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HomeMy WebLinkAbout1979-05-07 City Council Summary Minutes1 CITY COUNCIL MINUTES CITY Of PALO ffLTO Special Executive Session May 7, 1979 The City Council of the City of Palo Alto met on this date in a Special Executive Session to discuss personnel at 7:30 p.m. in the Personnel Conference Room, with Mayor Carey presiding. PRESENT' _ R u E z1-1., P.�_.�1__ rt_. n s+e�nara-.."-�� , �.,�� .� s : K�� �rivs � ;�4;�ti�i'i Tei"rSt'!'SOns Sher, Witherspoon ABSENT: Clay ALSO PRESENT: Carleen Bedwell, Naphtali Knox, Larry Moore, Jim Zurcher, Ed Aghjayan, Bill Korff, Jay Rounds ADJOURNMENT The Special Executive Session adjourned at 10:30 p.m. ATTEST; APPROVE: 66 5/7/79 CITY COUNCIL MINUTES Regular Meeting May 14, 1979 iTEM PAGE Oral C * nunications 6 5 9 Consent Calendar - Referral Item 6 5 9 Revision to Purchasing Policies and 6 5 9 Procedures --Referral to Finance and Public Works Committee (CMR:245:9) Consent Calendar - Action Items Benefit Increase for Certain Group of Retired Employees (CMR:194:9) Properties South of Charleston Road East of Middlefield Road -- Ordinance to Change District Boundaries of Certain Properties from R-1 (743) to R-1 City Code Amendment to Exempt Murals from Certain Requirements for Art in Public Piacet (First Reading 4/23/79) Solid Waste Energy Recovery Study -- Approval of l re nt (CMR:250:9) Uniform Rental and Laundry Service (Ct:222:9) Home Weatherization Program Award of Insulation Contracts (CMR:251:9) Canvass of May 8 General Municipal Election Amendment to Palo Alto Municipal Code Section 16.08. --Chemical Vastes and Declaring Urgency ( :260:9 ) Gasoline Update (CMR:257:9) Underground Ut i l i ty District No. 21 Page Mi l i Road -El Camino to Birch Street Underground Conversion Project ( :253:9) Provision of Electric . Poor to Aydin Energy Division for Large Equipment Testing (CMR:254:9) 657 5/14/79 659 659 660 660 660 660 660 661 662 662 663 664 CITY OE PALO ALT© 1 t ITEM Option to Acquire Real Property Former Colorado Switching Station: Rogers t Brook, Inc., and Steve L. Suddjian, Inc. (CMR:249:9) PAGE 666 Request of CouncilmeMber Fletcher re Project 6 6 7 Mobility Funding ( :258:9) Request of Council r Brenner re Annexation 6 6 8 � of Peter Coutts Hi tanford Annexation 18 (CI4R:246:9; 259:9) (Stanford Annexation 19) Councilmember Sher re Communication from County re Urban County Citizens Advisory Committee Proposal to Honor Palo Alto High. School J ry...11 s= C l :=: +_ . ., c ...,.. ... pis 1. Schedule of Cour:cii Meetings Oral Communications 672 673 673 A • •3 Adjournment to Executive Session and Final 6 1 Adjournment X58. 5/14/79 Regular Meeting May 14, 1979 The City Council of the City of Palo Alto met on this date in the City Councilchamber at 7:45 p.m., Vice Mayor Henderson presiding. PRESENT: Brenner, Eyerly, Fazzino, Fletcher, Henderson, Sher, Witherspoon ABSENT: Carey, Clay Vice Mayor Henderson announced that an executi': session regarding litigation would be held at the end of the Council meeting. ORAL COMMUNICATIONS None CONSENT. CALEB Councilor tuber Fletcher asked that the matter concerning an option to acquire the p►operty1known as the forger Colorado Switching station be removed from the Consent Calendar. Councilznernber Brenner asked that the matter concerning the underground conversion project from Page Mill Road-El•Camino, to Birch Street, be removed from the Consent Calendar. Councilmember Sher asked that the mater of providing electric power to Aydin Energy Division, for large equipment testing, be removed from the Consent Calendar. The followitrg items remained on the Consent Calendar: Referral Item REVISION TO PURCHASING POLICIES ...,� P : i:9) Staff recommends that revision to the Purchasing Policies and Procedures be referred to the Finance and Public Works Committee. &Urn Ite. , rw rs rea ng Cd1 :194:9) Staff recommends that Council adopt the ordinance author1 1ng the Ctty- PERS contract to be amended effective July 1, 1979, to include Section 2.222.85 (one-time 3 to 15 per cent benefit increase for certain safety employees who retired prior to January 1, 1974., 559 5/14/79 ORDINANCE 3116 entitled *ORDINANCE OF THE COUNCIL bF THE CITY OF PALO ALTO AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF PALO Ai it) .Ain :THE BOARD OF ADMI N I STRAT I OMi OF THE CAL I FORN IA_ PUBLIC EMPLOYEES' RETIREMENT SYSTEM.' 405-`, PROPERTIES {TH RLES� Q -1 CAST OF NIAbr BO1bRT FIE � � -- CHA1 D� SF IN R, PE' TT S F' i -Z 7 TO k ORDINANCE 3117 entitled 'ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING SECTION 18.08.040 OF THE PALO ALTO MUNICIPAL CODE (THE ZONING MAP) TO CHANGE THE DISTRICT BOUNDARIES OF CERTAIN PROPERTIES FROM R -I (743) TO R -1.W CITY CODE AMENDMENT TO EXEMPT MACS FROM CATAID NYUIREMaTS FOR ART IN PUBLIC P ES frsr- Reading Steff i cec=e-ess Ltiet Couec s y adopt the following ordinance stating that requirements of the Palo Alto Nunicipal Code for care of art objects displayed in public will not be made for murals. ORDINANCE 31 1 R enti tl eati 'riRrITY F OF THE COUNCIL _ - - vvV��M i4.. OF THE CITY OF PALO ALTO AMENDING SECTION 2.2C.050(b) OF THE PALO ALTO MUNICIPAL CODE TO EXEMPT MURALS FROM CERTAIN SPECIFIED REQUIREMENTS FOR ART IN PUBLIC PLACES." SOLID HASTE ENERGY RECOVERY STUD-- --- 'r - -- M : 1 The Joint Powers Agreement (JPA) Governing Board has approved consulting services for the purpose of preparing Phase II of the Resource Recovery study, to provide site -specific data on alternatives identified in the Phase I study, based on common subregional interests because of the diminishing availability of landfill, diminishing public acceptance of conventional landfill disposal methods, and the joint desire to phase out landfill and move to a system which would maximize reuse of resources Staff recommends that the City Council, acting as general administrator for the JPA, approve the agreement with Brown and Caldwell, Consulting Engineers. AGREEMENT --PROFESSIONAL CONSULTANT SERVICES-- 8rom and Ca l dwel l UNIFORM RENTAL AND LAUNDRY SERVICE (C1 :222:9) Staff recommends that Council approve the low bid of L & N Laundry Service, Inc., and that the Mayor be authorized to execute a three-year contract with that firm. AGREEMENT --LAUNDRY SERVICES L 6 M Uniform Supply Company § (CMR:251:9) The City will be able to offer its residents a basic R-19 cellulose attic installation for 26t per square foot, fiberglass for 27t per square foot, and rockwool for 2t per square foot. Those prices compare to a range from 25t to 38t per square foot presently, in the market place. 