HomeMy WebLinkAbout1979-06-18 City Council Summary Minutese
Regul er Meeting
June 18, 1979
ITEM
Minutes of !May 21, 1979
Oral COMM nications
1. William Hall, 2207 Greer
2. Frank Manfredi, 219 Addison Street
3. Marc Strass an, 2100 Columbia Street
Presentation to Enschede, Holland Representative
Counsent Calendar - Action Items
Dental and ,seal th Flan Revisions
Public Hearing: 197983 Budget Finance and Public Works
Committee Recommendations
Compensation Plans for Management, Classified and Temporary
Employees
Finance and Public Works Committee Recommends on Refuse
Collection Fees
Finance and Public Works Committee Recommends
Purchasing Policies
Finance and Public Works Committee Recommends
From County Paramedic Service Funding
Finance and Public Works Commmmr f ttee Recommends
Consolidation
Finance and Public Works Committee Recommends
Report on Golf Course operation
Resolution of Intention to Discontinue Use of
El Canino Park Ballot Measure
Revisions to
In -Lieu Funds
re Police/Fire
re Study and
a Portion of
State Local Speeding L fsl t Proposals
Councileember Eyerly re: Planning Commission Vacancies
Appendix: State/local Spending LimitProposals
Adjounuent
PAGE
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719
7 2 0
7 2 0
720
720
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728
730
7 3 0
730
731
7 3 3
735
7 3 5
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6/18/79
Regular Meeting
June 18, 1979
The City Council of the City of Palo Alto net on this date at 5:00 p.m.
until 8:30 p.n. in a special executive session regarding personnel. This
session was noticed and advertised, as required by law. The regular City
Council meezing began with roll call at 8:45 p.m. with Mayor Carey
presiding.
?USBl : Brsnee , Carey, Byerly, resziao, Fletcher, Henderson,
Sher, Witherspoon
ABSENT: Clay
S0'$&TX21, 1
Vice Mayor Hesaderson asked that on page 681, the first sentence of the
fifth paToftreph read instead, "Vice Mayor Henderson read a resolution
for the newspaper staff of the Palo Alto High School, which, along with
five other pia rtbero California high schools, had been given an sward by
the San Vran ieco Press Club, 'Beat High School newspaper of northern
California'."
."
Vice Mayor Henderson asked that on page 682, fourth paragraph, the first
sentence read instead: "Vice Mayor Henderson said this matter gave an
opportunity to Council to clarify conditions of the P -C; this P -C presented
many problems."
Councilmember Brenner asked that on page 6S3 the second sentence of the
last paragraph read fnetcad: "The procedure up to new hid created a
landlocked lot."
Councii er Brenner asked that on page 683, the last line, the ninth
sentence read instead: "Also, the applicant had said there would be
''entrances only' (no emits) on Enbarcadero, and that had not yet been
th
e . case."
Councilor Brenner asked that on page 690 the second sentence in the
paragraph bee deleted
MOTION: Covancilmember Witherspoon caved, seconded by Henderson, that
Council approve the minute() of May 21, 1979, as corrected. The motion
passed on a unanimous voice vote, Comcilmember Clay absent.
ORAL Ifi t ,
1)
William Hall, 2207 Greer, Palo Alto Citizens Tennis Advisory Board,
voiced concern about what the boa d ` teareeaad "unnecessary delay" in
completing apecifications for bids on the tennis court 'resurfacing
project. There had beat fit a suc k delay, than a foar-creek
delays for what he thought to be only a *loon. revision. He gate
reasons why'the work should be done forthwith.
George Sipel, City Manxgsrr, said unforommen problems had caused the
delay. Be thought now that the tennis court resurfacing project would be
up for bid in about three wed.
2) Frank Manfredi, 219 Addison Street, ..4 that fascism now extant in
the United States vas being helped by the "fantastic" as lar%a
being paid the judiciary, in amounts wire than they were worth and
far exceeding their need.
3)
Marc Straessen, 2100 Columbia Street. said Congress had introduced
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6/18/79
a plan to register people as they reached 17 years of age to serve
in ways to be decided upon by the federal government. He said
disruption caused by such a program would spread to Palo Alto --he
thought hearings on conscttption should be held.
PRESENTATION TO ENSCHEDE, HOLLAND
REPRESENTATIVE
Mayor Carey announced that Mr. and Mrs. Henny Everts of Enschede, Holland,
sister city to Palo Alto, was in the audience. Mr. Everts was a newspaper
reporter in Enschede. Mayor Carey welcomed the to Palo Alto and presented
them with a bronze plaque bearing an iwprint of "El Palo Alto," the tree
after which the name of the City derived.
CONSENT CALENDAR
Councilmember• Sher asked that the matter concerning discontinuance of
portions of El Camino Park be removed fro the consent calendar. The
following matter remained.
Referral Itema
None
Action Items
DENTAL AND HEALTH PLAN REV1SI NS (CMR: 306:9)
Staff recommends that Council approve the Palo Alto Employees Health
Mae and Dental_ Plan documents to bring them into compliance with the
Pregnancy Dis rimination Act which became effective April 29, 1979.
MOTION: Council ember Pazzino awed, seconded by Henderson, that Council
approve the consent calendar. The motion passed on a unanimous voice
vote, Councilmember Clay absent.
PUBLIC HEARING: 1979-80 BUDGET---
f'ZNl4NCE m PUBL1C 'oRKS t E
• • Y
Mayor Carey said that it was the time and place for a public hearing on
the 1979-80 budget. He declared the public hearing open, saying that if
there were comments relating to the budget, or cbangea to be suggested,
this was the time to be heard.
Committee cheiruan Henderson recalled the many hours spent by the Finance
and Public Works Committee in paring the budget in response to demands
made by the passage of Proposition 13. Cutbacks in the amount of $1.2
million had been approved by Council in December of 1978. The cuts were
to have taken place by July 1, 1979. Originally cuts of over $3 million
ware recommended. The reve ue picture has improved since December,
1973, hesaid, and there was an unappropriated reserve of nearly $4
million projected for June 30, 1979. The City could anticipate that
current revenues, with allovable revenues, equal to coat -of -living index
increases, was the best that could be expected, and it, too, WAS uncertain.
