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Home My WebLink About2025-03-10 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, March 10, 2025 CITY O F Council Chambers & Hybrid PALO 5:30 PM ALTO Time Estimates Updated Palo Alto City Council meetings will be held as "hybrid" meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone: 1(669)900-6833 PUBLIC COMMENTS General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff's presentation or as determined by the Chair. Written public comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City's website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB's or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subiect to change at any time. including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. March 10, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CALL TO ORDER SPECIAL ORDERS OF THE DAY (5:30 - 5:45 PM) Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status — Not a project. AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (5:45 - 6:15 PM) Members of the public may speak in -person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 - 6:20 PM) Members of the public may not speak to the item(s). STUDY SESSION (6:20 - 7:20 PM) 2. Review of the Community Services Recreation Division 2025 Special Events Work Plan Staff Presentation CONSENT CALENDAR (7:20 - 7:25 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 3. Approval of Minutes from February 24, 2025 Meeting 4. Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status — categorically exempt. 5. Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. Public Comment CITY MANAGER COMMENTS (7:25 - 7:40 PM) March 10, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. BREAK (7:40 - 7:55 PM) ACTION ITEMS (Item 6: 7:55 - 8:20: Item 7: 8:20 - 9:00: Item 8: 9:00 - 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 6. Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites. CEQA status — exempt under CEQA Guidelines Section 15061(b)(3). Public Comment, Staff Presentation 7. Adoption of Resolutions Amending the Comprehensive Plan to Re -Classify Portions of Ramona Street and California Avenue as Car -Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status - An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. Public Comment, Staff Presentation 8. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status -- Not a Project. (Item Continued from February 24, 2025 City Council Meeting) Public Comment, Staff Presentation ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting's agenda. 9. Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status - Not a Project OTHER INFORMATION Standing Committee Meetings this week Policy & Services Committee March 11, 2025 Public Comment Letters Schedule of Meetings March 10, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. March 10, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom -based meeting. Please read the following instructions carefully. o You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. o You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. o When you wish to speak on an Agenda Item, click on "raise hand." The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. o When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362-027-238 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City's ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. March 10, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. California Government Code §84308, commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A "license, permit, or other entitlement for use" includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A "party" is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A "participant" is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of "financial interest" in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council's actions. If you qualify as a "party" or "participant" to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments. March 10, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. Item 1 Item 1 Staff Report CITY OF PALO ALTO City Council Staff Report From: City Manager Report Type: SPECIAL ORDERS OF THE DAY Lead Department: City Clerk Meeting Date: March 10, 2025 Report #:2502-4136 TITLE Establish Interview Selection Process, Review Applicants, and Select Candidates to Interview for the Upcoming Board and Commission Vacancies. CEQA Status — Not a project. RECOMMENDATION Staff recommends the City Council: a) Establish a method to select candidates for interviews b) Review the list of applicants and apply the established method to select candidates for interviews to fill the upcoming vacancies on the Architectural Review Board, Human Relations Commission, and Utilities Advisory Commission. BACKGROUND On December 2, 2024, the City Council revised the annual recruitment process to occur biannually in April (Spring) and November (Fall). The below boards/commissions are in the Spring Recruitment cycle: • Architectural Review Board (ARB) • Historic Resources Board (HRB) • Planning and Transportation Commission (PTC) • Utilities Advisory Commission (UAC) PTC and HRB were not included in this Spring Recruitment cycle. Staff simultaneously recruited for both the expected PTC vacancy and vacancies resulting from the 2024 City Council election. Recruitment for the expected PTC vacancy was consolidated into a special recruitment and was completed in February, excluding PTC in the Spring Recruitment. HRB was also excluded since no terms are set to expire in 2025. A Human Relations Commissioner plans to resign on March 31, 2025, resulting in a vacant position with a partial term set to expire on October 31, 2025. Staff included recruitment for this partial term vacancy in the Spring Recruitment cycle. Item 1: Staff Report Pg. 1 Packet Pg. 7 of 247 Item 1 Item 1 Staff Report The Spring 2025 Board and Commission Recruitment opened on January 16, 2025 and closed on February 26, 2025. A total of 14 applications were received during the recruitment period. The breakdown for each vacancy is listed below: Board/Commission Seat # Number of Applicants Term Start Term End Architectural Review Board 1, 2, 5 3 (2 incumbents) 4/1/2025 3/31/2029 Human Relations Commission 7 6 4/1/2025 10/31/2025 Utilities Advisory Commission 1, 4 6 (2 incumbents) 4/1/2025 3/31/2029 Staff is requesting the City Council provide direction on how it will select candidates to interview. At its February 26, 2024 meeting', the City Council voted to allow each Council Member a limited number of votes (equal to the number of vacancies plus 50%, rounded up) to select their preferred candidates to interview, with a threshold of 2 votes needed for an interview. The City Council decided to use alternate methods in subsequent recruitments. For the Parks and Recreation Commission Special Recruitment, City Council chose to interview all qualified candidates, and for the Planning and Transportation Special Recruitment, City Council interviewed candidates who received at least one vote. The City Council has the discretion to determine the candidate selection process for interviews, and staff is seeking guidance on how to proceed. Membership Requirements Appointment requirements for each Board and Commission are listed below. • Architectural Review Board — At least three members shall be architects, landscape architects, building designers or other design professionals (PAMC 2.21.0102) This requirement is currently satisfied by Commissioners Mousam Adcock, Kendra Rosenberg, David Hirsch and Yingxi Chen. David Hirsch and Yingxi Chen's terms are expiring, and their seats are included in this recruitment. All applicants satisfy the requirements. • Human Relations Commission — Current Palo Alto residency. (PAMC 2.22.0103) All applicants satisfy the requirements. 1 February 26, 2024 City Council Action Minutes https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=43127 3 Palo Alto Municipal Code Section 2.22.010, Human Relations commission. https://codelibrary.amlegaI.com/codes/paloalto/latest/paloalto ca/0-0-0-61312 Item 1: Staff Report Pg. 2 Packet Pg. 8 of 247 Item 1 Item 1 Staff Report • Utilities Advisory Commission — Each member of the commission shall be a utility customer or the authorized representative of a utility customer. Additionally, Palo Alto residency is required at all times for at least six members of the commission (PAMC 2.23.010 4). This requirement is currently fulfilled by six Commissioners; Commissioner Meagan Mauter resides outside of Palo Alto. All applicants satisfy the requirements. STAKEHOLDER ENGAGEMENT City staff publicized the recruitment through the City's Uplift Local community e -newsletter, City Clerk's Office e -newsletters, the City's website and the City's social media channels. Recruitment information was also posted at Palo Alto libraries and City Hall and distributed by email to community -based organizations, businesses, individuals, and City subscription -based notification lists. The recruitment was also advertised in both print and online advertisement in Palo Alto's local newspapers. ENVIRONMENTAL REVIEW Council action on this item is not a project as defined by CEQA because it an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5). ATTACHMENTS Attachment A - Architectural Review Board Applications — Redacted Attachment B - Human Relations Commission Applications — Redacted Attachment C - Utilities Advisory Commission — Redacted APPROVED BY: Mahealani Ah Yun, City Clerk 4 Palo Alto Municipal Code Section 2.23.10, Utilities Advisory Commission, https://codelibrary.amlegaI.com/codes/paloalto/latest/paloalto ca/0-0-0-61350 Item 1: Staff Report Pg. 3 Packet Pg. 9 of 247 Submitted on Receipt number Related form version I Personal Information 23 February 2025, 2:52pm 69 15 Name Yingxi Chen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural Email from the City Review Board? Other: Current sitting Vice Chair - reapplying for position 1 of 3 Item 1: Staff Report Pg. 4 Packet Pg. 10 of 247 Item 1 Attachment A - Architectural Review Board Applicants - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration If describing work experience, please include company/employer name and occupation. (621 characters max) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters max) Please select all that apply to you. I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters max) 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (1449 characters max) Archived video meetings are available from the Midpen Media Center. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Architect Licensed Architect in the State of California LEED Accredited Professional Work Experience: Y. Chen Architect, Principal, 2017 - present Williams + Paddon Architects + Planners, Job Captain, 2011- 2017 Collaborative Design Studio, Architectural Intern, 2008- 2011 CHORA Architecture and Urbanism, Researcher and Designer, 2007 Education: Master of Architecture, University at Buffalo, The State University of New York, 2008 Study Abroad Program - Henry Van de Velde Institute in Antwerp, Belgium, 2007 Bachelor of Architecture, Beijing University of Technology, Beijing, China, 2006 Currently Vice Chair on the Palo Alto Architecture Review Board Committee member, AIA (American Institute of Architects) Silicon Valley 2018 Design Awards Committee member, AIA Silicon Valley 2018 and 2019 Home Tour Architect, landscape architect, building designer, other design professional To me, buildings represent a lasting commitment. As architects, we bear the responsibility of designing quality spaces where people live, work, and thrive. The role of the ARB is even more significant in this context, and I am eager to contribute to shaping a better community. Before starting my own practice, I gained valuable experience working with two architectural firms, where I had the opportunity to participate in a diverse range of projects from schools to hotel resorts, from ski lodges to car dealerships. With this experience, I hope to continue making a meaningful impact and help create environments that enrich our community. Given the housing crisis we are facing, I am especially interested in finding a balance between supporting a healthy, growing city and preserving its unique character. One of the key challenges is addressing onsite circulation issues while also alleviating the pressure on road traffic across the city. 2 of 3 Item 1: Staff Report Pg. 5 Packet Pg. 11 of 247 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (1587 characters maxi 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (1035 characters maul Item 1 Attachment A - Architectural Review I would like to see the ARB take an I rge-scale urban planning for specific areas. Pr Board Applicants - s and guidelines before the start of projectk Redacted ial. Our city is home to many quality buildings, and one of my favorites is the Junior Museum and Zoo. It serves as a great example of an inspiring and interactive space for children. Architecturally, the gable roof and clean forms offer a contemporary interpretation of the surrounding neighborhood. 5. Architectural Review Board Members work with the I have reviewed all of these documents during my time on ARB documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (1173 characters maxi Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) 1 (2000) and 11 (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Design Guidelines (1993) Other documents listed on this website as well. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Yingxi Chen Date Completed 02/23/2025 3 of 3 Item 1: Staff Report Pg. 6 Packet Pg. 12 of 247 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address 4 February 2025, 9:52pm 72 15 David Hirsch Yes City Palo Alto Postal Code 94301 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse own real property in Palo Alto? No No How did you learn about the vacancy on the Architectural Community Group Review Board? Email from the City Item 1: Staff Report Pg. 7 1 of 4 Packet Pg. 13 of 247 Item 1 Attachment A - Palo Alto Weekly Architectural Review City Website Board Applicants - Redacted I Consent to Publish Personal Information on the City of Palo Alto Website Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration If describing work experience, please include company/employer name and occupation. (621 characters max) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters max) Please select all that apply to you. I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters max) I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Retired Architect Harvard College BA- Philosophy; The Cooper Union- Architecture-- non degree; Harvard Grad. School of Design - M Arch. Registered Architect; New York State and Connecticut; Senior Urban Designer; NYC Mayor's Office of Development (MOD) Partner in several NYC Architectural Firms and founding partner of Urban Architectural Initiatives (UAI) from 1997 to 2016 responsible for many, varied residential projects, educational facilities, community facilities, and commercial street improvements. Pre- Palo Alto: Renovated Brownstone in Park Slope neighborhood of Brooklyn, NY.; Active in block association, then Park Slope Civic Council for various neighborhood improvements; board member Prospect Park Environment Center including overseeing renovation of historic tennis house;; participant in application to Landmarks Commission to qualify Park Slope as first NYC designated historic neighborhood. Palo Alto: Assistant to consultants during community involving study of Cubberley to create a coordinated new community facility and (future) school; ARB member for two 3 -year periods. Architect, landscape architect, building designer, other design professional I request the opportunity to serve a final term on the ARB. I believe my experience as the founder of an architectural firm in New York, responsible for numerous significant housing projects (mostly for affordable tenants), civic buildings, educational facilities, historic structures, small commercial buildings, street improvements has provided me with a deep understanding of the design and construction process. The two terms on the ARB have broadened this experience, through the addition of group consensus. One special additional professional experience in NYC was as a senior urban designer for the Mayor's Office of Development, which effectively created opportunities for the restoration of failing commercial areas of the city. Peter Baltay and I agree that a development office would benefit Palo Alto by coordinating the appropriate players to pro -actively encourage the potential, major housing opportunities and appropriate neighborhood needs in response to the Housing Element. 2 of 4 Item 1: Staff Report Pg. 8 Packet Pg. 14 of 247 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (1449 characters max/ Archived video meetings are available from the Midpen Media Center 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (1587 chara cters mars 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (1035 characters max/ 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (7 173 characters marl Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) 1 (2000) and 11 (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Design Guidelines (1993) Other documents listed on this website as well. Item 1 Attachment A - Architectural Review A ten unit townhome development i ction of the parking lot adjacent to Town and Co Board Applicants - A separately owned parcel including t Redacted ng lot and the original T&C property is leased by the owners of T&C from a single land owner.. During a presentation of the townhomes I voiced my concern that this was too small a project given the large size of the entire parking lot; that there should be one project with many more units (especially considering the city's Housing Element requirements). The other board members disagreed and voted for the project. It is scheduled for this weeks meeting (Feb. 6, 2025). The owner of T&C wrote a letter reaffirming their interest in creating one unified project design. If Palo Alto had a development coordinator' perhaps this opportunity would have been feasible. Given the choice, I imagine that T&C would have preferred a less prominent design more appropriately integrated with its neighbor. Our responsibility is often fairly simple, many quality architects are willing to suffer the complexity of the approval process to build here. But if we are conscientious and concerned about the RHNA numbers relative to their impact (25 buildings X 250 apartments = 6,250 total units x 2.3 ay. family = 14,375 new Palo Alto'ans which equals about 22% increased population which means) we need to plan for more related parks, local commercial facilities, transportation, utilities etc. This is not a one-off, this requires major urban planning and the ARB ought to be part of the equation. Stanford University - The original rusticated stone buildings and landscaping (Henry Hobson Richardson - Architect; Frederick Law Olmsted - Landscape Architect) The Canter Art Museum - (Polshek and Partners - Architects) Ramona Street - Hamilton to University - Pedro de Lemas; Birge Clark and others - Architects Bio-X - Stanford - (Norman Foster - Architect) Office Building - University at Alma - (Joseph Bellomo - Architect Hizashi - Multiple Housing Unit - (Architect unknown) The Comp Plan and Zoning Code are an integral part of our analysis and that of the Department of Planning prior to receiving packet. The zoning is provided in each architects submission as well. The Comp Plan is especially important to understand the quality of the Palo Alto community. The El Camino planning is in flux and the Design Guidelines are fairly dated. CEQA is normally carefully addressed by Planning, Density Bonus is critical now for the Housing Element. Downtown is the latest study along with El Camino and San Antonio Road. I am very familiar with the Historic regulations. Objective Standards and SB9 Standards are also important. I am fairly well informed about most of these. 3 of 4 Item 1: Staff Report Pg. 9 Packet Pg. 15 of 247 If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 1 Attachment A - Architectural Review Board Applicants - Redacted Yes Name of signatory: David L Hirsch 02/05/2025 4 of 4 Item 1: Staff Report Pg. 10 Packet Pg. 16 of 247 Submitted on Receipt number Related form version I Personal Information 25 January 2025, 9:44am 71 15 Name Sema Yavuz Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94301 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural Palo Alto Weekly Review Board? 1 of 3 Item 1: Staff Report Pg. 11 Packet Pg. 17 of 247 Item 1 Attachment A - Architectural Review Consent to Publish Personal Information on the City of Pal Board Applicants - Redacted Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. (521 characters max/ Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters max) Please select all that apply to you. I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters max) I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Architect and Urban designer USGBC LEED certified CA architectural license 20 year experience as an architect and urban planner Worked for Hillier, EYP up at East coast and had my own architectural firm in San Diego 2007-2013 Designed cities, office campuses, schools, homes, tenant improvement projects in US and internationally I have been focusing on affordable housing investment, development and operations in Indiana since 2012 to present I am mostly concerned and pationate about about affordability of housing to the young generation all in all through out the country New to the community. Moved from San Diego end of December 2024 lived in Palo Alto 2018 to 2021 Architect, landscape architect, building designer, other design professional Advocating affordable home. Sustainable urban and building practices also working and enhancing the urban design guidelines for downtown 2. Please describe an issue that recently came before the Affordable housing homes for everyone, mitigation of wild fires Board that is of particular interest to you and describe why you are interested in it. (1449 characters max) Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (7587chars cters mar( 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (7035 characters max) Affordable housing, enhancing urban design guidelines with business success and affordability to all in mind. Promote diversity Affordable housing using Modular's and prefabricated components projects with mixed use component that promotes revitalization with sustainability in mind 5. Architectural Review Board Members work with the I have experience developing/ designing Design guidelines, master documents listed below. If you have experience with any of planning Item 1: Staff Report Pg. 12 Packet Pg. 18 of 247 2 of 3 these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (1173 characters maxi Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study (20071 Area Plans such as the South of Forest Avenue (SOFA) 1 (2000) and 11 (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Design Guidelines (1993) Other documents listed on this website as well If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 1 Attachment A - Architectural Review Board Applicants - Redacted Yes Name of signatory: Sema Yavuz 01/23/2025 3 of 3 Item 1: Staff Report Pg. 13 Packet Pg. 19 of 247 Submitted on Receipt number Related form version I Personal Information 21 February 2025, 5:17pm 48 12 Name Jonake Bose Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? (Partial Term expiring October 31, 2025) Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Community Group Commission? 1 of 3 Item 1: Staff Report Pg. 14 Packet Pg. 20 of 247 Item 1 Attachment B - Human Relations Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Independent College Consultant Please list your relevant education, training, experience, I have been an independent college counselor (paid and probono certificates of training, licenses, and professional registration. practice) since 2020. My college counseling website is If describing work experience, please include www.jonakebose.com company/employer name and occupation. I am a professional member of the IECA (College Counseling prof. organization) I received my College Counseling Certificate from UC Berkeley in 2020 I was the Executive Director and served on the Board of Dream Catchers 2018-2020 I received my MA in International Relations & Economics from U of S. Carolina Served on Site Council for Ohlone Elementary, JLS Middle School, Palo Alto High School For additional information related to my professional career in banking please view my Linkedln profile: www.linkedin.conVin/jonakebose/ Please describe your involvement in community activities, I was the Board member on Youth Community Service 2014-2016 volunteer and civic organizations, including dates and any Board member and Finance Comm. Chair for Sage - Education travel offices held. organization Vestry member St. Marks - 2 terms - most recent term started in 2024 Board member of Woodstock School - Oldest international residential school in the Himalayas - since 2020. Chair of Audit and Advancement committee I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center Having come to the US on a full scholarship and benefited tremendously from that opportunity, I have always volunteered striving to pay it forward to those who are marginalized and don't have access to the resources many in this community do. As the executive director of a small non- profit serving low income middle school students in Palo Alto, I realized that many in this community are not aware that there are people living among us struggling to make ends meet. I would like to serve in a way so as to bring more equity to this disenfranchised group and increase awareness among Palo Alto residents so that we listen and learn from each other. I believe my experience working closely with this marginalized community has increased my awareness and understanding which will allow me to contribute positively to the work of this commission. There are two issues that I believe came up before HRC that are interest to me: 1. Providing assistance to support the unhoused community members - (RV dwellers, those living in the cars).. I have learned about this as I have engaged through our church with Life Moves and Hotel de Zink. I have had a chance to see how hard working these people are and would like to support them in finding more stability and ways for them to connect with the community they work in. 2. The other issue that is close to me is mental health issues affecting 2 of 3 Item 1: Staff Report Pg. 15 Packet Pg. 21 of 247 Item 1 Attachment B - Human the youth in our community. With th Relations Commission - of screen usage, there is a lot more anxiety a youth. I believe the HRC could work on reco Redacted our youth in ways they can connect with each other and have a sense of belonging within the community thereby feeling less lonely and less anxious. 3. If you are appointed, what specific goals would you like to I do not have specific goals that I would like to see the HRC achieve, but see the Human Relations Commission achieve, and how would I would like to actively support the goals the committee has put forward you help in the process? making sure we are listening to all stakeholder voices and being as inclusive as possible. Residents should feel safe and know that their voices are heard. There might be new issues that surface given the current political climate. It is important that we listen as issues arise and adapt accordingly if necessary. 4. Human Relations Commission Members work with the I do not have any particular experience with any of the above mentioned documents listed below. If you have experience with any of documents. these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Yes Name of signatory: Ms. Jonake Bose 02/21/2025 3 of 3 Item 1: Staff Report Pg. 16 Packet Pg. 22 of 247 From: To: Clerk. City Subject: Application for the Human Relations Commission Date: Wednesday, February 26, 2025 4:36:07 PM Attachments: hrc-aoalication-Sridhar Karnam.odf Item 1 Attachment B - Human Relations Commission - Redacted CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. Sridhar Karnam Palo Alto, CA 94036 2/26/2025 City Clerk's Office City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 Subject: Application for the Human Relations Commission Dear City Council Members, I am honored to apply for a position on the Human Relations Commission (HRC) to contribute toward fostering equity, inclusion, and social justice in Palo Alto. My professional and volunteer experiences align closely with the Commission's mission to advocate for underrepresented communities, address discrimination, and promote diversity and inclusion. I have been actively involved in mentorship, advocacy, and community -building for many years. From 2005-2010, I raised funds in India to support high school education for underprivileged students from marginalized backgrounds, and I worked with an orphanage to provide schooling and boarding for girls in need. In 2014-2016, I volunteered with the Aga Khan Foundation, organizing fundraising events and walkathons to bridge interfaith communities and provide resources for underserved populations. In my professional career, I have championed diversity and inclusion in cybersecurity at HP and Salesforce, working with Women in Security groups to organize events that promoted hiring and career development for women in tech. Additionally, I have mentored underrepresented students in STEM, supported local nonprofits with digital security guidance, and led discussions on cybersecurity awareness, ensuring equitable access to technology and career opportunities. If appointed, I would apply a Listen -Learn -Act Framework to support the HRC's mission: • Listen: Conduct community listening sessions to understand the challenges of marginalized groups. Item 1: Staff Report Pg. 17 Packet Pg. 23 of 247 Item 1 Attachment B - Human LRelations Commission - Learn: Analyze insights to develop data -driven policy recommen Redacted ss equity gaps. Act: Implement awareness campaigns, advocacy programs, and diversity initiatives to drive systemic change. As a long-time Palo Alto resident, I am deeply invested in creating a welcoming, inclusive, and fair community for all. I look forward to the opportunity to serve and contribute meaningfully to the HRC's vital work. Thank you for your time and consideration. I welcome the opportunity to discuss how my experience and passion can support the Commission's efforts. Sincerely, Sridhar Karnam Item 1: Staff Report Pg. 18 Packet Pg. 24 of 247 Item 1 Attachment B - Human Relations Commission - Redacted CITY OF PALO ALTO Human Relations Commission Application Palo Alto welcomes volunteers, and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. If you have any questions or concerns, please contact the City Clerk's Office at (650) 329-2571 or City.Clerk(c cityofpaloalto.org. To receive email updates on open positions, sign up for the Board & Commission Recruitment and Vacancy Email List. Authority of Commission: • To foster public awareness and understanding of human relations problems by any means of disseminating information including, but not limited to, educational programs and printed and electronic media, • To facilitate resolution of problems or improvement of conditions within the jurisdiction of the commission by encouragement, persuasion and mediation and by pointing out private or public agencies which might provide assistance, • To make such studies which, in the judgment of the commission, might aid in affecting matters within the jurisdiction of the commission, • To recommend local legislation or other action to the Council and to encourage the Council to support or oppose state or federal legislation or regulation relating to matters within the jurisdiction of the commission, • To coordinate programs of the commission with similar programs by private and public agencies and organizations, and • To recommend or oppose legislation other than that of the City, provided that the City Council has not taken an official position with respect to such legislation, and provided further that any communication, whether oral or written, from the commission concerning such legislation clearly indicates that such recommendation or opposition is that of the commission and is not necessarily that of the City Council. Please see Palo Alto Municipal Code Sections 2.16 and 2.22 for more detailed information. The Human Relations Commission consists of seven members. Members must not be Council Members, officers, or employees of the City. Palo Alto residency is required to apply. Terms of Commissioners will be for three years and a term limit of nine consecutive years. The Human Relations Commission meets on the second Thursday of each month at 7:00 P.M. In addition, Commissioners may be asked to participate on at least one sub- committee. Sub -committees may hold additional meetings. Review the Boards and Commissions Handbook and the HRC Workplan for information and expectations on serving. 06128/2021 Item 1: Staff Report Pg. 19 Packet Pg. 25 of 247 Please email all completed applications to City.Clerk ctCityof Item 1 Attachment B - Human Human Relations Commission RIti Personal Information — Note: The HRC regularly meets the second Thursday of C e a ions ommission - M, Redacted Name: SRIDHAR KARNAM Address: eli Phone ome Icbffice Phone: E-mail: Are you a Palo Alto Resident?®YesQNo Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?()Yes ®No Are you available and committed to complete the term applied for? Yes ONo California state law requires appointed board and commission members to file a detailed disclosure of their financial interests (Fair Political Practices Commission, Conflict of Interest, Form 700). Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Yes®No Excluding your principal residence, do you or your spouse own real property in Palo Alto?OYes�No Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Intemet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. For the full code, review the California Government Code Section 6254.21 Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Pho J-lome QOffice Phone: E-mail: SRIDHAR KARNAM Item 1: Staff Report Pg. 20 Page 1 Human Relations Commission Packet Pg. 26 of 247 Item 1 Attachment B - Human How did you learn about the vacancy on the Human Relations Commission? I Relations Commission - Community Group ___________Redacted Email from the City ❑ City Website Palo Alto Weekly ❑ Flyer Other: Referred by Lori Meyers List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) I have a strong background in leadership, advocacy, and inclusion, aligning with the HRC's mission. With an MS in Engineering Management (Santa Clara Univ.) and an MBA in Marketing, I have led diverse teams in security, cloud, and product management at Salesforce, Oracle, and HP. My expertise in public communication, strategic leadership, and cross-cultural collaboration enables me to drive awareness and fairness. As a Palo Alto resident, I am committed to fostering equity, inclusion, and civil discourse in the community. Employment �✓ Current Employer ❑ Last Employer Employer: Salesforce Occupation: Product Manage Describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held: (1242 characters) I have been actively engaged in community -building, mentorship, and advocacy, aligning with the HRC's mission. From 2005 to 2010, I raised funds in India to support the education of underprivileged children from marginalized caste and religious backgrounds and worked with an orphanage providing schooling and boarding for high school girls. From 2014 to 2016, I volunteered with the Aga Khan Foundation Bay Area chapter, organizing fundraising events and walkathons. As the only Hindu volunteer in this Muslim -led initiative, I aimed to bridge communities and encourage broader support for a shared cause. I believe all humanity is one and that everyone deserves equal opportunities regardless of race, gender, or religion. At HP and Salesforce, I worked with Women in Security groups, organizing events to promote and hire women security professionals. I am passionate about youth education and diversity in STEM, mentoring underrepresented students and supporting local nonprofits with digital security guidance. As a long-time Palo Alto resident, I am committed to fairness, inclusion, and equity in our community and eager to serve the HRC's mission. SRIDHAR KARNAM Item 1: Staff Report Pg. 21 Page 2 Human Relations Commission Packet Pg. 27 of 247 Item 1 Attachment B - Human 1. Why are you interested in serving on the Human Relations Commissiorj Relations Commission- nce would you bring to the position? (1518 characters) Redacted I am passionate about equity, inclusion, and social justice, and I believe in fostering a community where everyone has equal opportunities, regardless of race, gender, or background. Serving on the Human Relations Commission aligns with my lifelong commitment to advocacy, mentorship, and community engagement. My experience spans fundraising, mentorship, and leadership in diversity -focused initiatives. From 2005 to 2010, I raised funds in India to support underprivileged children from marginalized communities and worked with an orphanage for high school girls. From 2014 to 2016, I helped organize fundraising events and walkathons for the Aga Khan Foundation, fostering interfaith collaboration. In my professional career, I have worked at HP and Salesforce to promote diversity in cybersecurity, helping organize events to hire and support women in security. I also mentor underrepresented students in STEM and support local nonprofits with digital security guidance. As a long-time Palo Alto resident, I am committed to creating a fair and inclusive community. My diverse experiences in advocacy, leadership, and cross-cultural collaboration equip me to contribute meaningfully to the HRC's mission. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived videos available from the Midpen Media Center. (1449 characters) The community listening session on Local Muslim, Palestinian, and Arab Experiences in the Face of Rising Islamophobia and Anti -Arab Hate (December 2023) deeply resonated with me, as I strongly believe that listening is the first step to understanding complex social issues and fostering meaningful change. This session highlighted the challenges faced by marginalized communities in times of heightened discrimination and underscored the importance of open dialogue, empathy, and community support. It reminded me of my own experience working with the Aga Khan Foundation in the Bay Area from 2014 to 2016, where I was the only Hindu volunteer in a Muslim -led initiative. I actively helped organize fundraising events and walkathons, believing that interfaith collaboration can bridge communities and create shared opportunities for support and understanding. Participating in this work reinforced my conviction that all humanity is one and that every individual, regardless of race, religion, or ethnicity, deserves equal opportunities and dignity. I deeply appreciate the HRC's commitment to giving a platform to underrepresented voices, as true progress begins with listening, acknowledging lived experiences, and working together to build a more inclusive and equitable society. SRIDHAR KARNAM Page 3 Human Relations Commission Item 1: Staff Report Pg. 22 Packet Pg. 28 of 247 Item 1 Attachment B - Human 3. If you are appointed, what specific goals would you like to see the Human Relations Commission - ion achieve, and how would you help in the process? (1656 characters) Redacted I would apply a Listen -Learn -Act Framework to help the HRC drive equity and inclusion in Palo Alto. 1. Listen — Understand Community Needs (0-6 months) • Host listening sessions with underrepresented groups (e.g., minorities, immigrants, women in tech). • Use surveys and town halls to identify key challenges in discrimination, housing, and employment. • Partner with local organizations and interfaith groups to elevate diverse perspectives. 2. Learn — Develop Policy Recommendations (6-12 months) • Analyze insights from listening sessions to create an HRC Equity Report identifying systemic barriers. • Study best practices from other cities to inform policy improvements. • Work with officials to refine anti -discrimination policies and increase resource accessibility. 3. Act — Implement Initiatives for Long -Term Impact (12+ months) • Launch awareness campaigns on racial and religious discrimination. • Develop a Community Ally Program for peer -led advocacy and inclusion. • Advocate for diverse hiring practices in city offices and businesses. As a community leader and advocate, I bring experience in fundraising for marginalized students in India, promotinq women in cybersecurity, and interfaith collaboration with the 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board (690 characters) Human Services Needs Assessment Muni Code 9.72 — Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) I have experience working with anti -discrimination policies, diversity initiatives, and inclusion programs in both professional and volunteer settings. At HP and Salesforce, I helped organize events to promote and hire women in security, addressing gender diversity in tech. My work with the Aga Khan Foundation involved interfaith collaboration and fundraising for marginalized communities, aligning with the HRC's mission. Additionally, I have mentored underrepresented students in STEM and supported local nonprofits, giving me insight into equity, access, and policy advocacy. SRIDHAR KARNAM Page 4 Human Relations Commission Item 1: Staff Report Pg. 23 Packet Pg. 29 of 247 5. Please confirm that you have read the Boards and Commissions Handbook: Item 1 Attachment B - Human Relations Commission - Redacted Yes J No Signature: (Please type or sign) Sridhar Karnam Date:2/2512025 SRIDHAR KARNAM Item 1: Staff Report Pg. 24 Page 5 Human Relations Commission Packet Pg. 30 of 247 Submitted on Receipt number Related form version I Personal Information 2 February 2025, 7:52pm 43 12 Name Sean Patrick King Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? (Partial Term expiring October 31, 2025) Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Other: Friend Commission? 1 of 3 Item 1: Staff Report Pg. 25 Packet Pg. 31 of 247 Item 1 Attachment B - Human Relations Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Administrative Assistant Please list your relevant education, training, experience, Administrative Assistant in the PAU Office of Registrar. certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, None. volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Human Relations I am interested in serving on the Human Relations Commission to Commission and what experience would you bring to the promote equity, inclusivity, and data -driven decision -making in our position? community. As a Palo Alto native with a background in economics and business analytics, I bring expertise in data analysis and policy evaluation to assess community programs and inform strategic decisions. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? A recent issue before the Human Relations Commission that particularly interests me is the presentation on hate crimes by the Federal Bureau of Investigation's Civil Rights Unit in September 2022. This topic is of great concern to me because understanding and addressing hate crimes is crucial for fostering a safe and inclusive community. By analyzing data on such incidents, we can identify patterns and implement targeted interventions to prevent future occurrences. If appointed, I would like to see the Human Relations Commission achieve measurable progress in promoting social equity, enhancing community engagement, and using data -driven insights to address issues like discrimination, housing insecurity, and public safety. Specifically, I would advocate for improved data collection and analysis to assess disparities in access to resources and inform policy recommendations. I would also support initiatives that foster dialogue between diverse community groups and local government to ensure that all voices are represented in decision -making. 4. Human Relations Commission Members work with the I do not. documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please Resume_January_2025.pdf upload below. 2 of 3 Item 1: Staff Report Pg. 26 Packet Pg. 32 of 247 Item 1 Attachment B - Human SEAN PATRICK K I Relations Redacted - M -S BUSINESS ANALYTICS CALIFORNIA POLYTECHNIC STATE UNIVERSITY - SAN LUIS OBISPO CONTACT L Palo Alto, CA. SKILLS • Programming Languages: Proficient in Python, R • Database Management: Proficient in SQL, MongoD6 • Cloud Computing: Proficient in AWS Cloud Services, Snowflake Cloud • Tools: Proficient in Tableau, Power Bl, Microsoft Office Suite, Excel EDUCATION M.S Business Analytics California Polytechnic State University - San Luis Obispo 2023-2024 B.A Economics Minor in Applied Computing for Social and Behavioral Sciences San Jose State University 2020-2023 AWARDS • Honorable Mention - Best Paper Competition, San Jose Stale University, Department of Economics. July 2021. • Best MSBA Capstone Project - AT&T, California Polytechnic State University, June 2024 LANGUAGES English SUMMARY Results -driven Data Analyst with expertise in Python, R, SQL, business intelligence tools, and cloud computing. Skilled at using advanced analytical techniques to solve complex problems, optimize processes, and uncover actionable insights. With a strong foundation in economics and business analytics, I aim to leverage data - driven strategies to enhance decision -making and drive measurable business outcomes. WORK EXPERIENCE Marketing Analytics Consultant- Intern (Capstone Project) AT&T April 2024- June 2024 • Analyzed the impact of smartphone promotions during competitive periods using Python and SQL. Delivered data -driven recommendations that informed AT&T's strategic planning decisions for future campaigns. • Participated as part of a team of four to compete against other project teams, securing the "Best Capstone Project" award by developing predictive models that provided actionable insights for improving market share during promotional periods. Data Analytics Consultant- Intern (Capstone Project) SalesForce January 2024 - March 2024 • Performed data cleaning and transformation on employee chum data using Python and SQL. • Developed machine learning models to predict customer churn, enabling Salesforce to implement retention strategies to reduce employee churn rate + Built dynamic visualizations using Python and Tableau, communicating key insights to non -technical stakeholders to improve decision -making processes. Instructional Student Assistant San Jose State University, Department of August 2021 - January 2022 Economics • Facilitated the teaching of Introduction to Microeconomics to over 60 students in a 'hi-flexlearning environment. • Provided support in grading, lecturing and answering student questions. Assistant Stanford University, Department of July 2018 - September 2018 Psychiatry and Behavioral Sciences • Supported the CNtX high school summer program, assisting in the delivery of lectures on psychiatry and behavioral sciences to over 20 students. • Conducted data analysis using Excel. Item 1: Staff Report Pg. 27 Packet Pg. 33 of 247 Item 1 Attachment B - Human Relations Commission - Please confirm that you have read the Boards and Yes Redacted Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Sean Patrick King Date Completed 02/02/2025 3 of 3 Item 1: Staff Report Pg. 28 Packet Pg. 34 of 247 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address 19 February 2025, 6:07pm 50 12 Sunanda Mishra Yes City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? (Partial Term expiring October 31, 2025) Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Community Group Commission? 1 of 3 Item 1: Staff Report Pg. 29 Packet Pg. 35 of 247 Item 1 Attachment B - Human Relations Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Homemaker Please list your relevant education, training, experience, MAIS: Masters of arts and Interdisciplinary studies, Oregon State certificates of training, licenses, and professional registration. University. If describing work experience, please include B.S, Computer Science and Engg, NIT Rourkela. company/employer name and occupation. Computer software professional in the bay area for 11 years (1996-2007) Please describe your involvement in community activities, Parent volunteer at Fairmeadow Elementary School, science lab and art volunteer and civic organizations, including dates and any lab coordinator (2011-2018) offices held. Volunteered for Ravenswood school district elementary schools for a semester.( reading helper for Belle Heaven Elementary school) 2016. Volunteer at an international charity (Vibha Inc) that supports underprivileged children. (1996 -present): Marketing and outreach coordinator and Graphic designer. I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. I grew up in India in an educated middle class home. While I had a great childhood I was acutely aware of the needs of people that are less fortunate, and with that I joined the non profit Vibha to help raise awareness about the underprivileged children in India. In my last few years I have been fortunate to understand the issues like homelessness and mental health problems in our communities. While most people that I meet in palo alto seem to be highly educated, many lack awareness and empathy for the marginalized community. What I hope to bring to HRC is my enthusiasm to educate our community to be part of the solution. Be it mental health issues, unhoused population in palo alto or gender diversity in our schools, I wish to help our community overcome the fear and stigma and come together to find solution that uplifts us all. Nov 2024 had a discussion on services for the unhoused. During pandemic I was keen on helping those who were unable to afford housing and were parked in their vehicles. While a local church was willing to provide some unhoused folks parking spots in the night, I saw how local residents opposed it with fearful rhetoric that was based on negative stereotype of the poor and homeless. It was particularly hard to see veteran residents of our community being scared for no reason. I wish to educate people to overcome fear so that they can come our and support solutions to problems rather than sit out in fear. 3. If you are appointed, what specific goals would you like to Make our community more tolerant towards people who are marginalized see the Human Relations Commission achieve, and how would and undeserved via awareness campaigns and sensitize our community you help in the process? to the diversity and equity needs of our future. I would like to help with promoting the work of HRC via seminars and flyers and by getting out there in front of our busy tech savvy population that seems to have a blinders sometimes for everything humanitarian. 4. Human Relations Commission Members work with the No. documents listed below. If you have experience with any of 2 of 3 Item 1: Staff Report Pg. 30 Packet Pg. 36 of 247 Item 1 Attachment B - Human these documents, please describe that experience. Experience Relations Commission - with these documents is not required for selection. Human Services Needs Assessment (2020) Redacted Muni Code 9.72 1 Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Name of signatory: Sunanda Mishra 02/19/2025 3 of 3 Item 1: Staff Report Pg. 31 Packet Pg. 37 of 247 Submitted on 7 February 2025, 4:33pm Receipt number 45 Related form version 12 I Personal Information Name Jessica Nelson Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94306 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? (Partial Term expiring October 31, 2025) Fair Political Practices California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? No Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Email from the City Commission? 1 of 3 Item 1: Staff Report Pg. 32 Packet Pg. 38 of 247 Item 1 Attachment B - Human Relations Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Community Manager, Entrepreneur & Non -Profit Founder CA Realtor License ID:2107508 Member of the Santa Clara Realtor Association Foundation Board of Directors. I have attended local events that support local business and my teen has served with YCS (Youth Community Service). In my occupation I serve the community by providing assistance to settling expats in navigating the city and finding the support they need to adjust to living in a new city. I am interested in serving on the Palo Alto Human Relations Commission because I am passionate about fostering inclusive communities. With over 10 years of experience as a community manager and realtor, I have built strong relationships across diverse groups and understand the importance of collaboration. As a board member of the Santa Clara Realtor Association Foundation, I am committed to improving community well-being. Through my nonprofit, Pinnacle Coast Global, I have led initiatives focused on empowering vulnerable populations, particularly in housing and social services. My experience in real estate, nonprofit management, and community outreach will allow me to contribute meaningfully to the commission's mission of building a more inclusive Palo Alto. A recent issue that caught my attention was the Commission's discussion on affordable housing and its impact on vulnerable communities. As someone who works in real estate and manages housing solutions for underserved populations, I am deeply concerned about the lack of affordable housing options for low-income residents in Palo Alto. The increasing housing costs have made it increasingly difficult for families, students, and other vulnerable groups to find stable housing. This issue is of particular interest to me because my work with Pinnacle Coast Global focuses on providing housing solutions for people facing these challenges. I believe the Commission's efforts to address this issue align with my own mission of promoting equitable access to housing and resources. I am eager to contribute to finding sustainable solutions that ensure all residents can thrive in our community. If appointed, I would like to see the Human Relations Commission focus on advancing affordable housing initiatives, promoting inclusivity, and strengthening community outreach programs. One goal would be to create more opportunities for affordable housing that can help support vulnerable groups, including students, families, and low-income individuals. I would also like to see more initiatives that foster cross- cultural dialogue and understanding among Palo Alto's diverse communities. My background in real estate, nonprofit leadership, and 2 of 3 Item 1: Staff Report Pg. 33 Packet Pg. 39 of 247 Item 1 Attachment B - Human community engagement would allow Relations Commission - ocating for policies that prioritize inclusivity in h s. Additionally, I would leverage my co Redacted nizations to collaborate on projects that address the needs of underserved residents, ensuring that everyone in Palo Alto has access to the resources they need to thrive. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Although I have not yet worked directly with the specific documents listed, my experience in community management and nonprofit leadership has prepared me to quickly understand and engage with similar strategic planning materials. As the founder of Pinnacle Coast Global, a nonprofit in its early stages, I am deeply focused on assessing the needs of vulnerable populations and designing programs to address gaps in housing, social services, and community development. Although my nonprofit is new, I aspire to contribute to policies and initiatives that promote equitable access to resources. Additionally, my work on the Santa Clara Realtor Association Foundation Board has involved reviewing community plans, helping me develop skills to analyze and contribute to community -focused documents. I am eager to expand my knowledge and actively engage with these documents to further the commission's work. Yes Name of signatory: Jessica Nelon 02/07/2025 3 of 3 Item 1: Staff Report Pg. 34 Packet Pg. 40 of 247 Submitted on Receipt number Related form version I Personal Information 23 February 2025, 8:39pm 52 12 Name Aji Oliyide Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? (Partial Term expiring October 31, 2025) Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations City Website Commission? 1 of 3 Item 1: Staff Report Pg. 35 Packet Pg. 41 of 247 Item 1 Attachment B - Human Relations Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Senior Program Manager BS Mechanical Engineering - Georgia Institute of Technology MBA - Duke University Chief Operating Officer Certification Program (in progress) - M.I.T Employer: Google for 9+ years Previous: SFCASA Board Member (3 years) Current: Global Glimpse (2+ years), Board Member & Vice Chair I am interested in this position for several reasons but the most compelling is related to: having a vested interest in acting as an agent of change and fairness for the people of Palo Alto. This is core to my ethics and how I operate in my professional and personal life. I have been at Google for 9+ years but a working professional for many more. I am consistently sought after as a mentor/coach and advisor, particularly in situations where colleagues are seeking guidance in difficult/challenging situations. I bring many years of insight from various industries and public service on nonprofit boards. City services and resources for the unhoused during periods of inclement and cold weather including warming centers: as a global citizen, the plight of unhoused people deeply concerns me. I'm very interested in not only supporting temporary solutions which provide immediate protections/care but also thoughtful longterm solutions so that people can benefit from a feeling of stability and dignity. 3. If you are appointed, what specific goals would you like to In addition to several other goals, I would love to deep dive into issues see the Human Relations Commission achieve, and how would related to youth. The two Boards of which I have served (SFCASA) and you help in the process? Global Glimpse deal with youth in the foster care system and underrepresented youth travel, respectively. Vulnerable populations are of particular interest to me to support. I am a 15+ year program manager and an expert in execution of programs. I can lend this expertise in any way that provides value to the city. 4. Human Relations Commission Members work with the N/A - I do not have direct experience with the documents listed. documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (20171 If you'd like to provide any additional documents, please 2 of 3 Item 1: Staff Report Pg. 36 Packet Pg. 42 of 247 upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Aji Oliyide Date Completed 02/23/2025 Item 1 Attachment B - Human Relations Commission - Redacted 3 of 3 Item 1: Staff Report Pg. 37 Packet Pg. 43 of 247 Submitted on Receipt number Related form version I Personal Information 25 February 2025, 3:24pm 60 11 Name Craig A Barney Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Palo Alto Weekly Commission? 1 of 3 Item 1: Staff Report Pg. 38 Packet Pg. 44 of 247 Item 1 Attachment C - Utilities Advisory Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Environmental Manager Please list your relevant education, training, experience, B.S. Chemistry; UC Berkeley certificates of training, licenses, and professional registration. MSEM: Master of Science Environmental Management; USF If describing work experience, please include Environmental Manager 40 years experience company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions Previously on the CPA Compost Committee CPA CBDG 1998 Peninsula Industrial Business Association, President 1996 Leadership Palo Alto, Member 1997 1. Why are you interested in serving on the Utilities Advsory As I am nearing retirement after over 40 years in the environmental field, Commission and what experience would you bring to the I am intereste=d in using my skills locally. As a PA resident, I am very position? concerned about increasing our green energy portfolio. 2. Please describe an issue that recently came before the Fiber to the home Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Enerav Efficiency Plan and Ten -Year Natural Gas Enerav Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Improving all utilities and their delivery. Smart Meters are new and would like to understand them. Solar Power at home. Battery storage at home Volunteered for Fiber to Home working group. Yes 2 of 3 Item 1: Staff Report Pg. 39 Packet Pg. 45 of 247 View the Boards and Commissions Handbook. Signature Name of signatory: Craig A Barney Date Completed 02/25/2025 Item 1 Attachment C - Utilities Advisory Commission - Redacted 3 of 3 Item 1: Staff Report Pg. 40 Packet Pg. 46 of 247 Submitted on Receipt number Related form version I Personal Information 16 January 2025, 10:18am 50 8 Name Rachel Croft Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94306 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? No Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Other: current commissioner Commission? 1 of 3 Item 1: Staff Report Pg. 41 Packet Pg. 47 of 247 Item 1 Attachment C - Utilities Advisory Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the position? I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Consultant, Marketing and Strategy in Healthcare industry - Current member of Utilities Advisory Commission (22 months). - For the last 8 years I worked for a company applying behavior change models for quitting smoking. As employee #4 I led early development of the product, working with smoking cessation experts to select and implement behavior change models through use of an FDA cleared biometric sensor plus behavior change app. Through data collection and iteration we learned about what works to help people quit smoking. I hope to apply this experience at UAC as we help residents and businesses adopt energy / water efficiency and modify use patterns achieve the City's sustainability goals. - Prior to that I spent 18 years in the medical device industry in business functions: strategic marketing and business development, working in compliance with FDA and EU regulations. - Prior to that I spent 5 years in investment banking. BS Industrial Engineering , Stanford MBA in Finance, Wharton U Penn Current UAC Commissioner (22 months) Recently joined the Palo Alto Climate Protection Working Group (June 2024) Greene Elementary: Current PTA Secretary (2 years) Escondido Elementary: Safe Routes to School rep (2 years), VP Communication (2 years) I worked actively in Southgate over the last 10 years to keep residents informed and provide input to Palo Alto regarding Grade Separation at the Churchill crossing. Nextdoor: neighborhood lead for Southgate I am interested in sustainability and I view utilities as key actors that can enable communities to reduce their climate impacts. This was my main reason for wanting to participate on the UAC. I am interested in bringing my experience applying behavior change models to advise CPAU as it seeks to influence resident and business usage patterns to achieve our SCAP objectives. Now that AMI is almost completely rolled out we have data to share with customers that has the potential to change behaviors if we use it effectively. I'm inspired by CPAU's opportunities and challenges and I hope to continue work on the commission for another term. 2. Please describe an issue that recently came before the I'm particularly interested in time of use rates and their potential to Commission that is of particular interest to you and describe impact usage patterns, in line with my interest in behavior change. I why you are interested in it. If you have never been to a would like to see CPAU set rates that incentivize people use energy in Commission meeting, you can view archived videos from the ways that help us achieve clean power while maintaining reliability and Midpen Media Center. resiliency. Archived videos are available from the Midpen Media Center. 2 of 3 Item 1: Staff Report Pg. 42 Packet Pg. 48 of 247 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 1 Attachment C - Utilities Advisory Commission - I would like to see the UAC continud for activities that will help us to achieve our SCA Redacted ve continued tracking of metrics (for example: 80% by 2030, penetration of electrification, HPWH uptake, etc.) and achievement against them. I also hope the UAC can advise the city on decisions that affect rates which have been increasing at a higher rate lately, with a goal of bringing the year/year increases down while still achieving reliability, service and SCAP goals. I have reviewed the SCAP plan in detail as it has evolved,so that I am familiar with the City's goals, especially the items that are relevant to CPAU. I have reviewed any plans that are relevant to discussions at UAC as the discussions arise. Yes Name of signatory: Rachel E Croft 01/16/2025 3 of 3 Item 1: Staff Report Pg. 43 Packet Pg. 49 of 247 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address 13 February 2025, 5:19pm 57 11 Claude Ezran Yes City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? No Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Email from the City Commission? 1 of 4 Item 1: Staff Report Pg. 44 Packet Pg. 50 of 247 Item 1 Attachment C - Utilities Advisory Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Retired Executive • Retired high-tech marketing executive, 30+ years of experience in Silicon Valley companies such as Intel, 3Com, Adobe, and start-ups, mostly at the Director and VP level. • Director of Marketing for Oorja Fuel Cells, a clean energy company(2015-2016). • Extensive experience working collaboratively in teams. • Member of the Board of Directors of Cable Co-op (1992-1998).. Subscribers -owned cable TV company serving Palo Alto households. Very similar to a publicly owned utility. • MBA, Harvard Business School. • MSEE, Ecole Superieure d'Electricite (France). Studied electricity generation and transport. • BS. Advanced mathematics and physics • Human Relations Commission, including Vice -chair and Chair:2008- 2014. • Founder and Organizer of Palo Alto World Music Day: 2009-2019 • Member of the Board of Directors, Palo Alto Recreation Foundation (PARF): 2010-2020 • Graduate of the Palo Alto Citizen Police Academy: 2019 • Member of the Community Advisory Group to the Police Chief: 2010- 2012 • Member of Steering Committee for Measure A (school parcel tax): 2005 • Treasurer of the Palo Alto PTA Council: 2004-2007. • Member of the Board of Directors, Cable Co-op: 1992-1998. 1. Why are you interested in serving on the Utilities Advsory Three examples regarding my life-long strong interest in energy and Commission and what experience would you bring to the utility issues: position? Director of Marketing for Oorja Fuel Cells (2015-2016). Oorja was a clean energy company that manufactured power systems based on methanol fuel cells. These systems reduced operating costs and greenhouse gas emissions in a wide variety of applications such as wireless telecommunications and materials handling. Member of the Board of Directors of Cable Co-op (1992-1998) Cable Co-op was a cable TV company serving 28,000 households around Palo Alto. It was owned by its subscribers. In many ways its mission and its functioning were very similar to those of a publicly owned utility. MSEE, Ecole Superieure d'Electricite (France). My engineering School was partially funded by EDF (Electricite de France), a state-owned utility which is one of the largest utilities in the world. I studied electricity generation and distribution in great detail and visited many different types of power generation plants. 2 of 4 Item 1: Staff Report Pg. 45 Packet Pg. 51 of 247 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Enerav Efficiency Plan and Ten -Year Natural Gas Ener Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Item 1 Attachment C - Utilities Advisory Commission - Reliability and Resiliency Strategic FI Redacted ortant issue for the Commission that I am very interested in. We need to look at what can be done to decrease the frequency and duration of power outages by looking at all the factors that impact reliability: equipment quality, equipment placement, redundancies, risk management, human factors, etc. Grid Modernization Project. As we increasingly move away from combustion engine cars and gas appliances, and increase our population with mandated housing, the demands on the electric grid will substantially increase above and beyond what the current grid can accommodate. This is a critical issue for the future of Palo Alto. I would put to use my analytical and problem solving skills to look at: The progress already achieved with the deployment of our Advanced Metering Infrastructure (AMI) and how that improves conservation of water and energy, as well as how our customers are using the information provided to better manage their consumption. Are we now getting tangible benefits from AMI besides labor savings? Improving reliability and resiliency of the electric grid. Look at the entire chain of factors that impact them. How can we combine grid modernization with improvements in reliability? Continue the focus on: clean energy, reducing greenhouse gas emissions, transition from gas to electricity, and improving sustainability. Continue to improve recycling rates, but focus also on reducing waste in the first place. Energy conservation programs, green building codes, etc I read some of these documents in the past and will definitely spend more time on them if selected for the position. I participated in a community workshop for the update of the Strategic Plan, in 2017. I do, also, closely follow news about the City utilities, mostly through the Palo Alto Weekly. Yes Name of signatory: Claude Ezran 3 of 4 Item 1: Staff Report Pg. 46 Packet Pg. 52 of 247 Date Completed Item 1 Attachment C - Utilities Advisory Commission - 02/13/202 Redacted Item 1: Staff Report Pg. 47 Packet Pg. 53 of 247 4 of 4 Submitted on Receipt number Related form version I Personal Information 10 February 2025, 11:53am 53 11 Name Phil Metz Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94306 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? No Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Email from the City Commission? 1 of 4 Item 1: Staff Report Pg. 48 Packet Pg. 54 of 247 Item 1 Attachment C - Utilities Advisory Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Retired researcher, consultant, and business executive. Education: • PhD in physics • MBA in marketing Experience: • Commissioner, Utilities Advisory Commission (2021 -present) • Co-founder, Director, and Vice President, BioPhysical Economics Institute (2020-2024) • Research Fellow, Project Drawdown (2018-2019) • 11 years as sustainability consultant and researcher • 10+ years of R&D in energy efficiency and renewable energy, including electric heat pumps, cool / green roofs, solar, and community energy systems • 16 years consulting for energy -related businesses, including electric utilities • 6 years as renewable energy business development executive • 3 years as Palo Alto emergency services volunteer, both as BPC and as CERT Since 2017, my full-time focus has been energy and environmental sustainability research, advocacy, and writing. Commissioner UAC (2021 -present) BioPhysical Economics Institute (BPEI) (2020-2024): Together with a group of scientists, economists, and executives, I co-founded BPEI and served as Director and Vice President. BPEI, a non-partisan non-profit, works to bring the natural sciences into economic analysis and financial decision making. Project Drawdown (2018-2019): I served as a Research Fellow, focusing on heat pumps, district heating, and cool roofs to help the world reach "Drawdown" of atmospheric greenhouse gases. Emergency Services Volunteer (ESV) (2017 -present): Both a block preparedness coordinator (BPC) and a community emergency response team (CERT) volunteer. International Rescue Committee (IRC) volunteer (2018 -present): Since 2018 1 have volunteered as a mentor with the IRC to help immigrants obtain jobs in the US. 1. Why are you interested in serving on the Utilities Advsory I want to help CPAU become a leader in all its utilities to benefit the Palo Commission and what experience would you bring to the Alto Community and as a model for others: position? • Grid Modernization: CPAU plans to spend $300M+ but lacks a detailed 2 of 4 Item 1: Staff Report Pg. 49 Packet Pg. 55 of 247 Item 1 Attachment C - Utilities plan for how the grid would address Advisory Commission - tions, and SCAP needs. Redacted • Emergency preparedness: CPAU h operations in an emergency, but not for electricity. • Fiber to the home (FTTH): I was proud to help get FTTH off the ground but there's much more to do. • Commercial energy / data centers strategy: "Commercial" represents 80% of CPAU's electric load and, due to Al, datacenters may become giant new loads. CPAU needs a plan for these changes. • Operational improvement: Esp. how to learn from mistakes and not repeat them. Relevant experience I bring to UAC includes 4 years as a UAC commissioner, and expertise in physics, especially energy and renewable energy systems; biophysical economics; the utility industry; building energy systems; and executive mgmt. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) The #1 issue is modernizing the CPAU distribution grid. I am interested because of the cost — $300M+ CAPEX — and because implementation will determine Palo Alto's contribution to renewable energy worldwide. But CPAU has not articulated its goals, strategy for achieving those goals, a detailed roadmap for what will be done when, and ways to reduce expenditures. I'm especially concerned that we address: 1. New technologies: The future grid will be fundamentally different from today's grid. So, Grid Mod needs to anticipate those changes, for example, local distributed energy resources (DER) such as solar + storage; microgrids; demand side management (DSM); electric vehicles (EVs), and advanced metering (AMI). 2. SCAP: Delivering the energy called for by the City's SCAP plan? 3. Resilience: During normal operations and during emergencies. 4. Other exogenous factors, esp. energy supply, regulations, and demand shifts, such as proliferation of large data centers. I would like to help CPAU reestablish its leadership in the utility industry: 1. Get Grid Mod on track: Develop a detailed strategy and plan, addressing (as outlined above) new transformational technologies, SCAP needs, resilience, and other exogenous factors, including energy supply, new regulations, and demand shifts. 2. Emergency preparedness across all utilities. For electricity, CPAU assumes a worst -case emergency of 24-48 hours. That is inconsistent with the Palo Alto Office of Emergency Services (OES) which recommends that we prepare for 1-2 weeks of no electricity, no water, and no help. CPAU needs to develop its emergency preparedness consistent with the OES "design emergency" and in collaboration with OES. 3. Make FTTH a success. As a member of UAC's FTTH subcommittee, I was proud to play a role in getting FTTH off the ground — after decades of effort. I think we arrived at a good solution. And now we need to implement. As a UAC commissioner since 2021, I am very familiar with and have contributed to all of the CPAU-related plans listed and their subsequent revisions. Some of the contributions I'm most proud of include: • Utilities strategic plan and Grid Mod: Commissioner Memos articulating improvements with commissioners Johnston and Phillips. • Emergency preparedness: Commissioner Memos setting direction with commissioners Bowie and Gupta. In addition, I have served on the Palo Alto S/CAP Ad Hoc Working Group, so I am very familiar with and have contributed to the S/CAP plan as it has evolved. 3 of 4 Item 1: Staff Report Pg. 50 Packet Pg. 56 of 247 If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 1 Attachment C - Utilities Advisory Commission - Redacted Yes Name of signatory: Phil Metz 02/07/2025 4 of 4 Item 1: Staff Report Pg. 51 Packet Pg. 57 of 247 Submitted on Receipt number Related form version I Personal Information 8 February 2025, 8:56pm 56 11 Name Olgu Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94306 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory City Website Commission? 1 of 3 Item 1: Staff Report Pg. 52 Packet Pg. 58 of 247 Item 1 Attachment C - Utilities Advisory Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Data Scientist/Software Engineer Please list your relevant education, training, experience, I have worked for SCE and PG&E almost 10 years where I certificates of training, licenses, and professional registration. led/participated in various RFO proposals and their evaluations as well If describing work experience, please include as various gas and electric forecast/strategy/procurements. company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the position? Currently, I am the VP of merchandise at Gunn High School Sports Boosters as well as the coach for my daughter's Girls Scout's Robotics team. I am interested in serving on the UAC because I am passionate about ensuring that our community has access to safe, reliable, cost efficient, and sustainable utility services. I believe that thoughtful utility planning is essential for economic growth, environmental responsibility, and the well- being of residents. I will bring a strong background in engineering/data/strategy with experience in energy management & development & procurement to advise the board and the City Council. In my previous roles at SCE and PG&E, I evaluated RFOs and procurements for various products/resources which gave me insight into the challenges and opportunities in utility management. I am confident that my ability to analyze current challenges, engage with stakeholders, and develop practical solutions will contribute to informed decision - making on the commission. I look forward to collaborating with fellow members to enhance the efficiency and sustainability of our community's utilities. 2. Please describe an issue that recently came before the Grid modernization project would be one that particularly interest me. As Commission that is of particular interest to you and describe I worked on modeling various parts of the CA grid and forecasted hourly why you are interested in it. If you have never been to a nodal prices in CA, I will utilize my expertise to help contribute to UAC. Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center 3. If appointed, what specific goals would you like to see the I would like to see a robust system where an informative UAC that will Utilities Advisory Commission achieve, and how would you guide and work with City Council effectively to accomplish the common help in the process? goal of providing safe, reliable, cost efficient, and sustainable utility services to the city. I will utilize my utility background from SCE and PG&E to contribute and be a part of that robust system. 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) I have experience in utility strategy, short/long term electric and gas procurement planning & execution, and grid changes needed to support electrification. 2 of 3 Item 1: Staff Report Pg. 53 Packet Pg. 59 of 247 Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 1 Attachment C - Utilities Advisory Commission - Redacted Resume_Olgu_Tanriverdi. pdff Yes Name of signatory: Olgu Tanriverdi 02/08/2025 3 of 3 Item 1: Staff Report Pg. 54 Packet Pg. 60 of 247 Ol!u Tanriverdi Palo Alto, CA Item 1 Attachment C - Utilities Advisory Commission - Redacted Summary of Experience Doctorate in EE with 20 years experience in software/finance/marketing. Looking to lead/build teams & programs to design/develop/deliver features/products to improve/optimize short/long term outlooks of P&L/MAUIKPIICLVIRDI Professional Experience PlayStation — San Mateo, CA May'22 - Present Senior Staff Data Analyst/Scientist, Global Marketing • Lead strategy, design, & execution of P1ayStation(FS) Stars loyalty program with over xxM MAU (Dct24) on PS's mobile app • Lead overall financial health ($xM) & monetization of the program by designing & evaluating program offerings via AIB tests as well as building forecast models for future enrollments, monthly active users (MAU), point accruals & redemptions, & breakage ■ Set program's strategic goals & pivot as needed by consistently evaluating/redesigning features to ensure to achieve the goals ■ Utilized propensity score matching (PSM), a wrapper of DoWhy Python package, to show the incremental revenue and game play hours generated by the loyalty program via control and treatment matching pairs with the similar propensity scores ■ Structure & build campaigns with corresponding target audiences to meet the engagement KPIs of PS Plus & PS Store teams ■ Utilize Snowflake task scheduler to ETL gameplay & game sales data to build propensity models in Databricks • Build Demo dashboards to show various KPIs, Stars campaigns performance metrics, and randomized control trial test results Deviation Games — Santa Monica, CA Oct '19 — May '22 Data Scientist/Lead Engineer, Gameplay Engineering • Built Azure PlayFab Analytics infrastructure to telemetry gameplay data for feature extractions used for data science models ■ Built Unreal Engine 4&5 blueprint and C++ models for various gameplay fu nctionalities such as dropping/collecting energy ■ Automated Jira creation with specific fields and attachments by building WPF UT that uses Python to call Confluence REST API Pacific Gas & Electric - San Francisco, CA Expert Quantitative Analyst, Market Credit Risk Management • Led cross functional teams to design, develop, calibrate, test, deploy, and release full -stack least cost dispatch optimization models to forecast the performance of large portfolio of various types of financial contracts valued over $xB and energy generating physical assets, consisted of fossil fuel, hydro, nuclear, electric storage, and renewable energy • Built financial models and run 10K trial Monte Carlo simulations to forecast the distribution of company's future risk exposure to various commodity prices and market conditions by using over lB simulation data points • Built solar paired electric storage profit maximizing LP model in Fortran to evaluate product utilization in various configurations • Developed neural network models to forecast hourly energy prices to strategize company's long term RFOs over $xB • Exhibited multi class text classification data science project to automate one of companies manual processes May '15— Oct `19 General Electric - Greenville, SC Jul '10 — May '15 Senior Member of Research Staff, Integrated Performance • Software owner and developer of various types of real-time, transient, and steady state jet engine math models, integrated in Control Simulation platforms such as EASY5, Simulink, and HYSYS for open and closed control loop performance analysis • Developed and released simulation models for performance and efficiency evaluations of the next-gen engine in R&D phase based on specifications from global design and marketing teams prior to introduction of new products • Built neural network models using engine sensor data to predict and prevent various engine failure modes via maintenance • Mentored junior team members and interns on their research projects in jet engine diagnostics from exhaust stream Southern California Edison - Rosemead, CA Sep '07 - Jul '10 Portfolio Manager, Energy Supply & Management • Led a team of portfolio analysts to develop neural network, regression, and time series forecast models to provide future energy and ancillary service prices used in the evaluations of company's current and future portfolio from request for offers • Collaborated with market design and new product teams to build company's bidding strategy of virtual bids in MRTU Western Digital Corporation - Lake Forest, CA Apr '07 - Sep '07 Firmware Engineer • Developed embedded firmware for 2.5" Mckinley drive features and devised compatibility analysis of complex customer features Item 1: Staff Report Pg. 55 Packet Pg. 61 of 247 Item 1 Attachment C - Utilities u Tanriverdi Real Software Systems - Woodland Hills, CA Advisory Commission - 06 - Apr '07 Technical Consultant Redacted • Worked in a fast -paced startup to design and develop contract management software that calculates rights, royalties, and profit participation for media giants such as SONY, MGM, Activision, EA, BBC etc. based on clients' business requirements University of California, Los Angeles (UCLA) Sep '00 - May '06 Research & Teaching Assistant, Flight System Research Center • Conducted research with NASA, NREL, and DOE on mathematical modeling of horizontal axis wind turbines and developed nonlinear pitch and torque control algorithms to operate them on their optimal max generation point. • Lectured in Numerical Analysis, Probability, Physics, Systems & Signals, Electronic Circuits, and C++ Programming Patents & Trade Secrets • O Tanriverdi, inventor; Gas Turbine Engine Controller with Event Trigger (US Patent No: 9,002,617; Issued Date April 12, 2015) • O Tanriverdi, inventor; System and Method to Measure 3D Flow (US Patent No: 9,030,667; Issued Date May 12, 2015) Conference Papers • O. Tanriverdi, "Ancillary Service Price Forecast in Metrix ND," Envision 2009 Itron Conference, Phoenix, AZ, September 2009 • O. Tanriverdi and A.V. Balakrishnan, "Maximize Wind Turbine Power Output in Transient Region," Proc. A WEA (American Wind Energy Association), Windpower 2006 Workshop, Pittsburgh, PA, June 2006 • O. Tanriverdi and A.V. Balakrishnan, "Pitch & Torque Control to Maximize Wind Turbine Power Output in Partial Load Region," Proc. EWEC (European Wind Energy Conference), Business Science Technology, Electrical System Design, Integration and Control/Technical Track, Athens, Greece, February 2006 Professional Licenses & Certifications • Coursera Machine Learning, Neural Networks & Deep Learning, Improving Deep Neural Networks • FAST.AI Deep Learning Part I & II • Certified Lean Six Sigma Green Belt DFSS • Certified Mediator by CA Dispute Resolution Program and LA County Community and Senior Services Volunteer Services & Activities • VP Merchandise Gunn High School Sports Boosters • VP Scholarship NuEnergy Employee Resource Group, Diversity&Inclusion at PG&E • VP Events Asian Pacific American Forum Affinity Group at GE • Member of IEEE Control Systems and Computer Science Societies LACBA Dispute Resolution Services - West Hollywood, CA • Analyzed the dispute and provided resolution to community residents seeking Mediation Services Education University of California, Los Angeles • Ph.D. (all but unfinished thesis) in Electrical Engineering, major in Control Systems. Minors: Digital Signal Processing and Engineering Optimization • Engineer in Electrical Engineering • Master of Science in Electrical Engineering Yildiz Technical University - Istanbul, Turkiye • Bachelor of Science in Electronics and Communications Engineering Awards May '24 - Present Oct '16 —Jan '18 Mar'13 - May'15 Mar '00 - Present Mar '07 - Sep '07 May'06 Jun '03 Jun '02 Jun '98 • Graduate Student Fellowship from the Electrical Engineering Department at UCLA Sep '00 - Mar '06 • Dean's Special Young Alumni Award: Received Bachelor of Science degree at age of 20 Jun '98 • Placed 6th in 1997 Best Model of Turkiye Competition Aug '97 Computer Skills • C++, Python, Fortran, C#, Google OR -Tools, SQL, Scikit-leam, TensorFlow, CPLEX, .NET, Matlab, Databricks, PySpark, SVN, Git, Perforce, Azure Functions, Kusto, REST APIs, Domo, Tableau, MicroStrategy, Adobe Analytics, Airflow, DoWhy, PSM Item 1: Staff Report Pg. 56 Packet Pg. 62 of 247 Submitted on Receipt number Related form version I Personal Information 23 February 2025, 1:12pm 58 11 Name Barry Wolf Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City Palo Alto Postal Code 94303 Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? No Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Email from the City Commission? 1 of 3 Item 1: Staff Report Pg. 57 Packet Pg. 63 of 247 Item 1 Attachment C - Utilities Advisory Commission - Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the position? I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Research Scientist Biochemical engineer with 26 years of experience in the biotechnology industry and academia: • 21 years optimizing mammalian cell culture processes for protein production • 2 years investigating the regulation of a transcription factor gene • 3 years designing and validating biopharmaceutical processes EDUCATION Ph.D. Chemical Engineering 2001 M.S.E. Chemical Engineering 1996 University of Michigan, Ann Arbor, Michigan B.S. Mechanical Engineering, B.A. Biology / Philosophy minor 1992 Rutgers University, New Brunswick, New Jersey Acterra EV Ambassador (volunteer), approximately 5 years As an EV enthusiast and engineer (who only owns EVs), I am aware of the rapid electrification of transportation and buildings and understand the need for utility planning to meet the needs of increased electricity demand while also accounting for rooftop solar/BESS at C&I and homes in Palo Alto. I am acutely aware of the effects of climate change on our water supply, our aging water supply infrastructure, and appreciate the importance of high quality water and high quality water service to Palo Alto residents. 2. Please describe an issue that recently came before the I am interested in how microgrids comprised of solar PV and BESS can Commission that is of particular interest to you and describe improve the resilience, reliability, and cost effectiveness of the delivery of why you are interested in it. If you have never been to a electricity to all users in Palo Alto. I also believe the Palo Alto Airport Commission meeting, you can view archived videos from the should be a pioneer in electric aviation. Midpen Media Center. Archived videos are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the I am especially interested in helping to promote home electrification, EV Utilities Advisory Commission achieve, and how would you ownership, planning for V2H and potentially V2G in Palo Alto, ensuring help in the process? adequate transformer resources and reliability transmission lines to accommodate the growing electrification of homes and businesses, while also realizing that private investment in rooftop solar and BESS can work in synergy with the Palo Alto Utilities infrastructure to keep costs low for all stokeholds. 4. Utilities Advisory Commission Members work with the I am not familiar with these documents but am planning to read the documents listed below. If you have experience with any of documents relevant to electricity. these documents, please describe that experience. Experience 2 of 3 Item 1: Staff Report Pg. 58 Packet Pg. 64 of 247 Item 1 Attachment C - Utilities with these documents is not required for selection. Advisory Commission - The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) Redacted The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Barry F. Wolf Date Completed 02/23/2025 3 of 3 Item 1: Staff Report Pg. 59 Packet Pg. 65 of 247 Item 2 Item 2 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: STUDY SESSION PALO Lead Department: Community Services ALTO Meeting Date: March 10, 2025 Report #:2501-3997 TITLE Review of the Community Services Recreation Division 2025 Special Events Work Plan; CEQA status — not a project. RECOMMENDATION Staff Recommends that the City Council Review and Provide Feedback on the 2025 Special Events Work Plan Planned by the Community Services Department Recreation Division BACKGROUND The City of Palo Alto offers many events throughout the year for the community to gather, connect with neighbors, and learn. The Community Services Department (CSD) has a long tradition of planning and hosting special events that draw many participants. Long-standing events planned or supported by the Recreation Division of CSD include the May Fete Parade and Festival, Fourth of July Chili Cook Off, Moonlight Run (with the Palo Alto Weekly), and Holiday Tree Lighting. CSD hosts other events throughout the year, including some that were created during the pandemic and have remained due to popularity. These include the Jack -o - Jaunt and Holiday Decorating Contest. CSD also provides support to events organized by others such as the Martin Luther King, Jr. Day of Service event, Third Thursday's summer fun and games themed event, and Veterans Day. These events would not be possible without support from community partners, volunteers, and City staff. Council members have expressed an interest in more community -wide events. In Fiscal Year 2024, a full-time Recreation Coordinator position was added to the Community Services Department Operating Budget to reinvigorate existing special events while planning new events to support economic vitality in commercial areas and to foster a more cohesive sense of community. The position was filled in December 2023. Item 2: Staff Report Pg. 1 Packet Pg. 66 of 247 Item 2 Item 2 Staff Report ANALYSIS The attached special events workplan (Attachment A) includes those events supported by the full-time Recreation Coordinator position for Calendar Year 2025. New events for this year include a community dance party, a heritage event to celebrate the diverse cultures in Palo Alto, a community pancake breakfast, and a pet costume parade. Enhancements to existing events include increasing the number of teams in the Chili Cook Off, and May Fete Parade groups, and cost savings for the Holiday Tree Lighting event. In addition to the citywide events produced by CSD's Recreation Division, numerous events are produced through CSD's focused programs for the Children's Theatre, Palo Alto Art Center, and Public Art programs. Additional events offered or supported by these program -focused divisions within CSD in Calendar Year 2025 include (an asterisk indicates events the City partners with others or supports): • Youth and Teen Events and Activities • Summer Twilight Concert Series • Children's Theatre performances • Magical Bridge Concert Series* • Cubberley Artists Open Studios • CODE: Art Festival (biennial) • Friday Nights at the Art Center • Great Glass Pumpkin Patch* • Clay and Glass Festival* • Art Center Studio Sale • Family Days at the Art Center • Super Family Sundays at the Palo Alto Junior Museum & Zoo* • Halloween Costume Event at the Palo Alto Junior Museum & Zoo* • Inclusive Resource Fair* Other City departments such as Library, Transportation, Utilities, and Public Works also plan program oriented special events throughout the year. In addition to City -produced events, the City supports events produced by others in several ways: • The City supports numerous events through facility co -sponsorships. This enables groups to use City facilities with no facility rental fees. Eligibility is determined through the City's Co -Sponsorship policy, and roughly fifteen events are co -sponsored each year. • Through City Council action, a number of events receive direct financial support. This includes the United Nations Association Film Festival and Third Thursdays. The Policy & Services Committee is currently considering recommendations for handling funding requests from non-profit partners as part of the FY 2026 budget process. Item 2: Staff Report Pg. 2 Packet Pg. 67 of 247 Item 2 Item 2 Staff Report • CSD currently administers a Know Your Neighbors grant program for neighborhood block parties, with roughly 55 events supported each year. Staff is developing a Community Event grant program for larger events to be rolled out later this year, with grants up to $5,000. Council members have expressed an interest in seeing more events. Staff has found that a primary limitation on our ability to produce community events is the staffing needed to manage activities on event days. With this in mind, the partnerships reflected in the Community Event grant program described above may present an opportunity to support growth in the number and variety of events available to the community. Staff recommends that the City Council review the calendar of events planned for 2025 by the Community Services Department's Recreation Division and provide feedback. FISCAL/RESOURCE IMPACT A full-time Recreation Coordinator was added to the Community Services Department Operating Budget in Fiscal Year 2024. Costs for special events are budgeted within each department's operating budget and no additional resources are being requested at this time. STAKEHOLDER ENGAGEMENT The new events planned for 2025 aim to meet the City Council's priority of Public Safety, Wellness & Belonging by promoting opportunities for residents to connect and meet other residents and neighbors, thereby reducing isolation and loneliness and fostering an overall sense of community. A multi -cultural event was added this year to provide opportunities for the many diverse cultures in Palo Alto to celebrate and share their heritage with the entire community. This is important to demonstrate that all cultures are welcomed and acknowledged in the community. ENVIRONMENTAL REVIEW This study session is not a Project under CEQA. ATTACHMENTS Attachment A - 2025 Community Services Department Recreation Special Events Workplan APPROVED BY: Kristen O'Kane, Community Services Director Item 2: Staff Report Pg. 3 Packet Pg. 68 of 247 Item 2 Attachment A - 2025 Community Services Department Recreation 2025 Soecial Events Work Plan Special Events Workplan Community Services Department - Recreation Division January 2025 Support Martin Luther King, Jr. Day of Service Event (Partner: Youth Community Service) Monday, January 20 1:00PM - 3:00PM Mitchell Park Community Center February 2025 Hearts and Harmony Dance - NEW Friday, February 14 4:00PM-6:00PM Mitchell Park Community Center This is a community dance event for all generations to celebrate togetherness with music in a social setting. Children through seniors are encouraged to attend - no partner needed. Music and refreshments provided. Palo Alto Puzzle Hunt Month of February Throughout Palo Alto The 4th annual Palo Alto Puzzle Hunt previously scheduled for May was moved to February for 2025. This four -week contest is filled with puzzles for family and friends to solve together throughout Palo Alto. March 2025 Around the World in One Day Cultural Festival - NEW Saturday, March 29 10:00AM-1:00PM Lucie Stern Community Center A festival day to celebrate the rich diversity of Palo Alto. Cultural groups will be invited to share and celebrate their heritage through information booths, arts, crafts, music, and dance. Food trucks featuring various foods from around the world will be at the event. Musical and dance performances from the various groups will take place throughout the event. April 2025 No events are scheduled in April due to May Fete Parade planning. Item 2: Staff Report Pg. 4 Packet Pg. 69 of 247 Item 2 Attachment A - 2025 Community Services Department Recreation May 2025 Special Events Workplar 101st Annual May Fete Parade and Festival Saturday, May 3 10:00AM — 1:00PM University Avenue to Heritage Park Annual parade to celebrate the youth of Palo Alto. Featuring floats, marching bands, and various community groups and local schools. Parade ends with activities in Heritage Park. Chance to showcase groups, teams, neighborhoods, or extracurricular activities. Residents of Palo Alto are encouraged to participate in the parade or join as spectators along the parade route. June 2025 Movie Nights in the Park June 6 and 20 Sunset Mitchell Park July 2025 Fourth of July Chili Cook Off and Summer Festival Friday, July 4 11:00AM — 3:00PM Mitchell Park Annual event featuring a fun and competitive chili cook off with prizes. Free chili tasting, live music, food trucks, and games and activities for kids such as inflatables and crafts. All ages are welcome. Support Third Thursday Event — NEW (in 2024) Thursday, July 17 6:00PM — 9:00PM California Avenue Celebrate Parks and Recreation month with recreational games and activities as well as informational booths. The Recreation Division leads the activities for the theme of Summer Fun & Games. Movie Nights in the Park July 11 and 18 Sunset Mitchell Park Item 2: Staff Report Pg. 5 Packet Pg. 70 of 247 August 2025 Cornhole Tournament — NEW Friday, August 22 12:00PM — 6:00PM California Avenue (tentative) Item 2 Attachment A - 2025 Community Services Department Recreation ipecial Events Workplar Tournament style play where teams pre -register. Residents, day -time employees, and visitors are the target audience. Movie Nights in the Park August 1 and 15 Sunset Mitchell Park September 2025 Pancakes in the Park — NEW Saturday, Sept 20 9:00AM — 11:00AM Mitchell Park Individuals and families will be encouraged to attend to enjoy a pancake breakfast and meet new neighbors. Pancakes cooked by members of the Police and Fire Departments (tentative). Games, activities, and live entertainment will also be provided. October 2025 Moonlight Run (Partner: Palo Alto Weekly) Friday, October 3 5:30PM — 9:30PM Baylands Athletic Center This family -friendly race offers a 5K Walk, 5K Run, and 10K Run under the Harvest Moon in the Baylands Nature Preserve. Fall Pet Parade - NEW Saturday, October 11 10:00AM-12:00PM Location to be determined A chance for residents to dress their pets in their finest costumes and celebrate the Fall Season with a parade. Item 2: Staff Report Pg. 6 Packet Pg. 71 of 247 Jack -O -Jaunt pumpkin carving contest Friday, October 24 Lytton Plaza 6:30PM - 8:30PM Item 2 Attachment A - 2025 Community Services Department Recreation Special Events Workplan Community members can carve a pumpkin for display at the annual Jack -o -Jaunt. Prizes given to the scariest, cutest, and most creative jack -o -lantern. The winner of each category receives a gift card to a Palo Alto business of their choosing. November 2025 M Support for Veteran's Day Event (Partners: Office of Emergency Services, Stanford, Legion of Honor) Tuesday, November Time to be determined 11 Location to be determined This event recognizes the service and contributions of the Veterans of the U.S. Armed Forces. Friendsgiving (Partner: Magical Bridge Foundation) Date to be Time to be determined determined Lucie Stern Community Center A welcoming and inclusive community dinner to offer thanks and meet new people. December 2025 Holiday Tree Lighting Friday, December 5 5:30PM - 7:00PM Lytton Plaza Event for the whole family for a festive evening filled with live music, crafts, and winter treats. Support for Cal Ave Holiday Tree Lighting Event Saturday, December 10:00AM - 12:00PM 6 California Avenue Event for the whole family with the opportunity to support Cal Ave businesses. Item 2: Staff Report Pg. 7 Packet Pg. 72 of 247 Item 2 Attachment A - 2025 Community Services Department Recreation Holiday Decorating Contest Special Events Workplan December 16 - 20 Palo Alto homes and businesses Palo Alto residents and businesses are encouraged to decorate the exterior of their homes or business in holiday-themed decor. Item 2: Staff Report Pg. 8 Packet Pg. 73 of 247 Item 3 Item 3 Staff Report City Council Staff Report Report Type: CONSENT CALENDAR (7:35 - 7:40 PM) CITY O F Lead Department: City Clerk PALO a LTO Meeting Date: March 10, 2025 Report #:2502-4212 TITLE Approval of Minutes from February 24, 2025 Meeting RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: February 24, 2025 Draft Action Minutes APPROVED BY: Mahealani Ah Yun Item 3: Staff Report Pg. 1 Packet Pg. 74 of 247 Item 3 Attachment A - February 24, 2025 Draft Action CITY COUNCIL Minutes CITY Or PALO DRAFT ACTION MINUTES ALTO Regular Meeting February 24, 2022 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:31 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Councilmember Burt arrived at 5:52 P.M. Present Remotely: Absent: Special Orders of the Day 1. Proclamation Expressing Appreciation for June Fleming Agenda Changes, Additions and Deletions Public Comment Council Member Questions. Comments and Announcements Consent Calendar MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Reckdahl to approve Agenda Item Numbers 2-7. MOTION PASSED/FAILED: 7-0 2. Approval of Minutes from February 3, 2025, February 4, 2025, and February 10, 2025 Meetings Page 1 of 4 Item 3: Staff Report Pg. 2 Packet Pg. 75 of 247 Item 3 Attachment A - February DRAFT ACTION MINUT N U T 24, 2025 Draft Action Minutes 3. Authorize Transmittal of the 2024 Comprehensive Plan Annual Progress Report to the Office of Planning and Research and the 2024 Housing Element Annual Progress Report to the Department of Housing and Community Development. 4. Approval of two Professional Services Contracts 1) Fairbank, Maslin, Maullin, Metz and Associates (C25193598) in an Amount Not to Exceed $126,225 for Cubberley Project Public Opinion Research Services for a Period of 20 Months, 2) The Lew Edwards Group(C25193673) in an Amount Not to Exceed $138,375 for Public Communication Consulting Services related to the November 2026 General Obligation Bond Ballot Measure for a Period of 20 Months, and Approval of Budget Amendments in the General Fund and the Cubberley Property Infrastructure Fund; CEQA Status - Not a Project 5. Authorization to Execute an Amendment to Legal Services Contract Number S23186556 with Law Office of Clare Gibson in the Amount of $75,000 for Construction Claims Dispute Resolution and Defense regarding the Public Safety Building, for a Total Not -to -Exceed Amount of $310,000; CEQA Status — Not a Project. 6. Approval of Use of City Facilities and Staff Time to Support Santa Clara Valley Transportation Authority Palo Alto Mobility Hub Meetings and Peninsula Corridor Joint Powers Board/Caltrain Board of Directors Meeting; CEQA status — not a project. 7. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Section 18.08.040 of the Palo Alto Municipal Code (The Zoning Map) to Change the Classification of Property Located at 3265 El Camino Real from Service Commercial (CS) Zone to Planned Community Zone (PC) for the Construction of a 100 Percent Affordable Housing Project (FIRST READING: February 10, 2025, PASSED 7-0) City Manager Comments Ed Shikada, City Manager Artinn Itamc 8. Colleague's Memo: Proposed Adoption of a Resolution Underscoring Council's Commitment to Sustaining Palo Alto Values and Interests in the Face of Trump Administration Actions MOTION: Vice Mayor Veenker moved, seconded by Councilmember Stone to create an ad hoc committee to draft a resolution that combines aspects of each draft and return to City Council as soon as possible. MOTION PASSED: 7-0 Page 2 of 4 City Council Meeting Draft Action Minutes: 02/24/2025 Item 3: Staff Report Pg. 3 Packet Pg. 76 of 247 Item 3 Attachment A - February DRAFT ACTION MI N UT 24, 2025 Draft Action Minutes 9. Discuss the FY 2025 Mid -Year Budget Review and Approve 1) FY 2025 Budget Amendments in Various Funds and 2) Amendments to the FY 2025 Table of Organization to add 2.00 Full Time Equivalent (FTE) Positions and Eliminate 1.00 FTE Position and 3) Authorize overstrength of 1.00 FTE Fire Captain. CEQA Status — Not a Project. MOTION: Councilmember Burt moved, seconded by Councilmember Reckdahl to: 1) Approve Amendments to the Fiscal Year 2025 Budget Appropriation for various funds and various capital projects, as identified in Attachment A and Attachment A, Exhibit 1 and 2 (requires a supermajority, 2/3 approval) 2) Approve Amendments to the FY 2025 Table of Organization consistent with the budget amendments in Attachment A, adding 1.00 FTE Senior Buyer and 1.00 FTE Program Assistant I and eliminating 1.00 FTE Contract Administrator 3) Approve authorization of an overstrength 1.00 FTE Fire Captain position 4) Direct staff to present alternative options in the FY26 budget process for staffing the additional position at Station 4 with 3 FTE as part of the proposed budget MOTION PASSED/FAILED: 7-0 10. Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status -- Not a Project. NO ACTION Adjournment: The meeting was adjourned at 10:15 P.M. Item 3: Staff Report Pg. 4 Page 3 of 4 City Council Meeting Draft Action Minutes: 02/24/2025 Packet Pg. 77 of 247 Item 3 Attachment A - February DRAFT ACTION MINUT N U T 24, 2025 Draft Action Minutes ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City's website. Item 3: Staff Report Pg. 5 Page 4 of 4 City Council Meeting Draft Action Minutes: 02/24/2025 Packet Pg. 78 of 247 Item 4 Item 4 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: CONSENT CALENDAR PALO Lead Department: City Manager ALTO Meeting Date: March 10, 2025 Report #:2410-3571 TITLE Approval of a Revenue Agreement with Santa Clara County to Provide up to $447,849 in Funding through September 15, 2026 to enable the County to Expand Its Operating Agreement with Move Mountain View for Expanded Safe Parking Operations at 2000 Geng Road; Approve FY 2025 Budget Amendment in the General Fund and PLHA Fund; and Authorize Reallocation of PLHA Activity (6) Funds Accordingly; CEQA status — categorically exempt. RECOMMENDATION Staff recommends that the City Council review and approve the following: 1. Approve and authorize the City Manager or their designee to execute the attached Revenue Agreement with the County of Santa Clara (County), authorizing the City to provide funding in the amount of $447,849 through September 15, 2026 to enable the County to execute an expanded operating agreement with Move Mountain View for expanded safe parking operations at 2000 Geng Road; 2. Approve and authorize the City Manager or their designee to allocate PLHA Activity (6) funds towards expanded safe parking operations relating to case management; and 3. Amend the Fiscal Year 2025 Budget Appropriation Ordinance a. In the PLHA Fund (Fund 253) (required 2/3 vote) by: i. Increasing the Revenue from Other Agencies estimate by $71,963; and ii. Increasing the City Manager Other Contract Services by $71,963. b. In the General Fund (required majority vote) by: i. Increase the appropriation for City Manager's Office Other Contract Services and Allocated Charges in the amount of $66,891 and $12,394 respectively; and ii. Decrease the appropriation for Reserve: Business Tax Revenue in the amount of $79,285. Item 4: Staff Report Pg. 1 Packet Pg. 79 of 247 Item 4 Item 4 Staff Report EXECUTIVE SUMMARY Approval of the Revenue Agreement will allow expanded safe parking operations at 2000 Geng Road to continue. The initiation of the expanded operations was supported through community donations meant to bridge the time gap between the immediate need for expansion and when the City could bring forward a recommendation for funding needs. Council approved site expansion on August 19, 20241 to accommodate up to 10 additional RVs, increasing the maximum site number from 12 to 22. The County provides funding for the original 12 safe parking spaces and manages the operating contract with Move Mountain View. Staff is recommending the City pay for expanded operations through a combination of business tax revenue for affordable housing and homeless services and PLHA funds. PLHA Program funding is a permanent, ongoing annual source of funding, but these funds are restricted to particular activities. The City is preparing to receive approximately $71,963 in PLHA Activity (6)2 funding, which were already programmed for Homekey shelter operations in the City's PLHA 5 - Year Plan.3 However, the Homekey opening is delayed. Given PLHA timelines and activity restrictions, staff recommends applying these funds to support case management costs related to expanded safe parking. Approval of the recommended actions would assign the PLHA Activity (6) funds for PLHA Calendar Year 2020 toward case management for the expanded operations at 2000 Geng Road. Execution of the draft Resolution and City submittal to the California Department of Housing and Community Development (HCD) would allow HCD to release Calendar Year 2020 funds to the City by their deadline of April 30, 2025. BACKGROUND Safe Parking Council approved expanding the safe parking program at 2000 Geng Road to accommodate increased demand due to the displacement of vehicle dwellers from El Camino Real (SR 82) as a result of the Caltrans SR 82 Repaving Project (Caltrans Project). The Geng Road site is currently the only location in Palo Alto that permits recreational vehicles (RVs) and often operates at 1 Council Staff Report, August 19, 2024 https://cityofpaloaIto.primegov.com/meetings/ItemWithTem plateType?id=5535&meetingTemplateType=2&comp iledMeetingDocumentld=11540 2 HCD clarifies activities under supportive services as those necessary to assist program participants to obtain and maintain housing (e.g., street outreach, mental health services, emergency health services, employment assistance/job training, life skills training, and substance abuse treatment). HCD describes case management as assessing, arranging, coordinating, and monitoring the delivery of individualized services to meet the needs of program participants. https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/plha/plha-freguently- asked-guestions.pdf 3 Council Staff Report, October 24, 2022, Item 5, packet page 130. https://cityofpaloaIto.primegov.com/Public/CompiledDocument?meetingTemplateld=9096&compileOutputType= 1 Item 4: Staff Report Pg. 2 Packet Pg. 80 of 247 Item 4 Item 4 Staff Report capacity with a waiting list. Safe parking programs provide a secure, legal place for individuals sheltering in their vehicles to stay while connecting them with essential services and pathways to stable housing. The safe parking program at Geng Road began under a three-year lease agreement between the City and County in September 2020,4 with operations managed and paid for by the County and provided by the nonprofit Move Mountain View. The site provides essential amenities, including a kitchen, laundry facilities, showers, and a children's library. The program prioritizes people with ties to Palo Alto, defined by employment, schooling, or previous residency in the city. In response to Council's June 18, 2024 directive to mitigate displacement relating to Caltrans project,5 an amendment to the lease agreement was approved on August 19, 2024 to expand the site's capacity from 12 to 22 RV spaces. While the County funds the original 12 spaces, the expansion was understood to require City funding of approximately $266,162 annually, with interim fundraising efforts led by Move Mountain View and community partners. Funding The Permanent Local Housing Allocation (PLHA) Entitlement Funding is a state grant administered by California's Department of Housing and Community Development (HCD) to local jurisdictions. The City received its PLHA award letter in December 2022, but the final agreement, allowing fund disbursement, was not signed until July 2023. PLHA funds have accrued since 2019, and the state is now disbursing them.6 The City's estimated five-year PLHA allocation is up to $1,388,976,7 distributed annually. For each funding allocation year, funding is allocated at a percentage level towards specified activity areas, as shown in the table below. Funding Allocation Year 2019 2020 2021 2022 2023 4 Council Staff Report, September 14, 2020, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas- minutes-reports/reports/city-ma nager-reports-cmrs/year-archive/2020-2/id-11513.pdf?t=58031.91 5 Council Action Minutes, June 18, 2024, Item AA4 https://cityofpaloaIto.primegov.com/Public/Compiled Document?meetingTemplateld=14318&compileOutputType =1 6 The PLHA program is funded through revenues collected in each county based on the $75 recording fee on real estate documents. This is not a funding source tied to federal funding. https://www.hcd.ca.gov/grants-and- funding/programs-active/permanent-local-housing-allocation Council Staff Report, October 24, 2022, Item 5, packet page 130. https://cityofpaloaIto.primegov.com/Public/CompiledDocument?meetingTemplateld=9096&compileOutputType= 1 8 https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/plha/nofa-plha-formula-calendar-Vear- 2023-aI location.pdf Item 4: Staff Report Pg. 3 Packet Pg. 81 of 247 Item 4 Item 4 Staff Report Activity 1— Affordable Rental 40% 20% 20% 20% 20% ° Housing Activity 6 —Persons Experiencing or At Risk of Homelessness 60% ° 80% 80% 80% ° 80% Total Awarded Amount $231,496 $359,817 $395,967 $198,4609 $152,112 In the original five-year plan, staff indicated specific proposed recipients of the funding, such as Homekey shelter operations. However, HCD has confirmed that it is holding the City to the activity allocation (i.e., "Persons Experiencing or At Risk of Homelessness) and that staff can provide detail and confirm the proposed recipient at the time of fund request. ANALYSIS City Proposed Expansion Budget Share The original expansion budget estimate for a 12 -month period totaled $266,162. It included additional staffing (facilities management, case management, outreach), utilities, portable restrooms and sinks, and administrative costs. To minimize administrative burden associated with timely utilities payment, the City proposed paying the cost for all site utilities and reducing by an equivalent amount the funding it provides towards the expansion. The cost for all site utilities for a 12 -month period would be $29,746 — an additional $12,730 over the cost of expansion utilities alone. Given the proposed term mirrors the site lease and covers multiple fiscal and utility rate years, staff has prepared a forecast taking these variables into account. The overall budget for the term of the revenue agreement is $447,849. The below table show the budget breakdown per fiscal year. There are adjustments included for forecasted changes to utility rates and assuming typical seasonal fluctuations in usage. 2/1/25 - 6/30/25 7/1/25 - 6/30/26 7/1/26 - 9/15/26 Expansion -related personnel costs for facilities $84,645 $202,362 $50 787 , management, case management, & outreach Expansion -related portable restrooms & sinks $9,746 $23,194 $5,848 Expansion -related administrative costs/clerical $4,116 $9,682 $2,470 9 Staff has not officially submitted the application for award years 2022 and 2023, so the monies for these years have not yet been "awarded" yet. Item 4: Staff Report Pg. 4 Packet Pg. 82 of 247 Item 4 Item 4 Staff Report Full site (original + expansion) utilities, including electric, gas, refuse, sewer, and $12,394 $30,924 $8,026 water'° Total $110,901 $266,162 $67,130 City Contribution of Monies to County11 $98,507 $235,238 $59,104 Revenue Agreement City and County staff have met regularly to discuss a Revenue Agreement (Attachment A) for pass -through funding for expanded safe parking operations at 2000 Geng Road for an initial term to coincide with the term of the lease, retroactively starting in February 2025 and sunsetting with lease end date of September 15, 2026,12 subject to approval by the Board of Supervisors or their designee. The County has been overseeing (and paying for) safe parking operations at 2000 Geng Road through a contract with the operator, Move Mountain View, since it opened in 2020. Over the summer, the City and County were in discussions about the need to expand safe parking to address the anticipated displacement of vehicle dwellers in relation to the Caltrans Project. Although a solution had not been identified at the time, City and County staff felt it reasonable to assume that Move Mountain View, the only safe parking operator operating in Palo Alto at the time, would likely be tasked with absorbing expanded operations, once a location for expanded safe parking was identified. In anticipation of the expanded operations, the County included room in its contract scope with Move Mountain View to accommodate the expansion. The below table provides a summary of the Revenue Agreement key terms. The Revenue Agreement sets performance expectations for safe parking expansion based on data collected by the County. These performance expectations are included in the Operating Agreement (Attachment B) between the County and Move Mountain View. Key performance expectations are shown in Exhibit A, section 6, in the table below. 10 This row contains estimates, including forecasted changes to utility rates and anticipated usage. However, the contract itself, instead of assuming $51,344 ($12,394 + $30,924 + $8,026), allows for a ceiling of up to $55,000 for the term of the revenue agreement. 11 This is the amount of funding the city would pay to the county directly and does not include the City interdepartmental transfer of funds to cover the costs of utilities. 12 Council Staff Report, September 18, 2023 https://cityofpaloaIto.primegov.com/meetings/ItemWithTemplateType?id=3115&meetingTemplateType=2 Item 4: Staff Report Pg. 5 Packet Pg. 83 of 247 Item 4 Item 4 Staff Report 2. ROLES AND • City will designate a Program Manager to act as a liaison with the County, assist RESPONSIBILITIES13 in Programs development and improvement to meet goals, and remit payments to the County for expenses associated with the Agreement up to the maximum amounts specified below, within 30 days of the start of each time period: Time Period Total Maximum Financial Obligation February 1, 2025 —June 30, 2025 $98,507 July 1, 2025 —June 30, 2026 $235,238 July 1, 2026 — September 15, $59,104 2026 Utility Charges (as defined below) February 1, 2025 - $55,000 September 15, 2026 TOTAL $447,849 • Notwithstanding anything to the contrary in the Geng Road lease, the City shall pay for electricity, gas, refuse, sewer, and water for the Geng Road site during the time periods above up to an amount of $55,000. • County will designate a Program Manager to serve as liaison with the City, lead Programs development and improvement to meet goals, and lead coordination with stakeholders. County will provide or subcontract Programs' services. • Both parties will together establish success and outcome measures, meet regularly to discuss performance and progress, and jointly monitor Programs' expenses and outcomes. EXHIBIT A: PROGRAM SPECIFICS 1. Program Safe Parking programs provide homeless households a temporary, overnight, safe Description location to park, as well as case management support. 2. Ordinance The County agrees to comply with all terms and conditions set forth in the City's Safe Parking Ordinance. 3. Target Population Homeless households who are unsheltered and sleeping in their vehicle with priority for households with students enrolled in a school district within Palo Alto as outlined in the Safe Parking Ordinance. 4. Number of Up to 10 households at a given point in time Households 5. Program Funding In accordance with Section 2 of the Agreement Amount 6. Reporting County shall provide quarterly reports to the City that include: Requirements • Number of unduplicated clients served (total and City -connected), • Exit destinations (total and City -connected, number per period by exit category), • Enrollments of City -connected clients (total and new enrollments), • Average time in program, • Returns to homelessness (within 12 months and within 2 years),14 and 13 These roles and responsibilities are related to County management of an Operating Agreement with Move Mountain View for safe parking operations at 2000 Geng Road. 14 Data on returns to homelessness will be provided as it becomes available (e.g., 12 months after initial client exits). Item 4: Staff Report Pg. 6 Packet Pg. 84 of 247 Item 4 Item 4 Staff Report • Summary budget and actual report of operation and maintenance costs spent using City funds. PLHA Funding The City expects to receive $71,963 in PLHA Activity (6) funding, originally planned for Homekey shelter operations in April 2025. However, Homekey operations are not anticipated to start until later this year and this amount of funding cannot be used to defray, only supplement the City pledged $1,000,000 towards shelter operations annually. Expanded safe parking operations, in comparison are a little over a quarter of a million annually and are already underway. Since this PLHA funding allocation must be drawn down from HCD by April 30, 2025 and is restricted for use as assistance to persons experiencing or at risk of homelessness, staff is recommending the funds be applied to PLHA-allowable supportive/case management services" within the expanded safe parking operations.16 FISCAL/RESOURCE IMPACT As noted in the August 19, 2024 report to Council (Staff Report # 2407-3274), safe parking expansion at Geng Road requires City funding. Previously, a portion of the site was leased by the City's Utilities Department for staging the Advanced Metering Infrastructure (AMI) Project. Utilities has since relocated the meters to temporary storage containers at the Municipal Service Center, freeing the Geng Road location for safe parking expansion. While the County funds the original 12 -space safe parking operation, it does not have funding to cover the expansion. Due to the urgent need, expansion occurred relying on community fundraising, with an understanding staff would bring forward a funding recommendation mid- year in FY 2025. If approved, the appropriation actions will 1) recognize the Calendar Year 2020 PLHA grant funds ($71,963) and appropriate that funding to support the safe parking services and 2) appropriate funds for the pro -rata remaining costs of FY 2025 safe parking expansion contract and utilities costs, offset by business tax receipts collected and identified for support of affordable housing and homeless services. In total, over the term of the contract, approval of the recommended actions would decrease the General Fund business tax revenue for 15 HCD clarifies activities under supportive services as those necessary to assist program participants to obtain and maintain housing (e.g., street outreach, mental health services, emergency health services, employment assistance/job training, life skills training, and substance abuse treatment). HCD describes case management as assessing, arranging, coordinating, and monitoring the delivery of individualized services to meet the needs of program participants. https://www.hcd.ca.gov/sites/default/files/docs/grants-and-funding/plha/plha-frequently- asked-guestions.pdf 16 Per HCD, supportive/case management services that allow people to obtain and retain housing is eligible for PLHA Activity 6 funding specifically, but not safe parking operations generally. Item 4: Staff Report Pg. 7 Packet Pg. 85 of 247 Item 4 Item 4 Staff Report affordable housing and homeless services fund by $321,58217 to approximately $0.8 million; FY 2026 and additional future years of the contract will be brough forward as part of the annual budget process. Additionally, while Council already directed staff administration of PLHA grant funding towards homelessness activities, this would reallocate that funding from Homekey shelter operations to expanded safe parking operations. However, the City has already earmarked and accounted for the $1 million annually needed for Homekey operations and was not assuming a PLHA contribution in its calculations. For the revenue agreement term (2/1/2025-9/15/2026), the proposed funding total from PLHA would be $126,268 towards supportive/case management services relating to the expanded safe parking instead of for Homekey operations. The $126,268 of PLHA funds consists of allocations from calendar years 2020, 2021 and 2022. STAKEHOLDER ENGAGEMENT Stakeholder engagement includes regular and as -needed meetings between partners (e.g., Office of Supportive Housing, Move Mountain View). Additionally, the City is coordinating with Move Mountain View on an Open House tentatively scheduled for March 21. This will be an opportunity for the public to engage and learn more about the expanded safe parking operations. As details come together, event information will be posted at www.cityofpaloalto.org/calendar and shared via City communication channels. ENVIRONMENTAL REVIEW Safe Parking at 2000 Geng Road is exempt from CEQA in accordance with Section 15301 and 15303 of the CEQA Guidelines. Section 15301 applies to leasing or minor alterations of existing public or private structures and facilities involving negligible or no expansion of use; allowing the use of this existing parking lot for temporary safe parking would not constitute a significant expansion of use. Section 15303 applies to conversion of small structures from one use to another where only minor modifications are made to the structure. This applies to buildings up to 10,000 sf in urban areas. No modifications are proposed to the existing structures and the existing buildings total 5,500 sf in this urbanized area. This site is further from the Baylands and closer to nearby roadways. Only a portion of these existing structures would be open for use to facilitate safe parking at the site. ATTACHMENTS Attachment A - Revenue Agreement Between Santa Clara County and the City of Palo Alto Attachment B - Operating Agreement Between Santa Clara County and Move Mountain View APPROVED BY: Ed Shikada, City Manager 11 Staff has included some contingency to allow for unanticipated fluctuations in utilities. While staff has estimated $51,344 in utilities, the revenue agreement allows for up to a ceiling of $55,000. Item 4: Staff Report Pg. 8 Packet Pg. 86 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and AGREEMENT BETWEEN THE COUNTY OF SANTA CLAR • the City of Palo Alto AND THE CITY OF PALO ALTO This Agreement is entered into by and between the County of Santa Clara (the "County") and the City of Palo Alto (the "City"), in order to provide funding for and establish roles, rights and responsibilities related to preventing and ending homelessness in Palo Alto. The County and City are sometimes referred individually as a "Party," and collectively as the "Parties." RECITALS A. WHEREAS, the Parties have endorsed the 2020-2025 Community Plan to End Homelessness in Santa Clara County and have approved resolutions finding that the problem of homelessness in Santa Clara County is a crisis; B. WHEREAS, the City, the County and other partners seek to reduce homelessness while sharing costs, prioritizing services to the community's most vulnerable homeless persons, using resources strategically, and maintaining effective operational relationships; C. WHEREAS, in its role as the lead agency for the Santa Clara County Continuum Care (CoC), the County's Office of Supportive Housing (OSH) coordinates permanent housing programs, shelter and transitional housing, supportive services, a homeless management information system and supportive housing policies and standards countywide; D. WHEREAS, the County has established effective partnerships to manage and coordinate programs such as Permanent Supportive Housing (PSH), Rapid Rehousing (RRH), Homelessness Prevention, Housing Problem Solving, interim housing services, and outreach services; E. WHEREAS, the City seeks to prioritize safe parking for unhoused or at -risk people; F. WHEREAS, the Parties entered into Contract No. 1557819, a lease agreement for the provision of the use of a portion of 2000 Geng Road for the County's safe parking program ("Geng Road Lease"). The Parties entered into Amendment No. 2 to the lease agreement to expand the premises of the lease and increase the number of parking spaces permitted ("Expanded Site"); G. WHEREAS, the Parties intend that through this Agreement, the City will contribute funds for the County's operation of the Expanded Site; and, Page 1 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 9 Packet Pg. 87 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and H. WHEREAS, the City seeks to leverage the County's resources and e �theCityofPalAltoing supportive housing programs by allowing the County to manage programs for homeless persons. In consideration of the foregoing Recitals, and the mutual promises and covenants contained in this Agreement, the Parties agree as follows: AGREEMENT 1) TERM This Agreement is effective on February 1, 2025 and will continue thereafter until September 15, 2026 unless extended by mutual consent or terminated as provided below in Sections 4 and 13. 