by MTC. 1 ANALYSIS 2 The $3,817,942 expenditure for this contract will be used to repave 5.61 lane-miles of arterial and residential streets with PCIs averaging 48. This will help maintain and improve the City’s Pavement Condition Index (PCI) beyond its average of 83 and will address many streets whose PCI scores fall below the City’s minimum goal of 60. 1 City Council, May 20, 2024; Agenda Item #6; SR #2404-2863 2 G. Bortolotto Construction Contract for FY2025 Resurfacing Project C25194073; https://www.paloalto.gov/files/assets/public/v/1/public-works/engineering-services/cip-contracts/c25194073- g.bortolotto_cc_5.12.2025_staff-report.pdf Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 2  Packet Pg. 328 of 363  Bid Process Table 1: Summary of invitation for Bids Project Bid Name/Number Proposed Length of Project # of Bid Packages Downloaded by Contractors Number of Bid Packages Downloaded by Builder’s Exchanges Total Days to Respond to Bid Mandatory Pre-Bid Meeting Number of Bids Received Bid Price Range Public Link to Solicitation City-approved Change Order. Staff reviewed information and similar projects performed by the lowest bidder, G. Bortolotto & Company Inc., and found them to be the lowest responsive and responsible bidder. Staff also checked with the Contractor's State License Board and confirmed the contractor has an active license on file. FISCAL/RESOURCE IMPACT Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 3  Packet Pg. 329 of 363  The funding allocation is as follows: Table 2: Funding Allocation Funding Source Contract Contingency Total Funding Total $3,817,942 $376,926 $4,194,868 STAKEHOLDER ENGAGEMENT 3, meeting and the City Schools Transportation Safety Committee. The Traffic Garden concept has been led by a Gunn High School student, who has shared the concept by tabling at community events. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 3 Parks & Recreation, June 25, 2024; Agenda Item #1 Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 4  Packet Pg. 330 of 363  ATTACHMENT A STREET LIST lI STREET FROM  TO 1 Addison Avenue Alma Street High Street 2 Addison Avenue High Street Emerson Street 3 Addison Avenue Emerson Street Ramona Street 4 Addison Avenue Ramona Street Bryant Street 5 Addison Avenue Bryant Street Waverley Street 6 Addison Avenue Waverley Street Cowper Street 7 Addison Avenue Copwer Street Webster Street 8 Addison Avenue Webster Street Middlefield Road 9 Downing Lane Forest Avenue Homer Avenue 10 Edgewood Drive Channing Avenue Edgewood Cul‐de‐sac3 11 Edgewood Drive Edgewood Cul‐de‐sac3 Edgewood Cul‐de‐sac2 12 Edgewood Drive Edgewood Cul‐de‐sac2 Edgewood Cul‐de‐sac1 13 Edgewood Drive Edgewood Cul‐de‐sac1 Greer Avenue 14 Embarcadero Road Greer Road Wildwood Lane 15 Embarcadero Road Wilwood Lane Saint Francis Drive 16 Genevieve Court Maddux Drive End 17 Higgins Place Colorado Avenue End 18 Kendall Avenue Josina Avenue La Donna Avenue 19 New Mayfield Lane Sedro Lane Mimosa Lane 20 Ramona Street Forest Avenue Hamilton Avenue 21 Ramona Street Hamilton Avenue University Avenue 22 University Avenue Webster Street Byron Street 23 University Avenue Byron Street Middlefield Road 24 Golf Course Lot and Pathway 25 Golf Course Service Parking Lot 26 Golf Course Service Road 27 Terman Center Parking Lot 28 Ventura Community Center Traffic Garden Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 5  Packet Pg. 331 of 363  COLERIDGE AVENUE WAVERLEY STREET LOWELL AVENUE TENNYSON AVENUE COWPER STREETKINGSLEY AVENUE ALMA STREET HIGH STREET RAMONA STREET LINCOLN AVENUE LINCOLN AVENUE RAMONA STREET EMERSON STREET HIGH STREET EMBARCADERO ROAD EMERSON STREET HOMER AVENUE WAVERLEY STREET FOREST AVENUE BRYANT STREET COWPER STREET HAMILTON AVENUE EMERSON STREET KELLOGG AVENUE BRYANT STREET CHURCHILL AVENUE WAVERLEY STREET CHURCHILL AVENUE CHURCHILL AVENUE WAVERLEY STREET KELLOGG AVENUE BRYANT STREET EMBARCADERO ROAD EMBARCADERO ROAD WAVERLEY STREET MELVILLE AVENUE EMBARCADERO ROAD EMERSON STREET KINGSLEY AVENUE BRYANT STREET BRYANT STREET COWPER STREET SCOTT STREET ADDISON AVENUEBRYANT STREET BRYANT STREET ADDISON AVENUE LINCOLN AVENUE HAMILTON AVENUE COWPER STREET FOREST AVENUE FOREST AVENUE WAVERLEY STREET BRYANT STREET HOMER AVENUE WAVERLEY STREET CHANNING AV E NUE RAMONA STREET RAMONA STREET WEBSTER STREET WEBSTER STREET COWPER STREET HOMER AVENUE HOMER AVENUE COWPER STREET KIPLING STREET CHANNING AVENUE WAVERLEY STREET ADDISON AVENUE FOREST AVENUE WEBSTER STREET WEBSTER STREET KELLOGG AVENUE TASSO STREET EMBARCADERO ROAD TASSO STREET MELVILLE AVENUE MELVILLE AVENUE WAVERLEY STREET COWPER STREET COWPER STREET KINGSLEY AVENUE KINGSLEY AVENUE WAVERLEY STREET LINCOLN AVENUE COWPER STREET KELLOGG AVENUE LINCOLN AVENUE ADDISON AVENUE WEBSTER STREET MIDDLEFIELD ROAD CHANNING AVENUE ADDISON AVENUE COWPER STREET WEBSTER STREET HOMER AVENUE MIDDLEFIELD ROAD WEBSTER STREET CHANNING AVENUE CHANNING AVENUE MIDDLEFIELD ROAD BYRON STREET MIDDLEFIELD ROAD MELVILLE AVENUE PARKINSON AVENUEFULTON STREET KINGSLEY AVENUE KINGSLEY AVENUE MELVILLE AVENUE MELVILL E A VENUEGUINDA STREET GREENWOOD AVENUE MELVILL E A VENU E CHANNING AVENUE LINCOLN AVENUE MELVILLE AVENUEWEBSTER STREET KINGSLEY AVENUE KINGSLEY AVENUE BYRON STREET BYRON STREET WEBSTER STREET LINCOLN AVENUE LINCOLN AVENUE FULTON STREET FULTON STREET MIDDLEFIELD ROAD MIDDLEFIELD ROAD ADDISON AVENUE GUINDA STREET ADDISON AVENUEGUINDA STREET SEALE AVENUE WEBSTER STREET WEBSTER STREET MIDDLEFIELD ROAD TENNYSON AVENUE TENNYSON AVENUE FULTON STREET LOWELL AV E NUE MIDDLEFIELD ROADCOLERIDGE AV ENUE LOWELL AVENUE COWPER STREET WEBSTER STREET WEBSTER STREET EMBARCADERO ROAD HOPKINS AVENUEHOPKINS AVENUE MIDDLEFIELD ROAD PARKINSON AVENUE HARKER AVENUE EMBARCADERO ROAD BYRON STREET CEDAR STREET CHANNING AVENUE CHANNING AVENUE GREENWOOD AVENUE HUTCHINSON AVENUE HARKER AVENUE CEDAR STREET WILSON STREET EMBARCADERO ROAD PINE STREET GREENWOOD AVENUE NEWELL R OAD HARKER AVENUE PARKINSON AVENUE NEWELL ROAD HOPKINS AVENUE NEWELL ROAD NE W E LL R O A D COWPER STREET LANE 39 LANE B EAST LANE D EAST LANE D WEST LANE 59 EAST WHITMAN COURT COMMUNITY LANE COLERIDGE AV ENUE DOWNING LANE LANE 56 COMMUNITY LANECOMMUNITY LANE EMERSO N STREET EMERSON STREET HIGH STREET ALMA STREET ALMA STREET CHANNING AVENUE ADDISON AVENUE HARRIET STREET HARRIET STREET HARRIET STREET HARRIET STREET LANE A WEST LANE B WEST CHANNING AVENUE This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'400' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-01-09 09:54:39 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 6  Packet Pg. 332 of 363  PRIMROSE WAY MORTON STREET NORTH CAL IFORNIA AVENUE GREER ROAD SANTA ANA STREET EMBARCADERO ROAD OREGON EXPRESSWAY SANTA CATALINA STR EET CARMEL DRIVE AZTEC WAY ST FRANCIS DRIV E CHANNING AVENUE EMBARCADERO ROAD WEST BAYSHORE ROAD SANDALWOOD COURT EDGEWO OD DRIVE PINE STREET ARCADIA PLACE SHARON COURT NEWELL R OAD NEWELL ROAD NEWELL ROAD LOUISA COURT NEWELL PLACE WALTER HAYS DRIVE WALTER HAYS D RIVE WALNUT DRIVE HOPKINS AVENUE NEWELL ROAD MORTON STREET EMBARCADERO ROADWALTER HAYS DRIVE WALTER HAYS DRIVE LOIS LA NE LOIS LANE IRIS WAY PRIMROSE WAY LOIS LANE STA NL E Y W AY JORDAN PLACE ERSTWILD C OURT EMBARCADERO ROAD LOUIS ROAD IRIS WAY EMBARCADERO ROAD GR EER RO A D TULIP LANE OREGON EXPRESSWAY WEST BAYSHORE ROAD SIERRA COURT CHABOT TERRAC E TANLAND DRIVE HEATHER LANE IRIS WAYWALTER HAYS DRIVE CHANNING AVENUE ALESTER AVENUE DANA AVENUE STAN L EY W AY CHANNING AVENUE DE SOTO DRIVE DE SOTO DRIVE DE SOTO DRIVE GREER ROAD CHANNING AVENUE IRIS WAY GREER ROAD TULIP LANE IVY LANE EAST BAYSHORE ROAD BAYSHORE FREEWAY ISLA ND DRIVE KINGS LANE HAMILTON AVENUE DANA AVENUE NEWELL ROAD NEWELL ROAD NEWELL ROAD PITMAN AVENUE NEWELL ROAD DANA AVENUE MADISON WAY ALESTER A VENUE RHODES DRIVE EDGEWOOD DRIVE RHODES DRIVE HILBAR LANE ALANNAH COURT EDGEWOOD DRIVE BAYSHORE FREEWAY BAYSHORE ROAD EAST LAURA LANE EDGEWOOD DRIVE OREGON AV ENUE WILDWOOD L AN E WILDWO OD LANE WILDWOOD LANE CHANNING AVENUE PRIMROSE WAY BAYSHORE FREEWAY BAYSHORE FREEWAY BAYSHORE FREEWAY BAYSHORE FREEWAY