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Home My WebLink About2006-03-06 Ordinance 4895, . " ORDINANCE NO. 4895 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO TO AMEND THE 2005-06 BUDGET TO ACCEPT GRANTS FROM VARIOUS SOURCES AND PROVIDE ADDITIONAL APPROPRIATION TO THE CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT NUMBER PE- 04010(CHILDREN'S LIBRARY IMPROVEMENTS) OF $1,384,542 The Council of the City of Palo Alto does hereby ordain as follows: SECTION 1. The Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the prOV1Slons of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 20, 2005 did adopt a budget for fiscal year 2005-06; and B. The City Council of the City of Palo Alto did adopt in fiscal year 2002-03 CIP Project Number PE-04010, Children's Library Improvements (Project) with an initial appropriation of $300,000 for the design phase and, in fiscal year 2004-05 added an appropriation of $2,100,000 for the construction phase and, in fiscal year 2005-06 added an appropriation of $3,000 for the construction phase. The cumulative adopted appropriation for the Project to date is $2,403,000; and C. Total estimated Project costs have increased due to: new requirements related to historical review; unexpected expenses related to the transfer of development rights associated with the site, and advance work needed to ready the project for construction including testing, utility work, and hazardous materials assessments; and higher than expected construction bids due to recent significant material cost increases. The total design and construction cost is now estimated at $3,787,542, and additional funding of $1,384,542 must be appropriated to the Project from various outside sources and the infrastructure reserve; and D. The current budget recognizes Project funding of $2,403,000 from the following sources: Palo Alto Foundation (PALF) ,$515,000; Friends of the Palo Alto Library (FOPAL), $398,000; Housing Urban Development (HUD), $90,000; Arillaga Donation, $50,000 and; Infrastructure Reserve, $1,350,000; and E. The funding amounts from PALF and FOPAL were each inadvertently understated by $25,000 and need to be correctly reflected in the budget. Corrected initial level of funding from PALF is $540,000 and FOPAL is $423,000 for a total of $963,000 from the two organizations. Subsequently, PALF agreed to increase its contribution by and additional $120,000 and, FOPAL agreed to 1 increase its contribution by an additional $50,000. The total amount committed by these two organizations to date is $1,133,000i and F. The current budget recognizes a $90,000 HUD grant for the Project. HUD subsequently amended this grant amount to $89,415 and awarded the City two additional grants in the total amount of $267,802, bringing total HUD grants to $357,217; and G. Proceeds from the sale of the Transferable Development Rights (TDR) associated with the Children's Library in the amount of $237,500 is committed to the Project as an additional funding sourcej and H. The Project has been approved for funding from the City of Palo Alto Utilities Department's CARE technical services in the amount of $10,000 for design assistance to incorporate efficiency improvements into Projectj and I. The remaining unfunded Project cost of $649,825 will be provided by the infrastructure reservej and J. A summary of the revised project cost and funding sources as discussed above is shown in Exhibit A. K. City Council authorization is needed to amend the 2005- 06 budget as hereinafter set forth. SECTION 2. 'The sum of One Million Three Hundred Eighty Four Thousand Five Hundred Forty Two Dollars ($1,384,542) is hereby appropriated to CIP Project Number PE-04010, Children's Library Improvements. SECTION 3. Funding from the Palo Alto Foundation is hereby increased by One Hundred Forty Five Thousand Dollars ($145,000) and, is appropriated for CIP Project Number PE-94010, Children'S Library Improvements. SECTION 4. Funding from the Friends of the Palo Alto Library is hereby increased by Seventy Five Thousand Dollars ($75,000) and, is appropriated for CIP Project Number PE-94010, Children's Library Improvements. SECTION 5. Grant revenue from the U.S. Department of Housing and Urban Development previously reported as Ninety Thousand Dollars ($90,000) is hereby amended to Eighty Nine Thousand Four Hundred Fifteen Dollars ($89,415). SECTION 6. Grant revenue from the U.S. Department of Housing and Urban Development of Two Hundred Sixty Seven Thousand Eight Hundred Two Dollars ($267,802) is hereby received and, is 2 appropriated for CIP Project Number PE-94010, Children's Library Improvements. SECTION 7. Proceeds from the sale of the Transferable Development Right of the Children's Library of Two Hundred Thirty Seven Thousand Five Hundred Dollars ($237,500) are hereby appropriated to CIP Project Number PE-04010, Children's Library Improvements and the same amount is hereby transferred from a special fund to the Capital Project Fund. SECTION 8. Grant revenue from the City of Palo Alto Utilities Department CARE Program of Ten Thousand Dollars ($10,000) is hereby received and appropriated to CIP Project Number PE-04010, Children's Library Improvements and the same amount is hereby transferred from the Electric Fund to the Capital Project Fund. SECTION 9. The Infrastructure Reserve is hereby decreased by Six Hundred Forty Nine Thousand Eight Hundred Twenty Five Dollars ($649,825) with a remaining balance of Seventeen Million Seven Hundred Fifty One Thousand Six Hundred Thirty Six Dollars ($17,751,636) as shown in Exhibit B. SECTION 10. As specified in Section 2.28.080{a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 11. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance will take effect upon its adoption. SECTION 12. The Council of the City of Palo Alto hereby finds that an addendum to the adopted Mitigated Negative Declaration (Resolution No. 8183) and updated NEPA review were prepared and adopted as part of the Architectural Review application (05PLN- 00448) review and Director's approval (October 4, 2005) of the reduced scale Children's Library Facilities Expansion and Improvements Proj ect in conformance with the California Environmental Quality Act and Guidelines Section 15164. INTRODUCED AND PASSED: March 6, 2006 AYES: BARTON, BEECHAM, CORDELL, DREKMEIER, KISHIMOTO, KLEIN, KLEINBERG, MORTON, MOSSAR NOES: ABSENT: ABSTENTIONS: 3 APPROVED AS TO FORM: City Attorney IIMal~&U ~ Director of Public Works Services 4 Exhibit A PE-04010 -CHILDREN'S LIBRARY IMPROVEMENTS Revised Project Cost and Funding Sources Desian and Construction Sources .~ Palo Alto Foundation (PALF) Friends of the Palo Alto (FOPAL) HUD Grant Arillaga Donation Adopted Budget to date (Column A) $2,403,000 $ 515,000 Library $ 398,000 $ 90,000 $ 50,000 City of Palo Alto infrastructure $1,350,000 reserve Sale of Transferable Development 0 Riqht -Children's Library City of Palo Alto Utilities 0 Department CARE Program '.i'otillSources $2,403,000 * net of amendment of $585 ** does not include staff support of $194,415 Budget Changes (Column B) $1,384,542 $1;,384 ;54.2 ~ .. ~ . $ 145,000 $ 75,000 $ 267,217** 0 $ 649,825 $ 237,500 $ 10,000 $1,384,542 , ~ ~ Adjusted Budget Column C (Column A + Column B) $3,787,542 $ 660,000 '$ 473,000 $ 357,217 $ 50,000 $1,999,825 $ 237,500 $ 10,000 change to reserve .adopted budget Projected Ending Balance Before BAOs Additional Appropriation 4877 Duran & Venables for OS..(I0003 (Open Space Improvement) 4893 PG·06003 Benches, Signage, Fencing Walkways Landscaping 2005-06 Midyear report 4895 PE·04010 Children's Library Improvements PE-86070 Street Maintenance Reserve Balance After BA O's EXHIBITB 1,384,542 229,725 734,717 229,725 $24,516,000 ($6,033,000) $18,483,000 ($15,219) ($50,000) (16,320) (649,825) $17,751,636