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HomeMy WebLinkAboutRESO 5667I , -... • • ORIGINAL P..ESOLUTIOU UO. 5667 RE.SOLUTION OF THE COUHCIL o~~ TIIB CITY OF PALO ALTO ADOPTING A COHPEUSATION PLAll FOR MAHAGElffilIT PERSONNEI. A!ID RESCINDING RESOl..UTIOU no. 5 566 W'rlEREAS, the provisions of SB 1.54 (1978) effectively prevented negotiations in approximately July 1973, the time when agreenent would otherwise have been sought. and such provisions of SB 154 have now been held unconstitutional by the California Supreme Court; The Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the COI!lpen-_ sation Plan, as set forth in EXHIBIT A attached hereto and made a part hereof by referenc~, hereby is acopted for management personnel effective the pay period including July 1, 1978. SECTIOn 2. The Compensation Plan adopted herein shall be administered by the City Manager in accordance with the Merit System Rules and Regulations. SECTIOU 3. The Compensation Plan shall continue in effect until amenCied or revoked by the Council. SECTION 4. The City Controller hereby is authorized to imple- ment tlie Compensation Plan adopted herein in his preparatio·n of forthcoming payrolls and to make retroactive adjustments to em- ployees' pay to reflect the effective date of June lBs 1978. He is further authorized to make changes to the titles of employee classifications identified in the Table of Authorized Personnel contained in the affected budgets if such titles have been changed by the Compensation Plan. SECTIOU 5. ResolU1:ion No. 5566 hereby is rescinded for manage- ment personnel. SECTION 6. The Council finds that this is not a project under the California Environmental Quality Act and, therefore, no environ- mental inpact asse~sment is necessary. INTRODUCED AND PASSED: March 19, 1979 AYES: Brenner, Carey, Eyerly, Fazzino, Fletcher, Henderson, Sher NOES: None. ABSEUT: Clay, Witherspoon -lk4. -'7-et ~ Anp}: vi-,/ city tte +- APPROVED: Q.~ · (! · flkmJ ~rney ersonne r1 ' ' ; ~ ... CITY OF PALO ALTO COMPENSATION PLAN Management and Council Appointees EFFECTIVE: JUNE 18~ 1978 • • COMPENSATION PLAN FOR THE CITY OF PALO ALTO Management Persotme 1 SECTION I. MANAGEMENT SALARY PLAN This management salary plan applies to all non-Council-appointed management positions listed in Table I. A. Management Salary Policy -The City's policy for management salaries is to establish and maintain a general salary structure based on marketplace norms and inter~al job alignment with broad salary grades and ranges. Structures and ranges· will be reviewed annually and updated as necessary based on marketplace survey dat<.1, internal relationships, and City financial conditions. · Special needs of management c~tegories including supervisors, adminis- trators, professionals and managers will be addressed. Individual salary adjust-nents will be considered by the City Manager based on (l) performance factors including achievement of pre- determined objectives; {2) pay structure adjustments; and (3) City financial conditions. B. Basic Plan Element~ Structure. The salary plan will include a salary ~tructure consisting of approximately thirty grades. Each grade will have a control point which is used for budgetary purposes. All management positions will be assigned an appropriate pay grade based on salary survey data and internal relationships. Ali positions assigned to a pay grade will receive salaries which are no less than 2si below the control point and no more than 15% above the control point. Actual salary within the range is determined by performance. The nonnal working range within which most actual salaries will fall will be within! si of the control point. Each year competitive marketplace studies will be made of 10-15 cities s;milar to Palo Alto in number of employees, population~ and services provided. These studies will focus on general salary trends for groups of management positions such as first line supervisors, administrative, pro"te!>si0t1al. and top management. Periodically, studies will more spe- cif)cally include position-by-position comparisons using marketplace and internal relationship data~. Depending on the results of these studies, the Pntire pay grade structure may be adjusted or individ~a1 positions may be reassigned to different pay grades. Such adjustments will only affect the salary administration framework. No individual salaries will change because of structural adjustments~ Salarl_ Increases. All individual salary increases will be earned as a result of performance, achievement of objectives, or growth within the position (for recent appointments}. Two types Df increases ~Y be earned. Satisfactory and above performers may receive base pay increases (percentage or fixed do1lar amounts o.~ded to base pay). Guide- lines will be estab!ished fo~ base pay increases. The second possible COMPENSATION PLAN -MAr!MENT Page Two type of increase will be a lump s~rn ince~tiv~ payment o~ from 1-15% based .on achievement of predetennlned obJect1ves established under a management by objectives program. Incentive payments are open to all satisfactory and above performers. Requalification is necessary f?r each appraisal period. Department head and City Manager approval ls required for all base pay increases and incentive payments. All salaries, both base pay and inGentive payments, must fall within pay grade limits. Dudgeting. Each year the City Manager will propose for Council approval a sala.ry budget which will include amounts sufficient to implement base pay increases and incentive payments. The salary increase budget will be based on the following factors: competitive market) changes in internal position relationships, and the City 1 s ability to pay. Perfonnance Aporaisa1. Determination of performance will be made annually by the City Manager and department heads. The following Questions wi 11 be addressed: Is the department, division, unit or actwity meeting its objectives? Is the employee performing as a manager in accordance with prescribed duties and responsibilities of a manager? Employees who are appraised as satisfactory or above will be eligible for base pay and . incentive payments according to established guidelines. The management by objectives pJan will be developed by the employee and his/her super- visor prior to July of each year and will cover the fiscal year. The plan h'ill require concurrence of the department head and City Manager. Progress toward meetir.g objectives will be reviewed at least semi-annually. By September of the following year, supervisors will make a final deter- mination on performance and will make salary reco11111endations to their department heads based on salary payment guidelines. C. MANAGEMENT SALARY AJTHORIZATION 1. The City Manager is authorized to pay salaries in accordance with this plan to non-Council dppointed management employees in an amount not to exceed the aggregate of approved management positions budgeted at the control points indicated in Table I for the fiscal year 1978-79. For"ftscal year 1979-80, all control points will be increased by 63. In addition, the following classes will receive control point increases of 2.5%: Director of Utilities, Director of Arts and ~ciences, . .. Director of Libraries, Director of Recreation~ Manager of Data Processing and Sy~tems, and Battalion Chief. The City Manager is authorized up to 1% of {.he 1979-80 management salary and benefit budget to apply toward ~2rformance increases for individual management employees who qualify under the provisions of this Management Salary Plan. · 2. Individual management salaries authorized by the City Manager under the Management Saiary_Plan may not be less than 25% below nor more than 15% above the control point for the individual position salary grade authorized in Table i of this plan. A portion of the authorized salary may be given-in the form of cash incentive payments based on achievement of objectives. 3. The City Manager is authorized to establish such administrative rules as are necessary to implement the Management Salary Plan subject to 1 .·~~NSAHON PLAN -MANAGE. • Page Three the limitations of the approved salary increase budget and the approved grade and control point structure. 4. In the event a downward adjustment of a position grade assignment indicates a reduction in the established salary of an individual employee, the City Manager may, if circumstances warrant, continue the salary for such employee in an amount in excess of the revised qrade limit for a reasonable period of time. Such interim salary rates shali be defined as 11Y-rates11 • SECTION II. SPECIAL COMPENSATION Personnel covered by this compensation plan, in additfon to the salary set forth in.Section I above, may receive special compensation as follow$. Eligibility shall be in conf9rmance with the Merit Rules and Regulations and Administrative · Directives issued by the City Manager for the purposes of clarification and 1~terpretation. · · -__ ....,..._ ............. ··-.·-···· ' A. · Annual Adjustment Annually. each employee who holds a regular full-time appointment in the muni- cipal service on or b?fore July first and continues in such status through the first day of Pay Period No. 25 (in December) shull receive, in addition to the salary prescribed herein, a ·salary adjustment equal to one percent of the employee's current annual salary; or at the employee's option and subject to management approval, 24 hours paid leave to be used prior to the January 31 fellowing. Annual adjustments shall be prorated to reflect appointment from January 1 through July of the current year, or interrupted service during the year. ·--------· --· --·--· --·----· ----- . . B. overtime, Working Out of Classification, and In-lieu Holiday Pay Compensation for overtime work, and scheduled work on paid holidays, shall be in conformance with the Merit Rules and Regulations and Administrative Directives. Where management employees, on a temporary basis, are assigned to perfonn all significant duties of a higher classificatiQn the City Manager may authorize payment within the range of the higher c~as~ification. C. Court Appearances Sworn Police Personnel appearing in court for the People shall be ccmpensa ted as fo 11 ows : · reriod ~ Mininrum 1. Appearance on scheduled Time and one-half. 4 hours day off • 2. Any or all court time St1·aight ·time during-None during scheduled shift, shift, time and one- or court time is irrmedi-ha 1 f for periods atc1y beginning or follo-before er after wing shift. scheduled shift. e COMPENSATION PLAN -MANAGEMENT Page Four 3. Appearance on scheduled Time and one-half. work day but not during, imediately before or fnmediately after scheduled shift. 0. Night Shift Premium ~ 2 hours {2-hr minimum may not run into shift time) Night shift differential shall be paid at the rate of 5% to regular full-time -employees who are regularly scheduled to work between 6:00 p.m. and 8:~ a.m. Night shift premium will not be paid for over-ti~ hours ~~rked or to Fire personnel assigned to shift duty . . E. Unifonn Allowance Fire Personnel (shift) Fire Personnel (non-shift) Animal Shelter Personnel fer Pay P.eri o<t $4.62 $5.77 $6.73 F. Uniform Purchase Plan ~ Police Personnel Per Month (approx.) $10.00 $12.50 $14.58 Unifonns will be provided with replacement provisions on an as-needed basis in conformance with department policy. G. Group Insurance l. -Heal th Plan The City shall pay