COMMUNITY LANE O'BRINE LANE EDGEWOOD DR IVE EDGEWOOD DRIVE EDGEWOOD DRIVE EDGEWOOD DRIVEMADISON WA Y HAMILTONAVENUE HAMILTON AVEN UE H AM I L TO N A VE NU E JEFFERSON DRIVE PATR IC IA LA N E JACKSON DRIVE JACKSON DRIVE RHOD E S DR IVE WALNUTDRIVE WALNUT DRIVE ST FRANCISDRIVE PHILLIPS ROAD WEST BAYSH ORE R OAD WEST BAYSHORE ROAD This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'400' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-01-09 09:59:40 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 7  Packet Pg. 333 of 363  MORENO AVENUE MORENO AVENUE MIDDLEFIELD ROAD COLORADO AVENUE BYRON STREET ROSEW OOD DR I VE ROSS ROAD MIDDLEFIELD ROAD SUTTER AV ENUE STERN AVENUEPRICE COURT COLORADO AVENUE SUTT ER AVENUE ROSS ROAD CLARA DRIVE COLORADO AVENUE MARSHALL DRIVE ROSS ROAD RANDERS COURT LOUIS ROAD LOUIS ROAD LOMA VERDE AVENUE LOUIS ROAD KENNETH DRIVE KENNETH DRIVE STOCKTON PLACE VERNON TERRACE THOMAS DRIVE JANICE WAY STOCKTON PLACE MORRIS DRIVE GREER ROAD MADDUX DRIVE MORRIS DRIVE STOCKTON PLACE BAUTISTA COURT GREER ROAD LOMA VERDE AVENUE GREER RO AD LOMA VERDE AVENUE KENNETH DRIVE MORRIS DRIVE OREGON AV E NUE ROSS ROAD COASTLAND DRIVE OREGON EXPRESSWAY WARREN WAY ELSINORE DRIVE EL CAJON WAY MARSHALL DRIVE MARSHALL DRIVE MORENO AV ENUE OREGON EXPRESSWAY LOUIS ROAD WARREN WAY MORENO AVENUE MARSHALL DRIVE LOUIS ROAD AGNES WAY DENNIS DRIVEOREGON AVENUE BRUCE DRIVE FIELDING DRIVE LOUIS ROAD AMARILLO AVENUE SYCAMORE D R IVE CELIA DRIVE MORENO AVENUE COLONIAL LANE BURNHAM WAY EAST BAYSHORE ROADBAYSHORE FREEWAY WEST BAYSHORE ROAD MADDUX DRIVE EAST B A YSHORE R OAD WEST BAYSHORE ROADCOLORADO AVENUE OTTERSON COURT GENEVIEVE COURT MADD U X DRIVE HIGGINS PLACE GREER ROAD COLORADO AVENUE SIMKINS COURT WEST BA Y S HO R E ROAD GREER ROAD LAWRENCE LANE COLORADO AVENUE CLARA DRIVE SANDRA PLACE SYCAMORE DRIVE LOUIS ROAD LOUIS ROAD COLORADO AVENUE CLARA DRIVE CLARA D RIVE CLARA DRIVE DAVID AVENUECLARA DRIVE WINTERGREEN WAY ROSS ROAD STELLING DRIVE AMAR I LLO AVENUE GREER ROAD COLONIAL LANE AMARILLO AVENUE VAN AUKEN CIRCLE GREE R ROAD MORENO AVENUE ELMDALE PLACE CLIFTON LOUIS ROAD MIDTOWN COURT SAN CARLOS COURT THOMAS DRIVE VERNON TERRACE MADDUX DRIVE BAYSHORE FREEWAY BAYSHORE FREEWAY BAYSHORE FREEWAY PIERS COURT STELLING CT MORAGA CTROSEWOOD DRIVE METRO CIRCLE MOFFETT C I RCLE SUTTER AVENUE ELBRIDGE WAY MUR DAVID AVENUE ST E L LING D R I V E GREER ROAD GREER ROAD David Court COLORAD O PLAC E SEVYSON CT CT COLORADO AVENUE Fallen Leaf Street Berryessa Street Boronda Lane Tahoe Lane Lake Avenue Donne r Lane Almanor Lane FIELDING CT This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'400' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-01-09 10:06:48 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 8  Packet Pg. 334 of 363  SOLANA DRIVE ENCINA GRANDE DRIVE FLORALES DRIVE SECOND STREET MACLANE WILKIE WAY WEST ME ADOW DRIVE VICTORIA PLACE EL CAMINO WAY EL CAMIN O REAL CAMINO CT EL CAMINO WAY THAIN WAY WEST MEADOW DRIVE DAVE NPORT WAY JAMES ROAD WILKIE WAY WILKIE COU R T TENNESSEE LANE ALMA ST REET PARK BOULEVARD TENNESSEE LANE WILKIE WAY CAR OLINA LAN E WEST CHAR L E S TON ROAD WILKIE W A Y CAROLINA LANE ALMA STREET ALMA STREET EMERSON STREET PARK BOULEVARD MACLANE EAST MEADOW DRIVE EAST ME ADOW DRIVE RAMONA STREET EMERSON STREET RAMON A S TREET BRYANT STREET SOUTH COURT CHIMALUS DRIVE JO S I N A A V E N U E MATADERO AVENUE JULIE COURT MATADERO AVENUECHIMALUS DRIVE KENDALL AVENUE JOSINA AVENUE JOSINA AVENUE BARRON A V E N U E LA CALLE CHIMALUS DRIVE MATADERO AVENUE LA MATA WAY LAGUNA AVENUE BARRON AVENUE WHITSELL AVENUE KENDALL AVENUE LA DONNA AVENUE BARRON AVENUE BARRON AVENUE CASS WAY EL CENTRO STREET PAUL AVENUE TIMLOTT LANE TIMLOTT CT BARRON AVE NUE EL CENTRO STREET LA JENNIFER WAY MAGNOL IA DR IVE NO R TH MAGNOLIA DRIVE MILITARY WAY LA DONNA AVENUE LA DONNA AVENUE SAN JUDE AVENUE LA P ARA AV E N U E PAUL AVENUE LA PARA AVENUE LOS ROBLES AVENUE VENTURA AVENUE EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL LA SELVA DRIVE MAGNOLIA DRIVE SOUTH VILLA VERA VILLA REAL (PRIVATE) VILLA VISTA (PRIVATE) LOS ROB LES AVENUE LA DONNA AVENUE CAMPANA DRIVEENCINA GRANDE DRIVE VERDOSA DRIVE VISTA AV ENU E WISTERIA LANE VILLA VISTA (PRIVATE) ORINDA STREET MATADERO AVENUE MARGARITA AVENUE WILTON AVENUE EL CAMINO REAL MATADERO AVENUE FERNANDO AVENUE BARRON AVENUE CURTNER AVENUE WILTON AVENUE KENDALL AVENUE MATADERO AVENUE EL CAMINO REAL EL CAMINO REAL LAMBERT AVENUE EL CAMINO REAL HANSEN WAY EL CAMINO REAL CHIMALUS DRIVE MATADERO AVENUE WHITSELL AVENUE HANSEN WAY ALMA ST REET ALMA STREET VENTURA COURT VENTURA AVENUE CURTNER AVENUE EL VERANO AVENUE RAMONA S TREET MARGARITA AVENUE PARK BOULEVARD ASH STREET PARK BOU L EVARD PARK BOU L EVARD BARCLAY COURT WEST CHARLESTON ROAD EAST MEADOW DRIVE MADELINE COU RT DRISCOLL PLAC E ORINDA STREET CAMPANA DRIVE VERDO S A DRIVE CYPRESS LANE JACOBS COURT (PRIVATE) INTERDALE WY LAGUN A COURT LANE 66 LANE 66 CARLITOS CT LA SELVA DRIVE TIPPAWINGOSTREET LA CALLE PENINSULA COR RIDOR JOINT POWERS BOARD PENINSULA COR RIDOR JOINT POWERS BOARD EMMA COURT EL CAMINO REAL EL CAMINO REAL EL CAMINO REA L EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL ALMA VILLAGE CIRCLE ALMA VILLAGE CIRCLEALMA VILLAGE LANE ALMA V ILLAGE CIRCLE ALMA VILLAGE CIRCLE This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'400' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-02-05 10:31:22 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 9  Packet Pg. 335 of 363  COLLEGE AVENUE PRINCETON STREET CORNELL STREET OBERLIN STREET COLLEGE AVENUE COLLEGE AVENUE CALIFORNIA A VENUE YALE STREET CAMBRIDGE AVENUE CALIFORNIA A VENUE WILLIAMS STREET CALIFORNIA AVENUE GRAN T AV ENUE EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL SHERMAN AVENUE SHERMAN AVENUE JACARANDA LANE ASH STREET NEW MAYFIELD LAN E NEW MAYFIELD LAN E EL CAMINO REAL EL CAM INO REAL CALIFORNIA A VENUE CALIFORNIA AVE NUE PERAL LANE MIMOSA LANE SEDRO LANE CAMBRIDGE AV E N UE COLLEGE AVENUE WELLESLEY STREET LAMB ERT AVENUE EL CAMINO REAL ASH STREET OXFORD AVENUE STANFORD AVE NUE CORNELL STREET WELLESLEY STREET PRINCETON STREET EL CAMINO REA L STAN FORD AVENUE EL CAMINO REAL PARK AVENUE EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL ASH STREET LELAND AVENUE STANFORD AV ENUE BIRCH STREET OXFORD AV E NUE BIRCH STREET STANFORD AVE NUE PARK BOULEVARD BIRCH STREET LELAND AVENUE LELAND AVENUE ASH STRE ET BIRCH STREET NEW MA Y FIELD LANE CAMBRIDGE AV ENUE BIRCH STREET BIRCH STREET COLLEGE AVENUE COLLEGE AVE N UE PARK BOULEVARD CALIFORNIA AVENUE ALMA STREET PARK BOULEVARD SHERMAN AVENUE JACARANDA LANE PARK BOULEVARD ALMA STREETPARK BOULEVARD PARK BOULEVARD OXFORD AVENUE SANTA RITA AVENUE ALMA STREET HIGH STREET HIGH STREET EMERSON STREET RAMONA STREET COLORADO AVENUE COLORADO AVENUE EMERSON STREE T HIGH STREET ALMA STREET ALMA STREET OREGON E XPRESSWAY BRYANT STREET SOUTH COURT OREGON AV E NUE EMERSON STREET WASHINGTON AVENUE NORTH CALIFORNIA AV E NUE NEVADA AVENUE OREGON AVENUE HIGH STREET RAMO NA STREET OREGON AV ENUE RAMONA STREET OREGON EXPRESSWAY BRYANT STREET SOUTH COURT WAVERLEY STREET COLORADO AVENUE OREGON EXPRESSWAY STANFORD AVENUE WILLIAMS STREET YALE STREET GRANT AVENUE SHERMAN A VENUE SHERIDAN AVENUE SHERIDAN AV ENUE ASH STREET BIRCH STREET BIRCH STREET GRAN T AVENUE EL DORADO AVENUE EL DORADO AVENUE EMERSON STREET LAMB ERT A VENUE CHESTNUT AVENUE ASH STREET BIRCH STREET BIRCH STREET PARK BOULEVARD PARK BOULEVARD ALMA STREET ALMA STREET ACACIA AVENUE PORTAGE AVENUE OLIVE AVENUEPEPPER AVENUE ASH STREET PAGE MILL RO A D PAGE MILL ROAD EL CAMINO REAL ALMA STREET STAUNTON COURT ORINDA STREET PAGE MILL RO A D PAGE MILL RO A D PAGE MILL RO A D NOGAL LANE JACARANDA LANE PENINSULA CORRIDOR JOINT POWERS BOA RD PENINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JOINT POWERS BOARD OXFORD AVENUE ABRAMS COURT BARNES COURT LMSTED ROAD O L MS TED ROAD OLMST E D R OAD WELLESLEY ST OLMSTED RD LANE YALE ST EL CAMINO REAL EL C AMINO REAL EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL OLMSTED ROAD