HomeMy WebLinkAbout2011-05-02 Ordinance 5115ORDINANCE NO. 5115
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2011 TO PROVIDE
AN ADDITIONAL APPROPRIATION OF $135,618 TO CAPITAL
IMPROVEMENT PROGRAM PROJECT NUMBER VR-11000, SCHEDULED
VEHICLE AND EQUIPMENT REPLACEMENT FOR THE PURCHASE OF A
WALK-IN VAN AND A FORKLIFT
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on
June 28, 2010 did adopt a budget for fiscal year 2011; and
B. City policy on vehicle and equipment replacement
provides for the on-going replacement of City fleet vehicles
and equipment. Replacements are scheduled using guidelines
based on age, mileage accumulation, and obsolescence. The
City's fleet currently includes a number of walk-in (step)
vans, which are used for various purposes by both the
Utilities and Administrative Services departments. The van
that is the subject of this acquisition (#1248) is used by the
Warehouse Section of the Administrative Services Department.
The van that is being used by the Stores section is 13 years
old and has accumulated 175,000 miles; and
C. The City's fleet currently includes six forklifts,
which are used for various purposes by Utilities, the Water
Quality Control Plant and Administrative Services. The
forklift that is the subject of this acquisition (#4617) is
one of two used by the Water Quality Control plant. Unit
#4617 is 19 years old and is currently out of service due
to its need for major repairs. The Water Quality Control
plant is renting a forklift until the replacement unit
arrives; and
D. The Fleet Review Committee (FRC) approved the
replacement of the Walk-In Van on November 17, 2010 and the
forklift on March 11, 2011 in accordance with the audit
recommendations; and
E. A Request for Quotation (RFQ) for a Walk-In Van was
sent to four vendors on February 7, 2011. Bids were received
from two qualified. vendors on March 15, 2011. Staff has
reviewed all bids submitted and recommends that the bid in the
amount of $80,726 submitted by Golden Gate Truck Center will
be accepted; and