The committee had decided to rainetate $200,000 of the $1.2 million
cuts. Service levels remained tar above the level of most communities
and within the standards demanded by most Pale Alto residents. The
proposed operating budget was approximately $22.4 million. Items A
through L on the agenda reflected the reinstatements. The readjustments
totaled $218,04►1. /team 44 through F were additional staff recommendations
that had been approved by the committee. Items Q through S were recommended
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6/18079
changes in the capital improvements program (CIP) budget ---items R and S
required minor amendments that he would so move at the appropriate time.
Items 7(1) through T(8) were reappropriations of the 1978-79 utility
operating fund. Item U designated a specific use of federal revenue
sharing funds. Items V through Y were committee -recommended changes to
the CIP budget through 1979-80, including $593,000 to complete all three
parts of Phase 1 of the Greer Park project, and $1.2 million to reconstruct
lane changes on Alma Street. Items Z(1) through Z(3) were recommended
changes in the municipal fee schedule.
Chairman Henderson said he would be glad to respond to questions or
comments. He thanked Committee nembers Eyerly, Fletcher and Fazzino for
their harmonious participation, and he pointed out that all the budget
amendments had been approved by a unanimous vote of the committee meabers present.
MOTION: Chairman Henderson introduced the following ordinance with
recommendations and Amendments made by committee members, to be approved
by Council, along with authorization to clone the budget for the fiscal
year 1978-79.
A. An increase of $2,500 in the City Council budget to retain Council's
ability to remain current on regional, state and federal developments
affecting Palo Alto.
B. An increase of $10,000 in the Personnel budget in advertising costs
related t.o employee recruitment and additional funds to aid in Affirmative
Action outreach efforts.
C. An increase of $20,000 in the Public Works Streets budget for the
addition of one regular etreet sweeper operator position to increase
street sweeping frequency.
D. An increase of $2,625 in the Public Works Parks budget to provide
for maintenance of Palo Alto Unified School District (PAUSD) tennis courts.
E. An increase of $20,001'0 in the Public Works Parks budget for the
addition of temporary support to increase the maintenance of parks and -
parkways; reclassification of one gangmower to mechanic/gangmower.
F. An increase of $3,000 in the Animal Services budget to reflect
increased spay and neuter fees and fees for the sale of impounded animals.
G. An increase of $6Q, 355 in the Social Services budged —an increase in
fining to the Palo Alto Community Child Care of. $19,336 and an increase
in funding to the Senior Coordinates Council of $41,019.
H. An increase of $10,570 in the Coessd pity €e1ationa budget for the
addition of one regular Prograsm Assistant to provide staff support to
the Roman Relations Commission; deletion of .5 Secretary A; an increase
of $2,100 for the then Relations Commission stipend.
I. An increase of $5, 300 in the Arts and Sciences budget -a n increase
in CAPA funding of $2,000 and an increase in children's productions of $3,300.
J. An increase of $4,478 in the library begat for the addition of one
regular Librarian position, .75 regular Library Associate position, and
additional temporary and overtime support to increase the open hours of
library facilities.
R. AA increase of $29,143 in the recreation budget for the addition of
.25 regular &lading Serviceperson, ,5 regular General Clerk A temporary
a>apport, end additional proves funding to increase activity in special
interest prnixeme primarily for children and youth.
L. An incresee of $12,070 in the Recreation budget to provide for
tamale matt net replacements and charges for-v of PAUS0 gym and pool
facilities.
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6/18/79
M. An increase in revenue of $3,500 in the Recreation budget for increased
non-resident swimming fees and implementation of a tennis sticker fee
for claiming courts.
N. A transfer of $40,000 from the Electric Utility Fund reserve for the
purchase .-of.,four..electric vehicles on fi cost research pilot program.
0. Approval of new water rate schedules as listed in CMR:256:9.
P. Approval of new sewer rate schedules as listed in CMR:275:9.
Q. An increase of $40.000 in capital projects --an increase of $10,000
for project, Bicycle Boulevard Study, and $30,000 for project, .bicycle
Undercrossing of Highway 101, Adobe Creek.
R. An increase in capital projects of $365,000 for landbanking purposes.
S. An increase of $1,500,000 to establish a General Fund Operating
reserve of $2 million.
T. Approval of staff recommendations regarding reappropriation of 1978-
79 Utility Operating funds:
T1. A $30,000 rebudget for legal fees for Santa Clara/Central
Valley project litigation. T2. A $1,000, $51,280 and $252,419
rebudget for the Crescent Park -Phase T underground conversion
project...A public hearing for this project is set for June 25,
1979. T3. A $45,000 rebudget for the purchase of a minicomputer
for the Transformer Load Management program. T4. A $45,000 rebudget
for underground extension and replacement for U.G. District 21 --
Page Mill Road. This project results from County street widening.
A public hearing for this project is set for .lure 25, 1979. T5. A
$40,000 rebudget to extend the underground system to serve Syntex
expansion. T6. A $33,000 rebudget for Palo Alto's share of assessment
for the NCPA Calaveras Hydro Project. T7. A $19,000 rebudget for
the installation of heat pumps and monitoring equipment for the
Conservation Heat Purrs study, and to provide additional training
for, hcute energy consultants and development of survey fors for the
Horse Weatherf.zat .on Program. These programs are reimbursed through
grant funds. T8, A $56,000 rebudget for conversion of the fluoridation
system from powder to liquid and for purchase of materials for the
large meter bypass project.
U. That Federal Revenue Sharing Funds of $285,000 be placed in the
Police Department Budget, Field Services Division.
V. That Phase 1C part of the budge' for Greer Park Improvements be
moved forward to 1979-80 and both phases rb and zc be done in 1979-80.
W. That "New Project, Contingency" project be removed from the CIP.
X. Delete froze, the Capital Improvement Program (CIP) the project entitled
"Study District Park West of Alma."
Y. Adopt Alternate 2 for the Alma Pavement Reconstruction project,
adding to that the flaring of the driveways, the elimination of parking
from Oregc 1 to Eabarcadero overpass, and the new stripinf at required.
