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HomeMy WebLinkAbout1981-06-22 City Council Summary Minutes9 4 3 9 4 3 9 6 4 9,;6 8 9 6 9 9 7 2 9 7 8 CITY COUNCIL MINUTES' Regular Meeting Monday, June 22, 1981 CITY OF PALO ALTO ITEM PAGE Oral Communications 9 3 8 Consent Calendar 9-3 9 Temporary En►ployees Compensation Plan Changes 9 3 9 Amendment to Compensation Plan to Provide Protective Clothing for Firefighters 9 3 9 Ordinance Authorizing NCPA to Issue Revenue Bonds 9 4 0 Transfer of Applications for Certain Licenses from City Treasurer to Chief of Poll e 9 4 0_ Agenda Changes, Additions and Deletions 9 4 0 Public Hearirg: Application of Ruth & Going, Inc. for a Tentative Subdivision Map 9 4 0 Public. Fieari ng: 9 4 1 University Avenue Civic Center Parking Project 66 -08 - University Avenue Area Off -Street Parking 75-63 California' Avenue Area Off -Street Parking .Ma.interance District California Avenue Cambridge Garage Project 65-09 California Ave. Off -Street Parking Project 71-63 Public HH aring: California Avenue Projects Maintenance District Public Hearing: Finance & Public Works Committee re 1'981-82 Budget (Budget Continued on Page 972) Human Relations. Commission re Ordinance Prohibiting Discrimination on the Basis of Sexual Orientation Crescent Park II - Underground Utility District 123 Request of Counci:imember Levy re Acquisition of Terman and Future Available School Sites 1981-82 Budget (Continued) Human Services Contracts Water -Gas -Sewer Training Needs Assess Contract Regular Meeting Monday, June 22, 1981 The City Council of the City of Palo Alto met on this date in the Council Cheanbers at City Hall, 250 Hamilton Avenue, at 7:40 p.m. PRESENT: Bechtel, Eyerly, Fazzino, Fletcher, Henderson, Klein, Levy, Renzel, Witherspoon ORAL COMMUNICATIONS 1. A citizen spoke regarding problems between neighbors and the European Health Spa. The Spa refused to pot upthe preferred parking sign in their lobby, although they had promised to do so. The residents of Park Boulevard, Park Avenue and El Camino continue to have parking problems seven days a week. The Spa mai ntenancemen and Spa personnel often park on the residence side of the street. One resident, who had the spa rnai ntenanceman's car parked in front of ,his house for five hours, • called the Spa and they hung up on him. Two weeks ago, 17 notes were put on cabs parked on the residential side of Park Boulevard. Ten minutes later all notes had been removed. The notes suggested parking on El Camino in the parking T's. Despite the parking survey done by the Police Department for one month, people continue to park in red zones, block residential driveways and fire hydrants. Many people did not get tickets. A red zone was placed between the entrance and exit of the Spa. The area now was safer for bikers, walkers, and drivers, but some people still park in the red zo=ie. The citizen understood that one neighbor was being sued by a Spa patron over a parking problem. A man in a Datsun pickup truck had continually harassed the citizen for about three months. Finally, the man got a ticket and blamed the residents. Last week a neighbor needed a ride to Hoover Pavil l yon for surgery, the citizen had put out four pickle barrels to save the parking space, which was illegal, When the citizen returned home, the pickle barrels had been moved by the person in the Datsun pickup. The citizen called the Spa and;got no where. The Datsun driver called the police about the citizen blocking the driveway. The police called it Spa harassment and the man refused to move. The parking problem continues, and the Spa usually refuses to page drivers to move their illegally parked cars. The citizens were sick of the problems and were going to start parking on their lawns, which would look drea.4ful, and was illegal but they were tired of the parking struggle every day. and night. The residents need relief now, they keep ` asking for help, and there must be some solution that would not` be too costly to the City. The citizens on Park Boulevard were willing to "monitor and write tickets after appropriate training or police barriers as used at Stanford games could be used by residents in front of their property along with appropriate signs or a barricade _could be placed along Park Bouel yard. The majority of the residents ;.had been there_ a lot longer than the Spa had been in existence, and apparently no one could get al.ongwith the °Spa. Furjther, the owner of the duplex next to the Spa was never notified of the Spa's remodeling, and the citizens= wanted .to know why. Olga Jewell; 1751 Park Boulevard, regarding the European Health Spa. She said according to a staff report, it was said there were no violations reported. She said she had 9 3 8 6/22/81 called the police because there was a car parked about 1-1/2 feet into her driveways. Her husband had a stroke three weeks ago and she must have that driveway clear because he cannot drive. She said the police told her that it was a violation, but noted she could get out of her driveway. The officer told her he had a call that there was a robbery at the Craig Hotel and that he would be back. If the car was still there, he would. issue a citation. The car that was parked there, she thought belonged o an employee of the Spa because there was a Spa van parked in front of it, and it was there practically all day. About a- week before that, there was a citation given to a car in front of her house, which was parked right up to the curb in her driveway. On Monday morning the street sweeper comes, the citizens try to keep their street clean, and many tines, the Spa employees pull up just before the street sweeper and the street cannot be swept. 3. Oriana Anderson, 137 Park Avenue, regarding the European Health Spa. She °..aid there was never a parking space available in front of her house between the hours of 4:30 p.m. and 7:30 p.m CONSENT CALENDAR Referral Items None Action Items Councilmember Eyerly asked that Item 5, Award of Contract to Gilbert Associates, Inc. regarding water -gas -sewer training needs assessment be removed from the Consent Calendar. Counci lmember• Levy said he would "abstain"- on Item 3, re ordinance to issue NCPA revenue bonds. MOTION: Vice Mayor Fletcher moved, seconded by Fazzino, approved`;-, - of the Consent Calendar Items 1.through 4. TEMPORARY EMPLOYEES - COMPENSATION PLAN CHANGES- (CMR: 335: 1) , Staff recommends adoption of a resolution. Adoption of the changes by Council -would result in irnplementation effective the pay period including July 1, 1981 RESOLUTION 5921 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO ADOPTING A COMPENSATION'PLAN FOR TEMPORARY EMPLOYEES AND RESCINDING, RESOLUTION NO. 5832" AMENDMENT TO COMPENSATION PLAN TO PROVIDE PROTECTIVE CLOT!(ING FOR 71ACT 1 C1R: 3'b :1) Staff recommends that Council approve the agreement with Tidy Town Cleaners for provision of laundry services and the .resolu- tion amending Fire Employee and Management',Compensation Plans to eliminate uniform allowances effective July 11, 1981. RESOLUTION 592Z entitled "RESOLUTION OF THE COUNCIL OF TirC.. iW LO ALTO AMENDING' THE COMPENSATION PLAN FOR MANAGEMENT PERSONNEL AND COUNCIL APPOINTED OFFICERS AS ADOPTED : BY RESOLUTION NO. 5833. AND AMENDING THE COMPENSATION. PLAN FOR FIRE DEPARTMENT PERSONNEL AS,ADOPTED BY RESOLUTION 5865' AGREEMENT - Tidy Town Cleaners 9 3 9 6/22/81 ORDINANCE AUTHORIZING THE NORTHERN CALIFORNIA POWER AGENCY TO re ng ORDINANCE 3287 entitled "ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AUTHORIZING THE NORTHERN CALIFORNIA POWER AGENCY TO ISSUE REVENUE BONDS (NCPA PROJECT NO. I DEVELOPMENT FUND BONDS)" (1st reading 6/8/81, Passed 8-0, Levy "abstain") TRANSFER OF APPLICATIONS FOR CERTAIN LICENSES FROM CITY TREASURER na reading) :sui: ORDINANCE 3288 entitled "ORDINANCE OF 1HE COUNCIL OF THE CITY OF PALO ALTO_ ADDING CERTAIN SECTIONS TO CHAPTER, 4.10 OF THE PALO ALTO MUNICIPAL CODE AND REPEALING CHAPTER 4.14" . (1st reading 6/8/81, Passed 9-0) MOTION PASSED unanimously, with Levy "abstaining" on Item 3, NCPA Revenue Bonds. AGENDA CHANGES, ADDITIONS AND DELETIONS City Manager 81l1 Zaner said that item 5, Award of Contract to Gilbert Associates, Inc. would become 20-A. pUBL.IC HEARING - PLANNING COMMISSION BY A VOTE OF 6-1 RECOMMENDS .�,.3V.3V THE APP L I CA I I F RU H GOING, INC. FOR A TEAT TIVE‘ MAP TO CONVERT 1 WE ZPOrr=""".... Mayor Henderson .declared the public hearing open, and receiving no requests from the public to speak, declared the hearing closed. Mayor Henderson said he received a call from Planning Commissioner Pat Cullen who advised him that if, at the time of the Planning Commission vote, she had the information she had now, she would have voted in favor. MOTION: Councilmember Fazzino moved, seconded by Klein, uphold the Planning Commission recommendation. Councilmember Renzel: cemented that although' she was basically opposed to any further condominium conversions, she thought: that in the instant i:ase., the existing amount of family hosing was preserved as part of the subdivision process. Further, at the.. time the matter first came before the Council, there were a great numberof vacancies so there were only a few people directly affected, but generally she was opposed to conversions, and would simply support this..one. Vice Mayor Fletcher asked if there was any commitment on the part of the converter to do any renovation or upgrading of the -. southern units because she knew that the northern units which were being sold to the Housing -Corporation needed $128,000worth of renovation to make the housing livable, Bob Brown, Associate Planner, believed that the units south of Ferne would .be renovated. Laurie Galbraith, representing Hare, Brewer i.(e,lly, said therewere plans for remodeling the units. She _ one unit on display for the d tenants which Lhadb � ee reu_odelledcurrently \\ d in terms of a new kitchen, and new carpeting. She said there 'were 9 4 0 6/22/81 plans to reroof the entire complex and d solar system had been installed for the pool, Vice Mayor Fletcher said she believed there was some problem with the heating and the piping. Ms. Galbraitn said the complex had a radiant floor heating system, and there had been some problems off and on. She said the tenants had mixed feelings about the system. Hare, Brewer & Kelly had thought abo+it changing to electric baseboards, but that decision had not been made. Vice Mayor Fletcher said she was=concerned that the utility systems would break down shortly after the conversion. Ms. Galbraith said it would be studied further, that the Homeowners' Association proposed budget, contained money for keeping the radiant floor heating available and the boilers . up-to-date and working. -Vice Mayor Fletcher asked if the CC&R's were drawn and if there, was any prohibition against the sale of the units to families with children: Ms. Galbraith said that to her recollection there was no prohibition against children. Vice Mayor Fletcher said she would strongly oppose such a condi- tion because she believed that the southern part of the complex was originally for families, and the northern part wa:, for people with no children, and she did not want to lose the opportunity to have families with children live there. MOTION PASSED unanimously. PUBLIC HEARING: UNIVERSITY AVENUE CIVIC CENTER PARKING PROJECT NO. 66-08, UNIVERSITY AVENU; AREA OFF-STREET PARKING PROJECT NO. 75-63 r. A U GU CALIFORNIA AVENUE .AREA OFF-STREET PARKING MAINTENANCE DISTRICT L' i lttY{iuI iKu. 3#kL iuurIt. CALIFORNIA, AVENUE CAMBRIDGE GARAGE PROJECT NO. 65-09, or oarr CALIFORNIA AVENUE AREA OFF -STREET PARKIi€G PROJECT NO. 71.53 R£SOLOION OF INTENTION NO. 4993, AD6€P 'E , Mayor .Henderson declared that these times were continued from June 8 RESOLUTION Mayor Henderson - read, "The City Engineer has caused to be pre- pared and filed with the City Clerk, a report providing for the levying of special assessments within the Parking Assessment District, created and established for the projects and under the resolutions of intention just expressed, The report sets forth the amounts of assessments proposed to be levied forthe fiscal year 1981-82. The assessment ` will be used to pay the principal and. i ntere_ st on the bonds issued in the various projects. The report is and has been open for public inspection. The purp4se of. this hearing is, to allow this Council to hear all persons having an interest in any real property within,,these parking 9 4 1 6/2.2/81 assessment district, to hear al l objections, protests or other written communications from any such interested persons, to take and receive oral and documentary evidence pertaining to matters contained in the filed report, to remedy and correct any error or informality in the report, and to amend, alter, modify and cor- rect and confirm the report and each of the assessmeAs therein. If you desire to speak, please come forward to the microphone, give your full name and address and identify which assessment parcel or parcels and in which project or, projects you are inter- ested." Mayor Henderson officially declared the public hearing open and stated they would hear the two projects on University Avenue first, then California Avenue. Councilmember Eyerly stated that since he was a member of the University Avenue Downtown Assessment District, he was in conflict of interest and would not participate on Item 7, University Avenue Area Civic Center Off-1,treet Parking. Director of Public Works, Dave Adams rnade the following corrections. UNIVERSITY AVENUE CIVIC CENTER PARKING PROJECT NO. 66-08 Parcel No. 120-15-035, 431 Waverley: "Nine parking provisions, and 7,385 square feet, with $338.221 as assessment." UNIVERSITY AVENUE CIVIC CENTER PARKING PROJECT NO. 66-08 Parcel No. 120-15-084, 550 Waverley: "One parking provision, and 5,016 square feet, with $229.72 as assessment." UNIVERSITY AVENUE PROJECT NO. 75-63 Parcel No. 120-15-035, 431 Waverley: "Nine parking provisions, and 7,385 square feet, with $397.59 as assessment." UNIVERSITY AVENUE PROJECT NO. 75-63 Parcel No. 120-15-084, 550 Waverley "One parking provision, and 5,016 square feet, with $270.05 as assessment." MOTION: Councilmember Witherspoon introduced the following resolutions and moved, seconded by Levy, their approval RESOLUTION 5923 entitled "RESOLUTION ,, CONFIRMING ENGINE/11(S REPORT AND ASSESSMENT ROLL UNIVERSITY AVENUE AREA CIVIC. CENTER OFFSTREET PARKING. PROJECT NO. 66-08" RESOLUTION 5924. entitled •"RESOLUTION.. CONFIRMING THE tNGINEERFS ` RU'URt AND ASSESSMENT ROLL -- UNIVERSITY AVENUE .AREA:OFFSTREET PARKING PROJECT NO. _75.63" MOTION PASSED by a vote of 8 0, Eyerly not participatihg. PUBLIC HEARING - CALIFORNIA AVENUE PROJECTS AND MAINTENANCE DISTRICT .r. Mayor Henderson declared the public hearing open, and receiving no requests to speak, declared the public hearing closed. MOTION: Councilmember Witherspoon introduced the following resolutions and moved, seconded by Levy, their approval. RESOLUTION . 