Loading...
HomeMy WebLinkAbout1984-06-25 City Council Summary MinutesCITY COUNCIL MINUTES CITY C)f MI () AI TO Regular Meeting Monday, June 25, 1984 ITEM Ural Communications Approval of Minutes of May - 14, 1984 Item .#1, Confirmation of Appointment of Clark Harris as Director of Finance Consent Calendar Referral Action Item #2, Ordinance re Classification of Property at 727 Ramona (2nd reading) Item #3, Ordinance Removing Special Twenty -Five Foot Setback at 1581-1691 El Camino Real (2nd Reading) Item '#4, Ordinance re Meadow. Park (2nd Reading) Agenda Changes, Additions and Deletions Item #5, PUBLIC HEARING: Use of General Revenue Sharing Funds for the 1984-85 Fiscal Year Item #6, PUBLIC HEARING: Finance and Public Works Committee Recommendation re Adoption of the Fiscal Year 1984-85 Budget Recess Item #7, Street Trash Receptacle tmptying and Maintenance item #8, Approval of Change Order to Contract for Custodial Services Item #9, Master Social Worker Item #1U, Human Services Contract Senior Coordinating Council Item #11, Human Services Contract Mid -Peninsula Support Network Item #12, Human Services Contract for FY Palo Alto Community Child Care, Inc. Item #13, Human Services Contract for FY Mid -Peninsula Citizens for Fair Houst ng for FY 1984-85. for FY 1984-85 1984-85 1984-85 Item #14, Human Services Contract for FY 1984-85 Palo Alto Adolescent Services' Corporation PAGE 4 7 1 0 4 7 1 1 4 ; 1 1 4 7 1 1 4 7 1 1 4 7 1 1 4 7 1 1 4 7 1 1 4 7 1 1 4 7 2 4 7 1 2 4 7 1 2 4 7 2 6 4 7 3 2 4 7 3 2 4 7 3 2 4 7 3 2 7 3 3. 4 7 3 3 4 .7 .3 3, , 4 7 3 3 -4708 6/25/84 ITEM Item #15, .Human Services Contract for FY 1984-85 - Catholic Social Services, Inc. Item #16, Telephone Information and Referral Services PAGE 4 7 3 3 4 7 3 3 Item #17, Emergency Housing for Families 4 7 3 4 Item #18, healtn Resources Coordinator Professional 4 7 3 4 Services Item #19, Clinical Laboratory Technologist 4 7 3 4 Services Item #Ltd, Project Mobility 4 7 3 4 Item #21, CAPA and CAPA Box Office Contract 4 7 3 4 Item #22, Amendments to Palo Alto Municipal Code re 4 7 3 5 Oryani zati oval Changes - item #23, Request of 7-ce Mayor Levy .re Interfund Transfers item #24, Request of Vice Mayor levy re Alma Street Bike Bridge Adjournment: 10:58 p.m. 4 7 3 5 4 7 3 6 4 7 3 6 Regular Meeting Monday, June 25, 1984 The City Council of the City of Palo Alto met on this day in the Council Chambers at City Hall, 250 Hamilton Avenue, Palo Alto, at 7:35 p.m. PRESENT Bechtel, Cobb, Fletcher, Klein, Levy, Renzel, Sutarlus, Witherspoon, Woolly A closed session re personnel was held at 5:30 p.m. in the Personnel Conference Room. ORAL COMMUNICATIONS 1. Or. Nancy Jewell Cross, 301 Vine Street, Menlo Park, spoke for the Committee for Safe and Sensible San Fr.ancisquito Creek Area Routing, and proposed a new Council committee. Events over some years indicated continuing stress in certain regards for the north end of the City. The stress was that a resolu- tion depended on relating to another jurisdiction, and was different from that of California Avenue, where there could be City processes alone. The north end interfaced with East Palo Alto, Menlo Park, and eventually Portola Valley. She proposed to the City Council that a Council committee be established, and suggested it be called the San Francisquito Creek Area Council Committee. She had referred to it in discussions with Councilmembers as the "North End Committee," but Menlo Park would have to .call it the "South End Committee." She sug- 9 ::steel a name that did not mention either north or south, but encompassed joi nt meetings with any of the three jurisdictions mentioned. The committee could deal with the situation around El Camino and Alma Street, end the Mid- peninsula Open Space park near the Oaylands, and would become knowledgeable about jurisdictions immediately adjacent to the City of Palo Alto. If the Council agreed, she would appreciate a motion to place it on the agenda at an appropriate time, and offered to answer questions. Z. Harrison Otis, 909 Borth California Avenue, was a- 56 -year resident of Palo Alto, and spoke of a cruse that occurred between 10:30 a.m. and 11:00 a.m. that morning. He took his truck in for servicing in Redwood City and rode the bus home, changing at the SP\station.\ He saw a 66 -year old citizen from Los Altos being beaten up.'- A thug was trying to drag him towards the SP tunnel to take his wallet. After stopping the bus he went after the. ,mugger even though he just had surgery. ire served in the Marines, and would not allow such behavior to prevail in Palo Alto. He $wed the bus driver to contact the police, but there was a communications difficulty, and finally an officer from the Santa Clara County bus district came. The Palo Alto police unit never arrived. The'victim was so ter- rorized he would not sign the report. Mr. Otis signed it, as he was not afraid if muggers .came after .him because he wanted law and order in the town. He Spoke of the seven-year old and his father riding a bus i n Oakland who were knifed _ aid the bus driver had to drive them to the hospital. Palo Alto did not deserve . thatkind of criminal. The citizens needed .help and more attention to such ci rcemstances, and he believed a good motorcycle unit could have apprehended the ..man Felice cars had :difficulty getting through. Palo Alto had a wonderful police department, but it needed beefing , up. with modernized equipment and. recti fl catio h of communications, MIt4U I LS OF MAY 141 1984 MOTION: Councilmember Sutorius moved, seconded by approval of the minutes of May 14, 1984, as submitted. MOTION PASSED unanimously. Levy'„ ITEM #1, CONFIRMATION OF APPOINTMENT OF MARK HARRIS AS DIRECTOR OF E-INAkCL 1WIR:Jbf:4) MOTION: Mayor Klein moved, ieconded by Klein, to confirm the appointment of Mark Harris as Director of Finance. Councilmember Bechtel congratulated Mr. Harris on his appointment. He did an outstanding job for the City, and she looked forward to seeing him continue to do so. Vice Mayor, Levy echoed Councilmember Bechtel's comments. I.t was another outstanding addition to the outstanding Palo Alto staff assembled by the City Manager. The City was honored, and he believed Mr. Harris would do an outstanding job. Councilmember Renzel said she watched Mark Harris in his various positions at . City Hall over the years, where he showed his competence, and she was happy to see him move into the position.. MOTION PASSED unanimously. Mayor Klein added his congratulations, and said he was glad to have Mr. Harris in the position. CONSENT CALENDAR r9T 1O l: Councilmember Sutori us moved, seconded by Witherspoon, to approve Consent Calendar Items 2-4. Councilmember Woolley asked to be recorded as abstaining on Item 4, Ordinance re Meadow Park. Referral Action ITEM #Z ORDINANCE RE CLASSIE1CAT IA=N OF PROPERTY AT 727 RAMONA n ea ing ORDINANCE 3641 entitled 'ORDINANCE OF THE COUNCIL OF TRt UnT17,1710 ALTO AMENDING SECTION 18.08.040 OF THE PALO ALTO -MUNICIPAL CODE (THE ZONING MAP) TO CHANCE THE ZONE CLASSIFICATION OF THE PROPERTY KNOWN AS 727 RAMONA FROM PC TO RN -4' (1st Reading 6/11/84, PASSED 9-0) ITEM #3 URU INANCE REMOVING SPECIAL TWENTY-FIVE FOOT . SETBACK AT sOROINAMCE 3542 entitled 'ORDINANCE OF THE COUNCIL OF IA" •CITV Uf ;PALO ALTO REMOVING .THE SPECIAL TWENTY-FIVE FOOT SETBACK ON THE PROPERTY. AT 1681-1691 EL CAMINO REAL'. I hsfi Reading 6/11/84, PASSED 9-0) ITEM #►4,"URUINAMCE RE. MEAUOW PARK (2n4 Reading) ORDINANCE NCE 3643 entitled 'ORDINANCE Of; THE COUNCIL OF tof UHT Ut rA.0 ALTO CORRECTI$+B THE PROP.ERT.Y. DESCRIP- TION FOR DEDICATED PARK LA*D KNOWN AS `. NEADOW PARK'. (1st Reading 6/11/34p PASSED 844'11601e, absta1RI erg) NOTION PASSED wAaclaorsly, Woolley abstaiN#ag on Item Ord1Aaace re Meador Perk; AGENDA CHANGES, ADDITIONS AND DELETIONS Vice Mayor Levy added the following items to the agenda: Item 23, Work Session on Interfund Transfers; and Item 24,' Referral of Consideration of Alma Street Bicycle Bridge. ITEM #5, PUBLIC 'HEARING - 1SE OF GENERAL REVENUE SHARING FUNDS FOR TEE 19E14-85 FISCAL YrAP (CMR : 34:, Mayor Klein declared the public hearing open. Receiving no re- gr:ests from the public to speak, he declared.the public hearing closed. NOTION: Councilmember Witherspoon moved, seconded by Fletcher, to adopt the staff recommendation that the 1984-85 General Revenue Sharing Fends be allocated to the Field Services program of the Police Department in the amount of $395,000. NOTION PASSED unanimously. ITEM /6 PUBLIC HEARING: FINANCE & PUBLIC WORKS COMMITTEE RECOM- MEigf$ATI N RE ADOPTIilN OF TIT - f CAL YEAS T984.85 61016.7T (CMN:377 4) Mayor Klein said many people wanted to speak on Downtown Park Borth, and Counci lmembers had received many phone calls. He would consolidate discussion on items 6R and 6W concerning that ques- tion. He did not believe the budget was an appropriate place to deliberate on whether Downtown Park North should go forward, but would make a motion later to have the item placed on the agenda next week for separate discussion when the focus could be solely on it. That evening Council should focus on a budget Of almost $70 million. He wanted the public to be aware, when .caking their comments, that he would attempt to run the meeting to allow the Council appropriate time to devote to the consideration of the significant dollars they had a public obligation to guard. Councilmember Fletcher said regarding Downtown Park North, she advised the people from the neighborhood who were going to speak under Oral Communications that ` t would be proper to discuss the question during the budget deliberations. She believed it would be appropriate, as the Finance and Public Works (F&PW) Committee Committee discussed the item, and the people would be discussine appropriation for the park, Mayor Klein said it was an appropriate item, but as the Chair, he did not believe he could allow the meeting to be devoted. to that issue when there were many other items in the budget. r The Finance and Public -Works (F&PW) Committee- did an extraordinary jab, ,and he congratulated Counci l members Cobb, Sutori us , Witherspoon- and Woolley on their work. He believed Councilmember Cobb proved to be a better chairman than` he, and he appreciated the f cus he made on some of the larger _issues inherent in the minutes before the Council. The suggestion of a post mortem session was excel.lant, and the. attempts to get a better handle on the Interfund- accounts was extremely useful-. Having.:read the' minutes. Of ---the. ten sessions of the F&PW Committee, he appreciated the extraor'°dlnary .tins , and effort put into it. He extended his personal thanks,° and hoped he was ejOined by the Clti4ent--of Palo Alto in thanking the Committee or a' job well done. Counci lmefbev Cobb thanked Mayor Klein on behalf of the F&PW Committee' for . his comments. The Committee worked hard, and he thanked.._ the staff for their support- and help. He .extended per- sonal thanks to the Pirector of Budget, - and Resource Management Larry Moore, who helped him and the; .Com ittee: though • the process with the greatest` of ease and -did .a; wanderfulNjob-. Beginning on May 22 and continuing through 'June 1t,: 1984, the: ; FF&PW Committee hold 10 meetings to review the 1984-85 budget. for the -t.ity of Palo Alto, and presented a budget that evening,with recommendations for consideration by the full Council. They were dealing with a corporation whose expenditures approached $70 million, with a General Fund of close to $40 million; a Utilities Fund of approxi- mately $20 million; and a Capital Budget of some $5 million, which were large numbers. It was proper for staff to go into the numer- ical Beta; 1 --Council had the minutes of the discussions with the important overview provided by the City Manager outlining the issues. The process followed contained new elements --the majority of the meetings were held at midday,_ which allowed more of the staff to participate and helped the committee and hopefully staff, and expedited°the process. The penultimate special meeting dealt with broad policy questions, and although they were unable to cover all the subjects or develop them as much as they would have liked, they made a start. During the debriefing session to follow the budget session there would be more discussion on how the pro- cess could be taken into the following year.. and improved upon. They treed to focus on the big issues and avoid becoming.mired in numerical detail. The overall picture showed a fiscally sound and prudent budget for a healthy and vigorous city. He drew the Council's attention to some larger issues, the first of which_ was lnterfunds, a complex and byzantine collection of dollars. Every- one wanted to understand it better, and wanted it to be simpler. With regard to broad policy questions, he expected to see a formal recommendation emerge from the F&PW Committee's discussions .that immediately after the start of the year and as a precursor to the budget process, discussions begin at the F&PW Committee level to better prepare them to deal with the budget and its larger issues. A lot of concern was expressed about the infrastructure and the fact that they lagged further behind than the citizens might want in terms of repairs to the streets and sidewalks and other infra- structures. It was a concern, and some small steps were made to catch up. Many other policies were mentioned in more detail in the minutes of June 7, 1984, and he invited comments as they headed through the year. Despite the bright and healthy view the budget suggested, there was a cloud on the horizon --,the State ballot measure Jarvis 4. The Council knew, and the public would have to learn, of the devastating effect Jarvis 4 would have on the quality of government services and life in Palo Alto. It was suggested itsone-time impact, because of the possible retroactive effect, could be some $5 million or more, with an annual impact of $3 or $4 million. They were large numbers, even in the context of the City's large budget. The Council should note that the closing motion at the final session asked staff to prepare some reports to help better deal with Jarvis 4 as a city -.-.how to handle expendi- tures and commitments and how to prepare for its eventual passing. That was an important step on the part of the F&PW Commit ce,- and he urged .Council attention when it came before the Council. The City was healthy, it was a good budget prepared by an excep- tionally fine staff, and it pointed to a good .future. MOTION: Cowncilmember Cobb for the Finawce and Public Works Committee moved adoption of the Fiscal Year 1984-85 Budget with the following amendments: A. Am increase in maximum :^elmbursemeat for health plan premiums for retir,d employees from $3135/quarter to $183/quarter;. the cost to be spread among City departments; �. An increase of $35.000 for professional services to conduct a Telecommunications. study; An increase of $58,000 for prerentattre maintenance streets; An increase of $13.008 ,for the immediate fields for recreational eases; An increase 1n stiend, for members 0the classing • comoissiem andArchitectural Review Board from $ZS to $40 per month; NOTION CONTINUED 1 F. That Fiscal Year 1984-85 General Revenue Sharing Funds be allocated to the Police Department for Field Services in the amount of $395,000; An increase of $500 for humane education provided by the Palo Alto Humane Society; H. An increase of $5,000 for contract services with Casa S.A.Y.; I. The deletion of $29,075 for Employee Services due to a calcu- lation error in the Customer Service Office of Utilities Administration; � . An ` i hcrease of $105 ,000. for participation in NCPA activities and projects; K. A decrease of $77,500 for ' Capital Projects in the Electric Utility related to traffic signals and communications system improvements; L. A deletion of $10,000 in the Electric Utility for the Capital Project for wind monitoring; M. A net increase of $119,000 for the City's share of NCPA proj- ects for: Caiaieras Hydroelectric --an increase of $141,000; Feather River Hydroelectric --an increase of $41,000; Kings River« -a decrease of $63,000; N. A deletion of funding in the Electric Utility of $50,000 for oil spill protection; 0. A decrease in the System Improvement Reserve of the Electric Utility of $86,500 es a result of the net changes recommended for the Electric Utility; P. An increase in the cents per them sold factor for transfer to the System -Improvement Reserve- in the Gas Utility from 4.3 cents to 5.5 cents; t�. A 20 percent increase for Wastewater with revenue appropriated to the System Improvement Reserve; R. an increase of $40,000 for design work for the Dowatown Park ' North Capital Project; S. That fee increases and changes to the Municipal Fee Schedule be approved as noted in Exhibit °Cm T. Direct staff to undertake a cost analysis of the street light- ing system as to the prow H: i nd of lighting, the way that lighting may be= phased in, associated costs and plaani ng; U. Regarding animal services, -direct staff: 1. To work towards the .goal Of -full recovery of direct costs vi tki n three yeses; 2. Establish a. coastaat.. di ffereoti al for the various ser- vices between resident and nonresident fees; and 7) . monitor petenti al cost . impacts. of other animal services; By a vote of 3-0 Woolley 'not partici pat,i ng ' the V'aee adO tl ems made by the City/School Liaison Committee which dos not remove the provision the City would get credit for lease pay..._ sent as , fellers: MOTION CONTINUED 1. Effective July 1, 1984 and until such time as the School District either sells the site or requires the field for ongoing educational purposes, the City of Palo Alto shall lease from the School District approximately 11 acres of athletic fields including the football stadium pursuant Education Code Sections 39390 — 39403 (Naylor bill); 2. Annv;.k1 rent payments shall be made on each July 1 com- mencing with the effective date of the agreement. For the purpose of the proposal, the first years annual rent is calculated at $41,250; 3. The City of Palo Alto shall assume all maintenance/repair responsibilities related to upkeep of the turf including, but not necessarily limited to utilities, sprinklers, fence repair and attending athletic apparatus, manicuring of baseball /softbel l infields and otherwise providing l i tterl free turf; with •the • fallowing amendment: The sum of rent payments . received shall be credited to the pur- chase price of future City acquisitions pursuant to Educa- tion Code 39390 _et seq"; and 4. In all cases, the Palo Alto Unified School D i stri pct shall be named as additional assured by any group using the fields; W. Regarding Downtown Park North., direct staff to proceed to remove all of the houses by May, 1985, as per previous Council direction and to begin construction during the summer; X. Establishment of an Equipment Revolving Account as policy; Y. To approve the organization , chaeges as put forth by the City Manager; 1. Dl rest staff to report , =n- ,the . mechanisms for the mei ntenaice of sidewalks in the Downtown and California Avenue areas which indicates an estimate of the funds needed to clean sidewalks at the minimum of once a week in the core area of downtown-- Hamilton/University, Alma/Cowper -and less frequently Lytton and Forest with the Corresponding cross streets.aid California Avenue/Cambridge= El Cani`so/Park oa a weekly basis; AA. Staff to return with.a proposal for a program fo.r, .public education In earthquake' preparedness and a budget amendment; Db. Staff to report ee the possible establishment of a businest_ license tax and their recommendations thereto; CC. 1. Approve the following cost schedule effetely. July 1. 1984, for coverage ender the City Retired Employees Health Plana. Single party only:- $183/quarter; Single partywith dependents: $490/quarter;-aid, . Approve :.the . rate structure : for .th-e • single_ :party only and single party dependent' for active employees Who bought coverage fro* the Citywhen they: were on an unpaid leave of sbsence„ DD. Project Mob=i l i ty - Approve an . i ncrease:..of $20.040 i n• .revenue from the Metropolitan, Tranaportati on Department, -with ils set of $20,000 in e pesei tares .,for Project ---Mobility in the Traesportsati:on D1.vi sine . MO! iOH CO I INULU e EE. RESOLUTION 6272 entitled "RESOLUTION OF THE COUNCIL OF THE :i1 T yr PAU1 ALTO AMENDING SCHEDULES S-1 AND S-2 OF THE CITY or PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO DOMES- TIC AND COMMERCIAL WASTEWATER COLLECTION AND DISPOSAL RATES"; FF. RESOLUTION 6273 entitled "RESOLUTION OF THE COUNCIL OF THE Dr PALU ALTO APROY IHG FEES FOR THE PALO ALTO MUNICIPAL GOLF COURSE AND SOCIAL SERVICES ADMISSION FFES"; and 66. ORDINANCE 3544 entitled *ORDINANCE OF THE COUNCIL OF THE CITY or PALO ALTO ADOPTING THE BUDGET FOR FISCAL YEAR 1984-H5." Courciimerber Cobb said his motion covered the General Fund and Utilities Budget, the various documents in CMR:377:4; Exhibit 8, changes recommended by the F&PW Committee; Exhibit C, the fee schedule; and the various attached ordinances. Mayor Klein said the procedure would be similar to the Consent Calendar. Unless a Councilmember had an amendment, an item would beconsidered approved and taken up in one motion. Mayor Klein declared the public hearing open. Carolyn Tucher, 4264 Manuel a Way, spoke on behalf of the Palo Alto Unified School District (PAUSD) with regard to Item V of the bud- get, lease of the Cubberley fields by the City from the School District for recreational use. The proposal was before the Council after the two staffs met, discussed details of an agree- ment and made a recommendation to the members of the City/School Liaison Committee, composed of Mayor Klein and Counci lmember Cobb for the City Council and she and Alan Davis for the Board -of Edu- cation. They supported the general concept of the staff recom- mendations, but mede some changes. PAUSD members strongly be- lieved the annual lease payments should not be applied to the purchase price of the open space at Cubberley if and when the City opted to exercise its rights under the Naylor. Bill to purchase it d t 25 pef eefi t of market value. Any leasing or open space by the City would also be at the reduced rate of 25 percent of the esti- mated market value, to be determined ned by a fe,rmu1 a in the Naylor l egi sl ati 3n. The School Board members strongly believed a 25 per- cent lease and a 25 percent sale strongly favored the City. After discussion, the two Council representatives concurred, and an arrangement was unanimously agreed upon. In the meantime, it was recommended that lease payments be applied to any purchase price. If the Council chose to approve the budget as currently written, it should understand the PAUSD might approve a different version of the contract.: She and Mr. Davis would not recommend that the version before the Council be adopted by the Board of Education. The City/School Liaison Committee agreements were not binding on the two bodies, but it was unlikely the Board, would adopt the con- tract before _ the_ Council Should two different proposals be adopted, there would be a period of delay, with eventual-- < new nego- tiations and some kind of agreesente, In the meantime, the AYSO: soccer groups and members of _ the coiea+unity who wanted to use the tennis `courts or the fields were in limbo. She . underlined that She was eager for the two entities to work , together 'cooperatively.: They represented the same citizens, who expected the best Of them, and she did not expect new negotiations to produce different results. She believed the understandings. reached after the meet- ings. were good for the City, individual recreational users and groups, and the PAUSD. She urged . t e (oun i is to aiiend the budget to coupi,7 with the original agreement made between the members of. the':,Ci tY/ Schoul Liaison Committee. Claudia Hevel, the executive Direct„' of the Hi d= Pcrci nsul a Support Network for eatterod Women, requested .that Council reconsider the recommendation from the F&PW Committee regarding the Mid -Peninsula Support Network's request for expanded funding. They requested an additional $14,839 through the second funding process initiated that year after looking over the recommendations from the Human Relations Commission- (HRC) , which found the top priority needs of the City to be domestic violence services. Their proposal re- sponded to that need, and was fair. They were grateful for the funding received from the City, but it did not cover all costs incurred to provide services to the citizens. Staff believed City funding should be a means of leveraging other funds, which woul d still be the case at the level of funding requested. They ag- gressively pursued funding from all possible sources including the United Way; Sunnyvale, Mountain View and Cupertino; three differ- ent county sources (one of which was unsuccessful). a variety of community groups throughout the north county; individuals; fees f- rom clients able to pay, and special events to provide services throughout the north county. Their service was critical for north county cities and provided assistance through public safety departments. They provided training to the Police Departments of Sunnyvale, Mountain View, and Palo Alto,- and were present when police helped a battered woman in the middle of the night. They provided transportation, counselling and shelter for the woman and her children, and a counselling program for the men interested in ganging their violent behavior. They augmented poi'i ce services by getting the police back on the street faster, avoiding time off work; medical costs, and preventing injuries. The HRC encouraged additional community education on family violence, including child abuse. They would like to provide that service in addition to the services provided to victims and their families affected by the terrible social problem. Councilmember Sutorius said he believed the Mid -Peninsula Support Network that day received consideration at the County level. He asked whether Ms. Hevel's remark about having been unsuccessful in one source referenced that action. Ms. Hevel said the County would make a decision with regard to -;the request for additional funding made through the Department of Social Services on June 27. She clarified that her reference was to the Community Development Bl ocki\Grant funding, which was net recommended, because the Board of Supervisors believed the bulk of the clients came from the north county, and the funding was intended for the "urban county," which did not include the cities of Mountain View, Palo Alto, Sunnyvale, etc. Mayor Klein announced that the City's antiquated sound system would be replaced shortly: and he requested that members of the public bear with the Council until that time. He clarified that discussion about Downtown Park North wound focus on the appropria- ti:en in the budget, not whether there should'be a`park or housing, or the appropriate land use of the : parcel He would rule out of order* any discussion about whether- Council should put the item on the November ballot because it was not part of the budgetary pro- cess. Jr. Nancy Jewell Cross, 301. Vine Street,-: 'was concerned about El Camino Park. Many . people from the north area ` of the City wanted to go to Stanford Shopping ',Center, but could not go directly by car. Many took a. car, made a U-turn, and went back around. With- out changing the ° policy about which way Cars went out, consider- able transport achievement could be. made by having a gate from the Alma Street side that would allow people to use a pathway over to the signal and walk across to- the shopping tenter. It did not: 1 mean across the soccer field. The Oath could yo around to the signal or on a path next to the parking lot between the baseball field and the soccer field. It was matter of making it convenient for people to walk or bicycle to the shopping center. If people did not use a car, they had to go along Palo Alto Avenue which had no sidewalks or signals. She requested that funds be included in the budget for a gate and whatever amenities to curbing would allow people to conveniently bike and walk from Alma Street to the Stanford Shopping Center via the park rather than Palo Alto Avenue. Regarding the Alma Street Bridge, she urged that it be included in the budget. She requested that the City acquire a carbon monoxide monitor. About a year ago, she read in the Peninsula Times Tribune that East Palo Alto had monitors people sou i a wear to-" aFc" u`t`ate how much carbon monoxide they were exposed to. She showed a 12 -ounce, hand-held monitor, which cost about $700. Many cities' planning determinations referred to air pollution and traffic. Cars could be easily counted, but air pol- lution was not readily quantifiable by the public or Planning uepartments. To always have to refer to planning consultants who might live and work in San Francisco and rely on public agencies put the City out of control of the most relevant and timely data for the planning determinations. She proposed the City acquire a 12 -ounce, hand-held monitor or one more elaborate, to effectively address and cite specific situations which made Palo Alto the most carbon monoxide pollution generating city of the 25 cities on which data was accumulated in the Bay Area. Christine Rudin, 235 Waverley Street, said she intended to submit an informal neighborhood petition re Downtown Park North to the City Council, and instead requested that Council continue items b(R) and 6(W) in order to discuss the matter more fully. Mayor Klein said he intended to agendi ae the matter for the first available meeting. He urgea that Ms. Rudin submit her petition. He said he personally would support Item 6(R) in order to have it in the . budget, but it would not prejudge how he might vote on the issue with which Ms. Rudin was concerned, Ms. Rudin subrn'; tted the petition, which was on file in the City Clerk's office. Tony Badger, 381 Ra::tdorne Street, encouraged the $40,000 budget recommendation in Item 6(R), for the plan and design of the Downtown ?art north project. The issue was before the City for 15 years since it purchased . the houses from residents. The matter was a thorn in the.; City.'s side for a long time, and he believed the City should move now if it intended to do so. He encouraged the Council to support the $40,000 for the plan and design of the park. Barbara Hart, 224 Byron Street, associated herself with the com- ments of Christine Rudin. Ms. B. Rohan, 325 Bryant Court, was a 28 -year Palo Alto resident, and a retiredregistered nurse She understood the Downtown Park North situation was closed. The public understood that Council already decided to demolish the houses, and she asked if Council understood what the rentals were in Palo Alto. Those houses should be left. The City did not need another nark rogeteel l Plaza was sufficient for the people downtown. - The cottages in�the area had little backyards, and there were no children in the area. She wanted the decision - regarding the park' to be put on the, November ballot. She > lived in the court near the area, and did not believe a park was required. The people who:; l l ved in the area should be left. Mike Lee, 164 Hawthorne Avenue, said he :was. against Downtown Park North because it was based on a decision Made five years ago, and the matter should be re-examined. Pare Marsh, 32/ Waverley, urged the' Council, on behalf of the neighborhood, to go ahead with the portions of the agenda which affected Downtown Park North. She believed the park should be created as recommended in the budget because At was important to have a park in the downtown neighborhood of Palo Alto. [here were many apartment buildings and condominiums downtown, and there was more high density housing there than in any other neighborhood of Palo Alto. In addition, the neighborhood absorbed the parking and traffic problems inherent to its location near a commercial down- town area, and a park was an appropriate use• of the space and would buffer many of the tensions and -stress of being near a down- town. She bel i.eved the goal in Palo Alto was not just to provide housing, but housing with amenities. The Downtown Park North area provided housing to the City, and it. was time to get some of the amenities to make that housing'pleasurable and worthwhile. She urged the Council to consider the park as a creative-use of the land. The City Parks and Recreation. Department was hel ful in dealing -in public meets ngs with the residents to create something that would include community gardens, walking paths for older people, and a neighborhood center that could include child care. She believed historical actions by' the City's refusing to act decisively'on the Downtown Park North issue promoted the dif i- cul ti es in dealing with the issue now. Council h.ad the opportun- ity to decisively step toward the issue, and she.'urged `that it be done. Walter Sedriks, 325 Waverley, said he could count at least six children on the small block of Waverley, and he strongly endorsed the comments of Pam Marsh. Bern Beecham, 321 Cowper, supported the unanimous recommendation by the FaPW Committee regarding Downtown Park North. There were those with no children, but there were many children. It. Was one of the few places that a young family might buy a home in Palo Alto because the homes were smaller and more affordable to a young couple. It was a lengthy process and there was much public input throughout the years. He believed it was clearly stated three or four years ago, what the people of .Palo Alto wanted, Harrison Otis, 909 N. California Avenue, spoke re Surplu-s School Sites and pointed out that the school sites were purchased with taxpayers' money. He believed the City did a magnificent job negotiating, and he hoped it held the line. The people hoped some of the open space could be retained. Palo Alto used intelligence, and he believed. the City Manager's office was attempting to pro- tect the taxpayers in every way. He did not believe the City should give one inch to the PAUSD because the property was pur- chased by the hard-earned Money of Palo Alto taxpayers. The City way negotiating for something for which it already paid, and everyone in Palo Alto would uphold the City's actions. He was proud of the Planning Department and the City Manager's office for holding ground and protecting the taxpayers. The community ty needed the open space as a buffer zone against some child being knocked off in the street, and for recreation„ Mayor Klein declaredthe public hearing closed. Councilmember Renzel removed Item °(1) re streetlighting, and an item in the CIP. Vice Mayor Levy removed Items (E), increased stipend for Planning Commission and; Architectural Review Board (ARB); (X), Equipment Revolving Account; and ` (Y). organization changes. Counci hne berg Bechtel had comments regarding the ` CIP, ,- and, she removed Item (Y)„ Cubberl ey School fields. Counci lmember kenael said Item (T) ha,d to do with streetl i ghti rig, and the City had an existing policy that streetO ghts would be replaced in kind unless the neighborhood 'requested otherwise. At the FAPW meeting, the:. motion was made in response to some discussion by the Public Works Department Staf f that perhaps incandescent lights -might not be available. A citizen did some research and the lights were available, but the City' might -have to plan -fors their purchase. She believed the existing policy was still fine as long as the city was able to get the necessary bulbs, and the time to reconsider the policy was when the bulbs were not available. AMENDMENT: Councilmember Renzel roved, seconded by Fletcher, .to delete Item (T) and to allow existing City policy to stand with respect to streetlighting. Councilmember Renzel said a cost analysis was done in the past, and over. many .years the companies which made mercury vapor and sodium vapor lights offered great financing plans and all kinds of things to get cities to convert to those kinds of lighting. She personally found the lighting to be unpleasant and there was a considerable amount of costs associated with converting. Typ- ically, the savings realized on the increased lumens per watt were not realized because the same wattage was purchased. While the costs were a little less for those lights in terms of operating costs per lumen, they were much more expensive to purchase at the outset because a ballast was also required. She believed the dif- ference in costs between the bulbs for mercury vapor and incan- descent was about 20 times, while the replacement time was about half. A mercury light could be expected to last twice as long, but it cost 20 times as much. The City would not be saving all that much, and she believed as long as available, the City should continue to permit incandescent light to stay unless the residents requested otherwise. Councilmember Bechtel was not committed to changing the lighting, but believed it would be prudent for the Council to find out the exact costs. She understood that with the City's present form of lighting, a utility worker must go up a tall ladder or cherry picker and replace the bulb on regular intervals of six to nine months. She wanted to know how much it cost in terms of the employee time, and what it looked like. The City saw examples of other lighting which was unattractive, and she did not want it in Palo Alto. Joel Brenner raised a question about mercury vapor lighting and how it was handled. She was not on the Council when the policy was decided, and it made sense to direct staff to look into the pros and cons and report back, Councilmember Fletcher was not opposedto a staff repert as long as it was full and would include consideration: of the disposal of the mercury lamps after use. Her condominium complex changed to florescent lighting, and the lights caused problems after only a few months. The Homeowners' Association was told that it was much more expensive to replace those as opposed to just putting in a new bulb. She wanted the report to be comprehensive. In terms of energy conservation, she remembered a recent conversation where it was pointed out ,that streetlighting went on at the off peak per - led: ,�r,d It was not a threat to the overall energy allocation because it was at night. She would approve the study :.despite her second ;to the .amendment because she believed the information would beuseful as long as it Was comprehensive.. AME*DNENT'FAILED by a vote of e-1, Menzel voting kye.° AMENDMENT: Meyer Klein coved, seconded by Bechtel, to delete Item (R), Downtown Park North, from the Widget. Mayor Klein said he made the motion in order to have it on, the ,f loon, but wanted to hear a full public discussion on Downtown. Park North next week. Given the Council's : own procedures, he wanted to leave the money` in the budget because a later budget amendment would require a two-thirds vote. He would vote to allow the money to stay in the budget, and not support his amendment. t/i5,82 Councilmember Witherspoon did not support the amendment for the reasons stated by Mayor Klein, and was pleased that the matter would be placed on the agenda nett week. Vice Mayor Levy did not support the amendment. Existing Council policy was to include the matter in the budget and take action. If Council voted to change existing policy, it would be accom- panied by changes in the budget, but should be included in the budget until then. Councilmember Renzel said the issue was difficult, but she agreed Council should leave it in the budget and have a ful er discussion later. AMENDMENT FAILED unanimously. AMENDMENT: Councilmember Bechtel moved, seconded by Levy, *o delete Item (W) re Downtown Park North and continue discussion o the July 2, 1984 Council meeting. Councilmember Witherspoon said Council did not have to vote the matter out of the budget to schedule Alscussion next Monday, and she would not support the amendment. For the same reasons as in the previous vote, it was important for the item to be . consistent with existing policy, and she wanted it left in the budget. Mayor Klein supported the amendment, but did not believe the con- tinuance was necessary. . He opined the item should not have been in the budget because if it was not, the previous Council decision of 1980, would have been carried out by staff. Sy including it in the budget, Council kept prejudging what it might do. Next week, he would support a motion to delete the matter from the budget, but that did not mean anything in terms of his decision next week on the merits of the issue. Councilmember Bechtel said Council was not putting in any money, and she concurred with Mayor Klein that it was not a budgetary decision. AMENDMENT PASSED by a vote of 8.1, Witherspoon voting "no." AMENDMENT: Covnci1.e ber Bechtel moved, seconded by Cobb, to amend (Y) to delete the amendment to item #3, "the sum `oaf rent payments received shall be credited to the purchasr price of future City acquisitions pursuant ,to Education Code 39390 et. seq. Mayor Klein said the effect of the amendment would be that the recommendation of the City/School Liaison Committee would be in effect and the City would just pay ordinary lease amounts. Mr. Zaner said that was correct. It would be..a straight lease. When he entered into the negotiations, Council instruction was to ,pbtain, if possible, control of the maintenance and operation of the fields to ensure their availabi ity for the public, which was. the same arrangement for a variety of school district' facilities. The City operated gymnasia after school and paid a fee, and main- tained tennis courts and paid the district. When he entered into the negotiations with Newman Walker, he indicated that he realized it would cost about $25,000 per year for the. City, but he was pre- pared to : return to _ the City Council and recommend that the City pick up the costs of all maintenance and operation of those fields. Mr. Walker's position was that the City should do more than operate and maintain the fields --it should also lease ' the fields, which was a separate -issue. tie found no justification for that and did not see why the City should lease the field when it already took care of maintenance and operation. In order to cure the problem, he suggested the Cite lease the field and the amount of the lease be used as a credit against any eventual purchase by the City under Naylor. Councilmember Woolley said she would not participate in the dis- cussions regarding Item (V) because of a conflict of in4erest Councilmember Renzel said it sounded like the City would pay about $b8,UUO per year for the site, and she asked If new .negotiations Were required, or whether the City was in a position to pay that amount for the property. Mr. Zaner ,said Councilmember Renzel was correct in terms of the ,:dollar amount, and that the .City was in a position to pay that amount. Vice Mayor Levy asked about the basis for the lease cost, whether it would be escalated, and on what basis. Real Property Administrator Jean Diaz said the lease payments were calculated by applying the provisions of the Naylor Act. As typ- ically ;experienced, the Naylor Act dealt with acquisition of sur- plus school sites, but there were provisions for leasing surplus school site property. When the City leased property under the Naylor dill provisions, the lease rate was set at 120th the pur- chase value that would typically be used under Naylor. Twenty- five (25 ) percent of the property's far market value would be used and 120th of it would be applied on an annual basis. The Naylor Bill provided for annual adjustments based on fluctuations in the Consumer Price Index. Councilmember Fletcher asked why the City had to lease the fields when it already maintained them._ Councilmember Cobb believed there were some savings to the PAUSD because of legalities relative to funding received from Sacramento. If the property was leased, some savings were received beyond the lease and it represented a significant input of money to the PAUSU, which helped the children of Palo Alto. He agreed with Mr. Otis that the City paid for the property once, but in reality, PAUSU was a separate political entity and the property owner. As one who lived close to the property, he strongly believed Cubber i ey was vital to the City's open space and recrea- tional uses, and must be preserved at any reasonable cost. The Council needed to move ahead to preserve the uses for the people who used them throughout town. The City.. Manager's proposal had some financial appeal, but the overriding considerations were the. Naylor provisions which gave the City an attractive lease rate. The likelihood that Cubberlray would be sold at any time during the next ten years was small if not . zero, and whether the uoey was applied to a :purchase was irrelevant in any near term timeframe. He believed in the near term, Council needed to consider the important issue of which middle school would be closed and how to deal with tie matter. He anticipated great cooperation from mem- bers of the school board, PAUSD, and the City in terms of preserv- ing the recreational uses. Cooperation needed. to be a two-way street, Council : ember Witherspoon; understood that the PAUSD would not be interested in selling Cubberley in the next :' ten years, and would not want to sell part of the playing fields ahead of the rest of the site. She understood the City would pay approximately 4680,000 during that period for a lease and she asked about the basis for the rental payment. Mr. ui az said the basis for the rental payment was a value of approximately 4300c000 an.: acre, which was fairly conservative assuming a single-family type use. He believed there iere approx- i .ately- .1 acres being considered. Couficilmember Witherspoon clarified that the full sales price would be approximately $3,0UO,OOQ, plus the $680,©00 already paid. As a taxpayer, she had difficulty with that. As correctly stated by Councilmember Cobb, the City might have to decide how much and what part of a middle school it wanted to purchase, and she believed Council should be up front on both issues. She wanted the City to buy the Cubberley recreational fields and whatever it needed from whatever middle school closed. She could justify that for the long-term if she was not going to have to pay an addi- tional $680,000 for Cubberley without any credit of the lease pay- ments towards the eventual purchase price. She would not support the motion to delete the section. _.Mayor Klein .understood the credit applied towards any purchase price by the ti ty of any land owned by the PAUSD. Mr. Zaner said that was correct. The arrangement negotiated was a credit under against any Naylor purchase the City made in the future --not just Cubberley. Mayor Klein said that was his understanding and why he favored the amendment. If the credit portion was not deleted, it was not really a lease payment, but rather a downpayment. The City knew it would be buying other school sites and would thus receive a credit. The City was giving the PAUSD the money a little early and the only advantage was the interest factor --having the money for some period of time, since he anticipaee .' the City would make some purchases from the PAUSD within the next few years. He had no problem with the way it was negotiated. The City was in a better financial position than PAUSD, and where possible and if the City's appropriate interests were protected, Council should be generous. He believed it was appropriate to be generous while at the same time being realistic in terms of the Council's role as the fiduciaries of the City's money. The City did have an advan- tage when it leased the property, and had an advantage as any lessee of property. Property could be used by the City in any way it saw fit within the parameters of the lease, and '`the City could do different things with the property than could the PAUSD primar- ily because the City was in the recreation business and the PAUSD was not. Thus, the Palo Alto citizens were better served by the City's taking care of the property and using it as it saw fit. given those constraints and interests, he did not believe Council should squeeze the last dollar out of the PAUSD.' To the contrary, Council should seize upon the opportunity to take over maintenance and use the fields as the City saw fit and relieve the PAUSD of some obligations i t would otherwise owe the State. He looked at it as a transfer not of a second purchase, but as a transfer from the public's left pocket to the public's right pocket. He urged the Council to support the amendment and help the PAUSD and the relations between the two bodies and create what he believed to be a fair system, Councilmerber Renzel said the fair market value was based on a developed parcel, and she asked whether consideration was given to the fact that the land was essentially vacant in the negotiation of the lease price. It appeared the City was paying a lease price based on 120th of the fair market value of developed land, and she asked whether there was room for the City to secure an option based on some relationship to the price it paid so that at the end of the line, the City was not faced with a highly escalated price while the City "blew its wad" leasing the Property in the mean- time. Mr. Diaz said the observation- reflected Mr. Zaner"' s earlier com- ments regarding what:; went into the negotiations. There was a give.' and take and a balancing of the considerations, and if both parties agreed, it might be possible to Work out some form of. option arrangement Mrs. laner and Superintendent Walker believed it was one way to -ac: o*pi i sh a similar result, and it was not as inflexible as an Option would be. wherea determination had to be made as to what was wanted at.. -sole time in the future when it might not be known. He believed, those types of considerations went, Into what was worked out between _Mr. Zaner and Superintendent Councilmember Renzel said the City did not have to exercise an option, and taking care of the ru u t for 10 years at a high p g p� y y price both for the lease and maintenance might be a proper con- sideration for an option at a fixed price which the City could take or leave at the time. She believed that was a reasonable compromise in order for the motion to go forward, and it gave the City some protection so that when the property went on the market, there would a basis on which to plan for the purchase. Councilmember Bechtel asked Councilmember Renzel to elaborate. Councilmember Renzel believed the amendment to approve the lease agreement without credits against the payment should be contingent upon staff negotiating an option to purchase in 10 years or at some other point at a fixed price, which could be exercised at that time if desired, Normally one paid money for an option, whereas the City was paying rent based on calculations for devel- oped land when the land was undeveloped. The City was maintaining property that the. PAUSD would otherwise have to maintain in the interim, which she believed was sufficient consideration for an option. AMENDMENT TO AMENDMENT: Councilmember Renzel moved, seconded by Sutorius, to amend Item 3 by revising the wording as follows: *The deletion of the :.red1t language shall be conditioned upon the City and the Palo Alto Unified School District reaching an agree- ment on a fixed price for the City's purchase of the property if and when it is put up for sale. Councilmember Sutorius said he seconded the amendment to the amendment for discussion penoses. He did not look forward to the site ever being sold, and asked Mr, Zaner or Mr. Dias to elaborate on earlier responses to Councilmember Renzel. Options generally had a value, and he asked what value upwards of $410,000 the lease payments represented to the option that would firm up a future purchase price on a property of that size, its current market value, and what would normally be anticipated in such a negotia- tion. Mr. Diaz said an option was more difficult,: to negotiate since there were many more considerations. He understood the gist of the amendment to the amendment was to establish a fixed current purchase price to coyer some unspecified date in the future, which would be difficult to accomplish. A credit mechanism, or a par- tial credit for payments made under a lease, would accomplish the same thing. Some credit would go towards its ultimate purchase or some other srirplus school site acreage. It was easier to admin- ister and deal with the present because it represented circum- stances with which to grapple. Mayor Fein said Mr. Diaz' argument actually favored one of the other proposatlons There was a big difference between the two approaches. The credit suggested by staff applied as an almost 100 percent certainty since it would acquire other school sites. On the other hand, the amendment to the amendment might never come into effect because the School District might never sell Cubberley. He believed the two mechanisms were dramatically dif- ferent, not easy trade-offs or alternative methods to accomplish the same thing. They were different policy choices. Mr. Zaner agreed, and said he acceded to the lease concept,_ because Mr. Walker pointed out theclear benefit to the District to lease the property to the City in terms . of, benefits from State funding it could obtain. He was reluctant to deny the PAUSD that benefit, and agreed to the lease. He tried to get a credit of the lease payments so' that the District might obtain its benefit., from the State, and the City would not be out any cash. 4 7 .4 6/25/64 As Corrected 8/04/84 Councilniember Sutor° us said in light of the discussion, he would not support the amendment to amendment, and wanted to offer a sub- stitute motion to limit the application of the lease payment cre- dit to the purchase of the Cubberley site, It meant the money would not apply to other school site acquisitions that'occurred, but in fairness, if the Cubberley site came up for sale, the lease payments would be appropriately applied at that time to that specific purchase. It was a reasonable compromise and its even= tuality was highly unlikely, but in terms of proper fiduciary responsibility, it was not unreasonable to enter into a specific lease for a specific parcel. Mayor Klein did not consider Counci-lmember Sutorius' proposed motion to be a substitute for the amendment to the amendment. Vice Mayor Levy asked for confirmation that the $40,000 the City would pay in lease for the first year was the amount that was under discussion for credit against Naylor purchases. The $28,000 was for maintenance, and was an ongoing cost to the City. Mr. Zaner said that was correct. The $28,000 ongoing maintenance cost would not be credited to the City. The maintenance of the fields had been, up until then, at the expense of the PAUSD. Vice Mayor Levy said the School District might come out $68,000 ahead, although it might not spend as much maintaining the fields as would the City. The credit would be for $40,000, and he asked if the City leased, used or maintained any other school district fields. Mr. Zaner said the City never leased any other school district fields, and he did not believe it maintained any. Mayor Klein said the City maintained Terman before its acquisi- tion. Mr. Diaz said he believed the City had maintained it only during the negotiation period. Vice Mayor Levy said where PAUSD property adjoined City parks, City crews mowed the lawn, but essentially the City had not main- tained PAUSD property. He clarified that if the Council voted against the amendment to amendment, Couhcilmenber Sutorius' sub- stitute amendment world be in order. He would support such a motion because he believed proper crediting of the lease payments should relat specifically to Cubberley. The City provided a benefit to tae PAUSD although it might not be as much it would like, need, or feel entitled to. Both jurisdictions were respons- ible to their- constituents, and while the City was better off than the District, it did not flourish. The deal to credit the lease payments was acceptable, but when reading it, he supposed the credits would be specifically against the Cubberley sale. Provid- ing lease payments to the School District to offset benefits to the City many years in the future and giving the PAUSD not only the present value of the money, but also the opportunity to bene- fit from whatever price appreciation might take place on the property, was fair all round. AMENDMENT TO AMENDMENT failed 7-1, !teazel voting °aye," Nnelley not participating. SU$STITITE AMENDMENT: --Cod cilmesiber So tories sieved, secoided: -by Wlthersp000 , ,$s aimed Item 3 -by revising wordieg . an follows: °The sum of rent peyi.ats received shall be Credited -I° the leased property et . Cubberley If aad` when Said preperty_,i-s=-seld by the Palo Alto N*'1fied.,Sckeo1 District persrant to Edscatien C4do-- 393 et seq. Ceencileeeber Sutorius assiked if the matter :would have to return the City/School Liaison Committee. 1 Mayor Klein said the matter wvuld eutolnaticai ;y return to staff, The School District had not yet approved the language, and if it was not amenable, it would be returned. Councilmember Cobb asked if the substitute amendment was for a full credit to the potential future purchase of Cubberl ey, or whether staff was allowed flexibility to negotiate some cre- diting. Councilmember Sutorius said the lease payments for the property the City would utilize and maintain would be a credit against the purchase price, based on the Naylor provisions, if the property went up for sale, and might refer to either, all, or some portion of the land acquired. Councilmember- Fletcher said the substitute motion solved the prob- lem for her. The lease payments wee clearly _ of more benefit to the PAUSU than the City. The City's maintenance of the land bene- fited both --the fields would be kept in good shape, would remain as fields and used for recreation. Leasing them would notchange the use. The fields were intensively used year-round, and she hoped to see that continue. Applying sor►.e of the lease payments towards future purchases was definitely justified as was applying it only to the Cubberl ey site as open space. Al though the present School board was not considering a sale of. the Cubberl ey site, a future School board eight. She supported the motion. Councilmember Renzel concurred with Councilmember Fletcher and said :;he was initially pursuaded to waive the credit, but as she learned from the City Manager, the original agreement was for the City to maintain the fields only and make them available to the public thereby relieving the School district of the $25,000 annual maintenance cost. The lease payment was substantial on top of that and based on a developed land ealue, As vacant land, it was not income -producing. PAUSi3 produced income from it, and it was reasonable for the City to have at least some possible future return by way of the credit against the purchase of Cubberley if and when it took place. Mayor Klein said that under the Naylor bill, values were only 25 percent of the fair market value. Councilmember Renzel said the full value of vacant land remaining vacant was not as high as vacant land developed. Councilmember Cobb was concerned about the negotiation process oecause he did not want the City caught up in a situation that would take months to resolve. The PAUSO would return with a counter -proposal , and he asked if the language could be made more flexible to enable the staffs to achieve a negotiated settlement that would not have to be bandied back and forth between the two bodies. Mr. Liner said if after working with the PAUSD, they were unable to cease to an agreement. on the conditions imposed by the motion, staff would try to reach some other solution to return to both bodies. Staff was ender instructions from the Council to find a solution to the problem. SUBSTITUTE .. AME$DNENT PASSED unanimously. Woolley 'sot pert' ci padti ng. COUNC iL RECESSED FROM . 9 :30 .a TO; 9:50,- Counci lee giber Renzel referred to Page 20 of the Capital Improve- ment` Program (CIP) entitled 'Yacht Harbor .lavish Conversion:. She believed` t was i n response` to a Bay Conservation and Development Comm'ssi or€_. (bCQC) permit which required the removal : of pilings and flOatin$ docks at ,the end of the lease period . The Yacht Club and Sea. Scout buildings here a:ddeo into the CIP, and- she believed. it 4 1 2 6 6/25/'54 was premature to schedule deuivl itiun before evaluation of the pos- sible usefulness to the public. The Sea Scout building could well be used for Explorer Scouts, etc., and during the transition of ttie Harbor area, a short-term lease might be negotiated with the Yacht Club for use of that facility and possible later public use. She believed the buildings were included in error. AMENDMENT: Councilmember Renzel moved, seconded by Bechtel, to delete language in CIP calling for demolition of Yacht Club and Sea Scout buildings and instead add language as follows: 'To determine the remaining useful life of these buildings and the cost effectiveness of repairing and/or maintaining and, - i f appro- priate, for staff to evaluate appropriate uses for these build- ings, (;ounci l member Witherspoon said she was willing to support the. motion, but believed the buildings were owned by the Yacht Club and Sea Scouts, Councilmember Renzel said most City leases contained a provision that at termination, all improvements reverted to the City. Councilmember Witherspoon believed any dialogue should involve those parties since they would have some say in the eventual dis- position of the buildings. Councilmember Renzel said they would have the right to move the buildings off the land they leased. Mayor Klein said it should be assumed Council would only take action on property the City owned. Vice mayor Levy believed the item formed part of the 1986-87 bud- get merely as information, and no action was necessary. Kr. Zaner agreed, but said the policy was set forth and was aaopted._ Councilmerper Renzel was correct in that staff went too far in the narrative and included the two buildings. Mayor Klein said the City Attorney's office advised that since the item set forth a Coufci : policy, it was appropriate to vote on it even though the money would not be shown in the current year's budget. Councilmember Woolley believed the matter was brought up during the FaPW Committee and staff agreed to do something. It was a question of ownership as the Yacht Club had no lease. Councilmember Bechtel said the F&PW Committee minutes reflected discussion about the fact that the City did not necessarily own the buildings. Staff offered to keep the Council informed, and said buildings not belonging to the City would not be demolished. There was an implication that buildings right, at some time, be demolished, and she believed it was prudent to support the motion to establish their useful life. Although staff told the F&PW Committee they did not believe the bui l di ngs had much useful life left, it should be ascertained to avoid an implication that the Council would randomly demolish buildings. AMENDMENT PASSED umasimoisly. Vice Mayor Levy referreo to item E concerning an increase in the stipend for members of the Planning -:Cc i si on, and the Archi tec- mural review Board (ARB) from $25 to $40 per month The Historic Resources Board (HRB) wasdiscussed, but it was believed that no honorarium or stipend should be instituted there. The Human Relations Commission (HRC) was not discussed, and those Commis- sioners presently received a $25 honorariumR. which he believed should be comparable to that of,the Planning Comb scion. It might be true that the Planning Commissioners had greater expenses, but 4 7` 2 : 7 6/25/84 the Human .Relations Commissioners al .o had expenses. More impoi - tantly, the compensation' better reflected the City's view of the importance of the- contributions made by the Commissioners to the City. AMENDMENT: Vice Mayor Levy moved, seconded by Fletcher, to amend item E to increase the stipend for the Haman Relations Commissioners from $25 to $40 per month. Counciirneriber Bechtel understood the purpose of the stipend was to cover incidental expenses, not as payment for attendance at meet- i nys, which would be a low rate for a Planning Commissioner who might spend six hours weekly on the work. However, he or she had to drive, or ride a bicycle around town to check out possible projects or areas of the town. She did not believe the Human Relations Commissioners .had the same kinds of expenses. She did not want to imply she undervalued the work of the Human Relations Commissioners, but believed they did not have the same incidental expenses although they shared telephone and possible babysitting costs. Counci lriernber Woolley said the Planning Commission requested the change, in the stipend, which was the basis for consideration of the item. The F&PW Committee believed that since the ARB also made many site visits, they should be treated the same way. The HRC did not have to make site Visits, and the Visual Arts Jury (YAJ) , and HRB received no stipend. She agreed the stipend was not a measure of the value placed by the Council on a group's con- tribution to the City, but a reimbursement of actual site visits. Since two .groups did not receive any stipend whatsoever, she did not believe it could be viewed as a judgment of value. Counciimember Renzel observed that the HRC and its subcommittees spent a great deal of time and energies on their work. While the Council did not try to compensate them on an hourly basis, they probably had tc pay to have other things done because o.f the sig- nificant amount of time they spent on the Commission. She con- sidered it reasonable to include them in the increase. Counci lmemt er Fletcher agreed with Counci lmember Renzel. The FIRC held many meetiags and served various other committees and bodies. They put in a great deal of effort, and deserved recognition. AMENDMENT FAILED by a vote of 3-6, Fletcher, Renzel and Levy voting "aye." Vice Mayor Levy referred to item X establishing an Equipment Revolving Account as policy. He asked how much money would be placed in it, and the basis for any appropriations to the account. Uirector of budget and Resource Management Larry Moore said the. amount included i n the 1984-85 fiscal year was $1,100,500, which reflected the cost of slew and replacement equipment for the 1984-- 85 fiscal year. Vice Mayor Levy referred to item Y approving tie organizational changes set forth by the City{ Manager.°. In his report on the establishment of the Finance Department, then Interim City Controller Clayton Brown indicated that ,substantial efficiencies would would result. He did not see `those efficiencies reflected in the budget by reduction of personnel or expenses. Mr. Zaner said the kinds of efficiencies. Mr. Brown referred to would not be seen in the for of reductions but as making the operation function better. For example, each department currently: maintained a separate set of books to keep ° track of its expendi- tures because thereports and materials previously coxing from the financial center were not timely, accurate or dependable. Staff hoped to quickly correct that waste of time; and effort, which was the kind of thin] Council would see better coordinated. Another example was improved coordination between the Purchasing and Finance operations. They worked closely together, and the good cooperation of the past could be improved upon with time and effort saved. Vice Mayor Levy said regarding item Y, that a number of areas had increased expenditures in the name of efficiency, which were probably broadscale in relation to increased computerization of the operation. He defined efficiency as doing the same work more economically, and if new things were done, they were new policies which emanated from the Council, He was frustrated by constantly. hearing of efficiency, bit not seeing signs of it in the budget. Mir. Moore said the dollar amount for fiscal year 1983-84 for the Lquipment Revolving Account was approximately $950,000. Vice Mayor Levy said the total amount went from $950,000 to $1,100,00.0. Councilmember Bechtel asked staff about the item on page 135 of the CIP, "The Gas Chrornatograph and Atomic Absorption Instruments for 19135-86." After reading the F&PW Committee minutes, she understood staff first wanted to see what the specific standards were. She understood that, but had problems understanding why it was uif icolt to renegotiate any budget changes with neighboring communities. It would help the City ensure they cleaned up any discharge from the sewage treatment plant, and improved the purity of water going into the Bay, etc. She wanted to learn from staff if they could get responses sooner to the standards they would be required to meet, and whether it would be beneficial to include in the budget at that po nt. uirector of Utilities Richard Young said he understood the ques- tion was whether it was worthwhile to move the piece of equipment into the current year's budget versus leaving it in the upcoming year. It would be quite possible as the problems they were look- ing at were based on the contents of the sewage. Anything could be done sooner with the additional cost. He did not know with what kinds of standards they would be faced, but it was develop- mental regulations he foresaw cnangi ng aver a period of time. Thoy were beginning to investigate and pursue the enforcement of the regulations with a Senior Industrial Waste Inspector, who would be p'incipally funded by Mountain View for salary costs. The activities would be based on the kind of regulations put in, but he could not give a solid answer on how much the instrumenta- tionwould help with the regulations, but it was seen as a poten- tial, well worth its cost in terms of identi fyi eg the sources of pollutants with which they dealt. AMENDMENT: Couec'i lmember Bechtel moved. seconded by Renzel„ to awn. up the item on page 135 of CIP re $100,000 for Gas Cbromato- graph to this year's SIP. Counci l mer ber Bechtel said the equipment would help with the hazard reduction program and would enable the laboratory to deter- mine whether there were solvents or _ organics in the -sewage system and their origin. They wanted to move ahead on that. Staff could later determine what\was required, but the money would be budgeted to enable the to move as quickly as possible ._en the program. Counci Member• Renzel; asked staff if the : instrument could also used with other water samples brought in fortesting. Mr. Young said it was a gas device that would register against the _ . . ,,gas generated during burning :;of sludge and was not _a water device. Counci Member Renzel understood it could not be used to test other samples but believed i t was valuable to go ahead. Recentexpert- ence in Mountain View indicated the necessity for vigilance. 4720 6/25/84 Gounciimemoer Sutorius would support the amendment it a further amendment were made to offset the increase in the 1984-85 CIP of $100,000 by moving $40,000 from project 84-72 into 1985-86. That project, on page 50 of the CIP, was a street improvement project for traffic control construction, or a replacement of the existing barriers for the bike path on Bryant.. In his opinion, the aes- thetics and present arrangement did not necessitate the expendi- ture of $40,000, and would help keep the CIP at the level approved while supporting the amendment on the floor. AMENDMENT TO AMENDMENT: Councilmember Sutorius moved that the street improvement project on page 50 of the CIP for traffic control construction on Bryant for $40,000 be moved to fiscal 1985-86 to provide partial funding for the Gas Chromatograph in 1984-85. Mayor Klein ruled the amendment to amendment out of order. Mr. Caner obtained confirmation from Councilmember Bechtel that her amendment would move $100,000 from 1985-86 to 1984-85, and that the policy of the Council was to move the project as quickly as possible. If the staff could make use of the money that year, they would do so; if not, they would return to the Council to say so, r+Ut the money would be available if required. AMENDMENT PASSED unanimously. AMENDMENT: Councilae.ber Sutorius moved that Project 84-72, Traffic Control Construction, be postponed from planning and expenditure until a determination is wade whether the Gas Chroma- tograph is to be purchased in the current CIP, in which case it should be deferred to fiscal year 1985-86. AMENDMENT FAILED FOR LACK OF A SECOND. Councilmerber Bechtel said she would support the first part of the amendment. She would defer the barriers, but did not believe it should be tied to another project. She would be happy to save money, but believed. Lounci l should be clean about it and delete the .oarri ers. touncilmember Sutorius accepted Councilrnember Bechtel's amend- ment. AMENDMENT: Councilsember Sutorius moved, seconded by Bechtel, to defer project 84-72 fro• . the 1984-85 fiscal year to 1985-86 fiscal year. Counci;member Fletcher did not think the ahendment would result in final savings. .The current barriers were'vandd1ized constantly-- peopl a chopped at the logs, and the reflectors had to be replaced continually. 43y deferring the project, inflation would increase the . cost. Counci lmember Renxel said the principal reason given in the CIP for the .barrier replacements was the potential visibility problems because of the low profile of the existing temporary barriers. They were hi eh maintenance, and aesthetics was only the third reason. Because of the potential safety problems due to the lack of visibility, it was important to proceed.,: V i ce Mayor Levy was concerned about cyclists :running into the bar- riers particularly .at night if they did not have lights. He assumed the: City was at risk and fault should such things occur. City. Attorney . Oahe Lee 'Said the question . boiled . down from the standpoint of governmental tort law as to whether they were a dangerous condition on public property. She, did not consider them to be a dangerous condition. Vice Mayor Levy said the focus of his question related to whether the temporary barriers were satisfactorily visible as opposed to the permanent barriers that would. replace them. Ale—had the impression they were unsatisfactory. If they were satisfactory, he was willing to leave them in place for a while, but if not, Council should move ahead rapidly. Mr. Zaner said he would need to investigate the question. If they were unsatisfactorily -lit or marked, it would be rectified. Councilmember Beehte1 said she lived about one and a half blocks away from a barrier, and was surprised to see them called "low" in the CIP. They were about five or six feet high and fully re°liec-. toriaed. The only part that was lowwasdesigned such that a truck or emergency vehicle could get over the small part in the middle. Councilmember Witherspoon lived close to the barriers on Park and Castilleja which were equally high. Councilmember Fletcher said the reflectors were attached to the wooden logs, and people continually chopped them out. The period between discovery and replacement presented a danger. Councilmember Woolley said the signed part .was high, but the logs were low and difficult to see at night. The barriers on Bryant were probably a year old, the Park and Casti i l ej a barrier three years old, and the Clemo and Maybelle barrier older. At least for the barriers installed for over three years, permanent barriers should be erected as the residents expected. AMENDMENT FAILED by a vote of 3-6, Bechtel, Cobb and Sutorius voti erg "aye. R Councilmember Wi therspoon referred to pages I94--196 of the Annual Budget under Public Works concerning mixing topsoils for eventual coverage of the landfill site. The amount of $5,040 was budgeted for .landscape design and compost utilization consulting to find which plants grew best in the compost mixes. She believed that study was done years earlier, and a good list of salt -tolerant plants : to meet the needs of 1 andscipi ng design would be available from it no matter what the compost composition in the tiaylands She, assumed the compost foul d not have any salt at al 1 although the mud to be mixed in might. She did not understand why $5,000 would be used to repeat the study. AMENDMENT: Councilmember Witherspoon moved,. seconded by Levy, to delete $5,000 on page 196_,of CIP for landscaping consultant contract. Director of Public Works David Adams said it was not exactly the same study. Councilmember Witherspoon said she would leave her amendment on the floor because she did not believe it was necessary to spend. $b,000 to find out what flowers would grow on the -compost. AME$OMENT PASSED by a vote of 5-4, Fletcher, Renael , Levy, Bechtel voting 6na." Vice Mayor Levy ua1 d one year ago, the <:F&PW Committee requested a five ;_year forecasting for revenues and expenditures. He asked when it was expected that a report would be presented to .the. F&PW Committee or the Council. Mr.. Moore said the item was contained in the work plan for the 1984.85 fiscal year for the Budget and Resource Management Depart- ment. In discussions with. the Finance Director, it was agreed to be coapietea ours ng zne iyo,-435 fiscal year. A number of drafts were developed, but with consideration to the revision of, the organizational responsibilities, the item was put on the back burner and was expected to go before the Council and the F&&PW Committee early during the 1984-$-5 fiscal year. 1 4 7 3 i 6/25/84 Vice Nayor Levy said he looked forward to it. Mayor Klein asked the Council to vote on the budget with four amendments. MOTION TO APPROVE THE FISCAL YEAR 1984-85 BUDGET AS AMENDED PASSED unanimously. ITEMS #7 Tl1ROneH #21 Mayor Klein proposed that Items 7 - 21 be treated as consent items with one motion for all Council members could remove an item, if desired. He ascertained that the staff had no additional remarks to make on the items, and that the Council had no questions. MOTION: Councilmember Cobb moved, seconded by Klein, of Items 7 - 21 as recommended by staff. Councilmember Cobb advised that he would not participate #14, Palo Alto Adolescent Services Corporation. ITEM #7, STREET TRASH RECEPTACLE EMPTYING AND MAI 1 CAR:3 8:4} Staff recommends that Council authorize contract with the Palo Alto Sanitation maintenance of street trash receptacles, approval in Item NTENANCE the . Mayor to excute the Company for emptying and expiring June 30, 1985. AGREEMENT Palo Alto Santitation Company ITEM #S3, APPROVAL OF CHANGE ;ORDER TO CONTRACT FOR, CUSTODIAL SER- . Staff recommends, that Council: 1. Authorize the Mayor to execute a change order to the existing custodial contract with Ace Building Dynamics Company for the amount of $40,800. 2. Authorize staff to execute change orders to the contract up to $8,000 each year the contract is i n force-. ITEM #9 CHANGE ORDER TO CONTRACT Ace Building Dynamics MASTER SOCIAL WORKER (CMR:367:4) Staff recommends that the Council authorize the Mayor to enter into an agreement with the Santa Clara County. Department of Social Services for the Master Social Worker's services 1e the Police Uepartnent. AGREEMENT Santa Clara Coast' Department, of Social Services ITEM #.i0 HOMAN SERVICES . CONTRACT FUR FY : 1984-85 (CMS.: 360: 4 ) Staff recommends the City Council authorize the Mayor to execute thecontract amendment, .renewing •the•• .contract between the • Senior Coordinating . Council of the Palo Alto Area, Inc. and the City of Palo Alto for the fiscal year 1984-85. ASENOMENT No04 TO CONTRACT- 40.4019 4.19 SENIOR C R_SIMATI� _COUNCIL OF .,TME PALO ALTO AREA,' IOC. FISCAL YEAR 1984 -8S - Savior CQord#nating Council ofthe talc Alto Area Inc. ITEM #11, HUMAN SERVICES CONTRACT FUR FY 1984-85 (CMR:363:4) Staff recommends the City Council authorize the Mayor to execute the contract between Mid -Peninsula Support Network and the City of Palo Alto for fiscal year 1384-85. AMENDMENT No. 3 TO CONTRACT No. 4065 MID -PENINSULA SUPPORT NETWORK FISCAL YEAR 1984-85 Mid -peninsula Support Network ITEM #12 , HUMAN SERVICES CONTRACT FOR FY 1984-85 (CMR:361:4) Staff recommends the City Council authorize the Mayor to execute thecontract between Palo Alto Community Child Care, Inc and the City of Palo Alto for fiscal year 1984-85 AMENDMENT No. 5 TO CONTRACT NO. 4017 COMPREHENSIVE CHILD CARE PROGRAM FISCAL YEAR 1984-85 Palo Alto Community Child Care, Inc. ITEM *13, HUMAN SERVICES CONTRACT FOR FY 1984-85 (CMR:362:4) Staff recommends the City Council authorize the Mayor to execute the contract amendment between Mid -Peninsula Citizens for Fair Ho&tsi n9, Inc. and the City of Palo Alto for fiscal year 1984-85. AMENDMENT No. 2 TO CONTRACT 4231 FAIR HOUSING SERVICES FISCAL YEAR 1984.65 Mid --Peninsula Citizens for -Fair Housing ITEM #I4 , HUMAN SERVICES CONTRACT FOR FY 1984-85 (CMR:369: 4 ) Staff recommends the City Council authorize _ the Mayor to execute the contract amendment between Palo Alto Adolescent Services Corporation and the City of Palo Al to for the fiscal year 1984-85. AMENDMENT No. 3 TO CONTRACT 4164. PALO ALTO ADOLESCENT .SERVICES CORPORATION FISCAL YEAR 1984-85 Palo Alto Adolescent Services Corporations ITEM #15, HUMAN SERVICES CONTRACT FOR FY 1984► --85 (CMR:359:4) Staff recommends the City Council authorize the Mayor to execute: the contract between Catholic Social Services/Shared Housing Project and the City of Pala Alto for fiscal year 1984-85. AMENDMENT No. 2 TO CONTRACT 4230 SHARED HOUSING SERVICES FISCAL YEAR 198485 Catholic Social Services, Inc ITEM #16 TELEPHUNE 1NFORNAtI0N AND REFERRAL SERVICES (CMR 370:4) Staff recommends tne, City Council authorize the Mayor to execute the contract between Palo Alto Area Infor* ition and Referral Service, Inc. and the City of Palo Alto for f i scaT year 1984-85. AMENDMENT No. 1 TO CONTRACT 4014 TELEPHONE I$FOR$ATION..,AMD *EFERRAL SURVIeE$ FISCAL TEAR 1814-85 Palo 1"to Area Information as4 Referral Services ITLM r17 LmERGENCY HOUSING FOR FAMILIES (CMR:s72:4) Staff recommends the City Council authorize the Mayor to execute the contract between Emergency Housing Consortium of Santa Clara County and the City of Palo Alto for fiscal year 1984-85. 1 AGREEMENT EMERGENCY HOUSING FOR FAMILIES Emergency Housing Consortium of Santa Clara County, Inc. ITEM #18 HEALTH RESOURCES COORDINATOR PROFESSIONAL : 4r SERVICES Staff recommends that the Council fund the stress management pro- gram for fiscal year 1984-85, and authorize the Mayor to execute an agreement with Sue dial ima and Ellen Kirschman to provide pro- fessional services as Health Resource Coordinators. ITEM #19 AGREEMENT POLICE STRESS MANAGEMENT PROGRAM Sue Walls& AGREEMENT POLICE STRESS MANAGEMENT PROGRAM Ellen Kirschman CLINICAL LABORATORY TECHNOLOGIST SERVICES (CMR: 366 :4 ) Staff recommends that City authorize the Mayor to execute the agreement with Milton Smith, Jr., for fiscal year 1984-85 to pro- vide services as required by the California Vehicle Code. ITEM #20 AGREEMENT CLINICAL LABORATORY TECHNOLOGIST SERVICES Milton W. Smith, Jr. PROJECT MOBILITY (CMR:381:4) Staff recommends that Council: Accept all the bids for Project Mobility taxicab service and authorize the Mayor to execute Project Mobility service con- tracts for fiscal 1984-85 with Mid Peninsula Cab Co., Palo Alto Yellow Cab Co., and Peninsula Cab Leasing Co.; 2. Reject the bids for handicapped van service and authorize staff to rebid the service; Authorize staff to execute a short form agreement with Periinsala Cab Leasing for interim wheelchair van service; and 4. Approve" odifi cation in the Project Mobility enrollment cri- teria to eliminate the existing income limitation requirement and to base el i gi I i-i i ty solely upon mobility impairment. AWARD OF CONTRACTS FOR FISCAL YEAR 1984-85 Peninsula Cab Leasing Company NlOponinsula Cab Company Palo Alto Yellow Cab Company. ITEM #21 . CAPA ANU CAPA BOX OFFICE CONTRACT (CMR:326:4 ) Staff recommends that City Council authorize the Mayor the contract renewal for 1984-85 MOTION PASSED enanimonsii, Cobb 'not participating Palo Alto. Adel esceat Services ces Corporation, 4 7 3 4: 6/26/84 ITEM #22, AMENDMENTS TO PALO ALTO MUNICIPAL CODE RE ORGANIZATIONAL NOTION: Councilmember Cobb moved, seconded by Levy, approval of the ordinance amending the Municipal Code for first reading. ORDINANCE FV FIRST READ YNG entitled "ORDINANCE OF THE trinnrc ALTO AMENDING VARIOUS SEC- TIONS OF CHAPTER 2.08 OF THE PALO ALTO MUNICIPAL CODE RELATING TO THE ENUMERATION OF THE DUTIES OF CITY AUDITOR. THE CREATION OF A NEW DEPARTMENT OF TELECOMMUN- ICATIONS, AND THE REASSIGNMENT OF DUTIES FROM THE FORMER DEPARTMENT OF BUDGET AND RESOURCE MANAGEMENT TO THE FINANCE DEPARTMENT AND MAKING CERTAIN CHANGES TO THE DEPARTMENT OF SOCIAL AND COMMUNITY SERVICES AND DIVI- SION OF TRANSPORTATION AND TO AMEND SECTION 2.26.120 TO AUGMENT THE RESPONSIBILITIES OF THE DIRECTOR OF FINANCE'° MOTION PASSED unanimously. ITEM #23 , REQUEST OF VICE. MAYOR LEVY RE INTERFU► D TRANSFERS Councilmember Sutorius said the ,F&PW Committee discussed the pro- vision by staff of a game plan for Jarvis 4, and he believed it was appropriate to give the Council a sense of the Committee's feelings with respect to how staff might look at the budget and program its expenditures so that their rate for the period July 1, 1984 through November, 1984 was not higher than an amount that would contemplate that portion of the budget as a share of a possible rebate and reduction that the City might have imposed upon it as a result of the passage of Jarvis 4. Councilmember Cobo said the motion at the F&PW Committee was "that the F&PW Committee request staff to draw up a policy statement for Council consideration with regard to preparing the City for the eventuality of Jarvis 4's passing, which policy statement will deal with controlling expenditures and being circumspect in the City's ;long-term commitments in the preparation of that wording. Further; to ask the Council to give staff the assignment to come back to the F&PW Committee with specific recommendations to these ends." He understood that something would return to the F&PW, Committee which would be moved along to the Council. Councilmember Sutorius remembered the motion slightly differently, because he believed the Committee was concerned about the critical nature of the subject it believed. it should have some dialogue at the Council level. He stood corrected that it would come'. from staff to_ the F&PW Committee, who would bring it to. the Council. Vice Mayor Levy said he was delighted to see the intense question- ing by the F&PW Committee regarding the i nterfund transfers, and he seconded Mayor k1 ei n' s comments at the beginning of the meeting about the excellent work of the F&PW Committee. They certainly made the lives, of everyone else easier in goi ng ' through the bud- get. Their concern with the i nterfund transfers he found to be helpful, as was the memo that the new .Di rector of Finance, Mark Harris, wrote. After tad ki ng with several "Counci l lumbers, they seemed to be in agreement that it wodl d >.be worthwhile" for the Council to ask staff to prepare at Council study session; for the purpose of approving the .understanding of interfund transfers. NOTION: Vice Mayor Levy moved, seconded by. Reozel° that stiff: schedule a Council study session for the pupate of improving their understanding of 1 nterfihd transfers end to laclwde the following items: 1. Dataon i dterfund transfers, ' ,b!otb to 2• Fire -year and one-year data compariaoss;. uT ION COP T IHUE J 3. .Comments and explanations on any large changes in interfund transfers; 4. An explanation or discussion of how staff and Council should interpret and use interfund information; and 5. A discussion of application of interfund data at the program level. Vice Mayor . Levy pointed out a print out that was left at the Council's places early that evening, entitled "1984-85 Budget City of Palo Alto Annual Change," credit fur which he gave to his son who put it together on his computer. At the bottom it showed Annual changes, and for the 1984-85 budget, it showed that the new budget wopld be 3.6 percent greater than last year, and approxi- mately 5( percent greater than four years ago. .The interfund transfers --the services from other departments --would rise 53 percent that year, and 149 percent for the four year period. Re saw large changes that year, and large changes every year, and it was true in almost every division. He knew there were various explanations, but he had not seen cohesive explanation which cov- ered the thrust of what was going on. He hoped the proposed study session would clear up the mysteries. MOTION PASSED by a vote of 8-1, Witherspoon voting 'no.° ITEM #Z4, REQUEST OF VICE MAYOR LEVY RE ALMA STREET BIKE BRIDGE Vice Mayor Levy said about 10 years ago there was discussion of an Alma Street bike bridge, but he did not know if there was anything currently related to prospects for a bike bridge to connect Palo Alto and Menlo Park Alma Street across the creek. Ui rector of Planning and Community Environment Ken Schreiber said there was presently no assignment to analyze the matter. The issue was brought up in connection with discussions of the Willow Road extension, and it might not be pursued within thet context. Vice Mayor Levy was particularly concerned that although there were bike paths behind MacArthur Park and behind the park up to the intersection of Palo Alto Avenue and El Canino, in order to continue north, the bicyclist had to jo out onto El Camino which at that, stretch in Menlo Park was- busy, difficuat and dangerous for bicyelfists. He believed being aole to utilize Alma Street with a bridge to connect Alma Street in Palo Alto to , Alma Street in Menlo Park was A sensible continuation of tare bike patterns in Palo Alto and in the area. NOTION: Vice Mayor Levy moved, seconded by Renzel, to ratite? to the Palo Alto Bicycle Advisory. Committee (PABAC) consideration of an Alma Street Bike Bridge: Councilmeaber Fletcher said the Palo Alto Bicycle Advisory Com- mittee considered the matter in conjunction with the Bicycle/ Pedestrian Deficiency Study, done a while ago, and it was listed as a desired projects It was listed in the city's Comprehensive Plan, but it was not a top priority "item. The top priority was a bridge from Palo Alto high School to Town and Country along the Southern Pacific right of way or adiacent to it. PABAC recognized the need for suchol _structures and .she believed it was more appro- pri ate to have :staff analyze possible funding and see where_ it f i t into the list of priorities already established in the City'. s Camprehensive Plan bike plan to fund :first. There were, other projects identified such as crossing over Alma Street somewhere between st Meadow and Loma Verde, and an underpass .at 101 near East Meadow toget over to East Bayshore because of the hazardous San Antonio overpass. She believed the ' direction should be mere focused on the desired accomplishment. 1 Vice Hdyeir Levy said he desired to establish a priority based on current bicycle usage and traffic patterns. If the Council believed the referral was better made to staff, and it could be assumed that PABAC was sympathetic, he would change the motion accordingly. City Manager Bill "Laver said the Comprehensive Plan contained a set of priorities for bicycle lanes and bridges. Staff would review those priorities, bring PABAC in, and report back to Council for a determination about whether the priorities were in the right order. Councilmember Renzel said as second of the motion, i.f the under- standing was to review how .the bicycle bridge stacked up with the other priorities and whether it was still in the appropriate priority position, she would accept the change. If the motion suggested that the bicycle bridge needed to be moved ahead of the others, in the absence of PABAC's concurrence she was not prepared to accept it. Counci member Cobb hoped Council would also be advised of the cost. MOTION RESTATED: Refer to staff to review priorities for an Alma Street Bicycle Bridge and see where it fits into the list of priorities already established, but do not stove it up. Ur. Nancy Jewell Cross, 301 Vine Street, was interested in improv- ing the accessibility across San Francisquito Creek at various points. She supported the motion. Ten years ago, the biggest need was at El Camino and Alma Street, and now traffic was much worse. Many people did not cycle because of the toxi a atmosphere and hazards with the cars. She preferred to have' the motion address cyclists and pedestrians. She believed a more expensive, wider oridge about 2{s feet wide for just bicycles and walkers would cost in the neighborhood of $100,000 to $200,000. Counci l merber Witherspoon pointed out that there was a bridge at Waverley, and PABAC had a priority list, which she preferred to support. She pointed out that once across the Waverley bridge, there was no bike trail that went across the Southern Pacific right of way, and she would not support the motion. Count i l member Renzel said with respect to the _Alma Street poten- tial bridge across_ the railroad crossing, Alma Street was used on both sides of the creek, and while it was busy on the Palo Alto side, it was almost unused on the Menlo side. She believed a connection there would create possible good ways for people to get. north or south. Councf lmembe,r Fletcher said bicyclists used the existing tracks and walked along the tracks at considerable discomfort where they could oe hit by the trains. 'Alma a Street was a natural crossing, and there was no question that a bridge there wou1 d be benefi- cial. MOTION PASSED by a vote -if 41-10 Witherspoon voti m so.." ADJOURNMENT l;ouncil aajburned at 10:58