all premium payments on behalf of employees who are eligible for coverage under the health plans as described in Sub-Section {a) and (b). Any premium rate increases during the tenn of this compensation plan shall be paid by the City. The following options will exist: a. Empl.:>yee and dependent coverage under the existing Kaise1· Health Plan S Contract, including the Drug Plan III option. b. Employee and depandent coverage under the existing City of Palo Alto Employees' 5alf-lnsured Health Plan with major medical maximum of $250,000 and pelvic examination benefit. c. The City shall, upon submittal of evidence of payment, reim- burse up to $60 per quarter of medical plan premiums on behalf of management employees who retire ftom the City under service or disability retirements after April 1 ~ 1978. The retiree may select any medical plan. The plan may cover eligible dependents as defined under the City Employees• Health Plan. No reimbursement will be made for plan5 providing benefits other than med ica 1 and hea 1th benefits •. 2. Dental Plan The City shall pay all covered plan charges on t>ehalf of employees and dependents of employees who are eligible for coverage and enrolled under the existing City dental plan. · • 4 .,· .. . 'C~PENSATION PLAN -MA&EN; Page Five 3. Basic L1fe Insurance The City shall cont~nue the basic life insurance plan as currently in effect for the term of this compensation plan. 4. Long Term Disability Insurance The City shall continue the long tenn disability insu1ance plan currently in effect for the tenn of this compensation plan. ~ployee coverage is subject to a voluntary payroll deduction of • the insurance premium applicable to the first $2000 of monthly salary for Plan B or the first $1800 of monthly salary for Plan A; the City will pay premiums in excess thereof. For those employees without eligible depc ·1dents covered under the health plan pro- visions, the City will pay up to $8 per month toward long tenn disability insurance premiums. For those employees wit~out eli- gible dependents covered under the dental plan provisions, the City will pay up to $12 per month toward long tenn disability insurance premiums. H. Police Department -Personnel Development Program Pursuant to administrative rules go~erning eligibility and qualifi- cation the following may be granted to sworn police personnel: P.O.S.T. Intennediate Certificate: P.O.S.T. Advanced Certificate: 5% above base salary 1~i above base salary -' I. Management Benefit Program ----· ·~· All City staff management employees are eligible for Sections 1, 2$ and 3a and b of the Management Benefit Program. All Council Members are eli- gible for Section 3a only. During the 1978-79 fiscal year, the City Manager may suspend the Manag~ent Benefit Program on a temporary basis as provided for in the Proposition 13 contingency plan. 1. Professional Development -Self-Improvement Reimbursement for authorized self-improvement activities will be grantC?d up to a maximum of $750 per year for each management employee and shall include the following benefit items as defined in Policy and Procedures No. 2-1: · a. Civic and professional association memberships b. Conference participati~n and travel expense c. Educational programs d. Professional anc! trade journal subscriptions e COMPENSATION PLAN -MANAGEMENT Page Six 2. Professional Development -Sabbatical leave Authorized paid leaves-of-absence for up to one year wil 1 be granted in accordance with the following requirements: a. Sabbatical leave program shall be benefkial to the employee's . job assignment. b. An employee 1 s job assignment activity shall be adequately covered during his absence with emphasis on the development of subordinates. c. The leave-of-absenc.e period will be adequately coordinated with departmental priorities and workload. d. Leave-of-absence sabbaticals should be based on internship, exchanges, and/or loaned executive arrangements; scholastic and/or authorship p~"'Ograms; or educational travel-study plans. leave-of-absence schedules will be apportioned among all levels of management and will be based on an evaluation of each employee 1s performance record. Each pa~d sabbatical lelve will be limited to. a maximum of one year with not more than two employees being on leave simultaneously. Sabbatical leaves must be cleared in advance and approved by the City Manager and Council. 3. Personal Health Program -Physical Fitness a. All management employees will receive physical examinations in accordance with Policy and Procedures No; 2-:7. b. In accordance with the rccv1imendations of the medical doctor an employee may undertake a prescribed physical fitness program. Employees participating in this activity will be reimbursed under the Personal Development Program, J. Automobile Expense Allowance Chief of Police Director, Utilities K. Parking in Civic Center Garage -. Per Pay Period Per Month (approx.t ~73.~~ $73.85 $J69.09 $160.00 The City shall provide emple:yees parking privileges in the Civic Center Garage at no cost to such employees. • . ' • COMPEt\SAT I ON PLAN -MANA.tNT Page Seven · L. Ex~ense Allowance M.iyor .Vice Mayor City Manager City Attorney • Per Pay Peri9.9_. Per Month (a2J>rox.) $69.23 $150.00 $46.15 $100.00 $69.23 $150.00 $46.15 $100.00 : r J l , . !- i ,.. ·-··-·-----··-. ·-- MAM6EK£.NT PERSONNEL EFFECTIVE: JUNE 18, 1978 { .--·· -,., • .. ,-;• CLASS !M!_ 175 Al~ l?B SYS-ACTIVITY 10\ AD" PERSONNEL StRV lDl ID"I" MEAL P~OPERTY 121 ADnt~ soc • co" SVCS ID~ AIMI~ ZONIN' 108 ASST CITY ATTORNEY 10~ ASST CITY CLERK 1•3 ASST CITY £NGl~((R l07 ASST CITY ~ANAGER I\~ ASST DIR tlTil-ENG~' \\I ASST F[R( CHICF Ill ASST PLANrJ~G ti~ Ill ASST SUPT ~oc PLl~T ID~ ASST TO CITY "'' \lb 9ATTAlIO~ CH!Ef 117 ~U~GET-,ES A~ALVST 11& CHIEf BLDG INSPEC 120 CHIEF £NG~ WGS UTIL 151 COO'D ORG RES/DEV lS• COORD SUPPO~T S£RY Ii~ DI~ ARTS • SCIENCE ll7 II~ ftlD,/EGUIP svct 1~6 ~tR BUDGET • RES ft'T • • • ------... _.,.,...,"' ........ -.. ·--__.:-...---.. -~ .. -.. T'""'":'"" TABLE I Page One ------------------------·-- GAAOE COfHROl APPROX APPROX APPROX HRLY ... COOE ·-· .. ----------··--· POIITT _. ------~AANU=A~L:...--------· ·~Rl=..=-~WKl..~Y .. ___ _ 1 .. 10'4 2, J.07 , ___ _ ' i!2.as, ---- i! s-. i!ll!i! a11.~u ~7Z.M J..J.014.0il ,ai..i.o 1 .. 1u.1.o 755.i!C J. .. l!i3.l.O i .. 1.ss. i!o J.C.'1 .. li!.~t. n.~o U.i!? u.1~ lll.52 ----. ___ .......__. ___ _ C!.asi. i!, su. i! .. saa 311 .. C!?! 30 .. i!Dl 30.,71 hl.'1.20 -----llt.!'t ----·-------- .JG C!&.70'1 n .. lflfl. 10.201. n.11.J. 30.1n 11 .. 2&, 3h7U J,,0?.3.i!O ldOlt.DO "!Ol.hoO i. .. :i.t.1.1.a '.hi!2l..\a0 -----hi!ClJ..La --·--~ 13.50 H.i."7 lit. Si! ?.S .. i!1 -------·· ---.. --~-· .1 ,,,,.,. ----------------------·------------------- KANAGEMENT PERSOMNEJ:. :-"J EFFECTIVE: JUNE 18. 1978 A. I ·• .. - .''# ------------------------------------------- CLASS NUM TITLE _ GRADE CONTRot. . _____________ CODE------~:.-POINT----- Li?, )I~ c~nnu~ICA SE~VS 131 IIK LIBRARIES 157 tlR PAP.,S•OPN SP "~T 133 tI' PERSO~~El SVCS 13~ &I~ PLAN/Conn (NVIR 13b DIR PURCH SERVICES 135 DI~ PV/CITY E~GR 131 ~I' RECM£ATION l30 ~IR soc • con" SVCS 153 DIR TRANSPORTATIO~ 1~1 ~IR UTILITIES U7 ENEifG¥ r.cs UTIL SPEC 13~ E•ECUTIYC ASSISTANT l3"t FU£ (tiHF l~a "ANAGC~ENT ASSiSTlNT 1"1~ nA"AGr.R-LOSS CONTROL 1~~ nGR CO""U~!C~ OPE' 1~1 nGR CULTU~AL CENTER 11fS ftG~ JATA PROC • SYS lq2 "G~ C~£RGY PLANNING 1~~ nG• HOUSING I"? ?ROG l~O "'' TECH SCRYS l~S "'' UTIL Atn/CITV TR ],i! J.I. Olt 3 .. 31?~ -------i? .. 3,i! 3 .. lf"l7 ------'hO!l. ---. C! .. 7M ---·-3,713 -----· C! .. 211. ------2 .oat? 2! ----l .. DSS 30 1, -·----------------- TABLE I · Pag.: Tl'IO ---------------------------------------------- APPROX ANH1JAt. -------2s .. ,37 ----- 1i..11.1 30.201 3S .. Ui! J, .. ,,s ~6 .. 701f 1ti. .. •111t n .. 1 .. 1 21ni.Dl i!lf•Di!lf 3a .. 11•u. l, .. 1.35 C!!:i .. "158 -·---- APPROX , , BI-WKLY 1,,352.ao 1 .. s3s.20 1,.),l)lf.Oil 1 .. ;:21.i.o l .. lf22.lf[J 1. .. ~!S.bO s..11t1.i.a ,i!lf.DO J. .. lf,b.00 755.i!'O , .. !.llD "li!lf.00 !7"1.i!'O AP? ROX __ _}IQ\JRLY __ ----------·-_ ------n. 7! -------. J.1..07 ci. 77 ----...a..----- 12 .. 7, u.ss U.7D ..... It J.i!. If& n.ss ------ _·· ---· --------- 1...011..00 -----------n.11s J. .. i!'&S.bO llo.07 n.~i. n.es -------·-.--- ; I MANAGEMENT PERSOflJla E~rECTIVE: JUNE 18, 1978 -------- ..... ' ........ . TABLE I Page Three • CLASS GRADE COOTROL APPROX APPROX APPROX :· HUM ,•------.. ______________ .. COOE ---·---·--..· '.r.PO~I~N:!..T_.-__ _..:._..;;_ __ . .:;:AH:.!:NUA=L;,..._ ______ .,:,.BI:..·.:::WKL:.;:,;,Y _____ __,H .... OU......_Pl..._Y ,, . I ~ i.-- l~la PCRSONN(l ASST 1~7 POLICE (AOTAIN Jalfa POLICE CHIEF Jilt, POLICE LIEUT lS~ S' ASST CITY ATTY : __ _:_:·.J.SJ Sit nGT USISTAl'tT .. ,, JJ! __ --- 1,J SUPE~~lS[~G BUYER 155 SUPT lN!nAL SERVICE 1!5 SUPT EL£C FICLt OPER l,~ SUPT GO~F cou~sr J.S~ SUPT OP(R•CO•ST ¥GS Ull SIJVT itEC "EATIO'I Ja5! SUPT STREETS l~i! SUPT UT1.l &DftIN lS, SUPT •T-QUAl CTL lbl SUPV SltG ftAINT. .;--. ·-- i!i! ----i!, i!i! ' ----u. n ·---__ r .. ------------- "'--.. ··------' i!O .. laS'I 10.<tn 3,,.,u 2.h?:.S JD.i!OJ. 21! .. i!n P&.70111 ---i?lt .. Oi!'t i! .. J<t<! · _____ -------i!a,.10 .. u.i! SU?V SLPG 1EltYICES 31 i; .. s, .. i., .. ni. ------u .. zao li!e SUPY CO"PUTER OPER Ll~ SuPV £lECl SYSTEftS l~7 SUPY El£C1 UTilITY 1~6 SUPV EGUlP "AINT \~, suPv JR nuscu" 170 SUPV "AI~•R(PRO SV ·------tD 30 i!& _ .. ___ n n _j ___ _ --·-- ---------· 1 .. i•n.21> l .. S3S.2D lnlOit.DO "'· 1\3 H.!"l l"l.l, -----· ----· 635.i!D -----10.lllf !51.!.0 ----- 13.aD ,~14.DO ----U.SS n1..aa 100.aa ----- "tCl.1.0 -· · ------ u •• 01 ---- ,.?.D -.---; U.2!7 u.&lr :LO ..... 10.,, ,,,., -------···---------------------'---· -~. ,----- .. ' 'I ·" ;.1- -~ ., -· ... ..:-: .. HANAGWMT PERSONHEL EFFECTIVE: JUNE 18, 1978 CLASS IDM_ 1.73 SllPY l7c S:JPY Hi. SUPV \'!1 SUPY J.711 SIJPY 11.1. SUP~ 177 SUPV 17~ SUPY 174' SUPV ua SUPY J.&C! SUD!! l&l SUPY U!o OTIL PARK "AINT •. PAltU•OPN SPC~· ltEYENUE-COLL S~OP • l'lD-~GS STRrETS SUPPO-ftT SERVICE THOTRE PltOG"S UTIL P~OJ UTILITY SEP.VS "-'-s IUTU Tit INS woe OP(' 4CCT/9Jtit AHAL Ull V(tUUARI Atil .. GRADE CONTROL ____________ fQQL _________ _:. ·pornt • --·. 1 3C! 1. .. asa .---- 30 1"'!53 ----_ _.. 1l -----1. .. ao, ------·-·· n -----·----h'fOlf 3C! J...35! -----ilf i. .. 71.1. ------------ 31 h'tO~ n 1 .. ,a·• -------30 }..~53 . ------- 3C! • ~M ... . -1 .. asa n i. .... 011 ------n ---~ J,, ,D't .. -----C!, C! .. DDC! ------ ·la i! ........ _ ..... _______ ·-·-----·- ---~ ------ .--- ----------. -- ------·-- ---------......... ------------~ ------------- -------------------- ----- APPROX ANNUAL C!C! .. C!"ll 23 .. ll'ft. 21 .. 1?.S C!C!,.&S't t?C! .. i!,'1 21. l'tS i!!C!·&S, 22.as'\ 23 .. lllflo l2 .. i!'t7 lC!..SS, i!i!.65, &!11.0i:!li r ---· ----. !57.loQ .I • ·'fOJ..ioO • ---&35.C'D --·-u ... eo !57.1110 ---us.20 .. ---- ---&?'t.i!O 61,.i!D ----,Dlo.bD 657.loD 8,111.i!D 67't.2'C "ii!lt.OD TABL~ E Page _~o·;r 41----·--- APPROX HOURLY l0.7i! U.i!7 lD.lflf loO. 72' J.O.l'! 10."l't i.a.,, U.i!7 - lC. 7i! \C .. '\, i.o.,, n.ss ------ ----- .., CITY OF PALO ALTO COMPENSATION PLAN Council Appointed and Elected Officers CLASS CODE MONTHLY. TITLE SALARY 001 City Councilperson $ 250.00 002 City Manager $3800.00 003 C~ty Attorney $3084.00 004 City Contra 1l er $2550.00 005 City Clerk $2050.00 TABLE I Page Fiva EFFECTIVE DATE June 25, 19!3 July 3, 1977 December lt 1978 July 3il 1977 . July 3t 1977 . ,\ ·• •• • -· ~: