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HomeMy WebLinkAbout1981-04-27 City Council Summary MinutesCITY COUNCI L MINUTES CITY OF PALO ALTO Regular Meeting_ Monday, .Apri 1 27, 1`'81 ITEM PAGE Oral Communications 7 8 6 Correction to Minutes 7 8 6 Resolution of Appreciation - Naphtali H. Knox 7 8 6 Consent Calendar Referral 1981-85 Capital Improvement Program 7 8 7 Action Regional Water Quality Control Plant Reliability 7 8 7 Analysis - Award of Contract Compensation Plan Revision for Classified . 7 8 8 Employees Housing Improvement Program -State Deferred 7 8 8 Payment Loan Funds for Single Family. Residences Resolution- re Barrier on Alexis Drive 7 8 8 Resolution re Amendment to State Guidelines, 7 8 8 California Environmental Quality Act Contract - Grant Funds for Renters' Energy 7 8 8 Conservation Program Final Subdivision Map - 532 Channing 7 8 9 Final Subdivision Map - 473 Forest Avenue 7 8 9 Planning Commission recommendations re 7 8 9 2800 West Rayshc,re Road Agenda Changes, Additions and Deletions 7.8 9 -Public Hearing University Avenue Area Of (street 7 8 9 Parking Assessment District No. 75-636 Finance and Public Works Committee Recommendation 7 8 9 re Golf Course Study Finance and Public Works Committee re Proposals 7 9 7 for City Auditor Planning Commission recommendations re approval . of ` 7 9 ' Zone Designation for . Certain Alma Street Properties Construction of Interim Use - Community Garden in 7 9 8 Eleanor PLrdee Park 7 8 4. 4/27i81 ITEM PAGE Yacht. Harbor Dredging Permits 7 9 9 Cable Television - Award of Construction Contracts 8 0 3 Engineering and Financial Studies Request for Sixty -Day Extension - Resolution of i ,8 0 4 Intent to Sell Terman Site - PAUSD Adjournment to Executive Session 8 0 4 Final Adjournment 8 0 4 Regular- Meeting Monday, April 27, 1981 The City Council of the City of Palo Alto met on this date in the Council Chambers at. City Hall, 250 Hamilton Avenue, at 7:35 p.m. PRESENT: Bechtel, Fazzino, Fletcher, Henderson, Klein, Witherspoon, Eyerly, Levy, Renzel (arrived at 7:40 p.m.) Mayor Henderson announced the need for an executive session regarding litigation, to be held during recess and one on personnel, to be held at the end of the meeting. ORAL COMMUNICATIONS 1. Jim Gregg, 2513 Alma, Palo Alto addressed a situation about which he had spoken to Sgt. Harvey and Hal Anjo, regarding noise in his apartment building. Mayor Henderson announced that the League of Women Voters was conducting a survey and wanted people listening to the meeting to call. MINUTES OF ADJOURNED MEETING OF JANUARY 26 rE!RUARY 2, 19BL. Councilmember Fazzino had a correction on page -613, second paragraph from bottom, second sentence. "Concerned" should be "agreed." 1981, REGULAR MEETING MOTION: Councilmember Fazzino moved, seconded by Fletcher, approval of minutes of January 26 and regular meeting of February 2, as amended. MOTION PASSED: The motion passed by a vote of 9-0. (Councilmember Renzel arrived at 7:40 p.m.) MINUTES OF FEBRUARY 9, 1981 MOTION: Councilmember Fletcher moved, seconded by Fazzino, that the minutes of February 9 be approved, MOTION PASSED: The motion passed by a vote of 9-0. MINUTES OF FEBRUARY 23. 1981 Councilmember Renzel said on age 673, fifth paragraph from the bottom, second line, "it" should. :e "in." Page. 679, fourth -paragraph, second line, : delete the weed "assessment" and insert the words "impact report., Third. :lit,e should read "The Point." Page 685, second- paragraph should read Councilmember "Bechtel" seconded the.. motion. MOTION: Councilmember Fletcher moved, seconded by Fazzino, that minutes of February 23 be approved as corrected. 'MOTION -PASSED: The motion passed by a vote of 9-0. RESOLUTION OF APPRECIATION - Na htal i H. Kral: MOTION: Councilmember Fazzino introduced the following resolution and moved, seconded by Levy, its approval. 7,8 6 4%27/81 RESOLUTION 5900 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO EXPRESSING APPRECIATION TO NAPHTALI H. KNOX FOR YEARS OF SERVICE" Mayor Henderson said .Mr. Knox had been a strong, energetic and extremely intelligent Director of Planning and Community Environ- ment. Councilmember Fazzino expressed admiration for Mr. Knox and said he particularly liked his visions of what the City should be. Councilmembers Klein, Levy and Renzel all expressed admiration and appreciation for the work Naphtali'Knox had done with the Planning Department and for his training of Ken Schreiber. MOTION PASSED by a vote of 9-0. Mr. Knox thanked the Council. CONSENT CALENDAR MOTION: Mayor Henderson moved, seconded by Fazzino, that Item 12, (Final Subdivision Map - 334 Cowper) be removed from the consent calendar and be continued until May 11. MOTION PASSED by a vote of 9-0. MOTION: Mayor Henderson moved, seconded by Klein, to remove Item 8, (Resolution re Governor's Proposed State Budget). from consent calendar and continue it to May 4 and direct staff to provide backup material to support resolution. Councilmember Klein wanted the staff to come- back with language that would relate to Palo Alto's situation. Mr. Zaner responded that staff would come back with that language and that, the language presently before Council came from the Inter -Governmental Council. Councilmember Fazzino thought this item should be handled through the. Finance and Public Works Committee meeting. SUBSTITUTE MOTION: Mayor Henderson moved, seconded by Klein to remove Resolution re Governor's Proposed. State Budget from the consent calendar, refer it to the Finance and Public Works .Committee' meeting of May 14 and for staff to provide backup material to support the resolution. SUBSTITUTE" MOTION PASSED unanimously, 9-0. The item re Award of Consultant Contracts for Cable Television .was removed bye Mayor Henderson from the consent calendar. Referral Items. 