660. 5/14/79 Staff recommends that Council authorize the Mayor to execute the contract with the insulation contractors. AGREEMENT--Alten Products Company AGREEMENT --Superior Insulation Company MOTION: Councilmember Fazzino moved, seconded by Fletcher, that Council authorize the Mayor to sign the agreements, approve the ordinances, and make the referral. The motion passed on a unanimous voice vote, Mayor Carey and Councilmember Clay absent. CANVASS MAY 8 GEM Vice Mayor Henderson announced that the Council would at that time canvass the returns of the General Municipal Election held on May 8, 1979. He said he would hereby appoint Council bers Ellen Fletcher and Gary Fazzino to conduct the canvass of the returns, and he asked that the record show that the City Clerk has on hand the following re'tificetcz ffr o.y�r._1a _t�-- ward: _ . �.. i i /!6 e.. V!! U,p arre Y+a,111{'a�M:! a) Certificate of Seal and Con?ainer:inspection Board; b) certificate of the Accuracy Certification Board; e) Certificate of the Ballot Inspection Board; d) certificate of. t1;e Bail. ' Proce:si �,f6rard; 0. j certificate of i i s Vt.ti.1S lily the Miscellaneous Central Counting personnel; f) certificate of Storage Packaging Board; g) certificate of Verification of Signatures of Absentee Voters; h) results of each of the 41 Consolidated Precincts and Absentee voters; i) cumulative totals for each candidate; j) total votes cast for and against Measure '!A". Vice Mayor Henderson asked that the canvassing proceed. Council numbers Fletcher and Fazzino examined the documents; they signed the certificates stating that they had examined the documents. Vice :Mayor Henderson announced that the whole number of ballots cast for candidates and Measure A in the City of Palo Alto and the School District at the May 8 General Municipal Election, including absentee ballots, was 12,532. He said that the total number of votes given and cast at the General Municipal Election, including the votes cast upon absentee ballots, for the candidates for City Council, was 46,624. He read the totals for each candidate: Emily Renzel 6,401 Horace C. Anderson 1,215 Bob Moss 3,341 David H. Jeong 3,094 Anne R. Witherspoon 4337 Douglas S. Winslow 3,360 Fred S. Eyerly 5,345 Mary Elizabeth Baldwin 752 Sidney Winston Landes 341 Joseph H. Huber 4,863 Herb Borock 2,636 Leland D. Levy 5,701 Marc Strassman $3$ Roy L. Clay 3,740 661 5/14/79 1 Vice Mayor Henderson announced that Emily M. Renzel, Leland D. Levy, Fred S. Eyerly, and Anne R. Witherspoon, being the four candidates to receive the higheet number of votes for the office of Councilmember for regular four-year terms, were duly and regularly elected for terms to cwmnente July 1, 1979, to serve as Councilmembers of the City of Palo Alto. He said that the total number of votes given and cast for Measure A was 8,709. 8,371 votes being in favor of the charter amendment; 338 were against the charter amendment. He said the chair would entertain a motion to adopt a resolution of the Council of the City of. Palo Alto declaring the results fo the General Municipal Election held on May 8, 1979. MOTION: Councilmember Fletcher introduced the following resolution, and, seconded by Fazzino, moved its adoption by Council: RESOLUTION 5679 entitled "RESOLUTION OF THE CbUNCIL OF THE CITY OF PALO ALTO DECLARING THE RESULTS OF THE MINICIPAL ELECTION HELD nw MAY iR 107©!'_ The motion passed on a unanimous vote, Mayor Carey and Councilmember Clay absent. Vice Mayor Henderson extended his congratulations to those people who were elected, and he expressed the wish that those who had not been elected would remain active in the Palo Alto community. ENDMENT TO PALO ALTO MUNICIPAL CODE SECTION 6. . e�'�i U G�NC Y : MOTION: Councilmember Fazzino moved, seconded by Brenner, that an emergency item concerning a correction in the Municipal Code regarding chemical wastes as they affected plumbing pipes be considered as new business. The motion passed on a unanimous voice vote, Mayor Carey and Councilmember Clay absent. Naphtali Knox, Director of Planning and Community Environment, explained that a Section 612 of the Uniform Plumbing Cede relating to chemical wastes had been inadvertently omittee when the 3uilding Code had been adopted last fall. He asked tlat, ;n order to reinstate the necessary section, Palo Alto it+nicipal Code section 16.08.050 be deleted. He explained that t the section .hat would be thus reinstated covered the information about the kind of material that had to be used in piping to efficiently take care of chemical wastes. ,He said no environmental finding was necessary. MOTION: Councilmember Witherspoon introduced the following ordinance and, seconded by Brenner, moved its adoptior by Council: ORDINANCE 3119 entitled "ORDINANCE OF THE COUNCIL WN-f-tiTTOT PALO ALTO DELETING SECTION 16.08.050. OF THE PALO ALTO MUNICIPAL CODE AND REINSTATING SECTION 612 OF THE UNIFORM PLUMBING CODE RELATING TO CHEMICA!. WASTES, AND DECLARING URGENCY." The motion passed on a unanimous voice vote, Mayor Carey and Councilmember Clay absent. GASOLINE UPO iTE (C :257 :9) i4}TION: Councilmember Fazzino introduced the following ordinance, to be effective immediately, and seconded by Witherspoon, moved its adoption by Council: 662 $/t4/79 ORDINANCE 3120 entitled "ORDINANCE OF THE COUNCIL or THE tIT -OF PALO ALTO REPEALING ORDINANCE 3115, TO REGULATE THE POSTING OF HOURS OF OPERATION OF GASOLINE STATIONS." Vice Mayor Henderson said that the ordinance to be repealed had been of very short duration. Councilmember Witherspoon ascertained that