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Home My WebLink About2010-01-25 Ordinance 5072ORDINANCE NO. 5072 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AUTHORIZING CLOSING OF THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2009 The Council of the City of Palo Al to does ordain as follows: SECTION 1. The Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Al to and as set forth in Section 2.28.070 of the Palo Alto Municipal Code, the Council on June 9, 2008 did adopt a budget for fiscal year 2009; and B. Fiscal year 2009 has ended and the financial results, although subject to post-audit adjustment, are now available and are herewith reported in summarized financial Exhibi ts "A", "B", "C", "D", "E", "F", and "G" prepared by the Director, Administrative Services, which are attached hereto, and by reference made a part hereof. SECTION 2. Pursuant to Section 2.28.080 of the Palo Alto Municipal Code, the City Manager during fiscal year 2009 did amend the budgetary accounts of the City of Palo Alto to reflect: A. Additional appropriations authorized by ordinance of the City Council. B. Amendments to employee compensation plans adopted by the City Council. C. Transfers of appropriations from the contingent account as authorized by the City Manager. D. Redistribution of appropriations between divisions, cost centers, and objects within various departments as authorized by the City Manager. E. Fiscal Year 2009 appropriations which on July 1, 2008 were encumbered by properly executed, but uncompleted, purchase orders or contracts. Page 1 of 6 SECTION 3. The Council hereby approves adjustments to the fiscal year 2009 budget for Fund Balancing Entries as shown on attached Exhibit "A". SECTION 4. The Council hereby re-appropriates fiscal year 2009 appropriations in certain departments and categories, as shown on the attached Exhibit "B", which were not encumbered by purchase order or contract, at year end into the fiscal year 2010 budget. SECTION 5. The fiscal year 2009 encumbered balances for the departments and categories shown on Exhibit "D" shall be carried forward and re-appropriated to those same departments and categories in. the fiscal year 2009 budget. SECTION 6. directed: The City Manager is authorized and A. To close the fiscal year 2009 budget accounts in all funds and departments and, as required by the Charter of the City of Palo Altol to make such interdepartmental transfers in the 2009 budget as adopted or amended by ordinance of the Council; and B. To close various completed Capital Improvement Projects (CIP) as shown in Exhibit "C" and move all completed CIP to their respective reserve funds indicated in Exhibit "Gil; and C. To establish reserves as shown in Exhibits "E", "F" and "Gil for all Funds as necessary to provide for: (1) A reserve for encumbrances and re- appropriations in the various funds, the purpose of which is to carry forward into the fiscal year 2010 budget and continue, in effect, the unexpended balance of appropriations for fiscal year 2009 departmental expenditures as shown in Exhibits "E" and "F"i and (2 ) Reserves for Advances to Other Funds, Stores Inventory, and other reserves in accordance with ordinance and policy guidelines as shown in Exhibit "E"; and Page 2 of 6 (3) A reserve for general contingencies of such amount that the City Council has approved; and (4) Reserves for utilities plant rate stabilizationl and other accordance with Charter guidelines as shown Exhibit ~G". replacement I reserves in and policy D. To fund the Budget Stabilization Reserve accordance with the General Fund Reserves Policy adopted by the City Council. SECTION 7. The Emergency Preparedness Fund is hereby decreased by Sixteen Thousand Five Hundred Twenty Nine Dollars ($16 1529) as described Exhibi t "All. This transaction will change the Emergency Preparedness Fund Balance to $6 /000. SECTION 8 . The hereby decreased by Ten ($10 /908) as described will change the Public $777 /000. Public Services Donation Fund Thousand Nine Hundred Eight Dollars in Exhibi t "A". This transaction Services Donation Fund Balance to SECTION 9. The Child Care Fund is hereby decreased by Six Thousand Two Hundred Eighty Dollars ($6 1280) as described in Exhibit "NI • This transaction will change Child Care Fund Balance to $335 /000. SECTION 10. The Community Development Block Grant Fund is hereby increased by Twenty Nine Thousand Eight Hundred Dollars ($29 /800) as described in Exhibit "All. This transaction will change the Community Development Block Grant Balance to $3 /355 /000. SECTION 11. The Housing In-Lieu Fees Fund is hereby decreased by One Hundred Thousand Dollars ($100 1000) as described in Exhibi t ~A/I. This transaction will change the Housing In-Lieu Fees Fund Balance to $4 /564 /000. SECTION 12. The Local Law Enforcement Block Grant Fund is hereby decreased by Twenty Thousand Four Hundred Two Dollars ($20 /402) as described in Exhibit "All. This transaction will change the Local Law Enforcement Block Grant Fund Balance to $1 /000. Page 3 of 6 SECTION 13 . The Recovery Act JAG Fund is hereby decreased by Four Thousand Eight Hundred Twenty Dol ($4,820) as described in Exhibit "A", This transaction will change the Recovery Act JAG Fund Balance to $24,000. SECTION 14. The Electric Supply Rate Stabilization Reserve hereby increased by the sum of One Million Eight Hundred Six Thousand Three Hundred Ninety Two Dollars ($1,806,392), as described in Exhibit "A", This transaction will change the balance in the Electric Supply Rate Stabilization Reserve to $41,442,000. SECTION 15. The Electric Distribution Rate Stabilization Reserve is hereby decreased by the sum of One Million Seven Hundred Nineteen Thousand Sixe Hundred Twenty Two Dollars ($1,719,622) as described in Exhibit "An. This transaction will change the ectric Distribution Rate Stabilization Reserve to $6,341,000. SECTION 16. The Electric Fiber Optics Sub-fund Rate Stabilization Reserve is hereby increased by the sum Four Thousand One Hundred Thirty One Dollars ($4,131) as described in Exhibit "A". This transaction will change the Electric Fiber Optics Sub-fund Rate Stabilization Reserve to $6,436,000, SECTION 17. The Gas Supply Rate Stabilization Reserve is hereby increased by the sum of One Thousand Nine Hundred Forty Seven Dollars ($1,947) as described in Exhibi t "A", This transaction will change the Gas Supply Rate Stabilization Reserve to $8,733,000. SECTION 18, The Gas Distribution Rate Stabilization Reserve is hereby increased by the sum of Thirty Seven Thousand One Hundred Thirty Three Dollars ($37,133) as described in Exhibit "A". This transaction will change the Gas Distribution Rate Stabilization Reserve-to $4,449,000. SECTION 19. The wastewater Collection Rate Stabilization Reserve is hereby increased by Fifty Four Thousand Four Hundred Eighty Dollars ($54 /480) as described in Exhibit "A". This transaction will change the Wastewater Collection Rate Stabilization Reserve to $6 /001,000. SECTION 20. The Water Rate Stabilization Reserve is Page 4 of 6 hereby increased by the sum of Thirty Eight Thousand One Hundred Thirty Two Dollars ($38,132) as described in Exhibit "Alt. This transaction will change the Water Rate Stabilization Reserve to $5,400,000. SECTION 21. The Wastewater Treatment Stabilization Reserve hereby increased by the sum of Six Hundred Eighteen Thousand Eight Hundred Ninety Eight Dollars ($618,898) as described Exhibit "Alt. This transaction will change the Storm Drainage Rate Stabilization Reserve to ($15,602,000). SECTION 22. The Printing and Mailing Fund is hereby decreased by One Hundred Three Thousand Three Hundred Twenty Seven Dollars ($103,327) as described in Exhibit "Alt. This transaction will change the Printing and Mailing Fund Balance to $84,000. SECTION 23. The Technology Fund is nereby decreased by Six Hundred Fifty One Thousand Seven Hundred Three Dollars ($651,703) as described Exhibit "Alt. This transaction will change the Technology Fund Balance to $8,366,000. SECTION 24. Upon completion of the independent audit, detailed financial statements reflecting the changes made by the Sections 7 through 23 of this ordinance shall be published as part of the annual financial report of the City as required by Article III, Section 16, of the Charter of the Ci ty of Palo Alto and in accordance with generally accepted accounting principles. SECTION 25. As specified in Section 2.28.080 (a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 26. The Council of the City of Palo Alto hereby finds that the enactment of this ordinance is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 27. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED:. January 25, 2010 Page 5 of 6 AYES: BURT, ESPINOSA, HOLMAN, KLEIN, SCHMID, SHEPHERD, YEH NOES: ABSTENTIONS: ABSENT: L City Clerk ~ Mayor . APPROVED: ~ City Attorney Page 6 of 6 PRICE, SCHRAFF,