This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'400' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-01-09 10:15:14 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 10  Packet Pg. 336 of 363  EMERSON STREET HOMER AVENUE LYTTON AVENUE EMERSON STREET RAMONA S TREETLYTTON AVENUE UNIVERSITY AVENUE RAMONA STREET BRYANT STREET HIGH STREET EMERSON STREET ALMA STREET EMERSON STREET HIGH STREET HIGH STREETHAM ILTON AV E NUE HAM ILTON AV E NUE EMERSON STREET HAM ILTON AV E NUE GILMAN STREET WAVERLEY STREET BRYANT STREET FOREST AVENUE FOREST AVENUE BRYANT STREET RAMONA STREET RAMONA S TREET BRYANT STREET FLORENCE STREET KIPLING ST REET LYTTON AVENUE WAVERLEY STREET WAVERLEY STREET EVERETT AV E NUE EVERETT AVE NUE WAVE RLEY STREET HAWTHORNE AVENUE RAMONA S TREET BRYANT STREET LYTTON AVENUE UNIVERSITY AVENUE COWPER STREET KIPLING STREET UNIVERSITY AVENUE UNIVERSITY AVEN U E COWPER STREET WAVERLEY STREET HAMILTON AVENUE RUTHVEN AV ENUE COW PER STREET TASSO STREETRUTHVEN AVENUE WEBSTER STREET BYRON STREET HAWTHOR NE AVE NUE COWPER STREET COWPER STREET HAWTHORNE AVENUE HAWTHORNE AVENUE KIPLING STREET EVERETT AVE NUE COWPER STREET WEBSTER STREET BYRON STREET EVERETT AVENUEMIDDLEFIELD ROAD MIDDLEFIELD ROAD EVERETT AV E NUE WEBSTER STREET WEBSTER STREET LYTTON AVENUE BYRON STREET TASSO STREET SCOTT STREET HAMILTON AVENUE COWPER STREET FOREST AVENUE FOREST AVENUE WAVERLEY STREET BRYANT STREET HOM ER AVENUE WAVERLEY STREET CHANNING AVENUE RAMONA S TREET WEBSTER STREET WEBSTER STREET COWPER STREET HOMER AVENUE HOM E R AVENUE COWPER STREET KIPLING STREET CHANNING AVENUE WAVERLEY STREET ADDISON AV E NUE FULTON STREET LYTTON AVENUE LYTTON AVENUE UNIVERSITY AVE NUE UNIVERSITY AVENUE BYRON STREET MIDDLEFIELD ROAD FULTON STREET MIDDLEFIELD ROAD LYTTON A V E NUE WEBSTER STREET GUINDA S TREET UNIVERSITY AVENUE GUINDA STREET FULTON STREET FULTON STREET MIDDLEFIELD ROAD HAMILTON AVENUE HAM ILTON AV E NUE FOREST AVENUE WEBSTER STREET WAVERLEY STREET LINCOLN AV E NUE COWPER STREET KELLOGG AVENUE LINCOLN AV E NUE ADDISON AV ENUE WEBSTER STREET MIDDLEFIELD ROAD CHANNING A V E NUE GUINDA STREET HOM E R AVENUE BO Y C E AV E NU E BOYCE AVENUE FOREST AVENUE SENECA STREET ADD I SON AVENUE COWPER STREET WEBSTER STREET SENECA STREET HAM ILTON AV E NUE HAMILTON AVENUE GUINDA STREET FOREST AVENUE MIDDLEFIELD ROAD HOMER AVENUE HOM E R AVENUE MIDDLEFIELD ROAD WEBSTER STREET CHANNING AVENUE CHANNING A V E NUE SENECA STREET FOREST AVENUE BOY CE AVEN U E MIDDLEFIELD ROAD BYRON STREET MIDDLEFIELD ROAD MELVILLE AVENUE PARKINSON AVENUEFULTON STREET KINGSLEY AVENUE KINGSLEY AVENUE MELVIL LE A VENUE MEL VILLE A VENU EGUINDA STREET GREENWOOD AVENUE MEL VILL E A VENUE CHANNING AVENUE LINCOLN AV E NUE CHANNING AVENUE REGENT PLACE MELVILLE AVENUEWEBSTER STREET KINGSLEY AVENUE KINGSLEY AVENUE BYRON ST REET BYRON STREET WEBSTER STREET LINCOLN AVENUE LINCOLN AV E NUE FULTON STREET FULTON STREET MIDDLEFIELD ROAD MIDDLEFIELD ROAD ADDISON AVE NUE GUINDA STREET ADDISON AV E NUE CHANNING AVENUE GUINDA STREET MARTIN AVENUE SOMERSET PLACE LINCOLN AVENUE LINCOLN AVENUE FIFE AVENUE FOREST AVENUE ADDISON AVENUE FIFE AVENUE FOREST AVENUE HARKER AVENUE PITMAN AVENUE BYRON STREET COWPER STREET VE R S I TY C I R C LE GUINDA STREET EVERETT COURT LANE 39 LANE 7 EAST LANE 5 EAST LANE 6 EAST LANE 20 EAST LANE 30 LANE 20 WEST LANE 21 LANE 33 BRYANT COURT PAULSEN LANE LANE 12 WEST LANE 11 WEST CENTENNIAL WALK DOWNING LANE LANE 56 LINCOLN AVENUE PALO ALTOAV PALO ALTO AVENUE VENUE ALMA STREET This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'400' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-02-05 10:19:21 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 11  Packet Pg. 337 of 363  EMBARCADERO ROAD EMBARCADERO ROAD EM B ARCA DE RO W A Y This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'200' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-02-05 10:26:26 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 12  Packet Pg. 338 of 363  This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'200' CITYOF PALOALTOINCORPORATED CALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ehochst, 2025-02-05 10:36:50 (\\cc-maps\Encompass\Admin\Meta\View.mdb) FY 2 0 2 5 O v e r l a y P r o j e c t Item 9 Attachment A - Project Map        Item 9: Staff Report Pg. 13  Packet Pg. 339 of 363  ATTACHMENT B FY2025 Street Resurfacing Project Bid Summary ENGINEER'S ESTIMATE UNIT COST TOTAL COST G. BORTOLOTTO & COMPANY, INC.O'GRADY PAVING, INC. UNIT COST TOTAL COST TEICHERT CONSTRUCTION UNIT COST TOTAL COST DESILVA GATES CONSTRUCTION GRANITE ROCK COMPANY UNIT COST TOTAL COST RADIUS EARTHWORK, INC. UNIT COST TOTAL COST GHILOTTI CONSTRUCRTION INTERSTATE GRADING & PAVINGBID ITEM DESCRIPTION APPROX. QTY UNIT UNIT COST TOTAL COST BID ITEMS FOR STREET RESURFACING 1 AC Overlay 1/2":7,252 284 1,837 451,313 28,000 6,000 113 41 TON $150.00 $1,087,800.00 $145.00 $1,051,540.00 $145.00 $1,051,540.00 $150.00 $1,087,800.00 $175.00 $1,269,100.00 $184.00 $1,334,368.00 $171.60 $1,244,443.20 $175.00 $1,269,100.00 $175.00 $1,269,100.00 2 AC Overlay 3/8":160.00 53,960.00 45,925.00 361,050.40 35,000.00 48,000.00 96,615.00 43,050.00 30,000.00 35,000.00 35,000.00 126,820.00 11,470.00 52,920.00 48,914.00 50,652.00 17,249.00 68,096.00 2,816.00 170.00 210.00 $300.00 $285.00 $236.50 $220.00 $210.00 $ 3 PCC Base Repairs: 4 AC Milling:0.80 0.80 0.90 0.60 1.00 0.35 0.83 0.75 0.60 5 Crack Sealing:0.80 1.25 1.50 1.50 1.00 1.25 1.31 0.75 1.30 6 Interlayer Membrane:LF 5.00 8.00 5.00 9.50 4.00 13.00 6.49 3.50 7.00 7 Reset Utility Box:EA EA TON TON EA LF 300.00 855.00 1,050.00 3.00 400.00 1,050.00 250.00 1,000.00 990.00 1,760.00 16.50 1,000.00 1,200.00 8 Reset Manhole: 9 Recycling of Inert Solid Materials:10,000 10 18.00 7.00 5.00 10.00 20.00 26.00 50.60 14.00 38.00 3,000.00 5,000.00 3,300.00 3,200.00 3,000.00 3,000.00 7,700.00 5,000.00 2,800.00 Type B curb with 3' exposed gutter pan:1,492 LF 310.00 115.50 784 LF 65,856.00 101,920.00 113,680.00 LF 74.00 105.00 LF 84.00 LF 367.00 256 LF 37,632.00 60,160.00 SF 7,128 22.00 156,816.00 138,211.92 25.00 178,200.00 24.00 171,072.00 22.00 156,816.00 23.00 163,944.00 134,719.20 356,400.00 25.00 178,200.00 Concrete Driveway:25.00 29.25 27.00 27.00 25.00 26.00 24.15 65.00 25.00 Valley gutter 3' wide:200.00 6,000.00 6,500.00 80.00 140.00 8,000.00 9,000.00 160.00 85.00 190.00 6,000.00 6,000.00 82.00 185.00 5,850.00 5,850.00 80.00 180.00 6,000.00 6,000.00 75.00 177.00 5,650.00 5,650.00 76.00 73.50 160.00 10,000.00 10,000.00 140.00 80.00 210.00 8,000.00 8,000.00 100.00 90.00 Type A Curb Ramp:EA 6,300.00 Type C Curb Ramp:14 Cast in place truncated domes:12 183 120.00 21,960.00 15,555.00 84.00 15,372.00 87.00 15,921.00 80.00 14,640.00 110.00 20,130.00 117.60 6,600.00 17.85 21,520.80 14,640.00 16,470.00 4,000.00 1,000.00 2,000.00 2,000.00 1,000.00 5,000.00 390 2,658 1,669 1,120 148 1,496 1,431 3,126 1,425 796 10 7,800.00 7,974.00 18,359.00 12,320.00 740.00 9,750.00 5,850.00 7,974.00 16,690.00 11,200.00 592.00 6,961.50 7,605.00 8,580.00 Thermo Striping, 4" White:3.00 4.00 10,632.00 3.75 4.00 3.50 3.00 3.68 9,781.44 3.50 9,303.00 4.00 10,632.00 LF 11.00 12.00 12.00 12.00 11.00 10.00 12.60 21,029.40 11.00 18,359.00 12.00 LF 11.00 12.00 12.00 12.00 11.00 10.00 12.60 11.00 12.00 LF 5.00 5.00 3.20 3.25 3.00 4.00 4.73 3.00 3.50 LF 5.00 7,480.00 7,155.00 12,504.00 7,125.00 3,980.00 100.00 5.00 7,480.00 4.50 6,732.00 4.50 6,732.00 4.00 5,984.00 4.00 5,984.00 4.73 7,076.08 4.25 6,358.00 5.00 7,480.00 LF 5.00 3.00 4,293.00 2.10 2.00 2.00 1.50 1.84 2,633.04 2.00 2,862.00 2.25 3,219.75 LF 4.00 2.25 7,033.50 2.10 2.50 2.00 2.25 2.63 8,221.38 2.00 6,252.00 2.25 7,033.50 LF 5.00 2.50 3,562.50 2.10 2.00 2.00 1.50 1.84 2,622.00 2.00 2,850.00 2.25 3,206.25 LF 5.00 8.25 6,567.00 8.00 8.00 7.00 5.75 6.30 5,014.80 7.25 5,771.00 8.00 6,368.00 LF 10.00 10.00 100.00 9.00 9.00 8.00 4.75 5.25 52.50 8.00 80.00 9.00 90.00 104 LF 10.00 1,040.00 10.00 1,040.00 9.00 936.00 9.00 936.00 8.00 832.00 4.00 416.00 4.46 463.84 8.00 832.00 9.00 936.00 EA EA LS LS LS HRS LS LS 40.00 35.00 805.00 27.00 621.00 27.00 621.00 25.00 575.00 15.00 345.00 16.80 386.40 25.00 575.00 25.00 575.00 Traffic loops:4 1,000.00 196,000.00 16,800.00 4,200.00 375.00 40,000.00 50,000.00 4,000.00 196,000.00 16,800.00 4,200.00 7,500.00 40,000.00 50,000.00 1,660.00 470,000.00 15,000.00 15,000.00 511.00 40,000.00 50,000.00 6,640.00 1,600.00 225,000.00 10,000.00 5,000.00 400.00 40,000.00 50,000.00 6,400.00 225,000.00 10,000.00 5,000.00 8,000.00 40,000.00 50,000.00 1,500.00 392,583.20 3,000.00 15,000.00 950.00 40,000.00 50,000.00 6,000.00 392,583.20 3,000.00 15,000.00 19,000.00 40,000.00 50,000.00 1,500.00 397,903.00 10,000.00 10,000.00 350.00 40,000.00 50,000.00 6,000.00 397,903.00 10,000.00 10,000.00 7,000.00 40,000.00 50,000.00 1,460.00 225,000.00 45,000.00 8,500.00 370.00 40,000.00 50,000.00 5,840.00 225,000.00 45,000.00 8,500.00 7,400.00 40,000.00 50,000.00 2,100.00 287,100.00 9,900.00 5,250.00 8,400.00 40,000.00 50,000.00 8,400.00 1,460.00 322,000.00 21,500.00 3,850.00 370.00 40,000.00 50,000.00 5,840.00 6,200.00 285,900.00 30,000.00 10,000.00 450.00 40,000.00 50,000.00 24,800.00 285,900.00 30,000.00 10,000.00 9,000.00 Traffic Control:1 470,000.00 287,100.00 322,000.00 Notices:1 Utility Tie Out Drawings:1 5,250.00 Tree Trimming:20 168,000.00 7,400.00 Allowance for Acrylic paving:1 40,000.00 40,000.00 Misc. Transportation Improvements:1BID ITEMS FOR PALO ALTO AVENUE QUIET ZONE (APPENDIX 48 Public Notification and Posting:1 LS $10,000.00 $ $ 10,000.00 $4,000.00 60,000.00 10,000.00 41.00 $ $ 4,000.00 60,000.00 10,000.00 13,530.00 9,000.00 15,080.00 3,410.00 8,400.00 5,000.00 3,300.00 6,000.00 16,775.00 22,400.00 9,920.00 1,750.00 2,375.00 1,800.00 900.00 $2,000.00 40,000.00 45,000.00 30.00 $ $ 2,000.00 40,000.00 45,000.00 9,900.00 5,000.00 11,600.00 1,100.00 1,200.00 1,000.00 2,300.00 1,000.00 27,500.00 54,000.00 24,800.00 1,375.00 2,000.00 1,600.00 800.00 $220.00 40,000.00 20,000.00 27.00 $ $ 220.00 40,000.00 20,000.00 8,910.00 21,000.00 15,660.00 3,520.00 7,200.00 6,000.00 2,400.00 1,500.00 20,625.00 52,000.00 22,940.00 1,350.00 2,000.00 1,700.00 850.00 $2,000.00 $ $ 2,000.00 5,000.00 5,000.00 36,300.00 30,000.00 23,200.00 1,100.00 1,200.00 750.00 $4,700.00 82,000.00 37,000.00 26.00 $ $ 4,700.00 82,000.00 37,000.00 8,580.00 15,000.00 15,080.00 880.00 $11,000.00 $ $ 11,000.00 $1,800.00 8,620.00 19,775.00 13.00 $ $ 1,800.00 8,620.00 19,775.00 4,290.00 12,000.00 5,220.00 1,210.00 1,200.00 750.00 $16,500.00 $ $ 16,500.00 Traffic Control: Caltrain Permitting:1 Curb and Gutter Removal:330 1,000 580 11 12 5 SF 20.00 9.00 5.00 21.00 15.00 11.00 12.00 12.00 20.00 26.00 20.00 27.00 40.00 26.00 44.00 9.00 30.00 130.00 100.00 200.00 10,000.00 2,500.00 180.00 130.00 30.00 310.00 700.00 1,000.00 3,300.00 6,000.00 305.00 56.00 100.00 100.00 200.00 2,300.00 1,000.00 500.00 135.00 40.00 320.00 600.00 1,200.00 2,400.00 1,500.00 375.00 130.00 37.00 100.00 100.00 150.00 2,200.00 2,000.00 600.00 125.00 35.00 80.00 385.00 605.00 3,150.00 10,500.00 9,900.00 500.50 94.50 110.00 100.00 150.00 2,175.00 1,400.00 325.00 75.00 150.00 440.00 440.00 5,000.00 2,500.00 700.00 145.00 43.00 Remove Traffic Sign:EA EA LS LS TON LF 350.00 350.00 6,000.00 2,000.00 400.00 141.00 48.00 4,200.00 1,750.00 6,000.00 2,000.00 22,000.00 56,400.00 29,760.00 1,750.00 3,000.00 2,400.00 200.00 Remove Traffic Signa nd Post: 1 2,200.00 2,000.00 33,000.00 50,000.00 21,700.00 1,250.00 2,000.00 1,540.00 770.00 2,175.00 1,400.00 17,875.00 30,000.00 21,700.00 1,250.00 1,875.00 1,540.00 765.00 1 Hot Mix Asphalt (Type A):55 400 620 5 Concrete Median:SF 16.00 21.00 35.00 Install Traffic Sign:500.00 1,500.00 1,500.00 350.00 400.00 7.00 350.00 475.00 900.00 900.00 1,000.00 6.00 275.00 270.00 250.00 350.00 600.00 1,200.00 200.00 175.00 5.00 420.00 735.00 1,575.00 315.00 210.00 5.51 250.00 275.00 400.00 800.00 8,000.00 900.00 6.00 Install Traffic Sign and Post:5 2 1 2 800.00 2,000.00 3,360.00 5,000.00 1,000.00 1,100.00 3,817,941.82 1,800.00 1,900.00 1,760.00 350.00 420.00 1,760.00 Traffic Striping:560 3,920.00 2,800.00 3,085.60 Green Thermoplastic Pavement Markings:SF 20.00 25.00 25.00 21.00 20.00 16.00 17.85 19.50 20.00 200.00 1,000.00 800.00 1,000.00 850.00 1,000.00 800.00 375.00 420.00 765.00 800.00 1 200.00 3,888,988.40 1,000.00 3,825,015.00 1,000.00 4,061,271.00 900.00 4,340,000.00 350.00 4,355,945.55 420.00 4,356,392.51 900.00 4,573,620.75 950.00 4,763,104.30Base Bid Total (Items 001 through 070) -2% Under -2% Under 4% Over 12%12%12%18%22% Item 9 Attachment B - Bid Summary        Item 9: Staff Report Pg. 14  Packet Pg. 340 of 363  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: June 2, 2025 Report #:2504-4462 TITLE Approval of Construction Contract No. C25193583 with Stronger Building Services in the Not-to- Exceed Amount of $440,250 for the Lucie Stern Community Center Theater Roof Underlayment Replacement Project as part of the Roofing Replacement Program, Capital Improvement Program PF-00006 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $44,025; CEQA status - Exempt under CEQA Guideline Sections 15301 and 15302 RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute construction contract number No. C25193583 with Stronger Building Services in the amount of $440,250 for the Lucie Stern Community Center Roof Underlayment Replacement Project, part of the Roofing Replacement project (PF-00006); and 2. Authorize the City Manager or their designee to negotiate and execute one or more change orders to the contract with Stronger Building Services for related, additional but unforeseen work which may develop during the contract period, the total value of which shall not exceed $44,025. BACKGROUND The existing Lucie Stern Community Theater roof (which is adjacent to Lucie Stern Community Center) has been in service since the building’s original construction in 1934. While the Spanish clay tiles remain in good condition, the underlayment has reached the end of its life and has required multiple repairs over the years in various locations. To prevent further water intrusion and potential structural damage to the building, staff has determined that a full replacement of Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 1  Packet Pg. 341 of 363  the roof underlayment is necessary. Lucie Stern Community Center roof underlayment replacement was completed in 2023.1 ANALYSIS Scope Overview The project includes the removal and reinstallation of the existing Spanish clay tile roofing. The existing gutters will be removed, with the copper gutters salvaged for reuse. The old underlayment will be removed and properly disposed of. Any dry rot discovered on the roof surface or fascia boards will be repaired. A new underlayment system will be installed, followed by the reinstallation of the rain gutter system. The original Spanish clay tiles will be reinstalled, supplemented by new matching tiles to replace those that are broken or damaged during removal. All fascia boards, along with any new exposed eave boards, will be repainted to ensure a uniform appearance. Bid Process On February 19, 2025, a notice inviting formal bids for the Lucie Stern Community Theater Roof Underlayment Replacement Project was posted on the OpenGov Procurement website. The bidding period was 30 days. Bids were received from six qualified contractors on March 20, 2025, as listed on the attached Bid Summary (Attachment A). Summary of Bid Process Bid Name/Number Lucie Stern Community Theater Roof Underlayment Replacement Project/IFB #193583 Proposed Length of Contract In Days 75 Total Days to Respond to Bid 30 Number of Bids Received 6 Bid Price Range $440,250 to $1,200,800 Staff has reviewed the submitted bids and recommends that the bid of $440,250 submitted by Stronger Building Services be accepted and that Stronger Building Services be declared the lowest responsible bidder. The low bid is 48.2% below the engineer’s estimate of $850,000. A total of six bids were received, ranging from $440,250 to $1,195,800. The engineer’s estimate falls near the median of all submitted bids, reflecting a reasonable expectation of market pricing. The award of contract includes the base bid. The change order amount of $44,025 (which equals 10% of the total contract value) is requested for related additional but 1 City Council, August 14, 2023, Agenda Item #4; SR #2306-1707, https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=82490 Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 2  Packet Pg. 342 of 363  unforeseen work which may develop during the contract term. Staff confirmed with the Contractor's State License Board that the contractor has an active license on file. Staff also confirmed with the California Department of Industrial Relations (DIR) that the contractor has an active DIR registration. Staff recommends approval of the construction contract. 2 FISCAL/RESOURCE IMPACT Funding for the Lucie Stern Community Theater Roof Underlayment Replacement Project contract is available in the Fiscal Year 2025 Adopted Capital Improvement Fund Roofing Replacement project (PF-00006). The reduced cost of the project due to the lower than anticipated construction bid will be considered as staff evaluates capital budget expense reductions in light of the FY 2026 budget discussions. STAKEHOLDER ENGAGEMENT The Lucie Stern Community Theater Roof Underlayment Replacement Project was coordinated with the Community Services staff working at the Community Center. Coordination was also done with the theater groups. Theater shows are in the evenings so this project will not impact performances. Notices will be placed at the Community Center and Community Theater announcing this upcoming project. ENVIRONMENTAL REVIEW This contract is categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15302 of the CEQA guidelines as an alteration to an existing facility and no further environmental review is necessary. ATTACHMENTS Attachment A: IFB #193583 Bid Summary APPROVED BY: Brad Eggleston, Director Public Works/City Engineer 2 Stronger Building Services Construction Contract LSCC Phase II Roof Underlayment Replacement Project C25193583; https://www.paloalto.gov/files/assets/public/v/1/public-works/public-services/contracts/c25193583- lscc-roof-underlay-final-contract-updated.pdf Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 3  Packet Pg. 343 of 363  Bid Summary Lucie Stern Community Center Phase 2 Roof Underlayment Replacement Project IFB193583 Vendor Name Bid Amount Stronger Building Services $440,250.00 Enterprise Roofing Service $567,820.00 Andy’s Roofing Company, Inc. $630,300.00 Alcal Specialty Contracting, Inc. $919,981.200 Waterproofing Associates $1,093,848.00 Best Contracting Services, Inc. $1,195,800.00 Item 10 Attachment A - IFB #193583 Bid Summary        Item 10: Staff Report Pg. 4  Packet Pg. 344 of 363  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: June 2, 2025 Report #:2503-4447 TITLE Adoption of a Resolution for Senate Bill 1, the Road Repair and Accountability Act, for Fiscal Year 2026, Providing the Project List for the Street Maintenance Project, Capital Improvement Program Project (PE-86070); CEQA Status – Not a Project RECOMMENDATION Staff recommends that the City Council adopt the attached resolution for Fiscal Year 2026, providing a project list funded by Senate Bill 1, the Road Repair and Accountability Act. BACKGROUND/ANALYSIS Senate Bill 1 (SB 1) established the Road Maintenance and Rehabilitation Account (RMRA) in 2017 to address deferred maintenance on the state highway and local streets and roads systems, with funding to be approved annually. Palo Alto's RMRA funding estimate for FY 2025- 2026 is $1,790,739. SB 1 funding requires that Council approve a resolution (Attachment A) providing a project list that includes four components: ▪Project description; ▪The locations of each proposed project; ▪Schedule for completion; and ▪Estimated useful life of improvement. The adopted resolution must be sent to the California Transportation Commission by July 1, 2025. Staff recommends the RMRA funding for Fiscal Year 2026 be recognized in the Gas Tax Fund and transferred to the Capital Improvement Fund to be added to the Street Maintenance Project, PE-86070. This funding recommendation is included in the FY 2026 Proposed Capital Budget. The SB 1 funding supported the City's goal of achieving an average citywide Pavement Condition Index (PCI) of 85 by 2019 with no street having a PCI less than 60. The City reached the 85 PCI goal in December 2018, and the additional funding helps enable the City to address streets that still have PCI scores less than 60. The funding will be used on the Fiscal Year 2026 Asphalt Paving Project for the streets shown in Attachment B. Work on this project is Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 1  Packet Pg. 345 of 363  anticipated to be completed by Summer 2026. An award of construction contract is anticipated to be brought to Council for approval in Winter 2025. The estimated useful life of a street overlay is 30 years. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 2  Packet Pg. 346 of 363  ATTACHMENTS APPROVED BY: Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 3  Packet Pg. 347 of 363  Attachment A 180321 cc 0260111 Resolution No. ________ Item 11 Attachment A - SB 1 FY 2026 Resolution        Item 11: Staff Report Pg. 4  Packet Pg. 348 of 363  Attachment A 180321 cc 0260111 SECTION 2. The City of Palo Alto hereby adopts the following list of streets planned to be funded in-part or solely with fiscal year 2025-2026 with Road Maintenance and Rehabilitation Account revenues: FY 2026 Street Resurfacing Project includes pavement repair, sidewalk, valley gutter, curb and gutter replacement, upgraded curb ramps, and street paving. The following streets are included in the FY2026 Street Resurfacing Project: Ben Lomond Drive (Scripps Ave to Scripps Ave), Byron Street (Palo Alto Ave to Hawthorne Ave), Fabian Way (Charleston Rd to West Bayshore Rd), Hamilton Avenue (Emerson St to Ramona St), Hamilton Court (Hamilton Ave to End), Julie Court (Matadero Ave to End), Lambert Avenue (El Camino Real to Park Blvd), Lowell Avenue (Alma St to Emerson St), Miranda Avenue (Foothill Expwy to Hillview Ave), Palm Street (University Ave to End), Park Boulevard (Park Ave to Leland Ave), Patricia Lane (Hamilton Ave to Edgewood Dr), Pitman Avenue (Center Dr to Newell Rd), Waverley Street (Santa Rita Ave to N. California Ave), Wintergreen Way (Ross Rd to End). The estimated useful life is 30 years. Construction of FY2026 Street Resurfacing Project will start in Fall 2025 and be completed in Summer 2026. // // // // // // // // // // // // // // Item 11 Attachment A - SB 1 FY 2026 Resolution        Item 11: Staff Report Pg. 5  Packet Pg. 349 of 363  Attachment A 180321 cc 0260111 SECTION 3. The Council finds that the adoption of this resolution does not meet the definition of a project under Public Resources Code Section 21065, thus no environmental assessment under the California Environmental Quality Act is required. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: __________________________ _____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: __________________________ _____________________________ Assistant City Attorney City Manager Item 11 Attachment A - SB 1 FY 2026 Resolution        Item 11: Staff Report Pg. 6  Packet Pg. 350 of 363  FY2026 OVERLAY LIST Street From Street To Street PCI Ben Lomond Drive Scripps Avenue Scripps Avenue 50 Byron Street Palo Alto Avenue Hawthorne Avenue 53 Fabian Way Charleston Road West Bayshore Road 35 Hamilton Avenue Emerson Street Ramona Street 55 Hamilton Court Hamilton Avenue End 30 Julie Court Matadero Avenue End 48 Lambert Avenue El Camino Real Ash Street 45 Lambert Avenue Ash Street Park Boulevard 60 Lowell Avenue Alma Street Emerson Street 44 Miranda Avenue Foothill Expwy.Hillview Avenue 45 Palm Street University Avenue End 56 Park Boulevard Park Avenue Birch Street 53 Park Boulevard Birch Street Castilleja Avenue 53 Park Boulevard Castilleja Avenue Leland Avenue 53 Patricia Lane Hamilton Avenue Edgewood Drive 40 Pitman Avenue Center Drive Newell Road 55 Waverley Street Santa Rita Avenue Washington Avenue 38 Waverley Street Washington Avenue N.California Avenue 49Wintergreen Way Ross Road End 44 Average PCI: 48 FY 2026 Overlay (July 2025 ‐ June 2026) 1 of 1 Attachment BItem 11 Attachment B - FY 2026 Project Overlay List        Item 11: Staff Report Pg. 7  Packet Pg. 351 of 363  City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: Planning and Development Services Meeting Date: June 2, 2025 Report #:2504-4463 TITLE LEGISLATIVE. Adoption of a Temporary, Emergency Ordinance Amending Title 18 and Title 21 to Reflect Changes in State Law in Accordance with Senate Bill 1123 and Related Direction to Staff Regarding Updates to the Land Use Element of the Comprehensive Plan. CEQA Status: Exempt Pursuant to Government Code Sections 65852.28 and 66499.41. RECOMMENDATION Staff recommends the City Council: 1. Adopt the attached ordinance (Attachment A) by a four-fifths majority (six affirmative votes), temporarily updating Title 18 and Title 21 of the Municipal Code in accordance with recent changes in State law. 2. Direct staff to update the Land Use Element of the Comprehensive Plan to more specifically differentiate single-family, low-, medium-, and high-density residential land use designations. EXECUTIVE SUMMARY This report recommends City Council adoption of a temporary, emergency ordinance amending Palo Alto Municipal Code Titles 18 and 21 to implement Senate Bill 1123, which takes effect on July 1, 2025. SB 1123 expands the Starter Home Revitalization Act to permit ministerial approval of small-scale residential subdivisions—up to 10 units—on qualifying vacant lots zoned for single-family use, subject to specific development standards and site criteria. The proposed ordinance updates local code to reflect these standards, including provisions for minimum lot sizes, setbacks, height limits, floor area ratios, and parking. It also establishes a minimum lot size for permitting accessory dwelling units (ADUs) on subdivided parcels, while preserving local discretion to apply objective design and development standards that remain consistent with State law. Staff further recommends that Council direct updates to the Land Use Element of the Comprehensive Plan to better differentiate between residential land use categories, in Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 1  Packet Pg. 352 of 363  response to recent amendments to State Density Bonus Law that affect how base density is calculated. BACKGROUND ANALYSIS Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 2  Packet Pg. 353 of 363  •Sites zoned for Multi-family development and meeting the following criteria: o The lot is no larger than five acres and is substantially surrounded by qualified urban uses.1 •Sites zoned for Single-family development and meeting the following criteria: o The lot is no larger than 1.5 acres and is substantially surrounded by qualified urban uses; and o The lot is vacant.2 Additionally, the law does not apply to the site if the site: •Is located on Prime Farmland or Farmland of Statewide importance; •Contains wetlands; •Is located in a Very High Fire Hazard Severity Zone; •Is a hazardous waste site that is listed pursuant to Section 65962.5 (Cortese list), except in certain instances; •Is within a delineated earthquake fault zone; or •Is within a special flood hazard area subject to inundation by the one-percent annual chance flood (100-year flood), except in certain instances. The lists above are not exhaustive and are intended to provide the general parameters of the State law for Council and the public’s benefit. California Government Code Section 65852.28, as amended in accordance with SB 1123, provides additional details and nuanced exceptions. Key site and development standards set forth in the State law with respect to the future development includes the following: •Parcel Size: o For sites zoned for multi-family development, the newly created parcels are no smaller than 600 square feet. [Already addressed in PAMC Chapter 21.11] o For sites zoned for single-family development the newly created parcels are no smaller than 1,200 square feet. •Height: For development on a site zoned single-family, the City may enforce a maximum height limit that is no less than that of the underlying zone district. •Setbacks: Minimum Setbacks shall be no more than four feet from the original side and rear lot lines except that no setback shall be required for an existing structure, In addition, the setback between units shall be no greater than that required by the Building Code. •Floor Area Ratio: 1 Where substantially surrounded is defined in section 21072 of the public resources code and qualified urban use is defined in paragraph (2) of subdivision (a) of section 21159.25 of the public resources code 2 Where vacant is defined as set forth in California Government Code Section 66499.41 as having no permanent structure, unless the permanent structure is abandoned and uninhabitable and excluding other specific circumstances such as where any structure on the site is subject to deed restriction. Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 3  Packet Pg. 354 of 363  o For a housing development project consisting of three to seven units: no less than 1.0: 1 floor area ratio; o For a housing development project consisting of eight to ten units: no less than 1.25:1 floor area ratio. •Density: Minimum density is 20 du/ac, or two-thirds of the maximum density specified in the zoning code, whichever is greater. •Parking: Parking at no less than one space per unit unless there is a car share vehicle within one block of the parcel, or the parcel is located within one-half mile walking distance of either a high-quality transit corridor or a major transit stop, in which case no parking can be required. The City cannot mandate that the parking be a covered space. Within these parameters, the City is authorized to adopt objective development and design standards. Projects will be required to comply with these standards, so long as the standards do not physically prohibit a development built at a density of 30 du/ac. Thus, although SB 1123 generally permits more density that typically allowed, the City appears to retain control over design. In addition, SB 1123 allows the local jurisdiction to make a determination as to whether accessory dwellings units or junior accessory dwelling units would be permitted on lots subdivided in accordance with this provision. The law specifies that if the local jurisdiction chooses to allow for one or more (J)ADUs to be constructed, these units would not count toward the 10-unit limit, though they would count toward the minimum density requirement. The draft ordinance in Attachment A allows for up to one ADU or JADU on any resulting lot created through this code provision only if the lot size is 2,400 square feet or greater. This threshold was selected as a midway point between the 1,200 square foot lot size permitted by SB 1123 and the 6,000 square foot lot size that is standard in the R-1 district. However, Council in its discretion may choose a different threshold, may choose to allow up to three ADUs (one attached ADU, one detached ADU, and one JADU) to be constructed, or may choose to prohibit ADU/JADUs on resulting parcels altogether. Notably, although the law theoretically applies to lots up to 1.5 and 5 acres in size, if the Council chooses to prohibit ADUs/JADUs, an applicant would only be able to comply with both the 10-unit limit and a 20 du/ac minimum density requirement by utilizing a site of 0.5 acres or smaller. This, in turn, may lead applicants to look to other state laws, such as State Density Bonus Law, which could result in more waivers of development and design standards. Title 21 The draft ordinance in Attachment B also amends Title 21 of the PAMC to amend chapter 21.11, which implemented SB 684 in a minimal fashion. These amendments clarify the application process and indicate the development standards and general requirements that apply to subdivisions proposed under this State law. Adoption of the ordinance in this case will ensure that the fees that apply to staff level review of a subdivision map would also apply to this mapping process as the level of effort to review for compliance with the municipal code and Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 4  Packet Pg. 355 of 363  subdivision map act is consistent regardless of whether the process is considered ministerial or discretionary. It also helps to clearly set forth the reduced timelines that apply. POLICY IMPLICATIONS Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 5  Packet Pg. 356 of 363  FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 6  Packet Pg. 357 of 363  *NOT YET APPROVED* 1 0160173_20250521_AY16 Ordinance No.___ Temporary Emergency Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) of the Palo Alto Municipal Code and Title 21 (Subdivisions and Other Divisions of Land) to Implement SB 684 and SB 1123 The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. On October 11, 2023, the Governor of the State of California signed Senate Bill (SB) 684, effective July 1, 2024. SB 684 requires a local agency to ministerially consider a parcel map or a tentative and final map, as well as a housing development project proposing a subdivision resulting in 10 or fewer residential units on lots meet certain minimum parcel size and density requirement, where the lot to be subdivided is zoned for multifamily residential development, as described in the bill. B. On September 19, 2024, the Governor signed SB 1123, effective July 1, 2025. SB 1123 expands SB 684 to allow the same provisions to apply to sites zoned single family and meeting other specific criteria. C. SB 684 and SB 1123 create a 60-day timeframe approval or denial of a subdivision application and housing development application under these regulations. D. SB 684 and SB 1123 authorize cities to adopt an ordinance to implement their provisions. E. There is insufficient time for consideration of and recommendation on the necessary amendments to Title 18 by the Planning and Transportation Commission (PTC) prior to action by the City Council. The Council therefore declares that a temporary ordinance, pursuant to Palo Alto Municipal Code (PAMC) Section 18.80.090 is an appropriate measure, pending consideration of a permanent ordinance by the PTC. F. The City Council declares that this emergency ordinance is necessary as an emergency measure to preserve the public, peace, health, or safety to provide guidance and clarity to applicants, staff, and the public regarding the process and standards that will apply for projects seeking to utilize SB 684 and SB 1123 and to ensure orderly and harmonious development thereunder. SECTION 2. Section 18.42.220 (Standards for Up to Ten Units Pursuant to Senate Bills 684 and 1123) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code is hereby added as follows: 18.42.220 Standards for Up to Ten Units Pursuant to Senate Bills 684 and 1123 (a) Purpose. Item 12 Attachment A - Draft Temporary Urgency Ordinance        Item 12: Staff Report Pg. 7  Packet Pg. 358 of 363  *NOT YET APPROVED* 2 0160173_20250521_AY16 This section sets forth regulations for housing development projects of up to ten units on a lot that is subdivided pursuant to Government Code Section 66499.41 and Palo Alto Municipal Code Chapter 21.11. This section implements Senate Bills 684 (2023) and 1123 (2024), as codified in Government Code Section 65852.28, 65913.4.5, and 66499.41. In the event of a conflict between the provisions of this section and the generally applicable regulations of the sites’ respective zone district, or the regulations contained in Chapters 18.52-18.80, inclusive, the more permissive provision shall prevail. (b) Applicability. This Section shall apply to parcels zoned for multi-family use and to vacant parcels zoned for single-family use that meet the criteria set forth in Government Code Section 65852.28. (c) Application Process. (1) The Director is authorized to promulgate regulations, forms, and/or checklists setting forth application requirements for the development of dwelling units under this section. (2) The City shall ministerially approve or disapprove an application pursuant to this section. (3) The Director of Planning shall consider and approve or deny an application for a proposed housing development pursuant to this section within 60 days from the date the city receives a completed application. If the director has not approved or denied the completed application within 60 days, the application shall be deemed approved. (4) If the director denies an application for a proposed housing development pursuant to this section, the director shall, within 60 days of receipt of the completed application, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the applicant can remedy the application. (d) Development Standards. (1) A project proposing a small lot subdivision of up to 10 dwelling units on a parcel in any zone district pursuant to California Government Code Section 65852.28 shall be subject to the development standards set forth in the respective zone district, except as otherwise provided herein. (2) An applicant may request waiver of a development or design standard to the extent it physically precludes development at a density of 30 dwelling units per acre, except that maximum height may not be waived for a project proposed on a lot zoned single-family use. (3) The average total area for the proposed housing units shall not exceed 1,750 net habitable square feet, as defined in Government Code section 66499.41. (4) The height of the proposed structure shall not exceed the height of the underlying zone district. (5) Setbacks from side and rear property lines, including street-side property lines, shall be no less than four feet, except in the case of existing non-complying structures or structures reconstructed in the same location and to the same dimensions as an existing structure, in which case existing setbacks less than four feet may be maintained. No setback is required from an internal lot line newly created pursuant to Chapter 21.11, for adjacent or connected structures separated by the new lot line, provided that the structures meet building code safety standards. Item 12 Attachment A - Draft Temporary Urgency Ordinance        Item 12: Staff Report Pg. 8  Packet Pg. 359 of 363  *NOT YET APPROVED* 3 0160173_20250521_AY16 (6) At least one parking space shall be required per unit except that no parking shall be required when the parcel is located within: one-half mile walking distance of a high-quality transit corridor or a major transit stop; or one block of a fixed location car share vehicle. Provided parking shall meet the requirements set forth in 18.54 for parking design except that parking may be covered or uncovered. Parking for accessory or junior accessory dwelling units shall be provided in accordance with Chapter 18.09. (7) Development under this code shall comply with the objective design standards set forth in PAMC Chapter 18.24 or, for development not exceeding two stories, the applicant may elect to comply with the objective design standards adopted by the City Council for two-story development. (8) For a housing development project consistency of three to seven units, inclusive, the floor area ratio shall be no more than 1.0 (9) For a housing development project consisting of 8 to ten units, inclusive, the floor area ratio shall be no more than 1.25. (10) Up to one ADU or one JADU may be constructed on any resulting lot greater than or equal to 2,400 square feet in size. (11) The Director of Public Works may promulgate standards for adjacent public improvements, such as curb cuts and sidewalks, in relation to development pursuant to this section. (e) General Requirements. (1) A maximum of 10 units, excluding accessory and junior accessory dwelling units, may be constructed on no more than 10 parcels created by a small lot subdivision under 21.11. (2) Projects developing more than two units shall comply with the citywide affordable housing requirements as set forth in PAMC Section 16.65 (3) Each unit shall have a permanent street address. SECTION 3. Chapter 21.11 (Streamlined Subdivisions Resulting in Ten or Fewer Parcels) of Title 21 (Zoning) of the Palo Alto Municipal Code is hereby amended as follows (additions underlined and deletions struck-through): 21.11.010 Purpose. This chapter implements California Government Code Section 66499.41 by establishing regulations for the ministerial subdivision of a lot resulting in ten or fewer parcelsup to ten lots. 21.11.020 Applicability. This chapter applies only to proposed subdivisions that meet all of the requirements of California Government Code Section 66499.41. Depending on the number of parcels to be created, aA tentative map and final map or preliminary parcel map and parcel map shall be required for all subdivisions under this chapter., regardless of the number of parcels created. 21.11.030 Review. Qualifying tentative map applications shall be reviewed and processed ministerially in accordance with California Government Code Section 66499.41. Final maps and parcel maps shall be Item 12 Attachment A - Draft Temporary Urgency Ordinance        Item 12: Staff Report Pg. 9  Packet Pg. 360 of 363  *NOT YET APPROVED* 4 0160173_20250521_AY16 reviewed and processed in accordance with Chapter 21.16, except that a final map under this section may be approved by the City Engineer and Director of Planning and Development Services. 21.11.040 Objective Subdivision Standards. The Director of Planning and Development Services may adopt administrative regulations to create objective subdivision standards or clarify existing standards that apply to subdivisions under this section. 21.11.040 General Requirements. (a) The minimum size for a parcel created on a lot zoned for multi- family use is 600 square feet. (b) The minimum size for a parcel created on a vacant lot zoned for single-family use is 1,200 square feet. (c) Where existing dwelling units on the property are to remain, no lot line may be created under this Chapter in a manner that would bisect any structure or that would result in any existing dwelling unit being alienable separate from the title to any other existing dwelling unit on the lot. (e) Utility easements shall be shown on the parcel map, and recorded prior to, or concurrent with map recordation. (f) A covenant necessary for maintenance of stormwater treatment facilities shall be recorded prior to, or concurrent with map recordation. (g) Existing driveways to be demolished shall follow the procedure(s) in Section 12.08.090. (e) A maintenance agreement shall be recorded to ensure shared maintenance of any shared access easements, private streets, stormwater treatment, landscaping and private utilities, prior to map recordation. (f) Where Title 21 requires a private street as indicated in 21.20.240 based on the number of lots to be created, the private street shall meet the requirements set forth for private streets in this title. The area of the proposed private street easement shall be deducted from the lot area, as detailed in 18.04.030(85). 21.11.050 Accessory Dwelling Units Prohibited. Accessory dwelling units and junior accessory dwelling units shall not be permitted on lots created pursuant to this section. 21.11.050 Application and Review of Streamlined Subdivisions Resulting in Ten or Fewer Parcels. (a) The director of planning is authorized to promulgate regulations, forms, and/or checklists setting forth application requirements for a streamlined subdivision under this Chapter. (b) All maps must be prepared by a registered civil engineer or licensed land surveyor in accordance with Government Code sections 66444 – 66450 and this Chapter. Unless more specific regulations are adopted by the director of planning, maps shall be in the form and include all of the information required of a Preliminary Parcel Map or Tenative Map by Chapter 21.12, as well as any additional information required of a Parcel or Final Map by Chapter 21.16. In addition, the face of the Parcel Map or Final Map shall contain a declaration that: Item 12 Attachment A - Draft Temporary Urgency Ordinance        Item 12: Staff Report Pg. 10  Packet Pg. 361 of 363  *NOT YET APPROVED* 5 0160173_20250521_AY16 (1) Each lot created by the map shall be used solely for residential dwellings. (2) One Accessory or Junior Accessory Dwelling Unit may be permitted only on lots greater than or equal to 2,400 square feet in size. (3) A lot created under this Chapter shall not be further subdivided. (c) Upon receipt of a application for a streamlined subdivision, the director of planning shall transmit copies to the city engineer, chief building official, director of utilities, chief of police, fire chief, director of transportation, and such other departments of the city, and any other agencies, as may be required by law or deemed appropriate. (d) The director of planning shall cause a notice of the pending application to be posted at the site of the proposed streamlined subdivision and for notice to be mailed to owners and residents of property within 600 feet of the property. (e) The director of planning shall ministerially review and approve a preliminary parcel map or tentative map application that meets all requirements of this Chapter. The director of planning shall deny an application that does not meet any requirement of this Chapter. (f) The director of planning shall consider and approve or deny an application for a streamlined subdivision within 60 days from the date the City receives a completed application. If the director has not approved or denied the completed application within 60 days, the application shall be deemed approved. (g) If the director denies an application for a streamlined subdivision, the director shall, within 60 days of receipt of the completed application, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the applicant can remedy the application. (h) The Director of Planning shall determine the appropriate fee required for an application for streamlined subdivision, which may be the fee currently established for a Preliminary Parcel Map or Parcel Map. SECTION 4. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 5. The Council finds that the Ordinance is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant California Government Code Sections 65852.28 and 66499.41. // // // // Item 12 Attachment A - Draft Temporary Urgency Ordinance        Item 12: Staff Report Pg. 11  Packet Pg. 362 of 363  *NOT YET APPROVED* 6 0160173_20250521_AY16 // SECTION 6. This ordinance shall be effective immediately upon adoption by a four-fifths vote of the City Council and shall expire on June 2, 2026, unless extended by the City Council or superseded by replacement legislation. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED AS TO CONTENT: City Attorney or Designee City Manager Director of Planning and Development Services Item 12 Attachment A - Draft Temporary Urgency Ordinance        Item 12: Staff Report Pg. 12  Packet Pg. 363 of 363  Item No. 8. Page 1 of 1 City Council Supplemental Report From: Sandra Blanch, Human Resources Director Meeting Date: June 2, 2025 Item Number: 8 Report #:2506-4759 TITLE Approval of Contract Amendment No. 2 to Contract Number C21179340 with Baker Tilly US, LLP in the Amount of $2,126,250 and to Extend Term to June 30, 2026, with Option to Extend for Two Years, for Internal Auditing Services; Revised Total Not to Exceed is $5,552,500, CEQA Status – Not a Project. BACKGROUND As stated in the staff report, on December 16, 2024, the City Council authorized the CAO Committee Chair to negotiate the contract extension with Baker Tilly. Since this work extended into 2025, Council Member Greer Stone as the 2025 CAO Committee Chair completed the review of the recommended contract between the City and Baker Tilly and approved it to be finalized and scheduled for Council approval. APPROVED BY: Sandra Blanch, Human Resources Director