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HomeMy WebLinkAbout1983-05-23 City Council Summary Minutes3 3 2 9 3 3 2 9 3 3 2 9 3 3 2 9 3 3 3 0 CITY COUNCIL M1NUTEs Regular Meeting Monday, May 23, 1983 ITEM Approval of Minutes, February 14, 1983 Item #1, Resolution of Appreciation to Members of the Ad Hoc Committee on the City'.s Financial Structure Item 4,2, Resolution of Appreciation to Members of the Palo Alto Tree Advisory Task Force Consent. Calendar Referral Action Item #3, Gas Rate Increase Item #4, Rebuilding of Colorado Power Station - Transformer Bank No. 3 CITY of Pail [) i1IT« PAG E 3 3 2 7 '.3 3 2 7.. 3 3 2 8 3 3 2 8 3 3 2 8 3 2 8 3 3 2 8 Item #5, Santa Clara County Mortgage 3 3 2 8 Revenue Bond Program (Lot Q) Item #6, Gerig Road Bicycle Path/Landscape 3 3 2 9 Plan - Park Improvement Ordinance Item #7, Swimming Pool Maintenance Contract Extension Item #8, Reconditioning of Two Roofs at Ferman School Site Item 19, Ordinance re Life Care Residency Project for the Elderly at. 401-419 Webster Street and 602-608 Lytton Avenue (2nd Reading) Agenda Changes, Additions and Deletions Item #1O, Planning Commission recommendation that staff conduct a study o.f the Embarcadero Road/East Bayshore Area to assess the impact of intensification of. existing -commercial . uses in the urea-, particularly the impacts from increased traffic ITEM PAGE Item #1I, Policy and Procedures Committee returns the Handgund Control Item to tt`e Council with no recommendation Item #12, Policy and Procedures Committee recommendation re permit parking system in University Avenue Assessment District Item #13, Planning Commission recommendation re application of Jones/Peterson Associates fort - site and design approval of the Phase..I Master Plan Rehabilitation of the Lee Quarry parcel; approval of the proposed uses on the sites and their locations; and for approval of the fencing of the Portola Slope parcel, the lee Quarry parcel, and a portion of the City Reversion parcel Item #14, Comprehensive Tree Management Plan Item #15, Request of Mayor Bechtel re County Criminal Laboratory Financing Item #16, Request of Councilmembers Levy and Klein re Vice Mayor Fazzino's Resignation: Appointment to Fill Vacancy Item #I7, Request of Councilmernber Fletcher re AB 965 (Alatorre) re Rent Control Item #18, Request of Mayor Bechtel re Pictorial Brochure Adjournment 3 3 3 1 3 3 3 1 3 3 3 2 3 3 36 3 3 4 9 3 3 4 9 3 3 5 0 3 3 5 1 3 3 5 1 Regular Meeting Monday, May 23, 1983 The City Council of the City of Palo Alto met on this day in the Council_ Chambers at City Hall, 250 Hamilton Avenue, Palo Alto, at 7:31 p.m. 1 r PRESENT: Bechtel, Cobb, Eyeriy, Fazzino, Fletcher,. Klein (arrived at 7:32 p.m.) , Levy, Renzel (arri'ved at 1:32 p.m.) ABSENT: Witherspoon MINUTES OF FEBRUARY 14, 1983 Mayor'3echtei.submitted the following corrections: Pa e:2967, first paragraph, sixteenth line from the top, the word - - - eas erner" should be "Easterners," PaVe 2968, fourth paragraph, first line, the number ''7 should be t -he Word "sevin." Page 2971, third paragraph, last line, the number "7" should be tie wore "sevin." Pa a -2911, sixth paragraph,. second line, the word "demos in" should "dimi l in." 1.29i_117 , 2 second paragraph, lines 15, 17 -and 18 from the top, the num er " should be the word "sevin," Councilmerber Fletcher nad the following corrections: - page 2954,_ last paragraph, fourth line from the bottom, insert the word "County" before "staff." Pale 2964, last paragraph, second line from the bottom, the refer- ence o MTC" should be "County. Transit Agency." Page 2965, first paragraph, "MTC" should be changed to "County Transit." MOTION: CouncilMeaiber. Cobb moved, seconded by Fazzino, approval of the Minutes of February 14, 19113, as corrected. MOTION PASSEU unanimously, Witherspoon absent. ITEM #1; RESOLUTION OF APPRECIATION TO MEMBER , OF THE AD HOC CUM-. 1 MOTION: Vice Mayor Fazzino moved, seconded by Renzel, approval of the resolution of appreciation. RESOLUTION 5120 entitled 'RESOLUTION OF THE COUNCIL OF lilt Gitl OF PALO ALTO EXPRESSING APPRECIATION TO MEM- HHERS OF THE AO HOC COMMITTEE' ON THE CITY'S FINANCIAL STRUCTURE` Mayor Wechtel Said on February 7, 1983, the. Palo Alto City Council directed the Mayor to appoint an ad hoc committee to, study the City's financial structure. The Committee consisted. of George Abbott, Uudley Andersen, tiwen Goldfarb, Larry Hootnick, Eugene ',-O'Sullivan,' Frank Patitucci , and Lanie Wheeler. Frank Patituccl chaired ,the _Committee, which met during the molths of March -and April andworked closely with a consultant hired:: by the City. The Committee spent ,many hours interviewing ._Council, staff and Com- mittee members representing' private industry and evaluating the 3 2 7_- 5/23/83 consultant's findings, and presented its unanimous .recommendation to the -Council. The Council wholeheartedly --supported the Commit- tee's findings, and expressed its gratitude and appreciation to tnie Committee members for vol unteeriny their time and expertise for the benefit of their community and for accomplishing --the task assigned to the ad hoc committee on the City's financial structure -efficiently and within the time -period requested. MOTION PASSEL} unaniaroualy, Witherspoon absent. ITEM i#2 RESOLUTION OF APPRECIATION TO MEMBERS OF THE PALO. ALTO MOTION: Vice Mayor Fazzino moved, seconded by Levy, approval of the resolution of appreciation. RESOLUTION 6121 entitled "RESOLUTION OF THE COUNCIL OF multrT up PACU ALTO EXPRESSING APPRECIATION TO MEM- BERS OF THE PALO ALTO TREE ADVISORY TASK FORCE" Mayor Bechtel commended the task force for continuing the legacy of the City's urban forest and for sowing the seeds of its future. The Council expressed its gratitude and appreciation to the Palo Alto Tree Advisory Task Force Committee members --Joyce Duckstad,- Nancyr Hardesty, Jean ,lanes, Erica Prince, Allan Reid, Joseph Wi 11 iamson, Albert Wilson and Chairman Lawrence Booth --for :volun- teering' their time and expertise for the benefit of their commu- nity and for accomplishing the formation of a Comprehensive Tree Manayemerit Plan. The Councilmembers encouraged their participa- tion in other citizen groups, such as the _Tree Committee, - enhanced the City's environment. MOTION PASSED unanimously, Witherspoon absent. CONSENT CALENDAR MOTION: Councilmember Cobb moved, seconded by Klein, to approve the Consent Calendar. Referral Action ITEM at3t GAS RATE INCREASE (CMR:298:3) Council is requested to approve the resolution confirming the action taken by the City Manager increasing gas -rates 0.14 percent .effective April 6, 1983, in accordance with Resolution No. 6082. RESOLUTION 6122 entitled -'RESOLUTION OF THE COUNCIL iF 1HL CI i ? OP PALO ALTO AMENDING IJT_ ILITY- RATE SCHED- ULES G-1 AND 6-50 AS A. RESULT OF TRACKING PM-, GAS RATE CHANGES` ITEM f4 REBUILDING OF COLORADO. POWER- STATION TRANSFORMER BANK Nil=..e:...4 (ClIrk:z9.:s) Staff --recommends that the Council au.thor:i ze .the Mayor.,., to.: execute the attached contract with Federal, Pacific Electric Company. to rebuild the Colorado Power Station Transformer, Bank No. 3, accord- my to the- teres. specified in the attaci:ed. -agreement. 'AGREEMENT - RE.bU1LUING OF COLORADO_ POWER STATION .,Federal Pacific Electric Company 1TtM albs . SANTA CLARA .COUNTY, MORTGAGE REVENUE BOND PROGRAM iLOT 4f - Staff recommends that Council approve the, attached ,first amendment to the Kinney and Kinney Developer Agreement with the City and County.: 1 FIRST AMENDMENT 10 ULVELUPER AGREEMENT Kinney and Kinney and County of Santa Clara ITEM #ti GENG ROAD, UICYCLE PATH LANDSCAPE PLAN - PARK IMPROVEMENT Staff recommends that the City Council find that the project __wi-1 l not have a significant impact on the environment and adopt the park improvement ordinance, ORDINANCE FOR FIRST:READING entitled 'ORDINANCE OF PALO'ALTO APPROVING AND ADOPTING A PLAN FOR THE CONSTRUCTION OF AM OFF ROAD BICYCLE PATH AND ACCOMPANYING LANDSCAPING ALONG GENG ROAD WITHIN BYXBEE PARK" 1 ITEM #7, SWIMMING POOL' MAINTENANCE CONTRACT EXTENSION (CMR:303:3) Staff recommends that Council authori_e the Mayor to approve the amendment extending the existing contract with Boyett Water Works for equipment rnaintenan.ce at Rinconada Swimming_Pool and the Mit- - chell Park Wading Poal for a period of twelve weeks. AM£ DAE lT TO CONTRACT FOR SWIMMING POOL MAINTENANCE Boyett Water Works ITEM $t3, XECUNUITIUNING OF TWO ROOFS AT TERMAN SCHOOL SITE y V 1'1 1 • J W L • It is recommended that the -Mayor be authorized to execute a con- tract with New West . Roofing, Inc. in the amount of $26,850 and that staff be authorized to execute change orders in the amount of $Z,b00 if required. AWARD OF CONTRACT New West Roofing Incorporated ITEM #9, ORDINANCE RE LIFE CARE RESIDENCY PROJECT FOR THE ELDERLY an ORDINANCE 3431 entitled "ORDINANCE OF THE COUNCIL OF TrirlmmIrnirmnLu ALTO AMENDING SECTION 18.08.040 OF THE PALO ALTO MUNICIPAL CODE (THE ZONING MAP) TO CHANGE THE CLASSIFICATION OF PROPERTY KNOWN AS 401-419 wEBSrLR STREET AND 602-60B LYTTON AVENUE FROM RM-5 TO PC" (Ist Reading 5/9/83, PASSED 6-1-1, Renzel "no," Fletcher "abstain,". Fazzino absent). MOTION PASSED unanimously, Renzel voting "no," on Item #9, Ordi- nance re Life Care Residency Project at 401-419 Webster Street and b02-608 Lytton Avenue, Witherspoon absent AGLNUA CHANGESI AUDITIONS ANU DELETIONS Mayor Bechtel added Item #18, re Pictorial Brochure. Councilmember Eyerly asked for 1 arification about a notice he saw in th packet regarding a special , meeting concerning cable` tel evi- S i on to be held on May 31. City Manager Bill .2aner said the cable' television consultant wpuld be available to provide input to the public, not necessarily to meet with the Council and it was not a Council meeting. ITEM #10, PLANNING COMMISSION KE.CuMMLNDAI ION THAI STAFF CONDUCT A 'AREA eu ASSESS T H E ueo Trom 411 _J , Planning Commission Chairperson Jean McCown said the subject cane up in connection with a specific planned community zone applica- tion .for the Carlson/Ely property. Staff's analysis revealed a substantial number of undeveloped parcels in the East Bayshore/ Lmbarcadero Road area and pointed out that ,substantial additional commercial development and severe traffic problems could .be ex- pected, based on past experiences. The Planning Commission hoped for a quick staff study that could lead to possible land use changes in the immediate future in order to minimize future ad- verse impacts that -might result. A moratorium was considered, but nut recommended by a majority of the Commissioners. The Commis- sion was anxious 'for the study to move ahead and not lose the opportunity to make necessary changes. Councilmember Cobb said he understood that the CN zone study would be deferred as a result of making the proposed study first pri- ori.ty. Chief Planning Official Bruce Freeland said that was .correct, but that the CN zone study would not be deferred for long. Much of the basic work. fort'the proposed study was already in place, and in the last revision of the employment intensification report, the area was targeted and base data was brought up to speed. Staff believed the study could be done quickly, and the El Camino AA zone study might only be put back a month or so. Councilmember Cobb asked for clarification that no developments were pending for the Last Bayshore area and that all of the appli- cations were withdrawn. Mr. Freeland said there was just one application, but that was withdrawn. MOTION: Councilmember Renzel moved, seconded by Cobb, to adopt the Planning Commission recommendation that staff conduct a study of the Embarcadero Road/East 8*yshore area to assess the impacts of intensification of existing commercial uses in the area, par- ticularly the impacts from increased traffic. Counci lmeniber -obb said he was bothered when he read that the study of the CN zone might be deferred some four months. The Barron Park area had a number of items deferred because of other actions, and he believed they were properly sensitive on the sub- ject. If they were only talking about a one month_•deferrai , he would not make a case, but he was concerned that projects which impact the Barron Park area not be continually deferred. Councilmember Levy said the potentiaL office space in the East Bayshore area could generate up to 3,000 jobs, which _was almost three times that expected -from all areas of Pale Al to..not pres- ently primer/ job -producing areas between now and 1990. The City as a whole Was capable of producing far more jobs during that period than was anticipated, and he believed it behooved the Coun- cil to be alert to , the job -producing potential of the areas and _try to hold it to an absolute minimum. .Councilmember Fletcher said concerning Counci-lmember Levy's state- ment, she had- that same- feeling -that the potential downtown .was much greater than anticipated: MOTION PASSED unanimously, Mitherspbon absent. 3 3 3 0 5/23/83 ITEM. #il POLICY AND PROCEDURES COMMITTEE RETURNS THE HANDGUN Counc i lmember Renzel said on, beha l.f of the Policy and Procedures Committee that the handgun control item was .heldL in Committee pendiny the outcome of litigation between the City of San Fran- cisco and Jane Doe. The Court of Appeals decided -that the State haul pre-empted the area and the Supreme Court denied ,a hearing. Therefore, the decision by the Court of Appeals would stand. Counci lmember. Levy said the Pol icy and Procedures Committee action was unfortunately proper, but recal led --that the recent statewide initiative on gun control was endorsed.overwhelmingly by the City of Palo Alto even thouyh it was.defeated statewide. It was anoth- oer instance where the City of Palo Alto went --against the statewide vote. The statewide votes did not represent the concensus of Palo Fsl to's constituency, and he believed it was irnporta.nt to remember those specific instances when items relating to them were before -the Council. Mayor BBechtel said Counci lmember Levy: accurately described how the residents of Palo Alto voted in response to- those various state- wide items. NU ACTION TAKEN ITEM #1?, POLICY AND PROCEDURES COMMITTEE RECOMMENDATION RE PERMIT rK:.sus:s) Counci lmember Renzel for the Policy and Procedures Canrnittee said staff pruposed a plan to improve the use of the City's existing parkiny spaces downtown and recommended that parking permits be issued for a zone which wouldinclude several parking lots at one time; tnat the parking permit fees be changed in conjunction with the annual review of the Municipal Fee Schedule; and that staff seek ways to improve the sale of permits and monitor the utiliza- tion of parking spaces. Further, the Committee added a fourth recommendation for staff to explore ways of substituting a trans- pori.ation allowance in lieu of free parking permits for City employees. This recommendation n arose out of the fact that provid- ing free parking spaces for employees was contrary to one of the Comprehensive Plan policies to encourage alternative modes of transportation-. At the present time, the provision of free park- ing spaces was part of the City's contracts- 'with SEIU and the other employees' groups, and. it would .have to -.go to the bargaining table if the City wished to have it changed. 4MUT1(3H - Cowncilmember Renzel for the Policy and Procedures Com- iittee moved re Permit Parking System in University.Avenue Assess - went District that: 1. The zone system be implemented for a one year trial period; 2. The parking permit feet be: changed in conjunction with the aftrral --- review of .the liunicipai Fee Schedule 'to $30/quarter, $100/year for the Civic Center Garage, and x.45/quarter, $150/ y;aa r for all other doirntown lots; 3. Staff continue -to seek ways to -improve the sale of permits and. monitor -the uti lization of :"parking spaces; and 4. Staff explore ways of substituting a- transportation allowance in lieu Of free parking:: permits_ for City emp -oyees. .Courrcilmember Fletcher; said a_ letter with ran article attached was received in .,the Council's folde.r:s tonight from Carl Stof.fel. She suppl led the arti.c_ Le :-to :l1r. .Stoffel w. ,whe . he inquired about the topic some months ago.-" The article stated -that eviderice .-showed ,3 3 3 1 5/23/83 showed that at least ene out of five people who parked free and now drove alone to work downtown would switch to carpools or mass transit if given money_ rather than a free parking space. For example, in 1975, the Canadian government began charging employees for parking and within a month, one out of five federal -employees quit driving to work alone. Mr. Stoffel had pointed out that he did not benefit from the free parking space, and that if he was given a transportation allowance, it would help pay for his bicy- cle. Prior to that, when he was still living in San .Francisco, it would have "hel pea' to pay for his monthly._train fare. She said the present labor contract called for free parking spaces, .but the subject should be opened for exploration. Ned Gallagher, Downtown Palo Alto, Inc. (OTPA), said that at its April meeting, the Board of Directors of DTPA accepted, approved and endorsed the -staff recommendations on' the item. MOTION PASSED. unanimously, Witherspoon absent. ITEM 13 PLANNING COMMISSION KECOMMENDATION-RE APPLICATION OF • • Planning Commission Chairperson Jean McCown said the Commission was unanimous i_n its recommendation on the project, and CMR:318:3 completely set forth the terms of that recommendation. The fence heights were discussed at the Planning Commission tearing and it was apparent in the staff report that the principal reason for the eight foot heiyht was to control Wildlife access: on the site. If adequate fencing were not provided, the whole revegetation and rehabilitation of the property would be greatly affected by deer and other animals eating the new plants. Further, the first con- dition on page Z of CMR:318:3, stated that "A variance for the trellis located in the 30 foot setback would be necessary...." She clar~ifiea that the Planning Commission did not express any opinion as to whether the variance would be appropriate. It was a statement of fact that if the trellis was to be permitted in its present location, it would require a variance, but there were no yuarantees that a variance would be approved. Vice Mayor Fazzino said it was clear that a number of : people worked hard on the project, and he was pleased to see the proposal proceeding. He recognized that the Council was only taking the first step of many before the project was completed. He recog- nized that the Arri1iaga family; was moving ahead and developing the property, but their names were not mentioned under -"applicant" or "owner's until about page 8 or 10 i n the staff.. report where it said that the project ,would become" part .of their family estate. He asked about the current ownership and how the ownership issue would transpire. R;ylana Kelley, thieapplitant4 said the }rroperty:was still owned by the Lee family and contractual arrangements existed for its acqui. sition by the Arri ll aga .,-fami;__.ly. - :The.::plan.: was .develo-ped .by the Arri 1 lava family with the- approval of the Lee _. family ' because reconstitution of the quarry repres'ented._ the dream ,;of the -Lee family and Russel l- Lee'. The- Arri 1 l-aga., family's i.nterests:. were long range, and the growing program and its reconstitution into. a naj_or arboretum would, take many years'.,: The Master Plan indicated the improvements, contemplated, and -46h-would be ,applied for ..:spe' cifical ly and indlv-idual ly' over the period of time the growing took- place. Counci lmernber Rcnzel asked whether any, country club type operation could be made out of the project without additional appr•oval s.from the City Council The rroject was being approved as a' family- operation, but country clubs .were permitted in the OS zone. 1 1 1 Associate Planner Phyl 1 is Potter said the application would have to go through another site and design review since -the Council would be approving the uses as designated on the plan. Councilinember Kenzel clarified that the uses were conditional now and that Council was approving those as well as the site- and design. Ms. Potter said the uses were being •approved AS indicated on the Master Plan. 1 1 Counci member Renzel said the private uses were being approved, but a public use would involve many more persons. Ms. Potter said if that type of proposal were made, a new appli- cation would be filed .and a full site and design review of that application would be required._ Chief Planning Official Bruce Freeland said a use permit would be required for a country .cIub. Councilmernber Renzel clarified that an additional procedure would apply if that were to occur because the area was sensitive and as she recalled, there was not a lot of available flat: -area for park- ing, etc. The last time she was up there, the marshy fringes of the. lakes seemed to be healthy, and she asked whether they would remain. Mr. Kelley said those areas would be amplified as part of the planning program. There was a system of rapids connecting the two lakes which would be carried out, but all of the flora around the sides of -the lakes would be encouraged and continued. Councilmember Renzel asked if that was stated in the plan. She was concerned because the area was wet in an area that tended to be dry in the summer, and it was an important area for wildlife. Mr. Freeland said he did not see where the plans indicated the specific area for the grasses at the margin of the_. lakes. :;:The flora could be altered somewhat by features going in around the lake, but it would be in localized areas. Counci lwember Renzel asked if it was appropriate for the Council to indicate a desire that, the marshy fringes .be preserved insofar as possible. Mr. Kelley said that would be agreeable. Counci-lwernber Renzel said she understood the- fencing eras: for the protection of the new landscaping, and she asked if i:t -Was pos- sible to require that the fencing" be removed at such time- as_ mature planting ."occurred --perhaps in .1J years. Mr. Freeland said he .believed that was within the Council `;s pre- rogative,- but they understood from earlier discussions with the applicant that the fence . was, continuous and an absolute requi re. ,Pent of. the potential owner for proceeding with —the project, and that was why staff did not seek that condition-. Mr. Kelley clarified that Counci lmember Menzel was interested in a reduction in! the height of- the nine foot fencing around the quarry at the end of the growing • peri od,, which would probably be irt :.15 to 1U years, and he believed it might be agreeable to reduce the fences to the normal fence height at that. time. There was a desire to fence and protect the total area ` s0 .that intrusion . was not possible, much the same, as when the City fenced , Foothi I 1 s -==to. protect its wi id areas. Counci I-nierrrber Renzel said the staff report and Planning Coinrnission discussions indicated that a greenhouse was contemplated on- the City reversion parcel. She assumed it would be consistent with the City's reversion and that no other development, subsequent to the -reversion, was contemplated in any of the phases-. Mr. Kelley said he understood that as part —of the settlement agreement with the Lee family, the. City's reversion imposed no restrictio,is on . any legal uses of _the_ City's reversion property. The yr'eenhouse. use was immediate and temporary- for:- the installa- tion of temporary greenhouses to grow seedlings and to be used -,as a staying area for replanting in the quarry area. There would be no.permanent type facilities, but the applicant reserved the right to make whatever improvements might be approved in the future. Councilmember' Renzel said -that while the City's settlement with the Lee family stated that the reversion property would be avail- able for the Lees' use and enjoyment for 15 to 20 years, _ ' i t ap- peared to be contemplated for sale to Mr. Arrillaga. The City had no ability to bring the reversion into effect sooner. City Attorney Wane Lee said the rights were- assignable for the period of years for which they had a_ possessory interest. MOTION: Counci1aeaber Cobb moved, seconded by Fazzino, to adopt the Planning Commission findings that the project would not have a significant negative impact on the environment and that: 1. The types and general locations of the various uses on the three parcels were appropriate and, therefore, all the general uses within the Master Plan concept were approved; Certain specific proposals within the Master Plan concept were appropriate for the site and conformed to the intent of .the Open Space District, and Council approves the following: (a) (b) (c) (d) (e) (f) (9) (h) the the the the the the the the the internal circulation system; grading plan; drainage plan; planting plan; irrigation plan; fencing plans for both the Portola Slope parcel and Lee Quarry parcel; swimming pool; tennis court; 3. The proposed fence exceptions were not in contradiction `with the purpose and intent of the Open Space District- and recvm- mended approval of the fence exceptions for the 10'-OB high ,portion of the tennis court fencing, the 8'-O" high portion of the Portola Slope fencing, the 9'-0' high Lee Quarry fencing,' and the fencing proposed for the western edge of the' City Keversi on parcel, all of which are 86-0.2 high, —.The -approvals were subject to the following conditions (a) A Variance for the trellis located in the 30'-0' setback shall he necessar' prior to any approval for ,this strwc- ture (b) An -ingress/egress easement along the existing roadway within- the common ere :. of the Lee subdivision shall': be obtained prior to the issuance of a grading permit; (c) Easements acceptable to the City Public Works and Uti i' ties Departments shall be secured for power, ' whiter and sewer ' it waste disposal is proposed , for any of the future ,. structures; MOTION CONTINUED (d) A fence exception for any fence height exceeding 6'-O" shall be obtained from the Chief Building Official prior to issuance of a building permit for the fencing; Final grading and drainage plans shall be reviewed and approved by the City Engineer prior to the issuance of a grading permit; All utilities shall be underground; r All roadways shall be constructed for a minimum load of 33,UUU pounds; Buildings constructed on -site that contain electrical, water, and heat amenities shall be required to be spri n- kiered per the Fire Department regulations unless specif- ically exempted by the Fire Department; The -design of the swimming pool shall be approved by a soils engineer prior tQ the issuance of a building per- mit; No grading shall occur during the rainy season (November. 1 to April 30); The drainage channel presently indicated within the -City reversion parcel on. the Master Plan Map shall be removed prior to City Councl l review. A solution that is accept- able to Public Works, Utilities and Engineering shall be reached prior to this review and indicated on the Master Plan Map; 1 (n) (o) (1) A gate that allows emergency vehicle access to the City reversion parcel shall be necessary within the proposed fenced area of this parcel. Details of the construction materials, type and location of this gate that are satis- factory to the City's Parks and Fire Departments shall Abe submitted prior to the City Council's review, When this parcel reverts to the City, and in the -event that the pub- lic easement through the Lee Quarry Subdivision common .area is activated, provision shall be made to ensure that the gate will be open during the hours that -,Foothill Park is open; (n) Topsoil shall be transported to and from the site on week- days only with maximum dayloads of .100 cubic yards or. ten trucks per day; Lighting for the tennis court shall beiunder twenty :feet in height; and Around the lakes, marshy .portions steal , be preaer°ved and in LO years that fence shall be lowered. Councilmember Fletcher said the staff report- referred to a six foot fence with a smooth fence iottom that would not , prevent in- jury to animals slipping under i.t, yet. the Planking :Commission discussion dwelled on keeping..aii animals out.:` The: plans called for the entire parcel at the property line to bd:.enclosed with an eight foot, chain link fence topped ;pith' barbed wire., and she as-- sumed that was the final plan. Ms. Potter said the final plan c:alie#.- for eight f,$vt: ncibg around the Lee Quarry par(ei with' one. fact of barbed wi:re. Ms. McCown said . the fence with the . abii ity to --pass under it was the fencing for the Portola Slope pr.operty_ . That was _to halve a way for the aniasa;l„s to gain access: under_ the fence, --:wher•+as-- the 1 1 fence to protect the Quarry was intended to keep animals out com- pletely.. . ihe Portola Slope fence was to allow esome animal access under the fence. Councilmember Fletcher asked if. the Foothi l l s° Park fence was topped with barbed wire. Mr. Freeland said Foothills Park had a chain link fence. Councilmember Fletcher asked what the danger might be to animals and whether there might be a hazard. Mr. Freeland said he was satisfied that a hazard existed to the animals, which had to be weighed against the benefits of rehabili- tation. It was subject to study by naturalists wno recommended the particular fence for a barrier. He found it difficult to recommend barbed wire, -but it appeared to be the lowest sort of fence that would serve as a definite barrier. He expected that there would be animals harmed by the fence, but at the same time, 46 acres of new wildlife habitat was being opened inside the fence, although not for the large animals. Councilmember Fletcher asked if a higher fence without barbed wire. would be as effective. Mr. Freeland said probably not because the barbed wire came out at an anyle. Councilmember Fletcher believed the fence could also go out at an anyle if built right. She wanted to eliminate the barbed wire if possible because it seemed cruel to construct a hazard. Mayor Bechtel said she was convinced that it was necessary. After reading the plans, the barbed wire would only be around a portion Of the property. About 150 acres was called the "Portola Slope;" that fence could be jumped by larger animals, and smaller animals could yo underneath. The Quarry portion necessitated a fence that was high and secure enough that deer, in particular, could not leap over it. If .deer got over. the fence, they would go after any new fresh growth. Mr. Freeland said the motion did not include Councilmember #ten- zel's. thouyht• in terms of a fence that could be reduced in size after some period of time, nor did At include the notion of pre- serviny some of the yrass in the margins of the lake, and he asked if that was the Council s intent. COUi*CILMEMBERS -COBB AND FAZZINO- INCLUDED IN MOTION THAT THE MARSHY PORTIONS ARUUND THE LAKE 8E PRESERVED IF POSSIBLE AND THAT IN APPROXIMATELY -2U YEARS THE FENCF, BE LOWERED AND THE BARBED WIRE BE KEPWVED. Councihuember Klein said a community did not often get a project like the one proposed, and while minor criticisms were being_ dis- cus.sed, he believed the project was on.e of .the most extraordinary that had every. come before the City and was something the Council should heartily endorse. It had the potential of being.a mar- velous development for the community. Pre.sently, the area was probably the worst -. section of the ..foothi_l I s, and the proposed development could turn. ,It _into a wonderful garden for all, even :though it was primarily held privately. -He intended to support the ---motion with -as such. enthusiasm as he could muster. MOTION PASSED uaaniao s;I-y with. , inch*sie-ns. shown: on this .page, Witherspoon Absent. 1TEM #14, COMpliEHENS1 VE _TREE Mi tla_GEM NT PLAN (CMR: 251 3 ) flayor -Bechtel sa'i`d the Pa10 Alts .:,Tree _Advisory 'Task -Force spent over a° year preparing the--plafl-, and -:she commended the committee: -for- the time spent. .3 3 3 6_. 5'23/13 Cna i rrnan Larry Booth_ of the Palo Alto Tree Advisory -Task Farce said he was pleased to submit -the Palo Alto Street Tree Management. Plan, The Plan; submitted to the Council on January 17, 1983, was revised and now fu l fi. l l ed the mandate set. forth ,by the City Man- ayerY s report (CMK:341: 1) can June 9, 1981. The Task Force was interested in the implementation of the Plan and stood ready to reconvene if needed to answer questions regarding it. As a body, the Task Force thanked -the Palo Alto Tree Committee for giving up many of its members to form approximately half of the Task Force. fhe Task Force and the.City tree maintenance staff heartily recom- mended that the Tree Committee continue as a citizens' group, dedicated to promoting and protecting the urban arboreal environ- ment. The Task Force recognized past Community contributions which created the -foundation upon which the Task Force built. It looked forward to cooperating further with City staff and encour- aged future citizen participation either as individuals, through civic, groups, or through the ongoing Palo Alto Tree Committee. With the concern and help from the groups, the City would meet the commitments and goals of the Street Tree Management Plan. Vice Mayor Fazzino thanked all the members of :the -Task Force .and said they did an outstanding job. He appreciated the hours and expertise the TaSk Force brought to the project and believed it was the first time in many years that,Pa'lo Alto as a city sat back and evaluated its street tree program. 