HomeMy WebLinkAbout2011-12-05 Ordinance 5134Ordinance No. 5134
Ordinance of the Council of the City of Palo Alto
Amending the Budget for the Fiscal Year 2012 to
Provide Additional Appropriations of $1,520,426
to Fund the Implementation of the Blueprint
Process Plan for the Development Center
The City Council of the City of Palo Alto does ordain as
follows:
SECTION 1. The City Council of the City of Palo Alto finds
and determines as follows:
A. Pursuant to the provisions of Section 12 of Article III
of the Charter of the City of Palo Alto, the Council on June 20,
2011 did adopt a budget for Fiscal Year 2012; and
B. In July 2010, the City Manager launched the Blueprint
Process for a New Development Center to redesign the customer
experience at the Development Center to improve customer
satisfaction and expedite service delivery; and
C. City Council approved Staff·Report 2021 on September 6,
2011 authorizing the plan to implement the Blueprint Process
and directed staff to return with a Budget Amendment Ordinance;
and
D. Revenues from development activity have been steadily
increasing beyond budgeted levels as service demand has
escalated, providing revenues that will cover the· majority of
costs incurred for improvements (see Exhibit A); and
E. As a result of the Blueprint Process, the. following
staff changes have been identified requiring a budget increase
of $349,107, which is the balance after the following actions:
(1 . ) adding 1.0 FTE Development Services Official; and
(2 . ) adding 1.0 FTE Permit Center Manager; and
(3 . ) adding 1.0 FTE Plans Examiner; and
(4 . ) adding 3.0 FTE Project Coordinator positions; and
(5 . ) reducing $121,579 temporary position salaries;
and
(6.) reducing $139,884 Plans Check Engineer salary;
and
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F. Rent increases of $48,980 and recruitment costs of
$25,000 have been identified; and
G. Reconfigurations of work space, additional computer
workstations, new carpeting, and furniture upgrades requiring a
budget of $159,639 have been identified to improve the customer
experience, and $2,100 to purchase a computer and printer for
microfiche records; and
H. $935,600 in technology projects and enhancements have
been identified for Fiscal Year 2012 to streamline processes,
support successful implementation, and increase efficiency, with
costs and implementation spanning two fiscal years; and
I. The budget of the Tech Fund is increased $935,600 to
address these needs, with costs fully reimbursed by allocations
from the Planning and Community Environment Department, Public
Works Department, and Fire Department, resulting in a zero (0)
net impact to the Technology Fund:
(1.) The appropriation for the Planning and Community
Environment Department will increase by $625,878 to cover
this allocation, for a total increased department
appropriation of $1,210,704; and
I
(2.) The appropriation for the Public Works Department will
be adjusted accordingly, increasing $247,427; and
(3.) The appropriation for the Fire Department will
increase $62,295; and
J. Based on current projections, Development Center revenue
budgets will be correspondingly increased and are expected to
nearly cover these, costs by the end of Fiscal Year 2012; and
K. Revenue budgets are increasing by $1,256,400 for
Planning and Community Environment, $153,400 for Fire, and
$106,200 for Public Works, for a total of $1,516,000,
offsetting the majority of increasing expense budgets; and
L. City Council authorization is needed to amend the Fiscal
Year 2012 budget to make an additional appropriation of
$1,520,426 (One Million Five Hundred Twenty Thousand Four
Hundred Twenty-Six Dollars) for the implementation of the
Development Center Blueprint Process.
SECTION 2. The sum of One Million Two Hundred Ten Thousand
Seven Hundred Four dollars ($1,210,704) is hereby appropriated
to the Planning and Community Environment Department's Fiscal
Year 2012 budget for Development Center activities; and
SECTION 3. The sum of Two Hundred Forty-Seven Thousand
Four Hundred Twenty-Seven dollars ($247,427) is hereby
appropriated to the Public Works Department; and
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SECTION 4. The sum of Sixty-Two Thousand Two Hundred
Ninety-Five dollars ($62,295) is hereby appropriated to the Fire
Department; and
SECTION 5. The sum of Nine Hundred Thirty-Five Thousand
Six Hundred dollars ($935,600) is hereby appropriated to the
Information Technology Fund, which will be reimbursed through
allocations from the above departments, resulting in no impact
to net assets; and
SECTION 6. As a resul t of these increases, the General
Fund Budget Stabilization Reserve is reduced by $4,426, for a
balance of $30,035,371 or 20.52% of the Adopted Operating
Budget.
SECTION 7. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 8. The Council of the City of Palo Alto hereby
finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental
impact assessment is necessary.
SECTION 9. As provided in Section 2.04.330 of the Palo Alto
Municipal Code, this Ordinance shall become effective upon
adoption.
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