5925 entitled "A RESOLUTION CONFIRMING ENGINEER'S REPORT AND ASSESSMENT ROLL - CALIFORNIA AVENUE AREA OFFSTREET PARKING PROJECT NO. 65-09" RESOLUTION 5926 entitled "A RESOLUTION CONFIRMING ENGINEERS REPORT AND ASSESSMENT ROLL -. CALIFORNIA AVENUE AREA OFFSTREET PARKING PROJECT NO. 71-63" RESOLUTION 5`?27 entitled "A RESOLUTION CONFIRMING ENGINEER S Ri;PORT AND ASSESSMENT ROLL CALIFORNIA AVENUE AREA OFFSTREET PARKING MAINTENANCE DISTRICT (NEW FORMULA)" MOTION PASSED -unanimously. PUBLIC HEARING FINANCE AND PUBLIC WORKS COMMITTEE UNANIMOUSLY WCOl~ {EKDS 1`O COUNCIL AUOPTION OF 15$1-82 BUDGET Councilmember Fazzino, Chairman of the .Finance and Public Works Committee, said the Council had before them a proposed 1981-82 budget of $29.4 million, which represented a $3.8 million increase or 14.9 percent, a total staffing level of about 830,96 positions, a total increase of 53 positions over 1980-81. HoW- ever, excluding the Utilities Budget, there were 662 positions which signified a 23 position increase over the past year. There were particular increases in the Police Department, 14.8 percent plus 15 proposed new positions, and the Utilities Department, 12.5 to 13 percent in the wafer and electric divisions. Utilities also established a new training program. Councilmember Fazzino felt it was important to remember that Utilities continued to provide 20 percent of the City's total revenue and needed financial support to enhance growth and revenue potential. The total authorized positions for 1981-82 included 830 positions and compared well, despite some reports wh pre-Arastra, pre - Proposition 13, 1975-76 budget. The 1981-82 budget, despite its proposed growth, was in reasonable terms, a smaller budget than the budget in the mid -1970's. Councilmember Fazzino said staff and the Finance and Public Works Committee utilized a number of basic premises in preparing the document. ' First, it was ' felt that the present service levels needed to be retained, which meant inflationary increases. Second, new available resources were added to areas of the organization which were heavily hit by Proposition 13 cutbacks, which created problems in the community, such as in the Police Department., Development of the revenue producing potential of the Utilities Department was continued, but the GeAeral Fund's dependence upon the Utilities fund was attempted to be reduced or at least maintained. Councilmember Fazzino felt the revenue t expenditure picture was reasonably good for the next couple,;of years, but -infra -structure needs 'would be upcoming, such as resource rtcovery9_ road resurfacing, and additional util=iti s undergrounding. There were few 'dollars available from the i `sate but apparently the City was receiving $359,000 more in' 1981- 9 9 4 3 that originally expected, and declining reserves would necessitate careful monitoring of the budget. Finally, the Committee felt that any fees should represent, the cost of providing service except in cases where the proposed fees represented a significant burden for particular classes of users. Staff did a good job evaluating each proposed position; however, after. considering the proposed total increase in dollars for stafTing, the Committee reevaluated some positions, given the need for ongoing fiscal vigilance. Two members of the Committee felt that a five to ten position cut was in order; two others felt ten to twenty positions should be cut, and ultimately ten positions were cut. Councilmember Fazzino said the proposed positions to be cut were Meter Reader, Utilities Department; Utilities Service Specialist; Office Specialist, Personnel; Building Serviceperson in Maintenance; Planner; Secretary B, Planning; Field Service Officer; Support Services Officer; and School Resources Officer, Police;. Clerk, Animal Services; Hazardous Chemical Fire Inspector, Fire. He said the proposed cuts were not part of the actual motions he would be making, that they would take additional actions for the cuts to be accomplished. Councilmember Fazzino continued, commenting on the major staffing changes proposed by the. Committee. He said they included:an additional $35,000 for the City Attorney's Office for:outside legal counsel because of the present transition period; $267,000 fur a Police Crime Prevention Program, which would bring the City back to the 1975-76 Crime Prevention Program Level. The Committee felt that the tremendous increase in crime in Palo Alto, particularly burglaries over the past four years, had some relationship to cut backs in the Police Department, particularly with respect to the -total dismantling of the Crime Prevention Programs three or four years ago. eThe Committee felt strongly that adequate police protection was a basic and necessary municipal service and an issue which needed tobe addressed in the budget-. Further, additional money was to be spent for tree management, with the formation` of a Citizen advisory' group on trees being proposed. Also, City staff was encouraged to develop amore centralized accounting procedure to dear with the issue of tree management. Councilmember Fazzino said that the Human Service Contractors were given minor dollar increases. The City was funding fewer Social Service Contractors than they were five oe six years ago, but Council should feel comfortable that all programs now funded were meeting major community needs and had been o.ery well evaluated and analyzed by staff. The Palo Alto Humane Society and Wildlife Rescue were given modest amounts of.'fepport, which reflected the Council's desire to focus upon the twin issues of adoption and humane education in the animal service area. A small amount in total dollars, but an important position for the Committee was the Clerk's position at the Cultural Center which was budgeted again in order to assist with the City's important Arts Volunteer Program. The Committee was also very yesponsi ve to the Jordan Junior High School Bicycle Training Project and Councilmember Fazzino wanted to encourage support of that program by the Council, but felt,additional information ''egarding City risk liability was necessary before the necessary support :could be given. Councilmember Fazzino said that five additional training posi- tions for the Utilities Department were added to put in place well qualified replacements for long-term technical employees who. would soon be leaving the City. He noted that because of the City's unique position as a municipal: utility,_ the City must essentially create-, their own uti1 sties staffing marketplace. 9 4 4 6/22/81 He said that the expenditure of $330,000 for general revenue funds for Police Department services was to add eight positions, not including those for the Crime Prevention Program, to the general police field services effort in order to end the serious depletion of investigative and backup police services which had occurred since the adoption of the Arastra and Proposition 13 budget four or five years ago. Finally, a one-time 15 percent pension increase for public safety employees who retired prior to 1975, which represented dollar amount of about $34,000. Councilmember Fazzino said the Capital Improvement's Budget of $2.8 million, including $1.6 million from the General Fund, was. also before the Council, and generated little controversy at the Committee level. Major projects for the year included repair and rehabilitation of major City facilities such as the Main Library and the Children's Theater, additional street maintenance, landbanking and housing rehabilitation, creation of an animal shelter quarantine room, and a number of utilities related' projects to improve the City's ability to offer utility service in an expedient low-cost manner. Councilmember Fazzino thanked his fellow Cominitteemembers, Councilmembers Levy, Bechtel and Eyer Iy, who went about their business in a very timely, articulate and communicative manner. The group covered a tremendous amount of materi a_i in a short period of time. He also thanked Director of Budget and Resource Management, Larry Moore and his staff for an outstanding budget preparation. He said they had worked closely with each City department head to ensure that the budget reflected .real needs and contributed to the provision of service at an existing level. He felt the entire staff should be congratulated for going through and enduring another budget process.. MOTION: Councilmember Fazzino, Chairman of the Finance and Public Works Committee, moved adoption of the 1981-82 Budget with the following amendments: A. By unanimous vote, an increase in revenue from court fines as a result of Santa Clara County Municipal Court action raising fines from $2 to $5. B. By unanimous vote, an increase of $35,000 for professional services for outside legal counsel. C. By unanimous vote, an addition of a training position in the City Treasurer's Office whose functions are related to utilities activities - $32,461. . D. By unanimous vote, the purchase of four patrol vehicles for the crime prevention' program, at a cost of $22,000. E. By unanimous vote, an increase of $138,00.0 for the North Santa Clara County Sol id Waste ManagementJPA expense. F. By unanimous vote, a rebudget of $5,331 in expenditures and_ revenues for carry over of the Litter Control Grant. G. ..By unanimous vote, the addition of 1 Lieutenant, 1 Sergeant, 2 Police Officers, 2 Community Service Officers, and 1 General Clerk B position and supplies and equipment for crime prevention, at a cost of $233,339. By unanimous vote, funding of proposal for Palo Alto Humane Society in the amount of $4,655 for humane education. Bya vote of 3-1, Levy "--no," funding proposal for Wildlife 9 4 5 6/22/81 Rescue, Inc., in the amount of $5,300 for welfare of wildlife. J. By unanimous .vote, the purchase of radio equipment ($12,436) for the crime prevention program. K. By a vote of 3-0-1, Levy "abstain," an increase for Palo Alto Community Child Care in the amount of $7,545. L. By a vote of 3-0-1, Ley "abstain," an increase for Senior Coordinating Council in the amount of $11,200. M. By unanimous vote, an increase for Palo Alto Area Information and Referral Service in the amount of $9,302. N. By unanimous vote, an increase for Senior Nutrition: Comida de California, in the amount of $1,772. 0. By unanimous vote, an increase for Palo Alto Adolescent Services Corporation in the amount of $9,242. P. By unanimous vote, an increase for Mid -Peninsula Support Network in the amount of $4,905. Q. By unanimous vote, funding for a Human Service Contract with Crittenton Friends in the amount of $7=,162. R. By a vote of 3-1, Levy "no," an addition of a .5 General Clerk B position for support at the Cultural Center - $93126. S. By unanimous vote, maintain Children's Theater ticket price at $.50. T. Sy unanimous vote, an addition of a .5 Golf Course Superintendent position - $15,129. U. By unanimous vote, an increase in golf course green, fees. V. By unanimous vote, an increase of $23,500 in revenues and expenditures for the second year of grantfundinc from the California Energy Extension Services for a Renter's Conservation Program. W. By unanimous vote, a decrease in the purchase and sale of water as there will be no wholesale.rate increase to the City from the Hetch Hetchy Water District. X. By unanimous vote, the addition of four training positions to be financed by Water, Gas and'..Sewer Utilities, for a total cost of $131,633. Y By unanimous vote, after approval:'. of as Utility Capital Improvement. an increase of $75-,000 in material costs for capital projects. Z. By unanimous vote, an increase of 4$5,000 i n . the 1981-82 Capital Improvement Program for efrt purchases. AA. By unanimous vote, General Revenue Sharing funds for 1981-82 in the- amount of $330,000 be allocated to the Field, Services subprogram of the Police Department. 68. Byunaniunbus vote:, one time 15% pension 1ftrease for public safety members who retred prior to_: January 1. 1975. CC. In response to the directive of the Finance and Public Works Committee, 1.0 positions should be considered for deletion from the General Fund. DD. ORDINANCE 3289 entitled "ORDINANCE OF THE COUNCIL_ OF THE CITY OF PALO ALTO ADOPTING A BUDGET FOR FISCAL YEAR 1981-82 AND AUTHORIZING CLOSING OF THE BUDGET FOR FISCAL YEAR 1980-81". EE. RESOLUTION 5929 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO APPROVING FEES FOR THE PALO ALTO MUNICIPAL GOLF COURSE" I=F, RESOLUTION 5930 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING SCHEDULES E-1, E-2, and E-4 OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO DOMESTIC, COM- MERCIAL, AND STREET,AND HIGHWAY LIGHTING RATES" GG. RESOLUTION 5931 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING SCHEDULES W-1 AND W-1-0 OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO GENERAL WATER SERVICE" HH. RESOLUTION 5932 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING SCHEDULES. S-1 AND S-2 OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO DOMESTIC AND COMMERCIAL SEWAGE COLLECTION AND DISPOSAL RATES" II. RESOLUTION 5933 entitled "RESOLUTION OF THE COUNCIL OF T1E CITY OF PALO ALTO AMENDING SCHEDULES R-1, R -1 -FA, R-2, R-3, AND R-4 OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES" Mayor Henderson said the format would be to',consider the entire recommendation of a single motion. He suggested Council discuss items A through DD. OD was the ordinance adopting the Budget and includes the area of any amendments recommended by the Committee. Then, Mayor Henderson said the Council would look at oD through I I , which were spacial resolutions for fees and rate- schedules. Mayor Henderson, eortsidered the. -entire notion similar to the con- sent calendar and asked if there were items that--Councilmembers or the public wanted to speak to, they would pick out those items and come back tc, them. Mayor Henderson Declared the Public Hearing Open. Councilmember Witherspoon said she would want to speak to item CC, acid that she had questions regarding the Human Service Contracts. Counci lmember• Bechtel had a new item to -be considered at the end of the budget process. Vice Mayor FYetcher wanted to speak to Items G and U. Counci imember Levy wanted ,to speak to Items I, R, T. Councilraiember Eyerly was confused regarding a Capital Improvement= Budget item regarding traffic signalsand master computer. Councilmember Fazxino said as he understood the master computer issuer it was not scheduled for actual financing until 1982-83. Vice Mayor Fletcher, regarding Item G which lidded the Crime Prevention: Prograi for the Police Department felt the lever new personnel proposed in theABudget was high. ` She proposed 9 4 =-i 6/22/81 that the expansion of the Cri-me Prevention Unit be in two steps. AMENDMENT: Vice Mayor Fletcher moved an amendment to Item "G," seconded by Henderson, to appropriate $149,793 to allow for four positions to be added and then to evaluate the program in the 1982-83 Budget, and add the remaining positions if appropriate. Robert Anania, 1069 Moreno Avenue, recommended that the seven positions listed for the Crime Prevention unit be retained as recommended. He said the residents in the area where he resided were very disturbed about .the high crime rate that occurred during a thirty day period to the point where people were threatening vigilante action Women were hysterical and one woman had to leave her home and stayed out of it for thirty days .because she was fearful of going back. The Palo Alto Police Department -and people working in Crime Pre'vention had helped to set up meetings, neighborhood patrol, and people were starting to know their neighbors with the constant guidance and help of Police Crime Prevention Personnel. He said :his area had experienced no crime for the last thirty days and they were continuing their efforts. He felt the money was well spent and hoped the crime prevention effort could be spread -throughout the entire City.. V. S. Haugse, 8112. Center Drive, -supported everything Mr. Anania said. He hoped the Council could realize that one of the most important,things they owed the City and fellow citizens was -to see that the citizens had the protection of the Police Department. The Department`. needs citizen support and the citizens need them. He was disturbed that the motion to amend was made and seconded and hoped the Council recognized what was needed fore the. City_. Mayor Henderson asked if the staffing was At the level of the full seven or less when the program was eliminated, and said he would want to go back to a comparable program. Chief of Police, Jim Zurcher, said in 1974-75, there were five; 1975-76 seven; 1976-77 ten; and 1977-78, seven; down to 1 in 1979-80 and the Council added three more in 1980-81 for a total of four. Mayor Henderson asked if this item would add seven more for a total of eleven. Chief Zurche.r..