2) ROLES AND RESPONSIBILITIES a) The Parties shall jointly develop, implement, and monitor the programs described in Exhibit A: Program Specifics ("Programs"). b) City's Responsibilities i) The City shall designate a Program Manager to: (1) Serve as the County's liaison to the City's departments and City Council; (2) Participate in management meetings for the Programs, which will be held as needed; and, (3) Actively assist in the development and improvement of the Programs to ensure that the Programs meet their goals. ii) The City shall remit payment to the County for all expenses associated with this Agreement up to the maximum amounts specified below, within 30 days of the start of each time period: Time Period Total Maximum Financial Obligation February 1, 2025 - June 30, 2025 $98,507 July 1, 2025 —June 30, 2026 $235,238 July 1, 2026 - September 15, 2026 $59,104 Page 2 of 12 Agreement between county of Santa Clara and the city of Palo Alto Item 4: Staff Report Pg. 10 Packet Pg. 88 of 247 Utility Charges (as defined below) for February 1, 2025 - September 15, 2026 TOTAL Item 4 Attachment A - Revenue Agreement Between Santa Clara County and $55,000 the City of Palo Alto $447,849 Notwithstanding anything to the contrary in the Geng Road Lease, the City shall pay for electricity, gas, refuse, sewer, and water for the Geng Road site ("utility charges") during the time periods above up to an amount of $55,000 for the period starting February 1, 2025 through September 15, 2026. Utility Charges may be paid directly from the City to itself as the utility provider or the City may reimburse the County for actual costs paid. c) County's Responsibilities i) The County shall designate one or more Program Managers to: (1) Serve as the City's liaison to County departments; (2) Plan and lead management and coordination meetings, which will be held as needed; (3) Lead in development, management, and refinement of the Programs to ensure that the Programs meets their goals. (4) Lead coordination meetings with appropriate stakeholders to ensure the Programs' success. ii) The County shall provide or subcontract Programs' services. To the maximum extent practicable, the County shall leverage other resources to offset, improve, or expand the Programs' services. iii) The County or its contractors shall implement referral criteria and procedures consistent the Santa Clara County Continuum of Care's Coordinated Assessment System. d) The Parties shall work collaboratively to: i) Establish the Programs' success and outcome measures consistent with the Santa Clara County Continuum of Care's System Performance Measures; and, Page 3 of 12 Agreement between County of Santa Clara and the city of Palo Alto Item 4: Staff Report Pg. 11 Packet Pg. 89 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and ii) Identify resources that would enable the Programs to more of the City of Palo Alto and County funds and improve Programs; incorporating lessons learned from similar Programs. iii) Meet regularly to discuss the performance and progress of the Programs. When appropriate, the Parties shall jointly develop corrective actions to be implemented by the Programs' contractors. iv) Jointly monitor the Programs' expenses and outcomes. Based on the availability of the City's funds in future years and the Programs' outcomes, the Parties will determine whether to continue, expand, contract, or terminate the Programs at the end of the Term. e) Funding under this Agreement is contingent on annual appropriations that are approved by the City Council. 3) MUTUAL INDEMNIFICATION In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by a Party shall not be shared pro rata but, instead, the County and the City agree that, pursuant to Government Code Section 895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board members, employees, and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying Party, its officers, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement. No Party, nor any officer, board member, or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other Parties hereto, their officers, board members, employees, or agents, under or in connection with or arising out of any work authority or jurisdiction delegated to such other Parties under this Agreement. 4) TERMINATION Either Party may terminate this Agreement at any time for convenience and without cause, upon providing a ninety -day (90) notice to the other Party at the addresses set forth in section 13) below. The notice shall state the effective date of the termination. 5) ASSURANCE Each Party represents and warrants that it has the authority to enter into this Agreement. Page 4 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 12 Packet Pg. 90 of 247 6) RELATIONSHIP Item 4 Attachment A - Revenue Agreement Between Santa Clara County and the City of Palo Alto Nothing contained in this Agreement shall be deemed or construed by the Parties or any third party to create the relationship of partners or joint ventures between the City and the County. 7) CONFIDENTIALITY The Parties agree that by virtue of entering into this Agreement they each shall have access to certain confidential information regarding the other Party's operations. Each of the Parties shall not disclose confidential information and/or materials without the prior written consent of the other Party, unless such disclosures are required by California law. Where appropriate, resident releases shall be secured before confidential resident information is exchanged. 8) ENTIRE AGREEMENT This Agreement and its Appendices (if any) constitutes the final, complete and exclusive statement of the terms of the agreement between the parties. It incorporates and supersedes all the agreements, covenants and understandings between the parties concerning the subject matter hereof, and all such agreements, covenants and understandings have been merged into this Agreement. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement. 9) MODIFICATION This Agreement may not be enlarged, modified, or altered, except if it is evidenced in writing, signed by the Parties and endorsed to this Agreement. 10) INSURANCE Each Party shall, at its own expense, keep in force during the Term, Workers' Compensation Insurance, insuring against and satisfying each Party's obligations and liabilities under the workers' compensation laws of the State of California, including employer's liability insurance in the limits required by the laws of the State of California. 11) SEVERABILITY If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in force without being impaired or invalidated in any way. 12) NOTICES Notices to the Parties in connection with this Agreement shall be given personally or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the Parties as follows: Page 5 of 12 Agreement between county of Santa Clara and the city of Palo Alto Item 4: Staff Report Pg. 13 Packet Pg. 91 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and COUNTY OF SANTA CLARA CITY OF PALO ALTO the City of Palo Alto Deputy Director Deputy City Manager Office of Supportive Housing City of Palo Alto 150 West Tasman Drive 250 Hamilton Avenue San Jose, CA, 95134 Palo Alto, CA 94301 Notices delivered personally will be deemed communicated as of actual receipt; mailed notices will be deemed communicated on the date of delivery. 13) AMENDMENTS This Agreement may be amended only by a written instrument signed by the Parties. 14) WAIVER No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted by a Party must be provided, in writing, and shall apply to the specific instance expressly stated. 15) GOVERNING LAW AND VENUE This Agreement has been executed and delivered in, and shall be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this Agreement shall be in the County of Santa Clara. 16) COUNTERPARTS This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original but all of which together shall constitute one and the same instrument. 17) COMPLIANCE WITH ALL LAWS, INCLUDING NONDISCRIMINATION, EQUAL OPPORTUNITY, AND WAGE THEFT PREVENTION Compliance with All Laws. The Parties shall comply with all applicable Federal, State, and local laws, regulations, rules, and policies (collectively, "Laws"), including but not limited to all non-discrimination, equal opportunity, and wage and hour Laws referenced in the paragraphs below. Compliance with Non -Discrimination and Equal Opportunity Laws: The City shall comply with all applicable Laws concerning nondiscrimination and equal opportunity in employment and contracting, including but not limited to the following: Santa Clara County's policies for contractors on nondiscrimination and equal opportunity; Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov. Code § 12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and the Page 6 of 12 Agreement between county of Santa Clara and the city of Palo Alto Item 4: Staff Report Pg. 14 Packet Pg. 92 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and Genetic Information Nondiscrimination Act of 2008. In addition to the10y y shall not discriminate against any subcontractor, employee, or applicant for employment because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political belief, organizational affiliation, or marital status in the recruitment, selection for training (including but not limited to apprenticeship), hiring, employment, assignment, promotion, layoff, rates of pay or other forms of compensation. Nor shall the City discriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status. Compliance with Wage and Hour Laws: The City shall comply with all applicable wage and hour Laws, which may include but are not limited to, the Federal Fair Labor Standards Act, the California Labor Code, and, if applicable, any local minimum wage, prevailing wage, or living wage Laws. Definitions: For purposes of this Subsection 17, the following definitions shall apply. A "Final Judgment" shall mean a judgment, decision, determination, or order (a) which is issued by a court of law, an investigatory government agency authorized by law to enforce an applicable Law, an arbiter, or arbitration panel and (b) for which all appeals have been exhausted or the time period to appeal has expired. For pay equity Laws, relevant investigatory government agencies include the federal Equal Employment Opportunity Commission, the California Division of Labor Standards Enforcement, and the California Department of Fair Employment and Housing. Violation of a pay equity Law shall mean unlawful discrimination in compensation on the basis of an individual's sex, gender, gender identity, gender expression, sexual orientation, race, color, ethnicity, or national origin under Title VII of the Civil Rights Act of 1964 as amended, the Equal Pay Act of 1963, California Fair Employment and Housing Act, or California Labor Code section 1197.5, as applicable. For wage and hour Laws, relevant investigatory government agencies include the federal Department of Labor, the California Division of Labor Standards Enforcement, and the City of San Jose's Office of Equality Assurance. Prior Judgments, Decisions or Orders against the City: By signing this Agreement, the City affirms that it has disclosed any final judgments that (A) were issued in the five years prior to executing this Agreement by a court, an investigatory government agency, arbiter, or arbitration panel and (B) found that the City violated an applicable wage and hour law or pay equity law. The City further affirms that it has satisfied and complied with — or has reached Agreement with the County regarding the manner in which it will satisfy — any such final judgments. Violations of Wage and Hour Laws or Pay Equity Laws During Term of Contract: If at any time during the term of this Agreement, the City receives a Final Judgment rendered against it for violation of an applicable wage and hour Law or pay equity Law, then the City Page 7 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 15 Packet Pg. 93 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and shall promptly satisfy and comply with any such Final Judgment. The the City of Palo Alto e Office of the County Executive -Office of Countywide Contracting Management (OCCM)of any relevant Final Judgment against it within 30 days of the Final Judgment becoming final or of learning of the Final Judgment, whichever is later. The City shall also provide any documentary evidence of compliance with the Final Judgment within 5 days of satisfying the Final Judgment. Any notice required by this paragraph shall be addressed to the Office of the County Executive-OCCM at 70 W. Hedding Street, East Wing, 11th Floor, San Jose, CA 95110. Notice provisions in this paragraph are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the Office of the County Executive-OCCM satisfies the notice requirements in this paragraph. Access to Records Concerning Compliance with Pay Equity Laws: In addition to and notwithstanding any other provision of this Agreement concerning access to the City's records, the City shall permit the County and/or its authorized representatives to audit and review records related to compliance with applicable pay equity Laws. Upon the County's request, the City shall provide the County with access to any and all facilities and records, including but not limited to financial and employee records, that are related to the purpose of this Subsection 17, except where prohibited by federal or state laws, regulations or rules. County's access to such records and facilities shall be permitted at any time during The City's normal business hours upon no less than 10 business days' advance notice. Pay Equity Notification: The City shall (1) at least once in the first year of this Agreement and annually thereafter, provide each of its employees working in California and each person applying to the City for a job in California (collectively, "Employees and Job Applicants") with an electronic or paper copy of all applicable pay equity Laws or (2) throughout the term of this Agreement, continuously post an electronic copy of all applicable pay equity Laws in conspicuous places accessible to all of the City's Employees and Job Applicants. Material Breach: Failure to comply with any part of this Subsection H shall constitute a material breach of this Agreement. In the event of such a breach, the County may, in its discretion, exercise any or all remedies available under this Agreement and at law. County may, among other things, take any or all of the following actions: (i)Suspend or terminate any or all parts of this Agreement. (ii)Offer the City an opportunity to cure the breach. Subcontractors: The City shall impose all of the requirements set forth in this Subsection 17 on any subcontractors permitted to perform work under this Agreement. This includes ensuring that any subcontractor receiving a Final Judgment for violation of an applicable Law promptly satisfies and complies with such Final Judgment. 18) CALIFORNIA PUBLIC RECORDS ACT The Parties are public agencies subject to the disclosure requirements of the California Public Records Act ("CPRA"). If the either Party's proprietary information is contained in documents Page 8 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 16 Packet Pg. 94 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and or information submitted to the other, and the Party submitting the City of Palo Alto or documents claims that such information falls within one or more CPRA exemptions, the Party must clearly mark such information "CONFIDENTIAL AND PROPRIETARY," and identify the specific lines containing the information. In the event of a request for such information, each Party will make best efforts to provide notice to the other prior to such disclosure. If a Party contends that any of its documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the Party is required to respond to the CPRA request. If the Party seeking to prevent disclosure fails to obtain such remedy within the time the response to the CPRA request is required, the information may be disclosed. 19) CONFLICTS OF INTEREST The Parties shall comply, and require its subcontractors to comply, with all applicable (i) requirements governing avoidance of impermissible client conflicts; and (ii) federal, state and local conflict of interest laws and regulations including, without limitation, California Government Code section 1090 et. seq., the California Political Reform Act (California Government Code section 87100 et. seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et. seq.). Failure to do so constitutes a material breach of this Agreement and is grounds for immediate termination of this Agreement by the County. In accepting this Agreement, each Party covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Each Party further covenants that, in the performance of this Agreement, it will not employ any contractor or person having such an interest. The Parties, including but not limited to employees and subcontractors, may be subject to the disclosure and disqualification provisions of the California Political Reform Act of 1974 (the "Act"), that (1) requires such persons to disclose economic interests that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interests. If the disclosure provisions of the Political Reform Act are applicable to any individual providing service under this Agreement, each Party shall, upon execution of this Agreement, provide the other with the names, description of individual duties to be performed, and email addresses of all individuals, including but not limited to the Party's employees, agents and subcontractors, who could be substantively involved in "mak[ing] a governmental decision" or "serv[ing] in a staff capacity" and in that capacity participating in making governmental decisions or performing duties that would be performed by an individual in a designated position, (2 CCR 18700.3), as part of either Party's service under this Agreement. Each Party shall immediately notify the other of the names and email addresses of any additional individuals later assigned to provide such service under this Agreement in such a capacity. Each Party shall immediately notify the County of the names of individuals working in such a Page 9 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 17 Packet Pg. 95 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and capacity who, during the course of the Agreement, end their service. L the CityofPalo Alto If the disclosure provisions of the Political Reform Act are applicable to any individual providing service under this Agreement, each Party shall ensure that all such individuals identified pursuant to this section understand that they are subject to the Act and shall conform to all requirements of the Act and other applicable laws and regulations, including but not limited to those listed this Section including, as required, filing of Statements of Economic Interests within 30 days of commencing service pursuant to this Agreement, annually by April 1, and within 30 days of their termination of service pursuant to this Agreement. 20) CONTRACT EXECUTION Unless otherwise prohibited by law or either Party's policy, the Parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term "electronic copy of a signed contract" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term "electronically signed contract" means a contract that is executed by applying an electronic signature using technology approved by the County. IN WITNESS WHEREOF, the Parties have caused this Agreement to be entered into as of the day and year of execution of this Agreement. COUNTY OF SANTA CLARA James R. Williams County Executive Date: APPROVED AS TO FORM AND LEGALITY Stefanie Wilson Deputy County Counsel Date: CITY OF PALO ALTO Ed Shikada City Manager Date: APPROVED AS TO FORM Tim Shimizu Assistant City Attorney Date: Page 10 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 18 Packet Pg. 96 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and EXHIBIT A: the City of Palo Alto PROGRAM SPECIFICS This Exhibit describes the Programs that will be implemented under this Agreement, either directly by the County or by a County subcontractor. A. Safe Parking (SP) 1. Program Description SP programs provide homeless households a temporary, overnight, safe location to park, as well as case management support. 2. Ordinance The County agrees to comply with all of the terms and conditions set forth in the City's Safe Parking Ordinance. 3. Target Population The Program shall serve homeless households who are unsheltered and sleeping in their vehicle with priority for households with students enrolled in a school district within Palo Alto as outlined in the Safe Parking Ordinance. 4. Number of Households The County or its contractors shall serve up to 10 households at a given point in time. 5. Program Funding Amount The City shall remit payment to the County in accordance with Section 2.ii. of the Agreement. 6. Reporting Requirements The County shall provide quarterly reports to the City that include: a) Number of unduplicated clients served: a. All clients served. b. Clients served that are connected to the City. b) Exit destinations: a. Number of unduplicated clients exits per period by exit categories. b. Number of unduplicated clients exits per period by exit categories for those connected to the City. c) Enrollments of Palo Alto connected clients for the time period as well as enrollments that are new in that time period. d) Average length of time that individuals and families remain in program. Page 11 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 19 Packet Pg. 97 of 247 Item 4 Attachment A - Revenue Agreement Between Santa Clara County and e) Returns to homelessness within 12 months of individuals an theCityofPaloAlto . as data becomes available. f) Returns to homelessness within 2 years of individuals and families served, as data becomes available. g) A summary budget and actual report of operation and maintenance costs spent using City funding. Categories and format to be agreed upon. Page 12 of 12 Agreement between County of Santa Clara and the City of Palo Alto Item 4: Staff Report Pg. 20 Packet Pg. 98 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD LUUN 1 Y Ur SAN -1-A LLAKA - AMENDMENT TO SERVI Item4 Attachment B - Operating This is an amendment to an existing Agree A reement Between Purchase Order Number: 4300020546 Maximum Financial Obligation (Prior to this Amendment): Current Agreement End Date: Amendment Number: 4 $ 4,082,914.00 06/30/2024 g Effective Date (Will beflt10tfl y and executed by Authorized Move Mountain View Representative): Amended Maximum Financial Obligation (If dollar amount is changing): $ 5,882,914.00 New Agreement End Date: 06/30/2025 For County Use Only - SAP Account Plant Cost General Ledger Center Amount WBS Internal Order ("PCA" code — Assignment Number (Expense Code) (Dept (Capital Project Code) optional) Code) Line 1 Select 168 5255500 1132 $ 1,800,000.00 CGF 99999 Line 2 Select Linea Select Line 4 Select Line 5 Select Parties to Agreement Legal notices and invoices pertaining to this Agreement shall be sent to the appropriate contact person listed below. Notices shall be in writing and served either by personal delivery or sent by certified or registered mail, postage prepaid, addressed as follows. Notice shall be deemed effective on the date that the notice is personally delivered or, if mailed, three (3) days after deposit in the mail. Either party may designate a different person and/or address for the receipt of notices by sending written notice to the other party, which shall not require an amendment to this Agreement. Contractor Contractor Name MOVE Mountain View (As Displayed In SAP): Contact Person: Amber Stime Street Address *: 2762 Bayshore Pkwy, Suite 920 City, State, Zip *: Mountain View, CA 94043 Telephone Number *: (650) 861-0181 Email Address *: amber@movemv.org SCC Vendor Number 1041993 (As Assigned In SAP): * To be completed for Independent Contractors Only — DO NOT COMPLETE FOR DEPENDENT CONTRACTORS Form Effective as of June 6, 2024 Item 4: Staff Report Pg. 21 Packet Pg. 99 of 247 1 of 4 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD LOUIN I Y Of SANTA A (. LARA - AMENDMENT TO SERVI Item 4 attachment B - Operating Agreement Between County of Santa Clara LSanta Clara County and Move Mountain View Agency! Department: Office of Supportive Housing Department Number: 168 Program Manager or Contract Michelle Covert Monitor Name: Street Address: 150 W. Tasman Drive City, State, Zip: San Jose, CA 95134 Telephone Number: (408) 793-0550 Fiscal Contact (Accounts Payable Contact): Diem Hoang Contract Preparer: Trang Van Signatures Amendment is not valid until signed by Contractor and the County Authorized Representative. The Agreement as amended constitutes the entire agreement of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations and understandings concerning such subject matter. By signing below, signatory warrants and represents that he/she executed this Amendment in his/her authorized capacity, that he/she has the authority to bind the entity listed below to contractual obligations and that by his/her signature on this Amendment, the entity on behalf of which he/she acted, executed this Amendment. DocuSigned by: Agency/Department Manager: IGotisu �Crd� Date: 6/27/2024 Agency/Department Fiscal Officer: Wr)I�.a Sw& Date: 6/27/2024 900AM426... [a0876995EAE8A4D5 Contractor: '4t,V, short, Date: 6/27/2024 ... County Authorized Representative: Doc°Signed by: Date: (Procurement Department, President of the Board of 6/30/2024 Supervisors, Delegated Authority) 74FCE0CB79FA478... County Counsel: Date: 6/27/2024 (Signature required when the Standard Provisions DocuSigned by: language (Section VI) is revised, or for IT Services ll /1i FAYIdt wl�S61& pursuant to Board Policy 5.3.5.2 (4), or for Board It approved contracts, or for contracts with Board delegated 09AEF9455F72424... authority to agencies/departments.) Please note: Attachments and exhibits that include additional terms and conditions, conflict with County standard provisions, or require risk assessment must be approved by County Counsel. Office of the County Executive: DocuSigned by: Date: ElAI41110CB79FA478 6/30/2024 (Signature required when Board approved contract by a Delegation of Authority) .. Signed and certified that a copy of this Attest: Date: document has been delivered by electronic or other means to the President, Board of Supervisors. Curtis Boone, Acting Clerk of the Board of Supervisors (Signature required when Board approved contract) Form Effective as of June 6, 2024 Item 4: Staff Report Pg. 22 Packet Pg. 100 of 247 of 4 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1DF7875A7EFD COUNTY OF SANTA ULARA - AMENDMENT TO SERVI Reason(s) for Amending the Service ❑ Amend Term of Agreement Item 4 kttachment B - Operating Agreement Between Santa Clara County and Move Mountain View This Amendment extends the term of this Agreement through June 30, 2025. Or see Attachment as incorporated by this reference Amend Contract Specifics Note: A new Agreement should be created if the Scope of Services is significantly modified or expanded. Attachment A-2 is hereby replaced in its entirety by Attachment A-3. Or see AttachmentA-3 as incorporated by this reference ❑ Amend Maximum Financial Obligation A. Maximum Financial Obligation prior to this Amendment: $ $ 4,082,914.00 (Same as on page 1) B Amount of increase or decrease: $ $ 1 800 000.00 (Explain below) > C. Revised Maximum Financial Obligation: $ $ 5,882,914.00 (A +/- B will equal C) Explanation of increase / decrease (include new payment terms if applicable): Attachment B-2 is hereby replaced in its entirety by Attachment B-3. Attachment B-3 reflects an increase in the budget to continue the Safe Parking Program in Fiscal Year 2024-2025. Or see Attachment B-3 as incorporated by this reference Form Effective as of June 6, 2024 Item 4: Staff Report Pg. 23 Packet Pg. 101 of 247 of 4 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1DF7875A7EFD COUNTY OF SANTA CLARA - AMENDMENT TO SERVI ❑ Amend Standard Provisions Item 4 kttachment B - Operating Agreement Between Santa Clara County and Move Mountain View Exhibit E is hereby incorporated in its entirety. Exhibit E refers to the "Standard Provisions" (Version February 1, 2024) Or see Attachment as incorporated by this reference Or Section VI. Standard Provisions is replaced in its entirety by Attachment Other (please explain below) Exhibit D-2 is hereby removed in its entirety. Exhibit D-2 refers to the "Contractor Certification of Compliance with COVID-19 Vaccine Requirements" (Version September 27, 2022) Or see Attachment as incorporated by this reference Contract History Total financial obligation from prior fiscal year(s): $ $ 4, 082, 914.00 Financial obligation in current fiscal year: $$ 1,800,000.00 Cumulative total of all agreements with this Contractor within Budget Unit for $ $ 5, 882, 914.00 same type of services (including this amendment): Insurance Insurance does not require changes ❑✓ Insurance Exhibit is replaced by Exhibit B -2 rev.9/23 attached and incorporated by this reference. Form Effective as of June 6, 2024 Item 4: Staff Report Pg. 24 Packet Pg. 102 of 247 of 4 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1 DF7875A7EFD Item 4 Attachment B - Operating Agreement Between ATTACHMENT A-3 Santa Clara County and SECTION V: CONTRACT SPECIFICS Move Mountain View A. PURPOSE MOVE Mountain View ("Contractor") shall provide Safe Parking Program ("Program") operations and supportive services to unhoused and unsheltered vehicle dwellers through temporary, overnight and/or 24/7 safe location(s) to park and including connection to resources and referrals to address basic needs, get assessed for housing and provide supportive services to establish a housing plan to exit homelessness. 1. The target population for this program shall be individuals and families who are unsheltered and sleeping in their vehicle. Some lots may require that operators prioritize a more specific subset of this population. Lots leased from the City of Mountain View, as described below in Section B., Service Delivery Sites, item 2, shall be filled based on the following preferences: a. First preference shall be given to families with students enrolled in a school district school within Mountain View. b. Second preference shall be given to those who: (1) had, within the past five (5) years from adoption of this provision, a legal address or resident address for purposes of voter registration in the City of Mountain View; or (2) work in Mountain View. c. Third preference shall be given to seniors. d. Fourth preference shall be given to a person with a disability under the Americans with Disabilities Act. 2. At a minimum, the contractor shall: a. Conduct outreach and recruit participants for the safe parking lots, including maintaining waiting lists if needed. Accept referrals through the direct referrals and referrals from county staff County -established Centralized Hotline ("Hotline"). b. In coordination with the County, establish a length of stay policy that allow for extensions as needed to support clients' efforts to address barriers to housing. c. Provide services, including at a minimum: nightly assigned safe parking location, referrals to access food, mail services and internet. d. Conduct intakes, assessments (including administration of the Vulnerability Index -Service Prioritization Decision Assessment Tool ("VI-SPDAT"), and discharges in accordance with the current Homeless Management Information System ("HMIS") Standards for Santa Clara County. e. Provide case management to all clients willing to engage in services to develop customized service plans to meet each individual's or household's goals. Case management services include but are not limited to: Services to ensure households served are housing ready / document ready and assisting clients in developing housing plans. • Services that result in linkages to mental health services, to substance use treatment services, or urgent/emergency care. Page 1 of 7 Item 4: Staff Report Pg. 25 Packet Pg. 103 of 247 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1 DF7875A7EFD Item 4 Attachment B - Operating Agreement Between • Services to increase income such as entitlement and benefits Santa Clara County and assistance, such as obtaining Medi-Cal, General Relief/UBI, C Move Mountain View Assistance Program for Immigrants (CAPI), Social Security Disability Income, and Welfare -to -Work. Provide housing problem -solving services in accordance with the Santa Clara County Continuum of Care ("SCC CoC") Housing Problem Solving Guidelines. Problem -solving services are intended to determine if there are ways to quickly exit homelessness including, but not limited to: conflict resolution, mediation, one-time financial assistance as funding permits, and/or relocation. g. Contractor shall adopt policies and procedures in accordance with safe parking best practices, including but not limited to Low Barrier Policies, LGBTQ inclusive and affirming service delivery, harm reduction, policies for supporting participants with emotional support animals and pets. Contractor shall develop an Emergency Plan and Continuity of Operations Plan (COOP). The plans should address emergency backup power, evacuation, and relocation to alternate housing sites and accessible transportation. The COOP will address facility and staff substitutions or replacement to minimize service disruption. 3. Safe Parking Program Site Operations requirements: a. Provide on -site facilities to meet Program participants' basic needs, including toilet facilities, hand washing stations, garbage & recycling receptacles. (Not lighting: MV and PA have not given MMV permission to add infrastructure) b. Facilitate County efforts through their contracted vendors to provide program participants with access to shower and laundry services twice per week. c. Provide staffing to visit each lot at least three times daily to monitor attendance, ensure lots are clean, and ensure participant safety and compliance with lot requirements. d. Comply with site leases at sites controlled by the County. The site operations must comply with Department of Environmental Health and City of Mountain View ordinances. e. Comply with reporting requirements from the County, cities with MOVE Mountain View Safe Parking Lots, including but not limited to Mountain View and Palo Alto. B. DELIVERABLES, MILESTONES AND TIMELINE FOR PERFORMANCE 1. Contractor shall operate two categories of sites: Page 2 of 7 Item 4: Staff Report Pg. 26 Packet Pg. 104 of 247 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1 DF7875A7EFD Item 4 Attachment B - Operating Agreement Between Santa Clara County and Move Mountain View a. Sites owned or leased by the Contractor Site Location Number of Parking Spaces Property Arrangement Lord's Grace Christian Church 4 Congregational Provider 1101 San Antonio Road #306 Agreement Mountain View, CA 94043 Highway Palo Alto Church 4 Cars Congregational Provider 3373 Middlefield Road Agreement Palo Alto, CA 94306 First Congregational Church 4 Cars Congregational Provider 1985 Louis Road Agreement Palo Alto, CA 94306 Unitarian Universalist Church 4 Cars Congregational Provider 505 E. Charleston Road Agreement Palo Alto, CA 94306 Congregation Etz Chayim 4 Cars Congregational Provider 4161 Alma Street Agreement Palo Alto, CA 94306 St. Timothy's Episcopal 4 Cars Congregational Provider 2094 Grant Road Agreement Mountain View, CA 94040 b. Sites owned or leased by the County Site Location Number of Parking Spaces Property Arrangement Shoreline Amphitheater Lot B 46 RVs Leased by the County from 213 Crittenden the City of Mountain View Mountain View, CA 94043 Former VTA Lot 30 RVs Cooperative Use 79 East Evelyn Avenue Agreement - County and Mountain View, CA 94041 the City of Mountain View Former VTA Lot 16 Cars (flexible use spaces- Cooperative Use 79 East Evelyn Avenue commuter or for dwelling) Agreement - County and Mountain View, CA 94041 the City of Mountain View Terra Bella 9 RVs Leased by the County from 1020 Terra Bella Avenue the City of Mountain View Mountain View, CA 94043 Geng Road 10 RVs, 2 Cars Leased by the County from 2000 Geng Road the City of Palo Alto Palo Alto, CA 94303 2. Contractor will develop and maintain a site management plan that is consistent with the Santa Clara County Continuum of Care ("SCC CoC") Quality Assurance Standards. The site management plan should be updated at least annually, and at a minimum should document the following: a. Staffing Plan b. Resident or client selection criteria c. Resident or client discharge process d. Grievance process Page 3 of 7 Item 4: Staff Report Pg. 27 Packet Pg. 105 of 247 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1 DF7875A7EFD Item 4 Attachment B - Operating Agreement Between e. Comprehensive site -based Emergency / Disaster Plan Santa Clara County and f. Continuity of Operations Plan Move Mountain View C. QUALITY ASSURANCE AND COMPLIANCE STANDARDS OSH Crisis Response Team's activities consist of regularly scheduled meetings with contractors, activity and outcome review, plus a bi-annual monitoring process, including interviews, a participant survey, and site inspections. At the conclusion of the bi-annual monitoring process, a summary and recommendations report are issued to the contractor, with timeline for addressing recommendations. The Contractor shall: 1. Provide services in alignment with SCC CoC Quality Assurance Standards, including but not limited to Housing First approaches, protection of client choice, cultural competency, and equal access regardless of actual or perceived sexual orientation, gender or marital status. 2. Serve its clients at County -funded sites using Harm Reduction Principles, under which the service provider focuses on reducing the negative consequences of substance use, not enforcing sobriety. 3. Provide services in a manner that considers the cultural needs of the population(s) served, including meeting the needs of clients with limited English proficiency. Provide translation services as needed. 4. Provide quarterly (for fiscal year quarters ending September 30, December 31, March 31, and June 30) and annual (for fiscal year ending June 30) reports on progress toward the system performance benchmarks set by the SCC CoC, published annually on the SCC CoC's website. Reports should include data for the reporting period, fiscal year to date, and contract to date. Reports should be submitted to the OSH Contract Monitor within 30 days of the end of the reporting period. 5. Provide monthly reports on utilization by program type, following a format provided by the county: i. Number of unduplicated individuals and/or households served. ii. Number of bed nights provided, if applicable. iii. Occupancy rate, stated as a total monthly percentage of total bed nights provided as compared to available bed nights. iv. Outcome data for all participants that exited the site during the report period. v. Updated staff roster. vi. Workshop / community events schedule. vii. Summary of program operations. viii. Incident report and calls for service summary. Page 4 of 7 Item 4: Staff Report Pg. 28 Packet Pg. 106 of 247 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1 DF7875A7EFD Item 4 Attachment B - Operating Agreement Between ix. Reports should include data for the reporting period and be submitte Santa Clara County and Ct Monitor by the 30th of the following month. Move Mountain view x. Comply with Homeless Management Information System (HMIS) Standard Operating Procedures (SOP) including, but not limited to: utilization of HMIS to track all clients at entry and exit, service transactions, case notes and input of all required universal and common data elements by project type, maintain overall data quality in accordance with the SCC CoC Continuous Data Quality Improvement Process (SOP Appendix F), and maintain the confidentiality and security of client data in accordance with the SOP, this Agreement, and applicable laws. Non-compliance with HMIS procedures, standards, or governing laws shall constitute a material breach and may result in the termination of the Agreement. For agencies that are prohibited from entering data into HMIS, the agencies must still comply with HMIS requirements in a comparable database and provide aggregate data to meet this requirement. D. PERFORMANCE STANDARDS Meet or exceed the applicable system performance benchmarks for safe parking (outreach) programs. Please note the benchmarks are updated annually and the benchmarks are as follows: The extent to which individuals or families who leave homelessness experience additional incident(s) of homelessness: Metric 2a.1 for Safe Parking Programs: 14% or fewer of households who exit to permanent housing destinations will return to homelessness within twelve months. Metric 2b.1 for Safe Parking Programs: 20% or fewer of households who exit to permanent housing destinations will return to homelessness within two years. Successful housing placement: iii. Metric 7b.1 for Safe Parking Programs: 50 % or more of households will exit to a temporary or permanent housing destination. Process measures: iii. Metric (a) for Safe Parking Programs: 67 % or more of households will exit to a known destination. Data quality: v. Metric (c1) for all housing types: 0% of clients will have missing values in HUD universal data elements. vi. Metric (c2) for all housing types: 5% of clients or fewer will have Don't Know/Refused answers in HUD universal data elements, excluding Social Security Number, Race, and Exit Destination. 2. Report all major and/or media -sensitive incidents to the designated County representative ("Contract Monitor"). Report all major and/or media -sensitive incidents to the designated County representative ("Contract Monitor"). Major or sensitive incidents include but are not limited to: serious injury or death related to the services provided under the Agreement; Page 5 of 7 Item 4: Staff Report Pg. 29 Packet Pg. 107 of 247 DocuSign Envelope ID: F2C2296C-6802-4ED4-A27D-1 DF7875A7EFD Item 4 Attachment B - Operating Agreement Between serious injury or death of any person in the Contractor's care; serious inj Santa Clara County and person on property owned, leased, or operated by the Contractor, I Move Mountain View limited to facilities, parks, sidewalks, roads, and parks; serious damage to the property of another related to the services provided by the Contractor under this Agreement; criminal conduct involving Contractor personnel; any event that has a significant possibility of resulting in a claim or lawsuit against the County; any event that has a significant possibility of resulting in a claim or lawsuit against the Contractor that is related to this Agreement; any complaints of discrimination or harassment by the Contractor's Clients; and, any event that has a possibility of receiving public or media attention. i. The Contractor shall report any such incidents as soon as possible but no later than twenty-four (24) hours from when the Contractor learns of the incident. ii. The Contractor must include the following information in all incident reports: name and contact information of the submitting individual; name and email address of the best contact for immediate access to a Contractor staff member who can answer questions regarding the incident; an indication of whether press coverage is likely; an incident description, including date, time, and location of the incident; and a description of any action taken in response to the incident. These incident reports are to be submitted to: crt-incidents@hhs.sccgov.org. E. PAYMENT SCHEDULE 1. Invoices shall be submitted to the OSH Management Analyst by the last day of the following month, or the first business day thereafter, using a template approved by the County. 2. June 30th of each year is the end of the County's fiscal year. An estimate for each June invoice should be submitted on June 20, 2025. Final invoices should be submitted one business day before the County's fiscal year-end deadline, which is usually on the second Friday of July. Contractor will invoice the County for actual costs by program within the budget established in Attachment B. 4. The County's standard payment term shall be Net Thirty (30), unless otherwise agreed to by the parties. Payment shall be due Net Thirty (30) days from the date of receipt and approval by the OSH Fiscal team of correct and proper invoices. Invoices that need to be revised may cause delays in payment. Payment is deemed to have been made on the date the County mails the warrant or initiates the electronic funds transfer. Subcontractors and travel shall be billed at actual cost and in accordance with County policy. Contractor must submit a cost allocation plan for shared costs, accounting records, such as a detailed general ledger report, with each invoice for actual expenses reflecting the charges invoiced to the County. Contractor must be able to provide the supporting documentation described in Table 2, below, at the County's request. Page 6 of 7 Item 4: Staff Report Pg. 30 Packet Pg. 108 of 247 DocuSign Envelope ID: F2C2296C-8802-4ED4-A27D-1 DF7875A7EFD Item 4 Attachment B - Operating Agreement Between Table 2 Santa Clara County and Move Mountain View Expense Category Supporting Documen Personnel — Salary • Time and activity reports • Payroll records Personnel — Benefits • Invoices • Allocation methodology and records • Payroll records Non -personnel • Invoices and receipts • Mileage logs • Allocation methodology and records Allocated Administrative Overhead • If applicable, documentation of Federally -approved indirect rate • Allocation methodology and records • Records to support actual costs Contractor may request a minor budget modification using the template provided by the Office of Supportive Housing. The County (including Administration and the Department) may, at its sole discretion, approve and implement Contractor's budget modification requests, provided that such modifications: (i) are clerical, non -substantive, and not material to the performance of the contract; (ii) do not increase or decrease the total amount, agreed -upon costs, or maximum financial obligation(s) under this Agreement; and/or (iii) do not alter the agreed -upon service description(s) and/or expected outcome(s) (i.e., the "scope of service"). The County retains discretion to deny a budget modification request or require contract amendment, even if these requirements are met. Budget modifications must be approved before Contractor incurs costs; the County does not guarantee reimbursement of expenses that have not been approved. If Contractor receives overpayment from the County, Contractor shall promptly recompense the full amount of the overpayment to the County no later than 60 days after discovery or notice of the overpayment. Notwithstanding anything to the contrary in this Agreement, if Contractor fails to recompense the County within 60 days, the County may, at its sole discretion and without prejudice to any other right or remedy it has or may have, set off or recoup any liability owed to the County from future payments to Contractor for services rendered under this Agreement or any other contract between the County and Contractor. As a courtesy, the County will make best efforts to provide Contractor with notice prior to setoff or recoupment. Page 7 of 7 Item 4: Staff Report Pg. 31 Packet Pg. 109 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1 DF7875A7EFD ATTACHMENT B-3 Item 4 Attachment B - Operating Agreement Between AGENCY MOVE Mountain View Santa Clara County and PROGRAM NAME Safe Parking Move Mountain View START DATE 7/1/2024 END DATE 6/30/2025 PROJECT TYPE Basic Needs TOTAL PROGRAM CAPACITY 137 Vehicles FUNDING SOURCE(S) County General Fund (CGF) DIRECT PERSONNEL EXPENSES CGF Caseworkers $ 406,698 Program Coordinator $ 144,871 Operations Manager $ 91,022 Lot Manager $ 77,813 Lot Monitors $ 116,508 Compliance Officer $ 74,056 Taxes and Benefits @ 12% $ 143,768 Workers Comp $ 16,827 DIRECT PROGRAM EXPENSES CGF Utilities $ 340,199 Lot Supplies & Services $ 23,636 Contracted Labor $ 22,750 Mileage, Gas, Auto Repairs $ 8,000 DOJ/DMV Report Fees $ 1,500 Contracted Security Services $ 91,200 LIVENATION Contracted Security Services $ 18,900 Health & Safety $ 3,000 Phone, Mobile, Internet, Security Equip $ 16,125 OPERATING EXPENSES CGF Office Supplies & Equipment $ 32,010 Liability Insurance $ 28,000 Comcast Internet $ 2,520 ADMINISTRATION EXPENSES CGF Administration $ 140,597 DIRECT EXPENSES TOTAL $ 1,596,873 (personnel expenses + program expenses) OPERATING EXPENSES TOTAL $ 62,530 ADMINISTRATIVE EXPENSES TOTAL $ 140,597 TOTAL PROGRAM BUDGET $ 1,800,000 Item 4: Staff Report Pg. 32 Packet Pg. 110 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 Attachment B - Operating EXHIBIT B-2 (revised) Agreement Between Santa Clara County and Move Mountain View INSURANCE REQUIREMENTS FOR STANDARD CONTRACTS ABOVE $100,000 Indemnity Notwithstanding any other provision of this Agreement, Contractor shall indemnify, release, hold harmless, and defend, with counsel approved by County of Santa Clara (hereinafter "County"), County and its officers, agents, and employees from any claim, demand, suit, judgment, liability, loss, injury, damage, or expense of any kind (including attorneys' fees and costs) arising out of, or in connection with, performance of this Agreement by Contractor and/or its officers, agents, employees, or sub -contractors, excepting only loss, injury, or damage caused by the sole negligence or willful misconduct of personnel employed by County. It is the intent of the parties to this Agreement to provide the broadest possible coverage for County as allowed by law. Contractor shall reimburse County for all costs, attorneys' fees, expenses, and liabilities incurred with respect to any litigation or process in which Contractor contests its obligation to indemnify, defend, and/or hold harmless County under this Agreement and does not prevail in that contest. Insurance Without limiting the Contractor's indemnification of the County, the Contractor shall provide and maintain at its own expense, during the term of this Agreement, or as may be further required herein, the following insurance coverages and provisions: A. Evidence of Coverage Prior to commencement of this Agreement, the Contractor shall provide a Certificate of Insurance certifying that coverage as required herein has been obtained. Individual endorsements executed by the insurance carrier shall accompany the certificate. In addition, a certified copy of the policy or policies shall be provided by the Contractor upon request. This verification of coverage shall be sent to the requesting County department, unless otherwise directed. The Contractor shall not receive a Notice to Proceed with the work under the Agreement until it has obtained all insurance required and such insurance has been approved by the County. This approval of insurance shall neither relieve nor decrease the liability of the Contractor. B. Qualifying Insurers All coverages, except surety, shall be issued by companies which hold a current policy holder's alphabetic and financial size category rating of not less than A- V, according to the current Best's Key Rating Guide or a company of equal financial stability that is approved by the County's Insurance Manager. Rev. 9/2023 Item 4: Staff Report Pg. 33 Packet Pg. 111 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 Attachment B - Operating EXHIBIT B-2 (revised) Agreement Between Santa Clara County and Move Mountain View C. Notice of Cancellation All coverage as required herein shall not be canceled or changed so as to no longer meet the specified County insurance requirements without 30 days' prior written notice of such cancellation or change being delivered to the County of Santa Clara or their designated agent. D. Insurance Required 1. Commercial General Liability Insurance - for bodily injury (including death) and property damage which provides limits as follows: a. Each occurrence - $1,000,000 b. General aggregate - $2,000,000 c. Products/Completed Operations aggregate - $2,000,000 d. Personal Injury - $1,000,000 2. General liability coverage shall include: a. Premises and Operations b. Products/Completed c. Personal Injury liability d. Severability of interest 3. General liability coverage shall include the following endorsement, a copy of which shall be provided to the County: Additional Insured Endorsement, which shall read: "County of Santa Clara, and members of the Board of Supervisors of the County of Santa Clara, and the officers, agents, and employees of the County of Santa Clara, individually and collectively, as additional insureds." Insurance afforded by the additional insured endorsement shall apply as primary insurance, and other insurance maintained by the County of Santa Clara, its officers, agents, and employees shall be excess only and not contributing with insurance provided under this policy. Public Entities may also be added to the Rev. 9/2023 2 Item 4: Staff Report Pg. 34 Packet Pg. 112 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 Attachment B - Operating EXHIBIT B-2 (revised) Agreement Between Santa Clara County and Move Mountain View additional insured endorsement as applicable and the contractor snail e no i ied by the contracting department of these requirements. 4. Automobile Liability Insurance For bodily injury (including death) and property damage which provides total limits of not less than one million dollars ($1,000,000) combined single limit per occurrence applicable to all owned, non -owned and hired vehicles. 4a. Aircraft/Watercraft Liability Insurance (Required if Contractor or any of its agents or subcontractors will operate aircraft or watercraft in the scope of the Agreement) For bodily injury (including death) and property damage which provides total limits of not less than one million dollars ($1,000,000) combined single limit per occurrence applicable to all owned, non -owned and hired aircraft/watercraft. Workers' Compensation and Employer's Liability Insurance a. Statutory California Workers' Compensation coverage including broad form all -states coverage. b. Employer's Liability coverage for not less than one million dollars ($1,000,000) per occurrence. E. Special Provisions The following provisions shall apply to this Agreement: The foregoing requirements as to the types and limits of insurance coverage to be maintained by the Contractor and any approval of said insurance by the County or its insurance consultant(s) are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to this Agreement, including but not limited to the provisions concerning indemnification. 2. The County acknowledges that some insurance requirements contained in this Agreement may be fulfilled by self-insurance on the part of the Contractor. However, this shall not in any way limit liabilities assumed by the Contractor under this Agreement. Any self-insurance shall be approved in writing by the County upon satisfactory evidence of financial capacity. Contractors obligation hereunder may be satisfied in whole or in part by adequately funded self-insurance programs or self-insurance retentions. Rev. 9/2023 Item 4: Staff Report Pg. 35 Packet Pg. 113 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 Attachment B - Operating EXHIBIT B-2 (revised) Agreement Between Santa Clara County and Move Mountain View Should any of the work under this Agreement be sublet, the Contractor snail require each of its subcontractors of any tier to carry the aforementioned coverages, or Contractor may insure subcontractors under its own policies. 4. The County reserves the right to withhold payments to the Contractor in the event of material noncompliance with the insurance requirements outlined above. F. Fidelity Bonds (Required only if contractor will be receiving advanced funds or payments) Before receiving compensation under this Agreement, Contractor will furnish County with evidence that all officials, employees, and agents handling or having access to funds received or disbursed under this Agreement, or authorized to sign or countersign checks, are covered by a BLANKET FIDELITY BOND in an amount of AT LEAST fifteen percent (15%) of the maximum financial obligation of the County cited herein. If such bond is canceled or reduced, Contractor will notify County immediately, and County may withhold further payment to Contractor until proper coverage has been obtained. Failure to give such notice may be cause for termination of this Agreement, at the option of County. Rev. 9/2023 Item 4: Staff Report Pg. 36 Packet Pg. 114 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD EXHIBIT E Item4 COUNTY OF SANTA CLARA Attachment B - Operating ". _.. SERVICE AGREEMENT Agreement Between Version 2.01.2024 Santa Clara County and Move Mountain View STANDARD PROVISIONS Changes to the terms and conditions in this section require approval of County Counsel A. ENTIRE AGREEMENT This Agreement and its Appendices (if any) constitutes the final, complete and exclusive statement of the terms of the agreement between the parties. It incorporates and supersedes all the agreements, covenants and understandings between the parties concerning the subject matter hereof, and all such agreements, covenants and understandings have been merged into this Agreement. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement. B. AMENDMENTS This agreement may only be amended by a written instrument signed by the Parties. C. CONFLICTS OF INTEREST; POLITICAL REFORM ACT Contractor shall comply, and require its employees, agents, and subcontractors to comply, with all (1) applicable requirements governing avoidance of impermissible client conflicts; and (2) federal, state and local conflict of interest and disclosure laws and regulations including, without limitation, California Government Code section 1090 et seq., the California Political Reform Act (California Government Code section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations section 18700 et seq.). Failure to do so constitutes a material breach of this Agreement and is grounds for immediate termination of this Agreement by County. In accepting this Agreement, Contractor covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. Contractor further covenants that, in the performance of this Agreement, it will not use any contractor or employ any person having such an interest. Contractor, including but not limited to Contractor's employees, agents, and subcontractors, may be subject to the disclosure and disqualification provisions of the California Political Reform Act of 1974 (the "Act"), that (1) requires such persons to disclose economic interests that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making or participating in making decisions that will foreseeably financially affect such interests. If the disclosure provisions of the Act are applicable to any individual providing service under the Agreement, Contractor shall, upon execution of this Agreement, provide County with the names, description of individual duties to be performed, and email addresses of all individuals, including but not limited to Contractor's employees, agents and subcontractors, that could be substantively involved in "mak[ing] a governmental decision" or "serv[ing] in a staff capacity" and in that capacity participating in making governmental decisions or performing duties that would be performed by an individual in a designated position, (2 CCR 18700.3), as part of Contractor's service to County under this Agreement. Contractor shall immediately notify County of the names and email addresses of any additional individuals later assigned to provide such service to County under this Agreement in such a capacity. Contractor shall immediately notify County of the names of individuals working in such a capacity who, during the course of the Agreement, end their service to County. Contractor shall ensure that all such individuals identified pursuant to this paragraph understand that they are subject to the Act and shall conform to all requirements of the Act and other applicable conflict of interest and disclosure laws and regulations, and shall file Statements of Economic Interests within 30 days of commencing service pursuant to this Agreement, annually by April 1, and within 30 days of their termination of service pursuant to this Agreement. D. LEVINE ACT COMPLIANCE Contractor will comply, and will ensure that its agents (as that term is defined under 2 Cal. Code Regs. § 18438.3(a)) and its subcontractors identified in Contractor's proposal responding to a County solicitation and/or identified in this Agreement ("Subcontractors") comply, with California Government Code section 84308 ("Levine Act") and the applicable regulations of the Fair Political Practices Commission concerning campaign disclosure (2 California Code of Regulations sections 18438.1- 18438.8), which (1) require a party to a proceeding involving a contract to disclose on the record of the proceeding any contribution, as defined by Government Code section 84308(a)(6), of more than $250 that the party or their agent has made within the prior 12 months, and (2) prohibit a party to a proceeding involving a contract from making a contribution, as defined by Government Code section 84308(a)(6), of more than $250 to any County officer during the proceeding and for 12 months following the final decision in the proceeding. Contractor agrees to submit any disclosures required to be made under the Levine Act at the Office of the Clerk of the Item 4: Staff Report Pg. 37 Packet Pg. 115 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 Attachment B - Operating Agreement Between Santa Clara County and Move Mountain View Board of Supervisors website at http://www.sccgov.org/levineact, and Contractor shall require Subcontractors to do the same. If this Agreement is to be considered or voted upon by the County's Board of Supervisors, Contractor shall complete the Levine Act Contractor Form: Identification of Subcontractors and Agents, and if applicable, shall ensure that any Subcontractor completes the Levine Act Subcontractor Form: Identification of Agents, and Contractor must submit all such forms to the County as a prerequisite to execution of the Agreement. E. GOVERNING LAW, VENUE This Agreement has been executed and delivered in, and shall be construed and enforced in accordance with, the laws of the State of California. Proper venue for legal action regarding this Agreement shall be in the County of Santa Clara. F. ASSIGNMENT No assignment of this Agreement or of the rights and obligations hereunder shall be valid without the prior written consent of the other party. G. ASSIGNMENT OF CLAYTON ACT, CARTWRIGHT ACT CLAIMS Contractor assigns to the County all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Contractor for sale to the County pursuant to this Agreement. H. WAIVER No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted by a party shall be in writing and shall apply to the specific instance expressly stated. I. TERMINATION aStandard Termination Language The County may, by written notice to Contractor, terminate all or part of this Agreement at any time for the convenience of the County. The notice shall specify the effective date and the scope of the termination. In the event of termination, Contractor shall deliver to County all documents prepared pursuant to the Agreement, whether complete or incomplete. Contractor may retain a copy for its records. Upon receipt of the documents, Contractor shall be compensated based on the completion of services provided, as solely and reasonably determined by County. -OR- Alternate Termination Language Attached as Exhibit , incorporated by this reference. (Requires County Counsel Approval) J. COMPLIANCE WITH ALL LAWS, INCLUDING NONDISCRIMINATION, EQUAL OPPORTUNITY, AND WAGE THEFT PREVENTION (1) Compliance with All Laws. Contractor shall comply with all applicable Federal, State, and local laws, regulations, rules, and policies (collectively, "Laws"), including but not limited to the non-discrimination, equal opportunity, and wage and hour Laws referenced in the paragraphs below. (2) Compliance with Non -Discrimination and Equal Opportunity Laws: Contractor shall comply with all applicable Laws concerning nondiscrimination and equal opportunity in employment and contracting, including but not limited to the following: Santa Clara County's policies for contractors on nondiscrimination and equal opportunity; Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov. Code § 12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and the Genetic Information Nondiscrimination Act of 2008. In addition to the foregoing, Contractor shall not discriminate against any subcontractor, employee, or applicant for employment because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, Revision Date - February 1, 2024 Item 4: Staff Report Pg. 38 Packet Pg. 116 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 kttachment B - Operating Agreement Between Santa Clara County and Move Mountain View mental disability, physical disability, medical condition, political belief, organizational affiliation, or marital status in the recruitment, selection for training (including but not limited to apprenticeship), hiring, employment, assignment, promotion, layoff, rates of pay or other forms of compensation. Nor shall Contractor discriminate in the provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status. (3) Compliance with Wage and Hour Laws: Contractor shall comply with all applicable wage and hour Laws, which may include but are not limited to, the Federal Fair Labor Standards Act, the California Labor Code, and, if applicable, any local minimum wage, prevailing wage, or living wage Laws. (4) Definitions: For purposes of this Subsection H, the following definitions shall apply. A "Final Judgment" shall mean a judgment, decision, determination, or order (a) which is issued by a court of law, an investigatory government agency authorized by law to enforce an applicable Law, an arbiter, or arbitration panel and (b) for which all appeals have been exhausted or the time period to appeal has expired. For pay equity Laws, relevant investigatory government agencies include the federal Equal Employment Opportunity Commission, the California Division of Labor Standards Enforcement, and the California Department of Fair Employment and Housing. Violation of a pay equity Law shall mean unlawful discrimination in compensation on the basis of an individual's sex, gender, gender identity, gender expression, sexual orientation, race, color, ethnicity, or national origin under Title VII of the Civil Rights Act of 1964 as amended, the Equal Pay Act of 1963, California Fair Employment and Housing Act, or California Labor Code section 1197.5, as applicable. For wage and hour Laws, relevant investigatory government agencies include the federal Department of Labor, the California Division of Labor Standards Enforcement, and the City of San Jose's Office of Equality Assurance. (5) Prior Judgments. Decisions or Orders against Contractor: By signing this Agreement, Contractor affirms that it has disclosed any final judgments that (A) were issued in the five years prior to executing this Agreement by a court, an investigatory government agency, arbiter, or arbitration panel and (B) found that Contractor violated an applicable wage and hour law or pay equity law. Contractor further affirms that it has satisfied and complied with - or has reached Agreement with the County regarding the manner in which it will satisfy - any such final judgments. (6) Violations of Wage and Hour Laws or Pay Equity Laws During Term of Contract: If at any time during the term of this Agreement, Contractor receives a Final Judgment rendered against it for violation of an applicable wage and hour Law or pay equity Law, then Contractor shall promptly satisfy and comply with any such Final Judgment. Contractor shall inform the Office of the County Executive -Office of Countywide Contracting Management (OCCM) of any relevant Final Judgment against it within 30 days of the Final Judgment becoming final or of learning of the Final Judgment, whichever is later. Contractor shall also provide any documentary evidence of compliance with the Final Judgment within 5 days of satisfying the Final Judgment. Any notice required by this paragraph shall be addressed to the Office of the County Executive-OCCM at 70 W. Hedding Street, East Wing, 11th Floor, San Jose, CA 95110. Notice provisions in this paragraph are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the Office of the County Executive-OCCM satisfies the notice requirements in this paragraph. (7) Access to Records Concerning Compliance with Pay Equity Laws: In addition to and notwithstanding any other provision of this Agreement concerning access to Contractor's records, Contractor shall permit the County and/or its authorized representatives to audit and review records related to compliance with applicable pay equity Laws. Upon the County's request, Contractor shall provide the County with access to any and all facilities and records, including but not limited to financial and employee records, that are related to the purpose of this Subsection H, except where prohibited by federal or state laws, regulations or rules. County's access to such records and facilities shall be permitted at any time during Contractor's normal business hours upon no less than 10 business days' advance notice. (8) Pay Equity Notification: Contractor shall (1) at least once in the first year of this Agreement and annually thereafter, provide each of its employees working in California and each person applying to Contractor for a job in California (collectively, "Employees and Job Applicants") with an electronic or paper copy of all applicable pay equity Laws or (2) throughout the term of this Agreement, continuously post an electronic copy of all applicable pay equity Laws in conspicuous places accessible to all of Contractor's Employees and Job Applicants. Revision Date - February 1, 2024 Item 4: Staff Report Pg. 39 Packet Pg. 117 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 Attachment B - Operating Agreement Between Santa Clara County and Move Mountain View (9) Material Breach: Failure to comply with any part of this Subsection H shall constitute a material breach of this Agreement. In the event of such a breach, the County may, in its discretion, exercise any or all remedies available under this Agreement and at law. County may, among other things, take any or all of the following actions: (i) Suspend or terminate any or all parts of this Agreement. (ii) Withhold payment to Contractor until full satisfaction of a Final Judgment concerning violation of an applicable wage and hour Law or pay equity Law. (iii) Offer Contractor an opportunity to cure the breach. Subcontractors: Contractor shall impose all of the requirements set forth in this Subsection H on any subcontractors permitted to perform work under this Agreement. This includes ensuring that any subcontractor receiving a Final Judgment for violation of an applicable Law promptly satisfies and complies with such Final Judgment. K. BUDGET CONTINGENCY This Agreement is contingent upon the appropriation of sufficient funding by the County for the services covered by this Agreement. If funding is reduced or deleted by the County for the services covered by this Agreement, the County has the option to either terminate this Agreement with no liability occurring to the County or to offer an amendment to this Agreement indicating the reduced amount. L. COUNTY NO -SMOKING POLICY Contractor and its employees, agents and subcontractors, shall comply with the County's No -Smoking Policy, as set forth in the Board of Supervisors Policy Manual section 3.47 (as amended from time to time), which prohibits smoking: (1) at the Santa Clara Valley Medical Center Campus and all County -owned and operated health facilities,(2) within 30 feet surrounding County -owned buildings and leased buildings where the County is the sole occupant, and (3) in all County vehicles. M. FOOD AND BEVERAGES STANDARDS Except in the event of an emergency or medical necessity, the following nutritional standards shall apply to any foods and/or beverages purchased by Contractor with County funds for County -sponsored meetings or events. If food is to be provided, healthier food options shall be offered. "Healthier food options" include (1) fruits, vegetables, whole grains, and low fat and low calorie foods; (2) minimally processed foods without added sugar and with low sodium; (3) foods prepared using healthy cooking techniques; and (4) foods with less than 0.5 grams of trans fat per serving. Whenever possible, Contractor shall (1) offer seasonal and local produce; (2) serve fruit instead of sugary, high calorie desserts; (3) attempt to accommodate special, dietary and cultural needs; and (4) post nutritional information and/or a list of ingredients for items served. If meals are to be provided, a vegetarian option shall be provided, and the Contractor should consider providing a vegan option. If pre-packaged snack foods are provided, the items shall contain: (1) no more than 35% of calories from fat, unless the snack food items consist solely of nuts or seeds; (2) no more than 10% of calories from saturated fat; (3) zero trans -fat; (4) no more than 35% of total weight from sugar and caloric sweeteners, except for fruits and vegetables with no added sweeteners or fats; and (5) no more than 360 mg of sodium per serving. If beverages are to be provided, beverages that meet the County's nutritional criteria are (1) water with no caloric sweeteners; (2) unsweetened coffee or tea, provided that sugar and sugar substitutes may be provided as condiments; (3) unsweetened, unflavored, reduced fat (either nonfat or 1% low fat) dairy milk; (4) plant -derived milk (e.g., soy milk, rice milk, and almond milk) with no more than 130 calories per 8 ounce serving; (5) 100% fruit or vegetable juice (limited to a maximum of 8 ounces per container); and (6) other low -calorie beverages (including tea and/or diet soda) that do not exceed 40 calories per 8 ounce serving. Sugar -sweetened beverages shall not be provided. N. CONTRACTING PRINCIPLES All entities that contract with the County to provide services where the contract value is $100,000 or more per budget unit per fiscal year and/or as otherwise directed by the Board, shall be fiscally responsible entities and shall treat their employees fairly. To ensure compliance with these contracting principles, all contractors shall: (1) comply with all applicable federal, state and local rules, regulations and laws; (2) maintain financial records, and make those records available upon request; (3) provide to the County copies of any financial audits that have been completed Revision Date - February 1, 2024 Item 4: Staff Report Pg. 40 Packet Pg. 118 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 kttachment B - Operating Agreement Between Santa Clara County and Move Mountain View during the term of the contract; (4) upon the County's request, provide the County reasonable access, through representatives of the Contractor, to facilities, financial and employee records that are related to the purpose of the contract, except where prohibited by federal or state laws, regulations or rules. O. CALIFORNIA PUBLIC RECORDS ACT The County is a public agency subject to the disclosure requirements of the California Public Records Act ("CPRA"). If Contractor's proprietary information is contained in documents or information submitted to County, and Contractor claims that such information falls within one or more CPRA exemptions, Contractor must clearly mark such information "CONFIDENTIAL AND PROPRIETARY," and identify the specific lines containing the information. In the event of a request for such information, the County will make best efforts to provide notice to Contractor prior to such disclosure. If Contractor contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy from a court of law in Santa Clara County before the County is required to respond to the CPRA request. If Contractor fails to obtain such remedy within the time the County is required to respond to the CPRA request, County may disclose the requested information. Contractor further agrees that it shall defend, indemnify and hold County harmless against any claim, action or litigation (including but not limited to all judgments, costs, fees, and attorney's fees) that may result from denial by County of a CPRA request for information arising from any representation, or any action (or inaction), by the Contractor. P. THIRD PARTY BENEFICIARIES This agreement does not, and is not intended to, confer any rights or remedies upon any person or entity other than the parties. Q. INTELLECTUAL PROPERTY RIGHTS Ownership: County shall own all right, title and interest in and to the Deliverables. For purposes of this Agreement, the term "Deliverables" shall mean any documentation and deliverables created by Contractor during the performance of services that are identified in this Agreement. Contractor hereby assigns to the County all rights, title and interest in and to any and all intellectual property whether or not patentable or registrable under patent, copyright, trademark or similar statutes, made or conceived or reduced to practice or learned by Contractor, either alone or jointly with others, during the period of Contractor's agreement with the County or result from the use of premises leased, owned or contracted for by the County. Contractor acknowledges that all original works of authorship which are made by Contractor (either solely or jointly with others) within the scope of this Agreement and which are protectable by copyright are "works made for hire," as that term is defined in the United States Copyright Act (17 U.S.C. Section 101), and shall belong solely to County. Contractor agrees that the County will be the copyright owner in all copyrightable works of every kind and description created or delivered by Contractor, either solely or jointly with others, in connection with any agreement with the County. R. INTELLECTUAL PROPERTY INDEMNITY Contractor represents and warrants for the benefit of the County and its users that, to its knowledge, as of the effective date of this Agreement, Contractor is the exclusive owner of all rights, title and interest in the Deliverables and/or services provided pursuant to this Agreement. Contractor shall defend, indemnify and hold the County harmless against any claim, action or litigation (including but not limited to all judgments, costs, fees, and reasonable attorney's fees) by a third party alleging the Deliverables and/or services provided pursuant to this Agreement infringe upon any intellectual property rights of third parties. This indemnity and duty to defend is in addition to and does not supersede the requirements stated in VII of this agreement. S. OWNERSHIP RIGHTS TO MATERIALS/RESTRICTIONS ON USE All materials obtained, developed or prepared by Contractor in the course of performing services hereunder, including but not limited to videotapes, audio recordings, still photographs, ads or brochures, and the derivative works, patent, copyright, trademark, trade secret or other proprietary rights associated therewith (collectively "Deliverables"), shall be the sole and exclusive property of the County. To the extent Contractor owns or claims ownership rights to said Deliverables, Contractor hereby expressly assigns all said rights, title, and interest in and to the Deliverables to the Revision Date - February 1, 2024 Item 4: Staff Report Pg. 41 Packet Pg. 119 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 kttachment B - Operating Agreement Between Santa Clara County and Move Mountain View County pursuant to the terms and conditions of this Agreement and at no additional cost. The County has the exclusive royalty -free irrevocable right to duplicate, publish or otherwise use for any purpose, all materials prepared under this Agreement. If Contractor wishes to use the materials prepared hereunder for any purpose including but not limited to promotional, educational or commercial purposes, the Contractor shall obtain prior written authorization from the County, which consent may be withheld by the County in its sole discretion. Contractor acknowledges that all original works of authorship which are made by Contractor (solely or jointly with others) within the scope of this Agreement and which are protectable by copyright are "works made for hire," as that term is defined in the United States Copyright Act (17 U.S.C., Section 101), and shall belong solely to County. Contractor agrees that the County will be the copyright owner in all copyrightable works of every kind and description created or developed by Contractor, solely or jointly with others, in connection with any agreement with the County. If requested to, and at no further expense to the County, Contractor will execute in writing any acknowledgments or assignments of copyright ownership of such copyrightable works as may be appropriate for preservation of the worldwide ownership in the County and its nominees of such copyrights. This section shall apply to the extent not otherwise provided under this agreement. T. COUNTY DATA (1) Definitions: "County Data" shall mean data and information received by Contractor from County. County Data includes any information or data that is transported across a County network, or that resides in a County -owned information system, or on a network or system under the control and management of a contractor for use by County. "County Confidential Information" shall include all material, non-public information (including material, non-public County Data) appearing in any form (including, without limitation, written, oral or displayed), that is disclosed, directly or indirectly, through any means of communication by County, its agents or employees, to Contractor, its agents or employees, or any of its affiliates or representatives. (2) Contractor shall not acquire any ownership interest in County Data (including County Confidential Information). As between Contractor and County, all County Confidential Information and/or County Data shall remain the property of the County. Contractor shall not, without County's written permission, use or disclose County Data (including County Confidential Information) other than in the performance of its obligations under this Agreement. (3) Contractor shall be responsible for establishing and maintaining an information security program that is designed to ensure the security and confidentiality of County Data, protect against any anticipated threats or hazards to the security or integrity of County Data, and protect against unauthorized access to or use of County Data that could result in substantial harm or inconvenience to County or any end users. Upon termination or expiration of this Agreement, Contractor shall seek and follow County's direction regarding the proper disposition of County Data. (4) Contractor shall take appropriate action to address any incident of unauthorized access to County Data, including addressing and/or remedying the issue that resulted in such unauthorized access, and notifying County by phone or in writing within 24 hours of any incident of unauthorized access to County Data, or any other breach in Contractor's security that materially affects County or end users. If the initial notification is by phone, Contractor shall provide a written notice within 5 days of the incident. Contractor shall be responsible for ensuring compliance by its officers, employees, agents, and subcontractors with the confidentiality, privacy, and information security requirements of this Agreement. Should County Confidential Information and/or legally protected County Data be divulged to unauthorized third parties, Contractor shall comply with all applicable federal and state laws and regulations, including but not limited to California Civil Code sections 1798.29 and 1798.82 at Contractor's sole expense. Contractor shall not charge County for any expenses associated with Contractor's compliance with these obligations. (5) Contractor shall defend, indemnify and hold County harmless against any claim, liability, loss, injury or damage arising out of, or in connection with, the unauthorized use, access, and/or disclosure of information by Contractor and/or its agents, employees or sub -contractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of personnel employed by the County. U. PAYMENT TERM [NOT APPLICABLE TO COMMUNITY BASED ORGANIZATIONS - Describe payment terms for CBO's in Section V. (D) PAYMENT SCHEDULE] The County's standard payment term shall be Net Thirty (30), unless otherwise agreed to by the parties. Payment shall be due Net Thirty (30) days from the date of receipt and approval of correct and proper invoices. Payment is deemed to have been made on the date the County mails the warrant or initiates the electronic funds transfer. Revision Date - February 1, 2024 Item 4: Staff Report Pg. 42 Packet Pg. 120 of 247 DocuSign Envelope ID: F2C2296C-B802-4ED4-A27D-1DF7875A7EFD Item 4 Attachment B - Operating Agreement Between Santa Clara County and Move Mountain View V. CONTRACT EXECUTION Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term "electronic copy of a signed contract" refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term "electronically signed contract" means a contract that is executed by applying an electronic signature using technology approved by the County. W. LIVING WAGE (IF APPLICABLE) Unless otherwise exempted or prohibited by law or County policy, where applicable, Contractors that contract with the County to provide Direct Services developed pursuant to a formal Request for Proposals process, as defined in County of Santa Clara Ordinance Code Division B36 ("Division B36") and Board Policy section 5.5.5.5 ("Living Wage Policy"), and their subcontractors, where the contract value is $100,000 or more ("Direct Services Contract"), must comply with Division B36 and the Living Wage Policy and compensate their employees in accordance with Division B36 and the Living Wage Policy. Compliance and compensation for purposes of this provision includes, but is not limited to, components relating to fair compensation, earned sick leave, paid jury duty, fair workweek, worker retention, fair chance hiring, targeted hiring, local hiring, protection from retaliation, and labor peace. If Contractor and/or a subcontractor violates this provision, the Board of Supervisors or its designee may, at its sole discretion, take responsive actions including, but not limited to, the following: (a) Suspend, modify, or terminate the Direct Services Contract. (b) Require the Contractor and/or Subcontractor to comply with an appropriate remediation plan developed by the County. (c) Waive all or part of Division B36 or the Living Wage Policy. This provision shall not be construed to limit an employee's rights to bring any legal action for violation of the employee's rights under Division B36 or any other applicable law. Further, this provision does not confer any rights upon any person or entity other than the Board of Supervisors or its designee to bring any action seeking the cancellation or suspension of a County contract. By entering into this contract, Contractor certifies that it is currently complying with Division B36 and the Living Wage Policy with respect to applicable contracts and warrants that it will continue to comply with Division B36 and the Living Wage Policy with respect to applicable contracts. X. COVID-19 REQUIREMENTS (IF APPLICABLE) Contractor shall comply with all County requirements in effect relating to COVID-19 for persons who routinely perform services for County onsite and share airspace with or proximity to other people at a County facility as part of their services for County as set forth in a County Health Order (or similar directives) available at https://covidl9.sccgov.org/home, and incorporated herein by this reference. Contractor shall comply with all reasonable requests by County for documentation demonstrating Contractor's compliance with this Section. Y. SURVIVAL All representations, warranties, and covenants contained in this Agreement, or in any instrument, certificate, exhibit, or other writing intended by the parties to survive this Agreement, shall survive the termination or expiration of this Agreement, including but not limited to all terms (1) providing for indemnification of County; (2) relating to the California Public Records Act; (3) relating to County Data; and (4) relating to Contractor's obligations upon termination or expiration of this Agreement. Revision Date - February 1, 2024 Item 4: Staff Report Pg. 43 Packet Pg. 121 of 247 Item 5 Item 5 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: CONSENT CALENDAR PALO Lead Department: Planning and Development Services ALTO Meeting Date: March 10, 2025 Report #:2501-4073 TITLE Approval of a Professional Services Contract Number C25191402 with Rami and Associates in an Amount Not to Exceed $1,979,902 for Development of San Antonio Road Area Plan for a Period of Three Years. CEQA Status: Exempt under CEQA Guidelines 15262. RECOMMENDATION Staff recommends that Council approve and authorize the City Manager or their designee to execute Contact No. C25191402 (Attachment A) with Raimi and Associates, to prepare the San Antonio Road Area Plan over a three-year term in the amount not -to -exceed $1,979,902, including $1,799,911 for basic services and $179,991 for additional services. EXECUTIVE SUMMARY The City Council adopted Resolution No. 101251 to establish a new Priority Development Area (PDA) in South Palo Alto, named the Bayshore Alma San Antonio (BASA) Priority Development Area to prioritize future planning efforts and enable the City to apply for regional funding for planning and other technical assistance grants administered by the Metropolitan Transportation Commission (MTC). The City issued a Request for Proposals (REP) in June of 2024 to develop the City's San Antonio Road Area Plan (SARAP). Staff reviewed the proposals, interviewed the respondents, and selected Raimi and Associates to provide planning and consulting services for the San Antonio Road Area Plan. Staff recommends that City Council approve and enter into a thirty -six-month contract with Raimi and Associates for an amount of $1,979,902. BACKGROUND In 2008, the State passed Senate Bill 375 (SB 375), directing the California Air Resources Board to set regional targets for reducing greenhouse gas (GHG) emissions through the development of regional plans that combined land use and transportation planning. 1 Resolution No. 10125 September 18, 2023 Item 5: Staff Report Pg. 1 Packet Pg. 122 of 247 Item 5 Item 5 Staff Report MTC and the Association of Bay Area Governments (ABAG) consider PDAs regional growth geographies that bring transit, jobs, and housing together resulting in reduced emissions and limited development impacts on the community and the environment. MTC and ABAG required submittal of any proposed or modified PDAs by July 31, 2023, and staff submitted the proposed BASA PDA for MTC/ABAG's consideration on July 31, 2023. MTC/ABAG reviewed the initial BASA PDA boundary on September 08, 2023, confirmed eligibility, and recommended support with no changes to the proposed boundary area. The BASA PDA boundary was developed based on the awareness of significant City efforts in the area. On September 18, 2023, the City Council adopted a resolution2 to establish the proposed BASA PDA in South Palo Alto and conduct planning work, creating an area plan and/or technical studies to facilitate neighborhood planning integrating land use and transportation and other elements that would advance the goals of the City's 2022 Sustainability and Climate Action Plan (S/CAP). Following direction from the City Council, staff prioritized mixed -use development along the San Antonio Road Corridor and identified opportunity sites within the ROLM and GM zones as a part of the 2023-2031 Housing Element update. Many of the sites are currently zoned Research/Office/Limited Manufacturing (ROLM) and General Manufacturing (GM). The Housing Element also includes Implementation Program 6.6C related to the creation of an area plan along San Antonio Road. The City issued an RFP in June 2024 seeking consulting services to establish goals, policies, and implementation programs for land use, transportation, critical infrastructure, and other improvements that will support the redevelopment of the area surrounding San Antonio Road. The key components of the Area Plan as outlined in the RFP include: • Public outreach and engagement; • Accelerating housing production; • Creating cohesive mixed -use walkable/ bikeable neighborhoods; • Establishing complete streets to facilitate multimodality; • Improving safety and convenient access to schools, retail, and places of interest; • Improving crossings at major intersections; • Easing access to San Antonio Caltrain Station; • Establishing consistency with the City's adopted Sustainability and Climate Action Plan greenhouse gas reduction goals; • Enhancing open space and streetscape improvements; • Creating opportunities to enhance economic vitality and third places; and 2 Resolution No. 10125, dated September 18, 2023 Item 5: Staff Report Pg. 2 Packet Pg. 123 of 247 Item 5 Item 5 Staff Report • Drafting an Infrastructure Financing Plan. Raimi and Associates provided a comprehensive proposal specifically addressing the elements listed in the RFP. The final scope of work and contract budget however was increased from the initial proposal to include additional scope including community engagement. The final budget of $1,979,902 for the scope of services provided by the consultant team does not exceed the $2,150,000 budget allocated by the City Council for the SARAP. ANALYSIS The SARAP, like other Area Plans that the City has embarked on in the past, will require extensive community and business outreach and participation, including facilitation of a Community Advisory Group that will be appointed by the City Manager or designee. The Community Advisory Group will serve an advisory role providing feedback to the project team at key junctures of the project (e.g., prior to community workshops, and/or to review key reports and the draft Plan). SARAP preparation will also involve coordination with regional and local stakeholders, such as housing advocates, business leaders, school districts, Committees and Boards representing community interest, staff, and other stakeholders in the City of Mountain View, Caltrans, Santa Clara Valley Transportation Authority (VTA), and the Santa Clara Valley Water District. Additionally, a Technical Advisory Group consisting of staff from key City departments will be formed to provide detailed technical input throughout the planning process and help ensure alignment between this Plan and other local and regional planning efforts. While a consultant team will be responsible for completing work on the SARAP, City staff from Planning and Development Services Department will project manage the effort. The project team will meet with the City Council, and other decision -making and advisory Commissions, Committees, and Boards throughout the planning process to ensure that the Area Plan is on track and consistent with the identified goals and objectives. Upon completion of the Area Plan, the Planning and Transportation Commission will make a recommendation to the City Council. Solicitation Process The City issued an RFP on OpenGov Procurement, the City's eProcurement platform for professional services for preparation of the SARAP on June 20, 2024. A pre -proposal meeting was held on July 11, 2024, to discuss the scope of the project and answer questions from interested consulting firms. The pre -proposal meeting was well attended, and the City received four proposals from interested firms on September 4, 2024. Table 1 summarizes the RFP process. Item 5: Staff Report Pg. 3 Packet Pg. 124 of 247 Item 5 Item 5 Staff Report •ir 'i!Iii1 mii'i'i11.x.i Proposal description RFP191402 San Antonio Road Area Plan Proposed Length of Project 3 years Number of Vendors Notified 3170 Number of Proposal Packages Downloaded 74 Total Days to Respond to Proposal 76 days Pre -Proposal Meeting Yes Pre -Proposal Meeting Date July 11, 2024 Number of Proposals Received 4 Proposal Price Range $1,227,268 - $1,561,430 Public Link to Solicitation https://procurement.opengov.com/portal/palo- a Ito-ca/projects/101688 The City received four proposals for the SARAP RFP issued. Staff formed a review panel of six members following the standard procedures to review the proposals received, evaluate them based on the scoring criteria established, and conduct interviews to issue an Intent to Award the contract to the selected firm. The proposals received from Skidmore Owings and Merrill LLC (SOM), Moore lacofano Goltsman LLC (MIG), and Raimi and Associates, were qualified set of consultant teams that have prior experience working in the region and projects of a similar scale and complexity. The proposal received from M/S Sietricon was deemed incomplete and disqualified from further review. The qualified firms that submitted complete proposals met the intent of the RFP and were invited for an in -person interview as a part of the review process. The proposed cost for the scope of services provided by the firms ranged between $1,227,268 and $1,561,430, with Raimi + Associates submitting an initial proposed budget of $1,340,576. Raimi and Associates provided a comprehensive proposal that specifically addressed the elements listed in the RFP and exhibited high engagement in the SARAP development. They also met all the evaluation criteria established and were selected for their experience working in the region with similar jurisdictions, their approach and knowledge to providing solutions to key issues identified in the area, and their approach to public engagement. The final scope of work and contract budget was adjusted and increased from the initial proposal based on past planning projects to include additional stakeholder engagement, transportation studies, project management and coordination time, and a 10% contingency. The final budget of $1,979,902 for the scope of services provided by the consultant team does not exceed the budget allocated by the City Council for the SARAP. A detailed scope of services to be provided by Raimi and Associates is outlined in Attachment A. The key components of the scope of services provided by Raimi and Associates include: • Task 1— Community Outreach and Engagement • Task 2 — Existing Conditions Assessment Item 5: Staff Report Pg. 4 Packet Pg. 125 of 247 Item 5 Item 5 Staff Report • Task 3 — Land Use and Mobility Alternatives • Task 4 — Analysis and Policy Recommendations • Task 5 — Area Plan Development and Adoption Various subtasks necessary to complete the components listed above are detailed more extensively in the contract's scope of services. Project Schedule The SARAP contract is for three years. The planning effort would commence upon approval of the contract by the City Council. It is anticipated that many of the project tasks will run concurrently (e.g., public outreach and engagement will be ongoing throughout the project while assessments and technical studies are being prepared). This is to ensure progress is made at a steady and consistent pace, incorporating recurring feedback and input received through an iterative process from the public, the decision -making bodies, and other committees. POLICY IMPLICATIONS The identified boundary of the SARAP is approximately 275.3 acres of industrial, office, service commercial, and residential uses with 53 identified Housing Opportunity Sites that have the potential to be transformed into residential and/or mixed -use development. This is consistent with prior Council direction to further implement the City's Comprehensive Plan and the Housing Element. Policy L2.4.1 from the Land Use and Community Design Element of the Comprehensive Plan directs the Housing Element to increase housing sites along San Antonio Road between Middlefield Road and East Charleston Road. The Housing Element Implementation Program 6.6C directs the City to prepare an area plan for the San Antonio Corridor, through collaboration with local organizations and residents to facilitate neighborhood planning that integrates housing with safe multi -modal transportation, amenities, and improvements; that mitigate environmental impacts. FISCAL/RESOURCE IMPACT In Fiscal Year 2024, the City Council approved $2.1 million in funding for consultant services for the preparation of the SARAP, to be allocated over four fiscal years as follows: ■ FY 2024: $50,000 ■ FY 2025 - FY 2027: $700,000 per year The contract with Raimi and Associates is for a total not -to -exceed amount of $1,979,902, which falls within the previously approved budget. Any additional budget allocations would be considered through the annual or mid -year budget process. A delay in project completion due to an expanded scope of work could increase Item 5: Staff Report Pg. 5 Packet Pg. 126 of 247 Item 5 Item 5 Staff Report consultant costs, requiring further General Fund allocations. However, no additional funding is requested at this time, as the approved budget is sufficient for the current scope of work. STAKEHOLDER ENGAGEMENT The RFP for the SARAP contract was posted on OpenGov eProcurement platform and vendors were notified by the City. The solicitation period that lasted 76 days, closed on September 04, 2024. The City received a total of four proposals and invited three of the four respondents for an in -person interview. For the SARAP itself, community engagement is an important part of the Area Plan development. The stakeholder outreach and engagement component include a plethora of stakeholder engagement activities such as Community Workshops, Pop -Ups, Surveys, and other web -based interactive tools to help gather feedback from the community and key stakeholders. Task 2.10: Council/ Commission/ Committee Study Sessions and Updates of the Contract Scope of Work outlines the various phases of the project where the feedback of the decision -making bodies will be sought by the project team. It is anticipated that the project team will hold four rounds of study sessions with Planning Commission and the City Council to provide updates and seek feedback as necessary during the visioning, land use and mobility alternatives, preferred land use and mobility, and the policy recommendation stages of the planning effort. These study sessions with the decision -making bodies will be facilitated in addition to the regular updates that the Council will receive, community workshops, pop -ups, surveys, other engagement activities, and the adoption hearings. ENVIRONMENTAL REVIEW The approval of an agreement for consulting services is not an action subject to environmental review under the California Environmental Quality Act (CEQA). ATTACHMENTS Attachment A: San Antonio Road Area Plan Contract C25191402 APPROVED BY: Jonathan Lait, Planning and Development Services Director Item 5: Staff Report Pg. 6 Packet Pg. 127 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 025191402 CITY OF PALO ALTO CONTRACT NO. C25191402 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PALO ALTO AND RAIMI & ASSOCIATES, INC. This Agreement for Professional Services (this "Agreement") is entered into as of the day of March, 2025 (the "Effective Date"), by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"), and RAIMI & ASSOCIATES, INC., a California corporation, located at 1900 Addison Street, Suite 200, Berkeley, CA 94704 ("CONSULTANT"). The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference: RECITALS A. CITY intends to complete an area plan (the "Project") and desires to engage a consultant to establish goals, policies, and implementation programs for land use, transportation, critical infrastructure and other improvements that will support the redevelopment of the area surrounding San Antonio Road. in connection with the Project (the "Services", as detailed more fully in Exhibit A). B. CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled "SCOPE OF SERVICES". NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows: SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. SECTION 2. TERM. The term of this Agreement shall be from the effective date of this agreement through June 30, 2028, unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled "SCHEDULE OF PERFORMANCE". Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY's agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. However, Professional Services Rev. Oct 16,2024 Page 1 of 43 Item 5: Staff Report Pg. 7 Packet Pg. 128 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract such damages shall not be available for delays beyond the CONSULTANT1 025191402 SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled "COMPENSATION," including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed One Million Seven Hundred Ninety Nine Thousand and Nine Hundred and Eleven Dollars ($1,799,911). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled "SCHEDULE OF RATES." Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. ® Optional Additional Services Provision (This provision applies only if checked and a not -to -exceed compensation amount for Additional Services is allocated below under this Section 4.) In addition to the not -to -exceed compensation specified above, CITY has set aside the not - to -exceed compensation amount of One Hundred Seventy Nine Thousand Nine Hundred and Ninety One Dollars ($179,991) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed One Million Nine Hundred Seventy Nine Thousand Nine Hundred and Two Dollars ($1,979,902), as detailed in Exhibit C. "Additional Services" means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A or any work that is at a higher level of effort than the hours identified in Exhibit C. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY's Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled "PROFESSIONAL SERVICES TASK ORDER". Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY's Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter -signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Professional Services Rev. Oct 16,2024 Page 2 of 43 Item 5: Staff Report Pg. 8 Packet Pg. 129 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract Additional Services in this Section 4. Performance of and payme C25191402 nal Services are subject to all requirements and restrictions in this Agreement. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT's schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT's invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY's Project Manager via email address PCEContracts@cityofpaloalto.org. CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT's supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT's errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds the CITY's stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be Professional Services Rev. Oct 16,2024 Page 3 of 43 Item 5: Staff Report Pg. 9 Packet Pg. 130 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract deemed at all times to be an independent contractor and shall be wholly resp C25191402 ner in which CONSULTANT performs the Services requested by CITY un er tills Agreement. CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers' compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT's performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT's provision of the Services only, and not as to the means by which such a result is obtained. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT's obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties. SECTION 12. SUBCONTRACTING. Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that any subcontractors may be used to complete the Services only with prior approval, in writing, including scope of services, cost and performance to be complete with term pursuant to Section 4 of the Agreement. The subcontractors identified at Agreement commencement are: • KITTELSON & ASSOCIATES, INC (CA#1651568) 225 E. ROBINSON STREET SUITE 355 ORLANDO, FL 32801 • STRATEGIC ECONOMICS, INC. (CA#3271083) 2991 SHATTUCK AVE STE 203 BERKELEY, CA 94705 • BKF ENGINEERS (CA#599256) 2100 FRANKLIN STREET SUITE 4C OAKLAND, CA 94612 • DAVID J. POWERS & ASSOCIATES, INC. (CA#1638288) 1871 THE ALAMEDA #200 SAN JOSE, CA 95126 • ILLINGWORTH & RODKIN, INC. (CA#1 195836) 429 E COTATI AVE COTATI, CA 94931 CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee. Professional Services Rev. Oct 16,2024 Page 4 of 43 Item 5: Staff Report Pg. 10 Packet Pg. 131 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract C25191402 SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Jeamne uavalh, Telephone: (510) 944-0163, Email: jeanine@raimiassociates.com as the CONSULTANT's Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day-to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT's Project Manager or any other of CONSULTANT's key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY's Project Manager. CONSULTANT, at CITY's request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property. CITY's Project Manager is Vishnu Krishnan, Planning & Development Services Department, 250 Hamilton Avenue Palo Alto, CA, 94301, Telephone: (650) 329-2425, Email: Vishnu.Krishnan@cityofpaloalto.org. CITY's Project Manager will be CONSULTANT's point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work product pursuant to this Agreement are vested in CITY, and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY. Neither CONSULTANT nor its subcontractors, if any, shall make any of such work product available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services. SECTION 15. AUDITS. CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT's records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor). CONSULTANT further agrees to maintain and retain accurate books and records in accordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later. SECTION 16. INDEMNITY. 16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an "Indemnified Party") from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and Professional Services Rev. Oct 16,2024 Page 5 of 43 Item 5: Staff Report Pg. 11 Packet Pg. 132 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract expenses of whatever nature including reasonable attorney's fees, experts C25191402 and disbursements ("Claims") resulting from, arising out of or in any manner relaterelatea to errors, omissions, or negligent performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement. 16.3. The acceptance of CONSULTANT's Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled "INSURANCE REQUIREMENTS". CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best's Key Rating Guide ratings of A -:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY's Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days' notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT's receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY's Chief Procurement Officer during the entire term Professional Services Rev. Oct 16,2024 Page 6 of 43 Item 5: Staff Report Pg. 12 Packet Pg. 133 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 of this Agreement. Item 5 Attachment A - Rami and Associates Contract 025191402 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination. 19.2. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY following payment for said work, as detailed in Section 14 (Ownership of Materials). 19.3. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT's Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.2, 19.3, 19.4, 20, 25, 27, 28, 29 and 30. 19.4. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers). SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Professional Services Rev. Oct 16,2024 Page 7 of 43 Item 5: Staff Report Pg. 13 Packet Pg. 134 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: Matt Raimi, President and CEO Raimi + Associates, Inc. 1900 Addison Street, Suite 200 Berkeley, CA 94707 Item 5 Attachment A - Rami and Associates Contract 025191402 CONSULTANT shall provide written notice to CITY of any change of address. SECTION 21. CONFLICT OF INTEREST. 21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises. 21.3. If the CONSULTANT meets the definition of a "Consultant" as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time. SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA. 22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person's race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. 22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act ("ADA"), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a Professional Services Rev. Oct 16,2024 Page 8 of 43 Item 5: Staff Report Pg. 14 Packet Pg. 135 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract manner that complies with the ADA and any other applicable federal, stat 025191402 lity rights laws and regulations, as amended from time to time. CONSULTANT will not aiscriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY's Environmentally Preferred Purchasing policies which are available at CITY's Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY's Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double -sided and printed on a minimum of 30% or greater post -consumer content paper, unless otherwise approved by CITY's Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post -consumer material and printed with vegetable -based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY's Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department's office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060. SECTION 25. NON -APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS. Professional Services Rev. Oct 16,2024 Page 9 of 43 Item 5: Staff Report Pg. 15 Packet Pg. 136 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 26.1. This Project is not subject to prevailing C25191402 ted requirements. CONSULTANT is not required to pay prevailing wages ana meet re aced requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(1) and 1773.3(j). SECTION 27. CLAIMS PROCEDURE FOR "9204 PUBLIC WORKS PROJECTS". For purposes of this Section 27, a "9204 Public Works Project" means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled "Claims for Public Contract Code Section 9204 Public Works Projects". This Project is not a 9204 Public Works Project. SECTION 28. CONFIDENTIAL INFORMATION. 28.1. In the performance of this Agreement, CONSULTANT may have access to CITY's Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT's obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement. 28.2. "Confidential Information" means all data, information (including without limitation "Personal Information" about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT's possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY. Professional Services Rev. Oct 16,2024 Page 10 of 43 Item 5: Staff Report Pg. 16 Packet Pg. 137 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 28.3. Notwithstanding the foregoing, CONSULTANT ma C25191402 tial Information to the extent required by order of a court of competent jurisdic ton or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order. 28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq., as applicable, as amended from time to time. 28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential Information on CONSULTANT. 28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions. SECTION 29. MISCELLANEOUS PROVISIONS. 29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions. 29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys' fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys' fees paid to third parties. 29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time. 29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect. 29.6. In the event of a conflict between the terms of this Agreement and the Professional Services Rev. Oct 16,2024 Page 11 of 43 Item 5: Staff Report Pg. 17 Packet Pg. 138 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract exhibits hereto (per Section 30) or CONSULTANT'S proposal (if any), L C25191402 all control. In the event of a conflict between the exhibits hereto and CONSUL s proposal (if any), the exhibits shall control. 29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement. 29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement. 29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement. SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein: ® EXHIBIT A: SCOPE OF SERVICES ® EXHIBIT A-1 PROFESSIONAL SERVICES TASK ORDER ® EXHIBIT B: SCHEDULE OF PERFORMANCE ® EXHIBIT C: COMPENSATION ® EXHIBIT C-1: SCHEDULE OF RATES ® EXHIBIT D: INSURANCE REQUIREMENTS THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED. Professional Services Rev. Oct 16,2024 Page 12 of 43 Item 5: Staff Report Pg. 18 Packet Pg. 139 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract CONTRACT No. C25191402 LC25191402 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: CONSULTANT RAIMI & ASSOCIATES, INC. Officer 1 DocuSigned by: Kc MI' By: 4E7994AE83D64E2... Name: Matt Raimi Title: President & CEO mattkraimiassociates.com City Attorney or designee Officer 2 (Required for Corp. or LLC) By: FDocuSigned by: SAMA, IAfro. 738FBD6536F74D6... Name: Simran Malhotra Title: Vice President & Principal simran(,raimiassociates. corn Professional Services Rev. Oct 16,2024 Page 13 of 43 Item 5: Staff Report Pg. 19 Packet Pg. 140 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract EXHIBIT A LC25191402 SCOPE OF SERVICES CONSULTANT shall provide the Services detailed in this Exhibit A, entitled "SCOPE OF SERVICES". Notwithstanding any provision herein to the contrary, CONSULTANT's duties and services described in this Scope of Services shall not include preparing or assisting CITY with any portion of CITY's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services. CONSULTANT will complete an area plan by establishing goals, policies, and implementation programs for land use, transportation, critical infrastructure, and other improvements that will support the redevelopment of the area surrounding San Antonio Road. Task 1: Project Initiation 1.1 Project Kick-off & Site Tour CONSULTANT will prepare for and attend an in -person kick-off meeting and site tour. The following items will be discussed at the kick-off meeting: • Project goals, objectives, and assumptions. • Scope of work, deliverables, expected outcomes, schedule, and responsibilities. • Identify and prioritize major issues to be addressed. • Review data needs and confirm what additional information is available. • Confirm the project management and communication tools, protocols, and forums, project team attendance at meetings, method of invoices, and project progress reports. Additionally, CONSULTANT will submit a comprehensive data request to gather and review relevant information to draft the Area Plan. This may include relevant policy documents, plans, regulations, and GIS data layers. 1.1 Deliverables: • Kick-off meeting (in person) • Agenda, project area tour, and summary notes (in person and electronic) • Information needs memo (electronic) • Memo summarizing management and communication tools, protocols and forums 1.2 Review Data and Create Geospatial Database This task aims to establish a detailed and accurate baseline of existing conditions by collecting and analyzing quantitative and qualitative data from various reliable sources. It will also include a literature review of the following relevant documents, including, but not limited to, the Housing Professional Services Rev. Oct 16,2024 Page 14 of 43 Item 5: Staff Report Pg. 20 Packet Pg. 141 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract Element, Comprehensive Plan, and the work completed by Cal Poly Studen C25191402 CONSULTANT will create a geospatial database with data provided by the CITY, including but not limited to existing land use, existing Comprehensive Plan land use designation, existing zoning district regulations, County assessor information, number of units per parcel, non-residential square footage per parcel, historic sites, street centerlines, parks, public facilities, transit routes, pipeline development projects, infrastructure trunk lines and other existing built environment information that may be necessary during the planning process. CONSULTANT will work with the team in creating a base map and other geodatabase by sharing and editing the maps generated as a part of the Bicycle and Pedestrian Transportation Plan update. Additional data layers will be identified during Project Initiation. CONSULTANT will maintain this database to store, analyze, and map all relevant data about the project. Upon completion of the project, CONSULTANT will transfer all map layers, graphics, and associated databases to the CITY for its continued use. CONSULTANT will compile and review qualitative and quantitative data they gathered for the Bicycle and Pedestrian Transportation Plan Update, including multimodal intersection turning movement, speed, and volume counts collected in June 2024 and existing and proposed bicycle and pedestrian infrastructure. 1.2 Deliverables: • Geospatial database (electronic) • Base Map (electronic) Task 2: Community Outreach and Engagement CONSULTANT is committed to creating plans with meaningful input and feedback from residents and other stakeholders. The following outreach and engagement methods are included in our scope: • Project Fact Sheet • Document template for meeting flyers and presentations • Stakeholder Interviews (up to 24 stakeholder meetings) • Citizen Advisory Group (CAG) Meeting (up to 6) • Technical Advisory Group (TAG) Meetings (up to 6) • Walk Audit (2) • Community Workshops/Open Houses (3) • Online Surveys (2) • Engagement Toolkit/Pop-Ups (1) • Study Sessions and Public Meetings with Commissions/Committees/Council (18) • Adoption Hearings with the Planning and Transportation Commission (PTC) and the City Council (CC) are additional and included and budgeted in Task 8.2 The following are CITY responsibilities for Task 2: Community Outreach and Engagement • Form and handle the logistics of establishing the CAG and the TAG. • Coordinate, schedule, and organize CAG and TAG meetings. Professional Services Rev. Oct 16,2024 Page 15 of 43 Item 5: Staff Report Pg. 21 Packet Pg. 142 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract • Identify an initial list of stakeholders for stakeholder interviews. LC25191402 • Review agendas, meeting materials, reports, outreach materials, and other project -related documents as appropriate and provide timely feedback. • Host the survey, and webpage, and update any public -facing document as required. • Coordinate with CITY Departments as required. • Secure location/venue for community workshops and pop -ups. • Organize and facilitate additional pop-up events as required. • Assist CONSULTANT at community outreach events. The following are CONSULTANT responsibilities for Task 2: Community Outreach and Engagement • Schedule, handle logistics, and conduct stakeholder interviews. • Staff Community Workshops, Pop Up events, and other outreach events as appropriate. • Provide translation services at the Community Workshops, Pop Ups, and other outreach events as required. • Prepare, manage, and facilitate community surveys. • Facilitate CAG and TAG meetings. • Engage with decision -making bodies. Prepare presentations and be present to answer questions, if any, as defined in the scope of work. • Provide Spanish translation and interpretation at the 3 Workshops The following are the proposed engagement tasks for the San Antonio Road Area Plan. 2.1 San Antonio Area Plan Webpage CONSULTANT will coordinate with CITY staff on creating and maintaining the project webpage. CONSULTANT will be responsible for creating content for the webpage throughout the project. The initial content for a dedicated project page on the CITY's website will include project information, a schedule with key milestones, and deliverables. Subsequent updates to the webpage will include announcements, upcoming meetings, and online engagement activities. The project website may allow for comments and conversations with the community. In addition, CONSULTANT will prepare document templates for meeting flyers and presentations to be used throughout the project. All project documents and outreach materials will incorporate any branding or logos prepared by the CITY. The CITY will host, upload, and maintain the project webpage. 2.1 Deliverables: • Webpage content o Create initial content for project webpage with ongoing updates. o Provide up-to-date information and materials on meetings, events, and relevant public documents, flyers, presentations, and/ or any ongoing edits and updates. 