HomeMy WebLinkAboutRESO 5091·~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~-•
RESOLUTION NO. 5091
RESOLUTION OF THE COUNCIL 01" TFE CITY OF PALO ALTO
AUTHORIZING THE EXECUTION OF A GRANT AW~ CONTRACT
AND EXPENDITURE. OF MATCHING FUNDS FOR A BURGLARY
REDUCTION PROJECT SPONSORED IN.PART BY AND THROUGH
THE OMNIBUS CRIME CONTROL AND SAFE S'.l'REETS ACT
OF 1968
WHEREAS, the City of Palo Alto desires to undertake a certain
project designated Burglary Reduction: Prevention by Prediction,
to be funded in part from funds m3de available through the Omnibus
Crime Control and Safe Streets Act.of 1969, PL 90-355,, as amended,
PL 91-644 (hereinafter referred to as the Safe Streets Act),
administered by the California Council on Criminal Justice
(hereinafter referred to as CCCJ);
NOW, THEREFORE, BE IT RESOLVED that the City Manager of
tne City of Palo Alto was authorized, on its behalf, to submit
the attached Application for Grant for Law Enforcement Purposes
~ to CCCJ and is authorized to execute on behalf of the City of
Palo Alto the attached Grant Award Contract for law enforcement
purposes, including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the City of Palo Alto agrees to
provide all matching funds required.for said project (including
any extension or amendment thereof) under the Safe Streets Act
and the rules and regulations of CCCJ and the Law Enforcement
Assistance Administration and that cash will be appropriated as
required thereby.
BE IT FURTHER RESOLVED that grant funds received hereunder
shall not be used to supplant ongoing law enfox~ament expendi-
tures.
I hereby certify that the foregoing is a true copy of the
resolution adopted by the City Council of the City of Palo Alto
in a meeting thereof held on ~Ma__;y~I_9_,~~~~~~--' 1975, by the
following vote:
AYES: Comstock, Henderson, Norton, Pearson, Rosenbaum., Sher
NOES: ~s, Berwald, Clay
ABSENT: None
ATTEST: APPROVED:
c~}-~
APPRO AS TO FORM:
APPROVED: ,¢
...:.....
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/-·~., ti t~ C::b
I!. C.-:::l ft.-_,,.~
Ap~lication for a gra~t und~r Section 301
(b) of the (~nnibus Crim!! Cc.ntrol and Safe
Strc~ts Act of 1958 (PL-90-351), as amended
by PL-91 ·614. .
R~quesled Sturt Date:
Attilchment u
Part B Part C Purt •
Pre-A91~.w:ent fffcc-t"fve ___ ·:
Date -----~
Grant Extension A~p~oveti To -------
• Title: BURGl~RY R£0UCTIOrl -PREVEIHION BV PREDICTION 2. Region: J
4.
Typ~ of Applicatio~
1 XX! Origina 1 (Date)
Year: lst2_ 2nd_ 3rd_ 12. fil1.nl_i..funt:
4/25/75 City of Palo Alto
D Revision (Date) --------
250 Hanii l ton Avenue
Pa1v Alto. California
(415) ~29-2563.
94301.
Grant 01.1ration: 12 Months 13. Project Director and/or Contact
Person:
.. 5. Lengt_h lf Project: 24 Months Lt. C. B. Hauser (415) 329-2331
275 Forest Avenue
SupRe>r1;. Dollars Percent Palo Alto. California 94301
' 6. Federal $124, 178 90% 14. Financial Officer:
1. St~te Buy-In 6,899 5% Alfred J. M~tchell
_ City Contro 11 er
8. Local Hard Match 6,899 5% 250 Hamilton Avenue
Palo Alto, Ca1iforr.ia 94301
9. Other ~~tch & !n-Kind ·0--0-(415} 329-2458
$137,975· 15. Official Authorized to Sign Application:
10. Total Projf\Ct Cost lOOX George A. Sipel ---City Manager (415) 329-2563
11.
16.
Category: 250 rlami l ton Avenue
Palo Altot California 94301
Program: Signature: l>nte
Proj~ct Sum:nary
Burglary Reduction -Prevention by Prediction
The proposed project will employ a computer-aided system to predict the time ard location of
residential and corrmercial burglaries. Using these predictions, potential victims will be
personally contacted and given information on how to reduce their vulnerability.
Experimental evidence strongly indicates that households that have had a physical security in-
spection or a mean1ngfu1 contact with police representatives to discuss security arc several
times less vulnerable than those who have not been provided this service.
The proiect's ·specific objective wi 11 be to lower, by 25%. the rate of burglaries in. house--
holds contacted versus the burglary rate in those not contacted. The ir.ethodology wil 1 em-
ploy a predictive cow~uter program {pr~sently being de-bugged) to locate the potential
victims in one of 92 geographical zones. Burglary Reduction Teams will be deployed to the
indicated zones and will aggressively pursue personal household contacts. It is estimated
that about 23% of the city's households can be r~ached dur-ing the project's first year.
Evaluation of the project's success or failure will be-a fairly simple matter of analyzing
records kept of households contacted versus households victimized.
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;.: ... ~;-r·covE.t:tsH'EE'T"'~'FEoeRAL CANT Af>Puc1;T10N/AwAno~1· ..... 10 ..... 1N...---__, ... ,-"'....,.P-PL-~c-,A-T-~-=-N-u~;;!.,{--:-;-
: bncf other Project Reviews -STA1il'pF CALIFOIH'l!IA . ·--.. .. ..... . •
1 <J 1. 5__ __4__ ?~-. ITE'°1S 1·31 10 BE COMl'Lf ltO (JV APPllCANl --· -·---~ -----------------·----------------f~ f COERAL C!.Ml"lOYr ~ 10 NO. -,:-AP~LICANt·=·oriiiniT.t.en.nr;;,, 4. AOORE~S -StrHt Of P. o. Ho• l CITY OF PALO ALTO 250 llAMILTCN AVENUE 94-6000 389 •
~. CtT;v 16.SCAol~TN:YClARA 7.SCTAATt u.9",t.41P3c0o1 uE 9. PHOG Tll L!;/NO. (Ca1;;loqof Fed oo..;:7".t.'.:--.~-'..\-,~-n-,...-ct-·~ : PALO AL TO ,, " IMPROV & STRENG L/\~l ENF /l 6b02
10. TYic: OF ACTIO'"N _______ r:T:".Y~P:".E::--o'"'F~C"."'.H'."'.:A"'."N"."'.G:'."'.' E~1-=-c-o ... -.-p".""le_l_e "."'.jf,_1_0_b ... o-,-,-O-c:-.. -..... ,-C-h_e_c;lr;_o_cl_) _ _.... __________ '"1-1-4-.-E-X_!S_T_•_N_G_F_t_DGi1:-J:li:
, ~ D ,,,0 . u.O 13.0 . ~~ N•"" c Mod1fic1tio" ' sr.crer.ecl Oollar't a I ncrH•eO Ouratio" a Oth•• Scope Chanr,it
li>D Coniinl.l•tiort b 0 Oc:cre.>Htl Dollats b 0 Oecr,.a;vd Our.Jticin b 0 Cancoll•ti<Jn N/A
I I
1G, REpuesuo FUNOSTART
yr mo
,9l6__._L
J.LMontht)
19. APl'LICANf TYl'E (!] FUNDSlffOUES1£0/FO't:/WJ'frrt$1t<.w°""'Amt o•lrr-.(•l<>rf'r: t
EritetLoucr 124 "]P. A. Staie F. School Dinrict · 20.tcnc:RAC I }$__.;._ ___ .-t.L.~.o ..
16. FU~DS DURATiON 8. lntcntate O, Community Action A9enc~ n STATE ( JS . 6 • 8~ 9 .C~
C. Sub State Din H. SPonsor9d Org0>niu.tion n. L.DCM. I } $ 6 • 899 .Ct
., X.' mo • • 17. esf. PROJECT STAAT • 1~~.i__
12 (M ontt>s)
0 C I I d . ( }$ -0--
"'·· C0
,.
