HomeMy WebLinkAbout1986-06-23 City Council Summary Minutes1
Regular Meeting
June 23, 1986
Item #11, Palo Alto Housing Corporation - Renewal.
of Contract Amendment No. 3 to Contract No. 4327
tor Fiscal Year 1986-87
Item #13, Project Mobility; Award of Contracts for
1986-87
Item #14, Human Services Amendment No. 5 to
Contract No. 4165 for Fiscal Year 1986-87
Item #15, Haman Services Amendment No. 4 to
Contract No. 4231 for Fiscal Year 1986-87:
Midpeninsu1a Citizens for Fair Housing, Inc.
C!TY
COUNCIL
MINUTEYs
Uhl
OF
Prit n
AL IO
ITEM PAGE
Oral Communications 7 3 8 2
Minutes of May 19, 1986 7 3 8 2
Consent Calendar 7 3 8 2
Referral 7 3 8 2
Action 7 3 8 2
Item 11, PUBLIC HEARING: Finance and Public Works 7 3 8 2
Committee Recommendation re Fiscal Year 1986-87
Budget
Item t2, Finance and Pubic Works Committee 7 3 9 5
Recommendation re the City Auditors 1986-87 Work
Plan
Item 13, Finance and Public Works Committee
Recommendation re Supplemental Accounting Services
Item #4, Telephone and Data System - Award of
Contract and Lease Purchase Agreement
Item #5, Health Resource Coordinator Professional
Services Amendment No. 2 to Agreement No. 4422 and
Amendment No. 2 to Agreement No. 4423
7 3 9 5
7 3 9 5
7 3 9 9
Item #6, Contract with Santa Clara County for 7 3 9 9
Social Worker Services
Item #7, Psychological Services Contract 7 4 0 0
Item 18, Professional Services for Police 'j 4 0 0
Background Investigations
7 4 0.0
Items #9, Professional Services for Animal Services
Volunteer Coordinator - Renewal of Contract
Ite #10, Security Services at Municipal Service 7 4 0 ()-
Center
7,4 0 0
7 4 0 0_
7 4 0 1
7 4 0 1
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ITEM PAGE
Item #16, Human Services Amendment No. 8 to 7 4 0 1
Contract No. 4019 for Fiscal Year 1986-87
Item #17, Human Services Amendment No. 5 to 7 4 0 1
Contract No. 4164 for Fiscal Year 1986-87
Item #18, Human Services Amendment No. 7 to 7 4 0 1
Contract No. 4017 for Fiscal Year 1986-87
Item #19, Human Services Amendment _ No. 4 to 7 4 0 2
Contract No. 4328 for Fiscal Year 1986-87
Item #20, Removal of Eucalyptus Trees on 7 4 0 2
Arastradero Preserve
Adjournment at 9:50 p.m. 7 4 0 2
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0023/86
Regular ieetieg
touchy, June 23, 1986
The City Council of the City of Palo Alto met on this date in the
Council Chambers, 250 Hamilton Avenue, at 7:35 p.m.
PRESENT: Bechtel, Cobb, Pletcher, Levy, Patitucci (arrived
at 7:37 p.m.), Renzel (arrived at 7:40 p.m.),
Sutorius, Woolley
ABSENT: Klein
ORAL COMMUNICATIONS
None
APPROVAL OF MINUTES OF MAY 19, 1986
MOTIONs Covncilmember Levy moved, seconded by Fletcher,
approval of the Minutes of May 19, 1996, as submitted.
MOTION PASSED unanimously, Klein, Patitucci, Renxel. absent.
CONSENT CALENDAR
Referrae
None
Action
None
ITEM #1, PUBLIC HEARING: FINANCE AND PUBLIC WORKS COMMITTEE
;RECOMMENDATION RE FISCAL YEAR 1986-87 BUDGET (FIN 1--i7)
(CMR:369:6)
Mayor Cobb referred to the City Manager's comments and data pre-
sented relative to the divergence of revenue and expenditures over
time, and asked about the significance and, more particularly,
what things Council could do in the current year to begin to
rectify that divergence the following year and the year subse-
quent.
City Manager Bill Zaner said the City's revenues and expenditures
were moving further apart, and that.eas a consistent pattern over
the last few years. The City managed to make up that difference
by either adjusting expenditures or using some reserves and trans-
fers There were a number of issues which needed to be addressed
during the next year, and most needed to be done prior to the
preparation of the next budget in approximately six months. The
City should look carefully at capital needs, and now with the
authority to make use or: General Obligation Bonds under certain
circumstances for property related expenses, they. might .have
another financing mechanism to use. Faea and charges should be
looked at carefully to make sure charges were up-to-date, and
funds. obtained where possible from persons who made use of City
services. The City should watch expenditure levels carefully over
the next few months, •especially before beginning the ne} t budget.
That was particularly important because the City had virtually no
control aver the revenue side. The City would be reporting to
Couuncil as normal every quarter on revenues. It was important to
watch the expenditure level to ensure the City was not out-
stripping revenues more than anticipated and ended the fiscal year
approximately where estimated. Prior to the budget the City would
begin preparing in about six months, the City expected to talk at
length before the Finance and Public Works (F&PW) Committee about
directions, policies, and priorities the Council might have as
revenues and expenditures continued to diverge.
Mayor Cobb gathered from the schedule staff believed Council had
ample time during the next cycle Lo pL-ep4Le for the next budget
and to have policies in place to deal with the divergence.
Mr. Zaner believed so. The City was also faced with the Gann
limitation and was carefully recalculating that to ensure it was
to the City's advantage, but even if the City found some way to
increase the expenditure limitation, it would be quite small. In
the next six months, the City must deal with the Gann expenditure
limit either through reducing the City's expenditures substan-
tially or going to the voters to ask for authority, as other
Cities had, to exceed the limitation for a period of time.
Councilmember Fletcher asked if staff knew the actual allocation
from the federal government for Block Grants and Community
Development Block Grants (CBDG) funds.
Mr. Zaner believed $626,000 was the amount for CDBG. They hadnot
shown -any funds for revenue sharing although they would receive
some in the first quarter since the City's fiscal year was differ-
ent frep the federal government's, but, at best, the City only
received $450,000.
Councilmember Fletcher wondered if the figures for CDBG were
firm.
Mr. Zaner believed the figures were close. He understood the
number was $434,000 for CDBG.
Councilmember Fletcher was curious about the sales tax revenue the
City received in the present year as comeared to the prior year.
She believed that went down significantly in the County and asked
if the City's went down comparably.
Director of Finance Mark Harris said' yes, the sales tax revenue
went down subtantially. The City originally budgeted $13.7
million for fiscal year (FY) ` 1985-86 and four or five months ago
estimated about $12 ,million, and their preliminary figures indi-
cated it would be less. On an absolute basis, the City would be
down in sales tax revenue versus the previous year, which was
about $11.8 million.
Mr. Zaner added in regard to sales tax the City stayed in close
touch, especially with retail merchants, to get some idea of their
sales' projections. Everything the City projected was confirmed
by the retail merchants who saw the coming year as flat at best
with no major rise in sales tax. That was very unusual for Palo
Alto and would be the first full year to see the sales .tax
leveling off or dropping.
Councilmember Fletcher clarified the budget projected a slight
increase in the sales tax and might have to be revised.
Councilmember Levy was concerned with about the five-year forecast
and asked if the staff esti`sate had been updated.
Mr. Harris said staff planned to update the five-year forecast:
within the next 60 to 90 days and take the report to F&PW
Committee for further disoussion4
F&PW Committee Chairperson Sutotius commended his colleagues on
the F&PW Committee for their conscientious: efforts through six
public hearings on the 1986-87 budget and Capital Improvement
Program, plus the earlier meeting dealing witty Human Services
Contracts. The F&PW Committee anticipated, the budget work would
not stop that evening. They would hold a critique session at the
July meeting to evaluate the budget process, the improvements avid
modifications they saw as appropriate for the future, and some of
the specific income and expenditure items already. discussed. In
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general, the F&PW Committee recommendations were unanimous and, as
appropriate, he or the individuals would speak to the differences
of opinion. In some respects the budget could be characterized as
a "plain vanilla" budget because there were no dramatic changes
with respect to policy or expenditures, but a concerted, consci.en-
tious, and sometimes drastic blood-letting occurred during the
formation of the budget to attend to the financial needs and at
the same time protect the delivery of services. If public
attendance at budget sessions was any barometer, they might con-
clude the delivery of services, the program priorities, and the
level of expenditures were generally acceptable. There was public
input on only three items. He mentioned the creativity and inven-
tion shown in the crucial area of liability insurance and risk
management. The proposal before Council had the hearty endorse-
ment of the F&PW Committee with respect to joining in a municipal
pool to provide the type of liability coverage essential to safe,
prudent operation at a financial cost considerably below what the
City was otherwise able to afford. The pool was stimulated by the
City's Risk Manager Don West who would continue as President of
the Joint Powers Agency if participation was approved.
Mayor Cobb declared the Public Hearing open.
Herb Borock, 2731 Byron Streete urged_Council to keep the current
type of sense minutes and allocate sufficient staff to prepare
accurate sense minutes on a timely basis. The information in the
present week's agenda packet made clear the Clerk proposed to
change the kinds of minutes produced by using otae-quarter less
staff time. In his letter to _Council of June 18, 1986, (on file
ein the City Clerk's office) he assumed the reduction of staff time
was one-half rather than one -quarter; therefore, the difference in
cost was one-half of the amount he estimated, or between $8,320
and $9,360 for a position requiring full employee benefits. He
believed that was a small amount to pay to provide sense minutes
for the policy -setting and decision -making body of an $80 million
a year organization. The cost was one -hundredths of ''one percent
of the City's budget. His letter on page four quoted -the former
City Clerks description of the method used to produce aense
minutes. She said sense minutes were produced by editing the
verbatim transcript. Most of the work was done before the final
edit and less staff: could not do more editing and still produce
senee minutes. A verbatim transc ipt was needed to ensure the
final product included an accurate synopsis of each person's'
remarks. To produce timely minutes with less staff required a
different production method and increased the probability that
sense minutes became non-sense minutes. The Council wee given
both types of minutes for the meeting of March 17, 1986. He
noticed a difference at the end of the two sets for remarks of
Councilmembers Patitucci and Renzel of Agenda Item #18. The new
minutes omitted so much information that the synopsis or sense was
omitted. The only way Council could be aware of the difference
was because both versions were before them. The typical person
who referred to that. type of information would do so lung after a
meeting occurred and had no other means to determine the senile of
what was said. He realized Council was encouraging staff to find
cheaper ways to do more work; most employers did that. -He sug-
gested the recording of the City Council's legislative history was
one place where Council needed -to accept the limits of the pub-
lic's need for information, and the staff's -ability to provider that
information.
Marjorie Fitzpatrick, 2486 Bryant Street, spoke to the proposal to
raise fees at the Spay and. Neuter Clinic. The salaries.of the
staff at the Clinic were by far the . greatest expense at the
Shelter. The staff was essential. The estimate was as many as 40
spay and neuters per day, but presently the average was 18.
Rather than raising fees, more business should be obtained for the
Clinic. If Iacy's was losing money, they did riot raise prices but
advertised a sale and got hordes of people. She would -like to see
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but Mill_ made money. She would like to see the extra charge made
for neon -residents obliterated. Once a year the Shelter should
have s half-price sale for a month, non-residents included. She
hoped the City Council was progressive enough to regard the Spay
and Neuter Clinic as a City service, not as a revenue source.
.Siege the Clinic had been in existence, thousands of animals were
neutered, which meant millions of unborn °animals. Eventually, if
kept up, there would no longer be a need for a Spay and Neuter
Clinic. The organizations that subsidized half or all of the fee
had a limited amount of money.
Lise Giraud, 2200 Byron Street, referred to a letter from the Palo
Alto Humane Society (on file in the City Clerk's office), opposing
any increase in the prices of the Spay and Neuter Clinic. The
Clinic was the _most successful part of the Animal Shelter opera-
tions, and had the most competitive_prices of such clinics in the
Bay Area. The Clinic made ee measurable dent in the pet over-
population. She was concerned about the difference a few dollars
might make to those who operated on a limited budgeted. A small
rise in the cost of the spay and neuter operations might dis-
courage many people from participation, and contribute to an
increase in the births of many unwanted ;puppies and kittens. A
recent letter to the Times/'tribune spoke of the wholesale killing
of unwanted animals at the Peninsula Humane Society. Similar com-
plaints were voiced about Palo Alto's Animal Shelter. and while it
was probably true maximum efforts at adoption were not made le
Palo Alto through the years, it was also truer that even with maxi-
mum effort, there were still many more animals than there were
suitable homes., which condemned all the shelters and human socie-
ties to act as slaughterhouses for dogs and cats. It was hard
enough to move people to prevent their animals from reproducing,
and any obstacle in their way merely exacerbated the problem. She
urged the. Council to consider the deficit the Clinic operation
incurred as one of the necessary expenses of running animal ser-
vices and one of the worthwhile avenues for the channeling of City
funds.
Bob Moss, - 4010 Orme, associated himself with the comments of Herb
Borock. On behalf of the Palo Alto Civic League, the public
needed to have full and complete knowledge of the public business
as a basic requirement of effective democracy. People needed to
know and understand how, by whom, and in what manner the public
business was conducted, and the minutes should be as complete and
accurate as possible. He believed the City Clerk's office did a
good job and he was appalled at. any cuts in the City Clerk's
office budget.
James Purcell, Executive Director, Catholic Social Services, Santa
Clara County, 2175 The Alameda, San Jose, thanked the F&PW
Committee for its recommended increase of $3,500 for contract'
services for the frail and elderly with the Catholic Social
Services Santa Clara County Long -Term Ombudsman ,Program. The
original request was for $14,000, based on the number of nursing
beds in the City. The program trained volunteers to ensure,
through State mandated programs, patients received quality care.
Frail and elderly people were the most vulnerable in nursing
homes. Currently eight cities in the County committed to fund the
program in 1987. and ho requested Council consider a slight
increase in the allocation to $5,000.
Mayor Cobb declared the Public Hearing closed.
POTIOW s Co>ucilmember Butorius for the ` 'Isaac. and Folic Works
Committee moved re Fiscal. Yeear, 1984-117 Budget, ad ptios of the
Budget with the aa.ad*r ats Items if -4 through F'Y.
A. Decrease of .25 hooch'. support ( $3,243) is the City Clerk's
Office for assistaeco in packet preparation.
Increase of $1S,0gp for the Child Care Task Force.
MOTION CONTINUED
C. Increase of $8,000 for external audit services.
D. Increase of $100,000 for tree removal on the Arastradero
Preserve and an increase of $50,000 in General Fund miscel-
laneous revenue for projected 50 percent recovery.frnm the
Federal Emergency Management Agency.
Decrease of $73.000 in revenue by the deferral of an entrance
fee -to Foothills Park until further discussion on the dam
construction costs.
F. Increase of $1,630,000 for Refuse Capital Improvement projects
for the Baylands Master Plan Implementation ($1,600;000) and
the Refuse Maintenance Facility ($30,000).
G. Increase of $5,uuu for the Committee on Downtown Design and
Amenities.
Decrease of $18,500 in revenue for the Spay and Neuter Clinic
LW reflect 86 percent cost recovery.
I. Increase of $30.000 for contract services with the Community
Association for the Retarded, Inc.
J. Increase of $3,500 for contract services for the frail and
elderly with the Catholic Social Services Santa Clara County
Lonr -Tern Ombudsman Program.
X. Increase of $30,000 for the Household Hazardous Waste Disposal
Program.
L. Approval of the concept of condensed sense minutes lor City
Council meetings.
11. Approve]. of Palo Alto's participation in`:.the Authority for
California Cities' Excess Liability.
M. Approval of the Investment Policy for 1956-87.
O. Approval of the seasonal electric rates.
P. Approval of general water rate increase.
Q. Approval of fee increases and changes to Municipal Fee
Schedule as noted in Exhibit *C.*
R. RESOLUTION 6526 entitled 'RESOLUTION OF THE. COUNCIL OF
THE . CITY OF PALO ALTO AUTHORIZING THE MAYOR TO EXECUTE A
JOINT EXERCISE OF POWERS AGREEMENT CREATING THE AUTHORITY
FOR CALIFORNIA CITIES EXCESS LIABILITY'
S. RESOLUTION 6527 entitled "RESOLUTION OF THE COUNCIL OF
THE CITY OF PALO ALTO APPROVING FEES FOR THE PALO ALTO
MUNICIPAL GOLF COURSE
RESOLUTION 6522 entitled 'RESOLU'TION OF THE COUNCIL OF
THE CITY -IN -FRO ALTO AMENDING SCHEDULE E-tl2 01' THE CITY
OF PALO ALTO UTILITIES RATES AHD CHARGES PERTAINING TO
COIINEICIAL ELECTRIC RATES"
RESOLUTION 6529 entitled "RESOLUTION OF THE . COUNCIL OF
TES CITY OF PALO ALTO AMENDING SCHEDULE W-1 or THE CITY
OF PALO AL's UTILITIES RATES AND CHARGES PERTAItIIG TO
GENERAL WATER SERVICE'
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MOTION CONTINUED
ORDINANCE 3691 entitled "ORDINANCE OF THE COUNCIL OF THE
CITY OF PALO ALTO ADOPTING A BUDGET FOR THE FISCAL YEAR
1986-87°
City Clerk Gloria Young referred to Item 1-A, re Decrease of .25
hourly support ($3,243) in the City Clerk's Office for assistance
in packet preparation, and clarified her original request tor a .5
temporary position should have been .25, and Item 1-A, reflected
Lie correction.
Vice Mayor Woolley referred to Item 1-H, decrease of $18,500 in
revenue for the Spay and Neuter Clinic and said she originally
supported the 1.2 percent increase, but subsequently queried the
wisdom of raising the spay and neuter fees. As a result, the-F&PW
Committee directed staff to report back in four months on the
effect of the fee increase on the number of surgeries performed to
see if as many or more surgeries were performed despite the fee
increase. Based on the letters and public testimony, she believed
it would be more wise to not raise the fees. The entire issue of
cost recovery was to return to the F&PW Committee.
MOTION TO REFER Vice Mayor Woolley moved, seconded by Renz.1,
to refer Item 1 -if, decrease of $18,500 in revenue for the Spay and
Neuter Clinic to reflect 86 percent cost recovery, for considera-
tion when the. City policy of costrecovery was discussed.
Councilmember Renzel said she would second the motion if it was
understood the fees would remain the same rather than going to 100
percent cost recovery which was originally proposed, until such
time as the F&PW Committee considered the item.
Vice Mayor Woolley agreed. She understood Council requested the
spay and neuter cost recovery be at. .. 100 percent within two years.
The fees were increased the previous year and the number of sur-
geries increased so it was not a problem. On further investiga-
tion, she learned the fees were increased from zero to fifty cents
for the most part. The male dog neuter fee was the only category
increased 13 percent, and the number of male surgeries decreased.
The City presently did about 19 surgeries per day and could be
doing 27, at a fixed cost for staff, equipment and room. She did
not believe it was wise to raise the fees when the fixed costs
were there and more could be accommodated.
City Manager Bill Zaner clarified the drop in revenue of $18,500
was related not only to spay and neuter fees, but to vaccination
fees also. He understood the motion would freeze the existing
spay and neuter fees until some future time, hut it would not
affect the vaccination fees.
Vice Mayor Woolley understood vaccinations were only performed in
connection with spay and neuters.
Mr. Zaner said vaccinations were part of the clinic operation, but
most were performed in -conjunction with the Spay .and Neuter
Clinic.
Vice Mayor Woolley clarified all fee increases would be frozen
under the motion.
Councilmember Renzel agreed with .Vice Mayer .Woolley.. There were
many fixed costs and it was clear the City was not fully utilizing
the clinic. If raising the fees deterred people from spaying and
neutering, the City would end up with more animals in the shelter
and increased costs. It was well worth creaking further investiga-
tion before :making a drastic increase in fees.
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Councilmember Palitucci did not suppuLL the motion at the r&P
Committee hearings because he wanted to raise the fees further for
non-residents. Staff recommended the 12 percent increase because
it moved the City toward cost recovery and retained the competi-
tive relationship with other spay and neuter operations in the
area. The data was clear there was no sensitivity to the costs
whatsoever, and a 12 percent increase would be paid, volume would
stay about the same, and the City would increase its ability to
cover the costs of operation. Keeping prices the same did not
increase the volume unless other prices increased drastically,
which was not happening. He preferred to raise the rates, and
have staff advertise cut rates during the spring or fall. How-
ever, it was unwise to leave the fees status quo.
Mr. Zaner said if the item was referred back to the F&PW
Committee, he did not anticipate doing any additionalwork since
he believed Council had all the data staff could accumulate.
Councilmember Levy clarified the F&PW Committee discussion would
be based upon the same information available during the budget
hearings.
Mr. Zaner said yes. The F&PW Committee had the comparative
analysis between Palo Alto's Spay and Neuter Clinic and both pri-
vate and public clinics in the area, a cost estimate if Palo Alto
was full cost recovery, and if Palo Alto was 86 percent cost
recovery. There was no more analysis to give.
Councilmember Levy asked when the item would -return to the F&Pi4
Committee.
Mr. Zaner understood the item would return during the discussion
of full cost recovery, which would probably be early fall,
September or October.
Councilmember Levy clarified the F&PW Committee recommended
Council reduce the original recomnimendation by $18,500, i.e., a
resident spay went from $43 to $30.
Director of Finance Mark Harris said staff recommended a 12 per-
cent increase, and if it was backed out, it would still be on the
order of $15,000 to $18,000 per year.
Councilmember Levy clarified staff originally recommended an
increase of $36,000 in revenues, and it would now be about half.
The effect of the motion would reduce revenue by $5,000 or $6000
for a period of three or four months: It seemed there were two
groups being served by the spay and neuter program: the pet
owners and the larger community because having fewer animals was a
service to the larger community. The policy Council approved
should reflect some kind of allocation between costs to the indi-
vidual pet owner and costs to the community as a whole. In the
case of the Spay and Neuter Clinic, the City should not request
100 percent cost recovery from the pet owner, but only a certain
percentage. He was willing to suport the motion, but his mind was
open if other members of the F&PW Committee believed the item was
discussed enough and Council should take action.
Councilmember Bechtel believed the item was discussed extensively
a►t the F&PW Committee. 'they were . talking about an increase of
$2.75 in some cases, and in other cases, $3.25. The original
recommendation was for 100 percent cost recovery, and the F&PW
Committee recommended 86 percent. The F&PW Committee received
many letters =tom people opposing the increases, and when the F&PW
Committee said it was more seriously considering 86 percent, more
people were willing to support it. She did not see the . referral
would provide any additional information.
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6/23/86
S L .� E� L �.� � A L L the
�_ of
:slue i ba auto ius concurred with the coumeal of
C._ -u :fl«<tediece De LI.el stud Paiiiucci, quid Mr. Zaner. He believed
Vice Mayor Woolley's original proposal, -endorsed by the F&PW
Committee, was a wise course.. If Council did not introduce the
fee increase and evaluate, in the absence of any additional input,
the sale concept was a creative way to generate business. The
suggestion was for a health clinic operation at affordable and
reasonable fees which did not go for 100 percent cost recovery,
but approached it in a balanced fashion. He stood with the pres-
ent recommendation.
Vice Mayor Woolley did not foresee staff: would return with any
additional information on spay end neuter fees. She would refer
the matter back to F&PW Committee because ever since she was on
the Council, they wanted to develop a policy \for cost recovery.
In light of discussing various types of services, clientele, resi-
dents and non-residents, she hoped guidelines could be established
for which services should try to have various levels of cost
revvvery. Iu light of the discussion, she wanted to consider the
spay and neuter fees.
Councilmember Bechtel said the Committee did not recommend a
deferral of any other of the fees until the discussion eef cost
recoveries. It made no sense to single out one fee. The balance
of fees for all services in the City would be taken up.
Councilmember Levy associated himself with the comments
Councilmember Bechtel.
MOTI0m TO REFER FAILED by 'a vote of 2-6, Reru=e1, Woolley voting
"aye," Klein absent.
Councilmember Fletcher referred to Item 1-J, increase of $3,500
for contract services tor the elderly with Catholic Social
Services, and asked for clarification about whether Council had a
policy of only offering new human services to frail and elderly.
Assistant City Manager June Fleming said the Council policy in
dealing with human service contractors was set out in the Human
Resource Allocation Plan which required the F&PW Committee be
notified each year of the recommendation of staff and the Human
Relations Commission (HRC) about new contracts or staying with
existing services. The recommendations were based on need c,te-
gories approved by the HRC. When staff went to the F&PW
Committee, they were instructed to look at new contracts in one
area which was for the frail and elderly. Based on the instruc-
tion, staff advertised for a new contract in the one area.
Councilmember Fletcher hoped the policy was not permanent. She
s
would not oppose the proposal, but was concerned the Youth Council
worked extensively on a survey of students in the City. With full
agreement of the HRC, they identified counselling at the high
school level to be a great need. The need was emphasized by the
suicide a few months ago, and a bringing out of the stress factors
at the high school age level. She did not want to rule out
counselling type services fcr;.youths with extra funding.
Ms. Flexing said it was not a matter of ruling out high school
counselling in favor of somethingelsei Staff received a Council
assignment last year to work with the Youth Council, HRC, and the
school district on such a program. The assignment was more com-
plicated than expected, but staff hoped to have a proposal for
Council before the next school year.
£ai aDREMTz Cosacilneaber Bechtel proved, seconded by Renze1, to
increase funding for contract services for the frail and elderly
mitt* the Catholic Social Services to $5,900.
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6/23/85
Coeee 1 nn' bee ReehtA1 said the requests were based upon the
population of frail and elderly in a community, and Palo Alto haci
many. Compared to some of the surrounding cities, Palo Alto was
not meeting the need. She realized it was a new program, but only
requested an additional $1,500, which would do a lot in terms of
responding to the number of people actually served in Palo Alto.
Councilmember Fletcher clarified the frail and elderly in care
facilities included places like Channing House.
Councilmember Renzel believed the service was badly needed. She
what
.sad i n. Palo o but
did not know to ..,��� extent it might be ;�ec..�.. ... Alto,
one often read of problems in nursing homes. The service was
important and Palo Alto should try to bear its share o.f the cost
to provide the service.
AMENDMENT FAILED by a vote of 4-•4, Patitucci, Sutorius,
Fletcher, Levy voting •no,' Klein absent.
Councilmember Fletcher referred to item 1-L, condensed sense
minutes for City Council meetings, and asked for cost figures in
terms of savings involved with condensed sense minutes.
Ms, Young estimated $7,000 to $10,000 in terms of the Staff
Secretary position, and more if one looked at the figures in terms
of the entire staff time. Staff estimated $40,000 per year to
produce Council minutes.
Councilmember Fletcher asked about the time savings jbecause when
the issue was raised before, the previous City Clerk believed
condensing the amount Of wording in the minutes took as much time
as not doing so. She asked whether condensed sense minutes were a
time saver.
Ms. Young said yes. Most other cities in the state prepared City
Council minutes by the City Clerk noting the indicator number on
the tape and the transcription clerk only transcribing that
portion of the tape. Tapes were then maintained for two years
rather than 60 days as was presently the case.
Councilmember Fletcher was divided on the issue because she
believed it was a nice service to provide extensive minutes. On
the other hand, she never saw another jurisdiction have such
extensive minutes, and it seemed Palo Alto could at least try
less paperwork. She did not want action minutes. She was willing
to go along with the proposed mixture of sense/action minutes for
a trial period because Palo Alto needed to try and cut back on
expenditures.
Councilmember Renzel asked whether the written minutes or tape
would prevail in the event of a question of intent.
Ms. Young said if tapes were retained for two years, the tape
would prevail.
Councilmember Renzel clarified in Year 3, the minutes would pre-
vail. If a member of the public wanted to explore. a recurring
issue, after two years, they would have to rely on condensed min-
utes. She was concerned because sense minutes provided the con-
nection for the public and City Council actions. The examples of
modified sense minutes versus the present sense minu tee showed
significantly less pages, but as she tried to compare them, two
and three pages at a time disappeared and many Councilmembers com-
ments and questions were deleted. She was concerned: the record
would not be complete with respect to Council's actions, and it
also seemed, there might be long answers to Council questions
7 3-9 0
6/23/86
.ithout the Council question being reflected which would akee pto-
vide a complete picture of the concet:ri. - She believed it might' be
important and it was useful to have the full sense minutes, but
they could be shorter than they were presently.
AMENDMENT: Councilmember Menzel, moved, seconded by Cobb, to
retain full sense City Council minutes.
Councilmember Renzel said it was vital for the public to be able
to follow through on an issue and understand what happened in the
process in terms. She believed Mountain View's minutes were
meaningless, and did not believe Palo Alto's citizens would stand
for action minutes. It was important for the public to have a
means of knowing what went on at City Hall.
Councilmember Bechtel believed ehe example of a Marin County city
minutes were readable, and a possibility for the City of Palo
Alto. Palo Alto was one of the only cities in the state. which
produced such extensive minutes averaging 35 to 40 legal -sized
pages per meeting.
Mayor Cobb supported the amendment because he believed the minutes
needed to be as complete as possible.
AMENDMENT FAILED by a vote of 2-6, Renzel, Cobb voting 'aye,"
Klein absent.
Councilmember Levy referred to Item 1=N, I�;v st�U nc rolicy tor
1986-87, and believed the statement; "Palo Alto takes a more
aggressive posture than most cities." needed further discussion at
some point in the F&PW Committee to ascertain the investment pos-
ture of the cities with wheel Palo Alto compared itself and in what
ways Palo Alto's posture was more aggressive. . He was not con-
cerned with the statement in terms of action. On page 4 of the
policy, there were three objectives for yield one of which was a
absolute percentage of nine percent. He was concerned and asked
what happened if the investments the City ordinarily found appro-
priate and safe did not yield nine percent.
Mr. Harris,.said the monthly investment, report would reflect yields
of less than nine percent. Staff would indicate the market did
not meet the City's expections when the goals were set. There
were three goals to meet: safety, liquidity and yield, and he did
not want to' imply in any of the investment policies that staff
would sacrifice safety for yield. The policy reflected a target
based on staff's best knowledge if the City's current investments
and the forecast of what rates would look like over the next 12
months subject to change up or down.
Councilmember Levy asked if staff would be satisfied if Council
changed the language to read, "maintain a year-to-date yield in
excess of nine percent consonant with otherwise acceptable invest-
ments." His intent was to save staff from taking undue risks as
the market changed.
Mr. Harris :believed the language was impiicitly and explicitly
implied in every investment decision made eey staff. If
Councilmember Levy's language helped Council -€eel more corufoL t-
able, the change could be made.
Councilmember Levy said if staff believed the language was clearly
implied, he was willing to leave the language alone unless other
members of the Council wanted it explicitly stated..
Councilmember Patitucci sympathized with Councilmember Levy's con-
cerns. He asked if there was an external indicator of rates that
staff used rather than an absolute number.
7 .3 9 1
6/23/86 -.
1
i
Mr. Harris referred to page 4 of the policy, and said there were
ca c • e m n of c h
two i'td1..,..tvr�. the long-term basis two percent of i.titi
Consumes Price Index (CPI) , aiid a yield in excess of _ the local
agency investment fund, which was external. Staff tried to give
an explicit budget figure based on best estimates for the year,
which would change. If the City found itself in a five percent
yield environment, in six months or a year, Councils would see the
target adjusted accordingly.
Councilmember Sutorius understood the concern raised by
Councilmember Levy, but appreciated and supported the comments
of Mr. Harris. He emphasized the other explicit paragraph on
review and reporting of investments and the fact staff reported
on monthly deviations or variations and Council reviewed the
policy on an annual basis as part of the budget process. He was
glad Councilmember Levy was satisfied with the comfort level of
the Finance Director and he suggested the wording be left as is.
AMENDMENT: Councilmember Levy moved, seconded by Patitucci, to
revise the Investment Policy for 1986-87, page 4, from the current
language, "Maintain a yield in excess of nine percent," to
'Maintain a year-to-date yield in excess of nine percent consonant
with otherwise acceptably safe investments. This figure will be
subject to change given a changing yield environment.°
Councilmember Sutorius was comfortable with the present combina-
tion of the three indications under yield.
1
1
AMENDMENT PASSED by a vote of 5-3, Woolley, Cobb,
voting °no,° Klein absent.
y:i vla4. .
Councilmember Levy referred to Item 1-0, fee increases and changes
in the Municipal Fee Schedule, specifically golf fees, and said it
seemed the residents should be given preference over non-
residents. Many members of the community believed City residents
should have some kind of preference either in starting times or
green fees. He asked for comment.
Mr. Zaner said there used to be resident and non-resident fees,
which were eliminated in conjunction with men's and women's golf
clubs careful review of the rates. It was easier to administer a
fixed rate at the golf course. Many patrons were non-residents,
and staff believed the recommended fees were sufficient to gen-
erate the revenue necessary to cover the direct costs indicated by
the Council. He recommended no discrimination between residents
and non-residents at the Palo Alto Golf Course.
Councilmember Levy asked whether the F&PVC Committee expected to
consider the golf course fees during the review of overall City
fees.
Councilmember Sutorius said golf course fees were not explicitly
identified although Councilmember Patitucci indicated an area of
concern both in the resident versus non-resident arena as well as
the general level of the fees particularly compared to the fees of
nearby community golf courses. He anticipated it would be looked
at as "a fee.
Councilmember Patitucci believed the golf course fees were too low
to achieve a reasonablecost recovery. The fees should remain the
same for ` residents, but be raised for non-residents. However,
there was no support on the F&PW Committee for his
recommendation.
Councilmember Renzel received a complaint from.on.e Palo Alto resi-
dent who regularly played golf with several non-residents, and
finally changed locations forplaying golf because of Palo Alto's
differential rates. The City Manager raised a good point.
7 3 9 2
6/2.3/86
AMENDMENT: Councilmember Patitucci moved, seconded by Cobb, to
institute a 42 fee for use of Foothills Park as a means to devvibp
a fund to pay for the reinstatement of Boronda Lake.
Councilmember Patitucci believed the $2
solution to a problem where a particular
originally determined to be appropriate.
users would be willing to pay $2 to
restoring the lake as soon as possible.
the point where restoration of the lake
with other facilities in the park.
fee was an acceptable
service cost more than
He believed the park
be contributed toward
He would tie the fee to
was actually completed
Councilmember Fletcher believed it was a good idea to institutes a
fee to pay for the costs of the lake, however, Council was holding
off making a decision pending input from the community. An out-
reach program was commencing and she believed a decision on
whether to institute entrance fees should be made concurrent with
the decision on what to do about the lake. To institute a fee
when the lake was a mud flat was psychologically a poor image, and
Council had not decided whether to refill the lake.
Councilmember Bechtel said Councilmember Fletcher mirrored the
discussion of the F&FW Committee. Staff was surveying the members
of the public, people who used the park, and there would also be
an ad toward the end of July which would ask all residents to
respond. She personally received many comments from people who
supported the lake. She wanted to see the lake refilled, but
Council had not made a final decision. The matter was to be
deferred a couple of months until responses from the survey were
received. The estimates were to reduce the costs of replacing the
dam and she did not believe it was appropriate to charge a fee
until the information was received.
Councilmember Renzel concurred with Councilmember Bechtel. She
would only support such a fee if it were sunsetted to end when the
funds were raised for the lake. It would be important to do so up
front because_. there was a tendency once fees were established to
not want to let go of them. The park was widely enjoyed by the
community and she believed there should be free access te,. the park
at least for Palo Alto residents. While she supported the fee in
concept, it was premature toimplement one now.
Councilmember Patitucci .asked when Council would have a report
back so they could make a decision on the lake and then the fee.
Mr. Ba gdon said staff would probably return to Council in October
or Novemter with the results of the survey and a recommendation.
The survey would go out in the August utility bills. Staff esti-
mated the repairs would occur the first part of 1987, and Council
might want to consider instituting the fee after completion of
repairs since there would be limited access to the park during
construction.
Mayor Cobb urged caution with regard to now the survey was pro-
cessed in order to ensure proper results.
AMENDMENT WITHDRAWN
Councilmember Levy understood the City would by defects) add one-
half planner through roving some Community Development Block Grant
(CDBG) activites to Social and Community Services. He did not see
the justification for the need for the one-half planner.
Mr. Zaner said the movement of one-half person to another
department with the necessary funds coming from CLIBG. would free up
one-half planner in the Planning Department. The Downtown Study
implementation itself would use up one-half planner.
IlEMD?!EMT WITHDeKIW
Councilmember Levy understood the City would defacto. add one-half
planner through moving some Community Development Block Grant
(CDBG) activites to Social and Community Services. He did not see
the justification for the need for the one-half planner.
Mr. Zaner said the movement of one-half person to another
department with the necessary funds coming from CDBG would free up
one-half planner in the Planning Department. The Downtown Study
implementation iteelf would use up one-half planner.
Director of Planning and Community, Environment Ken Schreiber said
the major work was the Downtown Study and staff estimated imple-
mentation work over the next year and related work on the City-
wide Transportation Study would probably take the equivalent of
1.25 professional positions plus support staff. Also anticipated
was extensive additional work in housing with additional resources
being devoted to the Peninsula Conservation Center site.
Councilmember Levy asked whether there would be an additional
one-half person in Social and Community Services.
Mr. Zaner said no.
Councilmember Levy said the addition of a building inspector was
described as being covered by an increase in anticipated inspec-
tion fee revenues. It seemed the increased fees would cover the
additional building inspector rather than fees generated by the
inspector.
Mr. Zaner said the intent was for the additional building
inspector to generate his or her own salary in additional fees.
An argument could be made the fees would be generated anyway
when people filed for building permits and inspections were done
because sooner or later the moneys would be received. The City
experienced a considerable backlog with regard to inspections and
the additional person meant the City would get to those permits
faster than it normally would. The revenues would increase by an
amount which exceeded the additional salary.
Councilmember Levy again heard from members of the public
regarding the City's undergrounding program, and he asked for a
status report regarding the proposed schedule.
Mr. Zaner said the F&PW Committee discussed the matter, and
instructed staff to do a community survey to determine whether
people were interested in accelerating the, underground program.
The Committee requested some changes. in the survey before it went
out. The recommendations to do the survey and the survey instru-
ment would return to Council for review.
Councilmember Fletcher did not notice the additional half position
for a commute coordinator for the Downtown Study.
Mr. Schreiber said the item came up after budget preparation.
With Council yet to take final action on the Downtown Study, staff
intended to return to Council after July 14, 1986, to follow up on
a number of. items with budget implications. The commute
coordinator was probably the largest in the immediate future and
might be a contract with the Rides commute coordination
organization.
Mr. Zaner said Mr. Schreiber provided him with a memorandum that
day indicating the probable cost implications of the Downtown
Study, and Council would have a report on July 14th on the cost
of implementing the study would be. The cost was not
inconsequential.
7 3 9 4
6/23/86
Mr. Zaner said staff had a minor correction on the first ordinance
in Packet #1, Section 5, the last words should read, ;"foregoing
Section 4," instead of "foregoing Section 3."
Mayor Cobb commended staff and the F&PW Committee for their good
work on the budget.
MOTION AS AMENDED PASSED unanimously, Klein absent.
ITEM #2, FINANCE AND PUBLIC WORKS COMMITTEE RECOMMENDATION RE THE
CITY AUDITOR'S 1986/1987 WORK PLAN (FIN 14)
Finance and Public Works (F&PW) Committee Chairperson Sutorius
said the City Auditor's 1986/87 audit plan waa reviewed and
detailed the specific audits planned for the next year, the
abbreviated purpose or objective for each audit, and the criteria
around which the selection process was developed. The F&PW
Committee unanimously approved the City Auditor's work plan as
submitted.
MOTION: Councilmember Sutorius for the Finance and Public Works
Committee roved approval of the City Auditor's 1906/87 work plan.
Councilmember Levy supported the motion and commended the City
Auditor.
MOTION PASSED unanimously, Klein absent.
ITEM #3, FINANCE AND PUBLIC WORKS COMMITTEE RECOMMENDATION RE
SUPPLEMENTAL ACCOUNTING SERVICES (FIN 16) (CMR:368:6)
Finance and Public Works (F&PW,) Committee Chairperson Sutorius
said Council recently acted upon and authorized the appointrent of
Coopers and Lybrand as the City auditors. Staff recommended and
the F&PW Committee concurred that the incumbent Coopers and
Lybrand auditing team be involved in providing the supplemental
accounting services.
MOTION: Councilmember Sutorius for the Finance and Public Works
Committee moved approval at a cost not to exceed $38,800 for the
contract with Coopers and Lybrand for technical accounting
assista aco to reconcile and close fiscal year 1985p-86.
AGREEMENT
Coopers and Lybrand
ORDINANCE 3692 entitled "ORDIIiAi CE or THE COUNCIL OF THE
CITY dF PALO ALTO MENDING THE BUDGET FOR THE FISCAL
YEAR 19E5-86 TO PROVIDE AM APPROPRIATION FOR EXTERNAL
ACCOUNTING SERVICES"
MOTION PASSBD unanimously, Klein absent.
Mayor Cobb said Item #12, Urban Ministry - Contract for Fiscal
Year 1986-87 to Provide Administrative Programs for the Homeless,
was removed at the request of staff.
ITEM #4L TELEPHONE _ AND DATA SYSTEM - AWARD OF CONTRACT AND LEASE
PURCITASE AGREEMENT (FIN 9-1) (CMRs329s6) -
City Manager Bill 2aner introduced Dianah L. Neff, Director of
Information Resources, Clifford Je Almeida, Manager, Telephone
Services, and Mr. Brandon _of' Br.andon Interscience, Inc., the
consultant on the project.
Paul Purifoy, #3 Lagoon Drive, Redwood City, represented Northern
Telecom as the District Sales Manager for Northern California.
Northern Telecom placed more digital telephone lines in service
each day than anyone else in the particular industry and currently
provided service to approximately 13,000 users at the Stanford
University and the Ci._ty of Palo Alto. They were concerned with
the system and possibly with some of the future needs within. the
City for not only voice but also data communications. Northern
Telecom believed there could be possibilities where services,
locations, or offices of the City would not have access to certain
communications' levels within the City of Palo Alto. It was of
major concern whether the system configuration presently proposed
for the City of Palo Alto took into consideration the future needs
of the City as had been done with all other issues discussed that
evening. If the configuration Served the future needs of the City
of Palo Alto, then they suggested 14 days be allowed for Northern
Telecom and other vendors to rebid the configuration as close as
possible to the one recommended to ensure the best possible price
for the accepted services offered. He had not priced a system
with that particular level of needs.
Robert Pohly, 724 Airport Parkway, San Jose, was the Marketing
Manager for AT&T Information Systems, and said AT&T had the
City's account for many years. The system was antiquated but had
served the City -well. AT&T believed they knew the City's opera-
tions bet x than any vendor in the market place because they had
worked together for so long, knew how the City was structured, and
its goals for the future. AT&T had similar concerns to -Northern
Telecom regarding the design considerations put together by the
consultant,_ e.g., some of the design considerations moved up the
price of the AT&T system and the competitors' systems considerably
in hundreds of thousands of dollars. Specifically, the trunk
lines increased over the life of the system by 333 percent. The
City was deciding on a noegrowth budget, and he asked why the City
was also looking at a telecommunications`.,system that took into
consideration a 300 percent growth factor. The telephone sets
were going up .125 percent. AT&T believed design considerations
forced many different vendors to bid more equipment than the City
needed both at present and in the future.. Their concern also lay
with the data transmission capabilities of the main system and the
fact that AT&T had not seen that system demonstrate an architec-
ture on a going -forward basis that tied together integrated voice
and data and protected the City's investment for the long term,
such a s AT&T's recommendation would do. Because the vendor was
Tel -Plus, he assumed the system decided upon was the NEAR -2400,
made by Nippon Electric Company (NEC), the largest Japanese tele-
communications Manufacturer. Palo Alto resided squarely in the
Silicon Valley which had a terrible last year and was not doing
ouch better for 1986. One of the primary reasons was the Japanese
influence in the marketplace. AT&T's prices were higher, but they
manufactured in the United States and saved U.S. jobs.
-Bob Moss, 4010 Orme, spoke as a member of the Board of Directors
of the Cable Communications Cooperative of Palo Alto and said the
City of Palo Alto would have the opportunity to hook - into the
Cable system using both upstream and downstream capability and the
ability to use the data communications capacity, of the -Cable
syttem. The City . had the right under the franchise agreement .to
certain channel capacity, the right to lease additional channel
capacity if needed, and he was confident the facilities would be
in place early in 1987, and the City facilities would all be_
interconnected. That -would supplement any other communications
system and would replace most of the City's current or anticipated
data transmission systems Council .should keep that in mind when
considering the comments of the gentleMen from.Ar&T and. Northern
Telecom. Cable Communications- Cooperative Was a local group.
Councilmember Sutorius regretted he would be unable. to participate
on the item because of a conflict of interest.
Council nber levy said he would be unable to participate because
of a conflict of interest.
Councilmember Renzel said she also had a conflict of interest and
was unable to participate.
7 •3 9 6
6/23/86
Councilmember Bechtel asked why the whole contract had not gone
before the Finance and Public works (. 6PW) Committee and whether
the_item had to be approved that evening.
Mr. Zaner said the program was not one the F&PW Committee chose to
review at the beginning of the year. The item was in the Capital
Improvements Progrem for over two years.
Councilmember Bechtel said one speaker questioned the 300 percent
increase when the City was not growing very much. She too did not
project any great increases in staff.
Mr. Zaner said he was not sure where the 300 percent increase
figure came from, and that kind of an increase was not programmed
into the contract. There was a capacity to expand the system if
needed.
Councilmember Bechtel asked to what extent.
Mr. Brandon said the speaker's comment referred to an increase in
trunking, which was an element internally within the`^onfiguration
of the system. The increase in telephone sets was a few percent
recommended because of a need for specific areas and was 660 sets
increasing to 681. He also could not speak to the figure of 333
percent increase in trunking. Under a Centrex tariff, with which
the City was currently provided communications, there were no
associated trunking charges, and there were with the PBX. All
those changes and considerations when going from a tariffed public
system to a privately -owned system were included in the cost
analysis. The cost analysis showed the private system provided
the City with increased capabilities and service at a lower cost
than at present. The increase in various number of lines and how
that all washed out was an economic issue and the overall system
cost was a savings.
Mayor Cobb said he would appreciate a response to the issues
raised by unsuccessful bidders with respect to the recommendation.
One of the issues was bidding something different from what was
specified.
Mr. Brandon said the two comments from the first speaker . related
to data and future requirements and implied those were important
elements for the City to consider. There were several data
approaches built into the design of the system. Those were not
all equipped although the distribution system --the wiring
system --especially for the Civic Center, provided considerable
flexibility with three potential avenues of growth in data and
three different types of data systems. In regard to the last
speaker, he anticipated- cable would be a viable use for the City
in . .he future as well as some of the internal systems of the NEC
system. Three different data approaches were programmed into the
design of the system and equipped those appropriate at the present
time, allowing flexibility of revolution in several different
directions as City needs changed.. A considerable amount of atten-
tion was provided in the design for the areas of data and future
issues.
Mayor Cobb said the suggestion was raised that a chance to rebid
would generate a better number. He asked if there was any mis-
understanding between what was originally offered in the Request
for Proposal (RFP) and what was returned.
Mr. Brandon said the consultants returned to. Northern Telecom and
asked them specifically to develop prices if slightly different
approaches were taken with their equipment. Northern Telecom's
bid was not just taken on face value, but alternatives and direc-
tions were explored to take advantage of opportunities their
equipment might present. Northern Telecom cooperatively provided
additional information about alternatives to make their nystem
more viable, but Lhe ceeL bummarie a received with those new
approaches did not\ provide sufficient savings.
1
1
Mayor Cobb asked if there was any basis for a rebid at that point
given the technical facts and history.
Mr. Brandon said no, the City had viable responses, a good
competitive bid, and interacted with those vendors. The proposal
was a good one. He commended Northern Telecom for the quality of
their document, approach, and time taken, but the proposed system
offered future advantages and cost advantages.
Councilmember Patitucci believed staff did an excellent job of
keeping the process fair and thorough, and he supported the staff
recommendation. He understood the City currently leased the
equipment and paid a monthly fee for telephone service and asked
what the incremental monthly cost was of the proposed system.
Mr. Brandon said the current costs of the City's rental of
telephone service and equipment would go down on a monthly basis
under a five-year lease -purchase agreement, and service
flexibility would increase because of the modern system. At the
end of five years, the City would own the equipment and have an
even lower cash outlay.
MOTION: Co:ancila absr Pletcher aeoved, seconded by Bechtel, to
adopt staff recommendations as follows:
1. Authorize the Mayor to execute the agreement awarding Tel -Plus
the `, contract to engineer and iastell the 1i AX 2400 INS
telephone syetem. The cost is not to . exceed $104,000_ plus a
five percent contingency (440,000) for change orders and
unanticipated work;
2. Authorize a rider be attached to the Tel -Plus contract for
installing coaxial cable for cable television. The cost will
be 100 percent reimbursed by Cable Co-op;
3. Ratify the payment to • the consulting firs • of Brandon
Interscieece, Inc. for an additional $6,400 to conplete Phase
I of the project. Funds are available in the Project 85-15
acc4aat;
4. Direct staff to return to Council with a coetract for the
continuation of consulting services by Brandon Interscience,
Inc. for Phase II of the project;
5. Approve proceeding with a five-year lease purchase rather than
an outright purchase of the telephone system; add
i. Authorize the Mayor to execute the agreement awarding
Municipal Leasing Corporation the contract to provide tho
financing for the telephone system.
AWARD OF CONTRACT
Tel -Plus
LRAMPORCiiksg +1 REZMBMT
Municipal Leasing Corporation
Vice Mayor Woolley asked for comment on the suggestion that the
system aver --provided for growth.
Mr. Brandon said the recommended proposal was advantageous because
the aysteae had significant capabilities for growth, expansion, and
future services. Future elements in the evaluation were quite
strong. Because of that, it was difficult to believe they had
overspent when that capacity was inherent and at a lower cost.
The system was capable of ultimately expanding to theoretically
20,000 telephones, but in reality the number would be lower. The
6/23/86
City did not pay anything for that capability. The proposed price
for an equipped system that only grew as far as the City's current
needs proved to be cost effective even at that line size. The
specific features .end capability of the system were a good fit to
the City's needs.
Mr. Zaner called Council's attention to the new page 2 (on file in
the City Clerk's office) to Exhibit A to the Agreement for the
electronic telecommunications system. Negotiations were completed
that day with the vendor, and staff had actual instead of
estimated figures. The agreement should be adopted with the new
page.
Vice Mayor Woolley was impressed with the clarity and thoroughness
of the evaluation by both the consultant and staff and therefore
was comfortable supporting the recommendation.
Mayor Cobb asked about the track record of performance and
reliability of the recommended system.
Mr. Brandon said the system was a fairly recent development and
had beer', in place for a few years continually evolving with new
software releases and improved operations. Brandon Xnterscience,
Inc., previously evaluated -the system for other clients but had
not placed the equipment previously because of a degree of risk
and uncertainty with the development of the product. They now had
a high degree oL confidence because of interaction with previous
customers utilizing the equipment and their reporting a high
degree of satisfaction in stability and maturity in the product
for the feature areas the City of Palo Alto was acquiring. While
the system was modern, many tens of thousands of lines were in
place for the NEAX system. The 2400 model was newer, but was
operating satisfactorily in existing installations, and they were
comfortable the feature maturity was sound for the City.
MOTION PASSED unanimously, Levy, Renzel, Sutorius "not
participating," Klein absent.
MAYOR COBB OH COMPLETION OF AGENDA
Mayor Cobb suggested Council finish the agenda.
MOTION: Councilmeeber Bechtel moved, seconded by Fletcher, to
approve Items # 5 - 419, with the exception of Item 412 which was
removed by staff.
ITEM #c, HEALTH RESOURCE COORDINATOR PROFESSIONAL SERVICES
AMENDMENT NO. 2 TO AGREEMENT NO. 4422 AND AMENDMENT NO. 2 TO
AGREEMENT NO. 4423 (PER 2-5) (CMR:351:6)
Staff recommends that Council fund the`' stress management program
for fiscal year I986-87, and authorize the Mayor to execute an
agreement with Sue Walima and Ellen Kirschman to provide
professional services as Health Resource Coordinators.
AMENDMENT MO. 2 TO AGREEMENT NO. 4422
INDEPENDENT HEALTH RESOURCE COORDI$ATO z
Sue Walina
AMENDMENT NO. 2 TO AGREEMENT NO, 4423
INDEPENDENT HEALTH RESOURCE COORDINATOR
Ellen Kirschman
ITEM #6j CONTRACT WITH SANTA CLARA COUNTY FOR SOCIAL WORKER
SERVICES (SAP 3-5-4) (CMR:35/:b)
Staff recommends that Council authorize the Mayor to enter into an
agreement with the Santa Clara County Department of Social
Services for the Social Worker's services in the Police
Department.
7 3 9 9
6/23/86
AGREEMENT
CITY OF PALO ALTO/COUNTY OF SANTA CLARA
Services of Social Worker
ITEM #7, PSYCHOLOGICAL SERVICES CONTRACT (PER 2-5) (CMR:353:6)
Staff recommends that Council authorize the Mayor to execute the
agreement with Law Enforcement Psychological Services, Inc., for
fiscal years 1986-87, 1987-88, and 1988-89. Funding is not to
exceed $10,000 for fiscal year 1986-87. Fees for later contract
years may be renegotiated annually.
AGREEMENT
Law Enforcement Psychological Services, Inc.
ITEM #8, PROFESSIONAL SERVICES FOR POLICE BACKGROUND
INVESTIGATIONS (SAF 3) (CMR:350:6)
Staff recommends that Council authorize the Mayor to enter into an
agreement with Systems for Public Safety for fiscal years 1986-87,
1987-88, and 1988-89. Fees for the second and third contract
years may be renegotiated annually.
AGREEMENT
Systems for Puhlic Safety
ITEM #9, PROFESSIONAL SERVICES FOR ANIMAL SERVICES VOLUNTEER
COORDINATOR - RENEWAL OF CONTRACT . (SAF 3-2) (CMR: 3 5 4 : 6 )
Staff recommends that Council authorize the Mayor to execute the
agreement with Jacqueline Kubal for fiscal. year 1986-87 to provide
professional services as Animal Services Volunteer Coordinator.
Funding, not to exceed $16,270, for this contract is included in
the Police Department's 1986-87 budget.
AGREEMENT
Jacqueline Jabal
ITEM #10, SECURITY SERVICES AT MUNICIPAL SERVICE CENTER (FIN 16)
(CMR:356:6)
Staff recommends that Council:
1. Authorize the Mayor to execute the contract with Well Fargo
Guard Services for $18,000; and
2. Authorize staff to execute change orders to the contract of up
to $2,700.
AWARD OF CONTRACT
Wells Fargo Guard Services
ITEM # 11, PALO ALTO HOUSING CORPORATION RENEWAL OF CONTRACT
AMENDMENT NO. 3 TO CONTRACT NO. 4327 FOR FISCAL YEAR 1986-87 (PLA
2-3-1) (CMR:357:6)
Staff recommends that Council approve the contract amendment,
renewing for one year the contract with the Palo Alto Housing
Corporation.
AMENDMENT NO. 3 TO CONTRACT NO. 4327
LOW. AND MODERATE INCOME HOUSING SERVICES
Palo Alto Housing Corporation
ITEM #13,t PROJECT MOBILITY: AWARD OF CONTRACTS FOR 1986-87 (SOS
4-4) (CMR:367:6)
Staff recommends that Council authorize the Mayor to:
J 3,82
1. Execute contracts with Bay Area Cab Leasing Co., Inc., and
Palo Alto Yellow Cab Co. for Project Mobility taxicab
service;
2. Execute a contract with St. Clair Transportation Co. for
wheelchair accessible van service; and
3. Send a letter to the Metropolitan Transportation Commission
requesting allocation of TDA funds for the entire 1986-87
fiscal year.
CONTRACT PROJECT MOBILITY,
Palo Alto Yellow Cab Co.
Bay Area Cab Leasing Co., Inc.
AGREEMENT
PROJECT MOBILITY - WHEELCHAIR ACCESSIBLE VAN SERVICES
St. Clair Transportation Co.
ITEM #14, HUMAN SERVICES AMENDMENT NO. 5 TO CONTRACT NO. 4165 FOR
FISCAL YEAR 1986-87 (SOS 7-6) (CMR:359:6)
Staff recommends that Council authorize the Mayor to execute the
contract between MidPeninsula Support Network (MPSN) and the.City
of Palo Alto for fiscal year 1986-87.
AMENDMENT NO. 5 TO CONTRACT NO. 4165
FISCAL YEAR 1986-87
Midpeninsula Support Network
ITEM #15, HUMAN SERVICES AMENDMENT NO. 4 TO CONTRACT 4231 FOR
FISCAL YEAR 1986-87: MIDPENINSULA CITIZENS FOR FAIR HOUSING, INC.
(PLA 2-3-2) (CMR:360:6)
Staff recommends that Council authorize the Mayor to execute the
contract amendment between Midpeninsula Citizens for Fair Housing,
Inc., and the City of Palo Alto for fiscal year 1986-87.
AMENDMENT NO. 4 TO CONTRACT 4231
FISCAL YEAL 1986-87 FAIR HOUSING SERVICES
Midpeninsula Citizens for Fair Housing, Inc.
ITEM #16 HUMAN SERVICES AMENDMENT NO. 8 TO CONTRACT NO. 4019 FOR
FISCAL YEAR 1996-87 SOS 4-1). (CMR:361:6 )
Staff recommends that Council authorize the Mayor to execute the
contract amendment, renewing the contract between the Senior
Coordinating Council of the Palo Alto Area, Inc., and the City of
Palo Alto for fiscal year 1986-87.
AMENDMENT MO. $ TO CONTRACT NO. 4019 FISCAL YEAR 1986-$7
Senior Coordinating CAF__ncil of the Palo Alto Area, Inc.
ITEM #17, HUMAN SERVICES AMENDMENT NO. 5 TO CONTRACT NO. 4164 FOR
FISCAL YEAR 1986-97 (SOS 3) (CMR:362:6)
Staff recommends that= Council authorize the Mayor to execute the
contract amendment between the City of Palo Alto and Palo Alto
Adolescent Services Corporation for fiscal year 1986-87.
AMENDMENT M0. 5 TO CONTRACT NO. 4164 FISCAL YEAR X986-87
Palo Alto Adolescent Services Coordina tof
ITEM #18, HUMAN SERVICES AMENDMENT NO. 7 10 CONTRACT NO. 4017 FOR
FISCAL YEAR, 1986-8 (SOS 1-1) (CMR:363:6)
Staff recommends that Council authorize the Mayor to execute the
contract . between Palo Alto Community Child Care, Inc., and the
City of Palo Alto for fiscal year 1986-87.
AMENDMENT NO. 7 TO CONTRACT NO. 4917 FISCAL YEAR 1986-87
Pale Alto Comanaity Child Care, Inc.
ITEM 119 HUMAN SERVICRS AMRNDMFNT NO. 4 TO CONTRACT NO. 4328 .OR
PIfi `AL TRAA 1986-117 (SOS 9-1) (CMRt 4:6)
Staff recommends that Council authorize. the MayoL to execute the
contract amendment between the City of Pale Alto and Palo Alto
Area Information and Referral Service, Inc. for fiscal year
1986-87.
AMENDMENT NO. 4 TO CONTRACT No. 4328 FISCAL YEAR 1986-87
Palo Alto Area Information and Referral Service
1
1
1
MOTIOR PASSED unanimously, Klein absent.
ITEM 120, REMOVAL OF EUCALYPTUS TREES ON ARASTRADERO PRESERVE (PAR
2-23) (CMR: 355 :6 )
Councilmember Bechtel said Council received a letter implying the
City was cutting live as well as dead and burned eucalyptus trees.
She clarified that only dead eucalyptus trees would be cut.
City Manager Bill Zaner said that was correct.
Superintendent, Public Works Field Operations Michael Miller
clarified the City was removing only the dead trees.
Councilmember Bechtel clarified the trees in good shape at the
other end of the Arastra property were not being cut.
Mr. Miller said no, those trees were not being removed.
Carl Sorensen, 14188 Stanford Court, Los Altos Hills' desired to
have all the trees removed as they were a fire hazard. The
California Division of Forestry (CDF) claimed the trees should be
removed. If some counties in the north removed four or five
hundred acres of trees, he asked why the trees below could not be
removed. The trees were sprouting at the bottom, but the tops
were dead. People were unhappy with t e, way Palo Alto handled the
situation. When people called the City, they were asked why they
moved into an area like Los Alto Hills if they did not like woods.
If the trees were not removed, he was afraid there was a group of
people who might file a class action lawsuit. He thanked the Fire
Department who did a beautiful job.
Councilmember Bechtel knew as part of the City's fire management
plan staff was working very hard to clear all the debris. The
area just mentioned by Mr. Sorensen was targeted for removal
because the trees were dead.
MOTIONa Councilmember Bechtel moved, seconded by Woolley, to
authe:rite the Mayor. to execute a contract with Perna Corporation
in ttte amount of $169,450, and to authorise staff to execute
change orders of up to $25,000.
AWARD OF CONTRACT
Perna Corporation
,MOTION PASSED unanimously, Klein absent..
ADJOURNMENT
Council adjourned at 9;50 p.m�
ATTEST:
APPROVED:
7 4 0 2
6/23/86
I I tv, HOMAN q i01tf: `. AMENUMrNT No. 4 `EU r:vNTMAc�r' $ol 4320 i"oa
Trim, i ' 7 ` (nil -`Tj � t7'l RITZ d 5 j' . .. _.. , _ .�.
t►tN t't t aIauMlitler1=tia that a uthor i .,a the MayUE to alt t;ut w the
4,,101 1 44 t amore tmwtit t,eitwoen 1'►e i:i ty ut Pill Alto and Palo Alto
At04 )t1f'*u a1 i'ni 4110 k0101141 14 114,100, v1l'0, inc.). for tjR*4a1 year
1101-41.
ANNNONM$$T NO# 4 TO CONTRACT M•. 43 U ►ii 'At+ TRAR 19114•47
Palo Alto Are inform ttiOn •red itetsrrmi M.rvloq
MOTION PUNIC ttnanimpooiy; Rioio •boonk
MINIM r"ooetvt, frimv,
ftt Atttw'mmw, .ylitil stty.A (PAR
:ractnoileomher itov tt11 maid Coungt i c+ c.,+eivod A lotrt ar° im iyinj the
City w44 vuLtinq Jive au well ea ► ead .11th huv flail +euueiypR. a trees.
aha t.lAr i t io i t hAt only t sod suoa l-,'p(uti tt eoa would bit li4 \„
014 Mann or Hill tarter sh i; that was ,: rroot .
='ivper lot ondont:r Public ita iq=ut l4e V1elc:i Operation* M1oh4U1 Miller
clarified Ole City wet.* removing only the +1 i t:raauAS
Co!tnu111 emOer tl~evittal clarified the treori in ,good ahape at the
c titian E,ud ot: Chu Araatra property were not L.iinfj out,
Mr. Miller ee i{1 no, thyme tray 4 were no!, hs i nu i otrove d.
tioretleert, 14144 ;ttAc t 3c 1 Wtt_rt, Wog Al toe Millet doaired to
hove all the kraal removed 40 Choy ware A tiro hrzttrr , The
California ')iviatun of Forestry {o` ) ) +llatnterd the trees atokild l ea.
removal4 it mime vountieri to Cho !meth comov d tow! = s ' ttvs
hondrod affray cat ',retie, he asked why Cho trues lislow. s:oi i1 not be
removed. 'It,o trans were sprouting At 014 t')13t►^.:ottif hut tie tops
were t1aad, Poopio worts unhappy with the way %a io Alto h4niated the
attuation,, When poopca called the City? they warty o ,ke.l w'ty they
tweed into art e1e04 like i=u Alt0 tli t t K i t they did riot like woods.
1 the tvaos beta F+ot camoved, he wau afraid there wee 0, oup of
patopie wilo eight file 1 Matti aotion l Qwawu i t;. He thanked Cie rite
°ap►artment, whoa did 4 k)e tut.1 t:ul )vb.
4:o►1hvi lmeft.)ar he4ht+ol k•n w.,aa pr,,r,t ut. the t tyi s tics ti4 +4gemeant
plan *tett was wcorking very hmt'J to oleat< all the debris, The
aCea )set mentioned try Mt'. liorensen wa4 targeted tor E'*ltloval
Oeomuee the t«reee were t *md.
NOT/00# Coonotimartor t.ehte1 mvod, •atonslad by $. UUsy, to
• Ithoriis IM Raw to *loett as et •oetfr►ot with Forms Corporation
in Om attieawat +et $100i450, iud to authorise stern trig *moots
Owl. !Nora at op to $111,0464,
A$AAO Of CONTRACT
torso Corporation
NOTION414/11411O t partinooaiT, %ttlin obtont.
ARAWVAItt
Cor no i l a} )t*pct rill 4t i01.40 ij F Me
A 1M4t't
APPROYK 3t