HomeMy WebLinkAbout1986-09-15 City Council Summary MinutesCOUNCIL
CITY
MIfiUTES �,.�`
CITY
OF
pA! o
A!lO
Regular Meeting
September 15, 1986
ITF PAGE,
Oral Communications
Minutes of August 18, 1986
Consent Calendar
1. Application for Grant Funds Under the
California Park and Recreational Facilities Act
of 1984
2. Grant Application for Funding from California
Office of .Traffic Safety for a vehicle Occupant
Protection Program
7 6 8 2
7 6 8 2
7 6 8 2
7 6 8 2
7 6 8 2
3. Utility Control Center 7 6 8 3
4. Resolution re Council -Appointed Officers (CAO) 7 6 8 3
Compensation
5. PUBLIC HEARING: Planning Commission Recom-
mendation re Appeal of Roger and Debbie W.
Kohler from Decision of the Zoning
Administrator for Property at 4293 Wilkie Way
6. Policy and Procedures Committee Recommendation
re Stop Sign Update
7. Banking Services Agreement
7 6 8 4
7 6 8 6
7 6 8 6
8. Raquest of Councilmember Levy re Arastradero 7 6 8 6
Stables
Adjournment at 9:10 p.m.
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7 6 8 1
9/15/86
Staff recommends Council adopt the resolution approving applica-
tion tor grant funds under the California Park and Recreational
Regular Meeting
Monday, September 15, 1886
The City Co
Council Ch
P RESE
ABS
Mayor
Archite
Council
1. Ja
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until of the City of Palo Alto met on this date
ambers, 250 Hamilton Avenue, at 7:35'p.m.
NTs
ENT:
Bechtel, Cobb, Klein, Levy,
Patitucci, Renzei, Sutorius,Woolley
Fletcher
in the
obb announced that a Special Meeting to interview
ctural Review Board candidates was held at 6:20 p.m. in the
Conference Room.
ORAL COMMUNICATIONS
nis Bolt, Executive Vice President, Chamber of Commerce,
450 El Camino Real, invited the City Council, City Manager,
nd Assistant City Manager to attend the -WI° Alto Jazz
estival sch€duled for September 27, 1986, at the Baylands
Athletic Center. The k'estival was significant because the
Palo Alto Chamber of Commerce and the Palo Alto Recreation
Department joined in a cooperative effart to bring about the
community event.
MINUTES OF AUGUST 18, 1986
ION: Cov cilmewber Sutorius moved, seconded d by Levy,
ppreva1 of the Minutes of August 11, 19MS, as witted?
MOTION PASSIM unanimously, Fluter absent„
CONSENT CALENDAR
Action
LIONS WO Sayer Woo110y moved, secant by nein, approirel
Of the Conm,WCalonder.
1. APPLICATION FOR GRANT FONDS UNDER THE CALIFORNIA PARK AND
RSCREATI +NAL FACILITIES ACT OF 1 4
Facilities Act of 1984,
CONSENT CALENDAR (COt T' D I
1
RESOLUTION 6557 entitled "RESOLUTION OF THE COUNCIL OP
TI CITY OF PALO ALTO APPROVING . THE APPLICATION FOR 1986
GRIT FUmD$ UNDER THE REGIONAL COMPETITIVE PROGRAM OF
THE CALIFORNIA PARR AND RECREATIONAL FACILITIES .ACT OF
1134 FOR GREER PARE"
2. GRANT APPLICATION FOR FUNDING FROM CALIFORNIA OFFICE OF
TRAFFIC SAFETY FOR A VEHICLE OCCUPANT PROTECTION PROGRAM
(SAF -6 CMR:467 :6 )
Staff recommends that Council approve the Budget Amendment Ordi-
nance in the amount of $31772 to conduct .this project, authorize
the City Manager to enter into a contract with the California
Office of Traffic Safety as outlined in the Project Agreement.
ORDINANCE 3708 **titled 'ORDINANCE OF THE COUNCIL or THE
CITY OF - PALO ALTO PAELIPTNG THE BUDGET FOR TH3 FISCAL
YEAR 1986-$7 TO PROVIDE AN APPROPRIATION POR A VEHICLE
OCCUPANT PROTECTION PROJECT"
TRAFFIC SAFETY PROJECT AGREEMENT
State. of California
3. UTILITY CONTROL CENTER (('TI 7-4) (CMR:479:6)
Staff recommends Council authorize:
o. Tha M, yor.. to execu e a contract amendment with Wal.kes
Assoc . tee, Inc. to provide inspection services for a
total fee not to excoed $60,000 and provide for a reduc-
tion of $20,000 for r3duced scope in design services; and
Staff to issue change orders up to 15 percent or $9,000..
AMENDMENT NO. 2 TO CONTRACT NO. 4437
DESIGN AND ADRncISTRA.TION OF CONSTRUCTION
CONTRACT FOR 'OTILITT CONT,WL cows*
ftlkor Associates
4. RESOLUTION RE COUNCIL -APPOINTED OFFICERS (CAO) COMPENSATION
IOC Ws . titI0d *rummouTios Of TU$ C iBWIL OF
tkE ZIY O. itit.o mow awormto MAMA comm..
APPOINT RREUCIRDi$ ` IRESOLUT1O 6422*
MOTION PASSED unanimously, Pletchar absent.
5._ PUBLIC HEARING: PLANNING COMMISSION RECOMMENDATION RE APPEAL
OF ROGER AND DEBBIE W. KOHLER FROM DECISION OF THE ZONING
ADMINISTRATOR FOR PROPERTY - LOCATED AT 4703 WILKIE WAY
(Continued from 7/14/86y (PLA 3-1) (CMR:.48r:6
Mayor Cobb said the public hearing was dosed on July 14, 1986,
and continued to September 15 in. the hopes that the parties could
arrive at an •amicable solution. Extensive public testimony was
already token and he would reopen the public hearing for the pur-
pose of hearing reports fromthe respective parties involved.
City Attorney Diane Northway said if Council took no action that
evening, the application would be deemed approved as of September
22. If Council upheld . the appeal and disapproved the variances,
it would prohibit the applicant from reapplying for six months at
which time new fees, etc. would be instituted. In order to pre-
serve the status quo, the best process was for the appellants to
withdraw their appeal, the applicants to withdraw their .applica-
tion, and Council agree to waive fees for both should the appel-
lants and applicants be the same for the same variance(s).
Mayor Cobb declared the public hearing open.
Roger Kohler, 4291 Wilkie Way, agreed with the terms stated by the
City Attorney. Mr. Fleming agreed to sell him and Mr. Armstrong
'the lot. He withdrew his appeal provided the application was
withdrawn.
Bill Armst-ong, 363 Whitclem Place, conditionally withdrew his
appeal penting Mr. Fleming ' s withdrawal of the application.
Michael Fleming, 576 Maybell Avenue, was unable to secure a
building permit for a plan check fee pending the outcome of the
appeal. He wanted to find out about the status of the fees.
There was also some discussion regarding utilities `which the
original owner of the lot requested and which were installed.
There eras a $400 site fee for electrical improvements and other
utilities. He thanked the City for its efforts. He withdrew his
variance application for 4293 Wilkie Way.
Ms. Northway said the plan check foes Could be refunded.
Regarding the $400 utilities site fee, Council could direct staff
to not institute the fees unless someone hooked up. Staff pre-
ferred to get the direction from Council because staff did not
waive fees.
MOTION: Councilmember Klein moved, seconded by Rea:el, that
Council adopt the following:
o Accept the withdrawal of the appeal by appellants Kohler
and Armstrong and the withdrawal of the application for a
variance at 4293 Wilkie Way by Michael Fleming;
o Refund the fees paid for the plan check;
o Direct staff that if either party applies for a variance
or an appeal that it be allowed without requirement of a
fee; and
o That the City collect no fee for electric service until
such time as a request is made for connection to the
City's electric system.,
Councilmember Levy was pleased with the outcome and thanked
Councilmember Patitucci for having made the original motion.
Councilmember Sutorius also thanked Mayor Cobb for his participa-
tion in making the withdxawal, of the application and the appeal as
amicable as possible.
NIOTIOU PAS?!D unaalmously, Fletcher absent.
6. POLICY AND PROCEDURES COMMITTEE RECOMMENDATION RE STOP SIGN
UPDATE (PLA 4-9) CMR:464:6)
MOTION: Co+ acilwaembtr Klein for the Policy and Procedures
Committee moved to adopt the resolution, with the exception of No.
5 (*maranta Avenue at Cer•za Drive), ibich will amend the City--
wide Stop Intersection Map as set forth in Exhibits 19, 23, 24 and
27 of CMR 444:4 as follows
o Install a stop sign on the Terman apartment Driveway at
Tornio Drive (Exhibit 19)i
o Install :a stop sign an the off -ramp from San Antonio Road
at Brierweed Way ( Exhibit 23);
o Install stop signs on El Verona Avenue at Waverley Street;'.
and remove stop signs from El Verano Avenue at South Court
(Exhibit. 24); and
!remove stop sign from Sequoia Avenue at Castillo ja Avenue
RXSOLUTION 6559 **titled 'RESOLUTION OF TSE COUNCIL. OF
111771W--617"747.4 ALTO AMENDING THE CITT-WIDE STOP
INTEMSECTIo. SYSTEM MAP'S
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Howard Houben, 329.2 South Court, lived adjacent to the stop sign
on El V -nano Avenue proposed for removal. He represented a group
of'residents in the neighborhood and submitted_ a petition (on file
in the City Clerk's office) of parents of school age and younger
children who used the stop sign to cross the street. He under-
stood the reason for removal was to maintain a length of two
streets between stop signs. He opposed removal.
AMENDMINT s Councilmember Klein moved, seconded br Levy, to
remove It.. 13$ Install stop signs on El- Verne Avenue at
Waverley Street and remove stop signs from El Vsraaa Avenue at
South Court (Exhibit 24), and to return it to the Policy and
Procedures Committee for further testimony.
Councilmember Klein believed the P&P Committee was the proper
place for a fuller discussion of the pros and cons. Clearly there
was a conflict. The purpose of the system was to increase safety,.
but over the years they found stop signs were not necessarily
safer. The proposal was brought eo Council by Diana Lewiston who
was extremely concerned with bicycle satety.
AMENDMENT PASSED unanimously, Fletcher absent.
Mayor Cobb said for the record that interested parties in the
neighborhood would be`•.informed by staff so they could participate
in the discussion.
MOTION AS AMENDED PASSED unanimously, Fletcher absent.
7. BANKING SERVICES AGREEMENT (FIN 11-2) (CMR:478)
NOTION, Councilmember Patitucci moved, seconded by &easel, to
adopt staff recommendation authorizing the *ayot .o sign the
agreement with Wells Fargo. Bank, N.A. for banking services.
DEPOSITOR' SERVICES AcR$ENEHT
Wells Fargo Sank
MOTION PASSED aaani sly, Fletcher absent.
8. QUEST OF COUNCILMEMHER LEVY RE ARASTRADERO STABLES:. (P4R 23)
Councilmember Levy said his memo of September 10, , 1986, : gave the.
reasons for Council to consider the matter more fully. Council
made the decision to eliminate the stable on the Arastradero prop-
erty for not fully -considered reasons, based largely on physical
considerations and without a full staff review onwhether or not
the stable could be completely self-supporting , including the
funding required for appropriate improvements to John Marthens
lane.
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NOTION: Councilmember Levy ,Roved, seconded by Bechtel, to
request staff to report on the feasibility of miantaining the
krastradiro Stables on a completely self-supporting basisr
includin4 the iacre.ental funding required for improvements to
John Marthens Lane.
Councilmember Levy assumed the improvements would be the $8-5,000
alternative originally proposed by staff. Staff might: indicate
the cost would be more or less than that, but Council should have
all the data available before taking final action. Since the
improvements to the road were capital improvements that would
maintain the road for a number of years, the stable should have
the alternative of funding the improvements . over time. Those
refinements could be discussed when the item returned to Council.
Mrs. Noel Moody, 101 Alma, #1008, presented a letter from the
President of the San Mateo County Horsemen's Association (on file
in. the City Clerk's office) supporting the continuance of the
Arastradero stable. Over 200 horses were displaced in the last
year and people had great difficulty finding places. The
Association was concerned about the continuation of the trail
system between Palo Alto, Los Altos Hills, and Woodside. The
Associations would support any tunderaising efforts.
Eric Willis, 2361 Byron Street, encouraged Council to vote in
favor of the motion. The barn with its miles of trails was a real
benefit to the City. He believed there were ways to make the
stable financially self-sustaining and to pay for its fair share
of the road. His group asked for an opportunity to present their
feelings and solutions to staff so the barn could be a good
neighbor, could serve the people of Palo Alto, and could be an
asset to the City for a long time.
Councilmember Klein asked what financial plans the group had in
mind.
Mrs Willis said one of the methods discussed was the unused
pasture which could be used to house horses that were like pets.
They were horses not to be put down,and there was a waiting list
for places to keep these. Fifteen more horses in a pasture would
have no. impact . on the neighborhood and . would provide tremendous
revenue to more than pay for the barn's fair share of the road.
Councilmember Klein asked if the numbers would be sufficient to
pay the
$57,000 in capital costs.
Mr. Willis believed the numbers would come close.
Cathy . Flowers, 765 Marsh Road, #3, Menlo Park, boarded her horse
on the property for the past five years and did a lot of work
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there. Their group was willing to help financially and would give
of its time and energy to . keep the stable running. Shewas espe-
cially interested in helping regular and handicapped children, or
adults interested in learning more about horses and their environ-
ment. They had figures and a plan whereby they believed they
could come up with the money.
Linda Wendt, 1462 Todd Street, Mountain View, boarded two horses
at the stables for 12 years. One horse was permanently lame and
retired in the pastures. She was able to keep them there because
she did a lot of the maintenance work herself. Her job, as . a nurse
was stressful, and the horses and property were helpful in making
life more worthwhile. She would do whatever she could to help
make the property self-sufficient.
Susan Arbuckle, 12 Arastradero Road, was concerned about addi-
tional use on John Marthens Lane. The existing road could not
accommodate pedestrians, bicyclists, horseback riders, and
vehicles. She suggested the City have its own internal access
road to the house and barn. A road .going straight up to the
stable would not severely cut into open space. Foothills Park had
a low -profile. well -engineered road.
Paul Reimer? 6 Arastradero Road, was one of the home owners on
John Marthens Lane, and was concerned over its standards and
safety. Council's previous action clearly reduced the traffic on
the road. The issue of ,proposing the stable be reinstated was one
of added traffic to an inadequate road. The traffic engineer said
that in his mind the road was safe for his son to_ walk on, but he
wondered whether the traffic engineer's comment would be the same
if there had been an, accident and he was trying to protect the
City or to project the standard of road met some predetermined
criteria. The road did not meet County nor City standards.. The
important issue was one of liability and the future safety of the
road. In a letter to the City Attorney. ,they asked ae a result of
Council's last action that whatever responsibility the City placed
upon users or lessees in the area regarding hold harmless or
reduction of liability, the home owners be included in the cov-
erage. The proposed uses would add to the use of the property for
horse purposes and would add to traffic. He hoped the motion
included the option of looking at an internal road within the
City's property. As an professinal engineer, he believed the
route wa3 better, less steep, more visible, and could be improved
forless money.
Lisa Krogh, 3363 Kipling Street, said she had cerebral palsy and
urged Council to keep the barn open so she could maintain her
national status and continue to train for international competi-
tion.
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Lucille Zenker 416 E.l Verano, worked for United Cerebral Palsy and
was a recreational therapist serving people with physical dis-
abilities and providing sports and leisure activities. One of the
events of the sports program was equestrian therapy.- The proposed
program could turn - the financial problem of the Arastadero stables
into a social, profitable community service for all Palo Alto
residents. They offered a model program of which Council could be
proud. They would like to board five additional horses to be used
in the pasture and would cheerfully provide a competent work force
to renovate the riding ring and fix fences. .They were also
willing to work to develop ideas to provide needed funds for the
upkeep of the access road. In light of a favorable decision, they
were willing to keep the citizens of Palo Alto appraised of the
riding program on a quarterly basis. She tried to find a spot to
have the equestrian program in nearly every stable in the area,
and no other program allowed clients such. as Lisa the opportunity
to learn how to ride.
Saskia Boissevan, 410 Cambridge Avenue; spoke on behalf of Susan
Ivy who wrote a letter on September 11, 1986 (on file in the City
Clerk's office) urging Council to vote in favor cf the motion.
Two hundred additional signatures were collected and submitted to
Council in support of the barn. The presentation summarized their
analysis of barn -related traffic as opposed to total traffic and
how the barn could finance a proportionate amount- of the road.
Background information could be presented to staff or Council in
written form. By actual count, barn -related traffic was roughly
equal that generated by the ranger family and current residents of
the house.. Since the City traffic count was taken at -_ the base of
the road, staff had no way to determine the ultimate destination
of each vehicle. Destination cowl i be determined from the barn,
and only one third of the total traffic stopped at the stable, and
one third of $05,000 was $28,000. After the initialroad cost was
defrayed, a proportion of the barn. revenue could be allocated to
road maintenance, The barn had always been self-supporting and
currently covered all of its fixed expenses while contributing to
maintenance costs. Two new demands were that the barn must pay a
fair share of the road and must initiate and sustain a long-range
improvement plan. Additional revenue to meet the demands could be
generated by returning the number of horses to 50, and adjusting
the rates to reflect market value for the different horse accom-
modations to the area, -- The bulk of the new horses could be
located across Arastadero Road on the 77 -acre parcel in order to
control traffic on the access road. Horses located at the main
facility would also be put in pasture. Pasture horses were older
and semi -retired. Owners did not visit them as frequently as
stalll horses, and the average_ number of visitswasonce each month
rather than once each week. The changes described would generate
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the necessary additional revenue to support the road without sub-
stantially increasing the amount of traffic. After the road
improvements.were financed, the additional revenue could be allo-
cated to supporting necessary improvements, barn maintenance,
helping to maintain the road, and implementing the long-range
development program in order to provide more community services.
She knew the road, and the horse paths on the entrance road were
on the hill along the side.
Vice Mayor Woolley asked if the financial predictions that the
barn could pay for itself and also make a fair -share contribution
to the road were based on; paying ore -third of the cost of the
road.
Ms. Boissevan clarified the cost of the road was figured
$85,000 and one-third of the traffic was -$28,000.
Councilmember Levy asked if the $28,000 would be generated in one
year according to those data..
Ms. Boissevan said the answer was yes, according to the. Assistant
Barn Manager.
Councilmember Levy presumed if Council asked for more money but
over a longer period, the barn would be paying roughly $28,000 a
year.
Ms. .Boissevan said yes, if the cost was amortized, it would work
even better.
John Mock, 736 Barron Avenue, was appalled at the solutionCouncil
:hose. Equestrians traditionally used the Arastradero Preserve
area and had contributed significantly to the design and develop-
ment of the park. There was a shortage of lodging for horses as a
consequence of the fire and' other factors.. Be. pointed out the
stable had been around for a while. He . did not see .why it was
necessary for the stables to be paying for the road since the
hostel caused the traffic increase. If the horse operation had to
pay, the cost should be over a number of years and not in one lump
sue. In comparing the existing equestrian facility against the
potential hostel, it was clear which was the more stable opera-
tion. He urged Council to keep the barn. ',without the addi aonal
burden of road improvements.
£1I Nil z cmmei1mes r &lair *Owed, seconded by Patit cci, to
direct staff to report ply after aye proposal has been submitted by
the propomdtsts ler tho Arastradero Stables . which would outline how
the stabled would be emlf-supporting 41110d Par its fair shore of the
capital costs e# road repairs with the following para.eters t
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1
AMENDMENT CONTINUED
That the number of horses shall cause no increase in
traffic on John Nartheas Lane;
2. That the City shallnot be subject to out-of-pocket costs
with respect to the 'improvements of John darthens Lane;
3. That the report address the appropriate level of fees;
4. That the report be submitted to staff within six months,.
failing that the City shall revert to its previous
action; and
5. That staff analyze and review the proposal and, to forward
the report to the Policy 4nd Procedures -OW Committee
before returning to Council.
Councilmeeober Klein said the thrust of the amendment was for pro-
ponents -to -submit ideas. The subsidy was so large, it was
inappropriate for staff to spend time on it until a reasonable
possibility was submitted. A lot oftestimony reflected the City -
owned one of the...last stables in the area. He supported free mar-
ket enterprise, and believed government should. not do what the
private market could. If everybody went out of busi nose: he
queried how the City of Palo Alto was in business. Converselv, if
City's was the only barn left, it should charge high rates. The
r-emainder of the amendment spoke to constraints -that should be in
the report.
Councilmember Fenzel .supported the emphasis of Councilmember
Klein's remarks, and clarified an earlier Request for Proposal
RFP) for the stables did not get a satisfactory responses
Assistant City Manager June Fleming said that was correct.
Councilmember Renzel said in terms of having a staff report after
the proponents outlined a proposal, she was concerned when an RFP
went out, somebody was seriously bidding to operate the stable
under certain terms and conditions. She queried the projections
with a proposal from people who wished to use the stable but did
not submit an actual proposal to operate.
Ms. Fleming understood the intent of the amendment was people
interested in operating the stables would present a proposal to
staff. Staff would analyze the proposal and forward their recom-
mendations to the P&P Committee for review and reclmmendation to
Council. She asked by what date a stable operation proposal
ahouid be submitted to staff.
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As corrected
10/14/86
Councilmember Klein intended for the proposal to be to staff
within 90 days, giving staff 90 days to get the proposal through
the process.
Ms. Fleming said staff was advised the reason the RFP did not
receive favorable responses was the conditions imposed were too
restrictive.
Councilmember Renzel asked if the people who returned the pro-
posals were expected to be the operators or whether they were only
expected to offer some feasible ideas, and Council would later
depend on operators to bid on the proposal.
Councilmember Klein said it was the latter.
Councilmember Renzel a ked if the City ceased having pastured
horses because of overgrazing.
Ms. Fleming saidthere was a concern about overgrazing. She could
not recall the suggested limit on the number of horses,.. and unless
instructed to waive the concern, staff would analyze the proposal
in terms of the policies Council already established.
Councilmember Renzel said she would support the amendment.
Councilmember Bechtel clarified the amendment proposed a two-
thirds/one-third split in regard to the road. Speakers said there
were lower portions of the road where improvements were planned
where some of the use was by people on the lower part of the road.
She queried whether the number was firm or whether it could be
evaluated on return to the P&P Com ittee.
Councilmember Klein had no problem with receiving data and pos-
sibly reaching a different conclusion,
Ms. Fleming said the road improvements would cost $85,000--$28,000
of which was allocated in the previous Council action. The
remaining balance was $57,000 which staff attributed to stable
usage.
Councilmember Bechtel hoped .if . the motions passed, proponents of
continuing stable activities would explore a wide range of possi-
bilities. Someone called her about whether it was feasible to
move the stable closer to Ar,stradero Road and alleviate the John
Marthens Lane access problems, which was an interesting concept.
She believed pasturing the horses .closer to Arastradero ` Road
rather than close to the barn would make the project more
feasible. Council took precipituous action when it heard the
issue before, end since the need clearly existed, it was an oppor-
tunity for interested Parties ° to explore the idea. She encouraged
support ofthe main motion, but needed to see some caveat' before
she could support the amendment.
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Councilmember Levy essentially supported the amendments. He
understood`Councilmember Klein was looking for one report, and he
assumed the report could contain many alternatives.
Councilmember Klein said proponents could offer a cafeteria plan
as long as it met the constraints. He believed it would be wiser
for proponents to set forth what they preferred to do rather than
let Council guess.
Councilmember Levy clarified the amendment did not preclude more
than onereport from the proponents..
Councilmember Klein said that was correct, and while he did not
want to preclude anyone from making proposals, a cohesive, widely -
supported plan from all interested groups would carry more weight
with the Council.
Councilmember Levy said Council would rely on staff in the final
analysis to study all of the data and make recommendations in
terms of viability.
Councilmember Klein agreed, but if one person said the rates could
easily be doubled, it was not persuasive. If all of the horse-
men's associations said the rates could be doubled, it was
persuasive.
Councilmember Levy assumed the concept of costs being paid over a
period of time was not precluded by the statement of "no out-
of-pocket costs."
Councilmember Klein said if the City advanced the money, it would
have to be on the same terms as a bank. The City was not in the
business of giving interest -free loans.
Councilmember Levy asked to have the amendment divided for pur-
poses of voting.
Councilmember Patitucci referred to Councilmember zenzel'a com-
ments regarding a vested interest in terms of someone presenting a
plan. Council, valued its staff, and if 15 plans were received,.
the question was what constituted a valid proposal and justified
staff review and analysis. Council direction might help staff
sort out the legitimate proposals from those without the necessary
substance
Councilmember Klein recognized it was theoretically possible for
staff to be overwhelmed by many different proposals. If it hap-
pened, he invited staff to return to Council and say the process
did not work. He believed there would be two or three proposals
at most and hopefully the stable proponents would have one
cohesive proposal.
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9/15/86
Mayor Cobb referred to the no traffic increase and understood it
to mean the present number of horses would be the limit.
Councilmember Klein did not believe it was necessarily the case
because some testimony stated there could be more horses up there
without' increasing traffic. He was concerned the people who lived
up there not be subject to increased traffic.
Mayor Cobb would have preferred the language to say *minimal"
increase in traffic.
AMENDMENT TO AMENDMENT: Counc-i l r Levy loved, seconded by
Cobb, to change the wording "no increase in traffic..." to "no
significant increaM in traffic..." in It*a (I).
Ms Fleming asked whether "no significant increase" should stay
within the parameters of the projected improvements of $85,000.
Councilmember Levy said yes.
Vice Mayor Woolley said the $85,000 improvements would allow the
operation of the stable, but nothing was said about whether it
would allow any more horses at the stable..
Ms. Fleming did not believe additional traffic was precluded, but
it would have to be within the level tolerated by the $85,000
improvements. She could not absolutely say it meant no increase.
Councilmember Klein was willing to accept the amendment. to amend-
ment with the understanding that .any such increase would not
result in the requirement of any additional improvements: to the
road.
MAKER AND SECOND OF AMENDMENT TO AMENDMENT AGREED WITH
COUNCILMENESk KLEIN'S UNDERSTANDING AND IT WAS INCORPORATED INTO
AMENDMENT.
FIRST PART OF iX Q:EN3.. RESTATED: STAFF TO REPORT O *LT AFTER A
PROPOSAL OA AZT SUBMITS BY TOR PROPONENTS FOR TOE ARASTRADERO
STABLES NOTCH WOULD OUTLINE- THE STABLES 400141 RR SELF-
SUPPORTING AND PAT ITS :FAIR SHARE 0,,THil CAPITAL COSTS or THE «0*D
AI 'WITH THE POLLOWING PARAMETERS*
(1) THAT THE NUMBER OF HORS SHE CAUSE NO SIGNIFICANT 3SCRUSE
IN TRAFFIC ON JOHN MARTO= f.A1*;
(3) THAT THE REPORT ADDRESS TEE Arrmormon LEVEL Of AND
(4) TEAT TEX SET PROPONENT* E HOONITTED TO &Tarr WITUIN
90 DATA.
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9/15/86
1
FIRST PART OF AMENDMENT PASSED unanimously, Fletcher absent.
SECOND PART OF AMENDMENT RESTATED:
(2) THAT THE CITY SHALL NOT BE SUBJECT TO OUT-OF-POCKET COSTS
WITS RESPECT TO IMPROVEMENTS OF JOHN MARTBENS LAME
SECOND PART OF AMENDMENT PASSED by a vote of 7-1, Bechtel voting
°no, " Fletcher absent.
THIRD PART or AMENDMENT RESTATED:
(5) THAT STAFF RAVE 90 DAYS TO ANALYZE AND REVIEW THE PROPOSAL
AND TO FORWARD. THE REPORT TO THE POLICY AND PROCEDURES
COMMITTEE, FAILING THAT THE CITY SHALL REVERT BACK TO ITS
PREVIOUS ACTION
THIRD PART OF AMENDMENT PASSED unanimously, Fletcher absent.
AMENDMENT: Councilmember Patitucci moved, seconded by Cobb, as
part of staff's analysis if a viable proposal was received to
re-examine sharing the costs between the barn and the hostel.
Counciimember Patitucci believed previous analyses were confusing.
There was a recommendation on the part of staff that the County
requirements were $375,000 of road improvements in order , to make
it serviceable for the kinds of activities proposed at the end of
the road. Staff came up with $85,000 improvements to reach mini-
mal safety for the operation of both the hostel and the barn. It
was the City Council who tried to differentiate and determine what
it would cost to rut' either the hostel or the barn. He believed
the idea was `there was political support for the hostel and not as
such for horses and, therefore, Council looked for. the cheapest
way out. The stable supporters were now being asked to put in
$57,00€x, and when looking at the total amount of traffic which
would use the .road when it was done, the ratio for allocating
costs was unfair, The fair ratio should be based on the usage of
the road. If the stable ,supporters had to meet the requirements
of no out-of-pocket costs, it seeded appropriate to examine the
issue as to what out-of-pocket costs there eight be for the
hostel, see if they could meet the criteria, .and allow the ques-
tion to be ee-examined during the six months of study. Council
should examine the entire question.
MS, Fleming said staff was contacted by many members of the Hostel
Board and supporters of the hostel in relation to the item on the
agenda '1„4re was concern the stable issue might raise the hostel
issue again. Staff advised the hostel proponents the agenda item
dealt strictly with the stables, and if it were a hostel issue,
they would have , an opportunity to speak. The hostel was = not
represented that evening for that reason.
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9/15/86
As corrected
10/14/86
Mayor Cobb believed it would be appropriate to agendize the
amendment separately in order for the hostel people to respond.
AMENDMENT WITHDRAWN BY MAZERALSO SECOND WITH UNDERSTANDING IT
WOULD EE AGENDUM 00 SBP"TE$BER 22, 1986
Councilmember Renzel was concerned 'about the Stanford EIR and
other heavy issues on the September 22, 1986 agenda'.
Mayor Cobb assured fairness to all concerned.
Councilmember Sutorius supported the main Motion and believed the
amendments were appropriate. Proponents who would work on the
plans should distinguish between the efforts being undertaken from
the effort that went on through the appointment of a' Citizens'
Committee and detailed process which lead to the series of recom-
mendations which then went through the Planning Commission pro-
cesses and ultimately the City Council. Throughout the effort,
many hardworking citizens put in a lot of. hours with the help of
City staff, facilities and clerical support. The . nature of the
notion put the ball in the proponents' court. While there might
be some public documents that were appropriate to be available to
the proponents, he did not want proponents to think they were a
City -sponsored, City -appointed committee with the full resources
of staff support. He hoped a conscientious effort was made to
respect the content of the original plan as ultimately approved in
terms of the level of usage. If the suggestions or proposals all
leaned towards an increase in the number of horses and activities,
he suggested proponents return to the context of the original plan
for the nature of the Arastra Preserve. Whether something could
produce money was not the final anewer as to whether it was the
appropriate level of use or particular type of activity.
Vice Mayor Woolley seconded the well-spoken words of Councilmember
Sutorius. She supported full consideration for the future of the
barn but with some serious reservations. The traffic- issue was
as important . as the question of whether the barn could be
self --sustaining. The City was attempting to phase out pasturing
of horses, so that needed- serious consideration along with how
other events, other than simply boarding horses, would impact
traffic on the road. Council's previous action to not hate
rangers on the property might allow another option for the ranger
residence.
Mayor Cobb agreed with the path Councilmember Sutorius laid out
for proponents to follow, and he hoped they would succeed. The
City had financial limitations, so the ides of th4 barn users
finding a way to make the barn pay for itself a trend that would
be seen more in the City as time progressed. He would like to see
the City keep the horses , in the barn if possible beoa ride it served
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9/15/86
people to whom that recreational activity was important. He would
have voted against any City expenditure of monies to improve the
road with respect to the hostel based on the same rationale.
NOTION AS AMID= PASSIM unanimously, Pletcher absent.
ADJOURNMENT
Council adjourned at 9:10 p.m.
ATTEST:
APPROVED: