HomeMy WebLinkAbout2011-11-21 Ordinance 5133ORDINANCE NO.5133
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2012 TO
PROVIDE AN ADDITIONAL APPROPRIATION OF $111,488 TO
CAPITAL IMPROVEMENT PROGRAM PROJECT NUMBER VR-
07002, DIESEL TRUCK ENGINE RETROFITS
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on
June 20, 2011 did adopt a budget for fiscal year 2012; and
B. In fiscal year 2007, the Council did adopt a budget
for CIP Project VR-07002, Diesel Truck Engine Retrofits, with
an initial appropriation of $175,000. Addi tional
appropriations of $150,000 and $360,000 were approved in
fiscal years 2008 and 2010, respectively; and
C. The California Air Resources Board requires the
installation of best available control technology, also known
as diesel particulate filters, on medium duty and heavy duty
diesel-powered vehicles; and
D. Staff intends to retrofit 17 remaining vehicles with
diesel particulate filters which need to be installed by
December 31, 2011 to insure compliance; and
E. A Request for Quotation (RFQ) for diesel emissions
retrofit devices was sent to four vendors on August 23, 2011.
Bids were received from six qualified vendors on September 27,
2011 and no vendor submitted a low bid that included all bid
items. As a result, staff has decided to award contracts to
mUltiple vendors based on device type. Emissions Retrofit
Group was declared the lowest responsible bidder for four
vehicle diesel particulate filter devices at a cost of
$60,550.72. Diesel Emission Service was declared the lowest
responsible bidder for three vehicle diesel particulate filter
devices at a cost of $50,937.03; and
F. City Council authorization is needed to amend the 2012
budget as hereinafter set forth.
.--.._-_ .. __ ....... _.--_ ...... _. _ .. -", .... _.-."--_ ............ _-,,._.. . ... -.......... ---
Vendor A-Z Emissions Group Peterson Power Systems Emissions Retrofit Group
DevlceBld EGS Purifilter Plus
Except where noted) Huss MK300 SGP17
Item Nr Vehicle ID > ,
1 3140 $21,163.00 $15,000.00
2 3155 $21,163.00 $15,000.00
3 3235 $21,163.00 $15,000.00
4 4218 $21,163.00 $15,000.00
5 4409 no bid no bid
6 4431 no bid no bid
7 4655 no bid no bid
8 4705 no bid $15,000.00'"
9 7403 $21,163.00 $15,000.00
10 7620 $21,163.00 $15,000.00
11 7621 $21,163.00 $15,000.00
12 7697 $21,163.00 $15,000.00
13 8280 $21,163.00 $15,000.00
14 8381 $21,163.00 no bid
15 8741 $21,163.00 $15,000.00'"
16 8742 $21,163.00 $15,000.00'"
17 8801 $21,163.00 $15,000.00
"""",,,,",,."«
Subtotal $275,119.00 $150,000.00
Tax (1) $1,479.20 $12,333.75
Bid Total $276,598.20 $162,333.75
Total to be awarded
(includes 8,25% sales tax) $0.00 $0.00
Notes:
Figures shown in italics were low bid for that item; however, the proposed item did not meet specifications.
Figures shown in bold were the lowest responsive bid for that item.
1. Tax amounts shown were provided by vendors
2. Vendor retracted their bids for these items after submission.
3. Item #5 is ~Cleairen Horizon. Item #6, #7 and #14 are Huss MK600.
4. Item #5 is Donaldson LNF.
Huss MK300
$17,880.00
$17,700.00
$17,760.00
$17,880.00
$13,954.00
$17,760.00
$17,880.00
$18,290.00
$17,760.00
$17,760.00
$17,760.00
$17,760.00
$17,880.00
$17,760.00
$18,290.00
$18,290.00
$17,701.00
$300,065.00
$20,008.23
$320,073.23
$0.00
5. Items #1, #3 ~ #7, #9 ~ #14, and #17 are Donaldson LNF. Item #2 is Cleaire "Vista.n Items #8, #15 and #16 are Donaldson LXF.
Emissions Retrofit Group Diesel Emissions Service (Alternate Bid)
EGS Purifilter Plus
EGS Purifilter Plus SGP1 SGP17 (3)
$13,431.89 $12,585.00
$13,251.89 $12,435.00
$13,311.89 $12,685.00
$13,431.89 $12,585.00
$13,954.00 $18,375.00
$13,954,00 $44,692.00
$14,074,00 $43,192.00
$14,031.89 $15,685.00
$13,311.89 $12,435.00
$13,311.89 $12,435.00
$13,311.89 $12,435.00
$13,311.89 $12,435.00
$13,431.89 $12,435.00
$13,954.00 $45,192.00
$14,031.89 $15,685.00
$14,031.89 $15,685.00
$13,251.89 $12,435.00
'!'M_W,
$231,390.57 $323,406.00
$15,583.47 $22,934.28
$246,974.04 $346,340.28
~0,550.~ __ $50,937,00_
Exhaust Emissions Exhaust Emissions
Reduction Specialists lronman Reduction Specialists (Alternata Bid)
EGS Purifilter Plus
SGP17 EGS Purifilter (4) Donaldson LNF (5)
'.'#
$12,353,56 $8,817.67 $10,280.00
$12,353.56 $8,817.67 $14,040.00
$12,353.56 $8,817.67 $10,280.00
$12,353.56 $8,817.67 $10,280.00
no bid $8,863.58 $9,280.00
no bid no bid $11,130.00
no bid no bid $11,130.00
no bid no bid $12,260.00
$12,353,56 $8,817.67 $10,280.00
$12,353,56 $8,817.67 $10,280.00
$12,353.56 $8,817.67 $10,280.00
$12,353.56 $8,817.67 $10,280.00
$12,353.56 $8,817.67 $10,280.00
no bid no bid $11,130.00
no bid no bid $12,260.00
no bid no bid $12,260.00
$12,353.56 $8,817.67 $9,730.00
""J>'-'< *'" "" w,.,
$123,535.60 $97,040.28 $185,460.00
$8,603.56 $6,626.01 $4,778.40
$132,139.16 $103,666.29 $190,238.40
-$132,139.16 ___ $0.00 $0.00