'Whether anyone agreed or disagreed on the specifics of the report, the process was invalu- able in terms of identifying tne issue as being important for the community. He liked the report in terms of defining the situation in Palo Alto and the kinds of things necessary in order for the street tree program to continue, but asked what form public parti- cipation would take in the future. He asked Mr. Booth to co€unent regarding the importance of an ongoing tree com€r-ittee and some form of ongoing public participation in the continuation of the program. Un page 1 of this morning's New York Times, there was an interesting article about public parti7rarrnrirrhumber of city services around the country which stated that this was the way of tne future. line case mentioned a street tree program, and he encouraged that the article be read. Mr. Booth said citizen participation was important, but the Task Force was charged with putting the Tree Management Plan together. The Task Force had been given approximately 1-1/2 years to work on the plan before it was to be turned over to .tne City Council. During that- period, the Task Force dealt with the issues as charged and ran there through the, democratic process. The Task Force worked with --the public on some "'issues, but its first draft received a poor response. At this point, he believed it was time for the Task Force to sip back, turn': the Plan over to the City staff, and letetheue start working -with it. If for some reason the Plan 'did. note work or needed revision in same fashion, the Task Force was ready to be called back. At the time of actual enumera- tion of the trees, the Task Force would need. more volunteer help, but that would also take -a trai_ tying program. Even if the Task Force mobilized the huge force to go out and evaluate all the trees in--Pato -Alto-, .it did not have the' necessary data processing equipment available in which to feels the- information-., When the information collected in the". _field could be properly put into the data-processing 'equipment, then and °only then should the forces- be rnbbilized As stated _in the tree Management Plan, there was more to gathering the information thane -just counting,numbers, variety and size of -trees. It also included -the location and its involve- ment with overhead wires and underground-. utilities. Those re -qui rements would take time to get across::,to a vo:l.unteer group, and where ,City staff had been involved for., 1-1/2 years, it :WAS time for them.to,.be able. to:get on with the job -again. Vice Mayor :1=_aziino .;cl-a'_rified roar the ��Tas ., k: -Force was .not recom- s'sendin`y any .-spec'lfic public pa,rticipat:i_ori program at this time, `and. that .it was Left -for City staff eva.luaton after the comple- tion of, -inventory and other programs. 3 3 3 7 5/23/83 Mr. Booth felt that to move into that type of program before hav- ing a feel for what was on paper and what was studied over the past .l-1/1 years would be jumping in before properly taking advan- tage of more peopl e. Councilmember Klein said he found it hard to believe that the City did not have data processing sufficient to handle the needs of the evaluation; Uirector of Public Works David Adams said it would be included in the development of a new computer program . or system, which was sti I 1,` a few years off. However, staff had commenced the program and would involve the citizens of each area in a citizen partici- pation program. He deferred to the City's arborist, Mr. Sandage, if Council desired more information. When the program was pre- sented to the Council in January, staff was cautioned not to make the citizen participation too complicated, and the program was toned down from that originally submitted by the Tree Task Force in accordance with Council's request. He said the citizens in each area would be involved, and Mr. Booth's comments related to the fact that the City did not have the capacity to go out and take care of a complete inventory' of all trees today, not to men- tion the fact that the data would be too. old for practical use in certain areas of the City some years hence. David Sandaye, City Arborist, said the volunteer program involved an inventory for each area, and local residents would work- with tneir own trees in what would be called a "caretaker progra_rn." The residents would learn about the planting in their own neigh- borhood and receive information about proper watering, staking, mulching and all the gardening type things. .the City • wanted to avoid creating a 'group of volunteers that went all over town work - trig in other neighborhoods, because he believed the citizens liked to decide things for themselves in their own neighborhoods. How- ever, part of the inventory process was not simply an inventory. It would include an evaluation of the trees and deciding the main- tenance and removal procedures, and unskilled people could not decide whether trees were a publ is liability, Vice Mayor Fazzino said a letter to the Council from Kathryn Stedman expressed a concern about the recommendations, which she perceived argued for smaller street trees for the most part be- cause of utility lines arid other barriers in the. City, and he asked for comments. Mr. Sandeye said Ms. Stedman talked with him regarding her con- cerns and the underyroundiny of uti 1 ities in particular. She was assured that whenever the possibi.l ity of undergrounding was known, the tree species would be planned around that fact. Regarding sidewalk barriers, discussions with Dale Pfeiffer involved long range ideas for redesigning problem areas with planting strips and moving sidewalks one way and trees on the other side. Vice Mayor Fazzino. clarified that the long range ideas .involved the continuance of trees going up rather than 1 inviting their size. He asked how as a result of the report, the issue of street tree maintenance would be handled in the annual budget process. He asked if the function would be completely isolated from others in the Public Works department and whether- it. would identify the maintenance program for that year and some of the ongoing inven- tory work.' Mr. Adams said no. It wouldbe included as part, of the Tree Main- tenance Proiram, but would be identifiable in: terns of its goals and thoroughly integrated . with the entire process. As a tree was removed because of storm damage or old age: anywhere ,in _.t_he. _City. Dave Sanlage would ensure that the replaCement tree tit the long range plan and Could coordinate with the neighborhood on, each occ ston.: The item would be integrated with the existing program for tree maintenance. Councilmcmbcr Cobb said he lived in one of the relatively newer parts of town and the nature of their urban forest was different in , South Nato Alto than it was in the older northern parts of town Regarding street trees and his own lot, he had two small public trees, and another 12 or so large ones on his property. As a citizen who loved trees and who was concerned that his own mini urban forest be maintained as well, he wanted to see the ability for homeowners to yet at maintaining their own miniecomponent of the urban forest be part of the plan. He believed it was mostly a data transfer process, but an important part. If the total number of trees on the public access represented a small part of the total urban forest in Palo Alto, it should be brought into the picture, at ieast through the information process, in order for residents to know when to worry about the magnolia tree, when to worry about the walnut tree; when to think about a planting sched- ule, etc. Since the process was there, it should have a mechanism by which to feed it into individual homes. Mr. Sandage said that was exactly planned with the _tree caretaker notices. e Some monograph were -prepared about mulching, planting and insects. eWith the City's computer and mai 1 ing lists, a notice could be sent out at the. proper time about oak worms to everyone with an oak tree in a certain area, or ,ebout proper staking to new tree owners when the -winds came up. Th.t was what was anticipated with the Plan. Councilinember Cobb asked. if there was anyway to expand the -plan ten a sort of information service. If he wanted to ask a question of the City arborist or member of the Tree Task Force about one of his favorite trees, would a mechanism be created whereby he could easily do so. 1 1 -Mr. Sandage said under the present policy, the office received a number of calls of that nature. The office tried to limit the questions to public trees because of all the private tree prob- lems, but quite often people were referred to competent arborists in the area, or to books. He supposed the Plan could be expanded to the realm of public education if it were so mandated. Mr. Adams said if the City was going to expand to a public educa- tion system, it would have to take a fresh look at staffing and budget requirements, which cuuld be a monumental task. Cou:cilmember Klein asked for an estimation of the- program's annual cost. Director of Parks & Open Space Management-, Larry White, said the total ---was 4536,000 over the six year period, which came out to roughly IU,uou tree operations or $53 per 'tree. That figure included removal and plantin g', but the. City would not remove as many trees as was orig1nai:ly.planned. In 1983, the cost.wa.s esti- mated to be 437,UUU, 1984, $4b,UUU; 1985, $90,000; 1986,_ $51,000; 190, 4b1,UUU; 1988, 4i71,UUU. Counci Iraember Klein asked how that broke down between actual cost in trees, labor, overhead etcie Mr. White said the actual cq-st of planting for next year would be about $14,-UUU, which included trees and salaries but did not include the arborist's salary;. Nr. Adams said staff could provide —that information at the . FBPW Committee meeting if necessary (ouncilraember Klein; asked why the ;Cumbers spiked after three or four years and then retreated. Nr. -5andtlye said . he . looked at the different areas of town and tried to prioritize whichwere in the=worst-, condition. That was the period when staff got`:,into they major monocultures of ash trees 3 3 4e1 5/23/83 which were approaching senescence at the same time so the planting rate would increase during that period -- of time. Councilmember Klein was concerned that things were being done by hand wizen the task -seemed perfect for a computer. He found it hard to believe tnat the City would have to spend more than 12,0°0 or :3,UUU on:a computer that could adequately handle the task. Mr. Sandaye said he was in contact with staff member Ear.} Austin, who was hired to hel pe the City coordinate its computers and who was yoiny to help figure Out what system would handle the matter. Councilmember Klein said he was concerned that there was a fair amount of data for d human to handle, but it -might not be too much tor a computer, City Msanayer Bill Zaner said the City had the capability through its computer system to handle the task-, but the problem was aygre yatiny it from .a sheer comp -user memory. The City was attempting to integrate and implement a uniform Management lnformation Sys- tem. The first step was already taken in the Police Department:, and the' proposed program was -scheduled with the data processing people to be worked in early in the game. There were :a number of other projects, including land use planning, which were all de-- siyned,to fit into an integrated management system that would flow together. Staff had the timing worked out so that the program could move ahead, the necessary _ planting could be done, and the data could be yathered in the early' Stages,. put into the machines at the riyht time so as not to slow the program down at all, and integrated into the City's overall management system,. Councilmember Menzel said page 7 of the report indicated the potential for a sudden decline of trees in local areas where the same species, especially clones,- were planted at the same time, and that under such circumstances -those trees might reach maturity and senescence within a shorter period of time. That was the thrust of the concern about an overall inventory and she suggested tnat perhaps everyone was tangled up on what was meant by an -in- ventory, She understood "inventory to mean -taking: a small area end thorouyhly evaluating the health -of the trees, the need for a change in the species, and a variety of things at one time; but in the absence of sore nominal inventory of exactly what trees exist- ed or when they were planted, how would the City know that the time was approaching when they could al l be lost. She believed a brief inventory of species and ages would be a valuable piece of information in planning the._rnore detailed inventory. She was con- cerned that elven the fact that large subdivisions went in with large numbers of the same tree species being planted, it appeared necessary to know that in- order to .schedule the work which was planned over the longer period. Mr. Sandaye said the point was well .taken. As stated in the June 4, 1982, report, he researched the history, got maps of the sub- divisions, and talked to people who had maintained trees for 25 years, such as Gary Nauman. He believed they -were on top of the situation in terms of wnich streets had the same -ash trees, and had been watching : the slow rate of increase in the necessity , to bolt and cable. The, oldest 1 iquidambars were. starting _ to deteriorate from root prObl ems; those things were included in the minds of the maintenance staff, and the planting dates of some of , the . larger, areas were_:, documented. He believed there were only three or four major species problems; the City had control of the ashes,, liquid- ambers,. holly oaks, and'rraybe elm trees that were high -maintenance problems because they had been oiyoing maintenance problems. Staff bel iev;ed .spending time to do an extra inventory would not be necessary. They could go ahead with the detailed inventory: since the realntenance. staff _was.awa.re' of the major overall problems. Cuunci irresreber K.enxel' said . the maintenance staff ` would be -:aware of which trees . were declining, but An four years a different. bunch 3 3,4 2 5/23/83_. A 1 1 Vice Mayor Fazzlno said one of the. concerns two years ago was that the FelPW Committee had to look in three or four places to find information. He hoped one of the results would be a completely separate a ind;isoiated Tree Maintenance Program where specific amounts of money beiny spent for tree maintenance in the commu- ni ty, :-afd --tne goals in terms ,of replanting -during the course of the year--, could be readily identified. (ounc i lmember Levy endorsed Vice Mayor Fa zz i no' s comments regard my the work of the Tree Task Force. The lack of public input iniyht have been due to the confidence in.the work of the Tree Task Force and City staff in maintaining the City's urban forest, which had been a normal part of Palo Alto for many years. He believed the Task Force was so important because the City was beginning to realize that —the the urban forest could not be taken for granted and the. necessity for the detailed plan outlined by the -Task Force, MOTION: Counti lmember Levy moved, seconded by Cobb, approval of the staff recommendation as follows: 1. Approve the final Street Tree Management Plan; 2. Direct staff to implement the plan through the normal opera- tions of street tree management. Further, staff to provide report for Finance and Public Works Committee this year re budget for Plan implementation. Counclirnember Levy asked, regarding the phrase "normal operations -of street tree -management*" whether changes would be required from what was done in the past in order to implement the_.Plan, and what changes in current procedures were contemplated. Mr. Sandaye said the fundamental change was within the inventory and inspection system. With all the public liability problems of trees, it was evident that a regular, identifiable inspection systein was the City's best defense against liability in order to yet to the tree before a problem instead of after. Staff sug- yested that the complex inventory, along with a regular, repeated inspection system and recording of results in files or computers, could identify problems. They could use maintenance field person- nel to do inspections as they proceeded on their work and the inventory would be maintained by the follow-up work. Since trees grew up and the staff stayed relatively small, it was previously done as a reaction sort of service, and up until last year, staff depended a lot upon citizens call my with a problem. Cuuncilmeriber Levy asked how long the inventory would take. Mr. Sandaye said, it was anticipated that the first round through the City would spread out .over a 15 year period, which was inten- :ional.ly that long because parts'of the City were. -not necessarily ready for inventory. There was no_. advantage to accelerating the inventory because it would only recreate the sudden need foN,,_ trees* and the, -idea was: to spread the replanting and growth rate over a longer period -of time, Lounci.Imernber Levy said. he was somewhat concerned about the re- sponses related to data processing. From what little he knew . about_. data processing, he believed it was not that large a task in terms of the computer, and hoped the computer would -not be used as a reason for postponing an integral part of the overall plan. Mr. Sandaye said the computerized inventory was . postponed for one year and manual data collection was being done the first year because Of the reorganization of computer facilities within the City. It was good for staff to set up the Manual files because the necessary` software could be identified. 3 .3...3...9. 6/23/83 Counc:ilrember Levy said page 3 indicated a six -year estimate for tree replacement, and he asked how many trees would be planted and/or harvested during the first _six years. Mr. Sandage said the total number of removai.s would be 2,500 and the nuriber ' of plantings would be about 7-,500, which included both tne inventory program and the present normal operations. Ccuncilmember Levy clarified that somewhat over 7,500 trees would e planted.uver the six years. Mr. Sandage said that was correct. Councilrnember Levy asked for. clarification that volunteers would be used for the inventorying and as part of the planting and care of the new trees. Mr. Sandage said not so much with the planting and care as with the inventorying, since that would also serve to. identify hazard- ous trees and disease conditions. -Staff wanted:to accept anyone's interest in a neighborhood and involve them with their own trees, especially with regard to watering, monitoring the trees for .in- sect population problems, pruning, and, acting as the City's eyes in the field, rather .than getting involved with a hands-on situa- tion which would.require a lot -of training. Counci lmem,ber Levy commented that as much -public participation as possible should be encouraged by City staff. Councilmember Cobb asked about the response to Ms. Prince's ques- tion, which indicated that her concern over a .net gross loss of trees over time was not valid. He wondered whether it was proper to conclude that there would not be _any general net loss of trees in Palo Alto. Mr. Sandage said he believed the City would hold its own. A planned replacement rate of 1,000 to 2,000 trees per year reflect- ed a tree _life estimate of between 45 and 9U years for 90,000 trees. A replacement rate of 1,00U to 2,000 trees per},, year ig- nored longevity, and Palo Alto had 142 species whose life expec- tancies ranged from Z5 to 500 years.. If the City was set upon planting 1,000 trees per year, it would end up- looking for trees to cut down because a lot' of trees would live longer; trees in their prime years of economic use _,would have to be removed to follow a blind bureaucratic rule. The inventory procedure itself meant the City was out inspecting trees and would see when they needed to be removed. It would not be necessary to have the rules set in concrete somewhere= Councilmerber Cobb, said if he understood Mr. Sandage's response, his interpretation was correct_ that Palo Alto would hold its owner. in terms of its City trees. The 15 -year inventory seemed to be a long time and he believed it would be- nice toe have a data base right from the beginning even though so,nethi ng :+nigh t not be done in a certain area of town for 15 or 20 years At -least the City would knowwhere it stood. He asked for a better understanding as to why staff believed it was okay to take 15 years for the inven- tory. Mr. Sandaye said ,the trees were planted over an extended period of time, and in some of the newer parts 'of town, the trees had not even grown to a size where they could be evaluated. It'would be wasteful to.inventory them before they were ready. An accelerated inventory would mean that much -of. the data would be Obsolete before the City got around to planting or doing anything.,. ,lot of planting were dope within a few years, -al 1 -the- trees would be the same age, as '-was. currently, the- case-, so- that at the end of,: their life span_the City would end up with another pulsed curtie of replanting.-, 1 1 would be in decline, and it would be valuable to know -that before the maintenance staff started to work. Then the_ City would be allowed to allocate its time more effectively- in terms of main- taininy the tree stock and not losing an entire area at one time or ending up spending a lot of time -on maintenance when it would nave been better to replace the trees.: Mr. Sandaye said it would be nice to - be- able -,tee -predict a sudden decline, but he did not see how quickly :,,inventorying ages and species could predict unexpected threats i:inat -might appear down the line. Counc.ilmember Eyerly thanked Mr.. Booth and the Tree Task Force for their efforts and congratulated them for pulling the different ine terest groups together in -the formation of the. Plan. He believed tonight s discussion, and the money already allocated to hire Mr. Sandage and other staff members, .were indicative Of the Council's sense of neritage for Palo_Alto trees and the desire that; they be properly maintained.: He -thanked -staff, particularly ,Sandage, for -their work and said:.their presentation indicated that they knew what they were doing, which he appreciated. He was concerned about tie- Plan's implementation, and suggested that the motion include an a-ssiynment for a staff report to be presented to the finance and Public Works (F&PW) Committee during this year's bud - et hearings regarding budget requirements for implementation. Councilmember- Levy said Councilmember Eyerly's point was clear and well taken. Mr. Laner said staff had no problem with the addition to the notion on the floor, but staff had included funds for the impiee nlentation of t'rie program in the operating budget the F&PW Commit- tee would soon begin reviewing. Councilmember Eyerly asked if the money mentioned earlier by Mr. White would be included -in the CIP. Mr. Zaner said the funds were included in the operating budget and the progran was integrated so regular tree maintenance and the proposed program fit together and did not work -against each other. Councilmember Eyerly said he would like to see the report com- pletely clarify what money was in the budget and what was allo- cated to the tree program. If that information were contained in a staff report, it could be handed to an., interested _ person or a Councilmember and read, without having to mead the_ entire budget.. don Parsons, 323-Maclane, agreed that the Task Force -did an excel- lent job and that its report was first rate. He was..concerned about the lack of current data and believed 15 years to find out the state of the -urban forest in Palo Alto was too long. If the City was going to develop plans to address a situation, it had to. know the situation. Fifteen years was a quick pace for one person to catalog and assess- t3U,0UU- td 100,000 trees, and he suggested that the entire community be brought into the process. It was mentioned that -it would _take time to -educate and train people, but he., believed the longer it took to educate and mobilize the -comma- nity, the sooner the City could pror,eed.. Considering the informs- tiona i and • educational needs, a program, should .be implemented - immediate_ly:t`o as -certain which:elements of the.; community would-=be involved Twenty-eight districts were :already mapped out, .and. he-- suygested that some sort of in_ frastructure be implemented As good as. he believed the report was, it was lacking on implementa- tion. A3ojo _A_ l to was nam d after a -:tree .and the C1ty -prided -itsei f on its;.urban _forest..: Once _t_he .g als were :assesed--and a,50 per* cbv_era.ge - was a - npbl e. goo 1-w ;the, prograge s Implementation was essential. Unless the Cit)rAlad a viable plan to achieve #_ts goal, it- would never 4e realised, He suggested that the program be beefed up..in tens of imp,1eMenta.tion. In order for; the Plan to 3 3-4 3 5_p3/83 work, it would require community involvement to gather information about the City's- current status,.and to implement the Plan far where the City wanted to be tomorrow. He suggested that `a broad based educational and citizen involvement program be begun now and detailed in the Street Tree Management Plan. The element -was too important to be left to some later decisi_an which might change.or become susceptible to some other force.- -He suggested that the City begin with,a coherent plan to.achieve.its goal. Erica Prince, 302 College Avenue, said she enjoyed serving on the Tree Task Force and was grateful for her appointment. The Task Force -agreed on more than it appeared through the letters and some of tonight's discussion. Five goals were set out and agreed upon, and in any type of policy decision -making process, it -seemed that if the ends were agreed upon, only the means were left to hash out. Tonight's discussion centered around how to achieve those ends and how the implementation seemed sketchy. She be- lieved the Plan was a good beginning, but needed further detailed work, especially An terms of community education and participation and how .the stability and density standards would be- achieved. She was concerned --that the Plan did not say how or when to measure the goals in terms of achievement, but she believed citizen parti- cipation was an important element. The issue was too big for one aspect of the community, City staff.,-, a tree Committee without the staff, or a service club to deal with alone. Cooperation was needed in order to do more than just water or monitor insects in the trees. She lived in Evergreen Park where more than 100 resi- dents were organized to plant their 100 street trees, They inven- toried and took more than enough samples of how many trees there were, the species and their ages. They looked at where the util- ities were above and below ground, the,propert,y lines, and other factors and tabulated that data which was a part of the Council packet. People could'do that work, and as she'rode through the city on weekends, she asked those gardening about citizen partici- pation, and interests were expressed. A mechanism to implement a citizen based urban forestry program in Palo Alto was needed, and there was a lot of opposition for it on the Tree Task Force. She said she was always the minority when asking for more citizen par ticipation and input., and she had little confidence that citizen participation would happen without a mechanism for its implementa- tion. '-She s"ugges ted that before final approval, the entire Plan be carefully studied and that Council provide instructions for further development to a subcommittee, staff or the Tree Task Force. Bob Moss, 4010 Urme, represented the Barron Park Association and said the Association had an active tree committee which was headed by a professional landscape architect. It had experience with inventorying street trees on El Camino and did not require a lot of training or instruction. One reason ,for not hearing a. lot of public comment: during the public hearing was because they were waiting to see the report. The Association was concerned that Barron Park would , apparently be one -of the last areas iti the City to be surveyed --it was MO. -20 -out of 28 'zones* .:Barron Park was one of the of der areas in the. City and the-- trees on his property were planted over 5U years ago. -:, I; was believed that Barron Park should not be One of the lastr surveyed. The Association, was also concerned .about ,the .15-yeat per-iod for inventorying; and said that within the last four or five years, about'.30 percent of the trees on Matadero were lost. Uuring the storms on February 28 and March 1, at least 15 trees were -destroyed on Matadero and a -number of others were badly ;_damaged. 0n Los ltobl es ,. he -saw seven trees go down and a -number of others were inj:4-ad shape and alight: not sur- v ive over the suOmer.- if One spoke about a 15 -year inventorying.. period, almost all the trees on'streets- like Matadero would`'be lost: halfway ,through._Barron. Park,; was.- un,i que .i.n that it :did not have a lot of true treet- trees since there were no parkways-.` An inventory of the streets, in-= Barron Park .would only involve" a few streets--Matadero, Los 'Kobles, Laguna, Barron,: and two or three 3 3 4,4 5/23/83 1 1 1 others. That could he accomplished by a small group of citizens and there. was no reason they could not fill out the form 1.n the back: of the, report and present the data. The Association hoped it would have the opportunity to do some citizen;investigation on the street trees in their area. He could not speak for -the entire City, but he could speak on behalf of the --Barron Park Association members, -who believed that the work was necessary and they could provide assistance. eHe hoped the .Council would modify the report to include- snore, provisions for active citizen participation or send it to the Policy and Procedures Committee for an opportunity _to review the report again in more detail. Barron Park wanted to see _more done and was willing to help inventory the trees, and plant and care for them if necessary. He commented that -there was a definite cost savings to the City and that during the storms, at least three power outages -occurred as .a result of tree damage to power lines along Matadero. He believed it was -important to im- prove the situation and Barron Park was wi,l l ing to help. David Schram, 3U2 College Avenue, Said the Task Force's .report was reassuring in many ways because he --remembered the commencement of the most recent phase of Palo Alto's tree history. -After looking at the. tree programs in other cities, he believed that if. Palo Alto's goa l s in terms of forest stabil ity, density - of cover, and citizen participation could be realized, Palo Alto would remain in the country's forefront of community forest management. He shared many of the concerns expressed tonight and did not understand how Councilmember Cobb could be reassured that the City was truly holding its own if the status of today's forest was unknown- He respected David Sandage and Gary Nauman, but was concerned that tie program be made bigger than the individuals currently charged with carrying it out. He recognized that Making the program too deta i l eri risked the kind of bureaucratic snarl referred to by Mr. Bandage when he talked about setting a tree planting rate and car- ving it in stone. At the same time, he was concerned that someone of his talent would; be "hired away, like the Assistant to the City Manager, and they would be left hoping that his replacement could deliver on his promises. He was somewhat concerned about the absence of clear alternative courses by which the City might meet the goats outlined in the Flan. With the help of some of his associates, he had developed a model of the City's forest that enabled them to take the data generated by Mr; Sandage in terms of tree longevity and size end use it to see::.what was necessary in the City to meet the standards set forth 'by' the Task Force Plan. From that, he gathered that the planting rates proposed for the next years would be somewhat less than what was needed. Wh'le reasonable people might differ about such things, he.acknowledged that any set of management actions was embedded with a certain set nf assumptions about tree _longevity, vigor, rates of growth and size.. Even though the city was avoiding the issue of setting some sort of definite planting rate for the -,;next 10 or 2{l years, it should be, recognized' that the rates proposed assumed certain things about the nature of today's forest and the: trees: that would be planted in the coming years. If those -assumptions turned out to be wrong, the City could .fall sho_ rt of its objects ves. He was concerned that . various resource mixes were:: not more...expl icitly outlined and explored. He understood that a budget item was men- tioned for tree planting which: was a "contract.- Although he was ignorant of the City' -s finances, with the amount:. of citizen.labor that -went into the trees -at Evergreen Park over .the last;;. three years, the City could- it<l-afford to 'use, tax dollars -to plant trees in _the. era of -Preposition 13 if -citizen labor could be used. He cautioned the C.pu'nci.1 about accepting a plan which set noble_ goal s without adequately .addre'ssing: the way in whichthey would be met. - He recognized the inertia and momentum to accept the_, plan as sub- mitted and to al iow its development to continue' ik _ a way that would not invol.v,e the existing Tree. Task Force, but- he believed the _ kind:: of cltl zen i nvol-vement neces's ry ` would only -::,001e .. i f members-- of. the "community had soe` serfse - of participation: in ..the decision-.mak,ing.`for _which they assumed , resp'onsibi_l ity. He .sug- vested -that tfe- cur'r'ent group, tiae_-group` augment'ed,., or some other - 3 3 4 5 5/23/83 group be established to interact with the citizenry and City gov- erhment on an ongoing basis. _Carmel, California had an outstand- my group ; .comprised of IZ citizens, who were each responsible for the front line interaction between the citizenry and City govern- ment in each of the City`s 12 districts. Uh a monthly basis, that group was responsible for reporting to the City Arbori st the eon- dition of.their part of the city, the level -of satisfaction or. complaints encountered with their constituents. In that way, the risk of a citizenry drifting away from knowledge af-_the--responsi- '-bilities confronted by the staff or the needs of the trees was avoided. He recommended that Palo Alto establish some sort of ongoing official relationship between a group 'of citizens and City staff that would enable that kind of cooperation. Councilmember Levy said the one goal he found evident in the Task Force report was the tree canopy —density goal of 50 percent. He asked where the City was in terms of that objective and -if the City had a method for measuring its progress towards that , goal t He asked if there were -other specific goals by' which the Council could measure the City's progress. Mr. Sandage said the goal's identification was made from aerial photographs combined with visits, to the sites by the Task Force. He imagined it would be possible to have another aerial photograph made and compared with a random sample of the area or as much as necessary. Councilmember Levy asked where the City currently stood towards that 5U percent objective. Mr. White said at the beginning 'of the Tree Plan deliberations, the City was . f l own over and they now had a complete set of colored and infrared slides•, which could be done again in the. near future. Staff did not currently know the total coverage. Mr. Sandage said in the south part of Palo Alto, the public right of way was bare because the trees were small and planted behind the sidewalk. The downtown area was pretty well covered, but he was .unaware of any actual measurement. Councilmember Levy hoped that when the presentation was made to the Finance and Public Works (F&PW) Committee, an indication would be made as to the City's status in various parts of the community in terms of the objectives, how long it would 'take to reach the objectives, and how much money it would take to reach the 50 per- cent objective. Councilmember Cobb clarified that he did not intend to suggest earlier that the City take: on the role of all the private arbor- -- fists, but he hoped that, general information could be made avail- able to people since the mechanism appeared to be getting--- in place. He appreciated Mr. Adams' comments regarding the costs involved, He agreed with Councilmember Renzel.'s comments that the City should be able .to do some type of generalized inventory quickly as opposed to counting every tree on every street. Using his own neighborhood, he could provide information that three city -- blocks had flowering plums that were .planted in 1952. Some might be healthier than eethers, .but it was -a general cut that could be taken neighborhood by neighborhood for an idea about the situa- tion. He bel_ ieved the -public cowraents -about getting people in- volved on..a - long term_ basis -._were good because there .were clearly more trees than there would ever be..staff people d help count them. The -:public should be involved arid'made more interested than- was demonstrated throughout the- co.ut'se of the. process-.. The work of the Task Force was extremely important because -keeping_ Palo Alto's urban :,-forest'.heritage . was- critical_. He asked- about` the 1 ony term _future ; planned for. an advisory committee such as t_he - Tree" Task Force.: He .believed something was needed on an ongoing basis, but was not sure about what was originally, planned.. He suggested' something like the Vi sua l _ Arts.. Jury `to ...deal. with the question of keeping Palo Alto's urban forest healthy and keeping the public involved on a long term basis. Mr. Adams said the particular Task Force was intended to dissolve after completion of the task. There was a standing ad hoc tree committee that worked closely with staff for a number of years. He understood they would continue .to .function in that capacity. 1 1 1 Cuuncilmember Klein said he was concerned about e the level of citizen involvement and believed it was a resource which could help the proyra.n. Moreover, he believed despite the fact that people had not turned out at the meetings, the people in Palo Alto were extraordinarily fond of their trees and would hel p if there was an outreach to them. As pointed out by Councilmembers Levy and Coob, the citizens probably were satisfied with the way the program was yoiny, but would be glad to participate. AMENDMENT: Coenci l€aeraber Klein moved, seconded . by Renzel , that staff be directed to place a greater emphasis on obtaining citizen cooperation in the tree program with the methodology to be worked out by staff', and to report back on the degree of emphasis and methods being used as part of the budgetary process for the 1984-85 budget. Councilmember Klein said he did not' intend for staff to do nothing yin the next year, but rather to place greater emphasis on citizen involvement and to report back in a year on its effect, Mr. Sandage said that, as pointedly brought to his attention by the Barron Park representative, staff intended to identify any homeowners' association groups when going into an area. Barron Park was a custom area because the City had no way to identify the street trees from the private trees without surveying for manhole covers. Barron lark would be a custom job and the City would need the assistance of its active homeowners' association. He empha- sized that staff hopes to get people involved from the local neighborhoods. Vice Mayor Fa zz i no said he would support the amendment because he believed the issue of citizen participation was the biggest flaw in the report before the Council and in the nistory of the proj- ect. There must be some ongoing citizen participation program, and the standing tree committee needed to be formalized to a greater degree, along the lines of the task force which met for the past year. He endorsed the comments of a number of speakers. that citizens in Palo A.l tp neighborhoods had; to ;.be brought into the program. Past Finance Committees were concerned that the program could not practically occur because of the amount of staff time it would. take, but with a -strong standing committee or on- yoiny tree task force, the group could direct or at least imple- ment much of the work.established as policy by staff and the group acting together. By the middle of 1984, it would be a good idea. for the staff to report back on the issue of an ongoing task force and how it could receive greater visibilityy how it could actively involve more ,citizen groups, and how it could use citizen groups for the active implementation of the program. -He was concerned about how the program -would---be implemented, and having sat through a number of the, discussions, his frustrations were probably greater -than Counci lmember Klein's and were why he became con- cerned when it was mentioned that the report-wouid notebe returned to the Council until 1`984. Ne wanted to see the issues resolved by the end of_ this fiscal year, which he thought was the purpose and intent of.. the i"ask force meetings over the past. year. The - f i rst -good example of the- group s success would be a clearly iden- tifiable -and -separate tree maintenance ep-rolram in the budget which - would tell the Council' exactly what the goals were in terms of trees, the -people WOO -'were working on that .program, and the money spent on the program. That information was . absol utelj : critical ,--- was lacking in each budyet; process of which he had been:_ a part, and must be included this year. ' . lie-- would support the elmendment 3,3 4 7 :514-3/83' 1 and main motion, and clarified that he did not intend his Comments as criticisms of the Task Force over the past .year. He believed the Task Force went far An bringing the issue tai the Council's attention, and asked that City staff and some group emanating from the Task Force continue the work and implement the many fine rec- ommendations contained in the report. Mayor Bechtel thanked Vice Mayor Fazzino. She said Bob Moss was concerned about the order of numbering of the various districts in the City in terms of utility response, districts, etc., and she asked Mr. Sandage when the Barron Park area would he inventoried. Mr. Sandaye said Barron Park was not placed on the priority list because he recognized that Barron Park had some of the biggest and oldest trees in town and that it would be a special situation. The numbers given to ethe districts in no way reflected the se- quence in which they would be inventoried and the system was open to changes in priorities, just as last winter's.st,orm changed the priorities quite a bit. Mayor Bechtel said she understood that the first area to be sur- veyed would De 'essentially the oldest part of town, north of .Ureyon Expressway. Mr. Sandaye said the first area to be surveyed was north_ of Uni- versity Avenue. Since the time the priorities were set, they were changed because Southgate's acacia trees fell apart and had to be moved up, and he was sure -that Barron Park was close behind. Mayor Bechtel belie-ed the Plan was an excellent beginning and did an excellent job ;de ..,-ifying which types of trees were appropriate for which locations and under which conditions. The details and specifics of the budget implementation needed to come back to the F&PW Committee during the budget sessions, and she asked Mr. Zaner when the Public Works session and particularly the tree portion would be before the FiiPW Committee. Mr. Zane: responded that it would be on June 9, 1983. Mayor _Bechtel supported the amendent and main motion. Her name was mentioned in the staff introduction and implied that some of the citizen input was re-evaluated at her suggestion. She stressed that the only comment she made had to do with species _selection on a block -by -block basis and that each block vote and cnoose different species. That process seeped to be fairly cum- bersome and she appreciated the fact that it was removed. She was in favor of involving citizens in caring for and being concerned about the trees in Palo Alto. In the past, she sometimes heard citizens commenting that they did not know they were allowed to do anything for the tree in the parkway because it `. belonged to the City, when actually the City wanted them to get the idea that they needed to be -involved and care for the trees in their. area. AMENDMENT PASSE© unanimously, Nitherspoon 'absents Mayor Bechtel clarified that included with the motion was the assignment :. of a staff report to the Finance and-: Public Works (F&PW) Committee or now th.e. Plan would be implemented. -Counci1member Eyerly said regarding the third part of -the motion, staff heard a tot -Of comments from:the Council and he believed the staff report for the plan implementation and budgetary support was very i nportant. There might be parts that staff w ould be unable to . cover within the time constraints, but pit was important to cover everything possible to broaden . it as much as -=possible, in- clud1ny whatever could be said about citizen involvement. The Council's -attitude was clear that itwanted the trees .to grow fast and be' repl,aeed rapidly, all accomplished within the next budget year, He added that it was, important for "staff to invite tale Tree .3 3 4 8 5/23/83 task Force and tree committee to the F&PW Committee meeting and have them mail a copy of their report prior to. that time so it could be .critiqued and have immediate citizen input pro.vid,ed on the implementation Plan. MUTION AS AMENDED PASSED unanimously, Witherspoon absent. Mayor Bechtel tnankeu the members of the_ Task Force and those mem- bers of the public interested in trees for their attendance and asked them to spread the word. 1 1 1 IILM #15 OLST OF MAYOR BECHTEL RE COUNTY CRIMINAL LABORATORY Mayor Bechtel said since the matter was put on the agenda, she found that the particular bill was temporarily dropped and that the concepts of County Criminal Laboratory financing might be incorporated into another bill. MOTION: Mayor Bechtel moved, seconded by Eyerly, that Council approve in concept supporting legislation that would essentially impose a fee for criminal conviction cases as part of the process to help support County Criminal Laboratory. MOTION PASSED unanimously, Witherspoon absent. 111M #I6, RL9UEST OF CUUNC I LMEMBERS LEVY AND KLEIN RE VICE MAYOR [A L L rN1r 5 717170 MOTION TO CONTINUE: Councilmember Levy moved, seconded by Klein, that the item be continued to June 6, 1983. Councilmember kenzei asked why the item was being continued be- cause she would not be in attendance on June b and wanted to participate in the item. Councilmember Levy said they wanted the opportunity to think more thoroughly about the ramifications, particularly in light of some material received from the City Attorney. and City Clerk.. Council neinber Renzel asked if the mutter could then be continued to June 13 when she would be present. MOTION CHANGED: Councilmember Levy saw no problem with contin- uing the matter to June 13. SUBSTITUTE MOTION: Councilmember Fletcher movee, seconded by Henze], that the item be continued until the first meeting in January. Councilmember Fletcher believed the Council had no business tell= ing the next Council how to conduct their business. SUBSTITUTE MOTION FAILED by a vote of 3\4--1 as fellows: AYES: Fletcher, 'teazel , Bechtel NOES: Cobb, Eyerly, Levy, Klein ABSTAIN: Fa zz i no ABSENT: Witherspoon MOTION TU CUNTINU£ TO JUNE 13, 1983, PASSED by a - vote of 7-0-1, Frazzino abstained`,. Witherspoon absent. 3 3 4 9 5/23/b3 1TEM #17 RE NT OF COOI3CILM1iMBER_ F1.ETCHLIt RE AU 965 (ALATU►IRE) t. R tNT [.rul4 TR ES �..o.. Counc i lrrrernber Fletcher said ,there were about three different bi l 1 s before the legislature _ which would pre-empt any action on the part of the cities in relation to controlling rents in the broad sense. The League of California. Cities urged cities to take a stand in ;apposition on the basis that it was a matter for local control. She could not agree more, and was particularly concerned about the effect the bills would have on the condochinium conversion ordi- nance MOTION: Councilmeeber Fletcher moved, seconded by Renzel, that the Mayor be directed to write letters to Assemblyman Byron Sher and others in opposition to AB 965and other similar bills. -Councilmertber Levy said he would support the motion because he supported the principle that it made no sense for the :state to pre -erupt areas of cpncern to local governments where the issue was not statewide, but -rather an issue for each local community. He strcrnyly opposed rent control, which was defeated on several occa- sions by the voters of Palo Alto. , Its effects -were widely known and he wanted to be clear that in supporting the motion, he did not favor -the concept of rent control in Palo Alto. City Attorney Diane Lee pointed out a particularly grievous provi- sion of the bill in Section 817.3 which required that before the voters adopt a rent control ordinance, they have before their sub- stantial evidence on which to base that decision. It was a little difficult to do that in the context of an election proceeding where there was a limitation to what could be said and how much could be put in the ballot arguments. She believed that in effect, the iii i I practically eliminated the ability of the voters in a co.;arnunity to enact a rent control ordinance through the ini- tiative. Councilmember Eyerly said he supported Councilrnember Levy's com- ments. He did not particularly like the way the matter came about because the Council debated rent control and had taken stands a number of tunes. -When matters such as AB 985 --which did not deal with the City of Palo Alto,, but rather the state --were before the Council, he 'preferred a staff report to provide the Council with something_ to study. The Council received a copy of the bill tonight, which he bed not yet read, and _the City Attorney grade comments regarding her concerns which were well taker, but in his opinion that was not enough. ale. would -t, support the motion, but asked that in the future such matters be arranged to request'sup- port of a staff report in order , for the Council to be familiar with the subject matter before taking a position. Mayor Bechtel said Councilmernber Eyerly's point was. well taken. She had been wanting the Council . to form a legislative committee consisting of a couple of ,Councilmembers who could do some reviews of bills prior to them going before .the full :Council. She be- lieved that would help everyone stay more on top of the situation, and she planned to put that matter on the agenda shortly.. Counci lmember Fletcher said she-- shared Counci lmember Eyerly's con- cerns and apologized for the manner in which -the situation was handled. The matter was brought .to her -attention by:a letter she received at her place last Monday' ni ght, and at that same Meeting, the Council acted on the Oak Creek condominium conversion which vividly brought to her mind the._ connection between the two items. On Tuesday morning, she started# calling„ about information on the and asked Assemblyman Shers office to ,send =copies directly to the City Clerk's office in order fur the h t 1 l to be put into - the packet on Thursday;. Unfortunately, the copies did not arrive n time for the packet, .for which she .had - no .control For the , same reasons,, there was -little tune- for the bi 1 ] to be referred to the City -Attorney, but she suggested that perhaps she should have 3 3 5 U 5/23/83 1 1 1 pursued it more strongly and would try to do so in the future. Usually, the Council:heard about bills when they were about to be heard in -committee, which was the case with this particular bill. Count i lmeia er Cobb underscored Counc i l rnewber Levy's remarks and agreed with his -comments in every respect. Ile hoped the Mayor's letter would make the•point with regard to the usurpation=of local control without getting. into the rent control issue. The state was continually doing it and every time the City responded on an issue -by -issue ---basis, the point needed to be underscored that the City objected to the intrusion into areas that should be handled by local government. Councilrnember Eyerly• said Mayor Bechtel's .idea about a liaison type -committee for legislation was a good one, but he understood that Mr. Loner had staff assigned to monitor bills which affected the City, and one asked Mr. Laner to comment. City Manager Bill Zaner said staff tracked legislation which affected the City in various portions of the organization. in some cases, Councilmembers heard of legislation or had a source for information on legislation that was of particular interest Lo them and staff might not receive the information directly. He said he and Mayor Bechtel discusses, the possibility of a small Council subcommittee to focus on legislation;, especially during the period when tne legislature was in session. That would` pr ob, ably help staff and provide ari.opportunity to direct questions and concerns about legislation to a small number of Councilmembers between Council meetings and when staff was hit with panic tole - phone calls from a legislator's office or the league regarding a piece of legislation. He suggested that staff put together a programs that would involve such a committee for the Council.'s consideration. MOTION PASSED unanimously, Witherspoon absent. ITEM #125, RE UEST OF MAYOR BECHTEL RE PICTORIAL BROCHURE Mayor Bechtel said the City Clerk had been working on a pictorial brochure that Could be given to visitors, particularly from sister cities, because currently the City had nothing which told a little about Palo Alto. Muchwork had already been put into_.. the brochure with simple text to describe something about Palo Alto,. She want- ed to appoint a subcommittee of three Counci lmernrbers to review the mock-up of the brochure at one meeting. -She hoped it could be done this week because the brochures were about ready to go to 'press. MOTION: Cooacilsrember Klein moved* seconded by Fazzino, that the Mayor be authorized to appoint a committee of, three Council - members to review the - brochure this week. Counci lrriember Eyerly asked that one of the committee members be the liaison to Neighbors Abroad. Mayor Bechtel suggested that Councilmembers Cobb," -Levy and Bechtel be appointed. MOTION PAS -SEW unaniaous y, Witherspoon absent. AUJOUKNMENT- Counci l adjourned at 1U:O0 p,n . ATTEST: APPROVED