1931-1986 _CAPITAL .IMPROVEMENT PROGRAM - R FERRAL TO F1N NCE�ANIl, MOTION: Mayor Henderson moved, seconded by Fazzino, that 1981- 1986 Capital Improvement Program be referred to the Finance and Public Works Committee.. MOTION PASSED unanimously, Action. Items REGIONAL WATER 0UALITY CONTROL PLANT RELIABILITY ANALYSIS Award ��4'��--- l lTl ti�iia�rra.rri�wiu�li.r�i.l 11 nl of Contrac Contrac Staff recommends that Council approve'the contract with Waste & Water. Internatior,ai ,_, 7 8 7- 4/27/81 AGREEMENT REGIONAL WATER QUALITY CONTROL PLANT RELIABILITY ANALYSIS - Waste and Water International COMPENSATION PLAN REVISION FOR CLASSIFIED EMPLOYEES (CMR:235:1) Staff recommends Council approve a resolution amending the Classified Employees' Compensation Plan, to be effective April 27, 1981. RESOLUTION 5901 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE COMPENSATION PLAN FOR CLASSIFIED PERSONNEL (SEIU) AS ADOPTED BY RESOLUTION NO. 5793" HOUSING IMPROVEMENT PROGRAM - STATE DEFERRED PAYMENT LOAN FUNDS lUK 51MGLt FAM1LT KLaIULNLLS (UMH:L3 : Staff recommends that Council authorize the City.: Manager or his designated representative to sign and submit- the appropriate application form to the State of California for its Community Development Deferred Payment Rehabilitation Loan Funds for residential units and approve a resolution. RESOLUTION 5902 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO APPROVING AN APPLICATION TO THE STATE OF CALIFORNIA FOR HOUSING AND COMMUNITY DEVELOP- MENT DEFERRED PAYMENT REHABILITATION LOAN FUNDS TO SUP- PLEMENT THE HOUSING IMPROVEMENT PROGRAM'S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS" RESOLUTION RE BARRIER AND CLOSURE OF CUL-DE-SAC ON ALEXIS DRIVE RESOLUTION 5903 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AUTHORIZING THE ERECTION OF A BARRIER AND TEMPORARY CLOSING OF THE ALEXIS DRIVE CUL- DE-SAC (MULLEN PROPERTY) RESOLUTION RE . AMENDMENT TO THE STATE GUIDELINES, CALIFORNIA Staff recommends that the Council adopt the resolution adopting the State Guidelines for Implementation of the California Environmental Quality Act of 1970 as amended May 10, 1980, and as required by the Palo Alto Municipal Code Section 11.04.101. RESOLUTION 5904 entitled `"RESOLUTION OF THE COUNCIL OF TUE CITY OF PALO ALTO ADOPTING PROCEDURES FOR IMPLEMEN- TATION OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT .OF 1970 CONTRACT FOR GRANT FUNDS FOR A RENTERS' ENERGY CONSERVATION BRAN - CALIFORNIA Staff recommends that Council: 1) authorize the receipt of grant funds; 2) authorize the Mayor to execute the. CEFS contract; and 3) approve a budget:.:amendment adding $10,500 to the Utilities Conservation budget and increasing revenues by $10,500.. AGREEMENT - GRANT CONTRACT. FOR ENERGY CONSERVATION SERVICE - California Energy Extension Service ORDINANCE 3278 entitled "ORDINANCE OF THE COUNCIL OF TTY OF PALO ALTO AMENDING ,THE BUDGET FOR THE FISCAL , YEAR 1980-81 TO PROVIDE ALuITIONAL FUNDS FOR RENTERS' ENERGY CONSERVATION PROGRAM AND TO PROVIDE FOR RECEIPT OF; REVENUE FROM THE CALIFORNIA �`ENERGY EXTENSION. SERV ICS_$" 7 '8 $ 4/27/81 FINAL SUBDIVISION MAP - 532 Ct1ANNING AVENUE (CMR:243:1) Staff recommends that the City Council approve the final map. FINAL SUBDIVISION MAP 475 FOREST AVENUE (CMR:241:1) Staff recommends that the City Council approve the final map. PLANNING COMMISSION UNANIMOUSLY RECOMMENDS APPROVAL OF RESOLUTION 5905 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING ORDINANCE NO. 1889 TO MODIFY THE DEVELOPMENT PLAN FOR THE P -C DISTRICT KNOWN AS 2800 WEST BAYSHORE ROAD" MOTION: Mayor Henderson moved, seconded by Fazzino, to approve consent calendar action items. AN MOTION PASSED: "The motion passed by a vote of 9-0. AGENDA CHAtNGES, ADDITIONS AND DELETIONS Mayor Henderson advised that they would be adding item 21, which was requested a 60 -day extension re resolution of intention to sell Terman site. PUBLIC HEARING - University Avenue Area Offstreet, parking ss ment District Na Mayor Henderson dec ared the Public Hearing. -open; Receiving no requests to speak, he declared the Public Hearing closed. A resolution ordering modifications of the University Area Off. - street Parking Assessment District - to provide use of the remaining $37,000 that are in Project No. 75-63B and an Ordinance amending the budget for the fiscal.,year to establish a capital improvement project, Downtown Parking Structure Feasibility Analysis. MOTION: Councilmember Witherspoon introduced the following resolution and ordinance and moved, seconded by Klein, their approval. RESOLUTION 5906 entitled "RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO OtDERING. MODIFICATIONS - UNIVERSITY AVENUE AREA OFFSTREET PARKING ASSESSMENT DISTRICT NO,, 75-63B x175,000BONDS OF 1980" ORDINANCE 3279 entitled "ORDINANCE OF THE COUNCIL OF THE CITY: OF PALO ALTO AMENDING THE BUDGET FOR -THE FISCAL, YEAR 1980-81 TO PROVIDE . FUNDING FOR THE ESTABLISHMENT OF CAPITAL IMPROVEMENT PROJECT NO. 80-70 'DOWNTOWN PARKING STRUCTURE FEASIBILITY ANALYSIS' AND TO DECREASE FUNDING IN CAPITAL ,IMPROVEMENT PROJECT NO. 75-63 `UNIVERSITY AVENUE AREA OFFSTREET PARKING'" MOTION PASSED: Motiofr passed by a vote of .9-0. FINANCE AND PUbL!C WORKS COMMITTEE RECOMMENDATION RE GOLF COURSE 3111157" -- MOTION: Councilrnember Fazzino, Chairman of the Finance and Public Works Committee moved the Committee recommendations. 1. Tnat thi; City act:ept the analysis of management and opera- tions at the Palo Alto. Municipal Golf` Course by Hughes•.H€"iss and Associates. ,7 E .9 4/27/81 la. That the City retain control of golf course operations. 2. That the City enhance maintenance program efficiency and effectiveness. a. Improve work scheduling, monitoring and follow through of day-to-day maintenance and resolution of major turf prob- lems. Staff to incorporate in present maintenance opera- tions; further implementation with new superintendent. b. Upgrade salary and responsibility of Maintenance Superin- tendent and conduct broad -scale search; transition to be incorporated in the 1981-82 Budget. c. Temporarily defer major turf improvement capital expenii- tures. 3. Conduct competitive bid and selection process for -fut' ': Golf Professional. a. Bid/selection process to occur as soon as possible. b. Modify terms of Golf Professional lease per consultant's recommendations. c. Staff to extend existing Golf Professional lease for six (6) months or uron receipt of a 90 -day termination notice, whichever is greater. 4. Enhance private contractor and overall golf course revenue and profitability. a. Staff to study and report to Council regarding feasi- bility and cost/benefit of upgrading driving rarige by improving range and hitting area and -adding lighting. b. Staff toy report to -Council if/when there is revenue. gen- erating potential for unused triangle of land. 5. Eliminate teenpc,i aey Golf Course Manager position, to be implemented during 1981-82 fiscal year a:id contingent on Golf_ Superint,erident -- end future Golf Professional positions being filled. 