the state law which superseded Palo Alto's ordinance required the posting by stations of the hours they would be open. MOTION PASSED: The motion that Council approve the ordinance passed on a unanimous vote, Mayor Carey and Councilmember Clay absent. George Sipel, City Manager, said that City staff had worked for the past two weeks with gas stations turd compliance with newly enacted legislation. They hoped that more flags and signs would soon be in evidence. One person from the police department had been assigned three -fourths time to work with traffic difficulties resulting from gas queues. One person from the Building Inspection department was going to each of the City's thirty-five stations to remind them of existing regulations and determining hours stations were open. He told of an episode when a man had sold five gallons of gasoline to one motorist who was queued up, who had preferred to pay the asking price of $25 rather than continue to wait. Another motorist had tried "...to beat the system" by putting a set of commercial plates on his car. One driver of a motor home had filled his tank with 83 gallons of gas, prior to the passage of the ordinance. Police were achieving new levels of patience in trying to arrange the alignment of waiting motorists. He said there had not been much hostility among motorists and "...generally things have been going along fairly well under existing conditions." People wishing to sell things to waiting motorists had been required to obtain solicitor's permits. RJR ITY DISTRI T ` 0. 21 :253:9) Councilmember Brenner said she had a question about a statement on page 2 of the staff report that read: 'The feeder project will bring a needed 12 -kw circuit to the area from the Hansen Way Sui station and thereby defer a costly substation expansion at the Park Boulevard Substation. ... The proposed Page Mill underground project will have the necessary conduits and circuits to continue to serve the Page Mill load and surrounding areas at 4-kv. It will ultimately be converted and integrated into the 12-kv network to reinforce the service to the California Avenue commercial area and Page Mi i 1 : Road environs." She asked the reason for using 4 kv now if ultimately 12 kv would be needed. Ed Mrizek of the Utilities Depart said that 4-kv service was to be used because it was already in that area. If 16 kv were to be used additional work would have to be done.at the Hansen Way substation. Such work was planned in the Capital Improvements Projects for 1980 or 1981. The underground installation, he added, would be capable of taking the 12-kv installation when it was obtainable, and so there would not be duplication of costs. Addition kv were needed for the California Avenue area because it had exceeded the present 4-kv capacity, based on the present load and the anticipated load. The planned conversion to 12-kv of some years back had been delayed as a result of a push toward energy 663 5/14/79 conservation. Vice Mayor Henderson said that the proposed kilovoltage addition would be discussed further at the Finance and Public Works Committee meeting. MOTION: Councilm ber Fletcher introduced the following resolution and, seconded by Brenner. moved its adoption by Council: RESOLUTION 5680 entitled "A RESOLUTION OF INTENTION •fi0 MEND SECTION `12.16.020 OF .CHAPTER 12.15 OF TITLE 12 OF THE PALO ALTO MUNICIPA!. CODE BY ESTABLISHING UNDERGROUND UTILITY DISTRICT 21." The motion passed on a unanimous vote, Mayor Carey and Councilmember Clay absent. TQ (C :254:9) Councilmember Sher said he had removed the item from the Consent Calendar because it involved installation of another new 12.47 kv line. He said he wanted to know the City's policy toward supplying "...the enormous demand of one customer" and he added he was concerned about the decreasing amount of energy available at favorable pi ices. Another source of power would have to be found, he observed, at tremendously increased prices. Did the City utility, as a public utility, have to respond to requests for such large amounts of power. The staff report indicated that the City utility did not have to respond if it could not work out a satisfactory financing arrangement. If the City were not required to respond to large increases in demand by single users, should not the City be loo:.ing into the matter of perhaps not responding to such demands? Ed Aghjayan, Director of Utilities, said the answer to the legality of having to supply service had not been discussed; up to now the City had taken the position that if supply of service was only a matter of cost, and that could be settled satisfactorily, the City would supply customers. In the case of Aydin the City would have use of the feeder for urgencies and Aydin was to pay the cost of i nstal l i ng it. He referred to iA on page 3 of the contract: Aydin had to give 48 hours notice when it would be using the power so provision could bemade to insure that the City's peak -hour demand could still be supplied. Councileember Sher said he did not question the cost of the feeder line or that Aydin would pay for it. He was io cerned about the use of the energy itself, which, to him, meant the City would be using its less expensive power at a faster rate. Such use might cost all users more: in the long run --that would then constitute another cost. Was the information in 7A a general policy of the City? Mr. Aghjayan replied that it was not. The paragraph addressed the kind of usage of the particular load Aydin was asking for, that is, the City was accepting service that might be on for ten minutes a month or an hour or even ten seconds a month. Aydin would not use much energy; Aydin would pay the normal rate for the energy it used. As the City continued to add loads, and rich the peek allowance from the federal government, who was the power supplier, and the City then bought energy freer other suppliers, the City would have to determine how that energy would be priced. The City's only policy had been to supply customers' needs; provided the load factor and the usage is consistent from customer to customer the rate schedule was geared to handle varying load factors from different commercial customers --Aydin was an exception. 664 5/14/79 ,(016,4. Councilmember Sher said hE was glad Mr. Aghjayan agreed that consideration had to be given to the ways the less expensive Bureau of Reclamation power was used. MOTION: Councilmember Sher moved, seconded by Fazzino, that Council '4' authorize the agreement with Aydin Energy Division. AGREEMENT -•Aydin Energy Division Councilmember Brenner agreed that the City was in the position of selling the present inventory of energy, which was cheap, and which had to be replaced with expensive energy; could the City continue to make such arrangements with users of large amounts of energy. She assumed that Corrected the answer to that question was that the City could not continue. There See Pg. 6g6 uld be a cost to all City consumers if the sale of cheap energy continued. Mr. Aghjayan said "I think we'll always have the fixed amount of power that we can get from the federal government at a low rate and the supplementary power, as you're aware of, is going to be much more expensive. The question comes to mind as to how we're going to price power in the future...shall we roll it in to the current cost and strike an average rate? Or shall we move into marginal cost pricing? . . .'+ He said the various methods of pricing were under consideration for a time some three or four years in the future. The Council would have to make that decision Councilmember Eyerly said he thought, questions had been about what protection the City might have with the Department of Energy (DOE) on the City's low price= He thought that "...they should be aware that the other Central Valley Power (CVP) cities are rapidly using that up. Redding has more than doubled their size in the last year and the demand on the growth amounts available, . . ." was such that the allocation was to all cities --the first -city that used it all up had the advantage of the low pricing. Councilmember Eyerly said "...there isn't much we can do about it because it's going to be gone before we turn around. Mr. Aghjayan said the new national energy act contained provisions for pricing electricity; details on some of the necessary steps the City would have to take to comply would be given Councilmembers in a staff memo forthcoming in a few weeks. Councilmember Fletcher said she would rather limit heavy energy users if the•City was so empowered, rather than having to buy additional power and then determining a pricing schedule. Mr. Abrams, City Attorney, said he thought the question had to be researched. lie` -voiced concern that the Council might mix its proprietary functions to run the City's utility with its planning and governmental functions in establishing growth. "You're entitled, under your police power in the planning area, to establish zones, set size requirements, bulk rewirements, land coverage requirements, and the like, which would all take into account for the most part what type of structure should go in to a given area, but my initial thought is that I think you should be very cautious in mixing up the two functions. Should the Council desire we'd like to put some time in to research the ques ti on . " Counctlme r Fletcher said that municipalities set limits on water and • sewer hookups so as not to overload existing facilities. 665 5/14179 1 Mr. Abrams replied that the Council, in its planning function, could recognize that utilities were at certain levels, and plan on that basis. He repeated his concern that Council might mix its planning functions with the pricing function, for example, of the utility. Counci lmembee Fletcher said her interest had been in limiting developments that used large amounts of power. Mr. Aghjayan pointed out that a pricing problem was at the base of that interest --the low-cost energy from the federal government. The issue was not that there was insufficient power supply. There was danger of legal infringement to limit usage on the basis of pricing. Also, there was the risk of having the customer go elsewhere to serve his needs. Councilmember Fletcher said she was willing to accede to the Aydin request; she thought, however, it would be wise for each jurisdiction to set limits on the amount of power it wanted to use, because power supplies were not infinite. MOTION PASSED: The motion that Council authorize the agreement with Aydin Energy Division for a 12-kv line passed on a unanimous vote, Mayor Carey and Councilmember Clay absent. OPTION TO ACQUIRE REAL PROPERTY Councilmember Fletcher said she had removed the matter from the consent calendar because she wanted to propose that the almost one-half million dollars to tome from the sale of the property go into the Capital Improvements Fund -to re -furbish it after its depletion by the purchase of the Arastra property. MOTION: Councilmember Fletcher introduced the following resolution and, seconded by Henderson, moved that Council adopt it end authorize the Mayor to exercise the option agreement with the highest bidder, and any incidental documents to complete the sale, and stipulate that the proceeds of the sale be placed in the Capital Improvements Fund. RESOLUTION 5681 entitled "RESOLUTION OF THE COONC11 or Dm CITY OF PALO ALTO AUTHORIZING SALE OF SURPLUS PROPERTY FORMERLY THE COLORADO ELECTRIC SWITCHING STATION Cou*c l llember Fletcher explained that she wanted the money to go into the fund and she did not mean it to go toward a specific project. Mr. Sipel pointed out that a major portion of the proceeds of the sale had already been budgeted for use in the coming yeer also it was not known just when the money itself would be forthcoming to the C o ty : the bidder had 12 months in which "...to put the deal together." Some money could come in this year with the vest to follow the next year. He added that any money from the sale not needed for operating purposes would go into the City's major reserve for both capital and operating purposes anyway. This year's budget had been balanced on anticipation of $350,000 to be acquired from this sale; were the money to be allocated to Capital Improvements . Fund the $350,000 would have been used twice. He thought that if Council was interested in haying additional funds fal. the Capital Improvements Fund, some funds ought to be added as a result of the sale of this particular piece of property It could be considered at the budget hearings, in the light of being a policy position; perhaps $200,000 to be made available for capital purposes, assuming that the sale, and 666 5/14/19 j�� the project, went through. Councilmember Fletcher said she would be willing to modify her motion according to Mr. Sipel's suggestion. Councilmember Eyerly said that one way or the other the money wound up in the unappropriated Capital Improvements Fund unless the City spent more money than it took in. He.did not understand Mr. Sipel`sconment that the proceeds from the sale had already been budgeted because all the revenues to balance the operating budget had to be calculated, then the surplus went into the unappropriated balance. He thought the resolution before Council should be approved. Then the Council could look at Councilmember Fletcher's suggestion in more detail, Councilmember Fazzino said he did not favor pinpointing funds for the general fund without a specific intent. The natural flow of revenues and expenditures determines the Capital Improvement Fund. He thought thatif Councilmember Fletcher's suggestion was for a policy to be set, that would more appropriately be discussed at the Finance and Public Works Committee meeting. Vice Mayor Henderson said he would support having Councilmember Fletcher's suggestion serve the purpose of alerting the Finance and Public Works Committee of her wish. MOTION PASSED: The motion that the Council authorize the Mayor to execute the option agreement with Rogers & Brook, Inc., and Steve L. Suddjian, Inc., along with any incidental documents to complete the sale; and that the Finance and Public Works Committee consider transfer of the proceeds to be jut into the Capital Improvements Fund, passed on a unanimous vote, Mayor Carey and Councilmember Clay absent. RE JEST OF COUNCILMEMBER F .ETCHER Councilmember Fletcher observed that the expiration date for the state Transportation Development Act funds for those who were unable to use public transportation, was July 1. Assembly Bill 120 would extend the funding indefinitely. MOTION: Councilmember Fletcher moved, seconded by Sher, that Council authorize the Mayor to write to the appropriate state legislators asking the, to implement the provisions in AB 120, which extend'funding for Project Mobility indefinitely. Councilmember Fazzino said he supported the motion extending the funding; he asked for further interpretation, however, en the other provisions of A8 120, which dealt with extending transportation programs in counties. He did not want to be involuted in setting up another ureaucracy, and he noticed that certain plans were required every year ,rom certain members of the county to be considered by the state director of finance, and the like, and he was afraid there would be a lot of people and a lot of paper and not much money would go toward actual transportation. Councilmember Fletcher said she had purposely not said thatA8 120 should be approved; she wanted the extent#on. of termination time to indefinite termination to be approved. The scatter had been a rider to a aupber of different bills since last year, Not AB 120 itself, but the specific provision within !!B 120, was what she wanted to have supported. Councilmember Fazzino Said he could support that. 667 6/14/79 MOTION PASSED: The wtiun that Council authorize the Mayor to write in support of the indefinite extension of Project Mobility funding'contained within AB 120, passed on a unanimous vote, Mayor Carey and CouncilmeMber Clay absent, Vice Mayor Henderson pointed out that Council would he receiving a report in late June, along with request for action, on increased costs for Project Mobility. RE EST OF COUNCILMEMBER BRENNER 259:9) Vice Mayor Henderson noted that the Local Agency Formation Commission (LAFCO) Stanford Annexation 19 that had been referred to did not relate to Peter Coutts Hill but related to Willow Road instead. Peter Coutts Hill was Stanford Annexation 18 which had run out in May, 1977. Vice Mayor Henderson said Council would be speaking to both matters that evening. Councilmemb€rs Sher and Witherspoon said they would not participate, since Stanford University was their employer, Haphtali Knox apologized for the mixup of numbers. Number 19 was the narrow strip of right-of-way about 40 feet wide and one-half mile long opposite Oak Creek Apartments. The strip allowed for the widening of Willow Road in front of the Oak Creek Apartments, without having to destroy the landscaped berm in front of the apartments. The approval date for the annexation of Peter Coutts Hill (Stanford 'No. 18) had lapsed May 6, 1977. That annexations would have been both Peter Coutts Hill and Peter Coutts Road. The construction of housing to be called Frenchman's Terrace would have been permitted with that annexation, a proposed 225 -unit development to be built under Section 236 of a federal programs, and it was to have had 135 units of subsidized housing for low - and moderate -income fami l i es , 90 units to be for moderate- and higher- income families. The project was never begun. Mr. Abrams, City Attorney, pointed out to Council that if it wished to discuss Willow Road the matter would have to be placed on the agenda by a majority vote of those members available to vote upon the matter. Councilmember Brenner said she had put the annexation of Peter Coutts Road on the agenda because it had seemed verytimely. The property, she said, Peter Coutts Hill, lady within the Palo Alto sphere of influence; it was contiguous with College Terrace, and it drained into College Terrace, which is a single-family neighborhood. Peter Coutts Hill had been an integral part of discussion on the Comprehensive Plan. She said