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Home My WebLink About2020-06-22 Ordinance 5499 200622 tlh 0140209 1 ORDINANCE NO. 5499 Ordinance of the Council of the City of Palo Alto Adopting the Budget for Fiscal Year 2021 SECTION 1. The Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the provisions of Section 6(g) of Article IV of the Charter of the City of Palo Alto and Chapter 2.28 of the Palo Alto Municipal Code, the City Manager has prepared and submitted to the City Council, by letter of transmittal, a budget proposal for Fiscal Year 2021; and B. Pursuant to the provisions of Section 12 of Article III of the Charter, the Council did, on June 22, 2020, hold public hearings on the budget after publication of notice in accordance with Section 2.28.070 of the Palo Alto Municipal Code; and C. In accordance with the provisions of Chapter 8 of Division 1, of Title 7, commencing with Section 66016 of the Government Code, as applicable, the Council did on June 22, 2020, hold a public hearing on the proposed amendments to the Municipal Fee Schedule, after publication of notice and after availability of the data supporting the amendments was made available to the public at least 10 days prior to the hearing. SECTION 2. Pursuant to Chapter 2.28 of the Palo Alto Municipal Code, the following documents, collectively referred to as “the budget” are hereby approved and adopted for Fiscal Year 2021: (a) The budget document (Exhibit “1”) containing the proposed operating and capital budgets submitted on April 20, 2020, by the City Manager for Fiscal Year 2021, entitled “City of Palo Alto - City Manager’s Fiscal Year 2021 Proposed Budget” covering General Government Funds, Enterprise Funds, Special Revenue Funds, and Internal Service Funds, a copy of which is on file in the Department of Administrative Services, to which copy reference is hereby made concerning the full particulars thereof, and by such reference is made a part hereof; and (b) The Amendments to the City Manager’s Fiscal Year 2021 Proposed Budget, attached hereto as Exhibit “2”, Exhibit “3”, and Exhibit “4” and made a part hereof; and (c) Changes and revised pages in the Table of Organization, as displayed on pages 339 through 356 in “Exhibit 1,” and amended in Exhibit “5” made a part hereof; and (d) Fee changes of the Municipal Fee Schedule attached hereto as Exhibit “6”. DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C 200622 tlh 0140209 2 SECTION 3. The sums set forth in the budget for the various departments of the City, as herein amended, are hereby appropriated to the uses and purposes set forth therein. SECTION 4. All expenditures made on behalf of the City, directly or through any agency, except those required by state law, shall be made in accordance with the authorization contained in this ordinance and the budget as herein amended. SECTION 5. Appropriations for the Fiscal Year 2020 that are encumbered by approved purchase orders and contracts for which goods or services have not been received or contract completed, and/or for which all payments have not been made, by the last day of the Fiscal Year 2020 shall be carried forward and added to the fund or department appropriations for Fiscal Year 2021. SECTION 6. The City Manager is authorized and directed to make changes in the department and fund totals and summary pages of the budget necessary to reflect the amendments enumerated and aggregated in the budget as shown in Exhibit “2”, Exhibit “3”, and Exhibit “4” and the Fiscal Year 2020 appropriations carried forward as provided in Section 5. SECTION 7. As specified in Section 2.04.320 of the Palo Alto Municipal Code, a majority vote of the City Council is required to adopt this ordinance. SECTION 8. As specified in Section 2.28.140(b) of the Palo Alto Municipal Code, the Council of the City of Palo Alto hereby delegates the authority to invest the City’s funds to the Director of Administrative Services, as Treasurer, in accordance with the City’s Investment Policy for Fiscal Year 2021. SECTION 9. The Council of the City of Palo Alto adopts the changes to the Municipal Fee Schedule as set forth in Exhibit “6”. The amount of the new or increased fees and charges is no more than necessary to cover the reasonable costs of the governmental activity, and the manner in which those costs are allocated to a payer bears a fair and reasonable relationship to the payer’s burden on, or benefits received from, the governmental activity. All new and increased fees shall go into effect immediately; provided that pursuant to Government Code Section 66017, all Planning & Community Environment Department fees relating to a “development project” as defined in Government Code Section 66000 shall become effective sixty (60) days from the date of adoption. SECTION 10. Fees in the Municipal Fee Schedule are for government services provided directly to the payor that are not provided to those not charged. The amount of this fee does not exceed the reasonable costs to the City of providing the services. Consequently, pursuant to Art. XIII C, Section 1(e)(2), such fees are not a tax. DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C 200622 tlh 0140209 3 SECTION 11. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. SECTION 12. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. INTRODUCED AND PASSED: June 22, 2020 AYES: CORMACK, DUBOIS, FILSETH, FINE, KNISS NOES: KOU, TANAKA ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: _________________________ ___________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney City Manager Director of Administrative Services DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C Fiscal Year 2021 City Manager’s Proposed Operating & Capital Budgets and Municipal Fees These documents were originally distributed on April 20, 2020. Printed copies are available upon request for $29 per book (FY 2020 fee). These documents may be viewed at any City of Palo Alto Library or the City’s website: www.cityofpaloalto.org/budget Changes to the Municipal Fee Schedule were distributed in Finance Committee Packet on May 13, 2020 . The City Manager’s Staff Report (#11190) can be viewed on the City’s website: www.cityofpaloalto.org/civicax/filebank/documents/76562 −At places memorandum: (Residential Parking Permit Municipal Fees) www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=86391.49&BlobI D=76681 In addition, various at places memorandum and presentations were presented throughout the Finance Committee Hearings in May 2020 to provide additional information. These documents can be found on the City’s budget website under “Budget Hearing Materials”: www.cityofpaloalto.org/budget EXHIBIT 1 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Administrative Services City's Annual Performance Report Suspension This action reduces staffing recently transferred from the City Auditor's Office to the Office of Management and Budget. This will require that the production of City's annual Performance Report be suspended. 1.0 FTE Senior Performance Auditor will be frozen. -$ Salaries & Benefits (169,343)$ Administrative Services Purchasing Staff Reorganization and Service Reduction This action reduces resources in the procurement division by reducing 0.5 FTE Administrative Associate and 0.4 FTE Contract Administrator. This action will require the review of purchasing policies and requirements to allow for efficiencies in solicitation cycle time, such as changing levels for competitive solicitations or partially decentralizing low dollar items to departments. This may result in delays, decentralization, and increased risk because of a loss in oversight of procurement processes and adherence to the municipal code. -$ Salaries & Benefits (185,582)$ Administrative Services Accounting and Revenue Collections Reorganization This action reorganizes resources in revenue collections and accounting, reduces customer service counter hours, increases wait times, and reduces customer service overall. Staff will explore shifting revenue collection functions to an electronic or online platform to achieve efficiencies where possible. Printing of checks will happen every two weeks, and payment inquiries from vendors and city staff will take longer to resolve. 2.0 FTE Accounting Specialist will be eliminated across all funds as a result of this action. -$ Salaries & Benefits (147,786)$ Attorney Legal Services Staffing Reduction This action reduces 0.50 FTE Legal Fellow in the City Attorney's Office. This will curtail prosecution of municipal citations, code enforcement support, and public records response, and lengthen response times to new initiatives. -$ Salaries & Benefits (81,171)$ Attorney Travel, Training, and Supply Expense Reductions This action reduces the department's travel, training, and office supply budget from $89,000. This will reduce the department's capacity to maintain best practices, training, and pursue professional development opportunities, limit flexibility to take on new administrative projects and duties, and reduce resources available for office work. -$ General Expense; Supplies & Materials (47,342)$ Auditor Audit Services Reduction This action reduces resources in the City Auditor's Office equal to similar internal services reductions. At the direction of the City Council and in coordination with the Council Appointed Officer Committee, staff is currently evaluating the service delivery of the internal audit function and final impacts are to be determined. -$ Salaries & Benefits (165,000)$ Clerk Travel, Training, Supply and Event Expense Reductions This action reduces the department's travel, training, office supply, and special event budget from $103,000. This will reduce the department's capacity to attend training and maintain best practices and professional development opportunities, limit flexibility to take on new administrative projects and duties, and eliminate all board and commission special events. -$ General Expense; Supplies & Materials (10,000)$ Revenues Expenses Attachment A, Exhibit 2 page 1 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Clerk Contract Services Reduction This action reduces the department's contracts budget from $254,350. Contracts being reduced include those for advertising board and commission recruitments, public noticing, radio broadcasting of public meetings, and administrative hearing officers. -$ Contract Services (55,385)$ Council Travel, Training, Supply and Event Expense Reductions This action reduces the department's travel, training, office supply, and special event budget from $55,000. This will reduce the City Council's capacity to travel for City business and reduce the number of special events that the Council can host. -$ General Expense; Supplies & Materials (48,955)$ City Manager's Office Executive Administration Staffing Reduction This action reduces 1.0 FTE Assistant to the City Manager in the City Manager's Office. This will adversely impact the department's ability to implement, manage, or coordinate any new initiatives; work on cross- departmental priorities; respond to Council and community requests; or provide support for public outreach. This position is responsible for special projects, community engagement, and related activities. -$ Salaries & Benefits (218,750)$ City Manager's Office Travel, Training, and Supply Expense Reductions This action reduces the department's travel, training, and office supply budget from $98,000. This will reduce the department's capacity to travel for city business such as regulatory and legislative advocacy and interagency coordination, limit flexibility to take on new administrative projects and duties, and reduce resources available for office work. -$ General Expense; Supplies & Materials (32,000)$ Community Services Administrative Staffing Reduction This action reduces 1.0 Administrative Associate III, 1.0 Assistant Director of Community Services, 1.0 Recreation Superintendent, and 0.48 FTE in part-time staff resources. This will adversely impact the department's ability to support and respond to City Commissions and public inquiries, reduce capacity for marketing and communications, reduce CivicRec oversight and troubleshooting which could impact customers' experience, limit managerial oversight, and delay development of a therapeutic recreation plan. -$ Salaries & Benefits (585,748)$ Community Services Junior Museum and Zoo Operating Plan This action adjusts budgeted revenue and expenses for the new Junior Museum and Zoo (JMZ). Ticket prices are recommended to increase from $10 to $18, and membership rates are recommended to increase from a range of $110-$245 to $150-$430. These actions are consistent with Staff Reports 11222 and 11322 and accompanying at-places memo, as approved by City Council on May 12 and 13, 2020. Increased ticket and membership pricing results in increased annual revenue, but in FY 2021 revenue and expenses are also decreased based on the JMZ opening being delayed from October 2020 to March 2021. Expenses such as hiring new JMZ staff are pro-rated accordingly. With the increased ticket and membership fees, in a full year of operations the JMZ would be budgeted at 85% cost recovery. Corresponding adjustments in the Municipal Fee schedule are recommended to reflect these changes. Charges for Services (46,000)$ Salaries & Benefits (224,991)$ Exhibit 2 page 2 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Community Services Theater Programming and Support Reduction This action reduces programming at the Children's Theatre and reduces support for community theater productions. This action also reduces 1.0 Producer Arts/Science Program and 5.09 FTE of part-time staff resources. This reduces programming at the Palo Alto Children's Theatre (PACT) by limiting to two core productions and several smaller productions, and maintaining smaller groups for classes and camps to allow for social distancing. This action also recognizes reduced revenue for productions to reflect reduced audience sizes necessary for social distancing. Children's Theatre productions serve roughly 100 participants and bring in over 50,000 audience members annually. The Stern Community Theater is used by three local companies who produce approximately 15 productions annually. This action reduces on- site logistical support for community productions and administrative support to other City theaters. Charges for Services; Other Revenue (283,643)$ Various (710,827)$ Community Services Teen Services Reduction This action reduces some teen programs and services that are likely infeasible due to continued social distancing requirements. Impacted programs include some summer camps and a temporary closure of The Drop (teen center at Mitchell Park) through December 2020. This action also recognizes additional revenue from new donations from the Palo Alto Parks & Recreation Foundation and new membership and participation fees for teen programs. This action reduces 1.0 Program Assistant I and 1.44 FTE of part-time staff resources. Corresponding adjustments in the Municipal Fee schedule are recommended. Charges for Services; Other Revenue (52,000)$ Contract Services; Salaries & Benefits (201,590)$ Community Services Art Center Programming Reduction This action reduces programming at the Palo Alto Art Center such as the scope and frequency of exhibitions, visual arts programming, and educational outreach, while retaining studio programs and classes for youth and adults. This action also recognizes the loss of related program revenue partially offset by additional donations from the Palo Alto Art Center Foundation and implementation of fees to several programs/services to improve cost recovery. The Palo Alto Art Center serves approximately 120,000 people each year through programs like free art exhibitions, educational outreach including school tours for Palo Alto Unified School District, art classes and workshops, and art-based summer camps. This action includes a reduction of 0.35 Junior Museum and Zoo Educator, 0.75 Producer Arts/Science Program, 1.0 Program Assistant, and 2.16 FTE of part-time staff resources. Corresponding adjustments in the Municipal Fee schedule are recommended. Charges for Services; Other Revenue (4,623)$ Facilities & Equipment; Contract Services; Salaries & Benefits (452,084)$ Exhibit 2 page 3 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Community Services Community Center Reductions This action reduces operating hours by approximately one to two days per week (schedule TBD) at Mitchell Park Community Center, Lucie Stern Community Center, Cubberley Community Center, and the Palo Alto Art Center. This will result in diminished services across a wide range of activities including responding to customer inquiries, scheduling facility rentals, providing class and camp programming, oversight of invoice payment, and managing custodial needs. This action reduces 2.0 Program Assistant I and 1.27 of part-time FTE staff resources. -$ Salaries & Benefits (282,694)$ Community Services Parks Maintenance Contract Services Reductions This action reduces contracts for maintenance of parks, athletic fields, courts, roadsides, medians, City buildings, community centers, and other facilities by approximately 25%. This will moderately reduce aesthetic maintenance such as clearing of weeds, turf mowing, and playground washing, while still preserving and prioritizing safety-focused maintenance. -$ Contract Services (274,844)$ Community Services Community Program and Event Reductions This action reduces funding for the Know Your Neighbors Grant (KYNG) program and special events such as May Fete and Chili Cook-Off. The KYNG provides grants up to $1,000 to dozens of community members annually for events that support community connections, such as block parties. Staff assigned to the management of these programs will be reassigned to other critical work in the department. Charges for Services (13,542)$ Contract Services; Salaries & Benefits; Supplies & Materials (154,404)$ Community Services Open Space and Recreation Reductions This action reduces ranger coverage in Palo Alto Open Space Preserves and reduces public operating hours of the Lucy Evans Baylands Nature Interpretive Center by 50% (schedule TBD). This includes a reduction of 1.0 Community Services Manager and 0.17 FTE of part-time staff resources. The Interpretive Center is currently open four days per week, houses an array of science and nature exhibits, and is a feature of the curriculum of Palo Alto Unified and Ravenswood School Districts. In FY 2019 Palo Alto's Open Space Preserves received approximately 845,000 visits. This action will result in fewer ranger patrols, delayed response to maintenance such as trail and campsite repairs, decreased capacity for litter removal and group rental site reservation support, and reduced support for science educational opportunities. -$ Contract Services; General Expenses; Salaries & Benefits (243,905)$ Community Services Human Services Funding Adjustments This action eliminates the funding provided to the Santa Clara County Reentry Resource Center ($125,000) and increases one-time funding provided to Youth Community Services' Youth Connectedness Initiative to $50,000. Human services funding remains available through the Human Services Resource Allocation Process (HSRAP) which is maintained at the funding level detailed in the FY 2021 Operating Budget. -$ Contract Services; General Expenses (75,000)$ Exhibit 2 page 4 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Community Services Middle School Athletics and Adult Sports Leagues Revenue Adjustments This action increases the participation fees for Middle School Athletics and Adult Sports Leagues by approximately 25%, from $260 to $325 and from $730 to $913, respectively. If participation remains steady, this action will generate revenue close to cost recovery for City expenses for these programs. Corresponding adjustments in the Municipal Fee Schedule are not recommended as both new values fall within FY 2020 adopted ranges and will remain consistent with levels in the FY 2021 Proposed Municipal Fee Schedule. Charges for Services 100,520$ -$ Fire Fire Inspection and Plan Review This action reduces staffing resources in the Fire Prevention Bureau, which will delay fire inspections, increase wait times and impact customer service overall. This action reduces 2.00 FTE Fire Inspectors in the General Fund, 0.40 FTE in the Fire Department with a corresponding reduction in the Planning and Development Services Department. -$ Salaries & Benefits (93,297)$ Fire First Responder and Ambulance Subscriptions Fee The First Responder Fee would be charged for all EMS calls regardless of transport and would cover cost for initial response for first due engine. This fee would be assessed on insurance companies. The Ambulance Subscription Program is an optional fee for residents and businesses to secure co-pay free ambulance transport. Charges for Services 1,855,000$ -$ Fire Emergency Incident Response Services This action temporarily reduces units when firefighters are on leave, rather than staffing units with overtime; reduces incident response resources and staffing and move towards a brownout flexible staffing model. This action includes reducing 5.0 Fire Fighter EMT positions. Response times and ability to handle concurrent calls will be reduced evenings and weekends, resulting in some calls being handled by the County mutual aid partners. This would require renegotiation of the Fire Services contract with Stanford University. -$ Salaries & Benefits; Contract Services (831,555)$ Fire Fire Administrative and Support Services This action reduces staffing resources where functions will be reassessed and reassigned to increase efficiency and allow for more flexibility in workload and responsibilities. This action reduces 1.0 Administrative Associate II, 1.0 Training Captain, and 0.2 FTE Deputy Director Technical Services that is shared with the Police Department. -$ Salaries & Benefits (412,030)$ Human Resources Human Resources Services Staffing Reductions This action reduces the equivalent of 1.0 FTE staff resources from the Human Resources Department. This will result in reduced administrative and analytical support for assigned programs and functions in the recruitment, employee relations and training, and information systems divisions. -$ Salaries & Benefits (236,001)$ Exhibit 2 page 5 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Library