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HomeMy WebLinkAbout04041966173 4/4!66 City Hall Palo Alto, California April 4, 1966 ►.,, The Council of the City of Palo Alto met in regular session on this date at 7:30 p. m. with Mayor Arnold presiding. Present: Arnold, Beahrs, Comstock, Cooley, Debs, Dias, Pearson, Rohrs, Sher, Worthington. Absent: Flint, Rus, Woodward. Council Minutes The following corrections were made to the March 14, 1966 minutes: Page 164 - last paragraph: remove "seconded by Dias" and in- sert "and it was duly seconded"; Page 169 - fourth paragraph - Vice Mayor Debs' motion: after the word "investigate" insert "financing of the Bayshore-Oregon and Junipero Serra -Page Mill pedestrian freeway cossings"; Page 171 - second paragraph: after the words "University and California Avenues" add the word "Stations"; Page 168 - before roll call vote on the ordinance, add the fol- lowing: "Councilman Sher moved and it was duly seconded, to delete the ball park from the proposed development plan. The motion was defeated on a majority voice vote."; Page 163 - Study of Page Mill Road - first and second para- graphs: delete "Mayor Arnold" at beginning of sentences and replace with "Councilman Pearson." The minutes of March 14, 1966 were approved as corrected. Councilman Pearson requested that Agenda Item No. 19 be taken out of order and heard at this time. The request was made due to the time limit and other jurisdictions involved. On the question (unanimous consent is required to take an agenda item out of order) Councilman Dias objected. Council Procedure - Order of Business Councilman Comstock questioned the placement of Agenda Items 2 and 3 under the heading Special Orders of the Day and asked the City Attorney what could be expected under this heading. 174 4/4/66 City Attorney Michalski advised that there is no specific definition in the Code itself and enumerated several items which generally come under this heading. Mayor Arnold stated that as he understood the Code, essentially it comes back to determining the will of the Body and if the Coun- cil does not wish to decide under Item No. 1 it can be considered elsewhere. D1scussion followed on the resolutions presented, review of pre- vious Council action as to when Items 2 and 3 of the Agenda would be placed on the ballot, and review of the contract with the archi- tect as to the reasons why, the cost estimates accompanied the pre- sentation of plans at this time. Mayor Arnold stated that the Chair did not want to proceed unless the Council wished to hear the report. Councilman Dias moved, seconded by Beahrs, that the architect's plans be presented to the Council under Agenda Item No. 1. The motion carried on the following roll call vote: Ayes. Noes: Arnold, Beahrs, Comstock, Cooley, Dias, Pearson, Rohrs, Sher, Worthington. Debs. Architect's Re ort onCivic Center _ Deve opment ans City Manager Morgan introduced John C. Hill, architect, stating that in accordance with the contract he had prepared two sets of preliminary plans, provided models of the two alternate solutions and developed photographs to assist the Council in having a better understanding of both sites. . - of the Newell Road Park Mr. Hill called -attention ti,� ci�e rr za �; �________---- , Boulevard and Downtown sites, noting that in each instance the sites were most adequate and afford flexibility in developing de- signs. He stated he had worked with James R. Kwapil in develop- ing costs as realist_cally as possible. Slides depicting the elements of the various sites displayed around the Council Chambers were then shown with Mr. Hill pointing out the features of interest. In answer to questions from the Council regarding the Downtown site, Mr. Hill explained that th4.: elevators in the garage are self- service, the wells shown in the garage are simply light wells and not for ventilation, plaza planting will be grass, small trees and shrubs, and the police pistol range will have thick concrete walls. `ice Mayor Debs asked for a comparison of the present downtown plan with the previous downtown play. 175 4/4/66 The Chair ruled the question out of order a -id unoP challenge the Chair was sustained on the following roll call vote: (Chair is sus- tained on a tie vote.) Ayes: Arnold, Beahrs, Cooley, Dias, Rohrs. Noes: Comstock, Debs, Pearson, Sher, Worthington. Regarding future expansion, Mr. Hill stated another story can be placed on the downtown site with more expansion in the parking area and although the Newell Road site is "pretty well covered, there is still room for expansion. In answer to question regard- ing the time element, Mr. Hill replied it was estimated the Park Avenue and Newell Road site could be done within 14 to 15 months while the Downtown site would probably take three months longer. Councilman Dias noted that in the original Stoiic plans,_ provisions were built into the Public Safety Building which would enable the City to apply for Federal funds for the Civil Defense provisions and asked whether similar provisions were in the present plans. Mr. Hill replied that such provisions have been built into both plans, enabling the City to apply for Federal funds. Mr-. Hill explained the parking areas at both sites and noted that the ingress and egress for the Downtown site would be from Bryant and Ramona Streets, for the present site, from Newell and Embar- cadero. In answer to Councilman Pear son's question regarding length of time the expansion would take care of all City offices, Mr. Hill replied the program as presented will cover to the year 1975. He added that there are .sxpansion possibilities at both sites which would possibly cover to the year 2000. In answer to Vice Mayor Debs' question regarding the number of people to be roused in City Hall and Annex, Hr. Morgan replied the total employee figure currently is 650 full-time employees - this does not include part-time employees. He added he did not have ,the figure requested, only the square footage by function in each department, but that the employees involved would consist of all those presently at City Hall, administrative personnel, fire and police. The Council recessed at 9:32 p.m. and reconvened at 9:42 p.m. Mayor Arnold stated he would like to take this opportunity to tell Mr. Hill how much they appreciated this very well presented re- port. Mr. Hill introduced James R. iiwapil who has -made cost estimates on these two proposals. 'Mr. Morgan suggested it might be appro- priate to advise the Council as to when the estimates are assumed to be valid and factors used as a basis tor the estimates. 176 4/4/66 Mr. Kwapil explained how he arrived at unit prices, stating he had used unit prices he believes will hold good through the first quarter of 1967 based on the normal increase in costs we have had since 1960. The rapid increase in prices which may occur if there is an acceleration in our inflationary period has not been taken into consideration. In answer to question placed by Ccuncilman Worthington, Mr. Kwapil replied that in his opinion no bids would be higher than the figures listed in his budget provided the bids were placed in the first quarter of 1967. Mr. Kwapil explained where the various costs were charged and what they covered. Mr. Hill outlined the difference in square footage costs and the different architecture in each case. In answer to Councilman Sher, Mr. Kwapil confirmed that any -- changes to these puns made by the Council would be reflected in the preliminary drawings and would come back to the Council showing these changes. Councilman Cooley asked regarding Mr. Kw &pil's qualifications. Mr. Hill replied that Mr. Kwapil was hired by Edward D. Stone, Inc. because in their opinion he was the most qualified available. He described the methods used by Mr. Kwapil in obtaining his estimates and listed several firms in the area for whom he has done work. In answer to question regarding the inflation factor. Mr. Kwapil stated his figures were based on the National average coupled with a survey he had made in 1963, adding that what ap- pears to be happening is that from 1960-65 the wholesale price of building materials stayed relatively stable until the beginning. of 1965 when they went up 4% with onion wages going up the same 4%. Councilman Rohrs moved to continue._tthe matter tc the first meet- -�*rs er M��. —T-ht motion died for lack of a second. Councilman Beahrs introduced the following resolution and moved its adoption, seconded by Cooley: "Resolution of the Council of the City of Palo Alto Calling a Special Election and Requesting the Board of Supervisors of the County of Santa Clara to Provide for the Consolidation of Said Special Election with the State of California State and County Primary Election to be Held on June 7, 1966." Discussion followed on assessment district proceedings for the downtown parking with City Attorney,Michalski explaining the necessary steps to form such a district. In answer to question as to what course of action the City could take if the assessment did not go throughafter the voters chose the Downtown site, Mr. Michalski replied that the City would not be bound by the vote if ore of the major conditions failed, 177 4/4/66 The matter of setting up the assessment district immediately was discussed and staff members acknowledged this could be done if the Council so desired. The motion to approve the resolution calling a special election on the Civic Center location lost on the following roll call vote: Ayes: Noes: Arnold, Beahrs, Cooley, Dias, Rohrs. Comstock, Debs, Pearson, Sher, Worthington. Councilman Rohrs moved and it wasduly seconded to adjourn. The motion was defeated on a majority voice vote. Councilman Rohrs left the meeting at 11:32 p.m. Councilman Pea -son moved and it was duly seconded that Item 19 on the Agenda be taken out of order and considered at this t rI3e (unanimous consent required), Councilman Debs objected. The Chair declared that Item No. 2 on the Agenda was now under consideration. Charter Amendment - re Vote MCecled-toll-e-move `City tfana er Mayor Arnold moved, it was duly seconded and carried on a majority voice vote, to continue this matter. Charter Amendment - re Contracts or ounci ppointe [cers - Mayor Arnold moved, it was duly seconded and carried on a majority voice vote, to continue this matter. Councilman Dias moved, it was duly seconded and carried unani- mously, to consider Item No. 19 on the Agenda at this time. Pa a Mill-Juni�ero Serra Interchange Councilman Pearson reported on the action taken by the special Joint Committee on Page Mill-Junipero Serra Intersection. She introduced the following resolution and moved its adoption: Resolution No. 3875: "Resolution of the Council of the City of Palo Alto Favoring the Establishment of a Separate Pedestrian -Bicycle -Equestrian Under -Crossing at the Page Mill-Junipero Serra Interchange." The motion was duly seco'vied and the resolution adopted unaai- mously. 178 4/4/66 Councilman Pearson moved, it was duly seconded and carried unanimously, that the staff be directed to help prepare and print the final report for the Joint Study Committee on the Page Mill•- Junipero Serra Intersection to be submitted to the State Highway Commission. Adjournment It was moved, duly seconded art carried unanimously, to adjourn at 11:40 p.m. to Monday, April 11 at 7:30 p.m. APPROVED I, ayor Edward S. Arno14 ATTEST: Assistant Cit • Clerk