-aid yes. Mayor Henderson said crime prevention was an extremely important function. He had heard concerns from members of Council and public about the increase i€:._personnel in the Budget,:. and : in looking at the staff analysis of the positions that might be eliminated by Council, he found it difficult` to eliminate any. pointed out that the Crime Prevention Program did: have an alternative, which he assumedwas acceptable to staff and also, said they were adding other Police officers in the Budget. He said he was trying to be reasonable and to think in terms of a good, full operation, similar to that which existed before. He had hesitancy about going:. to eleven people at this. point. Vice Mayor Fletcher sympathized and had concerns for the burglary rate in the City and said she was noi: proposing that it not be dealt with, but she said it was conjecture that. seven new officers would be more effective than four new _officers. She ,felt it was wise to go in two steps, to add four pvs i t ohs .; and see what the effect was, and leave the option open: 'to add more a the end of the year. 1 Cooncilmember Levy asked Chief Zurcher why it was proposed to increase staffing to one above where they were formerly. Chief Zurcher replied that they had developed a program they thought would give the Police Department the maximum attack on the various issues of- residential security, personal awareness, commercial security, protection for senior citizens, women. He said all of those areas needed attention and they thought the Budget presented was an adequate one and one that would do .the things the Police Department said they could do at the Committee hearings. If Council approved less, the Police Department would do less, and the effect would be less. When the Police Department spoke at the Committee, they presented data which indicated that during the years when they had the high level of prevention activity, something happened iri the community. There may be other variables which should be taken into account, but the Police Department felt that their staffing and programs had a major impact .on the community. City Manager Bill Zaner, added that one of the essential differences between the two levels of program, was that the lower level, did .not i nvcl ve as high a degree of citizen volunteerism and contact as does the other level. Consequently, staff had recommended the first level with the seven people because they felt it was important emphasis be placed on contact outside in the community was where the emphasis should be placed so that the Police was working with citizens as opposed to on their own. The second level provided a level of citize%oarticipation, but not nearly as high. Councilmember Levy felt it wes obvious that more staffing was needed in that regard. He said that last year .the, Finance Committee and Council added two positions aver and above what was requested by staff at that time. He said the problem was still there and they still needed to have. additional positions, and that the question was how many. Vice Mayor Fletcher was suggesting four additional positions, and Mayor Henderson suggested the former level, which would be six new positions, and staff was asking for seven. He felt each position represented substantial funding which would be there in subsequent years also. He thought that perhaps the program should be returned to what it was formerly when it was at its highest level which would be ten positions or six new positions rather than seven. Mayor Henderson said that of the ten positions. Council may cut from the. Budget, there were three positions which would fall under the Police Department, and he: asked Chief Zurcher if he felt the. community service position was, more important than the three positions which -'nay be‘ cut, or would he place those three at a higher level than the community services. Chief Zurcher responded that eight positions were recommended in. the Budget. Of those five were:, essenti al, and three the Police Department could live without. The next priority = was the seven positions for the Crime Prevention Unit. If. Council gave twelve as opposed to fifteen, there were three which` the Pol-ice Department had said were of lesser importance Mayor Henderson asked Chief Zurcher if he had to choose which portion to be funded, would he choose the Crime Prevention Unit. Chief Zurcher responded yes. AMENDMENT FAILED to, reduce : crime prevention positions by a vote o 8-1, Fletcher voting "aye." AMENDMENT: Councilmember Levy moved.-, seconded:by Renzel,, that Item "G" be amended to reduce the. crime prevention additional positions by one to make it a.total of six new positions and bring the stetting of the Crime Prevention Program up to its former hiyhest level, Councilmember Klein said he would vote against the amendment. He felt that the comparison was not an appropriate -one because Council did not have the detail of what the former program was. He felt Council was doing=an ad hoc design job on the program. What Council had before them was a program for 1981-82, and they had more crime than several years ago, The City's professional staff had outlined a program, which he thought made a lot of sense given the present condition, and he thought it arbitrary to go back and.pick a number from six(years ago when they did not have the facts about the organizational chart at the time. Counci lmember Fazzino reiterated Mr. Zaoer` s comments regarding the citizen participation aspect of the program, which was a major hope for its success. Council would ,be eliminating a fair amount of that participation by cutting back to six. He said it was an entirely different program, there had been a.tremendous increase in. Crime in the last few years, and the Police Department had' carefully evaluated the program recommended the program which' it felt Was needed to take care of the problem. He felt the Police. Department's recommendation should be supported. Council; ember Bechtel supported adding the seven positions. She said she had been contacted by various people in the community who were concerned and want to be involved and to organize their neighborhood. She ;felt that,.. the'more people involved, the better, but that involvement would take direction and guidance from the Police Department and therefore she felt the seven positions were needed. Vice Mayor Fletcher was opposed to the motion. tShe Said she was not being hypercritical, but there were: two al te-r.n.-tive levels of service that were worked out and proposed and in; order to have the complete program which was suggested, they would need the seven positions. She said it was either one alternatiie or the other, wi.ich was either four or seven. She would go with the seven. AMENDMENT.FAIL€D to reduce the additional positions —by one by a vote of 7-2i Reaiel -.0nd. Levy voting "aye.' Mayor Henderson.read item "I" which was funding for Wildlife Rescue, Inc. in the amount of $5,300 for welfare. of wildlife. Councilmember Levy said that the item was proposed by Wildlife Rescue and he agreed that it wasa worthwhile activity and .should be funded. Wildlife Rescue had said that Palo Altoaccounted for approximately one-third of their activity and their budget estimated for --next year was .$15.000 and they were asking, for, $5,300, representing one-third of their budget. He felt their request ignored the fact that they had other sources of funding, and he said their budget forcast-;for next year called for considerable: funding from various sources so that their total deficit would be a little over $3,000. Thus, he felt the.. City. would be -giving Wildlife Rescue more money! than was needed, He originally sugyes_tedr that the City fund onoa a rd of their budget but now he would be 'willing to fund the amount of the estimted deficit, which he believed was $3,548.: AMENDMENT: Councilmember Levy moved, Seconded by Fletcher, to: amend Item "I* to call for funding of >$3,600 instead of. $5,300 for the Wildlife Rescue, Inc. 1 1 Councilmember Witherspoon pointed out that she thought this was the first time that Wildlife Rescue had come to the City for funding, and one reason they did come to the City was because they expanded their program and had become even more effective than previously. She said the program was almost entirely supported by volunteers. She did not think Wildlife Rescue could tell from year to year what their deficit would be, that they could not tell what type of crisis they might face in Palo Alto. The thought their request fur funding from Palo Alto was reasonable and would vote against the amendment. Councilmember Bechtel concurred with Councilmember Witherspoon. She commented that although the City may represent one-third of the recipients, and although Wildlife Rescue estimated their deficit at $3,600, it appeared to be -a cummulative deficit and every little bit _helped . She would vote against the amendment. Mayor Henderson said his concern was that there were a lot of organizations that could ask the`City for funds. He was concerned that the city would be setting a precedent in covering more than the deficit which had been encountered by the organization. Further, he said the City had offered more than Wildlife Rescue had asked for in the letter he read. AMENDMENT FAILED to reduce the support for Wildlife Rescue, Inc. from $5,300 to $3,600 by a vote of 5-4 as follows: AYES: Klein-, Fletcher, tenderson, Levy NOES: Eyerly, Renzel , Fazzino, Bechtel, Witherspoon Mayor Henderson said Item `!R," which was an addition of .5 General eCierk B position for support at the Cultural Center, Budget item :of $9,126. Councilmember Levy said he voted 'riot in committee on tni s ,because s,aff recommended the position not. be shown in the B=udget this year although the position was budgeted in past years. He said the purpose of the position was' to give support to the volunteer effort at the Community Center. He said staff had assured the Committee that the amount of support given to volunteers at the community center would not suffer if the position was deleted. He said various members of the public had come forward and .stated their strong support for the position and indicated that in their opinion the volunteer effort would suffer. Councilmember Levy said his concern was the general philosophy that the City continue to give substantial support to the volunteer effort and since staff had reassured Committee that that would be the case, he voted to go along with the the staff recommendation and not put the position in the Budget. Mayor Henderson said Item " TU was the addition of a .5 .,Golf Course Superintendent position at $15,129. Couneilrziember: Levy-; commented that. after considerable discussion, Council head = voted on a specific :way to go;. for the Golf Course,. He believed the objective was a reduction of two maintenance posi- tions after two years. He said staff had ui ged the addition of a .5 position for this year, the purpose of which was to phase in a Golf Course Superintendent. He, had reservations about whether the City "woul d be able, to improve the maintenance and reduce the num- ber ofmaintenance p*rsonnel . Mr..Zaner. said FAPW'did not_>accept the recommendation of reducing the maintenance positions byetwo at face value, . and told staff to come back at a later time to discuss it, but this had not been approved by F&PW and was not . a foregone conclusion at this point. Mayor Henderson said Item "U," was an increase in Golf Course Green Fees. Vice Mayor Fletcher said that the Sunnyvale City Council hadvoted to pri nt, adverti sements on the golf course score cards in oV-ler to reise fuhdsand she thought this idea might be looked at. Pat Smith, 2415 South Court, understood that the golf fees were being raised to $5 for everyone. She felt there were a lot of people whowere not senior citizens, but who played more often and would like monthly golf cards. She suggested a nine -hole golf rate which would be applicable to all. Mayor Henderson said it was not likely that that kind of change could be made tonight, but he thought it was an i ntri gi ng idea to have a nine -hole rate. Councilmember Fazzino thought a nine -hole rate made a lot of sense. Director of Social and Community Services, Carleen Bedwel1, said that in April, Council gave staff two policies with regard to the fees. One was to set special fees fop -juniors and- seniors. Beyond that, staff was directed tb develop a fee schedule which permitted the course to -meet its direct operating costs. In addition a notion was passed that the:Council would set the policy to the degree that the fees should recover costs. Further, Council stated their- preference was that Juniors and Seniors have special rates, and leave the application of the policy to staff. Staff took the Council's direction, worked with the Golf Advisory Board and came up with a proposed fee schedule. She said staff was trying to operate differently on the item than they had in the past. In the past, the Council was involved in what _the fees should be, but on the advice of the consultant, that action was left to staff after Council policy was set. All of that was based: on the action of Council in April. She urged the Council to stay with the fee schedule which was established and if Council wanted staff to consi der on nine -hole rate next year when the fees were set again around the two points of Council policy, staff could take it into account. She felt it : was- a step backward to have Council engaged in the particulars ofthe fee schedule. Mayor Henderson felt it was an excellent point. He thought that Counci.l's conversation tonight would indicate an interest by them in looking at that alternative:. He said he would let it ride at that and not give it a specific directive. Councilmember Levy said he also hoped Council would resist the te'iptati on-:ta tinker. MOTION Councilmember Fazzino moved, seconded by Eyerly, for staff to look into establishing a lower fee for, nine -boles at Golf Course. MOTION FAILED: by a vote of 6-2-1 as follows: AYES Eyerly, Fazzino 1 0 Mayor Henderson said item CC was the next item, which was a response to the F&PW directive that 10 positions should be con- sidered for deletion from the General Fund. Councilmember Witherspoon was concerned about the Animal' Services General Clerk B position and said she understood that the position had been in existence for a number of years, but that it was always a temporary position which had no benefits. She understood that Animal Services had had a difficult time in retaining good personnel for the position and that by making t a permanent posi- tion, benefits would be offered and perhaps it would be easier to retain good personnel. Mr. Moore said that was correct. The job previously was supported through a variety-. of temporary sources including publid. employment. programs, CETA, and temporary employees. Mr.- Zaner advised that the Fire.Inspector position was a revenue generating position and said that the removal of that position would drop the revenue by an eeua1 amount, and he recommended that position be retained. Councilmember Eyerly said that the Committee had struggled with the "hold the line" budget which had many increases in staff and finally, compromised and decided that ten positions should be deleted. The Committee felt that staff could do the best job of deciding which den positions should be deleted. He thought there were some other positions within the present Budget that might be looked at for removal instead of some of those contained on the list. He said that within Parks and Open Space Management Division there were 55 positions recommended for 1981-82, whereas there were 53 last year. One of the additions was an arborist, which the Committee was'in agreement with, but there was some discussion of adding a second lead tree trimming, line clearing individual to bring the level to two instead of one. The tree trimming, line clearing crew was four people, and staff's presentation was that one person was not enough to clear the gates, and alert the people that the tree trimmers were coming in. Councilmember Eyerly said it was hard for him to believe that two people were needed to supervise four, and he Would be willing to delete one oI" those positions. Another position he thought could be deleted was an OD position in the City Manager's Office, which was not filled at present. He Was willing to make the position a .5 position rather than a full-time position for 1981-82. Councilmember Bechtel felt it would make more sense to go, through the ten petitions listed -and vote on each position as it eame along.-_ • AMENDMENTS Councilmember Bechtel moved, seconded by Fazzino, to retain the• Fire Inspector position. _Counci lmember Levy asked for clarification that there was a motion= on the ,floor first to delete not ten but 9.5 positions._ He wanted. to know if thse positions fad been stipulated. He thought the Council should set a policy of how many positions should, be deleted. The recommendation of thee Finance Committee was ten, but perhaps Council would want to change that. -'Next, hee:though_t Council should vote on every specific position for deletion, He thought the motion before them, etas to set a Policy and at ; the same ti.rie delete.a position. He felt thatewas confusing and suggested that Council: first consider the policy then .consider each specific job. Mayor Henderson said he did not know how many positions should be deleted. If there were positions which could be justified for deletion, he was willing to go along .s=th it. 9 5 3 6/22/81 AMENDMENT: Councilmember Renzel moved, seconded by Witherspoon, a substitute amendment that 9.5 positions as suggested by F&PW in their memo of June 18, 1981, be deleted and .5 position in Animal Services be retained. Motion to be divided as follows: 1) Delete Meter Reader E-1, City Treasurer. 2) Delete Utility Service Specialist -I, City Treasurer. 3) Delete Office Specialist - Confidential, Personnel. 4) Delete Building Serviceperson - 1, Building Maintenance. 