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HomeMy WebLinkAbout1980-06-23 City Council Summary MinutesCITY COUNCIL N INUT€s ITEM Oral Communications 1. Gretchen Burford 947 Ilima Way 2. Charles Weigle 4193 Willmar Drive 3. Dr. Bette Hirsch 4149 Georgia Avenue 4. Joseph Hirsch 4149 Georgia Avenue Central Valley Power Legal Settlement Consent Calendar - Action Items Park Improvement Ordinance For Sculpture In Baylands Professional Services For Alcohol Tests Renewal Of Contract For 1980-B1 Calaveras Project Costs - Authorization Of Agreement Between Northern California Power Agency (NCPA) And Its Members For Payment Of Project Cost Arastradero Road Bike Path Award Of Bid And Authorization Of Construction Contract Public Hearing On City Of Palo Alto w sofas ed 1960-81 Budget Recess Project Mobs 1 lty--Award Of Bid And _ h..ta...,,.-_�: .� Contract-�._._ .tea_.. Authorization Y For i 804 1980-81 Budget (continued) Regular Meeting_ June 23, 1980 CITY OF PALO ALTO PAGE 7 1 3 7 1 3 73 7 1 3 7 1 3 71 4 7 1 4 7 1 4 7 1 4 71 5 721 12 722 Finance And Public Works Committee Recommends Re Council Minutes 7 2 5 Finance And Public Works Committee Recommends Re Adjustments For Retirement Benefits For Retired Employees 726 711 0/23/80 ITEM PA' Finance And Public Works Committee Recommends Re Tree REnewal Program Baylands Bicycle Path 198Otl81 Contract: Senior Coordinating Council 1980-81 Contract: Palo Alto Area Information And Referral Service 1980.81 Contract: Palo Alto Community Child Care Request Of Councilmember Levy Re Impounding Fees Request Of Mayor Henderson Re Youth Conservation Corps •Mayor Henderson Re Architectural Review Board Applicants Executive Session Re Personnel Adjournment 726 726 727 727 727 727 728 728 729 729 June 23, 1980 Regular Meeting The City Council of the City of Palo Alto mitt on this date in the Councilchamber at 250 Hamilton Avenue. Mayor Henderson called the meeting to order at 7:45 p.m. PRESENT: Eyerly, Fazzino, Fletcher, Henderson, Levy, Renzel, Sher, Witherspoon ABSENT: Brenner Mayor Henderson said an executive session concerning personnel matters would take place at the end of the meeting. ORAL COMMUNICATIONS 1. Gretchen Burford, 947 !lima Way, notified Council that East Palo Alto had named Saturday, June 28, 'Gertrude Wilks Day" to honor the director of Nairobi School. Sunday a benefit concert in conjunction with the Palo Alto Arts Department would be held at the Cultural Center. She asked that Council pass a resolution proclaiming Gertrude Milks Day. Mayor Henderson said a proclamation would be ready by the end of the week. 2. Charles Weigle, 4193 Willmar Drive, gave his background leading to his appearance at Council, and he said he had not received a brochure of summer activities at Terman, then found programs for children had been either filled or closed. He outlined the frustrations resulting from that for both him and his children. He emphas ized how important it was to have some programs in the western part of Palo Alto. Carleen 8edweil, Director of Community and Social Services, said that when she had learned that some areas near Terman had not received their brochures through the mail she had begun to follow up and re -initiate some programs. 3. Dr. Bette Hirsch, 4149 Georgia, spoke of the inadequacy of publicity for recreation programs for the summer. She said she had not found anyone in the 94306 zone that had received a brochure. She thought "low enrollment" cancellations were a result ofresidents not having received information about the recreation offerings. 4. Joseph Hirsch, 4149 Georgia Avenue, adted that he had tried to oet recreation offerings in west Palo Alto for two years. He thought that ti,=4.resnose would be greeter if rptidents had known of the programs. CENTRAL VALLEY POWER LEGAL SETTLEMENT Mayor Henderson announced that he had attended, along =with Councilm tubers Corrected Eyerly, Fletcher, and Witherspoon, an event June 12 at which official See Pg. 051 signing of the judgment of the Santa Clara lawsuit related to Electric 7/21/80 power had taken place. City staff, among them Senior Assistant City Attorney Don Maynor, Director of Utilities, Ed Aghjayan, and others had helped on this settlement. Councilmeaber Eyerly said that the occasion was novel for Palo Alto and other Central Valley Power cities, Roseville, Redding, Gridley and other cities in the Plumes -Sierra District. Santa Clara City had filed, trying to assure themselves of a guaranteed amount of power from the Bureau of Reclamation; a five-year lawsuit included PG&E and the Bureau of Reclamation. Later, Central Valley Power (CYP) cities had intervened 6/23/80 71 3 because the suit had impact on their preference contracts. Palo Alto was the lead agency because it was the larczest contract holder. The terms of the contract afforded the City a healthy income from sale of electric utilities --up to 175 megawatts --thought to be enough up to about 1985; the contract ran to the year 2005. The agreement rude available, among the cities, an additional 102 megawatts. CONSENT CALENDAR Councilmembers Levy and Fletcher asked that the :natter concerning Project Mobility be removed from the Consent Calendar. The following items remained. Referral Items None Action Items PARK IMPROVEMENT ORDINANCE Fri=r CMR : 287 : 0 ) ( 3 rs rea n9 Staff recommends that Council approve the park improvement ordinance permitting the sculpture to be constructed on Sand Point in Syxbee Park. ORDINANCE 3210 entitled "ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO APPROVING AND ADOPTING A PLAN FOR THE ERECTION OF THE SCULPTURE AT SAND POINT IN BYX$EE PARK." PROFESSIONAL SERVICES FOR ALCOHOL TESTS L i, F . 830- .,MR: 4:O} Staff recommends Council authorize the Mayor to execute the agreement with Milton Smith, Jr., for the 1980-81 fiscal year to provide the service as required by the California Vehicle Code in an amount not to exceed S17,400. Sufficient funds are available in the 1980-81 police department budget. AGREEMENT -CLINICAL. LABORATORY TECHNOLOGIST SERVICES Milton W. Smith, Jr. CALAVERAS PROJECT COSTS BETWEEN PA .OST (CMR:302:0) Staff recommends that Council eppro a the elreeeent that ztipulat d t t _. - - -- -- - that Council � r' _ the .