HomeMy WebLinkAboutStaff Report 2305-1587Item No. {{item.Number}}.Page 1 of 2
Policy & Services Committee
Staff Report
From: Chantal Gaines, Deputy City Manager
Meeting Date: June 13, 2023
Report #: 2305-1587
TITLE
City Council Referral to Discuss and Recommend Council Procedures and Protocols on: Boards
and Commissions-Related Sections and other City Council referrals related to the City Council
Procedures and Protocols
BACKGROUND
Staff recommends that the Policy and Services Committee discuss the referrals from the City
Council related to the Boards and Commissions-Related Referral Sections and make a
recommendation to the Council for inclusion in the City Council Procedures and Protocols
Handbook. If time allows, the Committee can also discuss any other referral related to the City
Council Procedures and Protocols Handbook.
BACKGROUND AND ANALYSIS
The City Council discussed the City Council Procedures and Protocols Handbook on January 30,
March 20, and April 24, 2023 and referred a few discussion topics to the Policy and Services
Committee. The referrals included the following:
1. Procedures Section 1.1: Annual Organization of City Council (P&S Discussed on May 9,
2023)
2. Procedures Section 5.1a(4): Video Participation for Public Comment. As an alternative,
staff included text in the revised Handbook to simply note that if feasible this will be
implemented. If Council is not satisfied with this clause, this text can be deleted and the
item fully evaluated at committee.
3. Procedures Section 8.2: Censure language was referred to committee for review.
4. Protocols Section 2.2: Refrain from Lobbying Board and Commission Members.
5. Protocols Section 2.8: The Role of Council Liaison to Boards or Commissions. Council
recommended involving the Board/Commission Chairs in this process.
6. Protocols Section 4: International Travel (P&S Discussed on April 26, 2023)
7. Protocols Section 4.1: Miscellaneous Expenditures. Council referral for the committee to
discuss the establishment of appropriate parameters for Council discretionary
Item No. {{item.Number}}.Page 2 of 2
expenditures and whether to allocate $2,000 annually from the Council contingency
fund for each Council member to decide its purpose.
These topics will be scheduled throughout the year at the Committee to balance workload. The
topics highlighted for Committee discussion at the June 2023 committee meeting are items 4
and 5: ”Refrain from Lobbying Board and Commission Members” and ”The Role of Council
Liaison to Boards and Commissions.” The City Council recommended the involvement of the
Board/Commission Chairs in this process for those Commissions with a Council liaison. The
Board/Commission Chairs have been invited to the June P&S Committee meeting.
If time allows, the Committee can discuss any other of the referral topics listed above, though
the Committee stated at the May 9, 2023 meeting that they would like to provide staff time to
prepare a few additional materials for discussion of other items on the referral list.
For the discussion of the Board/Commission items today, the Procedures and Protocols
handbook adopted by the City Council on April 24, 2023 states the following is the existing
Protocols language related to the two Board/Commission-related referrals above:
And
The Committee asked for this discussion as a collaboration dialogue with Board/Commission
Chairs and that is the discussion today.
FISCAL/RESOURCE IMPACT
No fiscal impact.