2, Adopt the 1979.80 Municipal Fee Schedule as drown in Exhibit C, with
the following amendments:
21. Approval of the Golf Fee Schedule as presented in the staff
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6/18/79
report dated May 23, 1979, with the following amendment: that
monthly play card fees for .ton -resident seniors be $25 and for
resident seniors, $20 (amendment passed on a vote of 2-1, 1 absent).
Z2. Revise the Recreation Department Swimming Pool fees for non-
residents to $2.00 for children, $3.90 for youth, and $3.50 for adults.
Z3. Add new fees to the Recreation Department Activities for
tennis racket stickers of $1.00 for youth and $2.00 for adults.
ORDINANCE 312..4,ameuded,entit3.ed "ORDINANCE OF THE CITY OF
PALO ALTO ADOPTING A BUDGET FOR FISCAL YEAR 1979-80 AND
AUTHORIZING CLOSING OF THE BUDGET FOR FISCAL
YEAR 1978-79."
Mayor Carey maid that those Councilmembers wishing to modify or change
one of the foregoing Finance and Public Works budget recommendations
should remove it for purposes of further discussion or amendment.
Bill Friedman, 1560 Willow Road, said he had become a senior citizen
since he moved to Palo Alto in 1971 and he praised Palo Alto's services
for seniors. He said the proposed golf fee increase from $12 to $20
could be borne by seniors but a greater increase would be "...unfair and
discriminatory."
Alison Lee, 1241 Harker, chairwoman for Standing Committee of the Ants,
thanked the Finance and Public Works Committee for its generous increases
in the Arta budget, however, for a relatively smaller amount of increase
of about $10,000, the Performing Arts group could be funded also. She
asked that the Committee consider "...giving the Arts group that little
extra. . . ." Such additioaai money would be "seed money" to get
things started.
Robert Moss, 4010 Orme, eoke of items W and X. He suggested that
adding $1.5 million on to etem S could become a source of embarrassment,
for last year state government had penalized local. jurisdictions Caat
had more than 5 percent (of the total budf.et) in a surplus fund. Also,
it made good sense to have the $1.5 million in the capital fund should
school sites or other sites become available for purchase by the City.
He thought it was bad budgetary policy to sell a capital asset and put
the money into an operating budget because that money should go for
capital expenditures, .any of which were needed. The 000,000 to come
from sale of assets and other funds, he thought, along with some money
from item X, in the amount of $15,000 should go into capital improvements,
thereby reducing the operating reserve to "...something not quite so
vulnerable to passible state action."
Chairman Henderson said the Committee had approved a transfer of about
$2 mi.11iou to Capital Improvements. That transfer had not been titled
any way to relate specifically to acquisition Zf school property or
other purposes. The item on the agenda of state/local spending limit
propo ls would deal with the matter further.
MOTION: Councilmember Fazzino, seconded by Henderson, roved that the
public hearing portion of the meeting be closed. The motion passed on a
unanimous voice vote, Councilmember Clay abet.
Councileember brenner asked if the proposed divider strip for Araatradero
load bad been included in the propoeedd budget.
Mr. Sipel said that the project had been included in the present budget.
AMENDMENT: Couuncilmember Witherspoon moved, seconded by Sher, that
$14,000 be restored to the Capital Improvements Projects fund for Art
in Public Places.
Councilmember Witherspoon said that Amor proposed amendment arose from
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6/18/79
her role as liaison for the Visual Arts Jury. She said the $10,000 had
been withheld from the budget for twu years running. She felt the jury
had done "...a superb job gettir_g along with virtually no money at rill."
She felt the seed money could be used to get raving on a number of
creative projects. Much of the art vieible in town had been almost
donated by artists who had taken large reductions in price for their
works. Also, grant money that required some matching funds would be
more obtainable.
Councilmember Sher said it had been suggested some time back that a
portion of capital project money be devoted to Visual Arts and he had
not supported that idea, but now he felt the time had come to allocate
funds to VAJ.
Councilmember Fletcher asked if any or all of the Comprehensive Education
and Training Administration (CET!) positions would help the arts program
thereby negating the need for additional funding.
Mr. Sipel replied that he did not think that would be the case. Funds
were needed not for personnel but for the purchase of art objects.
Vice Mayor Henderson said he was coneerued about the City purchasing art
at this time because about $1 million iu reductions had been made in the
operating budget. .As a matter of principle he thought other things took
precedence over purchaa4 of art ob ecte. This did not seem like the
right tine.
Councilmember Eyerly said staff had recommended funding for Art in
Public Places for 1980-81, but not for 1979-80. The City had funded
other projects to a level the community was happy with and VAJ was the
only Council -appointed committee that did not have some funding, an the
committee had to have something to work with, he said. Their work up to
now had contributed to the quality of life in Palo Alto. A letter from
the chairman of VAJ had expressed disappointment in the withdrawal of
its funds. "...I think it behooves us to fund them. . . ."
Councilmember Brenner said that seed money gave full value. She did r.ot
want the performing arts cut in any way but, irrespective of that, she
would like to support the motion now before Council.
Mayor Carey said he supported the proposed amendment. He thought that
the entire public, from children to seniors, benefited from placement of
art throughout Che City, which kept it from being "..,sterile like other
cities."
AMENDMENT PASSED: The amendment that $10,01 be restored to the CI?
for Art in Public Places passed on the following vote:
AYES: Brenner, Carey, Eyerly, Fazzino, Pletcber, Sher, Witherspoon
NOES: Henderson
ABSENT: Clay
Councilmember Eyerly referred to a staff report of June 14 and he did
not know if staff recommended budgeting for the undercroaeing of Highway
101 and for a bicycle boulevard study or not.
Jlr. Sipe" said staff preferred that the studies on the boel yard and
undercrossing not be budgeted now. The cost of the project was substantially
greater than the amount proposed for the budget, and night raise false
expectations on the part of the public as well as Council. When there
was more information Council could make a budget amendment if it wished
to proceel.
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6/18/79
AMENDMENT: Councilmember Eyerly moved, seconded by Witherspoon, that
$30,000 be removed from the Capital projects proposed in item Q, leaving
the $10,000 balance in the fund.