6. Estabi`sh Council policy on course performance expectations and subsidizing special groups of users. a. Council policy is: (1) Special fees for juniors and seniors. (2) Course revenue to cover operating costs (per_ consultant's definition) and debt service; to be fully realized approximately 1983-84 .Budget. b. Staff to be responsibile for setting fees consistent with stated Council policy; to be incorporated in 1981-82 Budget. c. Develop performance measuring system to monitor --Course; progress; ,t.o .be i_n9 orporated in 1981 -82 —Budget. . Golf Course Coffee ShopLease: a. Staff report to Council :regard'ing the existing restaurant "operation as it rel.a-tes to the golf i..sourse ',operation and management study.; - b. After -review of -,-the stuJj and related data, Council decide ---not to terminate the Coffee Shop lease at this time. 2 9 0 4/27/81 That Council adopt --a general goal, that the City make Ats golf course a high quality course. Councilmember Klein advised. that he would not be participating'in any discussion or votes on the coffee shop matter as, he -pre- viously represented Mr. Kramer in the lease negotiations. - George Hartley, 3388 St. Michael Drive, Palo Alto, Chairman of the Citizen -Golf Advisory Committee wanted to emphasize that he felt the Council must determine whether the golf course was a business or a recreation program. If it was to be operated as a. recreation program, he felt it should be. operated by the staff, but if it was to be operated as a business, someone should be in charge of the course who would be there everyday and would have the authority to be responsible for the day-to-day operations. He said the Golf Advisory Committee felt that person should be the golf professional and hoped that when the Council went through the selection process that that be kept in mind. With close cooperation between a strong golf professional and a strong maintenance superintendent there would be few problems. Howard Topping, 642 Marion Avenue, Palo Alto, said -that a survey was taken regarding the golf pro at the golf course and 95.7% felt that the City should enter into a contract with Roger Graves .and that he be given full responsibility to operate and manage the golf course. Ray Witt, 769 Allen Court, Palo Alto, wanted to point out that the advisory committee was bypassed and wondered why none of the Councilmembers asked why. He felt that the consultant's report added nothing to vhat the advisory committee had been telling the City and felt it awas a waste of $10,000. He also felt the golf professional should be in charge. Harold Shapiro, 3877 Carina Way, Palo Alto, has been involved with the golf course since 1953, felt the City Council was responsib;e for a $2 million bond debt. Roger Graves, 20812 Fourth Street, Saratoga, the golf profes- sional, particularly thanked the golfers for supporting him. He asked that the Council give dire consideration to expediting a contract for himself for a longer period of time, put the chain of command in his hands, with the'course superintendent to work under the City Manager, so that the golf course might be made into a productive business. Councilmember Levy expressed concern previously regarding outside professional operator vs. City operation. He said he would go along with the City continuing operation of the course. Also, he reflected that he felt subsidizing special groups of people was an unwise policy. If those who recommend the fees felt it would be wisest operationally, from a business standpoint, to charge special fees for juniors and seniors, he would not stand in the way. However,, he did not agree with the idea of taxpayerr, sub- sidizing special groups of people using the golf course. He felt the concept should be deleted, but- continue to allow staff to recommend the fees they feel most advantangeous to the successful operation of the golf course. Further, regarding capital improvements, he asked the extent of the capital improvement items that have been spent this current year and are planned for the next five years at the golf course. Mr. Zaner_, said the funds -that are anticipated to be spent are found in the capital improvement program, which amounts, - over the five year ' period, to .,,approximately $220,000. This current year approximately $180,000 had been spent. He said major turfing improvements ° at the course .(approximately $240,000) have been deleted until resolution of the maintenance matter. 7 9 1 4!27/81 Councilmember Levy asked if it were true that to fully account for all the golf course costs, the capital improvement items should be included in overall accounting for the golf course. Mr. Zaner advised that CIP items were part- of the cost for doing business, but were not operational costs. If one wanted to include all operations, maintenance, and. capital costs, that amount would be included. Councilmember Levy asked if the costs were of the same nature as the capital costs that went into the golf course that were paid for by the bond issue. Mr.' Zaner responded that the source of funding was different, but thenature of the improvements was similar. Councilmember Levy was concerned. that $650,000 of capital improvement items should be part of the overall golf course operational figures. He realized it would be difficult for the golf course to be self-supporting if those items were included, but. felt it was not impossittle. If the golf course did become self-supporting, he felt fair and accurate accounting mandated that those items be included so that the Council would know what was happening. MOTION PASSED: Recommendation No. 1, that City accept the analysis of management and operations at golf course by Hughes- Heiss and Associates passed by a vote of 9-0. MOTION PASSED: Recommendation No. la., that City retain control of golf course operations passed by a vote of 9-O. MOTION PASSED: Recommendation No. 2, to enhance maintenance pro- gram efficiency and effectivenes, 2(a) to improve work scheduling, etc., 2(b). to upgrade salary and responsibility of Maintenance Superintendent, etc., and 2(c) to temporarily defer• major turf improvement capital expenditures passed by a vote of 9-0. Councilmember Levy expressed that to the extent .possible, he would like to see the information and data gathered two years ago regarding the current golf professional be used. Jean Diaz, Real'Property Administrator, commented that: when it was decided_ to go ipto the consultant study process, it was reco;'ized that an interim operation for the golf pro facility was needed. Now -.that the City was looking at a _ l.ctng-range operation, the consul tant.' s conclusion that the City look for a variety of skills and resources, i.e. experience, capabilities to operate the__course, financial background, etc. would..be looked for in the bid process. Councilmember Bechtel felt the selection process should be com- petitive, but, because of Mr. Graves' position,_ the process should be expedited. Counci lmembzr Fazz i no expressed his appreciation that Mr. Graves was doing a good job at the golf course and felt Mr. Graves was the logical candidate, bu'b that the Charter should be followed and they should move forward quickly. He asked if the Golf Advisory Cornasittee would be used in the selection process and that if, when. Staff brought back,a candidate for ratification,. the Committee had an a1te€rnative selection, they could represent their position ..it that time. Director of Social and Community Services, Carleen Bedwell responded in the affirmative and added that hopefully the Committee and the Staff would have the sane' candidate. Mayor Henderson said the consultant and the staff had raised some questions which affected the financial well-being of the course, and that a six month extension of the "current' contract should give Mr:_ :Graves an opportunity to correct any existing `= problems and continue to be a prime candidate. 