HomeMy WebLinkAboutStaff Report 238-08 CMR: 238:08 Page 1 of 2
TO: HONORABLE CITY COUNCIL
ATTN: FINANCE COMMITTEE
FROM: CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE: MAY 15, 2008 CMR: 238:08
SUBJECT: APPROVAL OF 2008-09 CONTRACT SCOPES FOR SERVICE
AGREEMENTS GREATER THAN $85,000
RECOMMENDATION
Staff recommends that the Finance Committee review and approve the contract scopes of
service of 2008-09 consultant services agreements greater than $85,000 as part of the 2008-
09 Budget process. (Attachment 1)
DISCUSSION
The Purchasing Manual provides that as part of the budget process, the Finance Committee
shall review and approve the scope of services for Capital Improvement Program (CIP)
consultants over $85,000. This requirement applies to feasibility studies and design or
engineering services for a General Fund capital improvement program project.
The report excludes recurring, routine service-related agreements such as testing or
maintenance contracts, environmental assessments paid by developers, construction
contracts, contract agreements for legal service, and Enterprise Fund and Internal Service
Fund capital projects.
Detailed descriptions of the proposed projects are attached as exhibits to this report to allow
the Finance Committee the opportunity to review and raise questions before commencement
of any work on the proposed project. Once Council approves the scope of work of a project,
staff will not materially change the scope unless it returns to Council for approval.
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RESOURCE IMPACT SECTION
Approval of this recommendation will have no fiscal impact to the City since funding for the
consultant contracts of these projects is included in the 2008-09 budget. As mentioned in
Attachment 1 some of the contracts are contingent upon passage of a library bond measure.
POLICY IMPLICATIONS
This recommendation does not represent any change to City policies.
ENVIRONMENTAL REVIEW
The actions recommended in this report do not constitute a project under the California
Environmental Quality Act (CEQA). Each project will continue to undergo the appropriate
environmental review as required for design and construction of facilities.
ATTACHMENTS
Attachment 1 – 2008-09 Summary of Consultant Agreements Greater than $85,000
Exhibit A - Animal Services Center (PE-04014)
Exhibit B - College Terrace Library and Child Care Center Improvements
(PE-05010)
Exhibit C - Mitchell Park Library and Community Center (PE-04012); Main
Library (PE-05002); Downtown Library (PE-09001) – Bond
Measure
Exhibit D - Main Library Improvements (PF-07010)
Exhibit E - Los Alto Treatment Plant Master Plan Study (PE-09004)
PREPARED BY: __________________________
AMY C. JAVELOSA-RIO
Senior Financial Analyst
APPROVED BY: __________________________
LALO PEREZ
Director, Administrative Services
CITY MANAGER APPROVAL: __________________________
STEVE EMSLIE / KELLY MORARIU
Deputy City Managers
CC: n/a
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