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HomeMy WebLinkAbout06231975Regular Meeting June 23, 1975 ITEM PAGE Oral Communications 1 3 9 6 Consent Calendar - Action Items San Antonio Road Underground Conversion, Phase I - Award of Side- walk Replacment Contract 1 3 9 8 Public Hearing: 1975-76 Annual Budget 1 3 9 8 Ordinance re Refuse Disposal Area Pees 1 4 2 7 Ordinance Satting Various Fees 1 4 2 8 Resolution re Amending Rates for Domestic Electric Service 1 4 2 8 Resolution re Amending Rates fai Commercial Electric Service 1 4 2 8 Resolution re Amending General Water Service Rules and Rates 1 4 2 8 Resolution re Amending General Water Service Rules and Rates Schedule (W-1-0) 1 4 2 9 1974-75 Financial Audit - Proposal from Peat, Marwick, Mitchell & Co. 1 4 2 9 Palo Alto Community Child Care: Extension of 1974-75 Contract 1 4 2 9 Resolution re Compensation Plan for Casual Employees 1 4 3 0 Request of Vice Mayor Rei:derson re Reducing Palo Alto's Property Tax Rate to $.70 per $100 Assessed Valuation 1 4 3 0 Request of Councilman Berwald re Coffee House Initiative 1 4 3 1 Request of Councilman Berwald re Special Audit of PACDAB/The Collective 1 4 3 2 Request of Councilman Berrald for Executive Session to Discuss Personnel Matters 1 4 3 2 Request of Councilman Comstock re Direction to Staff Concerning $12,000 Commitment to Senior Day Care 1 4 3 2 Request of Mayor Sher re Written Guidelines for City/School Activities 1 4 3 2 Request of Vice Mayor Henderson re Referral of Utility Rate Structures to Finance and Public Works Committee 1 4 3 2 Recommendation of Pinancsasad Public Works Committee re Allowances for Council, Board Members, Commissioners, etc. 1 4 3 3 Recommendation of Finance and Public Works Committee re Council's Consideration of Organisational Problems Consultant 1 4 3 3 Recommendation of Finance and Public Works Committee re Printing Impressions Being Rept at the Saa. Level. as 1974-75 1 4 3 4 Oral Communications 1 4 3 4 Commendation of Mayor Star to Outgoing Councilears 1 4 3 5 Adjournment 1 4 3 5 Special Eucutive Session, Sunday, June 29, 1975 re Pereonnal nutters 1 4 3 6 1 395 6/23/75 June 23, 1975 The City Council of the City of Palo Alto met on this date at 7:30 p.m. in a regular meeting; with Mayor Sher presiding. Present: Beahra, Comstock, Henderson, Pearson, Rosenbaum, Sher Clay (arrived 7:45 p.m.) Absent: Berwald, Norton Orel Communicative 1. Mr, James Price, from the San Francisco Office of Housing and Urban Developments, said that the City of Palo Alto had applied for a grant under the Community Development Legislation of 1974; and he was present to officially commemorate that grant being awarded to Palo A?to. TI -s city had held its public hearings and resolved its priorities and indicated where its interests were. Mr. Price aa8 where its interests were. Mr. Price was especially enthusiastic about the Palo Alto grant because this city's priorities happen to coincide with a very strong interest of his, which was the preservation and restora- tion of housing. Only one other community in Mr. Price's three --state jurisdiction committed its entire Block Grant this year to lousing preservation, restoration, and the other related programs. Mr. Price found this extremely significant and typical of the approach that Palo Alto has taken with previous HUD grants and rith its own funds in the past. Aa Council probably understood from its staff, the Community Development Block Grant System gives Palo Alto, this year, a certain entitle- ment level; but it is increased in the follow- ing years. So the federal government is not only working with Palo Alto, but that situction will increase in the future. This year's grant is $155,000; next year's, $374,000; and the following year, $571,000. Palo Alto rill be able to begin its program this year mud make new decisions as time passes. Mr. Price also indicated the government's interest in this from the standpoint that no other community listed the number of goals that Palo Alto did. In fact, the system was very pleased that the grant application was very short (just nineteen or twenty paces long); except a community could $44 to those pager if it vented to further describe its gaols, and Palo Alto added, and added, and added. kr. Price thought this was indicative of the rids interest of Palo Alto; 1396 6/23/75 and hopefully, the city would in future years be able to use both local and federal funds to follow through on its objectives. This year, Housing .and Urban Development was happy that Palo Alto had opted to use its money for housing assistance and rehabilitation; and for that reason, Mr. Price had come personally to make the grant to the community and present the ceremonial folder to Mayor Sher. In the folder were two letters, one of which congratulated the city and the residents of Palo Alto upon this occasion, signed by the President of the United States and acknowledging that this is the first year of new legislation under which HUD operates. The second letter was one which officially mikes the grant of $155,000, con- gratulates the city, and notes that this was one Of the better grant applications received and one about which there was much enthusiasm. As Mr. Price signed the second letter, he committed to the City of Palo Alto and its citizens on behalf of the federal government $155,000 for the city's community development program. Mayor Sher expressed appreciation to Mr. Price and the people in his office for expediting Palo Alto's application. He said it was a real pleasure to receive money of this magnitude for the City of Palo Alto, and everyone involved was quite excited about the project. This wee an opportunity for the private sector to work with the city in restoring deteriorating property, and Palo Alto hoped this would be a prototype not only in the arse that would first be affected, but olio for the rest of the city and hopefully for the state and the country as well. Mr. Price commended the city staff for the work they did. This process woo much different from anything his department ever had, so it was necessary to learn what was needed and how to do it. Palo Alto's management staff and those in the Planning Department did a very find job, and Mr. Price understood there had'been sessions when the citizens contributed their input. Be intro- duced the Program Manager for this general area, Steve Socha; and the Community Development representative wbo assisted Palo Alto and other nearby communities, John Epler. Mayor Sher introduced Planning Director Naphtali Knox who wee instrumental in the city's applica- tion for the funds and thanked Mr. Price for his remarks. 2. Dr. Nancy J. Cross, 1902 Palo Alto Wry, Menlo Park, rapreseoting the Committee for a Safe and Sensible San Trancisquito Creek Area (touting, mode a brief presentation to Council regarding the Sand Bill Parkway Plane axed asked Council to 1397 6023173 s e4 consider the plan without regard to municipal, county, and Stanford lines. Dr. Cross also askmd Council to refer the plan to the Finance and Public Works Committee for consideration along with other plans for the area. 3. Joyce Leonard, 4107 Briarwood Way, speaking on behalf of the American Association of University Women, made the following statement: "On behalf of the Palo Alto Branch of the American Association of University Women, it is my pleasure to offer commendation to Councilwoman Enid Pearson for her dedication and service to the Palo Alto community for the past ten years. We would like her to know that we appreciate her supporting efforts for the welfare of women and for the many times she had spoken out in our behalf. As an elected public official, she has set a worthwhile personal example of the role of women in government. On a woman to woman basis, Enid, the Branch wishes to offer you our special thanks; and we have asked that two young redwood trees be planted in your honor in the Palo Alto Bicentennial Grove in Big Basin State Park". 4. John D. Snow, 105 Lowell Avenue, Chairman of the Veterans' Council, stated that this is the evening when the budget is being presented for approval by Council; and nothing had been done to repair the roof at the Veterans' Building. Since the veterans were such a neglected group, Mr. Snow saw no other alternative than to force a vote on this issue. 5. Frank Manfredi, 219 Addison Avenue, gave a vote of thanks to the outgoing Councilaembers Who, in his opinion, gave more humanitarian help to Palo Alto than any other Coumcilnembcrs in the past. Secondly, Mai. Manfredi pointed out that during city elections, there wore no forums at which members of the public could be heard. Co�a� Cnlsadar__- scrim rt Staff's recomms®datioo was that the contract be awarded to Dolan Concrete Construction, whose low bid vas 11.37 percent below the engineer's sstisate. The Consent Calendar item passed oa a unanimous vote. italairubulaiumalaaftjusalludaili, 1lsyor Sher stated that at this meeting Council would be considering the 1975-76 Budget amd the Capital Improvement Program for 1975-80. Before proceeding with the public bearing, mayor Sher pointed out that Items 5 and 6 os the monde airs related to tbs budget for tbs mama yeas. Item 5 comeeme the Piaamting Cowsiaipr's rsvie r of 1 39 At13/733 the 1975-80 Capital Improvement Program and the 1975-76 Budget. Item 6 concerns the Human Relations Commission's recommendation to Council regarding the Alternative Recreation Program (Coffee House Initiative and Outreach Programa) and a recommended level of funding for the coming year. MOTIGNi Mayor Sher moved, seconded by Comstock, that Items 5 and 6 be moved up on the agenda for consideration during the hearing on the budget, or in other words at the same time that Item 3 is being discussed. The motion passed on a unanimous vote. Mayor Sher said that the motion having passed, Items 5 and 6 would be discussed during consideration of Item 3. Any member of the public wisb:lug to address Council on these items should turn in a card to the City Clerk and make their comments during the Budget Hearing. At this time Mayor Sher recognized Vice Mayor Alan Henderson, Chairman .of the Finance and Public Works Committee for placing the ordinance adopting the 1975-76 budget on the floor. Exhibit A to the ordinance is the budget as originally submitted by the City Manager. Exhibit B to the ordinance contains the amendments to the budget recommended by tea Finance snd Public Works Committee as well as several amendments recommended by city staff but not considered by the Committee. All items in the budget as amended by the committee and by city staff will be adopted upon passage of the ordinance unless the Council, during this meeting, further amends Exhibit B to the ordinance to change or delete the item in question. In addition, new items may be added to the budget by emending Exhibit B to add the item in question. When the ordinance is before Council, Mayor Sher would open the Public Hearing and Council mould hear from citizens wishing to comment on any aspect of the 1975-76 budget. When the hearing has been closed, Cojnacil members will have the opportunity to sake motions to amend Exhibit B to the ordinance. When all amendments have been made, Council will sdopt the ordinance as amended at this meeting. Following adoption of tbs budget, Council will consider the additional ordinances and resolutions listed under Item 3 on the agenda. Vice Mayor Henderson, Chairman of tho Finance and Public Works Committee, reported that the budget before Council for 1975-76 vas the result of hundreds of hours of staff time and ten meetings held by the Finance and Public Vorks Committee. Hs thanked all the staff members who bad been involved, and certainly the person primarily responsible for this production is Clay Brown, Director of Budget and Staff Services, As one with considerable accounting and budgeting experience himself, Vice Mayor Henderson could vouch for Mr. Brown', great ability and _ professionalism. Mot only did be do $ remarkable.job in producing this document; but Ma. Brown vas also a very pleasant person to work with, and be quietly sets about developing all the additional data 7squested by the Committee members even though Vice Mayor Henderson thought some of the demands must appear most unreasonable. This quiet nsn in tics background in )Ukm Rally, whose name appears on many of the reports; and he did a great job as a detail men on the budget. Vice Mayor Henderson thanked City Manager George Sipsl and all the department managers who bad to go through the inquisition process with the Committee and also the other staff members vbo participated. He added his zbsnks, too, to his Council -Colleagues on the Committee - Jobn leabrs, John Bsriald, and [irks Comstock. Vice Mayor Henderson staged that this year the Committee,_, with full cooperation and assistance by the staffs proved that there ar, finny opportunitisi to cut the budget. The Committee began by red ciug the combined Capital Improvement and Street Improvement Budget by tom -thirds, Eros #3,385,000 to 002%000. £.balaaced operetiag Went arse presentid to the Committee by Mr. sipal. Although same eependiture increases were mode by the Committee, 139 6/23/75 the most notable being the child care program and the $75,000 for an expanded senior citizens' program, the recommended budget coming out of the Committee showed a surplus. In other words, net cuts were made that produced a surplus of $550,000. Several late staff additions in the utilities reduced the amount transferable fro utilities to the General Fund by $75,000, leaving a General Funs surplus balance of $475,000. Not included in this surplus is any additional property tax revenue if the total assessed valuation receives a six percent increase. Vice Mayor Henderson reiterated that the basic formal document before Council vas the original proposed budget, plus Exhibit B which lists three categories - all of the Committee's recommended changes, utilities items not completed this year which must be re - budgeted for next year, and several late items requested by staff. The Finance and Public Works Committee deleted over $250,000 from the operating budget, which Vice Mayor Henderson understood to be an alltiae record amount, based upon a separate five percent reduction budget. He explained that the five percent reduction budget was requested by the Committee, not for the purpose of reducing the budget by that specific amount, but to give the Committee and Council an idea of what programs would be suggested for cutting by individual departments in case of a cutback. The Committee went through the items, and many cuts were made. The reductions from that list total approximately one and three-quarters percent of the budget rather than the full five percent. MOTION: Vice Mayor Henderson introduced the following ordinance and roved, seconded by Beahrs, its adoption: ORDINANCE NO. 2860 entitled "ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO ADOPTING A BUDGET FOR FISCAL YEAR 1975-76 AND AUTHORIZING THE CLOSING OF THE BUDGET FOR FISCAL YEAR 1974-75" Mayor Sher declared this was the time and place set for a Public Hearing on the city's budget for the period July 1, 1975 through June 30, 1976. He asked that the record show that the City Clerk has on file an affidavit of publication of this hearing and that due notice of this hearing has been given. Mayor Sher declared the Public gearing open and saitk.`ewould call upon these wishing to speak in the order of the cards h: bad received. Mrs. Dorothy R. Shuster, 1101 Alma Street, stated that she and her neighbors would like to have a bus going down their street so they would not have to walk to Waverley Street to the bus stop. There were .'a number of elderly people in her area vbo walked to that bus stop, and there was not even a bench provided for their use while_ waiting for the bus. Mrs. Shuster asked Council to provide better transportation in general by adding more buses, and she specifically suggested that there be a bus that vould go from her neighoorhood to the Community Center. Rebecca Alcatel., 962 Blair Court, spoke in favor of the Outreach Program, and commended Fred Coleman, Joel Davidson and Denise Green for the work they had done. As a parent, Mrs. Alaeter had been extremely impressed with this group of people with regard to their character, integrity and value. b and sine would be happy • to have theme influence any and all of her own children. It was Mrs. Almeter's opinion that there was s crying need for the Outreach Program in Palo Alto. She did not think it likely that a young person in trouble would go to 1 4 0 0 6/23/75 the Family Service. Association ou his own, nor aid she think a young person would very often accept a counselor that a parent would choose. The people in the Outreach; Program have been available, and apparently young people ielsto to them quite'iasily. Mrs. Almeter felt that the province eif Mx. Coleman, Mr. Davidaoe, and ?hiss Green was logical in the schools! of,PSslo Alto; and shs'irged Council to continue the Outreach ?twin. David Murphy, 4000 Midd?:efiela Road, a teacher and instructional supervisor at Cubberley High School, spoke. of the symbiotic relationship which he saw existing between Cubberley people and the personnel the city employed in the Outreach Program and the Coffee House Initiative, The impact these employees.have is particularly high among students who had not previously been involved in recreational programs, a significant number of whom had been turned off to the "system". Through the personnel of the outreach Program and the Coffee House Initiatives these same students have accomplished at least three things. One of these was an increase in self-esteem, and the second was a much greater social maturity and ability to deal with human beings in positions of authofity. Thirdly, Mr. Murphy had observed that these young people had become functioning citizens in Palo Alto; and he noted that a number of Cubberley students were present in the audience. The three good effects mentioned by At. Murphy had been a direct result of the personnel in the Coffee House Initiative as well as those in the Outreach Program. These effects come about not because of a formal arrangement, but they occur because of the informality of the contact and the freedom of that contact. High school students, in the main, use informal means of comrusication in that they turn to those people they know and trust. One of the results Mr. Murphy had seen wave former students coming back into the classroom with a renewal of interest in academics and decision making, and a new interest in participating in school affairs with a much more responsible attitude. It was at Cubberley where students first became involved in the Coffee House Initiative, and they were able to become involved because Mr. Coleman and Miss Green came onto the campus and worked iurormally with the students. After a-year.gf working with these people, Mr. Murphy could state that at Cubbarley relationships were smooth; and he was iaepressed with the conciliatory attitude, the cooperation, and the immense amount of energy Mr. Coleman and Miss Green had wed in cooperating with the rules and regulations governing Cubc.rlsy. Decreasing the program would -ter -a -slap in the , face of *one incredible effort, especially for those mtudents the program was trying to affect -- those who had not bean much helped as yet by the wester. To impede the efforts to recruit students for recreational active! ties on campus would destroy many of the positive effects that the personnel have. Phil Bliss, 588 Barron Avenue, said that the firet time Outreach personnel cams under scrutiny mss during the Mayfield School incident. As a member of the Continuing Education Tack Force, Mk. Bliss bad a band in find- ing out - just what was going on at Mayfield School in terms of the Outreach Program. This had to be dealt with -and something effective had to be found for those young people who were disenchanted and were, in affect, boycotting tht,Schools The Task Force members talked to parents and students and found they had no miegivinge regarding the rscreatioxmal people or the competence of the staff; but what hid precipitated the problesmvas a leek of synchronistity in terms of alternatives available on the various high school campuses. Some of the high echoo..1 campuses have alternative learning programs, and some do not. Cubberley High School ':as an Alternative School, and the last four student body presidents have bey 2rom this Alternative School. That kind of thing is not en accident, since the Alternative Sohoal serves highly Motivated people Anise academdc raids are not being served in the regular classroom. Gums 11102 SOmool does. not have an Alternative School, so the students • 1401 6/23/75 !t4 CO r from Gunn who wanted to attend an Alternative School and were unable to get into Cubberley or Palo Alto High School ended up at Mayfield. Other students at Mayfield were some who were not discipline or academic problems but were truancy problems. On Tuesday night the Task Force would go to the School Board and would probably ask them to keep Mayfield open, and they would also ask for some exciting policy that would allow the district to really serve the individual needs of secondary students. Mr. Bliss asked Council to take hie comments into consideration and also the possibility of some programs at all four high schools. .Gretchen Emmons, 169 Walter Hays Drive, immediate past president of the PTA Council, agreed with commute made by Rebecca Alaeeter. Mrs. Beaus had addressed Council in support of Fred Coleman when he first case to the city and was interested in getting some other young people to work with hiss in the Outreach Program. Since the program went into effect, Mrs. Emmons saw happen exactly what David Murphy and Phil Bliss had remarked upon. The Mayfield experience was a good one, and she thought that school would be better next year because of what had happened. Mrs. Emmons stated that nothing that has happened in the Coffee House Initiative Program and the Outreach Program has changed the endorsement that the Palo Alto PTA Council gave those programs in the very beginning. Stan Cottrell, 990 Blair Court, expressed how fortunate he felt to have people such as Fred Coleman, Joel Davidson and Denise Green share their experiences with the young people of Palo Alto. Concerns had been expressed at the Finance and Public Works Committee about the number of students reached by the program. Mr. Cottrell thought it would be counterproductive to limit a very necessary and successful program whose very design it was to bring the program to mare students. The Coffee House Initiative Program is filling a serious need that has existed for a number of years. There has always been a need for an alternative recreation program for those students beyond grade school level who are not interested in the more traditional forms of recreation. Hr. Cottrell had been amazed and pleased about the skills he had seen the young people develop, such as designing, decorating, and building. The students started with a shell of a building and they partitioned, •heetrocked, floored, and painted. Starting without skills, these are things the; have taught themselves how to du. Mr. Cottrell felt that a former Conned in Palo Alto bears a large share of the burden for creating a generation of radicals by refusing to listen to their needs aod by refusing to hear the when they were trying to work through the system. Another generation of radicals is not needed, and Mr. Cottrell did let see that as a possibility with thee, y swag people, For a group thst was once referred to as alienated youth, these young people are the scot togsthir bunch that Mr. Cottrell had ever seen; and they have it together in dealing with the bureaucracy of the city and in dealing with finance. Be did not believe that Palo Alto could afford to say to any of its young people that it was not interested in continuing to support a successful program that meets your needs. 'herd C. Smith, rsprosenting the Palo Alto Chaaber of Commerce, read the following letter from The tamer, signed by James A. Steele, Presidents "This }war members of the Chamber's City Budget Review Committee have atteaded all meetings of the Finance and Public Works Committee dealing with the city's 1975-76 budget. At the outset it became clear that Palo Alto was entering into a new financial era a time when Operating Budget surpluseis could no longer be counted on to contribute dollars to the Capital /improvement Fuld, and a tilt when the unallocated balance in the Capital Improvement I+Ind is insufficient to corer projected capital improvements over the neat few year, and 1402 6/23/75 leave adequate reserves. With these facts in mind, the Chamber elected to continue monitoring the budget but to concentrate its efforts on what we believe to be ;the larger problems, i.e„ how would the city finance future capital improvements and what are the pros and cons of 'pay as you so financing' versus bonding. These questions will require additional study and the Chamber intends to pursue them, but one fact clearly stands out: Palo Alto is currently in an extremely desirable financial situation to take full advantage of all options. This situation exists because of the conservative financial practices of the past sad also because Palo Alto has a strong and viable revenue base underwritten by a strong end viable business community. During the course of the nest year, the Chamber plans to continua ite study of the city's long term financial needs and will recommend ;solutions. We have appreciated the close cooperation of the city staff in furnishing data and look forward to continued association with them as our study proceeds." Vice Mayor Henderson referred to the statement in the letter that indicated the unallocated balance in the Capital Improvement Fund is insufficient to cover projected capital improvements over the next few years and leave adequate reserves. He asked Mr. Smith if he had data to support that statement, because the reductions that were made in Committee resulted in very little, if any, impact on the reserves over the next five years. Two-thirds of next year's Capital Improvement Funding vas taken out, and Vice Mayor Henderson was just not aware of the using up of the unallocated balance over the next few years. Mr, Smith said he had discussed that particular matter with the city staff, and they agreed there were two sides to the issue. His conclusion came about by adding u? the anticipated total Capital Improvements over the next five year;, co:paring that with the unallocated balance, and subtracting from the unallocated balance reserve requirements. It was Nr. Smith's understanding that staff had taken the minimum they felt was necessary, which was basically a float type of account. Peter Giaualis, 858 Rorke Way, speaking on behalf of the Palo Alto Civic League, stated that the League vas pleased to fee efforts to cut the budget and perhaps reduce taxes. Proposals for two-sided copy and all white paper are good temples of cost cutting in small but effective ways. One proposal for a budget cut that seriously concerns the Palo Alto Civic League is that which would change printing detailed or "sense" sinuses of the Council meetings to merely printing "action" mutes. If anything, Mr. Gissalis felt that Palo Alto citizens should be more fully informed of actions taken by governmental bodies. Because of recent events, people have become suspicious of government; and one way to alleviate suspicion is by full disclosure. Action minutes do not really give the full picture of what actually occurs at a meeting. Only by reading detailed minutes can one get a proper perspective of what really took place at the meeting. The savings is estimated to be about nine and sae-baif thousand dollars. The Palo Alto Civic Lague feels that eveea if there were a savings of this amount, the additional expense of producing detailed minutes is justified; for the savings would disappear as citizens absorbed staff time in &eking for assistance in learning what took place at the meeting and perhaps -in asking for staff time in perusing the tapes. The City Council serves at the pleasure of and for the citissns of the city. To properly evaluate the performance of its governing body, Palo Alto should know what takes place at the Conseil meetings. Mr. Giaaalis urged Council to continue to produce detailed ninutss and give the citizen' en accurate picture of just what is taking place. 1603 !,4( 6/23/75 Ron Luyet, 680 Berkeley Street, Special Problems Counselor at Palo Alto High School, commented that the remarks he would make represented the position of the three Spacial Problems Counselors on the campuses in addition to five members on the Palo Alto High School Alternative School, and tits school administration. Staff at the Paly campus had worked with the city's three Outreach people for over a year, and their involvement was definitely prilsd. It is obvious to the staff that the Outreach personnel reach citizens of Palo Alto who are not ordinarily reached by recreation services. The original design of the program was to reach those students, and those involved were doing an excellent job in doing just that. The reasons an excellent job was being dons were than the students liked the people the city hired; and secondly, the Outreach personnel were right there on campus. There is no way of doing anything in an effective Banner if you are not on campus and available to the students. One of the places young people are found is on campus, and the presence of Outreach personnel on campus has enabled them: to to form relationships and friendships that allow programs to work both on and off campus. Some traditional ectivitiea are included in the program such as music, singing, volley bail, etc., but those Activities are done with an attitude thin results in the involvement of students who would not normally respond to those kinds of things. Mr. Luyet stated that the three recreational people are invited Co come to the campus, and staff would continue to request these to come during school; and he hoped Council understood there was nothing it was protecting the high school from by not having them there. If there were a conflict that developed, it would be dealt with; but that has not been the case at Paly. The involvement of those in the Outreach Program was valued, and the staff hoped that involvement would be continued. Janet Owens, 863 Moreno Avenue, commented that it is easier to be a good citizen when "sense" minutes are available as compared to "action" minutes. Mrs. Owens referred to the deletion of $15,000 for the Planning CoiLaission's recommended Comprehensive Plan, and stated this was a similar tort of thing. Some amount of stoney needed to be made available for this so that citizens could respond at that stage in the Plan. This is so!ethinR that seems to be dons only about every fifteen years, and it would be poor economy to not have frilly available information on it. Concerning the Outreach ?regrew, Mts. Owens pointed out that Palo Alto is a city of great diversity - not just the kind of diversity that meets the aye or the ear, but of inner diversity. The Outreach Program is important in making that kind of diversity an asset rather than a problem, The person who wrote the last page of the Youth Advisory mil concsrnins the Coffee Hoyle Initiative noted that one of the things that had been learned in this program is the wonders of bureaucracy. Mrs. Owens thought that any program which could bring that phrase out of one of our students deserved $2,500. Speaking to the Senior Day Care Program that was being included as a possibility in the $75,000 figure for senior citizens, Mrs. Owens asked that that specific program receive approval immediately so the group working on it could rove ahead with implementation. A proposal has been worked oat and brought to Council, and Council should show this is the kind of thing it likes by moving ahead quickly and not introducing unnecessary delay. Joss Johnston, 441 South California Avenue, speaking for the League of Women Voters, made the following statement: "The League of Woman Voters of Palo Alto supports active encouragement of citizen participation in budget review sessions by having adequate publicity in city railings sued newspapers. We were happy to see the City Clerk's advertisement in the Palo Alto Times. Ws *loo have 'supported presentation of the budget in s form which promotes Council and citizen understanding.. Board members wind this year's budget and additioaal aeterisls puck as inhibit 1 loved them to be clear, readable, and the type of tools 1404 6/23/75 which interested citizens need in order to respond effectively to the budget before the Council. Complete sense type minutes of Council meetings, Council Committees, and the Planning Commission are also essential to Palo Altana following issues in City Government. Our members use the minutes extensively, and we feel that these sense minutes are one of the Council's most effective means of communicating with the publie. Therefore, we oppose the Finance and Public Works Committee recommendation amending the City Clerk's budget. The League of Women Voters of Palo Alto supports the additional funds for PACCC. The League, both nationally and locally has supported child care programa that are locally controlled and flexible enough to meet individual community needs. lie -also believe that parents must be directly involved in the decisions affecting their children. And, most important, the League hail -supported programs which set high standards for the quality of child care services. We believe that the Palo Alto Community Child Care program admirably meets these criteria and merits support from the city'. Steve Cottrell, 990 Blair Court, said he had been involved in the Outreach and Coffee House Initiative progcama for two years; and before that, he had been active in the Palo Alto Swim Club for approximately ten years. The programs.reach different types of people and serve different needs. The swim programs meet a lot of needs for a lot of people, such as physical conditioning, competitive sports, and team spirit. The Outreach and Coffee House programs meet more personal needs such as personal growth, developing leadership skills, and being able to be in contact with city personnel and city programs. Mr. Cottrell felt the Outreach program was an essential link between people in schools and city- sponzored programs such as Family Service Counseling, the Coffee House, and others. The Outreach personnel in the schools provide information to the students as to what programs are available in the city; and without them, it would be difficult to become informed about city programs. Regarding financial matters. Vice Mayor Henderson stated the average budget cut -was one and three-quarters percent; but it has been recommended that'the Coffee House budget be cut by $2,500, ,ibich is a 7.3 percentage. Further,_it has been suggested that the Outreach Program be cut by $4,000; and that is well over 52 of that budget. Mr. Cottrell felt it was important that Ccuncilseriously review the value of these programs. They were of great value to him, and he knew they were of real value to his friends and fellow students. Ditter Pescbcke-Foed•t, 965 Addison Avenue, said that when she discovered that the Coffee House Initiative Program was to be curtailed, she got a copy of the Finance and Public Works Committee meting minutes for further information. Only motions end votes ware recorded there, so that she was unable to find any reasons anywhere as to why the Coffee House budget was to be cut. To the contrary, Mrs. Peschcke-Koedt had heard people speak again and again in praise of it. She knew the three people w'bo ran the program; and she recommended them strongly for their integrity, for their influence on the yawns people, and for what they add to the community. She commented that all of her remarks were true for the Outreach Program also, and she hoped that before the evening was over Someone would state what the criticises were of these two program. Another request Mrs. Peschcke-Koedt bad was that the style of the minutes not be changed. If a citizen could not be at t Council vesting, he needed to have all the information about what took place at the meeting so he could contact a Council member if be were in error about something or misinformed. Mts. Pescbcke-Toe*dt asked Council to not save $10,000 and deprive the whole ci.ty of necessary information. Kevin Xorec!Cy, 2493 Louis Road, said be was a senior at Palo Alto High School in 1973-74, which vas - tbs first year tbst Fred Coleman use on ca■,p es. je. iorecky bad always involved himself with =sic and entertainment for youth:in the city because be'thought there neisc had been sufficient 1405 6/23/75 ways for young people to come into contact with music which did not require that they be twenty -ohs and where there was no revolutionary or political ieference. Fred Coleman showed a personal interest in everything that the young people of Palo Alto had to say. It seemed to Mr. Forseky that school administrators and city staff people would see a problem and try to deal with it; whereas, Fred Coleman and others in the Outreach Program filled needs before a problem could arise. He thought the program was a very valuable one, and he would appreciate it if Council would support it. Mayor Sher esked if anyone else wished to address Council concerning the budeit. Hearing no further request, he declared the Public Hearing closed. Mayor Sher returned the matter to the Council members who could Rake amendments as they wished. Vice Mayor Henderson commented that there had been a letter sent to many people in May signed by Warren Higgins, and he read the following sentence from it: "The present Council majority elected through a party coalition movement has been reeponsible for many expensive and poorly plej ned projects resulting in a reduction of a comfortable reserve of 8 million dollars to 4.7 million dollars in just the past two years". Vice Mayor Henderson had been told that people who wrote these kinds of letters -checked the information first with the city, and he asked staff to comment on the sen*eece he read. While Clay Brown, Director of Budget and Staff Services researched the answer, Vice Mayor Henderson went on to say that during the recent campaign one of the main points raised by one group of candidates wac that the city's reserve funds have been depleted over the last four years, especially during the last two years, supposedly due to Vice Mayor Henderso>'s irresponsible actions as head of the Finance and Public Works Committee. He asked if the city reserve funds had been depleted. George Sipel, City Manager= responded that if "depleted" meant there are leas fiends, then ho would have to agree that there had been some reduction in the total, amount of uncommitted, unappropriated funds within the Capital Improvement Fund. He was not sure how much that vas, but he knew the present figure was in the neighborhood of 4.7 or 4.8 million dollars; and he did not recall what the total figure was several years ago. Mr. Sipel also did not know whether the information Vice Mayer Henderson was reading from included the Street Improvement Fund as will. It was conceivable that the figure several years ago was 8 million, but he could not recall that offhand. Vice Mayor Henderson said this statement was in reference to a cash reserve quoted as being in the order of eighteen million dollars that has now been depleted. Arr. Sipel se td that if the funds that the city has available for investment were bong_ talked about, that number has not really changed in the past four or five years. That figure has been somewhere between seventssn and nineteen million dollars for approximately four years. However, that amount of money is not availabla for any use to which the city bight vant to put it; on the other hand, the Capital Improvement Reserve is available for any use the city wanted, and that is the reserve )tr. Sipel refer/red to 'sometimes in budget statement's and in the State of the City *Hue. e. The difference between 4.7 million and 18 million is =nay that is: repuirsd for a variety of purposes, such as emergencies and the ritireeeztt of bonds; and in some cases f.t is money that has been appropriated but not yet spent. That eoney is invested in order to take stfentags of interest income. Mr. Sipel was sorry that he and Mr. Boma veld pot find the information in aasraer to Vice Moor 1406 6/23/75 Henderson's first question. but he said he would be happy to find it and send it out this week. Vice Mayor Henderson remarked that he would like to have that information sometime. He did not want to get into one fund that vas set aside, but he recalled there were three and one-half to four million dollars unappropriated in 1471 that in a sense has been appropriated but is not committed to any particular purpose; and he thought that figure vas being used as a reduction of the city's unappropriated reserves, which is not a true statement of the situation. ham. Sipel noted that in 1971 there were some funds that were in a variety of reserves, such as an underground utility reserve, an equipment replacement reserve, and perhaps one other, category. All of those funds, which totaled something over two million dollars were put into the Capital Improvement Fund at that time so there was a major increase in the amount of funds available for appropriation in the Capital Improvement Fund; and that happened in 1971 or 1972. Vice Mayor Henderson minded Mr. Sipel of an item which rowed $4,119,000 as ropriated that was not shown that way in 1971 and that was not specifically earmarked far anything; and he thought this was the area where confusion was arising. Lastly, it was also charged that reserve funds had been used to meet salaries and other general operating expenses; and he asked -if that were true. liar. Sipel replied that in his opinion, that was not true. There was one situation about two months ago where staff took money from the unallocated reserve of the Capital tnprovemant Fund to cover an amendment to the city's Firefighter's Agreement and Fire Department budget for sailers* until the end of the year. This was essentially a bookkeeping entry because the revenues available this year will exceed the expenditures, and the money will end up back in the Capital Improvement Fund once the budgeeia closed out for the 1974-75 fiscal year. In that sense, the statement made is incorrect; but, laterally, you could say it had taken place. Vice liayoi-'Henderson said that part (a) under Agenda Item 3 was of special ccnicern to his because one of the first motions he ever made on Council` vas . to move to "sense" minutes from "action" minutes and to get thi voting board installed so that each Councilmember would have to show his vote and not hide behind a voice vote. He was sleazed that already there vas talk of going back to action minutes and depriving citizens who were intensely interested in city government of full minutes so they could know what Council has sail and what the public has Raid The proposal was made by Councilman 3er^vald; and the direction was that the siinutes mould show only the motions and the vote, there would be no consent of what any Counailaember said, and, when people from the public -spoke, the minutes wouldfiecord the person'c name and whether or not he-w:s in favor of or against a particular subject, When the guesting was raised as to how people would be able to find out vat wave said on a particular subject, the answer was the tapes could be used tad kept forever. Vice Mayor Henderson could imagine the difficulties of gettin, : tapes for a meeting such as this which could go for five hours asd trying to find the particular subject on which a citizen 'mated i,niorastioe. When that question vas raised, the ansvei vas that cassettes could be prepared and put in all of the libraries. It seam d.to Vice Mayor Henderson that would cost noway and take tine. They mould' have to be Massed in sane vay so that people would not have to search through those tapes to find the items they mere interested in. 111 rog this appeared to be a dodgs to keep people fans knowing exactly Wit is taking planet in their governmental body. 1407 , 6/23/75 A}ON dT: Vice Mayor Henderson moved, seconded by Pearson, that (a) be deleted aid the $9,853 be restored to the City Clerk's budget to cover the preparation of sense minutes. Councilman Beahrs commented that he seconded Councilman Berwald's motion in Committee becauaa as thought Council and the public in general had been rather immoderate in the use of this particular facility in the city. Many tines there have been pages of rhetoric recorded for its political impact, and he thought that was unfortunate. In Councilman Beahrs' opinion, Palo Alto had had enough of politics for a number Of years; and he hoped that if the motion passed, there would be a higher degree of moderation in debate on the Council and certainly in speeches from the public. Councilman Beahrs would like to see brief argiaants because there was no reason far the minutes of the Council of such a small municipality to go into so iany volumes. Councilman Clay asked if $9,853 would be the amount of saving realized if "action" minutes were produced rather than "sense" minutes. Mr. Brown responded that it cost that mach money for sense minutes, but that would not be the amount of savings. The problem of how to keep the records on tape would have to be resolved, and that would require some expenditure. Councilman Clay assumed then that the net lain would not be $9,853. Mr. Brown commented that it would be substantially less than that. Jim Steele, 525 Center Drive, found the eense minutes to be very helpful to a person who was active in the community and interested in what was going on at Council meetinaa. When it was not possible to be present at a meeting, a member of the public could keep himself informed by reading the sense minutes. The amendment passed on a unanimous vote. Vice Mayor Henderson, referring to part (b), reported that he had suggested in Committee that consultant services be reduced in the City Manager's budget, and Councilman Berwald bad recommended that casual saliriss and assistance be deleted entirely. Mr. Sipel had made a play regarding the importance of maintaining the flexibility he had throagh tbs hiring of casual employees; and be gawp. a number of example's, such as the young an who was hired to look into the city's refuse disposal situation, the use of student interns, etc. AMENDMENT: Vice Mayor Henderson moved, seconded by Parson, that the deleted casual salaries in the amount of $3,300 in the City Manager's Department be restored. The amt passed on a :numinous vote. Regarding part (c) of Agenda Item 3, Vice Mayor Henderson said he had opposed the $1,000 savings which bed to do with casual salaries for summer interns; and the City Attorney explained the substantial savings that took place because young law students could be hired during the summer to do work that otherwise might have to be done by consultants. AMENDMENT: Vies Mayor Henderson moved, seconded by Pcaraau. that the deleted #1,000 be restored for casual salaries for summer interns in the City Attorney's office. The amendment passed ob s unanimous vote. 1608 6/23175 Referring to part (f) of this agenda item, Vice Mayor Henderson stated there were two itemo he did not feel comfortable about. The first was the deletion of semi-annual employee banquet. That seemed to be the one event that did bring all the employees together; and having attended two of them:, Vice Mayor Henderson considered them to be beneficial events. AMENDMENT: Vice Mayor Henderson moved, seconded by Rosenbaum, that the deleted $5,000 for the employee banquet be restored to the Personnel budget. Councilman Beahrs pointed out that staff was currently contending for very substantial recognition salary -manse; and if it were he, he mould rather have the money and not the banquet. Councilwoman Pearson's understanding was that the $5:OOO amount was just a partial payment, and the employees paid the other half or some percentage' of the total cost of the banquet. The amount involved was a pittance, and Councilwoman Pearson thoug'az thi, was a benefit that the employees should have. The amendment passed on the following vote: AYES: Clay, Comstock, Henderson, Pearson, Rosenbaum, Sher NOES: Beahrs The other item Vice Mayor Henderson wanted to speak to was the deletion of $4,450 related to Affirmative Action outreach advertising, social awareness training, and test validation. He thought at this time it would be inappropriate to remove any money from this very important program which the city was just getting underway. AUNT: Vice Mayor Henderson moved, seconded by Pearson, to restore the deleted $4,150 related to the Affirmative Action Program under the Personnel Department's budget. The amsndaeat passed on the following vote: AYES: Clay, Comstock, Henderson, Pearson, Rosenbaum, Sher NOES: Beahrs Vice Mayor Hen arson was sorry that he was taking action on some items which Councilman Barwald proposed when he was not able to be present tonight to respond to them, but it was necessary to move, on. Vicel4ayor Henderson spoke to part (j) coaceruing the Building Maintenance budget. A plea had been made at the Committee meeting about these two service poe►itio+as, and e staff report had been received explaining what would happen 11 those two positions were deleted. An aside to this is that this is an arse where there bad been entirely male employees, and this would be another opportunity for applying affirmative action policies; however, the main reason was that an extremely heavy load would be placed on the remaining service employees. In fact, the extra work would amount to fifty percent more work per person than the national standard for maintenance, and Vice Mayor Henderson considered that to be going too far. { 1409 6/23/75 '''AMENDMENT: Vice Mayor Henderson moved, seconded by Beahrs, to restore 'the deleted $28,415 covering elimination of two building services positions. Mayor Sher commented that it would be poor economy to make this kind of a cut, and it would result in a tremendous amount of squers footage per employee to be maintained. 0bviouslyt it mould not be possible for the maintenance to be of * high quality; and with the investment made in the facilities, it would be false economy to cut the standards of maintenance. The amendment passed on a unanimous vote. Vice Mayor Henderson remarked that with regard to part (q) concerning the Planning Department, material had been received from members of the Planning Commission that was signed by every member except Mrs. Steinberg who was out of the country. Because of a lack of information on the part of the Committee, it was not aware of the Planning Commission's taking of specific action in presenting the need for a second tabloid copy of the Comprehensive Plan -- the one that would come from the Planning Commission with their recommendations for the Council. Before making his motion, Vice Mayor Henderson asked why 2,000 copies of a tabloid of this nature should'coat $15,000. Naphtali Knox, Director of Planning, responded that considerably more than 2,000 copies was being talked about. At the time the initial discusaion took place with the Planning Commission, the request was for 25,500 copies because the Commission wanted full citizen participation and wide distribution of the document. The first tabloid had just been issued, and the total cost of that was $11,000 in out-of-pocket costs for a total of 5,000 copies. When the $15,000 estimate was made, the Planning Lepartment had not yet had this actual experience. It was the estimate that the second tabloid would cost $11,000 in out-of-poctoet costs, but that amount would go higher if it were decided that more copies were needed. Vice Mayor Henderson asked the cost of the staff's draft Comprehensive Plan. Mr. Knox replied that cost was $11,000 in out-of-pocket costs and $17,500 for staff time. A? 3TT: Vice Mayor Henderson moved, seconded by Beahrs, to restore $10,000 in the Planning Department budget to cover publication of the Planning Commission's recommended Comprehensive Plan. Councilman Comsetock' stated his preference for restoring $15,000 for this particular item. Couacilvaan Pearson asked her Vice Mayor Henderson had arrived at the $10,000 figure. Vice Mayor Henderson noted tbst Mr. Knox said it would cost $11,00Q, and ha thought perhaps that amount could be reduced by $1,000. Also, there were actually 5,000 copies printed of the first d*aft; and Vico Mayor Henderson wandered if that assay would be needed main. Councilman Clay thought it sight be preferable to see a limit put on the number of copies rather than on the dollars involved. Vice Mayor Henderson explained that if a copy limit rare made rather than a dollar limit, a very fancy report could be produced that would and up costing $15,000 regardless of how many copies eight be needed. 1 4 0 6/23/73 •1 Mayor Sher stated he would support the motion. He thought this was a worthwhile compromise since $11,000 had already been spent plus $17,000 in staff time. The amendment passed on the following vote: AYES: Beahrs, Henderson, Pearson, Rosenbaum, Sher NOES: Clay, Comstock Vice Mayor Henderson, referring to part (t) concerning the Fire Department budget, said it was his intention - and he thought there had been Committee approval -to eliminate the funding for the expanded physical fitness activities. It was the Committee's feeling that obviously, the medical examination should be kept in the budget; but that the members of the Fire Department could do their exercises without having to be watched over by some hired person. As the figures were presented, $10,400 was allocated for that part of the physical fitness program; and the balance was for the actual medical examinations. It appeared that money had been taken out of t'le overtime budget and transferred to the physical fitness program. Vice Mayor Hendersol thought that if there were money available to take out of overtime, that should be done; but it should not be added back in to be used for the physical fitness program. AMENDMENT: Vice Mayor Henderson moved, seconded. by Pearson, to delete $10,400 from the Fire Department budget covering the expanded physical fitness program. Vice Mayor Henderson explained the effect of this amendment would be that instead of ten or eleven thousand dollars being added back into the Fire Department budget, only that amount would be added that would take care of the medical examinations. Councilman Rosenbaum recalled that this physical fitness program vas started to some extent because of the city's concern for the health of the employees. An important aspect to be considered was that disabilities that occurred in the Fire Department because of the lack of physical fitness cost the city a great deal of money, and this program would reduce those disabilities. Clay Barn, Director of Budget and Staff Services, stated that the primary purpose of having the program go department -aide in the next fiscal year was to prevent disabling injuries, primarily heart attacks which ars of high frequency in any Fire Department. Statistics had been provided to the Finance and Public Works Committee from the Los Angeles Fire Department on the usefulness and effectiveness of their program. It had been found in Palo Alto that s voluntary program without proper equipment and medical supervision was neither workable nor enforceable. The current year's pilot program involving twenty- five to thirty members of the Fire Department had been very successful, and part (c) provides for extending that to the entire department. bra Sipel said the staff report that bad been sent tea : tine Finance and Public Works Committee broke down the various components of the $21,600 programs. The cost of the initial physical examination is $5,200, end the ono -time coat for equipment ie $10,400. There is a requirement to have a staff member of the Palo Alto Medical Clinic administer the program. It is not this person's job to watch the firefighters do their exercises; but be takes their heart rate whenever necessary, counsels t` r CO *wimp. things the ere doing and net doing, and 1411 6/23/75 1 1 1 counsels them with regard to dieting, smoking, etc.; and these are things that really cannot be done by the firefighters themselves. Mr. Sipel commented that the program would not be very effective without th• involvement of the Clinic. He did not know if this would be neceosary three or four years in the future, but it was necessary during the start-up of the program if it is to be an effective one. As far as the cost effectiveness of this 'Lind of program is concerned, Mr. Sigel noted that it had bean proved in Los Angeles that the program could be a very cost effective one. Just one or two disability retirements would more than pay for the program. Councilman Rosenbaum said that was the impression he had; and although you could rationalize that since it was the individual firefighter who benefited, there was no reason for the city to pay for it, the staff has explained why it is probably in the city's financial self- interest to proceed with the program. Councilman Rosenbaum thought that the money should be left in the budget. Councilwoman Pearson asked if the program would be extended to the Police Department eventually, and perhaps to other departments as well. Mr. Sipel responded there was no plan to extend the program to management employees other than those in the Fire Department. :he city did not have some of the same kinds of problems in the rest of the organization as it had in the public safety area. Mr. Sipel could conceivably see some kind of a physical fitness program in the Police Department where there are the same potentials for physical disability as there are in the Fire Department. The program is easier to carry out in the Fire Department because the exercising can be done when the firefighters are on duty, whereas the police officers have different duty schedules. Mr. Sipel would not say there would not be a program such as this some day in the Police Department, but there was no plan for the rest of the city organization other than the present management physical program. Councilwoman Pearson asked if staff had any plans for such a program for the employees who came out of the Municipal Services Center, or the so-called "blue collar" workers. Mt. Sipel said there was no plan at present for a physical fitness program for those employees. While there was some risk in certain jobs at the Wmicipal Services Center, they are not as substantial as in the Policy and Fire Departments where 1002 disabilities are possible. Councilman Comstock noted that the Wall Street Journal, Fortune, etc. are all filled with articles about Corporations which we this same kind of program for the reasons mentioned by Mr. Sipel. The program was started with the Fire Department because those employees have duties vhish involve a high level of etrsss combined with violent physical exertion. Physical disabilities result in a substantial expense to the city, and the staff report -indicated that the program provides a decided potential in savings to the city in the long term. Councilman -Comstock noted that it was unfortunate thst_a good deal of a firefighter's activity umw sedentary when he was not actually involved in fighting a fire; therefore, he goes from one extreme of physical ipvolv.sint to another. It was Councilman Comstock's conclusion that this program vas worth Council support. Tbs amendment passed an the following vote: ♦TIS: Soahrs, Sanderson, Pearson, Sider VOSS: Clay, Comstock, looenbau m 1 4 1 2 6/23/73 Vice Mayor Benderson, referred to part (u) of the motion, and recalled that the $75,000 for senior services had been recommended by his Committee and approved by Council following the report of Task Force on Aging. /MENDlttRT: Vice Mayor Henderson /awed, seconded by Pearson, that $12,000'of the $75,000 of tha Senior Services amount be designated specifically for the Senior Day Cars Program. The amendment passed on a unanimous vote. Vice Mayor Henderson, in speaking to part (y) of the motion, stated that he had felt some distress at the Committee meeting because he had the impression that eotions were being made to remove dollars that were related to certain individuals rather than to programs. If Committee members meant that very thing, then 9ics Mayor Henderson would prefer that they be forthright about it and say so. It needed to be kept in mind that there were a number of programs which included city involvement in the schools during school hours, end staff was correct in *eying that the feeling of certain Committee members was that they were looking at Just this one program within the Recreation Department. There had been ample proof from school administrators of the great benefits that had been reaped because of the Outreach Program, and Vice Mayor Henderson expressed pleasure at what he had seen firsthand at the Coffee House Initiative. Under part (y), $4,500 was being deleted; and $4,000 of that would discontinue the Recreation Department's Outreach efforts while $2,500 would be decreased from the Coffee House Initiative. AST: Vial Mayor Henderson moved, seconded by Comstock, that Council restore the deleted $4,000 for Outrsaca efforts in the schools and the deleted $2,500 for the Coffee House Initiative Program under the Recreation Department. Councilman Comstock commented that is his twelve years of experience with the City Council and in ottting through budget hearings, he hoard more public tsstimoey at this meeting than in the previous eleven years. He thought this reflected the facts that Council was looking very closely at the beset and that the community was looking very closely at the Council, and Councilman Comstock was in favor of both of these. Members of Council bed all received a copy of the report entitled "Progress Report ea Coffee House/Youth Center" which had been prepared by Clay Brennan; and Councilmen Comstock's feeling wan that any time Mr. Sipel vented Mr. Brennan to write reports, he would be in favor of that because the report vas of such a high caliber. H. urged his colleagues to support the fit. Councilmen Boabsa originally voted in opposition to the Coffee House Initiative because he could not see creating one more program for the city in light of the cascaras that bad been re -expressed by many citizens at this asetins. Council wanted young people to be happy and to be solid citizens; but personally, Councilman Baehr* did riot want then to get the idea that . thus could coos to them very easily and that they could be unnecessarily indulged. Ons person who addressed Council complained about the fact that her property taxes bad been increased 652; and according to Councilman Beahrs' estimate,' tba median tam estimate in Palo Alto would be in the range of one to throe thousand dollars. This kind of taxation is difficult to nemeses especially for older people who are an fixed incases. Councilman Bears heated the young people to appreciate the fact that if this asosnibent passed, they had an obligation to discipline thamsily s and not ask too much of those who have struggled to accumulate what smell restate they might have for the security of their older years. Coisailmabrisahrii i mtad thessleims people to become wall di,seipllaad, toinetivg,scitisami. 1413 6/23/73 Councilman Clay expressed his concerns in this matter, especially in regard to the Outreach Program. He really wondered if it were appropriate for the Outreach personnel to be involved in counseling, especially when that counseling was being done in a separate and distinct jurisdiction. Councilmso Clay expressed disappointment that Council had never received an official response from the School Soard with regard to the Mayfield School incident. It seemed to hia that if the District were so pleased with the Outreach .Progrirm, it would have communicated that in an official way. When a presentation vas made to the School District on the following night, Councilman Clay thought it would be well to ask if the District would be willing to fund the Outreach Program since all of the activities take place there, and it is obviously desired by those in the schools. Mayor Sher noted that there was a memorandum from staff outlfnitrg a number of programs that take place in conjunction with the schools, including playground activities coettducted on the school grounds. Those eapioysee are involved with school children, and it seemed to Mayor Sher that the same points could be directed to those programs. This kind of cooperative effort between the city and the School. District does exist. The reel question is not so much of s funding one; for example in connection with the Mayfield School matter, it was a matter of whether the School District mated the city recreation employees on campus. That is the thrust of the memorandum from staff, and that question is still under consideration. Mayor Sher was sure that at some point, the city would get a direct statement - possibly through the City/School Liaicon Committee; and that was a good way of resolving any problems thetimight arise. Councilman Clay responded that the other programs which the city hed in conjunction with the School District did not cause the kind of incident that had been experienced at the Mayfield School. Councilwoman Pearson did not think that any young person who had involved himself in the Coffee House initiative would feel that it had coma easily. lt'took the youth several years to get it; and they put in a trenaadoua amount of time, love, and labor. Councilwoman Pearson stated that the young people worked for it, and they earned it. As far as the Outreach personnel were concerned, they were invited by the School District to assist them; and that had come out in several previous Destines. Councilmembers had letters from the Palo Alto High School Alternative School commending the program, the Principal at Cubberisy High School, and from Tom Stamper - a teacher in the Altsxnativs-School at Cubberlsy. Councilwoman Pearson cousidsred those letters to be rather official. They were asking for a program that had been successful in helping students throughout the city. Mayfield eras only a small part of the total program. That matter has been partial;* rs.io1ved, and it will probably !te totally resolved in the near s=uture. The Outreach personnel involve students in programs that ass just as healthy as the usual standard programs, such as swimming, baseball, etc. In fact, Couecilwomen Pearson thought these workers should be ceded because they ors able to involve students in activities for which they previously had net shwa a propensity. le Councilwoman Peersonfs opinion, this program vas one that should be supported; end she certainly hoped it 'would not be nitpicked to death by a future Council. Pies Mayor Henderson found it interesting that $6,500 was being talked about with regard to these programs, sad Councilman Dsahrs expressed coucsca about that money; yet, when tbs other tents mars made to restore similarly small amousts, he made no such statement. A little later in the meeting, Vice Mayor Molders= weld introduce a proposal that would add a half nilltoa more zmsuss to the city; wed there already ems a halt silliest earplug Also, if Corpcilmea Seah rs or py other Coomai3aater were oemaermed sheet the property tam, then Id be as epportumit7 later $u the avails( to reduce 1 4 1 4 •/23/73 the property tax rate. Councilman Beaters commented that the reduction in property taxes should probably go as high as 15%. He stated that many people were concerned about the unbelievable episode at Hayfield School, and it was disturbing to him to have such highly praised people be involved in such a surprising incident. Councilman Beaters thought it was beyond the realm of belief that the police road to be celled to control an adult situation, and some members of Council do not feel they have ever received the full explanation of that. The Superintendent's letter vas anything but reassuring, and Councilman. Bsabrs did not want anything like the Mayfield School incident to happen again in Palo Alto. Mayor Sher stated that if these were the concerns of Councilman Beaters, it was wrong for him to deal with them through a relatively small cut in the budget. The more direct approach would be to follow through on the recosmendatio a of the staff in its report dated June 19, 1975, that the staff be directed to develop written guidelines on this matter. It was Mayor Sher's suggestion that this he taken care of under new business later on to the agenda. Tommy Derrick, 3243 Ramona Street, a school psychologist, said the students he worked with who had come into contact with the Outreach people feel supported by them, feel listened to, feel understood, and feel they have the opportunity of interchanging opinions with them. Those same students, by and large, feel supported by this Council and this city; and Mr. Derrick urged Council to not break down that feeling. These young people felt good about the response they received to their love, work, end energy which they expended in putting the Coffee House together; and they were counting on Council to help them to continue working toward their goals. Speaking to the question of whether it is appropriate for the Outreach people to be on the school campuses, qtr. Derrick said he personally invited them to assist him in his work with students. They add a dieenaion which reproves the communication which Mr. Derrick has going on with his students, and he very much- wanted to have them continue to do that. He thought it would be appropriate for guidelines to be established in some way, as had been recommended by staff; and during his talks with Outreach personnel, they indicated their willingness to a accept such direction. Mt. Derrick's opinion was that what happened at Mayfield had been blown out of proportion; and he asked Council to carefully consider the behavior of all the people involved in the Mayfield incident, including the school personnel. Theirs was some repugnant behevier that took piece, but it was not totally on the part of the Outreach personnel. Met. Derrick upend Council to reinstate the funds for the Outreach Program because those people who worked with students needed them very, very such. Coemctlmam,Clay asked Mr. Derrick if it would matter to him if the Outreach Program were funded by the School. District rather than then city. Mr. Derrick responded that if the School District could provide.ths funding and free those people so they could trove from place to place as they have been doing as city employees, than his needs would still be net. He felt, however, that the School District would not have the funds po support the program; and so ha wan asking the city to continue the program if it possibly could. Councilman. Clay asked if 4. Derrick knee Viether there had aver been a request sods of the School District to find the Outreach Program. tf We. Dersi* replied that he knew of no . such request. l413 6/23/73 Chris Sloan, 300 Miramonte Street, had been working with the Outreach Program and the Coffee House Initiative for two years. He supported the outreach Program, and he felt it was essential to have their help in the struggle to meet the needs of the young people in the community. Reed Anderson, 705 Ellsworth Street, had been involved with the Coffee House Initiative for two years; and he met many fine people there from other schools in the area whom he never would have known had it not been for the program. Mr. Anderson felt the people from the Outreach Program were closely connected with the Coffee House, and ha urged Council to support both programs. Judy Alger, 2651 Eimdale Court, taught at Mayfield School the first semester of this year and at Jordan Junior High the second semester; and at both locations, she worked closely with recreational personnel. The first semester Ms. Alger worked with Joel Davidson, Denise Green, and Fred Coleman. These people were invited to the Mayfield campus, and they contributed much that was very valuable to the students. Ms. Alger asked Council to continue its support of the outreach Program. Mr. Sipel referred to the comments made by Councilmen Beahrs and Clay regarding -the Mayfield School situation. He had thought that all the information which staff had available had been communicated to Council; but obviously, there were still some questions. Mr. Sipel said he would be pleased at any time to answer questions about tha police or any other aspect of the Mayfield School matter. Helen Tao, Member of the Human Relations Commission, made the following statement: "I appreciate having the opportunity to speak on behalf of the Palo Alto Human Relations Commission in its unanimous support of the Coffee House/Youth Center and the Outreach Program. From the inception of the youths' idea for a center of their own - (1) the Creations Workshop, (2) their activities at the All Saints Episcopal Church and finally (3) the Coffee House/Youth Center at 240 Cameridge - the P -Aan Relations Commission has. been supportive of each of these endeavors. The Coffee House/Youth Canter is an idea that was totally conceived, initiated and implemented by this group of young people. The final sc:omplishment of this idea is still theirs. I have had occasion to attend a meeting, observe and visit the Center, talk individually with the members, and read reports and statistics which they have on file at the Center. From my obaervationi and impressions, the youth of the Center have accomplished an amazing feat in such a short time. The involvement and commitment of these young. people to the Center has afforded many of them the opportunity to (1) become creative, as well asi independent individuals, (2) meet, interact, consult and communicate with many people in the community such as cross -school peers, counselors, city staff members, businessmen, school administrators, and police, (3) learn practical and vocational skills - carpentry, electricity and plumbing, etc., (4) create end participate in an organizational procedure, and (5) to feel proud and have a sense of self-satisfaction in their accomplishments. The Human Relations Commission strongly endorses this type of wholesome, positive growth and maturity in the youth who Mill be tomorrow's citizens of the comt►mity. It is incumbent on you, the City Council, to approve this vital and constructive project by continuing your total support". Councilwoman Pearson ►es aware thet Councilmembers could not correct Human Relations Commission minutes; but she referred to the fifth paragraph of page four which stated that sombars of Council who were present et the Coffee House initiative Open House were Councilman Rosenbaum and herself when, in fact, Vice Mayor Henderson was also there. 1 4 1 6 f ((.,((e 6/23/75 ♦ The amendment passed on the following vote: AYES: Comstock, Henderson, Pearson, Rosenbaum, Sher NOES: Seahrs, Clay Vice Mayor Henderson'a next item of concern was related to part (U - b) which was the revenue increase approved by the Committee. The Finance and Public Works Committee recommended a 6.1% increase in utility rates. Figures from staff indicate that at the +.urrent rate, the average single family resident is paying 38% less than he would under P G.4 E in any of the neighboring cities; and a large industrial firm is paying over 40% less than it would under P 0 & E. With the recommendations that came out of the Committee, the city would increase its revenues by $603,000. The average single family would be paying 34.22 less than P G & E, and the large industrial user would be paying 36.62 below charges that would be made by P G & E. The 11.8% increase would produce $1,174,000 additional revenue to the utilities, which would be transferable to the Operating Fund. With that increase, the average single family resident would be at 32.4% below P G & E, and the large industrial users would be at 30.6% below P G & E. Vice Mayor Henderson said these were very substantial figures below what P G & E charged any of Palo Alto's neighboring cities. Staff considered the range between $603,000 and $1,174,000 to be possible and reasonable, but they did recommend the lower increase at this time for less impact. The difference of roughly $571,000 would not only balance the operating budget, but it would also balance the entire Capital improvement Program which Council now had before it. AMENDMENT: Vice Mayor Henderson moved, seconded by Pearson, that the figure in U -b for electric rates be increased from $603,000 to $1,174,000 by applying rate schedules E -1-C and E -2-C. Councilwoman Pearson wanted to know what the average cost in dollars would be to the typical resident's bill if these new rates were approved by Council. Vice Mayor Henderson responded that the average single family bill is now $9.22, the increase proposed by staff and approved by the Committee would mak! thet amount $9.78, and if Council approved the higher proposal the cost would be $10.04. Vice Mayor Henderson's amendment would increase the average bill for a single family twenty-six cents a month. Councilwoman Pearson asked if the increase to industry would be comparable. Vice Mayor Henderson explained tbet the present bill for an average large industrial firm was $32,985, the recommendation from Committee would put -the figure at $36,058, and his amendment would increase the figure to -139,445. This would still be 30.6% below the coarse that would be made by P G & E. Councilman Rosenhawi thought at so c point Council would have to consider things of this sort, but the util.is:y revenue is the onz part of the city's revenue not related to inflation. Expenses go up with inflation, and the largest single revenue source does not move with inflation; and the city finds itself with a problem. However, Councilman Rosenbaum ma not prepared to take this kind of action at the present tiers. Ha vas paiticularly irked at the thought of raising utilities while talking about layering the property taxes. This night appeal to some 1417 6/23/75 people; but it seemed to Councilman Rosenbaum that Vice Mayor Henderson was suggesting that the city offer to give the public back $1.00 and on the other hand, take $6.00 back because the proposal would raise the utility revsnuec by six times the proposed reduction in property tax. If one looked at the average increase for a single family home, you would be talking about $10.00 per year; and if someone owned a $40,000 home, that is ten cents on the tax rate. So, the city was asking the public for more money ono way or the other. The argument that the city's rates are below those of P G & E is certainly true, but that is simrly because of the nice deal the city had with the Bureau of Reclamation. Councilman Rosenbaum pointed out that you could just as well argue that the property tax is sixty percent below that of Sunnyvale; and people, therefor*, should not object to a rise in the property tax. To some extent, he felt that Council had not addrased"ths long range financial problem of the city with regard to taking -care of capital expenditures. Councilman Rosenbaum thought perhaps an increase in the utility rate may be necessary in connection with that, but he would prefer to leave the dscision'until Council was ready to address the full financial problem. He. opposed the additional increase st this time. Councilman Beahrs was alarmed to discover that the city's major utility was not covering operating costs. Practically speaking, this increase would be a catch-up which perhaps should have been programmed over a longer period of time. The sum being talked about was a substantial one, and Councilman Beahrs wondered how the electrical supplier would react to this action. They wanted more money not too long ago, and the city fought that. Staff assures Council that the amount involved was Lot so great as to give encouragement to the supplier to want more money. Council and City M negeaent were in a difficult position because they had not really kept pace with the increase in cost of operations. Eeward E. Aghjayan, Director of Utilities, stated that in the staff report a concern was expressed about being able to justify to the Bureau of Reclamation any rate increase that mould be implemented. Staff made the recommendation at the lower figure which amounted to the incrsass in operating costs over the past five year period - $663;000. It would ba possible to justify something higher than that, as march as the 1.2 million which Vice Mayor Henderson referred tog but staff felt the $603,')00 figure wan more easily justified, and that was why it had been recommended. Mayor Sher asked if any thought had been given to taking care of the :grease in steps. Mr. Aghjay,n responded that consideration had not been given to that idea at this time. .Staff anticipated that $603.000 would be adequate for the current year, but the aettsr should be looked into again at the nett budget year. The amendment failed on the following vote: AYES: Comstock, Henderson, Pearson MOBS: Beaters, Clay, Rosenbaum, Sher Vice Mayor Henderson rant on to part (U -c); and he said that it had been his fsueling, end Council seemed to agree, that the city wanted to have all of its utilities priced at or belov the coat of utilities in neighboring cities. Under the present rate, a typical residential 1418 6/23/75 customer's water bill per month is 112 below San Jose, but 142 above San Francisco. lenge industry average bills are 172 below San Jose and 62 below San Francisco. Under the proposal approved by the Committee, the residential cost remains 14.22 above San Francisco's charges; and the large industrial charge would be 1.72 below San Fratcciaco. Vice Mayor Henderson felt there should be some equalizing in this situation; and unfortunately, none of the schedules proposed by staff brought that about. .fter so many years of the residents paying a premium over the amount charged by San Francisco, Vice Mayor Henderson felt very justified about being in favor of rate W -1-C under which tha residential charge would be virtually the same as that of San Francisco, comeercial rates would still be Seim, average industrial would be below. and large industrial users would have a rate 9.42 above San Francisco's. Perhaps there could be some other adjustment that would bring all of these more in line; but this is what is before Council, and it was more acceptable to Vice Mayor Henderson than the one put forth by the Committee. AMENDMENT: Vice Mayor Henderson moved, seconded by Pearson, that the change in the schedule to be employed for the water rate change by W -1-C rather than W -1-A. Councilman Rosenbaum thought it was important for Council to keep in mind that it was the Public Utility Commission for this city, and he was sure everyone could imagine what would happen if the big Public Utility Commission would suddenly propose a radical change in the rate schedule. Re said Vice Mayor Henderson's point might well be a good one; tut if it were to be pursued, the change in the water revenue schedule should be sent back to a committee so there could be hearings and discussions. Councilman Rosenbaum could not agree with taking this action now when there were no representatives preset who might feel they were very much affected. Mayor Sher agreed with Councilman Rosenbaum's counts. As a counterpart to the Public Ptilitiee Commission, the city had a responsibility to give notice of this kind of action; and Mayor Sher stated he would vote against the ;.amendment. He suggested that this item might be referred to the Finance and Public Works Committee under New Business Later in the meeting. Councilwoman Pearson said she felt strongly about this amendment. When residents in Palo Alto were paying 142 more for water than San Francisco residents, something should be done about it; particularly when you consider that big industries are paying less for water than comparable industries in San Francisco. Palo Alto residents should have a water rate similar to that of the residents in San Francisco, and Councilwoman Pearson was willing to vote at this meeting to make that possible. If this amendment did not pass, the matter should be referred to the Finance and Public Works Committee along with tut, utilities revenue item so the rates could be adjusted. Vice Mayor Henderson explained that the subject still vas in Committee for the undertaking of an in-depth discussion of rate design methods to encourage conservation. It was agreed that this whole subject really was still in Committee, and the members would be discussing over the aezt four to six months the entire natter of rate structure; therefore, Vice 'germ Henderson did not think any action was needed to keep the subject in Committee. His problem was that when this ratter use before the Committee, the other two ambers who were present had not read it; and, incidentally, no one cRs+s from the community to speak to the alternatives. Vice Mayor Henderson assured that if he could t the motions made and pet the figures stated, members of the pudic mould be Frssest to speak at this meeting. It became apparent that miens the material had sot bees read by anyone. there 1ct(;"r 1 4 1 9 6/23/75 was no point in trying anything other than the $603,000 figure; and that was why he settled on that amount. Vice Mayor Henderson was interested in pushing this now because he had the personal disappointment of not being able to discuss this in Committee after having been the person who got the subject started. Mayor Sher thought that if the rates were to be reviewed in comparison to other communities, it might be well to have thkt clearly stated in another referral motion to the Committee wader New Business. The amendment failed on the following vote: AYES: Comstock, Henderson, Pearson NOES: Beahrs, Clay, Rosenbaum, Sher Councilman Rosenbaum sent a iriemiorandum to Councilmembers regarding child care in Palo Alto. He recognised PACCC had done an outstanding job, but he did not think it was reasonable in this time of financial stringency for one department or group or activity to expect to have the city double its budget. Not only is PACCC asking the city to make up the entire amount the county will not provide this year, hut they are also asking for an additional considerable amount of money. AMENDMENT: Councilman Rosenbaum moved, seconded by Clay, that the city's contribution to the child care budget be set at $205,000. Councilman Beahrs commented that he had the unique privilege of working with this group over the past year, and he was tremendously impressed by the evenhandedness of the entire operation and by the group's dedication to its objectives. Considering the comparison of this activity to some others in the city and considering the immense number of human failures manifested in this community, Councilman Beahrs said it was important that the innocent child and the parent interested in hie child's welfare be given some help. His own opinion was that the city should extend itself on this program and support the budget as recommended by the Board of PACCC and by the Finance and Public Works Committee. Finally, Councilman Beehrs stated that as much as he favored this program and the city's complete support of it, he still felt that child care was an activity which should be funded at higher levels of government. He added that this program is definitely succeeding and has caused no problems to the community. It would be unfe-tunate if the program's budget were reduced. The PACCC Board is asking for a $70,000 increase over the city's amount of fending last year plus $80,000 to -cover the amount not expected to be received from the county. There is some hope that the county will provide some percentage of the funding which they gave last year, but there is no guarantee. In concluding, Councilman Beaters remarked that if county coney materialized, he would agree to an equal reduction in the city's contribution. Councilman Comstock agreed with Councilman Beahr,' remarks and thought an additional point that needed to be remembered vas that the program was now eseentiaily on -stream. The centers have been opened and, with the exception of the most recent one, have been very well occupied. The progrii wan still getting off the ground a year ago, developing centers, and getting support from various organizations in the community for that. In a way, to try to compare this projected costs in the costing year with lett year's costs was an apples and oranges exercise. The program has come from a low beginning point to full tilt, and it bas go4m filled up with costs. Councilman Comstock was concerned, along witi;everyone else involved, about the reduced commitment by 1420 6/23/73 the county; and everyone had a responsibility to urge the county to maintain the commitment it made last year. He pointed out that the Committee recommendation was a compromise after some give and take in the discussion. Some reductions were made in Committee, and now Council was talking about the reduced amount and further reduciig it. To do that is to say the city is going to reduce the level of activity of the program. Councilman Comstock noted that anything beyond what the city doss becomes a secondary matter or a windfall. If the county comes back with some money, that will be a windfall. He said it was important for Council to realize that any substantial reduction of the Committee recommendation would be a reduction to the program. Councilman Clay explained that he seconded the motion because the matter needed to be put on the floor for discussion. He understood that if the county did come up with some money for this program, the city's funding of PACCC would be reduced by that amount. If that occurred, the city's output could be far less than the amount stated in the Finance and Public Work Committee's recommendation. Councilman Clay acked what the best way would be to deal with the county in order to get the funding for PACCC that it needs and deserves. Virginia Sanders, 630 Los Robles Avenue, President, PACCC, recalled that the original request from PACCC was for $296,000; and that was reduced to $280,000 at the Committee meeting. PACCC has received an estimate from the county for a funding of approximately $21,000. Also, there was an assured income of about $10,000 from CETA; and those two contributions reduced PACCC's needs by just slightly over $30,000. Reducing the requested amount of $296,000 by $30,000 substantially reduced the amount of money needed from the city. In response to Councilman Clay's question, Mrs. Sanders said that the contract was originally written with full commitment on the part of the city, although there was some expectation for a commitment on the part of the county. Mrs. Sanders hoped that the new commitment from the city would be done in the same way, ti,ith funds from the county going back to the city. PACCC had forty to forty-five thousand dollars to return to the city this year, and the program was not locking for new ways to spend money. If for no other reason than PACCC was dealing with parents who were working hard for their coney, the Board wanted to keep the cost of child care low. Mss. Sanders suggestion was that the city came in with full funding with the understanding that PACCC would return to the city any funding that came in from the county. Councilman Clay asked if the original request for $296,000 would be reduced b $30,000 because of other expected funds and if it would be furthei reduced by the forty to forty-five thousand dollars Ms. Senders had mentioned. Ms. Sanders replied that the forty to forty-five thousand dollars had not been considered es part of this year's budget. The reason that PACCC had this money to return to the city was that the programs did net get started at the anticipated rate. Councilman Clay asked what had been done last year and what was being done this year to get assistance from the county. PP( Ms. Sanders responded that the mobilizers had been in very close contact with the county, and PACCC felt the door was not closed for some possible future funding. The needs of the pleogram are great, and it would be easy to show the county that a large segment of the population was being served. Therm was good leverage in being able to shoes that PACCC bad ; good program to offer at a reasonable cost. If funding is made i.lable for child csre, Me. Sanders felt sure that PACCC 1421 6/23/75 would be in line for it; and she thought the additional extension for the next three months was an inJication of good faith on the part of the county. Cutting the program at this time to the point where PACCC could not continue its present program level would be a drastic decision. Richard Mayer, 1933 Gamel Way, staff member for the Community Coordinated Child Development Council, stated that the Council would be willing to help city staff in any of its dealing with the county in order to receive funding. Mx. Mayer read the following letter from Alfredo Villasenor, Executive Director of the Community Coordinated Child Development Council: "The 4C Council maintains a unique position in Santa Clara County as the primary forum for parents, providers and agencies to come together and work on their mutual concerno about child care and child development programs. It is from this position that we would like to express to you our support of Palo Alto Community Child Care. PACCC provides an ongoing example of the significant ways in which a child care delivery system can be provided on the local level. Even more importantly, PACCC demonstrates the type of support that is needed throughout the county by local governments such as yours. It is particularly clear at this time of inflation that monies for important social programs, such as child care, are not wholly available from the county and state; it is because of local government support such as you have provided to PACCC that the needs of the children in this county will be met. We sincerely hope that as you consider the funding for PACCC for next year, you will keep in mind the significant role which you, as a City Council, and PACCC, as a successful provider of child care, have each played and will continue to play in the development of bervices to our children in this county". Tom Cahill, 2701 Waverley Street, addressed Councilman Rosenbaum's memorandum. He thanked Councilman Rosenbaum for his concern and consideration in the child care area and for his recognition of the outstanding job that PACCC has been doing. Further, he wanted to staunchly defend the budget that had been submitted by the PACCC Board to the Finance and Public Works Committee and approved by that body. Mr. Cahill thought it numbers was too easy to deal just with nu ers in the area of child care. To__ look at the proposal and say that PACCC had doubled its request to.the city is to ignore two important realities. A large portion of the increased request represents the $85,000 that has resulted from the county revenue sharing funds not being available at this particular tip. PACCC was continuing to seek those funds, and it had thus far received $20,000. The other reality is that PACCC has a cortitracevith the city, and that contract requires that the city be provided with a specified service level. During the last fiscal year, PACt:C had come from ground zero to full operational capacity; and during -the coming fiscal year, PACCC would be operating at that full capacity. It ssemsd to Mr. Cahill that it was rather easy to see that it costs more: to run at full level during a given period of tic than it does to go from ground zero to a full operational capacity. PACCC was :_meting service requirements as specified in its contract with the city. A reasonable budget had been submitted, and it was hoped that Council would give support in that are. Some expansion vas being contemplated, but the expansion was in an area that would eventually allow PACCC to reduce costs. Councilman Rosenbaum's nsemorandua mentioned that a reasonable budget should take into consideration the fact that PACCC would have money from SETA and from the county. The minute's -of the Finance and Public Works Committee meeting of May 28 indicate that PACCC stated it would give to the city any money received from the county, and the SETA coney would reduce the city's contribution to the program. Some areas had been noted where some cuts could be made; however, those cuts are not recommended by the PACCC Board. Mr. Cahill thought the idea of reducing support to the 1422 6/23/75 t� Day Care Home Program was rather interesting considering that city staff has been suggesting that area be expanded since that might result in lower costa for the child care program. He added that raising user fees -ten cents per hour would most drastically affect those people in the lowest aconomic categories, and those were the people PACCC wanted to'ieach. Regarding Councilman Clay's comments in reference to county funding, Mr. Cahill felt the best method would be for the city to support the program at the $265,000 level and then reduce that by whatever funds that might come in from the county. Last year, PACCC expected to get just $60,000 from the county; but they worked hard, and they got $85,000. PACCC would be working that hard again. If the city reduced its commitment to $205,000, PACCC would be put in the poiition of just barely managing to get along until the money from the county would be forthcoming. PACCC had commitments to four lessors, seventeen Day Care Homes, thirty employees, and four sponsoring agencies in the community, to say nothing of the commitment to the parents and children involved in the program. PACCC needed to know what the level of funding would be, and Council should know that the Board would be working at every governmental level to make sure that the program would be in line for any funds that became available. Mr. Cahill asked Council to support PACCC at the $265,000 level until adequate alternate funding would be available. John Fredrich, 157 Bryant Street, was hearing there might be $40,000 left in the budget this year for PACCC; and when he spoke at the Finance and Public Works Committee, he expressed dissatisfaction that some people working in the program were being paid $2.00 or $2.50 per hour. He asked Council to issue some directives in regard to this matter since it is clear that the contract agency is not going to do that. Vice Mayor Henderson said he had been bothered very much by the sick care program which has a very high per unit cost. Starting with the requested $295,000, Vice Mayor Henderson removed $30,000 for that particular program which left an amount of $265,000. The $30,000 available.froa other sources brought that figure down to $235,000. At the moi6ent, he thought that $240,000 plus any other funds that might be received would be an acceptable budget amount. In other words, the $30,000 plus any other money that might come from the county would be added on to the budget figure. Councilwoman Pearson considered the $205,000 recommendation to be a ridiculous one. She said she was very proud of the program, and PACCC bad done a tremendous job. Councilwoman Pearson felt the program should be funded by the city with county contributions being deducted as had been done in the first year. Personally, Councilwoman Pearson did not want the funding to go below $265,000 because of preaent inflationary conditions. As a matter of comparison, she pointed out that art in Palo Alto would be subsidized in the amount of $258,000; and most of the people who are subsidized in the art area are well able to pay for their art in full. The child care program serves those who cannot afford to partake of the grt programs because they simply do not have the time. Theme people are too busy trying to earn a living and support:mg their children. Without child care, the city would be forcing people onto the welfare rolls; and that is more costly than providing a child care proves. Councilwoman Pearson reiterated that the would not want the figure to go below $265,000; and she found it distressing to continually listen to Couaci'ausabers "poor -mouth" about the finances of the City of Palo Alto. The city is not poor, and the matter is primarily one of priorities. Mayor Sher thought it vas important for Council to focus on the level of city copmitment to this program; and he did not think it was realistic or proper to mum that because the program, was operating at a certain 1423 6/23/73 1 level with funds from several sources and t it was automatically the city's reeponsibi funds. Mayor Sher commented that he was memorandum from staff describing thia si assumed fuli toBosredint for the program that the county (money came through. Th out that originally the city's role wa start-up funds for a program that wo sources. That role changed, and the in 1974-75. Mayor Sher noted that the major difference in the 1975-76 commitment of funds to the program would take. The report concludes above last year's would involve city program or additional revere this budget request in that co increased costs and financial both about new programs and d His own commitment was to no the substantial expansion o situations. Whatever level become the base for the fo that the program was a su was to what extent the c dollars could be deduct would come from SETA an the sick child program the figure down to $2 willing to commit ab at this matter from there would be much city completely f be possible to ge money from the c decrease the ci and said he wo hose sources were discontinued, lity to provide the discontinued greatly influenced by the tuation. Last year the city , and it was just fortunate e staff nemoraodum pointed s to provide seed money and d be basically funded by other city entered into direct funding the staff report indicated that proposal is the heavily increased plus the dominant role the city that increasing the funding level a reduction of funds in an existing ue. Mayor Sher felt he had to examine text; and in these tines of dramatically problems for the city, he was worried rartically expended existing programs. t approve of large new programs or of f existing programs that would become continuing is built into this program this year will llowing year. No one disputed the fact ccessful, well -run one; but the question ity should participate in it. Thirty thousand ed from the requested $295,000 since $10,000 d $20,000 from the county. Mayor Sher thought could be reduced by $15,900, and this brought 50,000. Everything considered, he found himself out $230,000 of city coney to PACCC. Looking the city point of view, Mayor Sher could not believe leverage in getting money from the county if the unded the program. He was wondering if it would t from Council some sort of a sense motion that any ounty up to a certain level would be new revenue and ty's allocation. Mayor Sher concluded with those thoughts uld vote against the $205,000 level of funding. Councilman Beahrs found it difficult to reconcile Mayor Sher's comments with Mr. Cahill's arguments. If the funding is cut back, services would be reduced and the number of people who were being assisted would be reduced; and Councilman Beaters said it would be hard for him to accept either one of those results. He commented that in the past, Council had been more than generous to less deserving people. The amendment failed on the following vote: AYES: Rosenbaum NOES: Beaters, Clay, Comstock, Henderson, Pearson, Sher AMENDMENT: Vice Mayor Henderson moved, seconded by Rosenbaum, that the budget be amended to place a figure of $240,000 in the child care budget andithat this amount not be reuucei by any funds coming from other sources; up to a m xiaua of $55,000 from those other sources. Vice Mayor Henderson explained that in this way, the over-all figure would be $295,000; and money that came to PACCC beyond $55,000 would be returaed to the city to reduce its allocation. Councilman Comstock asked if the $30,000 presently committed from other sources would be deducted from the $240,000 recommendation. 1424 PIP' 6/23/75 Vice Mayor Henderson responded that the $30,000 would be added, making the present funding under this proposal $270,000. For example, another $25,000 could come from the county or any other source; but by the time the total funding reached $295,000, additional outside funding would reduce the amount of the city's allocation. In effect, Council would be approving a $270,000 amount. Councilman Comstock asked if it would not be a good idea to put $270,000 in the amendment motion. Mayor Sher asked if he meant that he would like to see the $270,000 in the amendment with $30,000 to be reimbursed to the city, Councilman Comstock thought that this was what had been understood all along. The city was trying to specify the dollars it would contract with PACCC; and he pointed out that the SETA and county money did not go to.PACCC. That money came to the city. The forty to forty- five thousand dollars that PACCC was returning to the city from last year's budget would go back into the General Fund. Council should put in the budget what it wants to have as the level of funding, and that appears to be $270,000. Mayor Sher commented that if you do not identify the $240,000, you would obscure what the city was willing to contribute to the program. Councilman Comstock pointed out that the $10,000 SETA money and the $20,000 county money was being referred to as "money--in-hand", when that money really goes to the city, not to PACCC. Mayor Sher agreed that was true and obviously, it would be handled in that fashion. While it is being said that the money :.s in hand, he thought the intent of the motion was that if that money did not actually materialize, the city would not be responsible for adding another $30,000. Councilman Comstock stated that he just wanted to hear Mayor Sher say that. Vice Mayor Henderson pointed out that one example was the drug program where the city got money for an evaluation, and all the material that case nut about how much money the city spent on the drug program was a grand total implying that the eft; had put out all the money. In actual fact, $$5,000 had come from federal grants. M. Sipel informed Council that the SETA money does not come to the city, but the county coney would. The amendment passed on the following vote: AXES: Clair, Henderson, Pearson, Rosenbaum, Sher NOES: Beahrs, Comstock AMENDMENT: Councilman Comstock moved, seconded by Clay, that in part (e) of the motion, $3,200 be reinstated for overnight parking enforcement. Vice Mayor Henderson noted that when this came up in Committee, it eras mentioned that during the period when permits are being renewed, there is areduction in enforcement. Warnings are issued for a period of a couple of. months, and that seems to not reduce the over-all level of the overnight parking enforcement. That is why the Committee approved ,. of the resuction. 1425 6/23/75 The amendment failed on the following vote: AYES: Beahrs, Clay, Comstock NOES: Henderson, Pearson, Rosenbaum, Sher AMENDMENT: Councilman Comstock moved, seconded by Beahrs, that in part (h) of the motion $600.00 be reatored for the maintenance of the Civic Center pneumatic tube system. Vice Mayor Henderson commented that the explanation at Committee was that thie was a level of service higher than seemed to be necessary at this time. The amendment passed on the following vote: AYES: Beahrs, Clay, Comstock, Rosenbaum NOES: Henderson, Pearson, Sher AMENDMENT: Councilman Comstock moved that the dollar amount for one communicator position in this Communication budget be restored and that the coumtinicator position be reinstated. The amendment failed for lack of a second. AMENDMENT: Councilman Comstock moved that in part (,j) of the motion, $10,000 be restored to the Building Maintenance budget for the repainting of Building C at the Municipal Servicea Center. The amendment failed for lack of a second. Referring to part (1) of the motion, Councilman Comstock said he disagreed with the rscomscendatioa to reduce funding in the Real Estate budget for professional real estate services. He had seen increasing success in this area over the past few yearn. AMENDMENT: Councilman Comstock moved that the reduction stated in part (1) of the motion regarding funding in the Real Estate budget for professional real setate services be deleted. The amendment failed for lack of a second. AMENDMENT: Councilman Comstock moved that the reduction of funds for and deletion of the position of one Tree Maintenance Assistant in part (p) of the motion be rc.iaatatmd. The amendment failed for lack cf a second. AST: Councilman Comstock moved that the proposed change in nest (s) of the notion havinc to do with the Animal Services budget be rsducsd'by_$2,500 relating to fees for licensing and impounding animals. The asse t failed for lack of a second. AMINDls T: Councilman Comatoch moved that provides for a reduction in classes at the to the Matur;t and Science budget. part (x) The amendne►lt wiled for lack of a second. the $1,500 deletion which Junior Museum be restored of the notion. 1426 6/23/75 I }/ a AMENDMENT: Councilman Comstock moved, seconded by Pearson, that the postponement of the Neighborhood Bench Program, part (C -e) of the motion, be deleted. Vice Mayor Henderson explained that at the Finance and Public Works Committee.Meeting, $70;000 sage deleted; and thst amount represented seven shelters that were to be built by the city along its bus routes because it was not satisfied with the county shelters. The Committee discoverej that the county's cost was $3,000 per shelter, and the city's cost was $10,000 per shelter. The decision was to leave this matter in Committee for further study regarding approval of $70,000 for shelters. $5,000 was_ still appropriated for benches, and staff planned to complete the bench program with the money already available. The Committee deleted the shelters, not the benches. Councilwoman Pearson asked for assurance from staff that the bench program would go forward. Mr. Brown stated there was approximately $5,000 available, and it would be spent to supply benches. Councilman Comstock, with his seconder's acquiescence, withdrew his motion. With regard to refuse rates and the fifty cent charge for residents, Councilman Rosenbaum understood the recommendation to be that non- residents would be given a reduction in the charge and residents would be charged nothing if they used the recycling center. Mr. Sipel said this was correct. Councilman Rosenbaum asked how that would be monitored. Mr. Sipel replied that the details still needed to be worked out. Mayor Sher added that the question was one of defining use of the recycling center, but the main point was to encourage citizens to recycle their newspapers, etc. AMENDMENT: Councilman Clay moved that charges for residents using the refuse area be deleted from part (U -a) of the motion. Councilman Clay explained that the situation would be rather complicated to manage, and he thought this kind of change in policy was a radical one. The amendment failed for lack of a second The ordinance, as mended, passed on a unanimous vote. Ailapci re Reuse Diaoosal Arse Fels_ NOTION: Vice Mayor Henderson introduced the follmAng ordinance and saved, seconded by Comstock, its approval for first reading: ORDINANCE OF THE COUNCIL OF TEE CITY OF PALO ALTO AMENDING SECTION 5.20.230 07 THE PALO ALTO MlUNI C IPAL CODE TO ADD FEES IN CERTAIN REFUSE DISPOSAL AREA ' CLASSimICAf IONS AND TO ALLOW FOR ADJUST! ANON LUSTING TIES AND TO ALLOW »E RUM DISMAL IN THOSE SAWS CLASSIFICATIONS UNDE3 CERTAIN 1,i 2 7 CONDITIONS 6/23/75 The ordinance was approved for first reading on the following vote: AYES: Beahrs, Comstock, Henderson, Pearson, Rosenbaum, Sher NOES: Clay 1 Ordinance tt�p Various Fees MOTION: Vice Mayor. Henderson introduced the following ordinance and moved, seconded by Pearson, its approval for first reading: ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING CERTAIN SECTIONS OF THE PALO ALTO MUNICIPAL CODE SETTING VARIOUS FEES The ordinance was approved for first reading on the following vote: AYES: Beahrs, Henderson, Pearson, Rosenbaum, Sher NOES: Clay, Comstock tes MOTION: Vice *Sailor Henderson introduced the following resolution and moved, seconded by Pearson, its adoption: RESOLUTION NO. 5103 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING SCHEDULE E-1 (DOH ESTIC ELECTRIC SERVICE) OF THE CITY OF PALO ALTO UTILITIES RULES AND RATE" The resolution vas adopted on a unanimous vote. uti Rat !1OZION: Vice Mayor Henderson introduced the following resolution and moved, seconded by Pearson, its adoption: 1 LUTION NO. 5104 entitled "RESOLUTION 01 THE COUNCIL OF THE CITY OF PALO ALTO AMENDING SCHEDULE E-2 (COMMERCIAL ELECTRIC SERVICE) OF THE CITY OF PALO ALTO UTILITIES RULES AND RATES" The resolution vas adopted on a unanimous vote. Paanlur4cn rift 4„.n.iiug �`.anarai Vater Sarv%a 1iulas and 1Rtt!! MOTION: Vice Mayor Henderson introduced the following resolution and moved, seconded by Pearson, its adoption: 1428 6/23/75 c,1 —0 (i RESOLUTION NO. 5105 entitled "RESOLUTION OF THE COUNCIL OF ThE CITY OF PALO ALTO AMENDING SCHEDULE W-1 (GENERAL WATER SERVICE) OF THE CITY OF PALO ALTO UTILITIES RULES AND RATES" The resolution was adopted on a unanimous vote. oluti r: a e es tes c . a W- -0 NOTION: Vice Mayor Henderson introduced the following resolution and moved, seconded by Beahrs, its adoption: RESOLUTION NO. 5106 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING SC'.I.DULE W-1-0 (GENERAL WATER SERVICE) OF THE CITY OF PALO ALTO UTILITIES RULES AND RATES" The resolution was adopted on a unanimous vote. 1971,+-75 i net - rom Peat, ?i.zrwick. Mitchell & Cos_ Vice Mayor Henderson reported that the cost of the financial audit last year was $9,000, and this year's cost would be $12,900. The Committee was not happy about that, but it is too late in the fiscal year to consider asking other organizations for probable charges. At any rate, the Controller thought that other bids would be very close to the amount being charged by Peat, Marwick, Mitchell & Co. The Controller was instructed that at the conclusion of this next audit, he should report to the Finance and Public Works Committee on the advisability of soliciting proposals from other firms for the 1975-76 audit. MOTION: Vice Mayor Henderson approve the recommendation of that the Committee's comments forwarded to Council and that in the coming year to conduct a critical review of the performance of the firs and be prepared to report to the Committee in the next fiscal year as to whether or not they sea some need for a change of certain requirements to be placed in the requirements of the firm with whom the city is doing business, and that the contract with Peat, Marwick, Mitchell & Co. for the 1974-75 Financial Audit be approved. moved, seconded by Clay, that Council the Finance and Public Works Committee in approving this recommendation be the Controller's Office be directed The motion passed on the following vote: AYES: Beahrs, Clay, Comstock, Henderson, Rosenbaum, Sher NOES: Pearson tv a 1974-73 Contract(C)g;369:5) MOTION: Councilman Comstock aged, seconded by Pearson, that the Council authorise -the Mlayor to execute the amendment extending the 1974-75 City/PACCC contract for two months. a The notion passed on it unanimous vote. 1429 6/23/75 Resolution re Co ensation sua p oyeei MOTION: Councilman Comstock introduced the followint resolution and moved, seconded by Bears, its adoption: RESOLUTION NO. 5107 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING RESOLUTION NO. 4813 ADOPTING A COMPENSATION PLAN FOR CLASSIFIED AND CASUAL PERSONNEL, AS AMENDED BY RESOLUTION NO. 4958" The resolution was adopted on a unanimous vote. Vice Mayor Henderson said it had been obvious to him that this kind of action'had been warranted for the past several years. For many years, Palo Alto has been collecting more from property tax than the cost -of -living index increase because the assessed values had been going up so much. Unfortunately, the timing was such that the present Council could not enact such an ordinance; but this Council could approve the idea in principle and direct the staff to prepare the ordinance. Since he had sent out a memorandum on this matter, Vice Mayor Henderson said he would not repeat the points he made; however, he assumed there would be questions and comments, and he would respond to those. MOTION: Vice Mayor Henderson moved, seconded by Pearson, that Council direct staff to prepare an ordinance reducing Palo Alto's property tax rate to $.70 per $100 assessed valuation. Councilman Rosenbaum considered such action to be premature since it was not known what the assessment increase would be. SUBSTITUTE MOTION: Councilman Rosenbaum moved, seconded by Clay, that this matter be tabled until the assessment rolls are received from the county. The substitute motion failed on the following vote: AYES: Beahrs, Clay, Rosenbaum NOES: Comstock, Henderson, Pearson, Sher Councilman Comstock's own feeling was that the tax rate should be increased; but he did not think those thoughts should be discussed at this time. However, he did think they should be discussed in the future. MOTION: Councilman Comstock moved, seconded by Rosenbaum, that this matter be continued until the assessment rolls ars received from the county. Vice Mayor Henderson said it disturbed his that he offered to not: make a speech but respond to comments by others and tban have s tabling motion made, but the continuation motion vas a valid 'move. He stated that the assessment on his own house vent up 342. Vice Mayor Henderson heard the County Assessor being interviewed on one of the UH7 stations by a representative of the League of Women Voters, and Mr. Nathiusn stated that the over-all assessed valuation in the county would be 1430 6/23/75 !` •'C) up at least 15%; and that probs,bly it would be more than that in the north county. Therefore, Vice Mayor Henderson had no fears about it being well over the 6% that had been budgeted. He thought it would be well if this Council went on record in saying that it wanted a reduction and directing the staff to prepare an ordinance. Staff could hold the ordinance for the new Council until the actual figures are in. At that time, it could be that Someone would want to make an amendment to reduce the tax even more. Councilwoman Pearson stated her opposition to the motion to continue the item and her support for the motion to direct staff to prepare an ordinance reducing the tax to $.70 per $100 of assessed valuation. During the recent campaign, one of the complaints Councilwoman Pe-rson heard most frequently from citizens was that they considered their property tax to be too high; and the Council ehculd be serving Palo Alto residents. Most of the residents have already received notification as to their tax rate. Two years ago Councilwoman Pearson's assessment went up 50%; last year, it went up 11%; and this year, it went up 16%. She stated she had no trouble at all in voting for a cut in the property tax. Mayor Sher also opposed the motion to continue for much the same reasons as mentioned by Vice Mayor Henderson. Everyone knew there would be an increase, and this was an opportunity for this Council to go on record as to how it felt abou.: property taxes. Mayor Sher pointed out that the idea of directing staff to prepare the reduction did not mean that it would take effect since it would have to have a vote; and et that time, the figure could be changed one way or the other. He stated he would vote aguinat the motion to continue and support Vice Mayor Henderson's motion. Fred Eyerly, 877 Sharon Court, stated that in the recent Council race Scott Carey, Anne Witherspoon, Roy Clay and he pledged to keep a ceiling on the city property taxes commensurate with last year's. At the proper time of setting the tax rate in August, the elected Councilmembers would keep that faith with the Palo Alto taxpayers. Mr. Eyerly considered Vice Mayor Henderson's request for an ordinance to set the tax rate to be premature both in amount and in timing. The total assessments will not be in from the county until July, and it would be early August before the city had the value of utility type buildings such .es the Telephone Company and Southern Pacific. It Val not possible to intelligently set a tax rate without those actual figures. Mr. Eyerly asked that the tax rate be left for study until the proper time, and that no action be taken at this meeting. The motion to continue passed on the following vote: AYES: Eeahrs, Clay, Comstock; Rosenbaum NOES: Henderson, Pearson, Sher t of Ccruac re se e t t vs MOTION: Councilman Comstock moved, seconded by Pearson, that this matter be continued to the meeting of July 7, 1975. The motion passed on a unanimous vote. 1431 6/23/75 1 r 1 Gilman Berwald re ctive 11DTION: Councilman Comstock moves:, seconded by Pearson, that this matter be continued to the meeting of July 7, 1975. The motion passed on a unanimous vote, ession to Dies ersonns Matters MOTION: Councilman Comstock moved, seconded by Pearson, that this matter be continued to the meeting of July 7, 1975. The motion passed on a unanimous vote. f •. c lman Comstock re on to n2 t to San or Day Care rest MOTION: Councilman Comstock moved, seconded by Pearson, that staff be directed to work with the Senior Coordinating Council to carry out the implementation of the city's commitment of $12,000 to the Senior Day Care Program. The motion passed on a unanimous vote. Re,ues of Ma or Sher re Written Activities MOTION: Mayor Sher moved, seconded by Comstock, that staff be directed to continue to develop written guidelines with regard to City/School activities, to review those guidelines with the City/School Liaison Committee and then with the Council. The motion passed on a unanimous vote. usat of Vice Ma or genders re err o s e r+sc urn► MOTION: Vice Mayor Henderson moved, secr7,4ed by Sher, Chet the matter of the utility rate structures be referred to the Finance and Public Works Committee. Councilwoman Pearson wanted to be certain tb*t reduction or adjustment of water and electrical rates would be discussed. MOTION RESTATED: Vice Heyor Henderson moved, seconded by Sher, that the matter of the utility rate structures be referred to the Finance and Public Vorks Committee with special emphasis on the reduction or adjustment of the water and electrical rates. The motion passed on the following vote: &YES: Sambre, Cemetock, Henderson, Pearson, Rosenbaum, Sher NOES: Clay 1432 6/23/75 Vice Mayor Henderson believed that this item and the next two were moved by Councilman Berwald at the meeting of the Committee. MOTION: Vice Mayor Henderson moved, on behalf of the Finance and Public Works Committee, that the subject of expense end automobile allowances for the City Council, Planning Commission, ARB, IiRC, City Manager, City Attorney and Police Chief be discussed by the City Council es a personnel matter. Vice Mayor Henderson reported that he understood Councilman Berwald's intent to be the elimination of all expense_,allowanctes. M0TION: „ tar-S�eer- owed seconded by Beahrs, that this matter be Jam" .--confinued to the meeting of July 7, 1975. Vice Mayor Henderson stated that he would vote against continuance because he was opposed to the elimination of the allowances. Councilwoman Pearson stated she was also opposed to the intent of the motion. The motion passed on the following vote: AYES: Beahrs, Clay, Rosenbaum, Sher NOES: Comstock, Henderson, Pearson Recommenda . . f Fi • .c - :,_•_d . u ttee re • unc s Go tpt taut MOTION: Vice Mayor Henderson moved, on behalf of the Finance and Public Works Committee, that Council consider as a personnel matter the position of organizational problems consultant. Vice Mayor Henderson commented that this was a split position that has already been filled by two people. He understood that Councilman Berwald wanted to remove the position and have it done as a policy matter by Council. MOTION: Councilman Clay moved, seconded by Beahrs, that this matter be continued to the wosting of July 7, 2975. Councilman Comstock thought Council should deal with this matter immediately, and the way to deal with it was to summarily reject it. What is clearly being recommended is that Council involve itself in something that is none of its business. Council could not tell the City Manager Chou to hire and not hire. If Council does not like the vay the City Manager it running his organization, than it could deal with him. Councilman Comstock had always felt that Council had been strongly admonished to not go beyond the Council appointed officers and rem their offices for thee. He hoped his colleagues would vote to not continue the ratter. 1 4 3 3 js/23/75 Mr. Sipel commented that he went to two Committee meetings on this subject and meJe presentations and was prepared then to discuss it. He was interested in finding out what the problem was; and if someone could articulate that, Mr. Sigel said he would appreciate it very such. Councilman Clay said his motion to continue was made purely out of consideration of the fact that Councilman Berwald was not present. The motion to continue failed on the following vote: AYES: Beaters, Clay NOES: Comstock, Henderson, Pearson, Rosenbaum, Sher The motion from the Finance and Public Works Committee failed on the following vote: AYES: Beahrs NOES: Clay, Comstock, Henderson, Pearson, Rosenbaum, Sher NOTION: Vice Mayor Henderson moved, on behalf of the Finance and Public Works Committee, that the City Council set an objective for the number of printing impressions produced by the Reproduction and Mailing Division at the same level as 1974-75. MOTION: Councilman Clay moved, seconded by Beahre, that this matter be continued to the vesting of July 7, 1975. The motion to continua failed on the following vote; AYES: Beahre, Clay, Rosenbaum NOES: Comstock, Henderson,, Pearson, Sher The motion from the Finance and Public Works Co aaittee failed on the following vote: ATES : Rosenbaum NOES: Beahrs, Clay, Comstock, Henderson, Pearson, Sher Cmipalleations, 1. John Frsdrich, 157 Bryant Street, though that items 1-a and 1-b on the agsnds dealing . with allowances to Council, Boards, etc., fad with the matter of an organisational problems consultant, subjected vast areas of government maa,sgesert tm the seventh floor of the Civic Center rather than to Council Chazlbirs; and he thought that vaa an error in judgment. H. recommended that Couecilmeebere' salaries be doubled. 1434 6/23/73 2. Emily Renzel, 1356 Forest Avenue, thanked the outgoing members of Council for their generous gifts of time and talent. bar o io na unc rs Mayor Sher, on behalf of Council and the citizens of the community, thanked Councilaembszs Henderson, Pearson, and Rosenbaum for their hard work and devoted service. He said they would be all very much missed, and he wished then good luck in all of their future activities. Aoajournment The meeting of June 23, 1975, adjourned at 12:45 a.m. ATTEST: 1435 6/23/75 APPROVE: