HomeMy WebLinkAbout1988-06-27 City Council Summary MinutesCITY COUNCIL
MINUTES
= PALO Al -TO cm( COUNCIL MEETINGS ARE BROADCAST L1VE VIA KZSU- FREQUENCY90.1 ON FM DIAL=
Regular Meeting
June 27, 1988, 7:30 p.m.
Oral Communications
Consent Calendar
Referral
PAGE
60-135
1. Permits for Dealers in Concealable Firearms
Refer to Policy and Procedures Committee 60-135
Action
2. Amendment No. 5 to Agreement No. 4327 with
Palo Alto Housing Corporation for Low and
Moderate Iacono Housing Services
3. Contract with C & J Contracting, Inc. for
Renovations at the Jordan School Site
4. Contract with ARC Inc. for Reroofing at the
Jordan School Site
5. Renewal of Agreements with Recon Research
Corp. and Mr. Patrick J. Power for Consulting
Services on Gas Rate batters before the
California Public Utilities Commission
6. Contract with J. P. Services for Supervisory
Control and Data Acquisition System - Software
Support Consultant
8. Amendment No. 4 to Agreement No. 4422 with
Suet Valise for Professional Services as
Swath Rssour a Coordinator
60-135
60-135
60-136
60-136
60-136
60-136
60-131
6/27/88
1
9. Amendment No. 4 to Agreement No. 4423 with
Ellen Kirschman for Processional Services as
Health Pesource Coordinator
10. Contract with Santa Clara County for Social
Worker Services
60-136
60-136
11. Amendment No. 2 to Agreement No. SO -5646
with Systems for :''ubiic Safety to Provide
Background Investigations of Police Officer
Candidates 60-136
12� Contract with City of Santa Clara for Use
mf Pistol Range Facilities 60-136
X,3. Agreement with Palo Alto Cultural Center
Guild for Project LOOK! 60-136
14. Agreement with Stanford University for
Continuation of Marguerite Express Project
from July 1, 1988 to August 16, 1988
15. Agreement with Palo Alto Unified School
District for Facilities Rental
16. Amendment No. 2 to Contract No. 4641
with Community Association for the Retard‘A,
Inc. for services related to duvelopmrentally
disabled persons
17. Amendment No. 7 to Contract Na. 4164 with
Palo Alto Adolescent Services Corporation
for provision of counseling services to
adolescents
18. Amendment No. 6 to Contract Na. 4328 with
Palo Alto Area Information and Referral
Services for provision of telephone informa-
tion and referral services and operation of
the rental housing and mediation services
19. Amendment No. 7 to Contract No. 4165 with
Nid-Peninsula Support Network for provision
of support services for victims of domestic
violence
60-136
60-136
60-136
60-136
60-136
60-137
60-212
6/27x88
20. Amendment No. 2 to Contract No. 4681 with
Palo Alto Unified School District for pro-
vision of services relating to youth
counseling
21. Amendment No. 9 to Contract No. 4017 with
Palo Alto Community Child Care, Inc. for
services relating to child care
22. Amendment No. 10 to Contract No. 4019 with
Senior Coordinating Council of the Palo Alto
Area, Inc. for services related to senior
citizens
23. Agreement with Catholic 'parities of Santa
Clara County for advocacy services for the
elderly living in long-term care facilities
24. Amendment No. 1 to Contract No. 4713 with
Emergency Housing Consortium of Santa Clara
for provision of emergency housing services
for the homeless
25. Amendment No. 6 to Contract No. 4231 with
Mid -Peninsula Citizens for Fair Housing, Inc.
for services relating to eliminating illegal
discrimination in hoa :ing
26. Amendment No. 2 to Contract No. 4639 with
the Urban ministry of Palo Alto for provision
of services to homeless residents
60-137
60-137
60-137
60-137
60-137
60-137
60-137
Agenda Changes, Additions sand Deletions 60-137
27. Finance and Public Works Committee Recom-
mendation re Preliminary approval of the
Audit Plan for 1988-89
28. Finance awl Public Yorks Committee Recom-
mendation rye City Auditor's request re
Municipal Resource Consultants (NRC) to
provide sales tax auditing services
60-137
60-138
60-133
6/27/88
29. Report from Council Legislative Committee
re AB 3298 and SS 2113 - Recycling Goals
for County Solid Waste Management Plans
60-138
30. Contract for Professional Consultant Ser-
vices with CH2M Hill for Sand Hill
Corridor Procedural Framework 60-140
31. Utilities and Refuse Fund Rental Payments 60-140
31A. (Old 7), Contract With Susan Brain for
Professional Services as Animal Services
Volunteer Coordinator
32. Mayor Sutorius re Cancellation of the
July 5, 1983 City Council Meeting
Adjournment to a Closed Session re Litigation
at 8:26 p.m. 60-143
Final Adjournment at 8:31 p.a 60-143
60-142
60-143
60.134
6/27/48
Regular Meeting
June 27, 1988, 7:30 p.m.
The City Council of the City of Palo Alto met on this date
in the Council Chambers, 250 Hamilton Avenue, at 7:34 p.m.
PRESENT:
ABSENT:
Bechtel, Cobb, Fletcher, Klein, Patitucci,
Renzel (arrived at 7:35 p.m.), Woolley
Levy, Sutorius
Vice Mryor Klein announced the need for a Closed Session re
Litigation to discuss Elliott v. City of Palo Alto pursuant.
to Government Code Section 54956.9(a) to be held at some
point during or after the meeting.
ORAL COMMUNICATIONS
1. Ben Bailey, 171 Everett, spoke regarding the Palo Alto
Police Department complaint process.
2. Edmund Power, 2254 Dartmouth, spoke regarding the
destruction of the Yacht Harbor and Palo Alto City
Council accountability.
3. Dolores Furman, 1070 Cambridge, Menlo Park, said she
supported the young rookie policeman and did not sup-
port publicly displaying Palo Alto Police Department
complaints.
CONSENT CALENDAR
Council Member Woolley removed Item 7. She asked to be
recorded as "not participating" in Items 15 and 20.
MOTION: Council Monber Bechtel moved, seconded by
Fletcher, to approve Consent Calendar Items 1-6 and 8-26.
Referral
1. Permits for Dealers in Concealable Firearms - Refer to
Policy and Procedures Co aittee (CMR:z23:8) (1202)
Action
2. Anendment Mo. 5., to Agreement Mo. 4327 with Palo Alto
Howse Corporation for Low and Moderate Income Housing
Services (Clot:328:8) (720-06/250-03/412-02)
3. Contract with C 6 J Cont;Acting, Inc. for Renovations
at the Jordan School Site (Clot:336:8) (720-06/300)
60-135
6/27/88
4. Contract with ARC Inc. for Reroofing at the Jordan
School Sits (CMR:325:8) (720-06/300)
5. Renewal of Agreements with Rscon Research Corp. and
Mr. Patrick J. Power for Consulting Services on Gas
Rate Hatters before the Californ Public Utilities
Commission (CMR:337:8) (720-06/1111)
6s Contract with J. P. Services for Supervisory Control
and Data Acquisition System - Software Support Cr1sul--
tent (CNR:338:8) (720-06/270)
8. Amendment No. 4 to Agreement t o. 4422 with Sue Wa1ima
for Professional Services as Heroxlth Resource Coordina-
tor (CMR:336:8) (720-06/503)
9. Aaer_iaent No. 4 to Agreement No. 4423 with Ellen
Kirschman for Professional Services as Health Resource
Coordinator (c 8:336:8) (720-06/503)
10. Contract with Santa Clara County for Social Worker Ser-
vices (CMR:335:8) (720-06/1203)
11. Amendment N.). 2 to Agreement No. SO -5646 with Systems
for Public Safety to Provide Background Investigations
of Police Officer Candidates (CKR:334:8) (720-06/1205)
12. Contract with City of Santa Clara for Uae of Pistol
Range Facilities (CMR:333:8) (720-06/503)
13. Agreement with Palo Alto Cultural Center Guild for
Project LOOK! (CMR:330:8) (720-06/1305)
14. Agreement with Stanford University for Continuation of
Marguerite Express project from July 1, 1988 to August
16, 1988 (CMR:331:8) (720-06/1162)
15. Agreement with Palo Alto Unified School District for
Facilities Rental (O 8:322:8) (720-06/1341-01)
16. Amendment No. 2 to Contract No. 4641 with Community
Association for the Retarded, Inc. for services related
to developmentally disabled persons (C 8:342:8) (720-
06/1030)
17. Amendment No. 7 to Contract No. 4164 with Palo Alto
Adolescent Services Corporation for provision of coun-
seling services to adolescents (CKR:342:8) (720-06/
1030)
18. Amendment No. 6 to Contract Po. 4328 with Palo Alto
Area Information and Referral Services for provision of
60-136
6/27/88
telephone information and referral services and opera-
tion of the rental housing and ahadiation services
(CHR:342:8) (720-06/1030)
19. Amendment No. 7 to Contract No. 4:65 with Mid -Peninsula
Support Network for provision of support services for
victims of domestic violence (CMR:342:8) (720-06/1030)
20. Amendaart No. 2 to Contract No. 4681 with Palo Alto
Unified School District for provision of services
relating to youth couns.ling (CMR:342:8) (720-06/1030)
21. Amendment No. 9 to Contract No. 4017 with Palo Alto
Community Child Care, Inc. for services relating to
child care (CMR:342:8) (720-06/1035)
22. Amendment No. 10 to Contract No. 4019 with Senior Coor-
dinating Council of the Palo Alto Area,. Inc. for ser-
vices related to senior citizens (CMR:342:8) (720-0C)/
1030)
23. Agreement with Catholic Charities of Santa Clara County
for advocacy services for the elderly living in long-
term care facilities (CMR:342:8) (720-06/1030)
24. Amendment No. 1 to Contract No. 4713 with Emergency
Housing Consortium of Santa Clara for provision of
emergency housing services for the homeless (CMR:343:8)
(720-06/103c)
25. Amendment No. 6 to Contract No. 4231 with Mid -Peninsula
Citizens for Fair housing, Inc. for services relating
to eliminating illegal discriainatio}. in housing
(CMR:344:8) (720-02/1030)
26. Amendment No. 2 to Contract No. 4639 with the Urban
Ministry of Palo Alto for provision of services to
homeless residents (CMR:345:8) (720-06/1030)
MOTION PASSED unanimously, filler "not partiaipatinq" in
Items 15 and 20, Lary, Sutorlus absent.
AGENDA CHANGES, ADDITIONS, AND DELETIONS
City Manager Bill Zarsr announced that Item 7 would become
Item 31-'A.
27, Finance and Public Works Committee Recommendation re
Preliminary approval of the Audit Plan for 1988-89
(406)
?IOI z Council Member Patf tuooi sowed en behalf of the
Timm* amd Publics Works Commitee preliminary approval of
the wit Plam for 1080-8l.
60-137
6/27/88
MOTION PAsuuD unanimously, Levy, lutecium absent.
28. Finance and Public Works Committee Recommendation re
City Auditor's request re Municipal Resource Consul-
tants (MRC) to provide sales tax auditing services
(701-04/720-06/406-01)
NOTION: Council Member Patituaai aged on behalf of the
Finance and Puhlia Works Committee approval of the City
Auditor ' s request as follows:
a. Rzeaut• a contract with *uniaipal Resource Consultants
(Maas) to provide sales tax auditing services to the
City of Pale Alto at a post not to exceed 25 percent of
the sales tax that it recovers for Palo Alto (as
described in the Report from the City Auditor dated
June 2, 1988); and
b. Adopt the resolution authorising the State to recognise
MSC as the City designated representatives in this
matter.
RZSOLUTIOMr 6705 entitled "PgSOLUTION 01 TIM COUNCIL OF
TII CITY OP PALO ALTO AVWS0RISI$O RXAMINATIoN OF SALES
AND USE TAX ';=CORDON
Contract with Municipal Resource Consultants for sales
Taz Auditing Services
NOTION USED unanimously, Levy, Sutorius absent.
29. Report from Council Legislative Committee re AB 3298
and SD 2113 - Recycling Goals for County Solid Waste
Management Plans (CMR:340:8) (702-06)
Council Member Fletcher said in Council Members Levy and
Patitucci'si absence from the Committee meeting, Mayor
Sutorius participated to create a quorum. The Committee
was split onthe staff recaaaesndat' an, with Mayor Sutorius
supporting the staff recose■endaticon of a 20 percent goal
for recycling. The County Plan called for a 25 percent
goal by 1995. The Plan for the 25 percent recycling goal
needed to be submitted by December 31: 1992 but did not
need to be implemented until three years following which
would coincide with the County's recycling goal. The
subsequent 50 percent plan could be a combination of waste
reduction and recycling and could be the maximum amount
feasible -'not necessarily 50 percent as determined by the
local agency. Contrary to the staff report (CXR:340:8),
since the bill was amended to allow the funds to be re-
turned to the local government entity, San Jose endorsed
the provisions of the bill including the noncompliance pen-
alties. She urged support.
60-138
6/27/88
MOTION, Conaail Member Fletcher moved, seconded by Rental,
that Council support rib 2288.
Council Member Patitucci clarified the staff recommendation
was that the goals were too high.
Superintendent, Streets, Mike Miller, confirmed that com-
post material reaaininq at the landfill would also be ac-
cepted. With the compost material, the curbside .drop-off
and credit for 13,000 tons, the City would still only be
recycling 22 percent of its solid waste. If the price of
recoverable materiels dropped, industry would dispose of it
rather than recycle it. Building demolitions had to be
recycled and the average home demolition was over 40 tons.
The City eight fall below the 20 percent on occasion, but
the 20 percent could be obtained over a year.
Council Member Fletcher believed it was good to have a
goal. She believed the City could do a lot more including
having recycling bins at aulti-faaily houtaing locations.
She did not believe 25 percent by 1995 was unrealistic.
Council Member Patitucci said while he was absent from the
erecting he was prepared to support the staff recommenda-
tion. Goals were important, but unreachable goals ended up
being unusable. The legislation .attempted to tie penalties
to the non -achievement of the goals. Given that Palo Alto
did a pretty good job, its goals needed to be attainable,
and the penalty process should be strengthened for those
who could not achieve tho goals. He did not support the
motion.
Council Member Woolley asked about corrogatod cardboard.
Mr. Killer said staff had been working with the largest
waste generators in Palo Alto for about two years. Cur-
rently, staff received a lot of cooperation bezause in some
cases the waste generators made a profit and in some caves
they broke even on garbage service. At that point, staff's
schedule was very full between residential and commercial.
Council Member Woolley asked what proportion of the waste
stream was accounted for by corrogated cardboard.
Mr. Miller believed the figure was about 19 percent.
Council Member Woolley agreed with Council Member Fletcher.
Palo Alto needed incentives. The penalties, along
with the goal, provided the incentives. If the City had a
reason to push hard, corrogated cardboard was one pace
where there could be a significant increase in recycling.
The year 1992 was a reasonable time in which to achieve the
goal. She supported the motion.
60-139
6/27/88
AMENDMENT* Vivo Mayor Klein mowed, seconded L Woolley, to
amend the motion to delete the reference to the higher per-
centage of a S0 percent recycling goal rs2uirsd at the
seooad plea submittal.
AMENDMENT PASSSD by a vote of i-1, Fletcher voting „no,*
Levy, Sutorius absent.
,Zell AS *MINDED PASBSD by a vote 6-1, Patitucci voting
*noon Levy, Sutorius absoat.
30. Contract for Professional Consultant Services with CH2M
Hill for Sand Hill Corridor Procedural Framework
(CMR:329:8) (720-06/1168-02)
Council Member Patitucci advised that he would not partici-
pate in the item due to a potential conflict of interest.
MOTION: council Member Bechtel moved, •saond•d by Woolley,
to adopt the staff recommendation as follows:
1. Authorise the Mayor to execute the agreement with
ClaMMi11, Inc., in the amount of $3(),000; and
2. Authorise staff to execute change orders to the agree-
ment of up to $3,000.
AOREZMENT FOR PROMISSIONAL CONSULTANT SERVICES WIT'S
cll2* HILL FOR SAND MILL COR*IDOR PROCEDURAL FRAMEWORK
Council Member Menzel said she would not support the motion
because she objected to the Sand Pill Road extension.
NOTION PASSED by a vote of 1-1, Patitucci "not partizipat-
iny, * Reasel "no, u Levy, Sutorius absent.
31. Utilities and Refuse Fund Rental Payments (CMR:346'8)
(701-03/1105/1074)
Council MMember Woolley asked how much money the Water Fund
would pay if it could for the two back years.
Director of Finance Emily Harrison said it would be roughly
$1.2 aillion.
council llcaber Woolley asked whether there was any provi-
sion that the Water Fund would pay when it could.
US. Harrison said the :later Fund could be reassessed when
it was solvent.
60-140
6/27/86
City Manager Bill Zaner said no automatic provision was
made for the reassessment, but staff did not grant to encum-
ber the Water Fund at that point with a debt to the General
?und.
NOTION: Council x[ewbsr cob moved, weoonded by Pletcher,
to approve the Budget Amendment ordinance to tray: er funds
for rent duo for fiscal years issue -S7 and 11$7 -a8 from the
various enterprise funds to : he General Fund.
ORDIAC 301, entitled "ORDI]IAMCE OF T]* COUNCIL OF
TIM CITY of PALO ALTO AUDI THE WIDOW FOR TEE MI8-
CRL TSAR 19417 -SS TO tROVIDE AN ADDITIONAL RSINT
APPROPRIATION FOR STILIT! ADMINISTRATION, ELECTRIC,
WASTEWATER, AND REFUSE PROM Til ELECTRIC, GAS, WASTE -
WRY= AND =FUSE MITZI INPROVIMINT R=SERVS OR TRANSFIX
STABILISATION RESIRV'B its APPROPRIATE"
Council Member Woolley appreciated the problem with the
Water Fund but she was not entirely comfortable with just
"forgiving" the charge to the Water Fund. During the
Finance and Public Works (F&PW) Committee meeting, the Com-
aai.ttae was careful to treat the Enterprise Funds in a
businesslike *coiner so as to avoid any challenge. If the
Water Fund bras not solvent for another eight ye' rss, she
queried how the action that evening would be tracked.
Mr. Zaner relied on "institutional memory." He Was con-
cerned about putting in effect for auditors, bond issuers,
etc. the fact that the Water Fund, which ?as already in
some financial trouble, had a debt of $1.2 million. He
preferred to use the same procedure where one fund helped
another and when appropriate, it was reversed.
Council Member Cobb asked whether the same precedent
existed in other government agsncies.
Mr. Zaner said other governments had multi -funds such as
Palo Alto and lent money back and forth.; He could not say
how the transfers were memorialised.
Vice Mayor Klein aeked whether the debt was being
"fore, iveen . "
Mr. Zaner said the debt was being "deferred."
Council : Member Pititucci asked about the fear of having an
intsrfund obligation appear on the books of the Enterprise
Fund as a payable item. Re sympathised with the point of
vises that the transaction would be batter if it was record-
ed somewhere.
Imo. S$.rrison was conc arni d about putting the Water Fund
balance into a negative • position which would need to be
60-141.
6/27/88
explained to anyone examining the financial statements for
the Water Fund.
Cecil. Member Patitucci asked why if was not just
"forgiven."
Mr. Zanor said the deferral sight be for any length of
time, but if the situation reversed, staff wanted the op-
tion to return and get the General Fund repaid. He did not
want to give up the $1.2 million. He suggested the minutes
of the Council meeting be attached to the file so the in-
tent did not get lost in the organization.
City Attorney Diane Morthway said the ordinance became ef-
fective upon its passage. If Council decided on some other
language, it should be a part of a separate document.
Council Member Patitucci believed the transaction should be
at least treated as a footnote to financial statements.
PION P888MD unanimously, Levy, Sutorius, Rensel absent.
MOTION: Council Member Patitucci moved, seconded by
Woolley, to include as'a footnote the deferred obligation
of the Water Fund on the financial statements of the Water
Fund and the General Fund to explain its true nature.
ACTION PASSED unanimously, Levy, lutorius, Rensei absent.
31A. (Old 7), Contract With Susan Brain for Professional
Services as Animal Services Volunteer Coordinator
(CMR:281:8) (720-06/1051)
Council Member Woolley said during the F6PW Committee bud-
get bearings, the other volunteer coordinator in the Police
Department indicated her ability to recruit volunteers who
provided over 500 volunteer hours per month. That program
was very successful and had been in effect for three or
four years. The Animal Services Volunteer provided 380
volunteer hours per month and, it was a fairly new program.
Sbe suggested the Council keep that in mind as they dealt
with the proposed staffing reductions.
NOTION: Council Member Woolsey moved, seconded by
Pletcher,, to adopt the staff recommendation to authorise
the Mayor to emaciate cute the agreement with •Susan Brain for
fiscal year 11t8-Ui for Su1y 1, 1088 to Juns 30, 1'9841 to
provide professional services as Animal Services volunteer
Coordinator, crib funding not to 'wooed *16,300.
Council Member Cobb asked whether there was any opportunity
to combine the two volunteer coordinator functions into one
full time position.
60-142
6/27/88
Mr. Eimer was preparing a report for the F6PN Committee on
all volunteer activities. The report would hopefully dem-
onstrate that staff's original recommendations were ap-
propriate, and that the City did not need as much volunteer
coordinating support as it presently had. The action would
maintain the status quo for the time being.
NOTION PAN/ED unanimously, Levy, Sutorius, Renssi absent.
32. Mayor Sutorius re Cancellation of the July 5, 1988 City
Council Meeting (NPG)
MOTION: Council Member Rensel cored, seconded by Woolley,
to cancel the July 5, floe, City Council meeting.
MOTION PMBED rianiaously, Levy, Rutoriuo, *easel absent.
ADJOURNMENT
Council adjourned to a Closed Session re Litigation at
8:26 p.a.
Final adjournment at 8:31 p.m.
ATTEST:
APPROVED;
V ire tayor
6Q-163
6/27/88