HomeMy WebLinkAboutRESO 6417ORIGINAL
RESOLUTION NO. 6411
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
ADOPTING A COMPENSATION PLAN FOR CONFIDENTIAL
PERSONNEL AND RESCINDING RESOLUTION NO. 6283
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Compensation Plan ~s
set forth in Exhibit "A" attached hereto and made a part hereof by
reference, is hereby adopted for confidential personnel effective June
22, 1985.
SECTION 2. The Compensation Plan adopted herein shall be adminis-
tered by the City Manager in accordance with the Merit System Rules and
Regulations ..
3ECTION 3. The Compensation Plan shall continue in effect until
et.mended or revoked by the Council.
SECTION 4. The Director of Finance is hereby authorized to imple-
ment the Compensation Plan adopted herein in his preparation of forth-
coming payrolls. He is further authorized to make changes in the title
of employee classifications identified in the Table of Authorized
Personnel contained in lhe 1985-86 budget if such titles have been
changed by the Compensation Plan.
SECTION s. Resolution No. 6283 is hereby rescinded.
SECTION 6. The Council finds that this is not a project under the
California Environmental Quality Act and, therefore, no environmental
impact assessment is necessary.
INTRODUCED AND PASSED: Monday, August 5, 1985
~~!'ES: Bechtel, Fletcher, Klein, Levy, Renzel, Sutorfus, Woolley
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..-i>l""NOES:
ABSTENTIONS:
ABSENT: Cobb, Witherspoon
c
APPROVED TO FORM:
. ~·~< ~
Effectbe: Pay period inclmi.nr;J July 1, 1985
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S!Cl'I<>T I• ~ 9J.NIY Pl»1
1'\i8 confidential salary plan applies to all positions designated u <ni!idential
U.attld in the ealary Table. Ead'l Q:Juncll-appointeCf officer shall be the responsi't-le
deciaiCh-1\'Blter \ft!er this Plan fbr thoee employees in dep.utnent.s t.nder his/her
ccnt.rol.
A. Cc:l'\f idential salary Policy
1he City's policy fix amfidential salaries is to establish and JTBintain a
general sal.uy structure baaed en marketplace norTl8 and internal jcb ali(_ft'lent:.
with braid 8alaey grades and ranges. Structures m1d mnges will he reviewed
annually and ~ed u neceuary bMed ai. marlcetplace survey ,,at.a, internal
relatiooahipe, and (' Lt.y finand.al anlitialS •
.Individual aalaey .:Sjuat:lmmt.e vill be OCl'lflidered by the O:e'lcil-appbinta:l officer
baaed m ( l) perfwwwwoa factors incl.u'ling achleYansnt of p-edetermined
cbjec:tivn: (2) pay-at:ruct.ure edjuatmmt.a: ex! (3) City finMcial o:n:Utioos.
B. Buie-Plan Elenent.s
Structure. 'the t.&lary plan is bued en a lllllti~ salary structure. Each
grade Will have a ocm:.ml. yxrl.m. wAdch ia used far buClgetary purnceaa. All
oonfidential P'Jllitiona will be wic;J18C! an eppzopriat.e ~ ~ l:ased m aaluy
survey data m¥! inbmal. relat.i.cneh4-. All poeit!ona au!~ t.o a Pl!}' arade
will receive salaries Viidl are no less than 25' below the cxntrol roi.nt and no
more than 15' abav& the oontrol. point.. Actual salary within the ranqe is
detemined hy performanc!e. '1he nomal working -nmge wit.bin llltidi m::et. actual
Alarles will fall will ba within = 5' of tbe ccntrol point.
As needed carpeUtiw nm1cetplace atlXliee will be aade of cl.ties aim:ilar to Palo
Alto in nml:la" of~. populatiai am NrVices prorided. l'epe!x!in:r a'1 the
reaul~ of theae at.uditM, the tntizw pay grade st.ruct.ure 1ff!tY be :raauigned to
different ptJIY gradila. 9xh ad~ will cnly affect the ealary
aihiniatration fraanawork. R;t _:lniti.vidml al.aria will MJtamtically be d1anc;Jerl
beJcanae of_ structural Bdjustnmt.s.
~ Inc:.reaaes. All ir¥lividml ealary increuea will be mmed u a result of
icaace. achievaaelL of objectivea, er grawtb witlijn the poeiticl\ (for recent.
~nmata) .. '1\lo types of incx••• my be earned. satisfactory~ arove
perfui•rs my receive bue pay increuea (percll'ltage of fiJw1 dollar ancunts
adael! to bue -pay). -~ '111.11 be~ for bue raY irx:reues. The
eeacnd possible type of. t.ncr... is in the fOl:m of Special Pwfomance PranilftJ
of (ran 1-15' baaed cm ac:hle\.._..lt of ~ dljectives ~ ~
a perbmance plaming ard ~ pttcjlat.
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Sp;.:i&l Performance Prani\1'118 are cpeti to all atiafac:tory and above performers.
Raqualificaticn is necessuy for Md\ appraiaal period. Depe.rtment. head an:t/or
O:Nncil-e;ip:>inted officer~ is TeqUi.red fbr all~ s:,ey il¥:reases m¥J
perfox:iitil"lCll prani\:ITW. All alariea, both hue pay and perfannance prfr\i\.l'!S, MUSt
fall within pay grade limits.
~· Fach year the City Manager will frcp::>ee fbr c::blncil ap)reNal a salary fuJillt 1lcxxporat.ing the request.a of ead\ Cb.mcil-appointed officer whim will
include 8'IU1tS aufficient to btpl8T1!!11t. haae pay increases ani Special
Perfanance Pnmi.1.1'18. ,,. Al.ary increue budget will be baaei a'l the follc:Ming
factorss CUlp!t.itive mu1tet, dlanges :in internal p:>eition relationshlJ"S, and the
City'• ability to pay.
~foznanoe =ri· Det.enn1nat.icn of performance will be made anmmlly bf the iiiCClpf lite ecr or department head. Baaed oo an aqraiaa1 of the
tmpl.Ojee' 8 perfamence in accordance witl\ p-eecribed duties and nsponsi.-.,ilitiH,
mpl.oyaes "'1o are appr-aiee3 as eati•factary er ab:Mt will be ~ible for base
pay and parfcmmuee ~i.na ~inq to atahli9hec1 9'1idelinell. 1!le
parfmmanoe plm will be developed tr/ tbe 9'>lar-81¥! hill/her supervisor prior
to July of tech year ana will cxwer the filJOll year. in. 'J)lan will ~e
concurrance of tl1e departiw1t head ard./oc CbJneil-appointei officW. Progress
t:cward meeting ct>ject.ivee will be reri.ewad at least Batd-annually. · By July of
the tbll.owin; year, 8Up!l'Vi1JOJ:B ~ ltll1te a final detezminat.itn ai perfom8noe
and will na'ke aal.uy ~ to their ~ beads baaed at a1arv
payment cmidel..inea.
c. <mfidential salary !!dg!t Aut:.horization
1. <kulcil""fJAJO!.nted officers are auth:rir.ed to pi.y aalaries in ~ with
this pl.an to oonfident.ial enpt.ayw in an ~ not. to excae' the ·aqi;u~
of ~ a:lr'BdenU.al poeiticns bmget.ed at the ccntrol JX)i."1t.a :indicat.et'I
in Table I fer the fiacal year 1985-e&. In i!Mitim, the·Council~
officers :ln aggregate ·ue aut.horizec! q> to 2' of the 1985--86 ocnfiaential
eal.ary and benefit budget plus $1~'113 in umlMC! perforNnce pnniu!w !ran
fiecal year 1984-85 to apply ta.m:d s-r6:amb: irerniums for !n:lividual
canfidantial 911>~ undK" the }'JrOriBiam of this Plan.
2. Inclividml ~ alui.el ~ by the °"1nCU-~ officer
under. the ~ salary Plm my not be le811 than 25' bel.cv nor nore
t:hm 15' ~ the a:ntro1 point b-the !nlividual poeitim salarv ~
autborU.S in Table I of this Plan. A pcrtim of the a~ salary may
be CJl.'Vllft in the bJn Of 9Jperrior ~ Premf.t.1'8 ~ al achi~ of
d>jectivM.
3. Thia Qudl~ offl.oen ... authcriad to ~liSi much
adadnist.rative · rul• as am neo11R:ry to .bplewit the Qmfidential salary
Plan -*>ject. to tbe ~ of the appcowwt alary increue ~ ~
the apprCMld graaa ·and ccntrcl poiM ~me.
...
4. In the 8V'l!!IJt a downward ftdjustinent of a p:>sition grade assigucent Wicates a
reduet:.iat in the established salary of an individual ll'lployee, the
Cl:u'lcil-QAJOinted officer nay, if ciranst.ances WUTant, CCX'lt.inue the salary
far such eft1'l.ayee in an ancunt in excess of the revised grade limit fur a
rMllOMble period of time. 9..d\ interim salary rat.es shall he defined as
"Y-r&t.4!8 • "
Pm:eonnel 00\lel'ed l:!;' thiS cxmpenaat.ion plan, in additim to tJle aalary SPt fOrth in
Sectia1 I above, nay racei~ special ~mas fol.lcwa. El.iqibility ahall be
in o::informance with the Marit l'Ules ~ Regnl atims NY! ""1inistrati ve t>irecti W!S
issued by the City Mmager for the puzpnaes of clarifieat.im am int.erpretatiai.
A.
linnually, am STplcyee ~holds a nigular full-time 8R'Ointma'tt in the
nunicl.pal. service m er before July first am ca1tinues in sud\ stat.as thJ'ouctl
the .first dlly of Pay Period 25 (in Deoeuber) Shall receive, in !!&lit.ion to t.hti!
aalary pr'e(ICd.bed 'hendn, a 8alaEy adjustment equal to one peroeut of the .
enploy9e•s am:ent amua1 salary: Cll" at. the etp~•a cptiai mC! aubjeet to
~ i9fP\H8!, 24 hours paid leave to be used prier to t:J'le January 31
followinq. Amal ad~ llhall be prorated to reflect. ~ fran
January l thnujh July of t.be ctl•tzed:o year, er int.errupted service durin:J the
year.
B. 0Yert.De
Q:a11e&&1at.icn for CMtrthre w:n:k, and ad*lul«l "10rk Q1 ptld 'holidays, shall be in
confcnance with the Merit Rul• am Regnla+-iom &rd wm..trative Direetives.
1lhK'e · ~ ~10}'988, m a taporary basis, are asai~ to perform all
s1gnificant dutie of a higher cla.nification, the City Hanager nay aut:horiz.e
peylDl!rlt within tbe 1'ilnge of the hic#ler clauification.
C. NiSJt=t Shift Preiqn
Nicjlt. lh:1ft. d.i£fer&1tial lhal.l be paid at. the rate of 5' t.D regnlar full-ti.Jne
mpJ..oy.-1111) are rag11larly ~to \CIEk bebMm 6i00 ~.m. and R:OO a.m ..
Nicjlt. llhift p:waian will 1X'Jt be paid ·ibr CMtrtiJfte bcura ~.
D.~~
1. Blelt:h Plan
!tw <:tty 8bal1 pay all Jftl'd,\Jlft ~ on blJ'talf of ~loywn "'° are
eligible fer COU81'91t Ul'llW' the 1waJ.th plans -~ in ab-lleetions (a)
and {b). laz pr.W. rate inc:rn••• ctrinl} the t.enn of this ca•pnsation
plan nu be paid by the Clty. ,,. foll.c:Mis..J opt.iaw will ni.8ta
a. fttployee M¥! ~ a::weraqe under the existing Kaiser Health Plan !;
O::lntract, incltrling the Drug Plan III optioo.
bo !hplayee mv3 deperident. a::weraqe under the existi.M City of Palo 1\l.tn
etployees' Se.lf-Inaured Health Plan \1.-i.th major medical maxinurt of
$250,000, pelvic exanination 'benefit, and CJ.:)8t. containment rrovisions
inel.min9:
1) Seem:! surqical q>inioo to be required for all ncn=anergency elective
surgery. -
2) Pre a&!dssim certification and oontinuert h:>spital stay nwif!\ol' for
l'lCl"l-9ne?CJenc .. ·y in-patient adni.ssim to an acute care hos~ital.
Specific proyisiaw to be wxked cut m a l'!Utual.ly ac;n-eeahle hlsis.
3) li:>spital bill a.nit for all bills in excess of $15, 000.
4) Paydllatric coverage llBXim.rt of $50,()0I) m :in-patient visits with
annual reinst..a~ of ll'l5Xir:an t.p to $2, 500.
'l"he City l!t1all, t:CXJl1 sul:r.tittal of evidence of payment, reint>urse up to $183
per quarter of medical. plan praniur& cm behalf of confidential .enplayees ~
retire f.ran the City ~ aervioe or disability retirerW!lnts.. '1'le Mtiree
may aelect any medical plan. 'l'he ~may cxwer eligible deper~1ts as
defined wider the City l!hployees' Health Plan. No reinbJrserent will be ma.-'.ie
ttr plans pcoviding benefit.a other than medical am helllth tienefits.
2. Dental Plan
~City shall pay all covered pl.an chu988 ca behalf of er.pl~ am
&lpendents of aiplcyees .,.., are el tglble :for ooverage an! enrolled under ~
exJ.at:.ing City Dental Plan. ·
3.. Buie Life Insurance
~ d.t.y llha.11 acnt..inue the bMic life insurance plan as currently in e~fect
for the term of thill ~ pl.!m.
4. l.a!9' 'l'erm D.ia.'>iliW Insurance
nse City ahall acnt..inue the 1cng term disability iNrurance _Plan A with a
1'Bxim.tn narthly benefit of $4, 000 'fer eliCJitile confidential. ~loyees are
fully !*id ~ the City.
E. ~·•it: Benefit Pzog;au
All 03\fidential mpio,.e. are eligible for Seet.ions 1, 2, 3, 4 and S of tlle
Mumgarent Benefit Plog11m. ~fi.S amounts under this PIOCJ!Citt will l:e applifrl
m a ~ xata basia fer mployees '4llv:> are part-time er in a ccnfidential psy
statue for lees than the full f~ ~·
1. Profeasimal Develop!;'lt -ReiJrblrsement
~inb.lrsenent for authoriud sel.f-inprCNanent. activities will be grant.Ed up
to a l't'BXi.."t'l..ln of $500 per fist".al year for each ocafidential errployee ar¥3 shall
include the following 'benefit it.ems as defined in Policy am Procedures No.
2-7:
a. Civic and professional association~
b. Catference participstim and travel expenses
C • B:hx:aticma.l pEC>grm'llS
d. Profesaicntl ard trade journal ld:>scriptioos
e. Physician-prescribed pertK'n\1. health progzan as inlicate3 under 3b of
this aectian.
2. Profesaicmal Develg<!!!rlt -Salbst.ical Leave
Autborized paid leaves of abeenoe for i., to aie year will be grante:l in
acoordance with the fbllc:M.ng requinment.s:i
a. sabbatical leave progulltl 9hall be beneficial t.o the Eft1'loyee's job
. Wi9llnent.
b. An 911'1.ayee.. jcb aaaigr11e11t activity lllhall be adequately CXM!red during
his/ts abemoe with ~is m the &Nelopnent of subordinates.
e. ,,_ leave of abaanoe period will be adequately coordinated with
departmental priaritiee ard ~oed.
d. I.a.ve of abaence .abt:atical.8 lto.ild be teaed t..~ ~~" --rrit1. ... ,i.p ex~,
...:J./cr loaned executi'°"' ~r edolastic atr.lcr authorship
pograma: or educational trawl-et~ plans.
I.eave of 2lbHnaa echaiulee will be ~ S!rnJ .all leYels of
cx:nfi&lntial &n! will be bued cm an llW&l.Wktion of eac.ti atployee's
perfoaaance record. Ead1 paid aabtatical leave will be limited to a ma.xin.ln
of one yeu-and not. RDrB than be ~ being m leave sil11lltaneously.
Sabbatical lea.ves nust be cleared in ~ and ~ by
CDuncil~-ed officera arvl Qulcl.l.
3. Peracaal Baal.th Prt@"arn -Phyaj.c:al Fit.nen
a. All caifident.ial. enployeea will receiw physical exaninati.aJB in
accordllnoe wit:h Policy aid ProoerJures No. 2-7.
b. &.j)ject to lntemal ~ Service regul.aticm md with the written
prescription of a medical doctor, an errployee -rrey be reinblrsec'i for a
pereooal heal th pxoguim as treatment. for a diagnosed injury er illness. This
activity will be reintlursed under E.l(e) above.
4. bees• Benefit. Reinhlrsement
Reim.D:eanent tbr approved excess benefit expenses will be granted ~to a
muiriun of $1200 per fiscal year fa: each cxnfidential er.ployee am shall
include the following benefit itenB:
a. Life insuranoe pranil.llB far City-sponsored plans.
b. Excess medical/dental expenses for mployee ard dependents ..ru.C4"a are mt
covered by existing City•sponeored plans.
c. ~oess J%'0fessional develq.nent items "'1ich are otherw.ise arf.>X'OVed rot
exceed the reinb.lrsement limit mder H.1 ab:Ne.
d.
l) '!be annual momt subnitted for reint>ureanent cannot exceed. t.00
ino::me of the lower-paid llPOUSe·
2) 'Die mpenses nust be ~-rel.at.ad expenses f.or the care of ooe
or more dependents 1ll10 am under 15 yeani of age am entitl«l t.o a
deper.cleut. deduct.ion mCler Internal Revenue Code eecticn lSl(e) ar a
cSapendent. Who is physically or mentally i.ncapU>le of c:aring for
hineelf er htr8el.f.
3) 'It-• paytnenta cannot be lade to a child \Z1der 19 years of age or to a
pet'SCll claimed u dapmdent.
4) I.f the MrVices are provided by a ~ cue center, the center
nust. a:r.ply with au atate am loc:al law and nust provide care for
nore than eix individual• (cr..her than a resident of the facl.lity).
If the full e.,.._ -benefit. ~ ill not used during the fiscal year
the diffetence between the amcmt UMd and the axi.iun (or pro rate r.aid.nl.rt)
rray be en>lied at. the eaplojee1 • qltia'l to def9rra1 oc::rtp!llMtim urdetr the
City Pl.an.
5. Manageaalto Annual Leave
At. the begiming of each fi-"'1. year regular management q>l.ayeea will be
credit.ea with 32 bours of annual leave ~ch rrsy be taken • paid t.iJne off,
edl5ecl to woat.ia"l accrual (ldrject to vacation acc:rual l.JJnitation8). taken
u cub er taken • deferre! ~. U1utled balancea • of the em of the
fi.acal year will be paid in oaah ~en a different ~ aa indicat.ed abcMt 1-
elect.ed by the~· 1tien t.1-off is taken~ this pnwisia\, 10-bour
llhift ~will receiw cme llhl.ft. off for eadl 9 hours charged: 24--ho\Jr ahift
I
! •
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w::>rkers will receive me-half shift off for each e hours dlarqed. Eht.itleMents
umer t.'his pro..-iaia;. vi.11 be reduced en a pro rate basis for Part-ti.YTe stat.us, or
acx'Ordin:3 to the runber of m:mths in paid status dtn:"ina the fiscal year.
F. Par1dffi in Ci vie Center Garage
'1be City llhall prOvide mployees J:8rldng privileges in the civic Center Gilraae at
00 cost. to sud\ arployees.
G. City-Paid PERS :&!pl.oyee Ccntribution
Effectiw with the pay period incl\ding July 1, 1983, the City shall "pick-up"
(pay) seven percent {7') of the enplayee's ma"lClatory Public &.ployees' Retirement
9jstem (PERS) contribution. &lc:::h pick~ oont.ribut.ions shall be paid by the City
in lieu of enployee contributicns notwithatandinq the fact that sudl pick-l.'p of
<Dnt.ributions my be designated as mployee oontributions fbr p.irpoees of ~.
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