Councilmember Sher noted that staff wanted to contact the water district
and CalTrans to find out about possible further costs, before staff made
its recommendation. Aid the proposed amendment intend that the $30,000
be deleted for the 1979-80 budget, but restored for the 1980-81 budget?
If so, he would support it, so that the idea would be kept alive.
Councilmember Eyerly said he intended, in riving the $30,000 from
Capital Projects, that staff would pursue the information and return
with it to Council, then a decision could be made whether or not a
budget amendment should be made for this year or if it should be included
in next year's budget. He did want the information on costs. He did
favor the project.
Councilmember Fazzino said he thought the Water Diet,ict and CalTrana
could answer fairly easily and rapidly on the feasibility of the project;
he wanted some money to remain in the project so that Council would thus
indicate its approval and intention to proceed with a bicycle undercroasing
unless the cost was prohibitive. He would vote against the amendment.
Vice Mayor Henderson suggested putting the project into the five-year
Capital. Improvements Program (CIP) , showing that it was an approved
project.
Councilmember Fletcher noted that if the project cost more than anticipated
it would return to Council and so she saw no reason not to go ahead with
the study.
SUBSTITUTE AMENDMENT; Councilmember Sher moved, seconded by Henderson,
that $30,000 be ^laced in the 1980x85 five-year CIP.
Mayor Carey said he thought the amendment before Council was to delete
the $30,000 and refer to staff; the substitute amendment was to keep the
project money of $30,000 in the CIP for 1980-•85 period of time. Both
motions, he thought, deleted the funds for this 1980-81 year. He preferred
voting on the first amendment, then the substitute amendment ent could be
proposed if the first were defeated.
Councilmember Sher suggested keeping his motion as a substitute amendment.
Councilmember Eyerly asked when Council could have the staff information
from the Water District and CalTrans.
Mr. Sipel said he thought the information would be obtainable by the
time the next year's capital ieproveae t program was being discussed.
Councilmember Eyerlysaid he thought his approach would permit Co il
to move ahead with the project this year. If the amount eras too big for
a beat amendment funds could come from the CIP funds.
M? eyor Carey said he would rule that the second amendment was a proper
substitute motion; Cog ncil would vote on the second amendment.
SDESTITITE AMENDMENT PASSED: The amendment that $30,000 in item Q be
pieced in the 1980-85 five --year CIP passed on the following vote:
AYES: Erenaer, Carey, Passim, ,Fletcher, Henderson, Sher
NOES: Eyerly, Witherspoon
ABSENT: Milky
Councilmember Sher aucertained that uaederstaod in the motion was Council's
wish that etaif pursue getting information and feasibility seta
from the Water District and Centeno and return with it to mil.,
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6/16/79
AMENDMENT; Vice Mayor Henderson moved, seconded by Fletcher, that item
R read instead, "An increase in capital projects of $365,000 for landbenking
purposes to bring the land banking project to a total of $500,000." The
motion passed on a unanimous voice vote, Councilmember Clay absent.
Vice Mayor Henderson d4tinued. #1e did not think the intent was clear
to hold the General Fund operat$tg reserve to $2 million, with unappropriated
reserve above that figure to be transferred to an unappropriated reserve
fund under capital improvements.
1
AMENDMENT: Vice Mayor Henderson moved, seconded by Brenner, that item S
read instead, "An increase of $1,500,000 to establish a General Fund
Operating reserve of $2 million and designate the unappropriated balance
as Capital Improvements Projects (CIP) reserve." The motion passed on a
unanimous voice vote, Councilmember Clay absent.
Councilmember Fazzino ascertained that Dale Pfeiffer of Public Works
Department, anticipated that the recycling program now being tried in
parts of the City would become operant City -amide September 30, 1979.
Councilmember Fazzino observed that. the Police Department had been
allocated $285,000 without much discussion at the Finance and Public
Works Committee meeting. What uses were contemplated for that amount of
general fund money?
Larry Moore, Director of Budget and Staff Services, replied that the
revenue funds were "...part and parcel of the General Fund. As a matter
of course and consistent with the 1978-;'9 fiscal year the Finance Committee
recommended that the money again be placed in the Police Department
Field Services Division."
corrected Councilmember Fazzino concluded it was a bookkeeping matter. Councilmember
see Page Fazzino said that concerning fees for use of City recreational facilities
30 he supposed that fees charged to residento.of the City would not be
3/79 raised as much as those charged to non-residents. He thought ",..it
might help the Rinconada situation to a small degree but any help will
be substantial." He wondered if charging fees for guests of residents
would be a problem.
George Sepei, City Manager, said it would be extremely difficult, especially
added to present fee -charging difficulties.
Councilmember Fletcher said that one frequent user of the pool had advised
her that checks for residency had not taken place. She thoughWoome ki..ad of
identification procedure should he used.
Councilmomiher gher said there had been some dissuader in the Finance
Committeedeliberations bout the - possibility of - recei*ing bail -out
funds from the state. One proposed bill in the state assembly would
tam revue from the property tax away from the school district.
Difficulties arising from school closures should. be dealt with before
the _ f s l 1 r7 ...w7....... d.i pun% . for .{ n the
�...� - ���� • � V q...D�/Y{) - �4I� halo �rv�jtl be -pb$I3Yi®l. in
contingent fund if state bail -out funds were to be forthcoming. The
City/school liaison committee should be discussing such matters soon.
He asked staff bow the City might help in that situation, and be in the
beat situation to respond should such need arise.
Councilnember Fazzino said that he shared Councilmember Sher's concern;
he asked that it be put on the Agenda for the earliest possible discussion
date at the City/school liaison meeting. Perhaps it could return to
Council by m.id-July.
yt
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6/18/79
Mr. Sfpel said that insofar as the 1979-80 Budget before Council at the
present time was concerned he would advise no action; Councilmember Sher
could assume that the General Fund and the contingent fund would take
care of any help Council might wish to give if, for example, school
crossing program needed financial help.
City Attorney Abrams directed Council's attention to section 6A of the
ordinance directing the City Controller to clone 1978-79 budget. That
section, he said, was not intended to preclude Council from taking
action on item 10 on the agenda, which was a potential amendment of the
1978-79 budget.
Mayor Carey ascertained no further amendmenta for the 1979-80 budget
mere proposed. He enumerated the amendments made thus far, and called
for a vote.
MOTION AS AMENDED PASSED: The motion that Ordinance 3124 adopting the
1979--8O budget, with recommendations and amendments, be approved by
Council, along with authorization to close the budget for the fiscal
year 1978-79, passed on a unanimous vote, Councilmember Clay absent.
MOTION: Vice Mayor Henderson introduced the following resolution,
related to item 3.0 on the agenda, and seconded by Fazzino, moved its
adoption by Council:
RESOLUTION 5699 entitled "RESOLUTION OF THE
COUNCIL OF THE CITY OF PALO ALTO AMENDING
SCHEDULES W-1, W --1--E, ANDW-1-0 OF TIME CITY
OF PALO ALTO UTILITIES RATES AND CHARGES TO
OFFSET INCREASED) COST OF SAN FRANCISCO WATER
RATES AND ALTERING IRE RATE STRUCTURE FOR
R.ECI.AIMED WATER SPIVS.H
The motion passed on a unanimous voice vote, Council mbcr Clay absent.
MOTION: Vice Mayor Henderson introduced the following resolution related
to budget item 3.P on the agenda, and seconded by Witherspoon, moved
its adoption by Council:
RESOLUTION 5700 entitled "RESOLUTION OF THE
(0UNCIL OF THE CITY OF PALO ALTO AMENDING
SCHEDULES S--1 AND S-2 OF THE CITY OF PALO ALTO
UTILITIES BATES AND CHARGES TO OFFSET INCREASED
COSTS OF TREATMENT OPERATIONS AT THE WATER
QUALITY CONTROL PLANT AND COSTS TO OPERATE
THE ADVANCED WASTEWATER TREAM ENT FACILITY . "
T
meet:4
passed on a unanimous voice vote, Councilmesiber Clay absent.
TON: Vlce Mayor Henderson introduced the following resolution
related to budget item 3.2 on the agenda sad seconded by Witherspoon
moved its adoption by Council:
RESOLUTION 5701 entitled "RESOLUTION ! OF THE COUNCIL
OF THE CITY OF PALO ALTO APPROVING FEES FOR THE
PALO ALTO MUNICIPAL GOLF COURSE."
The motion passed on a unanimous voice vote, Councilmember Clay absent..
Mayor Carey thanked Larry Moore, Director of Budget and Staff Services,
for his and the idty's staff work an the budget along with that of the
Finance and Public Works Committee.
CON USATION PAS FOR NAVY
(Cif:291:9)
NOTION: Councilnelber Paskino introduced the following resolutions
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6/11/79
concerning compensation for management, classified and temporary employees,
and, seconded by Henderson, moved their adoption by Council:
RESOLUTION 5702 entitled "RESOLUTION OF THE COUNCIL
0P TUE CITY OF PALO ALTO AMENDING RESOLUTION 5655
ADOPTING A COMPENSATION PLAID FOR CLASSIFIED PERSONNEL
(SETU) AND AMENDING RESOLUTION 5667 ADOPTING A
COMPENSATION PLAN FOR MANAGEMENT PERSONNEL."
RESOLUTION 5703 entitled "RESOLUTION OF THE COUNCIL
OF THE CITY OF PASO ALTO ADOPTING A COMPENSATION
PLAN FOR TEMPORARY EMPLOYEES (EFFECTIVE JULY 1, 1979)
AND RESCINDING RESOLUTION 5392.="
The motion passed on a unanimous voice vote, Councilmebber Clay absent.
,, CLL P'ITBLiB L S Ct MIME
EE
RNOMMENDS ON REFUSE COLLECTION FEES (CMR:211:9)
The Finance and Public Works Committee recommends by unanimous vote, one
absent, approval of the proposed amendment to the contract with
Palo Alto Sanitation Coany for the collection and transportation of
refuse to become effective July 1, 1979; and further, approval of the
resolutions amending the Refuse Fund schedules for they City of Palo Alto
utilities rates and charges for collections and disposals, to become
effective July 1, 1979.
MOTION: Chairman Henderson moved, seconded by Fazzino, the following
amendment to the contract:
AN1 NDMENT 5 TO COQ i RAC1 3334--COLLEC'i lON
AND TWISPORTATION OF REUSE PRODUCED,
KEPT, AND/OR ACCUMULATED IN THE CITY
OF PALO ALTO
Palo Alto Sanitation Company (PASCO)
The motion passed on a unanimous voce vote, Counciame er Clay absent.
MOTION: Vice Maayor Henderson introduced the following resolution and,
seconded by Eyerly, moved its adoption by Counc;;
RESOLUTION 5704 entitled "RESOLUTION OF THE
COUNCIL OF THE CITY OF PALO ALTO AMENDi14G
SOLES R-1, R -1 -?A, R-2, R-3 AND R-4
OF TUE CITY OF PAIR ALTO UTILITIES RATES AND CHARGES."
The motion passed on a u i ous voila vote, Coemcilmember Clay absent.
PI Cs_to PUBLIC WORKS COMMITTEE
itEyISIONS TO PURCHASING POLICIES
MOTION: Chairman Henderson, on behalf of the Finance and Public Worms
Committee, introduced the following recommendations and the resulting
ordinance for first reading, which had been adopted by a unanimous vote
one ib4ent :
a) Increase the authorization for approval of services by the City
Manager and Director of Purchasing Services fro $5,000 to $10,000;
b) Increase the preeent authorization to obtain informal written
quotations from $10,000 to $20,000.
c) Remise the definition of services to exclude services performed
as an inherent put of time purchase of supplies or equipment.
728
8/18/79
t(
•
4, ,
corrected
see p4ge
30
7/23/79
d) Permit the City Manager to c,aive the requirements for bid bonds
in those cases when it is determined that such waiver will not be
detrimental to the City.
e) Eliminate the requirement for all bidders to complete the
minority employment forma and only require that the successful
contractor bidder complete those forma on all contracts of $5,000
or more.
ORDINANCE OF THE COUNCIL OF TKE CITY OF
PALO ALTO £k LADING CERTAIN SECTIONS OF
CHAPTER 2.30 OF THE PALO ALTO MINICIPAL
CODE REGARDING CONTRACTS AND PURC`.HASING
PROCEDURES
Councilmember Fazzino said he agreed with the idea of giving more responsibility
for small contracts to the City and Utilities managers. He referred to
section 7, regarding purchases of $20,000 or more in the open market to
be paid by City funds, and the posting of intent to purchase to be at
City Hall. He wasted to make sure that Council received a record of
such open market purchases. Would the proposed quarterly statement to
be made by the City Manager include such open -market purchases?
Mike Kelly, Director of Purchasing, said that all bid openings of over
$10,000 were reported quarterly tc the City Council.
Councilmember Sher said there had been very little discussion on the
matter of the 100 percent increase of purchase amounts aapprovable by
City and Utilities managers, in the Finance and Public Works Committee
minutes —one statement in the minutes had been that there would be a 30
percent reduction of Council review of the contracts. Was that statement
to be taken literally?
31r. Kelly replied that that eras correct.
Councilmember Sher said that dollar amount was 6 percent of all contracts
entered into per year.
Mr. Kelly replied that that was correct —most contracts were for amounts
over $10,000 per year, so Council saw most of them.
Councilmember Sher said "...I have some doubts abort this 100 percent
increase. I realize that inflation hAs the parameters of this
problem; I don't really think that the City Council is called upon to review
that many contracts, and many of then are on the consent calendar. . ."
ANYNDMENT: Councilmember Sher moved, ameended b ?Amino, that the
amount stipulated in the ordinance as the maximum to be approved ,)y ale
City and Utilities managers be changed to $7,500.
Vice Mayor Henderson said he did not think $10,000 "...wags a terribly
significant figure and I think that what we have to look at here is that
when items come °to the Council there is requirement for staff report
and a formal contract --that costs a considerable amount of nova►." The
department managers could use short for agreements otherwise. he
thought $10.000 was ak logicel break point.
Councilmember raazsino said he thought Councilnember Sher way correct in
that Council did not see "...too many contracts is the course of a year. .
." He thought it important for Council to hold the reins on the City
contracts.
Couaci1 ea ber Eyerly said the Coam+aitt
limit on dey+artm nt-aappr tree
in that uuMber of years than
Also there was expense j; or
for approval.
729
6/11/79
ascertained that the $5,000
held for 20 years. Inflation
ted tit doubled figure.
acts/ to be brit to Council
1
Mr. Kelly said that the vendor had tc provide affirmative action data,
bonding information, certificates of insurance, detailed specifications,
along with financial and experience data and kinds of equipment. the
contractor had available. That often took two months before the matter
could be brought before Council.
Mayor Carey asked if he had a conflict of interest regarding his vote on
the matter of awarding contracts, since he was authorized, as Mayor, to
sign contracts. The City Attorney responded that the Mayor could vote.
AMENDMENT FAILED: The motion that the amount atipuiated in the ordinance
be reduced to $7,500 failed on the following vote:
AYES: Brenner, Fazzino, Sher, Witherspoon
NOES: Carey, Eyerly, Fletcher, Henderson
ABSENT: Clay
MOTION PASSED: The motion that Council adopt the Finance and Public
Works Committee recommendations and the resulting ordinance for first
reading passed on a unanimous voice vote, Councilmember Clay absent.
FINANCE AND PUBLIC WOBXS COMMITTEE
TEE
R€C�S IN -LIEU 3F't1NT ra° TNTYY
PARAMEDIC SERVICE FUNDING
MOTION: Vice Mayor Henderson, on behalf of the Finance and Public Works
Committee, moved that Palo Alto pursue an appropriate share of county
in -lieu funding for paramedic ambulance service being provided by
Palo Alto.
AMENDMENT: Vice Mayor Henderson, seconded by Fazzino, moved that in
lieu of paramedic ambulance service to be provided by the county, Palo
.Alto pursue an appropriate share of county funding. The amendment
passed , and the motion as amended, on a unanimous voice vote, Councilmember
Clay absent.
FINANCE AND PUBLIC vow sate ITTEE
BbCQQH S BF. CONS TIM
The Finance and Public Works Committee recommends by unanimous vote, one
absent, re Police/Fire Consolidation, that separate rate police and fire
departments be maintained as proposed its the 197940 preliminary budget.
MOTTOS: Chairman Henderson on b if :of the Finance and Public Works
Committee saved that Council approve the recommendation. The motion
passed on a unanimous voice vote, Council mar Clay absent.
FIUME AEU PUBLIC MORES COMMITTEE
=Mips 2Z STOUT AMO REPORT CO
COURiETPRATIOf
MOTION; C eirman Henderson, on beef of the Finance and Public Works
Committee wed the Finance and Public Works: Committee recommendations
that staff study and report on, for the 190041 budget, the overall.
funding and ` costs of the golf cows* operation, including provisions, if
any, for further future capital improveseats.
Chairman Henderson said that Rey Witt of the Golf Course Advisory Committee
had voiced the opt that ion . oileratloma Ovoid be followed to
see it there would be ammo, from at the send of the year to
6/1S/79
set aside for possible capital iiaprovementa, unlike what had been the
case at the end of last year's operations.
Councilmember Brenner said that a recent City Manager's report listed an
item of about $34,000 for furniture for the club house. She asked if
that $34,000 had been covered by the bond issue for golf course improveieents.
Mr. Sipel said he thought that the amount would have been included in
the bond issue. A few matters for which there were no bond funds had
arisen, but they had been in amounts of $10,000 or $15,000. Such costs,
he said, were "captured" in en accounting process.
Councilme>ilber Sher asked if the motion before Council carried with it an
iarplication that revenues to the City from the golf coarse operation
exceeding expenses beyond those covered by the bond issue, should be
covered by fees in excess of operating expenses.
Vice Mayor Henderson replied that the motion dpoke to studying how costs
were covered by operatione during the year by fees charged. His motion
did not tie down such excess funds to commitment to a special reserve.
Councilmember Sher said that Vice Mayor Henderson's comments about Ray
Nitt's suggestion implied that amounts in excess of costs should be set
aside. Councilmember Sher said he want to state that if he voted for
the motion, which he thought related solely to bookkeeping methods
relating revenues to costs, that no policy decision was being made.
Vice Mayor He dercon pointed out that the motion related to the 1980-81
budget, after which study the desirability of setting up such a reserve'
could be decided. The present accounting system would give a clear
picture of costs vis-a-vis operating expenses.
Councilmember Sher said he would support that,, but he wanted to make it
clear that he was not voting toward snaking any coemitment of golf course
revenues, or a policy toward such revenues.
Mr. Sigel confirmed Vice Mayor Henderson's statement th.et no commitment
on spending of future profits of golf course operation WAS implied by
the motion, though there were clear needs for funds at the golf course.
Counei/member Sher said that the golfing community could make such
requests but Council'a job was to weigh them against other cosmuaaity
requests.
Councilammber Eyerly said that some staff time had - bit put in at the
gaff course and he vented. all such coats to be char d againat the golf
course operations "...those little extras that the Falf course gets,"
TIOW PASSED; The notion that Council approve ttte study of . tote of
golf course operation as recommended by the Finance and Public 'irks
Committee passed *a a unanimous vote, Couneilnember Clay .*bent.
RESOLUTION OF INTOOTTON TO DISCONTINUE
OF EL C++MlIN O PARK
MOTION: Councilmenber Sher introduced the following resolution, and
seconded by Fletcher, moved its adoption by Coil:
SOLUTION : TTUE cOU14CILT ' TBE CITY
OF PALO AL TING ITS mums TO
DISCONTI USE OF fi PORTION i
EL cotimrso .AND TO SUBMIT TO ma=
or rnscornmitscs. TO TE ELECTORATE Or
WI CUT CV ALTO
731
6/15/ 79
1
s
Councilmember Sher asked about section 1 of the resolution describing
the puroosea to which present park -dedicated land might be used, such
as a restaurant and "...meeting rooms for veterans and other
groups such as the Junior Chatber of Commerce." He said he assumed those
included only non-profit community groups; part 3 spoke of "general
office purposes."
AMENDMENT: Councilmember Sher saved, seconded by Fletcher, that the
wording of part 3 be changed to read "...general office purposes
incidental to activities of non-profit community groups!."
Councilmember Witherspoon explained that the original proposal included
the provision that rent --free office space was to be provided to the
veterans and the Junipv Chamber of Commerce, then some office space
in the same portion of the building mas to be rented.
Councilmember Sher said he wished he had understood that portion of the
developer's plan at the time Council bad approved it. In vier of that
it would be unfair to pass the resolution and make the proposed amendment
at this time.
MOTION TO CONTINUE: Councilmember Sher moved, seconded by Fletcher,
to continue this matter to June 25 and that staff review with the developer
whether or not it was his intent to lease office space for general
office uses,
Councilmember Sher said he had overlooked that phrase in the original
proposal, and he had some concern about it. He thought there should be
limited activity in that location. The restaurant and the community
activities had been emphasized at the general discussion. He acknowledged
that general office space rental had been part of the proposal, but he
had overlooked it.
Mayor Carey asked if the original bid had not stated tbaes would be
restaurant, non-profit use, and office rental.
City Attorney said he did not know if the offices were restricted to the
nor -profit and operatiova in connection with the restaurant.
Mayor Carey ascertained that a certain amount of floor space was to be
set aside for the Veterans and Junior Chamber of Commerce. He thought
that Counci1.mm er der'ss motion cad the base upon which the bid had
been saw. to would have a significant economic effect in dealing with
motion. He thwaglit the benefit of restoration outweighed the fact
that some office space was to be rented.
Vice Mayor Henderson said be would like to be reisformed : a2 this point.
Xemovation to general office use was not what Council had in std. One
w eek'e delay could brie forth more information; also, pine Mayor Henderson
said he preferred tbat specific organisation such as "Junior Chamber of
Commerce" mot be stated.
Mr. Abrams, City Attorney, said Council would have an opportunity to
review the natter when the l ee cam before it.
Councilemeber Wither acid ate thought Couatuci.l should have the
matter ready to put cec the November ballot. tt. did not think that a
fear apace* that a ere tart profit were significant to the project sea a
ale to the City, though. they would be to the developer.
Mayer Carey observed that profit groups created traffic the saw way
profit grew did.
Councilmember Brenner said she would like to understand the proposed
7 32
161
uses of the building more clearly. The assumed uses bad been quesi-
peblic services, whereas "general office perpoaes" meant then would be
private offices and she would like to know what proportion of the building
was proposed to be given to that use. She supported continuing the
matter for one week because there could be more information forthcoming, so that
Couucilmenhere could support the ballot measure more effec`evely.
Counctlmelber Fletcher said that as she read the document the priaary
use of the Veterans' Building was as * restaurant. She thought there
should be some rewording.
Counciimeaber Sher said he agreed with those who had epoken; he thought
Mr. Cox, the developer, had had to take economic factors into acct in
drawing up his proposal and so it would be unfair to change the grevmd
rules beet clarification now would be beet, before the matter vent oaa the
ballot.
Councilmeeber Eyerly eeid the stipulations were spelled out in the
resolution, which included "...some general office purposes." He thought
there *aul4 be added traffic, but he did not know vhy Council should
review "...general office purposes." Couneilmemher Eyerly said Xehibit
A described the property. He did not know vhat the proposed park ordimames
included, so far as land was concerned --it appeared to include the
flagpole and land up to the Red Cross building; was there anything
describing uses vhich epelled out terms of maintenance?
Mr. Sipel said that if Councileemb r Eyerly asked the questions staff
would find the answers; the person who knew then was not present that
evening.
Mayor Carey said he thought the resolution indicated intent; between now
and the end of summer Council would, in the course of events, have an
opportunity to modify and explicate. The motion before Council wee to
ratify that intent. He would oppose the =titer.
Vice Mayor Henderson ascertained that the week's continuance would delay
formaliring the resolution for that would take place et the hearing
thirty daps after Council approved it.
Cvuncilmeaiber Fazzino said that while ht agreed that the raseluties vas
to confirm intent only, he thought it best to continue the item at this
present time, rather than later.
M07100 J COWTI)E PASSED: The action . to t o itin e, so that staff meld
review with the developer rather or not it vas his Latest to lease
office epmca for general office use, peeved om the following vets:
ATES: Brenner. Eyerly, Fazzino, Fletcher, Headiness, Slier
MOM Carey, Witherspoon
ABSENT! Clay
's'+R LOCAL EF p.... LIXQT FROFOSA .S (CMR A 301 s 9)
a��a./r011l����,�.I�r.yM.M..1/L�LirMly�l�l�1.
$eye Carey explained that an asendesst had bees pcop000d at
level Uniting state end local proposed expoodtteres, and 1t moo coiled
the Ginn Initiative.
Dir,, Abram, City Attorney; maid that in the lent ''Yhoreis" of t
"Capital projects funds" the words should read instead "Street legee!ara9seaslit
feeds."
MOTIONs Conscilsneber Witherspoon introduce the
smi. ontalwissa by gamdorsom, moved its eppoest by towns
733
W
ORDINANCE 3125 entitled "ORDINANCE OF THE ... • •.0... _
COUNCIL OF THE CITY OF PALO ALTO AMENPINQ THE
BUDGET FOR TIE FISCAL YEAR 1978-79 TO ESTABLISH
AND/OR PROVIDE FOR MONIES IN CERTAIN.SPECIFIED AREAS."
Robert Moss, 4010 0rme, spoke of "the Gann Initiative," and he referred
to section 5 on the establishment of various reserves and funds. Mr.
Moss said that he thought that if a fund had been established before the
enactment of the ordinance it would not pose the legal difficulties that
a fund would were it to be established following passage of the ordinance.
All of the funds took monies from capital improvement funds. Mr. Moss
asked staff if, according to the ordinance, money could be withdrawn
fro the $2.7 million litigation contingency fund to go into capital
improvements.
Mr. Abrams replied that the Gann Initiative did not restrict accounting
techniques --it merely set an expenditure limitation.
??r. Moss said that he would like to suggest the setting up of a food for
capital improvements, and reduction of the litigation fund. Setting up a
capital improvements fund, even in the amount of $1000, so that capital
improvements would be built into the eupeaditure base would pay off in
the feature, especially - since it was only an accounting procedure.
Vice Mayor Henderson said he shared Mr. Moss's concern; there had been
discussion of having a $2 million operating fund, with a balance of
$1.5 million for capital improvements. One other possibility that he
had thought of was to appropriate funds now for Phase I of Greer Park,
Would the City effect the distribution of reserves so that there would
be $ley million in a capital improvements fund?
Mr. Moore, Director of Budget and Staff Services, said that the City
Mould effect that distribution of funds. The intent of the staff recoemerrdatiou
• had been to specify funs or purposes for the unappropriated balances
because danger for Palo Alto lay in unappropriated balances or reserves,
but there was no difficulty in roving money from one fund to another
under the "Spirit of 13" Gann Initiative.
Vice Mayor Henderson observed that if a tranefer of funds were desired a
budget amendment passed by six votes in favor could be made.
Corutcilmeaber Eyeriy said that he did not think last-minute manipulations
would be permitted in the "Spirit of 13." He thought that the state
might make a time check to see on vbat dates funds were established.
Mayor Carey said that rather than 'manipulation' funding would be for
legitimate budget items that had to , bee funded.
Mr. Abrams teuid that staff had concluded that funds should be established
for costs incurred during the fiscal 1975-79, which would have been the
case bad such expenditures been incurred. Staff knsw that some workers'
compensation and insurance claims against to City had been filed and
were currently pe ding. The Gann Initiative, he said, indicated that
such funding ebou1c' ,see done now. There bad been no attempt to smmdpulate
the budget, The Foothills case, just dismissed and now pending on
meal„ posed a possible liability to the City of $4 million.
MOTION PASSIM: The notion that Council adopt the ordinance amending the
budget for the fiscal, year 1978-79 to establish /or provide for
mamas in certain specified areas, passed on a unanimous voice vote,
Coimcilmeabeer Clay abut.
734
6/11/79
COUNCILMEMBER EYERLY RE:
PLANNING COMMISSION VACANCIES
Councilaember Eyerly spoke of theineed to move forward with replacement
of the three Planning Coamanieiione tt : one whose term was vacant due to resigna-
tion; ono whose term would expire at the end of the month; and one which would
expire at the end of July.
A discussion ensued on selecting a suitable date for interviews.
Vice Mayor Henderson asked that there be a list of up to nine candidates
to interview. He said that new Counc.ilv ers could also select candidates
to be interviewed, since those new Council ere would be seated at that time.
Councilmember Brenner said that the next Planning Commission meeting
would not be scheduled until late in July ---she preferred to concentrate
on City Manager interviews at this time and work on the Planning Commission
appointments later.
corrected A consensus was to hold the Planning Commission interviews Monday, July
See page 9, 7:30 p.m. in the Council Conference Room in a public meeting, with
30 7/23/79 w Councilmembers Levy and Rensel also to submit name of candidates
and participate in interviews.
SON: Councilmember Fletcher moved, seconded by Brenner, that Council
cancel the regular Council meeting of July 9 and set a special meeting to
intervie • Planning Commission candidates on that day. Ths notion ps aed
on a unanimous voice vote, Councilmember Clay absent.
IX 5I°3T£ I, Ai, SPENDING LIMIT PROPOSALS
Larry Moore, Budget and Staff Services, pointed out that in tie Cann
Initiative matter one more council action vas needed:
'ION: Vice Mayor Henderson moved, seconded by Carey, that Council
direct staff to make the reserves in the 1979--80 budget consistent with
those established in 1978-79 budget, to the extent possible. The notion
passed on a unanimous voice vote, Co oncilmembar Clay absent.
MOTION: Councils er Fazzino awed, seconded by Witherspoon, that
Council adjourn. Council adjourned at 11:00 p.m., Jam 1#, 1979.
ATTEST 4.
b;11179