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Home My WebLink About2002-03-11 Ordinance 4737ORDINANCE NO. 4737 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 2001-02 TO ADJUST BUDGETED REVENUES AND EXPENDITURES IN ACCORDANCE WITH THE RECOMMENDATIONS IN THE MIDYEAR REPORT AND RESCINDING ORDINANCE NO. 4710 WHEREAS, pursuant to the prov1s1ons of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 11, 2001 did adopt a budget for fiscal year 2001-02; and WHEREAS, after reviewing the current budgeted revenues and expenditures for fiscal year 2001-02, adjustments to the budget are recommended to more accurately reflect year-end projections; and WHEREAS, the 2001-02 Adopted Municipal Fee Schedule needs to be amended to increase certain fees and to implement other miscellaneous changes; and WHEREAS, adjustments in the Special Revenue Funds impacting reserve balances are recommended; and WHEREAS, on July 16, 2001, the City Council formally approved a Utility Users Tax rebate and on July 23, 2001 adopted a clarifying ordinance (No. 4710) regarding the applicability of the rebate; and WHEREAS, staff proposes to end the rebate on April 1, 2002, ninety (90) days prior to its intended expiration on June 30, 2002: and WHEREAS, City Council authorization is needed to amend the 2001-02 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. The General Fund Budget Stabilization Reserve is hereby reduced by the sum of One Million, Five Hundred Twenty Six Thousand, One Hundred Sixty Five Dollars ($1,526,165), as described in Exhibit "A," which is incorporated herein by this reference. As a result of this change, the Budget Stabilization Reserve will decrease from $24,486,000 to $22,960,000. SECTION 2. The General Fund Infrastructure Reserve is hereby increased by the sum of One Million Ninety Thousand, Five Hundred Fifty Six Dollars ($1,090,556), as described in Exhibit "A." As a result of this change, the Infrastructure Reserve will increase from $23,252,000 to $24,343,000. SECTION 3. The City Manager is authorized and directed to close various completed Capital Improvement Projects as shown in Exhibit B and move the balances into the respective reserve funds indicated in Exhibit A. SECTION 4. The City Council hereby authorizes the adjustments indicated to various Capital Improvement Projects as shown in Exhibit B. SECTION 5. The City Council hereby authorizes the additional appropriations indicated to various Capital Improvement Projects as shown in Exhibit B. SECTION 6. The Cable JPA Trust Reserve is hereby reduced by the sum of Fifty Thousand Dollars ($50,OOO) and appropriated to non- salary expense in the Cable JPA Trust Fund. This transfer will reduce the balance in the Cable JPA Trust Reserve to $668,405 SECTION 7. Capital Improvement Project (CIP) 10225, Cable Television Broadcasting Equipment, is hereby created as shown in Exhibit B and the sum of Fifty Thousand Dollars ($50,000) is hereby transferred from the Cable JPA Trust Fund and appropriated to Capital Improvement Project Number 10225. SECTION 8. Capital Improvement Project (CIP) 10226, Mitchell Park Library Expansion is hereby created as shown in Exhibit Band the sum of Eighty Five Thousand Dollars ($85,000) is hereby transferred from Capital Improvement Project Number 10103 and appropriated to Capital Improvement Project Number 10226. This transaction will reduce the amount appropriated to CIP Project 10103 from $200,000 to $115,000. SECTION 9. The title and scope of Capital Improvement Project (CIP) 10103, Electrical Systems Improvements is hereby changed to "Building Systems Upgrade" as shown in Exhibit B. SECTION 10. The Municipal Fee Schedule is hereby amended to reflect the changes shown in Exhibit C, which is attached hereto and incorporated herein by reference. These changes will impact the General Fund Budget Stabilization Reserve and are incorporated with other changes in Exhibit A. SECTION 11. The Supply Rate Stabilization Reserve in the Electric Fund is hereby reduced by the sum of Three Million Six Hundred Thirteen Thousand, Eight Hundred Sixty Eight Dollars ($3,613,868) to reflect reduced revenues in the Electric Fund as described in Exhibit A. SECTION 12. The Distribution Rate Stabilization Reserve in the Electric Fund is hereby reduced by the sum of Two Million Six Hundred Fifty Two Thousand, Eight Hundred Fifty One Dollars ($2,652,851) to reflect reduced revenues in the Electric Fund as described in Exhibit A. SECTION 13. The Supply Rate Stabilization Reserve in the Gas Fund is hereby reduced by the sum of One Million Two Hundred Fifty Eight Thousand Dollars ($1,258,000) to reflect reduced revenues in the Gas Fund as described in Exhibit A. SECTION 14. The Distribution Rate Stabilization Reserve in the Gas Fund is hereby reduced by the sum of Two Million Three Hundred Twenty Thousand, Nine Hundred Fifty Four Dollars ($2,320,954)to reflect reduced revenues in the Gas Fund as described in Exhibit A. SECTION 15. The Rate Stabilization Reserve in the Water Fund is hereby reduced by the sum of Five Hundred Thirty Thousand, One Hundred Twenty Eight Dollars ($530,128) to reflect additional expenditures in the Water Fund as are described in Exhibit A. SECTION 16. The Rate Stabilization Reserve in the Wastewater Collection Fund is hereby increased by the sum of One Million Nine Hundred Ten Thousand, Four Hundred Seventy Three Dollars ($1,910,473) to reflect reduced expenditures in the Wastewater Collection Fund as are described in Exhibit A. SECTION 17. The Rate Stabilization Reserve in the Wastewater Treatment Fund is hereby increased by the sum of Thirty Three Thousand, Two Hundred Sixteen Dollars ($33,216) to reflect reduced expenditures in the Wastewater Treatment Fund as are described in Exhibit A. SECTION 18. The Rate Stabilization Reserve in the Refuse Fund is hereby reduced by the sum of One Million, Six Hundred Ninety One Thousand, Seventy Nine Dollars ($1,691,079) to reflect additional expenditures in the Refuse Fund as are described in Exhibit A. SECTION 19. The Rate Stabilization Reserve in the Storm Drainage Fund is hereby reduced by the sum of Two Hundred Eleven Thousand, Three Hundred Ninety Nine Dollars ($211,399) to reflect reduced revenues in the Storm Drainage Fund as are described in Exhibit A. SECTION 20. The Housing In-Lieu Reserve is hereby reduced by the sum of Sixty Four Thousand Dollars ($64,000) to reflect reduced revenues and increased expenditures in the Housing In-Lieu Fund. The sum of $14,000 is appropriated to non-salary expenses in the Residential Housing In-Lieu Fund. This transaction will reduce the balance in the Housing In-Lieu Reserve to $8,476,000. SECTION 21. The Local Law Enforcement Reserve is hereby reduced by the sum of Ten Thousand, Four Hundred Thirty Five Dollars ($10,435) and appropriated to non-salary expense in the Local Law Enforcement Fund. This transaction will reduce the balance in the Local Law Enforcement Reserve to $424,565. SECTION 22. The Special Districts Reserve is hereby reduced by the sum of Eighteen Thousand, Three Hundred Ten Dollars ($18,310) to reflect reduced revenues in the Special Districts Fund. This transaction will reduce the balance in the Special Districts Reserve to $1,135,690. SECTION 23. The Transportation Mitigation Reserve is hereby reduced by the sum of Two Hundred Twenty Six Thousand Dollars ($226,000) and appropriated to non-salary expense in the Transportation Mitigation Fund. This transaction will reduce the balance in the Transportation Mitigation Reserve to $2,017,000. SECTION 24. The Street Improvement Reserve is hereby reduced by the sum of Six Thousand, Four Hundred Thirty Seven Dollars ($6,437) to reflect reduced revenues in the Street Improvement Fund. This transaction will reduce the balance in the Street Improvement Reserve to $1,770,563. SECTION 25. Ordinance No. 4710 is hereby rescinded and the Utility Users Tax rebate established by Ordinance No. 4710 is hereby ended, effective April 1, 2002. SECTION 26. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 27. The Council of the City of Palo Alto hereby finds that this midyear adjustment is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. However, projects described in this ordinance will be assessed individually as appropriate. SECTION 28. As provided in Section 2.04.375 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoptioni provided that all new Planning Department fees, more specifically described in Exhibit "C," shall become effective sixty (60) days from the date of adoption. II II II II II II II II II INTRODUCED AND PASSED: March 11, 2002 AYES: Beecham, Burch, Freeman, Kishimoto, Kleinberg, Morton Ojakian NOES: Lytle ABSTENTIONS: ABSENT: Mossar ATTEST: A804{j~ City Cle APPROVED AS TO FORM: I • • Senlor Asst. Clty Attorney THIS DOCUMENT IS CERTIfiED TO BE AN ORDINANCE DULY PASSED BYTHE COUNCIt.~" or HIE erN OF PALO ALTO AND" THEREA, .. , fER POSTED~J~~GOJ!!L (WiTHIN" CI+~NlBERS ON _"':;;'""'-.iJ. • .i_"'_il:i.~~_.iIiiIiiII;:' DAYS Or ITS PASSAGE , "I certify (or declare) under penalty APPROVED: ~ 1l~~ Mayor c~ Director Services of perjury that too foregoing 1& true " 'i/~if~~ ... ~ 11,' ) oiiLI&pt.. lJ--'-Pl~ Exhibit A CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY GENERAL ·FUND City Attorney City Auditor City Clerk City Council City Manager nistrative Services Community Services Fire Human Resources Planning and Community Environment Police Public Works 25,602 12,236 10,300 7,024 9,320 15,769 10,946 10,531 8 2,491 660 777 253 1,706 10,764 23,191 17,031 2,359 7,848 20,277 13,403 12184 25,602 12,236 10,300 7,024 9,320 15,939 10,946 10,531 3,245 807 808 261 2,205 11,679 24,365 17,160 2,555 9,280 1'}:,;r;j\;}S';;.," 20,800 14,146 11 436 FlJnd SlJmmRrip.!,\ -1 (4,556) 600 (3,245) (746) (1,543) 462 (152) 1,479 1 69,665 7,109 10,280 17,535 104;589 Uses of Funds Utility Purchases 47,663 Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits 8,889 . Other Expenses 15,603 Allocated Charges 5,782 Debt Service 5,703 Subtotal 83;640' Equity Transfer 7,535 Rent 2,589 Other Transfers 963 23,816 118;543 Reserves 133,982 120,028 Projected Ending Reserves Emerg Plant Replace 2,335 Distrib Rate Stabilization 5,178 Supply Rate Distribution 45,070 Rate Stabilization Calaveras 65,466 Public Benefit Program 588 Central Valley 0 & M 704 Undergroung Loan 623 Conservation Loan Shasta Rewind Loan 64 Restricted Bond Proceeds Water Resources Board Total Current Ad'usted Bud et RSRs Midyr Adj Budget 50,248 RSRs Curr Ad' Budget 56,516 Midyr Chan e in RSRs (6,268 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY ENTERPRIS~ FUNDS 40,247 9,587 15,662 18,681 2,124 519 1,018 492 1,071 8 13,137 10,770 948 699 631 3,109 914 3,796 7,872 4,763 2,320 779 58,647 19,176 32,318 25,181 3,825' 28,412 6,186 5,464 .7,982 3,008 1,305 2,655 2,578 743 1,557 723 1,422 7,133 527 .2,731 1,295 1,903 1,862 608 1,050 129 861 396 952 36,758 8,916 . 13,027 19,951 2,830 2,549 2,168 - 183 100 986 5,789 272 214 197 377 99 7,780 11,004 . 11,148 2,016 896 47,542 20,234 27,526 28,133 3,825 4,792 (2,952) 3,132 7,209 9,429 11,692 485 14,237 6,151 14,221 8,740 485 820 484 979 5,226 1,170 5,667 11,742 8,150 334 34 6,987 1,500 152 14,237 6,151 14,221 17,816 4,241 14,751 (3,579) 1,910 (530 5,667 8,150 334 3,757 9,841 545 1,910 1,691) (211) Fund Summaries -2 14,503 170,469 576 5 . 10,798 23,907 61 721 17,363 3,124 40,189 18,264 726 262,726 82,261 5,464 7,982 6,066 417 25,661 6,117 120 33,202 1,372 15,553 857 9,948 14,412 537 180,071 12,252 9,647 106 2,228 3,691 60,351 18,209 537 264,549 55 189 1,823) 7,262 173,191 7,317 18 71,368 1,543 6,161 10,404 46,240 5,590 189 31,672 65,466 588 704 623 34 64 184 8,823 590 7,317 189 171,369 7,284 189 181,705 33 (10,336) 5,590 189 88,127 5,557 189 98,463 33 (10,336) Sources of Funds Net-Sales Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Other Expenses Allocated Charges Debt Se rvice Emerg Plant Replace Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley 0 & M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY ELECTRIC FUND 79,394 7,109 9,210 47,663 4,493 5,033-10,065 17,410-34,820 65,290 Fund Summaries - 3 (9,729) 1,070 (2.654) (3,614) Sources of Funds Net Sales Interest Income Bond Proceeds(restricted) Other Income Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Other Expenses Allocated Charges Debt Service Emerg Plant Replace Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley 0& M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY GAS FUND 49,262 519 13,137 998 34,098 1,730 2,559-5,117 6,614-13,228 Fund Summaries -4 (9,015) (50) (5,686) 73 75 (2,321) (1,258) Sources of Funds Net Sales Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Other Expenses Allocated Charges Debt Service Emerg Plant Replace Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley a & M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds CITY OF PALO ALTO 2001-02. MIDYEAR BUDGET SUMMARY WASTEWATER COLLECTION FUND 9,587 1,018 699 5,464 2,694-5,388 Fund Summaries -5 73 232 1,910 Sources of Funds Net Sales Interest Income Bond Proceeds ( restricted) Other Income Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Other Expenses Allocated Charges Debt Service Equity Transfer Rent Other Transfers itallm Emerg Plant Replace Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley 0 & M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds Water Resources Board CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY WATER FUND 15,662 492 10,770 658 6,186 2,582 970 1,903 861 2,168 986 180 6 6740 4,664-9,329 Fund Summaries-6 (27) 73 . 263 17 150 (530) Sources of Funds Net Sales Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Other Expenses Allocated Charges Debt Service Emerg Plant Replace Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley 0 & M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY REFUSE FUND 18,681 1,071 3,171 1,862-3,725 '- ',- Fund Summaries - 7 (62) (1 ) (1,691 ) Sources of Funds Net Sales Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Other Expenses Allocated Charges Debt Service Emerg Plant Replace Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley 0 & M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds CITY OF PALO'ALTO 2001 M 02 MIDYEAR BUDGET SUMMARY STORM DRAINAGE FUND 2,124 8 1,125 Fund Summaries -8 (211 ) (211 ) Sources of Funds Net Sales Interest Income Other Income R Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Other Expenses Allocated Charges Debt Service Emerg Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley 0 & M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds Water Resources Board CITY OF PALO ALTO 2001 w 02 MIDYEAR BUDGET SUMMARY WASTEWATER TREATMENT FUND 14,503 576 61 2,094-4,188 Fund Summaries -9 (16) 33 Sources of Funds Net Sales Interest Income Other Income Uses of Funds Utility Purchases Treatment Plant Chgs Refuse ColiectionsSvcs Salaries & Benefits Other Expenses Allocated Charges Debt Service Equity Transfer Rent Emerg Plant Replace Distrib Rate Stabilization Supply Rate Distribution Rate Stabilization Calaveras Public Benefit Program Central Valley 0 & M Underground Loan Conservation loan Shasta Rewind Loan Restricted Bond Proceeds Water Resources Board CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY EXTERNAL SERVICES FUND 5 721 417 120 Fund Summaries-10 1m;m~!.iEm;1ll111 02000000 1101 02000000 1103 02000000 1180 02000000 1181 02000000 1185 03000000 1186 03000000 1187 02000000 1188 02000000 1808 02000000 1978 02000000 2041 02000000 1537 02000000 1399 02000000 2066 02000000 1537 e!EfmlrmlfliI11B1 02000000 4056 02000000 4041 02000000 4031 02000000 3070 02413170 3001 02414210 3001 02413160 3001 02413100 3001 02413200 3001 02414220 3001 02414230 3001 02432100 3001 02413170 3099 02414210 3099 02413160 3099 02413100 3099 02413200 3099 02414220 3099 02414230 3099 02432100 3099 02411110 3120 02411130 3120 02412150 3120 02412270 3120 02410010 3122 02411110 3122 02411130 3122 02411140 3122 02412150 3122 02412270 3122 02413160 3122 02413190 3122 02413200 3122 02414210 3122 02414230 3122 02434100 3122 02410010 3306 Exhibit A CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET 384,497 Increase In Secured Property Tax Revenue 215,503 Increase In Unsecured Property Tax Revenue (1.978,000) Reduction in Documentary Transfer Tax Revenue (4,616,120) Reduction in Sales Tax Revenue (3,244,500) .Reduction in Transient Occupancy Tax (TOT) Revenue (330,680) Reduction/Rebate in Utility Users Tax (Includes $250,000 Revenue from Ending Rebate on 4/1102) . (415,150) Reduction/Rebate in Utility Users Tax-Telephone 60,000 Increase in County Sales Tax Revenue 10,000 Charge Development Applicants for Legal Costs on Large Projects 1,500,000 Increase in Rental Income from Refuse Fund 268,347 Increase in Transfer From Capital Fund Due to Reduction in Project Carryforward Funding 59,000 POBAR Revenue (Police Grant) 20,000 Art Center Foundation Grant 10,435 Correction for COPS BAO 980,000 FEMA Reimbursement for costs related to 1998 floods (211,399) Reduction in Operating Transfer to Storm Drain (406,593) Reduction in Capital Funding (691,130) Reduction in Debt Service Funding 526,400 MgmtlConfidential Comp Plan Adjustment per CMR:377:01 as of 10115101 (32,725) Salary Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (32,725) Salary Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (9,350) Salary Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (4,675) Salary Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (4,675) Salary Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (4,675) Salary Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (4,675) Salary Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (90,646) Salary Savings -Freeze Senior Technologist (ASD169) (7,854) Benefit Savings Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (7,854) Benefit Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (2,244) Benefit Savings Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (1,122) Benefit Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (1,122) Benefit Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (1,122) Benefit Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (1,122) Benefit Savings -Freeze Mgr.,lnvestments, Debts & Pro (FIN152) (21,755) Benefit Savings -Freeze Senior Technologist (ASD169) (1,851) Reduction in Advertising & Publishing (Accounting) (1,252) Reduction in Advertising & Publishing (Purchasing) (1,770) Reduction in Advertising & Publishing (Property Management) (127) Reduction in AdvertiSing & Publishing (Cubberley) (280) Reduction in Instruction & Training (1.730) Reduction in Instruction & Training (568) Reduction in Instruction & Training (294) Reduction in Instruction & Training (160) Reduction in Instruction & Training (80) Reduction in Instruction & Training (86) Reduction in Instruction & Training (86) Reduction in Instruction & Training (250) Reduction in Instruction & Training (120) Reduction in Instruction & Training (120) Reduction in Instruction & Training (16,226) Reduction in Instruction & Training (280) Reduction in Travel & Meetings 1 ·····1 02411110 3306 02411130 3306 02411140 3306 02412150 3306 02412270 3306 02413160 3306 02413190 3306 02413200 3306 02414210 3306 02414230 3306 02434100 3306 02410010 3210 02411110 3210 02413160 3210 02413200 3210 02434100 3210 02410010 3100 02414230 3904 02432150 3505 02432150 3304 02410010 3937 02411140 3977 02433180 3977 02434180 3977 02410010 3099 flUlWfiW,II:'11I 02180010 1901 ~~f1,,~j.,,":H4iiIJIlIIII 02180010 ... _u.~~"" __ l§:~~~~= =. 02181100 02182100 02180010 02181100 02182100 02181140 02180010 02180010 02181140 02180010 02181100 02181140 02181150 02183210 02180010 02181100 02181140 02181150 02183210 3001 3001 3001 3099 3099 3099 3101 3937 3099 3101 3001 3001 3001 3001 3001 3099 3099 3099 3099 3099 I NetCharigesTo (From)Reserves" ...... . ~~I~ti~~~1rj 02160010 02160010 02161110 02160010 02160010 I Net Changes To (From) Reserves ... CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (1,730) Reduction in Travel & Meetings (568) Reduction in Travel & Meetings (294) Reduction in Travel & Meetings (160) Reduction in Travel & Meetings (80) Reduction in Travel & Meetings (86) Reduction in Travel & Meetings (86) Reduction in Travel & Meetings (250) Reduction in Travel & Meetings (120) Reduction in Travel & Meetings (120) Reduction in Travel & Meetings (16,226) Reduction in Travel & Meetings (886) Reduction in Computer Software (88) Reduction in Computer Software (176) Reduction in Computer Software (70) Reduction in Computer Software (3,780) Reduction in Computer Software (3,000) Reduction in Training & Safety (Winter Training) (5,000) Reduction in Publishing Costs (15,000) Reduction in Non-Capital Tools & Equipment (1,800) Reduction in Telephone and Non-City Utilities (62,698) Reduction in Desktop Replacement (5,077) Reduction in Vehicle Replacement Allocation (1,565) Reduction in Vehicle Replacement Allocation (1,659) Reduction in Vehicle Replacement Allocation 313,855) Reduction in PERS Costs (152,183) Cost Plan Charges for Sr. Asst. City Attorney (4,107) Salary Savings -Unfilled .5 FTE Sr. Asst. City Attorney (24,641) Salary Savings -Unfilled .5 FTE Sr. Asst. City Attorney (12,320) Salary Savings -Unfilled .5 FTE Sr. Asst. City Attorney (986) Benefit Savings -Unfilled .5 FTE Sr. Asst. City Attorney (5,914) Benefit Savings -Unfilled .5 FTE Sr. Asst. City Attorney (2,957) Benefit Savings -Unfilled .5 FrE Sr. Asst. City Attorney (12,000) Reduction in Outside Legal Services (8,168) Reduction in Desktop Replacement (53,625) Reduction in PERS Costs (70,000) Remove One-Time Exp. in City Attorney's Office (12,936) Salary Savings -Freeze Sr. Asst. City Atty. ATT012 (Savings in Elec. Fund) (12,936) Salary Savings -Freeze Sr. Asst. City Atty. ATT012 (Savings in Elec. Fund) (90,549) Salary Savings -Freeze Sr. Asst. City Atty. ATT012 (Savings in Elec. Fund) (6,468) Salary Savings -Freeze Sr. Asst. City Atty. ATT012 (Savings in Elec. Fund) (6,468) Salary Savings -Freeze Sr. Asst. City Atty. ATT012 (Savings in Elec. Fund) (2,283) Benefit Savings -Freeze Sr. Asst. City Atty. ATT012 (Savings in Elec. Fund) (2,283) Benefit Savings -Freeze Sr. Asst. City Atty. A TT012 (Savings in Elec. Fund) (15,979) Benefit Savings -Freeze Sr. Asst. City Atty. A TT012 (Savings in Elec. Fund) (1,141) Benefit Savings -Freeze Sr. Asst. City Atty. A TT012 (Savings in Elec. Fund) 1,141 Benefit Savin s -Freeze Sr. Asst. Ci A . A TT012 Savings in Elec. Fund .:346,900 . ... 194,717. (29,711) VMC Money from Previous Year (Carry Over) (2,304) Reduction in Nextel Phones (4,000) Reduction in Travel & Meetings (3,358) Reduction in Desktop Replacement (14,339 Reduction in PERS Costs ., ... 53,712 2 SlDDlm ••• 02120010 3001 02120010 3001 02122150 3001 02120010 .3099 02120010 3099 02122150 3099 02121190 3100 02120010 3937 02816330 1207 02816300 1319 02816330 1332 02811115 1342 02811120 1342' 02811113 1343 02811113 1344 02811120 1348 02811130 1348 02817340 1348 02818400 1348 02817340 1354 02818390 1354 02818394 1354 02818400 1354 02818403 1354 02814251 1599 02818425 1605 02816310 1599 02813210 1349 02813210 1350 02813210 1351 02813210 1371 02813210 1372 02813210 1608 028132101609 02817348 1348 02811110 1527 02811110 1528 02810010 3937 02811110 3977 02811120 3977 02813180 3977 02814100 3977 02814220 3977 02814250 3977 02814251 3977 02816330 3977 02817340 3977 02817350 3977 02817360 3977 02817380 3977 02818100 3977 02812170 3962 02811150 3961 02810010 3917 02818430 3001 028W010 3001 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (15,000) Salary Savings· Underfill Asst. City Clerk (CLK003) with Dep. Clerk (CLK002) (4,000) Salary Savings· Underfill Admin Asst. (CLK011) with Exec. Sec: (CLK012) (4,000) Salary Savings· Underfill Admin Asst. (CLK011) with Exec. Sec. (CLK012) (3,600) Benefit Savings· Underfill Asst. City Clerk (CLK003) . with Dep. Clerk (CLK002) (960) Benefit Savings -Underfill Admin Asst. (CLK011) with Exec. Sec. (CLK012) (960) Benefit Savings -Underfill Admin Asst. (CLK011) with Exec. Sec. (CLK012) (4,274) Reduction in Contract Services Reduction in Desktop Replacement 11,000 Increase Library Fines and Fees 250 Increase Special Service Fee 2,000 Increase Fee for Library Lost Cards and Test Proctoring 1,000 Increase Fee for Art Class Administration 3,600 Increase Visual Art Performances 1,000 Increase Fee for Art Class Administration 3,000 Increase Fee for Studio Membership 6,250 Increase Fee for Theater Summer Conservatory 1,000 Increase Fee for Non-Resident Visual Arts 10,000 Increase Fee for Camps 30,000 Increase Fee for Recreational Class & Services 700 Increase Fee for Registration Cancellation 800 Increase Fee for Registration Cancellation 500 Increase Recreational Programming Fee 9,000 Increase Misc. Recreational Fee 5,000 Increase Misc. Recreational Fee (10,000) Delay PAUSD Tennis Court Resurfacing for One Year 2,000 Increase Recreational Field Fees 36,020 Increase in Library Donation 690 Increase in TournamenVLeague Fee Revenue -Golf Course Mid-Year Adjustment (362,551) Reduction in Green Fee Revenue -Golf Course Mid-Year Adjustment 9,500 Increase in Monthly Play Cards Revenue -Golf Course Mid-Year Adjustment 12,249 Increase in Driving Range Fee Revenue -Golf Course Mid-Year Adjustment 72,734 Increase in Cart/Club Fee Revenue -Golf Course Mid·Year Adjustment (22,000) Reduction in Pro Shop Lease -Golf Course Mid-Year Adjustment (1.200) Reduction in Restaurant Lease -Golf Course Mid-Year Adjustment 65,000 Increase Fees for Camps 11,893 Califomia Arts Council Grant 5,502 Arts Council of Silicon Valley Grant (45,494) Reduction in Desktop Replacement (1,837) Reduction in Vehicle Replacement Allocation (1.537) Reduction in Vehicle Replacement Allocation (31,579) Reduction in Vehicle Replacement Allocation (1,265) Reduction in Vehicle Replacement Allocation (41,217) Reduction in Vehicle Replacement Allocation (11,564) Reduction in Vehicle Replacement Allocation (19,061) Reduction in Vehicle Replacement Allocation (1,587) Reduction in Vehicle Replacement Allocation (1,548) Reduction in Vehicle Replacement Allocation (5,366) Reduction in Vehicle Replacement Allocation (15,942) Reduction in Vehicle Replacement Allocation (5,782) Reduction in Vehicle Replacement Allocation (7.757) Reduction in Vehicle Replacement Allocation (7,418) Gas Savings Due to City Accounts Aggregation (14.658) Electric Savings Due to City Accounts Aggregation and Retrofit 9.078 Increase in AEEP Project (51,000) Salary Savings -Freeze on Special Events Manager Position (2,412) Salary Savings -Freeze on Sprinkler Sys Repairer 3 02812100 3001 02817100 3001 02818100 3001 02818430 3001 02810010 3003 02818430 3099 02810010 3099 02812100 3099 02817100 3099 02818100 3099 02818430 3099 02811142 3108 02814220 3126 02814251 3126 02816310 3199 02816.330 3201 02815500 3203 02815100 3210 02814250 3232 02814220 3299 02817347 3299 02811110 3302 02817350 3304 02811110 3306 02815100 3306 02815500 3306 02810010 3347 02815280 3347 02816100 3347 02810010 3348 02818420 3349 02815100 3403 02811152 3599 02818100 3599 02811110 3902 02816330 3902 02811110 3904 02810010 3099 02816310 3233 02813180 3001 02813180 3003 02813180 3099 02813210 3127 02813210 3142 02813210 3143 02813210 3141 02813180 3231 02813180 3232 02813180 3970 02811112 3108 02811114 02811112 02811115 02817348 IN~t Chariges'To,(From) Resenres ," . ~~ 02141110 02141110 02141110 I Net Changes To (From) Reserves CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET '.<.2Q9.1,f.O?< ,', " , ...•.. " ........ " .. Midyear Adj" D~~c:rlpti~rl:';' (1,206) Salary Savings -Freeze on Sprinkler Sys Repairer (3,015) Salary Savings -Freeze on Sprinkler Sys Repairer (4,221) Salary Savings -Freeze on Sprinkler Sys Repairer (1,206) Salary Savings -Freeze on Sprinkler Sys Repairer (20,000) Reduction in Temporary Salaries (12,240) Benefits Savings -Special Events Manager Position (579) Benefits Savings -Sprinkler Sys Repairer (289) Benefits Savings -Sprinkler Sys Repairer (724) Benefits Savings -,Sprinkler Sys Repairer (1,013) Benefits Savings -Sprinkler Sys Repairer (289) Benefits Savings -Sprinkler Sys Repairer (5,000) Reduction in Contract Services (20,000) Delay City Tennis Court Resurfacing One Year (20,000) Delay PAUSD Tennis Court Resurfacing One Year (8,000) Eliminate Expense for ISDN Lines (1,000) Eliminate Mailing of Overdue Notices (3,000) Reduction in Discretionary Art & Photo (1,000) Reduction in Computer Software (12,000) Reduction in Supplies & Materials -Athletic Field Maintenance Program (5,000) Reduction in Parks Supplies & Materials (4,900) Reduction in Jr. Museum Zoo (500) Art Center -Reduction in Association Membership (9,000) Duck Pond Water Savings from Reduction in Well Costs to County (450) Reduction in Travel & Meetings (Art Center) (1,500) Reduction in Travel & Meetings (1,500) Reduction in Travel & Meetings (5,000) Reduction in Boards & Commissions (5,000) Reduction in Boards & Commissions (5,000) Reduction in Boards & Commissions (5,000) Reduction in Volunteer Recognition (Special Events & Awards) (11,000) Inter Agency Reduction for Middle School Athletics (1,000) Reduction in Discretionary Rent Office Machinery & Furniture (20,000) Reduction in Community Theatre Equipment Replacement (10,000) Deferral of Equipment Purchase (2,000) Reduction in Mailing Services Budget (Art Center) (4,000) Reduction in Mailing Services Budget -Eliminate Mailing of Overdue Notices (1,000) Reduction in Printing Services (Art Center) (438,587) Reduction in PERS Costs 36,020 Library Grant -CIP 10204 (Misc. Operating Expenses) (49,200) Reduction in Regular Salaries -Golf course Mid-Year Adjustment (32,000) Reduction in Temporary Salaries -Golf course Mid-Year Adjustment (13,000) Reduction in Benefit Savings -Golf course Mid-Year Adjustment (37,000) Reduction in Facilities Repair -Golf course Mid-Year Adjustment 25,602 Increase in Cart Fees -Golf course Mid-Year Adjustment 3,491 Increase in Club Fees -Golf course Mid-Year Adjustment 4,900. Increase in Range Fees -Golf course Mid-Year Adjustment (130,000) Reduction in Construction Material-Golf course Mid-Year Adjustment (38,000) Reduction in Planting Material -Golf course Mid-Year Adjustment (3,800) Reduction in Landfill Charges -Golf course Mid-Year Adjustment 6,893 Additional Visual Arts Expense Offset By Grant Revenues 3,502 Additional Visual Arts Expense Offset By Grant Revenues 7,000 Additional Visual Arts Expense Offset By Grant Revenues 16,000 Additional Visual Arts Expense Offset By Grant Revenues 55,000 Recreational Ex ense Offset B Cam Fees «. :96a,694 .. ' , 10,000, 4 miIl ••• IIE 02752170 1222 02750010 1267 02752170 1337 02750010 1801 1!i[!JIlllil.1I11 02751100 3961 02750010 3937 02750010 3977 02751100 3977 02751110 3977 02751120 3977 02751130 3977 02752170 3977 02752190 3977 02752220 3977 02751100 3962 02750010 3917 02752190 3107 02752190 3122 02751120 3125 02752190 3202 02752190 3208 02751120 3299 02752220 3504 02751130 3505 02751160 3533 02751100 3957 02751100 3001 02751130 3001 02753100 3001 02753230 3001 02754100 3001 02754250 3001 02754260 3001 02751160 3001 02752170 3001 02752190 3001 02752200 ·3001 02752210 3001 02753230 ·3001 02754250 3001 02751100 3099 02751130 3099 02753100 3099 02753230 3099 02754100 3099 02754250 3099 02754260 3099 027511.60 3099 02752170 3099 02752190 3099 02752200 3099 02752210 3099 02753230 3099 02754250 3099 02754250 3001 02752170 3001 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET 2,500 Implement Administrative Citation Policy 269,000 Increase in Stanford Reimbursement 1 ,500 Use of Re-inspection Fee After Second Inspection 15,000 Increase Revenue from Fire Department Memorabilia Store (968) Electric Savings Due to City Accounts Aggregation and Retrofit (20,146) Reduction in Desktop Replacement (6,870) Reduction in Vehicle Replacement Allocation (2,519) Reduction in Vehicle Replacement Allocation (1,404) Reduction in Vehicle Replacement Allocation (29,065) Reduction in Vehicle Replacement Allocation (160,220) Reduction in Vehicle Replacement Allocation (7,075) Reduction in Vehicle Replacement Allocation (3,723) Reduction in Vehicle Replacement Allocation (9,661) Reduction in Vehicle Replacement Allocation (267) Gas Savings Due to City Accounts Aggregation 600 Increase in AEEP Project (500) Reduction in Program & Project Consultants (500) Reduction in Travel & Meetings (2,400) Savings Resulting From a Switch to 'Iunchbox" Type Defibrillators For Non ALS Units (800) Reduction of Minor Tools Expenses (1,000) Reduction of Book Purchases (14,000) Savings Resulting From a Switch to 'Iunchbox" Type Defibrillators For Non ALS Units (7,000) Deferment of Grant Expense (13,000). Reduction of Equipment -Replacement Costs for Confined Space Equipment (15,000) Reduction in Station Exhaust System Maintenance Fund (27,000) Eliminate Hydrant Rental and Maintenance Fee (7,450) Salary Savings-Freeze Office Specialist (FIR011) (7,450) Salary Savings-Freeze Office SpeCialist (FIR011) (2,980) Salary Savings-Freeze Office Specialist (FIR011) (2,235) Salary Savings-Freeze Office Specialist (FIR011) (745) Salary Savings-Freeze Office Specialist (FI R011) (16;390) Salary Savings-Freeze Office SpeCialist (FIR011) (7,450) Salary Savings-Freeze Office Specialist (FIR011) (9,458) Salary Savings-Freeze Fire Inspector EMT (FIR017) (43,992) Salary Savings-Freeze Fire Inspector EMT (FIR017) (13,198) Salary Savings-Freeze Fire Inspector EMT (FIR017) (8,358) Salary Savings-Freeze Fire Inspector EMT (FIR017) (440) Salary Savings-Freeze Fire Inspector EMT (FIR017) (7,039) Salary Savings-Freeze Fire Inspector EMT (FIR017) (5,499) Salary Savings-Freeze Fire Inspector EMT (FIR017) (1,788) Benefits Savings-Freeze Office Specialist (FIR011) (1,788) Benefits Savings-Freeze Office Specialist (FIR011) (715) Benefits Savings-Freeze Office Specialist (FIR011) (536) Benefits Savings-Freeze Office Specialist (FIR011) (179) Benefits Savings-Freeze Office Specialist (FIR011) (3,934) Benefits Savings-Freeze Office Specialist (FIR011) (1,788) Benefits Savings-Freeze Office Specialist (FIR011) (3,783) Benefits Savings-Freeze Office SpeCialist (FIR017) (17,597) Benefits Savings-Freeze Office Specialist (FIR017) (5,279) Benefits Savings-Freeze Office Specialist (FIR017) (3,343) Benefits Savings-Freeze Office Specialist (FIR017) (176) Benefits Savings-Freeze Office Specialist (FIR017) (2,815) BElnefits Savings-Freeze Office Specialist (FIR017) (2,200) Benefits Savings-Freeze Office Specialist (FIR017) (20,005) Freeze Deputy Fire Chief for Four Months (Salary Only) 20,000) Freeze De u Fire Chief For Four Months Sala Onl 5 02321110 3107 02325100 3199 02322100 3306 02322140 3344 02323100 3348 02323180 3348 02320010 3937 02325200 3977 m!m~tiI._. 02111100 3306 02111100 3307 02111150 3306 02112100 3347 02113200 3120 02113200 3210 02113210 3302 02113200 3345 02113200 3503 02113100 3306 02114110 3001 02114110 3099 02114100 3107 02114100 3120 02110010 3937 02111100 3977 mm1m~.1I11 02617330 3107 02616320 3199 02611120 3199 02617430 3199 02614210 3202 02620110 3199 02620110 3199 02616320 3100 02616100 3199 02610010 3201 02610010 3208 02610010 3306 02611100 3201 02611150 3306 02615100 3201 02615100 3203 02615100 3208 02615100 3299 02615100 3306 02615270 3201 02615270 3208 02615270 3210 02615270 3299 02615270 3306 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (5,000) Reduction in Contract Services (5,000) Reduction in Contract Services (500) Reduction in Travel & Meetings (5,000) Reduction in Recruitment (25,000) Reduction in Special Events & Awards (1,500) Reduction in Special Events & Awards (24,622) Reduction in Desktop Replacement (1,421) Reduction in Vehicle Replacement Allocation (14,000) Reduction in Travel & Meetings (48,000) Reduction in Relocation (City Mgr. Rent) (10,000) Reduction in Travel & Meetings (5,000) Reduction in Boards and Commissions (10,000) Reduction in Advertising'& Publishing (1,000) Reduction Computer Software (3,000) Reduction in City Membership (3,000) Reduction in Emergency Meals (4,000) Reduction in Office Furniture & Equip (3,000) Reduction in Travel & Meetings (6,000) Salary Savings -Exec. Assistant (MGR031) -Unfilled for 3 Months (1,440) Salary Savings -Exec. Assistant (MGR031) -Unfilled for 3 Months (25,000) Reduction in Retail Study (Program & Project Consultants) (3,000) Reduction in Advertising & Publishing (6,715) Reduction in Desktop Replacement 70 120,000 42,000 36,437 Reduction in Vehicle Replacement Allocation (20,000) Reduction in School Commute Safety Study (Reappropriation) (4,500) Eliminate Free Parking Permits Issued to Carpoolers (8,000) Reduction in Contract Costs (7,220) Reduction in Contract Costs (7,500) Purchase Field Computers from ODS CIP (12,000) Delay Web Page Enhancements (10,000) Reduction in Contract Planner (9,000) Reduction of Special Events Shuttle (10,000) Elimination of Mayfield Underpass Access Study (60) Reduction in Office Supplies (135) Reduction in Books-Films-Publications (829) Reduction in Travel & Meetings (480) Reduction in Office Supplies (1,040) Reduction in Travel & Meetings (300) Reduction in Office Supplies (300) Reduction in Art & Photo (131) Reduction in Books-Films-Publications (300) Reduction in Other Supplies & Materials (463) Reduction in Travel & Meetings (150) Reduction in Office Supplies (38) Reduction in Books-Films-Publications (68) Reduction in Computer Software (36) Reduction in Other Supplies & Materials (650) Reduction in Travel & Meetings 6 m!~mB ••• 02615280 3208 02615280 3299 02615280 3306 02615410 3201 02615410 3203 02615410 3208 02615410 3210 02616100 3201 02616100 3208 02616100 3306 02616280 3202 02616280 3203 02616350 3201 02616350 3203 02620100 3201 02620100 3203 02620100 3208 02620100 3299 02620100 3306 02611100 3001 02!)11120 3001 02611150 3001 02615100 3001 02615410 3001 02620110 3001 02611100 3099 02611120 3099 02611150 3099 02615100 3099 02615410 3099 02620110 3099 02610010 3937 02614210 3977 02610010 3099 02616100 3123 02616320 3199 02616320 3199 02708350 1249 02708340 1203 02709390 1310 02705250 1467 02703180 1599 02710100 1537 w1!I!gllillllllll 02710410 3937 02700010 3977 02701100 3977 02701110 3977 02701120 3977 02702100 3977 02703180 3977 02704200 3977 02705230 3977 02705240 3977 02705250 3977 02706100. 3977 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (38) Reduction in Books-Films-Publications (36) Reduction in Other Supplies & Materials (98) Reduction in Travel & Meetings (450) Reduction in Office Supplies (819) Reduction in Art & Photo (150) Reduction in Books-Films-Publications (1,658) Reduction in Computer Software (225) Reduction in Office Supplies (60) Reduction in Books-Films-Publications (1,463) Reduction in Travel & Meetings (30) Reduction in Minor Tools & Field Work (375) Reduction in Art & Photo (75) Reduction in Office Supplies (225) Reduction in Art & Photo (3,240) Reduction in Office Supplies (300) Reduction in Art & Photo (131) Reduction in Books-Films-Publications (384) Reduction in Other Supplies & Materials (463) Reduction in Travel & Meetings (2,235) Salary Savings -Freeze Office SpeCialist Position (PLA039) (6,705) Salary Savings -Freeze Office Specialist Position (PLA039) (3,352) Salary Savings -Freeze Office SpeCialist Position (PLA039) (1,117) Salary Savings -Freeze Office Specialist POSition (PLA039) (4,470) Salary Savings -Freeze Office Specialist Position (PLA039) (4,470) Salary Savings -Freeze Office Specialist Position (PLA039) (536) Benefit Savings -Freeze Office Specialist Position (PLA039) (1,609) Benefit Savings -Freeze Office Specialist Position (PLA039) (805) Benefit Savings -Freeze Office Specialist Position (PLA039) (268) Benefit Savings -Freeze Office Specialist Position (PLA039) (1,073) Benefit Savings -Freeze Office Specialist Position (PLA039) (1,073) Benefit Savings -Freeze Office Specialist Position (PLA039) (26,861) Reduction in Desktop Replacement (16,586) Reduction in Vehicle Replacement Allocation . (184,618) Reduction in PERS Costs (50,000) Traffic Model -Reverse Reappropriations Funding 42,000 Shuttle Program fromPAUSD 30,000 Stanford Shuttle Integration, Offset by TFCA Grant 160,000 Revenue From Employee to Collect From Habitual Offenders & Pursue Bad (Returned) Check Cases 262,000 Increase in Additional Parking Violations Revenue 28,000 Expand Contractual Agreement with Stanford 500 Increase in Fees for Temporary Use Permits for Music/Entertainment etc. 50,000 REACT Task Force Reimbursement 48,738 CLEEP Technology Grant 71 (71,543) Reduction in Desktop Replacement (6,048) Reduction in Vehicle Replacement Allocation (4,939) Reduction in Vehicle Replacement Allocation (117,743) Reduction in Vehicle Replacement Allocation (877) Reduction in Vehicle Replacement Allocation (4,289) Reduction in Vehicle Replacement Allocation (12,779) Reduction in Vehicle Replacement Allocation (30,686) Reduction in Vehicle Replacement Allocation (3,568) Reduction in Vehicle Replacement Allocation (3,046) Reduction in Vehicle Replacement Allocation (4,417) Reduction in Vehicle Replacement Allocation (4,284) Reduction in Vehicle Replacement Allocation ~J!~~~!Ii 02707200 3977 02707340 3977 02708340 3977 02708360 3977 02707100 3962 02707100 3961 02700010 3917 02700010 3001 02701110 3001 02702100 3001 02702140 3001 02702150 3001 02702160 3001 02702170 3001 02706290 3001 02710410 3001 02703100 3001 02707100 3001 02700010 3003 02702100 3003 02705230 3003 02708350 3003 02710410 3003 02710400 3123 02701110 3199 02706280 3199 02710400 3503 02700010 3099 02700010 3099 02701110 3099 02702100 3099 02702140 3099 02702150 3099 02702160 3099 02702170 3099 02706290 3099 02710410 3099 02703100 3099 02707100 3099 02701100 3213 02703180 3001 02701100 3213 02701100 3299 02706270 3199 02701100 3299 02708100 3199 02710100 3210 02710100 3202 02710100 3233 02710100 3505 0270524Q 4064 02511142 1899 Ii!J!1!m1Imm:BIII. 02510100 3300 02514100 3300 02511100 3121 02516100 3100 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (5,826) Reduction in Vehicle Replacement Allocation (2,774) Reduction in Vehicle Replacement Allocation (2,070) Reduction in Vehicle Replacement Allocation (2,214) Reduction in Vehicle Replacement Allocation (170) Gas Savings Due to City Accounts Aggregation (304) Electric Savings Due to City Accounts Aggregation and Retrofit 188 Increase in AEEP Project (29,202) Salary Savings· Freeze Lieutenant Vacancy (60,000) Salary Savings· Freeze Police Officer Position (27,410) Salary Savings· Freeze Chief Comm. Tech (POL004) (9,137) Salary Savings· Freeze Chief Comm. Tech (POL004) (7,028) Salary Savings· Freeze Chief Comm. Tech (POL004) (6,325) Salary Savings· Freeze Chief Comm. Tech (POL004) (6,325) Salary Savings· Freeze Chief Comm. Tech (POL004) (2,811) Salary Savings -Freeze Chief Comm. Tech (POL004) (11,245) Salary Savings· Freeze Chief Comm. Tech (POL004) (44,699) Salary Savings· Freeze Office Specialist (POL017) (40,000) Salary Savings -Freeze Upcoming Police Captain Vacancy until April 1, 2002 (16,000) Temporary Salary Savings· Freeze Vacant Hourly.5 FTE Records Specialist (8,000) Temporary Salary Savings· Freeze Vacant Clerical Position in Radio Shop (21,000) Temporary Salary Savings· Eliminate Hourly Valet CSO Position .5 FTE 16,640 Revenue From Employee to Collect From Habitual Offenders & Pursue Bad (Returned) Check Cases (22,000) Temporary Salary Savings· Freeze Vacant Hourly .5 FTE Compo Tech Position (5,500) Eliminate California Law Enforcement Telecom System (CLETS) Charges (10,000) Return Funds for Various Noise Consultant Studies to the General Fund (3,000) Reduction in Range Rental Fee Revenue (7,500) Deferral of Furniture and Dividers Replacement (120,800) Reduction in PERS Costs (10,513) Benefit Savings -Freeze Lieutenant Vacancy (21,600) Benefit Savings -Freeze Police Officer Position (10,964) Benefit Savings -Freeze Chief Comm. Tech (POL004) (3,655) Benefit Savings· Freeze Chief Comm. Tech (POL004) (2,811) Benefit Savings -Freeze Chief Comm. Tech (POL004) (2,530) Benefit Savings -Freeze Chief Comm. Tech (POL004) (2,530) Benefit Savings -Freeze Chief Comm. Tech (POL004) (1,125) Benefit Savings -Freeze Chief Comm. Tech (POL004) (4,498) Benefit Savings -Freeze Chief Comm. Tech (POL004) (10,728) Salary Savings· Freeze Office Specialist (POL017) (14,400) Benefit Savings -Freeze Upcoming Police Captain Vacancy Until April 1, 2002 50,000 REACT Task Force Reimbursement Expense (37,240) Salary Reallocation 6,640 Salary Reallocation 5,000 Salary Reallocation 17,500 Salary Reallocation 8,100 Salary Reallocation 31,315 Reduction in Contract Services • Attendant Parking Lot Closure 10,000 CLEEP Grant Expense 19,000 CLEEP Grant Expense 1,200 CLEEP Grant Expense 18,538 CLEEP Grant Expense 2,580 LLEBG Grant Will Be Used to Fund the PAY Program 4,400 ,F '4,400 (2,309) Reduction in General Expense (2,600) Reduction in General Expense (3,391) Reduction in Contract Agency Personnel '(1,700) Reduction in Contract Services 8 ii!m!!lJ~Ii]D.ii 02510010 3937 02512190 3001 02514282 3001 02514263 3001 02514275 3001 02512190 3099 02514282 3099 02514263 3099 02514275 3099 02511170 3970 02512100 3970 02511110 3970 02511140 3970 02513220 3970 02513240 3970 02513250 3970 02510010 3977 02511110 3977 02511140 3977 02511150 3977 02511160 3977 02511170 3977 02512190 3977 02513100 3977 02513220 3977 02513250 3977 02514260 3977 02514270 3977 02514280 3977 02515300 3977 02514100 3962 02514100 3961 02510010 3917 02510010 3099 02511142 3003 02511171 3003 02515300 3003 02514261 3100 02514262 3100 02514263 3100 02514265 3100 02514273 3200 02514274 3200 Balancing Entries: 02000000 3822 02000000 3822 02000000 3849 02000000 3849 iTotal Reser.ve. FUl'lding:for.Midyeari.,n, CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (18,738) Reduction in Desktop Replacement (24,482) Salary Savings -Freeze Cement Finisher Position (PWD009) (19,032) Salary Savings -Freeze Sup. Facility Mgmt. Position (PWD053) (19,032) Salary Savings -Freeze Sup. Facility Mgmt. Position (PWD053) (27,820) Salary Savings -Freeze Facilities Mechanic Position (PWD100) (8,691) Benefit Savings -Freeze Cement Finisher Position (PWD009) (6,661) Benefit Savings -Freeze Sup. Facility Mgmt. Position (PWD053) (6,661) Benefit Savings -Freeze Sup. Facility Mgmt. Position (PWD053) (9,737) Benefit Savings -Freeze Facilities Mechanic Position (PWD100) (3,194) Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste (5,909) Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste (1,341) Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste (13,670) Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste (11,881) Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste (14,979) Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste (7,026) Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste (2,663) Reduction in Vehicle Replacement Allocation (6,559) Reduction in Vehicle Replacement Allocation (65,844) Reduction in Vehicle Replacement Allocation (2,780) Reduction in Vehicle Replacement Allocation (1,676) Reduction in Vehicle Replacement Allocation (1,187) Reduction in Vehicle Replacement Allocation (12,474) Reduction in Vehicle Replacement Allocation (2,220) Reduction in Vehicle Replacement Allocation (46,938) Reduction in Vehicle Replacement Allocation (1,493) Reduction in Vehicle Replacement Allocation (3,046) Reduction in Vehicle Replacement Allocation (21,791) Reduction in Vehicle Replacement Allocation (1,426) Reduction in Vehicle Replacement Allocation (2,009) Reduction in Vehicle Replacement Allocation (2,771) Gas Savings Due to City Accounts Aggregation (15,964) Electric Savings Due to City Accounts Aggregation and Retrofit 9,887 Increase in AEEP Project (260,659) Reduction in PERS Costs (3,400) Reduction in Temporary Salaries (7,248) Reduction in Temporary Salaries (9,352) Reduction In Temporary Salaries (30,664) Reduction in Contract Services (9,650) Reduction in Contract Services (13,055) Reduction in Contract Services (3,406) Reduction in Contract Services (2,847) Reduction in Supplies & Materials (2,034) Reduction in Supplies & Materials 344,835 Budget Stabilization Reserve Funding (1,871,000) Transfer to Infrastructure Reserve due to 18.5% cap (780,444) Infrastructure Reserve Funding of IMP CIP projects 1,871,000 Transfer from BSR due to 18.5% cap ••... (435,609) 9 1 Benefits 87000000 ... 1891. CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET . . p(1,500;000)ReductioniliPERS Costs. ITeChnology i 82435110 ··.1937 •.•..... '(29t,7011Reductiol'llnDesktopReplacemellt Vehicle Replacement Printing & Mailing IBenefits·· .• ··· . i ••..••• '·87000000', 301'5";'; (1,500jOOO) Rechjctioniri·PERSCosts ••. {; •.••.. ITechnOI(jgy .•.. 8243511 0 35.6.0 Vehicle Replacement 81533750 81533790 (291,701) RedUClioniriDesktopReplacerilenti .. (50,000) Reduction in Special Revenue (50,000) Fund Balance Entry 23,218 LLEBG Grant Will Be Used to Fund the PAY Program 2,580 LLEBG Grant Will Be Used to Fund the PAY Program 25,798 LLEBG Grant Will Be Used to Fund the PAY Program 10,435 Correction for COPS BAO (10,435) Fund Balance Entry (18,310) Revenue Loss for Attendant Parking Lot Closure (Lot S). (18,310) Fund Balance Entry (50,000) CIP 10208 (Miranda Avenue Street Improvements)· Correction for SIF (6,437) Fund Balance Entry (80,000) CIP 10208 (Miranda Avenue Street Improvements)· Correction for SIF 36,437 Operational Transfer· Gas Tax (Increase in Congestion Mgmt VTA Fees) 226,000 Parking Structure Bond Financing Entry (226,000) Fund Balance Entry ... / ;1 <I . ;···;1 35000000 1399 35000000 3850 49705240 1501 49705240 2011 49705240 3199 48000102 4011 48000000 3850 36000000 1450 36000000 3850 31000000 1899 31000000 3850 31000000 4041 31000000 4011 47000000 4041 47000000 3850 79000000 4041 50,000 CIP 10225 (Cable Television Broadcasting Equipment)· Transfer Cable Settlement Funds (50,000) Fund Balance Entry (14,000) Fund Balance Entry 14,000 Pro e Housin Costs Associated with Sale of BMR Unit 10 71000000 1534 71000000 1599 71000000 1801 71000000 1899 71000000 2011 71000000 2021 71000000 2027 71000000 2051 71000000 2052 71000000 2053 71000000 2054 71000000 2055 71000000 2057 71000000 2065 71000000 2070 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 3879 71000000 4011 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET TDA Article 3 Grant Funding for CIP 19524 (Bicycle Facilities Imr'rt'\\j,em,enl,,\ CIP 10121 (Homer Avenue Undercrossing) -Grant Revenue from TFCA CIP 10204 (Library Master Plan) • Library Grant (Misc. Operating Expenses) 50.000 CIP 10208 (Miranda Avenue Street Improvements) -Correction for SIF (406.592) Reduction in General Fund Transfer-In (80.000) CIP 10208 (Miranda Avenue Street Improvements) • Correction for SIF 226,000 Parking Structures Bond Financing Entry 17,429 Reallocation Enterprise Funds Reimbursement to Tech Funds 278,875 Reallocation Enterprise Funds Reimbursement to Tech Funds 52.288 Reallocation Enterprise Funds Reimbursement to Tech Funds 34,860 Reallocation Enterprise Funds Reimbursement to Tech Funds 104,578 Reallocation Enterprise Funds Reimbursement to Tech Funds (17,430) Reallocation Enterprise Funds Reimbursement to Tech Funds 318.382 Parking Structures Bond Financing Entry 50,000 CIP 10225 (Cable Television Broadcasting Equipment) • Operating Transfer From Cable 150.000 CIP 10121 (Homer Avenue Undercrossing) • Grant Revenue from TFCA (4.346.999) Parking Structures Bond Financing Entry (150.000) CIP 19512 (Civic Center Plaza Waterproofing) (20,000) Council Will Help Strengthen the Bottom Line By Not Getting New Chairs (30,000) CIP 10207 (Roundabout Demonstration Project) -Delay Project (25,947) CIP 19916 (Emergency Communications System) -Closed 100,000 'CIP 10204 (Library Master Plan) -Library Grant (Misc. Operating EXp.) 55,000 CIP 10102 (Civic Center Infrastructure Improvements) -Civic Center Plaza Elevator Repairs (210,000) CIP 10221 (Mitchell Park Library Mechanical System Replacement) -Defer Project By One Year (174,000) CIP 10104 (Fire Station Improvements) • Defer Project By One Year (150,000) CIP 19309 (Americans with Disabilities Act Compliance) • Defer Project By One Year 50,000 CIP 10225 (Cable Television Broadcasting Equipment) -Acquisition of Cable TV Equipment 335,000 CIP 10204 (Library Master Plan) • Funding for Additional Expense From Infrastructure Reserves 85,000 CIP 10010 (Park Facilities Improvements) • Additional Expense for Fence Repair at EI Camino Park (15,000) CIP 18617 (Art in Public Places) -Reduction in Project 268,347 Increase in Transfer From Capital Fund Due to Reduction in Project Carryforward Funding (500,000) CIP 18903 (Sidewalk Repairs) • Reduction in Project (20,000) Council Will Help Strengthen the Bottom Line By Not Getting New Chairs (30,000) CIP 10207 (Roundabout Demonstration Project) • Delay Project (30,000) CIP 10207 (Roundabout Demonstration Project)· Delay Project (25,947) CIP 19916 (Emergency Communications System) -Closed (15,000) CIP 18617 (Art in Public Places) • Reduction in Project (15,000) CIP 18617 (Art in Public Places) -Reduction in Project 28,000 Reallocation Enterprise Funds Reimbursement to Tech Fullds 1.750 Reallocation Enterprise Funds Reimbursement to Tech Funds 5,250 Reallocation Enterprise Funds Reimbursement to Tech Funds 3,500 Reallocation Enterprise Funds Reimbursement to Tech Funds 10,500 Reallocation Enterprise Funds Reimbursement to Tech Funds (1,750) Reallocation Enterprise Funds Reimbursement to Tech Funds (47,250) Reallocation Enterprise Funds Reimbursement to Tech Funds 61,275 Reallocation Enterprise Funds Reimbursement to Tech Funds 3,829 Reallocation Enterprise Funds Reimbursement to Tech Funds 11 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET 11,489 Reallocation Enterprise Funds Reimbursement to Tech Funds 7,659 Reallocation Enterprise Funds Reimbursement to Tech Funds 22,978 Reallocation Enterprise Funds Reimbursement to Tech Funds (3,830) Reallocation Enterprise Funds Reimbursement to Tech Funds (103,400) Reallocation Enterprise Funds Reimbursement to Tech Funds 96,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 6,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 18,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 12,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 36,000 Reallocation Enterprise Funds Reimbursement to Tech Funds (6,000) Reallocation Enterprise Funds Reimbursement to Tech Funds (162,000) Reallocation Enterprise Funds Reimbursement to Tech Funds 8,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 500 Reallocation Enterprise Funds Reimbursement to Tech Funds 1,500 Reallocation Enterprise Funds Reimbursement to Tech Funds 1,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 3,000 Reallocation Enterprise Funds Reimbursement to Tech Funds (500) Reallocation Enterprise Funds Reimbursement to Tech Funds (13,500) Reallocation Enterprise Funds Reimbursement to Tech Funds 9,600 Reallocation Enterprise Funds Reimbursement to Tech Funds 600 Reallocation Enterprise Funds Reimbursement to Tech Funds 1,800 Reallocation Enterprise Funds Reimbursement to Tech Funds 1,200 Reallocation Enterprise Funds Reimbursement to Tech Funds 3,600 Reallocation Enterprise Funds Reimbursement to Tech Funds (600) Reallocation Enterprise Funds Reimbursement to Tech Funds (16,200) Reallocation Enterprise Funds Reimbursement to Tech Funds 4,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 250 Reallocation Enterprise Funds Reimbursement to Tech Funds 750 Reallocation Enterprise Funds Reimbursement to Tech Funds 500 Reallocation Enterprise Funds Reimbursement to Tech Funds 1,500 Reallocation Enterprise Funds Reimbursement to Tech Funds (250) Reallocation Enterprise Funds Reimbursement to Tech Funds (6,750) Reallocation Enterprise Funds Reimbursement to Tech Funds 72,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 4,500 Reallocation Enterprise Funds Reimbursement to Tech Funds 13,500 Reallocation Enterprise Funds Reimbursement to Tech Funds 9,000 Reallocation Enterprise Funds Reimbursement to Tech Funds 27,000 Reallocation Enterprise Funds Reimbursement to Tech Funds (4,500) Reallocation Enterprise Funds Reimbursement to Tech Funds (121,500) Reallocation Enterprise Funds Reimbursement to Tech Funds (85,000) Transfer Funds from CIP 10103 to New CIP 10226 (85,000) Transfer Funds from CIP 10103 to New CIP 10226 85,000 Transfer Funds from CIP 10103 to New CIP 10226 85,000 Transfer Funds from CIP 10103 to New CIP 10226 100,000 CIP 10204 (Library Master Plan) -Library Grant (Misc. Operating EXp.) 21,200 TDA article 3 grant funding for Bicycle Facilities 55,000 CIP 10102 -Additional Expenses for Plaza Elevator Repairs (210,000) CIP 10221 -Defer Project By One Year (174,000) CIP 10104 -Defer Project By One Year (150,000) CIP 19309 -Defer Project By One Year 50,000 CIP 10225 -Operational Transfer from Compo Replacement. CIP 10204 (Library Master Plan) -Funding for Additional Expense from Infrastructure 335,000 Reserve 85,000 CIP 10010 -Additional Expense for Fencing Repair 150,000 CIP 10121 -Grant Revenue from TFCA 318,382 Parking Structures Bond Financing Entry 69,004 Parking Structures Bond Financing Entry 69,004 Parking Structures Bond Financing Entry 226,000 Parking Structures Bond Financing Entry 21,200 Added Grant Expenditures to Bicycle Facilities 100,000 CIP 10204 -Library Grant (Misc. Operating Expenses) 55,000 CIP 10102 (Civic Center Infrastructure Improvements) -Plaza Elevator Repairs CIP 10221 (Mitchell Park Library Mechanical System Replacement) -Defer Project By One (210,000) Year (174;000) CIP 10104 (Fire Station Improvements) -Defer Project By One Year 12 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (150,000) CIP 19309 (Americans with Disabilities Act Compliance)· Defer Project By One Year 50,000 CIP 10225 (Cable TV Broadcasting Equip.) • Acquisition of Cable TV Equipment CIP 10204 (Library Master Plan) • Funding for Additional Expense from Infrastructure 335,000 Reserve 85,000 CIP 10010 (Park Facilities Improvement) • Additional Expense for Fence Repair at EI Camino Park 150,000 CIP 10121 (Homer Avenue Undercrossing)· Grant Revenue from TFCA (4,346,999) Parking Structures Bond Financing Entry 72,400 Parking Structures Bond Financing Entry 4,956,989 Parking Structures Bond Financing Entry 300,000 CIP 81101 (MSC I=uel Storage Tank Replacement) • Grant from TFCA (450,000) Change in Project Design Resulted in Savings to MPN. 9914 (1,200,000) Change in Project Design Resulted in Savings to MPN 0003 (600,000) Contract Cancelled and Project. Delayed. Rebid as a Smaller Project· MPN 9913 25,000 Additional Expenses for MPN 0219 150,000 Additional Expenses for MPN 0108 20,000 CIP 20235 • Add Additional Expenses· Project Closed in Error on 6/30101 370,000 Additional Expenses for MPN 0121 650,300 CIP 20171 (Traffic Signals) -CEC Grant 13 23000000 23000000 23000000 23270200 SdOr'Ci:l~Qtll:lh' 13231160 13231160 13231160 23250220 23250220 23000000 23250220 23250220 23210000 23250790 23000000 SubfotlifElecti'lcFunClii; i>·· .. 1711 1961 2052 1917 3961 3917 4041 3165 3199 3901 3879 1711 1962 4041 3001 I NetCllahges rJ70 (From) Reserves u • Exhibit A CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET Revenue -Due to nl:l'UU""IUI (4,579,000) Reduction in Revenue -Due to Decrease in Consumption (3,926,266) Reduction in Revenue -Due to Decrease in Consumption (80,734) Reduction in City Account Sales -Due to City Account Aggregation and Retrofit 370,000 Additional Unforeseen Costs -MPN 0121 50,000 Payment (50%) to Electric Fund for Share in the AEEP Project 650,300 CIP 20171 Traffic 8j65S;7O:c:I 370,000 Additional Unforeseen Costs -MPN 0121 (14,315) Gas Savings -Due to City Account Aggregation (2,616,000) Savings in Debt Service-As a Result of Calaveras Refinancing by NCPA 152,183 Increase in legal Fees -Due to Enron Bankruptcy; Unfilled Position for Sr. Ass!. City Attorney is Used as Resource (1,420) Electric S~lVings -Due to City Accounts Aggregation and Retrofit 879 Increase in AEEP Project 278,875 Increase Operating Transfer to Technology Fund CIPs (350,000) Reduction in Utilities Contract Construction (450,000) Reduction of Other Contract Services (152,183) Reduction in Cost Plan Charges -As a Result of unfilled Sr. Asst. City Attorney Position 20,000 CIP 20235 -Add Additional Expenses -Project Closed in Error on 6/30/01 ,,'(3,578;954»)· . " ,::' 22250210 22000000 22210000 22210000 22250220 22250210 3199 22250220 3299 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET (5,169) Electric Savings -Due to City Accounts Aggregation and 3,201 Increase in AEEP Project 17,429 Increase Operating Transfer to Technology Fund CIPs 52,667 1/3 Share in the $ 218,000 Employee Legal Settlement -Salaries 20,000 1/3 Share in the $ 218,000 Employee Legal Settlement -Overtime 100,000 DHS Requires Grade 3 Water Treatment Operator to be a Consultant or Employee - Staff is Completing Certification Training by Winter 2002 125,000 Maintenance and Upgrades to the Water/Gas SCADA System -Increased Security at Water/Gas Stations 40,000 Repairs Necessary to Maintain Increased DHS Requirements- PipesNalves/Fittings/Fluoride Pumps 22250790 3879 150,000 Additional Expense -MPN 0108 25551790 3879 I Net CharigesTo (From) ReServeSi j j •.• 485 Increase in AEEP Project 104,578 Increase Operating Transfer to Technology Fund CIPs 1,500,000 Increase in City Facility Rent 25,000 Additional Expense -MPN 0219 < (211,399) Rate Stabilization Reserve 2 I 27000000 4041 27100000 3001 27100000 3004 27250290 3199 27250790 Usi:fCh~lil 27000000 3804 CITY OF PALO ALTO 2001-02 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET 34,860 52,667 20,000 232,000 Increase Operating Transfer to Technology Fund CIPs 1/3 Share in the $ 218,000 Employee Legal Settlement -Salaries 1/3 Share in the $ 218,000 Employee Legal Settlement -Overtime Contract Processing Delay Resulted in Funds Being Returned to Reserves - Wastewater ColleCtion Sewer Video Project 1,910,473 Rate Stabilization Reserve 3 I Exhibit B 2001-02 CIP Mid-Year Adjustments Project Funding Title Number 1:1"." Source Comments ~ 10225 $50,000 $50,000 Cable JPA Trust Fund New broadcasting equipment to televise (1) local government programming. Mitchell Park Library Expansion (1) 10226 $85,000 $85,000 Transfer from CfP 10103 I Project will move Police and Fire staff to (Electrical Systems provide room for children's reading Improvements), area. Infrastructure Reserve Project mT4I,NFWnlulIJAi!' we" ;<~ ',':,:1;!,';", '\~ ... ,:, ,;. 'L;'i; ,; . .fJt;]". .;'.,\~;n';;x~E'c:Ei .• · ";"":'.,.' ;i;,.·.,.;W,. 1,;,.>.<, . :;';ii,:'?'" ' .. ;;1"1,1". . ':,c:. ,"'A.",·''!'',;:'';; :'/'.t;;,·;. ADDliIOr(Ai' 'c_ .. ' mO~S .. ' ! . i . ::-,; .. ~ ")";:'''~\.-;' : ..... i _ ... _',." ,v_ Funds i ! Traffic Signals Upgrade 8930 !l:R"in ~nn $0 Electric fund with Additional revenue and expense for ! reimbursement from a grant to improve traffic signals. Califomia Energy i Commission Grant New Vehicles 0125 $0 I $20,000 Electric Distribution Rate !; '~~'''V''Y' ~ ...... 'v ... ,,~ .. v, needed due to I Stabilization Reserve unforeseen costs. Project was closed ! prematurely. Natural Gas Back-Up Generators 0121 $0 $370,000 : Electric Supply Rate AlJdiliom" appropriation needed due to Stabilization Reserve unforeseen costs. FuelTruck $0 $25,000 i A. Nltl. 0219 I Refuse Rate Stabilization ~"'''''V'''''~ .. v'' I due to Reserve Ull,v, vvvv, Foothills Pressure Regulating Valve 0108 $0 $150,000 Water' Rate Stabilization Additiona. a..,..,. v..,,,a,,v", needed due to (PRV) Installations Reserve costs . ,,>} :1,,:;,;:;;: I;e •. :,'·Tj . ;'z:,';"': !:~i~f:;;;':;;l!:". I·· .. · > " :,'n",,;::' " .. ;;' /:·;;,:cMi":· II ... a~" ucture •• vvv, __ I Park Facilities Improvements (1) 10010 $0 $85,000 General Fund Infrastructure ,",,,,y,,,,, ... a. funds will be used to repair Reserve ,storm damaged fenCing at EI Camino Park. This item was scheduled for replacement in a future year in the Infrastructure Management Plan. Civic Center Infrastructure 10102 $0 $55,000 General Fund . Infrastructure Emergency repairs needed for Civic Improvements Reserve Center Plaza elevators. This item was scheduled for replacement in a future ,year in the Infrastructure Management Plan. Library Master Plan 10204 $0 '1:"1<1;<:; nnn General Fund Infrastructure!: appropriation needed due to Reserve hiring two architects, one for each building and adding a sustainability design task. ;/ ···ji·) i<.,j;~ ,.,;:,/.: li;"~;;W$O; !.;'"c.:ti475:UUU: :;; ••• ··.··sl·:.;'~Vr:·Jr\ff····.···;i;i ;·;.i;t·::,i'ys',:,·"i}, ..• ;· .• +·."L'.··· •• ;i.· Other Funds Bicycle Facilities Improvements 19524 $21,200 $21,200 i TDA Grant Funding 'Additional revenue and expense for I grant to purchase bicycle racks and to modify underpass barriers. Homer Avenue Ur,uw,v,v~~'"!:1 10121 $150,000 $150,000 TFCA Grant Funding : Additional revenue and expense in the ! amount of $150,000. Municipal Service Center (MSC) Fuel 81101 $300,000 $300.000 TFCA Grant Funding Additional revenue and expense for Storage Tank Replacement grant to build a public CNG dispenser and station. Library Master Plan 10204 $100,000, $100,000 Friends of the Palo Alto Contribution for children's programs, City Libraries • paperback books for Summer Reading program, development 01 two new pilot programs, multicultural performances, and n. reference resources. TOTALA[)ulllvNAL 4\1",_,.IATIOt.l~ .. ;;.,.:, ..•.. ". '$571,200 1$571,200 I •• ' .....•.•......•• : .. :i/ /:' ./ .•.. '. ..... , .< ..... Exhibit B 2001-02 CIP Mid-Year Adjustments Project Funding Title Number Revenue EXDense Source Comments MISCEllANEOOS ADJUSTMENTS i "; " ,', Infrastructure Reserve Electrical Systems Improvements (1) 10103 $0 ($85,000) General Fund Infrastructure Change the name of this project to Reserve "Building Systems Improvements· and change description to provide for electrical, heating, air-conditioning or structural improvements. Transfer $85,000 to new CIP 10226. Library Master Plan 10204 $0 $0 General Fund Infrastructure. Change in funding source from Budget Reserve • Stabilization to General, Fund • Infrastructure. $305,444 iSu~:'~tal.I'.'fr*st~uc~ure(Re~~",,~ " ,< ,H',' , ,~.",/',$Q,; 'U($85,QOOJ . '::': •• ;~<)." .• ;.,:' .:;:"it';i\;n~~~'::;,;;/:;i,:~,';;;;;;' .'.:.' .',." Enterprise Funds Wastewater Collection System 9914 $0 ($450,000) Wastewater Collection Fund Project design change resulted in Rehabilitation/Augmentation Phases 1 0 Rate Stabilization Reserve savings. Return savings to funding and 11 source and keep project open. Wastewater Collection System 0003 $0 ($1,200,000) Wastewater Collection Fund Project design change resulted in- Rehabilitationi Augmentation Projects 12 Rate Stabilization Reserve savings. Return savings to funding and 13 source and keep project open. .. _---. Sanitary Sewer Manhole and Lateral 9913 $0 ($600,000) Wastewater Collection Fund Project design change resulted in Rehabilitation/Replacement Rate Stabilization Reserve savings. Return savings to funding source and keep project open. ~,S~1ftd,al)Enl~~prf$e:~in1ds,';; •• ;,· ;:>:;;.; I;',":'(X" 1""';";\,:',:" .• ,,$0: '. ($2,250,()OO) (',. '..; :r~:;P'; .. =,; ';' 1,,';F;(';':'l;:; :'i';, ,:·;;:::i"~;, < .' , " Miscellaneous Downtown Parking Structure Indirect 19530 $682,390 $682,390 Bond Financing Entries Cost Pool Council Chamber Refurbishing 19625 $0 ($20,000) General Fund Budget Funding for Council member chairs is . Stabilization Reserve reduced from this project to help fund the budget shortfall. Roundabout Demonstration 10201 $0 ($30,000) Street Improvement Fund Delay Roundabout Demonstration to Reserve help fund the budget shortfall. Americans with Disabilities Act 19309 $0 ($150,000) General Fund Budget Project is deferred and 2001-02 Compliance Stabilization Reserve appropriation is returned to funding source. Mitchell Park Library MechanicafSystem 10221 $0 ($210,000) General Fund Budget Project is deferred and 2001-02 Replacement Stabilization Reserve appropriation is returned to funding source. Fire Station Improvements 10104 $0 ($114,000) General Fund Budget Project is deferred and 2001-02 • Stabilization Reserve appropriation is returned to funding source. , Civic Center Plaza Waterproofing 19512 $0 ($150,000) General Fund Budget Carryover funding is reduced to help Stabilization Reserve fund the budget shortfall. --- Emergency Communication System 19916 $0 ($25,941)! General Fund Budget Project is closed and funds are returned Stabilization Reserve to the General Fund. Art In Public Places 18611 $0 ($15,000) General Fund Budget Funding is reduced to help fund budget Stabilization Reserve shortfall. Technology Fund CIPs 10108,10112, $0 ($410,600) General Fund Budget Reallocation of Enterprise fund's 10212,10213, St~bilization Reserve reimbursements to Technology fund 10214,10215, projects to help fund the budget 10216 shortfall . ) ~1J,b:i.!otaIMiscellaneouS {l~>i' .; .. I.··<;!,,~\f . ;Y$682!399 " ;; ($563,157) . ,', ...•...... , ........... ,;, .. , ... " .;-> '," ....... (1) Project description is attached. 2 Exhibit B Cable Television Broadcasting Equipment (10225) New· Technology PROJECT DESCRIPTION The Cable Television Broadcasting Equipment project will provide for the acquisition and installation of broadcasting equipment used to televise local government programming. Local government programming is televised over govern- ment access Channel 26 on the AT&T cable system in the Palo Alto service area, which includes the communities of Palo Alto, East Palo Alto, Menlo Park, Atherton, Stanford and portions of San Mateo and Santa Clara counties. The City of Palo Alto contracts with Mid-Peninsula Community Media Center to broadcast government programming over Channel 26. TheCity of Palo Alto owns cable-broadcasting equipment that is located in the City Council Chambers and is used for broadcasting live and tape delayed City programming and other government prognimming. This project will replace and upgrade this cable equipment. In addition, this project will fund cable broadcast equipment that will be installed at the Mid-Peninsula Community Media Center to broadcast government channel programming from that facility. PROJECT JUSTIFICATION The cable broadcast equipment acquired through this project will replace aging equipment owned by Palo Alto and ensure that City Council meetings and other events at City Hall continue to be successfully broadcast and taped. The equipment will also allow greater coverage of events at City Hall when multiple events must be covered at the same time. This benefit is the result of mobile cable equipment that the cable program producer can deploy to cover concur- rent meetings at a location other than the City Council Chambers. Equipment installed at the Mid-Peninsula Community Media Center will benefit the City of Palo Alto by offering gov- ernment programming on Channel 26 providing a greater variety of programming to be scheduled for playback at times when live meetings are not being broadcast. Current equipment for this purpose is installed only at City Hall and does not offer the same playback flexibility as the new equipment. In addition, this equipment will create redundancy so that government channel broadcasting can be performed from both locations. This is important in the case of equipment failure or the lack of access to equipment due to emergency or other cause. . 200J -03 Budget City of Palo ALro 1 Cable Television Broadcasting Equipment (10225) continued FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PYBudget 2001-02 2002-03 2003-04 2004-05 2005-06 AMOUNT COMPONENTS $50,000 Sources of Funding: Cable JP A Trust Fund. IMPACT AND SUPPORT ANALYSIS + Environmental: Not a project under CEQA. + Design Elements: None + Operating: Operating costs are supported by existing operating funds. + Telecommunications: None COMPREHEN~VEPLAN The Comprehensive Plan contains no policies or programs directly related to this project. 2 Ci~V qf'Palo Alto CIP & 2001-03 Budget ExhibitB Building Systems Improvements (10103) Continuing -Infrastructure: Buildings and Facilities PROJECT DESCRIPTION This project provides for electrical, mechanical, and structural system upgrades as required at various City facilities . . Facility system improvements occur on an as needed basis and therefore no specific facilities are identified. These upgrades may include main and emergency power sources, fixtures, fire alarm systems and deviCes, heating, ventila- tion, air-conditioning, and structural repairs or reinforcement. PROJECT JUSTIFICATION This project will allow for upgrades to the electrical systems in facilities with systems that are overloaded, or are no longer efficient. Due to increased usage of computers and other devices over the past ten years, many buildings have electrical and wiring systems that are outdated and at capacity. Heating and air-conditioning units in older buildings are at the end of their useful life. Structural systems are damaged or fatigued due to equipment or increased loading. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR AMOUNT COMPONENTS PY Budget $100,000 2001-02 $15,000 $85,000 is transferred to new CIP 10226, Mitchell Park Library Expansion, as part of mid-year adjustments. 2002-03 2003-04 2004-05 $100,000 2005-06 Sources of Funding: General Fund and Infrastructure Reserve. IMPACT AND SUPPORT ANALYSIS • Environmental: Categorically exempt from CEQA under Section 15301. • Design Elements: Exterior changes subject to ARB review. • Operating: None • Telecommunications: None COMPREHENSIVE PLAN This project furthers Policy C-19 of the Comprehensive Plan. 2001-03 Budget City of Palo Alto 1 Exhibit B Mitchell Park Library Expansion (10226) New· Infrastructure: Buildings PROJECT DESCRIPTION This project involves moving the Police Adjudicator and Fire Department's Office of Emergency Services from their current location in a wing of the Mitchell Park Library to Room 3 of the Mitchell Community Center (Police) and to Cubberley Room D4 (Fire). Additionally this project will provide forthe removal of existing sink, wall cabinets and electrical outlets, installation of an air conditioning unit, painting, new carpet, construction of a storage closet, r~mov ing existing tackboard, repairing the walls, upgrade lighting fixtures, and the installation of phone and data lines. The space vacated at Mitchell Library by PolicelFire will have existing reading stacks moved in, new phone and data lines for computers and lighting upgrades. PROJECT JUSTIFICATION Moving Police and Fire into other areas will allow the children's reading area to expand. New computer stations can also be added. Transfer of this funding from CIP 10103, Electric Systems Improvements, will leave sufficient funding to complete any electrical upgrades for the remainder ofFY 2001-02. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PYBudget 2001-02 2002-03 2003-04 2004-05 2005-06 AMOUNT $85,000 COMPONENTS Construction Sources of Funding: Transfer from CIP Project 10103 (Building Systems Improvements). IMPACT AND SUPPORT ANALYSIS • Environmental: . Categorically exempt from CEQA under Section 15301. .. Design Elements: Any exterior modifications will require review by ARB. • Operating: None • Telecommunications: None COMPREHENSIVE PLAN This project furthers Policy C-19 of the Comprehensive Plan. 2001-03 Budget City (~rPalo ALTO 1 Exhibit B Park Facilities Improvements (10010) Continuing -Infrastructure: Parks and Perimeter Landscape PROJECT DESCRIPTION This project will upgrade and/or renovate playground areas, picnic areas, park benches, bleachers, softball outfield and soccer field fencing, irrigation systems, and signs in City parks. This project also provides for lighting repair and improvements in parks, as well as sign and pathway repairs at community centers, libraries, andfire stations. PROJECT JUSTIFICATION This project will enhance the safety, quality and condition of City parks and facilities as well as address legal and gov- ernmental mandates. Playground areas have old or inaccessible play equipment. Additionally, lighting does not exist in most parks and where it does, fixtures are old and replacement parts are not available. Park and other facility pathways are in need of repair due to base failures, lack of maintenance, and tree root invasion. Picnic areas are old and dilapi- dated and are not accessible to persons with disabilities. Signage and fences are also in need of refurbishment or replacement. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PYBudget 2001-02 2002-03· 2003-04 2004-05 2005-06 AMOUNT COMPONENTS $749,000 $871,450 (Includes $85,000 added as part of mid-year adjustments.) Bol Park: maintenance upgrades and repairs including irrigation, pathways, sig- nage, benches, trash receptacles and drainage improvements; Boulware, Hoover, Johnson & Eleanor Parks playground safety and accessibility repairs. $220,000 Baylands Athletic Center lighting and power circuit repair and upgrades. $1,158,000 Baylands Athletic Center irrigation and drainage; EI Camino Park Scorers Booth; Briones Park maintenance repairs; miscellaneous Community Centers walkways, fencing, trash receptacles, benches. $1,132,000 Baylands Athletic Centerfencing, netting, field equipment; Cameron, Mayfield, Monroe, Weisshaarr Parks irrigation, paths, benches; miscellaneous Community Centers walkways, fencing, trash receptacles, benches. Sources of Funding: General Fund and Infrastructure Reserve. 2001-03 Budget City of Palo Alro 1 Park Facilities Improvements (10010) continued IMPACT AND SUPPORT ANALYSIS • Environmental: Categorically exempt from CEQA under Section 1530l. • Design Elements: CIP Design Consultant will be utilized. • Operating: Improvements have historically resulted in increased maintenance costs (TBD). • Telecommunications: None COMPREHENSIVE PLAN This project furthers Policy C-22, C-24, C~26, C-32 and Program C-19 of the Comprehensive Plan. 2 Cify q!,Pa/o Alto 2001-03 Budget Exhibit C Summary of 2001-02 Mid-Year Municipal Fee Changes 12 12 13 Police service fees are increasing fronllto in the following amounts: Community Service Officer $45/53$, $40142, and $35/39$. Parking Enforcement Officer $52/$44, $39/42, and $34/38$. Police Agent $74/$95, $65/$76, and $57/$71. Police Officer $69/$88, $61170, and $53/$66. Police Reserve $27/$34, $24127, and $21/$25. Police Sergeant $82/$105, $72184, and $63/$79. New special fee for permit inspection: $90 Special events temporary use permits: 201-400 attendees: $110 401 -600 attendees: $125 The fee increases $20 for each additional 200 attendees. Vehicle impound fee will increase from $90.00 to $100.00 Additional text is added to specify that graffiti clean up is among the services that fall under the "Construction and Repair" fee. 14 New Graffiti Management Services Fee (see above) 1,10 The title of 400 scale zone map booklet is changed to "Zoning Map Booklet". The fee is increasing from $26 to $40 plus an additional $4.00 if mailed. This existin&, fee is added to page 44 for the first time. The overtime rates for Police personnel None have not increased for several years. These changes will make fees commensurate with salary increases. The new fee will reflect the expense for Police personnel to review and inspect permit applications. The addition of this fee recognizes the increased costs in providing t',p""_,,n services. Updated zone map booklets have been printed. New fee represents printing costs and mailing. $6,135 $4,400 None, revenue is already budgeted. Summary of 2001·02 Mid-Year Municipal Fee Changes 1 10 . The fee for the Comprehensive This change will make the fee None, revenue is already Plan volume is increasing from consistent with the amount that the budgeted. $2.00 to $35.00 plus an Planning Department has been additional $4.00 if mailed. charging for the Comprehensive Plan volume as indicated on page 44. 10 The word "old Comprehensive The cost will include a mail None, revenue is already Plan" is stricken because it is no charge. budgeted. longer offered. The offering is listed as "Comprehensive Plan." 2,10 The title of the Tree Book is The Tree Book is no longer $70.00 changed to the "Tree Manual" available and has been replaced and the fee is increased from with the Tree Manual. $3.50 to $10.00 plus $4.00 if . mailed. This existing fee is added to page 44 for the first time. 9 The minimum fee for Change was mistakenly omitted None, revenue is already mechanical permits is changed from the 200i-02 Municipal Fee budgeted. from $40.00 to $60.00. Schedule. This change will align the mechanical permit fee with the Electrical Permit Fee on page 37. 9 The minimum fee for plumbing Change was mistakenly omitted None, revenue is already permits is changed from $40.00 from the 2001-02 Municipal Fee budgeted. to $60.00. Schedule. This change will align the plumbing permit fee with the electrical permit fee on page 37. 11 New legal fee is added for New fee will recover 100 percent of $10,000 complex projects legal services and costs incurred relating to complex matters requiring specialized legal services or documents. 3 Adult overdue materials fine The increase recognizes the $10,000 increases from $0.20 to $0.25 increased costs of providing library per day. services. 3 Juvenile overdue materials fine The iilcrease recognizes the Included with above increases from $0.20 to $0.25 increased costs of providing library per day. services. 3 The increase recognizes the The increase recognizes the $1,000 increased costs of providing increased costs of providing library library services. services. 3 Inter-library loan fee increases The increase recognizes the $2,000 from $2.50 to $7.50 increased costs of providing library services. 3 Test monitoring fee increases The increase recognizes the $250 from $25.00 to $30.00 and from increased costs of providing library $10.00 to 20.00 for residents. services. Summary of 2001-02 Mid-Year Municipal Fee Changes 2 4,6 7 8 8 15 New $250.00 fee for senior non- resident 10 play discount card weekdays Addition of footnote New annual lap swim pass fee for adults ($250 fee, $180- resident discount) and seniors ($150-resident and non-resident) Cancellation service charge is increasing from $10.00 to $12.00. . Resident discounts for instructional classes and camps fees are increasing from $5.00 to $7.00 and from $10.00 to $12.00 if fee is $51.00 or more. Player fees for Palo Alto based youth sports groups are changed to reflect a $2.00 to $5.00 range instead of a flat $2.00 charge. This new fee targets a niche of customers and will match competitive rates at surrounding golf courses. "The Director of Community Services is authorized to establish and use promotional fees in order to encourage optimum play and maximize revenue generation for the municipal golf course. Weekday and weekend green fees may be adjusted to no more than 25% below the posted fees in the creation of promotional fees." Annual lap swim pass will be a new offering for lap swimmers, and is intended to generate $1,000 in additional revenue. The increase recognizes the increased costs of providing recreational services . The increase recognizes the increased costs of providing recreational services. The resident discount will be offset with additional revenue through non- resident class fee increases. The new range will allow fees to be adjusted annually or semi-annually to keep pace with costs. The requested mid-year increase is 50 cents per player. Summary of 2001-02 Mid-Year Municipal Fee Changes None, revenue is already budgeted. $1,000 $2,000 $2,000 $500 3 Exhibit C CITYWIDE FEES 2000·01 FEE 2001·02 FEE Documents City of Palo Alto Charter Available on-line or through vendor Available on-line or through vendor i Map Scales: 200 scale zone map $1O.00/page $lI.OO/page 400 scale zone map $6.00/page $7.00/page ------ 4ee seale 'fefle map beek=:let ~""'IIIIiI'1.IIII $24.00Ibook 600 scale zone map $10.00/page $11.00/page 1,000 scale zone map $1O.00/page $ll.OO/page Standard ink jet plots ------- 24 x 36 inches $22.00 $23.00 ~ It H iflehes &: H It 11 iaehes 18 x 24 inches $12.00 $13.00 36 x 48 inches $30.00 $32.00 Blackline film 2 times blueprinting charges 2times blueprinting charges Blueprinting Smaller than 18" x 26" $3.60 each $4.00 each 18" x 26" $4.70 each $5.00 each 25.5" x 27.5" (block book) $7.00 each $7.50 each 22" x 36" or 24" x 36" or 26" x 36" $7.00 each $7.50 each ---- Roll sizes SUO/foot, $7.00 minimum· $1.20/foot, $7.50 minimum Outside printing services City cost plus 15% City cost plus 15% Sepia Vellum film 2 times blueprinting charges 2 times blueprinting charges Standard drawings and specifications $16.00 each $17.00 each Standard color/mono Laserjet plots 8 Y2 x 11 inches and 11 x 17 inches $1.00 each $1.10 each Fees shown throughout the fee schedule do not include 8.25% sales tax . . ----------------- 1 Exhibit C ADMINISTRATIVE SERVICES DEPARTMENT Revenue Collections Cable Franchise Renewal Fee Cable Character Generator Assistance Documents Annual Budget per volume Annual Financial Report Comprehensive Plan Mailing (Certified) Municipal Fee Schedule Returned Check Charge Standard Specifications TreeBeek First-Time Homebuyer Rebate Processing Fee Parking Evergreen Residential Parking (non-refundable) Overnight Parking One Time Month Only Permit Investigation (non-refundable) $1.250.00 $21.00/hour $10.00 $2.00 $2.00 $2.98 $2.00 , $10.00 $15.00 $3.50 $50.00 $25.00/2 years $20.00 $5.00 2 2000-01 FEE $1,250.00 $21.00Ihour $10.00 $2.00 $3.11 $2.00 $10.00 $15.00 $25.00/2 years $20.00 $5.00 2001-02 FEE Exhibit C COMMUNITY SERVICES DEPARTMENT Library Borrower or not returned material with an item that is 2000~01 FEE Fines and Penalties Overdue Materials Fine* Adult $.20 per day/$6.00 maximum Juvenile $.20 per day/$6.00 maximum Reference $.50 per hour/$25.00 maximum Replace Lost Library Card Services Copy Cards $1.00-$10.00 per card $1.00-$10.00 per card Diskette, formatted, 3.5" $1.00 $1.00 Damaged and Lost Materials Cost of repair or replacement list price as determined by the Library Division. FAX Fee** $2.50/first page; $.25/page thereafter Inter-library Loan $2.50 Microform Copy $.25/copy $.25/copy Processing Fee $7.00 $7.00 Reserves* Adult $.50/reserve I No charge Juvenile $.50/reserve I No charge Sale of Library Lists $1.00-$10.00 I----~~~ Fee Resident Discounted Fee Test Monitoring Fee $25.00/test $10.00/test Library Delivery Fee Not Applicable Not Applicable *Patrons enrolled in Library's Homebound program exempted from these fees **Patrons with disabilities and those enrolled in Library's Homebound program exempted from this fee. 3 Exhibit C COMMUNITY SERVICES DEPARTMENT Golf Services ------ 2000-01 FEE 2001-02 FEE Golf Course-Special Fees July 1-December January 1 -December 31,.2001 31,2002 League Reservation Fee $250-$450 per team $250-$450 per team $250-$450 per team Tournament Reservation Fee $1.00 -$5.00 per player $1.00 -$5.00 per player $1.00 -$5.00 per player Green Fee-Admissions I (see footnote on page 6) WEEKDAYS Back 9 Holes (9-hole rate applies only 1.5 hours after $17.00 $17.00 $18.00/$14.00* daylight) 18 Holes $28.00 $28.00 $29.00/$22.00* Junior (18 and under) $21.00 $21.00 $22.00/$17.00* Senior (Residents 62 and over) $21.00 $21.00 $22.00/$17.00* ---- Twilight (Sept. 1 through Oct 31) after 1:30 p.m. $21.001$16.00* (Nov. 1 through March 31) after 12:30 p.m. $20.00 $20.00 I (April 1 through Aug. 31) after 3:00 p.m. Super Twilight (Sept. 1 through Oct. 31) 6:00 p.m. to dark $17.00/$13.00* (Nov. 1 through March 31) 3:00 p.m. to dark (April 1 through Sept 30) 6:00 p.m. to dark $16.00 $16.00 Replays 50% of posted fee 50% of posted fee 50% of posted fee WEEKEND/PRIME TIME RATES: New Years Day, Martin Luther King Jr. Day, President's Day; Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving and the day after Thanksgiving, Christmas Back 9 Holes (rate applies only 1.5 hours after Daylight) $20.00 $20.00 $21.00/$16.00* 18 Holes $39.00 $39.00 $41.00/$31.00* Junior (18 and under) $23.00 $23.00 $24.00/$18.00* Senior (Residents 62 and over) Not Applicable Not Applicable Not APl;licable Twilight (Sept. 1 through Oct. 31) after 1:30 p.m. (Nov. 1 through March 31) after 12:30 p.m. $23.00 $23.00 $24.00/$18.00* (April 1 through Aug. 31) after 3:00 p.m. Super Twilight (Sept. 1 through Oct. 31) 6:00 p.m. to dark (Nov. 1 through March 31) 3:00 p.m. to dark $16.00 $16.00 $17.00/$13.00* (April 1 through Sept 30) 6:00 p.m. to dark Replays 50% of posted fees 50% of posted fees 50% of Eosted fees 4 Exhibit C COMMUNITY SERVICES DEPARTMENT Golf Services 2000-01 FEE 2001-02 FEE Juniors -Available to Juniors 18 and under. 10 play card -valid any time Juniors -weekday only. unlimited Seniors -Resident only Senior Resident discount cards are available only to verified residents, 62 years and older, in possession of a valid Palo Alto Municipal Golf Course Identification Card, and is validfor Weekday use only. 10 play discount card -weekday only $155.00 0.00 $185.00 Monthly discount Play Card --Valid Pacific Daylight $90.00 Time Monday through Thursday before 8:30a.m. and after 1 :OOp.m. Valid Pacific Standard Time Monday through Thursday anytime. Exception-Senior Resident playing with on Mon -Wed Thur Shotgun Start Tournament Fees 1) A $500.00 non-refundable deposit is due when the tournament is booked 2) The balance of fees for the tournament contract is due 10 days prior to the tournament date. 3) Tee Off Times: 8:00a.m. or 12:00p.m., Standard time 7:00a.m. or 1 :OOp.m., Daylight Savings time 4) Minimum Number of Players: 120 Maximum Number of Players: 144 Fees apply rain or shine. no cancellations 5 July 1-December 2001 $155.00 $185.00 $90.00 January 1 -December 31. 2002 $160.00/$128.00* $193.00/$154.00* $94.00/$75.00* Exhibit C COMMUNITY SERVICES DEPARTMENT Golf Services 2000-01 FEE 6 Swimming Pools -Gunn High School and Jordan and JLS Middle Schools 2 & under --Free UHder 18 Youth (17 & under) (available to Palo Alto Residents only)* Adult (18 and over)* Senior (62 and over)* Summer Season Pass for Recreational Swimming -Gunn High School, JLS Middle School and Jordan Middle School Exhibit C COMMUNITY SERVICES DEPARTMENT $20.00 on- site/off-site purchase 7 ace and Sciences Deleted Deleted Fee 2001-02 FEE Resident Discounted Fee $18.00 $25.00 $15.00 Resident Discounted Fee Exhibit C COMMUNITY SERVICES DEPARTMENT Discounted Fee Sport Team Registration (Youth and $25.00-$800.00 Non-resident surcharge Not applicable 15% discount of league fee for I Not applicable teams with a maioritvof residents $4.00-$6.00lhour $2.00-$5.00/hour I $4.00-$6.00/hour Resident $25.00-$800.00 15% discount of league fee for teams with a maioritv of residents $2.00-$5.00/hour • A 75 percent fee discount is provided for low-income and/or disabled residents. Income eligibility is determined using the Community Development Block Grant (CDBG) Low- Income Guidelines. The Low-Income Guidelines are established at 62 percent of the Santa Clara County median income level. The income level for disabled residents is established as 100% of the Santa Clara County Median Income. 8 Exhibit C PLANNING DEPARTMENT Inspection Services Whenever work is started without application approval, an investigation fee in addition to the permit fee shall be collected whether or not a permit ) is then or subseauentlv approved. The investifwtion fee shall be eaual to the amount of the application fee reauired. 2000-01 FEE Please look under the Planning Department, Planning Division seClzon. ~~~--------------------------~ $30.00 each 1$45.CICI each Minimum Fee $40.00 Air and combo heat unit (heat $25.00 $25.00 Air conditioning unit $15.00 $15.00 Boiler (certified design) $25.00 $25.00 $0.50 $0.50 Each pV<lnnr!>ti $10.00 $10.00 Each exhaust hood (kitchen or industrial) $15.00 $15.00 Each furnace 100,000 BTU's or less, and flue $15.00 .00 Each furnace more than 100,00o'BTU's, and flue $20.00 $20.00 Each vent fan (bath, dryer, residential kitchen) $5.00 $5.00 Fire damper (each) $2.00 $2.00 $5.00 $5.00 For $25.00 $25.00 New commercial and tenant improvement square footage (includes all I $004 fi t . . per square 00 mechallical ... __ 1.\ $0.06 per square foot work) $0.05 per square foot $0.06 per foot $5.00 $5.00 $15.00 $15.00 Plumbing Permits Minimum Fee $40.00 Commercial/industrial sewer $25.00 $25.00 Fixtures (each) $3.00 $3.00 For issuing each permit $25.00 $25.00 9 DevelopmentProjects Preliminary Review Regular Eilvironmentallmpact Report (EIR) Home Improvement Exception Exhibit C PLANNING DEPARTMENT 2000-01 FEE Initial deposit of $3,000.00. 100% of processing costs will be recovered plus Environmental Impact Assessment plus Public Notice Mailing Labels fee and any other entitlements necessary to complete the project, whether indicated as 100% cost recovery in this schedule or not. Initial deposit of 100% of estimated costs due upon application. If estimated costs exceed $100,000 alternative deposit and payment schedule arrangements . may be made at the discretion of the Director of Planning and Community Environment. 100% of processing costs will be recovered. $650.00 Initial deposit of 100% of estimated costs due upon application. If estimated costs exceed $100,000 alternative deposit and payment schedule arrangements may be made at the discretion of the. Director of Planning and Community Environment. 100% of processing costs will be recovered. $380.00 plus Microfilm· fee plus Record Management Fee plus Public Notice Mailing Labels Fee 10 2001-02 FEE Initial-deposit of $3,000.00. 100% of processing costs will be recovered plus Environmental Impact Assessment plus Public Notice Mailing Labels fee and any other entitlements necessary to complete the project, whether indicated as 100% cost recoverY in this schedule or not. Initial deposit of 100% of estimated costs due upon application. If estimated costs exceed $100,000 alternative deposit and payment schedule arrangements may be made at the discretion of the Director of Planning and Community Environment. 100% of processing costs will be recovered. $680.00 Initial deposit of 100% of estimated costs due upon application. If estimated costs exceed $100,000 alternative deposit and payment schedule arrangements may be made at the discretion of the Director of Planning and Community Environment. 100% of processing costs will be recovered. $400.00 plus Microfilm fee plus Record Management Fee plus Public Notice Mailing Labels Fee. Mills Act Contract· Establish or Withdraw Parce1Map . Preliminary Map and Environmental Impact Assessment Fees Minor Subdivision without Exception Exhibit C PLANNING DEPARTMENT Initial deposit of $1,500.00. 100% of processing costs will be recovered. $640.00 Microfilm fee plus Record Management $2,700.00 plus Environmental Impact Assessment plus Microfilm fee plus Record Management Fee plus Public Notice Mailing Labels fee. Parcel Map $540.00 plus Microfilm fee plus Record Management Fee. \ Preliminary Map $1,360.00 plus Environmental Impact Assessment plus Microfihn fee plus Record Management Fee plus Public Notice Mailing Labels fee. Mitigation Monitoring' Environmental Impact Report Initial deposit of $3,000. 100% of processing costs will be recovered, including any charges for specialized consultants. I Mitigation Monitoring -Mitigated Negative Declaration Initial deposit of $3,000. 100% of processing costs will be recovered, including any charges for specialized . consultants. Neighborhood Preservation Zone Exceptions $1,030.00 plus Environmental Impact Assessment plus Microfilm fee plus Record Management Fee plus Public Notice Mailing Labels fee. 11 Initial deposit of $1,500.00. 100% of processing costs will be recovered. . $670.00 plus Microfilm fee plus Record Management $2,835.00 plus Environmental Impact Assessment plus Microfilm fee plus Record Management Fee plus Public Notice Mailing Labels fee. $570.00 plus Microfilm fee plus Record Management Fee. $1,425.00 plus Environmental Impact Assessment plus Microfilm fee plus Record Management Fee plus Public Notice Mailing Labels fee. Initial deposit of $3,000. 100% of processing costs will be recovered, including any charges for specialized consultants. Initial deposit of $1,000. 100% of processing costs will be recovered, including any charges for specialized consultants. $1,080.00 plus Environmental Impact Assessment plus Microfilm fee plus Record Management Fee plus Public Notice Mailing Labels fee. Exhibit C POLICE DEPARTMENT 2000-01 FEE Master License-Application/certificate TaxicabIPublic Transportation/Vehicle Service Driver (Do~s not include I $70.00/up to 4 years If>.nl'lrtmf>.nt of Justice Transfer fee Temporary Street Closure . Class A: Parades, Runs, Street Fair, etc. Class B: Block Party Traveling Show Police Service Fees A)For those events where 100% of the proceeds go to a "profit" organization. B)For those events where less than 80% of the proceeds go directly to a "non-profit" organization. C)For those events where 80% or more of the proceeds go directly to a "non-profit" organization; or events declared as co-sponsored by the of Palo Alto. Community Service Officer Enforcement Officer Police Agent Police Officer Police Reserve $26.00/each $100.00 $1,260.00 plus costs to provide certain services $30.00/each $2,100.00 plus bond A B $40.00Ihour $39.00Ihour $65.00Ihour 12 2001-02 FEE $26.00/each $100.00 -$1,260.00 plus costs to provide certain services $30.00/each $2,100.00 plus bond Exhibit C POLICE DEPARTMENT 2000-01 FEE 2001-02 FEE Photo Reprint, color or black and white $27.00/frrst print, $.50 each additional print I $27.00/first print, $.50 each additional Research Fee (includes audio and video taping) $44.00-$84.00Ihdur I $44.00-$84.00lhour Vehicle Imnnllnri I Not Applicable I ,,$24.00Ihour + $12.00fbox offsite recovery fee $90.00 Vehicle Repossession Receipt $15.00 *Fees for copies of documents (hard/copy/paper documents, standard letter size or legal size) requested under the Public Records Act shall be waived for 49 or less copies, or for fees amounting to less than $5.00. 13 Exhibit C PUBLIC WORKS DEPARTMENT 2000-01 FEE 2001-02 FEE ~~intenance and Repair Charges For services provided by Public WorkS/Operations to support an un budgeted special event, repair damage to public property fHj] or to bill other outside agencies for services (i.e. Caltrans for street sweeping EI Camino Real). Also used to determine inter-departmental charges for employee services to other (hmnrtmpnt~ Newsrack Impoundment Fee $50.00 for the first day of impoundment, plus $3.00 for $50.00 fat the first day of impoundment, plus $3.00 for each . each subseauent day of Street trees-new trees for subdivisions $100.00/tree $100.00/tree Tree Book $3.50 plus tax, $2.28 with resale license $3.50 plus tax, $2.28 with resale license Street Tree Destruction (To determine fee, the trunk diameter is to be measured 4.5 feet above ground level. If the tree is multi-trunk, use 1.5 times the diameter of the largest trunk to determine fee. If there is tree damage 4-5 feet above ground level, trunk diameter is to be measured 1 foot above ground level and 1 inch is to be subtracted from the diameter.tO determine Tree Removal (any tree requiring removal) $100.00/inch of trunk diameter plus planting installation $100.00/inch of damage (Trees will be assessed a fee measuring damage at the widest diameter.) 14 $100.00/inch of trunk diameter plus planting installation $100.00/inch of damage (Trees will be assessed a fee by measuring damage at the widest diameter.) Exhibit C COMMUNITY SERVICES DEPARTMENT season $7.50 $375.00/use $5.00-$250.00/use 1$7.50 -$375.00/use Not Applicable $2.00/participant per Not Applicable $2.00/participant per season (residents onl ) season ------- $16.00Ihour Not applicable $16.00Ihour Not applicable $24.00Ihour Not applicable $24.00Ihour Not $25.00-$500,00 Not applicable $25.00-$500.00 Not $16.00lhour Not applicable $16.00Ihour $24.00/hour Not applicable $24.00Ihour Not $16.00lhour Not applicable $ 16.001hour Not ParklGymIBuilding Attendant -overtime and holidays $24.00Ihour Not applicable $24.00Ihour Not applicable $20.001hr. regular Art Center Attendant I Not Applicable Not Applicable I $30.001hr overtime/City I Not Applicable Zoo Attendant $20.00/hour Not applicable $20.00Ihour Not applicable Zoo Attendant -overtime and holidays $30.00Ihour Not applicable $30.00Ihour Not Park Rane:er Not Applicable Not Applicable $35.00Ihour $35.00Ihour 15 Attachment 2 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO ADOPTING NEW. UTILITY RATE SCHEDULES E-18 AND G-6 OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO MUNICIPAL ELECTRIC SERVICE AND MUNICIPAL GAS SERVICE The Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-18 (Municipal Electric Service) is hereby added to read in accordance with Sheets E-18-1 and E-18 2, attached hereto and incorporated herein. Schedule E-18 sets forth the unbundled rates for electricity sales to municipal customers. The foregoing Utility Rate Schedules, as amended, shall become effective on March 1, 2002. SECTION 2. Pursuant to Section 12.20. 010 of the Palo Alto Municipal Code, new Utility Rate Schedule G-6 (Municipal Gas Service) is hereby added to read in accordance .with Sheets G-6-1 and G-6-2, attached hereto and incorporated herein. Schedule G-6 sets forth the unbundled rates for natural gas sales to municipal custom~rs. The foregoing Utility Rate Schedules, as amended, shall become effective on March 1, 2002. SECTION 3. The Council finds that the revenue derived from the authorized adjustments the electric and gas service rates shall be used only for the purposes set forth in Article VII, Section 2, of the Charter of the City of Palo Alto. II II II II II II II II II II II 1 020227 syn 0072132 SECTION 4. The Council finds that the adoption of resolution does not constitute a proj under the California Environmental Quality Act, California Public Resources Code section 21080, subdivision (b) (8). INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney 020227 syn 0072132 2 APPROVED: Mayor City Manager Director Services Director Administrative Utilities Attachment 2 MUNICIPAL GAS SERVICE UTILITY RATE SCHEDULE G-6 A. APPLICABILITY: This schedule applies to service buildings and facilities owned ,and/or operated by the City of Palo Alto and ~ot currently served under G-ll or G-12. B. TERRITORY: Within the service area of the City of Palo Alto and on land owned or leased by the City. C. RATES: Per Therm Supply Charges: 1. Commodity Charge ....................................................................................... $0.898 2. Administrative Fee .: ...................................................................................... $0.015 3. PG&E Local Transportation .................. : ............. ~ ......................................... $0.021 Total Supply Charges .................................................................................... $0.934 Distribution Charge: 1. Palo Alto Local Distribution ......................................................................... $0.237 D. SPECIAL CONDITION: 1. Service under this schedule is subject to discontinuance in whole or in part, for operational reasons orjf the City experiences supply or capacity shortages. The City will exercise reasonable diligence and care to furnish and deliver continuous service and a sufficient quantity of gas to customers, but does not guarantee continuity of service or sufficiency of quantity. The City shall not be liable for any damage caused by interruption of service, if the interruption of service is caused by an act of God, Fire, Strikes, riots, war, or any other cause that is beyond the City's control. 2. The Administrative fee is equal to the allocable administrative and overhead costs incurred by the City in providing the gas service. 3. PG&E Local transportation charge is equal to the cost of transporting gas from the PG&E' s City Gate to the Palo Alto City Gate. CITY OF PALO ALTO UTILITIES Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 3-01-2002 Original Sheet No. G-6-1 MUNICIPAL GAS SERVICE UTILITY RATE SCHEDULE 0-6 (Continued) 4. The total monthly charge = therrns used during the month X (commodity charge + administrative fee + PO&E local transportation charge + Palo Altolocal distribution charge). 5. Customers served under this rate schedule are not eligible for gas direct access and cannot request a rate schedule change to any full-service rate applicable to customers who are eligible for gas direct access (i.e. 0-3,0-11, or 0-12). CITY OF PALO ALTO Issued by the City Council CITY OF PALO ALTO UTI LlTI ES {End} Effective 3-01-2002 Original Sheet No. G-6-2 Attachment 2 MUNICIPAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-18 A. APPLICABILITY: This schedule applies to service for buildings and facilities owned and/or operated by the City of Palo Alto. B. TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. C. RATES: Unbundled Seasonal Energy Rates: Per kilowatt-hour Commodity Distribution Public Benefits Total Summer $0.0397 $0.0308 $0.0016 $0.0721 Winter 0.0319 0.0246 0.0016 0.0581 D. SPECIAL NOTES: 1. Calculation of Cost Components The actual bill amount is calculated based on the applicable rates in Section C above and adjusted for any applicable discounts. On a customer's bill statement, the bill amount is broken down into three cost components as calculated under Section C: Commodity Charge, Distribution Charge, and Publi~ Benefits Charge. 2. Seasonal Rate Changes The Summer Period is effective May 1 to October 31 and the Winter Period is effective from November 1 to April 30. When the billing period is partly in the summer period and partly in the winter period, the billing will be computed by prorating the total kWh usage, and the applicable rates thereto between the two seasonal periods, according to the ratio of the number of days in each seasonal period to the total number of days in the billing period. CITY OF PALO ALTO UTILITIES Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 3-01-2002 Original Sheet No. E-18-1 3. Power Factor MUNICIPAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-18 (Continued) For new or existing customers whose demand is expected to exceed or has exceeded 300 kilowatts for three consecutive months, the City has the option to install VAR-hour or any other applicable metering to calculate a power factor. The City may remove such metering from the service of a customer whose demand has been below 200 kilowatts for four consecutive months. When such metering is installed, the monthly electric bill shall include a "power factor penalty", if applicable. The penalty adjustment shall be applied to a customer's bill prior to the computation of any primary voltage discount. The power factor penalty is applied by increasing the total energy and demand charges for any month by 0.25 percent (0.25%) for each one percent (1 %) that the monthly power factor of the customer's load was less than 95%. The monthly power factor is the average power factor based on the ratio of kilowatt hours to kilovoltampere hours consumed during the month. Where time-of-day metering is installed, the monthly power factor shall be the power factor coincident with the customer's maximum demand. 4. Primary Voltage Discount Where delivery is made at the same voltage as that of the line from which the service is supplied, a discount of 2 112 percent for available line voltages above 2 kilovolts will be allowed provided the Cityis not required to supply service at a particular line voltage where it has, or will install, ample facilities for supplying at another voltage equally or better suited to the customer's electrical requirements. The City retains the right to change its line voltage at any time after providing reasonable advance notice to any customer receiving a discount hereunder and affected by such change. The customer then has the option to change his system so as to receive service at the new line voltage or to accept service (without voltage discount) through transformers to be supplied by the City subject to a maximum kVA size limitation. CITY OF PALO ALTO UTILITIES Issued by the City Council ~\'11r. .......:; ;....-" g\~ CITY OF PALO ALTO UTILITIES {End} Effective 3-01-2002 Original Sheet No. E-lS-2 Attachment 3 FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND \ ADMINISTRATIVE SERVICES DEPARTMENT $70,000 $70,000 $0 $70,000 Minor ,500 $0 $57,500 $170,000 $160,008 $51,322 $108,686 $75,000 $45,996 $2,600 $43,396 $50,000 $40,489 $37,740 $50,000 $26,650 $9,550 $17,100 $210,000 $0 $210,000 $387,233 $202,754 $184,480 $30,898 $7,913 $22,985 100211 New Phone System Multi-Year $480,000 $480,000 $0 $480,000 82201 10027 Renovations and Multi-Year $800,000 $798,471 $740 $797,731 Upgrades to Data Management 10212 Desktop Automation $25,000 $0 $25,000 10213 Institutional Network $0 $450,000 (I-Net) 10214 $175,000 $35,425 $139,575 10215 Citywide GIS Data, Infrastructure and Applications 10216 Enterprise Resource Multi-Year $600,000 $600,000 $30,000 $570,000 Planning 82200 Acquisition of New Multi-Year i $75,000 $75,000 $0 $75,000 Computers Pre-design Jun02 Researching software alternatives and vendors. Construction Construction Pre-design RFPfor study. Pre-design contract in process. Dec 02 Jui 03 Working with Utilities Department to develop design layout and conduct initial site evaluations. Pre-design 06 Completed survey of residents regarding eGov In the process of survey of Sep02 Design RFP for Enterprise Resource Program (ERP) completed, project to bid Jan 02. Pre-design FY 01"()2 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT $0 $400,000 $400,000 $163,915 Multi-Year $1,708,000 $328.977· $17,382 $961,751 $405,606 $20,627 Service Preserve Multi-Year $339,800 $292,086 19904 Multi-Year $220,000 $7,180 $0 19910 Multi·Year $891,000 $54,170 $8,462 $120,000 $24,365 $23,090 $236,085 Jun02 $311,595 Construction Jun 02 $7,180 $45,708 ILXIJllUlt;'t; Weery Park in construction. Robles Park awarded, construction to begin Jan Seale in bid process. Alms Well and Lawn contract FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT I I I I Adjusted I Current I I I I Project Project Project Total Budget Fiscal Year Remaining Project Estimated Number Title Category Budget FY .2001·02 Expenditures Balance Status Compo Date Comments ~~ ~~4li~dc''';~t\,t,l ~~<C'-~~HJi1At&~~ 0001 Trails 10218 Year $423,00Q Multi-Year $312,000 Multi-Year $1,535,450 $184,000 $111,000 $284,712 $119,638 $650,487 $288,003 $6,118 $1,502,884 $180,373 $11,373 $111,000 $0 $165,074 Il're:-aeiillm 02 $281,885 Construction $169,000 02 $111,000 02 ICOI~stnlctil)ll trail lrecollllnendedby the Arastradero Trail Master Plan Spring 2002. A Maiintel~lce Plan for Park is in I de1{elc)prrlent and will I inc.orpc)rat(:colllllIlJents from public and stakeholders. mainte~ce plan will completed Feb 02 Trail limoroverner[shave been to the Baylands Duck 1""1''' V1111!. and drainage of pond parking lots in Design work on I n~,Vla"ll' parking lots Park, Sailing and Evans Baylands Nature Interpretive Center) completed. Bids for construction at the Baylands Sailing Station and Byxbce Park Hills lots will be solicited Jan 02. Arastradero medians complete. Embarcadero at 50% construction. projects for site and Roth Building FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND FIRE.DEPARTMENT $485.050 $189.283 $17l.000 $81,528 $81,078 10104 Improvements $91.519 Mar 02 $450 Construction 02 to he done to Contract awarded and vendor selected. to staffing shortage. FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUNDISTREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT 19401 Cal Ave Underpass Improvements Intersection Improvements (SIP) $Z.826 design complete; Caltrans Encroachment Permit in process. FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT 1 0117 El Camino $100,000 $100,000 $0 10121 Multi-Year $2,650,000 $2,648,723 $174,053 study for Embareadero Road Traffic Calming is eomplete. Project deferred indefinitely due to shortage of funds and staff resources. will be 15% complete FY 01-02 MID-YEAR CAPITAL IMPROVE~ENT PROGRAM PROJECTS STATUS GENERAL FUND POLICE DEPARTMENT $75,000 $250,000 $173,045 $41,405 May 02 Mar 02 $131,640 Mar 02 FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT FY 01·02 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT- FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS INTERNAL SERVICE FUND GENERAL FUND PUBLIC WORKS DEPARTMENT $600,000 $551,718 $300,000 $294,868 $85,000 $85,000 $291,000 $50,062 $205,000 $50,645 $60,000 $60,000 LUIIlpJC'mmm design phase 02. $88,900 $462,818 $56,1l6 $238,752 $0 $85,000 Pre-design $50,000 $62 ICO,,.tru<:lion $14,778 $35.867 IC01".nlc.irm $0 $60,000 I COTIistru<:tion FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: ELECTRIC FUND UTILITIES DEPARTMENT FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: ELECTRIC FUND UTILITIES DEPARTMENT FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS 1"'UND TYPE: ENTERPRISE FUND NAME: GAS FUND UTILITIES DEPARTMENT $70.000 $56.369 $821 $275,000 $270.165 $250,450 0119 System Electrical upgrades complete, station shut off valve to be installed when peak heating season is over. Contract documents complete. To issue start work notice when rainy season is over. of FY 01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS ENTERPRISE REFUSE FUND PUBLIC WORKS DEPARTMENT FY 01·02 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE STORM DRAINAGE FUND PUBLIC WORKS DEPARTMENT 02 Equipment has arrived; not placed in service. FY 01-02 MID-YEAR CAPITALIMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: WASTEWATER COLLECTION FUND UTILITIES DEPARTMENT on rain season -study requires from flow monitoring during wet weather events. working on punch list items to oul project. FY01-02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS PUND TYPE: ENTERPRISE FUND NAME: WASTEWATER TREATMENT FUND PUBLIC WORKS DEPARTMENT FY 01·0:1. MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: WATER FUND DEPARTMENT NAME: UTILITIES DEPARTMENT FY 01·0:1. MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: WATER FUND DEPARTMENT NAME: UTILITIES DEPARTMENT FY 01·02 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: MULTI FUNDS UTILITIES/PUBLIC WORKS/PLANNING I I I I Adjusted I Current I I I I Project Project Project lotol Budget Fiscal Year Remaining Project Estimated Number Title Cotegory Budget FY.2001·02 Expenditures "Balance Status Camp. Dote Comments - $ ADMINISTRATIVE SERVICES 18614 18822 19618 19808 19914 COMMUNITY SERVICES 18617 19415 PUBLIC WORKS General Fund 18903 18971 18670 19018 19101 19309 8870 8021 8022 Storm Drainage Fund Wastewater Treatment UTILITIES 8928 8930 8931 8938 8944 9354 9703 9801 9802 9803 8017 8019 Electric Fund Gas Fund 9230 8018/9912/0002/0104/0201 Wastewater Collection 8020 9913/9914/0003/0105/0202 Water Fund 8013 8014 8015 8016/9915/0004/0106 0214 Attachment 4 LIST OF CONTINUOUS PROJECTS Financial Database Upgrade Computer Aides Mapping GIS Application Financial Applications Development New Computer Acquisitions Art in Public Places Park Facilities Improvements Sidewalk Improvements Street Improvements (Utility Users Tax) Street Improvements (Street Improvement Fund) Cubberley Building Code Modification Tank Investigation and Removal ADA Compliance Collection System Improvements RWQCP Plant Equipment Replacement RWQCP System Flow Metering Customer Design and Connection Services Traffic Signals Upgrade Communication System Improvements Substation Protection Improvements Substation Facility Improvements Street Light Replacements Underground Cable and Equipment Replacement Fiber Optics Ring System Improvements Fiber Optics Customer Design and Connection Services Electric Distribution System Reconstruction and Improvements Gas System Extensions Gas Meters and Regulators Natural Gas Vehicle Conversions and Purchases Gas Main Replacements Sewer System Extensions Sewer System Rehabilitation and Augmentation Water System Extensions Service and"Hydrant Replacements Water Meters Water Main Replacements Water-Gas-Wastewater Utilities GIS Data ATTACHMENT 5 POWER POINT PRESENTATION· City Council Finance Committee February 5, 2002 o Overview o Strengthening the Bottom Line Exercise -12/04/01 . o Continue to focus on original goals o Preserve quality of life services o Continue $2 million per year contribution to· infrastructure reserve o Maintain organizational vitality and energy in face of financial adjustments o Revenue Shortfalls D Certain General Fund revenues continue to show weakness· • Sales Taxes -$4.6 million • TOT -$3.2 million • Documentary Transfers Tax -$2·.0 million • UUT -$1.0 million D Some losses·havebeen offset by revenue increases • Property Taxes -$.6 million • Rental Income -$.5 million o Additional General Fund Changes Net s urplus/( deficit) from midyear adjustm ents Recom m ended Budget Adjustm ents Additional pay down of accum ulated landfill rent Anticipated revenue~from FEMA Discontinue the UUT rebate program Freeze·five additional positions in FY 2001-02 Subtotal Projected surplus with recom mend adjustm ents * * Not reflected in BAO (2,075,000) 1,000,000 980,000 250,000 500,000 2,730,000 655,000 o Continue with efficiency and productivity improvements D Streamline contracts process D Streamline budget document and process n Reduce the number of signatures on contracts and other documents D Eliminate processing of in-house permits/fees D Outsource paramedic billing D Increase collections for damage to city property .0 Continue with efficiency and productivity improvements o Market code enforcement and police training Develop Fire Department Memorabilia Store o Increase revenue recovery through audits .. Sales tax audits -Property tax audits -TOT audits o Expand the use of ProcuremerttCards o Continue with efficiency and productivity improvements o Put Council Agenda packet on-line o Put all HR forms on-line o Consolidate multi-department contracts o Develop better court protocols to reduce Police. overtime General Fund Summary Mid-Year. FY 2001-02 FY 2001-02 FY2001-02 Adopted Adjusted Adjusted General Fund Revenues Budget Budget Budget Difference Sales and Use Tax 25,602,000 25,602,000 21,046,000 (4,556,000) Property Tax 12,236,000 12,236,000 12,836,000 600,000 Transient Occupany Tax 10,300,000 10,300,000 7,055,000 (3,245,000) Utility Users Tax 7,024;000 7,024,000 6,028,000 (996,000) Other Taxes, Fines & Penalties 9,320,000 9,320,000 7,777,000 (1,543,000) Charges for Services 15,769,000 15,939,000 16,401,000 462,000 Charges to Other Funds 10,946,000 10,946,000 10,794,000 . (152,000) Rental Income 10,531,000 10,531,000 11,010,000 479,000 Other Revenues 8,542,000 8,542,000 9,002,000 460,000 Total Revenues 110,270,000 110,440,000 101,949,000 (8,491,000) Operating Transfers-In 13,414,000 13,481,000 . 13,796,000 315,000 Encumbrances & Reapprop 5,529,000 5,529,000 From Infrastructure Reserve 3,314,000 3,314,000 3,314,000 Total Source of Funds 126,998,000 132,764,000 124,588,000 (8,176,000) General Fund Expenses City Attorney 2,491,000 3,245,000 2,898,000 (347,000) City Auditor 660,000 807,000 753,000 (54,000) City Clerk 777,000 808,000 754,000 (54,000) City Council 253,000 261,000 251,000 (10,000) City Manager 1,706,000 2,205,000 2,016,000 (189,000) Administrative SeNces 10,764,000 11,679,000 11,102,000 (577,000) Community SeNces 23,191,000 24,365,000 23,332,000 (1,033,000) Fire 17,031,000 17,160,000 16,796,000 (364,000) Human Resources 2,359,000 2,555,000 2,435,000 (120,000) Planning and Comm Env 7,848,000 9,280,000 8,979,000 (301,000) Police 20,277,000 20,800,000 20,246,000 (554,000) Public Works 13,403,000 14,146,000 13,404,000 (742,000) Non-Departmental 12,184,000 11,436,000 11,980,000 544,000, Total Expenses 112,944,000 118,747,000 114,946,000 (3,801,000) Operating Transfers -Out 12,821,000 13,021,000 11,717,000 (1,304,000) Total Use of Funds 125,765,000 131,768,000 126,663,000 (5, 105,000) Net Surplusl(Deficit) 1,233,000 996,000 (2,075,000) (3,071,000) 2001-02 2001-02 Proposed 2000-01 Adopted Midyear Projected General Fund Reserves ($000) Actual Changes Adjustment 6/30/2002 Budget Stabilization Reserve (BSR) Activity: BSR 24,490 (237) 655 22,727 BSR Transfer to Infrastructure due to 18.5% cap (2,181) Infrastructure Reserve Activity: Infrastructure 18,789 (3,314) (780) 24,998 Transfer from BSR due to 18.5% 'cap 2,181 Transfer from Emergency Reserve 6,777 Budget Savings ($22 million Solution) (1) 1,000 345 Other Reserve Activity: Emergencies . 6,777 (6,777) 0 Encumbrance & Reapprop 5,665 5,665 Notes Receivable 1,140 1,140 In\entory of Materials & Supplies 2,226 2,226 TOTAL RESERVES 59,087 (2,551) 220 56,756 (1) Projected savings per Council Reserve Policy • • • • • Questions and discussion