4 2 4/27/81 MOTION PASSED: Recominendation No. 3 to conduct competitive bid and selection process for golf professional, 3(a) bid/selection process occur as soon as possible, 3(b) to modify terms of golf professional lease, and 3(c) to extend existing golf professional lease for six months or, upon receipt of 90 -day termination notice, whichever is greater, passed by a vote of 9-0. Councilmember Bechtel asked if the Council was not in favor of - adding lighting, why study it. AMENDMENT TO MOTION: Councilmember Bechtel moved, that the words "adding lighting" be deleted from recommendation 4(a). Mayor Henderson clarified that in terms of feasibility, staff would be reporting on the pluses and minuses of lighting and that Council was: not making a decision at this time as to whether there would be lighting on the driving range. Mrs. BedwelI said that was correct and added that the consul-- tant's report had given positive benefits for it, but that they were not clear on costs and there were other negative aspects. Staff's assignment was to report back to Council with further information. Councilmember Renzei said that when the i3aylends Master Plan was adopted, park quality lighting was to be installed. She felt that the proposed lighting for the golf course was against that pollee, and particularly offensive. Councilmember Klein felt the aesthetic issue was before the Council and the recommendation was not within the standieeds set for the community. He did not want. to authorize a staff report on something he felt was unacceptable. AMENDMENT TO MOTION FAILED: The amendment 5-4 vote as follows: AYES: Renzel , Klein, Fletcher, Renee] to 4(a) fa led by a Correction See Pg. 992 7/6/81 NOES: Eyerly, Henderson, Fazzino, Levy, Witherspoon., REFERRAL MOTION: Councilmember Witherspoon moved, seconded by Levy, that recommendations 4(a) and. (b) be referred to Finance and Public Works Committee. REFERRAL MOTION PASSED by a vote of 8-1, Bechtel voting "no." MOTION PASSED: Recommendation No. 5 to eliminate temporary Golf Course Manager position, to be implemented during 1981-82 fiscal: year and contingent on Golf Superintendent and future Golf Pro- fessional posi :ions' being filled passed by e. vote _oi 9-0. AMENDMENT TO MOTION:. Councilmember. Levy moved= seconded by Witherspoon, delete phrase "and sui sidizine special groups of users" in recommendation Not 6 and delete .recommendation No. 6(a)(1) special fees for ;juniors and senl-nre MeyQr Hendersoe said it had been: the Council's policy to have special fees for juniors and seniors, and clarified that it was proposed that it be eliminated as a Council policy. Councilme:ber Bechtel felt -the policy for special fees_ for junior and seniors shoud be left in the recommendation. Councilmember Eyerly agreed with Councilmember Bechtel and felt that if special fees were not given to juniors and seniors then they were setting a precedent for many programs, not just the golf course. Councilmember Levy felt there were two issues: (1) subsidization and (2) special fees for juniors and seniors. He was concerned about the concept of subsidizing. He did not think it was right that the City subsidize children or the vast majority of seniors. 7 9 3 4/27/81 1 AMENDMENT CHANGED: Councilmember Levy moved, seconded by Witherspoon, that introductory paragraph to Recommendation 6 read "Establish Council policy on course performance expectations," and leave in 6(a)(1). Councilmember Klein stated that the City subsidized all types of recreational activities and felt the word "subsidize" was a pre- cise one. He felt subsidized rates should,:not be eliminated from this recreational activity. AMENDMENT AS CHANGED FAILED by a 6-3 vote as follows: AYES: Fazzino, Levy, Witherspoon NOES: Eyerly, Renzel, Klein, Fletcher, Henderson, Bechtel AMENDMENT TO MAIN MOTION: Councilmember Levy moved, secbnded by Fletcher, that Recommendation 6(2) add the words "capital expenses" and al' operational and capital expenses be properly accounted for in the annual City budget so that all of the true costs connected with the golf course are recorded in one place. Councilmember Levy said that might onean it would take longer to put the course on a break-even basis, but it was his opinion that the Council must know what the total costs were. Mayor Henderson asked staff to comment on what arguments they would have against including the capital expenses as, a total cost to be taken into account, and would that put the golf course in a different status Than other recreational facilities. Mr. Zaner said it would put the golf course in a different posi- tion because capital expenses were not normally included as a part .of the ongoing operations of other recreational activities. From a practical point, they would look at what the amortization period would be, but that it was a departure from the normal way of accounting for operations and did not reflect the cost of operating the program. Councilmember Fletcher asked what the rationale was for not ,including administrative costs. Mr. Heiss said he concurred with Councilmember Levy and felt the Council should haee a picture of the total cost of operating the golf course. He had wanted to accumulate the costs that were directly related to the operation. If Council wanted to know what it would cost to be in the golf business, capital expenses should be included and it was not fair to include fixed overhead costs. Councilmember Fletcher said she was concerned that top management had spent so much time administering the golf course. She said she seconded the motion because there were very few -recreational programs i.n the City which had substantial capital costs over a long period of time, as does: the •golf course, and because the Council .had . been told that the -gol f course paid for itself, but if the capital costs were courted, it did not appear that would be the case. She felt the full cost related to the golf course should be accounted for. Mayor Henderson felt it would be simple if the aol f course were accounted for in the normal basis iof not' including capital improvements and overhead, and, then fcr- informational purposes staff be able to allocate overhead percentage and a di str;ibution of capital costs which' would be easy to define v He did not want to see the golf .course handled totally 'different from other City operations. Councilmember Renzel felt 6(a)(2) was a revenue objective and was not intended to be a full accounting of the golf course, but a way of the City saying they wanted the revenue there to cover at least minimum costs. She felt it was a reasoncble objective. In her opinion, the budget process was capable of providing an accounting of all revenues and costs associated with the golf course. She felt that to try to make the golf course fully pay for all the costs involved would cause a drop-off. She felt the revenue objective .was reasonable and that it was all it ought to be and she was opposed to modifying the recommendation. Correct ion See Pg.� Councilmember Bechtel added that while she was sympathetic to992 Councilmember Levy's desire to know the costs, it was not as if 7/6 1 they were not readily available in the Capital Improvement Budget which Council received annually. Councilmember Eyerly agreed with the other Councilmembers' remarks that a separate report would do the same in providing the Council with all the costs. He did not like singling out the golf course as a facility which had to be revenue producing. Although he wanted to see the Golf Course make money and cover the costs involved, he did not -feel it was feasible. He felt the golfing community was diversified and they ought to be supported. 'fie would, therefore, vote against the :'notion. Councilmember Levy stated he was not as concerned with the golf course being self-supporting by a certain year as he was about knowing what all the expenses were. AMENDMENT FAILED by a vote of 7-2, Fletcher and Levy voting Hoye fl MOTION PASSED: Recommendation No. 6(a), (b) and (c) passed by a vote of 9-0. Councilmember Klein reiterated that he would not participate re coffee shop. Counci lMerabGr .Evert y ematented t• = f -hr toun _.l - _ - _- -`per::.... �,-_ i.f c yvN2iv i i supported not to terminate the 'offee shop lease, that information would be passed on to Mr. Kramer and he would have a month to return and advise the City whether he wanted to sign on the.terms he pres- ently had on the extended period of his lease. Councilmember Eyerly also felt -"that Council" should realize that Mr. Kramer was in a position that, if he wanted- to increase the volume in his operation, some negotiations might occur to enhance his opera- tions.. He wanted to know how Mr. Kramer proposed to do that in the context of renegotiation of hi s'e1 ease. Councilmember Witherspoon wanted clarification that only those recommendations that went through the staff report are to be con- sidered when the lease is renegotiated. Councilmember F'azzirlo said his understanding was that the basic direction of the recommendation was not. to terminate the lease.' With the additional information received since the committee meeting, he hoped staff would move forward and have Mr. Kramer come back with specific recommendations :"o improve the coffee shop. MOTION PASSED: Recommendation No. 7 regarding the golf course coffee shop _leaseethat 7(a) staff_. report to Council regarding the existing restaurant operation, —and 7(b) that after review;= Council decide not to terminate the coffee shop lease, passed by a vote of 8-0,,Klein abstaininge 7.9 5 4/27/81 r AMENDMENT: Councilmember Renzel moved, secor:. d by Bechtel, Council add to the Committee's recommendation that Council adopt a general goal `that the City make its golf course a high quality Correct course, that the City make its golf course a high quality ion '"municipal" course. See Pg. 992 7/6/81 AMENDMENT PASSED bya vote of 9-0. MAIN MOTION AS AMENDED PASSED by a vote of 9-0. Councilmember Eyerly stated that the philosophy of whether to put the entire operation under one per:on was debated several years ago and at that time it was not implemented. It came to the Finance Corrmittee again and some people felt this was the way to go. He felt that with the approach supported by Council, staff would need to vindicate themselves from what the golf community said. Within the next couple of years they should know what was needed to make the Course operate efficiently, what the proper maintenance levels would be, what costs were needed to support it, and if they did not, the idea of an outside contractor should be looked at. Councilmember Renzel said she appreciated the considerable dis- Correct cession of this matter and it was helpful to understand differ- ion ences and all available options. See Pg. 992 MOTION: Councilmember levy moved, seconded by Renzel, that all 7/6/81 revenues and expenses, operational and capital, be accounted for in the annual City budget so that in the future all the costs of the golf course are known. - Mayor Henderssnn asked for Li ... ,i A formal r r��,v clarification. nuu 1 u a ,accounting be required for all expenses or, informally, would the 'other costs be added to the accounting of the golf course opera- tion. Councilmember Levy wanted to make sure that future Councils would know all of the appropriate costs and asked Mr. Mitchell for comment. City Controller, Alfred J. Mitchell, said he understood the equest; and, if passed, he would carry it out. Councilmember Klein asked for clarificatioe of the motion that in the annual financial report, revenues and expenses would be reported in the same manner as they were currently, but also that the Controller's report would show what the expenses would look like if there were a full charge for depreciation and overhead allocation. Councilmember Witherspoon requested that the same information be included for other programs, net just for the Golf Course. Councilmember Levy agreed with Mr. Klein's understanding of the motion, but said that he was only interested in depreciation. Councilmember Eyerly did not like locking this type of report into a yearly item. He said he did net know that every facility needed to be looked at every year. .. Ho felt the way to approach it would be to ask for a report at budget time, and if Council supported it, to vote the staff time to do it. MOTION FAILED by ,a vote of 6-3 as, follows: AYES: Renzel, Fletcher, Levy NOES_: Eyerly, Kleiny' Hendorson, Witherspoon Fazzitio, Bechtel , 7 9 b 4/27/81 FINANCE AND PUBLIC WORKS COMMITTEE THAT CITY STAFF PRESENT THE MOTION: Counc `' :iember