HomeMy WebLinkAboutStaff Report 2401-2550CITY OF PALO ALTO
Policy & Services Committee
Special Meeting
Tuesday, February 13, 2024
7:00 PM
Agenda Item
2.The Office of the City Auditor Presentation of the Quarterly Report for the Period of
October - December 2023
3
8
9
4
Policy & Services Committee
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: City Auditor
Meeting Date: February 13, 2024
Report #:2401-2550
TITLE
The Office of the City Auditor Presentation of the Quarterly Report for the Period of October -
December 2023
RECOMMENDATION
City Auditor recommends that the Policy and Services Committee review and recommend the
City Council accept the Office of the City Auditor’s Quarterly Status Report covering October –
December 2023.
BACKGROUND
The Task 5 of the six required internal audit tasks in the agreement between the City of Palo Alto
(City) and Baker Tilly US, LLP (Baker Tilly)1 is to provide a quarterly report of the status and
progress toward audit completion as information reports to the City Council.
ANALYSIS
The internal audit activities from October to December 2023 are listed below by task within the
agreement with the City:
•Task 1 – Citywide Risk Assessment
o Presented to and approved by the Policy and Services Committee on December
12, 2023 (Report# 2310-2174)2
•Task 2 – Preparation of Annual Audit Plan
o FY2024 Audit Plan presented to and approved by the Policy and Services
Committee on December 12, 2023 (Report# 2310-2174)²
•Task 3 – Selection of External Financial Auditor and Annual Audit Coordination
o FY2023 Audited Financial Statements presented to and approved by Finance
1 Baker Tilly US, LLP, Agreement for Professional Services, C21179340;
https://www.cityofpaloalto.org/files/assets/public/v/5/agendas-minutes-reports/agendas-minutes/city-council-
agendas-minutes/2022/20220509/20220509pccsmamended-linked.pdf
2 Policy and Services Committee, December 12, 2023, Agenda Item #3, SR #2310-2174;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186
3
8
9
4
Committee on November 28, 2023 (Report# 2309-2041)3
•Task 4 – Execute Annual Audit Plan
o Presented the Wastewater Treatment Plant Agreement Audit report to Policy and
services Committee on December 12, 2023 (Report# 2311-2307)4
o Presented the Investment Management Audit report to the Policy and Services
Committee on December 12, 2023 (Report# 2311-2308)5
•Task 5 – Periodic Reporting, Hotline Monitoring, and Other Administrative Functions
o Obtained City Council consent of the proposed changes to the Fraud, Waste, and
Abuse Hotline Administration Policy on November 13, 2023 (Report # 2310-2180)6
o No hotline reports were received during this period
o Participated in various meetings, including City Council, Executive Leadership,
Agenda Planning, and Committee Meetings
•Task 6 – Evaluation and Benchmarking
o No activity to report in this quarter
FISCAL/RESOURCE IMPACT
This quarterly report does not have resource impact.
STAKEHOLDER ENGAGEMENT
No stakeholder was engaged in preparation of this quarterly report.
ENVIRONMENTAL REVIEW
Environmental review is not applicable to preparation of this quarterly report.
APPROVED BY:
Adriane D. McCoy, City Auditor
3 Finance Committee, November 28, 2023, Agenda Item #1, SR #2309-2041;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13238
4 Policy and Services Committee, December 12, 2023, Agenda Item #4, SR # 2311-2307;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186
5 Policy and Services Committee, December 12, 2023, Agenda Item #5, SR # 2311-2308;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12186
6 City Council, November 13, 2023, Agenda Item #1, SR #2310-2180;
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13056