5) . Delete Planner -1, Planning Department. C) Delete Secretary 8 - .i - Planning (-Clerical Support to No. (5). 7) Delete Officer - Field Services - 1, Police. 8) Delete Officer - Support Services - 1, Police., 9) Delete School Resource Officer - 1, Police. 10) Delete Fire Inspector - 1, Fire. Councilmember Levy asked staff if when the ten positions were listed, they were prioritized, with additional possibilities listed. He was interested in seeing the additional possibilities in the event Council kept some of the,positions suggested for deletion, they could look at the other possibilities. Mayor Henderson felt they should look at the nation before them first. Councilmember Levy asked Mr. Latter regarding the Meter Readere position, if the reimbursement was coming out of the Utilities - Budget essentially_, and if so it would not result in a redeietion of the General Fund Budget, but a reduction in the Utilities Budget. Mr, raver said that was correct. Councilmember Levy said the Finance Committee looked at every position in the Budget, including all the positions suggested for deletion. As the Committee looked at the positions, they felt that each of the positions was justified. In looking at the total Budget, it was realized that many_ positions had been added, and perhaps they were overdoing it. At that point, the Finance Committee said that although each position, separately, was rea- sonable, it was worthwhile to reduce the total number of increased positions by ten. He asked staff if the Training Position was also going to be for by Utilities. Mr. Moore said the position would be paid for by Utilities. Councilmember Levy said as he saw the first two positions, Meter Reader and Utility Service Specialist, they did not reduce the General Fund, but that . they would come out of the Utility Budget. He thought the Utility Budget could afford to support' the positions. He thought it was worthwhile to' have the meters read once a month for energy conservation purposes, and the extra training position was a worthwhile position. He would vote -to maintain both positions (1) and (2) in the budget because they were being funded by the Utilities Budget. Councilmember Renzel commented that the Utilities Department made a transfer to the General Fund, and to that extent, and be,eause of that transfer, she thought,it was a false argument to say the positions were paid for somewhere else. AMENDMENT: (1) PASSED to delete Meter Reader E-1 by a vote of J-1, Levy voting ";yo." Mayor Henderson was concerned, regarding deletion of the Utility Service Specialist -1, that with the amount of retirements coming up, development of backup personnel to move into those slots was not being done. If that position was designated as a training position, he wanted to retain it. Coenci lmember Bechtel agreed with Mayor Henderson about the con- cern for training Utilities Department people, but as she under- stood that position, it was going to be a pilot program with five trainee positions and that this deletion would only eliminate one of the trainees. Mayor Henderson asked for clarification that..it would eliminate only one of the five -positions • Mr. Moore said that was correct. Councilmember Eyerly agreed wi th' Counci lmember Bechtel. Councilmember Levy mentione4 t„at the costs were fully allocated to Utilities and the savings would accrue to rate payers and have no net financial impact on the General Fund, and would not affect the total amounts of moneys transferred to the General Fund. He would vote to maintain the position in the Budget. AMENDMENT: (2) PASSED to delete Utility Service Specialist -1 by a vote of 8-1, Levy voting "no." Mayor Henderson asked if Office Specialist -1 - Confidential, was an effective ;replacement for a position that had been shared 50-50 between the City Manager and Personnel, since that position was becoming full-time in the City Manager Department, and was retaining a service level in Personnel which had already existed. Mr. Moore said that was correct, that the position would provide clerical support for .the Personnel Administrator who was now responsible for employee development, in the Personnel Department. Councilmember Fazzino said he was going to move later that the proposed recruiter -position for Personnel be eliminated, which he felt wouldeliminate the need for the Office Specialist -1 Confidential positionw.• Mayor Henderson esked Councilmember Fazzino if there were duties that the Office Specialist -1 position had already been filling, how would the duties be covered. Councilmember Renzel commented that the transition of the .5 position to the City Manager's Office was not an increased position because it was a transfer, but if it were replaced ;n the Personnel department, it then becomes an increase. 9 5 5 6/22/81 AMENDMENT: (3) PASSED to delete Office Specialist -1 - Confidential, Personnel unanimously. Mayor Henderson said that deletion of Building Serviceperson -1, if he remembered correctly, would be eliminating a cleaning contract of approximately $33,000. Councilmember Bechtel said deletion of the Building Serviceperson position would save the City some money, and that was fine, but if it meant the City would be paying someone a contract to do a poor job of cleaning the buildings, and paying more money than a staff person would be paid, she could not see eliminating the position. Mr. Moore responded that in a number of the cases, there were regular positions being transitioned after a period of trying other alternatives, in terms of providing a certain service level. In this case, currently there was $33,000 in cleaning contracts for building services, which was for the Mitchell Park Library and Recreation Facilities and the Water Quality Control Plant. If the position was eliminated and no contract dollars were used to replace it, the result would be a lowered service level. Mayor' Henderson asked for the comparison of dollars. Mr. Moore said the cost for one building serviceperson was approximately $19,600. Councilmember Bechtel asked if that was including benefits. Mr, Moore said that would include everything. Vice (Mayor Fletcher wanted clarification of the relationship of the $33,000 contract for cleaning. It the position were funded, would the $33,000 outside contractor not be necessary, and by eliminating the position now it would be a reduced service level. Mr. Moore said that was correct and that the $33,000 for outside contracts had already been el imi nated. Councilmember Klein saiti-that in the report which detailed all of \the proposed staff addition:;, adding two building serviceperson maintenance personnel was discussed at a savings of $39,000, thus cancelling the $33,000 contract. Now, it was being suggested .that one of the positions be eliminated with some reduction in-service levels. If this position was deleted, there would still be one new position, and what _would that person be doing in relation to the $33,000 :.ontract Mr. Moore said the individual would be doing cleaning and building maintenance types of responsibilities, The disadvantage of eliminating one of the positions would be that one person at a cost of approximately $19,000, could not provide the same level the services previously provided by contract at a cost of $33,000. If Council chose to eliminate the position, it would result in a reduction of service level. Councilmember Eyerly asked for clarification on the staff report which talked about eliminating the ore_ position. Mr. Moore said the intent was that the $33,000 in contracts be eliminated and not retained. 9. 5 6 6/22/81 Councilmember Eyerly clarified that if one position were cut, there would still be one cleaning person, and the outside con- tractor would not .be funded, . so the service level would be slightly lower. Further, that the outside service level at $33,000 was not that great. Mr. Moore said that was correct. There h;:d been frequent com- plaints about the quality of service with the outside contractor. Counci lrember. Eyerly asked if the one person would come within 80 or 90 percent of the previous service level. - Mr. Moore said it would be closer to 50 to 65 percent of the service level of other facilities. AMENDMENT: (4) PASSED to delete Building Serviceperson-1 by a vote of 8.1, Henderson voting "no." AMENDMENT: (5) PASSED to eliminate Planner -1, unanimously. AMENDMENT: (6) PASSED to eliminate Secretary 8 - .5, (Clerical Support for (5)) unanimously.. Councilmember Fazzino said that with regard to eliminating the three positions in the Pol ice Department, he felt the positions were necessary. He felt the School Resource Officer was of par- ticular importance. He said that when the program was fully staffed, it was tremendously helpful to have a Resource Officer at the . High School and Jr. High School campuses and he encouraged Council to retain that position. With regard to the other two positions in the Police Department, he felt the Police Department had not had the resources •necessary to conduct an adequate degree of i n-;esti gati on, and because of the resources they had, they had been out in the field almost exclusively. He thought the Police Department's ability to deal With.the crime issue in Palo Alto was already severely reduced and he would support continuation of the .three positions. Councilmember Bechtel commented that if Council supported Councilmember Fazzino's comments, they would be adding fifteen police officers. She thought that was a substantial amount and felt they could manage by el irni neti ng at least two of the additional police positions. AMENDMENT: (7) PASSED to eliminate Field Services Officer -1, in Police by a vote :of 8-1, Fazzino voti r:r. ".- r." AMENDMENT: (8) PASSED to eliminate Support Services Officer -e' i Police by a vote of 7-2, Henderson, Fazzino voting "no." Councilmember Levy said that with regard to School Resource Officer, he understood there was presentlyone School Resource Officer, and that the motion would add one more School Resource.. Officer. He understood and generally . supported the idea of having officers working with ;the students, and wanted to get a feel . for the need. He understood that drug abuse _'was going .down in the schools and asked if he was correct. 'Police Chief, Jim Zurcher, felt that was a question that could be debated. .From his conversations with people, it was indicated that perhaps the drug usage was not as great as it had been, but that there were other problems, including the use of alcohol. The proposed program would double the efforts in that area. Currently, there was ohe school resource officer who spends most of her time dealing with some Of the surface problems, which could be easily 9 5 7 6/22/81 recognized. He felt that the staff and the School District recog- nized the value of the program as did many other. people in the community, such as Parents`Who Care. He said the Police Depart- ment had a lot of data to support the worth of that program. In 1971 when the program was first started, there were three School Resource Officers, and while the school population was larger then, Chief Zurcher Felt there was as much need now as there was then. Councilmember Levy asked what the School Resource Officer did, Chief Zurcher said the position was a resource to parents, stu- dents who need help in a preventive way, and to the staff of the District. The Officer was on the campuses all day long either counseling or in the classroom instructing the students on various aspects of the law and police operations. Mayor Henderson said he was on the Council when there were three School Resource Officers and he knew all three _of them very well. He felt they were very effective and valuable at that time. He felt the program should be brought back to its original level, which would be two, because one high school and one junior high school had been eliminated. He would support retaining the position. Vice Mayor Fletcher said she had been told by a school person that there eras a probation officer working with the students now, but that that position was to be eliminated. Chief Zurcher replied that there was a probation officer, but he did not know if the position was to be eliminated, Vice Mayor Fletcher felt the School Resource Officer was a good investment in preventing future criminal activities. Councilmember Fazzino said that when he left the County Drug Abuse Commission two years ago, there had been a recent survey completed of high school students North County, and drug abuse was up, experimentation was down. He said the kinds of drugs used had changed significantly, but that the use of alcohol had increased tremendously and was a continuing problem. He felt .the program had been very helpful in working with -Parents Who Care and other programs to reduce the use of drugs particularly since the City no longer had its own Drug Abuse Program. He encouraged reiaining the position. Councilmember Levy said he would vote against retaining the posi- tion. He felt the__ Budget had to be cut somewhere and this was a position he felt could be cut. The school population had declined substantially and would continue to decline. At the same - time, he said the City was funding an Adolescent Serv.rces Program in both:, junior high schools this year which would pick up some of the slack and the Parents Who Care activity was a new one which had been very effective ; and active, primarily on the high school campuses and he thought they were going to move in the junior high school campuses. `- Given all of the activities, he felt this was a position that could be cut back on. AMENDMENT: (9) FAILED to delete the School Resources Officer position by a vote, of 6-3 as, follows: AYES: Eyerly, Levy, Renzel NOES: Klein, Fletcher, Henderson, Fazzino, Bechtel Witherspoon 9 5 8 6/22/81 Councilmember Fazzino,-regarding (10) Fire Inspector - 1, said it was a revenue producing position. He spoke about the chemical fire at Lockheed .which had threatened the property of the Barron Park neighbors, he felt it was a problem which had not been solved. He said there were a lot of electronics firms in the industrial park who utilize chemicals. Because of State and Federal law, the City did not have much authority over hazardous chemicals, but that they could have Fire Department monitoring and understanding of what the_ chemicals were and where they were stored. Since it was a revenue producing program and involved life and property in Palo Alto, he felt it should be continued. Councilmembee Witherspoon asked if $30,000 was expected to be received in revenue. Mr. Moore said. yes. Councilmember Witherspoon asked where the $30,000 would come from. Mr. Moore said it was part of the fees. A number of establish- ments need the inspection and the City charged accordingly. AMENDMENT: (10) FAILED to delete Fire Inspector -1 by a vote of 8-1, Renzel voting "aye." AMENDMENT: Vice Mayor Fletcher moved, seconded by Levy, to eliminate the Animal Services .5 clerk. Councilmember Levy asked staff what would be the effect en the level of service to the public if the .5 Animal Services Clerk position was deleted. Mr. Moore said that there was approximately one full-time person serving in that: capacity now, and with .5 person there would be a significant reduction in service level. Vice. Mayor Fletcher felt that each of the positions were necessary and worthwhile to give full levels of service and if this position were to be kept, she would just as soon keep all the rest of the positions. She did not see that the Animal Services position deserved to be singled out more than any of the other positions. AMENDMENT FAILED by a vote of as follows: AYES: Henderson, Fletcher, Levy NOES: Eyerly, Renzel, Klein, Fazzinn, Bechtel Witherspeon Mr. Moore stated that savings of 4240,000. RECESS FROM 9:50 .m, to 10:10 p.m. Council had deleted .7 5 positions...at a Mayor Henderson felt they were now in a position to bring up new items, i.e. new personnel cuts or changes in programs, additions, or reductions. Mr. Zaner said, that Counci ,member Eyerly was told that the funds for the traffic computer ,ere not programmed to be spent in 1981-82, and he wanted to correct that :statement. They were to spent in 1981-82. Vice Mayor Fletcher sddressed the City Clerk's Budget and said she had been increasingly disappointed that the. Council had almost totally withdrawn from participation in National and State conferences. What occurs at the State and Federal levels impacted Palo Alto and as budget strings tighten, they impact Palo Alto in an increasingly adverse manner. The opportunity was missed to participate in the formation of policy and to meet directly with other elected officials and adminstration leaders. She urged Council to recommend the full $19,000 appropriation which was already in the budget and to take a more active role at conferences in the future. Further, she thought it was a serious mistake to withdraw from membership in the United States Conference of Mayors. AMENDMENT: Vice Mayor Fletcher .moved that $550 be added to the Budget for the City's membership in the U. S. Conference of Mayors, with funds to be placed in the Clerk's budget. Mayor Henderson said that Council did receive all of the literature about special conferences and meetings to give input to the President, to Congress, etc. He said that ,Byron Sher was extremely active in the U. 5. Conference of Mayors group. Mayor Henderson said he was not in a position to participate and it did not bother him that it was taken out -of the Budget, He --asked staff if they saw any advantages in the City being a member of that organization. Counci lmefber Fazzino felt that if a particular Mayor were inter- ested in becoming reinvolved, he would support it. Otherwise, he did not see any need to support it. AMENDMENT FAILED for rack of second. Vice Mayor Fletcher said the appropriation for . the traffic signal computer amounted to over $1 million over five years and its main attribute seemed to be that it would improve traffic flow. She did not know if there was actually a Council policy to encourage traffic to move more smoothly through the City. Councilmember Eyerly_said the amount for the traffic computer was - $200,000, which was to synchronize the signals on Middlefield Road. between San Antonio and University .and that was' -to be spent in" the nextfiscal year. He asked if the rest of the money, which was scattered `over five years, was for signal improvements. Mr.<Zaner said the program went for five -years. It was $200,000 in 198182 fur the computer itself. There were some ancillary facilities to be built to house the computer.amounting to another $60,000,-- then for the next. four years there were traffic signals scattered throughout the community at the rate of $60,000 to 465,000 per intersection to -upgrade and to install. Counci lnember Eyerly `asked if those were related to the computer. Mr. lamer said_ some`,w'ere connected to the computer and some were not. Councilmember_ Eyerly asked if the computer was removed. how many dollars would be taken out. 9 6 0 6/22/81 Mr. Zaner said if the computer were removed, staff would have to come back with another type of _program which would accomplish traffic control without the computer. Vice Mayor Fletcher said she was bringing the item up as something to be looked at further. Since the Budget were being looked at now, she thought that amount could be deleted now and examined again in the future as something which would be worthwhile., The item caught her eye beca ise the Planning -Commission also questioned this particular item. It was a major expenditi're and she was not sure it conformed to Counci l's policies. Mayor Henderson thought one solution would be to move it back a year so that it would not be discussed this year, -but would not be eliminated. AMENDMENT: Vice Mayor Fletcher moved, seconded by Eyerly, to delay for one year the CIP appropriation for the traffic signal program}, on page 57 of the CIP. Councilmember Witherspoon said__she was not in favor of increasing traffic congestion in town, but• when the item was discussed in the Policy and Procedures Committee, one of,the strategies on the University Corridor was to keep the traffic moving, but at a smoother pace. She did not want to wait a year and would vote against delay. Councilmember Bechtel believed that the Planning Commission did not want to eliminate the vaster computer, but wanted to eliminate at least two of the signals which were proposed coming under fis- cal year 1982-83. There was a proposal for a signal at Alma and Loma Verde and one at Alma and North California, both of which she would like to eliminate, but she was advised not to bother because that was not until 1982-83. She was convinced that there were benefits to having the master computer which had been proposed. It was one that; could be set depending on the time of day, the day of the week and so forth, the point being that Palo Alto did not want to widen its roads, and if the traffic could flow evenly on the roads already in Palo Alto, she supported having it done. She would support leaving the item in. Mayor Henderson added that Council policy was to facilitate move- ment of traffic on the existing arterials,,Which did not mean to speed it up or add to it, and which had the advantage of keeping traffic out of residential areas. He felt that w➢as a good policy position for Council and wouldretain that position. Vice Mayor Fletcher asked if the computer was all that was to be. funded for the coming year. -Mr. Zaner said the computer was to be funded at $200,000 and there was a construction job to house the computer, plus replacement of detectors at Middlefield and Willow Roads, and the replacement of nine electra-mechanical controllers. Vice _Mayor Fletcher sail she was inclined to withdraw. her motion. Councilmember' Eyerly felt there had not been enough discussion on exactly how the .:natter,would be handled and thought the matter should be delayed for a year, and, therefore, would not withdraw his second. AMENDMENT FAILED to delay the traffic computer for -one year•. by vote of 5-4, as follows: 9 6 1 6/22/81 AYES: Eyerly, Fletcher, Renzel, Fazzino NOES: Henderson, Bechtel, Levy, Klein, Witherspoon Vice Mayor Fletcher spoke regarding a Capital Improvements Program item on page 24, which was to appropriate $110,000 for a bicycle path separated from the roadway, from Bayshore Frontage Road to the Interpretive Center. She said the Baylands Master Plan called for reconstruction of an existing roadway with six foot shoulders which would be ample for safe bicycle travel. She felt the parallel offroad bike path was superfluous and extravagant and in addition to the capital outlay, the path would require $3,000 per year to maintain according to the CIP. She felt the funds could be put to better use if they were put to expand the trail into San Mateo County where presently there was no Bayfront bicycle access. AMENDMENT: Vice Mayor Fletcher moved, seconded by Levy, deletion of the CIP program of $10,000 for the bicycle path in the Baylands. Counci lmember Renzel commented that she believed the bike path dove -tailed with a grant from the State to provide a connecting trail in the region and she- thought it was important for the City to have a complete trail system. She would appose the motion. Councilmember Bechtel said she had read Vice (Mayor Fletcher's memo and the argument was that the trail. was part of the Baylands Master Plan. She felt there were all different kinds of bicyclists including recreational bicyclists who just wanted to go out and get a closer view of the marsh without going in a straight line, so she would oppose the motion. AMENDMENT FAILED by a vote of 7-2, Fletcher and Levy voting "aye Vice Mayor Fletcher said there was a new evaluation from staff in the packet regarding the bicycle training program et Jordan. Middle School. She thought it was the most exciting bicycle program which had ever been introduced to teach the students, in the most effective way possible, by actively doing the safe riding, rather than being given pamphlets. The course would teach children how to recognize an unsafe bicycle and how to fix it. The staff report recommended funding the program, but not this year because of liability issues involved. She had received assurances from the School District that they could fully meet the City's request for the School District to cover the liability issue and it would only take a few days to get it in writing. She saw no need to wait a full year to fund the program. AMENDMENT: Vice Mayor Fletcher moved, seconded by Fazzino, that $4000 beauthorized for the effective cycling program at Jordan Middle School, contingent upon agreement re liability insurance. Jim Ernst, 1002 Paradise, had been asked.by a number of people why the program was ,lot being funded by the School Distrct. He said the School District Was still at the beginning` stages in. developing the -program and that while the curriculum was in good order, and they thought what . they were doing worked, the way it should be staffed in the long run and the way it should be funded in 'the- long run were not clear to them. They had funded it up to. now through the eSchool Improvement Fund s and they received $2,000 ,from the School District without going to the Board of Education in order to get the program this far. They were looking for permanent funding in the long run, -which they did not want from 9 6 2 6/22/81 the City. They asked the City to help this year while they go to the liaison committee between the School District and the City to examine ways .of mure permanent funding. Mayor .,Henderson felt that if the City started off by giving this support, he did not see that the School District would come back and say they would take it on. Mr. Ernst said that was possible. They were dealing with _$4,000 and they were dealing over a. two-year period with about two-thirds of their students, and since it was a voluntary program, it would probably come close to the number of people who would be willing to do so. They were just one school of two and he thought that if they were going to get to everyone and they were successful in doing it, it would cost substantially more than $4000, probably $12,000, provided their method of teaching would continue -to work. They were not talking about something that was packaged and ready to go, because it was not and they thought they needed to try to make it work for a year to see where to go from there. Mr. Zaner pointed out that the staff requested the opportunity to check the program out and report . back to. Council. He said they could report back by July 20 for referral to Committee if Council wished to do so. SUBSTITUTE AMENDMENT TO REFER: Councilmember Witherspoon moved, feconded by Henderson, that the effective cycling program be referred to the Finance and Public Works Committee at the time the staff f report was prepared, in order to find additional sources of funding and comment on who would provide the liability insurance. Councilnember Klein was in favor of the program. He thought they had sufficient knowledge to pilot the program. He felt they were moving into an era when there were questions of whether the pro- gram should be financed by the School District or the City. He thought the City should take a more generous outlook to their School District, which was more strapped for funds than the City and thus he thought the in this particular case, it was appropri- ate for the City to fund it. He thought safety was an appropriate responsibility for the City to take on, and he thought this was another one of those situations in which Palo Alto was so fre- quently blessed, that is, volunteers putting in hours of time and coming up with a program which was of modest cost and great benefit to the community. He felt the City should go on record to do anything they could to encourage the project. Councilmember Renzel agreed with Counci lmember Klein. She added that there were a number of`programs where the City cooperated with the School District because it was most appropriate to use the :District's facilities. For example, citizens of -the town use the School District's tennis courts and the City helped to finance them. In the same way, tt'e effective cycling program oenefitted the City and resulted in less need for police calls on accidents and, hopefully, a safer environment for children who bicycle and for drivers who have to share the streets with them. She thought it_ was appropriate for the City to assist in the funding of the program and basically they were using the School District as a mechanism to reach the children. She felt Vice Mayor Fletcher's motion, addressed the liability question by peaking it contingent, on it being resolved. Mayor henderson . cl ari f ied that Cdunc i lunember Wi therspoon' s motion. did not eliminate consideration, but that it gave staff the opportunity to comeback with what the -future cost implications_ might be. He felt the program came to Council quickly without the 9 6 3 6/22/81 usual kind of input Council receives in committee and he was willing to hold off a month to find out. SUBSTITUTE AMENDMENT FAILED to refer the program to F&PW by a vote of .5-4 as follows: AYES: Eyerly, Henderson, Levy, Witherspoon NOES: Renzel, Klein, Fletcher, Fazzino, Bechtel Councilmember Levy said he voted in favor of the motion. He believed that it was bad policy for the City to finance any of the. programs totally themselves. Al though the School District was strapped for funds, the City also have increased demands on more limited resources. He thought the City should always try to find alternate sources of funding, including partial funding from the users of the service themselves. He saw no reason why those concepts should not be applied in this case. Because they were talking about -'a small amount of money, and the need to move ahead for the fall semester, he would vote in favor. AMENDMEND PASSED to provide $4,000 for effective cycling program at Jordan Middle School contingent upon agreement re liability insurance unanimously. 10:30 p.m. MOTION: Mayor Henderson moved, seconded by Levy, to bring forward item 10, Ordinance Prohibiting Discrimination on the basis of sexual orientation. MOTION PASSED by a vote of 5-4 as follows: AYES: Renzel, Klein, Fletcher, Henderson, Levy NOES: Eyerly, Fazzino, Bechtel, Witherspoon HUMAN RELATIONS COMMISSION RE ORDINANCE PROHIBITING DISCRIMINATION The Human Relations Commission requests the Council to place a specific ordinance on the November ballot as opposed to the advisory vote approved on October 6, 1980. MOTION: Counci lmember Klein moved, seconded by Henderson, that a three minute limit be placed on the speeches on the items before Council other than the budget. MOTION FAILED by a vote o f 5-4 as follows: AYES: Klein, Fletcher, Henderson, Witherspoon NOES: Eyerly, Fazzino, Bechtel, Levy, Renzel MOTION: Counci lrmemb€r . Renzel moved, seconded by Fletcher, to put a specific ordinance prohibiting discrimination on the basis of sexual orientation on the November ballot, as opposed to .an advisory measure. Steve Harris, 1130 Waverley Street, .was actively involved in drafting the ordinance and was proud of the people who had done so. He felt the ordinance was excellent and one which would receive the support of a large ►ajority of the gay community in Palo Alto because it was an ordinance whi Ch would protect gay persons from arbitrary acts ofdiscrimination and bigotry. He 9.6 4 6/22/81 thought it was vastly preferable to have the specific ordinance on the ballot as opposed to the advisory measure as it would give the voters an opportunity to make a real choice. He thought it was incumbent on the -Councilmemhers, regardless of their personal position on the ordinance, to promote an atmosphere of cooperation. and `calmness and rationality. He urged that the ordinance be placed on the ballot. Jennifer L. Gates, 1130 Waverley Street, urged that the ordinance be placed on the ballot. She felt the ordinance served the needs of most of the people in the gay community. Dr. Herbert Zeman, 464 W. Charleston Road, said a number of gay organizations met a number of times and worked very hard -on the ordinance. There were many dif-ferent opinions of what the ordinance should contain and after many discussions, there was a strong concensus of what would be best for the City of Palo Alto. He. urged that the ordinance be placed on the ballot for consideration by :the voters. Ed Cristiani, 837 Marshall Drive urged the -Council to glace the ordinance on the ballot. He also worked on the ordinance. He thought it was an ordinance that would be supported by the people of Palo Alto. Joan Abrams, 2698 Cowper Street, spoke for the representative of the Metropolitan Community Church in San Jose who had to leave. She said the Metropol itan Community Church served primarily the gay community and since there was no church in Palo Alto, a representative came from San Jose to urge that a specific ordinance be placed on the ballot. Reverend Joan Abrams, 2698 Cowper Street, speaking as an individual said she also helped to formulate the ordinance. She had a concern about it in that it did not appear to her to be an inclusive ordinance. It did not list categories of sexual orientation and perhaps for good reason. Her concern was about whether transsexuals would also be included. She thought it would be in Palo Alto's best interests to have an inclusive ordinance on the ballot .rather than something that would be known as a Gay Rights ordinance. She would urge an amendment if it meets with the consideration of Council. - Todd Victor Leone, 1045 McGregor Way had concerns regarding the ordinance. He had followed the process from the very beginning since he was the 'person who _ went to the HRC almost two years ago to find out why there was no ordinance. He was part of the task force which was appointed by the HRC. He was also concerned : that the ordinance was not i nc1 usi ve specifically of transsexuals, who were evenemore closeted than g y .people, . who needed protection just as the gay people. He was concerned that :thee -group of people who proposed the ordinance; were not representative of the gay community at large. He said they did riot hear from gay people of colorand they did. nothear: from the lesbians who wereon the .committee. The majority of 1 them made anti -feminist comments from -time tO time. He had hoped that more strong feminist women would have been involved. At : his point, he supported adopt 1 on of an ordinance in Palo Alto and had done so from the beginning. He wanted to see an ordinance on the ballot if it were i nc1 psi ve.: enough;- however, if it were not to be inclusive, he did not think there was enough -:integrity for .him ` to support it.:.- He urged the ordinance be adopted; but . with an amendment that: transsexual human beings be i ncltided :. and= that, they be protected- as well. - Michael Kass, 1730 Cowper, supported the majority decision of the HRC because putting a specific ordinance ooh' the ballot would 9 6 5 6/22/81 eliminate the vagueness of an advisory vote. People who would support an ordinance would know what they were supporting and would be able to come out and say it was something they could believe in. He said they were looking for a constructive campaign and this would eliminate innuendos and impressions cf what an advisory vote would mean or what an ordinance might be construed to mean later. Mayor Henderson commented that the sentence under definitions which stated, "sexual orientation shall mean having or manifesting an emotional and/or physical attraction to another person or persons of the same and/or opposite sex," meant it was all inclusive. Vice Mayor Fletcher asked the City Attorney i f Nayor. Henderson's interpretation was correct. Acting City Attorney, Don Maynor, said it would be easy to make it clear by including the term "transsexual persons" if -Council l wanted the ordinance clarified. If there was any question, he said this was the time to make the amendment. Mr. Maynor said .-that the City Attorney's office would like the opportunity to -review the ordinance more closely over the next week or two a-nd come back with some suggested wording changes. This could tie one area where they could have a clarification to offer.` AMENDMENT: Vice Mayor Fletcher moved, seconded by Renzel, to add language that the ordinance specifically include transsexual - persons. Councilmember Levy commented that transsexual ity was not a sexual orientation, it was a fact. The whole point was that either the ordinance be put on the ballot or not. Councilmember Klein was in favor of the Council authorizing the ordinance to be part of the vote in November on the issue. He felt it was more appropriate for the citizens to vote on something specific rather thin a mere general statement that there shall be some ordinance. He thought people should have the opportunity to know what they were voting on and be able to criticize language and consider whether they liked it. He intended to support the main motion, but was dismayed by the idea of adding language. He agreed" with Councilmember Levy's position, and thought it would be a mistake to tinker with the language. He thought it would mean that the Council was endorsing it in a more direct way, almost passing it as an ordinance, which he thought was inappropriate in light of the vote that Palo Alto citizens had on the County ordi- nance last year. Further, he thought it was a mistake to start making statements such as for inclusion of transsexuals in the ordinance. If the ordinanceas pr sently drafted was clean and well-done, Council would clutter it -up by making statements to include a .varti cul ar group. He. thought the language generally protected all forms of human beings he could think of. Councilmember Renzel was persuaded by Councilmember Klein and withdrew her second of her amendment AMENDMENT WITP4DRAWN Vice Mayor Fletcher withdraw. the amendment Councilmember Fa. zi no said that whenthe ordinance was first dis- cussed, he had supported the advisory vote so that they could receive guidance from the community about how to proceed on the issue. .. He still supported an advisory vote. He could not support placing a specific ordinance on the ballot short of actually endorsing the , ordinance itself. He felt it was a bad precedent 9 5 6 6/22/81 1 1 it had never been done, and he had never heard of government bodies proceeding like that. If the Council was ready to endorse a -specific ordinance, it should hove ahead, adopt the HRC pro- posal, and have it enacted into law. He thought to do otherwise was a cop out, that Council could not have it both ways. Council - member Fazzino said that last year, the Council had asked the HRC to move forward and promote an educational program, not a specific Ordinance. He granted that the ordinance was well written and those whc worked on it did an outstanding job in terms of drafting specific language, but he was upset that the HRC went beyond Council's direction, that it was received by Council at the last possible moment, and that Council had little time to discuss the issue. It had to be decided immediately as to whether it would go on the ballot. He did not think it was good public policy. Further, he thought that once the Council endorsed a specific ordinance for the ballot, they were already engendering controversy among the people involved in drafting the ordinance. He thought that politically speaking, passage of the proposal was more likely with an advisory vote than with a specific ordinance. Last, he thought the votes were there to put the actual ordinance on the ballot. He hoped it was an intelligent and enlightening campaign where the debate was fair and honest on both sides. He would like to keep outside groups outside Palo Alto on the issue. Councilmember Renzel said she thought her motion was to put it on the ballot, and she thought that unless the City Attorney found some problem with the ordinance, it. should not have to go back to Council. Mr. Maynor said that under the Code the City Attorney's office must review all City ordinances. He said they had had a prelimi- nary review of the ordinance, and they understood that it was similar to ordinances in other cities, but they would like to take a longer look at it. He said they understood that the provisions had been carefully worked out by the other groups, and they did not intend to change the substance unless there was a severe legal problem. Those are the types of changes the City. Attorney's Office would be recommending if they were to bring it back, otherwise, they would want to leave the ordinance as is. Councilmember Renzel asked Mr. Maynor if the Attorney's office did not find anything, would there be any reason for the ordinance to go back to Council. Mr. Maynor said it would come back in the form of a ballot measure on July 20. He said they would probably like to bring it back the week before to rake sure it was alright with Council. Vice Mayor Fletcher urged adoption of the motion. She felt Council had had enough time to look at the ordinance. Also, she thought it would give a much better basis for discussion over the election campaign because it would make clear what was intended in the ordinance. She felt that if there were not a specific ordinance on the ballot, and just an advisory vote, there could be all types of inflamatory charges of what would happen if the advisory .measure were to pass. She thought the ordinance would make it clear to everyone, and it would give a clear indication of whether the voters were in favor.. Councilmember Witherspoon asked if a majority of the Council voted to, out the measure on the ballot, would it appear on the ballot with Council's: endorsement. She was concerned that Council voting to place the, ordinance on the ballot would be construed as Council endorsement Councilmember Eyerly said that as he understood Mr. Maynor, there would also be an ordinance on the ballot, and if Council voted to place it on the ballot, he interpreted it as a recommendation. He thought the connotation would be that Council endorsed the ordinance. Mr. Maynor said the only decision he saw the Council making was to put it on the ballot to allow the people to decide. Councilmember Eyerly said the connotation that the Council backed the ordinance was ther:, and he would not support it going on the ballot. Councilmember. Levy wanted to be sure that it would not be implied that the Council had endorsed, or not endorsed, the ordinance. He asked what type of language would accompany the ordinance. He wanted to be sure that the language would not say that the Council moved to put the ordinance on the ballot by a vote of whatever. Mr. Maynor responded that at this point he did not know, but he assumed it would read something to the effect that should the City of Palo Alto adopt the following ordinance, the ordinance would be added to the PAMC. Councilmember Levy thought the question be€ore the Counci 1 was whether it should be an advisory vote or a specific ordinance. He thought Council shyed away from a spe ific ordinance. He saw no reason why the process which had brought the ordinance this far, could not take it to the ballot. He said that impress iron he had was that in general the gay community was well satisfied with the proposed ordinance. He thought it should be made clear' -that it was a group of citizens in the coim un i ty-.. who were putt i = g the matter before the voters, not the Human Relations Commission, and not the City Council. On that basis, he would support it. MOTION PASSED to uphold the HRC recommendation and place the ordinance prohibiting discrimination on the .basis of sexual preference on the November ballot by a vete of 6-3 as follows: AYES: Bechtel, Fletcher, Henderson, Klein, Bevy, Renzel NOES: Eyerly, Fazzino, Witherspoon MOTION: Mayor Henderson moved, seconded by Fazzino, to bring forward item 20, Crescent Park II undergrounding, ahead of Item OD of. the .Budget, Councilmember Witherspoon said she would be abstaining on that item. MOTION PASSED unanimously. CRESCENT PARK II UNDERGROUND UTILITY DISTRICT #23' MOTION: Councilmember Fazzino' moved, seconded by .Eyerly, to adopt the following .resolution:` RESOLUTION 5928 entitled "RESOLUTION OF :THE COUNCIL CITY OF PALO ALTO RESOLVING ITS INTENTION TO AMEND SECTION 12.16.020 OF CHAPTER .12,16=©F TITLE 12 OF THE PALO ALTO (MUNICIPAL CODE BY ESTABLISHING UNDERGROUND UTILITY DISTRICT NO 23" MOTION PASSED 8-0, Withe?�tpoan "abstain;n 9 6`8- 6/22/81 MOTION: Mayor Henderson moved, seconded by Levy, to bring Item 21, re Acquisition of Terman, ahead of DO of the Budget. MOTION PASSED by a vote of 8-1, Eyerly voting "no." REQUEST OF COUNC I LMEMBER LEVY RE ACQUISITIONOF TERMAN AND FUTURE an Councilmember Levy said that after the discussion of June 15, the ques t i car in his mind was whether the item should be placed on the November or June ballot. He felt that putting the matter on the November ballot would enable the City to move ahead and be able to assure that side acquisitions could be funded and that recrea- tional and cultural services would he protected. If it passed in November, the City could move ahead quickly. If it failed, Council could rethink the causes for fail ;re and take appropriate action subsequent to that and lbe able to move to a June ballot, or move ahead on a pay-as-you-go basis. He thought it was necessary to approve a .Utility Users' Tax because he thought every neighbor- hood throughout the City should be assured that if a school site in their area was threatened, there would be an ongoing source of funds available to them, MOTION: Councilmember Levy mooed, seconded by Renzel, to adopt recommendations 3, 4, and 5 of CMR:32O:1 as follows: (3) Reaffirm April 7, 1981 policy to fund acquisition of vacant school sites, arts, recreation and libraries from rm a Utility User's Tax; (4) Direct staff to place a Utility User's Tax of 6% maximum on the November, 1981 ballet; (5) Establish policy that City Council Will review need for the use of a Utility User's Tax annually, and at that time establish the amount oi~ tax to be levied (up to 6% maximum). Mayor Henderson said that if the motion did not pass, Council would be back to the action taken on June 15, 1981, Susan Hill, 4270 Pomona Avenue, reinforced what Councilmember Levy said. She had attended almost all of the Terman Working Group meetings as an observer, and she felt it was important to get the issue on the ballot in November. She felt the momentum was there and thought that delays would make things more expensive. She felt acquisition of the surplus school sites and support of the arts and library was a city-wide issue, and she _thought the City as a whole should be given the opportunity, to carry out support or nonsupport. Delay would prolong the agony for everyone. Gypsy Lawrence, 1031 Harker, said she had read that the Utility User's Tax covered the acquisition of three sites. She felt that this was a piece -meal way to go about the problems. She. felt Council would have a hard time getting the tax passed unless Cubberley and the other sites which were equally .important to Terrran were included in the tax. She felt when; the City had an ongoing problem, it was short -sited to look at it in terms of a 'few school sites. She thought the whole thing should be handled at once. Ted Los, 559 Greer Road, wanted to know_ if it was legal to expect the citizens of Palo Alto topay twice for the same piece of property. 9 6 9 6/22/81 Councilmember Klein'was dismayed that the matter was brought -up again because he felt more strongly than ever that it would be wrong to put the Utility User's Tax on the November ballot. He thought the City would start out with a defeat and did not think Correct- that was how to enact a problem, which he thought would he crucial ion over the next ten to twenty years in Palo Alto. He said a defeat See Pg. would make it very hard for this and future Council to take appro- 1224 priate actions to help those neighborhoods which Councilmember_ 9/14/81 Levy referred to. He thought if the City was to acquire school sites, which he hoped they would, they would have to start .out with success. He thought the idea of two elections was a pipe dream, and he did not .think you put a tax measure on the ballot at. the same time you pass a budget which called for approximate_I3 to 14% increase. He thought the voters would feel it was inconsis- tent. He did not think the possibilities of pay-as-you-go financing had been adequately explored. He felt there were alter- nate sources such as Esther Clark Park and the 77 acres of the Arastra Property. Further, he felt the proposed terms of the Terman Acquisition, did not require money up front. He did not think there was a demonstrated, absolute need . for cash at this point to go to the voters. He said there was not a program for other school sites, and the City did not need the cash. right now, it was inconsistent with what was being taken in the Budget, and he questioned that the Council was setting themselves up for failure. He urged "no" on the motion. Vice Mayor Fletcher wanted the record to show whether it was legal to charge the citizens twice for the sane piece pf property. Mr. Raynor said he thought it was a rhetorical question. There -were three different taxing agencies, therefore, no problem. Vice Mayor Fletcher asked --how feasible it would be to fund the immediate purchases from funds other than a new tax. Mr. Zaner said it was not feasible. The City did not have the funds to purchase any of the sites, and it was not a matter of simply putting up the first year or two's money, all of the money must be committed just as in Ventura. The entire Ventura pur"hale was set aside, even though the City was only paying a little each year. The money must be put aside and "maintained separately. Vice Mayor Fletcher asked if the City were to sell the Arastra 77 acres or portion of it, and possibly Esther C ark Park, how close would it bring the City towards funding. Mr. Zaner said if the City were to sell the 77 acres and Esther Clark Park, the figures were unknown, but assuring it brought sufficient money, those funds would be eligible for use_ to pajj school sites. However, he cautioned that the City had -an expenditure limitation. The City could not receive more than a fixed amount of revenue so that if, for example, the 77 acres were sold, and it brought $10 million, the City could not accept the $10 million in lump sum, because the City's free board was only $4 million. The financing question got tricky and the Staff's analysis was that there was -no existing source of revenue that they could see :outside of a new source of revenue that could be used to -purchase those sites. Vice Mayor_ Fletcher said she would stick to..: her original vote to put it on the ballot as. a Utility User's Tax in. November. She thought it did give the City the source of funding for added schools in the future, that 'the City would not have to make use or the money continually. She said it was :a tax which would be avail ble= for the City to tap into whenever there was: a new site 9 7 0 6/22/81 available if. the Council decided to purchase it. Further, she felt that she needed input from the voters because the agreement called for setting up a sixth library,.a third community center, and those were ongoing. commitments, and major expenditures on as annual basis. She would vote for the motion. Councilmember Renzel felt that staff had carefully laid out the various alternative financing mechanisms whjch would continue to be available to the City at any time for any appropriate purpose Correctionwithin the mechanisms, and the Utility User's Tax would enable the 111 See pg,City to make the long-term commitments that must be made at this. 1224 point and would assure that the City could provide the payments. 9/14/81She thought Mr. Laver said it very clearly that even though the the City could afford the first couple of years' payments on Terman, the commitment could not be made unless the City could guarantee it would have - the revenues. Further, she said the City would not be precluded from using Arastra or Esther Clark sources .of revenue on a pays -as -you -go basis, and she thought that to the extent the City was able_ to use other revenue sources, it would free up the Utility User's Tax for additional school site purchases.. She thought the community was well aware of the value of the school sites to the City, and if the citizens understood the need for the tax, they would get behind it- and support it, It behooved everyone to support the Tax. It would give the City the flexibility Ao deal with purchase of future school sites. Correct- Last week, regarding Terman, she required how much of the Utility • ion User's Tax would be needed. In the early years, much of the Tax See pg, would be required, but as the years of payments progressed, the 1224 revenue from Terman would begin to catch up with the payments 9/14/81 which would -_liberate the money for other schools as they became available. She said it was a flexible tax, was not tied to specific school acquisitions, and was only designated in a general way for school site acquisitions, recreation and libraries, and could be combined with other revenue sources if they exist. Councilmember Bechtel said that as tslie understood it, the Tax measure' would be generally worded -'to ask the voters if a maximum six percent Utility User's Tax for the purposes of recreation, open space, libraries, should be approved. She understood that it would not mention any specific schools. Her reason for voting yes was that she felt the Council was fooling themselves if they thought they could negotiate with the schools in six months or a year from now and expect the same price that .they would hopefully be able to get. The price .could only go ,up. Further, she did not -think there was -any way the Council could expect from a total budget of $29 million, that the City could come up with perhaps_ $6 to $11 million for Terman and the other sites. She said .,the school sites were the last remaining open space in the City, and they would be gone if the City did not get- another source- of funds. She felt the tax measure could pass if the Council really worked toward it. Councilmember'l;yerly feared that the City would lose if the Tax Measure went on the November ballot. To pass a revenue measure when it took a two -thins vote would be very difficult and once it happened it would be easy to tell people that the City could .not pick up the school sites. He did not think that was what Council wanted. He felt they should be more realistic as to what was wanted. Did they want to preserve the open space, and if so, how can it be done without endangering a loss at the polls. The City had assets, and there was assets which could be capitalized on and: there were reserves. It bothered him to speak about gong to a six percent Utility User's Tax, in which probably 25% of the money collected on it, would be spent for interest. He did not think it would be the right use of a Utility User's Tax. He thought a tax 9 7 1 6/22/81 should be reserved for more major problems of the City connected with the operating budget. How to fund the acquisition and how to work it out with the school district had not been properly explored i.n his opinion. He had confidence in the assets and reserves of the City, that the money could be set aside as it comes in, or let the money already earmarked for school sites, gather interest so that it would be doing what it should be 2'.,ing, other than the City charging the voters for the interest expense. He felt it behooved the Council to go with the open space and not risk losing the tax measure on the ballot. Mayor Henderson would not advocate the usr: of any of the reserves discussed in the current Budget for the purchase of school sites, but when he looked at the Budget process, he did not see haw a two- thirds vote to put a tax on people- could ,be accomplished. Correct- _There fore, he felt putting the tax on -the November ballot was ion self- destructive. It was a city-wide issue, 'alit on the other See Pg. hand, the arguments would be: directed toefard the Terman site. If 1224 the ballot issue lost, he did not think the site could be bought 9/14/81 by other sources. At this point, he felt the other potentials up to November should he looked at. Councilmember Fazzino supported acquiring additional information prior to final decision being made about the November vote. He still felt strongly about the need to put together convincing information, and convincing Council support, in order to get approval of the site. He felt it was a difficult situation, and with the votes changing week by week, it was ciear_thet Council did not have its act together on the issin . If there had been solid support for -the November vote last week, he would have been happy to remain a part of that group. Now, there would be another 5-4 vote on the Council, and he did not think that indicated a two-thirds vote in the community. He was committed to purchase of Terman, as he felt the rest -of the Councilmembers were. He did not think six more months would be a terrible problem. He felt there was only one chap ie to win the election, and if the matter had been approached earlier with two-thirds or more support by the Council, then he would have thought there was a reasonable chance of winning in November. He wanted to insure that the vote won, and with some reluctance, would oppose the motion. MOTION FAILED to place the Utility User's Tax..on the' November ballot by a vote of 5-4 as follows: AYES: Renzel, Bechtel, Fletcher, Levy NOES: Henderson, Eyerly, Fazzino, Klein, Witherspoon 1981=82 k BUDGET (font: d Counci lmentber Fazzino was concerned about the recruiting position for the Personnel Department. He commented that in departments such as Utilities, training programs had been increased, it was a fact that the. departments themselves conducted the actual recruiting and hiring of people for the departments. He felt that Personnel in the City was a paperwork function, and he did not see the need to bring a recruiting specialist into the Personnel Department:, when the actual recruiting would be done the departments themselves AMENDMENT; Councilmember Fazzino moved, seconded .by Witherspoon, that the staffing recruiting :specialist in the Personnel Department, be eliminated from the Budget. g 7 2 6/22/81 1 1 Mr. Zaner said that the staffing a.°d recruitment specialist listed on the high importance list of the original memo to Council was _a full-time position. It was indicated to F&PW as being crucial to staff, that Personnel had gotten to the point where departments themselves were going to them and indicating they were .not receiving the kind of -service they need to fill the positions. When staff reviewed personnel issues, and budget issues with the Management Tearn, this position received unanimous -support. This was a position that would go into the Personnel Department's budget, but in -effect supported all departments. He felt a person with skills and talent was necessary to go out and find the difficult to recruit people. Without that person,. long periods of time lapsed without getting the appropriate individuals, with the result that required personnel were slow in ' coming, ' or not found. Councilmember Eyerly said there was personnel in the Personnel Department now which should perhaps take over the propoeed posi tion or at least be moved laterally. One of the positions in Personnel should be cut back. He thought perhaps one of the positions already in Personnel should be upgraded, -but felt that was up to staff. Vice Mayor Fletcher said she thought everyone realized that it was difficult to attract staff people to Palo Alto because of the high living expenses. She knew that the surrounding cities had diffi- culty recruiting personnel, and since staff -had tagged the posi- tion as the highest priority, she was not willing to eliminate it. Councilmember Fazzino felt that one of the problems was that the City did not have a strong Personnel Department right now, He felt that with reallocation of resources it that department, that function could be adequately handled. He said that in his experi- ence workin, with the City of Palo Alto, the top people in the departments did the recruiting, which would continue. The top people alone knew -the marketing situation, and knew the people to get in touch with in order to find the occasional new `,ity° employee. He did not think they were talking about a tremendo! s amount of recruiting, given the staffing in the City. He felt the position would add another layer of bureauracy, and was absolutely unnecessary. -'He thought that with reorganization in the Personnel Department, weaknessee could be handled, and the function could be handled well. Mayor Henderson said that the Table of Organization under the Personnel Department showed eight people now and 9.5 recommended. Mr. Moore said it should show 10.5 positions. Councilmember Levy asked Mr. Zaner what "recruitment" meant Mr. Zaner said there were some positions which were simple to recruit for. If you want a Fireman, you put an add in the news- paper . and you get 5O0 people who sign up in the morning. if you want to hire an engineer, planner, draftsperson, or any type of professional person, you have to find them,, You have to call on the phone, and invite ` people to apply. The Personnel Department contained three professional y', Rounds, Ryerson and: Gerrits. Jay Rounds was tied up 80 percent of the time in negotiations. If he was not in ,binding arbitration, he was negotiating with one of the union groups, which left Beth Gerrits and Susan Ryerson to do the recruiting. It was not actually recruiting, what it amiunled to was a clerical function Therewere churning people throug1 the system, and there was no one avaliable to work with department heads or wi ter.:--assi start =department :;heads, to= go out 4nd look for applicants for critical positions and get them filled. That took skill and training'. You must know where. to get the people and 9 7 3 6/22/81 and how to bring them into the organization and convince them they want to work for the City. That was not- being done, and that was why, from the department heads' standpoint.-. this position was the one crucial position which should be in the Budget. Councilmember Bechtel felt the case was weakened by mentioning planners. She knew there were over '00 applicants for Ken Schreiber's former position, and she realized that with the 1000 positions to be cut from the County, there would be. a lot of people looking for jobs. She would support the motion. Mr. Zaner said it was easy to get applicants, but it was hard to get good ones. AMENDMENT PASSED to eliminate staffing recruitment specialist by a vote of 7-2, Fletcher and Henderson voting "no.". Councilmember Bechtel said that under Public Works Department, the Council recommended and asked for a report back from staff on -the formation•of a tree committee. This would be a broadly based, citizens advisory commmittee. Staff was requested to report back to Council tonight and she Was advised the report was not ready. AMENDMENT: Councilmember Bechtel moved, seconded by Fazzino, that the. report on the formation of a citizens tree advisory committee cone back to Council by July 13. AMENDMENT PASSED unanimously. AMENDF:ENT: Councilmember Bechtel moved, seconded by Klein,, that when the tree committee members were organized, that they be i nvol >: ed in filling the new position of "arbori st ." Councilmember Witherspoon felt it was nice- for citizens to be on screening committees. -but not to hire personnel. Mr. Zaner said he had no problem with that. He said the code clearly stated that the City -Manager makes the appointments. Procedures had already -been set. up whereby ci ti zen„ groups and other.types of positions'as.sisted. Councilmember Witherspoon asked if Mr. Zaner would be .appointing .the tree committee. Mr. Zaner said the tree committee would be appointed by the City Council. Councilmember Renzel was concerned since this was a policy issue and went beyond budgetary matters, whether it was appropriate to be discussed without,being agendized. She did not have problems with the specific issue, but felt there could be other issues come up which were not budget related. AMENDMENT PASSED unanimously. Councilmember Bechtel said staff was hiring two new people for trees, and there was no specific' item listed for purchases of trees. Council had asked for a staff recommendation, She wanted to recommend a ballpark amount for trees. Mr. Moore .said that in the supplemental information provided to the Finance and Public Works Committee on,June 4, was the Cost associated with trees. The -total was $177,200;,- $1.30,00 of that would be utilized for contracts for street tree trimming, $2,200 9 1 .4" 6/22/81 for inspection and testing; $3,000 for the purchase of replacement trees; $12,000 for tree removal contract; and $30,000 for an emer- gency tree contract to be used during peak periods. Councilmember Bechtel asked if those figures were in the revised budget. Mr. Moore said yes. Councilmember Levy said F&PW felt the Council should reduce the 41% increase in funds for general expenses for the City Council. The Council did not specifically vote that awaiting an explanation of those charges. He said there was $13,500 in the existing bud- get, and would go up to $19,000, which was a 4O increase. He felt the Council should trim back its own expenditures even though they were a small item in terms of dollars. AMENDMENT: Councilmember Levy moved, seconded by Witherspoon, to reduce the $19,000 general expense for the City Council to $17,000. Mayor Henderson thought that Councilmember Levy should be specific on where the cuts should be made although he did .not knowwhere they could be made. One reason the Council. budget had increased was the doubling of travel expenses, and at the same time, he found Council travel to be a minor amount to what it was ten years ago. Councilmember Levy said ,the $13,500 budget would still be increased by 26%, which tie thought was in line with the increased travel costs, and he thought that was enough. He thought they could reduce the general expense category which included travel and the other items. He did not think the $2,000 needed to be taken from any specific place, but since the Council was not going to spend $ 17,000 on travel, he thought they Gould limit the total Council budget to $17,000. Vice Mayor Fletcher urged that the Council budget be left as pro- posed. The money that was avat spent was still available and was carried over to the following year, which had been the practice for a long time. She urged the Council to take a more active role in the type of activities which they had the opportunity the par- ticipate in. When she first became a Councilmember, she said that just about all of the Counci lnrembers went to the League of California Cities Conference at least once a year and took part in the resolution process. She said the League of California Cities had a tremendous impact on the Legi sl ature, they were one of the most respected lobbies An Sacrament, and she thought it was fool i sir for the Counci lmembers not to repr eseint Palo Alto in the final decisions made by the _League and the type of activities they take part in. She thought last year- was the lowest year of - Council participation and the hoped that would be turned around, • Councilmember Renzel pointed out that Miscellaneous Council Expenses included expenses incurred in the recruitment of Council Appointed Officers, and from the estimates Council had received, almost x11, the money budgeted would be used for that one function alone this year. She thought since extraordinary expenses were expected this year, that the budget should be left.: City Clerk, Ann Tanner, clarified that the proposed Councilebudget did not include the fee for consultants conducting a personnel search. It only included: funds for =expenditures which Ccunci1 right incur after the recruitment. 9 7 5 6/22/81 Mayor Henderson felt that it they cut back too far on the Council budget, if Councilmembers did increase travel, and Council wanted to stay within the budget, some of the extra expenditures would have to be eliminated and he did not want to see that happen. Councilmerrber Eyerly asked Ms. Tanner if the consultant to be hired for the search for a City Attorney would come out of the Council budget. Ms. Tanner replied that it would not. AMENDMENT FAILED to reduce the Council budget by a vote of 5-4 as follows: AYES: Eyerly, Klein, Levy, Witherspoon NOES: Renzel, Fletcher, .Henderson, Fazzino, Bechtel Mayor Henderson spoke about the number of properties in Palo Alto which were not being maintained. He said large' amounts of money were spent to establish -and enforce zoning and building code requirements before constructions,.and virtually nothing was done ._ to prevent deterioration due to neglect of properties. He. -Sail there were few blocks in Palo Alto which did not have one of more cases of nonopera ti ve autoinobi les parked on a property, or: uncared for yards, or yards with junk and trash..staeked about them. He said many blocks had- a majority -of residents- with such conditions. He thought it was unfair to persons who took care of their property to have to -endure.. blight around them. He said that history had shown that approximately 80 percent of all property. maintenance violations were corrected with one notice, and the remainder could be handled without new staffing. He said -that the City Manager had suggested that two casual employees could be hired for four months for a one-time inspection of all residential properties. Those employees would check also for encroachments • into bicycle lanes, which was something ,which was to have been done annually, b:t for which the --City had not had the funding, and they -could check for abandoned automobiles, and there was a State program which would cover that cost. The employees nodld use bicycles for their- inspection work. Mayor Henderson Asked Mr. • Zaner what he thought such a program would -cost. Mr. Zaner said somewhere around $9,000 was estimated. AMENDMENT: Mayor Henderson -moved, seconded by Fletcher, to amend - the budget to add $9,000 to the Inspectional Services Division for two casual employees for four months for'special residential property :inspection program. Counciimember Renzel asked what happened after the properties were inspected. Mayor Henderson responded that if a residence had blight, a notice would be sent, ` and that history had shown that over eighty °percent of those would be complied with immediately. Councilmember Renzel asked for clarification that the inspections would only cover current City ordinances. Mayor Henderson said yes AMENDMENT PASSED unanimously. Councilmernber Eyerly said that Organizational Research and Development Coordinator position in the City Manager's Office was a full-time position, and it was currently staffed at a �5.. position. He had not been impressed with the return for, the position. 9 7 6 6/22/81 AMENDMENT: Councilmember Eyerly moved, seconded by Renzel, that. the .5 Organizational Research and.Development Coordinator position for the City Manager's Office be eliminated. Mayor Henderson said that-° when Mr._ Sipel put the program into effect he ,was -very critical, but basically, dependent upon who was putting in the program, depended upon, whether the program was effective. Having witnessed this nrograrrnthroOgh the years, Mayor Henderson felt the City had used tare program effectively and he found himself supporting it. Mr.' Sipel and Mr. Zaner very strongly supported ..it, and he felt it should be honored. He could not believe it could be a failure if both City Managers felt that much support of it. -Ccuncilmember Fazzino supported Mayor Henderson-. He has had some concerns about the program since -its -inception, and three weeks ago he was interested in perhaps eliminating the .5 position from the Budget, and decided to spend some time talking with, the OD person in the organization who had been impacted by the work-, and he was convinced that it was an important, trouble -shooting position, which was essential to Mr. 1aner.'s desire to improve productivity in the organization. He would support the p.rc gram, and would like to see it continue. He felt that the incumbent in the posi t i or. was a major reason why the program had overcome a lot - of the problems of the early days. Vice Mayor Fletcher felt it would be false economy to cut the position. She thought it was one of the most cost effective positions currently, and tha. it certainly added to the employees productivity. Councilraember Witherspoon said that the Budget proposed that the .5 position become a full time position, and Mr. Eyerly suggested eliminating the .5 position. Would there be a .5 position left or no position left... Mr. Zaner said the .5 position which transferred in the Budget was Mr. McNeely who was budgeted in Personnel for half cf his time, and he was going to be budgeted full time in the City Manager's Office. The position Counci lmember Eyerly was talking about was a full time position which was job shared, and that one of the women had left the organization, and they were in the process of replacing her. AMENDMENT FAILED by a vote of 7-2, Eyerly and Renel voting "aye." Counci lmerber Eyerly said there was a letter in the packet, dated June ?5, entitled "Human Service Contracts and Human,. Service Planning, 1981-82," by Hal Anjo. The letter said that the items mentioned in that memo were voted on by the Finance and Public Works Committee, that contracts under $10,000 were enacted by staff based on that approval by Council. Counci lmernber Eyerly could not find. anything' in .the minutes, and he did not recall voting on the Midpeninsula Citizens for Fair Housing for $8,000, and Catholic Social .Service Shared. Housing Project for $10,000, or the Senior Adult Legal Assistance. Courci lmember Eyerly understood the memo to mean that the City was going to fund those items, and he thought; the Council had voted no. Social and Community Services Administrator, Hal Anjo, said those programs were approved for funding .: under CDBG and those contracts hadtiaeen carries, along with the Human Service ,contracts which were funded by Ge eral Fund moneys, for administrative purposes. When the CDBG grants were approved, all of those programs were part of the CDBG appl ioation. They were included for Council information, am; for administrative execution of the contracts: 9-7 7 6/22/81 Councilmember Eyerly clarified that when the CDBG funds list was brought to Council, these were approved at that time, Councilmember Witherspoon said there was .some concern that Midpeninsula Citizens for Fair Housing had been involved in the rent control measure in Mountain View, and that people were writing to the Council saying it was inappropriate for MCFH to be publicly funded and getting- involved in politics. She asked _ if. there was anything in the contract which precluded MCFH from those types of activities. Mr.•-Anjo said the criticism was.put forth by the Tri-County Apartment House Association. As far as the conditions which guide the actions_ of programs funded under COBG, he was not familiar with those restrictions and whether this involved a political activity or advocacy in an area where they claimed program. services. Counci1nember Witherspoon. asked if the City's contract precluded political activity; She said she would f i nd out from the City Attorney's Office at a later date. Councilmember Fazzino asked about the need for an additional communications technician. Mr. Moore said it was a position which was funded by temporary salaries and it was one of the highest priorities, organiza- tionally. He said that one of the difficulties which had been experienced recently was that in the communications area, there were a number of pieces of equipment which need repair. With a temporary staff, it was difficult to retain people to catch up with the overload of work. Mr. Moore recapped the Council s action that there were total reductions in terms of staffing of 8_.S, and including all actions of Council tonight, a total savings of approximately $268;000. MOTION AS AMENDED PASSED to approve items A -DO, and ordinance adopting thebudget unanimously.., MOTION PASSED unanimously to approve Items EE, Resolution approving Golf Course Fees; item FF, Resolution Amending Schedules E-1, E-2 and '-4; Item .GG, Resolution Amending Schedules W -1 and E-1-0; and `^Rtem °HH, Resolution:Amending Schedules S-1 and S-2. HUMAN SERVICES CONTRACTS 1981-82 MOTION: Councilmember Fazzino moved, seconded by Fletcher, to approve Items. 11 through 19 with one motion as follows: ;AMENDMENT NO. 2 TO CONTRACT NO. 4017 - PALO ALTO COMMUNITY: CHILE; CARE, INC. AMENDMENT NO. 2 .TO CONTRACT NO. 4019.- SENIOR COORDINATING COUNCIL OF THE PALO ALTO AREA, INC. AMENDMENT NO. 2. TO CONTRACT NO. 4014 - ., PALO ALTO AREA 110.RMAT I Oil AND . REFERRAL SERVICES AWARD. OF CONTRACT - MID -PENINSULA SUPPORT NETWORK AWARD OF CONTRACT - PALO ALTO ADOLESCENT. CORPORATION 9 7 ..8 6/22/80 1 AWARD OF CONTRACTS;- 1. MID -PENINSULA CAB COMPANY; 2. PENINSULA CAB LINES - Project Mobility AMENDMENT NO. 10 TO CONTRACT NO. 3526 - PALO ALTO HOUSING CORPORATION AMENDMENT NO. 7 TO CONTRACT NO. 33.34 PALO ALTO SANITATION COMPANY RENEWAL 'OF CONTRACT - MILTON W. SMITH, JR. Professional Services for Alcohol Tests Counci_lmember Levy said he wanted to speak to Item 16, Award of Contracts for Project Mobility., Vince Maggiore, Peninsula Cab Leasing, 190 Calderon Avenue, -thought it was about time to take heads out of the sand -on the taxicab business in the City of Palo Alto. eThe City of Palo Alto wa-s facing a rate increase by Mid -Peninsula Cab Leasing Company. Mr.. Maggiore said Peninsula Cab Lines would- keep the -present rate for a period of one year if .he -could get part of the Project Mobility Contract, which he thought was fair. Mr. Maggiore said , his bid was higher for the van service, but he would be willing to go with the staff recommendation to award. Project Mobility to two taxicab companies. Ile believed his cab company provided the best service at the leant amount. lie did not think the City could obtain accurate reports of the number. of people handled if his men also accept Project Mobility script, because anything was better than.nothing once the ride had been given. His men accept Project Mobility script, which they sell to another taxicab driver from the Palo Alto Cab Company. He could hot see how the Transportation Division could say they had accurate reports. His taxicab company had -a computerized system for his charge accounts. He handled 60 commercial accounts and received a print out three times a month. His drivers would be able to list the amount of Project Mobility rides they had, and it could be put into the computer. Counci lmembe..r Levy felt the staff recommendation was a step back- ward, and he preferred alternative three. He was against monopo- listic practices. The City's taxicab riders had a choice among competing taxi companies with competing rates and services. The Project Mobility clients should also have that choice. He felt the confusion ' artd other problems cited by staff, were minor He thought the users of Project Mobility would understand that there were differences in rates and there were two different taxicab companies competing. He thought the Project Mobility patrons should have the right to choose. he thought the taxi service contracts should be awarded to both Mid -Peninsula Cab Company and Peninsula Cab Lines, and award the van contract to the lowest bidder even though it would represent more staff; time to' administer two separate contracts. AMENDMENT: Councilmember Levy moved, seconded by Fazzino, to authorize the Mayor to execute a contract for taxi service to both Mid -Peninsula Cab Company, and Peninsula Cab Lines; approve an ino'lase in the individual enrollee entitlements for Project Mobility script from $25 to .$30;, and refer the Senior Coordinating Council Study of Special Needs Transportation to the Finance and Public Works Committee in conjunction with the review of Project ;: Mobility Service for fiscal year 1982-83. Vice Mayor Fletcher was in sympathy with the intent of Council - member Levy's motion, but she had difficulty going along with it when the contract had to be executed by July 1. She did not feel 9 7 9 6/22/81 Correct- ion See pg. 1224 9/14/81 staff had enough time to get the contracts prepared by July 1, and the contracts for 1982-83 be as suggested by Councilmember Levy. Councilmember Witherspoon understood that the motion included the proposal about the handicapped van and the $12 per trip. She asked for the estimated figures for the cost of the van to the City. She understood that the City was going to subsidize $9 per trip and wanted to know where the money was going to come from. Director of Planning and Community Environment, Ken Schreiber, could not speak to the number of trips per year, but the costs of the van were part of the total Project Mobility program and was not tied in to the General Fund. Councilmember Renzel would support Councilmember Levy's motion because she felt the contract drafting would be almost the same for both companies and that the redemption of the scrip should ; be the same. She did not see how it would be a significant increase in administrative costs because the same amount of scrip would be used whether there was one company of two. She thought it made more sense inasmuch as two cab companies were authorized to ooer-. ate in Palo Alto, and she thought it offered more fl exib i l i ty. to the user who had - the scrip to use either cab company. She thought the user would find out who had higher and lower rates. Vice Mayor Fletcher asked whether the proposal could be executed in the short time available. Mr. Maynor responded that the only change which would be required would be the name and Exhibit "A." Mr. Maggiore had indicated to Mr. Maynor ,,hat the rates would be slightly lower. Mr. Schreiber said he thought the contract would be the same for all intents and purposes. He said there may be concerns that administrating two contract would be an additional drain on staff time because of the ongoing contract administration process which would be in essence doubled. SUBSTITUTE MOTION PASSED unanimously. MOTION PASSED unanimously. WATER -GAS. -SEWER TRAINING NEEDS ASSESSMENT - Award of Contract MOTION. Councilmember Eyerly moved, seconded by Henderson, to continu✓ Item 5, Water -Gas -Sewer Training Needs Assessment to July 6. MOTION PASSED unanimously ADJOURNMENT The Meeting adjourned at 12:20 a.m. r 1