2.2 Community Outreach and Engagement Strategy In conjunction with CITY staff, CONSULTANT will prepare an outreach and engagement strategy incorporating tasks outlined in this Task. These will be further refined at the outset of the project to align with the methods and approaches that work best for the CITY. The engagement strategy Professional Services Rev. Oct 16,2024 Page 16 of 43 Item 5: Staff Report Pg. 22 Packet Pg. 143 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract will be designed to outline meeting types, desired outcomes, schedules, ac C25191402 and roles and responsibilities. This task assumes a virtual meeting with CITY staff to discuss and refine the engagement plan at the outset of the project, and again after the first community meeting to evaluate and make refinements to the engagement strategy to ensure its effectiveness. CONSULTANT will prepare, organize, manage, and facilitate an engagement strategy that will enable the CITY and CONSULTANT to engage closely with key stakeholders in the study area and the broader community. Outreach methods will invite a diversity of community members — property owners, residents, community organizations, businesses, developers, visitors, and CITY officials - to come together to guide the Plan. The identified strategies to engage community members include stakeholder meetings, community workshops, pop -ups, online surveys, other digital engagement including web maps, and meetings with advisory groups, commissions, and decision -makers. Our engagement efforts center around key values: • Establish a firm understanding of community concerns and desires; • Demonstrate transparency throughout the process; • Create consistent messaging; • Establish clear objectives and desired outcomes for each engagement opportunity; • Offer various methods of community participation; • Ensure engagement materials are visually attractive and easy -to -understand for diverse, multilingual residents; and • Promote a culture of open dialogue with stakeholders. As part of this task, CONSULTANT will create a 2 -page fact sheet at the outset of the project to inform community members about the project and how to get involved. 2.2 Deliverables: • Draft and Final Outreach and Engagement Strategy (electronic) • Project Fact Sheet 2.3 Community Advisory Group (CAG) Meetings (up to 6 meetings) CONSULTANT will prepare for, attend, and facilitate up to six Community Advisory Group meetings. The CAG will advise, review, and provide feedback on key project deliverables. CONSULTANT anticipates the meetings to align with the project phases as described above. The CAG is anticipated to be between 12- 15 members. The topics, meeting agenda, and materials of these CAG meetings will be finalized in collaboration with the CITY staff. 2.3 Deliverables: • Meeting agendas, reports, memos, and associated materials relevant to the meeting • Presentation slides, present information, and facilitate discussion • Meeting summary briefs (electronic) 2.4 Technical Advisory Group (TAG) Meetings (up to 6 meetings) CONSULTANT will prepare for, attend, and facilitate up to six meetings with members of the Professional Services Rev. Oct 16,2024 Page 17 of 43 Item 5: Staff Report Pg. 23 Packet Pg. 144 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract Technical Advisory Group with approximately 15 individuals. The TAG C25191402 iled technical input/feedback on key project deliverables and help ensure alignment between the Area Plan efforts and other local and regional planning efforts. Several of the meetings will be with the full TAG while others will be with individual departments to discuss specific topics. Staff anticipates that the full meeting of the group will occur in three phases of the project: • Project kick-off • The preferred land use concept to discuss any potential cross -cutting issues • During the policy development phase Between these meetings, CONSULTANT will meet with various CITY departments and outside agencies to discuss topic -specific questions and issues. The "serial meeting" approach is expected to be more effective at delving into the issues and more efficient for CITY and agency staff. The topics of these TAG meetings will be finalized in collaboration with the CITY staff. 2.4 Deliverables: • Meeting agendas, reports, memos, and associated materials relevant to the meeting • Presentation slides, present information, and facilitate discussion • Meeting summary briefs (electronic) 2.5 Stakeholder Meetings and Stakeholder Surveys (up to 24 stakeholder meetings) CONSULTANT will conduct up to 24 stakeholder meetings during the project initiation phase to get insight into issues, concerns, and opportunities (as described above). The meetings will be over the phone/Zoom. CONSULTANT will gather and review background materials that pertain directly to the project and the specific interests of key stakeholders ahead of the interviews. It is CONSULTANT's responsibility to schedule and conduct these interviews. The initial list of stakeholders will be identified by staff and may include City Council members, Commissioners, property owners, advocacy organizations, business owners, developers, community leaders, and other technical stakeholders and subject matter experts. CONSULTANT will prepare a summary of the results of the stakeholder interviews which will be shared with the TAG and CAG. 2.5 Deliverables: • Interview invitation letter Survey/interview questionnaire Facilitate stakeholder interviews/surveys Stakeholder Interview/Survey Summary Report (electronic) 2.6 Pop -Ups CONSULTANT will plan and facilitate a pop-up event as an opportunity to get the word out about the project and project website, provide a schedule of upcoming engagement opportunities, and solicit input on broad issues and needs for the Plan Area. A toolkit will be prepared by CONSULTANT and provided to the CITY to be reused as required. The pop-up material toolkit will include a printable project flyer with information on the project and a QR code to the project website, up to two exhibit boards, easy -to -implement interactive materials, and background information on the project. Professional Services Rev. Oct 16,2024 Page 18 of 43 Item 5: Staff Report Pg. 24 Packet Pg. 145 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 025191402 2.6 Deliverables: • Pop-up toolkit • Attend and facilitate one pop-up event • Pop-up summary notes (electronic) 2.7 Community Workshops/Open Houses CONSULTANT will plan and facilitate up to three interactive and collaborative community workshops/open houses. Each three-hour workshop will include interactive exercises and may include a presentation. CITY staff shall secure locations and help with outreach. a) The first workshop will be held during the Project Initiation phase to provide an overview of the project and existing conditions and how the community input will be used; and will solicit input on vision, issues, and needs. b) A second workshop will be held during the Alternatives phase to present the Land Use/Mobility Alternatives for feedback. c) A third workshop will be held to review the Policy Recommendations and Standards. As part of this effort, CONSULTANT will develop an electronic meeting flyer that can be distributed citywide and updated for each meeting. CONSULTANT will provide simultaneous interpretation into Spanish at the three Workshops and will translate PPTs and boards into Spanish. Translation of longer products are not included. 2.7 Deliverables: • Community workshop agendas, presentation materials, information handouts and/or boards, and engagement tools (Dependent on the format of outreach events) • Attend and facilitate up to three community workshops • Meeting/event summary notes (electronic) • Meeting flyer (electronic) • Translation services to be provided by CONSULTANT for in -person meetings 2.8 Online Surveys CONSULTANT will develop two online surveys to reach a broader audience in the CITY during the existing conditions phase and the Land Use/ Mobility Alternatives phase. The surveys will be an "opt -in" survey and not statistically valid. The first survey will occur near the beginning of the project and ask questions that are similar to the stakeholder interview. Topics may include vision, issues, and opportunities. The second survey will be focused on land use and mobility alternatives. This survey will include maps and graphics that represent different development and transportation directions for the San Antonio Road area. A web map component as required will be developed by CONSULTANT and hosted on the CITY's webpage as a part of the survey. For each survey, CONSULTANT will summarize the top -line results in a memo. 2.8 Deliverables: For each survey, CONSULTANT will prepare: • Admin Draft survey content • Screencheck draft survey content Professional Services Rev. Oct 16,2024 Page 19 of 43 Item 5: Staff Report Pg. 25 Packet Pg. 146 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract • Final survey tool (with a software to be determined) LC25191402 • Summary report (as a technical memo or PowerPoint) that focuses on me op -line results presentation (Admin and Final versions) 2.9 Walk Audit CONSULTANT will conduct two walk audits of San Antonio Road and adjacent streets in the Plan Area with Staff, CAG, TAG, and other key stakeholders. Each tour can accommodate up to 20 participants, including staff. The tour will facilitate an informal discussion with the group to identify concerns relating to access, safety, and comfort concerns, and discuss issues, opportunities, and standard practices as part of the Existing Conditions assessment. CONSULTANT will draw from experience working with community partners in Palo Alto to develop walking routes and discussion prompts to gather information. 2.9 Deliverables: • Walk audit map and questionnaire/feedback form • Walk audit assessment summary report 2.10 Council/Commission/Committee Study Sessions and Updates CONSULTANT will hold four rounds of study sessions with the PTC and CC to provide regular updates and receive direction on the project. The first round of meetings will provide an update on the project, review existing conditions and stakeholder and community input, and seek input on the Vision. The second round of meetings will be to present the Land Use and Mobility Alternatives. The third round of meetings will be to review the Preferred Land Use and Mobility Plan. The fourth round will be to present and receive feedback on the Policy Recommendations. One presentation for each round will be developed. Additionally, the team will hold three meetings with the Architectural Review Board to align with the first, second and fourth rounds referenced above. CONSULTANT will also hold two meetings each with the Pedestrian and Bicycle Advisory Committee (PABAC) and the Parks and Recreation Commission (PRC) to receive input on issues and opportunities and feedback on land use and mobility. Finally, CONSULTANT is expected to engage/ meet (up to 3 meetings) with other Committees and/ or Boards not already listed as required. The presentation materials from the TAG, CAG, or other Committee study sessions may be used at these additional meetings and only minor modifications to these materials will be made. The following is a summary of the number of meetings included in this task: a) CITY Council (4) b) Planning and Transportation Commission (4) c) Architectural Review Board (3) d) Pedestrian and Bicycle Advisory Committee (2 virtual meetings) e) Parks and Recreation Commission (2) f) Additional meetings with Committees/ Commissions not listed (3) Note that CITY staff will be responsible for staff reports for all of the meetings listed above. 2.10 Deliverables: • 4 PPT presentations (1 per round) corresponding to the rounds presented above • Attend, present information, and facilitate discussion Professional Services Rev. Oct 16,2024 Page 20 of 43 Item 5: Staff Report Pg. 26 Packet Pg. 147 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract • Meeting summary briefs (electronic) C25191402 Task 3: Existing Conditions Assessment The existing conditions analysis will include multiple technical memos that analyze and summarize existing conditions and outline opportunities and constraints for each topic. A draft and final version of each memo (tasks 3.1 — 3.9) will be prepared, with a concise executive summary of key findings at the start of each memo. SUBCONTRACTORS are responsible for the content and quality of their topic -specific technical memo. The executive summary from each memo will then be consolidated and translated into a concise overall Executive Summary Report with the memos as appendices and an accompanying presentation that highlights the takeaways from each memo and can be used to communicate the information clearly (task 3.10). The insights garnered from these studies will serve as the foundation for developing plan alternatives and the Area Plan. The topics for the existing conditions analysis are described below. 3.1 Land Use and Zoning CONSULTANT will conduct a land use and urban design analysis of the study area that will include maps and descriptions of the existing physical context. This will include information on the existing physical conditions and regulatory framework which may include existing land use, development standards, zoning, Comprehensive Plan policy and land use designations, property ownership, prototypical site conditions along the corridor (e.g., typical parcel size, lot frontage, depth, block size, etc.), neighborhood adjacency conditions, opportunity sites, and other physical characteristics (urban form and character). In addition to sites identified in the Housing Element, CONSULTANT will analyze the plan area to identify other sites that may transition to residential or mixed -use development. This report will also look at access (i.e., walksheds) to a range of uses within and near the study area including grocery stores, parks, schools, high -frequency transit, retail, and services. Task 3.1 Deliverables: • Admin Draft Memo • Final Memo 3.2 Housing, Growth, and Displacement Risk SUBCONTRACTOR (Strategic Economics) will prepare a profile of existing market rates and affordable housing within the Plan Area. This profile will be based on U.S. Census data regarding housing unit counts, characteristics, household tenure, income levels, etc., and on CITY of Palo Alto data tracking deed -restricted affordable housing by income level. CoStar data will also be used to identify properties with characteristics suggesting they provide relatively affordable market -rate housing. A residential displacement risk analysis will accompany the housing profile to inform plan policies regarding the need for the production and preservation of affordable housing and the protection of tenants. The risk analysis will incorporate relevant findings from Palo Alto's Housing Element, the UC Berkeley Urban Displacement Project, and population and household indicators relevant to disadvantaged groups. This work will build off SUBCONTRACTOR (Strategic Economics') ongoing displacement, equity, and affordable housing analyses for the Palo Alto Downtown Professional Services Rev. Oct 16,2024 Page 21 of 43 Item 5: Staff Report Pg. 27 Packet Pg. 148 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract Housing Plan. C25191402 Task 3.2 Deliverables: • Admin Draft Memo • Final Memo 3.3 Transportation and Mobility SUBCONTRACTOR (Kittelson) will prepare maps, analyses, and narratives to describe the physical context, sociodemographic context, and transportation and circulation context within the study area. Topics to be addressed and performance measures to be evaluated in this assessment will be selected in coordination with CITY staff. They may include comfort (e.g., bicycle facility presence/type, sidewalk presence/width, presence of street trees/landscaping, bicyclist level of traffic stress), safety (e.g., collision history, vehicle volume, vehicle speed, intersection queuing), accessibility (e.g., signal timing, presence of curb ramps, median islands, crossing features) and sustainability (e.g., mode share, walk/bike/transit supportive amenities, landscaping, vehicle miles traveled), among others. CONSULTANT will build on the data review and mapping completed in Task 1 and conduct a field visit, interviews, and desktop reviews to verify conditions within the study area. These reviews will consider things like bicycle facility width, pavement condition, sidewalk presence, ADA treatments, driveway presence, curb radii, and other elements that may affect the experience of people walking and biking throughout the area and inform development of concepts. CONSULTANT will collect the following counts to understand hourly and daily vehicle volumes on the corridor: • 72 -hour vehicle volume, vehicle classification, and speed counts at two locations along the corridor • Weekday AM and PM peak period multimodal (vehicle, bicycle, and pedestrian) turning movement counts at the following four signalized intersections along the corridor: E Charleston Rd, Leghorn St, Middlefield Rd, and Nita Ave. As part of the Local Transportation Impact Analysis described in Task 7, turning movement counts are proposed for up to 10 additional locations, for a total for 15 intersections. Task 3.3 Deliverables: • Admin Draft Memo • Final Memo 3.4 Market and Economic Analysis SUBCONTRACTOR (Strategic Economics) will prepare a market assessment to identify opportunities and constraints for the development of housing and retail uses that provide resident services, amenities, and "third places." The market assessment will estimate the strength of demand for different housing product types and retail land uses based on regional and local employment and household growth, the performance of existing supply (vacancy, rents/prices, recent construction), pipeline projects, input by local retail brokers, and consideration of the competitiveness of the San Antonio Road area relative to other locations. CONSULTANT will identify the strongest locations within the Plan Area for housing and retail uses, based on market conditions, broad development feasibility considerations, and retail locations that most effectively Professional Services Rev. Oct 16,2024 Page 22 of 43 Item 5: Staff Report Pg. 28 Packet Pg. 149 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 serve residents. Item 5 Attachment A - Rami and Associates Contract 025191402 CONSULTANT will also analyze the mix of existing businesses and jobs in and near the Plan Area. This analysis will identify the area's existing role within the economy, examine the potential role of local jobs in creating demand for housing within the Plan Area, and describe types of businesses that could potentially be lost due to the redevelopment of commercial and light industrial uses. The analysis will be completed using a combination of U.S. Census Longitudinal Employer -Household Dynamics employment data and CoStar tenant data for businesses located within the Plan Area. Task 3.4 Deliverables: • Admin Draft Memo • Final Memo 3.5 Hazards, Public Safety, and Historic Resources SUBCONTRACTOR (David J Powers & Associates) will provide data on the existing conditions of the plan area regarding hazards that could impact the plan area such as flooding and sea -level rise, wildfires, seismic -related risk, and soil and groundwater contamination. This data will be based on existing documentation and supplemented by new analysis as required. CONSULTANT will identify potential historic resources in the plan area and determine which buildings, if any, may be susceptible to seismic hazards. This data will be based on existing documentation and supplemented by new analysis as required. CONSULTANT will identify any current issues related to police and fire capacity to provide the necessary data for analysis of future public service needs to support the CITY'S planned growth, based on available data. Task 3.5 Deliverables: • Admin Draft Memo • Final Memo 3.6 Parks, Open Space, and Public Facilities SUBCONTRACTOR (David J Powers & Associates) will identify any current issues related to public facilities' capacity, including parks and open space and school districts, to provide the necessary data for analysis of future public facility needs to support the CITY'S planned growth, based on available data. Task 3.6 Deliverables: • Admin Draft Memo • Final Memo 3.7 Noise and Air Quality SUBCONTRACTOR (Illingworth & Rodkin) will describe current health risk issues using Bay Area Air Quality Management District stationary permit data, traffic, and review of existing uses. Air quality impacts resulting from both construction and operation of the project will be addressed qualitatively and strategies will be identified to minimize impacts. Professional Services Rev. Oct 16,2024 Page 23 of 43 Item 5: Staff Report Pg. 29 Packet Pg. 150 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract C25191402 CONSULTANT will conduct a detailed noise monitoring survey of substantial noise sources and potential development sites. Existing noise levels, particularly in areas where new residential or sensitive developments are planned, will be documented to establish a baseline for noise impacts. This study will be used to create design standards to mitigate noise and air quality issues. Task 3.7 Deliverables: • Admin Draft Memo • Final Memo 3.8 Infrastructure SUBCONTRACTOR (BKF) will review available documents and maps to assess the current infrastructure conditions, including stormwater, water supply, sewer, and dry utilities within the plan area. This task will focus on identifying the existing capacity and any major deficiencies that could impact future development. Task 3.8 Deliverables: • Admin Draft Memo • Final Memo 3.9 Climate and Resilience CONSULTANT will prepare a report on the potential impacts of climate change in the Specific Plan area. It will document and characterize the existing and future climate hazards specific to the San Antonio corridor, including sea level rise, shallow groundwater rise, storm flooding, drought, and urban heat. It will also describe potential vulnerabilities and impacts within the area using recent analysis, such as the CITY'S Sustainability and Climate Action Plan, 2022 Sea Level Rise Vulnerability Assessment and South San Francisco Bay Shoreline Phase II Feasibility Study. The report will also document baseline conditions for canopy cover and open space as opportunities to mitigate and adapt to climate change through carbon sequestration, heat island reduction, air pollution reduction, and stormwater retention. The findings of the report, as well as data and maps, will inform Specific Plan policy development by highlighting local issues and potential climate impacts to consider in the Task 5 policy recommendations. Task 3.9 Deliverables: • Admin Draft Memo • Final Memo 3.10 Existing Conditions Executive Summary and Presentation The executive summary from each memo will then be consolidated and translated into a concise Executive Summary with the memos attached as appendices. The Executive Summary will synthesize and summarize key findings and/or themes across the various technical memos included in Tasks 3.1 through 3.9. In addition, an accompanying presentation that highlights the key findings from these analyses will be prepared and used to communicate the information clearly and concisely. The presentation may include maps, diagrams, tables, and text summarizing the information from the memos. Professional Services Rev. Oct 16,2024 Page 24 of 43 Item 5: Staff Report Pg. 30 Packet Pg. 151 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract Task 3.10 Deliverables: L025191402 • Executive Summary with brief overview of the key findings and/or themes across the topic - specific technical memos (Admin Draft and Final). Note that the Final will include the final technical memos from Tasks 3.1 to 3.9 as appendices. • Existing Conditions Summary Presentation (Draft and Final) Task 4: Land Use and Mobility Alternatives During this task, CONSULTANT will prepare two or three land use/mobility alternatives for San Antonio Road that will be presented to the community and decision -makers. The process will begin with developing very high-level land use/mobility concepts for CITY feedback. The team will then study development and financial feasibility in detail to inform the development of implementable alternatives. The team will use this analysis to inform the land use/mobility alternatives that will be presented to the community for feedback and to obtain direction on a preferred plan. After receiving direction from the City Council, the team will summarize the preferred plan for City Council endorsement before writing the policy recommendations for the plan. 4.1 Preliminary Land Use/Mobility Concepts and Vision Based on the input received to date, CONSULTANT will prepare a draft vision statement to set the framework for this task. CONSULTANT will also review and incorporate the community input at the visioning workshops conducted as part of the Cal Poly San Antonio Road Corridor Concept Plan effort. CONSULTANT will develop preliminary land use/mobility concept diagrams. The conceptual alternatives will include ideas and options for land use mix, development intensity, mobility, and interconnectivity. CONSULTANT will first confirm with CITY staff whether there is a flexibility to create new land use designations or overlay districts, or whether existing land use designations should be used. The result will be two to three "bubble" diagrams and conceptual illustrations describing the concepts. The conceptual alternatives will be shared with CITY staff for feedback. 4.1 Deliverables: • Draft Vision Statement • Preliminary Land Use/Mobility Concepts presentation 4.2 Opportunity Sites and Development Prototype Design Analysis CONSULTANT will develop massing diagrams/test fits for up to six example sites and/or development prototypes for development feasibility analysis and development/design standard analysis. The test fits will include 3D massing of the building and development statistics. The analysis will include how different development standards and land use strategies may impact development prototypes and feasibility. The project team will evaluate different development standards to ensure the standards enable the intended development. Following feedback from CITY staff, CONSULTANT will make one round of revisions to the site tests. The site tests will become the basis of diagrams for objective development standards. 4.2 Deliverables: • Opportunity Site Analysis Memo that includes massing diagrams and site test fits. 4.3 Financial Feasibility Analysis and Policy Recommendations Professional Services Rev. Oct 16,2024 Page 25 of 43 Item 5: Staff Report Pg. 31 Packet Pg. 152 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract SUBCONTRACTOR (Strategic Economics) will prepare and iterative1 C25191402 cial feasibility analysis designed to inform land use and other policy and funding aecisions in me Area Plan. Based on the market analysis and land use analyses, SUBCONTRACTOR (Strategic Economics) will identify up to six development prototypes that represent common site conditions and development product types. Three of the six could potentially reflect "bonus" versions of the other two prototypes based on the use of State Density Bonus laws. The parameters of the prototypes themselves will be estimated by the CONSULTANT. These prototypes will likely consist of residential uses, but other uses could be substituted if necessary for determining a density bonus and community benefits program for nonresidential development. SUBCONTRACTOR (Strategic Economics) will build a pro forma model that tests the financial feasibility of the six development prototypes. Assumptions will be informed by interviews with developers and general contractors, as well as market and construction cost data sources and verification of applicable fees by the CITY. The results of the analysis will examine the feasibility of the prototypes under today's conditions, identify regulatory constraints, test sensitivity to changes in development conditions, and assess the potential capacity of development to support impact fees or other infrastructure contributions. The study could potentially examine the potential to support an optional density bonus program in exchange for community benefits contributions; however, this approach is less relevant for housing prototypes given State laws enabling density bonuses and accompanying concessions/incentives and waivers from local requirements. Alternatively, the study can inform consideration of other types of mandated contributions such as inclusionary housing units. The pro forma analysis will be iteratively modified up to four times to reflect tests for different policy and regulatory decisions —such as the need for land dedications —and minor modifications to the development prototypes and pro forma assumptions. 4.3 Deliverables: • Financial Feasibility Analysis and Policy Recommendations 4.4 Land Use/Mobility Alternatives Based on the CITY's comments on the Preliminary Land Use/Mobility concepts, Land Use/Mobility Alternatives will be prepared to present to advisory groups and decision -making bodies for feedback. These land use alternatives will be informed by the Opportunity Sites and Development Prototype design analysis and the financial feasibility analysis. The alternatives will include alternative strategies for the public realm design including the creation of new open spaces and improvements to mobility infrastructure and streetscape character. SUBCONTRACTOR (Kittelson) will analyze up to three alternatives against the set of evaluation criteria established based on the project goals and priorities. The evaluation will address multimodal impacts on the area and subareas in both current and future conditions and an assessment of trip patterns, quality, and relative safety of travel by all modes. The criteria will be a mix of quantitative and qualitative measurements or assessments depending on the criterion under focus and the availability of information to support the evaluation. Example criteria include the number and proportion of residents within a 10 -minute walk of retail or other use or the number and proportion of residents within a 10 -minute low -stress bike ride of retail or other use. Professional Services Rev. Oct 16,2024 Page 26 of 43 Item 5: Staff Report Pg. 32 Packet Pg. 153 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract SUBCONTRACTOR (Kittelson) will prepare up to five graphics per alter C25191402 and budget assume that SUBCONTRACTOR (Kittelson) will prepare a series o grap lcs to illustrate the land use/mobility alternatives and results of the analyses, which may include any combination of the following: land use regulatory map; street section; area/building cross section; tables and graphs with summary statistics; building prototype images; map of key mobility and streetscape improvements (e.g., cross-section, plan views, renderings, maps). 4.4 Deliverables: • Land Use/Mobility Alternatives and Memo, including graphics 4.5 Preferred Land Use/Mobility Plan CONSULTANT will consolidate feedback on the alternatives from the community engagement efforts and work with the team to develop the preferred land use/mobility plan. The Preferred Land Use/Mobility Plan memo will include a land use and mobility diagram, a summary of opportunity sites, and a description of the key land use and mobility features. In addition, an outline of building types with example images will be used to illustrate the land use recommendations. CONSULTANT will refine the graphics from Task 4.2 to prepare up to four final graphics to illustrate the mobility features of the Preferred Plan. This will be supplemented by additional graphics to illustrate various concepts of the preferred land use and mobility concepts. The specific graphics will be discussed with staff during the project but may include renderings, additional street sections, photosimulations, and animations. SUBCONTRACTOR (Kittelson) will develop planning -level cost estimates for the transportation infrastructure that considers key factors, such as right-of-way acquisition. SUBCONTRACTOR (Kittelson) will also provide a plan for funding and implementation. This task will include a staff work session across departments to confirm the preferred plan before a meeting with the CITY Council to endorse it as the foundation for drafting the Area Plan. 4.5 Deliverables: • Preferred Land Use/Mobility Plan and Memo Task 5: Analysis and Policy Recommendations Following the identification of a preferred plan, CONSULTANT will prepare a series of analyses that will inform different elements of the Area Plan. Each task below will result in a draft and final memo providing policy recommendations for a given plan topic. These tasks will outline draft policies and standards that will form the basis of the Admin Draft Area Plan in Task 6. 5.1 Land Use Policy Recommendations CONSULTANT will prepare policy recommendations that are informed by the preferred plan and the opportunity and feasibility analysis in the previous task. CONSULTANT will provide detailed recommendations for land use, urban design, placemaking, priority development projects, and development buildout potential. The policy recommendations will include priority development projects, establishing land use needs such as new or improved parkland and open spaces, access to community amenities and commercial services, and mobility access to services. The Land Use Policy Recommendations Memo will include: Professional Services Rev. Oct 16,2024 Page 27 of 43 Item 5: Staff Report Pg. 33 Packet Pg. 154 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract • Draft Land Use Map and Summary Statistics L 025191402 • Place Type and Building Type Summary with Example Images • Public Open Space Strategy • Analysis and Massing Design Studies of Key Locations (up to 3 locations) • Public and Private Realm Sense of Place and Urban Design Recommendations 5.1 Deliverables: • Draft and Final Land Use Policy Recommendations 5.2 Draft Development and Design Standards CONSULTANT will develop draft and final development standards for mixed -use and multifamily development. Through meetings with the ARE, CONSULTANT will collaborate to ensure the development standards meet the goals and objectives of the CITY. The development standards may build on Chapter 18.24 Contextual Design Criteria and Objective Design Standards in places and may deviate from those standards to create a unique sense of place and identity for the San Antonio Road area. The standards will include building design standards (densities, height, setbacks, FAR), private realm standards, and public realm standards (tree canopy standards, public gathering places, streetscapes/landscape). The standards may include developing specific development standards for particularly large parcels or an assemblage of many parcels held under common ownership or other key properties critical to support infrastructure improvements or other public benefits. 5.2 Deliverables: • Draft and Final Development and Design Standards 5.3 Transportation, Mobility, and TDM SUBCONTRACTOR (Kittelson) will coordinate with CITY staff to develop recommendations related to transportation access and circulation, including site access requirements and transportation demand management measures to support safety and access for people walking, biking, and rolling. These recommendations will act as a roadmap for CITY staff and include policies and projects to implement, as well as provide guidance on advancing these policies and projects through to funding and implementation. CONSULTANT will also draw from work on the Palo Alto Bicycle and Pedestrian Transportation Plan Update to inform the policy framework section, including programs and policies from the Sustainability and Climate Action Plan and regional transportation plans. 5.3 Deliverables: • Transportation, Mobility, and TDM Policy Recommendations Memo 5.4 Resilience and Climate Adaptation Analysis Based on the findings and assessment from Task 4.1, CONSULTANT will develop a series of policy options to address the potential impacts of climate change on the San Antonio area. These will focus primarily on sea level rise, flooding, groundwater, drought, and urban heat. For sea level rise and flooding, options will be dependent on the implementation of the SAFER Bay or Shoreline Phase II projects and green infrastructure, with groundwater rise considered. Ideas for the open space network, tree canopy, street design standards, and landscaping and site design standards will Professional Services Rev. Oct 16,2024 Page 28 of 43 Item 5: Staff Report Pg. 34 Packet Pg. 155 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract be developed to address urban heat, drought, and air quality issues. LC25191402 5.4 Deliverables: • Resilience and Climate Adaptation Policy Recommendations Memo 5.5 Affordable Housing and Equity Strategy Building off the findings of the Housing Profile and Displacement Risk Analysis, CONSULTANT will examine existing affordable housing opportunities and resources to develop an affordable housing and equity assessment and strategy for the Area Plan. CONSULTANT will interview CITY staff and local affordable housing developers and will review relevant documents such as the Palo Alto Housing Element, new State legislation, and findings from the Palo Alto Downtown Housing Plan equity and housing analyses to understand the existing conditions for affordable housing development and preservation in the Plan Area. CONSULTANT will also evaluate existing affordable housing policies, requirements, and funding tools at the local, county, and state levels. CONSULTANT will summarize the key opportunities, constraints, and policy opportunities to enhance tenant protections and affordable housing production and preservation in the Plan Area and to address identified equity needs. 5.5 Deliverables: • Affordable Housing and Equity Assessment and Policy Recommendations Memo 5.6 Infrastructure Improvements and Costs Building on the existing conditions analysis, SUBCONTRACTOR (BKF) will evaluate the infrastructure needs for future development within the plan area. This includes determining potential upgrades or expansions required for stormwater, water supply, sewer, and dry utilities to support the proposed build -out. CONSULTANT will also prepare probable construction cost estimates for the required improvements to ensure adequate service levels, including costs related to public street improvements. 5.6 Deliverables: • Infrastructure Recommendations Memo 5.7 Financing Cost Estimates and Funding Options SUBCONTRACTOR (Strategic Economics) will prepare a funding strategy for infrastructure costs, with a focus on near- to mid-term strategies for moving projects or opportunities forward within the Plan Area. Based on the infrastructure items and costs identified by other SUBCONTRACTORS, CONSULTANT will recommend funding and financing sources and strategies for constructing infrastructure necessary to support land uses and for delivering other improvements identified in the Area Plan. CONSULTANT will include consideration of district - based funding and financing tools, how to combine funding sources, the timing of funding available from different funding tools, and where to target early public investments. 5.7 Deliverables: • Financing and Funding Recommendations Memo 5.8 Environmental Mitigation: Development Standards for Air & Noise SUBCONTRACTOR (Illingworth & Rodkin) will evaluate potential air quality and health -risk Professional Services Rev. Oct 16,2024 Page 29 of 43 Item 5: Staff Report Pg. 35 Packet Pg. 156 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract impacts on new developments near sources of air pollution, considering k C25191402 and operational phases. Specific mitigation measures will be proposed, including Iest practices for dust control during construction and strategies to reduce long-term emissions. Additionally, identify development standards for private projects that ensure buildings are designed to mitigate air quality concerns, such as incorporating pollution -reducing technologies and materials. CONSULTANT will assess the impact of transportation noise on new developments and propose mitigation measures to reduce noise levels in outdoor activity areas and within buildings. This includes identifying development standards for private projects, such as enhanced building insulation, strategic site planning, and noise barriers, to ensure new developments meet CITY noise standards and protect residents from freeway noise. CONSULTANT will evaluate the impact potential for noise impacts associated with the project, such as construction noise impacts on existing residences or the potential for increased traffic noise levels along the common streets serving the Plan Area. 5.8 Deliverables: • Environmental Mitigation Recommendations Memo Task 6: Area Plan Development 6.1 Area Plan Outline and Format CONSULTANT will prepare an outline of the Area Plan contents and a formatted template for the document for review by CITY staff. CONSULTANT will make modifications based on staff feedback. 6.1 Deliverables: • Area Plan outline (draft and final) • Area Plan document format template (draft and final) 6.2 Administrative Draft Area Plan CONSULTANT will prepare the Administrative Draft Area Plan, which will include the components listed below. This task will involve transferring over the standards and policies from the final policy recommendation memos in Task 5 into formatted Plan chapters. • Vision + Goals • Land Use • Housing • Resilience and Climate Adaptation • Equity • Development and Design Standards • Transportation and Mobility • Infrastructure • Implementation 6.2 Deliverables: • Administrative Draft Area Plan (Word Doc without Graphics) 6.3 Screen check Draft Area Plan CONSULTANT will integrate comments from the Administrative Draft Area Plan to prepare a Professional Services Rev. Oct 16,2024 Page 30 of 43 Item 5: Staff Report Pg. 36 Packet Pg. 157 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract screen check draft plan as it will include all graphics, maps, illustrations, a1 C25191402 nal layout. This version of the plan will be prepared in InDesign. 6.3 Deliverables: • Screen check Draft Area Plan (InDesign and PDF w/ Graphics) 6.4 Public Hearing Draft Area Plan CITY shall provide a single set of non -conflicting comments on the Screen Check Draft Area Plan to CONSULTANT. Minor formatting, clarifications, and typographic edits are expected at this stage. CONSULTANT will integrate comments from the Screen Check Draft Precise Plan to prepare the Public Hearing Draft Area Plan. 6.4 Deliverables: • Public Hearing Draft Area Plan (InDesign and PDF w/ Graphics) Task 7: Area Plan Environmental Documents CONSULTANT will prepare an appropriate environmental analysis for the Area Plan, concurrent with prior tasks, per the California Environmental Quality Act (CEQA), including meeting timelines and filing requirements and responding to public comments. The environmental analysis shall be comprehensive to eliminate the need for additional project -level analysis following plan adoption. Note: This Plan will follow the "Community Plans "process for environmental review referenced under CEQA Chapter 2.6. General [21083.3(e)]. To the extent feasible, CONSULTANT shall rely on the CITY's certified Comprehensive Plan EIR or subsequent documents. The tasks for the preparation of a full EIR are provided below. 7.1 Environmental Impact Report (EIR) - Administrative Draft SUBCONTRACTOR (David J Powers & Associates), with support from SUBCONTRACTOR (Kittelson) and SUBCONTRACTOR (Illingworth & Rodkin), will conduct an impact analysis and prepare a comprehensive Administrative Draft Environmental Impact Report that addresses all CEQA requirements. Included in Task 7.1 is preparation of the Project Description, Notice of Preparation (NOP), participation in a scoping meeting (virtual or in person) and assistance to CITY staff in preparing for the scoping meeting, preparation of the first draft of the EIR, up to three virtual project meetings with CITY staff and the project team to address issues that arise during preparation of the EIR, and preparation of the Mitigation, Monitoring and Reporting Program (MMRP). Revisions to the MMRP would be in concert with revisions to the EIR. All administrative/screen check drafts of the EIR and NOP will be submitted electronically in Word to allow the CITY to insert comments, along with a PDF format that includes all graphics. As part of this task, SUBCONTRACTOR (Kittelson) will prepare an Administrative Draft 1 Transportation and Circulation EIR Section that presents the analysis of transportation -related impacts of one proposed project and up to three project alternatives. SUBCONTRACTOR (Kittelson) will present preliminary results for review by the CITY, via a teleconference or in - Professional Services Rev. Oct 16,2024 Page 31 of 43 Item 5: Staff Report Pg. 37 Packet Pg. 158 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract person meeting, at least two weeks prior to submittal of the Administrativ4 C25191402 Son. The goal of this preliminary review would be to assess results and impaci determinations and determine if refinements or additional information is necessary. Furthermore, if required, the review will help identify feasible mitigation measures to reduce project impacts and the methodology for evaluating the effectiveness of those mitigation measures. As part of the EIR, SUBCONTRACTOR (Kittelson) will prepare a Local Transportation Impact Analysis (LTA) report for the proposed project. The LTA will incorporate analysis elements and assumptions from the EIR to the maximum extent feasible, with additional analysis elements per the CITY's LTA policy. Key assumptions for the LTA are as follows: • The LTA will address the proposed project but will not include the three project alternatives. • The LTA will include existing and cumulative conditions with and without the project (four scenarios total). Given the long-term nature of the proposed project, the background/near- term analyses are not proposed. • For budgeting purposes, up to 15 analysis intersections are assumed. Intersections within the Santa Clara VTA Congestion Management Program (CMP) will be prioritized. Assumptions for the optional LTA analyses are as follows: • Traffic Infusion on Residential Environments (TIRE) analysis — This analysis is assumed for up to ten (10) roadway segments. • Queuing Analysis — This analysis is not included given that the specific plan land uses will be programmatic in nature. • Transit Analysis — The LTA transit analysis will reflect the analysis, evaluation, and recommendations from the specific plan and EIR. No additional LTA -specific analysis is assumed. • Bicycle and Pedestrian Circulation Study — This study will reflect the analysis, evaluation, and recommendations from the specific plan and EIR. No additional LTA -specific analysis is assumed. • Parking Analysis - This study will reflect the analysis, evaluation, and recommendations from the specific plan and EIR. No additional LTA -specific analysis is assumed. All background information used in the analysis will be submitted to the CITY as part of the technical appendices to deliverables and will be provided to the environmental CONSULTANT for use in the Administrative Record. SUBCONTRACTOR (Kittelson) will prepare an Administrative Draft 2 EIR Section, followed by a Screencheck EIR section and Final Draft EIR Section for CITY's approval. The Final Draft EIR Section will be included in the Draft EIR document. SUBCONTRACTOR (Kittelson) will incorporate one consolidated set of comments for each administrative draft EIR Section. 7.1 Deliverables: • Project Description • Notice of Preparation • Scoping Meeting • Draft Tribal Notification Letter Professional Services Rev. Oct 16,2024 Page 32 of 43 Item 5: Staff Report Pg. 38 Packet Pg. 159 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract • 1st Administrative Draft EIR L 025191402 • 2nd Administrative Draft EIR • Screen check Administrative Draft EIR 7.2 EIR - Public Review Draft SUBCONTRACTOR (David J Powers & Associates) will prepare a Public Review Draft EIR based on the comments received from CITY staff on the EIR - Administrative Draft. Task 7.2 includes finalizing the Public Draft EIR for circulation and preparation of all necessary notices including the Notice of Availability (NOA) and Notice of Completion (NOC). SUBCONTRACTOR (David J Powers & Associates) are designated submitters for Palo Alto and will submit the EIR and notices to the State Clearinghouse through CEQANet. The Public Draft EIR will be submitted to the CITY in PDF format with a linked Table of Contents and formatted for easy viewing on the CITY's website. 7.2 Deliverables: • Notice of Availability • Notice of Completion • Public Review Draft EIR 7.3 EIR — Final CONSULTANT will respond to environment -related comments received from the public during the public review and comment period in the Final EIR. Included in Task 7.3 is preparation of written responses to all comments received during the public comment period for the EIR, and documentation of text edits to the EIR, if required. (Note that SUBCONTRACTOR (Kittelson) will prepare written responses to transportation and circulation - related comments and final MMRP for transportation and circulation.) This task includes up to two virtual project team meetings to coordinate on responses and, if necessary, additional analysis. This scope assumes one administrative draft Final EIR and one screen check Final EIR. The final draft of the MMRP will also be completed once all text edits are confirmed. The administrative and screen check drafts of the Final EIR will be submitted electronically in word. If graphics are revised, those will be submitted as a separate file. The word file will be provided to allow the CITY to insert comments. The Final EIR will be submitted to the CITY in PDF format with a linked Table of Contents and formatted for easy viewing on the CITY's website. After completion of the public hearings, SUBCONTRACTOR (DJP&A) will prepare and submit the Notice of Determination to the CITY in PDF format for filing. SUBCONTRACTOR (David J Powers & Associates) will submit the Final EIR and NOD to the State Clearinghouse through CEQANet. 7.3 Deliverables: • Responses to Comments • Mitigation and Monitoring Reporting Program • Administrative Draft Final EIR • Screen check Final EIR • Final EIR • Notice of Determination Professional Services Rev. Oct 16,2024 Page 33 of 43 Item 5: Staff Report Pg. 39 Packet Pg. 160 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 025191402 Task 8: Area Plan Adoption and Implementation This task covers plan review by the public, the adoption hearings, and steps needed to transfer knowledge to CITY staff to implement the Plan. 8.1 Digital Public Comment Matrix To obtain feedback on the Public Draft Area Plan, CONSULTANT will prepare an online feedback form using JotForm or SurveyMonkey. The feedback form will allow interested parties to provide comments on the document by chapter and/or section. Using this tool will allow CONSULTANT and CITY staff to organize public comments. CONSULTANT will provide the results to CITY staff. CONSULTANT and CITY staff will review the comments and determine the changes that should be made to the Plan. 8.1 Deliverables: • Digital Public Comment Matrix 8.2 Adoption Hearings CONSULTANT will prepare a single, brief (20-30 slide) PowerPoint presentation summarizing the Area Plan content and proposed changes to the Plan based on public comments for use during the adoption hearings. CONSULTANT will attend up to three hearings each with the PTC and the City Council (budgeted for a total of six meetings). The environmental CONSULTANT will also provide staff support as necessary at up to four total public hearings during the preparation of the environmental analysis, including giving presentations to each body on the status of the environmental analysis and responding to questions. 8.2 Deliverables: • Presentation and attendance for hearings 8.3 Final San Antonio Road Area Plan Based on CITY Council action and final text changes provided by CITY staff, CONSULTANT will prepare the Final Area Plan document. The document will be provided in PDF format. CONSULTANT will prepare a graphics file package including In -design files, maps, and diagrams. 8.3 Deliverables: • Final Area Plan and graphics file package Task 9: Project Management and Coordination 9.1 City Meetings and Coordination At the beginning of the project, CONSULTANT will prepare project management tools for communication and data exchange. This may include services such as SharePoint, Google Drive or similar software. The purchase of subscriptions to specific project management software and the time to learn and set up said software is not included in the budget. Professional Services Rev. Oct 16,2024 Page 34 of 43 Item 5: Staff Report Pg. 40 Packet Pg. 161 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 025191402 CONSULTANT will prepare for and attend regular meetings with CITY staf anl me project team to ensure clear project communication and ongoing coordination. CONSULTANT will be available for two (2) conference calls every month on average with the CITY's Project Manager and other identified staff to discuss project coordination and Plan Area topics, approximately one (1) hour each. CONSULTANT's project manager or a designated representative will be on each call. CONSULTANT will maintain an online document outlining agendas and meeting notes. Other team subject matter experts will attend as needed. CONSULTANT will prepare a status report to be delivered with each monthly invoice for the duration of the project. The report will identify project status including percentage completed by task, completed deliverables and meetings, scope tasks in progress, next steps, and any issues to be addressed. 9.2 Team Coordination and Management This task includes regular coordination meetings and email communication with SUBCONTRACTOR. It also involves managing all tasks, providing necessary resources, setting task expectations, scheduling team meetings, and performing QA/QC on deliverables. NOT A TASK: CITY Staff Support While CONSULTANT will do the bulk of the work on the project, CITY staff will serve as partners in the project every step of the way. The following is a preliminary list of the primary responsibilities of CITY staff: 1. The CITY will be responsible for forming and handling all logistics for the Citizen Advisory Group and Technical Advisory Group. 2. The CITY will provide correct and up-to-date data; CONSULTANT is not responsible for out-of-date or inaccurate information. Any changes in data that occur during the process will require a scope and budget amendment. 3. CITY review time for workshop materials and meeting materials will be approximately one week. CITY review of major products will be between two and four weeks, depending on the product and other responsibilities of CITY staff. All comments will be provided as a single consolidated set of non -conflicting and actionable comments. 4. CITY comments on the 2nd Administrative Draft Area Plan and EIR will be focused on typographical errors, minor clarifications, and formatting issues only. They will be provided in one consolidated set of comments. 5. CITY staff will serve as partners to CONSULTANT in the update process and will be responsible for, at minimum, the following activities: • Logistics and scheduling of all meetings. • Timely response to CONSULTANT questions. • Timely review of documents and materials prepared by CONSULTANT. • Costs of meeting facilities and supplemental costs of meetings and workshops such as refreshments • Identification of well-equipped and suitable locations for the hosting of large, in -person meetings. • Printing copies of documents (the team will provide electronic versions and CITY staff will be responsible for printing). Professional Services Rev. Oct 16,2024 Page 35 of 43 Item 5: Staff Report Pg. 41 Packet Pg. 162 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract • Printing and mailing costs associated with the project thaI C25191402 ly identified in the scope of work. • Assisting with outreach to inform the community about planned events. CONSULTANT will rely on CITY staff for outreach methods including social media, e-mail blasts to interested parties, public notices, notices in newspapers, distributing meeting notices in public buildings, mailings, etc. • Coordinating with CITY staff in other departments throughout the project, including setting internal meetings. • Assisting with the facilitation of small group activities at workshops. • Staffing the pop-up workshops. • Other tasks as identified during the process. 6. CITY staff will be responsible for local noticing and distribution of public documents for the EIR. CONSULTANT will transmit the NOP to the State Clearinghouse on behalf of the CITY. This scope of work assumes the CITY will handle all local posting of the NOP (i.e., mailings, newspaper ads, and filing at the County Clerk). 7. Staff reports for all workshops, meetings, and hearings with the City Council, Planning and Transportation Commission and other CITY boards and commissions. Additional notes: • Exhibit A does not include a Water Supply Assessment (WSA); however, CONSULTANT can work with the water purveyor to provide data necessary for the WSA. • Translation and interpretation are only being provided in Spanish for the Workshops. • Any report, study or deliverable not specifically identified in this scope of work shall be completed with the additional services budget of the Agreement. Professional Services Rev. Oct 16,2024 Page 36 of 43 Item 5: Staff Report Pg. 42 Packet Pg. 163 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 025191402 EXHIBIT A-1 PROFESSIONAL SERVICES TASK ORDER CONSULTANT shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item 1 below. All exhibits referenced in Item 8 are incorporated into this Task Order by this reference. CONSULTANT shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below. CONTRACT NO. OR PURCHASE ORDER REQUISITION NO. (AS APPLICABLE) IA. MASTER AGREEMENT NO. (MAYBE SAME AS CONTRACT /P.O. NO. ABOVE): 1 B. TASK ORDER NO.: 2. CONSULTANT NAME: 3. PERIOD OF PERFORMANCE: START: COMPLETION: 4 TOTAL TASK ORDER PRICE: $ BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT $ 5. BUDGET CODE COST CENTER COST ELEMENT WBS/CIP PHASE 6. CITY PROJECT MANAGER'S NAME & DEPARTMENT: 7. DESCRIPTION OF SCOPE OF SERVICES (Attachment A) MUST INCLUDE: • SERVICES AND DELIVERABLES TO BE PROVIDED • SCHEDULE OF PERFORMANCE • MAXIMUM COMPENSATION AMOUNT AND RATE SCHEDULE (as applicable) • REIMBURSABLE EXPENSES, if any (with "not to exceed" amount) 8. ATTACHMENTS: A: Task Order Scope of Services B (if any): I hereby authorize the performance of the work described in this Task Order. APPROVED: CITY OF PALO ALTO BY: Name Title Date I hereby acknowledge receipt and acceptance of this Task Order and warrant that I have authority to sign on behalf of Consultant. APPROVED: COMPANY NAME: BY: Name Title Date Professional Services Rev. Oct 16,2024 Page 37 of 43 Item 5: Staff Report Pg. 43 Packet Pg. 164 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract EXHIBIT B LC25191402 SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. Completion Milestones Number of Days/Weeks (as specified below) from NTP 1. Task 1: Project Initiation Projected 23 months, or to be determined by CONSULTANT and CITY's Project Managers within terms of Agreement. 2. Task 2: Community Outreach and Projected 34 months or to be determined by Engagement CONSULTANT and CITY's Project Managers within terms of Agreement. 3. Task 3: Existing Conditions Assessment Projected 6 months, or to be determined by CONSULTANT and CITY's Project Managers within terms of Agreement. 4. Task 4: Land Use and Mobility Projected 15 months, or to be determined by Alternatives CONSULTANT and CITY's Project Managers within terms of Agreement. 5. Task 5: Analysis and Policy Projected 19 months, or to be determined by Recommendations CONSULTANT and CITY's Project Managers within terms of Agreement. 6. Task 6: Area Plan Development Projected 24 months, or to be determined by CONSULTANT and CITY's Project Managers within terms of Agreement. 7. Task 7: Area Plan Environmental Projected 34 months, or to be determined by Documents CONSULTANT and CITY's Project Managers within terms of Agreement. 8. Task 8: Area Plan Adoption and Projected 23 months, or to be determined by Implementation CONSULTANT and CITY's Project Managers within terms of Agreement. 9. Task 9: Project Management and Projected 34 months, or to be determined by Coordination CONSULTANT and CITY's Project Managers within terms of Agreement. ® Optional Schedule of Performance Provision for On -Call or Additional Services Agreements. (This provision only applies if checked and only applies to on -call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on -call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Professional Services Rev. Oct 16,2024 Page 38 of 43 Item 5: Staff Report Pg. 44 Packet Pg. 165 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract EXHIBIT C LC25191402 COMPENSATION CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY's Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). CITY and CONSULTANT mutually agree that the level of effort for each task by firm is generally identified in the project budget. Any level of effort that exceeds the hours identified by task in the project budget shall be considered Additional Services. BUDGET SCHEDULE TASK NOT TO EXCEED AMOUNT Task 1 $50,143 (Project Initiation Task 2 $427,952 (Community Outreach and Engagement) Task 3 $202,548 (Existing Conditions Assessment) Task 4 $164,967 (Land Use and Mobility Alternatives) Task 5 $158,651 (Analysis and Policy Recommendations) Task 6 $132,196 (Area Plan Development) Task 7 $206,461 (Area Plan Environmental Documents) Task 8 $109,140 (Area Plan Adoption and Implementation) Task 9 $228,414 (Project Management and Coordination) Sub -total for Services $1,680,472 Reimbursable Expenses (if any) $119,439 Total for Services and Reimbursable Expenses $1,799,911 Additional Services (if any, per Section 4) $179,991 Maximum Total Compensation $1,979,902 Professional Services Rev. Oct 16,2024 Page 39 of 43 Item 5: Staff Report Pg. 45 Packet Pg. 166 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 025191402 REIMBURSABLE EXPENSES CONSULTANT'S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, telecommunications (telephone, internet), insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: Translation and Interpretation ($4,000), Traffic Counts and Transportation Data ($15,000), 7% Project/Subcontractor Management ($65,883), Travel - Printing -Supplies ($6,320), 3% Office Expenses ($28,236) up to the not -to -exceed amount of: $119,439. A. Travel outside the San Francisco Bay Area, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto's policy for reimbursement of travel and meal expenses. B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges, if specified as reimbursable, will be reimbursed at actual cost. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information. Professional Services Rev. Oct 16,2024 Page 40 of 43 Item 5: Staff Report Pg. 46 Packet Pg. 167 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 EXHIBIT C-1 SCHEDULE OF RATES Item 5 Attachment A - Rami and Associates Contract 025191402 CITY and CONSULTANT agree the rates listed below are valid through 2025. CONSULANT & SUBCONTRACTORS have the option to increase rates in 2026 and 2027 so long as changes do not increase the not to exceed amount as noted in pursuant to Section 4 of the Agreement. CITY and CONSULTANT may at any time mutually agree to add new position titles, rates, and adjust listed rates so long as changes do not increase the not to exceed amount as noted in pursuant to Section 4 of the Agreement. CONSULTANT and SUBCONTRACTOR schedule of rates is as follows: Raimi & Associates, Inc. Hourly Rate Principal -in -Charge $285 Project Manager! Community Engagement Lead (Associate Principal) $250 Lead Urban Designer $250 Senior Planner, Senior GIS $190 Inter. Planner/ Community Engagement Coordinator $160 Planner/ Urban Designer $160 Graphics $125 Strategic Economics, Inc. Principal $243 Senior Assoc. $206 Assoc. $155 Research Analyst $119 Kittelson & Associates, Inc. Assoc. Planner $255 Senior Planner $225 Planner/Engineer $195 Analyst $175 GIS/ Graphics $165 BKF Engineers Principal $302 Assoc. Principal $273 Project Manager $260 Project Engineer $195 David J. Powers & Associates, Inc. Principal $313 Senior Project Manager $244 Graphic Artist $128 Illin worth & Rodkin, Inc. Principal $240 Senior Consultant $215 Consultant $195 Professional Services Rev. Oct 16,2024 Page 41 of 43 Item 5: Staff Report Pg. 47 Packet Pg. 168 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract 025191402 EXHIBIT D INSURANCE REQUIREMENTS CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST'S KEY RATING OF A -:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY'S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN. MINIMUM LIMITS REQUIRED TYPE OF COVERAGE REQUIREMENT EACH OCCURRENCE AGGREGATE YES WORKER'S COMPENSATION STATUTORY STATUTORY STATUTORY YES EMPLOYER'S LIABILITY STATUTORY YES GENERAL LIABILITY, INCLUDING BODILY INJURY $1,000,000 $1,000,000 PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE $1,000,000 $1,000,000 PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL BODILY INJURY & PROPERTY $1,000,000 $1,000,000 LIABILITY DAMAGE COMBINED. BODILY INJURY $1,000,000 $1,000,000 - EACH PERSON $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, - EACH OCCURRENCE $1,000,000 $1,000,000 INCLUDING ALL OWNED (if any), PROPERTY DAMAGE $1,000,000 $1,000,000 HIRED, NON -OWNED BODILY INJURY AND PROPERTY $1,000,000 $1,000,000 DAMAGE, COMBINED YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN ALL DAMAGES $1,000,000 APPLICABLE), AND NEGLIGENT PERFORMANCE YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS' COMPENSATION, EMPLOYER'S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. INSURANCE COVERAGE MUST INCLUDE: A. CONSULTANT'S COMMERICAL GENERAL LIABILITY POLICY SHALL INCLUDE A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT'S AGREEMENT TO INDEMNIFY CITY AS DEFINED AS AN INSURED AGREEMENT UNDER SAID POLICY. II. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING EMAIL: PURCHASINGSUPPORTgCITYOFPALOALTO.ORG III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A. PRIMARY COVERAGE Professional Services Rev. Oct 16,2024 Page 42 of 43 Item 5: Staff Report Pg. 48 Packet Pg. 169 of 247 Docusign Envelope ID: 28E763A2-CB81-42C4-8276-97FC601221B9 Item 5 Attachment A - Rami and Associates Contract WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS O19 D, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS k C25191402 OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO SENT TO THE FOLLOWING EMAIL: PURCHASINGSUPPORT(a, CITYOFPALOALTO.ORG Professional Services Rev. Oct 16,2024 Page 43 of 43 Item 5: Staff Report Pg. 49 Packet Pg. 170 of 247 Item 6 Item 6 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: ACTION ITEMS PALO Lead Department: Planning and Development Services ALTO Meeting Date: March 10, 2025 Report #:2502-4145 TITLE Adoption of an Interim Urgency Ordinance Amending Palo Alto Municipal Code (PAMC) Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites. CEQA status — exempt under CEQA Guidelines Section 15061(b)(3). RECOMMENDATION Staff recommends that Council take the following action: 1. Adopt, by a four -fifths majority, the attached Interim Urgency Ordinance amending PAMC Section 18.40.160 to Allow for Early Demolition or Deconstruction on Contaminated Sites. BACKGROUND City Council originally adopted PAMC Section 18.40.160 in early 2017 as part of a larger zoning code update. The intent at the time was to codify the City's long-standing practice of requiring a replacement project be approved prior to demolition of an existing building.' The code section has since been amended in minor ways in 2021,2 2022,3 and 2023,4 such as to add deconstruction (in addition to demolition) through an interim urgency ordinance and in a permanent ordinance as well as to update code references. Council recently approved an additional amendment on February 10, 2024, to address required modifications to further enforce the City's no net loss of housing requirements, as required in accordance with Housing 'The Staff report for the February 27, 2017 Council hearing is available online at: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- c m rs/yea r-archive/2017/i d-7373. pdf 2 Ordinance 5538 is available online at: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=47783 3 Ordinance 5542 is available online at: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=48140 ' Ordinance 5587 is available online at: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=48255 Item 6: Staff Report Pg. 1 Packet Pg. 171 of 247 Item 6 Item 6 Staff Report Element Policy 4.1, which requires replacement housing when existing housing is demolished. The text shown as existing in Attachment A reflects this modification. The proposed interim urgency ordinance would further amend PAMC Section 18.40.160, allowing deconstruction of existing buildings in limited circumstances so that remediation of these sites can occur as soon as possible. As an urgency ordinance pursuant to PAMC Section 2.04.270(d), it would become effective immediately upon adoption by a four -fifths majority of the Council. It would be in effect for one year following its adoption, unless extended by the Council or superseded by replacement legislation. ANALYSIS Currently, building permits for a replacement project must be approved prior to issuance of a demolition or deconstruction permit for that property. However, where sites may have contamination from past uses, remediation for their safe use for housing can take years to complete, depending on the nature and extent of that contamination. This interim urgency ordinance would allow for sites to begin this cleanup action immediately, without approval of final entitlement and building permits. The change will eliminate delays in the preparation of contaminated sites to host new housing units while also allowing for faster cleanup of contamination for the protection of the environment. The proposed code amendment contains the following key criteria that sites must meet and comply with in order to utilize this code provision: • Must be on a property that is eligible for inclusion on any list of hazardous materials release sites maintained pursuant to California Government Code Section 65962.5 (as maintained by the Environmental Protection Agency); • Must remediate to residential environmental screening levels as set forth by the Regional Water Quality Control Board; • Cannot be a site that is listed or eligible for listing in the California Register (note that any site listed on the National Register is also eligible for the California Register); • May not require demolition of an existing residential use on a portion of the property in order to complete remediation; and • If on a Housing Inventory Site, must record a covenant that ensures that any site invoking this provision may only be developed as a Housing Inventory Site for as long as the site remains on the Housing Element Sites Inventory. This ordinance would not itself authorize any deconstruction, demolition, or environmental cleanup work, nor would it alter the State or local permitting processes that currently apply to demolition or other work on contaminated sites. The ordinance would change only the timing of when a property owner may apply for a demolition or deconstruction permit, so that remediation of hazardous conditions on a site may proceed even if a replacement project has not yet been approved. Cleanup work would continue to occur in accordance with site cleanup regulations overseen by relevant oversight agencies (including Department of Toxic Substances Item 6: Staff Report Pg. 2 Packet Pg. 172 of 247 Item 6 Item 6 Staff Report Control, Regional Water Quality Control Board, or County of Santa Clara Department of Environmental Health). These agencies require preparation and approval of cleanup plans and site management plans to ensure that the remediation is completed safely for the benefit of workers, future uses, surrounding properties, disposal purposes, etc. There are approximately 180 sites across the City that could utilize this code provision; however, the vast majority of these sites are identified as sites with former leaking underground storage tank contamination on the Geotracker database, which would not necessarily require demolition of an existing building to complete cleanup. Moreover, about half of these cases are considered closed. Closed cases may still require further cleanup to occur for the purposes of a proposed residential use if remediation only occurred to the extent necessary for a planned commercial use. But these cases similarly are less likely to require removal of existing structures in order to complete remediation work. FISCAL/RESOURCE IMPACT There are no fiscal or resource impacts associated with the action. STAKEHOLDER ENGAGEMENT Notice of a public hearing for this project was published online and in the Daily Post on February 28, which is 10 days in advance of the meeting. ENVIRONMENTAL REVIEW Adoption of this ordinance is exempt from CEQA review under CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The Ordinance does not itself authorize any work that could impact the environment or alter the state or local permitting process that currently applies to demolition or other work on contaminated sites. By removing a local procedural requirement, the ordinance changes only the timing of when a property owner may apply for a demolition permit. ATTACHMENTS Attachment A: Interim Urgency Ordinance APPROVED BY: Jonathan Lait, Planning and Development Services Director Item 6: Staff Report Pg. 3 Packet Pg. 173 of 247 *NOT YET APPROVED* Item 6 Attachment A - Interim Urgency Ordinance Ordinance No. Interim Urgency Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40.160 (Replacement Project or Discretionary Review Required) of Title 18 (Zoning) of the Palo Alto Municipal Code to Allow for Early Demolition or Deconstruction on Contaminated Sites The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. Pursuant to Section 65962.5 of the California Government Code, the California Environmental Protection Agency maintains a list of hazardous materials release sites. Remediation of the hazardous conditions on these sites to a level that is compatible with residential use can take years. B. Usually, the existing improvements on the site must be demolished before remediation of the contamination can occur. Before demolishing existing improvements, property owners must secure a demolition or deconstruction permit from the City. C. Chapter 18.40.160 of the Palo Alto Municipal Code currently provides that the permits for building permits for a replacement project must be approved before a demolition or deconstruction permit is issued. The process of securing planning entitlements and building permits for a replacement project can take years. D. The Council now intends to amend the municipal code to allow a demolition or deconstruction permit to be issued, so that remediation of hazardous conditions may proceed, prior to issuance of a planning entitlement or building permit for a proposed replacement project, subject to certain conditions enumerated in the Ordinance. If the subject property is designated as a housing inventory site in the City's operative Housing Element, the replacement project must be a Housing Development Project, as defined in state law. All property owners will be required to remediate the hazardous conditions to a level that is compatible with residential use. E. Allowing these permitting and cleanup processes to proceed simultaneously will eliminate significant delays in the remediation of hazardous conditions and the preparation of contaminated sites for new development. F. The City Council declares that this emergency ordinance is necessary as an emergency measure to preserve the public, peace, health, or safety by allowing property owners to proceed with remediation of hazardous or contaminated conditions on a site without waiting until the proposed replacement project has completed the planning entitlement and building permit process. This will help alleviate Palo Alto's housing shortage by eliminating delays in the preparation of contaminated sites to host new housing units. 1 0290166_KB2_20250218_MS29 Item 6: Staff Report Pg. 4 Packet Pg. 174 of 247 Item 6 Attachment A - Interim *NOT YET APPROVED* Urgency Ordinance G. Because of Palo Alto's urgent need for more housing, this amendment to Title 18 is necessary for the public health, safety, or welfare, and there is insufficient time for consideration by the Planning and Transportation Commission (PTC) prior to Council action. The Council therefore declares that an interim ordinance pursuant to Palo Alto Municipal Code Section 18.80.090 is an appropriate measure, pending consideration of a permanent ordinance by the PTC. SECTION 2. Section 18.40.160 (Replacement Project or Discretionary Review Required) of Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code is hereby amended as follows (additions underlined): 18.40.160 Replacement Project or Discretionary Review Required (a) Except where necessary for health and safety purposes (as determined by the City's Building Official), no permit required under Title 2 (Administrative Code), Title 12 (Public Works and Utilities), or Title 16 (Building Regulations) shall be issued: (1) for demolition or deconstruction of a single family residence or duplex in the Low - Density Residential District (Chapter 18.10) or Single Family Residential District (Chapter 18.12), unless building permit plans for a replacement project have been approved. This subsection shall also apply to demolition of a single family residence or duplex in the Multiple Family Residential District (Chapter 18.13) when the replacement project does not require discretionary review. (2) For any project requiring discretionary review under Title 18 or Title 21, unless the application for discretionary review has been approved. (3) For demolition of deconstruction of a residential unit, unless a replacement project has been approved that contains at least as many residential dwelling units as will be demolished. (A) if the proposed development project is not a housing development project, the replacement housing units may be located on a site other than the project site but shall be located within Palo Alto and shall be developed prior to or concurrently with the proposed development. (B) If the existing residential unit(s) is a nonconforming use, it shall be replaced in a manner consistent with the current zone district regulations. (C) Replacement of Protected Units, as those terms are defined in California Government Code Section 66300.5, shall be subject to the additional requirements of California Government Code Section 66300.6 (b) Notwithstanding subdivision (a) of this section, a permit for demolition or deconstruction may be issued before the approval of planning entitlements or building permits for a replacement proiect in order to allow for the remediation of hazardous conditions on the site. 0290166_KB2_20250218_MS29 Item 6: Staff Report Pg. 5 Packet Pg. 175 of 247 Item 6 Attachment A - Interim *NOT YET APPROVED* Urgency Ordinance 1l This subdivision (bl aoolies only to orooerties that are eligible for inclusion on any list of hazardous materials release sites maintained pursuant to California Government Code Section 65962.5 and are subject to a remediation plan or similar that has been approved by the applicable oversight agency, such as the California Department of Toxic Substances Control, California Water Resources Control Board, or County of Santa Clara Department of Environmental Health, and that requires demolition or deconstruction of the existing site improvements for decontamination to proceed. (2) Sites granted an early demolition or deconstruction permit pursuant to this subdivision (c) must remediate the hazardous site conditions to the environmental screening levels compatible with residential use, according to the California State Water Resources Control Rnard_ 3) If the subiect arooerty is designated as a Housing Inventory Site in the City's operative Housing Element, the site may be used only for a Housing Development Project as defined in California Government Code Section 65589.5. The property owner shall sign and record a covenant against the property, in a form acceptable to the city attorney, which requires that the property be used only as the site of a Housing Development Project for as long as the subject property is listed as a housing inventory site in the operative Housing Element. The covenant shall be binding upon all successors in interest to the property. (4) This subdivision (b) does not apply if the subject property is listed in, or is determined to be eligible for listing in, the California Register of Historical Resources. 5) This subdivision (b) does not aaoly if it would reauire demolition of an existin residential use on a portion of the property in order to complete remediation. (6) This subdivision (b) shall be effective only through March 10, 2026, unless extended the City Council or superseded by replacement ordinance. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that the Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that it will have a significant effect on the environment. The Ordinance does not itself authorize any work that could impact the environment or alter the state or local permitting process that currently applies to demolition or other work on contaminated sites. By removing a local procedural requirement, the Ordinance changes only the timing of when a property owner may apply for a demolition permit. // // 0290166_KB2_20250218_MS29 Item 6: Staff Report Pg. 6 Packet Pg. 176 of 247 *NOT YET APPROVED* Item 6 Attachment A - Interim Urgency Ordinance SECTION 5. This ordinance shall be effective immediately upon adoption by a four -fifths vote of the City Council and shall expire on March 10th, 2026, unless extended by the City Council or superseded by replacement legislation. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney or Designee Mayor APPROVED AS TO CONTENT: City Manager Director of Planning and Development Services 4 0290166_KB2_20250218_MS29 Item 6: Staff Report Pg. 7 Packet Pg. 177 of 247 Item 7 IJ Item 7 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: ACTION ITEMS PALO Lead Department: City Manager ALTO Meeting Date: March 10, 2025 Report #:2502-4180 TITLE Adoption of Resolutions Amending the Comprehensive Plan to Re -Classify Portions of Ramona Street and California Avenue as Car -Free Streets and Closing those Streets to Vehicular Traffic; and Adoption of an Ordinance Allowing the City Manager to Create Regulations for these Streets, Setting Speed Limits for Bicycles on California Ave., and Implementing Ramona St. as Pedestrian Only (First Read); CEQA Status - An Addendum to the Comprehensive Plan Environmental Impact Report (EIR) (SCH#2014052101) Has Been Prepared. RECOMMENDATION Staff recommends the City Council: 1. Consider the Addendum to the previously adopted Comprehensive Plan 2030 Environmental Impact Report (SCH# 2014052101); 2. Adopt the Resolution amending the Comprehensive Plan Transportation Element and Glossary; 3. Adopt the Resolution approving the closure of designated sections of Ramona St. And California Avenue to vehicular traffic; and 4. FIRST READ: Adopt an ordinance creating new Chapter 10.66 in Title 10 (Vehicles and Traffic) to allow the City Manager to create regulations to control vehicular access to these streets, set speed limits for bicycles at 15 mph on California Ave, and implement Ramona St. as pedestrian only by prohibiting bicycle and skateboard riding. EXECUTIVE SUMMARY On November 6, 2023, the City Council provided direction to maintain the closed off portions of Ramona Street and California Avenue as car -free streets, with current areas of street closure to be made permanent. In order to facilitate car -free areas of the City, an Amendment to the Comprehensive Plan is proposed (Attachment A) to re-classify the proposed portions of Ramona Street and California Avenue as a "Pedestrian Only Street" and "Community Street," respectively, on Map T-5 of the Transportation Element, and to add definitions of these terms to the Glossary. These streets are currently identified as Residential/Collector Streets. The proposed Resolution in Attachment B would approve the street designations and set forth the rules for the use of these streets. The proposed Ordinance in Attachment D implements the Pedestrian Only designation of Ramona St., Item 7: Staff Report Pg. 1 Packet Pg. 178 of 247 Item 7 Item 7 Staff Report sets speed limits for bicycles on California Avenue, and allows the City Manager to create regulations to control vehicle access for both streets. The environmental impacts associated with the Comprehensive Plan Amendment and the permanent closure of these segments of Ramona Street and California Avenue to through- vehicular traffic have been analyzed in an addendum to the Comprehensive Plan Environmental Impact Report included in Attachment C. The findings of the addendum show that the project will not result in any new or more severe impacts as compared to impacts previously identified for the planned buildout under the Comprehensive Plan through 2030. On February 12, 2024, the Planning and Transportation Commission (PTC) reviewed the proposed changes to the Comprehensive Plan. The PTC unanimously recommended approval and provided additional feedback. The feedback has been considered and incorporated into the proposed resolutions for Council consideration as discussed below. BACKGROUND In March 2020, restrictions on indoor dining and social distance requirements associated with the COVID-19 pandemic had a negative economic effect on many local businesses in the City of Palo Alto. In June 2020, the City closed off portions of Ramona Street (between Hamilton Avenue and University Avenue) and California Avenue (between El Camino Real and Birch Street) to vehicular traffic, to facilitate pedestrian access and outdoor dining, and enhance the retail experience. Since June 2020, the City Council has taken action multiple times to continue the temporary closures, and these street segments are still closed to vehicular traffic. Following is a summary of key actions taken by Council to temporarily close these street segments to vehicular traffic to facilitate pedestrian access and outdoor dining and enhance the retail experience: • On June 23, 2020, the City Council adopted Resolution No. 9909, temporarily closing portions of California Avenue and University Avenue and certain downtown streets intersecting University Avenue (including Ramona Street), pursuant to California Vehicle Code 21101. • On August 10, 2020, December 14, 2020, and May 10, 2021, the Council adopted successive resolutions extending the temporary street closures until to December 31, 2020, May 31, 2021, October 31, 2021, respectively. • On September 13, 2021, the City Council directed the re -opening of University Avenue on October 15, 2021, and adopted Resolutions No. 9987 and 9988 to continue with temporary closure of portions of Ramona Street and California Avenue respectively, through June 2022. • On May 16, 2022, the City Council adopted Resolutions No. 10039 and 10040, extending the temporary closures until December 31, 2023. Due to the success of these temporary measures, on November 6, 2023, the City Council directed staff to return with necessary actions to maintain the closed off portions of Ramona Street and California Avenue as car -free streets in a permanent manner. Council has approved subsequent resolutions extending the temporary closures through December 2025 to provide time for implementation of the permanent closures. In order to permanently close these portions of Ramona Street and California Avenue to vehicular traffic, the City's Comprehensive Plan will need to be amended. Item 7: Staff Report Pg. 2 Packet Pg. 179 of 247 Item 7 Item 7 Staff Report Planning and Transportation Commission On February 12, 2025, the PTC unanimously moved staff recommendations for the proposed project and provided additional suggestions on possible modifications to the resolutions, as warranted by staff. This included a recommendation to consider the following three items: consultation with Caltrain, no net loss of accessible parking spaces, and improvements to the alleyways off California Avenue. Staff has updated the resolutions to reflect PTC feedback and consulted with Caltrain, as discussed further below. Any additional improvements on California Avenue will be considered in a future phase of streetscape improvements. Protect Description The proposed project includes a resolution to amend the Comprehensive Plan 2030 to re- classify the proposed portions of Ramona Street and California Avenue as a "Pedestrian Only Street" and Community Street," respectively, on Map T-5 (page 67) of the Transportation Element and adding definitions of the new street classifications to the Glossary. The project also includes a resolution implementing the street closures and setting forth the provisions for allowed uses within these street classifications. The proposed new classifications are: Pedestrian Only Streets — Streets that are restricted to pedestrians. Emergency vehicles, and utility and maintenance vehicles operated by or on behalf of the City are allowed; private utility vehicles may be allowed through an exception process. Outdoor dining and retail displays are encouraged on pedestrian only streets. Community Streets — Streets that are restricted to pedestrians and bicycles or similar modes of transportation, subject to a maximum speed limit. Emergency vehicles and utility and maintenance vehicles operated by or on behalf of the City are allowed; private utility and commercial vehicles may be allowed in limited capacities through an exception process. Outdoor dining, retail displays, and community events are encouraged on community streets. Car -Free Ramona Street The Ramona Street segment will be pedestrian access only (including full American with Disabilities [ADA] access) with emergency vehicles and utility and maintenance vehicles operated by or on behalf of the City granted access when needed. Private utility and maintenance vehicles will be granted access through an exception process. Access by other vehicular traffic and mounted bicycles will be precluded to better support a safe pedestrian zone. Conceptual design for near -term improvements, which will support a car -free street, is currently underway and will be brought forward for Council consideration in late Spring 2025. Potential improvements include re -configuring the existing left turn lane from Hamilton Avenue to Ramona Street, installing signage indicating no right or left turns from Hamilton Avenue onto Ramona Street, and installing removable bollards, planters, and signage at both ends of the car - free portion of Ramona Street to indicate a car -free street. Signage would also be installed at University Avenue and Ramona Street to indicate that there is no outlet via Ramona Street, but that there is access to the existing Ramona/University Parking Garage, located across from 530 Ramona Street, approximately midblock between University Avenue and Hamilton Avenue. Item 7: Staff Report Pg. 3 Packet Pg. 180 of 247 Item 7 Item 7 Staff Report The removable bollards will provide access for emergency, public utility, and maintenance vehicles on Ramona Street from Hamilton Avenue via a 40 -foot -long and 20 -foot -wide fire lane that will narrow to 16 feet wide through the remainder of the car -free portion of the street (approximately 160 feet). The fire lane will run through the center of the street, allowing eight feet between the fire lane and the edge of the sidewalk for the first 40 feet and 10 feet on each side, for the remaining approximately 160 feet. The space within the public right-of-way between the fire lane and edge of sidewalk curbs could be available for outdoor dining and retail. Car -Free California Avenue As proposed, California Avenue between El Camino Real and Birch Street will be restricted to pedestrians and bicycles or other similar modes of transit, subject to a speed limit of 15 miles per hour. Limited access will be allowed for emergency, utility and maintenance vehicles operated by and on behalf of the City. Private utility and commercial vehicles would only be allowed access through an exception process. Council took action on December 16, 2024, to facilitate the replacement of temporary barriers with near -term improvements at the car -free portion of California Avenue at the El Camino Real, Ash Street and Birch Street intersections.' Improvements are comprised of street resurfacing, stamped clay colored asphalt, bollards, bike lanes, planters, and signage. At the El Camino Real and Birch Street intersections bicycle lane markings will indicate the path of travel in the car -free area. Retractable and removable bollards will control vehicle access to the car free area. Large fiberglass planters will be located to prohibit vehicle access. Signage at each intersection will indicate the road is closed to vehicles and open to bicycles and pedestrians. Additionally, two ADA parking pick up and drop off areas will be located at the Ash Street intersection. At the February 12, 2025 meeting2, the PTC asked staff to consider adding one more ADA parking space, which would ensure no net loss of spaces; this will be taken into consideration during the next phase of streetscape improvements. Construction of the near - term improvements is anticipated to begin in March -April 2025. The permanent closure of this section of California Avenue will require permanent relocation of the Santa Clara Valley Transit Route (SCVT) 89 which will operate using an alternative bus route as it has since 2020 when the temporary closures were initiated. ANALYSIS Staff has analyzed the proposed street closures and associated Comprehensive Plan Amendment and found these actions to be consistent with the relevant plans, policies, and regulations adopted by the City as detailed herein. 1 California Ave Street Improvements: https://citvofpa loa Ito. pri megov.com/Portal/viewer?id=0&type=7&u id=426739a9-5371-4252-bf28-38b87dee1191 2 February 12th PTC Staff Report: https://cityofpaloaIto.primegov.com/Portal/viewer?id=0&type=7&uid=803f19f6- edf7-4aac-bd3e-7f7e15a9681b Item 7: Staff Report Pg. 4 Packet Pg. 181 of 247 Item 7 Item 7 Staff Report Consistency with the Comprehensive Plan, Area Plans, and Guidelines3 The Comprehensive Plan includes Goals, Policies, and Programs that guide the physical form of the City. The Comprehensive Plan provides the basis for the City's development regulations and is used by City staff to regulate building and development and make recommendations on projects. The proposed resolutions further several goals and policies in the Comprehensive Plan Land Use Element, Natural Element, and Transportation Element to encourage walking and biking, prioritize alternative modes of transportation over single -occupancy vehicle use, and reduce emissions, as detailed in the Resolutions in Attachments A and B. The project would conflict with Map T-5 of the Transportation Element of the Comprehensive Plan, which identifies Ramona Street and California Avenue as residential/collector streets. The proposed amendment modifies this map to show the proposed segments of Ramona Street and California Avenue as Pedestrian Only Street and Community Street, respectively. With approval of the proposed resolution, the proposed street configurations would be consistent with the Comprehensive Plan. This Comprehensive Plan Amendment to permanently close portions of Ramona Street and California Avenue to vehicular traffic supports their transformation to be vibrant walkable destinations, prioritizing outdoor dining, pedestrian safety, and public gathering spaces to enhance community life and economic vibrancy. There are no area plans that apply to these proposed street segments. Ramona Avenue is located within the boundaries of the Downtown Design Guidelines. The proposed actions that facilitate and implement a car -free street for a portion of Ramona Avenue encourages pedestrian activity, consistent with these guidelines. Zoning Compliance4 The proposed work is located within public right-of-way and is therefore not subject to a specific land use designation. Nevertheless, the proposed actions do not include physical modifications to the proposed street segments, with the exception of the placement of removable bollards at the ends of each street segments, the addition of planters, and the addition of wayfinding markings and signage. These improvements would not conflict with any regulations set forth in the zoning ordinance or other municipal code sections. Adjacent properties along the proposed car -free segment of Ramona Avenue are zoned Commercial -Downtown Community (C -DC) with Ground Floor (GF) and Pedestrian (P) combining districts. Adjacent properties along the proposed car -free segment of California Avenue are zoned Community Commercial (CC2) with Retail (R) and P combining districts. Both commercial zone districts accommodate a range of commercial uses and these ground floor, retail, and pedestrian combining districts generally encourage active ground floor uses, particularly retail and retail -like uses, and include urban design requirements that encourage pedestrian activity. The proposed actions are consistent with the intent of these base zoning districts and combining districts and 3 The Palo Alto Comprehensive Plan: https://www.cityofpaloalto.org/Departments/Planning-Development- Services/Housing-Policies-Projects/2030-Comprehensive-Plan 4 Palo Alto Zoning Code: https://codelibrary.amlegaI.com/codes/paloaIto/latest/overview Item 7: Staff Report Pg. 5 Packet Pg. 182 of 247 Item 7 Item 7 Staff Report add to the economic vitality of these areas. Bicycle Access To support a safe pedestrian zone with outdoor dining, retail, and events, mounted bicycles will not be allowed in the pedestrian street. The car -free portion of Ramona Street is approximately 200 feet long and is not being considered as an essential bike route in the proposed Bicycle and Pedestrian Master Plan update. Bicyclists may use alternate parallel streets between Hamilton Avenue and University Avenue or choose to walk their bicycles in the 200 -foot car -free segment of Ramona Street. A bicycle route through the car -free portion of California Avenue is a core element of cross-town bike circulation. California Avenue's bike lanes connect the east and west sides of Palo Alto to the California Avenue Caltrain Station, with a connection under the Caltrain tracks, linking residential neighborhoods, regional transit, and employment at Stanford Research Park. Currently, Class II bike lanes extend from Hannover Street to Louis Road, including a bike tunnel under the Caltrain right-of-way, with California Avenue as a planned enhanced bikeway between the Caltrain right-of-way and El Camino Real. A Community Street designation will eliminate car traffic and prioritize pedestrians and bicycles and other similar modes of transportation, subject to a maximum speed limit of 15 miles per hour, designating the route as part of the City's bike network. Allowed and Prohibited Vehicles The reclassification of a portion of Ramona Street prioritizes pedestrian use and the re- classification of a portion of California Avenue as a Community Street prioritizes pedestrian use, bicycle use, and other similar modes of transportation, subject to a maximum speed limit of 15 miles per hour for bicycles. Both reclassifications restrict vehicle access to maintain safety and pedestrian usability. "Car- free" means no through vehicular traffic, with limited exceptions as follows: Allowed Vehicles • Emergency vehicles are permitted access at any time during emergencies or for non - emergency situations that ensure public health and safety, including special events. • Utility and maintenance vehicles, operated by or on behalf of the City or utilities, will be granted access if no alternative method exists to reach the service location. • Utility and maintenance vehicles operated by businesses or private entities may also receive access per this criteria, and through an exception process, • For special events, such as Farmers' Markets, and other special circumstances, the City Manager or designee may authorize access on a limited basis, to the closed streets. Prohibited Vehicles • Commercial vehicles making routine (i.e. regularly scheduled) deliveries to businesses and individuals are prohibited. Item 7: Staff Report Pg. 6 Packet Pg. 183 of 247 Item 7 Item 7 Staff Report The attached ordinance will allow the City Manager to promulgate or amend these exceptions as appropriate through City Manager -level regulations. Options for Bollard Access The operation of retractable and removable bollards on Ramona Street and California Avenue will be managed through a key access system. Police, Fire Department, and City utilities and maintenance will have access keys. Staff will develop protocols for access by other stakeholders such as public utilities and vendors at the Farmers' Market and 3rd Thursdays. Parking and Circulation The primary concern raised by merchants and community members regarding the temporary closure of California Avenue is vehicle circulation rather than parking. Since the closure began in 2020, travel behavior has adjusted to mitigate some of these concerns, but some issues still need to be addressed. Parking The closure of the car -free section of California Avenue has resulted in the loss of 53 on -street parking spaces, which includes three ADA spaces between Ash Street and Birch Street. The impact of the lost on -street parking is lessened due to an increase in parking supply with the new Sherman Avenue garage, a decrease in the demand for parking due to remote work, and the growth of on-line shopping. Additionally, changes in office occupancy trends, with employees concentrating in -office time midweek, has reduced informal weekday lunches, further reducing parking demand. The loss of ADA parking spaces, which affects access for disabled and senior customers, will be addressed by near -term improvements for two new ADA parking spaces on Ash Street, ensuring that merchants will have ADA accessible parking in close proximity to their businesses. As stated earlier, staff will explore future opportunities for an additional ADA parking space, in response to feedback from PTC. Circulation Key circulation issues on California Avenue include wayfinding challenges, the need to improve alleyways and pedestrian pathways, resolving bicycle and pedestrian conflicts, and ensuring safety by addressing unauthorized pick-up and drop-off locations. Street design concepts under development by the consultant, Urban Field Studio, will address these issues. FISCAL/RESOURCE IMPACT Approval of the recommended action will not result in any immediate fiscal impact. The Project may result in increased revenue due to increased economic activity in downtown and on California Avenue. Overall, the near -term improvements for California Avenue are funded as is the design work for Ramona Street; however, additional funding will be needed for near term Item 7: Staff Report Pg. 7 Packet Pg. 184 of 247 Item 7 Item 7 Staff Report improvements on Ramona St. (e.g. bollards and planters) and further improvements on California Avenue (e.g. implementation of a signage plan). Improvements for the car -free portion of Ramona Street will be discussed with the City Council in late spring 2025; funding needed to implement approved improvements will be considered as a proposal in the FY 2026 Proposed Budget. Costs associated with improvements (bollards, planters, signage, edge treatments) for Ramona Street are under development. As discussed with the City Council on February 3, 2025,5 the cost for near -term improvements for California Avenue, including bollard installation, planters, stamped concrete, grinding/repaving of pavement and work at the California Ave & El Camino Real intersection is approximately $825,000. This California Avenue work is funded through Council approved projects in the FY 2025 Capital Improvement program including California Avenue Streetscape, (PL -23000), Transportation and Parking Improvements (PL -12000) and Street Maintenance Project (PE -86070). Costs for additional project -specific investments, such as implementation of a California Ave signage plan, will be further refined and discussed with the City Council as the project elements continue to take shape. These significant investments will be discussed as part of the FY 2026 budget process as well to the extent financial resource needs are anticipated. STAKEHOLDER ENGAGEMENT The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper at least ten days in advance. Notice of a public hearing for this project, accordingly, was published in the Daily Post on February 28, 2025, which is 10 days in advance of the meeting. Stakeholder and Community Engagement City staff and consultants conducted extensive outreach to engage merchants, business owners, and the broader community regarding the future of Ramona Street and California Avenue from October 2022 to April 2023, with a second round of outreach for California Avenue from February 2024 to November 2024. Key efforts included monthly workshops, interviews, focus group meetings and outreach to several stakeholder groups such as Stanford Research Park, Chamber of Commerce, Farmer's Market, business and property owners, property managers and developers. Staff also held several online and in -person community meetings, conducted a survey, and engaged City Committees. A detailed Community & Stakeholder engagement report is available online and provides further detail 5 Council Study Session: https://cityofpaloaIto.primegov.com/Portal/viewer?id=0&type=7&uid=ea05cf69-abb5- 47f4-80f1-973371604f2f Item 7: Staff Report Pg. 8 Packet Pg. 185 of 247 Item 7 Item 7 Staff Report of the stakeholder engagement work conducted for this project6. Additionally, City Council report for the February 3, 2025, hearing provides a more recent update on stakeholder engagement on California Avenue. The two City surveys conducted for these car -free streets showed support for a pedestrian oriented main street. 79% of the survey respondents supported keeping California Avenue car -free and 70% of the survey respondents supported keeping a portion of Ramona Street car -free. While some property owners and retailers on California Avenue have expressed concern about reduced visibility and access for cars with the street closure, these challenges can be addressed through enhanced wayfinding, zoning reform to attract new business, and thoughtful urban design. The wide 90 -foot right-of-way presents an opportunity to balance retail, restaurant, and community needs without vehicular traffic, which would compromise the pedestrian atmosphere. Making the closure permanent provides certainty for local business and property owners, encouraging investment in outdoor dining and other improvements. Based on feedback from the PTC on February 12, 2025, the project was also sent to Caltrain on February 13, 2025, for their review and feedback. A response from Caltrain on February 18, 2025, indicated they had no comments or concerns about the project. I* k7AI:Zsh I►'ilhletU1 Y/lIYiYl The City, acting as the lead agency, has analyzed the project in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. Specifically, the City prepared an addendum to the Comprehensive Plan EIR (SCH#2014052101) to evaluate the proposed comprehensive plan amendment and associated street closures. The addendum concludes that the Project will not have new, or substantially more severe significant effects compared to those identified in the Comprehensive Plan EIR. Furthermore, there are no new mitigation measures beyond those previously analyzed that would reduce one or more significant effects. During all Project construction activities, it is recommended applicable BMPs shown in Table 5.3 of the CEQA Analysis report be implemented in compliance with Mitigation Measure AIR -2a. On November 22, 2024, Santa Clara Valley Transportation Authority provided feedback on the potential impacts to Bus Route 89 which are incorporated into the transportation analysis of 6 Community & Stakeholder Engagement Report: https://www.cityofpaloalto.org/files/assets/public/v/1/transportation/projects/car-free-streets/cfs fall -2022 - spring -2023 -community -and -stakeholder -engagement -report final-for-web.pdf Item 7: Staff Report Pg. 9 Packet Pg. 186 of 247 Item 7 Item 7 Staff Report the Addendum. Although not required, the Administrative Draft Addendum to the EIR for this project was sent to other Public Agencies that may have an interest in this proposed project, including Caltrans and California State Historic Preservation Office. Tribal Coordination SB 18 (GC Section 65352.3) requires lead agencies to contact and consult with California Native American tribes prior to amending or adopting any general plan, specific plan, or designating land as open space. In accordance with SB 18, notification of the proposed Project was mailed to the following tribes on December 5, 2024: • Amah Mutsun Tribal Band of Mission San Juan Bautista • Costanoan Rumsen Carmel Tribe • Indian Canyon Mutsun Band of Coastanoan • Ohlone Indian Tribe • Muwekma Ohlone Tribe of the SF Bay Area • Wuksachi Indian Tribe/Eshom Valley Band • Tamien Nation Two tribes requested consultation. Staff met with Muwekma Ohlone Tribe of the San Francisco Bay Area on January 23, 2025. A meeting was also scheduled with Tamien Nation on January 22, 2025, but they were unable to attend. On February 5, 2025 the Muwekma Ohlone Tribe of the San Francisco Bay area confirmed that with implementation of the City's standard measures to protect resources, which include worker environmental awareness training, and a stop work in the event of an unanticipated discovery in order to evaluate and properly treat the resource if uncovered, the tribe considered consultation to be complete. Tamien Nation has not responded to multiple e -mails and phone calls to discuss the project. ATTACHMENTS Attachment A: Resolution Amending the Comprehensive Plan Transportation Element Attachment B: Resolution Approving the Street Closures and Setting forth Provisions of the Closures Attachment C: Environmental Analysis Attachment D: Ordinance Allowing the City Manager to Create Regulations for the Car -Free Streets, Setting Bicycle Speed Limits at 15 mph on California Ave., and Implementing the Pedestrian Only designation to Ramona St. APPROVED BY: Ed Shikada, City Manager Item 7: Staff Report Pg. 10 Packet Pg. 187 of 247 *NOT YET APPROVED* Resolution No. Item 7 Attachment A - Resolution to Amend the Comprehensive Plan Transportation Element for Car Free Streets J Resolution of the Council of the City of Palo Alto Amending the Comprehensive Plan Circulation Element Text to Add Two New Street Classifications to Map T-5 to add Pedestrian Only Streets and Community Streets and to Apply Those Designations to a Segment of Ramona Street and California Avenue, Respectively RECITALS A. California Government Code Section 65300 et seq. requires every city and county in California to adopt a General Plan, known in Palo Alto as its Comprehensive Plan, for its long-range development, and further, to periodically update that plan to reflect current issues and conditions. B. On November 13, 2017, the City Council for the City of Palo Alto (City) certified a Final Environmental Impact Report (EIR) for the City of Palo Alto 2030 Comprehensive Plan through Resolution No. 9720, made findings in relation to the Final EIR, adopted a mitigation monitoring and report plan (MMRP), and adopted a statement of overriding considerations through Resolution No. 9721 and adopted the City of Palo Alto 2030 Comprehensive Plan through Resolution No. 9722. C. Map T-5 on Page 67 of the City of Palo Alto 2030 Comprehensive Plan Transportation Element identifies California Avenue and Ramona Street as residential/collector streets. D. On June 23, 2020, the Council adopted Resolution No. 9909 approving the temporary closure of portions of California Avenue and certain other Downtown streets through Labor Day 2020 to allow for outdoor dining and retail on those streets, consistent with the Santa Clara County Public Health Order in effect. The street closures were part of a Summer Streets Program initiated by the City to accommodate outdoor uses at a time when indoor dining remained prohibited in the County and the growing scientific evidence showed a lower risk of COVID-19 transmission outdoors compared to indoors. At that time, the City anticipated that indoor dining would be allowed to resume in the County, as had been allowed in neighboring counties, and sought to address the immediate needs of the community including residents, workers and businesses that had been severely impacted by loss of business activity and revenue. E. Through subsequent resolutions, including Resolutions 9909, 9911, 9933, 9954, 9962, 9987, 9988, 10039, 10040, 10129, 10130, 10207, and 10208, Council temporarily extended the street closures. F. On November 6, 2023 Council directed staff to return with the necessary actions to maintain California Avenue and Ramona Street as a car -free street with current areas of street closure to be made permanent. G. To align Map T-5 of the transportation Element to reflect the partial closure of segments of Ramona Street and California Avenue, two new street classifications will be added to the map legend and reflected on the map. The new classifications of "Pedestrian Only Streets" and "Community Streets" will be reflected on the map for the car -free segments of Ramona Street and California Avenue, 1 128_20250226_TS24 Item 7: Staff Report P . 11 p g Packet Pg. 188 of 247 *NOT YET APPROVED* Item 7 Attachment A - Resolution to Amend the Comprehensive Plan respectively. These classifications and associated provisions are implementedl Transportation Element which also approves the closure of these street segments to vehicular traffic. t. for Car Free Streets H. The Planning and Transportation Commission, after a duly noticed public hearing on February 12, 2025, recommended that the City Council amend Map T-5 of the City of Palo Alto Comprehensive Plan and add definitions of the new street classifications to the Glossary as set forth below. I. The City Council considered said recommendation after a duly noticed public hearing held on March 10, 2025 and now desires to amend Map T-5 of the Circulation Element as set forth below. NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows: SECTION 1. The City Council finds that the public interest, health, safety and welfare of Palo Alto and the surrounding region would be furthered by an amendment of the Circulation Element. SECTION 2. The Text Amendment to Map T-5 of the Circulation Element of the Comprehensive Plan is consistent with the Comprehensive Plan as a whole; in particular, it facilitates these partial streets closures, which furthers the following goals and policies of the Comprehensive Plan: Table 1: Comprehensive Plan Policy Consistency Natural Element Goal N-5: Clean, healthful air for Palo Alto and The proposed comprehensive plan amendment the San Francisco Bay Area. facilitates the closure of two street segments to Policy N-5.2: Support behavior changes to motor vehicles, prioritizing alternative modes of transportation, consistent with these policies that reduce emissions of particulates from automobiles. encourage reduction in emissions from automobiles. Transportation Element Goal T-1: Create a sustainable transportation The proposed comprehensive plan amendment system, complemented by a mix of land uses, facilitates the closure of two street segments to that emphasizes walking, bicycling, use of motor vehicles, which encourages a transportation public transportation and other methods to system that emphasizes alternative modes of reduce GHG emissions and the use of single- transportation to single -occupancy motor vehicles occupancy motor vehicles, and supports bicycling and walking. Policy T-1.3: Reduce GHG and pollutant emissions associated with transportation by reducing VMT and per -mile emissions through increasing transit options, supporting biking and walking, and the use of zero -emission vehicle technologies to meet City and State goals for GHG reductions by 2030. Policy T-1.19: Provide facilities that encourage and support bicycling and walk 2 128_20250226_TS24 Item 7: Staff Report P . 12 p g Packet Pg. 189 of 247 *NOT YET APPROVED* Item 7 Attachment A - Resolution to Amend the Comprehensive Plan Policy L-4.1. Encourage the upgrading and The project encourages a comrr Transportation Element'ii revitalization of selected Centers in a manner areas that are intended to supp for Car Free Streets 1 that is compatible with the character of environment surrounding these areas. surrounding neighborhoods, without loss of retail and existing small, local businesses. Policy L-4.4. Ensure all Regional Centers and Multi -Neighborhood Centers provide centrally located gathering spaces that create a sense of identity and encourage economic revitalization. Encourage public amenities such as benches, street trees, kiosks, restrooms and public art. Policy L-8.4: Create facilities for civic and intellectual life, such as better urban public spaces for civic programs and speakers, cultural, musical and artistic events. Policy L-4.7 Maintain and enhance the University Avenue/Downtown area as a major commercial center of the City, with a mix of commercial, civic, cultural, recreational and residential uses. Promote quality design that recognizes the regional and historical importance of the area and reinforces its pedestrian character. Policy L-7.5 To reinforce the scale and character of University Avenue/Downtown, promote the preservation of significant historic buildings. Policy L-7.16 Continue to consult with tribes as required by California Government Code Section 65352.3. In doing so, use appropriate procedures to accommodate tribal concerns when a tribe has a religious prohibition against revealing precise information about the location or previous practice at a particular sacred site. Policy L-7.17 Assess the need for archaeological surveys and mitigation plans on a project -by -project basis, consistent with the California Environmental Quality Act and the National Historic Preservation Act. Policy L-7.18 Require project proponents to meet State codes and regulations regarding The proposed comprehensive plan amendment facilitates the closure of two street segments in order to make these spaces central gathering places that create a sense of identity and encourage walkability and a vibrant retail area on both California Avenue and Ramona Street. The City conducted consultation with tribes that are geographically and culturally affiliated with the area in accordance with Senate Bill 18 regulations and incorporate the tribe's recommendations as part of the proposed project to ensure the protection of tribal cultural resources, if uncovered. The project does not include any proposed street modifications that would have the potential to impact adjacent historic buildings, which would be preserved as part of the proposed project. The project adds vitality to the areas around these historic buildings, enhancing pedestrian access to these areas. 3 128_20250226_TS24 Item 7: Staff Report P . 13 p g Packet Pg. 190 of 247 Item 7 *NOT YET APPROVED* Attachment A - Resolution to Amend the Comprehensive Plan the identification and protection of Transportation Element archaeological and paleontological deposits, for Car Free Streets and unique geologic features. SECTION 3. The City Council hereby amends the Comprehensive Plan Circulation Element as follows: Map T-5 on Page 67 of the Transportation Element as shown in Attachment A is hereby amended to identify two new street classifications, Community Streets and Pedestrian Only Streets, and to apply those classifications to a portion of California Avenue from El Camino Real to Birch Street and a portion of Ramona Street between Hamilton Avenue and University Avenue, respectively, as shown in Attachment B. The Glossary is hereby amended to add the following terms and definitions: Community Street Streets that are restricted to pedestrians and bicycles or similar modes of transportation, subject to a maximum speed limit. Emergency vehicles and utility and maintenance vehicles operated by or on behalf of the City are allowed; private utility and commercial vehicles may be allowed in limited capacities through an exception process. Outdoor dining, retail displays, and community events are encouraged on community streets. Pedestrian Only Street Streets that are restricted to pedestrians. Emergency vehicles, and utility and maintenance vehicles operated by or on behalf of the City are allowed; private utility vehicles may be allowed through an exception process. Outdoor dining and retail displays are encouraged on pedestrian only streets. These street classifications and additional rules for these street segments are implemented in Resolution , which approves the closure of these street segments to vehicular traffic. SECTION 4. In conformance with the California Environmental Quality Act (CEQA), the environmental impacts of this Resolution were evaluated in an Environmental Impact Report Addendum entitled "City of Palo Alto Car Free Ramona Street and California Avenue Addendum to the Comprehensive Plan EIR" dated February 2025. This addendum supplements the analysis in the Environmental Impact Report (EIR) for the 2030 Comprehensive Plan (SCH #2014052101), which the Council considered and adopted, together with the related Mitigation Monitoring and Reporting Plan (MMRP) on November 13, 2017 in accordance with City Council Resolution 9721 and 9722. The addendum did not disclose any new significant impacts that were not previous evaluated and mitigated in the Comp plan EIR, for which a statement of overriding considerations was previously adopted. // // 4 128_20250226_TS24 Item 7: Staff Report P . 14 p g Packet Pg. 191 of 247 *NOT YET APPROVED* SECTION 5. This resolution shall be effective upon adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney Mayor APPROVED: City Manager APPROVED: Item 7 Attachment A - Resolution to Amend the Comprehensive Plan Transportation Element for Car Free Streets J Chief Transportation Official Exhibit A: Existing Map T-5 of the Transportation Element Exhibit B: Proposed Map T-5 of the Transportation Element 5 128_20250226_TS24 Item 7: Staff Report P . 15 p g Packet Pg. 192 of 247 PALO ALTO COMPREHENSIVE PLAN TRANSPORTATION ELEMENT / I Menlo Park Stanford Item 7 Attachment A - Resolution to Amend the Comprehensive Plan Transportation Element ,i for Car Free Streets •i i if SAN st Palo AltoPll ERA N C/ S CO BAY Los Altos Los Ahos Hills —V7 , 0 0.25 0.5 Miles Local/Collector Residential Arterial Arterial Expressway Freeway I I Railroads MAP T-5 ®�'. Caltrain Stations Parks _ Public Co • "" °"""''"" -A•i' N•E•;•W •O•R•K Item 7: Staff Report Pg. 16 Packet Pg. 193 of 247 PALO ALTO COMPREHENSIVE PLAN TRANSPORTATION ELEMENT Menlo Park Stan ford R I. 'P.O O Los Altos Hills �17 Exhibi Item 7 Attachment A - Resolution to Amend the Comprehensive Plan Transportation Element for Car Free Streets SAN Palo Alto FRANCISCO BAY Los Altos M 0 0.25 0.5 Miles Pedestrian Only Street Community Street Local/Collector Residential Arterial Arterial Expressway Freeway FRailroads JJ Caltrain Stations Parks IB MAP T-5 D W A Y NETWORK Item 7: Staff Report Pg. 17 Packet Pg. 194 of 247 Exhi Item 7 (con Attachment A - Resolution to Amend the Comprehensive Plan Block -level map of the Pedestrian Only Street section of Ramona St. marked in yellow above. Item 7: Staff Report Pg. 18 Packet Pg. 195 of 247 *NOT YET APPROVED* Resolution No. Item 7 Attachment B - Resolution Amending California Ave and Ramona to permanently close the streets I Resolution of the Council of the City of Palo Alto Closing a Portion of Ramona Street between Hamilton Avenue and University Avenue and California Avenue between El Camino Real and Birch Street to Vehicular Traffic Pursuant to the Amended Circulation Element of the Comprehensive Plan and Adopting Certain Rules for those Streets RECITALS A. On June 23, 2020, the Council adopted Resolution No. 9909 approving the temporary closure of portions of California Avenue, University Avenue and certain other Downtown streets through Labor Day 2020 to allow for outdoor dining and retail on those streets, consistent with the Santa Clara County Public Health Order in effect. The street closures were part of a Summer Streets Program initiated by the City to accommodate outdoor uses at a time when indoor dining remained prohibited in the County and the growing scientific evidence showed a lower risk of COVID-19 transmission outdoors compared to indoors. At that time, the City anticipated that indoor dining would be allowed to resume in the County, as had been allowed in neighboring counties, and sought to address the immediate needs of the community including residents, workers and businesses that had been severely impacted by loss of business activity and revenue. B. Through Resolution No. 9909 the Council also approved a temporary pilot parklet program to allow parklets to be installed in on -street parking spaces on an expedited and temporary basis to provide more space for outdoor dining. C. On December 14, 2020, the Council adopted Resolution 9933, which amended Resolution 9099, to extend until May 31, 2021 the temporary closure of portions of California Avenue and University Avenue and certain intersecting streets to allow for continued use of these areas in the heart of the City's commercial districts to allow for outdoor dining and potentially other activities as may be allowed by State and County Public Health Orders. D. On March 3, 2021, the State moved Santa Clara County one step down from the purple/widespread tier to the red/substantial tier. As of March 16, 2021, the County reported a cumulative total of 112,909 COVID cases and 1,867 deaths. E. On May 10, 2021, the Council adopted Resolution 9954, which further extended until October 31, 2021 the temporary closure of portions of California Avenue and University Avenue and certain intersecting streets to allow for continued use of these areas in the heart of the City's commercial districts to allow for outdoor dining and potentially other activities as may be allowed by State and County Public Health Orders. F. On June 7, 2021, the Council adopted Resolution 9962. Resolution 9962 amended and restated Section 4 of Resolution 9909 regarding the pilot parklet program on a nonemergency basis. G. In the midst of the continued COVID-19 pandemic, the City of Palo Alto continued to take measured steps to allow businesses to resume activities in outdoor settings. As a key part of those efforts, the Uplift Local Program (formerly known as the Summer Streets Program) created an attractive pedestrian environment on the closed streets resulting in increased foot traffic. A number of 1 126_20250226_TS24 Item 7: Staff Report P . 19 p g Packet Pg. 196 of 247 Item 7 *NOT YET APPROVED* Attachment B - Resolution Amending California Ave and restaurants took advantage of the program and created outdoor seating in th Ramona to permanently Iks, and on parklets. Residents and visitors who have come to University Avenue close the streets e have expressed delight and reported having a highly enjoyable experience. H. On September 13, 2021 the Council voted to extend the street closures of portions of California Avenue and Ramona Street through June 30, 2022 to allow for the continued use of these streets for outdoor dining and other activities as may be allowed. The Council voted on each street separately and Resolution 9988 extended the closure of Ramona Street only; a separate resolution (no. 9987) extended the closure of California Avenue. I. On May 16, 2022 the Council voted to extend the street closures of California Avenue and Ramona Street through December 31, 2023 to allow for the continued use of these streets for outdoor dining and other activities as may be allowed and adopted Resolutions 10039 and 10040. J. On November 6, 2023 Council directed staff to return with the necessary actions to maintain California Avenue and Ramona Street as a car -free street with current areas of street closure to be made permanent and adopted Resolutions 10129 and 10130 allowing for the continued temporary closure of California Avenue and Ramona Street through December 2024. K. On December 16, 2024, the Council adopted Resolutions 10207 and 10208 to extend the street closures of California Avenue and Ramona Street through December 31, 2025. L. California Vehicle Code section 21101(g) allows the City to adopt a resolution to prohibit entry and exit to any street to implement the circulation element of a general plan. M. The Planning and Transportation Commission, after a duly noticed public hearing on February 12, 2025, recommended that the City Council amend Map T-5 of the City of Palo Alto Comprehensive Plan and the glossary. N. The City Council considered said recommendation after a duly noticed public hearing held on March 10, 2025 and Amended Map T-5 of the Transportation Element and glossary, through Resolution and now desires to close a portion of Ramona Street between Hamilton Avenue and University Avenue as well as a portion of California Avenue from University Avenue to Birch Street to vehicular traffic, as set forth below. NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows: SECTION 1. The City Council finds that the public interest, health, safety and welfare of Palo Alto and the surrounding region would be furthered by the street closures. With adoption of Resolution which amends Map T-5 of the Comprehensive Plan to amend the classification of these two street segments from residential/collector to Pedestrian Only Streets and Community Streets for Ramona Street and California Avenue, respectively, the closures are consistent with the Comprehensive Plan as a whole. In particular, it furthers the following goals and policies of the Comprehensive Plan: Table 1: Comprehensive Plan Policy Consistency Natural Element 2 126_20250226_TS24 Item 7: Staff Report P . 20 p g Packet Pg. 197 of 247 Item 7 *N0T YET APPR0VED* Attachment B - Resolution Amending California Ave and Goal N-5: Clean, healthful air for Palo Alto and The proposed closure of two st Ramona to permanently the San Francisco Bay Area. motor vehicles prioritizes altern close the streets Policy N-5.2: Support behavior changes to transportation, consistent with these policies that reduce emissions of particulates from encourage reduction in emissions from automobiles. automobiles. ortation Element GOAL T-1: Create a sustainable transportation system, complemented by a mix of land uses, that emphasizes walking, bicycling, use of public transportation and other methods to reduce GHG emissions and the use of single -occupancy motor vehicles. Policy T-1.3: Reduce GHG and pollutant emissions associated with transportation by reducing VMT and per -mile emissions through increasing transit options, supporting biking and walking, and the use of zero -emission vehicle technologies to meet City and State goals for GHG reductions by 2030. Policy T-1.19: Provide facilities that encourage and support bicycling and walking Policy L-4.1. Encourage the upgrading and revitalization of selected Centers in a manner that is compatible with the character of surrounding neighborhoods, without loss of retail and existing small, local businesses. Policy L-4.4. Ensure all Regional Centers and Multi -Neighborhood Centers provide centrally located gathering spaces that create a sense of identity and encourage economic revitalization. Encourage public amenities such as benches, street trees, kiosks, restrooms and public art. Policy L-8.4: Create facilities for civic and intellectual life, such as better urban public spaces for civic programs and speakers, cultural, musical and artistic events. Policy L-4.7 Maintain and enhance the University Avenue/Downtown area as a major commercial center of the City, with a mix of commercial, civic, cultural, recreational and residential uses. Promote quality design that recognizes the regional and historical importance of the area and reinforces its pedestrian character. The proposed closure of these two street segments to motor vehicles encourages a transportation system that emphasizes alternative modes of transportation to single -occupancy motor vehicles and supports bicycling and walking. The project facilitates the creation of a community center in two retail areas that are intended to support the vibrant retail environment surrounding these areas. The proposed closure of two street segments provide an opportunity to make these spaces central gathering places that create a sense of identity and encourage walkability and a vibrant retail area on both California Avenue and Ramona Street. 3 126_20250226_TS24 Item 7: Staff Report P . 21 p g Packet Pg. 198 of 247 *NOT YET APPROVED* Policy L-7.5 To reinforce the scale and character of University Avenue/Downtown, promote the preservation of significant historic buildinas. Policy L-7.16 Continue to consult with tribes as required by California Government Code Section 65352.3. In doing so, use appropriate procedures to accommodate tribal concerns when a tribe has a religious prohibition against revealing precise information about the location or previous practice at a particular sacred site. Policy L-7.17 Assess the need for archaeological surveys and mitigation plans on a project -by -project basis, consistent with the California Environmental Quality Act and the National Historic Preservation Act. Policy L-7.18 Require project proponents to meet State codes and regulations regarding the identification and protection of archaeological and paleontological deposits, and unique geologic features. Item 7 Attachment B - Resolution Amending California Ave and The City conducted consultatiorj Ramona to permanently geographically and culturally af1 closethe streets in accordance with Senate Bill 18 regulations and incorporate the tribe's recommendations as part of the proposed project to ensure the protection of tribal cultural resources, if uncovered. The project does not include any proposed street modifications that would have the potential to impact adjacent historic buildings, which would be preserved as part of the proposed project. The project adds vitality to the areas around these historic buildings, enhancing pedestrian access to these areas. SECTION 2. Street Closures. Pursuant to Resolution , which amended the Comprehensive Plan transportation Element to re-classify the streets from residential/collector to "Pedestrian Only Streets" and "Community Streets", the City Council hereby closes the following segments of Ramona Street and California Avenue to vehicular traffic, subject to the following provisions: The portion of Ramona Street starting at Hamilton Avenue and continuing approximately 200 feet to end at the entrance to the 533 Ramona St. parking garage entrance (as it exists at on the date of adoption of this Resolution) is hereby reclassified as a Pedestrian Only Street, which is defined as: Streets that are restricted to pedestrians. Emergency vehicles, and utility and maintenance vehicles operated by or on behalf of the City are allowed; private utility vehicles may be allowed through an exception process. Outdoor dining and retail displays are encouraged on pedestrian only streets. California Avenue between El Camino Real and Birch Street is hereby reclassified as a Community Street, which is defined as: Streets that are restricted to pedestrians and bicycles or similar modes of transportation, subject to a maximum speed limit. Emergency vehicles and utility and maintenance vehicles operated by 4 126_20250226_TS24 Item 7: Staff Report P . 22 p g Packet Pg. 199 of 247 Item 7 *NOT YET APPROVED* Attachment B - Resolution Amending California Ave and or on behalf of the City are allowed; private utility and commercial vehicles rr Ramona to permanently limited capacities through an exception process. Outdoor dining, retail displa close the streets events are encouraged on community streets. SECTION 3. Additional Rules. 3.1 This Section 3 shall apply to those streets designated as Pedestrian Only Streets and Community Streets and shall automatically sunset upon the City Manager's adoption of replacement regulations as authorized by PAMC Chapter 10.66. 3.2. Emergency vehicles shall be permitted access only during an emergency or if needed during a non -emergency to provide for public health and/or safety. This includes the staging of emergency vehicles during special events or other times when deployment is necessary to ensure public health and/or safety. 3.3 Utility and Maintenance vehicles that are operated by the City and publicly or privately owned utilities, or contractors operating on behalf of the City or such utilities, may be allowed access if there is no other practicable method to access the location needing service. As determined by the City Manager or designee, utility and maintenance vehicles operating on behalf of other parties, including businesses, building owners, and tenants, may be granted access by the City if there is no other practicable method to access the location needing service. Utility and maintenance vehicles do not include vehicles making routine deliveries to companies or persons. 3.4. Special Events. The City Manager or designee may authorize vehicles to access the closed street for special events. 3.5 The City Manager or designee may promulgate regulations to ensure the orderly and safe functioning of these rules. This includes time, place, and manner restrictions, as well as limiting the number of vehicles on these streets at any given time. SECTION 4. Supersedes Resolutions 10207 and 10208. This Resolution shall supersede Resolutions 10207 and 10208, which are rescinded as of the effective date of this Resolution. SECTION 5. CEQA. In conformance with the California Environmental Quality Act (CEQA), the environmental impacts of this Resolution were evaluated in an Environmental Impact Report Addendum entitled "City of Palo Alto Car Free Ramona Street and California Avenue Addendum to the Comprehensive Plan EIR" dated February 2025. This addendum supplements the analysis in the Environmental Impact Report (EIR) for the 2030 Comprehensive Plan (SCH #2014052101), which the Council considered and adopted, together with the related Mitigation Monitoring and Reporting Plan (MMRP) on November 13, 2017, in accordance with City Council Resolution 9721 and 9722. The addendum did not disclose any new significant impacts that were not previous evaluated and mitigated in the Comp plan EIR, for which a statement of overriding considerations was previously adopted. 5 126_20250226_TS24 Item 7: Staff Report P . 23 p g Packet Pg. 200 of 247 *NOT YET APPROVED* SECTION 6. This resolution shall be effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Assistant City Attorney City Manager APPROVED: Item 7 Attachment B - Resolution Amending California Ave and Ramona to permanently close the streets J Chief Transportation Official 6 126_20250226_TS24 Item 7: Staff Report P . 24 p g Packet Pg. 201 of 247 Item 7 Attachment C - Environmental Analysis Attachment C Meeting Date: March 10, 2025 Staff Report # 2502 -4180 Environmental Analysis The Car Free CA and Ramon EIR Addendum 02-2025 can be viewed online at: https://www.cityofpa loa Ito.org/fi Ies/assets/public/v/1/city-ma nager/ca r-free-streets/ca r -free -ca -a nd- ramona-eir-addendum-02-2025.pdf The Appendix A Traffic Impact Analysis can be viewed online at: https://www.cityofpaloalto.org/fiIes/assets/public/v/1/city-manager/car-free-streets/appendix-a-traffic- impact-analysis.pdf The Appendix B CaIEEMod Output can be viewed online at: https://www.cityofpaloalto.org/files/assets/public/v/1/city-manager/car-free-streets/appendix-b- caleemod-output.pdf The Appendix C MMRP Matrix can be viewed online at: https://www.cityofpaloalto.org/files/assets/public/v/1/city-manager/car-free-streets/appendix-c-mmrp- matrix.pdf Item 7: Staff Report Pg. 25 Packet Pg. 202 of 247 Item 7 *NOT YET APPROVED* Attachment D - ORD - NewPAMC Ch. 10.66 (Pedestrian Only Streets Ordinance No. and Community Streets) Ordinance of the Council of the City of Palo Alto Creating New Chapter 10.66 (Pedestrian Only Streets and Community Streets) in Title 10 (Vehicles and Traffic) The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. In conjunction with this ordinance, the City is amending its Comprehensive Plan to create two new street types called "Pedestrian Only Streets" and "Community Streets." A portion of Ramona Street will be a Pedestrian Only Street, and a portion of California Avenue will be a Community Street. B. The City Council desires to delegate the regulation of such streets to the City Manager. In addition, the City Council desires to regulate the speed of bicycles and similar vehicles under existing PAMC section 10.64.220 (Speed limits on shared -use paths) and prohibit bicycles and similar vehicles on Pedestrian Only Streets. SECTION 2. New Chapter 10.66 (Pedestrian Only Streets and Community Streets) is hereby added to Title 10 (Vehicles and Traffic) to read as follows: Chapter 10.66 Pedestrian Only Streets and Community Streets 10.66.010 Definitions For the purpose of this Chapter, "Pedestrian Only Streets" and "Community Streets" shall have the same meaning as found in the City's Comprehensive Plan, as may be amended. 10.66.020 City Manager Authority to Create and Enforce Regulations The City Manager or designee may promulgate regulations to control vehicle access and usage of any street designated as a Pedestrian Only Street and Community Street. Such regulations shall be consistent with applicable laws and the allowable uses of these streets as defined in the Comprehensive Plan. Regulations shall be publicly available by posting them on the City's website. Any person who violates such regulations shall be liable for a violation of this Section. 10.66.030 Bicycle Speed Limits on Community Streets Any area or path for use by bicycles on a street designated as a Community Street shall be considered "shared use paths" for the purpose of enforcing the speed limits in PAMC 10.64.220, as may be amended. 127 20250226 ts24 Item 7: Staff Report Pg. 26 Packet Pg. 203 of 247 Item 7 *NOT YET APPROVED* Attachment D - ORD - New PAMC Ch. 10.66 (Pedestrian Only Streets 10.66.040 No Bicycles or Skateboards on Pedestrian Only Streets and Community Streets) No person shall ride or operate any bicycle, skateboard, or any other transportation vehicle or device on any street designated as a Pedestrian Only Street. SECTION 3. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional. SECTION 4. Environmental Review In conformance with the California Environmental QualityAct (CEQA), the environmental impacts of this project were evaluated in an Environmental Impact Report Addendum entitled "City of Palo Alto Car Free Ramona Street and California Avenue Addendum to the Comprehensive Plan EIR" dated February 2025. This addendum supplements the analysis in the Environmental Impact Report (EIR) for the 2030 Comprehensive Plan (SCH #2014052101), which the Council considered and adopted, together with the related Mitigation Monitoring and Reporting Plan (MMRP) on November 13, 2017. in accordance with City Council Resolution 9721 and 9722. The addendum did not disclose any new significant impacts that were not previous evaluated and mitigated in the Comp plan EIR, for which a statement of overriding considerations was previously adopted. // // // // // // // 127 20250226 ts24 Item 7: Staff Report Pg. 27 Packet Pg. 204 of 247 *NOT YET APPROVED* SECTION 5. Effective Date This Ordinance shall be effective 31 days after adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney Item 7 Attachment D - ORD - New PAMC Ch. 10.66 (Pedestrian Only Streets and Community Streets) Mayor APPROVED: City Manager Director of Transportation Director of Planning & Development Services 127 20250226 ts24 Item 7: Staff Report Pg. 28 Packet Pg. 205 of 247 Item 8 Item 8 Staff Report City Council Staff Report Report Type: ACTION ITEMS CITY O F Lead Department: City Manager PALO a LTO Meeting Date: March 10, 2025 Report #:2502-4211 TITLE Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans. CEQA Status -- Not a Project. (Item Continued from February 24, 2025 City Council Meeting) This item is a continuation of Agenda Item # 10 on the City Council February 24, 2025 agenda. The original report and materials may be found here: https://cityofpaloaIto.primegov.com/Portal/Meeting?meetingTemplate Id=15969 RECOMMENDATION Staff recommends the City Council approve: (a) 2025 City Council Priority Objectives, and (b) Committee Objectives and Workplans BACKGROUND On January 25, 2025, the City Council held its annual retreat to discuss and establish the 2025 Council Priorities. The City Council Protocols and Procedures Handbook defines a priority as a topic that will receive significant attention during the year. The City Council established the following Priorities for 2025: • Economic Development & Retail Vibrancy • Climate Action and Adaptation & the Natural Environment Protection • Implementing Housing Strategies for Social and Economic Balance • Public Safety, Wellness & Belonging As has been the City's practice for the past few years, staff has followed the City Council approval of its priorities by developing and recommending for City Council approval a set of objectives to advance each priority throughout the calendar year. These objectives reflect "SMARTIE" principles - Specific, Measurable, Attainable, Relevant, Time -bound, Inclusive, and Equitable. These Objectives primarily consist of City Council actions and engagement and where significant staff resources are required throughout the calendar year to further the Priorities. City Council engagement may include a variety of forms, such as Item 8: Staff Report Pg. 1 Packet Pg. 206 of 247 Item 8 Item 8 Staff Report City Council approval, committee/council ad hoc review and recommendations, legislative advocacy, regional board/committee representation, and budgetary actions. Using the 2024 City Council Priorities and Objectives as a baseline, along with department proposed and City Council suggested objectives during its Annual Retreat, staff has evaluated and included a proposed list for City Council consideration in 2025. In addition to City Council Priorities and Objectives, the City Council evaluates progress on topics and issues of interest through the approval of Committee objectives, both for standing and ad hoc committees. These are also included for consideration and approval. ANALYSIS The proposed 2025 City Council Priority Objectives lists a total of 68 objectives, compared to last year's 78. Attachment A includes the summary table with the following elements to help guide the City Council in its decision making: Carryforward/Revised/New- Objectives annotated by (C) are objectives that are carried over from the 2024 list. (R) are objectives from the 2024 list that may have a second phase to the project and have been revised to reflect 2025 goals. The number designation from the 2024 workplan is shown in parentheses. New Objectives (N) reflect a project that is new in 2025. Objective Description- Summarizes the activity to be accomplished in calendar year 2025, and if needed, a brief sentence describing the project. Once approved, a more thorough description of the project and milestones will return to City Council at a later meeting. Estimated Completion- Reflects the 2025 calendar quarter in which the Objective is expected to be completed, subject to change. Q1 is January -March, Q2 is April -June, Q3 is July - September, and Q4 is October -December. City Council Priority Crossover- Identifies objectives that advance more than one City Council Priority. Funding Needed- Reflects a project that requires additional resources (staffing, capital investment, or professional services) to achieve and complete the activity beyond current budgeted levels. $ - up to 50K, $$ - 51-400K, $$$ - 500K+. Additional resources will be considered for inclusion in the 2025-26 annual budget. Staff Not Recommended- For a variety of reasons, any objectives that may have been carried over from last year or suggested during the Annual Retreat that staff is not recommending be considered in 2025 are identified in Attachment B. Committee Objectives The City Council retreat provided an opportunity to engage in a "big picture" discussion of what the City Council would like to achieve over the year, and how the City's decision -making Item 8: Staff Report Pg. 2 Packet Pg. 207 of 247 Item 8 Item 8 Staff Report structure should be used to this end. The City Council selected its ad hoc committees for 2025, with the understanding that these committees will adhere to Brown Act requirements: • Retail Ad Hoc Committee • Rail Ad Hoc Committee • Cubberley Ad Hoc Committee • Climate Action & Sustainability Ad Hoc Committee Based on the City Council action, staff has drafted Objectives for each of these committees and are provided in Attachment C. In drafting these recommended Objectives, staff used the principles presented at the City Council retreat: • Ad hocs facilitate efficient Council meetings by vetting complex topics in advance • Priorities and assignments, including ad hoc missions (objectives), will be made by the full Council to ensure transparent management of resources • Ad hoc recommendations proceed directly to the full Council, not heard by more than one committee • Recommendations from ad hocs will be developed in public Objectives for the perennial Council Appointed Officers Committee and City/Schools Liaison Committee are also included in Attachment C. Recommended workplans for the standing Policy & Services Committee and Finance Committee are provided in Attachments D and E. As work proceeds over the year, it is likely that changes to committee objectives may be desired. Staff or committees may recommend such changes for City Council approval at any point during the year. FISCAL/RESOURCE IMPACT City Council approval of Priority Objectives does not have an immediate fiscal impact; however, resources will need to be allocated to implement Council Priorities. Opportunities to allocate resources to projects include the FY 2026 annual budget process, with adoption scheduled for June 2025. In addition, the City Council may amend the budget throughout the year. STAKEHOLDER ENGAGEMENT City Council, community and stakeholder engagement is a key area of focus that is woven into the workplans to implement the proposed City Council objectives contained in this report. The City uses the International Association for Public Participation (IAP2) as a guide to structure community participation and align that participation with the type of input or feedback needed based on the project/issue. Workplan engagement typically fit within these general focus areas - Item 8: Staff Report Pg. 3 Packet Pg. 208 of 247 Item 8 Item 8 Staff Report Inform: Fact sheets, webpages, blog posts, information sessions, open houses, frequently asked questions, community briefings, and website feedback forms Consult & Involve: Surveys, focus groups, questions and answer sessions, office hours, public meetings like community meetings, town halls, panel discussions, workshops, and polling Collaborate & Empower: Working groups, ad hoc groups, feedback groups, boards, commissions and committee meetings, community advisory panels, advisory groups, digital engagement platforms, and voter ballot measures ENVIRONMENTAL REVIEW City Council action on this item is not a project as defined by CEQA because the City Council discussion on 2025 Priority and Committee Objectives are a continuing administrative or maintenance activity. CEQA Guidelines section 15378 (b)(2). ATTACHMENTS Attachment A: Proposed 2025 City Council Priority Objectives Attachment B: 2025 Staff Not Recommended Objectives Attachment C: Committee Objectives Attachment D: 2025 Policy & Services Committee Workplan Attachment E: 2025 Finance Committee Workplan APPROVED BY: Ed Shikada, City Manager Item 8: Staff Report Pg. 4 Packet Pg. 209 of 247 ATTACHMENT A ABCD El F Item 8 ILi O 1 2025 CITY COUNCIL PRIORITIES AND OBJECTIVES Attachment A- Proposed 2025 City Council Priority Council Priority ObjectivesJ v OBJECTIVES a p = a (68 in total) If N m v Z vC7 C7 C7 C7 +n 2 3 Economic Development & Retail Vibrancy (ED) 4 X R Council approval of outdoor activation guidelines for California Avenue. Council approval of outdoor activity guidelines informed by continued engagement with X 5 stakeholders on a refined priorities and recommendations and Initiate implementation. (2) Resume work on new parking structure in downtown core (Lot D). Staff will present parking garage design options to City Council for selection. (8) X R X 6 X R Complete build -out of fiber -to -the -premises (FTTP) pilot Phase 1 with grid modernization. Complete building out of a reliable and high-speed municipal fiber X service in a pilot area and work to establish internet service provider operations including necessary business tools such rate setting, billing and operations 7 software to roll out services in the initial build. (9) X R Council consideration of an ordinance that expands retail opportunities and promotes retail resiliency. Consider further refinement to retail and retail -like X 8 definition and explore changes to retail preservation ordinance. (12) X N Council consideration of an ordinance restoring subjective wireless communication facility regulations. Hold a public hearing on a draft ordinance implementing X the City Council's direction from late 2024 to eliminate objective standards for the placement of wireless antennas within the public right of way on street light or 9 utility poles. X R Enhance partnerships with private -sector stakeholders. Meet regularly with businesses, brokers, property owners, and other private -sector partners to shape, Ongoing 10 inform, and enhance economic development efforts. (10) X N Council approval of funding to continue Downtown cleanliness enhancements and other medium -term investments. Include necessary proposals and budget X $$ 11 appropriations as part of the development of the FY 2026 Operating Budget to continue enhanced Downtown Cleanliness enhancements. X R Council approval of Ramona Street design and funding appropriations. Engage stakeholders to develop design proposals for Car -Free Ramona Street and present X $$ 12 to Council for necessary funding appropriations to implement initial phase(s). (4) X R Council approval of a final signage plan for California Avenue and funding appropriations. Review the signage plan for California Avenue with the Architectural X $$$ 13 Review Board (ARB), incorporate feedback, and seek Council approval to implement the plan. (2) X R Council approval of a design option for California Ave. Engage stakeholders to refine alternative street designs for California Avenue and present them to Council X $$$ 14 for discussion and action, including funding appropriations to pursue a street design. (3) X N Begin feasibility analysis of Assessment District for University Avenue Streetscape. Conduct analysis to determine practicality of an assessment district or similarly X $$ 15 funding strategy as a funding mechanism for capital enhancements to University Avenue Streetscape. X N Propose and implement outdoor activation guidelines for Car -Free Ramona Street. Initiate implementation of Council approved outdoor activity guidelines X $$ 16 informed by continued engagement with stakeholders on a refined priorities and recommendations. X N Refine destination marketing efforts and enhance Palo Alto's reputation. Meet with hospitality partners to assess willingness to partner with the City on X $$ 17 destination marketing efforts and propose next steps, including necessary appropriation actions, to City Council. Climate Action and Adaptation, & Natural Environment Protection (CA) 18 X R Council Adoption of the Safe Streets for All (SS4A) Safety Action Plan. Informed by feedback from the Policy & Services Committee, bring forward a Safety Action X Plan providing a roadmap for eliminating traffic deaths and severe injuries through the reduction of vehicle miles traveled enabling staff to seek grant funding for 19 implementation. (14) X X R Begin construction of the Newell Road Bridge Replacement project. Award of a construction contract for the replacement of Newell Road Bridge in time to begin X 20 construction taking advantage of the 2025 in -channel construction season. (32) X C Complete construction of initial pilot area of electric grid modernization. Project will increase electrical capacity and reliability in initial pilot area bounded by X 21 Louis, Amarillo, 101, & Embarcadero about 1,200 homes; once completed, staff will continue the grid upgrades to the "Phase 1" area which impacts approx 6,000 X X R Begin construction of Hamilton Avenue storm drain system capacity upgrades project. Prioritization of the Hamilton Avenue project from the list 01 2017 ballot X 22 measure priority projects will increase the ability of the storm drain system to convey water in the event of a San Francisquito Creek overflow. (31) Item 8: Staff Report Pg. 5 1 Packet Pg. 210 of 247 ATTACHMENT A ABCD El F Item 8 IIii O 1 2025 CITY COUNCIL PRIORITIES AND OBJECTIVES Attachment A- Proposed 2025 City Council Priority Council Priority Objectives cc OBJECTIVES a l) a chi = Z (68 in totaC C C +n 2 3 X C Council consideration of an ordinance implementing updated Stream/Creek Corridor Setback requirements. (34) X 23 X C Council consideration of an ordinance implementing Bird Safe Glass & Wildlife Light Pollution Protections standards. (35) X 24 X R Council Adoption of the 2025 Bicycle and Pedestrian Transportation Plan (BPTP). Consideration of the BPTP effort informed by stakeholder engagement and X 25 review and feedback from the PTC for City Council adoption. (15) X R Develop and begin implementing a City Facility Electrification Plan. Building on the citywide Facilities Assessment, create a multi -year plan to begin replacing X 26 fossil fuel use in City buildings in alignment with S/CAP goals, and begin implementing through the Capital Improvement Program. (19) X N Develop an updated Regional Water Quality Control Plant Biosolids Facility Plan. Complete initial work to develop plan, including consideration of PFAS pollutants X 27 and the Measure E site, and review with a Council committee in advance of Council acceptance of the plan in late 2025 or early 2026. X N Develop and obtain Council approval for strategies and a 2026/2027 work plan for the next phase of S/CAP implementation of climate and sustainability goals, X 28 including engaging with Palo Alto Student Climate Coalition on its Heat Mapping project for possible inclusion. X X R Refine Grade Separation Design Alternatives per Council Direction and Conduct Outreach to Support Rail Committee Review of Locally Preferred Alternatives. X 29 Review advanced alternatives to minimize right of way impacts and improve traffic circulation, conduct outreach, and develop conceptual plans (15% design) for X X C Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2) through Council's JPA representation and any Council approvals involved. X 30 (31) X X R Begin development of a Regional Shoreline Adaptation Plan meeting new standards approved by BCDC. Engage with neighboring cities for potential partnership X 31 and review status with the City Council. (33) X N Initiate Preliminary Engineering and Environmental Clearance Work for Quarry Road Extension in Partnership with Stanford University, Caltrans, & VTA. X 32 Complete deployment of 65,000 residential Advanced Metering Infrastructure (AMI) meters by end of FY 2025 and begin deployment of commercial AMI X C X 33 meters. (13) X R Complete E -Mobility Strategic Plan for Council acceptance. Develop, approve and implement the Plan which reflects feedback on strategies reviewed by the X $ 34 Council Ad Hoc Climate Protection Committee and its Working Group. (21) X R Share preliminary analysis of strategies for a physical and financial transition of the gas utility to relevant policymakers and stakeholders. Utilize initial subject X $$ 35 matter expert work that developed a minimum future gas grid need for system retirement to analyze alternatives for scaling down the gas distribution system. (17) X N Present an ordinance to Council enacting the 2026 California Building Standards Code update, including the California Green Building Standards Code; submit to X $$ 36 the California Building Standards Commission for approval. X R Council approval for Phase 2 (full service program) of the Advanced Whole Home Electrification Pilot Program and begin implementation. (19) X $$$ 37 X R Develop an Advanced Commercial Rooftop HVAC Pilot Program proposal and review with the Climate Action and Sustainability Ad Hoc Committee for X $$$ 38 recommendation to Council. (20) Propose an updated multifamily EV charger program (EV 2.0) for Council approval. X N X $$$ 39 Implementing Housing Strategies for Social & Economic Balance (IHS) 40 X • R Prepare an ordinance for Council review expanding the housing focus area. Increase housing development potential along El Camino Real and consideration of an X exemption from payment of development impact fees for inclusionary units under certain circumstances, consistent with Housing Element Program 3.4 E. (41) 41 X C Present to Council an ordinance updating the City's housing incentive program. Increase housing development potential and expand provisions to multi family X 42 zoning and other commercial districts in accordance with Housing Element Program 3.4 D. (46) Item 8: Staff Report Pg. 6 1 1 Packet Pg. 211 of 247 ATTACHMENT A ABCD El F Item 8 IIii O 1 2025 CITY COUNCIL PRIORITIES AND OBJECTIVES Attachment A- Proposed 2025 City Council Priority 1. Council Priority Objectives OBJECTIVES a w u= a (68 in total) 18 N m v Z 2 3 X N Prepare an update to the City's accessory dwelling unit ordinance. Update local implementation regulations to respond to changes in State Law, consistency with X 43 the State Housing and Community Department's 2025 ADU Handbook and address applicable deficiencies identified in HCD's comment letter. X C Partner with Santa Clara County Housing Authority to achieve construction timeline milestones for the Palo Alto Homekey project (which will provide X 44 transitional housing and services for unhoused residents). (51) X R Present a renter protection fair chance ordinance to Council. Present findings of an analysis and policy recommendations in the form of a draft ordinance to X 45 reduce barriers to housing by individuals with criminal records, consistent with Housing Element Program 6.61. (54) X R Report out on initial data from the rental registry program and project implementation; receive feedback and recommendations for next steps. (57) X 46 X R Present to Council an analysis related to anti -rent gouging. Consistent with prior Council direction, examine implications of a possible ordinance from a legal, X 47 policy and anticipated resource demand perspectives; receive direction on next steps. (55) X R Extend for one year or codify R1/SB 9 interim ordinance. Establish objective development standards and increases the maximum floor area for SB 9 units from 800 X to 1200 square feet consistent with Housing Element Program 6.3A; consider implications of similar objective standards for R1 and SB 9 projects relative to the 48 City's Individual Review Program. (45) X N Initiate evaluation of South of Forest Area Coordinated Area Plan (SOFA) development standards. Review and explore options to amend the coordinated area X 49 plan with the intent to replace subjective development standards with objective standards consistent with Housing Element Program 3.7. X N Identify different housing typology options for the one -acre site near Matadero Creek. Use grant funded technical analysis to consider housing options for a X future affordable housing development on land to be dedicated to the City from the 2023 Sobrato/City Development Agreement; present findings and receive 50 direction from Council. X N Prepare the Community Development Block Grant (CDBG) 5 -Year Consolidated Plan and Annual Action Plan. The Quinquennial update helps jurisdictions to X assess affordable housing and community development needs and market conditions to make data -driven, place -based investment decisions when distributing 51 federal CDBG grant funds. X R Present to Council the Downtown Housing Plan Community Assessment report and receive Council direction on draft housing plan scenarios. Continue Ongoing 52 advancing the plan development and public engagement strategy to prepare draft housing plan and environmental review. (36) X X X X R Initiate the San Antonio Road Area Plan. Begin data gathering, document review, implementing a community outreach and engagement strategy, check -in Ongoing meetings with appointed and elected officials, and review by the City Council of a community assessment report and receive updated project direction, consistent 53 with Housing Element Program 6.6 C. (40) X R Advance affordable housing project on Downtown surface parking lot (Lot T). Enter into an exclusive negotiating agreement with Alta Housing; receive an Ongoing updated project concept design & prescreening application for Council review; receive formal planning entitlement application, consistent with Housing Element 54 Program 1.4 A. (8) X R Present an ordinance to Council that supports innovative housing structures. Creates zoning incentives or update development standards to support various X $$ housing typologies, including micro -units, intergenerational housing, aging adults, students and lower -income units, consistent with Housing Element Program 6.5. 55 (48) X R Present findings to Council on a study that explores code amendments reducing commercial floor area and possible extension of Downtown in -lieu parking X $$ program to residential development: Evaluate opportunities that make multi family housing an attractive alternative to commercial office development, 56 consistent with Housing Element Program 3.9. (50) X C Work with the Santa Clara County Housing Authority to determine next steps to maintain affordability and improve conditions at Buena Vista Mobile Park. (56) Ongoing $ 57 X X X X N Update development impact fees for public safety, government facilities, housing, transportation, parks, and community services. Conduct a feasibility study to Ongoing $$ ensure housing remains viable. Consider waiving fees for low-income units with 20% deed restrictions. (Housing Element Programs 2.1B; 3.1 B&C) 58 Public Safety, Wellness & Belonging (PS) 59 Item 8: Staff Report Pg. 7 1 Packet Pg. 212 of 247 ATTACHMENT A ABCD El F Item 8 ILi O 1 2025 CITY COUNCIL PRIORITIES AND OBJECTIVES Attachment A- Proposed 2025 City Council Priority U Council Priority Objectives 2 OBJECTIVES Wci h = a (68 in total) ~U NU CR 9 +n 3 X C Open the new Public Safety Building for daily Police, OES, and Fire services. Complete construction, move -in of departments, and a ribbon -cutting event to X 60 commemorate the official availability of public safety services from the facility for all. (72) X C Council to adopt the updated Foothills Fire Management Plan and Community Wildfire Protection Plan. Plan to reflect alignment with Santa Clara County and X 61 other agencies and entities to address early warning technology, planning and procedural elements and risk mitigation. (71) Council approval of construction contract for Fire Station No. 4 Replacement project and initiation of construction. (73) X C X 62 X N Activate a fire engine at Fire Station 4. Augment staffing at Fire Station 4 to deploy either ambulance or fire engine response. X 63 X R Develop Master Plan for Cubberley site. Complete a master plan by December 2025 for 15 acres anticipated to be purchased from PAUSD pending a successful X 64 bond measure in November 2026 and begin community polling to inform the development of a ballot measure for voter consideration. (61) X N Implement the 2024-2025 Equity Action Plan. Complete the 28 action items in the action plan in collaboration with partners. X 65 X R Implement New Expanded CSD Recreation Special Events Workplan. Approve and implement the Workplan which expands Community Special Events that foster Ongoing 66 togetherness, belonging and celebrate the rich diversity of our community (60) X R Support visible police presence by maintaining full police officer staffing through continuous recruiting and retention efforts. Identify and plan for anticipated Ongoing vacancies and retirements, hold monthly testing and interview sessions and timely background checks to maintain a vacancy of less than 5%. (67) 67 X C Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential opportunities to decrease Ongoing 68 SFO noise impacts on Palo Alto. (79) X R Open 445 Bryant Street Community Center. Complete construction and any necessary partnership agreements to begin La Comida Senior Lunch Program at the X $$ 69 facility by end of July, 2025; plan further work for general community center operations concurrently. (64) Council Approval of Quiet Zone Concept Plans at Churchill Ave, Meadow Drive, and Charleston Rd Rail Crossings. (76) X C X $$ 70 X N Enhance and Expand Inclusive Programs and Services. Enhance services to support individuals with disabilities seeking accommodation support, expand Ongoing $ 71 community partnerships that serve the disability community, and implement new therapeutic recreation programs X R Support Community Mental Health. Provide support for all ages through community partnerships, programs, and initiatives. (65) Ongoing $ 72 X X N Enhance safety and improve quality of life in commercial areas by reducing criminal activity through business engagement and the deployment of officers and Ongoing $$ technology. Establish a Business Watch program to enhance collaboration with businesses and assign two officers at a minimum to patrol high traffic commercial 73 areas. X R Initiate an update to the City's seismic hazards ordinance. Conduct an assessment of previous study, update potentially eligible buildings, and begin work on Ongoing $$ 74 seismic hazard identify and mitigation ordinance. (75) X C Implement plan for phaseout of leaded fuel at Palo Alto Airport. With unleaded fuel now available at the airport, implement plan to conduct lead monitoring, Ongoing $$ encourage and track use of the fuel, explore potentially subsidizing the cost of unleaded fuel, and develop updated lease requirements to promote unleaded fuel. 75 77 76 5- up to 50K; $$-51-400K, $$$-500K+ 77 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... (C) are objectives that are carried over from the 2024 list, (R) are objectives from the 2024 list that may have a second phase to the project and have been revised to reflect 2025 goals, (N) reflect a project that is new in 2025 Item 8: Staff Report Pg. 8 Packet Pg. 213 of 247 Item 8 Attachment B - 2025 Staff TB Not Recommended Objectives Staff Not Recommended Objectives For various reasons —including staff capacity to advance, feasibility challenges, or that work is already underway —some objectives from the 2024 Priority Objectives list, previous Council suggestions, or the Annual Retreat suggestions are not recommended to become priority objectives for 2025. Objectives that were part of the 2024 list will have their corresponding number in parentheses at the end of the sentence. These objectives are listed below. Staff will be prepared to respond to any Councilmember's questions. Economic Development and Retail Vibrancy a) Develop and present preliminary options for activating vacant storefronts: Explore regulatory strategy and low friction/barrier permitting for temporary popup stores. (11) b) Facilitate the establishment of sustainable business organization in the Cal Ave, DT, and Midtown districts. (1) c) Council Consideration and Adoption of Parking Permit Policies and Program Updates: Improve Customer Experience, Align with Environmental and Transportation Goals, and Recover Costs. (26) d) Comprehensively Update the City's Zoning Code including policies that support Economic Development Strategies. Reformat for improved readability, update definitions, use categories, development standards and permitting processes. (12) Climate Action and Adaptation & Natural Environment Protection (CA) e) Evaluate the integration of biogas into the gas utility business model and share results with Council and other policymakers. Implementing Housing Strategies for Social & Economic Balance f) Initiate study that identifies options and feasibility of regulations to limit short-term rentals Citywide consistent with Housing Element Programs 4.2D&E. g) Enforcement policy recommendations related to Ghost Houses: Survey existing enforcement mechanisms and Ghost House (extended vacancy) data collection in other jurisdictions and return to Council by end of 2024, consistent with Council direction from November 27, 2023. h) Amend the zoning code to ensure residential uses in commercially zoned areas receive the same protections as those in exclusively residential zones. The City Council on November 13, 2023 supported this request from the Palo Alto Redwoods Homeowners Association. i) Amend the City's Comprehensive Plan Safety Element to align with State law. j) Evaluate and make policy recommendation to Council regarding a partnership with the California Community Housing Agency (CaICHA). CaICHA issues governmental bonds for the purpose of financing projects that provide, preserve and support affordable local housing for low-income, moderate -income and middle -income families and individuals. k) Present options to Council for increasing housing in the California Avenue corridor. Consistent with Council direction from August 14, 2023. Item 8: Staff Report Pg. 9 Packet Pg. 214 of 247 Item 8 Attachment B - 2025 Staff'T B Not Recommended Objectives I) Prepare a Coordinated Area Plan or similar for California Avenue. m) Prepare a Coordinated Area Plan or similar for El Camino Real. n) Present options to the City Council that identify and evaluate sources and methods to raise significant funding to support new affordable housing production and preservation. (42) Public Safety, Wellness & Belonging o) Complete next steps for Palo Alto Airport Long Range Planning work. Develop new alternatives considering Council's September 2024 Study Session input, conduct community engagement, and return to Council for review and action. p) Support Caltrain's Corridor Safety and Security Initiatives. (74) Item 8: Staff Report Pg. 10 Packet Pg. 215 of 247 Item 8 Attachment C- I TC Committee Objectives 2025 Committee Objectives And Tentative meeting schedules Rail Ad Hoc Committee To meet every other month The Rail Committee reviews the projects and provides recommendations to the City Council based on the Rail Guiding principles adopted by the City Council (August 8, 2022). The projects include: the grade separations and safety improvements at existing crossings, additional east -west bicycle and pedestrian crossings, and quiet zone improvements. Rail committee will review and advance projects for Council approval. With the exception of bicycle and pedestrian railway crossings, all matters related to cycling and pedestrians such as the Bicycle Pedestrian Transportation Plan (BPTP) will be reviewed by the Policy & Services Committee for recommendations to the full City Council. Cubberley Ad Hoc Committee To meet monthly, possibly immediately before the Finance Committee given the membership of both are the same The Cubberley Ad Hoc will ensure the City Council's vision is reflected through the master plan process and serve as the Council ambassador for engagement with the community and building community support for development for a new community center at the Cubberley site. This includes making recommendations to the Council on the future operating model (e.g. services available, approach to fees & charges, space allocation) and master plan that will successfully receive voter support in 2026. Coordination with PAUSD on Cubberley will occur through this committee rather than CSLC. Operations, funding, and ballot measure work (including polling) may be heard by the Finance Committee rather than the Cubberley Ad Hoc for recommendations to the full City Council. Retail Ad Hoc Committee To meet every other month The retail committee will provide a regular forum for business and community stakeholders to engage with Council members on implementation of the City's economic development strategy. The retail committee will make recommendations to the City Council on economic development and retail vibrancy efforts, such as additional business support, proposed University and California Avenue improvements, and citywide retail zoning code changes. Item 8: Staff Report Pg. 11 Packet Pg. 216 of 247 Item 8 Attachment C- I TC Committee Objectives Climate Action & Sustainability Ad Hoc Committee To meet monthly The Climate Action & Sustainability Committee will support implementation of the Climate Action workplan items of the Three -Year Sustainability and Climate Action Plan (S/CAP) Workplan and the 2025 Council Priority Objectives for the Climate Action & Adaptation, and Natural Environment Council priority. The Committee will also discuss and provide input on S/CAP implementation strategy leading to Council approval and the development of the Climate Action sections of the upcoming 2026-2027 S/CAP Workplan, including consideration of appropriate actions toward the 2030 Carbon Neutrality goal. Implementation of the Reliability and Resiliency Strategic Plan will continue to be reviewed primarily by the Utilities Advisory Commission (UAC), and recommendations for funding S/CAP programs through the budget process will be made by the UAC and Finance Committee based on priorities established by the Climate Action & Sustainability Committee. Council Appointed Officers Committee Meets as needed The CAO Committee meets on an as -needed schedule to address issues that Council has referred to the Committee related to Council's four direct appointees: the City Manager, City Attorney, City Clerk and City Auditor. For example, the committee may be tasked with duties related to performance evaluations, compensation, and the filling of vacancies. The CAO Committee is to make recommendations to the Council annually regarding the process for CAO evaluations and the selection of the consultant to serve as the facilitator for the CAO evaluations for the year. The CAO Committee is also to schedule the CAO performance evaluations in partnership with staff. City/Schools Liaison Committee Typically meets monthly The City -Schools Liaison Committee is composed of two Councilmembers and two members of the Board of Education of the Palo Alto Unified School District. The committee's purpose is to share information, collaborate, and coordinate on issues related to Palo Alto's school -aged children and youth. Policy & Services Committee: See Attachment D Finance Committee: See Attachment E Item 8: Staff Report Pg. 12 Packet Pg. 217 of 247 ( ) CITY OF PALO ALTO POLICY & SERVICES WORKPLAN CALENDAR 2025 As of February 2025 Item 8 Attachment D - 2025 ID Policy & Services Committee Workplan The Municipal Code states that the role of the Council Policy & Services Committee is to consider and make recommendations on matters referred to it by the Council relating to parliamentary and administrative procedures and policy matters pertaining to intergovernmental relations, personnel policies, planning and zoning, traffic and parking, public work, and community and human services. (§2.04.220) `\ The end of the document contains information on the completed 2024 referrals as well as the pending referral with no set date. January A • Mayor appoints Committee and designates Chair; no Policy & Services Committee meeting February • Auditor Report: Grant Management Audit • Auditor Report: Utility Billing Audit • Nonprofit Partnerships Workplan • Follow Up from City Council Retreat re Umbrella Operating Strategies March t` • Auditor Report: Dispatch Assessment • Recommendations for Nonprofit Partnerships Workplan Phase 1 • Auditor Quarterly Report (tentative) • Auditor Task Order Report (if needed) April • Update on Recent Race and Equity Work • Legislative Update (State and Federal) • Referral: Board and Commission Member Onboarding Support • Auditor Report: TBD • Auditor Report: TBD May • Recommended Approval of Safe Streets for All Action Plan • Referral (2024): Establish a frequency for joint City Council meetings or Policy & Services meeting with Boards and Commissions, Youth Council, and meetings with Boards and Commissions Chairs; City of Palo Alto 1250 Hamilton Avenue, Palo Alto, CA. I www.cityofpaloalto.org — February 2025 Item 8: Staff Report Pg. 13 Packet Pg. 218 of 247 Item 8 Attachment D - 2025 Policy & Services • Referral Follow Up: Discussion and Recommendation to Council Regarding Pot CommitteeWorkplan Procedure for Councilmembers to Make Referrals to Staff • Auditor Report: TBD June • Referral (2024): Review of an annual schedule of repeat items that occur annually on agendas for Policy & Services, Finance Committee, and City Council along with the approximate month they occur • Referral (2024): Policy & Services to review and make recommendations for any initiatives to support and strengthen neighborhood programs (linked to discussions in 2021) • Audit task orders • Tentative: Bicycle Pedestrian Transportation Plan (BPTP) July No meeting; Council break August • Auditor Report: TBD • Auditor Report: TBD • Race and Equity Update Report • Legislative Update (State and Federal) September • Auditor Report: TBD October • Quarterly Audit Status Report November • Auditor Report: TBD • Legislative Agenda and Guidelines (can also go in December) • Quarterly Update on Recent Race and Equity Work December • Auditor Report: TBD • Procedures & Protocols Handbook Discussion (Annual Discussion) • 2026 City Council Priorities Discussion (focused on process, the retreat and submitted ideas) • Informational: Report out on Status of Committee Referrals Completed Referrals (status and date of referral): 1. Public Arts Program Discussion 2. Council Discretionary Funds Policy 3. Discussion of the Creation of the Advisory Committee regarding Council Compensation City of Palo Alto 1250 Hamilt hilt nro — F Item 8: Staff Report Pg. 14 Packet Pg. 219 of 247 Item 8 Attachment D-2025 Policy & Services 4. Initial Discussion Regarding Potential New Procedure for Councilmembers Committeeworkplan Pending Referrals: 1. Continued follow up of: Seismic Ordinance Update Previous Council Suggestions: 1. Lead inclusive engagement and outreach to co -create an implementation plan to address homelessness in Palo Alto 2. Explore options to expand RV safe parking, in particular near Geng Road. Present findings to Council 3. Pursue options for ensuring sanitary and safe conditions related to unhoused populations. Relates to efforts to address health and safety impacts of homelessness. City of Palo Alto 1250 Hamilt Halt nra — F Item 8: Staff Report Pg. 15 Packet Pg. 220 of 247 Item 8 Attachment E - 2025 CITY O F Finance Committee PALO ALTO L Workplan ATTACHMENT E FINANCE COMMITTEE WORKPLAN CALENDAR 2025 As of February 13, 2025 The Municipal Code states that the role of the Council Finance Committee is to consider and make recommendations on matters referred to it by the Council relating to finance, budget, financial audits, capital planning and debt. (§2.04.210). See the end of the document for information on the completed 2024 referrals as well as the outstanding and on hold referrals to date. January Mayor appoints Committee and designates Chair; usually no FC meeting February A No Meeting, City Council meeting scheduled for Cubberley visioning March (4th & 18th) �k • Planning and Development Services Municipal Fee Update • Real Property Transaction Review • Storm Water Management Fee April (1St & 15th) • Utilities Advisory Commission Rate Forecasts and Five -Year Financial Plans: Gas, Electric, Water, Wastewater Collection • Review Human Services Resource Allocation Program recommended grants after Human Resources Commission Review in March [tentative] May (6th, 7th, & 20th) • Annual Budget Review: Operating and Five-year Capital Improvement Plan o Alternative meeting times (9:00am — 5:00pm) 5/6 and 5/7 • City-wide Municipal Fee Study June (3rd & 17th) • Review Cubberley [tentative] • Third Quarter Fiscal Year 2025 Financial Report • Adoption of Fiscal Year 2025 Investment Policy (to be done by June 30 per code) July No meeting; Council Break City of Palo Alto 1250 Hamilton Avenue, Palo Alto, CA. I www.cityofpaloalto.org Item 8: Staff Report Pg. 16 Packet Pg. 221 of 247 Item 8 Attachment E - 2025 Finance Committee Workplan August • Grid Modernization Capital Improvement review issuance of debt for project financing September • Accept California Public Employees' Retirement System (CaIPERS) Pension Annual Valuation. Reports as of June 30, 2024 o Every 3 -4 -year review/decision on pension funding policy assumptions next review scheduled for FY 2026. October November • Informational: Report out on Status of Committee Referrals • Discussion and Recommendation to the City Council to Accept the Macias Gini & 0'Connell's Audit of the City of Palo Alto's Financial Statements as of June 30, 2025 and Management Letter • Discussion and Recommendation to Approve the Fiscal Year (FY) 2025 Annual Comprehensive Financial Report (ACFR) and Approve Budget Amendments in Various Funds December • Review and Forward the FY 2027 - FY 2036 Long Range Financial Forecast • First Quarter Fiscal Year 2026 Financial Report • Preliminary Utility Rate Forecast Review Referred Topics: A full report on the status of Finance Committee referrals and the status can be found here', Item 2 on the November 19, 2024 agenda. Completed/Scheduled Referrals 1) JMZ ticket pricing analysis to understand interactions between changes to $18 ticket, attendance, and cost recovery. 2) Planning and Development Services Fee Study [scheduled March 2025] 3) Parking Permits Pricing and Parking Permit Funds Financial Status. [scheduled for FY2026 budget process] 4) Ability Path financial support [addressed in FY2025 Mid -Year Report] 5) Analyze Fire Emergency Medical Response Fee. [scheduled for FY 2026 Municipal Fee Schedule] In Progress/Pending Referrals: 6) Fire Emergency Medical Response; Supplemental Resources. [Initial review completed November 2024, additional resources addressed in FY 2025 Mid -Year Report] 7) Review Parks Restroom Prioritization; Specifically, Pardee Park. 8) Active Recruitment Digital Marketing Services (Contract Services) Finance Committee Tentative Topics, Calendar 2025 As of February 13, 2025 Item 8: Staff Report Pg. 17 Packet Pg. 222 of 247 Item 8 Attachment E - 2025 Finance Committee Workplan 9) Establish Organizational Development & Safety Division 10) Explore financial, outreach, and policy processes for adding East Palo Alto to resident rates for the golf course 11) Increasing Revenue- Generating CSD Programming to Meet Demand Finance Committee Tentative Topics, Calendar 2025 As of February 13, 2025 Item 8: Staff Report Pg. 18 Packet Pg. 223 of 247 Item 8 Item 8 Supplemental Report City Council Supplemental Report C I T Y O F From: Ed Shikada, City Manager PALO Meeting Date: February 24, 2025 ALTO Item Number: 10 Report #:2502-4185 TITLE Approval of the 2025 City Council Priority Objectives, as well as Committee Objectives and Workplans - Supplemental Information on Attachment B 'Objectives Not Recommended' REPORT UPDATE Attachment B: Objectives Not Recommended provides a list of objectives that been suggested in various venues, but for a variety of reasons, were not included in the proposed 2025 City Council Priority Objectives. Below is the list of objectives not recommended (as outlined in Attachment B), with an added brief bullet point explanation for the reason the objective is not recommended. Economic Development and Retail Vibrancy a) Develop and present preliminary options for activating vacant storefronts: Explore regulatory strategy and low friction/barrier permitting for temporary popup stores. (11) • This work is already underway for pop-up businesses that fall into the same use category. Popups requiring a change of use raise significant building code and potential safety concerns that require additional staff resources to address. b) Facilitate the establishment of sustainable business organization in the Cal Ave, DT, and Midtown districts. (1) • Staff will continue to meet with businesses to engage on key projects and investments, however at this time there is not support from the business community to engage in establishing new or more robust organizations. c) Council Consideration and Adoption of Parking Permit Policies and Program Updates: Improve Customer Experience, Align with Environmental and Transportation Goals, and Recover Costs. (26) • This item is an open referral with the Finance Committee and included in the committee workplan and is already underway. The next schedule discussion will be part of the FY 2026 Item No. 10. Pa e 1 of 3 Item 8: Staff Report Pg. 19 Packet Pg. 224 of 247 Item 8 Item 8 Supplemental Report budget process. Proposed parking program amendments and relevant changes to Title 10 will be presented to PTC on March 26, 2025. d) Comprehensively Update the City's Zoning Code including policies that support Economic Development Strategies. Reformat for improved readability, update definitions, use categories, development standards and permitting processes. (12) • Staff capacity to advance this with the other priority objectives is not feasible given prioritization of Housing Element programs. In addition, significant investment in consultant services would be required. Climate Action and Adaptation & Natural Environment Protection (CA) e) Evaluate the integration of biogas into the gas utility business model and share results with Council and other policymakers. • While not a component of the Sustainability & Climate Action Plan, biogas could support the City's climate goals; however, rising utility rates raise questions about its feasibility. Staff could explore this strategy but would need direction on its desirability at this time. Implementing Housing Strategies for Social & Economic Balance f) Initiate study that identifies options and feasibility of regulations to limit short-term rentals Citywide consistent with Housing Element Programs 4.2D&E. • An Ordinance Adoption is not required by Housing Element until July 1, 2027. This objective is not recommended for approval in 2025 due to limited staff capacity to manage the effort required. Instead, this will be a recommended priority in 2026. g) Enforcement policy recommendations related to Ghost Houses: Survey existing enforcement mechanisms and Ghost House (extended vacancy) data collection in other jurisdictions and return to Council by end of 2024, consistent with Council direction from November 27, 2023. • This objective is not recommended for approval due to limited staff capacity to manage the effort required given prioritization of Housing Element programs. h) Amend the zoning code to ensure residential uses in commercially zoned areas receive the same protections as those in exclusively residential zones. The City Council on November 13, 2023 supported this request from the Palo Alto Redwoods Homeowners Association. • This objective is not recommended for approval due to limited staff capacity to manage the effort required given prioritization of Housing Element programs. i) Amend the City's Comprehensive Plan Safety Element to align with State law. Update will include modifications related to hazards, public safety, emergency response, and climate action to reflect State requirements that have come into effect since 2018. • This project is currently underway and will be reflected in the Planning and Transportation Commission (PTC) workplan for 2025. Item No. 10. Pa e 2 of 3 Item 8: Staff Report Pg. 20 Packet Pg. 225 of 247 Item 8 Item 8 Supplemental Report j) Evaluate and make policy recommendation to Council regarding a partnership with the California Community Housing Agency (CaICHA). CaICHA issues governmental bonds for the purpose of financing projects that provide, preserve and support affordable local housing for low-income, moderate -income and middle -income families and individuals. • This objective is not recommended for approval due to limited staff capacity to manage the effort required given prioritization of Housing Element programs. k) Present options to Council for increasing housing in the California Avenue corridor. Consistent with Council direction from August 14, 2023. • This objective is not recommended for approval due to limited staff capacity to manage the effort required given prioritization of Housing Element programs. I) Prepare a Coordinated Area Plan or similar for California Avenue. • This objective is not recommended for approval due to limited staff capacity to manage the effort required given prioritization of Housing Element programs. m) Prepare a Coordinated Area Plan or similar for El Camino Real. • This objective is not recommended for approval due to limited staff capacity to manage the effort required given prioritization of Housing Element programs. n) Present options to the City Council that identify and evaluate sources and methods to raise significant funding to support new affordable housing production and preservation. (42) • This objective is not recommended for approval due to limited staff capacity to manage the effort required given prioritization of Housing Element programs. Public Safety, Wellness & Belonging o) Complete next steps for Palo Alto Airport Long Range Planning work. Develop new alternatives considering Council's September 2024 Study Session input, conduct community engagement, and return to Council for review and action. • Based on council feedback at the Airport study session and to meet constraints to not expand its footprint, staff are reconsidering planning alternatives while also working to make near - term progress on leaded fuel and noise issues. The Airport long range plan will therefore pause while this work proceeds. p) Support Caltrain's Corridor Safety and Security Initiatives. (74) • Caltrain has begun installing safety fencing along the rail corridor. City staff will support these efforts but are not positioned to lead these investments, and no City Council action is required. APPROVED BY: Ed Shikada, City Manager Item No. 10. Pa e 3 of 3 Item 8: Staff Report Pg. 21 Packet Pg. 226 of 247 Item 9 Item 9 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: INFORMATION REPORTS PALO Lead Department: Public Works ALTO Meeting Date: March 10, 2025 Report #:2412-3930 TITLE Quarterly Information Report on Sustainability and Climate Action Plan (S/CAP) Implementation; CEQA Status - Not a Project RECOMMENDATION No Council action is required. This is an update on Sustainability and Climate Action Plan (S/CAP) Implementation Progress through the fourth quarter of calendar year 2024. It is provided to give the City Council and public an overview of S/CAP workplan items status since adopted by Council in June of 2023. EXECUTIVE SUMMARY The City is implementing the Sustainability and Climate Action Plan (S/CAP) to help the City meet its sustainability goals, including its goals of reducing greenhouse gas (GHG) emissions 80% below 1990 levels by 2030 (the "80 x 30" goal) and achieving carbon neutrality by 2030. Since the S/CAP was adopted in June 2023, staff has provided implementation updates covering progress in O3 2023, Q4 2023, 01 2024, Q2 2024 and O3 2024. This update covers progress through the fourth quarter of 2024. Highlights of O4 2024 progress include: Climate Action • As of December 19, 2024, 498 residents had either completed installations or signed contracts to get a new heat pump water heater (HPWH) through the full -service HPWH program or rebate program, with 84 projects applying for on -bill financing. • As of December 31, 2024, 17 multi -family properties representing 814 housing units (about 7.4% of all multifamily units in Palo Alto) installed a total of 263 EV charging ports facilitated through the City's EV programs, with another 14 multi -family projects in progress representing an additional 779 residential units (7.1% of multifamily units) and 211 charging ports. Notable in O4 2024 was the installation of 6 Level 2 chargers at Alta Housing's 65 -unit Arastradero Park Apartments, which is the first dedicated affordable housing property in Palo Alto to install chargers through the EV Rebate Program. • Ten customers participated in the City's Residential Energy Assistance Program (REAP) to receive energy and water efficiency improvements at no cost. Item 9: Staff Report Pg. 1 Packet Pg. 227 of 247 Item 9 Item 9 Staff Report • As of December 31, 2024, the Commercial and Industrial Energy Efficiency Program (CIEEP) completed 15 major energy efficiency projects with projected energy savings of 2,454,865 kWh. Twelve projects are currently being installed, with a projected savings of 2,706,636 kWh. • The final draft of the Palo Alto Safety Action Plan, a comprehensive roadway safety plan focused on improving safety for vulnerable road users which will reduce vehicle miles traveled and encourage walking and cycling, is complete and will be presented to Council for review in early 2025. • On December 16, 2024, the City Council approved the grant agreement with the Federal Highway Administration for the South Palo Alto Bikeways Demonstration Project to improve bikeways and crossings on East Meadow Drive and Fabian Way. • The City received delivery of two electric vehicles - a Tesla Model 3 and a Rivian R1S - for the Palo Alto Police Department. There are now 35 EVs in the City fleet, or about 15% of the passenger vehicles and light duty trucks and vans. • There are currently 111 City -owned EV chargers, with a total of 146 charging ports, an increase of 6 EV chargers and 15 charging ports from last quarter. Twenty-five of those chargers are dedicated to City vehicles, while the rest are primarily for public use. • The Climate Protection Ad Hoc Committee held four Working Group meetings to discuss the Whole Home Electrification Program Proposal, Funding Study Policy, EV Charger Needs Assessment Study, and S/CAP Funding Study preliminary Results. • The inaugural Youth Climate Advisory Board (YCAB), comprised of 11 high school students attending schools in Palo Alto, met monthly and appointed three leadership positions. Sustainability • As of December 19, 2024, the percentage of customers who accessed the WaterSmart portal, an online water management tool, increased to 29%. Last quarter 24% of customers accessed the portal. • On October 18, 2024, the City provided feedback on the Bay Conservation Development Commission's Draft Regional Shoreline Adaptation Plan. The Regional Shoreline Adaptation Plan (RSAP) guidance for Bay Area was approved at the December 5, 2024 Bay Area Conservation and Development Commission. The City will coordinate the development of its Sea Level Rise Adaptation Plan to align with this and other regional planning efforts. • On October 7, 2024, City Council adopted a resolution approving the Palo Alto Local Hazard Mitigation Plan (LHMP), including Volume I of the 2023 County of Santa Clara Multi -Jurisdictional Hazard Mitigation Plan and Volume II of the Palo Alto Jurisdictional Annex. • The City developed a new innovative outreach tool for businesses offering waste reduction resources. This initiative is the first of its kind and provides tips and best practices for waste prevention in daily operations and procurements. • As part of the new Zero Waste Living outreach campaign, the City published fourteen Zero Waste Minute weekly e -newsletters in O4 2024, providing the community with Item 9: Staff Report Pg. 2 Packet Pg. 228 of 247 Item 9 Item 9 Staff Report reduce, reuse, and repair tips, and essential tools to tackle the complex waste challenges our community is dedicated to solving. BACKGROUND In April 2016, the City Council adopted the goal of reducing GHG emissions 80% below 1990 levels by 2030 (the "80 x 30" goal),1 and in October 2022 the City Council adopted the ambitious goal of achieving carbon neutrality by 2030.2 Staff, with community and City Council input, referred to the 2016 Sustainability and Climate Action Plan (S/CAP) Framework and 2018-2020 Sustainability Implementation Plan to create a comprehensive S/CAP and Three- Year S/CAP Workplan. In June 2023, Council adopted the 2022 Sustainability and Climate Action Plan,3 certified the Comprehensive Plan Environmental Impact Report Addendum: Update to the Sustainability and Climate Action Plan,4 and accepted the 2023-2025 S/CAP Workplan.5 The S/CAP is an ambitious plan to reduce the City and community's GHG emissions, while also guiding how Palo Alto uses land and natural resources in ways that ensure quality of life for future generations. The S/CAP aligns with several goals of the 2030 Comprehensive Plan Implementation Plan. All previous S/CAP Implementation updates can be found in the Sustainability and Climate Action Plan (S/CAP) Program Reports section of the Sustainability Actions and Accomplishments page of the City website6. The 2022 S/CAP and 2023-2025 S/CAP Work Plan align with one of the four Council Priorities for CY 2024: "Climate Change & Natural Environment: Protection and Adaptation". In addition, there are several overlapping Council Priority Objectives, the status of which can be found in the 2024 Council Priority Objectives Q4 Report.' This report references the Council Priority Objectives in parentheses where applicable. 1 City Council, April 18, 2016; Agenda Item #10; SR #6754, https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2016/id-6754. pdf 2 City Council, October 3, 2022; Agenda Item #9; SR #14720, https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/city- council- agendas-minutes/2022/20221003/20221003accsm-amended-presentations. pdf#page=131 3 2022 Sustainability and Climate Action Plan; https://www.cityofpaloalto.org/files/assets/public/v/1/sustainability/reports/2022-scap-report final.pdf 4 Comprehensive Plan Environmental Impact Report Addendum: Update to the Sustainability and Climate Action Plan, 2023; https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/agendas- minutes/city-council-agendas-minutes/2023/2023comp re hens iye- plan -environmental -impact -report -addendum - update -to -t h e-sca p.pdf 5 2023-2025 S/CAP Workplan, 2023; https://www.cityofpaloalto.org/files/assets/public/v/1/sustainability/reports/2023-2025-scap-work-plan final.pdf 6 Sustainability and Climate Action Plan (S/CAP) Progress Reports, https://www.cityofpaIoaIto.org/City- Hall/Sustainability/Goals-and-Progress/Sustainability-Actions-and-Accomplishments City Council, January 21, 2025: Agenda Item #13; SR #2501-3968, https://cityofpa loa Ito. pri megov.com/Portal/viewer?id=0&type=7&u id=1d9f9f98-3d09-44e0-84d 3-3ffb71def84c Item 9: Staff Report Pg. 3 Packet Pg. 229 of 247 Item 9 Item 9 Staff Report II_j)J_Wi.1;i The City is committed to a sustainable future. The City owns, operates, and maintains a full - service utilities portfolio that provides electric, natural gas, fiber, water, refuse, and wastewater services to residents and businesses in Palo Alto. Palo Alto's continued leadership in advancing sustainability commitments has succeeded mainly because of the continued collaboration of community stakeholders, City departments, and the leadership of the City Council. The S/CAP Goals and Key Actions are divided into eight areas, four of which are climate -focused and include actions to achieve the City's 80 x 30 and carbon neutrality by 2030 goals (Climate Action, Energy, Electric Vehicles, and Mobility) and four of which are focused on actions that create a sustainable natural environment and adapting to a warming climate (Water, Climate Adaptation and Sea Level Rise, Natural Environment, and Zero Waste). The Work Plan is similarly divided between climate -focused and sustainability-focused priorities. There are 23 Council Priority Objectives in the 2024 Council Priority Area Climate Change and The Natural Environment: Protection & Adaptation (CC&NE). This report addresses 18 of those Council Priority Objectives, as well as 2 in Council Priority Area Community Health, Safety, Wellness, and Belonging (CHSW&B), as shown in Table 1. Number Council Priority Objective Climate Change and the Natural Environment: Protection & Adaptation (CC&NE) Climate Change Protection CC&NE 14 Conduct community engagement and data collection and analysis to develop a Safe Streets for All (SS4A) Safety Action Plan for Council approval in 2024 Continue community engagement efforts to inform the update and receive CC&NE 15 Council feedback on the 2025 Bicycle and Pedestrian Transportation Plan (BPTP) characteristics in preparation for next steps including environmental review and adoption in 2025 CC&NE 16 Complete initial pilot area of electric grid modernization CC&NE 18 Continue to improve the Advanced Heat Pump Water Heater Pilot Program in preparation for a full-scale program CC&NE 19 Adopt a residential whole home electrification pilot program Refine existing HVAC pilot program to encourage participation as a next step CC&NE 20 toward a 2025 Council approved commercial rooftop HVAC electrification advanced pilot program CC&NE 21 Develop and approve an Electric Vehicle Strategic Plan CC&NE 22 Develop an EV Replacement Program for the City Fleet CC&NE 23 Develop and initiate implementation of a Reliability and Resiliency Strategic Plan Item 9: Staff Report Pg. 4 Packet Pg. 230 of 247 Item 9 Item 9 Staff Report CC&NE 24 Develop draft S/CAP funding study with Council input CC&NE 25 Evaluate and report out Palo Alto Link pilot performance and consider continuation and/or expansion of future services Begin community engagement to consider parking policy updates that enhance CC&NE 26 customer satisfaction, improve program sustainability, and aligns with S/CAP mobility goals CC&NE 27 Amend local building regulations to establish a "One Margin" energy efficiency standard, to allow installation of natural gas plumbing while imposing more stringent energy efficiency and all -electric readiness requirements to all new buildings CC&NE 28 Initiate the 2026 California Building Standards Code update, including the California Green Building Standards Code Complete community engagement for the Airport's Long -Range Facilities & CC&NE 29 Sustainability Plan in accordance with Federal requirements and hold a study session with Council on the draft plan Climate Change Adaptation: Flood Protection CC&NE 31 Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2) through Council's JPA representation and any Council approvals involved Complete design and right-of-way acquisition, obtain regulatory permits, CC&NE 32 finalize project funding needs including potential Council advocacy with State legislators, and approve construction contract for the Newell Road Bridge Replacement project CC&NE 33 Coordinate with Federal and regional partners on a path forward exploring the development of a Sea Level Rise Adaptation Plan Community Health, Safety, Wellness, and Belonging (CHSW&B) Invest in Reliable Safety Infrastructure and Systems CHSW&B 70 Approve updated Local Hazard Mitigation Plan and Community Wildfire Protection Plan CHSW&B 71 Update Foothills Fire Management Plan Climate Action Covering the S/CAP Areas of Climate Action, Energy, Electric Vehicles, and Mobility, this section reports on progress based on the Work Plan Climate Action Priority areas. This includes five priorities with various work items under each priority. This report notes where these work items have been designated as Council priority objectives. P1. Grid Modernization P2. Launch Programs P2.1 Residential Emissions Reduction P2.2 Non -Residential Emissions Reduction P2.3 Citywide Mobility P2.4 Municipal Electrification Item 9: Staff Report Pg. 5 Packet Pg. 231 of 247 Item 9 Item 9 Staff Report P2.5 EV Strategic Plan P3. Build Awareness and Confidence P4. Additional Emissions Reductions P5. Funding Needs and Sources Separately from the work plan updates, there are two 2024 S/CAP-related Council priority objectives that did not appear in the Work Plan. The first (CC&NE 27) was to adopt local amendments to the State's Energy Code to replace all -electric new construction requirements which had been placed under an enforcement moratorium in February 2024.8 Council adopted replacement local amendments that became effective October 4, 2024. The second (CC&NE 28) is to begin planning for the next building code cycle, 2026-2028. The City has already started the planning process, forming a staff team and completing an RFP for professional services to assist with the process. P1. Grid Modernization Electric grid reliability and resilience will be important to inspiring confidence in electrified homes and vehicles. The focus of Priority 1 is to preserve and enhance reliability, modernize the electric grid and replace aging infrastructure, increase electric grid capacity to accommodate electrification, and explore ways to enhance resiliency. Grid Modernization (Work Plan Item 14. Council Priority Objective CC&NE 16): As of November 2024, the engineering design work was completed, and project construction began. The City continues to work with vendors and distributors of poles, transformers, and secondary wire to ensure a continuous supply of materials, and to ensure the Pilot Project is completed in a timely manner and on budget. To date, 55 out of 75 poles (73%) have been replaced, 36 new transformers have been hung, and a significant portion of the planned tree trimming work has been completed. Additionally, 428 (47%) out of 908 residences in the Pilot Area now have sufficient electrical capacity for electrification. The Pilot Area remains on track for completion by the end of March 2025. Reliability and Resiliency Strategic Plan (Work Plan Items 1B, 1C, Council Priority Objective CC&NE 23): In April 2024, the City Council accepted the Reliability and Resiliency Strategic Plan (RRSP).9A status report on implementation was included in a report to the Utilities Advisory Commission on September 4, 2024.10 This status update summarized various City efforts to improve reliability and resiliency, including utility workforce planning, tree trimming, undergrounding in the Foothills, and grid modernization. In addition, three studies are currently in progress to help understand the costs and benefits of flexible energy technologies, efficient electrification, and microgrids on City electric supply and distribution costs and on community 8 City Council, February 26, 2024; Agenda Item #14; SR #2402-2644, https://cityofpaloaIto.primegov.com/Portal/viewer?id=0&type=7&uid=8ac11983-10ba-4a79-a823-3693203c22d7 9 City Council, April 15, 2024; Agenda Item #4; SR #2401-2496, https://cityofpaloaIto.primegov.com/Portal/viewer?id=0&type=7&uid=ada33d0c-cla6-490c-8978-4107b43e6ab5 10 Utilities Advisory Commission, September 4, 2024, Agenda Item 4, Attachment B, https://cityofpaloaIto.primegov.com/Portal/Meeting?meetingTemplate Id=13500 Item 9: Staff Report Pg. 6 Packet Pg. 232 of 247 Item 9 Item 9 Staff Report member resiliency (RRSP Strategy 4). Potential reliability and resiliency programs are being developed for staff, UAC, and Council consideration. Utility Rates and Fees (Work Plan Item 1D): The City is on track to complete the advanced metering infrastructure (AMI) project by March of 2025, with time of use rates planned to follow with a limited pilot program. The City is pursuing a study to modify its transformer upgrade fees to avoid situations where the resident who triggers a transformer upgrade pays the entire cost of that upgrade. The study is partially completed but has been delayed due to staff turnover. P2. Launch Programs The focus of Priority 2 is to launch effective programs for emissions reductions with the highest impact and lowest cost such as single-family electrification, strategic promotion of EVs, commercial rooftop HVAC, and expanded transportation alternatives. P2.1. Residential Emissions Reduction The goals for residential emissions reduction embodied in the Work Plan include encouraging EV adoption for all residents, helping multi -family residents access EV charging, and facilitating building electrification of single-family homes and multi -family affordable housing. Advanced Heat Pump Water Heater Pilot (Work Plan Items 2.1D, 2.1E, Council Priority Objective CC&NE 18): The City launched the Advanced Heat Pump Water Heater (HPWH) Pilot Program in March 2023. The pilot's goal is 1,000 heat pump water heater installations. It includes both a full -service option (where residents can use the City's prescreened contractor to complete the install at a discount) and a rebate option (where residents can hire their own contractor and receive a rebate), with a new emergency replacement option launched in September 2024. As of December 19, 2024, 498 residents had either completed installations or signed contracts to get a heat pump water heater installed through the City's programs, with 84 of these projects applying for on -bill financing. With the current pace of new HPWH program signups, the City is on a pace to complete around 250 water heater conversions per year through the Advanced HPWH Pilot Program, equivalent to about 20 percent of the water heaters estimated to be replaced each year. In addition, the City and State Energy Reach Codes encourage new construction and major renovations to be built all -electric, which adds to this total. The City is working on various efforts to increase signups for the Advanced HPWH Pilot Program. In 2024 the City worked to improve the program and increase signups through: • Innovative outreach: targeted online and social media advertisements, community canvassing, in -person events, and mailers in addition to traditional outreach. Mailers were the most effective. • Customer outreach: a customer feedback outreach effort to improve customer satisfaction was completed in early 2024, and several program improvements were Item 9: Staff Report Pg. 7 Packet Pg. 233 of 247 Item 9 Item 9 Staff Report implemented based on the feedback received. On average, customer satisfaction surveys consistently show 8.1/10 rating on "likeliness to recommend the program" • Keeping pricing low: used Council -approved budget (April 2024) after State incentive expired • Expanded outreach: increased outreach to income -qualified residents • Additional programs: launched emergency replacement program (September 2024) • More technical expertise: established an electrification expert program to help with complex installations. The installation rate has stayed at about five installations per week (about 250 per year), about 150-200 per year through the full -service program and 50-100 through the rebate program. This is about 20% of the estimated annual turnover of HPWH in Palo Alto and 5-10 times the rate of installation at other top HPWH programs in the State, adjusted for population. If the emergency replacement program were to add another 100 installations per year, that could increase the percentage of estimated annual turnover to about 30%. Counting new construction and major remodels, which represent 100-200 new heat pump water heaters per year, the City may be reaching as much as 35% or more of the estimated annual water heater turnover. Whole Home Electrification (Work Plan Items 2.1G, 2.1H, Council Priority Objective CC&NE 19 .The City is launching its whole home electrification program in two phases. In the first phase, launching in January 2025, the City is establishing a program to help people hire their own contractor to do home electrification projects. The first phase includes new rebates, an online home electrification assessment tool, a free phone consultation with an electrification expert, a contractor directory, and financing. In a second phase, scheduled for summer of 2025, the City will look to add a full service, turnkey program to help people with home electrification upgrades using a City -prescreened contractor. Rebates will continue to be available for customers who choose to work with their own contractor. An initial Whole Home Pilot for 100 homes could have various incentives for electrifying at least one major appliance. Spending authority for Phase 1 is included in the Adopted FY 2025 Budget, but additional Council approvals will be needed for Phase 2. Electric Vehicles and Charging (Work Plan Items 2.1A, 2.1C, 2.1J): The City's promotion of electric vehicle (EV) adoption and expansion of multi -family EV infrastructure continued. In Q4 2024, the City offered four in -person EV showcases, four EV webinars, and three EV discount campaigns (one for new EVs, one for used EVs, and one for e -bikes). Three of the four EV showcase events in Q4 took place at multifamily properties with recent EV charging installations at 101 Alma (market rate condos), Arastradero Park Apartments (income - qualified apartments), and University Terrace (Stanford staff and faculty housing). An additional "Frunk-or-Treat" EV showcase took place at Mitchell Park during Halloween with approximately 250 attendees and included e -bike test rides. In 2025, the City plans to support at least five EV and e -bike discount campaigns and workshops, three large community -facing EV showcases, and up to 18 resident -focused mini EV showcases at or near multifamily Item 9: Staff Report Pg. 8 Packet Pg. 234 of 247 Item 9 Item 9 Staff Report properties. As of December 31, 2024, 17 multi -family properties representing 814 housing units (about 7.4% of all multifamily units in Palo Alto) installed a total of 263 EV charging ports (including make-ready spaces) facilitated through the City's EV programs, with another 14 multi -family projects in progress representing an additional 779 residential units (7.1% of multifamily units) and 211 charging ports. Notable in Q4 2024 was the installation of 6 Level 2 chargers at Alta Housing's 65 -unit Arastradero Park Apartments, which is the first dedicated affordable housing property in Palo Alto to install chargers through the EV Rebate Program. The City is evaluating designs for an expanded version of the City's multi -family EV program, and is also considering adding incentives for the purchase of e -bikes and new or used EVs specifically for income -qualified households. Affordable Housing Electrification (Work Plan Item 2.11): The City continues to engage with multi -family affordable housing providers in Palo Alto on building electrification and vehicle charging. To -date, the City has collaborated with multiple affordable housing providers on potential EV charging projects and is engaging in conversations and site assessments regarding facility energy upgrade needs and electrification opportunities. In addition to Alta Housing's Arastradero Park Apartments that completed an EV charging installation in Q4 2024, there are two additional affordable housing projects that have been permitted and five more that are in either the scoping or bidding phase that are expected in install projects in 2025, which will result in 74 new EV chargers and 24 EV ready parking spaces serving 522 affordable multifamily residential units. The City's Residential Energy Assistance Program (REAP) for income -qualified customers continues to reach the City's most vulnerable population, offering energy and water efficiency improvements at no cost to the customer. In Q4 2024, 10 customers participated in the REAP program. Four received a HPWH at no cost, and two additional REAP customer received a site assessment for a heat pump water heater and is awaiting installation. Three received energy and water efficiency upgrades. Some customers received both efficiency upgrades and a HPWH. P2.2. Non -Residential Emissions Reduction The goals for non-residential emissions reduction embodied in the Work Plan include encouraging electrification of rooftop packaged HVAC units in commercial buildings, developing custom partnerships with major employers, and developing strategies to promote lower emissions commuting. Rooftop Packaged HVAC (Work Plan Items 2.2A, 2.2B, Council Priority Objective CC&NE 20): In September 2024 the City launched an update to the rooftop packaged HVAC pilot with the goal of collecting additional data to inform the design of an advanced pilot program. To achieve this, the City is offering enhanced incentives to a limited group of 10 customers. In return, these customers are required to gather and provide detailed cost and project information to the City. Item 9: Staff Report Pg. 9 Packet Pg. 235 of 247 Item 9 Item 9 Staff Report Businesses that prefer not to collect this data can still participate in the program at the original incentive level. Outreach efforts are ongoing through various channels to encourage participation. So far, seven building owners have applied to join the program, with two permits issued and one project successfully completed.11 Major Employer Partnerships (Work Plan Item 2.2C): This work plan item involves developing customer partnerships for emissions reduction with major employers, including assistance for City facility projects and the Palo Alto Unified School District (PAUSD). Staffing changes slowed progress on this item. The City has been in talks with multiple major employers and completed a project to install EV charging in partnership with Stanford Health Care. The City coordinated with PAUSD on its HVAC improvements to various schools and the City is exploring potential City facility electrification projects. As of December 31, 2024, the Commercial and Industrial Energy Efficiency Program (CIEEP) achieved 2,454,865 kWh in actualized savings from fifteen completed projects. An additional twelve projects currently being installed are expected to generate 2,706,636 kWh in savings, bringing the total projected and actualized savings to 5,161,501 kwh. Thirteen projects are currently undergoing onsite assessments which will result in an "Initial Investigation" report. This report will identify and quantify potential energy -efficiency measures with the goal of converting them into actual installations. Commuter/ Visitor Emissions Reduction (Work Plan Items 2.2D, 2.2E): These work plan items have been lower priority pending completion of the Electric Vehicle Strategic Plan (renamed "E -Mobility Strategic Plan" - see Priority 2.5, below). P2.3. Citywide Mobility The goals for citywide mobility embodied in the Work Plan include both transportation - focused and land -use focused actions. Transportation and Land Use Policies and Programs (Work Plan Item 2.3A): The Safe Routes to School (SRTS) program continues to grow, with the anticipated addition of a youth - focused coordinator for programs at the middle and high schools. This year is the 30th anniversary of the SRTS program, and a celebration is being planned for Bike Month in May 2025. The Downtown Housing Plan began in March 2024 with the goal of increasing housing production while ensuring that the downtown area continues to be an attractive local and regional destination. The Plan will help implement programs of the Housing Element by establishing policies and development standards, and plan for the public infrastructure necessary to support increased housing. The project is in the needs assessment phase 11 Program rebate amounts and guidelines; http://www.cityofpaloalto.org/commercialhvac Item 9: Staff Report Pg. 10 Packet Pg. 236 of 247 Item 9 Item 9 Staff Report which includes stakeholder engagement. A Community Advisory Group was formed in December 2024. The San Antonio Road Area Plan envisions creating cohesive mixed -use neighborhoods with improved mobility and interconnectivity through an integrated transportation network that reduces greenhouse gas emissions and the use of single -occupancy motor vehicles. The Plan will implement a program in the Housing Element to redevelop a portion of the Bayshore Alma San Antonio Priority Development Area (BASA PDA). An RFP was issued in June 2024 for a consultant to develop the Plan and staff is working on finalizing the contract for the Council to review in early 2025. Housing Element Adoption and Implementation (Work Plan Items 2.38, 2.3C): In a joint session on April 15, 2024, the Planning & Transportation Commission and the City Council readopted the sixth cycle 2023-2031 Housing Element. On August 20, 2024, the City accomplished the milestone of receiving Department of Housing and Community Development (HCD) certification of the Housing Element.12 Following adoption and HCD certification, the City has made considerable progress in implementing the 110 program objectives in the 2023-2031 Housing Element. Last Mile Solutions (Work Plan Items 2.3D, 2.3E and Council Priority Objective CC&NE 25): During the budget adoption process, the City Council reduced its General Fund allocation to the Palo Alto Link on -demand transit service pilot program and directed staff to make fare and coverage changes to the service. These changes went to Council for adoption in October 2024. On October 30, 2024, the Office of Transportation presented issues for consideration regarding micromobility to the Planning and Transportation Commission.13 The Commission provided feedback and suggested the development of a feasibility study to understand local demand for micromobility and to identify if a micromobility program would be financially sustainable for the City. The City began conducting research and will work with an on -call transportation planning firm to do data analysis. The feasibility study is scheduled to be completed in the late spring of 2025. Bicycling Improvements (Work Plan Items 2.3F, 2.3G and Council Priority Objectives CC&NE 14 and CC&NE 15): The City worked with transportation planning firm Fehr & Peers to develop a final draft of the Palo Alto Safety Action Plan. This comprehensive roadway safety plan is critical to reaching S/CAP goals because improving safety for vulnerable road users will reduce vehicle miles traveled and encourage walking and cycling. The final draft was reviewed by an internal staff 12 City of Palo Alto, 6th Cycle 2023-2030 Housing Element, Adopted April 15, 2024, Certified August 20, 2024, https://paloaltohousingelement.com/wp-content/uploads/2024/08/Palo-Alto-Housing-Element.pdf. 13 Planning and Transportation Commission, October 30, 2024; Agenda Item #3; SR #2410-3586, https://cityofpaloaIto.primegov.com/portal/viewer?id=5662&type=0 Item 9: Staff Report Pg. 11 Packet Pg. 237 of 247 Item 9 Item 9 Staff Report working group and revised accordingly. The City issued a Public Review Draft in December which is available to the Palo Alto community for comment. City staff are presenting the draft plan for review at standing committees and Council in early 2025, with final plan adoption by City Council in Spring 2025. For the Bicycle and Pedestrian Transportation Plan Update, the project team developed a strategy for public engagement to present and get feedback on system development and network priorities. This includes the project's draft recommendations for the updated bicycle network and draft list of projects, as well as the draft project prioritization framework and performance measures. Public engagement activities will occur in winter 2025 and extend into spring 2025 and include meetings with the City's Pedestrian and Bicycle Advisory Committee, Planning and Transportation Commission, Parks and Recreation Commission, Rail Committee, the City Council, focus groups, a community meeting, and online engagement. The feedback received will help shape the draft and final plan. The draft plan is anticipated to be released in fall 2025. On December 16, 2024, the City Council approved the grant agreement with the Federal Highway Administration for the South Palo Alto Bikeways Demonstration Project.14 The $888,000 federal funds and $222,000 matching City funds will use quick -build infrastructure to improve bikeways and crossings on East Meadow Drive and Fabian Way. The City will begin procurement for a transportation planning firm to finalize the street design in January 2025 and is aiming for construction at the end of summer 2025. Transportation Demand Management (Work Plan Item 2.3H): The Palo Alto Transportation Management Association (PATMA) is conducting essential outreach to businesses on El Camino Real regarding available transit, bike, and parking programs in advance of the parking changes to the corridor as part of the Caltrans repaving project, as funded by a $25,000 VTA Transit Oriented Communities Grant. Work on the City's Transportation Demand Management (TDM) Ordinance is on hold until staff capacity is available. The PATMA administered a commute survey for 2024 and received 885 completed responses. The PATMA distributed 46 free transit passes to workers at businesses along El Camino Real in Q4, encouraging sustainable commutes. Parking (Work Plan Items 2.31, 2.3J, Council Priority Objective CC&NE 26): The City initiated a survey that closed in August to gauge customer satisfaction and support for future updates to parking policies. The City is planning to continue community engagement efforts for proposed enhancements to our parking policies and programs. The City will select a parking permit vendor by January 2025 and work with the selected vendor to present improvement options. Public Works contractors began work on installing Automated Parking Guidance Systems in four Downtown garages. The systems, similar to the one installed at the 350 Sherman Avenue garage in the California Avenue district, will display parking availability by level, enabling better 14 City Council, December 16, 2024; Agenda Item #9; SR #2411-3763, https://cityofpaloaIto.primegov.com/portal/viewer?id=5890&type=0 Item 9: Staff Report Pg. 12 Packet Pg. 238 of 247 Item 9 Item 9 Staff Report efficiency of parking resources. Improvements will seek to limit the time that drivers spend circulating to find parking and will offer opportunities to better align parking policies with TDM efforts and more efficient usage of parking resources. On October 15, 202415, Office of Transportation staff presented the Finance Committee with several potential parking management strategies, such as eliminating the Color Zone system and charging an hourly rate where parking demand is high, such as on -street parking. These strategies would alleviate traffic congestion at high -demand locations and would encourage travel modes alternative to driving. Traffic Signals (Work Plan Item 2.3K): The City continually monitors, maintains, and optimizes traffic signal operations, and addresses concerns from the community daily. As funding and staffing allow, the City also works on a variety of capital improvement program projects to update and upgrade the current traffic signal network and keep up with changing standards, modernization, and intelligent transportation systems (ITS) technologies. These improvements are a key component to optimizing operations to reduce delays and GHG emissions. In O4 of 2024, the City completed upgrades to three intersections along Charleston Road. The City also kicked -off a new capital project to upgrade systems at four intersections along Quarry Road. The City is continuing to make progress on several projects including at the intersection of Alma Road/Churchill Avenue. The City also began a significant update for its centralized traffic signal management systems. Included with the traffic signal program, the City programmed and plans to add or upgrade several pedestrian -activated beacon crossings and will be installing the newest crossing at University Avenue and East Crescent Drive in early 2025. These pedestrian crossing improvements are essential in encouraging walking and alternative modes of transportation. P2.4. Municipal Electrification (CC&NE 22) The City's municipal electrification efforts include both facility and fleet electrification and are intended to show the community that the City will participate in the same electrification efforts it is encouraging the community to undertake. Facility Electrification (Work Plan Items 2.4A, 2.4B, 2.4C): In 2023, the City worked on a Facility Electrification Assessment Plan. The City is evaluating the feasibility of electrifying equipment at City Facilities each time aging equipment requires replacement. Completion of an Electrification Plan for City Facilities has been delayed while a vacant staff position dedicated to this effort is filled. 15 Finance Committee, October 15, 2024; Agenda Item #AA1; SR #2409-3537, https://cityofpaloaIto.primegov.com/portal/viewer?id=5580&type=0 Item 9: Staff Report Pg. 13 Packet Pg. 239 of 247 Item 9 Item 9 Staff Report Fleet Electrification (Work Plan Items 2.4D, 2.4E and Council Priority Objective CC&NE 22): In Q4 2024, the City received delivery of two electric vehicles - a Tesla Model 3 and a Rivian R1S, both for the Palo Alto Police Department - which replaced internal combustion engine fleet vehicles. There are 35 EVs in the City fleet, or about 15% of the passenger vehicles and light duty trucks and vans. Six new EV chargers dedicated to the City fleet vehicles were placed in service at City Hall in O4 2024, for a total of 25. As part of the Capital Budget, the City Council approved an all -electric FY 2025 vehicle replacement program, except for Police pursuit vehicles. The City ordered the above - mentioned Rivian R1S as a pilot EV Police pursuit vehicle. Publicly Owned Charger Planning (Work Plan Item 2.4F): There are currently 111 City -owned EV chargers, with a total of 146 charging ports, an increase of 6 EV chargers and 15 charging ports from last quarter. Twenty-five of those chargers are dedicated to City vehicles, while the rest are primarily for public use. Development of a plan for additional publicly owned charging is awaiting completion of the E -Mobility Strategic Plan (P2.5, below) P2.5. E -Mobility Strategic Plan (Council Priority Objective CC&NE 21) In September 2024, staff presented a preliminary outline for the EV Strategic Plan —now titled the E -Mobility Strategic Plan —to the Climate Protection Ad Hoc Committee. In early November, staff also shared preliminary results of the EV Charger Needs Assessment, a key component for finalizing the Strategic Plan. A review of electric grid impacts, EV charging benefits, mitigation strategies, and opportunities has been incorporated into a consultant contract approved by Council in September to support implementation of the Reliability and Resiliency Strategic Plan (approved in April). Using insights from these studies and feedback from the Ad Hoc Committee, staff aims to finalize the E -Mobility Strategic Plan for policymaker and stakeholder review, with Council approval targeted for the first half of 2025. P3. Build Awareness and Confidence The focus of Priority 3 is to build community awareness and confidence in electrification through engagement, addressing concerns, and program results. Building Awareness of the Need for and Benefits of Climate Action (Work Plan Item 3.1A): The City continues to publish a monthly Climate Action Blog and a Quarterly Sustainability Newsletter. In O4 2024, the City published an October16 and November" Climate Blog. The City did not publish a Sustainability Newsletter in O4. Historically, the Sustainability Newsletters have an average 52% open rate, which is the percentage of readers that open the e-mail you send them. The average open rate for electronic newsletters is 21.5%. 16 Climate Blog, October 2024: https://medium.com/paloaltoconnect/the-ultimate-palo-alto-halloween- community-guide-37d958e9ac09 17 Climate Blog, November 2024: https://medium.com/paloaltoconnect/sustainability-for-a-greener-holiday- season-c2409d03cf60 Item 9: Staff Report Pg. 14 Packet Pg. 240 of 247 Item 9 Item 9 Staff Report In O4 2024, the City held one Bike Palo Alto event, three electric vehicle webinars, one E -bike webinar, one EV & E -bike Show: Frunk or Treat!, two gardening webinars, one SunShares Webinar, one Pollinator Plants Walk and Talk, one rain garden workshop, one composting workshop, and one Heating Solutions for Commercial Buildings webinar. The City participated in the California Avenue Third Thursday "Sustainability Fun Fair" on October 17, 2024. The City co -sponsored Acterra's 2024 Electric Home Tour18 on October 19, 2024, which engaged Bay Area residents in a unique opportunity to explore sustainable home electrification. There was a total of 403 participants, with 118 participants visiting homes in Palo Alto. In O4 2024, the Climate Protection Ad Hoc Committee19 held four Working Group meetings to discuss the Whole Home Electrification Program Proposal, Funding Study Policy, EV Charger Needs Assessment Study, and S/CAP Funding Study preliminary Results. In O4, 2024, the inaugural Youth Climate Advisory Board (YCAB), comprised of 11 high school students attending schools in Palo Alto, met monthly and appointed three leadership positions: Chair, Elsa Lagerblad, Junior, Palo Alto High School; Vice Chair, Caitlin Hopkins, Junior, Castilleja School; and Vice Chair, Aiden Miao, Sophomore, Palo Alto High School. YCAB formed issue -specific subcommittees and met with City staff to learn more about City initiatives, programs, and policies, and discuss how YCAB can work with the City on various policy issues. Drive Community Actions to Achieve S/CAP Goals (Work Plan Item 3.1B): The City continued to implement the Electrification Marketing Plan and the Heat Pump Water Heater Marketing Plan. The City provided information on sustainability and climate action programs and initiatives for residents and businesses at the Third Thursday Sustainability Fun Fair and at the Electric Home Tour. The City published a November Blog20 on Heat Pump HVAC Systems. S/CAP Reporting and Surveys (Work Plan Items 3.1C, 3.1D): The City continues to calculate an annual GHG emissions inventory. In October, the City reported on the 2022 Citywide GHG inventory to the CDP,21 an international non-profit that helps companies, cities, states, regions, and public authorities disclose their environmental impact. Build Confidence in City's Electric Infrastructure (Work Plan Item 3.1E): The City continues to provide updates and engagement around its electric infrastructure. 18 Acterra Electric Home Tour, October 2024; https://acterra.org/electrification/greenhome/electric-home-tour/ 19 Climate Protection Ad Hoc Committee; https://www.cityofpaloalto.org/Departments/City-Clerk/City- Council- Committees/Climate-Protection-Ad-Hoc-Committee 20 November Blog, https://medium.com/paloaltoconnect/save-big-for-a-limited-time-save-the-planet-install-a- heat-pum p-hvac-system-733aa93bfcd7 21 CDP, https://data.cdp.net/ Item 9: Staff Report Pg. 15 Packet Pg. 241 of 247 Item 9 Item 9 Staff Report P4. Additional Emissions Reductions The focus of Priority 4 is to identify an additional nine percent in emissions reduction opportunities to achieve 80 x 30, primarily through a focus on studying multi -family and commercial building equipment. The City is proceeding with studies of the multi -family and commercial sectors in conjunction with the S/CAP Funding Study. These studies include review of publicly available data sources and on -site surveys of building equipment at multi- family and commercial buildings. The City's consultant completed its review of publicly available data and a number of on -site surveys of commercial and multi -family buildings and is working to complete a summary report. P5. Funding Needs and Sources (Council Priority Objective CC&NE 24) The focus of Priority 5 is to identify, by 2024, funding needed and potential funding sources for full scale implementation of the highest impact emissions reductions. Council approved a contract with E3/Willdan in January 2024 to complete a study of funding needs and sources. This S/CAP Funding Study continues. Completion of the Funding Study depends in part on completion of other complementary studies, including an EV Charger Needs Assessment, Building Sector Study, and the Funding Source Survey. All studies are being completed by the same group of consultants and all are in progress in parallel. Preliminary results from all studies were generated in Q4 2024. Staff discussed scenarios to model in the Funding Study with the Climate Protection Ad Hoc Committee in October 2024. The consultant generated preliminary results based on those scenarios and staff reviewed key insights and outputs with the Ad Hoc Committee and Working Group in December. Sustainability The Sustainability section of the work plan includes the following S/CAP Areas: Water, Climate Adaptation and Sea Level Rise, Natural Environment, and Zero Waste. Maximize Water Conservation and Efficiency (Work Plan Item 8.A): The near -term focus for water is reducing water consumption while exploring ways to capture and store water and increase the availability and use of recycled water. The WaterSmart customer portal, an online water management tool, launched in November 2022. Through this program, home water reports are sent to around 11,000 single-family customers on a monthly basis. A control group of around 4,000 single-family customers currently do not get the reports. The average open rate of home water report emails is 74%. As of December 19, 2024, 29% of all single- family customers have accessed the portal — an increase from 24% last quarter - which provides information about their water consumption and personalized water conservation recommendations. Results from the efficiency study show that sending home water reports results in water savings of 3.4%. The City, in partnership with the Bay Area Water Supply and Conservation Agency (BAWSCA), offers landscape education classes throughout the year to introduce residents to the concepts of water -efficient and sustainable landscaping. In Q4 2024, the City held two online and two in -person workshops. Item 9: Staff Report Pg. 16 Packet Pg. 242 of 247 Item 9 Item 9 Staff Report Design and build a salt removal facility for the Regional Water Quality Control Plant (Work Plan Item 8.B): The City continues work on the Advanced Water Purification System, which will reduce the salinity of treated water used for irrigation. In May, the City Council reviewed Site and Design application for a proposed local advanced water purification system.22The design is complete, funding is secured, and staff anticipates Council approving a construction contract in Spring 2025. Develop a "One Water" Portfolio for Palo Alto (Work Plan Item 8.C): The final One Water Plan is a 20 -year trigger -based plan for implementing future water supply and conservation portfolio alternatives. Staff presented this plan to the Utilities Advisory Commission in January 2025 and will transmit the report to Council in 2025. Develop a tool for dynamic water planning in the future (Work Plan Item 8.D): An excel - based tool for water planning is part of the "One Water" Plan effort and final report tools the City now has to assist in modeling and planning efforts. Complete the Sea Level Rise Vulnerability Assessment (Work Plan Item 8.E): The City completed a Sea Level Rise Vulnerability Assessment in the Fall of 2022. The Vulnerability Assessment identified risks and hazards to the Palo Alto Baylands, City infrastructure, and residential and business property. The Assessment considers high tide, 100 -year coastal storm event scenarios, and rising shallow groundwater impacts. Develop a Sea Level Rise Adaptation Plan (Work Plan Item 8.F and Council Priority Objective CC&NE 33): The City will coordinate the development of its Sea Level Rise Adaptation Plan to align with S8272 (Laird): Sea Level Rise Planning and Adaptation requirements and other regional planning efforts. On October 18, 2024, the City provided feedback on the Bay Conservation Development Commission's Draft Regional Shoreline Adaptation Plan. The Regional Shoreline Adaptation Plan (RSAP) guidance for Bay Area was approved at the December 5, 2024 Bay Area Conservation and Development Commission. The RSAP requires subregional (e.g., County -wide, or City-wide) sea level rise plans. The Santa Clara County Office of Sustainability is considering leading subregional plan development and will provide a proposal to interested partners, including the City of Palo Alto, to collaborate on elements of the RSAP guidance. Staff anticipates a proposal for this effort in Q1 2025. Part of any long-term sea level rise adaptation plan will include Palo Alto shoreline levee improvements which had been pursued most recently through the Shoreline II Project led by Valley Water as the lead for a partnership with the United States Army Corps of Engineers (USACE). In late 2023, a USACE cost/benefit analysis determined that there is no federal interest in funding Palo Alto shoreline improvements at this time, and that improvements would not be needed until approximately 2060. A Congressional letter encouraging another 22 City Council, May 13; Agenda Item #11; SR #2403-2760, https://cityofpaloaIto.primegov.com/Portal/viewer?id=0&type=7&uid=5f812cd5-ab33-4e51-851a- 1b01fde39467 Item 9: Staff Report Pg. 17 Packet Pg. 243 of 247 Item 9 Item 9 Staff Report review of this determination was sent to no avail. Valley Water and Shoreline II partners (CalTrans and the cities of Palo Alto and Mountain View) developed an agency factsheet, and other reference materials for public information and as a staff technical reference. Despite longer -term regional planning horizons for sea level rise, the City is working on several near -term goals. These efforts include publishing web -based GIS maps which depict future sea level rise and shallow groundwater changes for use in City project planning (implementation for use is estimated by July 1, 2025), and inclusion of sea level rise in long range facility plans for the Regional Water Quality Control Plant and Palo Alto Airport —both of these are active tasks. Begin design process for levee projects (Work Plan Item 8.G): The City continues to advance the Palo Alto Horizontal Levee Pilot Project (PAHLPP). The PAHLPP will be the first horizontal levee to be built in the Bay Area to be both irrigated with treated wastewater and hydrologically connected to San Francisco Bay. The project will provide much -needed data to inform the design of future horizontal levees around the greater San Francisco Bay Area. Horizontal levees are nature -based sea level rise adaptations with multiple benefits over traditional flood- control levees such as habitat enhancement, sea level rise adaptation, and additional wastewater treatment. The City's project partner, San Francisco Estuary Partnership, is releasing a solicitation for construction in January 2025 with the goal to begin construction during the first half of 2025. This was enabled by an additional $2 million Coastal Conservancy grant that was approved in December 2024 to address escalating construction costs. Staff is also working on interpretive signage with the Association of Ramaytush Ohlone, and lining up required monitoring services and permit requirements. Identify Protection Strategies from Significant Flood Events (Work Plan Items 8.H, 8.1, 8.J, and Council Priority Objectives CC&NE 31 and 32): The City continues to work with the San Francisquito Creek Joint Powers Authority (SFCJPA) member agencies to coordinate the San Francisquito Creek Flood Protection capital project (Reach 2) with the Newell Road Bridge replacement project. Local Hazard Mitigation Plan (Council Priority Objective CHSW&B 70): The federal Disaster Mitigation Act of 2000 requires all cities, counties, and special districts to adopt a Local Hazard Mitigation Plan (LHMP) to receive disaster mitigation funding from the Federal Emergency Management Agency (FEMA). The State of California and FEMA approved the Santa Clara County Multi -Jurisdictional Hazard Mitigation Plan (MJHMP), Volume I and the associated Jurisdictional Annexes, Volume II. On October 7, 2024, City Council adopted a resolution23 approving the Palo Alto LHMP, including Volume I of the 2023 County of Santa Clara Multi -Jurisdictional Hazard Mitigation Plan and Volume II of the Palo Alto Jurisdictional Annex. 23 City Council, October 7, 2024; Agenda Item #14; SR #2407-3313, https://cityofpaIoaIto.primegov.com/Portal/viewer?id=0&type=7&uid=b90a63a1-elcc-4b5f-934b-bee4486b2909 Item 9: Staff Report Pg. 18 Packet Pg. 244 of 247 Item 9 Item 9 Staff Report Foothills Fire Management Plan and Collaboration on Reducing Wildfire Hazards (Work Plan Items 8.K, 8.L, 8.M, 8.N, Council Priority Objective CHSW&B 71): The effort to combine the Palo Alto Foothills Fire Management Plan and Community Wildfire Protection Plan (CWPP) into one document to integrate the wildfire mitigation efforts among the Palo Alto community is underway. The updated plan is currently under environmental review and will be open for public comment when the review is complete. The final plan is scheduled to be completed in O2 2025. Increase Palo Alto's Tree Canopy and Ensure No Net Tree Canopy Loss (Work Plan Items 8.O, 8.P): The City will use the iTree inventory to calculate a baseline and citywide public tree inventory update. The current baseline, which needs to be updated, is 5,236,420 lbs CO2 sequestered for 35,570 calculated public trees. The inventory data points used to calculate the current baseline (e.g. tree species) may be outdated (e.g. trees are larger than the data shows, trees were replaced or removed without updating the data). An effort to establish a baseline for carbon storage of Palo Alto's urban tree canopy is on -track to be completed in 2024. Reduce Pesticide Use in Parks and Open Space Preserves (Work Plan Item 8.Q): The City continues to review the use of pesticides in all parks and open space preserves to identify opportunities to further reduce both the amount and the toxicity of pesticides that are used. Coordinate Implementation of City Natural Environment -Related Plans (Work Plan Item 8. R): The City is working on an update of the Tree and Landscape Technical Manual. In addition, the Model Water Efficient Landscape Ordinance process is currently under review and should be completed soon. Support the Green Storm water Infrastructure (GSI) Plan and incorporate GSI in Municipal Projects (Work Plan Item 8.S): This is an on -going effort to achieve a 10% increase in land area that uses green stormwater infrastructure to treat urban water runoff. Encourage Commercial Food Waste Prevention and Provide Technical Assistance (Work Plan Items 8.T, 8.W): It is an on -going effort to encourage food waste prevention and require edible food recovery for human consumption from commercial food generators, and to provide technical assistance. The City developed a new innovative outreach tool for businesses offering waste reduction resources. This initiative is the first of its kind and provides tips and best practices for waste prevention in daily operations and procurements. New outreach was created which included a new webpage, handouts and educational content on social media. Promote Residential Food Waste Reduction (Work Plan Item 8.U): The City developed a new Zero Waste outreach community campaign to promote food waste reduction and connect it to reducing GHGs and climate change with a call to action: Strategize, Organize, Prioritize. New educational content was developed include a webpage, Item 9: Staff Report Pg. 19 Packet Pg. 245 of 247 Item 9 Item 9 Staff Report handouts, advertisements in the local newspapers, outreach signs for the collection vehicles, and content for social media. Champion Waste Prevention, Reduction, Reusables, and the Sharing Economy (Work Plan Item 8. V): As part of the new Zero Waste Living outreach campaign, the City published fourteen Zero Waste Minute weekly e -newsletters in Q4 2024 providing the community with reduce, reuse, repair tips, and essential tools to tackle the complex waste challenges our community is dedicated to solving. The weekly e -news average an open rate of 52 to 54%. In O4 2024, the City held one compost workshop for residents to learn how easy it is to make their own compost. Palo Alto residents receive a free compost bin or worm bin (one per household) by attending a compost workshop. The City also continued the permanent Compost Giveaway Station at Eleanor Pardee Park where residents can pick up compost for their homes and landscape at no charge. Free mulch from tree removal operations is also available at centralized stations throughout the City. Prioritize Domestic Processing of Recyclable Materials (Work Plan Item 8.X): Domestic processing for mixed paper and mixed rigid plastics began in April 2022. The City continues to review processing efforts. Eliminate Single -Use Disposable Containers (Work Plan Item 8.Y): The strategy and timeline for expanding the Disposable Foodware Ordinance is on hold until further clarification is received through SB 54 final regulations and changes on what will be considered recyclable and compostable, which is expected by O2 2025. Expand the Deconstruction and Construction Materials Management Ordinance (Work Plan Item 8.Z): The Deconstruction and Construction Material Management Ordinance requires all residential and commercial projects undergoing a whole structure demolition to obtain a deconstruction permit.24 Deconstruction is the careful disassembly of building components to maximize reuse and recycling. Staff continued monitoring the Deconstruction Ordinance with proactive collaboration and education to project managers, contractors and reuse organizations. The ordinance was effective July 2020 and in the past 4 years, over 160 buildings went through the deconstruction process, which resulted in approximately 20,800 tons or 93% of building materials salvaged for reuse or recycle, and only 1,670 tons or 7% of materials landfilled. Implement the Reach Code Standard for Low Carbon Construction Materials (Work Plan Item 8.aa): The City Council approved a reach code standard for low carbon construction materials in October 2022. Since adoption (effective 1/1/2023), all new construction and substantial 24 City Council, May 6, 2024; Agenda Item #18; SR #2312-2377, https://cityofpaloaIto.primegov.com/Portal/viewer?id=0&type=7&uid=da6cfa4a-5637-44bd-a7bc- 92763615dbc1 Item 9: Staff Report Pg. 20 Packet Pg. 246 of 247 Item 9 Item 9 Staff Report remodels are required to meet the low -carbon concrete requirements. Fire Station 4 (3600 Middlefield) is currently under building permit review, and the concrete mix will meet the low - carbon requirements. FISCAL/RESOURCE IMPACT Current and future initiatives will be managed and funded across various departments and funds. The Fiscal Year 2025 work items in the 2023-2025 S/CAP Work Plan can proceed with the actions approved in the Fiscal Year 2025 Adopted Budget. Staff expects to submit additional resource requests as part of the annual budget process in subsequent years as the work plan proceeds. Some items in other work plans are also relevant to the S/CAP Work Plan. The Utilities Strategic Plan, for example, includes workforce development and advanced metering infrastructure (AMI) work items that are directly relevant to the S/CAP. Some of these may involve future budget requests as well. STAKEHOLDER ENGAGEMENT Stakeholder engagement on S/CAP implementation is wide -reaching and coordinated with multiple departments. Efforts include direct engagement, webinars, social media and other digital marketing/outreach, website updates, public signage, Ad Hoc Committee meeting participation, leveraging the city's communication platforms, and more. Stakeholder engagement efforts were described in the Analysis section Stakeholder engagement efforts were described in the Analysis section, under P3. Build Awareness and Confidence as well as other Work Plan areas. ENVIRONMENTAL REVIEW Council's review of this report is not a project subject to review under the California Environmental Quality Act (CEQA). APPROVED BY: Brad Eggleston, Director Public Works/City Engineer Item 9: Staff Report Pg. 21 Packet Pg. 247 of 247