1
:nty • .-. 1an T.J. OTHER f J$ 13~.~cjj'!)·.~~ 18. !:St.PROJECT OURATION -, J. Ottler (Spi!c;ify in Remark ti :U. TOTAL IXJ. 21. Z'l. 'l'J I ' ..,_
25. !JRJEF TITLE OF
: APPLICANT'S PROJECT BURGLJ\RY REDUCTION: PREVENTION BY PREDICTION
26. OEfCRIPTION OF APPLICANT'S PROJE::CT (P1.1r:iosc)
l USING A COMPUTER PREDICTION OF BURGLARY OCCURRENCE BY DAY 9 TIME, A.~O LOCATION. POTENTIAL i VICTIMS Will BE CONTACTED AND ADVISED or~ METHODS TO REDUCE THEIR VULNERABILITY • • • • • • . . • • I
127. ARrA;;;YRO~;c;~M~;c;~~~i:a~~~~ ;o~~t;·;;·t~~~r:Tv , _C_A_L_I_F_O_Rl_N_I A ___ ...,.-_,,-.....,,.~---....,..,.,,..,,..,=-="'l...!..~?f."" ... '-10.,i.;>£""'~1 ... ~~~~ V· 1 ~~:~~
;29. COf'IG RESSIONAL DISTRICT 29. E nvirortmenul Anr:s.rnent A•quirecl 30. CLEAR INGHOUSE(Sl TO WHICH SUBM ITT~ 0 I 0( Appli;ant Oittr'.cts lmpa.:ted By Project Bv Swee/Federal A,,.o<\Cy? 0 Yes
b ~AreaWide i ~ 17 ] [ 17 ] ~No c D None
I ;JI •• ~MET/T ITLCE Of COHA ACT RERffes COO RO INA TOR l b 275r.F··-= a"'"sR-E'"""s-T"-. -, P-A-=pl,...._ 8"'"'·....,A,__L ........ T_O_&_C_A_l_IF_O_RN_I_A __ 9_4_3_0_1__,,_c 4""'T1-=-e5""'~'""32·9~2 33·1
: L • • 8. USE , I · . • ~--~~~~-~~~-----'---~~~~~-r-,,'"""':-:--~--:,-...,,....-~,..---,~....,.,.-..,...~,.....~...,..~-~~---.....,.~~ 31. d I~ ENVIBONMENTAL DOCUME:NT R!:VI EW R~QUIRED YES IV1 NO 0 e Wil: !hi! pi:oject requiro h If project is phv~-=al in na1ur1t or ceq;f!es a" If Yes D Environmental lmoaet Statement (RePOrt) Attached 120 "Q;pic5J reloc::iiioflli 0 O{ 1 em-ironme"1.:I doc:um.tnt, hst rhe U.S. ; 0 Ori!flEIR 0 finalEli'I YES N Oeolog'icSurwyOUildranglemaf'inw:Uchth • ~ N · o · A heel 120 · t Do~s ~·.>W" <!')!:ncy have a project i~ loaned. , E'S3tlW eclnratton nae ropiesJ · • civil nghts JHirmafr:::i
• None aUllched • O.Xument Will Be Forwarded On action IX>li..CV and plan?
: Approximately_--=--=------=-----.,..,..-·-YES r7ii NO n ! Mon Day Year O 15 goi'>Ct covered by
If No 8 Federal Prog;-am Don Not Require An Environmental Document A·-YSE.SYl t!l NO X-.
: Project Exempt Under State C-at~icar Exemption. Cl~n__ I~ y~s .. i\W.OA exec'a~? N/A
l .. YES 0 NO 0 ~----f-~--~-~---~~~~--~~~---~~~----.L...~---...;;;;;;~-~~--'-----~~-~-~-----~-: ITEMS 32·38 TO BE COMPLETED BY CLEARINGHOUSE
32. CLrARINGHOUSS 10 1 (o ~::'E~;i~;HousE ( ( I I ,... __ .... -..... ~~--..................... ..., ......... _..~ ........... -~--~.._ .......... ____ _
33. a #llCTION i!ASEO ON
f!EVIEW OF
33. b ACTION TAKEN
• 0 Whh Comment
b 0 Without Cornment
0 STATE APPt..ICAT•oNI 1 1 1 1 1 1 1 1 c Waived 34• IDENTIFIER (SAii ;-=C~/\~-~...._.....__._ __ ........ __. __
Nvmber
4' 0 Notification
.; 0 An<>I ic:ation
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35, CL~INGHOUSE
ltfPACT COOE
STATE 11'/IOE Counry/ City
P1"9 Atea
d D Unfavorable I Stare
Chy """"'""c""'ou_n_t_y~/ ~C~i-tv-"'"T~C~ou-n-ty-,-~C-it""y-...,..C~ou-n_t_y~/-C~i1V--..-C-o_v_n_•v_1_'""'c."",-,Y ·· County/
Plnv Aru
• DY•sQNo I r1ne Arej ring Ar•j "~Arr P1n11 Arej
36.. ST)l.TE PLAN REOUJflcO • • • • • .
37. RECEIVING OAT~ ,\f CLEARINGHOUSE vr mo day '. 38.• SIGNATURE OF CH OFFICfAL HJ ____ _
DY•• ONO 38.fiNAL CH ACTION DATE yr mo c:ll1v
1!1 ___ --
ITEMS 39·42 TO BE COMt'LC TEO SY l\Pf'L ICAN T DEfOFIE SENOING f ORM TO rE Ot:RAL ACE:,.,CY
39. ce7'TIFICATION _ T1'e applican~ _certifio$. the110 th& beu of his l<11ow~cl9" and t>el;.f the abova data aH uue and
, corr•ct and Mong of th•• fO""' Nis be..., duly auU1or,zed by tt>o 90vern.ng body of the •Pf•licant.
I
Chfl:k box if c:fcatinOhov~e
response is ettadu!d. 0
~~~··-1-~~=A-M~:E~C:P_r-i~nt~o~r~T:y~po~:)~~~~~~~~~~~~~~~~~:b~:T:IT:L~-C~-~~~~~~~~~~~~~~:-c-S-IG __ N_A_T_U_R_·E~o-f_A_u_t_h_or_i_IC>d-~-~-R~ep:•:ew~~n:•:•t:ive~~~·--~'-d-T_E_L_.E~::_~r-~-S_E_R-~
~1. DitTE MAILED TO fECEAAL1STAH: AGENCY yr mo d.:iy .r:2. NAMC OF u:oERAL I SlATIE AGENCY ! 1'0WHICH THIS APPLICATION SU6MITTCO ! ,.,. ____ --
: ITEMS·~-~" TO ec CO...,Pt.ETF.D OY •en~ RAL orFICl LVhLUATING ANO·H[ coa.tMI' NUIN(.i l\CTION UN llH. , .. , •. ,~l •C ... '\tf(111.:
"3., Gl)ANT APPLICATION 10 -r5:1. APJ>lic:~t11on F!oc"d. -----t.a. • E "p. Ao: l•un n.,,11: !1:\ h R-.1 Ht At'l'''' •·•t :CAKi•"'d t>,i fedHal A99ncy)
I
yr mo day .,, mu d .. y 1~~~Co·~j Y• j'orr J .... • • • r.3.a OH h
44.'GiiANTOR AGt:NCY ' 19 10 " IU --------··---· . : . ---· .. ,..; ... -.. 1 ... .. ~ I--:----·-:-~~-:-:--.. --"T .:-------· --
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16. Acknowledgement of Notice of Intent
Clearinghouse card not yet received.
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April 25, 1975
ENVIRONMENTAL EVl\LUATION
BURGLARY REDUCTION: PREVENTION BY PREDICTION
PALO ALTO POLICE DEPARTMENT
I. Project Description
A. Type of Grant -Action; improve and strengthen law enforcement/16502
B. Type of Project -Designed to reduce burglary problem in Palo Alto
C. Location -City of Palo Alto
D. Surrounding Area -Other suburban corrmunities, Foothills,·San Francisco
Bay
II. Does the proposed action confonn to all local, state, and federal plans,
policies, and controls for the affected area, including the Clean Air Act
and the Federal Water Pollution Act of 1972? Yes
III. What alternatives are there to the proposed action? None
IV. Environrrental Effects
Will the implementation of the proposed projects or pr~gram produce the
following effects:
1. Lead to a significant increase in air pollution? No
2. Lead to a significant increase in water pollution No
What is the ability of waste water system to meet demand
without degrading water quality? N/A
How will water supply be affected? N/A
3. Lead to a significant increase in the ambient noise
level for a substantial number of people? No
4._ Lead to poor incompatible land use, soil erosion, or
soil pollution? No
5. Destroy or derogate from an important recreation area? No
6. Substantially alter the pattern of behavior of wildlife
or interfere with important breeding, nesting, or feed-
ing grounds? No
.. 4.
v.
7. Disturb the ecological b~lance of land or water area,
or impact critical areas such as flood plains, w~t
lands, beaches and dams, unstable soils, steep slopes,
and aquifer recharge areas? No
8. Have significant effect upon areas of historical
significance, archaeological significance, cultur-
al significance, or educational scientific ~igni-
ficunce? No
9. Have an adverse aesthetic or visual effect? No
10 .. Have a detrimental effect on the safety of the
community? No
Is there opposition to the proposal?
Who? N/A
Why? N/A . . .
No.
After evaluation of the above question, it has been determined that?
There arc no significant environment~l impacts.
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April 25, 1975
HEGATIVE DECLARATION
Gentlemen:
In accord with the procedures for the preparation of environmental impact
statements, an environmental assessment has been performed on the· proposed
agency action below:
Burglary Reduction: Prevention by Prediction .
The assessment process did not indicate a significant envir·onmental impact
from the proposed action, and the project will not involve any of the follow-
ing: -
a.· New construction projects.
b. The renovation or modification of a facility which ·
leads to an increased occupancy of more than 25 per-
sons.
c. -The implementation of programs involving the use of
pesticides and other harmful chemicals.
d. The implementation of programs involving microwaves
or radiation. ·
e. Research and technology whose anticipated or intend-
ed future application could be expected to have a
potential effect on the environment.
Consequently, an environmental i!J1)act statement will not be prepared.
·An environmental impact appraisal~ which sulTIT!arizes the assessment and the
reasons why a statement is not required, is on file at the above office and
will be available for public scrutiny uron request.
Sincerely,
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20. BUDGET SU~r\ARY FOR GRAllT PROJECT
If ft is anticipated that funds wfll be requested for second and/or third year activities, fill in those spaces. If
this appl icatf on 15-for second year funding. then fill in the "Total First Year" w. i.h the aporoved amounts for that period, and the anticipated amounts for th;rd year funding.
1. Budget should be based on a grant year (12 month or shorter period if the project is less than 12 1110nths) rather than calendar year or fiscal year.
2. Including State Buy-In funds.
Budget
Category
Personal
Services
Consultant
Services
Equipment ..
Supplies ~
'Jperating
Expenses
Total
Project Cost
Grant Funds
Requested
Grantee
Contribution
TOTAL FIRST YEAR1
Grant Matching 2
Total Funds Funds
$81,843 $68,046 $13,797
5,200 5,200 --I
12,543 12,543
28,795 28,795
9.594 9,594
$13,797
TOTAL SECOND Y A 1 Tf> AL THIRD -tARl
Grant tching2 Grant !atchincl Total Funds ·Funds Total Funds Funds
$90,543 $72,453 $18,090
5,720 5,720
12,921 12,921
700
10,720 10,720
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C~ORNIA CQuNCIL ON CRIMINAL JUS.E
~ DETAILED PROJECT BUDGET
FEDER\l. HARO MATCH
BUDGET CATEGORY TOTAL FUNDS STATE I LOCAL
BUY-IN HARD MATCH
21. Personal Services
A. Salaries
Burglary Reduction
Specialists (4}
$10,400 x 4 x 100% -t4l,600 $27,803 $ 6,899 $6,899
Secretary/Clerk (l)
$9.000 x 100% 9.ooo 9,000
Contract Acinfn~trator (1)
$16,320 x 100% 16,320 16,320 -'-
TOTAL SALARIES $66.920 $53. 123 $ 6.899 $6,899
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.
.
8. Benefits
In-lieu Holiday 2.8% I I
Allowances 1.3% l
Dfsabfl f ty 2.9% I Retirement 11. 4%.
Insurance 3.9% 22.31 $14,923 $14,923
TOTAL $81,843 $68,046 I $ 6,899 $6,899
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OTHER
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~ETAILED PR~JEr.T BUDGtT (CON'T~ I I
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FEDERAL HARD MATCH BUDGET CATEGORY TOTAL FUNDS STAlE l LOCAL BUY-IN HARO MATCH OTHER
22. Travel
..
Lease expense for two (2) vehicles
i $175/month $ 4,200 . $ 4,200 ,
Vehicle operating and maintenance
expense l ,000 1,000
. . TOTAL $ 5,200 $ 5,200
· 23. Consultant Services
Evaluation Consultant $12,543 $12,543
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--,____ ____ -. . --. . .
TOTAL $12,543 $12,543
24. Equipment
Equipment Detail in Budget Narrative $28,795 $28, 795
!
-......
-
-
... -----TOTAL S28. 795 $28.795
.. 1.
~AILED PROJECT BUDGET (CON'T)~
. FEDERAL HARO AATCH BUDGET CATEGORY TOTAL FUNDS STATE LOCAL OTHER BUY-IN HARD MATCH
25. Supplies and Operating Expenses
Deta;l in Budget Narrative $9,594 $9,594
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.'OTAL $9.594 $9,594 -
26. TOTAL PROJECT COST fSl 37 ~97' $124.178 $6,899 $6,899
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I 27. Percent of Total Pro~ect Cost 100% i 90% 5% 51
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28 •. Bu~t Narrative: Begin below and add as many continuation pages
(n ered a-A, e-B, etc.) as may be necessary to relate the items budgeted
to project activities and complete the required Justification and explana-
tion of the project budget. Explain the sources the grantee will utilize
for 1ts matching contribution. Enumerate those proposed expenditure items
that require prior approval, as specified in Bureau of the Budget Circular
A-87, and in CCCJ Fiscal Affairs Manual, so prior approval may be cons1_dered
at the time application is made.
28.l PERSONAL SERVICES
28.1.l Salaries
28.l.1.l Burglary Reduction Specialists (4)
$10,400 x 4 x 100% =
These non-sworn individuals will be
organized into teams of two and will
be the priJ!le means of reaching house-
holds to impai·t security informati~n
and make ~ecurity inspections.
28.l.l.2 Secretary/Clerk (1)
$9,000 x 100% =
This person will provide secretarial
and clerical support to the project.
28.l.1.3 Project Coordinator (1)
$16,320 x 100% =
This individual will function as the
day-by-day project manager and will
handle all contract administrative
duties, perform liaison with other
divisions and departments and will
serve as the prime contact between
· grant actfvities and other agencies
suci1 as the Region 11J" Staff.
28.l.l.4 Police Lieutenant
The L i'eutenant will serve as Project
Director in his capacity as a member
of the Chief's Staff. Salary for this
position will be absorbed as part of
nonnal department budget.
-9-
$41,600
9,000
16,320
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20. Budget Narrative: Begin below and add as many continuation pa~es (number~d 8-A. 8-B, etc.) as may be necessary to relate the items budgeted
to project activities and complete the required Justification and explana-
tion of the project budget. Explain the sources the gr~ntee will utilize
for 1ts matcMng contribution. Enu111erate those proposed expenditure items
that require prior approval, as specified in Bureau of the Budget Circular
A-87. and in CCCJ Fiscal Affairs Manual, so prior approval may be considered
at the time application is made.
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28.2 BENEFITS
28.1.l.5 Police Officers (2) ·
On~ officer will supervise the day-by-
day field operations. · The second of-
ficer wi 11 be responsible for data · ·
collection and correlation, develop-
ment of infonnational bulletins, and
will provide field support when re-
quired. Salaries for these positions
will be absorbed as part of nonnal
department budget.
TOTAL SALARIES $66,920
Services of the four Burglary Reduction Specialists,· the Secretary/
Clerk, and the Proje=t Coordinator will be obtained through a pro-
fessional services-type contract. Equivalent payment in lieu of
benefits at the City rate of 22.3% will be included in total con-
tract value.
Contract Services $66,920 x 22.3%.=
28.3 TRAVEL
28.3.1 leased Vehicles
lntennediate-sized vehicles (2) @ $175/month
X 12 months =
These vehicles will be used by the Burglary
Reduction Team in their daily field activi-
ties.
28.3.2 Vehicle Operation and Maintenance (2) X
$500/year =
TOTAL TRAVEL
28.4 CONSULT~T SERVICES
$14,923
$ 1,000
$ 5,200 .... ~-..
$12,543
Project Evaluation -a consultant to conduct an evaluation of the -....,_. --,
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28. Budget Narrative: Begin tielow and add as many continuation pages
'{numbered 8-A, 3-B, etc.) as may be necessary to relate tha items bud~eted
to project activities and complete the required Justification and explana-
tion of the project budg~t. Explain the sources the grantee will utilize
for 1ts matching contribution. Enumerate those proposed expenditure itc.-;1s
that require prior approval, as specified in Bureau of th~ Budget Circular
A-87, and in CCCJ Fiscal Affairs Manual, so prior approval may be considered
at the time application is made.
28.4 CONSULTANT SERVICES (Ccntinued)
project1s effectiveness will be chosen by competitive bid. The
RFP will describe the methodology and objectives of the project
and jnvite bidders to desig~ an evaluation component.
\ . 28.5 EQUIPMENT .•
28.5.1 Self-Propelled Van
._
: This van will be used dayst evenings .
and weekends to serve as a mobile cen-
ter for burglary reduction information,
· displ~ys and demonstrations. It will be
. · priw~rily deployed into 459 -predicted
zones but will be uttiized for other
neighborhood. ar.d shopping center type
display activ-i.ties _as available.
Purchase, rather than lease, of this
van is proposed, in that it will require
major interior conversion from stock con-
figuration. At lease completion, the van
supplier would have to remove the modi-
fication work and re-convert the interior
to stock to return it to marketable con-
dition. This expense to the supplier
would have to be pro-rated over the_
tenn of "the leaset resulting in a
· prohib)tively high monthly expense.
As of tris writing, one experienced
supplier and converting firm offers the
opinion that it wouldn't be intereste.d
in bidding on-this item, even at a
gr~atly ·increased level.
28.5.2 Van Mounted Project~r
..
-This projector will be permanently in-
stalled in the mobile van· to reverse~
project burglary reduction tilms for
public viewing.
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$19,000
$
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28.
\
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..
~et Uanative: Begin below and add as many continuation pages
(nwnbered 8-A:"1f-B, etc.) as may be necessary to relate the items budgeted
to project activities and complete the required Justification and explun~
tion of the project budget. Explain the sources the grantee will utilize
for its matching contribution. Enumerate those proposed expenditure it~;;1s
that require prior approval, as specified in Bureau of the Budget Circular
A-87. and 1n CCCJ Fiscal Affairs Manual 1 !::o prior a~proval may be considered
at the time application is made.
28.5.3 16nm Film Projector-s (2)
$750 x ·2 ==
To be used tQ project burglary-oriented
fiims at neighbor~ood meetings.
28.5.4 Communications Equipment
Fixed Portable Radios (3) $900 x 3 = $2,700
Vehicle Charging Units (3) $225 x 3 ~ $ 675
Vehicle Antennas (3)· $ 25 x 3 =~$ 75 _
. Multi-Charger (1) · ' $250 x 1 = $ ·250
Total COlmlunication~.Equipment = .
This corrmunications equipment will be
mounted in the ·vehicles assigned to
the BRSs and will be utilized to faci-
litate their efficient deployment and
inter-conmunications in the field.
28.5.5 Magnetic Vehicle Signs, 17"x 34" 1~)
Signs--$25 x 6= $150
Set-Up Charge = $ 15
Total cost of signs =
28.5.6 Films. (6)
$325 ~ 6 =
..
Films describing the best methods of
improving' home security will be pur-
-chased for public viewing .
.
! .
..,
$ 1,500
-.
$ 165
•. ..
,
28. Budget Narrat_ive: Begin below and add as many continuation pages
(numbered 8-A, 3-B, etc.) as may be necessary to relate the items budgeted
to project activ1ties and complete the required Justification and explana-
tion of the project budget. Explain the so~rccs the grantee will utilize
for 1ts matching contribution. Enumerate those proposed expenditure it~~s
that require prior approval, as specified in Cureau of the Budget Circular
A-87, and in CCCJ Fiscal Affairs Manual, so prior approval may be considered.
at the time appli,ation is made.
\·
·2a.5.7 Office Furnishings
For (4) Burglary Reduction Specialists:
Desks (2) $200 ~ 2 = $400
Chairs (2) $.70 x 2 = $140
For (1) Project Coordinator:
Desk (1) =
Chair (1) =
Calculator (1) =
$200
$ 70
; $150
For (l) Secretary/Cl.erk:·
Oesk (l) =
Chair {l} -Typewriter (l) =
File Cabinet. (1)' =
$200
$ 70
$600
$150
Total Office Furnishings =
· TOTAL EQUIPMENT
$ ·540
$ 420-
$1,020
$1,980
28.6 SUPPLIES AND OPEP.ATING EXPENSES
2a.6. l · General
The expense associated with office
space, telephones, offi~e supplies
and data processing, will be ab-
sorbed as a part of the normal de-
partment budget.
28.6.2 Publications
..
It 1s anticipated that (4) useful
publications related to burglary will
be available during the grant year. At
the·proposed rate of HH contact, (5,500
per year), the expense of purchasing_
thef11.for distribution ~ill be:
-9-o.:.. ' '~
$28,795
'•
·'
.......
' i •.
i ..
1
•
..
e .
28. Bud et Narr~tiv~: Begin bcl~w and add as many continuation pages
numbered U-A, 3-B, etc.) as may be necessary to relate the itc-.ns budgeted
to project activities and complete the rP.quircd Justification and explana-
tion of the project budget. Explain the sources the grantee wi11 utilize
for its matching contribution. Enumerate those proposed expenditure itcr.ls
that require prior approval, as specified in Cureau of the Budget Circular
A-87, and in CCCJ Fiscal Affairs Manual, so prior approval may be considered
· ·at the time a~plication is made. · ·
\· .
. \
. .;.
·28.6.2 Publications (continued)
(4) publications x 5,soo·x .20 = $4,400
. _ · . It· is expected that approximatel_y· ~ 50~000 copies of ·various leaflets
: anEI .. bulletins· will be generated
in-house.
·:. :50,000 x .05 =
: · TOTAL PUBLICATIONS
28.6.~. Carrying Cases ~ ·
$2,000
. .
. ·The four .. Burglary Reduction Special is ts
. wil 1 use 1' sa 1 es person·• s samp 1e 11 -type
. · .;~· ,.·:·:· briefcases to carry films, publications,
. . .
.. · . etching to~l s,_ .. le_aflets' etc.
$35 x (4) ca~es =· . .·
28.6.4 Vehicle Opera.ti~n and Maintenance
Estimated operating and maintenance costs to_r van at $0!25 per mi le. ·
500 miles per month x 1?. x $0.25 =· .
28.6.5. Mailing Expense
•.
..
I.riformat·i ona 1: bull et i n.s ma ii ed to cohtacted · ·households quarterly: ·
. . First Quarter = . 576 -~ .10 = $ 58 ~.
(4 wks in ·Tield @ 144 HH/wk) .. .. . .
Se.cord Quarter.= · ·
(13 wk-s x 144 ·HH/wk)
Third Quarter =
(13 wks x.144 HH/wk)
"Fourth Quar.ter. =
...
(13 wks x 144 HH/wk}
Tota~· Hailing Expense=
..
1 ,872
2,448 x .10 = $245
1,872
4,320 x ~ 10 = $432.
~ . ...
1,872
6 f 192 x I 10 = $ 619
$1,354
TOTAL SUPPLIES AND OPE~TING EXPENSES
~ .
··'
$ 6,600
• $· 140
$ 1,500-
•.
: .
. .... ~·'It • ; ..:.·.t ~· .. "'
... ...........
. · . ..
•
,
. 29~ .. Graphic Representation ti Costs -,By Month •
PROJECT MONTH
10· 137.975 1st 2nd 3rd 4th 5~h 6th 7th 8th 9th 10th
9 124, 177
8 110,380 /
96,582
/~
. 7
/ v
82.785 6
,/ v •
_§8.987
/ /
• 55.190
5
4
' r
3 41.392 I
2 27.595
·-.V
/ y"
13.793 1
l/
30. Other Sources of Funding
FUND:>
DATE AGENCY REQUESTED REQUESTED STATUS OF REQUEST
$
•
s
4•• -.....
s _,_
$
$
$
-10-
11th 12th.
/.
/~
/' ..
.
.
I I
.
1001
90%
80%
701
60%
501
40%
20%
10%
OS
•
f •• Page 11 Items:
-\,, lty \,,UUll\.. I l n:~!)U IU L IUll _LU _
~ ~e provided at a later date.
31~ Resolution: A resolution must be provided by the governing beard
or body in accordance with the following sample: ·
RESOLUTION OF THE----.-----..--.-----.--,--~--(name of the governing body)
WHEREAS the des 1 res to undertake a .
·certain project des1gnate t t e to be funded in part
from funds made available through the nibus Crime Control and
Safe Streets Act of 1968, PL 90-355, as amended, PL 91-644, (here-
after referred to as the Safe Streets Att) administered by the
California Council on Criminal Justice {hereafter referred to
as CCCJ).
NOW, THE.1lEFORC, BE tl RESOLVED that the (designated offidal_l
of the (unit of government) · was authorized, on its beha1f,
to submit the dttached Applfcat1on for Grant for Law Enforcement
Purposes to CCCJ and is authorized to execute on behalf of
Cit Count Or an1zation the attached Grant Award
ontract for aw enforc~~ent purposes includ;ng any extensions or
amendments thereof.
BE IT FURTHER RE50LVED that the applicant agrees to provide all
matching funds required for said project (includ;ng any extension
or amendment thereof) under the Safe Streets Act and the rules
and reg1Jlations of CCCJ and the Law Enforcement Assistance Adminis-
tration and that cash will be appropriated as required thereby.
BE IT FURTHER RESOLVED that grant funds received hereunder
shall not be us~ to supplant on-going law enforcement expenditures.
Ayes:
Noes: Absent:
(Datel (Signa.ture)
(Typed name and title)
NOTE: The format of the resolution need not be an exact copy,
but must include all of the elements Guntair.Qd in the
above sample.
-11-
PROJECT NARRATIVE:
Th1s section is the applicant's detailed statement of the project, and will
1nc1 ude: what. when, where, why a rid how it wil 1 be done, who wi 11 be
t~volved and what results are to be expected. When writing your application
you should follow the fonnat and address each of the major headings and sub-
headings as outlined below:
All pertinent fnfonnation must· be included in the grant application, therefore,
rather than referring to prior applications, surrmarize that infonnatfon and
include ft under the appropriate headings in this application.
32. Problem Statement:
a. Description of the nature, scope, and degree of the problem.
b. Definition of the problem fn work load or statistical tenns and
sources of data.
33. Approaches Considered:
(The foHowfng items will be required in app1fcatfons submitted dfrectly
to CCCJ, however, they will not be required for projects contained in
certified regional plans.)
a; ·Brief ·crescriptfon of ·eacl1 of tht! alternative approac-hes considered
and reasons for not select1ng them.
b. Reasons why this proposed approach was selected and the evidence
which indicates ft will be effective.
c. Indication of appropriateness of this agency to conduct the project.
d. Indication of capabilities of this agency to conduct the project.
e. Identification of tha need for this particular project in this particular area.
34. Project Objectives:
(Webster defines objective as follows: something toward which an effort
is directed; an aim or end of action. Therefore, each objective should
be a specific st1tement of the measurable end result anticipated within
~ stated period of time. If the objective is properly written a supporting
narrative statement is not required.) .
• • ~ • • • • • +
. a. Clear concise statements of precisely what the project fs expected
to accomp11sh.
EXAMPLES: The number of reported burglaries in the City of
.....---=-----...,.____,,, wf 11 be reduced by at 1 east 15%, twelve months after the implementation of this project.
·1A-
...
32. PROBLEM STATEMENT
The number of burglaries annually occurring in Palo Alto is increasing
at an increasing rate. Since 1969, the number of burglaries reported
per year has almost doubled (92r). Unchecked, this explosive trend
could be expected to duub1e again during the next two years alone.
(Appendix--Item 1)
Unlike th .. majority o·. . munities in Santa Clara County, this high
rate of incidence in ralo Alto is not related to population growth.
In fact, the demographic characteristic~ of the City have been effec-
tively stable since .th~ mid-sixties as the result of geographical
limitations and land usage planning.
At the expected rate of incidence during FY 1376:
6% of the City's structures will be burglarized;
$514,000 of property will be taken;
3,735 persons will be exposed to the unsettling
personal impact of a felony being conmitted on
their property;
3,077 patrol officer-hours will be expended-in
initial investigatory procedures; (Appendix--
lte~ 2) ·
12,500 officer-hours will be consumed in follow-
up work. (Appendix--ltem 2}
As an indication of the extent of the problem, police resources allo-
ca-cea to burglary alone will amount to 5.8% of the department's total
resources measured by expense--the most expensive crime in the com-
munity, both in dollars and in fts negative effect on the total delivery
of police services.
33. APPROACHES CONSIDERED
Burglary Reduction by Enforcement:
Past experience in Palo Alto, as in most other jurisdictions, indi-
cates that field patrol and investigative operations are· not enough
to hold the line against the burglar. The basic nature of the crime,
being one of opp~rtunity and availability, mitigates against the ef-
fectivity of enforcement efforts at less than total saturatio~-level.
The approach selected for implementation is described in the meihodo-
l_ogy section.
·. ~·~··~_,, ........ . ·.
-13-
e .
34. PROJECT OBJECTIVES
1. To reduce, by 25%, the f)Umber of burglaries occurring in house-
holds and-corrmercia 1 e-stabl i shments that have been personally
contacted by members of the Burglary Reduction Project during
the grant year, as compared to burglaries occurring in non-con-
tacted households durng the same period. ·
2. To evaluate the operating reliability of a computer-assisted
data analysis program intended to predict the time and location
of burglaries.
3. To implement and test a Burglary Reduction Project that can be
used as a model by other jurisdictions and whose methodology
can be easily adapted to other crimes where citizen knowledge and
action is important, e.g., purse-snatch, fraud, prowlers, etc •
.. ' .. ·,._ ... , ..
" .· .. .._.· ....
-14-
•
35. METHODOLOGY
35.1. Su11111ary:
A computer-aided too 1 \"i 11 be used to pred kt the· lo ca ti on of
potential burglary victims. Based on weekly updates and read-
outs, trained non-sworn personnel will be deployed in the indi-
cated zones to urge that the residents and/or lYJsiness people
upgrade their security.
35.2. Burglary Prediction Tool:
The Burglary Probability Factors (BPF} program is presently in
the test-and-de-bug phase. It is expected to be operational by
September 1, 1975.
The flow of data through the Burglary Probabil1ty Factor program
from source to readout of 459--predicted zones is as follows:
35.2.1. Officer responding to burglary scene fills out
input sheet at scene. Seventeen factors are
described. (Appendix--ltem 3)
35.2.2. Input sheets are collected, reviewed for errors,
and logged daily.
35.2.3. Input sheets are accumulated and key-punched
weekly.
35.2.4. · Cards aT"!--.val idated and read into BURGi:HSTRY
by.BURG 01 (Appendix--Item 4).
35.2.5. BURG 02 extracts current data from BURGHISTRY
and writes into BURGEXTRCT.
35.2.6. BURG 03 SORT sorts BURGEXTRCT by day, time,
weather. and zone.
35.2.7. BURG 03 generates weekly probability report
(Appendix--Item 5).
At the outset of this proposed project, the Burglary Proba-
bility Factor data base will.consist of all burglaries from
January, 1972, to December, 1975 (the 1975 cases are being
input currently; burglary reports from the earlier years are
being gradually coded and read-in). The weekly prediction
-15-
e
35. METHODOLOGY (Continued)
' ~ . .
will localize the expected 459 1 s to a day, time, weather, and
one of 92 zon~s, as well as describing other relevant factors,
such as structure, fencing, method of entry, etc. The zones
are a further breakdown of the 13 (approximate) cens~s trects
within Palo Alto. Alignment with the established tracts was
felt desirable in that demographic data is available at that
level fer further analysis. The zones are roughly equal in
structure density and are of manageab1e size for the preven-
tive field operations to be performed by this project. Addi-
tionally, for cross-reference ease, all Palo Alto police data
are sorted by these zones.
P similar, though unrelated burglary rediction project was
undertaken by the City of Seaside in 1972 and is coming to
its completion this year. the primary differences between
Seaside's effort and this proposed project are:
-Seaside predicts to the census tract level, an area
possibly ten times the size of Palo Alto's zones.
-Action taken in Seaside's predictions is anned toward
apprehension of suspects by undercover officers and is
not oriented toward preventive efforts by the citizen-
ry.
Though Seaside Police Department encountered many progra11111ing
and procedural difficulties {their data processing is handled
by a local junior college) and excessive equipment down-time,
they experienced a marked reduction in the number of reported
burglaries during 1972-73 and feel that this is mostly due to
their Crime Prevention project.
35.3. Achievement of Objective 11--Reduction of Burglaries:
Strong evidence exists that households1• whose adult members
have attended a security seminar or HH which have had a physical
security inspection, are significantly less susceptible to burg-
lary. ·
In 1974 of the 1,473 households that had received a ~valida
contact2, only 18 were subsequently burglarized (1.28%). Of
the 22,051 HH not contacted, 1,092 became victims (4.95%). Some
portion of the above 4:1 ratio of reduced vulnerability can pro-
bably be c..harged off to other unidentified factors; but with the
fairly large sample size and the random geographical distribution
of the client HH, it seems reasonable to conclude that the client
H~.a!e truly more ~ecur~ because of the valid personal contact.
1For simplicity, the term 11 Household 11 (HH) is used herein to include
all structures--both residential and conmercial.
211 Valid 11 contact, for the purpose of this project, is defined as an
adult's attendance at a neighborhood seminar involving a meaningful
interchange on home physical security and secure living habits, and/or
having an actual physical security inspection of the HH p~rformed.
35. METHODOLOGY {Continued)
Accordingly, the following methodology will be employed by the Field
Operations Section of the project:
35.3.1. Four non-sworn persons will be hired and
·trained as Burglary Reduction Sepcialists
(BRS) to perform HH security inspections
and advise people as to daily living ha-
bits that will reduce their vulnerability
to burglary.
35.3.2. The BRS will be assigned to working hours
that will pennit HH contacts to be made on
weekdays, evenings, and weekends for best
coverage of 459-predicted zones.
35.3.3. The BRS will be deployed into the 459-pre-
dicted zones (and, to the extent possible,
the zones surrounding the predict~d area),
and will use one or more of the following
methods tQ obtain the maximum number of
valid contacts with HH~
35.3.3.1
35.3.3.2
35.3.3.3
35.3.3.4
Doorstep offers to perform security
in$pections;
11Street corner11 van displays in
neighborhoods to offer advice and
make ~ppointments for personal HH
inspections;
"Shopping Center" van displays for
the same purposei Neighborhood seminars by appoint-
ment and invitation to discuss the
burglary problem and impart advice
on upgrading security. (These
seminars can be COltll1ercial or resi-
dential in nature, depending on the
neighborhood 1 s makeup.) ·
The four BRS's will be assisted in the call-backs and follow-
ups resulting from the above modes of operation by the two
supervising police officers who will be assigned to the pro-ject. ·
Based on a conservative estimate of the rate of client contact
per hour, it is expected that the project will obta~n approxi-
mately 5,500 client HH (about 23% of the City's HH) during the
first 12 months of the grant {Appendix--Item 6). During the
35. METHODOLOGY (Continued)
second year's op~ration, the client level should increase con-
siderably, since there will be minimal training required (as-
suming a low employee turnover} and a learning-curve effect
should be observable.
The Data Analysis Section of the project will accumulate and
monitor statistics resulti~~ from th~ field effort for evalu-
ation purposes. The follow1ng data will be gathered:
-Quantity of client HH;
-Client HH address and zone;
-Type of contact made;
Zone, address, day, date, time of 459 1 s occurring
to clients;
Zone, address, day, date, time of 459's occurring
to non-clients;
-Person-hours worked by Field Operations personnel;
-Clients obtained per hour; .
-Cost per person-hour (including project in-house
overhead) ; · .
-Cost per client obtained;
-Other data as required by the evaluation consul-
tant 1 s final design.
The basic evaluation of whether Objective #1 is being attained
or not should be a simple comparison of the quantity of burg-
laries occurring in client HH vs. those occurring· in non-client
HH.
35.4. Achievement of Objectives §2 anL 13:
Objectives 12 and 13, analysis of Burglary Probability Factor
Program and development of a model Burglary Reduction project,
respectively, will be accomplished by an on_-going systems analysis.
35.5 Personnel: (See Appendix-,Item 7 for Organizational Structure
and Job Descriptions)
35.5.1. Project Director -An existing department staff lieu-
tenant will oversee the project reporting directly to
the Chief of Police.
35.5.2. Project Coordinator -A Project Coordinator to perform
the day-by-day grar.~ man.agement will be hired.
-18-
35. METHODOLOGY (Continued)
,~ -:-·
35.5.3. Field Operations:
-Four Burglary Reduction Specialists
will be hired from the local area.
-Field Operations will be supervised
by an existing Police Officer.
35.5.4. Data Analysis and Evaluation:
-A Secretary/Clerk will be hired.
-An independent evaluation consul-
tant's services will be put un~er
contract.
-Supervision of the Data Analysis
effort will be performed by an
existi_ng Pol ice Officer.
-19-
----
e -36: WORK.SCHEDULE Pro .. ·ect Weeks L _J
Activity 1 2 3 4 5 6 7 8 I I 52
36. 1 PROJECT COORDINATION:
36. l. 1 Secure City-owned
office soace * ' " J \
36. l. 2 Recruit and hire
Project Coordinator * Li • l
36. 1. 3 Establish budgetary -' control sxstem Hl L l
36. 1.4 Procure furnishings &
equioment I. ... I. 1
36. 1. 5 Prepare RFP for Evalu-' ation subcontract I' .. .\
36. l.6 Bid cycle and award of l Evaluation subcontract* ~ ..I. I. l
' 36. 1. 7 Prepare RFP for van j
J I. •1 .
36. ·~ .8 Van bid cycle and award I .t. II .t.
36. 1. 9 Van delivery 11 1-h w ~ek
36.1.10 Vehicle bid cycle and j delivery II.!. .. l
36.1.11 Coordinate project, in-L ...1 -A eluding reoort preoaration .. :l 7 I -
36.2 FIELD OPERATIONS: 36.2 .1 Recruit and hire Burg-' lary Reduction Specialists .I A ...
36.2.2 Develop training program &
conduct traininQ I \ .Ill
36.~.3 Deployinent of BRS in 459-~I _J
oredicted zones ' .l 'tl
36.3 DATA A.'4ALYSIS:
36.3.1 Recruit and hire Secretary/ . •.
Clerk ... • l
36.3.2 Specify data to be collected J .t. • l
36.3.3 Design data recording and I display system I _.. I ~
36.3.4 Conduct data accumulation L _J A and analysis I. .1 I I
f, _J
36.3.5 Perform project evaluation ' I ' "ll .. . ~ .... ~ . . . . ·.' *A~sumes preliminary activity prior to contract aw~rd.
-20-.
37. MANAGEMENT RECORDS
Records to pennit effective monitoring of the project's fiscal and
schedule status, and to contribute to its evaluation, will be main-
tained. ·
Accounting records will be in accordance with the City of Palo Alto's
existing system. Specific project records, such as the following,
will also be kept:
-Quantity of ~H contacted;
-Quantity of clients obtained;
-Address, zone and tract of clients;
-How contact was made;
-Number of refusals of service;
-Tract, zone, address, day, date and time of
burglaries occurring to clients;
-Tract, zone, address, day, date and time of
burglaries occurring to non-clients;
Field hours worked (time cards);
-Office hours worked {time cards);
-Clients per field hour;·
-Person-cost per field hour;
-Cost per client.
38. PROJECT EVALUATION
The project evaluation task will be subcontracted to an independent
consultant. This consultant's methodology will be integrated with
the basic data system and progress monitoring tasks.
38.1 Measuring Achievement of Objective #1--Burglary Re~uction:
This will be accomplished by an on-going analysis of project data to answer such questions as:
• Are burglaries in client HH 25% less than non-clients?
-Are field personnel able to cover 459-predicted zcnes
on a timely basis?
-Are a significant number of valid HH contacts being
made?
-If a client HH is a victim subsequent to contact, had
the client taken any positive steps to improve security?
If not. why not?
-Whrt is the ratio of forcible to non-forcible entries
to client HH as compared to non-clients?
38.2 Measuring Achievement of Objective #2--Evaluation of BPF Program~
The operating reliability of the Burglary Probability Factor
Program can be evaluated by analyzing day-by-day operations
to answer questions such as:
-Is the field report-coding-keypunch-run time cycle
efficient enough to produce predictions on a timely
basis?
-H111 the BPF program generate enough 11 hits11 ( pred ic-
t1 on of zone by day and time) to efficiently deploy
field personnel? If not, how modify--groupi_ng of zones?
expansion of data base? expansion of time slot? change
progranning concept?
-Is data.processing and program maintenance cost excessive
for results obtained?
38.3 Measuring Achievement of Object #3--Project as Model for Other Uses:
The usefulness of this project as a model for other juris-
dictions and types of crime can be evaluated by examining the
day-by-day operating procedures and analyzing data to answ~r
such questions as:
-What is the COf'llllUnity's reaction to the use of civilian
personnel as representatives of the Police Department?
-Will the client follow advice given?
.. 22-
38 •. PROJECT EVALUATION (Continued)
-Do other types of crimes fit a pattern of occurrence by
location and time that could be considered predictable?
-Are project operating procedures properly established
such that another jurisdiction could implement a similar
project with a minimum of training? ·
-23-
AP.PEND IX
-24-
100
80
PER-
CENT 60
40
20
YEAR
1969
1970
1971
1972
1973
1974
1975
e. APPENOIX--ITEM 1
BURGLARY STATISTICS -PALO ALTO
1969 -1975 (Projected)
QUANTITY % INCREASE
730
802
817
879
928
1, 110
1,399
POPULATION
~ROWTH
Baseline
10%
2%
8%
14%
20%
26% (Projected)
!'
I
/
/
/
~ -----e-----e~-___.;·~e9---=----Ge-, -----e> e e e
1970 1971. 1972
YEARS
-25
1973 1974 1975
APPENDIX--ITEM 2
BURGLARY COST BREAKDOWN
l. FIELD SERVICES DIVISION:
Quantity of Burglaries (Projected) 1,399
Officer-Hours/Burglaryl x 2.2
Total Field Hours 3,078
Cost Per Officer-Hour2 x $10.12
TOTAL FIELD SERVICES COST $ 31,149
2. INVESTIGATIVE SERVICES DIVISION:
It is estimated that only 60% of burglary cases are fully
investigated. The remaining 40% are those that do not con-
tain enough information to make further follow-up produ~tive.
This results in the following projection: Not
Investigated Investigated
Quantity of Burglaries
(Projected)
Offic~r-Hours/Burglary3
Total Hours
Cost Per Officer-Hour
840
x 14.3
12,012
x 10.12
TOTAL INVESTIGATIVE SERVICES COST
TOTAL COST FOR OFFICERS RESPONDING TO AND
INVESTIGATING BURGLARIES =
560
x 1.0
560
xl0.12
3. DEPARTMENTAL RESOURCES ALLOCATED TO BURGLARIES:
l 158,377 2,717,387 = 5.SS
1source: Called-For Service Statistics
2source: Departmental Budget for FY 1976
3Source: Service Management System
$127,228
$158,377
--
e e APPENDIX--ITEM 3
Page l of 2
BURGLARY PROBABILITY FACTORS
LOCATION VICTIM
A. DATE B. TIME C. 70NE D. REPORT
FROM 10 UNK
DD-DD-DD DDDD-DDDD D ODD DD-DODOO
E. DAY OF THE WEEK
D 1. MONDAY
02. TUESDAY
03. WEDNESDAY
04. THURSDAY
05. FRIDAY
06. SATURDAY
07. SUNDAY
08. 1800 FRI.· 0800 MON.
F. WEATHER CONDITIONS
01. CLEAR
02. RAIN
G. TYPE OF PROPERTY
01. HOUSE
02. APARTMENT
03. RETAIL BUSINESS
04. OFFICE (BUILDING)
05. COMMERCIAL/INDUSTRIAL
06. SCHOOL
07. PARK (RECREATIONAL)
08. OTHER
H. LOCATtON OF ENTRY
01. FRONT
02. REAR
03. SIDE
04. ROOF
05. OTHER
06. UNKNOWN
I. POINT OF ENTRY
01. WINDOW
02. DOOR
03. SKYLIGHT
04. AIRDUCT
05. OTHER os. UNKNOWN
J. METHOD OF ENTRY
01. GREAT FORCE
02. SLIGHT FORCE
Q3. NO FORCE
04. UNKNOWN
-27-
K.
L.
TOOLS USED
01. SMALL PRY
02. LARGE PRY
03. BOLT CUTTERS
04. DRILL
Os. SAW
06. WRENCH
07. BLUNT INSTRU MENT
08. OTHER
09. NONE
VISIBILITY OF POINT ENTRY
01. 02.
03.
VISIBLE TO PAT ROL VEHICLES
T PATROL VISIBLE TO FOO
NOT VISIBLE
M. BUILDING EXTERIOR
D 1. LIGHTED
02. LIGHTS AVAILA BLE BUT NOT
FUNCTIONING
03. NO LIGHTS AVAi LAB LE
04. NOT APPLICABL E -DAYLIGHT
N.
0.
P.
a.
BUILDING INTERIOR
01. LIGHTED
02. UNLIGHTED
03. NOT APPLICABL E -DAYLIGHT
FENCE -TYPE
01. SEE-THROUGH ( CYCLONE)
02. SOLID
03. NONE
FENCE -USE
01. PREVENTS ACCE SS TO BUILDING
TO BUILDING 02. ADM I TS ACCESS
03. NONE
ALARM
OL SILENT
02. AUDIBLE
03. NONE
------------~-----------------------
APPENDIX--ITEM 3
Page 2 of 2
Paccuracy and catpleteness are essential in filling out the fonn. In the
event two responses aJ?Pear reasonable, select the one which :rrost accurately
describes the fact. Marl: ooly CNE box pP..r categoJ:l'• Each category must be
oarpleted with the exceptiO'lS noted belON; Block c.
NOOE: 00 ~prepare a Burgla:cy P:r:d:>ability Factor Sheet for ~ fol.lc:wing
cases:
1) 3uspicious Circmsta.""&CCS
2) Auto Burglary
3) Burglai:y (Shoplift)
'.IOCATICN: '1he street address of the occurrence. Include the ~t
nmber or letter if awlicable. -' I
iVICI'IM:
A.·~:
I '
I !C• ZCNE;
D. REPORI':
..,. DAY OF ...
HEEK:
P. WFA'1HER
CXNDITICNS:
Last name, fiist narre, middle ini ti.al of pe.rscns. Cmpany
nru:e, if business.
Enter the date of t.he occurrence. If this cannot be deter-
mined (vacation, weekend, etc.) enter the date of discovecy.
'lhe first two blocks are for the m:inth, the next bro for the
day, JJ'ld the last bro are the year.
Exanple: Januacy 5, l!.:75 -01-05-75
Au;Just 11, 1975 -08-ll-75
C'ct.c:ber 28, 1975 -10-28-~5
~ is entered as per the 2400 hour clock. 'lhe tine sPan
IWSt be within a single 24 hour period1 if oot, leave block B.
blank.
Cleek this block if:
l) ~e tine span of cxx:urrence cannot be detenni.ned.
2) 'Jhe burglary occurred aver a weekend between the approxi-
nate hours of 1800 Friday and 0800 M::nday.
'lhis is ·the prcbability zcne. I.eave this block blank as it
will ~ Oatplet.ed by records.
'lbe case nmber for the burglary report. Cbtain case mmber
and o:uplete app:rq>riate blocks.
/
Cledt the day of the week that the burglary occ-Jr:red. If the
tl•ne span encarpasses twc> days, dleck the first day of gocur-
xmx:e. If the ti.Jr-.a span eno:::npasses the weekend with the
iq:pmximat.e hours of 1800 Friday thro\.¥3h O 800 ~, d1eck
box 8. -
Se1ecit the nost applicable weather elenent when the burglary
occurred.
-28-
G. TYPE OF
ProPERN:
H. ICCATICN
OF ENTRY:
I. POINT
OF ENl'RY:
J •. ME"lHOO
OF ENI'RY:
USED:
·L. VISIBLE
POINT@~TRY:
M. BUILDING
E>OERJ.OR:
N. BUIIDnm
INTERIOR:
O. FENCE
P. FllJCE
tsE:
Select ~e rrost accurate descripticn. If "other" is
checked, briefly describe struct:..u:e.
select the rcost accurate description. If "other" is
checked, briefly Ciescribe. (i.e. tunnel).
Select the rrost accurate description. If "Other" is
checked, briefly describe.
select the rrost a....rcurate description.
"Great Force" would be typified by a kicked in door •
.. Slight Force" would be typified by a pried entry.
'"No Force" is the total abse:1ce of. any force, such as an
open wi.nda.v or an unlocked door.
"UlknOiJn" is a conflict betweo.Jl the RP' s s"!:aterent of a
catpletely secured building and the apparent lack of a
force entiy: or if the rretho:i si.nply cannot be deteJ:mined. ·
select the m::;:;t accurate description. If "Other" is dlecked,
briefly de.3c:Pbe. {i.e., plastic shim).
Select the m:ist accurate description.
Select tha nos t accurate description.
Select the m:JSt accurate description.
Select the nost accurate descripticn.
A "See-'lhrough (Cyclone)" is primarily designed for security
rather than privacy.
A "Solid" fence is typified by residential side and back
· prt.perty line fences, erected primarily for privacy and
usually of visibility restrictive ocnstructicn.
Select the m:st accurate descriptioo..
Select the tOOSt accurate descripticn. If an a.lann is both
·locally audible and camected to either an ala.l:rn CXDpa:ny or
Police camuni.catioos, check au:lible.
-29-
BcJRCl.ltR'f
M/l""-T
eAl1~1
@8oR<;~1-
SoliT
-30·
~ APPEfU>IX--ITEH 4
@ /Jutte <J2
'
'
1:
·' •
: .
• -
-{SEGMENT OF T~ST/OEBUG RUN--INOICATES FORMAT ONLY)
DAT~ ~u~ Oc~11•75
APPENOIX--lTEM 5
BUHtiLAk~ Pk0~A~1L1TY F.AClURS
BURGLARY PRU~ABlLlTY FACTORS
DAY TlME wEATHE.rl ZONE TYPi::: LO(;· POINT NlTHOO Too~s USED Al.ARM ·--·---------~--~--···---~----~-·-----· -·-····---··--· ---·-----____ ., __
__ _!!O~ 0001•0,00
0001-ocoo CLEAR_._ .. 000
RAIN 000
OTHER
OTHEk
uNK
Ur.tK
UNK
UNJ(
U~~KfillW "i NONE
UNl<"'OwN r't;Qf\E
.. -"
---,-----... ---·------.... ·----·---·----·· ... ---------··---··--····-... -·--. ---------Oc01•0'+00
0201•0400
OQ.p OfHt:.R ~~ RETAIL ~us
04~1·0600 CLEAR 000 OTHfH
______ Q~.QJ~_i)bOQ ----RA l ~ ----_ooo ____ p_T_HEK ····-
_______ 06Ul•IJ80CJ .... CLcti.R. 000
000 Oo01•U800 RAIN
0801•1000
0001-1000
CLcAR 000
RAIN . 000
OTHCR
0 f 1; E F.
OTHER
OTH(f?
UNK UNK UNi<NO\oiN
FRONT wINOOf! Ca FO~Ci::
Ui-..K UNr\
__ ... U~~K _______ yt..K
UNK
UM<
U"K
UNi\
i)NK
UNi<
ur~KNOWN
-···----ur~l'\NOiilN
tir-.KtlO~N
1...:1·;10.;(H;N
..
Uivr<NOt.iN
lH,Kt~OWN
NONE
S11ALL PRY
NQ11jE.
.. ·-····-·-·--NONE
NON!:
fllONE
NON£
NONE
NO iiE. .
.. -f\j(;l•E :
uo~lE:
1'40~~-
-·
1001-1200 CLEAR 000 OTHER . UNK UNK u~~~o~~ NO~E NONE ~
-----~~Q.!~-l~OO ____ ~Al~ __ o__q_Q_ ___ QJHE._R -·--.. ····-~-_UN~-----~N_K ________ UHKNOWN ____ NONE _________ NONE ____ f:'
1201•1lt00 -----1201•l't00
CLE.AR 000
RAlN·--· ooo OTHER
OTHC.R
UNK ·
UNK
---·---i 'iO.l • loOO----CLEAR--. -ooo" ---01 HE.R------·· UNK
l~Ol•lbOO RAIN 000 OTHER U~K
---·--... -... ---·--. -------····· ------· --------..... .
·-·-------
1601•1800 CLEAR 000 OTHER ~~K
1b01•180(1 ---~A_I~ ______ ooo ____ OTnlR 1.iNK
1~01 .. 2000
1~01•200"
Cl.EAR
RAIN
000
000
OTHER
OTHlR
UNi< -·----·--· UNI(
Ufl.r<l'llOh~
UNKNUl<I N
UNK U~KNOWN
UNK UNKNO~N
UNK UNKNOwN
UN~ UN~NO~H
UNI(
U~K
NONE
NONE
NONE
NONE
NON(
NQJo.E
... ... ,
• • ••
NO~E
NUN£
... .:
ll. ••
.. ..: . ' .,
...
APf'tNUlX--llf:.M b
Page 1 of 2
QUANTITY OF EXPECTED CLIENTS
1. Ass1,,;: .. µtions:
-
1.1 Work schedules will provide coverage in the field on
weekdays, evenings, and weekend days. Exact hours
w111 be adjustable to provide best client production.
1.2 An eight-hour working day will result in six effective
hours in t~e field allowing for morning briefing and
transit and afternoon tr~nsit and reporting.
1.3 Neighborhood seminars will be held four nights per
week, with representatives of eight HH expected to
attend each seminar. ·
1.4 Considering that a security inspection takes anywhere
from 15 to 45 minutes and that the same applies for
meaningful contact at a neighborhood van display, a
client production rate of one per hour has been as-
sumed.
2. Field Operations Schedule:
Based on the above, a typical week's schedule for the four
BRS could look like the following:
• EFFECTIVE FIELD HOURS
BRS MON TUE WED !1i!! f.R! SAT SUN
11* 4 4 4 4 6
#2 6 6 6 6 6
13 6 6 6 6 6
#4 ___§_ __! __! 6 ____§_
4 10 22 22 18 24 12 = 112 Hours
. *Assumes afternoon work 1n f1eld and evening attendance at neighbor-. . .Jlood. seminar. · ·
-32-
3. Quantity of Clients Expected:
3.1 Clients per week:
3.2
112 f-ield Hours/Week @ 1 HH Per Hour =
4 Ne_ighborhood Seminars Per Week,
@ 8 HH Per Hour =
TOTAL PER WEEK =
Effective weeks:
Total Weeks Available =
Recruit, H~~·e, Training = 6 weeks
Holidays and Miscellaneous
Leave, 3 weeks x 4 = li
18
Effective ~Jeeks =
Clients Per Week=
Clients Expected Duri_ng First Year =
-33-
ttt"l"'C.m.11.A--L 1 c.n o
Page 2 of 2
112 HH
32 HH
144 HH
52
-18
34
xl44
51472
DATA
ANALYSIS
-Accumulation,
display and
analysis of
field statis-
tics.
-BPF input/out-
put.
-Evaluation
Subcontract.
PROJECT
DIRECTOR
PROJECT
COORDINATOR
CONTRACT
ADMINISTRATION
-Response to contract requirements •.
-Budget
-Reports
-Staff and Clerical
support.
FIELD
OPERATIONS
-BRS Teams.
-HH Contacts.
~ipti
PROJECT COORDINATOR
REPORTS TO: Project Director
BASIC FUNCTION:
Performs all management functions related to day-by-day
project operations. Is responsible for budget prepara-
tion and control, preparation and coordination of pur-
chasing documents, review and approval of sub-contract
negotiations, control of labor and fiscal expenditures,
monitoring of project schedule progress, preparation of
contractually required reports, and acting as liaison
between the project and outside agencies.
MINIMUM QUALIFICATIONS:
l. Combination of education and experience in program
management and/or contract administration to manage
a federal grant project.
2. Familiarity with law enfor·cement administration and
management techniques.
3. Able to pass a thorough background check.
-----------city d palo alto-----------
·35-
•
·•
POLICE BURGLARY REDUCTION SPECIALIST
REPORTS TO: Supervising Officer, Field Operations Section
BASIC FUNCTIONS:
Performs physical security inspections of homes and corrmercial estab-
1 ;shrnents to ascertain adequacy of the structure's resistance to burg-
. lary. Gives advice to owners/occupants regarding appropriate types of
locking and alarm devices available to upgrade physical security.
Conducts n~ighborhood-type seminars to discuss safer daily living and
working procedures, as well as augmented physical security. In general,
the Police Burglary Reduction Specialist's responsibility will be to
increase people's awareness of the means by which they can help pre-
vent burglary.
MINIMUM QUALIFICATIONS:
1. Over 18
2. High school education; some college preferred.
3. Experience in public contact work preferred.
4. Ability to represent the Police Department in a professional manner.
5. Must be able to pass a thorough background check.
----------city a pab atto -----------
•· ~pti
GENERAL CLERK A
REPORTS TO: Supervisor, Data Analysis Section
BASIC FUNCTION:
Performs responsible clerical duties requiring independent analysis,
exercise of judgment, and a·detailed knowledge of organization and/or
project procedures related to the work performed. Specific work per-
formed can vary considerably to include work with figures, and the
operation of simple office machines (e.g., adding machine, calculator,
typewriter, etc.).
PRIMARY DUTIES:
Processes complex documents to assure completeness, accuracy,
and the fulfillment of organization requirements.
Maintains records· and compiles regular reports in accordance
with project procedures.
Compiles special reports, as requested, from available records
and by requesting information from other areas.
May have contacts with outside agencies to exchange project-
related information.
MINIMUM QUALIFICATIONS:
l. High school graduate with some college or business school preferred.
2. Three years general office experience.
3. Typing speed of 65 wpm.
4. Able to pass a thorough background check.
'-----------cityd palo alto----------~
-37-