Administrative and Library Staffing Reductions This action reduces staffing for administrative support, information technology, and customer service. This action will decrease availability of Library staff and services such as reference services, readers advisory, public programs, and book clubs; decrease administrative support; increase time for re-circulating materials and responding to customer service inquiries; decrease coverage at Service Desks from two to one staff member; and limit the Library's ability to manage special projects. This action reduces 1.0 Administrative Associate III, 1.0 Assistant Director of Library Services, 1.0 Library Specialist, and 4.14 FTE of part- time staff resources. -$ Salaries & Benefits (718,410)$ Library Reduced Library Hours and Services This action reduces operating hours and/or days at all Library branches. Neighborhood Libraries (Children's, Downtown and College Terrace) will be open 3 days per week and full service libraries (Mitchell Park and Rinconada) will be open 6 days per week. Evening hours will also be eliminated at Rinconada Library, which will close at 6pm every day as opposed to remaining open until 9pm Monday - Thursday. Children's Library will also transition to providing Neighborhood Branch level of service, which includes fewer programs and special events, similar to service levels at the Downtown Library. In FY 2019, the Libraries conducted about 770 program events for Youth ages 0-12; this action is anticipated to result in approximately 200 fewer annual youth programs. The reduced hours of Rinconada Library are expected to increase wait times for community meeting rooms and increase utilization and crowds at Mitchell Park between 6pm - 9pm. This action includes a reduction of 1.0 Library Associate, 2.0 Senior Librarian and 6.27 FTE of part-time staff resources. -$ Salaries & Benefits (694,616)$ Library Travel, Training, and Materials Expense Reductions This action reduces the department's travel and training budget and contracts and reduces the department's new material (books) acquisition budget for two years. This will reduce the department's capacity to attend conferences and pursue other professional development opportunities, decrease the number of new books that can be purchased in response to patron or commission requests, and increase wait time customers experience for new books. Physical book circulation has been trending downward since 2018 while electronic resource utilization is trending upward. -$ Contract Services; General Expenses; Supplies & Materials (241,500)$ Office of Emergency Services Emergency Preparedness Staffing Reduction This action reduces 1.0 Program Assistant II in the Office of Emergency Services. This reduction will result in fewer resources to support the critical infrastructure program, which includes establishing key community contacts, conducting assessments, and maintaining an essential database. Scaling back this program will impact the preparedness of the community and will result in a shortage of trained personnel to perform essential functions during an activation. Staff also anticipates that without a dedicated resource to manage Intrusion Detection Systems (IDS) that performance will decline over time. -$ Salaries & Benefits (98,204)$ Exhibit 2 page 6 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Office of Emergency Services Intrusion Detection Systems (IDS) Reduction This action reduces funding for IDS camera systems along the Caltrain corridor from $440,000 to $380,000; maintaining fiber and monitoring services, and reducing maintenance to essential needs. -$ Contract Services (60,000)$ Office of Transportation Parking Services Staffing Reduction This action reduces 0.48 FTE in part-time staff resources in the Office of Transportation. The department's response times and capacity to review and reconcile parking citation appears in the Residential Preferential Parking program will be adversely impacted. -$ Salaries & Benefits (29,678)$ Office of Transportation Free Shuttle Service Elimination This action eliminates the free Crosstown and Embarcadero Shuttles. Staff previously assigned to the shuttle program will be reassigned to other key transportation projects. The shuttles connect the University Avenue/Downtown to South Palo Alto at Charleston Road and provide peak hour service between the University Avenue Caltrain Station and the Baylands Business Parks east of Highway 101/Embarcadero. This action will reduce free alternative transportation options to residents of and visitors to Palo Alto, including senior citizens and local students. The Crosstown and Embarcadero shuttles provided 104,929 rides in FY 2019. -$ Contract Services (538,333)$ Planning and Development Services Administration and Program Assistance Staffing Reduction This action reduces 1.0 Program Assistant I, 1.0 Senior Planner, a 0.48 FTE of part-time staffing resources, and $180,000 in consultant services in the administrative divisions of Planning and Development Services. Staff's ability to provide administrative, project management, and customer support will be reduced and responses to public record requests delayed. Reductions in other programs and strategic planning are anticipated as workloads are assumed by existing staff. -$ Salaries & Benefits; Contract Services (450,691)$ Planning and Development Services Current Planning and Development Services Front Counter Reduction This action reduces 1.0 Principal Planner, 1.0 Building/Planning Technician, and $436,000 in contract services that process applications (including over the counter permit approval), provide customer service, and schedule projects before the Planning and Transportation Committee (PTC), Architectural Review Board (ARB), and Historic Resources Board (HRB). Significant delays in application processing and customer service response times are expected. Modification to local zoning regulations may be required to streamline application review, reducing the amount of time staff spends on each project and with public engagement. A corresponding reduction is recommended for associated fee revenue. Charges for Services; Other Revenue (486,607)$ Salaries & Benefits; Contract Services (736,897)$ Planning and Development Services Code Enforcement Reduction This action reduces 2.0 Code Enforcement Officer positions, resulting in limited responses to the highest priority health and safety-related cases, and response times will slow. Implementation of the Code Enforcement Audit recommendations will not be prioritized. -$ Salaries & Benefits (264,546)$ Exhibit 2 page 7 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Planning and Development Services Building Inspection and Plan Review Reorganization This action reduces 1.0 Planning Manager and consultant inspection services by 50 percent, and adds 2.0 Building Inspector Specialists (1.0 for a one-year term). This will result in longer lead times for inspections, delayed progress on the Energy Reach Code, and less participation in collaborative efforts such as sustainability, waste reduction, and other priorities. Next day inspections will no longer be an option for most projects. A corresponding reduction is recommended for associated fee revenue. Charges for Services; Permits (1,335,306)$ Salaries & Benefits; Contract Services (401,295)$ Planning and Development Services Fire Inspection and Plan Review Reduction This action reduces 2.0 Fire Inspector positions (0.40 allocated to the Fire Department), 0.48 FTE part-time staffing resources, and consultant services by $78,000 in the Fire Prevention Bureau , which will delay fire inspections, increase wait times and impact customer service overall. A corresponding reduction is recommended for associated fee revenue. Charges for Services; Permits (529,424)$ Salaries & Benefits; Contract Services (531,561)$ Planning and Development Services Green Building Program Reduction This action reduces consulting services for green building programs, energy programs, and customer support. Progress towards these programs are anticipated to slow as a result. A corresponding reduction is recommended for associated fee revenue. Charges for Services; Permits (68,985)$ Contract Services (105,548)$ Planning and Development Services Public Works Development Services Alignment This action reduces $74,000 in consultant services to process applications and reallocates staff (equivalent to 0.70 FTE) from the Public Works division to various funds citywide. This reallocation of staff is recommended to better align with workloads anticipated in FY 2021. A corresponding reduction is recommended for associated fee revenue. Permits (207,162)$ Salaries & Benefits; Contract Services (208,853)$ Planning and Development Services Development Services Reserve Fund (DSRF) This action reduces the DSRF from $500,000 to $0. The DSRF was established in 2018 upon the completion of the most recent fee study and recommended to build and maintain unrestricted funds that could be used to cover unforeseen shortfalls (CMR 8539). At FY 2020 year-end close, $595,000 of the $1.1M reserve was recommended to offset losses in FY 2020 (CMR 11328), leaving a balance of $500,000. The actions in this report will fully exhaust this remaining balance. 500,000$ Reserves Police Reduction in Police Relations This action reduces 1.0 Communications Manager in the Police Department. This will result in the elimination of proactive news releases (for all cases but those that present danger to public safety), completion of the PAPD annual report, Basic and Advanced Citizens Police Academy, and participation in National Night Out. Significant time delays are anticipated for responses to routine press inquiries. -$ Salaries & Benefits (196,465)$ Police Reallocate Position from Police to City Manager's Office This action reallocates 1.0 Police Lieutenant from the Police Department to the City Manager's Office. This resource will be redeployed to evaluate critical staffing gaps and potential recruitments of new employees during the upcoming year. -$ Salaries & Benefits (296,190)$ Exhibit 2 page 8 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Police Patrol Operations This action reduces 6.0 Police Officer positions, 2.0 Community Service Officers (0.13 allocated to Residential Parking Permit Fund), 1.0 Administrative Associate II position, reduces overtime expense by $500,000, and reduces contract services by $57,000 in Police patrol operations. Patrol’s ability to positively impact crime rates, address traffic safety issues, and meet key performance measures for proposed response times to urgent and emergency calls for service will be reduced. Urgent and emergency calls will remain the priority for timely police response to ensure safety during potentially life threatening or higher danger crimes in progress. Patrols response to non-emergency calls for service, directed patrol checks, generalized traffic enforcement activities, and special community engagement events will be eliminated or significantly reduced. Other sworn police personnel will be re- assigned to backfill patrol vacancies as they arise to cover staffing shortages. -$ Salary & Benefits; Overtime; Contract Services (1,822,497)$ Police Technical Services Support This action reduces 1.0 Deputy Director and 1.0 Communications Technician (0.20 allocated to Fire Department) in technical support functions. Administrative and personnel management will be significantly delayed or not occur for this division. Resources that manage radio repairs, inventories, and replacement schedules will no longer be available and potentially need to be outsourced to an outside consultant. -$ Salaries & Benefits (391,139)$ Police Dispatch Services This action reduces 4.0 Public Safety Dispatcher positions, 1.0 Communications Manager, 0.49 FTE in part-time staffing (five positions), and $500,0000 in overtime expenses for Police dispatch operations. This is anticipated to reduce services to 80% of their current levels. This will result in potential impacts to the span of control, longer answer times for 911, and potential outsourcing of non-emergency calls. Time constraints will reduce the ability to provide Emergency Medical Dispatch (EMD) instructions and notifications to specialty teams. Extended answer times for administrative, Utility, and Public Works customers are anticipated and after hours callouts will be limited to emergencies. A corresponding reduction to revenue is recommended for dispatch services provided to Stanford. Charges for Services (131,000)$ Salary & Benefits; Overtime (1,323,353)$ Police Information Management and Records This action reduces 0.29 FTE in part-time staffing resources in the information and records management division related to reporting to other agencies. It is anticipated that all other services will remain intact -$ Salaries & Benefits (24,129)$ Police Reduce Police Investigations This action reduces 2.0 Police Officer positions and 0.08 FTE part-time staffing in the detective division. Staff's ability to follow-up on criminal investigations, conduct surveillance and undercover crime suppression operations, participate in region-wide investigative meetings, and collaborate with other local police agencies will be suspended. Little to no impact is anticipated to the property and evidence unit -$ Salaries & Benefits (345,649)$ Exhibit 2 page 9 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Police Reduce Police Reserve Program This action reduces 0.72 FTE of part-time staffing resources (six positions) and suspends the Police reserve program provided at special events throughout the City. -$ Salaries & Benefits (75,449)$ Police Suspend Traffic Program This action reduces 3.0 Police Officer positions and suspends the specialized traffic program. This will result in a loss of personnel assigned full-time to targeted enforcement of traffic laws, which may result in higher instances of traffic collisions, increased dangerous driving behavior and a reduced police presence in residential neighborhoods. -$ Salaries & Benefits (539,134)$ Police Suspend Parent Project This action eliminates the Parent Project program. As a result, staff anticipates increased calls for service at homes with domestic disturbances and runaways as families will no longer be referred to the program. -$ Contract Services; Supplies & Materials (60,000)$ Police Recruitment This action reduces 1.0 Police Lieutenant position, 0.22 FTE in part-time staffing (two positions), and $103,000 in other expenses in the recruitment division. This will delay the current 18-month recruiting and training cycle for a new sworn employee. -$ Salaries & Benefits; Various Non- Salary (444,039)$ Police Reduce Training This action reduces training from the current 78 total designated hours down to only the mandatory 32 hours of training. Firearm training and qualification will be reduced by 50 percent. -$ Various Non- Salary (103,901)$ Police Animal Control Program This action reduces 1.0 Animal Control Officer, 0.48 FTE in part-time staffing resources, and $5,000 in supplies in the Animal Care division. As a result, some overnight services may be reduced. Collection of fees and fines related to enforcement will be impacted. A corresponding reduction in revenue is recommended for these reductions. Charges for Services (40,372)$ Salaries & Benefits; Supplies & Materials (139,863)$ Public Works San Francisquito Creek Joint Powers Authority (SFJPA) Membership This action includes a one-time increase of $86,000 to cover consultant fees for an environmental assessment on an upstream project, and will increase expenses ongoing for the City of Palo Alto's membership fee ($27,750) with the San Francisquito Creek Joint Powers Authority (SFJPA) which allows the City to participate in the decision-making process for a series of projects to provide flood protection for local residents. The SFJPA is an independent regional government agency founded by three cities and two countywide agencies divided by San Francisquito Creek and united by its watershed and floodplain. This joint agency leads projects along the creek and S.F. Bay to reduce flood threat, enhance ecosystems and recreational opportunities, and connect communities. -$ Contract Services 113,750$ Exhibit 2 page 10 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Public Works Urban Forestry This action will reduce contractual funding for tree trimming services citywide by 50%. Although this reduction will significantly reduce the number of trees trimmed in FY 2021 and FY 2022, it is not anticipated to adversely impact the City's goal of a 7-year average tree trimming cycle. This is because the City is currently ahead of schedule. If the reduction is continued for more than two years, it would impact the cycle time over the medium and long-terms. Management of the contract to maximize tree trimming may result in deferral of other activities such as stump grindings and plantings of replacement trees. -$ General Expenses (654,399)$ Public Works Buildings & Facilities Reductions This action reduces 1.0 Project Manager across all funds (0.65 FTE in the General Fund) for FY 2021 & FY 2022 commensurate with the funding reductions in capital projects. This will realign work capacity to ensure management of the citywide Custodial contract and sufficient staff time to manage the remaining CIPs. -$ Salaries & Benefits (110,642)$ Public Works Public Works Development Services Alignment This action recognizes the reallocation of staffing from the Planning and Development Services Department's Public Works division to the Public Works department. This reallocation of staff will align the position with the anticipated workload for the position. -$ Salaries & Benefits 80,109$ Non- Departmental Cubberley Lease Adjustment The City leases 27 acres from the Palo Alto Unified School District (PAUSD) and offers various services and resources through those facilities including short term and long-term rentals, fields, gyms, and theater, as well as an auditorium. This would require the City and PAUSD to renegotiate the lease and reduce the City’s payments and corresponding use of some of these facilities. The City has already begun initial conversations with PAUSD. Currently the balancing strategy is assuming a net savings of $2.5 million, however this is subject to conversations and final agreement between the two parties. -$ General Expenses (2,500,000)$ Non- Departmental City Council Contingency This action eliminates the City Council Contingency for one year. -$ General Expenses (125,000)$ Non- Departmental Innovation & Special Event Contingency This action eliminates the Innovation & Special Event Contingency for one year. -$ General Expenses (50,000)$ Non- Departmental Human Resources Contingency This action eliminates the Human Resources Contingency for one year. -$ General Expenses (50,000)$ Exhibit 2 page 11 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Non- Departmental Residential Parking Permit (RPP) Administrative Program Revisions This action eliminates the FY 2021 General Fund operating subsidy transfer of $185,000 into the RPP Fund consistent with Staff Report 11322 as approved by City Council on May 13, 2020. This action requires significant changes to the RPP program including transition to License Plate Reader (LPR) enforcement and virtual permitting, a policy change to no longer provide a first permit free to residents (with limited exceptions), and prioritizing the department's work to fix the 'no re- parking' signage issue. These programmatic changes allow the RPP program to return the subsidy to the General Fund and remain solvent. Corresponding revenue and expense adjustments in the RPP Fund are detailed in the Special Revenue Fund section of this document. Corresponding Municipal Fee Schedule adjustments are recommended to reflect the policy change to no longer provide the first annual residential parking permit free; however, the annual cost of the permits will remain consistent with amounts in the FY 2021 Proposed Municipal Fee Schedule. -$ Operating Transfers Out (185,000)$ Non- Departmental Tax and Return on Investment Revenue Decreases This action reflects the direction of the City Council on May 4, 2020 to presume a significant decrease in revenues for Property Taxes, Sales Taxes, Transient Occupancy Tax, Utility Users Tax, Documentary Transfer Tax, and Return on Investments from the levels included in the FY 2021 Proposed Operating Budget. For more detailed information, please refer to City Manager's Report 11315. Various General Fund Tax Revenue (38,793,700)$ -$ Non- Departmental Economically Sensitive Department Revenue Consistent with the direction given by the City Council on May 4, 2020, this action reflects a decrease in various departments' revenues associated with economically sensitive cost-recovery activities for FY 2021 compared to the FY 2021 Proposed Operating Budget. Various General Fund Revenue (5,000,000)$ -$ Exhibit 2 page 12 Non- Departmental Reduce General Fund Base Transfer To Capital This action reduces the General Fund Base transfer to Capital by approximately 50% and includes the additional $2.6 M in reductions in the General Fund Transfer to Capital directed by City Council during the Budget Hearings, as well as $0.7M for sidewalks program. $- Transfer to Infrastructure $ (10,650,000) Non- Departmental Reduce TOT Transfer to Capital Consistent with City Council actions on May 4, 2020, Transient Occupancy Tax (TOT) Transfer to Capital will be reduced with the reduced TOT revenue estimate. $- Transfer to Infrastructure (8,455,000)$ DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Non- Departmental Reserve: COVID-19 Recovery This action establishes a reserve for future COVID-19 impacts that may need to be addressed in FY 2021. Staff will return to Council by the second quarter of FY 2021 to discuss options for using this funding as directed by the City Council on May 26, 2020. -$ General Expenses 744,000$ Non- Departmental COVID-19 Recovery: Contact Tracing This action recognizes $450,000 in one-time funding to support efforts in tracing the contacts of those who have been diagnosed with COVID- 19 as requested by the Santa Clara County. The County has requested staffing assistance for these efforts as we move into the different phases of recovery. This estimate for funding equates to 50% of the most conservative cost estimate. -$ Contract Services 450,000$ Non- Departmental COVID-19 Recovery: Business and Communications Support This action appropriates funding for three to six months of business and communications support to help navigate the expected near-term impacts of the COVID-19 Public Health Emergency. -$ Contract Services 150,000$ Non- Departmental COVID-19 Recovery: Workplace Restoration This action appropriates funding for restoring the workplace to ensure it is a safe environment for customers and employees. These funds will ensure that the City can align with the directives of the County Health Order, including social distancing, to address the COVID-19 public health emergency. -$ Contract Services 350,000$ Non- Departmental Litigation Reserve This action establishes a litigation reserve of $1.0 million in keeping with the City's practice of proactively setting aside funds for dispute resolution. -$ Contract Services 1,000,000$ Non- Departmental Implementation Costs Associated with Balancing Strategy This action appropriates $1.1 million in FY 2021 since some actions cannot be fully implemented immediately, especially it is expected that employee separations will continue into the first quarter of FY 2021. -$ General Expenses 1,055,000$ Exhibit 2 page 13 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Department Category Adjustment Category Adjustment GENERAL FUND (102 & 103) Revenues Expenses Various Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (2,257,948)$ Various Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (527,112)$ Various Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (417,917)$ Various General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (68,405)$ Various Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,319,936)$ Various Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (88,161)$ Various Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (253,718)$ Various Vehicle Maintenance & Replacement (VRM) Fund Reductions This action reflects the combined impact from adjustments to allocated charges for vehicle replacements as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,275,491)$ Fund Balance Adjustment to Fund Balance (Budget Stabilization Reserve) This action adjusts the General Fund Budget Stabilization Reserve to offset the actions recommended in this report. -$ Fund Balance/ Reserves (2,708,750)$ GENERAL FUND (102 & 103) SUBTOTAL (44,536,844)$ (44,536,844)$ Exhibit 2 page 14 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment SPECIAL REVENUE FUNDS CALIFORNIA AVENUE FUND (237) Office of Transportation Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (3,782)$ Office of Transportation Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (344)$ Office of Transportation Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (417)$ Office of Transportation General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (135)$ Office of Transportation Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (3,042)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 7,721$ CALIFORNIA AVENUE FUND (237) SUBTOTAL -$ -$ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (232) Planning and Development Services Community Development Block Grant (CDBG) This action adjusts CDBG allocations to align with the revised funding plan approved by the Finance Committee at the May 5, 2020 hearing, including a $294,909 grant received from the Coronavirus Aid, Relief, and Economic Security act (CARES) (CMR 11148). An additional technical adjustment of $757 is recommended to align expenditures that were inadvertently misstated in the Proposed Budget. Federal Revenues 294,909$ General Expense 294,152$ Planning and Development Services Program Administration This is a technical correction to adjust temporary salaries to align with grant approved funding levels for program administration. -$ Salaries & Benefits 388$ Planning and Development Services Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (283)$ Planning and Development Services General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (105)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/Reserv es 757$ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (232) SUBTOTAL 294,909$ 294,909$ CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Exhibit 2 page 15 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment SPECIAL REVENUE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses GAS TAX FUND (231) Public Works Street Improvement Fund Adjustment This action reduces the revenue estimate for state gas tax by $220,000, from $3.06M to $2.84M, based on updated estimates released by the State Department of Finance in May. State Revenues (219,606)$ -$ Public Works Transfer to Capital Improvement Fund This action reduces the transfer to the Capital Improvement Fund to align with lower than anticipated state gas tax revenues and ensure the fund's solvency. In total, the transfer from the Gas Tax Fund to the Capital Improvement Fund will be reduced by $120,000, from $2.7M to $2.6M, including $10,000 to Safe Routes to School (from $100,000 to $90,000), and $110,000 to Street Maintenance (from $1.3M to $1.2M). -$ Transfers-out (120,000)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (99,606)$ GAS TAX FUND (231) SUBTOTAL (219,606)$ (219,606)$ HOUSING IN-LIEU/RESIDENTIAL FUND (233) Planning and Development Services Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (72)$ Planning and Development Services General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (27)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 99$ HOUSING IN-LIEU/RESIDENTIAL FUND (233) SUBTOTAL -$ -$ HOUSING IN-LIEU/COMMERCIAL FUND (234) Planning and Development Services Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (72)$ Planning and Development Services General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (27)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 99$ HOUSING IN-LIEU/COMMERCIAL FUND (234) SUBTOTAL -$ -$ Exhibit 2 page 16 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment SPECIAL REVENUE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses PUBLIC ART FUND (207) Community Services Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (12,774)$ Community Services Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (417)$ Community Services General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (88)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 13,280$ PUBLIC ART FUND (207) SUBTOTAL -$ -$ Exhibit 2 page 17 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment SPECIAL REVENUE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses RESIDENTIAL PARKING PERMIT (RPP) FUND (239) Administrative Services Accounting and Revenue Collections Reorganization This action reorganizes resources in revenue collections and accounting, reduces customer service counter hours, increases wait times, and reduces customer service overall. Staff will explore shifting revenue collection functions to an electronic or online platform to achieve efficiencies where possible. Printing of checks will happen every two weeks, and payment inquiries from vendors and city staff will take longer to resolve. 2.0 FTE Accounting Specialist will be eliminated across all funds as a result of this action. -$ Salaries & Benefits (52,752)$ Office of Transportation RPP Parking Administrative Program Revisions This action eliminates the FY 2021 General Fund (GF) operating subsidy transfer of $185,000 into the RPP Fund and executes other revenue and expense adjustments consistent with Staff Report 11322 and accompanying at-places memo, as approved by City Council on May 13, 2020. This action requires significant changes to the RPP program including a proposed transition to License Plate Reader (LPR) enforcement and virtual permitting, a policy change to no longer provide a first permit free to residents (with limited exceptions), as well as other program updates such as the department's work to fix the 'no re-parking' signage issue. These programmatic changes were recommended to allow the RPP to return the subsidy to the GF and remain solvent. These changes require corresponding revenue and expense adjustments, such as lower contract services funding and increased permit sales revenue. As start-up costs of some changes such as implementation of LPR are not known at this time, OOT has input estimates and will return to Council to refine expense and savings estimates at Midyear FY 2021, if necessary. Corresponding Municipal Fee Schedule adjustments are recommended to reflect the policy change to no longer provide the first annual residential parking permit free, although the annual cost of such permits is not recommended to change in FY 2021. Permits and Licenses; Other Revenue 79,000$ Contract Services (256,800)$ Office of Transportation Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (11,662)$ Office of Transportation Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (866)$ Office of Transportation Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (722)$ Office of Transportation General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (268)$ Exhibit 2 page 18 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment SPECIAL REVENUE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Office of Transportation Vehicle Maintenance & Replacement (VRM) Fund Reductions This action reflects the combined impact from adjustments to allocated charges for vehicle replacements as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,307)$ Office of Transportation Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (297)$ Police Patrol Operations This action reduces 2.0 Community Service Officers (equivalent of 0.13 FTE) in the RPP Fund as part of citywide reductions in Patrol Operations. In total, 8.0 Community Services Officers (equivalent of 0.50 FTE) collectively provide enforcement services in the College Terrace district. The positions recommended for reduction are currently vacant and services maintained by existing officers; therefore, staff does not anticipate impacts to enforcement in FY 2021. -$ Salaries & Benefits (14,031)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 417,706$ RESIDENTIAL PARKING PERMIT (RPP) FUND (239) SUBTOTAL 79,000$ 79,000$ Exhibit 2 page 19 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment SPECIAL REVENUE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses UNIVERSITY AVENUE FUND (236) Office of Transportation Transportation Management Association Funding Reduction This action reduces funding to the Palo Alto Transportation Management Association (TMA) from the baseline FY 2021 proposed level of $750,000. This is consistent with City Council direction approved on May 26, 2020 and with the updated funding request from the TMA on May 21, 2020. -$ (297,000)$ Office of Transportation COVID-19 Business Support This action reallocates funding previously budgeted for the TMA to be used to support city-wide business recovery as a result of impacts from COVID-19. -$ 297,000$ Office of Transportation Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (7,608)$ Office of Transportation Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (1,446)$ Office of Transportation Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (1,680)$ Office of Transportation General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (654)$ Office of Transportation Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (15,062)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 26,449$ UNIVERSITY AVENUE FUND (236) SUBTOTAL -$ -$ Exhibit 2 page 20 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment CAPITAL IMPROVEMENT FUNDS CAPITAL IMPROVEMENT FUND (471) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. Capital 3,471,529$ Capital (2,958,168)$ Public Works Streets & Sidewalks Program Reductions This action reduces 1.0 Associate Engineer and 0.48 General Laborer -H, resulting in a reduction to street maintenance work and scaling back sidewalk work to only emergency repairs. The implications of this deferred maintenance include, but are not limited to, increased cost and scope for sidewalk replacement and repairs in the future and a possible increase in emergency repair needs. -$ Salaries & Benefits (188,207)$ Public Works Buildings & Facilities Reductions This action reduces 1.0 Project Manager across all funds (0.65 FTE in the General Fund) for FY 2021 & FY 2022 commensurate with the funding reductions in capital projects. This will realign work capacity to ensure management of the citywide Custodial contract and sufficient staff time to manage the remaining CIPs. -$ Salaries & Benefits (59,577)$ Public Works Capital Projects General Fund Buildings & Facilities Reductions This action reduces 1.0 Engineer and will result in reduced ability of the department to implement capital projects. -$ Salaries & Benefits (166,171)$ Public Works Public Works Development Services Alignment This action recognizes the reallocation of staffing from the Planning and Development Services Department's Public Works division to the Public Works department. This reallocation of staff will align the position with the anticipated workload for the position. -$ Salaries & Benefits 27,560$ Capital Transfers from General Fund This action reduces the General Fund Base transfer by approximately 50% and includes the additional $2.6 million in reductions in the General Fund Transfer to Capital directed by City Council during the Budget Hearings ($10.7 million). In addition, consistent with recommendations to Council on May 4, 2020, the transfer of Transient Occupancy Tax (TOT) funding from the General Fund will be reduced ($8.5 million). Transfers In (19,105,000)$ -$ Capital Transfer from Gas Tax Fund This action reduces the transfer from the Gas Tax Fund to align with lower than anticipated state gas tax revenues and ensure the fund's solvency. In total, the transfer will be reduced by $120,000, from $2.7M to $2.6M, including $10,000 to Safe Routes to School (from $100,000 to $90,000), and $110,000 to Street Maintenance (from $1.3M to $1.2M). Transfers In (110,000)$ -$ Public Works Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (166,769)$ Public Works Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (15,586)$ Public Works Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (16,397)$ CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Exhibit 2 page 21 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment CAPITAL IMPROVEMENT FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Public Works General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (7,063)$ Various Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,448)$ Public Works Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (12)$ Fund Balance Adjustment to Fund Balance (Infrastructure Reserve) This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (12,191,633)$ CAPITAL IMPROVEMENT FUND (471) SUBTOTAL (15,743,471)$ (15,743,471)$ CUBBERLEY INFRASTRUCTURE FUND (472) Public Works Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salaries & Benefits (2,284)$ Fund Balance Adjustment to Fund Balance (Infrastructure Reserve) This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 2,284$ CUBBERLEY INFRASTRUCTURE FUND (472) SUBTOTAL -$ -$ Exhibit 2 page 22 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS AIRPORT FUND (530) Public Works Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (44,325)$ Public Works Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (2,606)$ Public Works Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (2,368)$ Public Works General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (1,100)$ Public Works Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (7,914)$ Public Works Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (541)$ Public Works Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (6,500)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 65,354$ AIRPORT FUND (530) SUBTOTAL -$ -$ CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Exhibit 2 page 23 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses ELECTRIC FUND (513 & 523) Capital Capital Improvement Project Reappropriations -$ Contract 1,831,915$ Utilities This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. Electric Rates at 0% and Staffing Resource Reduction for FY 2021 This action will maintain a 0% rate change for FY 2021. In addition to projected load loss, maintaining a zero electric rate change will result in revenue losses of approximately $18 million and the reduction of the Electric Fund's respective portion of the following positions which are budgeted throughout the Utilities Funds: 1.0 Utilities Chief Operating Officer; 1.0 Assistant Director, Utilities Engineering; 1.0 Business Analyst; 1.0 Utilities Supervisor; 1.0 Substation Electrician. A portion of the revenue loss will be offset by fewer commodity purchases due to load loss. Additionally, this action reduces staffing, which are anticipated to have minimal short-term impacts, however, may delay implementation of advanced meter infrastructure and building electrification. The City will also have to defer some underground rebuild capital improvement projects to maintain reserves at the target level; these are detailed in expenses reported in the Capital information of Attachment A, Exhibit 3. Impact to other funds are detailed in Attachment A, Exhibit 4. (9,000,000) Services Net Sales $ (18,203,817) Utility Purchase $ Utilities Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (227,930)$ Utilities Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (20,043)$ Utilities Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (93,265)$ Utilities Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (50,364)$ Utilities General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (8,654)$ Utilities Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (3,486)$ Utilities Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,065)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (10,630,926)$ ELECTRIC FUND (513 & 523) SUBTOTAL (18,203,817)$ (18,203,817)$ Exhibit 2 page 24 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses FIBER OPTICS FUND (533) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. -$ Contract Services 775,000$ Utilities Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (3,531)$ Utilities General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (607)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (770,862)$ FIBER OPTICS FUND (533) SUBTOTAL -$ -$ Exhibit 2 page 25 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses GAS FUND (514 & 524) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. -$ Contract Services (3,850,001)$ Utilities Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (179,410)$ Utilities Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (3,685)$ Utilities Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (40,393)$ Utilities Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (21,314)$ Utilities General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (3,662)$ Utilities Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (2,101)$ Utilities Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (48)$ Utilities Gas Rate Increase of 2% and Staffing Resource Reduction for FY 2021 This action will increase the gas rate by 2%, which enables the City to continue the cross-bore safety inspection program and PVC gas main replacement capital project. In order to maintain Gas fund reserves within acceptable target levels, the City will reduce the scope of the gas main replacement project GS-13001 by 30%, or approximately $3.0 million, detailed in expenses reported in the Capital information of Attachment A, Exhibit 2. Additionally, this action reduces staffing resources, which is anticipated to have minimal short-term impacts, however this may delay implementation of advanced meter infrastructure and gas meter replacements. The reduction of Gas Fund's portion of the following positions throughout the Utilities Funds is a result of this action: 1.0 Utilities Chief Operating Officer; 1.0 Assistant Director, Utilities Engineering; 1.0 Business Analyst; 1.0 Utilities Supervisor; 1.0 Substation Electrician. Impact to other funds are detailed in Attachment A, Exhibit 4. Net Sales (2,173,364)$ Utility Purchase (574,000)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 2,501,250$ GAS FUND (514 & 524) SUBTOTAL (2,173,364)$ (2,173,364)$ Exhibit 2 page 26 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Public Works Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (85,355)$ Public Works Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (13,080)$ Public Works Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (6,925)$ Public Works General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (3,218)$ Public Works Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (52,703)$ Public Works Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,199)$ Public Works Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,865)$ Public Works Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (58,691)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 223,036$ REFUSE FUND (525) SUBTOTAL -$ -$ Exhibit 2 page 27 REFUSE FUND (525) DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C , EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses STORM DRAINAGE FUND (528) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. -$ Contract Services 5,000$ Public Works Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (51,646)$ Public Works Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (8,921)$ Public Works Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (6,056)$ Public Works General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (2,814)$ Public Works Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (37,461)$ Public Works Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (1,112)$ Public Works Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (5,348)$ Public Works Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (89,839)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 198,197$ STORM DRAINAGE FUND (528) SUBTOTAL -$ -$ Exhibit 2 page 28 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses UTILITIES ADMINISTRATION FUND (521) Utilities Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (124,380)$ Utilities Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (9,399)$ Utilities General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (1,615)$ Utilities Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (707,568)$ Utilities Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (6,211)$ Utilities Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (7,589)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 856,762$ UTILITIES ADMINISTRATION FUND (521) SUBTOTAL -$ -$ Exhibit 2 page 29 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses WASTEWATER COLLECTION FUND (527) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. 600,000$ Contract Services 316,424$ Utilities Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (117,130)$ Utilities Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (553)$ Utilities Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (15,586)$ Utilities Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (11,913)$ Utilities General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (2,047)$ Utilities Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (250)$ Utilities Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (87)$ Utilities Wastewater Rates at 0% and Staffing Resource Reduction for FY 2021 This action will maintain wastewater rates at 0% and offset potential revenue losses by reducing the linear footage of main replacement projects and/or delay future construction of sewer main replacement project WC-17001. This would decrease expenses, detailed in the Capital Information of Attachment A, Exhibit 2, by approximately $700,000. Additionally, this action reduces the Wastewater Collection Fund's respective portions of the following positions which are allocated throughout the Utilities Funds: 1.0 Utilities Chief Operating Officer; 1.0 Assistant Director, Utilities Engineering; 1.0 Business Analyst; 1.0 Utilities Supervisor; 1.0 Substation Electrician. Impact to other funds are detailed in Attachment A, Exhibit 4. Net Sales (878,106)$ Utility Purchase (6,038)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (440,926)$ WASTEWATER COLLECTION FUND (527) SUBTOTAL (278,106)$ (278,106)$ Exhibit 2 page 30 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses WASTEWATER TREATMENT FUND (526) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. Revenue from Other Agencies 19,208,000$ Contract Services 13,366,025$ Public Works Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (43,378)$ Public Works Public Works Development Services Alignment This action recognizes the reallocation of staffing from the Planning and Development Services Department's Public Works division to the Public Works department. This reallocation of staff will align the position with the anticipated workload for the position. -$ Salaries & Benefits 27,184$ Public Works Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (239,062)$ Public Works Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (50,867)$ Public Works Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (31,629)$ Public Works General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (14,699)$ Public Works Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (208,829)$ Public Works Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (2,614)$ Public Works Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (159,106)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 6,564,975$ WASTEWATER TREATMENT FUND (526) SUBTOTAL 19,208,000$ 19,208,000$ Exhibit 2 page 31 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses WATER FUND (522) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. 865,666$ 5,293,357$ Utilities Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (40,448)$ Utilities Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (144,852)$ Utilities Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (1,107)$ Utilities Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (25,509)$ Utilities Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (20,663)$ Utilities General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (3,550)$ Utilities Water Rates at 0% and Staffing Resource Reduction for FY 2021 This action will maintain a 0% rate increase for FY 2021 and FY 2022, in alignment with the San Francisco Public Utilities Commission (SFPUC) projection of 0% water supply rate increases until FY 2023. Due to past capital improvement project deferrals, the City has adequate Water Fund reserves to absorb the anticipated decrease in revenues, which would be partially offset by projected load losses. Additionally, the City would still be able to continue to complete the seismic water tank replacement and water main replacements in FY 2021. This action also reduces the Water Fund's respective portions of the following staff resources that are budgeted throughout the Utility Funds: 1.0 Utilities Chief Operating Officer; 1.0 Assistant Director, Utilities Engineering; 1.0 Business Analyst; 1.0 Utilities Supervisor; 1.0 Substation Electrician. These are anticipated to have minimal short-term impact, however this may delay implementation of advanced meter infrastructure and water meter replacements. Impact to other funds are detailed in Attachment A, Exhibit 4. Net Sales (2,022,430)$ Utility Purchase (750,000)$ Utilities Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (2,075)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (5,463,993)$ WATER FUND (522) SUBTOTAL (1,156,764)$ (1,158,839)$ Exhibit 2 page 32 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment INTERNAL SERVICE FUNDS GENERAL BENEFITS FUND (687) Non-Departmental Charges to Other Funds/Retirement Expense This one-time action decreases the estimate for charges to other funds by $406,000 due to labor concessions in the Management group in FY 2021. In total, the Management concessions generate salary and benefit savings of $3.5M ($2.3M in the General Fund). Of this amount, $406,000 ($258,000 in the General Fund) is attributable to pension costs that are calculated as a percentage of payroll, including normal cost, employee share, and supplemental contributions. The General Benefits Fund acts as a pass-through for pension costs; therefore, a reduction to the department allocation and the associated expense for pension is recommended. Corresponding actions are recommended in this report and detailed in Attachment A, Exhibit 4 to distribute savings across the City. (405,595)$ (405,595)$ Non-Departmental Transfer To Retiree Health Benefits Fund This action decreases the transfer from the General Benefit Fund to the Retiree Healthcare Fund to align the implied subsidy with the most recent actuarial valuation performed by Bartel Associates that reduced the subsidy from 2.38M to $2.35M in FY 2021 (CMR 11284). The implied subsidy recognizes the higher cost of medical services for retirees, which is reduced from the active employees’ health care costs in the General Benefits Fund and transferred to the Retiree Health Benefit fund for retiree medical costs. A corresponding increase to active employee healthcare costs is also recommended in this report. -$ (37,000)$ Non-Departmental Health Benefit Expense This action increases active employee healthcare costs in the General Benefit Fund to align the implied subsidy with the most recent actuarial valuation performed by Bartel Associates that reduced the subsidy from 2.38M to $2.35M in FY 2021 (CMR 11284). The implied subsidy recognizes the higher cost of medical services for retirees, which is reduced from the active employees’ health care costs in the General Benefits Fund and transferred to the Retiree Health Benefit fund for retiree medical costs. A corresponding reduction to the transfer is also recommended in this report. -$ 37,000$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves -$ GENERAL BENEFITS FUND (687) SUBTOTAL (405,595)$ (405,595)$ GENERAL LIABILITY INSURANCE FUND (689) Non-Departmental Charges to Other Funds This one-time action decreases the estimate for charges to other funds by $125,000 ($68,000 in the General Fund) and is offset by a decrease in accumulated fund balance in the General Liability Fund. Staff will continue to proactively monitor and analyze the General Liability Insurance Fund throughout FY 2021 to ensure it remains resourced appropriately and that the risk is appropriately managed. Corresponding actions are recommended in this report and detailed in Attachment A, Exhibit 4 to distribute savings across the City. (125,000)$ -$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (125,000)$ GENERAL LIABILITY INSURANCE FUND (689) SUBTOTAL (125,000)$ (125,000)$ CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Exhibit 2 page 33 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment INTERNAL SERVICE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses PRINTING AND MAILING FUND (683) Administrative Services Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outline in Attachment A, Exhibit 4. -$ Allocated Charges (1,307)$ Administrative Services Printing Services This action restructures the City's printing services through a reduction in costs by $110,000. Staff is evaluating adjustments to the City's copier leases. The General Fund portion of these savings is anticipated to be approximately $88,000 based on the allocation of printing costs across the City. Impacts to various citywide funds are detailed in Attachment A, Exhibit 4. Allocated Charges (110,000)$ (110,000)$ Non-Departmental Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ (1,676)$ Non-Departmental Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ (852)$ Non-Departmental Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ (614)$ Non-Departmental General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ (91)$ Public Works Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (8,816)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 13,356$ PRINTING AND MAILING FUND (683) SUBTOTAL (110,000)$ (110,000)$ Exhibit 2 page 34 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment INTERNAL SERVICE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses RETIREE HEALTH BENEFITS FUND (694) Non-Departmental Charges to Other Funds/Retirement Premium Expense This action decreases the estimate for charges to other funds by $826,000 ($527,000 in the General Fund) to align department allocations for Retiree Healthcare costs with the most recent actuarial valuation performed by Bartel Associates. Consistent with the direction approved by the Finance Committee on May 5, 2020 the allocated charges will now be aligned with funding contributions presuming a 6.25 percent Discount Rate (CMR 11284). Corresponding actions are recommended in this report and detailed in Attachment A, Exhibit 4 to distribute savings across the City. (826,000)$ (826,000)$ Non-Departmental Transfer From General Benefits Fund/Health Benefit Expense This action decreases the transfer from the General Benefit Fund to the Retiree Healthcare Fund to align the implied subsidy with the most recent actuarial valuation performed by Bartel Associates that reduced the subsidy from 2.38M to $2.35M in FY 2021 (CMR 11284). The implied subsidy recognizes the higher cost of medical services for retirees, which is reduced from the active employees’ health care costs in the General Benefits Funds and transferred to the Retiree Health Benefits fund for retiree medical costs. A corresponding reduction to retiree healthcare costs is also recommended in this report. (37,000)$ (37,000)$ RETIREE HEALTH BENEFITS FUND (694) SUBTOTAL (863,000)$ (863,000)$ TECHNOLOGY FUND (682) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. Charges to Other Funds (46,000)$ Contract Services (2,157,463)$ Information Technology Recognize Accumulated Savings in IT Fund Balance This action recognizes anticipated savings resulting from FY 2020 Vacancy Savings and funding for equipment replacements that has accumulated to subsidize payments from all funds to the Information Technology Fund on a one-time basis in FY 2021. This will result in savings in IT allocated charges in the General Fund and Other Funds and decrease the fund balance in the Information Technology Fund. Since this action does not decrease expenses in the IT Fund consistent with revenue decreases, the revenue and expense adjustments for all funds are much closer aligned than other actions. This action reflects the combined impact from adjustments to Information Technology reductions as outlined in Attachment A, Exhibit 4. Charges to Other Funds (682,113)$ -$ Information Technology Printing Services Adjustment This action reflects the combined impact from adjustments to allocated charges for printing services as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (506)$ Information Technology Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (997)$ Information Technology Vehicle Replacement Program Reductions This action reflects the combined impact from adjustments to Vehicle Replacement Program reductions as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (4,632)$ Information Technology Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (453,765)$ Exhibit 2 page 35 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment INTERNAL SERVICE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses Information Technology Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (20,698)$ Information Technology Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (15,658)$ Information Technology General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (3,109)$ Information Technology Position Eliminations, Deferral of Hiring, and Reduction in Department Training This action reduces and defers the hiring of staff including 1.0 Director, Information Technology, 2.0 Senior Technologists, and 1.0 Technologist. This budget impact will result in decreased response time for internal work orders and delays in projects support and management across the organization. Charges to Other Funds (923,256)$ Salary & Benefits (923,256)$ Information Technology Reduction in Software and Equipment Support This action reduces the Citywide allocation for software replacement and may result in use of reserves or a resource impact to a department where replacement costs have not fully amortized. This reduction also contains costs that are no longer needed due to the City moving to an alternative platform, equipment being taken out of service, or alternative service delivery models being utilized. Charges to Other Funds (790,881)$ Contract Services (790,881)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves 1,928,715$ TECHNOLOGY FUND (682) SUBTOTAL (2,442,250)$ (2,442,250)$ Exhibit 2 page 36 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment INTERNAL SERVICE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses VEHICLE REPLACEMENT FUND (681) Capital Capital Improvement Project Reappropriations This action reflects the combined impact from adjustments to projects as outlined in Attachment A, Exhibit 3. -$ Contract Services (1,786,000)$ Public Works Vehicle Maintenance & Replacement (VRM) Fund Reductions This action will reduce vehicle replacements and resources, including 1.0 Motor Equipment Mechanic II, for FY 2021 & FY 2022. This will limit vehicle replacements in FY21 & FY22 to only regulatory or serious maintenance issues, resulting in an increase in backlog and the need to catch up to the replacement schedule in the future. Impacts to various citywide funds are detailed in Attachment A, Exhibit 4. (2,142,660)$ Allocated Charges (127,067)$ Public Works Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (47,357)$ Public Works Retiree Health Adjustment This action reflects the combined impact from adjustments to healthcare charges for Retirees as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (8,870)$ Public Works Workers' Compensation Adjustment This action reflects the combined impact from adjustments to salary and benefit charges for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (6,587)$ Public Works General Liability Insurance Adjustment This action reflects the combined impact from adjustments to allocated charge for general liability insurance as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (3,061)$ Public Works Utilities Adjustment This action reflects the combined impact from adjustments to allocated charges for utilities as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (7,529)$ Public Works Information Technology Adjustment This action reflects the combined impact from adjustments to allocated charges for information technology as outlined in Attachment A, Exhibit 4. -$ Allocated Charges (53,023)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (103,166)$ VEHICLE REPLACEMENT FUND (681) SUBTOTAL (2,142,660)$ (2,142,660)$ Exhibit 2 page 37 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 2 Department Category Adjustment Category Adjustment INTERNAL SERVICE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED BUDGET Revenues Expenses WORKERS' COMPENSATION FUND (688) Non-Departmental Charges to Other Funds This one-time action decreases the estimate for charges to other funds by $625,000 ($418,000 in the General Fund) and is offset by a decrease in accumulated fund balance in the Workers' Compensation Fund. Staff will continue to proactively monitor and analyze the Workers' Compensation Fund throughout FY 2021 to ensure it remains resourced appropriately and that the risk is appropriately managed. Corresponding actions are recommended in this report and detailed in Attachment A, Exhibit 4 to distribute savings across the City. (625,000)$ -$ Non-Departmental Management Concessions This action reflects the combined impact from adjustments to salary and benefit charges for Management group labor concessions as outlined in Attachment A, Exhibit 4. -$ Salary & Benefits (13,635)$ Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments recommended in this report. -$ Fund Balance/ Reserves (611,365)$ WORKERS' COMPENSATION FUND (688) SUBTOTAL (625,000)$ (625,000)$ Exhibit 2 page 38 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 3 Project Project Revenue Expense Revenue Expense Revenue Expense Number Title Adjustments Adjustments Adjustments Adjustments Funding Funding AC-86017 Art In Public Spaces $- $ (122,770) $- $ 67,115 $- $ 2,748,081 PF-93009 Americans With Disabilities Act Compliance $- $ (200,000) $- $ (200,000) $- $ 2,161,026 PG-06001 Athletic Courts Resurfacing $- $91,535 $- $ 37,375 $- $ 1,457,975 PG-19001 Baylands Athletic Center 10.5 Acre Expansion Plan $- $(81,400) $- $ (81,400) $- $- PE-17006 Baylands Flood Protection Levee Improvements $- $ (1,098,600) $- $ (1,098,600) $- $- PG-06003 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities $- $23,099 $- $ 23,099 $- $ 1,251,619 PL-04010 Bicycle and Pedestrian Transportation Plan Implementation $- $ (1,000,000) $- $ (4,000,000) $ 2,400,000 $ 7,323,595 PE-19003 Birch Street Improvements $- $- $ 1,500,000 $ 2,400,000 $ 1,500,000 $ 2,400,000 PF-01003 Building Systems Improvements $- $ (300,000) $- $ (300,000) $- $ 1,433,637 PE-18006 Byxbee Park Completion $- $ (300,000) $- $ (300,000) $ 2,400,000 $ 2,881,146 PG-14002 Cameron Park Improvements $- $20,000 $- $ 20,000 $- $ 217,800 AS-10000 Capital Improvement Fund Administration $- $471,140 $- $ 2,006,696 $- $ 14,790,565 FD-20000 Cardiac Monitor Replacement $ 7,000 $42,000 $ 7,000 $ 42,000 $ 7,000 $ 42,000 PE-13011 Charleston/Arastradero Corridor Project $- $ 5,800,000 $- $ 5,800,000 $ 1,303,710 $ 5,800,000 PE-09003 City Facility Parking Lot Maintenance $- $ (400,000) $- $ (400,000) $ 100,000 $ 1,142,641 PG-18001 Dog Park Installation and Renovation $ 150,000 $- $ 150,000 $- $ 450,000 $ 590,400 CITY OF PALO ALTO AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM FY 2021 Funding 5-yr CIP Funding 5-Yr CIP Revised Total CAPITAL IMPROVEMENT FUND Exhibit 3 Page 1 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 3 Project Project Revenue Expense Revenue Expense Revenue Expense Number Title Adjustments Adjustments Adjustments Adjustments Funding Funding CITY OF PALO ALTO AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM FY 2021 Funding 5-yr CIP Funding 5-Yr CIP Revised Total PE-13017 El Camino Median Landscape Improvements $- $ (108,300) $- $ (1,009,800) $- $- PL-15001 Embarcadero Road at El Camino Improvements $- $- $- $ (7,426,600) $- $- PL-19000 Emergency Vehicle Traffic Signal Preemption System Pilot $- $60,000 $- $ 60,000 $- $ 60,000 PF-02022 Facility Interior Finishes Replacement $- $ (400,000) $- $ (400,000) $ 413,000 $ 1,773,217 FD-14002 Fire Ringdown System Replacement $ 5,000 $16,000 $ 5,000 $ 16,000 $ 5,000 $ 16,000 PE-18004 Fire Station 4 Replacement $- $ (1,000,000) $ 8,150,000 $- $ 8,900,000 $ 9,850,000 PG-17001 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan $- $ (319,200) $- $ (489,600) $- $- PG-13003 Golf Reconfiguration & Baylands Athletic Center Improvements $- $200,000 $- $ 200,000 $- $ 200,000 LB-21000 Library Automated Material Handling $ 180,000 $220,900 $- $- $ 630,000 $ 803,900 PE-15007 New Downtown Parking Garage $- $(35,172) $ (9,072,000) $ (21,532,172) $ 5,541,000 $ 5,103,000 PE-15001 New Public Safety Building $ 900,000 $- $ 900,000 $- $ 103,150,000 $ 106,600,000 OS-09001 Off-Road Pathway Resurfacing And Repair $- $ (200,000) $- $ (200,000) $- $ 738,300 PG-09002 Park and Open Space Emergency Repairs $- $22,134 $- $ 22,134 $- $ 1,333,355 PG-19000 Park Restroom Installation $ 350,000 $350,000 $ 350,000 $ 350,000 $ 1,050,000 $ 1,285,300 PL-15003 Parking District Implementation $- $ (173,674) $- $ (375,574) $- $ 712,300 PG-14000 Ramos Park Improvements $- $209,000 $- $ 209,000 $- $ 209,000 PE-08001 Rinconada Park Improvements $ 1,999,529 $ 1,037,933 $ 1,999,529 $ 1,037,933 $ 2,399,529 $ 6,107,329 Exhibit 3 Page 2 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 3 Project Project Revenue Expense Revenue Expense Revenue Expense Number Title Adjustments Adjustments Adjustments Adjustments Funding Funding CITY OF PALO ALTO AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM FY 2021 Funding 5-yr CIP Funding 5-Yr CIP Revised Total PF-00006 Roofing Replacement $- $ (684,002) $- $ (684,002) $- $ 2,240,091 PL-00026 Safe Routes to School $ (10,000) $(10,000) $ (10,000) $ (10,000) $ 1,409,354 $ 2,096,954 PO-89003 Sidewalk Repairs $- $ (1,747,619) $- $ (2,547,619) $- $ 5,261,863 PE-13014 Street Lights Condition Assessment $- $ (241,778) $- $ (241,778) $- $- PO-05054 Street Lights Improvements $- $ (300,000) $- $ (500,000) $- $ 868,987 PE-86070 Street Maintenance $ (110,000) $381,843 $ (110,000) $ (618,157) $ 16,268,450 $ 24,835,243 PL-05030 Traffic Signal and Intelligent Transportation Systems $- $ (500,000) $- $ (500,000) $ 3,480,000 $ 5,051,655 PL-12000 Transportation and Parking Improvements $- $- $- $ (200,000) $- $ 2,649,042 PG-18002 Turf Management Plan $- $ (109,900) $- $ (109,900) $- $- PE-15011 Ventura Buildings Improvements $- $ (2,034,197) $- $ (2,034,197) $- $- $ 3,471,529 $ (2,421,028) $ 3,869,529 $ (32,968,047) $ 151,407,043 $ 222,036,021 EL-16002 Capacitor Bank Installation $- $300,000 $- $ 300,000 $- $ 600,000 EL-14000 Coleridge/Cowper/Tennyson 4/12kV Conversion $- $ (830,000) $- $ (830,000) $- $ 50,000 EL-19002 Colorado Substation Site Improvements $- $330,000 $- $ 330,000 $- $ 1,250,000 EL-17001 East Meadow Circles 4/12kV Conversion $- $(66,000) $- $ (66,000) $- $ 100,000 EL-02011 Electric Utility Geographic Information System $- $220,000 $- $ 220,000 $- $ 1,049,950 TOTAL CAPITAL IMPROVEMENT FUND PROJECT ADJUSTMENTS ELECTRIC FUND Exhibit 3 Page 3 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 3 Project Project Revenue Expense Revenue Expense Revenue Expense Number Title Adjustments Adjustments Adjustments Adjustments Funding Funding CITY OF PALO ALTO AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM FY 2021 Funding 5-yr CIP Funding 5-Yr CIP Revised Total EL-17007 Facility Relocation for Caltrain Modernization Project $- $ 2,723,631 $- $ 2,723,631 $- $ 2,723,631 EL-20000 Hopkins Substation 4/12kV Conversion $- $(50,000) $- $ (50,000) $- $ 4,110,000 EL-17005 Inter-substation Line Protection Relay $- $110,429 $- $ 110,429 $- $ 490,429 EL-11003 Rebuild Underground District 15 $- $ (1,119,609) $- $ (1,119,609) $- $ 50,000 EL-13003 Rebuild Underground District 16 $- $ (340,667) $- $ (340,667) $- $ 359,000 EL-17000 Rebuild Underground District 23 $- $ (214,000) $- $ (214,000) $- $ 1,100,000 EL-16000 Rebuild Underground District 26 $- $ (1,745,500) $- $ (1,545,500) $- $ 300,000 EL-14005 Reconfigure Quarry Feeders $- $50,000 $- $ 50,000 $- $ 50,000 EL-16003 Substation Physical Security $- $ (303,000) $- $ (303,000) $- $ 2,695,852 EL-12001 Underground District 46 - Charleston/El Camino Real $- $ 1,021,531 $- $ 1,021,531 $- $ 1,021,531 EL-11010 Underground District 47-Middlefield, Homer, Webster, Addison $- $120,000 $- $ 120,000 $- $ 120,000 EL-16001 Underground System Rebuild $- $(50,000) $- $ (50,000) $- $ 1,760,500 EL-19004 Wood Pole Replacement $- $ 1,475,000 $- $ 1,475,000 $ 750,000 $ 9,020,000 TOTAL ELECTRIC FUND PROJECT ADJUSTMENTS $-$1,631,815 $-$ 1,831,815 $ 750,000 $ 26,850,893 Exhibit 3 Page 4 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 3 Project Project Revenue Expense Revenue Expense Revenue Expense Number Title Adjustments Adjustments Adjustments Adjustments Funding Funding CITY OF PALO ALTO AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM FY 2021 Funding 5-yr CIP Funding 5-Yr CIP Revised Total FO-16000 Fiber Optics Network - System Rebuild $- $775,000 $- $ 775,000 $- $ 1,075,000 TOTAL FIBER FUND PROJECT ADJUSTMENTS $-$775,000 $-$ 775,000 $- $ 1,075,000 GS-13001 Gas Main Replacement - Project 23 $- $ (3,000,000) $- $ (3,000,000) $- $ 7,620,046 GS-80019 Gas Meters and Regulators $- $ (850,001) $- $ (850,001) $- $ 3,000,000 TOTAL GAS FUND PROJECT ADJUSTMENTS $-$(3,850,001) $-$ (3,850,001) $- $ 10,620,046 SD-23000 West Bayshore Road Trunk Line Improvements $- $5,000 $- $ 5,000 $- $ 2,401,475 TOTAL STORMWATER MANAGEMENT FUND PROJECT ADJUSTMENTS $-$5,000 $-$ 5,000 $- $ 2,401,475 TE-19001 City Council Chambers Upgrade $ (46,000) $(93,000) $- $- $ 46,000 $ 93,000 TE-12001 Development Center Blueprint Technology Enhancements $- $(25,000) $- $ (25,000) $- $ 452,600 TE-19000 Enterprise Resource Planning Upgrade $- $ (2,029,000) $- $- $- $ 2,029,000 TE-13004 Infrastructure Management System $- $25,000 $- $ 25,000 $- $ 46,800 TE-01012 IT Disaster Recovery Plan $- $(33,600) $- $ (33,600) $- $- TE-05000 Radio Infrastructure Replacement $- $(1,863) $- $ (1,863) $- $ 199,137 $ (46,000) $ (2,157,463) $-$ (35,463) $ 46,000 $ 2,820,537 TOTAL TECHNOLOGY FUND PROJECT ADJUSTMENTS FIBER FUND GAS FUND STORMWATER MANAGEMENT FUND TECHNOLOGY FUND Exhibit 3 Page 5 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 3 Project Project Revenue Expense Revenue Expense Revenue Expense Number Title Adjustments Adjustments Adjustments Adjustments Funding Funding CITY OF PALO ALTO AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM FY 2021 Funding 5-yr CIP Funding 5-Yr CIP Revised Total VR-21000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 $- $ (1,786,000) $- $ (1,786,000) $- $ 1,405,000 VR-22000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 $- $- $- $ (1,786,000) $- $ 1,377,000 $-$(1,786,000) $-$ (3,572,000) $- $ 2,782,000 WC-80020 Sewer System, Customer Connections $ 450,000 $- $ 450,000 $- $ 2,100,000 $ 2,220,000 WC-15001 Wastewater Collection System Rehabilitation/Augmentation Project 28 $- $500,000 $- $ 500,000 $- $ 500,000 WC-16001 Wastewater Collection System Rehabilitation/Augmentation Project 29 $- $557,424 $- $ 557,424 $- $ 2,195,424 WC-17001 Wastewater Collection System Rehabilitation/Augmentation Project 30 $- $ (741,000) $- $ (741,000) $- $ 5,980,000 $ 450,000 $316,424 $ 450,000 $ 316,424 $ 2,100,000 $ 10,895,424 WQ-19003 Advanced Water Purification Facility $ 3,000,000 $448,000 $ 3,000,000 $ 448,000 $ 23,900,000 $ 21,564,000 WQ-14002 New Laboratory And Environmental Services Building $ 1,910,000 $434,168 $ 1,910,000 $ 434,168 $ 23,410,000 $ 23,167,460 WQ-19000 Outfall Line Construction $ 3,850,000 $ 3,850,000 $ 3,850,000 $ 3,850,000 $ 8,800,000 $ 8,886,000 WQ-19002 Plant Repair, Retrofit, and Equipment Replacement $- $20,944 $- $ 20,944 $- $ 21,514,834 WQ-14003 Primary Sedimentation Tank Rehabilitation $ 8,148,000 $ 7,774,613 $ 8,148,000 $ 7,774,613 $ 17,632,000 $ 19,654,800 WQ-19001 Secondary Treatment Upgrades $ 2,300,000 $838,300 $ 2,300,000 $ 838,300 $ 32,430,000 $ 31,362,300 $ 19,208,000 $ 13,366,025 $ 19,208,000 $ 13,366,025 $ 106,172,000 $ 126,149,394 VEHICLE REPLACEMENT FUND TOTAL VEHICLE REPLACEMENT FUND PROJECT ADJUSTMENTS WASTEWATER COLLECTION FUND TOTAL WASTEWATER COLLECTION FUND PROJECT ADJUSTMENTS WASTEWATER TREATMENT FUND TOTAL WASTEWATER TREATMENT FUND PROJECT ADJUSTMENTS Exhibit 3 Page 6 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 3 Project Project Revenue Expense Revenue Expense Revenue Expense Number Title Adjustments Adjustments Adjustments Adjustments Funding Funding CITY OF PALO ALTO AMENDMENTS TO THE CITY MANAGER'S FY 2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM FY 2021 Funding 5-yr CIP Funding 5-Yr CIP Revised Total WS-19000 Mayfield Reservoir Subgrade and Venting Repair $- $184,879 $- $ 184,879 $- $ 184,879 WS-14001 Water Main Replacement - Project 28 $- $85,107 $- $ 85,107 $- $ 9,085,107 WS-80015 Water Meters $- $ (1,000,000) $- $ (1,000,000) $- $ 2,819,207 WS-07001 Water Recycling Facilities $- $(4,629) $- $ (4,629) $- $ 391,020 WS-07000 Water Regulation Station Improvements $- $ (550,000) $- $ (550,000) $- $ 209,000 WS-80013 Water System Customer Connections $ 575,000 $- $ 2,375,000 $- $ 9,358,154 $ 4,524,300 WS-09000 Water Tank Seismic Upgrade and Rehabilitation $- $ 6,142,000 $- $ 6,142,000 $- $ 11,993,000 WS-02014 Water, Gas, Wastewater Utility GIS Data $- $436,000 $- $ 436,000 $ 1,663,021 $ 2,930,528 $ 575,000 $ 5,293,357 $ 2,375,000 $ 5,293,357 $ 11,021,175 $ 32,137,041 $ 23,658,529 $ 11,173,129 $ 25,902,529 $ (18,837,890) $ 271,496,218 $ 437,767,831 WATER FUND TOTAL WATER FUND PROJECT ADJUSTMENTS TOTAL ALL FUNDS Exhibit 3 Page 7 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 Workers' Compensation Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative Services Workers' Compensation Adjustment $ - $ (19,573)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund City Attorney Workers' Compensation Adjustment $ - $ (6,950)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund City Auditor Workers' Compensation Adjustment $ - $ (2,766)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund City Clerk Workers' Compensation Adjustment $ - $ (2,486)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund City Council Workers' Compensation Adjustment $ - $ (608)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund City Manager Workers' Compensation Adjustment $ - $ (7,966)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Community Services Workers' Compensation Adjustment $ - $ (39,422)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021.General Fund Fire Workers' Compensation Adjustment $ - $ (126,398)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Human Resources Workers' Compensation Adjustment $ - $ (8,035)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Library Workers' Compensation Adjustment $ - $ (16,934)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Office of Emergency Services Workers' Compensation Adjustment $ - $ (2,655)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Office of Transportation Workers' Compensation Adjustment $ - $ (2,698)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Planning and Development Services Workers' Compensation Adjustment $ - $ (26,836)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Police Workers' Compensation Adjustment $ - $ (131,882)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. General Fund Public Works Workers' Compensation Adjustment $ - $ (22,705)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. - $ (417,917) Capital Improvement Fund 471 Workers' Compensation Adjustment $ - $ (16,397)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. $ - $ (16,397) Airport Fund 530 Workers' Compensation Adjustment $ - $ (2,368)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Electric Fund 513 & 523 Workers' Compensation Adjustment $ - $ (50,364)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Fiber Optics Fund 533 Workers' Compensation Adjustment $ - $ (3,531)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL CAPITAL FUNDS CAPITAL FUNDS SUBTOTAL Exhibit 4 page 1 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 Workers' Compensation Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Gas Fund 514 & 524 Workers' Compensation Adjustment $ - $ (21,314)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Refuse Fund 525 Workers' Compensation Adjustment $ - $ (6,925)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Storm Drainage Fund 528 Workers' Compensation Adjustment $ - $ (6,056)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Utilities Administration Fund 521 Workers' Compensation Adjustment $ - $ (9,399)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Wastewater Collection Fund 527 Workers' Compensation Adjustment $ - $ (11,913)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Wastewater Treatment Fund 526 Workers' Compensation Adjustment $ - $ (31,629)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Water Fund 522 Workers' Compensation Adjustment $ - $ (20,663)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. $ - $ (164,162) Information Technology Fund 682 Workers' Compensation Adjustment $ - $ (15,658)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Printing & Mailing Fund 683 Workers' Compensation Adjustment $ - $ (614)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Vehicle Maintenance & Replacement Fund 681 Workers' Compensation Adjustment $ - $ (6,587)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. $ - $ (22,859) California Avenue Fund 237 Workers' Compensation Adjustment $ - $ (417)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Community Development Block Grant (CDBG) Fund 232 Workers' Compensation Adjustment $ - $ (283)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Housing In- Lieu/Residential Fund 233 Workers' Compensation Adjustment $ - $ (72)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Housing In- Lieu/Commercial Fund 234 Workers' Compensation Adjustment $ - $ (72)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Public Art Fund 207 Workers' Compensation Adjustment $ - $ (417)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. Residential Parking Permit (RPP) Fund 239 Workers' Compensation Adjustment $ - $ (722)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. University Avenue Fund 236 Workers' Compensation Adjustment $ - $ (1,680)Adjustment to salary and benefit charges for workers' compensation to reduce the allocation to departments in FY 2021. $ - $ (3,665) TOTAL ADJUSTMENT $ -$ (625,000) SPECIAL REVENUE FUNDS SUBTOTAL ENTERPRISE FUNDS SUBTOTAL INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL SPECIAL REVENUE FUNDS Exhibit 4 page 2 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 General Liability Insurance Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative Services General Liability Insurance Adjustment $ - $ (2,887)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund City Attorney General Liability Insurance Adjustment $ - $ (1,370)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund City Auditor General Liability Insurance Adjustment $ - $ (549)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund City Clerk General Liability Insurance Adjustment $ - $ (494)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund City Council General Liability Insurance Adjustment $ - $ (121)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund City Manager General Liability Insurance Adjustment $ - $ (1,582)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Community Services General Liability Insurance Adjustment $ - $ (8,355)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Fire General Liability Insurance Adjustment $ - $ (8,653)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Human Resources General Liability Insurance Adjustment $ - $ (2,085)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Library General Liability Insurance Adjustment $ - $ (3,077)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Office of Emergency Services General Liability Insurance Adjustment $ - $ (403)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Office of Transportation General Liability Insurance Adjustment $ - $ (1,003)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Planning and Development Services General Liability Insurance Adjustment $ - $ (7,240)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Police General Liability Insurance Adjustment $ - $ (20,035)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. General Fund Public Works General Liability Insurance Adjustment $ - $ (10,552)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. - $ (68,405) Capital Improvement Fund 471 General Liability Insurance Adjustment $ - $ (7,063)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. $ - $ (7,063) Airport Fund 530 General Liability Insurance Adjustment $ - $ (1,100)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Electric Fund 513 & 523 General Liability Insurance Adjustment $ - $ (8,654)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Fiber Optics Fund 533 General Liability Insurance Adjustment $ - $ (607)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL CAPITAL FUNDS CAPITAL FUNDS SUBTOTAL Exhibit 4 page 3 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 General Liability Insurance Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Gas Fund 514 & 524 General Liability Insurance Adjustment $ - $ (3,662)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Refuse Fund 525 General Liability Insurance Adjustment $ - $ (3,218)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Storm Drainage Fund 528 General Liability Insurance Adjustment $ - $ (2,814)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Utilities Administration Fund 521 General Liability Insurance Adjustment $ - $ (1,615)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Wastewater Treatment Fund 526 General Liability Insurance Adjustment $ - $ (14,699)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Wastewater Collection Fund 527 General Liability Insurance Adjustment $ - $ (2,047)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Water Fund 522 General Liability Insurance Adjustment $ - $ (3,550)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. $ - $ (41,968) Information Technology Fund 682 General Liability Insurance Adjustment $ - $ (3,109)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Printing & Mailing Fund 683 General Liability Insurance Adjustment $ - $ (91)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Vehicle Maintenance & Replacement Fund 681 General Liability Insurance Adjustment $ - $ (3,061)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. $ - $ (6,260) California Avenue Fund 237 General Liability Insurance Adjustment $ - $ (135)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Community Development Block Grant (CDBG) Fund 232 General Liability Insurance Adjustment $ - $ (105)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Housing In- Lieu/Residential Fund 233 General Liability Insurance Adjustment $ - $ (27)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Housing In- Lieu/Commercial Fund 234 General Liability Insurance Adjustment $ - $ (27)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Public Art Fund 207 General Liability Insurance Adjustment $ - $ (88)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. Residential Parking Permit (RPP) Fund 239 General Liability Insurance Adjustment $ - $ (268)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. University Avenue Fund 236 General Liability Insurance Adjustment $ - $ (654)Adjustment to allocated charges for general liability to reduce the allocation to departments in FY 2021. $ - $ (1,304) TOTAL ADJUSTMENT $ -$ (125,000) ENTERPRISE FUNDS SUBTOTAL INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS SUBTOTAL Exhibit 4 page 4 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 Retiree Health Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative Services Retiree Health Adjustment $ - $ (28,315)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund City Attorney Retiree Health Adjustment $ - $ (6,916)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund City Auditor Retiree Health Adjustment $ - $ (2,706)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund City Clerk Retiree Health Adjustment $ - $ (2,406)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund City Council Retiree Health Adjustment $ - $ (2,957)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund City Manager Retiree Health Adjustment $ - $ (7,567)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Community Services Retiree Health Adjustment $ - $ (54,325)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Fire Retiree Health Adjustment $ - $ (133,056)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Human Resources Retiree Health Adjustment $ - $ (11,426)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Library Retiree Health Adjustment $ - $ (26,461)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Office of Emergency Services Retiree Health Adjustment $ - $ (3,102)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Office of Transportation Retiree Health Adjustment $ - $ (4,751)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Planning and Development Services Retiree Health Adjustment $ - $ (38,398)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Police Retiree Health Adjustment $ - $ (154,060)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. General Fund Public Works Retiree Health Adjustment $ - $ (50,667)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. - $ (527,112) Capital Improvement Fund 471 Retiree Health Adjustment $ - $ (15,586)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. $ - $ (15,586) Airport Fund 530 Retiree Health Adjustment $ - $ (2,606)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Electric Fund 513 & 523 Retiree Health Adjustment $ - $ (93,265)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Gas Fund 514 & 524 Retiree Health Adjustment $ - $ (40,393)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL CAPITAL FUNDS CAPITAL FUNDS SUBTOTAL Exhibit 4 page 5 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 Retiree Health Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Refuse Fund 525 Retiree Health Adjustment $ - $ (13,080)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Storm Drainage Fund 528 Retiree Health Adjustment $ - $ (8,921)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Wastewater Treatment Fund 526 Retiree Health Adjustment $ - $ (50,867)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Wastewater Collection Fund 527 Retiree Health Adjustment $ - $ (15,586)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Water Fund 522 Retiree Health Adjustment $ - $ (25,509)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. $ - $ (250,226) Information Technology Fund 682 Retiree Health Adjustment $ - $ (20,698)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Printing & Mailing Fund 683 Retiree Health Adjustment $ - $ (852)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Vehicle Maintenance & Replacement Fund 681 Retiree Health Adjustment $ - $ (8,870)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. $ - $ (30,420) California Avenue Fund 237 Retiree Health Adjustment $ - $ (344)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. Residential Parking Permit (RPP) Fund 239 Retiree Health Adjustment $ - $ (866)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. University Avenue Fund 236 Retiree Health Adjustment $ - $ (1,446)Adjustment to allocated charges for retiree health to align with the most recent actuarial valuation. $ - $ (2,656) TOTAL ADJUSTMENT $ -$ (826,000) ENTERPRISE FUNDS SUBTOTAL INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS SUBTOTAL Exhibit 4 page 6 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 Management (MGMT) Labor Concessions Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative Services Salary and Benefits Adjustment $ - $ (370,960)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund City Attorney Salary and Benefits Adjustment $ - $ (176,811)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund City Auditor Salary and Benefits Adjustment $ - $ (49,365)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund City Clerk Salary and Benefits Adjustment $ - $ (39,026)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund City Manager Salary and Benefits Adjustment $ - $ (181,483)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Community Services Salary and Benefits Adjustment $ - $ (255,557)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Fire Salary and Benefits Adjustment $ - $ (121,211)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Human Resources Salary and Benefits Adjustment $ - $ (209,272)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Library Salary and Benefits Adjustment $ - $ (151,494)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Office of Emergency Services Salary and Benefits Adjustment $ - $ (32,594)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Office of Transportation Salary and Benefits Adjustment $ - $ (45,845)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Planning and Development Services Salary and Benefits Adjustment $ - $ (295,070)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Police Salary and Benefits Adjustment $ - $ (146,116)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. General Fund Public Works Salary and Benefits Adjustment $ - $ (183,143)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. - $ (2,257,948) Capital Improvement Fund 471 Salary and Benefits Adjustment $ - $ (166,769)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Cubberley Property Infrastructure Fund 472 Salary and Benefits Adjustment $ - $(2,284)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. $ - $ (169,053) Airport Fund 530 Salary and Benefits Adjustment $ - $ (44,325)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Electric Fund 513 & 523 Salary and Benefits Adjustment $ - $ (20,043)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Gas Fund 514 & 524 Salary and Benefits Adjustment $ - $(3,685)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Refuse Fund 525 Salary and Benefits Adjustment $ - $ (85,355)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL CAPITAL FUNDS CAPITAL FUNDS SUBTOTAL Exhibit 4 page 7 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4 Management (MGMT) Labor Concessions Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Storm Drainage Fund 528 Salary and Benefits Adjustment $ - $ (51,646)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Utilities Administration Fund 521 Salary and Benefits Adjustment $ - $ (124,380)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Wastewater Treatment Fund 526 Salary and Benefits Adjustment $ - $ (239,062)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Wastewater Collection Fund 527 Salary and Benefits Adjustment $ - $(553)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Water Fund 522 Salary and Benefits Adjustment $ - $(1,107)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. $ - $ (570,155) Information Technology Fund 682 Salary and Benefits Adjustment $ - $ (453,765)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Printing & Mailing Fund 683 Salary and Benefits Adjustment $ - $(1,676)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Vehicle Maintenance & Replacement Fund 681 Salary and Benefits Adjustment $ - $ (47,357)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Workers' Compensation Fund 688 Salary and Benefits Adjustment $ - $ (13,635)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. $ - $ (516,433) California Avenue Fund 237 Salary and Benefits Adjustment $ - $(3,782)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Public Art Fund 207 Salary and Benefits Adjustment $ - $ (12,774)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. Residential Parking Permit (RPP) Fund 239 Salary and Benefits Adjustment $ - $ (11,662)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. University Avenue Fund 236 Salary and Benefits Adjustment $ - $(7,608)Adjustment to salary and benefits to align with Management labor concessions in FY 2021. $ - $ (35,827) TOTAL ADJUSTMENT $ -$ (3,549,416) ENTERPRISE FUNDS SUBTOTAL INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS SUBTOTAL Exhibit 4 page 8 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Technology Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative Services Information Technology Adjustment $- $ (67,928) Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund City Attorney Information Technology Adjustment $- $ (18,817)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund City Auditor Information Technology Adjustment $- $ (8,187)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund City Clerk Information Technology Adjustment $- $ (10,624)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund City Council Information Technology Adjustment $- $ (1,877)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund City Manager Information Technology Adjustment $- $ (23,184)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Community Services Information Technology Adjustment $- $ (169,964)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Fire Information Technology Adjustment $- $ (241,227)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Human Resources Information Technology Adjustment $- $ (22,786)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Library Information Technology Adjustment $- $ (143,043)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Office of Emergency Services Information Technology Adjustment $- $ (24,502)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Office of Transportation Information Technology Adjustment $- $ (9,719)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Planning and Development Services Information Technology Adjustment $- $ (117,444)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Police Information Technology Adjustment $- $ (294,149)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. General Fund Public Works Information Technology Adjustment $- $ (166,485)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. $- $ (1,319,936) Airport Enterprise Fund 530 Information Technology Adjustment $- $ (7,914)Adjustment to allocated charges for technology services to align with service reductions in FY 2021Refuse Fund 525 Information Technology Adjustment $- $ (52,703)Adjustment to allocated charges for technology services to align with service reductions in FY 2021 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL ENTERPRISE FUNDS Exhibit 4 page 9 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Technology Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Stormwater Management Fund 528 Information Technology Adjustment $- $ (37,461)Adjustment to allocated charges for technology services to align with service reductions in FY 2021Utilities Administration Fund 521 Information Technology Adjustment $- $ (707,568)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. Wastewater Treatment Fund 526 Information Technology Adjustment $- $ (208,829)Adjustment to allocated charges for technology services to align with service reductions in FY 2021 $- $ (1,014,475) Printing & Mailing Services Fund 683 Information Technology Adjustment $- $ (8,816)Adjustment to allocated charges for technology services to align with service reductions in FY 2021.Vehicle Replacement & Maintenance Fund 681 Information Technology Adjustment $- $ (53,023)Adjustment to allocated charges for technology services to align with service reductions in FY 2021. $- $ (61,839) TOTAL ADJUSTMENT $- $ (2,396,250) ENTERPRISE FUNDS SUBTOTAL INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL Exhibit 4 page 10 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Print & Mail Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative Services Printing Services Reductions $- $ (5,602) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund City Attorney Printing Services Reductions $- $ (617) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund City Auditor Printing Services Reductions $- $ (904) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund City Clerk Printing Services Reductions $- $ (9,030) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund City Manager Printing Services Reductions $- $ (1,785) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Community Services Printing Services Reductions $- $ (18,207) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Fire Printing Services Reductions $- $ (1,215) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Human Resources Printing Services Reductions $- $ (1,583) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Library Printing Services Reductions $- $ (3,765) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Office of Emergency Services Printing Services Reductions $- $ (809) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Office of Transportation Printing Services Reductions $- $ (654) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Planning and Development Services Printing Services Reductions $- $ (29,174) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Police Printing Services Reductions $- $ (9,684) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. General Fund Public Works Printing Services Reductions $- $ (4,758) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Stores Inventory Non- Departmental Printing Services Reductions $- $ (374) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. $- $ (88,161) Airport Enterprise Fund 530 Printing Services Reductions $- $ (541) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Electric Fund 513 & 523 Printing Services Reductions $- $ (3,486) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL Exhibit 4 page 11 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Print & Mail Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Gas Fund 514 & 524 Printing Services Reductions $- $ (2,101) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Refuse Fund 525 Printing Services Reductions $- $ (1,199) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Stormwater Management Fund 528 Printing Services Reductions $- $ (1,112) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Utilities Administration Fund 521 Printing Services Reductions $- $ (6,211) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Wastewater Collection Fund 527 Printing Services Reductions $- $ (250) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Wastewater Treatment Fund 526 Printing Services Reductions $- $ (2,614) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. Water Fund 522 Printing Services Reductions $- $ (2,075) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. $- $ (19,588) Information Technology Fund 682 Printing Services Reductions $- $ (506) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. $- $ (506) Residential Parking Permit Program 239 Printing Services Reductions $- $ (297) Adjustment to allocated charges for printing services to align with service reductions in FY 2021. $- $ (297) TOTAL ADJUSTMENT $-$ (108,552) ENTERPRISE FUNDS SUBTOTAL INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS SUBTOTAL Exhibit 4 page 12 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Utilities Fund Department/ Fund Title Revenue Expense Comments General Fund Community Services Utilities Allocated Charges $- $ (155,400) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. General Fund Fire Utilities Allocated Charges $- $ (7,685) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. General Fund Library Utilities Allocated Charges $- $ (26,502) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. General Fund Planning and Development Services Utilities Allocated Charges $- $ (364) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. General Fund Police Utilities Allocated Charges $- $(5) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. General Fund Public Works Utilities Allocated Charges $- $ (63,762) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. $- $ (253,718) Capital Improvement Fund 471 Utilities Allocated Charges $- $ (12) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. $- $ (12) Airport Enterprise Fund 530 Utilities Allocated Charges $- $ (6,500) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Electric Supply Fund 513 & 523 Utilities Allocated Charges $- $ (1,065) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Gas Fund 514 & 524 Utilities Allocated Charges $- $ (48) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Refuse Fund 525 Utilities Allocated Charges $- $ (1,865) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Stormwater Management Fund 528 Utilities Allocated Charges $- $ (5,348) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Utilities Administration Fund 521 Utilities Allocated Charges $- $ (7,589) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Wastewater Collection Fund 527 Utilities Allocated Charges $- $ (87) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Wastewater Treatment Fund 526 Utilities Allocated Charges $- $ (159,106) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Water Fund 522 Utilities Allocated Charges $- $ (40,448) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. $- $ (222,057)ENTERPRISE FUNDS SUBTOTAL ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL CAPITAL FUNDS CAPITAL FUNDS SUBTOTAL Exhibit 4 page 13 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Utilities Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Information Technology Fund 682 Utilities Allocated Charges $- $ (997) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. Vehicle Replacement & Maintenance 681 Utilities Allocated Charges $- $ (7,529) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. $- $ (8,526) California Avenue Parking Permits 237 Utilities Allocated Charges $- $ (3,042) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. University Avenue Parking Permits 236 Utilities Allocated Charges $- $ (15,062) Adjustment to allocated charges for utilities in alignment with rates reductions in FY 2021. $- $ (18,104) TOTAL ADJUSTMENT $-$ (502,418) INTERNAL SERVICE FUNDS SUBTOTAL SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS SUBTOTAL Exhibit 4 page 14 INTERNAL SERVICE FUNDS DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Vehicle Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative Services Vehicle Replacement Program Reductions $- $ (14,684) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. General Fund Community Services Vehicle Replacement Program Reductions $- $ (120,728) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. General Fund Planning and Development Services Vehicle Replacement Program Reductions $- $ (98,094) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. General Fund Fire Vehicle Replacement Program Reductions $- $ (627,587) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. General Fund Library Vehicle Replacement Program Reductions $- $ (758) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. General Fund Office of Emergency Services Vehicle Replacement Program Reductions $- $ (6,568) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. General Fund Police Vehicle Replacement Program Reductions $- $ (216,807) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. General Fund Public Works Vehicle Replacement Program Reductions $- $ (190,266) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. $- $ (1,275,491) Electric Fund 513 & 523 Vehicle Replacement Program Reductions $ (227,930) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. Gas Fund 514 & 524 Vehicle Replacement Program Reductions $- $ (179,410) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. Refuse Fund 525 Vehicle Replacement Program Reductions $- $ (58,691) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. Stormwater Management Fund 528 Vehicle Replacement Program Reductions $- $ (89,839) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. Wastewater Collection Fund 527 Vehicle Replacement Program Reductions $- $ (117,130) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. Wastewater Treatment Fund 526 Vehicle Replacement Program Reductions $- $ (43,378) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. Water Fund 522 Vehicle Replacement Program Reductions $- $ (144,852) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. $- $ (861,230)ENTERPRISE FUNDS SUBTOTAL CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL ENTERPRISE FUNDS Exhibit 4 page 15 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C EXHIBIT 4: Vehicle Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2021 BUDGET Residential Parking Permit Program 239 Vehicle Replacement Program Reductions $- $ (1,307) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. $- $ (1,307) TOTAL ADJUSTMENT $- $ (2,142,660) SPECIAL REVENUE FUNDS SUBTOTAL Exhibit 4 page 16 Information Technology Fund 682 Vehicle Replacement Program Reductions $- $ (4,632) Adjustment to allocated charges for vehicle replacements to align with program reductions in FY 2021. $- $ (4,632) INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL SPECIAL REVENUE FUNDS DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 1 TABLE OF ORGANIZATIONTable of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % General Fund Administrative Services Account Specialist 4.88 4.63 4.63 3.13 -1.50 (32.40)% Account Specialist (Freeze)0.00 0.00 0.00 1.50 1.50 0.00% Account Specialist-Lead 3.05 3.45 3.45 3.45 0.00 0.00% Accountant 3.00 3.00 3.00 3.00 0.00 0.00% Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Administrative Associate II 1.00 1.00 1.00 0.50 -0.50 (50.00)% Administrative Associate II (Freeze)0.00 0.00 0.00 0.50 0.50 0.00% Administrative Associate III 1.00 1.00 1.00 1.00 0.00 0.00% Assistant Director Administrative Services 1.65 1.65 1.65 1.65 0.00 0.00% Buyer 1.00 1.00 1.00 1.00 0.00 0.00% Chief Procurement Officer 1.00 1.00 1.00 1.00 0.00 0.00% Contracts Administrator 2.70 2.70 2.70 2.30 -0.40 (14.81)% Contracts Administrator (Freeze)0.00 0.00 0.00 0.40 0.40 0.00% Director Administrative Services/CFO 0.80 0.80 0.80 0.80 0.00 0.00% Director Office of Management and Budget 1.00 1.00 1.00 0.00 -1.00 (100.00)% Director Office of Management and Budget (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Management Analyst 0.00 1.00 2.00 2.00 0.00 0.00% Manager Accounting 1.00 0.00 0.00 0.00 0.00 0.00% Manager Budget 1.00 2.00 2.00 2.00 0.00 0.00% Manager Real Property 1.00 1.00 1.00 1.00 0.00 0.00% Manager Revenue Collections 0.62 0.62 0.62 0.62 0.00 0.00% Manager Treasury, Debt & Investments 0.60 0.60 0.60 0.60 0.00 0.00% Manager, Finance 0.00 1.00 1.00 1.00 0.00 0.00% Payroll Analyst 2.00 2.00 2.00 2.00 0.00 0.00% Performance Auditor II (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Principal Management Analyst 0.00 0.00 0.00 0.00 0.00 0.00% Senior Accountant 3.00 3.00 3.00 3.00 0.00 0.00% Senior Buyer 1.00 1.00 1.00 1.00 0.00 0.00% Senior Management Analyst 4.90 2.30 2.30 2.30 0.00 0.00% Storekeeper 1.00 1.00 1.00 1.00 0.00 0.00% Storekeeper-Lead 0.20 0.20 0.20 0.20 0.00 0.00% Warehouse Supervisor 0.20 0.20 0.20 0.20 0.00 0.00% Total Administrative Services 38.60 38.15 39.15 40.15 1.00 2.55% City Attorney Assistant City Attorney 3.00 3.00 3.00 3.00 0.00 0.00% EXHIBIT 5DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 2 Chief Assistant City Attorney 1.00 1.00 1.00 1.00 0.00 0.00% City Attorney 1.00 1.00 1.00 1.00 0.00 0.00% Claims Investigator 1.00 1.00 1.00 1.00 0.00 0.00% Deputy City Attorney 1.00 1.00 1.00 1.00 0.00 0.00% Legal Fellow 1.00 1.00 1.00 0.50 -0.50 (50.00)% Legal Fellow (Freeze)0.00 0.00 0.00 0.50 0.50 0.00% Principal Attorney 0.00 0.00 0.00 0.00 0.00 0.00% Secretary to City Attorney 1.00 1.00 1.00 1.00 0.00 0.00% Senior Assistant City Attorney 0.00 0.00 0.00 0.00 0.00 0.00% Senior Deputy City Attorney 0.00 0.00 0.00 0.00 0.00 0.00% Senior Legal Secretary 1.00 0.00 0.00 0.00 0.00 0.00% Senior Management Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Total City Attorney 11.00 10.00 10.00 10.00 0.00 0.00% City Auditor Administrative Assistant 0.00 0.00 0.00 0.00 0.00 0.00% City Auditor 1.00 1.00 1.00 1.00 0.00 0.00% Performance Auditor I 1.00 1.00 0.00 0.00 0.00 0.00% Performance Auditor II 1.00 1.00 2.00 0.00 -2.00 (100.00)% Senior Performance Auditor 2.00 1.00 1.00 2.00 1.00 100.00% Total City Auditor 5.00 4.00 4.00 3.00 -1.00 (25.00)% City Clerk Administrative Associate III 2.00 2.00 2.00 2.00 0.00 0.00% Assistant City Clerk 1.00 1.00 1.00 1.00 0.00 0.00% City Clerk 1.00 1.00 1.00 1.00 0.00 0.00% Deputy City Clerk 1.00 1.00 1.00 1.00 0.00 0.00% Hearing Officer 0.75 0.00 0.00 0.00 0.00 0.00% Total City Clerk 5.75 5.00 5.00 5.00 0.00 0.00% City Manager Administrative Assistant 1.00 1.00 2.00 2.00 0.00 0.00% Administrative Associate III 1.00 1.00 0.00 0.00 0.00 0.00% Assistant City Manager 0.00 0.00 1.00 1.00 0.00 0.00% Assistant City Manager/Utilities General Manager 0.25 0.25 0.00 0.00 0.00 0.00% Assistant to the City Manager 2.00 2.00 2.00 1.00 -1.00 (50.00)% Assistant to the City Manager (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Chief Communications Officer 1.00 1.00 1.00 1.00 0.00 0.00% Chief Sustainability Officer 1.00 1.00 0.00 0.00 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 3 City Manager 1.00 1.00 1.00 1.00 0.00 0.00% Deputy City Manager 2.00 2.00 1.00 1.00 0.00 0.00% Executive Assistant to the City Manager 1.00 1.00 1.00 1.00 0.00 0.00% Management Analyst 0.00 0.75 0.75 0.00 -0.75 (100.00)% Manager Communications 1.00 1.00 1.00 1.00 0.00 0.00% Manager Economic Development 0.00 0.00 0.00 0.00 0.00 0.00% Total City Manager 11.25 12.00 10.75 10.00 -0.75 (6.98)% Community Services Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Administrative Associate III 1.00 1.00 1.00 0.00 -1.00 (100.00)% Administrative Associate III (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Assistant Director Community Services 2.00 2.00 2.00 1.00 -1.00 (50.00)% Assistant Director Community Services (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Building Serviceperson 2.00 1.25 1.25 1.00 -0.25 (20.00)% Building Serviceperson-Lead 2.00 0.60 0.60 0.60 0.00 0.00% Coordinator Recreation Programs 4.00 3.00 4.00 4.00 0.00 0.00% Director Community Services 1.00 1.00 1.00 1.00 0.00 0.00% Division Manager Open Space, Parks and Golf 1.00 1.00 1.00 0.00 -1.00 (100.00)% Heavy Equipment Operator 0.07 0.07 0.07 0.07 0.00 0.00% Inspector, Field Services 2.00 2.00 2.00 2.00 0.00 0.00% Junior Museum & Zoo Educator 3.60 3.60 3.60 3.25 -0.35 (9.72)% Junior Museum & Zoo Educator (Freeze)0.00 0.00 0.00 0.35 0.35 0.00% Management Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Management Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Manager Community Services 5.00 5.00 5.00 4.00 -1.00 (20.00)% Manager Community Services (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Manager Community Services Senior Program 4.00 4.00 4.00 4.00 0.00 0.00% Manager Human Services 1.00 1.00 1.00 1.00 0.00 0.00% Park Maintenance Person 6.00 6.00 6.00 6.00 0.00 0.00% Park Maintenance-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Park Ranger 5.00 5.00 5.00 5.00 0.00 0.00% Parks/Golf Crew-Lead 2.00 2.00 2.00 2.00 0.00 0.00% Producer Arts/Science Program 11.00 11.00 11.00 9.25 -1.75 (15.91)% Producer Arts/Science Program (Freeze)0.00 0.00 0.00 1.75 1.75 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 4 Producer Arts/Science Programs 0.00 0.00 0.00 1.00 1.00 0.00% Program Assistant I 8.00 8.00 8.00 3.00 -5.00 (62.50)% Program Assistant I (Freeze)0.00 0.00 0.00 4.00 4.00 0.00% Program Assistant II 4.00 4.00 3.00 4.00 1.00 33.33% Project Manager 0.10 0.10 0.10 0.10 0.00 0.00% Senior Management Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Sprinkler System Representative 4.00 4.00 4.00 4.00 0.00 0.00% Superintendent Community Services 2.00 2.00 2.00 2.00 0.00 0.00% Superintendent Recreation 1.00 1.00 1.00 0.00 -1.00 (100.00)% Superintendent Recreation (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Theater Specialist 2.00 2.00 2.00 2.00 0.00 0.00% Total Community Services 78.77 75.62 75.62 75.37 -0.25 (0.33)% Fire 40-Hour Training Battalion Chief 1.00 1.00 1.00 1.00 0.00 0.00% 40-Hour Training Captain 1.00 1.00 1.00 0.00 -1.00 (100.00)% 40-Hour Training Captain (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Administrative Associate II 2.00 2.20 2.20 1.20 -1.00 (45.45)% Administrative Associate II (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Battalion Chief 3.00 3.00 3.00 3.00 0.00 0.00% Business Analyst 0.80 0.80 0.80 0.80 0.00 0.00% Deputy Chief/Fire Marshal 0.05 0.05 0.05 0.05 0.00 0.00% Deputy Director Technical Services Division 0.20 0.20 0.20 0.00 -0.20 (100.00)% Deputy Director Technical Services Division (Freeze)0.00 0.00 0.00 0.20 0.20 0.00% Deputy Fire Chief 2.00 2.00 2.00 2.00 0.00 0.00% Emergency Medical Service Director 1.00 1.00 1.00 1.00 0.00 0.00% Emergency Medical Services Data Specialist 1.00 1.00 1.00 1.00 0.00 0.00% Fire Apparatus Operator 30.00 26.00 26.00 26.00 0.00 0.00% Fire Captain 21.00 21.00 21.00 21.00 0.00 0.00% Fire Chief 1.00 1.00 1.00 1.00 0.00 0.00% Fire Fighter 41.00 34.00 34.00 29.00 -5.00 (14.71)% Fire Fighter (Freeze)0.00 0.00 0.00 5.00 5.00 0.00% Fire Inspector 0.80 0.80 0.80 0.40 -0.40 (50.00)% Fire Inspector (Freeze)0.00 0.00 0.00 0.40 0.40 0.00% Geographic Information System Specialist 0.50 0.50 0.50 0.50 0.00 0.00% Hazardous Materials Inspector 0.30 0.30 0.30 0.30 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 5 Police Chief 0.00 0.00 0.00 0.00 0.00 0.00% Senior Management Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Total Fire 108.65 97.85 97.85 97.85 0.00 0.00% Human Resources Administrative Assistant 0.00 0.00 0.00 0.00 0.00 0.00% Assistant Director Human Resources 1.00 1.00 1.00 1.00 0.00 0.00% Director Human Resources/CPO 1.00 1.00 1.00 1.00 0.00 0.00% Human Resources Representative 3.00 3.00 3.00 2.50 -0.50 (16.67)% Human Resources Representative (Freeze)0.00 0.00 0.00 0.50 0.50 0.00% Human Resources Technician 4.00 4.00 4.00 3.50 -0.50 (12.50)% Human Resources Technician (Freeze)0.00 0.00 0.00 0.50 0.50 0.00% Manager Employee Benefits 1.00 1.00 1.00 1.00 0.00 0.00% Manager Employee Relations 1.00 1.00 1.00 1.00 0.00 0.00% Senior Human Resources Administrator 3.00 3.00 3.00 3.00 0.00 0.00% Senior Management Analyst 2.00 2.00 2.00 2.00 0.00 0.00% Total Human Resources 16.00 16.00 16.00 16.00 0.00 0.00% Library Administrative Associate III 1.00 1.00 1.00 0.00 -1.00 (100.00)% Administrative Associate III (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Assistant Director Library Services 1.00 1.00 1.00 0.00 -1.00 (100.00)% Assistant Director Library Services (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Business Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Coordinator Library Programs 1.00 1.00 1.00 1.00 0.00 0.00% Director Libraries 1.00 1.00 1.00 1.00 0.00 0.00% Division Head Library Services 1.00 1.00 1.00 1.00 0.00 0.00% Librarian 7.00 7.00 6.00 6.00 0.00 0.00% Library Associate 7.00 7.00 7.00 6.00 -1.00 (14.29)% Library Associate (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Library Specialist 12.50 11.50 11.50 10.50 -1.00 (8.70)% Library Specialist (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Management Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Manager Library Services 4.00 4.00 3.00 3.00 0.00 0.00% Senior Librarian 9.00 9.00 8.00 6.00 -2.00 (25.00)% Senior Librarian (Freeze)0.00 0.00 0.00 2.00 2.00 0.00% Supervising Librarian 2.00 2.00 4.00 4.00 0.00 0.00% Total Library 48.50 47.50 46.50 46.50 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 6 Office of Emergency Services Director Office of Emergency Services 1.00 1.00 1.00 1.00 0.00 0.00% Office of Emergency Services Coordinator 1.00 1.00 1.00 1.00 0.00 0.00% Program Assistant II 1.00 1.00 1.00 0.00 -1.00 (100.00)% Program Assistant II (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Total Office of Emergency Services 3.00 3.00 3.00 3.00 0.00 0.00% Office of Transportationb Administrative Assistant 0.00 0.00 0.50 0.50 0.00 0.00% Associate Engineer 0.00 0.00 0.30 0.30 0.00 0.00% Associate Planner 0.00 0.00 0.30 0.45 0.15 50.00% Chief Transportation Official 0.00 0.00 0.70 0.70 0.00 0.00% Coordinator Transportation Systems Management 0.00 0.00 1.25 1.25 0.00 0.00% Management Analyst 0.00 0.00 0.50 0.50 0.00 0.00% Project Engineer 0.00 0.00 0.45 0.45 0.00 0.00% Senior Engineer 0.00 0.00 0.20 0.20 0.00 0.00% Senior Planner 0.00 0.00 0.50 0.50 0.00 0.00% Traffic Engineering-Lead 0.00 0.00 0.35 0.35 0.00 0.00% Transportation Planning Manager 0.00 0.00 1.15 1.15 0.00 0.00% Total Office of Transportation 0.00 0.00 6.20 6.35 0.15 2.42% Planning and Community Environmentc Administrative Assistant 2.00 2.00 1.00 1.00 0.00 0.00% Administrative Associate I 1.00 1.00 1.00 1.00 0.00 0.00% Administrative Associate II 3.00 2.80 2.80 2.80 0.00 0.00% Administrative Associate III 4.00 3.59 4.00 4.00 0.00 0.00% Assistant Chief Building Official 1.00 1.00 1.00 1.00 0.00 0.00% Assistant Director PCE 1.00 1.00 1.00 1.00 0.00 0.00% Assistant Director Public Works 0.00 0.00 0.00 0.00 0.00 0.00% Associate Engineer 0.75 0.67 0.22 0.20 -0.02 (9.09)% Associate Planner 1.00 3.27 3.15 3.00 -0.15 (4.76)% Building Inspector Specialist 4.00 4.00 4.00 6.00 2.00 50.00% Building/Planning Technician 3.00 3.00 3.00 2.00 -1.00 (33.33)% Building/Planning Technician (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Business Analyst 1.00 1.00 0.00 0.00 0.00 0.00% Chief Building Official 1.00 1.00 1.00 1.00 0.00 0.00% Chief Planning Official 1.00 1.00 1.00 1.00 0.00 0.00% Chief Transportation Official 0.43 0.64 0.00 0.00 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 7 Code Enforcement Officer 2.00 2.00 2.00 0.00 -2.00 (100.00)% Code Enforcement Officer (Freeze)0.00 0.00 0.00 2.00 2.00 0.00% Code Enforcement-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Coordinator Transportation Systems Management 0.88 0.74 0.00 0.00 0.00 0.00% Deputy Chief/Fire Marshal 0.80 0.80 0.80 0.80 0.00 0.00% Development Project Coordinator II 2.00 2.00 2.00 2.00 0.00 0.00% Development Project Coordinator III 3.00 3.00 3.00 3.00 0.00 0.00% Development Services Director 1.00 1.00 0.00 0.00 0.00 0.00% Director Planning/Community Environment 1.00 1.00 1.00 1.00 0.00 0.00% Engineer 0.64 0.64 0.64 0.52 -0.12 (18.75)% Engineering Technician III 1.78 1.78 1.78 1.50 -0.28 (15.73)% Fire Inspector 3.20 3.20 3.20 1.60 -1.60 (50.00)% Fire Inspector (Freeze)0.00 0.00 0.00 1.60 1.60 0.00% Hazardous Materials Inspector 1.60 1.60 1.60 1.60 0.00 0.00% Industrial Waste Inspector 0.01 0.01 0.01 0.00 -0.01 (100.00)% Industrial Waste Investigator 0.35 0.35 0.35 0.35 0.00 0.00% Inspector, Field Services 0.68 0.68 0.68 0.68 0.00 0.00% Landscape Architect Park Planner 0.00 0.50 0.50 0.50 0.00 0.00% Management Analyst 1.99 1.81 0.01 0.00 -0.01 (100.00)% Manager Development Center 1.00 1.00 0.00 0.00 0.00 0.00% Manager Environmental Control Program 0.10 0.10 0.10 0.00 -0.10 (100.00)% Manager Planning 4.00 3.00 5.00 4.00 -1.00 (20.00)% Manager Urban Forestry 0.04 0.04 0.04 0.00 -0.04 (100.00)% Parking Operations-Lead 0.00 0.10 0.00 0.00 0.00 0.00% Planner 4.00 4.00 4.00 4.00 0.00 0.00% Planning Arborist 0.29 0.00 0.00 0.00 0.00 0.00% Planning Division Manager 0.00 1.00 0.00 0.00 0.00 0.00% Principal Management Analyst 0.00 0.00 1.00 0.00 -1.00 (100.00)% Principal Planner 0.00 1.00 2.00 1.00 -1.00 (50.00)% Principal Planner (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Program Assistant I 1.00 1.00 1.00 0.00 -1.00 (100.00)% Program Assistant I (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Program Assistant II 0.60 0.00 0.00 0.00 0.00 0.00% Project Engineer 0.53 0.83 0.13 0.10 -0.03 (23.08)% Senior Business Analyst 0.00 0.00 1.00 1.00 0.00 0.00% Senior Engineer 0.46 0.46 0.46 0.40 -0.06 (13.04)% Senior Industrial Waste Investigator 0.01 0.01 0.01 0.00 -0.01 (100.00)% Senior Management Analyst 2.00 1.88 2.00 2.00 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 8 Senior Planner 6.75 3.88 3.60 2.60 -1.00 (27.78)% Senior Planner (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Supervisor Inspection and Surveying 0.27 0.27 0.27 0.25 -0.02 (7.41)% Traffic Engineering-Lead 0.38 0.65 0.10 0.10 0.00 0.00% Transportation Planning Manager 0.20 0.41 0.00 0.00 0.00 0.00% Total Planning and Community Environment 66.74 66.71 62.45 61.60 -0.85 -1.36% Police Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Administrative Associate II 3.00 3.00 3.00 2.00 -1.00 (33.33)% Administrative Associate II (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Animal Control Officer 3.00 3.00 3.00 2.00 -1.00 (33.33)% Animal Control Officer (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Animal Control Officer-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Animal Services Specialist II 2.00 2.00 0.00 0.00 0.00 0.00% Assistant Police Chief 1.00 1.00 1.00 1.00 0.00 0.00% Business Analyst 1.20 1.20 1.20 1.20 0.00 0.00% Code Enforcement Officer 1.00 1.00 1.00 1.00 0.00 0.00% Communications Manager 1.00 1.00 1.00 0.00 -1.00 (100.00)% Communications Manager (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Communications Technician 1.00 1.00 1.00 0.00 -1.00 (100.00)% Communications Technician (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Community Service Officer 7.50 7.50 7.50 5.63 -1.87 (24.93)% Community Service Officer (Freeze)0.00 0.00 0.00 1.87 1.87 0.00% Court Liaison Officer 1.00 1.00 1.00 1.00 0.00 0.00% Crime Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Deputy Director Technical Services Division 0.80 0.80 0.80 0.00 -0.80 (100.00)% Deputy Director Technical Services Division (Freeze)0.00 0.00 0.00 0.80 0.80 0.00% Geographic Information System Specialist 0.50 0.50 0.50 0.50 0.00 0.00% Police Agent 19.00 19.00 19.00 19.00 0.00 0.00% Police Captain 2.00 2.00 2.00 2.00 0.00 0.00% Police Chief 1.00 1.00 1.00 1.00 0.00 0.00% Police Lieutenant 5.00 5.00 5.00 4.00 -1.00 (20.00)% Police Lieutenant (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Police Officer 50.00 50.00 50.00 39.00 -11.00 (22.00)% Police Officer (Freeze)0.00 0.00 0.00 11.00 11.00 0.00% Police Records Specialist II 6.00 6.00 6.00 6.00 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 9 Police Records Specialist-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Police Sergeant 14.00 14.00 14.00 14.00 0.00 0.00% Program Assistant II 1.00 1.00 1.00 1.00 0.00 0.00% Property Evidence Technician 2.00 2.00 2.00 2.00 0.00 0.00% Public Safety Communications Manager 1.00 1.00 1.00 0.00 -1.00 (100.00)% Public Safety Communications Manager (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Public Safety Dispatcher 16.00 16.00 16.00 12.00 -4.00 (25.00)% Public Safety Dispatcher (Freeze)0.00 0.00 0.00 4.00 4.00 0.00% Public Safety Dispatcher-Lead 4.00 4.00 4.00 4.00 0.00 0.00% Public Safety Program Manager 2.00 2.00 2.00 2.00 0.00 0.00% Senior Management Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Superintendent Animal Services 1.00 1.00 0.00 0.00 0.00 0.00% Veterinarian 1.00 1.00 0.00 0.00 0.00 0.00% Veterinarian Technician 2.00 2.00 0.00 0.00 0.00 0.00% Total Police 155.00 155.00 149.00 149.00 0.00 0.00% Public Works Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Administrative Associate I 0.60 0.60 0.10 0.10 0.00 0.00% Administrative Associate II 2.65 2.65 2.65 2.65 0.00 0.00% Administrative Associate III 0.01 0.01 0.01 0.01 0.00 0.00% Assistant Director Public Works 0.87 0.87 0.73 0.73 0.00 0.00% Associate Engineer 0.30 0.30 0.00 0.00 0.00 0.00% Building Serviceperson 1.00 0.00 0.00 0.00 0.00 0.00% Building Serviceperson-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Cement Finisher 3.00 2.00 2.00 2.00 0.00 0.00% Cement Finisher-Lead 0.26 0.26 0.26 0.26 0.00 0.00% Coordinator Public Works Projects 1.50 1.50 1.50 1.50 0.00 0.00% Director Public Works/City Engineer 1.00 1.00 1.00 1.00 0.00 0.00% Electrician 0.80 0.80 0.80 0.80 0.00 0.00% Engineer 0.66 0.66 0.36 0.48 0.12 33.33% Engineering Technician III 1.47 1.47 1.47 1.75 0.28 19.05% Equipment Operator 3.46 2.46 2.46 2.46 0.00 0.00% Facilities Carpenter 1.00 1.00 1.00 1.00 0.00 0.00% Facilities Maintenance-Lead 1.85 1.85 1.85 1.85 0.00 0.00% Facilities Painter 1.75 1.75 1.75 1.75 0.00 0.00% Facilities Technician 4.05 4.05 4.05 4.05 0.00 0.00% Heavy Equipment Operator 2.33 2.33 2.33 2.33 0.00 0.00% Heavy Equipment Operator-Lead 0.85 0.85 0.85 0.85 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 10 Inspector, Field Services 0.11 0.11 0.11 0.11 0.00 0.00% Landscape Architect Park Planner 0.10 0.60 0.60 0.60 0.00 0.00% Management Analyst 0.70 0.70 0.70 1.45 0.75 107.14% Manager Facilities 0.90 0.90 0.90 0.90 0.00 0.00% Manager Maintenance Operations 1.20 1.20 1.20 1.20 0.00 0.00% Manager Urban Forestry 0.96 0.96 0.96 1.00 0.04 4.17% Manager Watershed Protection 0.05 0.05 0.05 0.05 0.00 0.00% Planning Arborist 0.71 0.00 0.00 0.00 0.00 0.00% Project Engineer 0.50 0.50 0.00 0.00 0.00 0.00% Project Manager 2.65 2.65 2.65 2.00 -0.65 (24.53)% Project Manager (Freeze)0.00 0.00 0.00 0.65 0.65 0.00% Senior Engineer 0.79 0.79 0.59 0.60 0.01 1.69% Senior Management Analyst 1.11 1.11 1.11 1.11 0.00 0.00% Senior Project Manager 0.10 0.10 0.00 0.00 0.00 0.00% Supervisor Inspection and Surveying 0.10 0.10 0.10 0.10 0.00 0.00% Surveyor, Public Works 0.33 0.33 0.33 0.33 0.00 0.00% Traffic Controller Maintainer I 1.94 1.94 1.94 1.94 0.00 0.00% Traffic Controller Maintainer II 2.00 2.00 2.00 2.00 0.00 0.00% Tree Maintenance Person 1.00 1.00 1.00 1.00 0.00 0.00% Tree Trim/Line Clear 7.00 7.00 7.00 7.00 0.00 0.00% Tree Trim/Line Clear-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Total Public Works 54.66 51.45 49.41 50.61 1.20 2.43% Total General Fund 602.92 582.28 574.93 574.43 -0.50 -0.09% Enterprise Fund Public Works Account Specialist 0.30 0.30 0.30 0.30 0.00 0.00% Accountant 0.40 0.40 0.40 0.40 0.00 0.00% Administrative Associate I 0.10 0.10 0.10 0.10 0.00 0.00% Administrative Associate II 2.15 2.15 2.15 2.15 0.00 0.00% Administrative Associate III 0.10 0.10 0.10 0.10 0.00 0.00% Assistant Director Public Works 1.30 1.30 1.30 1.30 0.00 0.00% Assistant Manager WQCP 2.00 2.00 2.00 2.00 0.00 0.00% Associate Engineer 2.99 2.99 2.99 3.00 0.01 0.33% Chemist 3.00 3.00 3.00 3.00 0.00 0.00% Deputy Chief/Fire Marshal 0.07 0.07 0.07 0.07 0.00 0.00% Electrician 3.00 3.00 3.00 3.00 0.00 0.00% Electrician-Lead 2.00 2.00 2.00 2.00 0.00 0.00% Engineer 0.90 0.90 0.90 0.90 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 11 Engineering Technician III 0.25 0.25 0.25 0.25 0.00 0.00% Environmental Specialist 2.00 2.00 2.00 2.00 0.00 0.00% Equipment Operator 0.54 0.54 0.54 0.54 0.00 0.00% Facilities Maintenance Lead 1.00 1.00 1.00 1.00 0.00 0.00% Facilities Technician 1.50 1.50 1.50 1.50 0.00 0.00% Hazardous Materials Inspector 0.04 0.04 0.04 0.04 0.00 0.00% Heavy Equipment Operator 0.90 0.90 0.90 0.90 0.00 0.00% Heavy Equipment Operator-Lead 1.15 1.15 1.15 1.15 0.00 0.00% Industrial Waste Inspector 2.99 2.99 2.99 3.00 0.01 0.33% Industrial Waste Investigator 1.15 1.15 1.15 1.15 0.00 0.00% Laboratory Technician WQC 3.00 3.00 3.00 3.00 0.00 0.00% Landfill Technician 1.00 1.00 1.00 1.00 0.00 0.00% Management Analyst 2.30 2.30 2.30 2.30 0.00 0.00% Manager Airport 1.00 1.00 1.00 1.00 0.00 0.00% Manager Environmental Control Program 4.90 4.90 4.90 5.00 0.10 2.04% Manager Laboratory Services 1.00 1.00 1.00 1.00 0.00 0.00% Manager Maintenance Operations 1.96 1.96 1.96 1.96 0.00 0.00% Manager Solid Waste 1.00 1.00 1.00 1.00 0.00 0.00% Manager Water Quality Control Plant 1.00 1.00 1.00 1.00 0.00 0.00% Manager Watershed Protection 0.95 0.95 0.95 0.95 0.00 0.00% Plant Mechanic 7.00 7.00 7.00 7.00 0.00 0.00% Program Assistant I 1.00 1.00 1.00 1.00 0.00 0.00% Program Assistant II 2.00 2.00 2.00 2.00 0.00 0.00% Project Engineer 1.83 1.83 1.83 1.83 0.00 0.00% Project Manager 1.35 1.35 1.35 1.35 0.00 0.00% Senior Accountant 0.30 0.30 0.30 0.30 0.00 0.00% Senior Buyer 1.00 1.00 1.00 1.00 0.00 0.00% Senior Chemist 1.00 1.00 1.00 1.00 0.00 0.00% Senior Engineer 3.76 3.76 3.76 3.76 0.00 0.00% Senior Industrial Waste Investigator 0.99 0.99 0.99 1.00 0.01 1.01% Senior Management Analyst 0.21 0.21 0.21 0.21 0.00 0.00% Senior Mechanic 1.00 1.00 1.00 1.00 0.00 0.00% Senior Operator WQC 6.00 6.00 6.00 6.00 0.00 0.00% Senior Technologist 1.00 1.00 1.00 1.00 0.00 0.00% Storekeeper 1.00 1.00 1.00 1.00 0.00 0.00% Street Maintenance Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Street Sweeper Operator 1.63 1.63 1.63 1.63 0.00 0.00% Supervisor WQCP Operations 3.00 3.00 3.00 3.00 0.00 0.00% Surveyor, Public Works 0.12 0.12 0.12 0.12 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 12 Technologist 1.00 1.00 1.00 1.00 0.00 0.00% Traffic Controller Maintainer I 0.06 0.06 0.06 0.06 0.00 0.00% WQC Plant Operator II 16.00 16.00 16.00 16.00 0.00 0.00% Zero Waste Coordinator 1.00 1.00 1.00 1.00 0.00 0.00% Total Public Works 101.19 101.19 101.19 101.32 0.13 0.13% Utilities Account Specialist 1.70 1.70 1.70 1.70 0.00 0.00% Accountant 0.60 0.60 0.60 0.60 0.00 0.00% Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Administrative Associate II 7.00 7.00 6.00 6.00 0.00 0.00% Assistant City Manager/Utilities General Manager 0.75 0.75 0.00 0.00 0.00 0.00% Assistant Director Administrative Services 0.25 0.25 0.25 0.25 0.00 0.00% Assistant Director Utilities Customer Support Services 1.00 1.00 1.00 1.00 0.00 0.00% Assistant Director Utilities Engineering 1.00 1.00 1.00 0.00 -1.00 (100.00)% Assistant Director Utilities Engineering (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Assistant Director Utilities Operations 1.00 1.00 1.00 1.00 0.00 0.00% Assistant Director Utilities/Resource Management 1.00 1.00 1.00 1.00 0.00 0.00% Business Analyst 7.00 6.00 6.00 5.00 -1.00 (16.67)% Business Analyst (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Cathodic Protection Technician Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Cathodic Technician 1.00 1.00 1.00 1.00 0.00 0.00% Cement Finisher 2.00 2.00 2.00 2.00 0.00 0.00% Contracts Administrator 0.70 0.70 0.70 0.70 0.00 0.00% Coordinator Utilities Projects 6.00 6.00 6.00 6.00 0.00 0.00% Customer Service Representative 7.00 7.00 7.00 7.00 0.00 0.00% Customer Service Specialist 2.00 2.00 2.00 2.00 0.00 0.00% Customer Service Specialist-Lead 2.00 2.00 2.00 2.00 0.00 0.00% Deputy Chief/Fire Marshal 0.08 0.08 0.08 0.08 0.00 0.00% Deputy City Attorney 1.00 1.00 1.00 1.00 0.00 0.00% Director Administrative Services/CFO 0.20 0.20 0.20 0.20 0.00 0.00% Electric Heavy Equipment Operator 0.00 0.00 0.00 2.00 2.00 0.00% Electric Project Engineer 2.00 2.00 4.00 4.00 0.00 0.00% Electric Underground Inspector 2.00 2.00 2.00 2.00 0.00 0.00% Electric Underground Inspector-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Electrical Equipment Technician 1.00 1.00 1.00 1.00 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 13 Electrician Assistant I 3.00 3.00 3.00 3.00 0.00 0.00% Engineer 4.00 4.00 4.00 4.00 0.00 0.00% Engineering Manager - Electric 1.00 1.00 1.00 1.00 0.00 0.00% Engineering Manager - WGW 1.00 1.00 1.00 1.00 0.00 0.00% Engineering Technician III 3.00 3.00 3.00 3.00 0.00 0.00% Gas and Water Meter Measurement and Control Technician 4.00 4.00 4.00 4.00 0.00 0.00% Gas and Water Meter Measurement and Control Technician - Lead 1.00 1.00 1.00 1.00 0.00 0.00% Hazardous Materials Inspector 0.06 0.06 0.06 0.06 0.00 0.00% Heavy Equipment Operator 6.70 6.70 6.70 0.00 -6.70 (100.00)% Heavy Equipment Operator - Install/ Repair 4.00 4.00 4.00 4.00 0.00 0.00% Industrial Waste Investigator 0.50 0.50 0.50 0.50 0.00 0.00% Inspector, Field Services 5.00 5.00 5.00 5.00 0.00 0.00% Lineperson/Cable Specialist 11.00 11.00 11.00 10.00 -1.00 (9.09)% Lineperson/Cable Specialist-Lead 4.00 4.00 4.00 4.00 0.00 0.00% Maintenance Mechanic-Welding 2.00 2.00 2.00 2.00 0.00 0.00% Manager Communications 1.00 1.00 1.00 1.00 0.00 0.00% Manager Customer Service 1.00 1.00 1.00 1.00 0.00 0.00% Manager Electric Operations 1.00 1.00 1.00 1.00 0.00 0.00% Manager Treasury, Debt & Investments 0.40 0.40 0.40 0.40 0.00 0.00% Manager Utilities Compliance 1.00 1.00 1.00 1.00 0.00 0.00% Manager Utilities Credit & Collection 1.00 1.00 1.00 1.00 0.00 0.00% Manager Utilities Operations WGW 1.00 1.00 1.00 1.00 0.00 0.00% Manager Utilities Program Services 1.00 1.00 1.00 1.00 0.00 0.00% Manager Utilities Strategic Business 1.00 1.00 1.00 1.00 0.00 0.00% Manager Utilities Telecommunications 1.00 1.00 1.00 1.00 0.00 0.00% Meter Reader 6.00 6.00 6.00 6.00 0.00 0.00% Meter Reader-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Metering Technician 3.00 3.00 3.00 3.00 0.00 0.00% Metering Technician-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Offset Equipment Operator 0.48 0.48 0.48 0.48 0.00 0.00% Overhead Underground Troubleman 2.00 2.00 2.00 2.00 0.00 0.00% Power Engineer 3.00 3.00 1.00 1.00 0.00 0.00% Principal Business Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Program Assistant I 1.50 1.50 1.50 1.50 0.00 0.00% Program Assistant II 0.00 0.00 1.00 1.00 0.00 0.00% Project Engineer 5.00 5.00 5.00 5.00 0.00 0.00% Project Manager 0.75 0.75 0.75 0.75 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 14 Resource Planner 6.00 6.00 5.00 5.00 0.00 0.00% Restoration Lead 1.00 1.00 1.00 1.00 0.00 0.00% SCADA Technologist 2.00 2.00 2.00 2.00 0.00 0.00% Senior Accountant 0.70 0.70 0.70 0.70 0.00 0.00% Senior Business Analyst 2.00 3.00 3.00 3.00 0.00 0.00% Senior Electrical Engineer 4.00 4.00 4.00 4.00 0.00 0.00% Senior Engineer 5.00 5.00 5.00 5.00 0.00 0.00% Senior Management Analyst 0.70 0.70 0.70 0.70 0.00 0.00% Senior Mechanic 1.00 1.00 1.00 1.00 0.00 0.00% Senior Performance Auditor 1.00 1.00 1.00 1.00 0.00 0.00% Senior Resource Planner 6.00 6.00 6.50 6.50 0.00 0.00% Senior Utilities Field Service Representative 1.00 1.00 1.00 1.00 0.00 0.00% Senior Water Systems Operator 2.00 2.00 2.00 2.00 0.00 0.00% Storekeeper 1.00 1.00 1.00 1.00 0.00 0.00% Storekeeper-Lead 0.80 0.80 0.80 0.80 0.00 0.00% Street Light, Traffic Signal & Fiber Technician 5.00 5.00 5.00 5.00 0.00 0.00% Street Light, Traffic Signal & Fiber-Lead 2.00 2.00 2.00 2.00 0.00 0.00% Substation Electrician 6.00 6.00 6.00 5.00 -1.00 (16.67)% Substation Electrician (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Substation Electrician-Lead 2.00 2.00 2.00 2.00 0.00 0.00% Supervising Electric Project Engineer 1.00 1.00 1.00 1.00 0.00 0.00% Tree Maintenance Person 1.00 1.00 1.00 1.00 0.00 0.00% Utilities Chief Operating Officer 1.00 1.00 1.00 0.00 -1.00 (100.00)% Utilities Chief Operating Officer (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Utilities Compliance Technician 2.00 2.00 2.00 3.00 1.00 50.00% Utilities Compliance Technician-Lead 1.00 1.00 1.00 1.00 0.00 0.00% Utilities Credit/Collection Specialist 2.00 2.00 2.00 2.00 0.00 0.00% Utilities Director 0.00 0.00 1.00 1.00 0.00 0.00% Utilities Engineer Estimator 5.00 5.00 5.00 5.00 0.00 0.00% Utilities Field Services Representative 5.00 5.00 5.00 5.00 0.00 0.00% Utilities Install Repair-Lead-Welding Certified 2.00 2.00 2.00 2.00 0.00 0.00% Utilities Install Repair-Welding Certified 3.00 3.00 3.00 3.00 0.00 0.00% Utilities Install/Repair 10.00 10.00 10.00 10.00 0.00 0.00% Utilities Install/Repair Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Utilities Install/Repair-Lead 5.00 5.00 5.00 5.00 0.00 0.00% Utilities Key Account Representative 3.00 3.00 3.00 3.00 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 15 Utilities Locator 3.00 3.00 3.00 3.00 0.00 0.00% Utilities Marketing Program Administrator 3.00 3.00 4.00 4.00 0.00 0.00% Utilities Safety Officer 1.00 1.00 1.00 1.00 0.00 0.00% Utilities Supervisor 12.00 12.00 12.00 11.00 -1.00 (8.33)% Utilities Supervisor (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Utilities System Operator 5.00 5.00 5.00 5.00 0.00 0.00% Utility Engineering Estimator - Lead 1.00 1.00 1.00 1.00 0.00 0.00% Warehouse Supervisor 0.80 0.80 0.80 0.80 0.00 0.00% Water System Operator II 4.00 4.00 4.00 4.00 0.00 0.00% WGW Heavy Equipment Operator 0.00 0.00 0.00 4.70 4.70 0.00% Total Utilities 256.67 256.67 257.42 257.42 0.00 0.00% Total Enterprise Fund 357.86 357.86 358.61 358.74 0.13 0.04% Other Funds Capital Project Fund Administrative Assistant 0.00 0.00 0.15 0.15 0.00 0.00% Administrative Associate I 0.80 0.80 0.80 0.80 0.00 0.00% Administrative Associate III 0.89 1.09 0.89 0.89 0.00 0.00% Assistant Director Public Works 0.58 0.58 0.72 0.72 0.00 0.00% Associate Engineer 2.96 3.04 2.50 1.50 -1.00 (40.00)% Associate Engineer (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Associate Planner 0.00 0.31 0.30 0.30 0.00 0.00% Building Serviceperson 0.00 0.75 0.75 1.00 0.25 33.33% Building Serviceperson-Lead 0.00 1.40 1.40 1.40 0.00 0.00% Cement Finisher-Lead 0.74 0.74 0.74 0.74 0.00 0.00% Chief Transportation Official 0.52 0.36 0.30 0.30 0.00 0.00% Contracts Administrator 0.60 0.60 0.60 0.60 0.00 0.00% Coordinator Public Works Projects 1.30 1.30 1.30 1.30 0.00 0.00% Coordinator Transportation Systems Management 0.62 0.76 0.75 0.75 0.00 0.00% Engineer 2.80 2.80 3.10 2.10 -1.00 (32.26)% Engineer (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Engineering Technician III 0.50 0.50 0.50 0.50 0.00 0.00% Facilities Technician 1.50 1.50 1.50 1.50 0.00 0.00% Inspector, Field Services 1.21 1.21 1.21 1.21 0.00 0.00% Landscape Architect Park Planner 0.90 0.90 0.90 0.90 0.00 0.00% Management Analyst 0.79 0.82 0.94 0.95 0.01 1.06% Manager Facilities 0.10 0.10 0.10 0.10 0.00 0.00% Manager Maintenance Operations 0.65 0.65 0.65 0.65 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 16 Parking Operations-Lead 1.00 0.35 0.40 0.40 0.00 0.00% Program Assistant II 0.40 0.00 0.00 0.00 0.00 0.00% Project Engineer 7.14 6.84 7.59 7.62 0.03 0.40% Project Manager 1.15 1.15 1.15 0.80 -0.35 (30.43)% Project Manager (Freeze)0.00 0.00 0.00 0.35 0.35 0.00% Senior Engineer 1.99 1.99 2.99 4.04 1.05 35.12% Senior Management Analyst 0.60 0.72 0.60 0.60 0.00 0.00% Senior Planner 0.85 0.72 0.50 0.50 0.00 0.00% Senior Project Manager 0.90 0.90 1.00 0.00 -1.00 (100.00)% Supervisor Inspection and Surveying 0.63 0.63 0.63 0.65 0.02 3.17% Surveyor, Public Works 0.55 0.55 0.55 0.55 0.00 0.00% Traffic Engineering-Lead 0.62 0.35 0.55 0.55 0.00 0.00% Transportation Planning Manager 0.50 0.35 0.35 0.35 0.00 0.00% Total Capital Project Fund 33.79 34.76 36.40 36.77 0.37 1.02% Printing and Mailing Services Manager Revenue Collections 0.10 0.10 0.10 0.10 0.00 0.00% Offset Equipment Operator 1.52 1.52 1.52 1.52 0.00 0.00% Total Printing and Mailing Services 1.62 1.62 1.62 1.62 0.00 0.00% Special Revenue Funds Account Specialist 1.62 1.87 1.87 1.37 -0.50 (26.74)% Account Specialist (Freeze)0.00 0.00 0.00 0.50 0.50 0.00% Account Specialist-Lead 0.95 0.55 0.55 0.55 0.00 0.00% Administrative Assistant 0.00 0.00 0.35 0.35 0.00 0.00% Administrative Associate II 0.20 0.20 0.20 0.20 0.00 0.00% Administrative Associate III 0.00 0.21 0.00 0.00 0.00 0.00% Associate Planner 0.00 0.42 0.25 0.25 0.00 0.00% Chief Transportation Official 0.05 0.00 0.00 0.00 0.00 0.00% Community Service Officer 0.50 0.50 0.50 0.37 -0.13 (26.00)% Community Service Officer (Freeze)0.00 0.00 0.00 0.13 0.13 0.00% Coordinator Public Works Projects 0.20 0.20 0.20 0.20 0.00 0.00% Electrician 0.20 0.20 0.20 0.20 0.00 0.00% Facilities Maintenance-Lead 0.15 0.15 0.15 0.15 0.00 0.00% Facilities Painter 0.25 0.25 0.25 0.25 0.00 0.00% Facilities Technician 0.45 0.45 0.45 0.45 0.00 0.00% Management Analyst 0.02 0.17 0.35 0.35 0.00 0.00% Manager Community Services Senior Program 1.00 1.00 1.00 1.00 0.00 0.00% Manager Maintenance Operations 0.19 0.19 0.19 0.19 0.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 17 Manager Revenue Collections 0.28 0.28 0.28 0.28 0.00 0.00% Parking Operations-Lead 0.00 0.55 0.60 0.60 0.00 0.00% Senior Planner 0.40 0.40 0.40 0.40 0.00 0.00% Street Maintenance Assistant 2.00 2.00 2.00 2.00 0.00 0.00% Street Sweeper Operator 0.37 0.37 0.37 0.37 0.00 0.00% Transportation Planning Manager 0.30 0.24 0.50 0.50 0.00 0.00% Total Special Revenue Funds 9.13 10.20 10.66 10.66 0.00 0.00% Technology Fund Administrative Assistant 1.00 1.00 1.00 1.00 0.00 0.00% Assistant Director Administrative Services 0.10 0.10 0.10 0.10 0.00 0.00% Business Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Desktop Technician 6.00 6.00 6.00 6.00 0.00 0.00% Director Information Technology/CIO 1.00 1.00 1.00 0.00 -1.00 (100.00)% Director Information Technology/CIO (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Manager Information Technology 4.00 3.00 3.00 3.00 0.00 0.00% Manager Information Technology Security 1.00 1.00 1.00 1.00 0.00 0.00% Principal Business Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Senior Business Analyst 2.00 2.00 2.00 2.00 0.00 0.00% Senior Management Analyst 1.00 1.00 1.00 1.00 0.00 0.00% Senior Technologist 17.00 18.00 18.00 16.00 -2.00 (11.11)% Senior Technologist (Freeze)0.00 0.00 0.00 2.00 2.00 0.00% Technologist 1.00 1.00 1.00 0.00 -1.00 (100.00)% Technologist (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Total Technology Fund 36.10 36.10 36.10 36.10 0.00 0.00% Vehicle Replacement and Maintenance Fund Administrative Associate III 1.00 1.00 0.00 0.00 0.00 0.00% Assistant Director Public Works 0.25 0.25 0.25 0.25 0.00 0.00% Assistant Fleet Manager 1.00 1.00 1.00 1.00 0.00 0.00% Equipment Maintenance Service Person 2.00 2.00 2.00 2.00 0.00 0.00% Fleet Services Coordinator 2.00 2.00 1.00 1.00 0.00 0.00% Management Analyst 0.20 0.20 0.20 0.20 0.00 0.00% Management Assistant 0.00 0.00 1.00 1.00 0.00 0.00% Manager Fleet 1.00 1.00 1.00 1.00 0.00 0.00% Motor Equipment Mechanic II 6.00 6.00 6.00 5.00 -1.00 (16.67)% Motor Equipment Mechanic II (Freeze)0.00 0.00 0.00 1.00 1.00 0.00% Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C TABLE OF ORGANIZATION 18 Motor Equipment Mechanic-Lead 2.00 2.00 2.00 2.00 0.00 0.00% Project Manager 1.00 1.00 1.00 1.00 0.00 0.00% Senior Management Analyst 0.08 0.08 0.08 0.08 0.00 0.00% Total Vehicle Replacement and Maintenance Fund 16.53 16.53 15.53 15.53 0.00 0.00% Workers’ Compensation Program Fund Senior Human Resources Administrator 1.00 1.00 1.00 1.00 0.00 0.00% Total Workers’ Compensation Program Fund 1.00 1.00 1.00 1.00 0.00 0.00% Total Other Funds 98.17 100.21 101.31 101.68 0.37 0.37% Total Citywide Positions 1,058.95 1,040.35 1,034.85 1,034.85 0.00 0.00% a. The Table of Organization includes position freezes recommended in the FY 2021 Adopted Oper- ating Budget memo (CMR 11330). These positions have been de-funded in FY 2021 and are identified in the Table of Organization with “(Freeze)” following the job classification title. Job classifications im- pacted by freezes are summarized in two rows, one to reflect the total FTE authorized (less freezes), and one to reflect the total FTE freezes. b. The Office of Transportation was created within the City Manager’s Office in FY 2020 through the reallocation of staff and resources from the Planning and Development Services Department (previ- ously the Planning and Community Environment Department). For demonstrative purposes, prior years in the Office of Transportation have been restated to include Transportation staff. c. The Planning and Development Services Department was established in FY 2020 through the merg- ing of the Development Services Department and the Planning and Community Environment Depart- ment and the reallocation of resources to create a dedicated Office of Transportation within the City Manager’s Office. For demonstrative purposes, prior years have been restated to include staffing of the prior Development Services Department and the Planning and Community Environment Depart- ment. Table of Organizationa FY 2018 Actuals FY 2019 Actuals FY 2020 Adopted Budget FY 2021 Adopted Budget FY 2021 Change FTE FY 2021 Change % DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C Exhibit 6 Municipal Fee Changes for FY 2021 New Fees New Fees Department Fee Title Justification Cost Recovery Level Community Services Deworming $20.00 per pet High Community Services Rescue Group (Non‐Profit) ‐ Dog Spay/Neuter (under 50 lbs)$75.00 per pet High Community Services Rescue Group (Non‐Profit) ‐ Dog Spay/Neuter (over 50 lbs)$100.00 per pet High Community Services Ticketed Admission Fee $2.00 ‐ $24.00 per person High Community Services Family Membership $150.00 ‐ $430.00 each High Community Services Teen Center Membership Fee $10.00 per month Low Community Services Dawn Redwood Courtyard Resident Fee: $250.00 per hour; Non‐Resident Fee: $325.00 per hour High Community Services Multi‐use Room Resident Fee: $120.00 per hour; Non‐Resident Fee: $180.00 per hour High Community Services Indoor Classroom Resident Fee: $96.00 per hour; Non‐Resident Fee: $105.00 per hour High Community Services Outdoor Classroom Resident Fee: $120.00 per hour; Non‐Resident Fee: $180.00 per hour High Community Services Art Studio Short Term Resident Fee: $89.00 per week; Non‐Resident Fee: $99.00 per week High Community Services Package Rental ‐ Adobe North Tech Lab and South Meeting Room Resident Fee: $209.00 per hour; Non‐Resident Fee: $312.00 per hour High Library Mitchell Park Library Community Room ‐ Full Day Rental Resident Fee: $324.00 per day; Non‐Resident Fee: $485.00 per day High Library Rinconada Library Community Room ‐ Full Day Rental Resident Fee: $469.00 per day; Non‐Resident Fee: $702.00 per day High Library Room Cleaning & Damage Deposit $300.00 ‐ $3,000.00 per deposit High Library Room Cleaning Fee ‐ Add on $80.00 ‐ $500.00 per event High Library Room Rental Furniture damage Cost of repair or replacement per item High Library Photography/Filming ‐Space rental fee $100.00 ‐ $2,000.00 per session High Public Works Home Improvement Exception ‐ Trees $737.00 per application High Page 1 of 4 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C Exhibit 6 Municipal Fee Changes for FY 2021 Deleted Fees Deleted Fees Department Fee Title Justification Community Services Rescue Group (Non‐Profit) ‐ Dog Spay/Neuter This service is no longer provided. Community Services Dance Parties This service is no longer provided. Community Services Card Replacement Fee This service is no longer provided. Community Services Open Space & Parks Special Use Permit This service is no longer provided. Community Services Science Lab 2 This service is no longer provided. Community Services Science Lab Rental This service is no longer provided. Community Services Other Rooms This service is no longer provided. Community Services Zoo This service is no longer provided. Community Services Package Rental ‐ Weddings (Saturday & Sunday)This service is no longer provided. Community Services Upright Piano This service is no longer provided . Community Services A. Art Studio Short Term, Quarter Studio This service is no longer provided. Community Services B. Art Studio Short Term, Half Studio This service is no longer provided. Community Services C. Art Studio Short Term, Whole Studio This service is no longer provided. Community Services Teen Center This service is no longer provided. Community Services Cleaning Package ‐ Add On (Mitchell Park Only)This service is no longer provided. Library Overdue Materials ‐ Adult Fines for adult overdue materials will no longer be collected. Planning and Development Services Construction/Maintenance Vehicles Parking Space Permit Duplicate fee; Loss of Parking Space fee is available for the same purpose. Public Works Grease Waste Disposal This service is no longer provided. Page 2 of 4 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C Exhibit 6 Municipal Fee Changes for FY 2021 Changed Fees Administrative Services Department Fee Title FY 2020 Adopted FY 2021 Proposed % Change Justification Revenue Collection‐Documents and Photocopies: Mailing (Certified)$3.50 each $3.55 each 1.43% Changed to align with postal rate Community Services Department Fee Title FY 2020 Adopted FY 2021 Proposed % Change Justification Rabbits $10.00 per pet $40.00 per pet 300.00% Rescue Group (Non‐Profit) ‐ Cat Spay/Neuter $55.00 per pet $50.00 per pet ‐9.09% JMZ ‐ Science School and Group Programs Resident Fee: $132.00 ‐ $349.00 per program; Non‐ Resident Fee: Fee plus up to 50% Resident Fee: $147.00 ‐ $390.00 per program; Non‐ Resident Fee: Fee plus up to 50% 11.50% JMZ ‐ Science Child and Family Programs Resident Fee: $28.00 ‐ $389.00 per program; Non‐Resident Fee: Fee plus up to 50% Resident Fee: $28.00 ‐ $660.00 per program; Non‐Resident Fee: Fee plus up to 50% 34.83% JMZ ‐ Group Admission $5.00 per child $2.00 ‐ $10.00 per person Range Package Rental ‐ All Available Space Resident Fee: $582.00 per hour; Non‐Resident Fee: $873.00 per hour Resident Fee: $750.00 per hour; Non‐Resident Fee: $1,125.00 per hour 28.87% Exhibit Hall Rental Resident Fee: $233.00 per hour; Non‐Resident Fee: $350.00 per hour Resident Fee: $295.00 per hour; Non‐Resident Fee: $442.00 per hour 26.45% Administration Fee Per Registration $0.00 ‐ $29.00 each $0.00 ‐ $50.00 each 72.40%Council‐approved May 26, 2020 (CMR 11376) Library Department Fee Title FY 2020 Adopted FY 2021 Proposed % Change Justification Mitchell Park Library Community Room Resident Fee: $94.00 per hour; Non‐Resident Fee: $140.00 per hour Resident Fee: $65.00 per hour; Non‐Resident Fee: $97.00 per hour ‐30.78% Rinconada Library Community Room Resident Fee: $140.00 per hour; Non‐Resident Fee: $210.00 per hour Resident Fee: $94.00 per hour; Non‐Resident Fee: $140.00 per hour ‐33.10% Office of Transportation Fee Title FY 2020 Adopted FY 2021 Proposed % Change Justification Downtown RPP ‐ Annual Resident Parking Permit $50.00 each, first permit free $50.00 each 0.00% Evergreen Park ‐ Mayfield RPP ‐ Annual Resident Parking Permit $50.00 each, first permit free $50.00 each 0.00% Southgate RPP ‐ Annual Residential Parking Permit $50.00 each, first permit free*$50.00 each 0.00% Evergreen Park ‐ Mayfield RPP Reduced‐Price Employee Parking Permit $25.00 each $50.00 each 100.00% Evergreen Park ‐ Mayfield RPP Full Price Employee Parking Permit $201.00 each $310.00 each 54.23% Southgate RPP ‐ Full Price Employee Parking Permit $201.00 each $310.00 each 54.23% California Avenue Area All Garages and Lots Annual Parking Permit $403.00 per year $620.00 per year 53.85% Shelter operator recommendation Department recommendation to align with the proposal to reopen the JMZ in Fiscal Year 2021 Aligned with CSD's El Palo Alto room per sq foot cost, General Rate of Increase also applied Standardizing prices of all employee permits offered by the City Council‐approved change in policy on May 13, 2020 *This was part of a pilot program at the time the FY20 Adopted book was printed Page 3 of 4 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C Exhibit 6 Municipal Fee Changes for FY 2021 Changed Fees Planning and Development Services Fee Title FY 2020 Adopted FY 2021 Proposed % Change Justification A. 101 ‐ 1,000 cubic yards $213.00 for the first 100 cubic yards, plus $213.00 for each additional 100 cubic yards or fraction thereof $218.00 for the first 100 cubic yards, plus $218.00 for each additional 100 cubic yards or fraction thereof 2.35% B. 1,001 ‐ 10,000 cubic yards $2,130.00 for the first 1,000 cubic yards plus $199.00 for each additional 1,000 cubic yards or fraction thereof $2,180.00 for the first 1,000 cubic yards plus $205.00 for each additional 1,000 cubic yards or fraction thereof 2.35% C. 10,001 or more cubic yards $4,120.00 for the first 10,000 cubic yards plus $771.00 for each additional 10,000 cubic yard or fraction thereof $4,230.00 for the first 10,000 cubic yards plus $798.00 for each additional 10,000 cubic yard or fraction thereof 2.67% Tree Inspection for Private Development $162.00 per inspection $161.00 per inspection ‐0.62% A. Dumpster, Container $331.00 each $344.00 each 3.93% B. Non‐Residential ‐ Single Day $1,339.00 each $1,385.00 each 3.44% C. Non‐Residential Short‐Term (Less than 5 days)$1,570.00 each $1,619.00 each 3.12% D. Non‐Residential Long‐Term (More than 5 days)$2,177.00 each $2,226.00 each 2.25% Wet Season Construction Site Stormwater Inspection $308.00 per inspection plus $101.00 per hour thereafter, charged monthly October thru April. $309.00 per inspection plus $101.00 per hour thereafter, charged monthly October thru April. 0.32% Architectural Review ‐ Minor Project Trees (ARB Review)$1,223.00 per application $1,189.00 per application ‐2.78% Architectural Review ‐ Minor Project Trees (Staff Review)$244.00 per hour $229.00 per hour ‐6.15% 1. Temporary Discharge to Storm Drain from Non‐Exclusionary Construction Site Dewatering $15,593.00 each $15,710.00 each 0.75% 2. Additional Temporary Discharge to Storm Drain from Non‐ Exclusionary Construction Site Dewatering $341.00 per week for the duration of dewatering activities $345.00 per week for the duration of dewatering activities 1.17% A. Construction in Public Right‐of‐Way ($1.00 ‐ $5,999)$751.00 per occurrence $721.00 per occurrence ‐3.99% B. Construction in Public Right‐of‐Way ($6,000 ‐ $25,999)$751.00 + 9.4% of value greater than $6,000.00 $741.00 + 9.3% of value greater than $6,000.00 ‐1.33% C. Construction in Public Right‐of‐Way ($26,000 ‐ $100,999)$2,631.00 + 11.5% of value greater than $26,000.00 $2,581.00 + 11.8% of value greater than $26,000.00 ‐1.90% D. Construction in Public Right‐of‐Way ($101,000 +)$11,265.00 + 9.6% of value greater than $100,000.00 $11,431.00 + 9.3% of value greater than $100,000.00 1.47% Right of Way Closure Management $87.00 each $89.00 each 2.30% Storm Drain Plan Check Fee $1,017.00 each $1,043.00 each 2.56% Public Works fees were analyzed, and proposed fees reflect the maintainenance of cost‐recovery levels. Page 4 of 4 DocuSign Envelope ID: 4327A002-4DF6-4C8C-92FC-2ABC5C21AE8C Certificate Of Completion Envelope Id: 4327A0024DF64C8C92FC2ABC5C21AE8C Status: Completed Subject: Please DocuSign: ORD 5499 FY21 Budget Adoption.docx, ORD 5499 Exhibits FY21 Budget Adoption.pdf Source Envelope: Document Pages: 87 Signatures: 5 Envelope Originator: Certificate Pages: 2 Initials: 0 Kim Lunt AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 kimberly.lunt@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 6/30/2020 4:49:22 PM Holder: Kim Lunt kimberly.lunt@cityofpaloalto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Molly Stump Molly.Stump@CityofPaloAlto.org City Attorney City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 6/30/2020 4:54:01 PM Viewed: 7/7/2020 7:54:20 AM Signed: 7/7/2020 7:54:34 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kiely Nose kiely.nose@cityofpaloalto.org Director, Administrative Services/CFO City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 73.93.166.59 Sent: 7/7/2020 7:54:37 AM Resent: 7/7/2020 8:36:26 AM Viewed: 7/7/2020 11:47:36 AM Signed: 7/7/2020 11:49:12 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ed Shikada ed.shikada@cityofpaloalto.org Ed Shikada, City Manager City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.223.182.51 Sent: 7/7/2020 11:49:16 AM Viewed: 7/7/2020 2:56:39 PM Signed: 7/7/2020 2:56:51 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Adrian Fine adrian.fine@cityofpaloalto.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.241.187.200 Signed using mobile Sent: 7/7/2020 2:56:54 PM Viewed: 7/7/2020 3:30:52 PM Signed: 7/7/2020 3:31:11 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Beth Minor Beth.Minor@CityofPaloAlto.org City Clerk City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.85.96.67 Signed using mobile Sent: 7/7/2020 3:31:13 PM Viewed: 7/7/2020 4:21:28 PM Signed: 7/7/2020 4:21:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/7/2020 3:31:13 PM Certified Delivered Security Checked 7/7/2020 4:21:28 PM Signing Complete Security Checked 7/7/2020 4:21:41 PM Completed Security Checked 7/7/2020 4:21:41 PM Payment Events Status Timestamps