that Peter Coutts Road is an important traffic carrier between the Industrial Park and Stanford University. and it would become even more important as a traffic carrier when Hewlett Packard approached full development with 1500 more employees. directly across Page Mill Road. Counciteeober Brenner continued. Peter Coutts Road, she said, will better serve the total community if it is a publicly dedicated road and is annexed to the City of Palo Alto. Peter Coutts NM, she added, is an integral part of College Terrace and Industrial Park --both downhill from the site, and acmes Page Mil/ Road. She said "tie know a great deal sore about the demographics in the County than we did two years ago. The tremendous housing shortage in Palo Alto is the most Important issue before the Council." She said that after that evening's discussion she would move to continue the subject of the annexation of Peter Coutts Hill for three months, at which time Council would hope to have 1) a 668 5/1.4/79 response from the county relating to their current policy of requiring annexation of urban development to incorporated cities; and 2) a public discussion with Stanford on future use of this land and plans for Peter Coutts Road. The three-month period of time should give staff an opportunity to encourage these responses. Her reason for putting the matter on the agenda that evening, she said, had been to encourage public discussion of this important piece of property as it related to Palo Alto. .She was concerned that, if she moved to continue, the Chair might rule that the subject should not b4 discussed at this time. Councilmember Eyerly said a lot of staff effort and time might go for nothing and he would like to get some factual infcrmation'frorp staff before -he supported a motion to continue. Vice l yor Henderson said that a motion to continue had not been made in order to give time for more discussion. Councilor Eyerly said that so far as he understood the time for Stanford Annexation No. 18 had expired May 6, 1977, and if Stanford did not want to cooperate he did not know what could be accomplished. Mr. Abrams said that current previsions in the California Government Code required a property owner too ,i more than 50 per ^ent of the assessed value of the land proposed to be annexed, in order to be able to protest the annexation. He said he understood that the land was ur}iohabited and that Stanford was the only owner involved, and if'that was cerrect then Stanford's opposition could preclude annexation of the land. He thought the City could petition; for the annexation, but Stanford would have the authority to prohibit that annexation. Councilmember Fazzino asked if the "public discussion" was to be formal or informal at the Stanford/Palo Alto liaison committee level; were there to be Planning Commission considerations? Councilmember Brenner replied that Stanford's letter, indicating that it would create some multi -lewdly housing on that property, had brought to Her mind the wish to encourage Stanford to display its plans and perhaps openitself and the plans to suggestions from the City. She dt4 not intend her motion to indicate an xation; her motion intended that those bits= -and snatches of information might acquire some cohesiveness if discussed publicly. She hoped Stanford would want to share its information with the City, and wel cOme the City's . comments. Councilmember Fazzino asked if her motion asked that the county delay any action at its Planning ,Commission level, on the possible development at Peter Coutts Hill. Councilmember Brenner said it did not; the county had, at this time, a provision that required that any urban development be annexed to a City. That policy had become operant since it had been taken as a matter of course that the county could allot that kind of development. Peter Coutts Hill was "...almost a part of the Palo Alto neighborhood, and so, in respect to that, 1 would like a response from the county about how they think their current policy would affect this kind of urban development. Obviously, in any mind it (Peter Coutts Hill) is part of the sphere of influence; it affects our neighborhoods in many ways." She thought Peter Coutts Road should be public fuse it was a traffic carrier; pressure on the road would come from Stanford property both north and south of the road. Her motion intended that both Stanford and the College Terrace neighborhood have time to think about the matter. Countilmeeber Fazzino observed that though Councilmember Brenner encouraged Stanford to include the City and the College Terrace neighborhood in its 669 5/14179 planning process regarding. Peter Coutts Hill she v,as also acknowledging that Stanford could do as it wished apart from raher influences. Councilmember Brenner said that Mr. Abrams, City Attorney, had spoken to thatsomewhat, and also, Peter Coutts Hill was within the sphere -of III influence of the City; it was reasonable to ask that Stanford disress the matter with the City. The Comprehensive Plan provided for Multi- family housing, but only because that had been contemplated at That Corrected/ time. See page 696 Councilmember Fazzino said he agreed with. her; he had wanted to ascertain the intent of the motion itself i Councll�ber Brenner said that her motion intended "...to call the county time, really. . ." Was it making an exception to whit the City considered a good rule? James Culpepper, 2121 Amherst, Cordinator for the College Terrace Residents' Association, cited page 61 of the Comprehensive Plan which said thait Peter Coutts Hill had been designated for multi -family housing, i anticipation of a low- and moderate -housing objective in 1972 pre- joning; He read the passage, which said it was to be federally suksidized low- and moderate -income housing for Stanford employees, workers in Industrtal Park, and members of the general public. Though College Terrace residents had opposed that zoning, he would l i ke to have public discussion that might attract more support for the College Terrace residents' points of view than for Stanford's current plan, He thought the Nty should annex both Peter Coutts Hill and Road as both the -City and Stanford had agreed in 1972, thus providing adequate City services to low- and moderate -income tenants. He thought the Palo Alto Housing Corporation could sponsor construction of Section 8 low-- and moderate - income rental housing along the relatively level periphery of the site. He thought Palo Alto should dedicate the crest and view areas of the hill ' to park and open space use, as they were now used. He thought Stanford should cooperate in realigning Stanford/Bcdoin Avenues at that intersection as the'City had requested in 1967 and 1972. The realignment of'that intersection, he said, had been an integral part of an agreement to insex Frenchman's Terrace, and it had been Ms. Brenner who had raised the. peirst .at that time. He said that the principal difference between ahet1 a was proposing that evening, from what Stanford had proposed in 1972, was that a significant pert?on of the Hill would remain in guaranteed open space. He said that had been the way the Coyote Hill dispute had been resolved. Philip Williams, Director of Planning, Stanford University, said he woul review Stanford's "...total terns for housing and our particular concirn for the Peter Coutts site." He said Stanford's concern with the north county and Palo Alto housing shortage was that its students live on campus to have the full advantage of the academic program, and also its faculty, but inflationary cost of housing had made that difficult. Also, Stanford had trouble recruiting lower -income junior faculty, as well as administrative staff. Stanford, as a member of the unity, shared the concern over the housing shortage. It had three specific projects addressing that concern. In the area adjoining Lake La unita it planned to build BOO single units and the Peter Coutts site had been assumed to be available for faculty housing. Since the *236 plan" was no longer available Stanford had thought to return to that assumption to have more faculty housing on campus. Stanford's other plan was for the 45 -acre site along Sand Hill Road --proposed for high density housing for Stanford faculty and staff, and the public at large. Last autumn a consultant had been engaged to study various site concepts for the - 67 B 5/14/79 low development of the Stanford property; the people who would be served by housing on that site were younger faculty who intended to find eingle- family housing in the Bay Area, and had found it very difficult to do so. The consultant's plan had offered a mix of single-family housing and multi -family condominiums. The plans were only preliminary; more recent plans cgntemplated 140 units of faculty/staff housing, about 50- 50 mix of' all single-family homes on small lots, and multi -family condominium in a cluster pattern that left a maximum amount of open spacce. The site would thus have about 25 percent coverage.. Mat of the housing units would-be from 1000 to 1600 square feet, a few to -be tip to 2000 square feet. • The 2000 square foot units would acknowledge that most families of academics had need for a study. Currently it was nBt possible to create that kind of housing for less than $100,000 per utit. The Peter Coutts site meant "that the faculty/staff would not ha*, to 'commute'? and so it would he in conformance with the Comprehensive Plan and consistent with housing previously developed in the county. Mr. Philips said he thought Stanford's housing, development studies leere perhaps specific enough now to be talked about and yet general $nough to retain flexibility for change based on suggestions resulting from review process. Mr. Philips continued. He seid that Stanford had been workipg_with the Forum for Community and Environment, which had completed a housing study last spring; results of which showed that Stanford did have a role in addressing te housing shortage. Stanford had held more formal discussions with about 20 yroeps made up•of environeentalists, housing,: and're►sidentiai groups, to discuss mutual concerns. A "sub -committee formed frog that group had been Shown the preliminary study for the Peter Coutts-Hill development. On May 24 those plans would be -discussed with'a College Terrace neighborhood group. In late May Stanford had a tentative' appointment to discuss those plans with the Planning Director at the Plaeniog Commission meeting. Mr. Philips said that he found it somewhat embarrassing that the tentative plans were being discussed publicly, without having first begin discussed with the Stanford University "family." However, the project would be brought before the Stanford University Board of. Trustees n June. Mr. PhiliOs said he thought Stanford had been fair, as -the foregoing information demonstrated. Also, Stanford was initiating a market survey with another consultant to get more precision in the -exact mix of demand for different housing prices on the site. In response to some comments froth the College Terrace residents in their letter, -he said that in the conceptual drawings the site was to remain much as it was, there would not be leveling of the ground. There would be, owing to the cluster concept, a large amount of open space. Stanford would respond to public concern as to where that open space would occur. Thee annexation proposed earlier was on the basis that the Section 236 housing would be open to the general public and it would not be appropriate for Stanford to provide the utilities and services to.that project Since thbt condition no longer existed it was considered appropriate that the site be developed as an expansion of the campus housing in the county. The county, Mr. Philips said, was currently developing. regulations to include ten per cent low and moderate -income housing in process in the county.: Stanford intended to comply with that regulation, and it also addressed Stanford's need for lour- and moderate -income housing. He thought the plan for improving the intersection of Bowdoin and Stanford had been addressed with closing of Bowdoin at Stanford, and the creation of a three-way intersection had not been expensive as had the former plan. Stanford also did not understand, he said, why developing campus housing for campus apployees would generati additional traffic outside . the campus itself. Stanford was working With the City, he said, to develop a way Stanford could allocate its portion of the Community Development Block Fund for non -incorporated areas, to be used within the City limits to 571 5/14/79 1.71. support the Section 8 housing program, on the basis that Stanford thought it more appropriate to have that housing in the City, than to have people commuting from campus to cities from that kind of housing. Corrected Stanfor4 had always involved Palo Alto in its housing projects, and See pg696 intended to continue to do so. He would be glad to answer questions. 1 CouncilMember Fletcher ascertained that the ten percent low- and moderate - income housing would be for Stanford faculty and staff. Counci lmember Brenner thanked Mr. Williams "...for that preliminary explanation." She said that though Stanford was a residential; university, it also owned an Industrial, Park which "produced ... almost 200 employees," and it became somewhat more than just a residential university, so far as housing needs were concerned. MOTINI TO CONTINUE: Councilm tuber Brenner moved, seconded by Fazzino, tNat'Council continue the subject of annexation of Peter Coutt4 Hill for thrde months, at which time Council Would hope to have 1) a response from the county in respect to its current Ioiicy of requiring annexation of urban development to incorporated cities; and 2) a public d scussion with Stanford on future use of this land and plans for this road. This length of time should give staff an opportunity to encourage those responses. Councilr er Fazzino said he thought Stanford would be willing to agree to thp process the motion suggested. He thought both the matter of "sph e`=of influence" and, though he did not wish to take away Stanford's C'orrertedright to use its property in a reasonable manner, the goat of housing See pg696 were worthy. He thought the idea of ,'sphere of influence" zoning developed by the county in 1973 was aired at preventing unincorporated neighbors from developing major projects on their land which might negatively impact cities in a number of ways. He would support the motion. Vice Mayor Henderson said he had the concern of whether or not a property owner could be forced to annex to Palo Alto so that the Cfty could regulate the development, and also, how Palo Alto could protect its residents from negative impact of an adjacent development. He thought Corrected both communication and good will would give a solution. He had participated See pg 6966cme years ago in a discussion of Public Facility (PF) zoning,. with Stanford, and through discussion and compromise some plans had code to fruition. He hoped that would be the case here. He did not think the motion before Council hindered Stanford in its plans for development nor did it preclude the neighbors in College Terrace from participation. He would support the motion. - M6TION PASSED; The motion passed on a unanimous vote, Mayor Carey and Counci member Clay absent, Counci limbers Sher -and Witherspoon not participating. Councilmember Sher said the County appointed a committee to help determine how Ct ni ty Development Block Grant (Cole) funds for fog -trial tl emen t cities in the county would be spent. Palo Alto, as an entitled City, applied for and received such funds directly, but nonetheless the county had asked it to nominate some people to participate in an advisory committee of 14 fibers, seven of which would be appointed by non - entitlement cities, seven to be appointed by the aoard of Supervisors. Two of the seven to be appointed by the Board o f Supervisors would be from entitlement cities, with one of the two to come from San Jose, the 6 72 5/14/79 ,tee largest entitlement city, and the second of the two to come from Palo Alto, Santa Clara, or Mountain View. He said that Nancy Alexander, of 755 Newell 'Road, who had her masters degree in urban planning, had indicated an interest in being.on the committee. Janet Bachelor of 1010 College Avenue had also expressed interest in being on the committee, and she was now working as an assistant for fair housing avid the Mid- pentnsuld Citizens for Fair Housing. MOTION: Councilmember Sher moved, seconded by Fletcher, that Council approve the nomination of Nancy Alexander and Janet Bachelor as candidates for possible appointment by the Santa Clara Board of'Supervisors to be .vs of the Urban County Citizens Advfsory Committee, to advise in hie 4isttibution of CDBG funds for non -entitlement cities in the -county. The motion passed on a unanimous voice vete, Mayor Carey and Council!►• Clay absent, Councilmember Witherspoon not participating. PROPOSAL TO HONOR PA O A .TO NI6�0.S J' I NR �S ,�..�.,.....r�...... Vice Mayor Henderson said that the Palo Atto High School newspaper, :The. Campanile" had received multiple awards recently. MOTION: Vice Mayor Henderson mooed, seconded by Fazzino, that Council direst staff to prepare a resolution recognizing the students ° and faculty work on the award -winning high school newspaper, The motion passed on a unanimous voice vote, Mayor Carey and Councilmembers Clay absent, Cour►ctlmember Witherspoon not participaing. SCHEDULE OF COUNCIL MEETINGS Counciim?,er Sher noted the forthcoming Memorial Day weekend and asked the date for the next scheduled Council meeting. Mr. Sipel suggested that the ruing following Memorial Day weekend be earuelled, and, because three Councilmembers could not stud the meeting for the first Monday in June, that that meeting be cancelled also, and so after Nay 21 meeting the next meeting would take place June 11. ORAL COMMUNICATICNS None Vice Mayor Henderson adjourned Council to recess, then to re -convene for Executive Session regarding litigation, at 9:15 p.m. The meeting and Executive Session adjourned at 10:15 p.m. ATTEST: 57.3 5/14/711 APPROVE: