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HomeMy WebLinkAbout09101957U City Hall, Palo Alto, California September 10, :1957 The Council.'of . the City of Palo Alto met in regular sess:lon on this date at: 7.30 P.M., with Mayor Porter presiding. Roll call as fal�oree Present: Bishop, Byxbee, Corcoran, Davis, Evans,, Giffin, » rsha ll, � Navin; Porter, Rodgers, Ruppentha 1 Stephens, .Woodward . ap• proved. Project .57-.11,.Fabia�l Way et al This was the:time and place set for a hearing on Resolution No, -2890 of Preliminary Determination for the improve- ment of Fabian :Way et al; Notices of this hearing have been' -given as ;provided by law. It was ,announced that the sole purpose -of this hearing 1$ to .determine whether or,not the City Council shall pro- ceed with.this-;improvement without compliance with the provisions of the; Special, Assesament Investigation, Limitation and Majority' Protest Actor ;1931; ‘ that (this is the only matter to be considered at this hearing, and a hearing of protests in relation. to specific proposed acquisitions and improvements will be held at a later date. Absent .Creaap, Mitchell. (Mr Cresap arrived at 7:'0 P.M. during the dis- cussionof the first item.) ?'he minutes of the meeting of August 26, 1957, were It was_.reported.`by the City Clerk that no` written protests against proceeding<with this project without compliance with' the Investigation..: Act• have been received. The hearing was declared open. There 'being' 0 one present who wished: to be heard on thequestion, the,.: hearingwas closed. Resolution No. 2900,determining to proceed with Project 57 -11, -Fabian Way et al, without compliance with the Investigation Act, and Resolution No. 2,901' directing preparation of Engineering Documents, were introduced. A motion was made by Giffin and seconded,` that these re iutions be adopted. The City Manager explained the project and the proposed improvement; presenting amap showing Fabian Way and'the other streets involved,:and pointing'out that the street improvements proposed will expedite the development planned for this. industrial area. He advised that.=the.-staff has: had a number of meetings. with representatives of the Division of Highways and with the:, property owners: concerned.' He stated that the Division of Highways has not approved the City's request for right. turns off Bayshore:Rreeway but has -agreed to recommend the extension of the Bayshore access road 1rom-Loma Verde'hvenue for a distance of approximately 2800 feet to connect4ith,the extension,of Fabiap Way; that it is the recom- mendation of :the staff: and_the traffic consultant that this access road be continued for 2800 feet to connect with the extension of Fabian Way and that the access road be widened by one parking lane on the westerly side :He further advised that the Division of Highways ha:s;agreed to recommend extension of the access road if the City Will provide the right of way. The City Manager advised that the question to be resolved now is whether the property 'owners will contribute the right of wa.y for the road or whether the acquisition costs are to;,be included in the assessment district. He stated that'all but"one of the property owners involved have agreed to pro- vide the right of way.; Resolutions lko'. 2900 and 2901 were then adopted on roll call, with' 12 Ayes,;' Davis being absent during the roll call and Cresap not voting, on the motion. { A; letter, was; received from:Costello & Johnson requesting: an amendment to the'ordi,nances to„ -:permit -the sale of used clothing. taken on consignment:: without :requiring >a, daily report to the Police Department as provided' in regulations covering second-hand merchandise. Thin was referred. to the City Attorney .Bids. on Parks <, Projects 56-20- and 56-22 "A report was.: made; .by the Cl.ty Manager on the bids received. -on September,64 1957,.fof the construction of the park on Stockton :Place, Project;56-20;,. and the, park on, East Meadow Drive, Project- 56-22, .with" the?- recommendation :.that the bids ' of Gra,velle, McConnel, the low bidder, be acceppted in the amount of $31,04900 for the` park or -Stockton Place and $30,329.©0 for the park on East. Meadow Drive . - : It was moved. b yxbee, seconded by Stephens, and carried by unanimous vote on roll .calJsthat the; bids be accepted as recommended by the -`City Manager and -that the Mayor be Authorized to sign the contracts-. Interior Decorator for Hospital A:report.was submitted -by the City Manager on the consideration given by a committee composed of Palo Alto and Stan-` ford staff representatives tothe selection of an interior decorator for the Palo Alto -Stanford Hospital. He advised that members of -the Hospital Committee had served .a on n interview board, and that a sub- co mmittee had made:a `further nvestigation of the ability and qualifi- cations of the three candidates selected for investigation and inter-: view; that it was :their recommendation that Maurice Sands of San Francisco be retained as interior design consultant for the Palo Alto= Stanford Hospital in accordance with his proposal, at a fee of $29,750.00. The City Manager reviewed: the scope of the work which includes the establishment of all "color>>and finish schemes and the selection of all. furnishings.:.for the Palo Alto and Stanford hospital :..pavilions, the Central Core` and designated areas of the existing Palo Alto Hospital, advising that 'the work is expected to take fourteen' months to complete .. It was: pointed: out that the, decorating services were excluded from the: architect's contract, and that the architect's estimate was $35,000.00 A motions was. made by Cresap, seconded by Byxbee, that Mr. Sands be retained`-asinterior decorator for the Palo Alto -Stan- ford_`. Hospital, and that, the: Mayor,be.authorized to execute the contract for these services There was considerable discussion regarding the work involved. Councilwoman'"C`oreoran asked whether local interior decorators': had' beer' given an opportunity to be applicants. The ,City'Manager. advised 'that any one-. lnterested had an opportunity to apply':and all applicants were; given':consideration.. The motion to;retain:.Mr Sands as interior decorator and: authorizing the-' Mayor: `to.'slgn- the contract was then carried: on roll call, with ' 15 :yes,;' Mrs. Corcoran not voting on the motion. It was moved by Ruppenthal, seconded by Rodgers, and'- carried that the question 0f:the_procedure used in notifying people when the City is ready to interview applicants for professional. services, --so that they might- submit applications or proposals, was referred to Committee No.." 3 197 .'Bids on Hospital X -Ray Equipment A report was made by the City Manager on bids received on August -23', 1957; on X -Ray equipment for the Palo Alto -Stanford.. Hospital, with the recommendation that the bids of General Electric Company:on Items A, B, C, D and E in the total amount of $99,093.45 and the' bid of Westinghouse Electric Corporation in the amount of $28,400.00 on Item. F be accepted. After discussion, it was moved by Rodgers 'seconded by Byxbee, and carried by unanimous vote on roll call that -the bids be accepted as recommended' and that the Mayor be authorized to sign the contracts:;,for this equipment. Project 56-8, Wilkie Way, et al Upon recommendation of the City Manager, it was .moved by Bishop, seconded. end 'carried that the periodfor cash payments of asseSsmen.tson Project 56-8, Wilkie Way, et a1, be extended to September 23,L1.957. Health and > tozpital Insurance Program The City Manager=reviewed ,a study made during the past year of -the health` and hoapita.l insurance program for city employeesi, advising that--rafter"-a:study had been made by a staff committee, the matter had. been. presented to Committee No.3 and the.Council with the request that- the firm of Marsh & McLennan -Cosgrove & Company be retained to'=assist -in, .the development Of a new insurance program, de:s_igned., to . more ` adequate:ly meet the needs of .employees:,- , that proposals: were received from various insurance companies and analyzed, and a report. was."later submitted 'by Marsh &. McLennan - Cosgrove. & Company containing a review of the present :program and recommendations for an improved program with rates and cost'eatimates Copies' of this report were previously sent to council„members. Mr Maurice H. Coblentz, Jr. and Mr. T. L. Fasset.t, of Marsh & McLennan -Cosgrove & Company, and the Personnel' Officer were present to answer 'questions regarding the proposed program The City Manager pointed out that the City has paid 50% of the cost of the insurance program, employees paying the balance of the cost plus the tatal`,cost if their dependents are -covered: He recommended that the<`City.'pay 100% of the cost for coverage of employees as req.ueated by the' Palo Alto Employees', Association. After discussion, it was moved by Byxbee,_seconded by Cresap, that the plan as recommended by the City M na.ger -be adopted,' to be effective as of October' 1, 1957. ,Councilman Giffin moved an amendment to the notion, to provide that employees and their entire families be covered by the new program et'the cost.of the City; The amendment was seconded by S tep:hens ,. It" was explained that the annual cost to include cover- age of dependents would amount to $60,000.00 while the annua:t'cost for employees; only would be $36,000.00. The vote on'the:amendment was as follows on roll call: `Corcoran,; CAesap, Giffin, Stephens. Noes: Bishop, Byxbee, Davis, Evans, Marshall, Navis, Porter, Rodgers, Ruppenthal, Woodward 'The amendment was lest. During further discussion it was pointed out that council members. cannot' be insured under the recommended plan; that- only employees receiving' compensation from the City are eligible. 1-. ' 'w The originalmoton to adopt the plan as recommended 'by the' City Manager, with: 100% coverage for employees, effective, as of - October .l, :1957, '.ryas: then .carried by unanimous vote on roll call. ' -The City Manager recommended that Marsh & McLennan -- Cosgrove & Company be retained to:act'as brokers for the City in connection with this health ,and ;hospital insurance program. A' motion iwas made 'by Byxbee,: seconded by 'Navin, that the recommenda- tin} be :.doptedand the, services ofthis firm be retained. The City Manager. advised that if the firm is selected .as brokers, there would be no fee for their services to date for their study and report,but if anot}'er.broker;is selected, a fee of $500:.00 would, have to be_ paid..by the Cityfor the services they have rendered. Councilman Stephens moved as an amendment to the motion that the: -matter of retaining:'a brokerbe referred to Committee No 3 for further study.;. The amendment was seconded by Giffin. There was considerable discussion in which objection was made' by several council members to retaining a San Francisco firm to serve as , brokers: <instead of . the local. insurance association. The City: Manager stated:: that the employment of the firm he recommended would -give an opportunity to ' make e , c uiaparison of the services rendered by a single company serving as a broker with the services of -an association of insurance agents who have handled the City's insurance in the past. A roll call vote on the amendment to refer the matter to Committee No. 3 was as follows Ayes: Bishop, Corcoran, Davis, Evans, Giffin, Rodgers-, .. Stephens. . Noes: Byxbee, Cresap, Marshall, Navis, Porter, Ruppenthal.,; Woodward. The amendment was declared lost. After further d.iscuasion, the motion to adopt the recom- mendations of the•City Manager and .'retain the services of Marsh & McLennan -Cosgrove.& Company as broke:ra to handle the health and hospital insurance program was carried by the following vote on roll call: Ayes: A.Byxbee., Cresap, Davis, Marshall, Navis, Porter, Ruppenthal, Woodward. Noes: Bishop; -Corcoran, Evans, Giffin, Rodgers,Stephens.- Left Turns on Bayshore Highway The City Manager presented a letter he had received from the Division of. Highways;requeating s resolution of the Council - approving the elimination -of left -turns: from the Bayshore Highway at .Colorado Avenue and Amarillo Avenue, as previously requested by the ICounc:il in view of the traffic hazards, at these intersections. Resolution N"o. '2902 approving the installation by the State of signs prohibiting left -turns at the intersections of Colo-` frado Avenue and Amarillo jAvenue...w.tth the Bayshore Highway was intro duced and;on notion of Rodgers and Marshall, was adopted by unanimous vote_ on ro'l l` call . The Council took a recess at this time, 9:05 P.M., and.--reconvened'at: 9::20 M yor'?orter, Councilwoman Corcoran and Councilman Ruppenthal ;left, at=this ,tune and were absent for the: rest'.of-the meeting. Vice Mayor Marshall presided -for the balance of the meeting.) Request for Shootin Range A .letter was ;receiv`1 from William E. Townsend,' 122k Webster Street', represents .;:of a group of Palo Alto people interested in organizing:,a ahootia- club, requesting the use of property on -the Bay" Lands, where they may establish facilities for pistol, title and shotgun shooting, The`City Manager:advised that it is his understanding that the _staff: is to make' a review,and and study of Bay Lands uses this winter and'submit a'report,and plan for the future improvement and development of the_ Bay- Lands..; He suggested that the letter be filed -with C;omnittee No'. '2":,:nd that the matter of a site for the shootl;ng.-facllitiea be given consideration in the development of the p:lan". It .W88 moved by Bishop, seconded by Byxbee,: and carried that the matter ,be referred to Committee No. 2 and that Mr.Townsend be notified of" -the action. South Pa to Alto Grade Separation Resolution. No. 2903, authorizing the Mayor to make a,pplicat;on.to,the Public_ Utilities Commission for permission, to construct;;the'underpass at Page Mill Road and Oregon Avenue under the Southern Pacific Railroad tracks, and also authorizing the filing of a,n.applicati:on requesting an allocation of State funds to aid. in the cost of construction of the underpass, was introduced, and on motion of Byxbee and Rodgers, was adopted by unanimous vote on roll call. Insurance Program The City; Manager: presented a letter he had received from : Marsh & :McLennan -Cosgrove' & Company concerning their proposal to make:,a survey of the City's insurance program, referring to offer: in their letter of July 8, 1957, to make a survey for a fee to be determined on the. bails of stipulated per diem charges, and their amended.offer of July:30, 1957, to undertake such a study for a;fixed. fee" .of $2,:500-.00. In their last letter dated ;September 3, 1957, received'bythe".City Manager on September 5, 1957, they stated they would: like to -withdraw both of their offers ten days" following . receipt of the letter.` It :was moved , by; Navis, seconded by. Cresap', that'the offer' of :Marsh & `McLennan -Cosgrove & Company to make;;' a. survey of the insurance program for ' a fee of $2,500.00 be accepted, and that it be spec.ifi€d :in"'the contract that if the Council enters into a subsequent contract' under which the firm would be named as broker that the fee be♦refunded in Whole or in part, the City Manager being -authorized to negotiate:such a contract. The vote on ,roll ca]1 was as follows Ayes `' Byxbee, Cresap, Navis, Woodward. Noes Bishop, Evans, Giffin, Marshall, Rodgers,Stephensy, Not Noting : Davis. The motion was declared lost. Final Map" of: Tracct No.' 1975 A;report was received from the Tanning Commission recommending appr°ova.l:of, the final map of Tract No. 1975 portion of Lots 6, '7, 25 and.. 26, . Block 6 of Seale Tract No. 5,, located on Greer Road ':between Oregon and -Amarillo Avenues, subject -t ::pro- vision o' ease.mentsoutside the tract as required for pole lines Resolution NC.'2904, approving firs 1 map of Tract NO. 1 19?5,' was introduced, and on .motion of Rodgers and Byxbee, was adopted, by unanimous: vote on rollcall .. Tentative Maps, Tract` No. .1556;Royal Manor :.A report wa.s received from the Planning Commission recommending approval of the .Tentative: l Record of Survey of Resub- division of Lots 25; 26, 27, 28,and29, Block 1, Tract No. 1556, Royal Manor, . located on 'Greer Road.: and Kenneth Drive, and the Tentative Record of Survey o ': Resubdivision of Lots 12, 13, 14, , 15 and 16, Block _2, Tract No:; 1556, Royal Manor, located on Greer Road and Janice: Way, south ofLoma:Verde Avenue. On motion of;Byxbee and Rodgers, these tentative record f survey maps were approved. Lot Division (Lucien <?aricou A report was submitted 'by; the Planning Commission recommending that the denial: Eby the` Planning Officer of the applica - tion .of Lucien .Pericou for diy sion� of portion of Lot 5, Block 3, `. Seale, Tract No., 5, at 978 N =California Avenue, be overruled and t iat'this lot; division 'be approved subject to furnishing evidence or payment of all payable : city and county taxes and to the removal' o of the existing- structure. On.motion of Byxb.ee.end Rodgers, this lot division was approved in accordance with 'the recommendation of the Planning Commission. Lot =.Division Y (Benito Sanchez A report was also.` received' from the Planning Commission, recommending that . the denial by the Planning Officer of the applica- tion of Benito Sanchez for division 'of portion of Lot 103, Wooster Subdivision, at_3+27 Ross Road, be overruled and that this lot division ,be approved,- subject, to. granting public utilities easement as shown .in: red or1 :,the map, to the payment orsegregation of bond assessoients, and to furnishing evidence of payment of all payable. city:and county taxes On 'motion of Byxbee and -Rodgers, this lot division was approved as recomiaended by:the P]annin'g Commission. Amendment to Setback Map .(Byron Street) A report was received from the Planning Commission recommending that the 2k -foot - se:tback on both sides of Byron Street' ' between; Lincoln Avenue and Embarcade:roRoad be eliminated, the setback on ,said street to be governed' by the Zoning Ordinance It was moved by Giffin, seconded and carried that a proposed -ordinance-amending the Setback, Map to eliminate the setback on Byron Street: between Lincoln Avenue and Embarcadero Road be Accepted 'for first ;reading. Ainendmee s. to 7,onirg Ordinance Arti c e 8C , R-5 District ) A.:repert;wea submitted b:y the Planning Commission recom trending .approval of.� an amendment o the Zoilhg Ordinance adding Article 8C establishing ---R-5 Dist.ritt regulations. The provisions of the proposed Article 8c were reviewed by the Planning Officer. A proposed ordinance amending the Zoning Ordinance by adding Article 8C, R-5 District Regulations, was accepted for first reading, (Councilman Cresap left at this time, 9:50 P.M., and was absent for the rest of the meeting.) Prosect56=8,-Wilkie Way et a1 ResolutionNo:. 2905 correcting certain assessments under: Project: 56 8, Wilkie Way et -al, was introduced, ;and on motion of f Bis,hop,',duly`s.econded, was adopted by unanimous `;vote on roll ,call,.: It.wa:s: explained that a recalculation 'resulted in reducing two assessments -and increasing ore assessment Abandonment .of Utilities Easement Resolution No 2906 of Intention to abandon.a public* utl].ities-easement over;;portlon of Block 3, Tract No. 1556," Royal Manor,"was introduced, and on motion of Bishop and Byxbee, was adopted' by'"unanimous vote on roll call. The resolution provides for a hearing to be held: on October 14, 1957, at 7:30' P.M. on the proposed abandonment. Amendment to Building Code Ordinance No 1757, amending Section 1506, of the Building Coderegarding height of fences, was given second reading, andon,motion of Giffin and Byxbee, was adopted by unanimous vote on roll call. Amendment to Zoning Ordinance Ordinance -No _ 1758, amending Section 22.07 ` (b) of the Zoning Ordinance:regardirxg setbacks on corner lots, was given second reading and adopted -by unanimous vote on roll call. Amendments to Pire; Zone Map - i A proposed" ordinance amending the Fire Zone Map to establish fire zones for the Bayshore-Embarcadero Annexation area, and to change", fire' zones for the C-1 District at the intersection of Churchill venue and Ei'.Camino Real and for the P -C District at Amarillo Avenue and Bayshore Highway, was introduced, and on motion of Navis andDavis,-was accepted for first reading. SP1e of .Hosoi'tal ,Bonds The.City Attorney recommended the adoption of an ordinance amending Section of Ordinance No. 1754 providing for issuance and sale_of $3,000,000. of Palo Alto Hospital Bonds of 1955,1 Series -''B", tocorreet an inconsistency. 'On -motion of Rodgers and Byxbee, Ordinance No. 1'; 59 amending Ordinance No.'175+ was adopted by unanimous vote,op roll - call. Claim- fcir,;Land :Acquired for Street Widening J e1m);.. A rer ort was received from the City Attorney': or ; the claim filed by;Mr and Mrs. Carl N, Helm in the suss of $3,100,:00 in connection with. property acquired for the widening of Midd:lefield. Road., Project 1+ - 81 in 1.949. The City Attorney advised: that `he' hadf investigated the matter with assistance of the Engineering DepA.rt-- ment, and in his opinion there is no liability on the part of the City since the claim'is barred by the statute of limitations'." 0n_motion of Byxbee and Navis, the City Attorneys report was accepted and the claim denied. Monthly Reports :Themonthly report of the Controller for August, 1957, was received and filed. • larmins Officer on ion of lots, nor report ° to ��s tlstrator or► - aI°n were recessed cne ��Z . report, .on app Zoriti= Adtat e na tiikeTl li r p r�' �ti�' a. variances Abe eet1�, w�, mo'n`th on Rppl mess bud rdi filed • beitni5 0 0 p ,tA.�r Sher. , c� °0 o�.�xed ad�ou ed 1 , Ap - for •