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1988-08-08 City Council Summary Minutes
CITY COUNCIL MINUTES iiimmw•••• PALO ALTO CITY COUNCIL MEETIr IGSARE BROADCASTU#VE VIA KZSU-FREOLUENCY90.1 ON FM DIAL=0:� Regular Meeting August 8, 1988 ITEM PAGE Oral Communications 60-226 Agenda Changes, Additions and Deletions 60-227 2. Adoption of Budget as Amended for Fiscal 60-227 Year 1988-89 Including the 198C-93 Capital Improvement Program and Changes to the Municipal Fee Schedule for Fiscal Year 1988-89 3. Finance and Public Works Coamittea Recommendation re Revised Statement of Investment Policy 4. Contract with Empire Tractor 6 Equipment Company for Equipment Repair Service 5. Contract with Oakland Fence Co., Inc. for Purchase and Installation of Perimeter Fence at City of Palo Alto Golf Course 6. Contract with YMCA for Firefighter Physical Fitness Examinations/Evaluations 7. Contract with Peninsula Auto and Body Shop for Vehicle Body Repair Service 8. Agreement for Stanford University/City of Palo Alto Marguerite Express Shuttle Project 60-237 60-237 60-238 60-238 60-238 60-238 60-222 8/08/88 9. Contract with Susan Brain for Prof;iss onal Services as Anii=mil Services Volunteer Coordinator 60-238 11. Contract with Utility Service and Maintenance, 60-238 Inc. for Substation Equipment Painting 12. Agreement with Palo Alto Cultural Center Guild/ 60-238 Pro f ect LOOK! for Children's hart Education Program 13. Agreement with the Council for the Arta Palo 60-238 Alto and Midpeninsula Area for Ticket Handling Services at the Children's Theatre 14. Agreement with Palo Alto Unified School Die- 60-238 trict for Use of Facilities 15. Contact with Energized Substation _ and Mainte- 60238 Hance, Inc. for Steel _+treet Light Pole Painting 16. Contract with American Felson, A Joint Venture, 60-238 for Structural and Heating/Ventilation Improve- ments to the Ruth Stern Wing Contract with ABMS-Excel Environmental, Inc. for Duct Insulation and Acoustical Coating Removal in the Ruth Stern Wing 17. Contract with Lombardo Diamond Core Drilling for Pavement Saw Cutting 18. Contract with Boyett Waterworks for Swimming Pool Equipment Maintenance Consultant Agreement with Mark Group Engineers 4 Geologists, Inc. for Palo Alto Landfill Leachate Collection Study. Stage II, CIP 45790 20. Wastewater Collection System Master Plan Amendment for the Design of Park Blvd. - Sheridan Avenue Relief Sewer - Camp, Dresser & McXee, Inc. 60-238 60-238 60-238 60-238 21. Consultant Agreement with Safety Specialists, 60-239 Inc. for Environmental Compliance Project - Phase I 22. Agreement with Senior Coordinating Council of . 60-239 the Palo Alto Area, Inc. for Services Relating to Senior Citizens 60-223 8/08/88 23. Agreement with Palo Alto Community Child Care, Inc. for Child Care Services 24. Amendment No. 1 to Contract with Catholic Charities of Santa Clara County for Advocacy Services for the Elderly 60-239 60-239 25. Amendment No. 7 to Contract No. 4328 with Palo 60-239 Alto Area Information and Referral Services, Inc. for Telephone Information and Referral Services 26- Amendment No. 3 to Contract No. 4641 with Community Association for the Retarded, Inc. for Certain Services Related to Develop- mentally Disabled Persons 27. Amendment No. 8 to Contract No. 4164 with Palo Alto Adolescent Services Corporation for Certain Counseling and Related Support Services 28. Amendment No. 8 to Contract No. 4165 with Mid -Peninsula Support Network for Certain Counseling and Related Support Services 10. Draft Environmental Impact Report - Santa Clara County Hazardous Wasta Managewent Plan 29. Council Member Ranzel re South Bay Dis- chargers Authority 30. Council Member Bechtel re Special Area Plan for the San Antonio/E1 Camino Shopping Center 60-239 60-239 60-239 60-239 60-241 60-243 Adjournment at 11:25 p.m. 60-224 8/08/88 Regular Meeting August 8, 1988 The City Council of the City of Palo Alto met on this date in the Council Chambers, 250 Hamilton Avenue, at 7:43 p.m. 'PRESENT: Bechtel, Cobb, Fletcher, Klein, Levy, Patitucci, Renzel, Sutorius, Woolley Mayor Sutorius announced that a Special Meeting with the Architectural Review Board was held at 6:15 p.m. in the Council Conference Room. Mayor Sutorius announced the need for a Closed Session to discuss litigation ,pursuant to Government Code Section 54956(b)(2) to be held at some noint during or after the meeting. ORAL COMMUNICATIONS 1. Ben Bailey, 171 Everett, spoke regarding his right to know how Hatay complaints received by the Palo Alto Police Department resulted in disciplinary actions. 2. del La Forest, 1005 N p Clark Avenue, Mountain View, spoke regarding the San Jose Mercury News article on the appropriate use of bathroom facilities and public safety. 3. Tony Spitaleri, 1125 Merrimac, Sunnyvale, President of Firefighters Union, spoke regarding the San Jose Mercu News article on the appropriate use of bathroom facilities and public safety. 4. Edmund Power, 2254 Dartmouth Street, spoke regarding the BCDC and the Palo Alto Yacht Harbor. 5. Oleg Steciw‘ 3502 Arbutus Avenue, spoke regarding a pamphlet alerting public of the recycling schedule. Council Member Renzel re Bringing Forward Agenda Changes, Additions and Deletions MOTIOM a Council Member kamsel moved, seconded by Pati tucci , to bring: forward agenda Changes, Additions and Deletions ahead of the Comment taeadar. MOTION Pam unanimously. 60-225 8/08/88 AGENDA CHANGES, ADDITIONS AND DELETIONS MOTION: Mayor $utorius moved, seconded by Woolley, to add agenda Items 4 - ! and 11 - 2S with Item 24 removed by staff to the Consent Calendar to follow final action on Item 2 re the MS -09 Budget. MOTION PASSED unanimously. NOTION: Council Nenber Bechtel movftd, seconded by Rsnsel, to add item re Special Area Plan for the San Antonio/E1 Camino Shopping Center to become Item 30. MOTION PASSED unan usly. UNFINISHED BUSINESS 2, Adoption of Budget as fended 'for Fiscal Year 1988-89 Including the 1988--93 Capital Improvement Program and Changes to the Municipal Fee Schedule for Fiscal Year 1988-89 (CMR:393:8) (701-03/701-04/280-04) wax MOTION =STATED: Council Member Patitucoi for tbs Finance and P=ablic Works Committee moved to adopt the budget as amended for fiscal year 19$aas9, including the 198S'9a3 Capital Improvement Program and changes to the xunicipal Fee schedsxe for issal Tear 19l$ -S9. ORDINANCE FOR FIRST R$ADINO entitled 0ORDIWCI OF Tea mum= or THE cfl'i OF PALO ALTO AMBSDING CRAPI'XR 1.16 of THE PALO ALTO MUNICIPAL CODE TO =WM LICWBIIRE PZIB FOR C1RTAIN DOW' RE80Lrtroy 4727 entitled "RZSOLUTION OF THE COUNCIL OF THE CIT'T OF PALO ALTO APPROVING MIS FOR TUB PALO ALTO MUNICIPAL GOLF CO Q ORDINANCE 3623 entitled PORDIMAMCR OF THE COUNCIL OF TER CITI 01 PALO ALTO AKINDING TEE EUDGIT FOR FISCAL TEAR 19$$-s! TO PROW= AN AD=D BUDGID' Mayor Sutorius said discussion on the Civic Center Plaza and Fire Station Capital Improve nt Projects (CI?) were completed on August 1, 19$8. The Spay and Neuter Clinic was discussed and staff returned with further information that night. Items identified for discussion included the Ranger, Volunteer Coordinator in the Police Departmie. , and Naturalist positions, DownLatin Coordinator contract, and the visual and Performing Arts. The City Clerk's budget with particular reference to packet materials was added to the list. 60-226 8/06/68 Spay and Neuter Clinic City Manager Bill Zaner said the staff report (CMR:413:8) recommended a formula by which to accomplish the future rates. Council Member Patitucci pointed out "direct" cost recovery was mot the same as "full" cot recovery, where the City tried to collect from the users of the eervice the out-of-pocket operating expenses and a proportion of the eupporM costs for the rest of City government which supported an operation. In a conversion from "direct" to "full" cost recovery, Council was talking about a number in the range of 50 percent additional cost. ::,.'ven though they were talking about "direct" cost recovery in the instance of the Spay and Neuter Clinic, they were talking about two-thirds of the full coat to the City. The City used the direct cost recovery approach in many instances such as the golf course, but over time, Council should talk more about "full" cost recovery. The suggested fee increase to $80 for dog spaying from the present $73, was about a 20 percent increase --not the 100 percent increase es reported in the newspaper or which was used by the proponents of the existing system. If the operation was unable to cover direct costs, the average increase for non -Palo Alto residents would be approximately 20 percent higher than for Palo Alto residents. Council Member Renzel referred to the list of revenues derived from Spay and Neuter Clinic, and clarified it was not exclusive of other revenue sources which might arise. Superintendent of Anima. Services Greg Batts said that was correct. Staff was considering other programs such as leukemia testing for cats. Vice Mayor Klein understood the revenues for the second, third and fourth quarters of fiscal year (FY) 1988-89, and the fist quarter of PT 1989-90, would be used. He asked about the next step. i Director of Pieance Emily Harrison said the formula was derived so the Clinic would have a full year of expenditures. One quarter's data would not assist in determining where the Clinic was in tarns of total expenditures, and the Clinic would be gearing up for heightened revenues but would not realistically embark on it until the beginning of September. Vice Mayor Klein was concerned the language "be used to project revenues for the entire fiscal year" might be extraneous. Ha understood Council would receive the actual revenues for the 12 -moth period, October 1 through September 30. Ths expenses would be from July 1 through. June 30 plus four percent. He queried whether there was any reason not to use the actual expenditures for the came 12 months. 60-227 8/08/88 M. Harrrison said the period June to July was used because it was when the accruals were done. Council Member Levy had no problem with the proposal for estimating expenditures, but he believed it would be more realistic to use the revenues for the quarter ending September 30, 1989, as the basis for projecting ongoing revenues. Council Member Bechtel understood Council Member Levy's concerns but said a vast majority of the surgeries performed were done on cats during the spring or summer. She queried whether six months would give staff enough time to include the seasonal differences. Mr. Betts said comparing volume in the fourth quarter of test period with past years to see the increase would have some validity. Spring was the busiest time of the year and staff could probably project that it would do a high percent of the entire year's activity in that particular quarter. Council Member Cobb queried whether the City should consider looking at a larger amount of cost trade-offs, i.e., costs beyond just those of the Clinic, during the coming year. Mrs Betts vas not sure what direct correlation he could bring between the population increase and the animal control activity for the next year. He was not sure what the direct trade-off would be. Council Member Woolley shared Council Member Levy's concerns. The report said the entire year, starting in September, would be used to determine whether the Spay and Neuter Clinic broke even. Ms. Harrison said if a level of surgeries of 4,800 had been attained at the end of 12 months, staff would use that figure to project 4,800 plus the level attained at the last quarter for the next fiscal year. If the Clinic was experiencing a ten percent growth rate at the end of the first quarter, staff would. project the 4,800 surgeries at the end of the September plus the growth rate through the end of the fiscal year. AMMMOMMMTs Vice Mayor Klein moved, seconded by Satitucci, to modify Council's previous position and direct staff to use revenues deri°'ed for the first three months of VT 1989-10 ending aeptember 30, 1909, adjusted for seasonal variations t, project the total revenuer for the entire year (using historical information) and ogre the information to the FY 1180--89 actual expenses inflated by 4 percent. Council Member Patitucci supported the motion. Council Member Woolley clarified basing the projections on the one quarter was satisfactory. Mr. Betts said yes. 60-229 0/08/88 Council Member Renzel asked whether four percent was a fair inflation figure for expenses. Mayor Sutorius suggested if experience sharply differed, staff would have the ability to report it to Council. AM2MDMINT PASSED unanimously. Ranger Position Council Member Patitucci said Exhibit NA" of the staff report (CMR:393:8) listed all positions and the budget changes from all of the departments. The Finance and Public Works (F&PW) Committee made recommendations on the configuration and tried to come up with an acceptable total which met Council's guidelines. He encouraged that if changes were made to reincorporate romething in the budget, Council keep the entire picture in mind and make corresponding decreases. Vice Mayor Klein said the Ranger position was a prr;posed 1989-90 cut rather than a 1988-89, and he saw nc need to discuss the matter. Council Member Fletcher believed Council should provide direction because employees needed to knoe where their jobs were headed. The intent of the Council at the time of the workshop was to make the cuts as painless as possible and to accomplish them over a two-year period so people could make plans. Mayor 5utorius said the intention was that the F3cPW Committee would begin proceedings shortly after September with respect to the second year. Council Member Henze' c=oncurred with Council Member Fletcher. She hoped the F&PW Committee would analyse the issue of teleporary rangers versus permanent ones. She was concerned about losing both a Naturalist and a Ranger in the Haylands. Council Member Cobb said the Ranger position wae not the only one at risk for the next budget cycle. If a staff recommendation was to be changed apropos of Council Member Patitucci's comments, there needed to be compensating changes through some other cut, changes in fees or some other mechanism. He did not believe assurances could be provided for the one position. Naturalist Position Council Member Rengel believed the item was dealt with by determining if, in fact, some position became available, it would tee discussed as a vacant position in next year's budget and could be compared with any openings at that tine. She hoped all of the positions would be discussed for purposes of comparison in the event attrition might provide a trade-off. 60-229 8/08/88 Volunteer Coordinator in Police Department Vice Mayor Klein sympathised with the spirit of Council Member Patitucci's comments regarding corresponding reductions, but could not totally agree because Council's goals were not precise. Ha hoped the F&PW Committee would seriously explore potential second -year enhancements of revenue. As long as Council stayed within the proposed budget range and made fine-tuning adjustments, any corresponding adjustments could readily be made up in the second year either through additional cuts or some form of revenue enhancement. ]U$DUIT: Vice Mayor Klein moved, seconded by Bechtel, to retain the Volunteer Coordinator in the Police Department at its present status. Vice Mayor Kleiri believed the volunteer effort in the Police Department and throughout the entire City was extraordinary and saved a lot -of money. He was concerned reduction of the Volunteer Coordinator position might not be a cost-effective move. Council Member Bechtel urged support of the motion. Council Member Woolley agreed with Vice Mayor Klein that volunteers were important and that the budget did not need to be precisely balanced because the estimates in and of themselves were imprecise. The Cultural Center Volunteer Coordinator coordinated more volunteers in the same amount of time and other volunteers coordinated a smaller number of volunteers on a lesser percentage of position. She opposed the amendment and supported the Chief'e recommendation. Council Member Patitucci said the F&PW • Committee initially voted to retain the position but upon further review of the information provided by the City Manager and the Police Chief, it unanimously supported the staff recommendation. There was a desire throughout the City to effectively use volunteers, and the City Manager's arguments were convincing. Even though on its face it might appear that retaining the Volunteer Coordinator position at full time would have an effect on volunteers, it was not cost effectiveness. Couac, l Member Fletcher spoke originally at the F&PW Committee meeting in support of retaining the full-time position. The staff report pointed out that the Recreation Department had 380 volunteers coordinated with by the equivalent of a half-time person. The Police Department had 97 volunters, anc she was persuaded a half --time position should be able to fulfill the requirements. Mayor Sutorius opposed the amendment. As Council approached how to manage the difference between the City's revenues and expenditures, looking at functions and priorities was an 60-230 8/08/88 0 1 important task and he regretted some of the difficult decisions. He believed the City could only afford the Volunteer Coordinator position at the equivalent of the half-time level. Vice Mayor Klein did lot believe a Police Department could be compared the Recreation Department. Without Recreation Department, he believed needed to be more committed and the AMENDMENT FAILED by a, vote of 3-i, .aye." Visual and Performing Arts Volunteer Coordinator in the to a volunteer coordinator in diminishing volunteers in the Police Department volunteers work was more difficult. Klein, Cobb,. Bechtel voting AMENDMENT: Council Member Cobb moved, seconded by Fletcher to restore the 1.0 Supervisor Position at the Community Theatr4 and that the offset come from the Visual Arts area. Council Member Cobb was concerned the cuts in the theatre area were too drastic and coming too quickly from a small staff and there could be serious damaging effects. The Visual Arts had a cut of one-half person out of 11, and he believed it could sustain its existing programs more easily than could the theatre. He was convinced not having the supervision for the adult theatre could be damaging to the City's facilities and programs. Be believed the Visual Arts could deliver the same service with the reduced level of staffing. Council Member Bechtel supported the restoration of the Supervisor positions but opposed the offset from the Visual Arts. She understood Council Member Patitucci's desire to maintain the proposed cuts, but she concurred with Vice Mayor Klein that the projected revenue would not be precise. Possible increases in property taxes indicated the City might be able to restore one position. AMENDMENT TO AMENDKENT1 Council Member Bechtel moved, seconded by Klein, to delete the second portion of the amendment regarding the offset coming from the Visual Arts area. Council Member Bechtel said many members of the public were. concerned about the splintering of the arts community, and she supported both the Performing and Visual Arts. As pointed out by the Assistant City Manager, cuts were planned in the Visual Arts,but it was not appropriate to maks the cuts at .that time without preparation and advance discussion. . She urged that the position be restored. Council Member Patitucci referred to page 4-49 of Exhibit "A," and understood there were 10.'2 positions in Visual Arts to be reduced by .5 so the net effect would be 10.42. The theatre area started the process with 3.25. positions. The initial staff recommendation was to eliminate all but one-half position, so 60-231 8/08/$8 2.75 positions would have been eliminated. The proposed recommendation was to eliminate 2.25 out of 3.25. He understood the F&PW Committee recommended th,art one and one-half positions be retained. He asked about the F&PW Committee's recommended level of staffing. Assistant City Manager June Fleming said the staffing was 4.25 in the Community Theatre. The original recommendation was to reduce 3.75 positions. The present recommendation was a reduction of 2.25 out of the 4.25. Council Member Patitucci clarified the Committee's recommendation was to retain the equivalent of two positions. He understood to retain the level of service desired by Council Member Cobb only one-half position needed to be restored. He understood they were talking about a .5 position to keep the Community Theatre at 2,5 positions which would be sufficient to provide the level of service, and which, in turn, was only a .5 position reduction in the Visual Arts rather than a full position in each area. He could support a .5 position in each u+ea, but if it was a fell position added and deleted, he was concerned. Council Member Cobb said there were two reductions of supervisory positions and one was eliminated in its entirety. The intent of the amendment was to restore the second supervisory position because of the advice the function was needed to keep the theatre II running. He was less concerned about numbers than he was that the particular position be retained, If the position could be retained on a .5 for .5 basis, he was comfortable with the exchange. They were talking about a specific position and function as against u set of numbers. Ms. Fleming said when the proposal was first before the F&PW Committee, staff was asked to make some compensation in the Visual Arts for any level of service restored, Staff returned and took the .5 frog the Visual Arts. The community and contractors did not believe the level of service restored to the Performing Arts was sufficient. One position in technical support was restored to the Performing Arts. The present request was administrative supports i.e.: a 1.0 position. There wee discussion that perhaps not all of the position's time was devoted to contractors, but it was a difficult piece to pull from the 1.0 so they were looking at a full position. Council Member Patitucci opposed the amendment to amendment and the amendment. He believed it was totally inappropriate for Council to deal in personnel natters by identifying that certain jobs be restored. He was willing to support something where Council was viii i g to authorize 2.5 positions and that adequate supervision was needed. Vice Mayor Klein understood the amendment would restore 1.0 positions leaving as a cut in the Community Theatre .5 regular position and .75 on a temporary position. The Community Theatre 60-232 8/05/85 as an extremely important activity, and he was concerned about how it functioned. If 2.25 positions out of a present 4.25 were cut from the Community Theatre, it was hard for him to believe that cutting more than half the personnel would enable it to function any where close to where it did presently. Even with the amendment, staff support for the theatre would be reduced by 1.25 out of 4.25 positions. A 29 percent cut in personnel was mere than sufficient, and to go beyond it, especially in light of the volume of testimony, was uncalled for and inappropriate. He supported the amendment to restore the position. He supported the amendment to amendment because he did not see the trade-off. He did not believe the balancing act was necessary when Council was down to the fine tuning level. It seemed the focus was narrowed by saying if one position in the Community Theatre was restored, Council must find an offsetting position somewhere else in Social and Community Services and particularly in the arts category. One arts group should not have to debate another as to who should have more positions. Council Member Levy said the issues of whether to restore one position and whether to delete another were separate. Just because both positions happened to be in the arts did not mean the Visual Arts would function well if a position was deleted. He asked about the effects of deleting one position from the Visual Arts. Ms. Fleming said the effect had not been given any in-depth review by staff or the impacted public. Compensating cuts would initially be made at the clerical level, i.e., an Office Assistant and Office Specialist. Generally; the impacts would be reduced hours at the Cultural Center in the morning and not as much staff available to do class registrations and sales. Beyond that she was concerned because the next level would probably have to be the tenuous position of Volunteer Coordinator. Council Member Levy clarified that if the full 1.0 position had to be made up, Council would need to go beyond the clerical positions and into the Volunteer Coordinator. Council Member Fletcher referred to the clerical .5 position in Visual Arts. If Coulici1 had the attitude of adding a position here and there from the beginning, there were many positions she would like to restore. She believed all of the cuts were harmful --especially the libraries --and she did not see see why the Visual Arts should be exempt. She believed Visual Arts was identified because the proposed cute in the arts an a whole Were act equally distributed among the different areas. SUNCTITUTS AMSSD[S:T TO A2ZIOUNF: Council Wiseber Fletoher moved, seconded by patitmoai, to restore the 1.0 Supervisor position at the Community Theatre and delete a .5 position in the Visual Arts area. SUBSTITTITI ANIMMIMMT TO A**ANIESOMMT SASSED unanimously. 60-233 8/QB/8 Council Member Patitucui supported the amendment because he believed the cuts in the Community Theatre were to severe. AMENDMENT AS ANENVID PASSED unanimously. City Clerk's Budget re Packet Council Member Fletcher said the proposal was to cut down on the packet material distributed to the public and in some cases to the Council. Along the recommendations was to distribute only the Commission and Board minutes to the City Council members, to senior staff and the press. The general public would not have access to those minutes. AMENDMENT: Council Member Flatchei moved, seconded by Woolley, that the minut.B of the Boards and Commissions and contract services minutes be distributed to the Council, Council -Appointed Officers, the press and libraries. AMENDMENT PARSED unanimously. Council Member Fletcher said when the recommendation was made to not include legislative correspondence from staff or the Mayor in the packet, it was assumed Council would still have the Legislative Action Status Report, which was available through the Council Legislative Committee. Subsequent to the action on the City Clerk's budget, the City Manager's budget was chanced to eliminate the Legislative Committee and its support staff and the Legislative Action Status Report would no longer be available. AMENDMENT: Council Member Fletcher coved that copies of legislative correspondence be distributed in the Council packets. AMENDMENT DIED FOR LACK OF A SECOND A11ENDKENT* Council Member Fletcher moved, seconded by Butorins, that **pies of legislative correspondence be distributed in the Council packet to the Council, Council -Appointed Officers, the press and libraries. AMENDMENT PASSIM by a vote of i-3, *easel, Levy, Woolley voting Council Member Cobb said the next year would be a challenge, and before programs were permanently eliminated, the public should have the choice of keeping revenue levels the sane and dealing. with less or increasing revenues in order to keep the kinds of service they had become more accustomed to. The public needed to be assured that Council had done a good job of keeping the ship as tight as possible. Mayor Sutorius referred to the considerable public participation in the F&PW Committee and Council processes. Proposals to reduce or freeze salaries did not consider the high level of management, GO -234 8/01/88 non -management, represented and non -represented employees in the City of Palo Alto. One suggestion had to do with a voluntary early retirement program. The experience of a few t .:ies who exercised such an option had bore. out that it did not save money but rather cost money at least for the early measurable years. The authority to enter into the early retirement concept did not presently exist. The City was not presently considering the concept of voluntary reduction of hours, because job -sharing was available, and voluntary reduction in an individual's hours had matching considerations. The idea of a management wage reduction or freeze was suggested on a couple of occasions and he queried whether those suggestions seriously reflected the performance delivered, the competitive nature of Palo Alto's employees, the fact that oftentimes Palo Alto employees were selected for honors, awards and promotions to other organizations as well as internally. Pale Alto's professional staff was of a very high caliber and their compensation needed to be sufficient to sustain their interest with the City of Palo Alto. Management had a serious responsibility for meeting the budget and understand the existing situation. Senior management brought forward a proposal for a salary increase program that was below the cost of living and Council's action was to make a further reduction in the amount. The salaries for Council -Appointed Officers were not at the top of the scale for other comparable cities. It was difficult to find benchmark cities since Palo Alto owned and operated all of its own utility services. In terms of salary considerations, the City Council attempted to be professional and as fair as possible. The Council was "not giving away the store" and Council and the citizens of Palo Alto should be proud to have the services of professional management at the senior level and all through the organization. It was suggested that Palo Alto could solve its financial problems by taking moneys from the Utility User's Tax and applying then to some or the various programs and services that would otherwise be affected. Theae was considerable discourse throughout the community on Measures B and C, and the content of that discourse and the ;associated trust and ethics in and of itself were reasons for not making a unilateral decision on the Council's part to reallocate the use of Utility User's Tax dollars. Utility User's Tax dollars were not the continuing General Fund dollars which Council was trying to find in the budget process. Because the Utility User's Tax dollars were a►e,oc'ated with capital improvements for the infrastructure and were subject to a reaffirmation in a little more than three years with respect to the Gann oeerride, it not solve the problem to defer action on the infrastructure. /n terns of projected revenues, if major retailers did not get tha revenue, the City would not receive the taxes at the same level anticipated. The sane thing applied to property tax values. He referred to the difficulty when articles were ,:.tten and someone else supplied the headline. If the headline said *Props ty values booming," it could lead to the impression that property taxes likewise were booming. One needed to read the article, the territories 60-235 8/08/86 referenced, and the specific references to Palo Alto to see that the current and pro34:. ed property tax assessed values supported what staff said with respect to the tax expectations. The City Manager, City Auditor and Director of Finance constantly pursued tax expectations. When there was an escrow closing, the City Manager, City Auditor and Director cf Finance were among the first 4n the County to know. Other public agencies leaned on the Palo Alto City Manager, City Auditor and Director of Finance for their expertise and ability to forecast and understand the prop- erty tax revenue expectations. Council hoped its decisions were the best decisions for the overall and the long run. MOTION AS AMENDED PASSED unanimously. MOTION: Council Member Bechtel moved, seconded by Klein, to adopt the two resolutions regarding the Compensation Plans. RESOLUTION 6725 entitled !,RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE COMPENSATION FOR MANAGEMENT PERSONNEL AND COUNCIL -APPOINTED OFFICERS ADOPTED BY RESOLU- TION M0. 6554 AS AMENDED BY RESOLUTION N08. 6623, 6635 AND 6645* RESOLUTION 6726 entitled ',RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE COMPENSATION rum FOR CLASSI- FIED PERSONNEL (SEIU) ADOPTED BY RESOLUTION NO. 6610 AS AMENDED BY RESOLUTION NOS. 6624, 6641 AND 6685" MOTION PASSED unanimously 3. Finance and Public Works Comittee Recommendation re Revised Statement of Investment Policy (407-02) MOTION: Council Member Patitucci moved on bahal:' of the Finance and Public Works Committee to adopt the revised City of Palo Alto Statement of Investment Policy. M0TIO1 PASSED unanimously. MOTION TO REFER: Council Member Levy moved, seconded by Wenzel, to refer the changes regarding the Statemant of Investment Policy to the Finance and Public Works Committee. NOTION PASSED unanimously. CONSENT CALENDAR MOTION: Council Member Bechtel moved, seconded by Cobb, approval of Items 1,, 4-9 and 11-23, and 25.28, with Item 24 removed by staff. 1. Consultant Seie^tion Recemmendation for Parking Scructurc Plan - Refer to Finance and Public Works Committee (430-02) 60-236 8/08/88 e 4. Contract with Empire Tractor & Equipment Company for Equip- ment Repair Service (603) (CMR:388:8) 5. Contract with Oakland Fer.ce Co., Inc. for Purchase and In- stallation of Perimeter Fence at City of Palo Alto Golf Course (1323) (CMR:382:8) 6. Contract with YMCA for Firefighter Physical Fitness Examinations/Evaluations (500) (CMR:359:8) 7. Contract with Peninsula Auto and Body Shop for Vehicle Body Re ,air Service (603-01) (CMR: 389:8) 8. Agreement with Stanford University/City of Palo Alto Margue- rite Express Shuttle Project (1162) (CMR:391:8) 9. Contract with Susan Brain for Professional Services as Animal Services Volunteer Coordinator (1051) (CMR:381:8) 11. Contract with Utility Service and Maintenance, Inc. for Sub- station Equipment Painting (1101) (CMR: 4 03 : 8 ) 12. Agreement with Palo Alto Cultural Center Guild/Project LOOK! for Children's Art Education Program (1305) (CMR:398:8) 13. Agreement with the Council for the Arts Palo Alto and Midpen- insula Ara for Ticket Handling Services at the Children's Theatre (1304-01) (CPKR:399:8) 14. Agreement with Palo Alto Unified School District for Use of Facilities (1341=01) (CMR:387:8) 15. Contract with Energized Substation and Maintenance, Inc. for Steel Street Light Pole Painting (1101) (CMR:401:8) 16. Contract with American Pelson, A Joint Venture, for Struc- tural and Heating/Ventilation Improvements to the Ruth Sy 2rn Wing (1305) (CMR:383:8) Contract with ABMS-Excel Environmental, Inc. for Duct Insula- tion and Acoustical Coating Removal in the Ruth Stern Wing (1305) 17. Contract with Lombardo Diamond Core Drilling for Pavement Saw Cutting (1110) (C r:402:8) 18. Contract with Boyett Waterworks for Swimming Pool Equipment Maintenance (810-05) (CMR:405:8) 19. Consultant Agreement with Mark Group Engineers & Geo3ogists, Inc. for Palo Alto Landfill Leachate Collection Study, Stage II, CIP 45790 (1072-01) (1 :404:8) 20. Wastewater Collection Design of Park Blvd. Dresser & McKee, Inc. System Master Plan - Amendment for the - Sheridan Avenue Relief Sewer - Camp, (1122) (CMR:400:8) 60-237 8/08/88 21. Consultant Agreement with Safety Specialists, Inc. for Environmental Compliance Project - Phase I (720-06/1122) (CMR:386:8) 22. Agreement with Senior Coordinating Council of the Palo Alto Area, Inc. for Services Relating to Senior Citizens (720-06/ 412-02-03) (cMR:415:8) 23. Agreement with Palo Alto Community Child Care, Inc. for Child Care Services (702-06/1035) (CMR:414:8) 25. Amendment No. 7 to Contract No. 4328 with Palo Alto Area Information and Referral Services, Inc. fir Telephone Information and Referral Services (720-06/1080) (CMR:408:8) 26. Amendment No. 3 to Contract No. 4641 with Community Association for the Retarded, Inc. for Certain Services Related to Developmentally Disabled Persons (720-06/1030) (CMR:410"8) 27. Amendment No. 8 to Contract io. 4164 with Palo Alto Adolescent Services Corporation for Ce'-tain Counseling and Related Support Services (720-06/1036-01) (CMR:411:8) 28. Amendment No. 8 to .Contract No. 4165 with Mid -Peninsula Support Network for Certain Counseling an:' Related Support Services (720-06/1030) (CMR:409:8) MOTION PASSED unanimously. 10. Draft Environmental Impact Report - Santa Clara County Hazardous Waste Management Plan (1072/1510) (CMR:417:8) Council Member Fletcher referred to a letter from the League of Women Voters, dated July sl, 1988, which urged the City Council to require a risk assessment and cumulative impact analysis for actual development of a hazardous waste storage area. She clarified that meant each specific project. Since it was a program Environmental Impact Report (EIR) , she queried whether the particular request would be covered under the envisioned proceca. Coordinator, Hazardous Materials Program, Elizabeth Stowe said the County committee had 'ot determined whether to include the requirement of a risk assessment for each project. It was requested by the City as part of the plan and it was again requested in the comment letter. She VAS on a subcommittee which was developing requirements for such a risk assessment. It was more appropriate as part of the plan than as part of the EIR. Council Member Fletcher f4as not sure what the process would be with each development under the program EIR. She clarified it was not decided. 1 Ms. Stowe said the general process was decided. It uust meet the standards of the Tanne.• plan and it gust go through the local requirements for siting approval. Whec was not determined was whether an individual risk assessment would be required as part of the Tanner plan for each and every new site specifically considered. It was likely to become part of the Tanner plan but it was not yet approved by the County Advisory Committee. Council Member Fletcher asked for comment on whether cumulative storage impacts would be required. Ms. Stowe said it was possible to some degree. It was difficult to be precise because they were not talking about preci;ae installations. As much as it was practical, she believed it was appropriate to request that cumulative impacts be considered for each site. She ,clarified it was not a "bubble" concept. They were not talking about one here, but rather what was all around, what already existed, and what might be in the future. Bob Moss, 4010 Orse, represented the Barron Park Association (BPA). He suggested rather than leaving it to the County to define "closeness," the City should stay with the 2,000 -foot limit not only on residential developments but also hospitals, schools, creeks„ and other sensitive facilities. The disastrous impacts of toxic. flowing into any of the creeks in Barron Park should be included in the response. The response should also c ,stain comments about the transportation system, the availability of evacuation routes, the congestion in the vicinity of the Stanford Research Park aad the problems which might be encountered in the event a truck carrying hazardous materials had an accident. Council Member Hensel asked Ms. Stave to comment on Mr. Moss' comments. Ms. Stare did not believe the term "closeness" was vezy exact. "Closeness" to a single drum of recyclable materiel from a car radiator was not the same as "closeness" to a hazardous materials incinerator. She was reluctant to say a single numiver or distance was adequate. She believed "closeness" should be defined and one of the requests in the letter was that it be done. Hospitals and schools were part of the definition of a mobile population, and it was accepted by the County, and would be in the revised draft. Creeks were requested to be serious consideration and sore detailed in ;the plan. It was accepted to a limited degree by the advisory coasfttee. She did not believe it would be appropriate to increase such a concern in the BIA. In terms of they traffic system problems, it was a consideration. One of the comments on the plan itself referred to acoss-Witting in and out with emergency vehicles and accidents. There was rn entire section in the draft plan itself. Her concerns in the R R itself as related to transportation were with the automatic assumption that trucks were better than any other fora of transportation, and the fact that there were no negative 60-239 8/08/88 impacts about using trucks. The letter requested that more detailed consideration be given to trucks. MOTION: Council Member Menzel moved, seconded by Klein, to adopt the staff recommendation to discuss the DIIA and identify potential changes and improvements they would like to see incorporated into the final DIN. staff * s letter can then br.-s modified as Council instructs, and omitted to the Tanner Planning Committee. Council Member Renzel commended Ms. Stowe for her work. ACTION PASSED unanimously. 29. Council Member Renzel re South Bay Dischargers Authority (1122) Council Member Renzel said in draft materials from the Regional Board, it appeared that a program in source reduction would be forthcoming. NOTION: Council Member Stenzel moved, seconded by Klein, to request staff to provide the Council with: 1. Existing information (CMRs or other summaries) on our present pre-treatment program, including numbers of participants and their discharge limitations, 2. A description of the administrative organization for monitoring pre-treatment discharges and bow that might be adapted to administer a procedure for requiring audits to reduce toxic discharges at the source: 3. An estimate of the number of small quantity generators of taxies to our plant and the predominant chemicals involved; and 4. An ontline of predominant bausvbold toxins discharged to the plant and possible ways to reduce those discharger Council Member. 'tense' hoped the material would be available to the Council by its first nesting in September. Lynn Tennefoss, 1118 Fulton Avenue, was the Managing Director of the Santa Clara Valley Audobon Society and a Vice President of the Save San Francisco Bay Association. Both entities supported the notion and vsm enthusiastic about the requirements to strengthen standards to initiite an effective source reduction program. She emphasized that heavy metals from tha - South Bay Dischargers were ceasing serioma f spacts to wildlife, attic life and wetlands In the South Bay. She referred to selenium levels in ducks which were reported to the Department of Health Services. The studies proposed by Council Member Rens.l were the 0 6Q_gi 0 a/©8/88 1 first step towards a prcgraa to protect south bay wetlands and wildlife. She urged support of the action. Trish Mulvey, 527 Rhodes Drive, was a member of many organizations interested in protecting the San Francisco Bay. She thanked Council for its leadership for acknowledging the importance of the San Francisco Bay. Two of the major management problems identified by the Estuary Projects were increase in pollution and decline in biological resources. The studies would begin to address those problems and establish a toxic reduction program to serve as a model for all the municipalities which discharged effluent to the Bay. Palo Alto's discharge was far higher and it was important for it to initiate a comprehensive source reduction effort. In directing staff to look at the organization needed to administer toxic reduction audits, they should consider how the effort could be best integrated with the other hazardous waste reduction programs being undertaken in Santa Clara Coui..y as required by the Tanner plan with the goal of introducing a model waste reduction ordinance for Palo Alto. She provided an outline of points a successful toxics reduction program would have to address. The sponsors of Clean South Bay welcomed the opportunity to work with City staff on : the study to achieve a mutu'+l objective of a clean and healthy bey. Debbie Mytela, 2824 Louis Road, spoke as the Executive Director of the Peninsula Conservation Center (PCC). The PCC supported the efforts of the Coalition for Effluent Action Now (CLEAN) platform. The South Bay Dischargers authority applied for renewal of its exemption ;:hich allowed it to discharge treated water into the South Bay. The marshlands were very important for the wildlife as spawning grounds for the fish. The dischargers from thr: treatment plants in the South Bay were one of the major sous of water in the area, but they created two problems --marsh conversion from salt water into fresh water which meant the loss of habitat for some of the endangered species, and the problem of toxic pollution predominantly from heavy metals. The Dischargers Association requested the continued right to discharge on the premise that it provided a net environmental benefit. The members of CLEAN disagreed. Reducing toxic. at its source was the best way to protect the bay. She urged support of Council Member Renzel's recommendation. Copt sc_ it �1c burned to a Clos+�d Session re Litigation from 10.45 p.m. to 11 LO...P..*!. SURSTITOTR ROTZOZ s Courcil r Bechtel moved, • comde+ by Klein, that staff be 6,reeted to returu to the Council with reoommendations on the draft permit fray the Regional mod, staff to report prior to review by the Rb sal Board, that the City mil bold a study ,sesrsioa on the Cit, s permit certification process, and direst staff to provide *Council with. bQ-241 8/08/88 1. Misting information tests or other summaries) on our present pre-treatment program, including numbers of participants and them discharge limitations, and 2. A description of the administrative organisation for monitoring pre-treatment discharges and how that might be adapted to administer a procedure for requiting audits to reduce toxic discharges at the source. MOTION PASSED unanimously. 30. Council Member Bechtel re Special Area Plan for the San Antonio/El Camino Shopping Center (231) Council Member Bechtel said the Mountain View City Council would be hearing the •matter of a Special Area Plan for the major shopping center at San Antonio and El Camino Real on August 9, 1988. There were currently 800,000 square feet and the Area Plan proposed 1.2 million square feet. The Mountain View staff recommended a negative declaration. MOTION: Council Member Bechtel moved, seconded by Cobb, that Council communicate with the Mountain View City Council, and ask that prior to their taking any action, that the Palo Alto City Council be given an opportunity to review and comment on the plan. In order to review and comment on the plan, that the Mayor appoint an ad hoc Committee. City Manager Bill faner said the Mountain View City Manager advised him that the City of Mountain View and its City Council would have no objection to a slight continuances Since Council would be taking its vacation, he recommended staff appear at the Mountain View City Council meeting and request a continuance. He believed staff could put together some co cents and concerns that Council might have and forward them to the Mountain View staff while Council was on its vacation. Council Member Bechtel asked whether Palo Alto received notification of the plan. She volunteered to serve on the ad hoc committee. Director of Planning and Community Environment Ken Schreiber said the San Antonio Precise Plan was being worked on for about 18 months. He recalled a notice was sent somewhere along the .way, but nothing was sent regarding the upcoming . City Council meeting or the Mountain View Planning Commission actions. Council Member Cobb volunteered to serve on the ad hoc committee. During the 12:30 p.m. to 1:3 p.m. period, the San Antonio/El Camino area was essentially a gridlock into Mountain View over tho overpass. Eo had serious concerns about a 50 percent traffic increase. 60-242 8/06/68 Council Member Renael concurred with the comments of Council Members Bechtel and Cobb. She requested that the City Attorney be part of the discussions with the City of Mountain View should it be necessary to do anything legally under the California Environmental Quality Act (CEQA). City Attorney Diane Northway said her staff always worked with the Planning Department when commenting on other cities• environmental impact reports or negative declarations. The time frame for taking any legal action was 30 days from the filing of the Notice of Determination. Most cities filed within a week after taking action in order to take advantage of the short statute of limitations. MOTION PASS= unanimously, • Mayor Sutorius announced that the ad hoc committee would consist of Council Member Bechtel as Chair, Council Member Cobb and Vice Mayor Klein. ADTOU LAMENT Council adjourned at 11:25 p.a. ATTEST: APPROVED: NOTE: Sense minutes (synopsis) are prepared in accordance with Palo Alto Municipal Code Section 2.04.200(b). The City Council meeting tapes are retained in the Cfty Clerk's Office for two years from the date of the meeting, and the finance and Public Works Committee and Policy and Procedures Committee meetings tapes are retained for six months. Members of the public may listen to the tapes during regular office hours. dd-242 8/0S/SS