HomeMy WebLinkAboutStaff Report 2507-4953CITY OF PALO ALTO
Policy & Services Committee
Special Meeting
Tuesday, September 09, 2025
6:00 PM
Agenda Item
3.Discussion of City Council Referral to Review a Schedule of Repeat Items that Occur
Annually on Agendas for for Policy & Services, Finance Committee, and City Council,
Along with the Approximate Month They Occur; CEQA Status: Not a Project Late Packet
Report
Policy & Services Committee
Staff Report
Report Type: ACTION ITEMS
Lead Department: City Clerk
Meeting Date: September 9, 2025
Report #:2508-5149
TITLE
Discussion of City Council Referral to Review a Schedule of Repeat Items that Occur Annually on
Agendas for for Policy & Services, Finance Committee, and City Council, Along with the
Approximate Month They Occur; CEQA Status: Not a Project
This will be a late packet report published on 9/4/25.
Policy & Services Committee
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: City Manager
Meeting Date: September 9, 2025
Report #:2507-4953
TITLE
Discussion of City Council Referral to Review a Schedule of Repeat Items that Occur Annually on
Agendas for the Policy and Services Committee, Finance Committee, and City Council, Along
with the Approximate Month They Occur. CEQA Status: Not a Project
RECOMMENDATION
Staff recommends that the Policy and Services Committee review and provide feedback on the
schedule of annually recurring Committee and City Council agenda items.
BACKGROUND AND ANALYSIS
At the March 25, 2024 City Council meeting1, City Council referred to the Policy and Services
Committee a review of recurring items that annually appear on Policy and Services, Finance
Committee, and City Council agendas and the approximate month in which they occur.
The City Council and its committees discuss many items each year and this information was
requested to help City Council to better be able to anticipate agenda items that may come
forward. This item is intended for review and discussion.
FISCAL/RESOURCE IMPACT
None.
STAKEHOLDER ENGAGEMENT
Staff from the City Manager’s Office, Administrative Services Department, and City Clerk’s
Office collaborated on this staff report.
1 March 25, 2024 City Council Action Minutes:
https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=43138
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
Month Title/Purpose Frequency Department
(01) January
(01) January
(01) January
(01) January
(01) January Review and Accept the City Council Accept the FY 20XX- 20XX Long Range Financial Forecast and FY 20XX Annual Budget Annual ASD
(01) January
(01) January
(01) January
(01) January
(02) February
(02) February FY XXXX Q2 Financial Status Report, Mid-Year Budget Review & Budget Amendments
(02) February FY XXXX Q2 Financial Status Report, Mid-Year Budget Review & Budget Amendments
(02) February
(02) February
(02) February
(02) February
(02) February
(02) February
(02) February
(02) February Review of the Annual Legislative Guidelines (Sometimes comes in January) Annual CMO
(02) February
(02) February
(02) February
(02) February
(03) March
(03) March
(03) March
(03) March
(03) March
(04) April
(04) April
(04) April
(04) April
(04) April
(04) April
(04) April
(04) April
(04) April
(05) May
(05) May
(05) May
(05) May
(05) May
(05) May
(05) May
(05) May
(05) May
(05) May
(05) May
(05) May
(06) June Adoption of Budget Ordinance for Fiscal Year XXXX Including Adoption of Operating and Capital Budgets and Municipal Fee Annual ASD
(06) June
(06) June
(06) June PUBLIC HEARING: Adoption of Budget Ordinance for Fiscal Year XXXX Including Adoption of Operating and Capital Budgets and
Municipal Fee Schedule/Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year XXXX - State Law/ City
Annual ASD
(06) June
(06) June
(06) June
(06) June
(06) June
(06) June
(06) June
(06) June
(06) June
(06) June
(06) June
(07) July
(08) August
(08) August
(08) August
(08) August
Recurring Items for City Council Approval/Consideration
(08) August
(08) August
(08) August
(08) August
(08) August
(08) August
(08) August
(08) August
(09) September
(09) September
(09) September
(09) September
(09) September
(09) September
(09) September
(10) October Accept California Public Employees’ Retirement System (CalPERS) Pension Annual Valuation Reports as of June 30, 20XX Annual ASD
(10) October
(10) October
(10) October
(10) October
Approval of the Acceptance of State of California Citizens Options for Public Safety (COPS) Funds of $###,### and a Budget
Annual POL
(10) October
(11) November
(11) November
(11) November
(11) November
(11) November
(11) November
(11) November
(11) November
(11) November
(11) November
(11) November
(12) December
(12) December
(12) December
(12) December
(12) December
(12) December Review and Recommend the City Council Accept the FY 20XX- 20XX Long Range Financial Forecast and FY 20XX Annual Budget Annual ASD
(12) December Property Agreements Entered into by City Manager Under Palo Alto Municipal Code Section 2.30.210(h) and Reported Per Annual ASD
(12) December
(12) December
(12) December
(12) December
(12) December
(12) December
(12) December
Recurring Policy and Services Committee Items:
- January – no meeting
- Audit Reports (2-6 reports spread throughout the year, no set timing)
- Audit Status Reports (Quarterly)
- Legislative Updates – April and August
- Legislative Guidelines Review – November or December
- Council Procedures and Protocols Handbook Review – December
- Council Priority Setting Preliminary Conversation – November or December
- Status of Committee Referrals – December
Other scheduled items are based on City Council Priority Objectives, City Council Referrals, and other
workplan items from staff.
Recurring Items for Finance Committee Approval/Consideration
Month Title/Purpose Frequency Department
(02) February Q2 Financial Report Biannual ASD
(03) March Stormwater Management Fee Annual PWD
(04) April Water, Wastewater Collection Annual UTIL