-�Y. :jai. :...... e�.:::- �-r�cu eubR:v L[. %i4 all _expenditi.ree RSA SPA cities up ��_...�• •.z=- :� .� r.a;.a Ex�J to -the u$�� of issuance of the ted.f`31 Energy Regulatory Commission (FERC) license for the Calaveras County Hydroelectric Project will be refunded to the City from the first long- term project bond issue. AGREEMENT EE'IEEN NCPA AND ITS MEMBERS FOR nEIMEURSEMENT OF CALAVERAS PROJECT COSTS ARA5TRADERO ROAD BIKE PATH AIARD BTO KNOMTRO T I ON 14:0) Staff recc nds that Council approve the budget amendment ordinance adding $23,000 in the Capital Improvements Program for this project and award the bid and authorize the Mayor to execute a construction contract with West Bay Contractors Engineers Inc., in the amount of 592,682.82. 714 6/23/80 1 ORDINANCE 3211 entitled "ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR FISCAL YEAR 1979-80 TO PROVIDE ADDITIONAL FUNDING FOR CAPITAL IMPROYrMENT PROJECT 79-64 "ARASTRADERO ROAD BIKE PATH" AND TO PROVIDE FOR THE RECEIPT OF REVENUE FROM SANTA CLARA COUNTY." AGREEMENT --West Bay Contractors Engineers, Inc. MOTION: Councilmenber Faezino moved, seconded by Fletcher, that Council approve the consent calendar. The motion pasted on a unanimous voice vote, Councilme'nber Brenner absent. PUBLIC HEARING ON CITY OF PALO ALTO Mayor Henderson announced that it was the time and place for the public hearing on the 1980-81 budget. He delcared the hearing open. Vice Mayor Sher, chain of the Finance and Public Works Committee, said the committee adopted general guidelines in October 1979 for adoption of the forthcoming budget. He listed eight guidelines relating to hold - the -line en expenses; retain current service levels; the 981-85 Capital Improvements Program should provide Si million for expenses other than streets and utilities; expenditures to be in line with legislation adopted locally and by the state. The committee held eight neetirtgs totaling 25 hours on this proposed 1930-81 budget. The operating budget was nearly $25 million, about an 8.6 increase from last year --there had been an 18.6 percent rise in Consumer Price Index in the Bay Area. The guidelines had been met, and the $l million for Capital Improvements over the next few years would prevent deterioration of the City's capital assets. The budget was in compliance with Propce.ition 4, the spending limitation measure. He thanked management and staff for their help. Chairman Sher continued. He said Exhibit A was the preliminary annual budget presented to committee by staff; Exhibit B had recommended change3 by staff and committee to the document; Exhibit C held Committee -recommended changes to the municipal fee schedule. Most controversial had been 6A related to an increase in pay to Council proposed to increase from $250 to $400 monthly; 6B and 6K, proposed by staff, related to re -opening of the Mitchell Park Co mity Center that had been closed down after Proposition 13 passed. He noted that 6F was a re -instatement of a crime prevention program, about $62,000, and 6H reflected additional requests for funds for social programs --$95O0 for the Mid -Peninsula Support Network against domestic violence and $9800 for Palo Alto Adolescent Services Corporat.inn: The City had in the past qi*en capital grants to QVSth n+�+w.�. to help • � y�,,i . acquire - - - - - - facilities, - - - r e: si p them acquire phys I ca i f aci r i ti es, and these amounts wGiiic go toward the operating budget. Chairman Sher said that Item "eye" was an appropriation of about $1000 to commemorate the 50th anniversary of the Palo Alto Players. It 61 generated discussion on increased fees and maintenance at the golf course. MOTION: Chairman Sher, on behalf of the Finance and Public Works Committee, introduced the 19"80-81 City budget, with all of Item Six, and moved its approval by Council: A. By a vote of 2-1, 1 absent, an increase in Council compensation from $250 to $400 per month, and deletion of the $6.00 biweekly expense reimbursement; and, by unanimous vote, an increase of $2800 for Council travel expense and $700 for Council miscellaneous expense. B. An increase of $12,000 in contract services to provide custodial services at Mitchell Park Community Center. C. An increase of $60000 for the purchase of equipment for the i+bunicipal 7 1 5 6/23/80 Composting Program to be financed from Refuse Reserve funds. 0. An increase of $17,179 in contract services for a Transportation Housing Specialist and authorization for City Manager to sign the Assignment Agreement. E. An increase of $15,000 for the addition of a half-time Associate Planner position for activities related to Downtown SPAD to be paid by an increase in parking permit fees for the Downtown Special Parking Assessment District. F. By a vote of 3-0, 1 abstention, an increase of $62,756 for the addition of two Community Service Officers and one General Clerk B positions for crime prevention activities. G. An increase of $10,553 for expansion of the bicycle safety education program through a contract with the Central Counties Safety Council. H. Addition of two human services contractors as follows: S9500 for the Mid -Peninsula Support Network, and $9800 for the Palo Alto Adolescent Services Corporation. I. By a vote of 3-1, a one-time appropriation of $1000 for the Palo Alto Players in honor of their 50th anniversary. J. By a vote of 3-1, an increase of $3398 for the conversion of a temporary General Clerk B position to a regular fulltime G;neral Clerk B position for receptionist at the Cultural Center, K. An increase of $31,180 for the addition of one General Clerk A and a three -fourth time Building Serviceperson position, general expenses of $2000 and one-time maintenance costs of $27,500 for the reopening of Mitchell Park Community Center. Revenue from facility rentals is increased by $9000. L. By a vote of 3-1, a $26,526 increase in revenue for the Golf Course to reflect new green fees. M. A decrease of $103000 in funding for the El Camino Park Pedestrian extension project based upon refined estimates and information. N. An increase of $48,845 in the 1980-81 Capital Improvement Program for development of the Grant/Ash Mini Park to be financed with State Park Bond funds, 0. Deferral of the Alarm Display Project until status of the North County Emergency Communications Center is resolved. That Rte.. ._7 ; P. hat Caen -teal -Revenue -Sharing ing Fuads for 1980-81 in the amount of $300,000 be used for Field Services activities in the Police Department. Q. An increase of $16,000 in the health plan premium reimbursements to retired employees from $60/qtr. to $90/qtr. , effective July 1, 1980. R. An increase of $62,500 for miscellaneous retired employees per Government Code Section 21222.85, effective January 1, 1981. S. An increase in the rate schedule for Employee Health Plan and Dental Plan costs for active and retired employees. ORDINANCE 3212 entitled "ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO A00PTING A BUDGET FOR FISCAL YEAR 1980-81 AND AUTHORIZING CLOSING OF THE BUDGET FOR FISCAL YEAR 1979-80." 7 1 6 6/23/80 Vice Mayor Sher noted that a majority vote was needed to delete or add a new item to the budget. Karl Schmidt, 903 El Cajon, said he was president of the Friends of the Children's Theater. He spoke of losses of personnel due to cutbacks in spending; he outlined the scope of the program involving about 12,000 children, and he asked for an increase in personnel amounting to about $10,000. That would also help to maintain the outreach program. Ila Johnson, 842 Boyce, said that Council should support that which touched children of Palo Alto so closely, and enriched their lives. Joe Simitian, 532 Rhodes Drive, said that the additional funding would determine whether or not there could be an outreach program at the theater. He gave the histor+r of elimination of CETA funding. He and Mr. Schmidt displayed graphs showing the diminishment of the outreach program since 1979. He asked that personnel to re -institute the outreach program be restored. The money could come from that money saved by not having an arts and sciences airector or a theater supervisor for the past three years.. Alison Lee, 1241 Harper Avenue, said she was chairwoman of the Standing Committee on Arts and Sciences. She said that the Palo Alto Players were the longest playing such group in the nation. She listed many reasons why it was important to provide funds for outreach. MOTION: Councilmember Fazzino moved, seconded by Sher, that the Public Haring be closed. The motion passed or a unanimous voice vote, Councilmember Brenner absent. Mayor Henderson said that if occasions arose when others from the public wished to speak the public hearing could be re -opened. Mayor Henderson asked what the figures were for general operating reserve, as of June 30, 1980 and anticipated a year hence. What would the increase be? Larry Moore, Director of Budget and Staff Services, referred to the staff report CMR:304:0: the balance for June 11, 1980 for general operating was approximately $3,200,000. Along with the amendment reflected in Exhibit B, estimated balance for June 30, 1381, would be $3,806,365. Councilmember Witherspoon ascertained that the reserve fund of 1;3,20O,000 did not include the amendments recommended by the committee and was the balance regaining from the current fiscal year --the figure for June 30, 1981, would reflect the amendments made by the committee. Councilmember WltPerspoo "oted fund for self incur nc.. had t t_. .-r�_z: that a fund for �¢.i 3"tllJaG aPib� 4iAt3 ��i- to he set up, and also the "reserve" "" f led to be a. aeut. 10 -percent of he operating budget, and so the $3,200,000 was not totally uncommitted Mayor Henderson said the self-insurance came from a separate fund. Councilmember .Witherspoon said she supported - the recommendations of the committee; the City had been very careful for three years. She thought the City was in very good financial shape. AMENDMENT: Mayor Henderson moved that Item A; increase in Councilmembers' compensation, become effective effective January 1, 1982. The amendment died for lack of a second. Councilmember Renzel read a note from Councilmember Brenner which she had written during her stay at the hospital: "To my colleagues: I expect my colleagues will put forth excellent arguments pro and con for a raise in the stipend that Councflmembers now receive. I expect I 7 1 7 6/23/80 could agree with most of those arguments. However, as I see it, the issue tonight is 'is 't appropriate for this political body to vote for a raise for itself?' This vote will establish a precedent at a time when cities have been required to make ruthless cuts in all budget areas; this Council has gone on record in support of a utilities tax for acquisition of school sites and maintenance of parks and recreational programs and libraries. I do not think that Councilmembers' salary increases are perceived by the citizens'as being critical to the continued operation of the City and I do believe that for the Council to vote for this increase in Council pay as a budget item is ill-advised. I hope the Council will reconsider and will delete this salary raise from the budget. (signed) Frances Brenner." Vice Mayor Sher noted that he had voted against the Committee's recommendation for the raise. He thought Councilmembers did not run for election because of the salary. He thought the salary was more than adequate for Council -related expense. He said $400 would not be adequate compensation for the hours needed to do the job. AMENDMENT: Vice Mayor Sher moved, seconded by Renzel, moved that the matter concerning an increase in Councilmember's salaries be deleted from the 1980-81. Councilmember Levy agreed with Vice Mayor Sher; he felt there were many more important items on the budget. Councilmember Eyerly said he thought this was the proper time to consider the very real circumstance that Councilmembers' stipend had not been raised for many years. He wondered if political sensitivity to voting oneself a raise while a Councilmember might not extend to voting out all compensation for Councilmembers. He noted that not just business people ran for Council; housewives and those who came from being volunteers in c.orunity organizations needed some income so they wouldn't have hardship while serving. He hoped that Councilmembers had enough nerve to raise their own wages in keeping with the times. Councilmember Witherspoon agreed with Counci1m nber Eyerly that candidates for Council were often single women and single parents and others who were not full-time job holders. Many hidden expenses were related to the job of Councilmember. She did not think the pay increase had to be justified. She noted that for some the council conference and travel budget were "...a nice perq," and Council was considering increasing those also. Councilor Renzel said that though the compensation was known many candidates did run for Council. Ste said "We are adequately compensated for our expenses and out-of-pocket costs . C:::,cs wieffib"er Fazziro said he had supported the proposed raise in Cour_cii ers' pay since Councilor Witherspoon had first brought it up. He thought the topic was not "salary" but expense," and expenses had increased since 1969. He noted that in the past most candidates for the office were financially well off, and he would like to see economically disadvantaged people have _ :.he - same opportunity: . _ as was the case in housing, social services and the like. Not to support it, he thought, would be hypoc•itical. Councilwamber Fletcher said the total of $15,000 paid yearly to all Councilmembers did not impact the budget. Councilmembers who did not want to .7t.e the pcy could return it to the City, as she did with travel expense she did not incur. She did not think a 5 percent increase per year, since 1969, was excessive. Mayor Henderson said that since 1971 he had seen some Councilmembers who partially supported themselves with their Council pay. He knew of some who had considered running but decided not to because they could not make the financial sacrifice, and others who had entered but had to drop out, He agreed he was kirco rfortable invoting for an increase. He 713 6/23/80 thought he would support the motion on the floor. AMENDMENT: Councilmember Levy moved that any increases that were voted would not take effect until the current officeholders terms ended. AMENDMENT WITHDRAWN: Mayor Henderson said he did not think an amendment could be made to a motion to delete. AMENDMENT FAILED: The motion to delete the matter of proposed increase in Councilmembers' pay from the budget recommendations failed on the following vote: AYES: Henderson, Levy, Renzel, Sher NOES: Eyerly, Fazzino, Fletcher, Witherspoon ABSENT: Brenner Councilmember Fazzino said he favored adoption of the recommendation to increase the pay. Those who wished could turn the compensation or portions of it back to the City. Perhaps it would be best to have the increases go into effect January 1, 1982. AMENDMENT: Councilmember Fuzz'no moved, seconded by Henderson, that any pay raise for Councilmembers go into effect January 1, 1982. Councilmember Levy said he thought it was standard practice at the federal level that any increase in salary not go into effect until the term of the officeholder who voted for the increase expired. AMENDMENT: Councilmember Levy moved, seconded by Renzel, that the date "January 1, 1982" be deleted and the statement read instead ''that the increcse would not go into effect until the current term of the officeholder expired.:' Vice Mayor Sher noted that if the proposed amendment was passed, during 1982-1984 some Councilmembers would receive different salaries from others. Senior Assistant City Attorney Don Maynor said he did not think that would create a problem unless a discrimination suit were filed. He said a number of "general law" cities operated in that manner. Councilmeber Witherspoon said she would oppose the motion. AMENDMENT PASSED: The amendment, "that the increase would not go into effect until the current term of the officeholder expired," passed on the foflnwing vote AYES: Fletcher, Henderson, Levy, Renzel, Sher NOES: Eyerly, Fazzino, Witherspoon ABSENT; Brenner AMENDMENT: Mayor Henderson moved, seconded L See; that. the $100 expense compensation for vice mayor be deleted as of January 1, 19S2 from the budget recommendation. Mayor Henderson said he proposed that amendment on the basis of past experience; he had had virtually no extra expenses as vice mayor, but many extra expenses as mayor. Councilmember Fletcher pointed out that at a future date perhaps a Mayor who did not have enough time to perform all the functions would mean the vice mayor would go, and some extra money might be needed. 719 6/23/80 Councilmember Witherspoon asked if it would not be more appropriate for a fund to be established for a mayor or vice mayor to draw upon as needed. A discussion ensued as to various circumstances and expenses of the two offices. AMENDMENT WITHDRAWN: Mayor Henderson withdrew his amendment. Vice Mayor ;her observed that, as in the past, Council, when considering the budget, =pent much of the time discussing an item of $20,000 or less. He agreed that expenses were more for mayor than vice mayor. AMENDMENT PASSED: The amendment, re Council salary increase as amended, passed on a unanimous vote, Councilmemher Brenner absent. Mayor Henderson said that expense related to travel had been discussed thoroughly in relation to Proposition l3. AMENDMENT: Mayor Henderson moved, seconded by Fazzino, to increase Council travel account by $2,800 and that Council Miscellaneous expense account be increased by $1,200. The motion passed on the following vote: AYES: Eyeriy, Fazzino, Fletcher, Henderson, Renzel, Sher, Witherspoon HOES: Levy ABSENT: Brenner Councilmember Levy said he did not want to give the Palo Alto Players an additional $1000 ,'or advertising the fact of their 50th anniversary. He thought thr press would be very cooperative about that. AMENDMENT: Counzi lmes ber Levy moved, seconded by Renzel, that the one- time appropriation of $1000 for the Palo Alto Players in honor of its 50th anniversary be deleted. Councilmember Eyerly said he opposed the motion; he thought the group was entitled to publicize their 50th year --the money would be needed. Councilmember Renzel said the 50th anniversary could be advertised on the group's regular advertising —perhaps a sticker, or the like. Vice Mayor Sher said that the memo from Mr. Kaplan, Director of Arts and Sciences, listed ways the $1000 was to be used. He thought the purposes were worthwhile --one proposal was to have tickets at 50t for oee performance in honor of the 50th year. CounciiResebee Fouino said _ he remembered the thousands of dd f lars the City had spent for its 75th anniversary. He would support the request. AMENDMENT FAILED: The motion to delete the item re Palo Alto Players from the budget failed on the following vote: AYES: Levy, Renzel, Witherspoon NOES: Eyerly, Fazzino, Fletcher, Henderson, Sher ABSENT: Brenner Regarding the golf course, Councilmember Levy said the golf course would have a deficit of $125, 0 He listed ways that money could have been spent in other City programs. He reviewed the background of golf course finances and said he thought the fees had to be raised so the golf course could be self-supporting. He noted both the swimming and tennis pares were being subsidized --were pool fees going down next year as was indicated? 720. 6/23/00 e Carleen Bedwell, Director of Social and Community Services, said fees had been raised considerably last year, particularly for non-residents. The projected estimate for 1980-81 was more realistic, she said. There would be fee increases for group activities; there would be a decrease for seniors. The aquatic program 4ould cost more this year. Cost of the 1980-81 budget had gone up because pay scales had been raised, and cost of chemicals for the pool had also acne up. Councilmember Levy said it looked like the aquatics program was going to cost the City about $35,000 this year. Were the changes in cost based on the same circumstances for the tennis program? Ms. Bedwell said pay had been raised, and some of the increase was for equipment replacement -.windscreens. Councilmember Levy noted there had been expense of $75,000 to resurface 15 courts, and this year there was to be an expense of $49,000 to repair and resurface five courts. Ms. Bedwell explained that the differences in cost related to the differing conditions of the tennis courts --some concrete, some asphalt; soil movement and moisture took their toll of the smoothness of the courts. Councilmember levy noted again the City subsidies of both tennis and swimming programs. About the golf course, sore increase in fees had been proposed, but he thought it should be greater. Perhaps it would take some years to get the golf course in the fine condition needed to attract enough players to make it break even. He said the weekend fees for residents and non-residents of $7 and 57.50, and weekday fees of S5 and $5.50 noted on the June 4 memo, Attachment 0 should be raised to 50t more, on both weekdays and weekends. That would bring in $35,000 more annually if the number of rounds stayed the same, though he thought some decline in play could be anticipated. He preferred to take that risk rather than have the large deficit. AMENDMENT: Councilmember Levy moved that fees to golfers be increased to add $61,526 in revenue. The amendment died for lack of a second. Councilmember Eyerly commented about the the three positions proposed for crime prevention at the cost of $62,756. He wondered about the resulting per capita expense of the police department --it was high. He said he would not recoemend resmuval of the item --he thought the police department was very good --but he thought all departments should be analyzed carefully on per capita expense. He thought that was about the only way to analyze departmental matters. People never wanted to cut the police department. he said. hut he would look at overall roots again xtey re RECESS Council recessed from 10:00 to 10:15 p.m. MOTION: Mayor Henderson moved, seconded by Eyerly, that Council bring forward the matter concerning project Mobility. The motion passed on the fol l owi ng vote: AYES: Eyerly, Fletcher, Henderson, Levy, Renzel, Sher, Witherspoon NOES: Fazzino ABSENT: Brenner PROJECT NOB I L ITY--AWARD OF BID AND =8Y(C 3f3:0) Dom Maynor, genial Assistant City Attorney. advised Council of language 7 2 1 6/23/80 to be added to the contract re insurance of the van for the handicapped. MOTION: Cruncilmember Fletcher moved, seconded by Fazzino, that Council authorize the Mayor to execute the contract with Mid -Peninsula Cab Company, Incorporated, for Project Mobility taxi and handicapped van services for fiscal year i980-81, along with the amendment to include the suggested language concerning van insurance in Section 3, subsection (a)(3). CONTRACT --PROJECT MOBILITY Mid -Peninsula Cab Company, Inc. Councilmember Levy asked if Project Mobility could be handled like the regular taxi service. The rates appeared to be the same. - Gayle Likens, Transportation Division, said it was possible. Enrollees in the Project Mobility service might increase and service might improve if there were a number of companies rather than just one, to respond to calls; there would be some confusion if the rates for the companies were different, however, and so a flat rate structure might be offered to the taxi companies, Councilmember Levy said he thought staff might explore the idea of making the Project Mobility contract available to the three taxi companies on a metered basis in future years. A flat rate would not be necessary. MOTION PASSED: The motion as amended by the Senior Assistant City Attorrey passed on a unanimous vote, Councilmember Brenner absent. 1980-81 BUDGET (continued) Mayor Henderson said Council would return to discussion of the budget. Mayor Henderson said that if funding of various departments in the City was to be on a per capita base everything would have to be cut back -- Palo Alto had always given its citizens above -average service. After passage of Proposition 13 significant cuts had been made in various departments, and the police department had been one to be cut. Mayor Henderson said he was glad to have the crime prevention program restored. He asked Chief Zurcher if needs for the department were being adequately met. Chief Zurcher said police department officers had been reduced over the years from 107 to -school officers and so on had been dropped but the maxims level of officers on the street had been maintained. That had reduced flexibility. The proposed 1980-81 budget, however, would permit mole flexibility. Vice Mayer Sher slid th restoration the ...,�v+ ,r.4a.. �s.w the t ��ai,3f1 sisili,l of program had been promeo in, -_ committee: iheV e -A, a coreelaf iOn, the committee thought, between the decrease of police personnel and the increase in burglaries. He approved of the outreach, teaching residents how to protect themselves against burglaries and the like. MayorHendersonturned to the Planning Department; he had heard claims about people being "burned out" in the planning department. City Manager Liner said a special look at the Planning Department led to the conclusion that the work could be handled with some reorganization. No new personnel would be needed at present. Councilmember Fazzino raised the otter of. the Arts and Sciences Department. He welcomed the new director, Leon Kaplan, to attend Council meetings. Councilmember Fazzino said he intended to propose adding $9000 to the program for an administrator's position for outreach. Carleen Bedwell,,Director of Social Concerns, said said the Arts and Sciences budget might= lot be understood so readily by the general public 722 6/23/80 n ...because it expresses itself in units and tasks that are not duplicated in other departments in the City." She said the department had not been fully stared, and a decision had been made not to add new positions at this time. That decision applied to CETA positions also. She reviewed the department's rationale concerning people and positions. Leon Kaplan, Director of Arts and Sciences, expressed appreciation for the opportunity to work with the City. He confirmed that service levels would, as a res»lt of budget decisions, be reduced. He affirmed that he was comitted to outreach and serving as many young people as possible. He agreed with the observations of a speaker from the public, Ila Johnson. He would use his prerogative, he said, to review the staffing patterns, and go over them with Council when the appropriate time came, Mayor Henderson asked Mr. Kaplan about retention of the present level of activity for outreach for the Children's Theater. How many were there now? Mr. Kaplan said that with the proposed budget, outreach could not continue at the 197940 level. Mr. Zaner said that if Council wanted to maintain the outreach at its past year's level Council could so direct through passage of the recommended dollar allocation. Councilmember Fazzino said he suggestion because the Social made a commitment to fill the and had not fulfilled the comm Council had to be as specific wanted to have, and how to bri maintain the present level of is needed. had a problem with following Mr. Zaner' s and Community Development department had position of Arts and Sciences Director, itment for two years. And so he thought as possible about what kind of program it ng it to fruition. He thought that to outreach a full-time program administrator Mr. laver noted that "...you have a classic case here of becoming dependent on external funding, and this is CETA." He continued. He said that the total number of person years under the proposed program is the sane as under the current program. That was done by a shift in emphasis on one place to another; he recommended putting emphasis on theater outreach and taking emphasis away from, visual arts --the budget would stay as recommended. AMENDMENT: Councilmember Faxnino moved that $9000 be added to the Arts and Sciences department for one-half funding of an administrative outreach position. The amendment died for lack of a second. Mayor Henderson said he would like to add the 59000 but not specify how staffing should take dace; AMEN : Vice i►z4yor Sher moved, seconded by Henderson, that the outreac i program be maintained at its current level and $9000 be added to provide it. Councilnember Eyerly referred to page 393 of the annual budget. There was a 14 percent increase in the total txadget bringing it to 5333,700. He thought there were enough positions and monies for Arts and Sciences. Mr. Kaplan had said he wanted the opportunity to fill those positions 4nd reshuffle as he thought was needed. Councilmember Eyerly said he did not want the community to come in and pressure for more money when there was that much money already, though he did not mind directing staff to keep the program at the same level. He would oppose the motion. Councilmember Levy said that though speakers had maintained no level of service would be dropped in the Arts and Sciences status indicated there would be. The 1979 staff level would rise from 27.2 to 28.4 723 6/23/80. people. He did not think any more money need be added. He asked how increases in classes had taken place. Mr. Kaplan replied that more arts classes and more film programs were being offered. Candace Hathaway, Manager, Cultural Center, said a shift in programming had been made following cuts after passage of Proposition 13. Palo Alto Arts and Sciences linked up with other programs being offered to adults --Foothill College used the City's facilities extensively and it was being charged for utilities and maintenance. There was now a contract with California Crafts museum for a gallery program; other contracts had been made, with the result that less City personnel was needed. Councilmember Levy asked about the increase of 45 percent in a classification called "Other Departments"? Ms. Hathaway said no other department covered coordination of the people in the building. That is, building maintenance did not cover the increased use load. Larry Moore, Director of Budget and Staff Services, said that "Other Departments" entry was covered on page 393 of the budget. The costs were unrelated to the services Ms. Hathway said were being offered. Hr. Mitchell said the costs indicated an increase in the support services, such as Controller, Budget, and the like. It was a bookkeeping function to absorb the costs. A discussion ensued and it was concluded that 28.4 people were needed because activities were being added that required temporary staff, as Ms. Hathway had described. The addition of one regular position was noted in Item J. Councilmember Levy said he would support the motion though he was still unclear about specifics of the progray. Councilmember Fazzino said he also would support the motion though he was uneasy about it. He did want to give Mr. Kaplan every opportunity to build his department. He hoped for a report from Mr. Zaner in six or seven months as to how the money was allocated, so Council could be assured the outreach program was being carried out at the present level. AMENDMENT PASSED: The motion that the outreach program be maintained at its current level for the Children's Theater and S9000 be added to provide it, passed on the following vote: AYES: Fazzino. Fletcher, Henderson, Levy. Renzel. Sher. Witherspoon NOES: Eyerly ABSENT: Brenner Mayor Henderson said he was, interested in the _La Comida programs for seniors. Was space a limiting factor? He had heard the demand was great and Palo Alto did less than other cities. The amount allocated was q215. Carleen Bedrsell said she had covered the matter with Jean Gervaise, administrator of the senior nutrition program with the county. City money from Palo Alto did not go to La Comida directly, but went to the county where it was matched. Ms. Gervaise had told her that even if the City gave more money the county would not match more money and so it would not result in more meals being available to seniors, La Comida itself told a slightly different story -a citizen, Mr, Moss, had suggested that perhaps the City and county should discuss the specifics. Mayor Henderson suggested that that be followed through. Ms. Bedwell •24 6/23/80 1 could, if necessary, come to the City for a budget amendment --A1000 or $2000. Mayor Henderson ascertained that Councilmembers had no further questions on the proposed 1980-81 budget. MOTION PASSED: The motion that Council approve the 1980-81 budget, as amended, and adopt the ordinance, passed on a unanimous vote, Councilmember Brenner absent. Larry Moore asked that Council confirm that golf course fees be raised effective July 1 rather than August 1. MOTION: Vice Mayor Sher introduced the following resolution, and, seconded by Renzel, moved its approval by Council: RESOLUTION 5811 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO APPROVING FEES FOR THE PALO ALTO MUNICIPAL GOLF COURSE." The motion passed on a unanimous vote, Councilmember Brenner absent. FINANCE AND PUBLIC WORKS COMMITTEE Vice Mayor Sher said the City Clerk, Ann Tanner, had suggested to the Committee that minutes of the Council be action, rather than sense minutes —there would be some savings from that. The Committee had discussed it and decided that it would recommend that sense minutes be provided only on those items on which there had been a split vote. it had also been suggested that statements from the public be more condensed. MOTION: Vice Mayor Sher moved, on behalf of the Finance and Public Works Committee, that Council approve "sense" minutes for only those items on which there had been a split vote, and that transcription of statements from the public be reduced. Councilmember Fazzino said that minutes before 1969 gave no sense of what stand individual Councilmembers had taken on issues. He thought history was lost with action minutes. He wanted to retain the present level --it gave information to community members. Councilor ember Witherspoon said she supported the motion. She thought Corrected Committee minutes helped Councilmembers understand issues. She thought See pg. 051 going through the minutes each week to correct them was rather narcissistic --7/21/80 she supported the motion. .: *.•—.00:i iss.rizci t =,..al iriji that a`4:t elm minutes hao frustraxed the public who had no idea of what had happened at meetings they had not attended. She did not think half sense and half action minutes would work —there was debate related to unanimous votes also. Councilmerber Eyerly saidthatthe committee had revamped the item somewhat because the City Clerk had said the savings could be as inch as $20,000 if action minutes were written. She had also pointed out that fewer copies of minutes were being picked up by the public, and fewer subscriptions were being handled by her office. The meetings were taped and those who wished to check on a matter could use the tape He thought it would be good to try the new method. Mayor Henderson recalled that with the pre -1969 minutes an issue might have passed on a "majority voice vote" and no indication of who voted in which way was given. He favored continuing with the full set of sense minutes. Councilmember Fletcher said she strongly opposed the motion --action 725 6/23/110 minutes would save q0,000 or thereabouts, but the compromise of hall' action and half sense minutes would not save that much money. She did not want to cut down on the present minutes. She favored retaining the complete sense minutes for the time being. Councilmember Renzel said that use of the tapes was not a valid substitute. Some tapes ran about five hours and it took quite a while to locate an item. MOTION FAILED: The motion that Council approve having "sense" minutes for only those items on which there had been a split vote, and that transcription of statements from the public be reduced, failed on the following vote: AYES: Eyerly, Witherspoon NOES: Fazzino, Fletcher, Henderson, Levy, Renzel, Sher ABSENT: Brenner FINANCE AND PUBLIC WORKS COMMITTEE REMENT MOTION: Vice Mayor Suer, on behalf of the Finance and Public ' °orks Committee, said that the committee recommends by unanimous vote, re retired City employees, that Council direct staff to obtain an actear•iol cost estimate for adding Government Code Section 21222.4, and that upon receipt of the actuarial estimate the costs and then staff recommendations be forwarded to the Finance and Public korks Committee for consideration during the 1981 budget cycle, or before. Vice Mayor Sher said one of the benefits was to be an increase for employees who retired before January 1, 1975. MO ION PASSED: The motion passed on a unanimous vote, Councilmember Brenner absent. FINANCE AND PUBLIC WORKS COMMITTEE MOTION: Vice Mayor Sher moved, on behalf of the Finance and Public Works Committee, by unanimous vote: that Council request staff to look into the question of the City's tree renewal program and make such recommendations as they think are necessary and advisable. Vice Mayor Sher said the suhiect of tree:renewal hat arkewn s. sf se = - der of the ad hoc tree committee had reported that not enough tree renewal was taking place.. Councilmember Witherspoon said she thought tree trimming should also be rev i ewed . MOTIC.4 PASSED: The motion passed on a unanimous vote, Councilmember Brenner absent. BAYLANDS BICYCLE PATH (CM+R:301:O) Vice Mayor Sher commended the staff on the work done toward alignment of the bicycle path with pathways in nearby communities. MOTION: Vice Mayor Sher introduced the following ordinance and, seconded by Renzel, moved that it, alonq with the staff recommendations on pages 3 and 4 of Cst:30i :0, be approved 726 612300 ORDINANCE 3213 entitled "ORDINANCE OF THE COUNCIL OF 'nit CI1Y OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1979-80 TO PROVIDE FUNDING FOR CAPITAL IMPROVEMENT PROJECT 78-39, "BAYLANDS BICYCLE PATH." Councilmenbers Witherspoon and Renzel commended the efforts of staff on this project, and for keeping the costs down to $400,000, which would be funded by the state. Councilmember Witherspoon confirmed that the budget amendment for $20,000 was for money to start the project off. Councilmember Levy said he was gratified that in-house engineering was being used, rather than that of consultants. That might be a precedent for further such savings. He expressed the wish that the Bicycle committee be consulted in pathway design. MOTION PASSED: The motion passed on a unanimous vote, Councilmember Brenner absent. 1980-81 CONTRACT: SENIOR agnilWrnirellreTTRT: MOTION: Councilmember Renzel moved, seconded by Fazzino, that Council approve the staff recommendation to approve the amendment to contract 4019. AMENDMENT tO. 1 TO CONTRACT NO. 4019 Senior Coordinating Council fo the Palo Alto Area, Inc. The motion passed on a unanimous vote, 1980-81 CONTRACT: PALO ALTO AREA iYR1aw�OY. - �® A Councilmember Brenner absent. MOTION: Vice Mayor Sher moved, seconded by Witherspoon, that Council authorize the Mayor to execute the contract amending contract 4014 between Palo Alto Area Information and Referral Services and the City of Palo Alto for fiscal year 1980-81. AMENDMENT NO. 1 TO CONTRACT NO. 4014 TELEPHONE INFORMATION AND REFERRAL SERVICES - Palo Alto Area Information and Referral Service. The motion passed on a unanimous vote, Councilmember Brenner absent. 1980-81 CONTRACT: PALO ALTO TI C. ereill 4.w.. Fezzi7to weed, seconded by 'glee, that Council authorize the Mayor to execute the contract amendment renewing the contract between the City of Palo Alto and Palo Alto Community Child Care, Inc. AMENDMENT _ NO Q _ 1 __ TO CONTRACT NO. 4017 COMPREHENSIVE CHILD CARE PROGRAM - Palo Alto Community Child Care The motion passed on a unanimous vote, Councilmember Brenner absent. REQUEST OF COUNCILMEMBER LEVY Councilmember Levy said it had pccurred to him that there was no recourse for a person whose dog had been impounded. The only procedure involved going to Smai l Claims Cart to get the money back. The _City Attorney had said a procure could be adopted for 4n official but informal hearing for the person whose , dog had been f unded. 727 6/23180 MOTION: Councilmember Levy moved, seconded by Fazzino, that Council ask staff to specify a procedure to be followed if an animal impoundment was protested and to make material available to the public specifying how that recourse could be taken if a person thought the animal had been impounded wrongly. Councilmember Renzel said she would like to know more about what kinds of problems might ensue for staff in time and dollars. Councilmember Fletcher said she would oppose the motion; there was a specific ordinance on the topic. Perhaps the fees could be examined. Councilmember Witherspoon said she agreed; though many reacted to having to pay an impound fee that did not mean a separate process had to be set up. Mayor Henderson said he would stiongly urge opposition to the proposal. The animal control program would be weakened if fees were nuestioned, and there might be a renewal of animal problems. Councilmember Levy said he thought his suggested process would fill a need for the animal owner who now had no recourse. MOTION FAILED: The motion failed on the following vote: AYES: Fazzino, Levy NOES: Eyerly, Fletcher, Henderson, Renzel, Sher, Witherspoon ABSENT: Brenner. 42141144g ;1114474gPt Mayor Henderson said the YCC's summer program had been successful last year; Council's support would be welcomed. ► OTION: Mayor Henderson moved, seconded by Renzel, that Council direct the City Attorney to prepare a resolution for the July 7 agenda indicating the City's support, along with co-sponsorship with the Creative Initiative Foundation, of the efforts of the Youth Conservation Corps (YCC). Mr. Zaner, City Manager, said the literature bore the City's name. Co- sponsors were required to be insured and to name the City as also being insured. MOTION PASSED: The motion passed on the following vote: ATIS: tverly. Faxzinn. noteher_ 144bortorr,wt_ ! s ; .._ , ABSTAIN: Witherspoon ABSENT: Brenner MAYOR HENDERSON RE ►ARCHITECTURAL. r.c;4,,; Mayor Henderson said there were five applicants. Did Councilmembers have suggestions on how and when to interview them? Councilmember Fletcher suggested all five applicants be interviewed on Monday, June 30. A discussion ensued about appropriateness of the date for Councilmembers. MOTION: Councilmember Fazzino moved, seconded by Levy, that the Mayor 728 6/23/80 1 appoint a subcommittee to interview the five candidates. The motion failed on the following vote: AYES: Fazzino, Fletcher, Levy, Witherspoon NOES: Eyerly, Henderson, Renzel, Sher ABSENT: Brenner MOTION: Councilmember Fazzino moved that Council hold interviews at 6 p.m. June 30. The motion died for lack of a second, MOTION: Councilmember Renzel moved, seconded by Fleteher that Council members interview the candidates on their own, or wait until July 7 for the interviews. The motion failed on the following vote: AYES: Fazzino, Fletcher, Renzel, Sher NOES: Eyerly, Henderson, Levy, Witherspoon ABSENT: Brenner. Mayor Henderson said he thought the Architectural Review Board was as important as any of the City committees or commissions. MOTION: Mayor Henderson roved, seconded by Fletcher, that Council hold the interviews on June 30, 8 p.m. The motion passed on the following vote. AYES: Eyerly, Fletcher Henderson, Levy, Renzel NOES: Fazzino, Witherspoon ABSTAIN: Sher ABSENT: Brenner ORAL CO# N I CATI ONS None EXECUTIVE SESSION RE PERSONNEL The Council adjourned to Executive Session at 11:55 p.m. regarding pe 'sonnel , ADJOURNMENT The Executive Session and the meeting adiow'ned at 1:AS a"a AFFI ? .: APPROVE: y Cier