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HomeMy WebLinkAbout06251974CITY COUNCIL MINUTES June 25, 1974 CITY or PeiLQ IMO The City Council of the City of Palo Alto met on this date eat 7:40 p.m. in the adjourned meeting of June 24, 1974, with Vice Mayor Pearson presiding. Present: Beahra, Berwald, Clay (arrived 8:50 p.m.), Henderson, Norton (arrived 8:35 p.m.), Pearson, Rosenbaum, Sher (arrived 1:42 p.m.) Absent: Comstock Announcement of Palo Alto Fun Fair Vice Mayor Pearson announced that the Palo Alto Fun Fair would be held on Saturday, June 29, from 10:00 to 3:00 at Lytton Plaza. It is sponsored by Downtown Palo Alto, Inc. and the City of Palo Alto. Children will be invited to participate in crafts projects and see a puppet show. Public Heari9: 1974-75 Annual Bud et (continued Vice Xayor Pearson commented that some Council members Who were absent at roll call were expected to arrive later, She suggested that as many non -controversial items be handled as possible pending their arrival. Councilman Henderson referred to item 1 (v) of the agenda regarding the art in public places project. he stated that this item originally appeared in the capital improvement budget as $50,000 for nem year and the following year. At the time of the first consideration of the Capital improvement Program, it was reduced to $10,000 for each year, and at the time of considering the preliminary budget, the committee voted to delete the item from the budget. MOTION: Councilman Henderson moved, on behalf of the Finance and Public Works Committee, to delete the art in public places project ($10,000) from the Capital Improvements Fund. The motion passed on the following vote: AYES: Beahre, H.erwald, Henderson, Pearson, Sher NOES: Rosenbaum Councilman 8eahra referred to item (w) on the agenda and commented that be would be inclined to delete the entire amount. He asked what the city expected to get for that *all sum. Council* Henderson replied that the project for Alley 13 had already been approved by Council. The reduction left enough to cover that project. 620 6/25/74 MOTION: Councilman Henderson moved, on behalf of the Finance and Public Works Committee to amend the preliminary budget for 1974-75 by reducing the project appropriation for improvements to Downtown Alleys and Parking Lots from $70,000 to $16,000. The motion passed on a unanimous vote. MOTION: ,Councilman Henderson moved, on behalf of the Finance and. Public Works Committee, to amend the preliminary budget for 1974-75 by adding $10,000 to the Social Services Administration, Senior Adult Services Subprogram budget to prov_de support for the senior task force study. Joan B. Johnston, 813 Cedro Way, Stanford, representing the League of Women Voters, stated that the League endorsed the inclusion of these funds for the senior task force in the budget. Councilman Berwald stated he did not recall discussing this item in committee. Vice Mayor Pearson replied that this came as the result of the Senior Citizens Task Force which the Policy and Procedures C'oczmlttee recommended be established. One of the recommendations was that $10,000 be allocated so that they could have a staff member to assist them. Councilman Berwald asked how rany people are now working on senior citizens smatters and how much roney is left in this year's budget to carry on that work. Clay Brown replied that there is one current position which is full- time in the Social Services, Senior Activity Coordinator position. There are also some funds in the recreation departme.,t for senior recreational activities. The new Senior Services Center also has one full-time clerical xoeition that goes with it. Councilman Berwald stated he did not think this was & necessary position. If the committee needs help, they have a ctpable person in Dana Steeples, and Mr. Brown has said there are other funds in the budget. Council was told last night about the increases in the budget, and Mr. Sipel commented on the importance of the affirmative action program and suggested cutting elsewhere. Councilman Berwald said he could support a tangible capital investment for senior citizens, bt't it was all going to salaries and administration, and he thought Council had to start somewhere to speak up against the amount of money that goes to studies and administration of government functions. With some squeezing, the same amount of service could be obtained without this additonal $10,000. Councilman Henderson commented that Council had passed the program and set the policy. Councilman Berwald recalled that City Manager Sipel said the other evening that Council passes programs and asks the City Manager to chop the budget and objects when he w*uts to add people. After thinking about it, Councilman Berwald felt the senior citizens program would get aloe very well without this additional help. 6 2 1 6/25/74 Councilman Beahrs stated that he distinctly recalled this being discussed in committee, and Mrs. Bedwell indicated in her judgment the staff could not give support to this committee. He said he did not disagree with Councilman Berwald. Council has been too prone to give support on things without thought of the aggregate effect or cost, He asked Mir. Sipel to comment. Mr. Sipel stated that generally in the past when faced with having to give support to a task farce, it has been done with existing personnel. He has found through experience that it is almost a full-time job when these task forces get moving. For a limited period, he could see no way to provide the staffing without additional help. Also, staff is looking for someone with experience and skills in this area, While present staff members are generally competent, we can probably get better skills is the marketplace, Without the $14,000, he would have to suggest the committee go on its own. Assistant City Manager Charles Walker stated that the only way he could think of to provide staff would be to close down the senior services office while the study is under way. The day -to --day services; would not be available. The money cannot be taken out of the budget and still expect the same services. Joe Sieve, 1478 Kings Lane, president of the Senior Coordinating Council, stated that it is iterative that this money stay in the budget. This task force is critical to establish propde priorities for those things necessary for seniors. See pg. 24 7/15/74 Councilman_Berwald stated that he would respectfully contend that the moneys are already available for sufficient staffing of these programs. He pointed out that the social services summary io.dicates salaries and benefits of $1,825,000. That is salaries, not services. It is not supplanting some of the things that private ci ieens are doing so well with their own time. Re referred to page 83 of the proposed budget and noted that Senior Adult Services proposed budget is $69,648, which is quite an increase. When we get down to expenditure by object, we find out that Social Saerv1cee Administration salaries are $169,185, up 44.62, He felt there was sufficient administrative personnel whoa were interested who could move over a little and do this work. Vice M yol Pearson disagreed. She felt Council was asking the task force to do a tremendous job. They need some expertise. The $10,000 is a round number, and they want it there in case they need it. They are willing to work hard for a short time in order to come forth with a program to implement the things that are needed for senior citizens. To say that the present social services staff can do everything we ask them to do is unrealistic. They are run ragged. If Council wants programs, they must face the fact that there has to be some money put into the effort. She felt that staff was being candid in saying that if there is going to be a task force, it is going to cost some money. The Charter Review Committee used two secretaries the whole time. 622 6/25/74 Councilman Henderson pointed out that the $69,000 for senior adult services includes only one staff member who could not devote full time to this prog':am. The big increase in that budget comes from the Senior Adult Center. It is not more people. He felt that Mrs. Bedwell and Mr. Andrus were over their heads in obligations now. Councilman Sher felt it was important to have a specialist with the skills Mr. Sipel mentioned. There=are a number of agencies that provide services to seniors, and there are a number of needs that are outlined in the massive reports. Many of these needs can be met by existing agencies. It is important to have a staff member who has that in mind. Otherwise, Council may get a recommendation for the city to undertake these tasks. It is important to use the other agencies and will save the $10,000 in the long run. Councilman Berwald commented that he would probably vote for it, but he wanted to make some statements about it. The motion passeal on a unanimous vote. Councilman Henderson referred to item (aa) on the agenda regarding appropriation for the purchase of communications equipment for the paramedic vehicle. He noted that the van was approved, and this is to equip it. MOTION: Councilman Henderson moved, seconded by Berwald, to increase the appropriation for the Paramedic Vehicle Project in the Capital Improvement Fund by $12,800 to provide for the purchase of communications equipment associated with the vehicle. Councilman Beahrs asked if this communications equipment would be compatible with the county system which is yet to be known. Mr. Sipel responded affirmatively. The motion passed on a unanimous vote. MOTION: Councilman Henderson moved, seconded by Beahrs, to rebudget $210,590 in Light and Power, $26,000 in Water, $35,700 in Gas, $11,678 in Sewer, and $11,200 in Refuse to provide funding for projects initiated in 1973-74 but not completed. The motion passed on a unanimous vote. Councilman Henderson referred to item (cc) of the agenda and said that the $207,000 was appropriated in the Capital. Improvement Fund when consideration was being given to creating a lake on the golf course. It has since been learned that that prljer_t is not feasible, but staff is recommending the funds be retained, since golf course improvements are being discussed. Staff is requesting a change in the title, but no increase in funds. ?MOTION: Councilman Henderson moved, seconded by Sher, to change the title of the existing Capital Improvement Fund project for the golf course from the existing title of "Fairways Lake%Reservoir at Golf Coursd' to "Golf Course Improv nts." Ray Witt, 169 Allen Co;:rt, a member of the Golf Course Improvement Committee, addressed Council in support of retentio.; of the fund. 6 2 3 6/25/74 P Councilman Berwald asked Mr. Witt if the committee has staff assistance. Mr. Witt responded affirmatively and said that the committee consists of six nonstaff people and four staff people. He commented that Council has received a staff report. Some of the nonstaff members have some disagreements with that report and are preparing a report of their own which will be available to Council in a sjort time. The motion passed on a unanimous vote. (See page 627 for further consideration of 1974-75 budget.) Resolution Re California Avenue Off -Street agkin 71-63 MOT be c The ION: Vice Mayor Pearson moved, seconded by Beahrs, that Item #6 onsidered out of order. tion passed on a unanimous vote. MOTION: Item #6, No. 71-6 Vice Mayor Pearson moved, seconded by Berwald, to continue resolution re California Avenue Off -Street 'Parking Project , for one week. The motion to continue passed on a unanimous vote, Ordinance Re MOTION: Vice uirin Gasoline Price Siyan _ (Cheri:381 :4) Mayor Pearson moved, seconded by Beahrs, that item #7 be considered o ut of order at this time. The motion paste on a unanimous vote. MOTION: Councilman_ Rosenbaum inf.raduced the following ordinance and moved, duly aeconde d, its approval for first reading: "ORDINANCE OF THE 16.20 ,145 TO THE PRICE SIGNS" (sec COUNCIL OF THE CITY" OF PALO ALTO ADDING SECTION PALO ALTO MUNICIPAL' CODE REQUIRING GASOLINE and reading July 15, 1974) Councilman Berwald state did not participate in th on it, d he would like the record to show that he e discussion on this matter and did not vote Councilman Beahrs asked abou Attorney Booth stated that th state law. The city has inco H.ia recollection was that the than four inchea. t the visibility of the signs, and City e size of the sign is specified in the porated those standards in the ordinance. letters are .required to be not less The ordinance was approved for fi 6 2 4 6/25/74 rot reading on the following vote: AYES: Beahrs, Henderson, Per NOES: None ABSTAIN: terwaid son, Rosenbaum, Sher Com1ensation Plan for Cit Employees (CHR:374:4) MOTION: Vice :Mayor Pearson moved, seconded by Berwald, that Item 18 be considered out of order at this time. The motion passed on a unanimous vote. Councilman Henderson dented that tonight's activities involve a total increase of $1,150,000 of which $970,000 is in salaries, and $180,000 in retirement benefits. _This shows what happens when a percentage like this is applied to salaries. It makes a significant increase -in the budget. MOTION: Councilman Henderson introduced the following resolution and moved, seconded by Pearson, its adoption: RESOLUTION NO. 4956 ENTITLED "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALIO AMENDING RESOLUTION 4628, AS AMENDED, ADOPTING A COMPENSATION PLAN FOR FIRE DEPARTMENT PERSONNEL" Councilman Berwald said that increasingly he reads Of problems in public pension plans in terns of plans going broke. He asked for information about this plan's retirement portion. Mr. Sipel stated that to his knowledge, there is no problem with any of the plans in the PERS. This plan is probably in as good a financial shape as any retirement plan in khe country. Councilman Berwald asked about projections as to the annual costs as we move along in these: programs. Mr. Sipel said he had requested that from the personnel director who informed him that the city is close to being audited to fix the exact cost of the program. As soon as that information is available, the cost over the next five years can be predicted. Councilman Bervald asked about the possibility of deferring action. until Council can sei the effect on the city. Mk. Sipel replied that Council is nest making a decision on retirement. The decision on the fire department plan has already been made, and the one on the police is yet to come. The city does not get the final audit figures until it has entered into the system. The motion passed on a unanimous vote. MOTION: Councilman Henderson introduced the following resolution and moved, seconded by Pearson, its adoption: RESOLUTION NO. 4957 ENTITLED "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING RESOLUTION 4814 ADOPTING A COMPENSATION PLAN FOR COUNCIL -APPOINTED, NANACEMENT, AND CONFIDENTIAL PERSONNEL" The resolution was adopted on a uuani t,us vote. 1 6 2 5 6/25/74 MOTION: Councilman Henderson introduced the following resolution a_1d moved,seconded by Pearson, its adoption: RESOLUTION NO. 4958 ENTITLED "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING RESOLUTION 4813 ADOPTING A COMPENSATION PLAN FOR CLASSIFIED AND CASUA;, PERSONNEL" The resolution was adopted on a unanimous vote. MOTION: Councilman Henderson introduced the following resolution and moved, seconded by Pearson, its adoption: RESOLUTION NG. 4959 ENTITLED "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING RESOLUTION 4800 ADOPTING A COMPENSATION PLAN FOR POLICE NON -MANAGEMENT PERSONNEL" The resolution was adopted on a unanimous vote. Transit Develops nt'1Pro Dims MOTION: Vice Mayor Pearson moved, seconded by Beshrs, that Item #9 be moved up on the agenda for consideration at this time. The motion passed on a unanimous vote. Counctiman Rosenbaum commented that he had the impression that some misinformation had been passed along. He checked with the County Engineer in San Yeteo County, and there is no plan for San Mateo County to run buses; into San Jose. There has never been any thought that when San Mateo County introduced bus service that it would provide any excuse for SP to discontinue trait, service. He suggested that no action be taken on this matter. Vice Mayor Pearson stated that she was told by a Sierra Club member• who is reviewing the alternatives that it was or'e of the alternatives. Apparently it does not have any support. Councilman Beahrs wondered how confident Council can be that an elaborate bus system in San ?Mateo County would not position the SP to abandon service. It would take away a huge percentage of their passengers. Councilman Rosenbaum recalled that the buses were not going to run to Stn Francisco. That is the main 'service SP is providing. Although this alternative may havr- been suggested, it is not being seriously considered. Councilman Beahrs said ue was not so sure it did out contemplate a service to San Francisco. As he remembered the news releases, it was to be a county —wide service plus a service into San Francisco. He asked if the County Transportation Commission had given any study to this. 626 6/25/74 Councilman Rosenbaum replied that the Commission has a liaison. There has been some effort to make sure the two bus systems do not overlap. The Commission is aware of the plans for the San Mateo County buses. There has been no mention that SP would consider the bus system an excuse for seeking to discontinue service. Councilman Beahrs stated that he was very jealous of preservation of SP service and its Upgrading. He agreed that there was no need for action, but he thought the Santa Clara County Transportation Commission should be alert to developments. MOTION: Vice Mayor Pearson moved, seconded by Beahrs, that the matter be filed. The motion passed on a unanimous vote. Regueet for Resolu tirg, Menlo Park's 100th Year MOTION: Vice Mayor Pearson moved, duly aeccaded, that Item #10 be considered out of order at this time. The motion passed on a unanimous vote. MOTION: Vice Liz}or Pearson moved, seconded by Beahrs, that staff be directed to prepare a resolution commemorating Menlo Park's 100th Year. The moton passed on a unanimous vote. 1974--75 Budoeet icontine: d fro?" p ,ge 624„4 At this time Council returned to consideration of the budget. Councilman Henderson referred to Item (u) of the agenda regarding PACDAB's budget. PACDAB requested $158,295. The amount appearing in the preliminary budget was $152,000. After the Finance and Public Works Committee discussed the preliminary budget, the motion was made to reduce the funding to a level of $135,539. This was based on computa- tions of this year's salary level, plus 152 for salary increases and $2,700 for additional rental coats. The additional rental is because the building in which The Collective is located has been sold. It appeared they would have to move, but it now appears a rental increase is in order, and if it is accepted, Cteey will be able to stay there. Councilman Henderson noted that failure to support this amendment would result in the budget's reverting to $152,000 that is in the preliminary budget. MOTION: Councilman Henderson moved, on behalf of. the Finance and Public Works Committee, to amend the 1974-75 preliminary budget by setting funding for :PACDAB at last year's level of $120,430 plus 151 for salary increases ;$12,409) and $2,700 for additional rental costa for a total funding level of $135,539. 627 6/25/74 Councilman Beahrs asked for clarification regarding the staffing at The Collective. He realized they operated as a nonhierarchical group, but he could not see from the financial summary just how this is handled. He said he has been somewhat critical of the operation and has always insisted that the City Is not getting a full measure of value if it is really interested in drug abuse services as compared to counseling on all manner bf problems. Councilman Henderson replied that they now have a staffing allocation of ten. They have nine staff members plus a halftime person who is secretary to the board. The salaries for those people have been set at $625 per month from the beginning of the program. There has been no increase. The request is to increase it to $750 ^ month< All members of The Collective receive the same salary. here was alio a request to increase the allocation for staff members to add two more authorized'positions. The salary Increase request 13 a combination of salary increases to existing staff and a request to add two positions. Councilman Rosenbaum asked if the' Finance Committee recommendation intended to provide sufficient money for the aalary increase but not the additional staff. Councilman Henderson: replied that it was the intent to provide a portion of the requested salary increase. Councilmen Sher felt it would be helpful to him to see the impact of these changes on particular items. He wo,sid like to see the difference between $162,000 and $135,000. Councilmn Henderson explained that after the budget was completed, some additional costa became known, inc1.ding the rental increase. Other items included education and training, recordkeeping, and a recreation program. When Council adopts the budget, PACDAB can adjust the figures within their budget and spend the oney however they wish. The board has some discretion. Clay Brown cemented that the notion from the Finance Committee places an upper limit on the amount of salary increases, but it does not deal with specific items; so PACDAB could make adjustments. Councilman Sher commented that there are some constraints on the contract. As a contract obligation, PACDAB has to meet the bookkeeping requirements. He said he was trying to find out what the constraints are on PACDAB when they get this money. Councilman Henderson replied that they can shift the funds around, but they must meet the responsibilities of the contract. Councilman Sher continued to seek explanation of the differences between the recommended and requested budget. Jane Hiatt, 324 arson, representing PACDAB, said the first difference would be the two nsv positions thet would net be funded; then there is a 5X differencee bet een requested and recommended salary increases. She said it gets ccmplicated, because there were categories that PACDAB requested less for such as benefits and insurance, and there were some minor requests for increases such as postage and gas and oil. 6 2 a 6/25/74 In response to a question from Councilman Beahrs, City Manager Sipel said that the money that mould result from the sale of Unity House would go to the City's general fund. Jane Hiatt made a presentation of the need for the two additional people. She said they are necessary to expand outreach and work in the schools. The prevention woek is almost impossible with present staffing. The hours that go into keeping the building open, staff meetings, board meetings, and detoxification come to a total of 267 hours divided by 40 gives 61 staff members. This leaves three people who would be free to do prevention work and education work. She said the assumption on the part of the Committee in recommending lowering the budget from $152,000 to $135,000 is that the Collective staff is spending a lot of time doing non -drug -related work. They consider it all drug related. Councilman Sher asked why the tenth authorized position had not been filled. Jane Hiatt responded that in February one staff member was asked, to leave. They were in the process of determining their prioriti.eee. Also, they poatpoued hiring because it became unclear whether or not they were going to be around. Councilman Sher coremented that when you add people, they are there, and they are permanent, and it weans they are there the next time around. Council has to be careful about building in new people and expanding the budget that way, Councilman Beahrs asked for a description of outreach. Ile hoped it was not their intention to go beyond the geographical limits of Palo Alto, as Palo Alto does not need to import problems. Jane Hiatt said that outreach is the work within the school system and trying to reach as many fourth-, fifth- and sixth -grade children as possible. Other parts are speaking to community groups, church groups, neighborhood groups, civic clubs, and drug education. It also includes work with other agencies in the Palo Alto area. Councilman Beahre'did not feel that PACDAB should have to travel all over the countryside when the school system provides counselors. He felt the counselors could come in a group and visit with PACDAB at a seminar on PACDAB'a premises. Jane Hiatt replied that PACDAB has met with all of the counselors in Palo Alto. PACDAB has some epeci.iic skills and knowledge that they do not have. She was under the impression that this was ore of the things Council thought they should be doing. Lincoln Mitchell, 285 Hamilton, member of PACDAB, asked if Councilman Sher understood what the additional requests were for. Councilman Sher said he thought it was as clear as it could be without putting the whole budget before him showing what vent up and what went down. 6 2 9 6/25/74 Lincoln Mitchell commented that as he understood the rationale of the Finance Committee, the reduction was mainly in two areas -- the requested increases in salaries and the two positions. He said he is a lawyer and deals with people -oriented issues. There is no problem that so affects the citizens of this community as the drug abuse problem. He felt it would be short-sighted of Council to fund other programs and short-change something that is much more critical to all of the citizens of the corunity. Regarding the salary increases, he said that the Collective staff members have been employed for two years at $625 a month. The staff routinely works a fifty -hour week. If you take the requested $750 per month and prorate it on an hourly basis, it would be $3.00 an hour. Regarding additional staff members, Jane had detailed the reasons they are needed. In order to go into the schools, they will need the additional people. It is appalling that the schools have not responded to the drug abuse need, and their group is attempting to fill that void. Ccuncilman Beahrs commehted that Council appreciates Mr. Mitchell's enthusiasm and interest on the board. He felt the present board was a vast improvement over some time ago. He felt the financing of PACDAB was somewhat off the track. The originetil intention of the city was to sponsor PACDAB and provide some of its financial needs, but this does not preclude PACDAB from going out and securing gifts. He noted that the child care group has secured commitments for charitable support. He said the well is running dry, aad the charitable efforts with city funds have to end somewhere, He also felt that when government continues to support good ventures, they dehumanize them. In the case of older people, he said neighbors and relatives should show some interest and humanity for their relatives and friends. Mr. Mitchell responded that he shared Councilman Beahrs' concern that they don't have more concerned citizens who are willing to give of their worldly goods to support worthwhile prcpoaitions. He said there is a historical perspective in Palo Alto that the citizens have demanded more of their government, and the government has responded by providing it. He said that PACDAB has made grant applications and would like to pursue it further. Vice Mayor Pearson asked if PACDAB had to spend time going out and making requests for grants and raising money, would they have enough staff to do that presently. Mr. Mitchell said the present staff is overcommitted. If they cannot get the two additional' staff people, they have to do something to relieve the load. Tey would have to cut something else out to pursue grant applications. He Said he would hope to get some support from the city staff in this respect. Councilman Norton stated that the recommendation of the Finance Committee was wade in the recollection that we had a large volunteer program with the enthusiasm of volunteer people, admittethix underpaid, working long hours, for which the city ought to be grateful. He senses it is getting to be more like the city staff which is dedicated, well - organised, willing annually to insist on an increase in pay with a view to retiring in twenty years, and it is this aspect that is bothersome. 6 3 0 6/25/74 1 1 He said he did not want to sway the enthusiasm of the people who are working there, but he did not want to mislead them into thinking it is a retirement program. The budget recommendation that has been made is a compromise between the one extreme and the other. He said he hoped Council would not lose sight of whet the committee had in mind when it made the level of comitment that is before the Council. He commented that the staff members are well -qualified and dedicated, and he would not want to dampen their enthusiasm, but he felt that the recommendation wan fair. Councilman Beahrs further cotnented regarding outside financing and said he hoped the board could give the staff people a hand. He said he was not talking about government financing, but about charitable financing. He thought sore thought should be given to board member selection. There are some people who have this knack of fund raising. Mr. Mitchell said it is a question of finding people who have the time who are not otherwise committed. Councilman Henderson referred to Councilman) Gorton's comments and a.skeri if he were saying that the Collective staff should he considered corbinaLion staff and volunteer positions. In looking at other city employee salaries, $625 a month doesn't come close. There are a few starting positions at $750. Councilman Norton replied that hE did not want to get too far away from the volunteer idea. Any ra_ige between $625 and $750 in volunteer, and he wanted to keep it that way. Councilman Sher stated that t `sere are two aspects to Council's approving any program. Council went through one, which was evaluation, and ,fade the determination to go forward. There was a majority vote for that. The other aspect is how big the program is going to be and how much it is going to cost. He said he was pleased at the time of the fiat stage that there were six people on the Council who voted for the proposal. One later changed his vote because the RTC did not go forward. He thought it was important to have a broad base of support on the Council and in the community for the program. He would hate to see some of the people who supported the concept lost on the Council because of the feeling that the program is too big or is expanding in a way they can't support in relation to other programs. He would like to see a compromise. He would like to find a formula that would allow one additional staff person for the coming year. It has to be done with dollars, The addition of $9,000 is not accurate, but it would show the intention to add one staff person. SUBSTITUTE MOTION: Councilman Sher moved, seconded by Clay, that the level of funding for PACDAB for 19;4-75 be amended to a total of $144,539 instead of $152,000 in the preliminary budget. Councilmar. Henderson said that adding t9,OOO to the Committee's recommended figure of $135,539 would indicate a salary of $750. He asked if Councilman Sher were suggesting the salary increases of the current staff be at the $7S0 level. Councilman Sher replied that his substitute motion did not contemplate anything. The board will have to decide how they are going to spend the money. 6 S,1 6/25/74 Councilman Henderson said that the committee's motion does take such a position. It says 15%. Councilman Sher's substitute motion eliminates the rest of the committee's motion. It throws out the increase for rent and the increase for salary adjustments. Councilman Sher said he understood the figures are not for specific items. The board is free to spend the coney that is allocated. As he reads the: motion, it is simply the rationale for the $13.5,539, and not a requirement that $2,700 rust be spent for additional rental costs. Councilman Henderson replied that this is different from what is done with other city departments. Every reduction the committee has made has been specific. X number of dollars are deleted to cover such and such. This does not tell PACDAB what part of the proposed budget Council does not agree with. It is saying that we are cutting you to $144,000. That is all you get. Now speed it as you like. Councilman Sher said that if the motion is meant to be specific, the rest can be left in. He di6 not wish to change the procedure. He just wanted to communicate that what he had in mind was authorizing one additional staff member. Councilman Clay co:^.c:ented that having gone through two meetings of rather intensive discussion and questioning, and having eventually decided the contract would be approved, he would like to see at some point a different type of contract. He would like to see a different type of relationship so that PACDAB has more autonomy than it presently has. Council is so close to it that it is difficult for Council to measure the effectiveness of it. It is difficult to determine who is at fault or if Council has interfered more than it should. Once Council has approved the contract with PACDAB, Council should give these the opportunity to succeed or fail. Once the agreement is approved, Council should not tie their hands behind them to the point of making it more difficult for therm to succeed. He said he supported the substitute motion which gets somewhere between the committee's recommendation and what PACDAB wanted, and they can choose to use the additional funds in any fashion they please as long as they get the results they have agreed to give. He wished to give the kind of support to the program that he could come back a year from now and look at the results and say they did well or they didn't and act accordingly. Councilman Rosenbaum spoke in opposition to the substitute motion. He said clearly there are no absolutes here. If you have more money, you can do more. Mr. Mitchell has outlined a number of new areas that are seeking money, and Councilman Rosenbaum thought it necessary to be extremely careful how it is allocated. Council is telling PACDAB to do the best it can within the amount of money it previously had, plus a salary increase. Perhaps some activities will have to be cut back. Perhaps a greater effort with the school district has to be attested. Councilman Beahre said that PACK is not in conformance with the original intention that they should seek other support than the city's 100% financing. He opposed the substitute motion and hoped the need for funds would be an inducement for PACDAB to go cut and see what it can do. 632 6/25/74 Vice Mayor Pearson stated that a reduction might be an inducement to lose people who have been dedicated over two years and have worked very hard. She thought they were doing a fantastic job. She supported the substitute motion. She would prefer to aee.the whole $158,000 approved, but she was willing co support where She could see some votes. She felt it was significant that the study and report said there was a drug problem in Palo Alto reaching down into the fourth, fifth, and sixth grades. It is important to realize the school district is not doing the job. Her sixteen -year -old daughter said the teachers do not talk about drugs, and she has not been involved in any aseeriblies or gatherings 'regarding drugs. She would not feel negative about this kind of education, but she did not want the teachers talking about it. This Council has a responsibility to try to help with the problem. The drug PrograM is trying to reach out to school children and get the school board involved. She thought it was unrealistic to say the schooI teachers and counselors should be doing this counseling. They are there to teach subjects. They are not informed about drugs and need assistance. Parents need to be reached. When they find the drug problem exists in their family, parents sometimes flip out. They need to be taught how to cope. It is time this Council gave the drug program enough money to operate. She agreed that the board should take a more active role in raising money. Councilman Berwald stated that he wished to co^plirent Jane Hiatt and Lincoln Mitchell as being excellent advocates for their program. He thought it should be recognized that by passing the original motion, Council is ii't turning its back on the drug program. It represents a very generous increase to his way of thinking. He recalled that he brought up the comment in the committee about increases. When you get to the social services budgets, they are all up, which indicates that we have been fairly generous in this city. Now the city is adding paramedic services which will save lives. Chairman Henderson mentioned that with the corrections to the current budget, PACDAB would be up 302. Councilman Berwald did not know if that was before or after the motion that resulted in the committee recommendation, but he figured out that if the original PACDAB reqoest were granted, the budget would increase about 382. If this order or magnitude of increases were continued, by mid -1977 the PACDAB budget would be pretty well back up to what the entire program cost originally. $135,000 is a sizeable chunk of money. There is some lessening of workload by the fact that Unity House is not there. He also wondered how many Third World people in the Collective could relate to the problems in East Palo Alto as well as the people in East Palo Alto themselves. At the Finance Committee meeting, he commented that the .Rage of PACDAB is improving. This improved image will result in more cooperation from the public and more volunteer*. Councilman Berwald said he would like the record to show his comments on PACDAB which were made at the June 18, 1974, Finance and Public Works Committee meeting but were not included in the minutes of that meeting: "Councilmen Berwald said he did appreciate the appeal made by Mike Fox that the Collective staff is being asked to maintain staffing Levels at incredible hardships, but he said his primary concern withthe present PACDAB program is that there are a number of thi hit;ack--are peripheral to the program which could be cut out and that energies could be directed toward more productive _areas. He said that acceptance of the Collective by the community is increasing, and he felt they could look forward to more people 633 6/25/74 from the community getting actively involved. He said he was pleased with the image PACDAB has built up and that he would keep an open mind with regard to the Finance and Public 'corks motion for the budget. When there is an integrated program in Palo Alto, that is a prevention center and a*residential treatment center, and essential drug abuse functions are being performed at all levels, he will be open to a request for more funding at a future date. He pruiaed the dedication and sensitivity of the Collective staff." Councilman Berwald continued that he respectfully disagreed mildly with the statements that we can't expect teachers to do some of this work. The skills that we have in PACDAB could be better utilized by counseling and training school personnel Ulan by actually going out iato the clasaroom. There are ways they can do an effective job. He urged passage of the original motion. The substitute motion failed en the following vote: AYES: Clay, Henderson, Pearson, Sher NOES: Beahrs, Berwald, Norton, Rosenbaum The original motion to fund PACDAB at a level of $135,539 for 1974-75 passed on the follwirg vote: AYES: Beahrs, Berwald, Clay, Norton, Rosenbaum NOES: Henderson, Pearson, Sher MOTION: Councilman Henderson moved, on behalf of the Finance and Public Works Corini4;.tee, that the budget for Social Servicea Administration, Drug Abuse Control Subprogram be increased by $1,500 to provide for retaining an outside auditor to perform an annual financial audit. The motion passed on the following vote: AYES: Beahrs, Berwald, Clay, Henderson, Norton, Rosenbaum, Sher NOES: Pearson Councilman Henderson referred to Item (x) on the agenda relating to deletion of the vehicle noise barrier and noise suppression from the Capital Improvement Fund. NOTION: Councilman Henderson moved, on behalf of the Finance and Public Worke Committee, to delete the Vehicle Noise Barrier and Related Noise Suppression project from the Capital Improvement Fund, in the amount of 20,000, Councilman Berwald commented that this was a motion everyone on Council was involved with, and he was apologetic about voting to delete it, but he thought what staff was saying was that the possibility of realizing anything by leaving thie in the budget this year was aiim. He thought perhaps Council eheuld let this go until more research is done on noise amelioration barriers. 634 6/25/74 1 1 1 Councilman Henderson reminded Council that in taken in this city, the biggest complaint was time to start removing the little bit that is the problem. the survey that was noise. It is an odd in the budget: to solve Vice Mayor Pearson urged Council not to delete this from the budget. Four Council members recommended that staff study the possibility -of building a wall along Bayshore. This is not an unusual thing to do along a freeway. The highway department now requires that barriers be erected beside certain freeways. Palo Alto would be an ideal place to have a noise barrier along Bayshore. She -would like the funds left in the budget as a constant reminder that we are going to do something about the noise barrier on Bayshore. The motion failed on the following vote: AYES: Beahra= Berwald, Clay, Norton NOES: Henderson, Pearson, Rosenbaum, Sher (Council recessed from 10:00 to 10:13 p.m. Councilman Norton did not return to Council Chambers following•the recess.) Vice Mayor Pearson stated that it would be appropriate to consider committee recommendation (y) which would provide for a housing rehabilita- tion survey and agenda item 2 regarding Fire Zone I Rehabilitation Program and Financial Plan at the same time. MOTION: Vice Mayor Pearson moved, duly seconded, that Item 2 be moved up on the agenda for consideration at this time, together with 1 (y). The motion passed on a unanimous vote. Councilman Henderson stated that the Finance and Public Works Committee voted unanimously to add $35,000 to the budget to allow for this survey. The Policy and Procedures Committee still has under consideration the criteria for those who qualify for housingassistance. Councilman Henderson felt Item2 should be continued until that decision is made. Council could agree to go on with the survey, the details of which will be worked out shortly. Councilman Beahrs-stated'that he was alarmed at the per -unit cost of almost $400 for the survey. Councilman Henderson replied that the survey cost is expected to be on the order of $20,000, and $15,000 was felt needed to provide that, If the survey comes out positively, staffing wil.l need to be started near the and of the year to undertake the program itself. Councilman Beahrs still felt the cost was too high. He they are in Sacramento oe funding this type of programs. have loaned the credit of the entire state to this type and that is where he feels it should be. aoked where Some states of effort, 6 3 5 6/2.5/74 Mr. Pawloski stated that in the past year, there was a bill passed enabling cities over a population of 600,000 to undertake such revenue bond financing. Additional legislation has been introduced to remove the population restriction. In the opinion of the attorney who did the work for Palo Alto, there was no such restriction with regard to Palo Alto's involvement with revenue bonds. Councilman Clay asked if $!5,000 is to actually begin impiementation. Councilman Henderson responded that this in no way is a commitment to implementation of the program. As is often done, staff recommended some staffing to allow for a -rehabilitation specialist that might be needed if the policy is adopted to go on with the program. If a decision is made in February or March, there would be preliminary work to be done before the end of the year. It is not a commitment to any specific progra, In response to Councilman Clay, Mr. Pawloski said that the $20,000 for consultant services would include estimating the cost of rehabilitation. To date all of the estimates were sidewalk surveys. In this case, someone would go into the house, mare an inspection, and cost out the cost to correct deficiencies. Councilman Clay asked if that would be useful to the owner when they contracted to get the work done. Mr. Pawloski replied that it is fundamental to a decision. The individusl owner of the property has to make a decision whether or not to proceed with rehabilitation and :gust know the cost. Some qualification work has to be done regarding grants or loans and evaluation of the financial situation. Councilman Berwald urged Council to support the motion because the survey is needed, and the amount is reasonable. Joan Johnston, representing the League of Women Voters, stated that the League is concerned about the inclusion of this money in the budget for a survey. They would support inclusion if a program were developed first. They like the program outlined in the CMR of May 30, and particu- larly think rent limitation would be an important part of this program. Dan Williams, 2450 W. Bayshore, representing MUM, spoke in opposition to the motion. He said the Council directive was clear, The key is subsidised loans and rent limitation. The proposed survey varies from these instructional. CourlcLlman Henderson asked if MC/1i is now opposed to the rehabilitation program. Mr. Williams said that MCFH is not urging a rehabilitation program that will preserve the housing stock without preserving it for low --income families. in resnonae to Councilman Sher and Councilman Berwaid, M. Williams explained further that ifCFH's concern was that the survey would be designed in a way that would allow people to participate .in a rehabilitation program that would preserve the housing stook per se and riot to allow people of lol--moderate income to continue residing there. If the objective of the survey will be toward getting together information the consequence of which may be a rehabilitation program in Fire Zone 1 for low -moderate income families, then they would support the expenditure of the money. 6 3 5 6/25/74 Councilman Berwald asked if, in the eventuality Council decided it wanted to separate the matter of low -moderate income housing from the question of rehabilitation of housing, would MCFH actively oppose spending money for low -coat loans unless it provided low -moderate income housing. Mr. Williams replied that they would not actively oppose it, but they would be disappointed. Mrs. Johnston stated that the position of the League of Women Voters is similar to that of MCFH. They now see the survey as a delaying tactic. If Council sees it as a first step toward the desired goal, INV could be satisfied to include this sum in the budget. Councilman Henderson remarked that perhaps "survey" is an unfortunate word, but the 84 structures that would qualify have to be surveyed in terms of work to be done: and financing. The survey is getting into the program and determining who is going to. participate and the dollars involved. Mrs. Johnston said the League thought the survey would be more effective if a program were developed first. The League could not support a rehabilitation progra., that was not tied to low -moderate income people. Councilman Berwald said that he could not understand that, because his feeling is that no one on the committee was opposed to rent controls for the 3% loans, but he feels it is reasonable for the city to provide some kind of assistance to rehabilitate a house in the central core of the city. That is a worthwhile goal by itself. He asked if the membership had directed Mrs. Johnston to speak aieinst rehabilitation programs per se. Mrs. Johnston replied that the membership had been thoroughly educated about the Fire Zone 1 recommendations, and they wanted her to speak very strongly for a rehabilitation program with restrictions that retain the low -moderate income housing in the downtown. area. - The motion passed on the following vote: AYES: Berwald, Clay, Henderson, Pearson, Rosenbaum, Sher NOES: Beahrs MOTION: Councilman Henderson moved, seconded by Rosenbaum, that the Finance Committee recommendation regarding Fire Zone 1 survey be continued until the Policy and Procedures Committee has made a recommendation to Council on the qualifications for rental housing assistance. The motion passed on a unanimous vote. i Councilman Henderson commented that the Finance and Public Works Committee authorized a half-time position in Social Services Administration. He felt they should have a full-time person. The argument that the city is putting in too many programs, and the costs are going up is not valid, because Council is putting in the programs and expecting the staff to bear the burden. MOTION: Councilman Henderson moved, seconded by Pearson, to increase the position of Management Assistant in the Social Services Administration from half-time to full-time with the corresponding budget increase. Councilman Rosenbaum commented that it was his recommendation initially to make it half --time. The basis for that action was the need which existed for rental housing mediation service. Since then some other needy have been suggested. He questioned going to a full --time position on the basis of the reasons given in the memorandum. He did not agree that it would be difficult to get a good person on a half-time basis. Such positions are highly sought by people in the community. He opposed the motion. The motion failed on the following vote: AYES: Henderson, Pearson NOES: Beahrs, Berwa3d, Clay, Rosenbaum, Sher Councilman Henderson commented that the Communications Division initially recommended four additional positions, but it now stood at three. He had a problem, because $100,000 worth of additional equipment was approved with the understanding it would save communicators. The two PEP positions will be available through December. With these factory, he felt Council should authorize only two additional positions rather than thee. MOTION: Councilman Henderson moved, seconded by Pearson, to reduce the number of communicator positions in the Communications Division from twelve to eleven, with the corresponding budget decrease. City Manager Sigel stated that he felt the additional position was absolutely ne_essary to the functioning of the communications unit. Clay Brown explained that the recommendation would give one more position than there is currently, because there are two existing PEP positions. The Communications Division is operating at approximately slightly over the equivalent of -three positions understaffed. The original proposal for four additional communicators would have given an excess of about .4 of a position. With the reduction of the fourth position, the department Ialls below the level indicated by work standards. The equipment will have the main benefit to the police department. It will have an impact on the communicators primarily in making them more effective in providing services to the police and fire departments in their dispatches. Councilman Be*hrs felt the position should be prese,ved. 'Prom Mr. Brown's statements, the productivity of expensive personnel will be enhanced and improved. Councilman Henderson noted that the statement on the equipment in the GIP implies a considerable saving for the communicator; He did not see how Council could approve both the equipment and the peraor..nel. Mr. Sipel said that the problem is not Just how productive the people are. it is having people available to answer the phone when it rings. If enough people are not evailable, there will be problems. This is the nerve center of the city. He pointed out that the volume of cans received has been increasing every year at a substantial rate. Councilman Beahrs asked why Palo Alto receives so many police calls as compared to other jurisdictions. Mr. Sipel replied that it is a level of service and level of expectation on the part of homeowners. Palo Alto's response time on the nonpriority calls is very good in comparison with most other cities. He said some very good information will be available shortly from the SMS study and community survey that will help to answer that question more objectively. The motion failed on the following vote: AYES: Henderson NOES: Beahrs, Berwald, Ciay, Pearson, Rosenbaum, Sher Councilman Henderson referred to the additional parking monitor position in the City Treasurer's office. This is in anticipation of :increasing monitor needs because of the removal of the parking meters. He said he would like tc know the results after this has taken place. MOTION: Councilman Henderson moved, seconded by Pearson, to delete the additional parking monitor under the City Treasurer's office with a corresponding budget decrease. Councilman Beahrs wondered how such revenue uouid be lost with this reduction in expense. Mr. Sipel said he did not know how much revenue would be lost, but there would be a reduction in the level of enforcement. There is a full staff of monitors' in the field with all positions filled. The motion failed on the following vote: AYES: Henderson, Pearson NOES: Beahrs, Berwald, Clay, Rosenbaum, Sher Councilman Henderson commented that there was considerable discussion in committee about the so-called Alma corridor, and it was felt that the trees between Alma Street and the railroad tracks do not look good and need to be replaced. Other people felt it would be a mistake to tamper with the trees. The committee wound up rather cautiously by putting in $5,000 to start a long --range study of what might be done along the Alma corridor. He did not agree that this was the way to proceed. MOTION: Councilmen HenndeYson mbved,- seconded by Pearson, ti delete the $5,000 in the Capital Imprbvement Program for a coMprehensive long-range study of beautification of Alma Street. Councilman Beahra stated that he was inclined to support this motion. He asked Mr. Sipel why Palo Alto does not enforce the weed abatement ordinance against the SP. The area at the university Avenue station is becoming atrocious. Mk. Sipel replied that this is a continuing problem in trying to work with the SP to get the to maintain the areas under their jurisdiction. Staff will make some additional attempts. He noted that Councilman Berwald has been involved with the League of California Cities to try to put some collective pressure on the SP to improve their performance in that area. 639 6/25/74 Councilman Rosenbaum commented that the Finance Committee pretty much reached agreement With Firs. Cordon that shrubbery in the northern part of the city was the best solution. Councilman Berwald favored leaving the funds in the budget. He felt that Alma Street could be made more attractive in both the northern and southern ends of the city. He suggested the possibility of an access road something like there is along part of El Camino. An ordinance is forthcoming from the League of California Cities that will enable cities to control the rights or way in urban areas. We should be looking at our side of the street as well as getting an ordinance that would require SP to beautify their side of the tracks. Councilmen Henderson commented that when a study is set up, it results in at least ten times that amount in a project. This program is not that important to him and is not really needed. The motion passed on the following vote: AYES: Seahrs, Henderson, Pearson, Sher NOES: Berwald, Clay, Rosenbaum Councilman Henderson referred to the arts department budget and noted that they have had a considerable increase, including 17% in salaries. Council has fairly well accepted the new direction of the arts department and has hired staff to better enable outside organizations to function. MOTION: Councilman Henderson moved, seconded $5,000 from planned equipment expenditures and concerts and other performances under the arts by Pearson, to delete contract services for department. Councilman Beahrs asked what type of concerts would be eliminated, and Mr. Walker replied that there would be a reduction of the number of offezings rude in the Children's Theater and in support given to community groups such as the Palo Alto Chamber Orchestra. Councilman Berwaid spoke in opposition to the motion. He said the arts community is unified in wanting to ztaintain the level of the arts in the community. This motion was made in the Finance Committee, and it failed for lack of a second. He noted that the 8-1/2Z increase in the arts department budget is the exact amount the employees are getting for inflation. He realized that a device was being sought to reduce the budget, but he felt this was a poor place to stert. Councilman Rosenbaum said he had at one time proposed a cut of $10,000 rather than $5,000, but it did not get through the Finance Committee. He disagreed with soma of Councilman Berwald's conclusions and said that it is difficult for the whole Council to take up these matters. He supported the reduction and said there had been a considerable increase in the arts department budget this year over last veer. Councilman Henderson read the increases in the arts department budget for the past five years and noted that the budget had gone up 125%. He said he was not opposed to the arts, but this was almost a run- away situation in term.e of increase. 6 4 0 6/25/74 Councilman Berwald said that as far as total increase is concerned, as i ng as we are going to get into the last five years, he assumed Council passed those budgets for good and sufficient reasons. He said he would be willing to spend one-half hour documenting some of the valid reasons for the increase. He again opposed the $5,000 reduction. George Crane, 1852 Bret Harte, addressed Council in opposition to the proposed reduction. Ken Freiberg, 842 Clara Drive, addressed Council in opposition to the proposed reduction. Councilman Clay stated that he knows some of the work that is being done there intimately. He'considers the youth recital program one of the best programs he has seen for young performing artists. He opposed the motion to delete. Councilman Beahrs stated that this is probably one of .the most rewarding and constructive service programs we have in the community, and it is the only contribution Council makes to people who are normal and productive. He feels it is time to give thoaght to the productive citizens as well asIthose who are distressed because of their own weaknesses. He finds it hard to accept a $76,000 deficit charged to the general fund for servicing of dogs. Pet owners should carry the burden and not the taxpayers. Ayleen Lee, 38 ErstWila Court., addressed Council in opposition to the proposed reduction, The motion failed on the following vote: AYES: Henderson, Yearscn, Rosenbaum NOES: Beahrs, Berwald, Clay, Sher Councilman Berwald commented that despite the fact that Councilman Henderson was a harsh task master and made the Finance Committee work long hours, and despite the fact thet they did not always agree on every motion, he wanted to compliment the chairman of the Finance and Public Works Committee, Alan Henderson, for the tremendous lob he did. Councilman Berwald did not know of anyone who had ever worked harder on the budget than Councilman Henderson has. Councilman Henderson is interested in this area of operation of the Council and has real skill in it. He.deserves a lot of credit. Councilman Berwald said he had a question on the matter of the youth center. He referred to the Finance and Public Works Committee minutes of June 13 and noted that Mr. Sipel pointed out that Council had not passed the youth center as a policy. Re asked for clarification on this item and said he did not want a separate youth center. Youth centers not connected with a church or civic activity or some volunteer groups are not successful'as a rule. He felt it was desirable to mix age groups. He said he would spend any reasonable amount to expand facilities at the various community centers that exist, but he was not interested in renting a building. A separate center causes more problems than it is worth. 6 4 l 6/25/74 Mr. Sipel said that funds have been included in the preliminary budget which is before Council tonight. If the funds are approved, he would infer that as approval of the concept. In response.' to Councilman Berwald, Mr. Brown said that the breakdown of the. $30,796 is $15,600 for rent, $15,196 for salaarios for supervision. Mr. Sipel noted that the $11,000 comes when you add this budget supplement in with the existing recreation department program. It has nu relation to this particular program; Councilman Berwald Asked if the $15,196 in supervision would be necessary if the center were not separate. ?fir. Walker said that the program was put together early in December before the actual details could be formulated. There is now some expectation that the total expenditure will still be $30,000, but it might be in slightly different categories. Generally the supervision wc:uld be needed. Right now we are using a church that has some of the program, but it would not be the same program without a facility. Councilman Berwald said this is based on the assumption that the youth have no other place to go, and the city has to provide a place for youth. He thought that was a delusion. There are several schools and all kinds of acri dties, and he thought this was gilding the lily. MOTION: Councilman Berwald moved, seconded by Beahrs, that the sum: of $15,600 for rental of a facility for a youth center be -deleted from the 1974--75 budget. Councilman Rosenbaum'said he was not unaware of the concerns Councilman Berwald expressed, but the key thing in his vote was that the city had bean providing a facility that was no longer available, and it was a successful oparation. The Creations Workshop would be part - af the new operation. He would be willing to support it as a continuation of a successful city activity. Councilman Sher stated he found this a very poor way of dealing with a new item that was a referral to committee, and Council has never had a chance to discuss it. This obviously requires Council direction. He objects to the notion that putting the :coney in the budget is approval of the concept. He does not want to hear tonight from ten or fifteen speakers, but on the other - hand, he is not about to give a policy direction simply i4cduse it is budget time. Vice Mayor Pearson suggested putting the money in the budget but continuing the item for policy -direction. Mi. Sipel said that he would have no problem If Council designates that it wants the funds held until there is a full review by Council of the program. Councilman Sher said that he wants the whole topic reviewed in committee. He is concerned that this is another new program that is going to be an annual budget item. He was not prepared to vote for Councilman Serweld's motion, but Council needs a motion that if this goes into the budget, there is no authorization to spend it until there is a complete review. 642 6/25/74 Councilman Henderson said that the budget meeting did become a policy - type meeting. All of the material is in the minutes; so it would not be necessary to have another public hearing at the committee level. He agreed that the money should be put in the budget and implementation delayed until Council has heard from the public. Councilman Sher hoped for a recommendation from the committee that is more specific than $30,000 -- a discussion of location, etc. Councilman Henderson replied that this type of information was developed, but it did not get on to Council. City Manager Sipe]. commented that staff took great pains to set apart several programs in the budget and called them budget supplements and prepared a substantial amount of material to describe those budget supplements. In effect, they are policy decisions. MOTION WITHDRAWN: With the convent of Councilman Beahrs, Councilman Bet'vald withdrew his motion. MOTION: Councilman Berwaid moved, seconded by Beahrs, that the $30,796 remain in the budget for the Youeh Center but no expenditures be mado pending Council approval of the program. Councilman Rosenbaum commented that the Finance Committee gave this the sort of review that it gives any major item referred to it. The problem is that Council has so many sets of minutes that they probably haven't seen it. He requested that the minutes of the Finance Committee relating to this be reproduced again and the item put on the Council's agenda. 1 1 Councilman Clay suggested that the Youth Center be considered by the Policy and Procedures Committee. Vice Mayor Pearson said she would rather have it before the Council. It has been through one committee. rouncilman Henderson said he has eight pages of minutes from the Finance and Public Works Co ttee and there will be no need to go back to another committee. Councilman Sher said that in the future when programa are put in for the first time, they should come back to the Council for policy direction and not wait until the budget is before Council.. The motion passed on a unanimous vote. Mary Cottrell addressed Council regarding the youth who had sat through two meetings waiting to address Council. She said they have been working through the system and wanting to do things the right way, and it is sad they are getting tossed back and forth. She asked Council not to do that in the future. Councilman Berwald said that earlier in the meeting, Council was talking about the compensation plan. He considers it part of the budget discussion, because it involves money, He referred to the resolution adopting a coronation plan for Council -appointed, management, and confidential personnel. He vas trying to recollect what Council had done some months ago. He guessed it was August 20, 1973, when Council apparently 6 4 3 6/25/74 voted to give management personnel and Council -appointed personnel 8.22 for cost of living increases. As he read this material, he found himself appalled at the fact he probably voted to pay management an automatic 8.22 cost of living increase. His feeling is that when you give a percentage increase to the lower -salaried employees who are represented, and you give the same percentage increase to the higher -paid employees, s'ou widen the gap between the two. He would have preferred to see a cost -of -living increase that would be voted on each year as it comes up and would prefer a flat fee in order not to increase the gap. Pe said that in the future he ie going to.look carefully at across -the --~bard, in -advance commitments to this sort of agreement. He asked if there is also, in addition, a 12 increase for management personnel. - Ht. Sigel replied that there has bean a 12 salary bonus adjustment in the plan foie roughly ten years for all employees. Councilman i3erwwld said he would like to take a look at that sometime. ,toe Sieve, 1478 Kings Lane, referred to the staff report on putting in the Senior Services Center and asked Council's stand on it. Vice Mayor Pearson replied ;hot the recommendation from Diane'Steeples was that $25,375 be added for additional space to put the nutritional cervices together with thA other services. It is her understanding the church is willing to continue La Coraida, and she said she feels strongly the two should be together, and that is related to Lytton plan, where she would like to see it located. She said she was unwilling to add the $25,000 to rent a facility if Council can wait for a report from staff on Lytton Plaaa. 4r. Sipel said that in the report, staff merely identified some alternatives, one of which was to include $25,375 in the budget for this. Another was to continue along the same tack staff suggested earlier. If the budget is adopted as presently proposed, it will not include funds to encompass Le Com.ida. In response to a gzestion from Vice Mayor Pearson about the Stern Com ity Center Courtyard Development, Mr. Sigel said he had an agreement with the Finance Committee that staff would come back with plans that would be responsive to the coMments made. Vice Mayor Pearson noted that -staff had added $5,000 to the Civic Center Plaza project, and in the minutes of the Council meeting, there was supposed to be added $5,000 plus $20,000. Mr. Sipel replied that he would check it out. MOTION: Councilman Henderson introduced the following ordinance and moved, seconded by Beahrs, its adoption: ORDINANCE NO. 2799 ENTITLED "ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO ADOPTING A BUDGET FOR FISCAL YEAR 197+-75 AND AUTHORIZING THE CLOSING OF THE BUDGET FOR FISCAL YEAR 1973-74" The ordinance was adopted on a unanimous vote. 644 6/25/74 Adjournment The meeting adjourned at 12:00 midnight. ATTEST: APPROVE: ii l 1 / C_,- ice' .� ' in. k -f�-A r e �[_ l�-.c�s B�-r.. _ Ann Tannc, City Clerk Vice Mayor Enid Pearson -/ ./ 6 4 5 6/25/74