Fazzino, for the Finance and Public Works Committee, mowed the Committee's recommendation that City staff present the Council with other proposals for City Auditor for fiscal year 1982-83. City Controller, Mitchell commented that it was the Finance Committee's policy to change auditors approximately every five years. _ MOTION PASSED by a vote of 9-0. RECESS TO EXECUTIVE SESSION Council recessed to Executive Session re litigation and personnel from 9:55 p.m. to 10:10 p.m. PLANNING COMMISSION BY A VOTE OF 4-3 RECOMMENDS APPROVAL OF RM-2 Fred Nichols, Planning Commission Chairman, reported that much of their discussion dealt with traffic and parking problems, but the rezoning responded to the City's need for _housing in an area close to downtown. Traffic would be moderately increased and parking regulations could be met. Councilmember Fazzino asked if the previous zoning was down - zoned in 1976. Mr. Schreiber replied that the property was zoned as R-2 under the old zoning ordinance. The 1976 Comprehensive Plan changed it to single-family residential, and in 1978 it was changed from old R-2, which was 20 units to the acre, to new R-2 which was duplex. Rose Bernet, 1545 Alma Street, ' Palo Alto,, lived on Alma Street since in 1952 and supported the RM-2 zoning. She did not feel traffic was a problem created by that neighborhood and felt the additional unitswould have little or no impact. June Schiller, 863 Garland, Palo Alto, felt there was an intense - need for housing, and that the area was well -suited for rental housing. She encouraged consideration of this zoning. William Gabbard, 109 Coleridge, Palo..Alto, supported the zoning. MOTION: Mayor Henderson moved, seconded by Fazzino, to approve Planning Commission recommendation and introduced for first reading the ordinance changing classification. ORDINANCE entitled- "ORDINANCE -OF THE` ,COUNCIL OF , THE CITY J)F PALO ALTO AMENDING SECTION 18.08.040 OF THE PALO ALTO. MUNICIPAL CODE (THE ZONING MAP) TO CHANGE THE _CLASSIFICATION OF PROPERTY,KNOWN Kh0WN AS ALMA STREET PROPER- TIES -A-20 PARCELS BETWEEN KI NGSLEY- $ COLZ R I DGE) FROM R-2 TO -KM -2 -(Introduced for:first reading) Counciimember Renzel felt it was a mistake: to increase the den= s=ity because Alma Street was a busy street and the accident "potential -was --great. Counciimember Witherspoon askedMr. Schreiber if the-recomm.enda tion failed, would- the properties remain R.1 eveh though" the land use plan said it should be -multi -family. 7 9 7 4/27/81 1 Mr. Schreiber said yes and if the recommendation failed, staff would recommend a Comprehensive Plan change be referred to the Planning Commission by the Council. Councilmember Fazzino supported rezoning and felt it was a modest density increase. City provisions would keep additional density, down, and it would negate the housing program contained in the Comprehensive Plan if the motion failed. Councilmembe". Klein supported the recommendation because it did not adversely impact an R-1 neighborhood. He did not feel there was a safety hazard. If that were the case, he felt they should be worried about the people who live there now. Councilmember Eyerly was opposed, to the motion and felt the impact was greater than was being expressed. He felt it behooved the Council to not look into rezoning and increased density to solve the housing problem. In his opinion, there were properties which were more viable than this one. Mayor Henderson said he was amazed that the Council continually rejected opportunities to make availab e more housing. If density could not be added here, where could it be added. He noted that the area south of Alma had similar multiple unit zoning, and that no complaints were lodged from citizens in the adjacent area. He urged the increased density. Councilmember Renzel pointed out that she supported the redesig- nation of the Varian site from commercial to residential and the California Avenue site rezoning from commercial to-. residential because they offered substantially safer opportunities for housing. MOTION! PASSED. The motion passed on a 5-4 vote as follows AYES: Klein, Fletcher', Henderson, Fazzino, Bechtel NOES: Eyerly, Renzel, Levy, Witherspoon CONSTRUCTION OF AN INTERIM USE COMMUNITY GARDEN IN ELEANOR PARDEE Staff recommends that Council: 1. Approve the establishment of an interim use Community Garden in the undeveloped area of Eleanor Pardee Park. 2. Direct staff to proceed with site preparation and construc- tion. Councilmember Witherspoon asked if the existing lawn, fence and hedge which protected the area from Center Street was to be eliminated. Correct S nPg. 7/6781 Correct iort See Pg. 993 7/6/81 Larry White said the existing fence and hedge would remain. Councilmember Witherspoon thought it would make more sense to include ,the area behind the fence as more garden plot rather than a wildflower display. Pat Reposa said the wildflower meadow would not change the ecology to preserve the 300 year Old Oak tree, but that . gardening would and it could destroy the tree MOTION: Counei lmember',Witherspoon moved, seconded by Levy, to " approve the establishment of an interim use Community Garden in the undeveloped area of Eleanor Pardee Pare and direct staff to proceed with site preparation and construction. 7 9 8 4/27/81 Councilmember Fazzino thought the report was well done, but ques- tioned the word "interim." Mr. White advised him -that the area was -dedicated parkland and already had a design for a park and if it were funded, it would have priority over the garden. Councilmember Eyerly wondered if the park design would be brought back to Council when funds were available. Mr. Zaner said that if funds were avai l abe and a permanent pro- ject were included in the capital improvement program, it would go back to the Council. The interim use here was for an indefi- nite period of time. Unless the Council wanted to establish a policy regarding the length of time for the type of use contem- plated, they would come back only when there were funds avail- able. Councilmember Levy endorsed the concept and liked the layout of the community gardens. Ue requested assurances that when a per- mit is signed with the users it be made clear to them that it is an interim use and that they may be asked to leave at some point in time. Also, he wondered if there was any charge to the user. He felt it would be fair to ask users of the community garden to pay the City costs connected with operation. Pat Reposa responded that the concept of interim use was clear to the users and that there was no charge contemplated. Councilmember Fletcher supported the community garden. AMENDMENT TO MOTION: Councilmember Witherspoon moved, seconded by Eyerly, to include a reappraisal of Eleanor Pardee Park within five i i ve yCiA .>. Henry Seward, 555 Center Drive, Palo Alto, worked in the Addison Garden which was also an interim situation, and said it broke their hearts when the use was ended. If the -Pardee Park Garden could be a permanent installation, he would recommend it. He added that if the City lost their community garden coordinator, Pat Repose, he would be very sad. Councilmember Fazzino felt this was a: outvtanding program and was handled well by staff. He believed that the use of organiza- tional development (OD) in the type of matter before the Council involved unnecessary dollars and said he felt money was wasted in Palo Alto on consultants. and OD facilitators. He thought that the OD function should be to train City staff to handle those types of sessions. Historically, City staff has been successful i n handling community: meetings and . he edid not think. it was nece's sary to hire an expensive intermediary. AMENDMENT TO MOTION PASSED by a vote of 5-4 as _ follows: AYES: Eyerly, Fazzino, Klein, Renzel , Witherspoon NOES: Fletcher, Henderson, Bechtel, Levy, MOTION AS AMENDED ,PASSED by a vote of 9-0. YACHT HARBOR DREDGING PERMITS (CMR:236e1 as' mtndcd) Staff recommends that the Council app rave -the permit applications and the "agreement" between the County of Santa Clara and: Palo Alto Harbor ASsociation for performance of 'maintenance dredging at Palo Alto Hacht Harbor," contingent upon the agreement being modified as follows: _7_9,9 4/27/81 1 1 1. Paragraph 4 - Berthing Fees should be amended by adding: "Said fees shall be sufficient to recover anticipated cost of maintenance and dredging" ,at the end of the paragraph. 2. Paragraph 14 - Termination of the Agreement should be modi- fied by adding: "Upon termination, concessionaire shall be obligated to remove all structures and piping and the like which have been installed by concessionaire during the term of this agreement" at the end of the parargraph. Mayor Henderson asked what control the City had.over the various stages of dredging. Dave Adams, Director of Public Works, responded that staff was working with the County so that a suitable area was provided for the material and would be able to make -estimates of the amount of material being dredged as soon as the -Yacht Harbor Point area is filled. He said the. County lease was with the City and if staff saw a problem they. could go to the County and have it corrected. Councilmember Renzel asked Mr. Abrams what rights the City had udder the lease with the County for monitoring dredging pro- ject -s._ Mr. Abrams, City Attorney, responded that under the lease the County remained responsible to City to accomplish the dredging in an environmentally sensitive manner. He said the County we obligated to implement the permits received from BCDC and other agencies and that the City night have rights as an interested third party to enforce those provisions of the permit by injunc- tion although that was not totally elect'. The County would remain responsible to the City should anything go wrong under the terms of the lease. Councilmember Renzel asked about the language in the agreement with the Harbor Association which related to excluding areas erected by or belonging to the Yacht Club or the Sea Scouts, and asked for clarification. Mr. Adams responded that it referred to areas which the County did not maintains i.e. the sea scout area, but which had to be included in the dredging area. David Christy, Director of Parks and Recreation for Santa Clara County, agreed with Mr. Adams and said the County had not been responsible for the maintenance operation of those docks outside of the Yacht Club or the Sea Scouts and wanted that to be con- t<,inued with the concessionaire so that if that area was leased, they would not be responsible for taking care of the Sea Scout docks, but would be responsible for maintaining the berths that the County currently takes care i,f. Councilmember Renzel asked how the surplus. water from the dred- ging would be handled. Mr. Christy replied that the process was similar to a hydraulic dredging which was a`,detantation process where a couple''•af pipes extended through the iPuy and the mud settled in the water until such time as the water would decant in a quality adequate to meet Water Qualitae Control- standards for releasing back out to the, Bay. 1r. Adams added that the Water Quality Control Board stipulated conditions of the discharge. Councilmember Renaal asked how Yacht Harbor Point would be used. Mr. Christy advised that delta'#led plans would not be needed, that the pond would be the shape and size of the material removed._ *page 800 ,was skipped. B D 1 4/27/81" Councilmember Renzel asked how the public access around Yacht Harbor Point would be protected. Mr. Christy answered that a reason for the hydraulic dredging process was that access would stay in place while dredging occurred. BCDC required that the current path be installed to provide access dur.-ing the previous process. Councilmember Fletcher inquired about the source of funding for related costs and wondered if the concessionaire would be respon- sible for the costs of permits and related -documents. Mr. Christy said the County planned to pay for any related costs other than actual dredging. John Walker, 19376 Greenwood Circle, Cupertino pointed out that this plan would profit the City, voters and County equally. He felt a plan had been constructed which would allow the voters to pay for their play, the City would get yal.uable dirt, and the County would have a park. , Florence LaRiviere, 453 Tennessee, Palo Alto spoke for the Board of Directors of the Santa Clara Audoban Society and expressed concern regarding the impact of many dredgings. She inquu red as to upper limit of. _the amount of spoil that would be ,dumped during the period, an estimate of quantity of each dredging, and the time of dredging. She pointed out that the Regional Water Quality Control Board had previously not.allowed summer dredging because of toxic levels of certain elements in the Harbor and because of low amounts of dissolved oxygen in the water. She added the water 'quality monitoring should be frequent during dredgings and results reported promptly to the City and County. She expressed concern that the Society had previously had prob- lems assuring that permit conditions were met, and that the gen- eral public had forced compliance. Since the electorate voted against continued dredging, she felt they should be assured that the project would be mitigated after a reasonable time by marsh restoration on The Point and by the return of..\the berth area to its natural state. Milly Davis, 344 Tennessee, Palo Alto suggested that the Council get more citizen input before voting on the plans for another dredging. Enid Pearson of Palo Alto, read a letter from the Board of Directors of the Peninsula Conservation Center, which is on_ fi l e 'with the City Clerk,, expressing nonsupport of continued dredging as outlined. Herb Borock, 3401 Ross Road, Palo Alto, distributed a copy of a Correct report from former City Attorney, Bob Booth, dated April 23, ion 1975, related to, the Yacht Harbor lease, and referred to. =a staff See report submitted in November, 1980, related to dredging costs. COU 3 H. Borock MOTION. Councilmember Witherspoon moved, seconded by Fazzino, to 7/6/81 approve the permit applications; and the "Agreement between the County of Santa Clara and Palo Alto Harbor Association for per- formance of maintenance dredging of Palo Alto Yacht Harbor;" and authorize submissio=i of the permits to the regulatory agencies, (with _paragraphs ..4 and 14 of the agreement amended as per memo of April 27, 1981 from the Director of Public Works) Councilmember Bechtel was torn regarding the dredging and was concerned that the voters. turned down a similar item in November, she did not agree that one major -.dredging eoual ed five incre- mental dredgings, AMENDMENT TO MAIN MOTION: Councilmember Renzel moved, seconded by Bechtel, to limit dredging to 50,000 cubic yards, Correction See Pg993 8 0 2 4/27./81 7/6/81 AMENDMENT TO MOTION PASSED by a- vote of 6-3 as follows: AYES: Renzel, Klein, Fletcher, Henderson, Bechtel, Levy NOES: Eyerly, Fazzino, Witherspoon Councilmember Renzel suggested dredging occur only once a year and that it he done, during the winter months. John Walker advised Council :that the dredge was only available for rental from July 1 to October 31, and that he had looked for other availabilities. AMENDMENT TO MAIN MOTION: Councilmember Renzel moved, seconded by Bechtel, to limit to one dredging per year, to take place from first of August up to March. Correction See Pg 993, 7/6/81 AMENDMENT TO MAIN MOTION PASSED by a vote of 7-2, Eyerly and Witherspoon voting "no." AMENDMENT TO MAIN MOTION: Councilmember Renzel moved, seconded by Klein, to revise lease language in the clause under Description of Property to delete "Specifically exempt from the ewe are areas...said organizations."; and, under Improvements, make it clear that the docks behind the sea scout and yacht club are not required to be maintained. Correction See Pg. 993 7/6/81 AMENDMENT TO MAIN MOTION PASSED unanimously, 9-0. AMENDMENT TO MAIN MOTIONS Councilmember Renzel moved, seconded by Klein, that BCDC permit question 21, re public access on Yacht Harbor Point, be specifically mentioned and that there is an intention to maintain that access throughout'the dredging. Correction See Pg 993; 7/6/81 AMENDMENT TO MAIN MOTION PASSED by a rote of 8-1, Eyerly voting "no." Correction See Pg. 993 7/6/81 AMENDMENT TO FAIN MOTION: Councilmember Renzel moved, seconded by Levy, that the lease with County include that the City will be provided with up-to-date information on water quality during dredging and also in terms of discharge from the dewatering ponds, and that the reports be sent to the City on a timely basis. Mayor Henderson was concerned and asked if the City was going to require additional monitoring to that of the Water Quality Control Board, who would pay for it. Councilmember Renzel stated that if regular water quality control monitoring would be required by the Regional Board, she would accept copies of those reports, but if no one was going to. require regular monitoring, she feat the City should. Correction See Pg 993, 7/6/81 AMENDMENT TO MAIN MOTION PASSED by a vote of 6-3- as follows: AYES: Eyerly, Renze?, Klein," Fletcher, Bechtel , Levy. NOES: Henderson, Fazzinc, Witherspoon MAIN MOTION AS AMENDED PASSED by a vote of 7-2,` Renzel and. Bechtel voting "no."_ CABLE TELEVISION AWARD OF CONSTRUCTION CONTRACTS ENGINEERING AND F IAA1tC IA L Staff recommends that Council authorize the Mayor to execute con- tracts between the_City_and the firms of Hammett and Edison and a joint venture of Bartle Wells Associates/and Jones -Till son. Staff expects the studies to be completed in six months, at which time staff will return to Council with the results of the two studies and recommendation for Council action. 803; 4/27/81 (Hollis Russo, 1143 Stanford Avenue, member of Consumers Society of Palo Alto's Ad Hoc Committee on Cable Television, felt that City's cable television system should be owned and operated by its subscribers. Advantages of a cooperative over municipal own- ership were that conflict which arose by government control of media would be '=voided, City would not be involved in management of system, and saving and return would go directly to consumers. He.. said he hoped the consultants would keep the possibility of a cooperative in mind. Mayor Henderson clarified that the City was not precluding _coop- erative ownership. Councilmember Renzel asked if Council should do anything at that point to evaluate the benefits of municipal v. cooperative. Mr. McNeely advised that staff would come back with a number of alternatives including a cooperative system, along with their. recommendation. MOTION: Councilmember Fazzino moved, seconded by Levy, to approve two contracts. AGREEMENT - ENGINEERING CONSULTANT - Hammett and Edison AGREEMENT - MUNICIPAL FINANCING CON`.4LTANT - Bartle Wells Associates and Jones -Ti l 1 son and Associates MOTION PASSED by a vote of 9-0. RE UtST FOR SIXTY-DAY EXTENSION RE RESOLUTION OF INTENT TO SELL Staff recommends that the City Council direct the Mayor to formally request that the Palo Alto Unified School District Board extend the June 1, .1981 deadline currently set forth in the Reso- lution of Intent to Sell Terinan for a sixty-day period of time. MOTION: Mayor Henderson moved, seconded by Fazzino, to approve staff's recommendation. Councilmember Klein asked if sixty days would be enough time. Jean Diaz replied that based on information staff had there was a good chance that an outline of the agreements would be to Council by June 1. If the deadline is met, sixty days would be enough time to make proposal and deal with the School Board. He said the School Board was concerned about granting extensions, and staff felt dealing with School Board might be jeopardized if they asked ter any more time. MOTION .PASSED by a vote of 9-0. ADJOURNMENT TO EXECUTIVE SESSION Counc,$1 adjourned to an Executive Session re Personnel at 12:12 a.m. FINAL ADJOURNMENT at 12:31 .a.m. ATTEST: APPROVED: O 0 4 4/27/81 ty 1 1