HomeMy WebLinkAbout2012-06-18 Ordinance 5159ORDINANCE NO. 5159
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
ADOPTING THE BUDGET FOR FISCAL YEAR 2013
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 6(g) of Article IV of
the Charter of the City of Palo Alto and Chapter 2.28 of the Palo
Alto Municipal Code, the City Manager has prepared and submitted to
the City Council, by letter of transmittal, a budget proposal for
Fiscal Year 2013; and
B. Pursuant to the provisions of Section 12 of Article III of
the Charter, the Council did, on June 11 and 18, 2012, hold public
hearings on the budget after publication of notice in accordance
with Section 2.28.070 of the Palo Alto Municipal Code; and
C. In accordance with the provisions of Chapter 8 of Division
1, of Title 7, commencing with Section 66016 of the Government Code,
as applicable, the Council did on June 11 and 18, 2012, hold a
public hearing on the proposed amendments to the Municipal Fee
Schedule, after publication of notice and after availability of the
data supporting the amendments was made available to the public at
least 10 days prior to the hearing.
SECTION 2. Pursuant to Chapter 2.28 of the Palo Alto Municipal
Code, the following documents , collectively referred to as "the
budget" are hereby approved and adopted for Fiscal Year 2013:
(a) The budget document (Exhibit "1") containing the proposed
operating and capital budgets submitted on April 30,
2012, by the City Manager for Fiscal Year 2013, entitled
"City of Palo Alto -City Manager's Fiscal Year 2013
Proposed Budget" covering General Government Funds,
Enterprise Funds and Internal Service Funds, a copy of
which is on file in the Department of Administrative
Services, to which copy reference is hereby made
concerning the full particulars thereof, and by such
reference is made a part hereof; and
(b) The Amendments to the City Manager's Fiscal Year 2013
Proposed Budget, attached hereto as Exhibit "2," and made
a part hereof; and
1
(c) Changes and revised pages in the Table of Organization,
attached hereto as Exhibit "3," and made a part hereof;
and
(d) Revised pages of the Municipal Fee Schedule attached
hereto as Exhibit "4"; and
SECTION 3. The sums set forth in the budget for the various
departments of the City, as herein amended, are hereby appropriated
to the uses and purposes set forth therein.
SECTION 4. All expenditures made on behalf of the City,
directly or through any agency, except those required by state law,
shall be made in accordance with the authorization contained in this
ordinance and the budget as herein amended.
SECTION 5. Appropriations for the Fiscal Year 2012 that are
encumbered by approved purchase orders and contracts for which goods
or services have not been received or contract completed, and/or for
which all payments have not been made, by the last day of the Fiscal
Year 2012 shall be carried forward and added to the fund or
department appropriations for Fiscal Year 2013.
SECTION 6. The City Manager is authorized and directed to make
changes in the department and fund totals and summary pages of the
budget necessary to reflect the amendments enumerated and aggregated
in the budget as shown in Exhibit "2" and the Fiscal Year 2012
appropriations carried forward as provided in Section 5.
SECTION 7. As specified in Section 2.04.320 of the Palo Alto
Municipal Code, a majority vote of the City Council is required to
adopt this ordinance.
SECTION 8. As specified in Section 2.28.140(b) of the Palo
Alto Municipal Code, the Council of the City of Palo Alto hereby
delegates the authority to invest the City's funds to the Director
of Administrative Services, as Treasurer, in accordance with the
City's Investment Policy for Fiscal Year 2013.
SECTION 9. The Council of the City of Palo Alto adopts the
changes to the Municipal Fee Schedule as set forth in Exhibit "4".
The amount of the new or increased fees and charges is no more than
necessary to cover the reasonable costs of the governmental
activity, and the manner in which those costs are allocated to a
payer bears a fair and reasonable relationship to the payer's burden
on, or benefits received from, the governmental activity. All new
and increased fees shall go into effect immediately; provided that
pursuant to Government Code Section 66017, all Planning Department
fees relating to a "development project" as defined in Government
2
Code Section 66000 shall become effective sixty (60) days from the
date of adoption.
SECTION 10. Fees in the Municipal Fee Schedule are for
government services provided directly to the payor that are not
provided to those not charged. The amount of this fee does not
exceed the reasonable costs to the City of providing the services.
Consequently, pursuant to Art. XIII C, Section l(e) (2), such fees
are not a tax.
SECTION 11. The Council of the City of Palo.Alto hereby finds
that this is not a proj ect under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 12. Except as specified in Section 9, as provided in
Section 2.04.330 (a) (3) of the Palo Alto Municipal Code, this
ordinance shall become effective upon adoption.
INTRODUCED AND PASSED: JUNE 18, 2012
AYES:
NOES:
BURT, ESPINOSA, HOLMAN,
SCHMID, SHEPHERD, YEH
ABSTENTIONS:
KLEIN, PRICE, SCHARFF,
~cr~ City Clerk tf~~ MaYor~-
APPROVED:
'fOf City Attorney
3
Attachment A, Exhibit 1
Fiscal Year 2013
City Manager's
Proposed Operating and
Capital Budget
These documents were originally distributed in Council
Packet April 30, 2012.
Printed copies are available upon request for $22 per
book.
The Proposed Fiscal Year 2013 Municipal Fee Schedule was
distributed in Council Packet on May 29, 2012.
www.cityofpaloalto.org/civica/filebank/blobdload.asp?Blo
b1D=31532
Books may be viewed at any City of Palo Alto Library or the
City's website:
www.cityofpaloalto.org/depts/asd/budget.asp
Source Changes
Contingency
Use Changes
Salaries and Benefits
Allocated Charges
Use Changes
Allocated Charges
Use Changes
Allocated Charges
Use Changes
Allocated Charges
Use Changes
Exhibit 2
$ 389,684 Placeholder for draw from BSR approved by Finance Committee
300,000 Increase in Property Tax Revenues Budget
104,000 Increase Placeholder for Fee Revenues ---..;;.;;,..;~"-
793,684
(449,105) Palo Alto Animal Services Budget Gap Placeholder
___ --..,;1::::2:;:5;!;,OOO~;,_lncrease in City Attorney Contingency
(324,105)
Reallocate retiree health benefits costs to Information Technology
(106,264) Department
___ -:---:-"2"-,4;.:3'""4~Department's share of IT allocation increase due to retiree health change
(103,830)
_____ ....;8;.:8;.:0_ Department's share of IT allocation increase due to retiree health change
880
_____ ....;3;.:7:-:6:-Departmel)t's share of IT allocation increase due to retiree health change
376
_____ ..;:5;.,:5,;:;3_Department's share of IT allocation increase due to retiree health change
553
Net Changes To (From) Reserves $ (553)
61712012
General Fund 2012
Exhibit 2
Allocated Charges
Use Changes
_____ ...:9:.:3;.:9~ Department's share of IT allocation increase due to retiree health change
939
Use Changes
Source Changes
Fees and Licenses
Fees and Licenses
Fees and Licenses
Fees and Licenses
Donations
Contract Services
Salaries and Benefits
Contract Services
Direct Charges
Contract Services
Salaries and Benefits
Allocated Charges
Use Changes
(15,000) Reduction of proposed rent increase for community garden plots
(17,500) Reduction of proposed rent increase for Cubberley artists
(4,000) Reduction of proposed increase for Lawn Bowlers Club
94,700 Reinstate revenue from Baylands Program
65,000 New revenue from Boronda Lake donations -----=..;:..:..;:..:,.;;,...
123,200
10,000 Reinstate proposed reduction to Summer Concert Series
121,724 Reinstate 1.0 FTE Producer of Arts/Sciences for Baylands Program
15,000 Reinstate Baylands Program Non-Personnel Costs
65,000 Reinstate water costs for Boronda Lake
13,000 Increase funding for InnVision
(42,000) Freeze 0.75 FTE Program Assistant Position through December 2012
____ --.:7.!..,7:.:3::;:9:,. Department's share of IT allocation increase due to retiree health change
190,463
61712012
General Fund 2012
Services Contracts
Source Changes
Salary and Benefits
Salary and Benefits
Allocated Charges
Source Changes
Allocated Charges
Use Changes
Source Changes
Allocated Charges
Use Changes
Allocated Charges
Allocated Charges
Use Changes
Exhibit 2
$ 22,S44 Reduced Stanford revenue from changes below -=---.....;:;;;:;;..;.,;;..
22,544
(S7,000) Reallocate 0.26 FTE to Enterprise Funds
Withdrawl request to reclassify 1.0 FTE Administrative Associate II to 1.0 FTE
(17,402) Administrative Assistant
11,128 Department's share of IT allocation increase due to retiree health change ---.....;:;;=;;,..
(63,274)
____ .....;1"',0;.;;9..;;1;... Department's share of IT allocation increase due to retiree health change
1,091
____ .....;2"",S;.;9-"S_Department's share of IT allocation increase due to retiree health change
2,595
(14,942) Correction-charges from Printing and Mailing Internal Service Fund
____ -=3:!.:,7:...;4:.=S_Department's share of IT allocation increase due to retiree health change
(11,197)
Net Changes To (From) Reserves $ 11,197
61712012
General Fund 2012
POLICE
Exhibit 2
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2013 PROPOSED BUDGET
FY 2013 Category Amount Description
Various Revenue
Source Changes
Allocated Charges
Use Changes
Use Changes
Source Changes
Use Changes
Salaries and Benefits
Contract Services
Contract Services
Supplies and Materials
Allocated Charges
Transfer in
Transfer in
Transfer in
Project Expense
Project Expense
Project Expense
Project Expense
$ 934,624 Reinstate Palo Alto Animal Services revenue -:;..--~~..;.. 934,624
(500,000) Remove contract costs for Animal Services
1,610,000 Reinstate 13.14 FTE Palo Alto Animal Services Staff
273,639 Reinstate Palo Alto Animal Services Non-Personnel Costs
(214,099) Remove retiree medical and other placeholders for fund balancing
____ ....:1:.::1:!.:,9~2:::8:.... Department's share of IT allocation increase due to retiree health change
1,181,468
$
Correction for FTE distribution of Management Analyst in Public Works;
(43,722) moved to CIP
(15,873) Reduce budget increase for Mitchell Park custodial
(9,818) Reduce budget increase for Mitchell Park maintenance
(4,208) Reduce budget increase for Mitchell Park supplies
____ --.:4!:,8:.:6:.:1:....Department's share of IT allocation increase due to retiree health change
(68,760)
Transfer from Development Impact Fees-Parks Fund for CIP PG-13002 EI
1,641,790 Camino Park Playing Fields and Amenities
Transfer from Water Fund for CIP PG-13002 EI Camino Park Playing Fields
and Amenities; funded by proceeds from Utility Water Bonds for the
1,793,496 Emergency Water Supply Project
Transfer from Development Impact Fees-Parks Fund for CIP PE-13007 EI
___ --=2:;:6:;,0,:;:00;:;0::-Camino Dog Park
3,695,286
3,435,286 CIP PG-13002 EI camino Park Playing Fields and Amenities
250,000 CIP PE-13007 EI Camino Dog Park; shifted from FY 2014
350,000 CIP PE-13003 Parks Master Plan; shifted from FY 2014
CIP AS-10000 Salaries and Benefits; correction for FTE distribution of
43,722 Management Analyst in Public Works
4,079,008
Net Changes To (From) Reserves $ (383,722) Capital Fund Infrastructure Reserve •
Snl2012
General Fund 2012
Reimbursements
Source Changes
Salaries and Benefits
J\lIocated Charges
Use Changes
Allocated Charges
Use Changes
Allocated Charges
Use Changes
Exhibit 2
Reimbursements from Electric, Gas, Wastewater Collection,
69,934 Water, and Fiber Optics Funds for Utilities Administration
69,934
Reallocate 0.08 FTE Deputy Fire Chief/Fire Marshall and
30,288 0.06 FTE Hazmat Inspector from Fire Dept.
Fund's share of IT allocation increase due to retiree health
39,646 change
69,934
31,564 Fund's share of Utilities Administration charges
31,564
1,898 Fund's share of Utilities Administration charges ---:----'--$ 1,898
61712012
Enterprise Funds 2012
GAS FUND
Allocated Charges
Use Changes
Allocated Charges
Use Changes
Transfer out
Allocated Charges
Use Changes
Exhibit 2
14,754 Fund's share of Utilities Administration charges
14,754
__ ......;8;;.:.,.;;;;12;;.;;5'-Fund's share of Utilities Administration charges
8,125
Transfer to Capital Projects Fund for CIP PG-13002 EI
Camino Park Playing Fields and Amenities; funded by
proceeds from Utility Water Bonds for the Emergency
1,641,790 Water Supply Project
13,593 Fund's share of Utilities Administration charges
1,655,383
61712012
Enterprise Funds 2012
REfUSE FUND
Net Sales
Net Sales
Charges to Other
Funds
Charges to Other
Funds
Revenue Changes
Salary and Benefits
Salary and Benefits
Salary and Benefits
Allocated Charges
Allocated Charges
Use Changes
Allocated Charges
Use Changes
Exhibit 2
$ 105,557 Increase revenue to anticipated actuals
$ 11,430 Increase sales to City departments
$ 46,430 Increase debris box revenue
$ 50,000 Increase transfer from WWT for hazardous waste mgmt.
$ 213,417
Drop 1.0 HE Public Works Supervisor; add 1.0 HE Landfill
$ 75,857 Tech
$ 13,356 Increase positions allocated from Fire Department
$ (10,516) Reduce overtime
$ (416,863) Reduce allocations for vehicles
Fund's share of IT allocation increase due to retiree health
$ 6,978 change
(331,188)
Fund's share of IT allocation increase due to retiree health
.....:$~_;;;::2,.;;;;13;;.;2~change
2,132
61712012
Enterprise Funds 2012
Salary and Benefits
Allocated Charges
Allocated Charges
Allocated Charges
Use Changes
Exhibit 2
13,356 Increase positions allocated from Fire Department
50,000 Increase transfer from WWT for hazardous waste mgmt.
46,430 Increase debris box expense
Fund's share of IT allocation increase due to retiree health
-'S'--_-'7,:..:.,03.;...;0'-change
116,816
61712012
Enterprise Funds 2012
Transfer out
Transfer out
Use Changes
Source Changes
Charges to Other
Funds
Allocated Charges
Use Changes
Charges to Other
Funds
Source Changes
Salaries and Benefits
Use Changes
$
Exhibit 2
Transfer to Capital Projects Fund for CIP PG-13002 EI Camino Park Playing
Fields and Amenities; funded by proceeds from Utility Water Bonds for the
1,793,496 Emergency Water Supply Project
260,000 Transfer to Capital Projects Fund for CIP PE-13007 EI Camino Dog Park
2,053,496
(416,863) Reduce allocation revenue from Refuse Fund
(416,863)
___ -=1:(..:,7..:9.;:;0_Fund's share of IT allocation increase due to retiree health change
1,790
$ 106,265 Allocations from funds/departments for IT allocation increase
106,265
$ 106,265 Allocation of IT retiree health benefits
106,265
Net Changes To (From) Reserves $-
61712012
Other Funds 2012
Source Changes
Allocated Charges
Use Changes
Source Changes
Use Changes
Exhibit 2
$
_____ 4:.::2:;:,.0 Fund's share of IT allocation increase due to retiree health change
420
$
Net Changes To (From) Reserves $-•
61712012
Other Funds 2012
Proposed Position Changes
GENERAL FUND
FY 2012 ADO'PTED BUDGET 516.40
FY 2012 BAO' Position Adjustments
ASD -Administrative Assistant (1)
ASD -Assistant Director, Administrative Services (2)
ASD -Director, ASD/Chief Financial Officer (3)
ASD -Senior Financial Analyst (4)
CMO -Management Analyst (5)
CSD -Arts and Culture Division Manager (6)
CSD -Assistant Director CSD (6)
PCE -Development Center Manager (7)
PCE -Development Project Coordinator III (9)
PCE -Development Services Director (8)
PCE -Plans Examiner (10)
PWD -Administrative Associate II (11)
PWD -Assistant Director, Public Works (12)
PWD -Management Analyst (13)
PWD -Senior Engineer (14)
PWD -Senior Project Manager (15)
0.07
0.10
0.15
1.00
(0.50)
(1.00)
1.00
1.00
3.00
1.00
1.00
1.05
0.20
0.05
0.90
(0.90)
F¥ 2012 Total BAO Positions 8.12
F¥ 2012 ADJUSTED TOTAL 584.52
FY 2013 Additions
CMO -Chief Communication Officer (16)
CSD -Program Assistant I (17)
FIR -EMS Data Specialist (18)
FIR -GIS Specialist (19)
FIR -Program Assistant (20)
1.00
0.25
1.00
1.00
1.00
f'{ 2013 Total Additions 4.25
FY 2013 Elimination or Reduction
CSD -Producer Arts/Science Programs (47)
CSD -Program Assistant I (64)
FIR -Fire Fighter
FIR -Fire Captian (48)
PCE -Senior Planner (49)
PCE-Administrative Associate I (50)
(0.25)
(0.25)
(4.00)
(5.00)
(1.00)
(1.00)
FY 2013 Total Elimination or Reduction (11.50)
FY 2013 General Fund Net Increase/(Decrease)
FY 2013 General Fund Net Change from Additions/Eliminations or Reduction (7.25)
FY 2013 Reclassified, Add/Drop, and Title Changes
CMO -Assistant to the City Manager (21)
CMO -Sustainability Manager (21)
FIR -EMS Chief (23)
FIR -EMS Coordinator (23)
-1-
(0.55)
0.55
1.00
(1.00)
City of Palo Alto
Fiscal Year 2013 Proposed Budget
FIR -Fire Captian EMT (24)
FIR -Fire Inspector EMT (24)
LIB -Library Associate (25)
LIB -Library Specialist (25)
PCE -Chief Planning Official (26)
PCE -Manager, Planning (26)
PCE -Planner (27)
PCE -Senior Planner (27)
PWD -Project Manager (28)
PWD -Tree Maintenance Person (28)
Proposed Position Changes
(1.00)
1.00
1.00
(1.00)
1.00
(1.00)
(2.00)
2.00
1.00
(1.00)
FY 2'013 Total Reclassified Positions 0.00
FY 2013 Reallocated Positions
ASD -Director, ASD/Chief Financial Officer (30)
ASD -Senior Financial Analyst (31)
ASD -Senior Financial Analyst (72)
ASD-Assistant Director, Administrative Services (29)
CMO -Administrative Associate I (32)
FIR -Administrative Assistant (34)
FIR -Business Analyst (35)
FIR -Deputy Director Technical Services (36)
FIR -Police Chief (37)
FIR -Public Safety Dispatcher -Lead (38)
FIR -Senior Management Analyst (39)
PCE -Administrative Associate I (32)
POL -Administrative Assistant (34)
POL -Business Analyst (35)
POL -Deputy Director Technical Serivces (36)
POL -Police Chief (37)
POL -Public Safety Dispatcher -Lead (38)
POL -Senior Management Analyst (39)
PWD -Accountant (40)
PWD -Accounting Specialist (41)
PWD -Administrative Associate I (42)
PWD -Manager, Maintenance Operations (43)
PWD -Project Manager (44)
PWD -Senior Accountant (45)
PWD -Senior Financial Analyst (75)
PWD -Senior Management Analyst (46)
(0.15)
(0.10)
0.29
0.10
(0.50)
0.50
0.40
0.20
0.50
0.40
0.50
0.50
(0.50)
(0.40)
(0.20)
(0.50)
(0.40)
(0.50)
0.03
(0.04)
(0.20)
0.38
(0.50)
(0.02)
0.95
0.05
FY 2013 Total Reallocated Positions 0.79
FY 2'013 TOTAL PROPOSED GENERAL FUND POSITIONS 578.06
ENTERPRISE FUNDS
FY 2'012 ADOPTED BUDGET 365.62
FY 2012 BAO Position Adjustments
PWD -Administrative Associate II (11)
PWD -Assistant Director, Public Works (12)·
(1.05)
(0.45)
FY 2'012 Total BAO Positions (1.5'0)
FY 2012 ADJUSTED TOTAL 364.1~
City of Palo Alto -2-
Fiscal Year 2013 Proposed Budget
FY 2013 New Positions
PWD -Airport Manager (52)
UTL -Business Analyst (67)
UTL -Inspector, Field Services (66)
UTL -Utilities Engineering Estimator (65)
Proposed Position Changes
1.00
1.00
1.00
1.00
FY 2013 Total New Positions 4.00
FY 2013 Elimination or Reduction
PWD -Refuse Disposal Attendant (56)
PWD-Heavy Equiptment Operator (57)
PWD.-Heavy Equiptment Operator -Lead (68)
(4.00)
(4.00)
(1.00)
FY 2013 Total Eliminated Positions (9.00)
FY 2013 Enterprise Fund Net Increase/(Decrease)
FY 2013 Enterprise Fund Net Change from Additions/Eliminations or Reduction (5.00)
FY 2013 Reclassified, Add/Drop, and Title Changes
CMO/PW/UTL -Assistant to the City Manager (21)
CMO/PW/UTL -Sustainability Manager (21)
PWD -Landfill Technician
PWD -Supervisor, Public Works
UTL -Electrical Assistant I (69)
UTL -OH UG Troubleman (68)
UTL - Heavy Equiptment Operator (84)
(0.45)
0.45
1.00
(1.00)
(1.00)
2.00
(1.00)
FY 2013 Total Reclassified Positions 0.00
FY 2013 Reallocated Positions
ASD-Assistant Director, Administrative Services (29)
PWD/UTL -Accountant (40)
PWD -Accounting Specialist (41)
PWD -Engineering Technician III (55)
PWD -Senior Accountant (45)
PWD -Senior Financial Analyst (74)
PWD -Senior Financial Analyst (72)
PWD-Associate Engineer (54)
PWD-Manager, Maintenance Operations (43)
PWD-Senior Engineer (53)
PWD-Senior Management Analyst (46)
UTL -Accounting Specialist (41)
UTL -Director, ASD/Chief Financial Officer (30)
UTL -Senior Accountant (45)
(0.10)
(0.03)
(0.01)
(0.10)
0.07
0.05
(0.20)
(0.30)
(0.38)
(0.35)
(0.05)
0.05
0.10
(0.05)
FY 2013 Total Reallocated Positions (1.30)
FY 2013 TOTAL PROPOSED ENTERPRISE FUND POSITIONS 3517.82
OTHER FUNDS
FY 2012 ADOPTED BUDGET 74.58
FY 2013 BAO Position Adjustments
IT -Management Analyst (5)
IT -Information Technology Security Manager (59)
IT -Administrative Assistant (I)
-3-
0.50
1.00
(0.07)
City of Palo Alto
Fiscal Year 2013 Proposed Budget
IT -Assistant Director, Administrative Services (2)
IT -Director, ASD/Chief Financial Officer (3)
PWD -Senior Engineer (14)
PWD -Senior Project Manager (15)
VHE -Management Analyst (60)
VHE -Assistant Director, Public Works (12)
VHE -Management Analyst (13)
Proposed Position Changes
(0.10)
(0.15)
(0.90)
0.90
0.25
0.25
(0.05)
FY 2012 Total BAO Positions 1.63
fY 2012 ADJUSTED TOTAL 76.21
FY 2013 New Positions.
PCE -Management Analyst (62)
CIP -Management Analyst (61)
0.50
0.50
fY 2013 Total New Positions 1.00
FY 2013 Reclassified Positions
IT -IT Manager (63)
IT -Senior Technologist (63)
1.00
(1.00)
FY 2013 Total Reclassified Positions 0.00
FY 2013 Reallocated Positions
ASD -Senior Financial Analyst
ASD -Senior Financial Analyst (31)
ASD -Senior Financial Analyst (71)
CIP -Administrative Associate I (42)
CIP -Senior Financial Analyst
IT -Director, ASD/Chief Financial Officer (30)
PWD -Engineering Technician III (55)
PWD -Management Analyst (73)
PWD -Project Manager (44)
PWD -Senior Engineer (53)
PWD-Assoc Engineer (54)
VHE -Senior Financial Analyst (70)
VHE -Senior Financial Analyst (70)
(0.40)
0.10
(0.09)
0.20
0.40
0.05
0.10
(0.25)
0.50
0.35
0.30
(0.08)
0.08
FY 2013 Total Reallocated Positions 1.26
FY 2013 TOTAL PROPOSED OTHER FUNDS POSITIONS 78.47
FY 2013 TOTAL PROPOSED CITYWIDE POSITIONS 1014.35
FISCAL YEAR 2013 FROZEN POSITIONS
FIR -1.00 HE Program Assistant
LIB -1.00 HE Assistant Director, Library Services
LIB -1.00 FTE Library Services Manager
LIB -2.00 HE Librarian
LIB -1.00 FTE Library Assistant
PLA -1.00 HE Plans Check Engineer
POL -1.00 HE Police Sergeant
POL -2.00 HE Police Agent
POL -1.00 HE Police Officer
POL -2.00 HE Police Officer -Intermediate
POL -1.00 HE Police Captain
City of Palo Alto
Fiscal Year 2013 Proposed Budget
-4-
Position Allocation by Department
FY 2009 FY 2010 Fll 20l.1 FY 2012 FY 2013 FV 2013
Actuals Actuals Actuals Adopted Proposed Change
Budget Budget
GENERAL FUND
Administrative Services
Accountant 3.00 2.00 2.00 2.00 2.00 0.00
Acct Spec 11.00 8.00 7.00 7.00 7.00 0.00
Acct Spec-Lead 5.00 5.00 5.00 5.00 5.00 0.00
Admin Assistant 0.93 0.93 0.93 0.93 1.00 0.07
Administrative Associate III 0.96 0.96 0.00 1.00 1.00 0.00
Asst Director Adm Svcs 0.60 0.60 0.60 1.50 1.70 0.20
Budget Officer 0.00 0.00 0.00 1.00 0.00 (1.00)
Business Analyst 0.10 0.10 0.00 0.00 0.00 0.00
Buyer 1.95 1.95 1.95 1.95 1.95 0.00
Chief Budget Officer 1.00 1.00 1.00 1.00 0.00 (1.00)
Contracts Administrator 2.00 2.00 1.40 1.40 1.40 0.00
Deputy Dir Adm Svcs 0.80 0.80 0.80 0.00 0.00 0.00
Dir Adm Svcs/Chief Financial Officer 0.50 0.50 0.50 0.50 0.50 0.00
Director! Office of Management and
Budget 0.00 0.00 0.00 0.00 1.00 1.00
Graphic Designer 1.00 1.00 1.00 0.00 0.00 0.00
Mgr Accounting 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Pur & Cntr Admin 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Real Property 1.00 1.00 1.00 1.00 1.00 0.00
Payroll Analyst 2.00 2.00 2.00 2.00 2.00 0.00
Principal Financial Analyst 0.00 0.00 0.00 0.00 1.00 1.00
Sr. Accountant 4.00 3.00 3.00 3.00 3.00 0.00
Sr. Business Analyst 0.20 0.20 0.00 0.00 0.00 0.00
Sr. Financial Analyst 7.91 6.91 5.81 4.91 6.10 1.19
Storekeeper 1.00 0.00 0.00 0.00 0.00 0.00
Storekeeper-L 1.00 1.00 1.00 1.00 1.00 0.00
Warehouse Supv 1.00 1.00 0.50 0.50 0.50 0.00
Total Administrative Services 48.95 41.95 37.49 37.69 39.15 1.46
City Attorney
Asst City Atty 1.00 1.00 1.00 1.00 1.00 0.00
City Attorney 1.00 1.00 1.00 1.00 1.00 0.00
Claims Investigator 0.60 0.60 0.60 1.00 1.00 0.00
Legal Administrator 1.00 1.00 1.00 1.00 1.00 0.00
Secretary To City Attorney 1.00 1.00 1.00 1.00 1.00 0.00
Senior Legal Secretary -Confidential 2.00 2.00 2.00 1.00 1.00 0.00
Sr. Asst City Atty 2.00 2.00 2.00 2.00 2.00 0.00
Sr. Deputy City Attorney 2.00 2.00 1.00 1.00 1.00 0.00
Total City Attorney 10.60 10.60 9.60 9.00 9.00 0.00
City Auditor
Admin Assistant
City Auditor
1.00
1.00
- 5 -
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
0.00
City of Palo Alto
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
g~ A~ A~ g~ A~ .~
Actuals Actuals Attuals Adopted Proposed Change
Budget Budget
Sr. Performance Auditor 2.00 2.00 2.00 2.00 2.00 0.00
Total City Auditor 4.00 4.00 4.00 4.00 4.00 0.00
City Clerk
Administrative Associate III
Asst City Clerk
City Clerk
Deputy City Clerk
Parking Examiner
3.00 3.00
1.00 ·1.00
1.00 1.00
1.00 1.00
0.75 0.75
3.00 3.00 3.00 0.00
1.00 1.00 1.00 0.00
1.00 1.00 1.00 0.00
1.00 1.00 1.00 0.00
0.75 0.75 0.75 0.00
Total City Clerk 6.75 6.75 6.75 6,'75 6.75 0.00
City Manager
Admin Assistant
Administrative Associate I
Administrative Associate II
Administrative Associate III
Asst City Manager/Chief Operating Officer
Asst To City Mgr
Chief Communication Officer
City Manager
Communications Mgr
Deputy City Mgr Spec Proj
Executive Assistant To The City Manager
Management Analyst
Mgr Communications
Mgr Economic Dev
Senior Management Analyst
Sustainability Manager
1.00
1.50
1.00
0.00
1.00
2.00
0.00
1.00
0.00
1.00
1.00
0.00
1.00
0.00
1.00
0.00
1.00 1.00
1.50 1.50
1.00 0.00
0.00 0.00
1.00 1.00
2.00 1.50
0.00 0.00
1.00 1.00
1.00 1.00
0.50 0.50
1.00 1.00
0.00 0.50
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
1.00 1.00 0.00
0.50 0.00 (0.50)
0.00 0.00 0.00
1.00 1.00 0.00
1.00 1.00 0.00
1.55 1.00 (0.55)
0.00 1.00 1.00
1.00 1.00 0.00
1.00 1.00 0.00
0.50 0.50 0.00
1.00 1.00 0.00
0.50 0.00 (0.50)
0.00 0.00 0.00
1.00 1.00 0.00
0.00 0.00 0.00
0.00 0.55 0.55
'Total City Manager 11.50 10.00 9.00 10.05 10.05 0.00
Community Services
Admin Assistant 1.00 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 2.50 2.00 0.00 0.00 0.00 0.00
Administrative Associate III 0.00 0.75 0.75 0.75 0.75 0.00
Arts & Culture Div Mgr 1.00 1.00 1.00 1.00 0.00 (1.00)
Assistant Director CSD 0.00 0.00 0.00 0.00 1.00 1.00
Bldg Serviceperson 4.00 4.00 2.00 2.00 2.00 0.00
Bldg Serviceperson-L 2.00 2.00 2.00 2.00 2.00 0.00
Community Services Senior Program
Manager 1.00 1.00 1.00 1.00 1.00 0.00
Community Services Superintendent 1.00 1.00 1.00 1.00 0.00 (1.00)
Coord Child Care 1.00 1.00 0.00 0.00 0.00 0.00
Coord Rec Prog 5.00 5.00 4.50 4.00 4.00 0.00
Cub Ctr & Hum Svc Div Mgr 1.00 1.00 0.00 0.00 0.00 0.00
Dir Comm Svcs 1.00 1.00 1.00 1.00 1.00 0.00
Division Manager, Recreations & Golf 1.00 1.00 1.00 1.00 1.00 0.00
Golf Cor Equip Mech 1.00 1.00 0.00 0.00 0.00 0.00
Golf Cor Mt Person 5.00 4.00 0.00 0.00 0.00 0.00
City of Palo Alto -6-
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
F'V 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2013
Actuals Actuals Attuals Adopted Proposed Change
Budget Budget
Inspector, Field Svc 2.00 2.00 2.00 2.00 2.00 0.00
Junior Museum & Zoo Educator 0.00 2.25 2.25 2.25 2.25 0.00
Management Assistant 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Arts 2.00 2.00 2.00 2.00 2.00 0.00
Open Spc & Parks Div Mgr 1.00 1.00 1.00 1.00 1.00 0.00
Park Maint -Lead 1.00 1.00 1.00 1.00 1.00 0.00
Park Maint Person 11.00 11.00 6.00 6.00 6.00 0.00
Park Ranger 5.00 5.00 5.00 5.00 5.00 0.00
Parks/Golf Crew-Lead 3.00 3.00 2.00 2.00 2.00 0.00
Prod Arts/Sci Prog 12.50 13.00 12.00 12.00 11.75 (0.25)
Program Assistant I 12.00 7.75 7.50 7.50 7.50 0.00
Program Assistant II 3.00 3.00 3.00 3.00 3.00 0.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 0.00
Sprinkler Sys Repr 5.00 5.00 4.00 4.00 4.00 0.00
Sr Ranger 1.00 0.00 0.00 0.00 0.00 0.00
Supt Parks 1.00 1.00 1.00 1.00 2.00 1.00
Supv Open Space 1.00 2.00 2.00 2.00 2.00 0.00
Supv Parks 1.00 1.00 1.00 1.00 1.00 0.00
Supv Rec Prog 4.00 4.00 4.00 4.00 4.00 0.00
Theater Specialist 1.00 1.00 1.00 1.00 1.00 0.00
Volunteer Coord 0.50 0.50 0.50 0.50 0.50 0.00
Total Community Services 96.50 94.25 74.50 74.00 13.75 (0.25)
Human Resources
Adm Human Res 5.00 5.00 5.00 5.00 5.00 0.00
Admin Assistant 1.00 1.00 1.00 1.00 1.00 0.00
Assistant Director Human Resources 1.00 1.00 1.00 1.00 1.00 0.00
Dir Human Resources 1.00 1.00 1.00 1.00 1.00 0.00
Human Resources Rep 2.00 2.00 2.00 2.00 2.00 0.00
Human Rsrce Asst Cnf 4.00 5.00 5.00 5.00 5.00 0.00
Mgr Employee Relations 1.00 0.00 0.00 0.00 0.00 0.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 0.00
Total Human Resources 16.00 16.00 16.00 16.00 16.00 0.00
Library
Admin Assistant 1.00 1.00
Assistant Director, Library Services 1.00 1.00
Business Analyst 0.00 1.00
Coord Library Prog 3.00 1.00
Dir Libraries 1.00 1.00
Division Head, Library Services 1.00 1.00
Librarian 5.00 5.00
Library Associate 4.00 4.00
Library Asst 5.50 5.50
Library Services manager 4.00 4.00
Library Specialist 8.00 8.00
Management Assistant 1.00 1.00
-7-
1.00
1.00
1.00
1.00
1.00
1.00
5.00
4.00
5.50
4.00
8.00
1.00
1.00 1.00 0.00
1.00 1.00 0.00
1.00 1.00 0.00
1.00 1.00 0.00
1.00 1.00 0.00
1.00 1.00 0.00
5.00 5.00 0.00
4.00 5.00 1.00
5.50 5.50 0.00
4.00 4.00 0.00
8.00 7.00 (1.00)
1.00 1.00 0.00
City of Palo Alto
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
FV 2009 FV 2010 F¥ 2011 FV 2012 FV 2013 FY 2013
Actuals Actuals Actuals Adopted Proposed Change
Budget Budget
Sr Librarian 9.25 8.75 7.75 7.7S 7.75 0.00
Total library 43.75 42.25 41.25 41.25 41.25 0.00
Planning and Community Environment
Adm Pin & Comm Envrn 1.00 1.00 1.00 1.00 1.00 0.00
Admin Assistant 1.00 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 2.00 2.00 1.00 1.50 1.00 (0.50)
Administrative Associate II 4.80 3.80 3.80 3.80 3.80 0.00
Administrative Associate III 1.00 1.00 1.00 1.00 1.00 0.00
Arborist 1.00 0.00 0.00 0.00 0.00 0.00
Assistant Director Planning & Comm Env 1.00 0.00 0.00 1.00 1.00 0.00
Assoc Engineer 1.00 1.00 1.00 1.00 1.00 0.00
Asst Build Official 1.00 1.00 1.00 1.00 1.00 0.00
Asst To City Mgr 0.00 0.00 0.05 0.00 0.00 0.00
Bldg Inspector 4.00 4.00 4.00 4.00 4.00 0.00
Bldg Inspector Spec 3.00 2.00 1.00 1.00 1.00 0.00
Bldg/Pig Technician 3.00 3.00 2.00 2.00 2.00 0.00
Chief Bid Official 1.00 1.00 1.00 1.00 1.00 0.00
Chief Pig Official 1.00 1.00 1.00 0.00 1.00 1.00
Chief Transp Off 0.00 0.00 1.00 1.00 1.00 0.00
Code Enforcement Off 2.00 2.00 2.00 2.00 2.00 0.00
Coor Trans Sys Mgmt 0.50 0.50 0.50 0.50 0.50 0.00
Deputy City Mgr Spec Proj 0.00 0.50 0.50 0.50 0.50 0.00
Development Center Manager 0.00 0.00 0.00 0.00 1.00 1.00
Development Project Coordinator III 0.00 0.00 ·0.00 0.00 3.00 3,00
Development Services Director 0.00 0.00 0.00 0.00 1.00 1.00
Dir Plan/Comm Envir 1.00 1.00 1.00 1.00 1.00 0.00
Engineer 1.00 1.00 1.00 1.00 1.00 0.00
EngrTech II 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Economic Dev 1.00 1.00 1.00 0.00 0.00 0.00
Mgr Planning 2.00 2.00 2.00 2.00 1.00 (1.00)
Permit Specialist 1.00 0.00 0.00 0.00 0.00 0.00
Planner 6.00 6.05 5.75 5.75 5.75 0.00
Planning Arborist 0.00 1.00 1.00 0.00 0.00 0.00
Plans Check Engr 3.00 2.00 2.00 2.00 2.00 0.00
Plans Examiner 0.00 0.00 0.00 0.00 1.00 1.00
Project Engineer 1.00 1.00 1.00 1.00 1.00 0.00
Sr Planner 6.00 6.00 5.00 5.00 4.00 (1.00)
Supv Bldg Inspection 1.00 1.00 1.00 1.00 1.00 0.00
Transportation Manager 1.00 1.00 0.00 0.00 0.00 0.00
Total Planning and Community
Environment 53.30 48.85 44.60 43.05 47.55 4.50
Public Safety
40-Hr Training Captain 1.00 1.00 1.00 1.00 1.00 0.00
Admin Assistant 2.00 2.00 1.00 1.00 1.00 0.00
Administrative Associate II 7.00 7.00 7.00 7.00 7.00 0.00
Animal Control Off 4.50 4.50 4.50 4.50 4.50 0.00
City of Palo Alto -8-
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
F'( 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2013
Actuals Actuals Actuals Adopted Proposed Change
Budget Budget
Animal Services Spec 1.00 1.00 1.00 0.00 0.00 0.00
Animal Services Spec II 1.00 1.00 1.00 2.00 2.00 0.00
Assistant Police Chief -Adv 1.00 1.00 1.00 1.00 1.00 0.00
Battalion Chief 56-Hour Workweek 3.00 3.00 3.00 3.00 3.00 0.00
Business Analyst 1.00 1.00 1.00 1.00 1.00 0.00
Code Enforcement Off 1.50 1.50 1.00 1.00 1.00 0.00
CommTech 1.00 1.00 1.00 1.00 1.00 0.00
Community Serv Offcr 9.00 9.00 8.50 8.50 8.50 0.00
Coord Pol Tech Svcs 1.00 1.00 1.00 1.00 1.00 0.00
Court Liaison Officer 1.00 1.00 1.00 1.00 1.00 0.00
Crime Analyst 1.00 2.00 1.00 1.00 1.00 0.00
Deputy Chief/Fire Marshall 0.84 0.84 0.84 0.84 0.84 0.00
Deputy Fire Chief 2.00 2.00 2.00 2.00 2.00 0.00
Emergency Medical Svc Chief 1.00 0.00 0.00 0.00 1.00 1.00
Emergency Services Director 0.00 0.00 0.00 1.00 1.00 0.00
EMS Data Specialist 0.00 0.00 0.00 0.00 1.00 1.00
EMS Manager 1.00 1.00 1.00 1.00 0.00 (1.00)
Fire Apparatus Op 30.00 30.00 30.00 30.00 30.00 0.00
Fire Captain 27.00 27.00 27.00 27.00 22.00 (5.00)
Fire Chief 1.00 1.00 1.00 1.00 1.00 0.00
Fire Fighter 45.00 45.00 45.00 45.00 41.00 (4.00)
Fire Fighter Emt 3.00 0.00 0.00 0.00 0.00 0.00
Fire Inspector 3.00 3.00 3.00 3.00 4.00 1.00
GIS Specialist 0.00 0.00 0.00 0.00 1.00 1.00
Haz Mat Inspector 1.90 1.90 1.90 1.90 1.90 0.00
Haz Mat Spec 0.95 0.95 0.00 0.00 0.00 0.00
OES Coordinator 1.00 1.00 1.00 1.00 1.00 0.00
Police Agent 19.00 19.00 19.00 19.00 19.00 0.00
Police Captain-Adv 2.00 2.00 2.00 2.00 2.00 0.00
Police Chief-Adv 1.00 1.00 1.00 1.00 1.00 0.00
Police Lieut-Adv 5.00 5.00 ' 5.00 5.00 5.00 0.00
Police Officer 51.00 50.00 49.00 49.00 49.00 0.00
Police Records Specialist -Lead 1.00 1.00 1.00 1.00 1.00 0.00
Police Records Specialist II 9.00 7.00 6.00 6.00 6.00 0.00
Police Sergeant 14.00 14.00 14.00 14.00 14.00 0.00
Program Assistant 0.00 0.00 0.00 0.00 1.00 1.00
Program Assistant I 1.00 0.00 0.00 0.00 0.00 0.00
Program Assistant II 1.00 1.00 1.00 1.00 1.00 0.00
Program Coordinator 0.00 1.00 0.00 0.00 0.00 0.00
Property Evid Tech 2.00 2.00 2.00 2.00 2.00 0.00
Public Safety Disp 2.00 2.00 2.00 2.00 2.00 0.00
Public Safety Dispatcher -Lead 5.00 5.00 5.00 5.00 5.00 0.00
Public Safety Dispatcher II 14.00 14.00 14.00 14.00 14.00 0.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 0.00
Supt Animal Services 1.00 1.00 1.00 1.00 1.00 0.00
Supv Animal Svcs 1.00 1.00 1.00 1.00 1.00 0.00
-9-City of Palo Alto
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
FV 2009 FY 2010 FY 2011 FV 2012 FY 2013 FY 2013
Actuals Actuals Actuals Adopted proposed Change
Budget Budget
Supv Police Service 3.00 3.00 3.00 3.00 3.00 0.00
Veterinarian 1.00 1.00 1.00 1.00 1.00 0.00
Veterinarian Tech 2.00 2.00 2.00 2.00 2.00 0.00
Volunteer Coord 1.00 0.50 0.50 0.50 0.50 0.00
Total Public safety 290.69 284.19 277.24 278.24 273.24 (S.DO)
Public Works
Accountant 0.00 0.02 0.02 0.02 0.00 (0.02)
Acct Spec 0.00 0.04 0.04 0.04 0.00 (0.04)
Admin Assistant 1.00 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 3.50 1.70 1.70 0.70 0.50 (0.20)
Administrative Associate II 2.00 1.80 1.80 1.80 2.85 1.05
Administrative Associate III 1.00 0.00 0.00 0.00 0.00 0.00
Arborist 0.00 0.00 ·0.00 0.00 1.00 1.00
Assoc Engineer 0.10 0.10 0.10 0.10 0.10 0.00
Asst Dir Public Wrks 1.10 1.10 1.10 1.10 1.30 0.20
Bldg Serviceperson 4.00 4.00 1.00 1.00 1.00 0.00
Bldg Serviceperson-L 2.00 2.00 2.00 2.00 2.00 0.00
Dir Pw/City Engr 1.00 1.00 1.00 1.00 1.00 0.00
Electrician 1.00 1.00 1.00 1.00 1.00 0.00
Engineer 1.20 0.30 0.30 0.30 0.30 0.00
Engr Tech III 4.20 3.30 3.30 3.30 3.30 0.00
Equip Operator 3.46 3.46 3.46 3.46 3.46 0.00
Facilities Carpenter 1.00 1.00 1.00 1.00 1.00 0.00
Facilities Maint-L 2.00 2.00 2.00 2.00 2.00 0.00
Facilities Mech 6.00 6.00 6.00 6.00 6.00 0.00
Facilities Painter 2.00 2.00 2.00 2.00 2.00 0.00
Heavy Equip Oper 1.90 1.9.0 1.90 1.90 1.90 0.00
Heavy Equip Oper-L 0.85 0.85 0.85 0.85 0.85 0.00
Inspector, Field Svc 1.00 1.00 1.00 1.00 1.00 0.00
Management Analyst 1.00 0.00 0.00 0.55 0.60 0.05
Managing Arborist 1.00 1.00 1.00 1.00 0.00 (1.00)
Mgr Fac Maint & Proj 0.80 0.80 0.80 0.00 0.00 0.00
Mgr Maint Oper 0.12 0.12 0.12 1.72 2.10 0.38
Planning Arborist 0.00 0.00 0.00 1.00 0.00 (1.00)
Project Engineer 0.20 0.20 0.20 0.20 0.20 0.00
Project Mgr 1.75 1.75 1.75 0.75 1.25 0.50
Senior Management Analyst 0.90 0.90 0.90 0.90 0.95 0.05
Sr. Accountant 0.00 0.02 0.02 0.02 0.00 (0.02)
Sr. Engineer 0.30 0.30 0.20 0.20 1.10 0.90
Sr. Financial Analyst 0.00 0.16 0.16 0.16 0.16 0.00
Sr. Project Manager 1.00 1.00 1.00 1.00 0.10 (0.90)
Supervising Project Engineer 1.00 1.00 0.00 0.00 0.00 0.00
Supt PW Opns 0.60 0.60 0.60 0.00 0.00 0.00
. Supv Facil Mgt 1.95 1.95 1.95 0.00 0.00 0.00
Supv Insp/Surv Pw 0.80 0.80 0.80 0.80 0.80 0.00
Surveying Asst 0.78 0.78 0.78 0.78 0.78 0.00
City of Palo Alto -10 -
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
F¥ 2009 FY 2010 FY 20n F¥ 2012 FY 2013 FY 2013
Attuals Actuals Attuals Adopted Proposed Change
Budget Budget
Surveyor, Public Wks 0.78 0.78 0.78 0.78 0.78 0.00
Traf Cant Maint I 1.94 1.94 1.94 1.94 1.94 0.00
Traf Cant Maint II 3.00 3.00 2.00 2.00 2.00 0.00
Traf Cant Maint-L 1.00 1.00 1.00 1.00 1.00 0.00
Tree Maint Person 2.00 2.00 2.00 2.00 1.00 (1.00)
Tree Trim/Ln Clr 7.00 7.00 7.00 7.00 7.00 0.00
Tree Trim/Ln Clr-L 1.00 1.00 1.00 1.00 1.00 0.00
Urban Forester 0.00 0.00 0.00 0.00 1.00 1.00
Total Public Works 69.23 63.67 58.57 56.37 57.32 0.95
Total GENERAL FUND 651.27 622.51 579.00 576.40 578.06 1.66
ENTERPRISE FUNDS
Public Works -Enterprise Funds
Accountant 0.00 0.23 0.23 0.23 0.40 0.17
Acct Spec 0.00 0.46 0.46 0.46 0.45 (0.01)
Administrative Associate II 3.00 3.20 3.20 3.20 2.15 (1.05)
Administrator, Refuse 1.00 1.00 1.00 1.00 1.00 0.00
Airport Manager 0.00 0.00 0.00 0.00 1.00 1.00
Assistant Director, Environmental Services 0.00 0.00 0.00 1.00 1.00 0.00
Assoc Engineer 3.30 3.30 3.30 3.30 3.00 (0.30)
Assoc Planner 3.00 3.00 3.00 3.00 1.00 (2.00)
Asst Dir Public Wrks 0.75 0.75 0.75 0.75 0.30 (0.45)
Asst Mgr WQCP 1.00 1.00 1.00 2.00 2.00 0.00
Asst To City Mgr 0.00 0.00 0.10 0.10 0.00 (0.10)
Business Analyst 1.13 1.13 1.13 0.13 0.00 (0.13)
Buyer 1.00 1.00 1.00 1.00 1.00 0.00
Chemist 3.00 3.00 3.00 3.00 3.00 0.00
Coord Pub Wks Proj 0.00 0.00 0.00 1.00 1.00 0.00
Coord Zero Waste 2.00 2.00 2.00 2.00 2.00 0.00
Deputy Chief/Fire Marshall 0.08 0.08 0.08 0.08 0.08 0.00
Electrician 3.00 3.00 3.00 3.00 3.00 0.00
Electrician-Lead 0.00 0.00 0.00 0.00 2.00 2.00
Eng Tech I 1.00 0.00 0.00 0.00 0.00 0.00
Engineer 1.10 1.00 1.00 1.00 1.00 0.00
Engr Tech III 1.50 1.40 1.40 1.40 1.30 (0.10)
Environmental Spec 2.00 2.00 2.00 2.00 2.00 0.00
Equip Operator 0.54 0.54 0.54 0.54 0.54 0.00
Executive Assistant 2.00 2.00 2.00 0.00 0.00 0.00
Haz Mat Inspector 0.04 0.04 0.04 0.04 0.04 0.00
Haz Mat Spec 0.02 0.02 0.00 0.00 0.00 0.00
Heavy Equip Oper 5.90 5.90 5.90 5.90 1.90 (4.00)
Heavy Equip Oper-L 3.15 3.15 3.15 3.15 2.15 (1.00)
Ind Waste Inspec 1.00 2.00 2.00 2.00 2.00 0.00
Ind Waste Invtgtr 2.00 2.00 2.00 2.00 2.00 0.00
Laboratory Tech WQC 2.50 2.50 2.50 2.50 2.50 0.00
Landfill Technician 1.00 1.00 1.00 0.00 1.00 1.00
-11-City of Palo Alto
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
PY 2009 FY 2010 FY 2011 PY 2012 PY 2013 PY 2013
Actuels Actuals Actuals Adopted Proposed Change
Budget Budget
Maint Mech 7.00 7.00 7.00 7.00 7.00 0.00
Management Analyst 0.00 0.00 0.00 1.20 1.20 0.00
Mgr Env Control Prog 3.00 3.00 3.00 3.00 3.00 0.00
Mgr Envrn Compliance 1.00 1.00 1.00 0.00 0.00 0.00
Mgr Lab Services 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Maint Oper 1.38 1.38 1.38 1.38 1.00 (0.38)
Mgr Solid Waste 1.00 1.00 1.00 1.00 1.00 0.00
Mgr WQC Plant 1.00 1.00 1.00 1.00 1.00 0.00
Program Assistant I 2.00 2.00 2.00 2.00 2.00 0.00
Program Assistant" 1.00 1.00 1.00 1.00 1.00 0.00
Project Engineer 2.00 2.00 2.00 2.00 2.00 0.00
Refuse Disp Atten 4.00 4.00 4.00 4.00 0.00 (4.00)
Senior Management Analyst 0.10 0.10 0.10 0.10 0.05 (0.05)
SrChemist 1.00 1.00 1.00 1.00 1.00 0.00
Sr Mech 1.00 1.00 1.00 1.00 1.00 0.00
Sr Operator WQC 6.00 6.00 6.00 6.00 6.00 0.00
Sr. Accountant 0.00 0.23 0.23 0.23 0.30 0.07
Sr. Business Analyst 0.00 0.00 0.00 0.00 0.13 0.13
Sr. Engineer 2.45 2.45 2.75 2.25 1.90 (0.35)
Sr. Financial Analyst 0.00 0.16 0.16 0.16 0.16 0.00
Sr. Technologist 0.13 0.13 0.13 1.13 1.13 0.00
St Maint Asst 2.00 2.00 2.00 2.00 2.00 0.00
St Sweeper Op 7.00 7.00 7.00 7.00 7.00 0.00
Storekeeper 1.00 1.00 1.00 1.00 1.00 0.00
Supt PW Opns 0.20 0.20 0.20 0.00 0.00 0.00
Supv Public Works 1.00 1.00 1.00 1.00 0.00 (1.00)
Supv WQC Oper 5.00 5.00 5.00 3.00 3.00 0.00
Surveying Asst 0.11 0.11 0.11 0.11 0.11 0.00
Surveyor, Public Wks 0.11 0.11 0.11 0.11 0.11 0.00
Sustainability Manager 0.00 0.00 0.00 0.00 0.10 0.10
Traf Cont Maint I 0.06 0.06 0.06 0.06 0.06 0.00
Watershed Protection. Manager 0.00 0.00 0.00 1.00 1.00 0.00
WQC Pit Oper " 16.00 16.00 16.00 17.00 17.00 0.00
Total Public Works· Enterprise Funds 113.55 114.63 :1.15.01 114.51 104.06 (10.45)
Utilities
Accountant 0.00 0.75 0.75 0.75 0.60 (0.15)
Acct Spec 1.00 2.50 2.50 2.50 2.55 0.05
Admin Assistant 1.00 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 2.00 2.00 2.00 2.00 2.00 0.00
Administrative Associate II 7.00 7.00 7.00 7.00 7.00 0.00
Assistant Director Utilities Engineering 1.00 1.00 1.00 1.00 1.00 0.00
Assistant Director Utilities Operations 1.00 1.00 1.00 1.00 1.00 0.00
Assistant Director Uti Cust Support Svs 1.00 1.00 1.00 1.00 1.00 0.00
Assoc Res Planner 1.00 2.00 0.00 0.00 0.00 0.00
Asst Dir Ut/Res Mgmt 1.00 1.00 1.00 1.00 1.00 0.00
Asst Director Adm Svcs 0.00 0.00 0.00 0.10 0.00 (0.10)
City of Palo Alto -12 -
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
FY 2009 fY 2010 FY 2011 FY 2012 FY 2013 FY 2013
Actuals Actuals Actuals Adopted Proposed Change
Budget Budget
Asst To City Mgr 0.00 0.00 0.35 0.35 0.00 (0.35)
Business Analyst 2.87 2.87 2.87 4.87 5.87 1.00
Cathodic Protection Technician Assistant 0.00 1.00 1.00 1.00 1.00 0.00
Cathodic Tech 1.00 1.00 1.00 1.00 1.00 0.00
Cement Finisher 1.00 1.00 1.00 1.00 1.00 0.00
Communications Mgr 0.00 0.00 1.00 1.00 1.00 0.00
Contracts Administrator 1.00 1.00 1.00 1.00 1.00 0.00
Coord Uti I Saf & Sec 1.00 1.00 1.00 1.00 1.00 0.00
Coord Utility Proj 4.00 4.00 5.00 4.00 4.00 0.00
Cust Srv Specialist-L 1.00 2.00 2.00 2.00 2.00 0.00
Cust Svc Represent 5.00 5.00 5.00 5.00 5.00 0.00
Cust Svc Spec 2.00 2.00 2.00 2.00 2.00 0.00
Deputy Chief/Fire Marshall 0.08 0.08 0.08 0.08 0.08 0.00
Deputy Dir Adm Svcs 0.20 0.20 0.20 0.00 0.00 0.00
Dir Adm Svcs/Chief Financial Officer 0.15 0.15 0.15 0.15 0.25 0.10
Dir Utilities 1.00 1.00 1.00 1.00 1.00 0.00
Elec Asst I 5.00 5.00 5.00 5.00 4.00 (1.00)
Elec Undgd Inspec 2.00 2.00 2.00 2.00 2.00 0.00
Electric Project Engineer 1.00 1.00 2.00 2.00 2.00 0.00
Electric Underground Inspector -Lead 1.00 1.00 1.00 1.00 1.00 0.00
Electrician 14.00 14.00 14.00 14.00 14.00 0.00
Electrician-Lead 6.00 6.00 6.00 6.00 6.00 0.00
Engineer 4.00 4.00 4.00 4.00 4.00 0.00
Engr Mgr -Electric 1.00 1.00 1.00 1.00 1.00 0.00
Engr Mgr -WGW 1.00 1.00 1.00 1.00 1.00 0.00
EngrTech III 3.00 3.00 3.00 3.00 3.00 0.00
Equip Operator 2.00 1.00 1.00 1.00 1.00 0.00
Gas System Tech 2.00 1.00 2.00 2.00 2.00 0.00
Gas System Technician II 0.00 1.00 1.00 1.00 1.00 0.00
Haz Mat Inspector 0.06 0.06 0.06 0.06 0.06 0.00
Haz Mat Spec 0.03 0.03 0.00 0.00 0.00 0.00
Heavy Equip Oper 10.00 10.00 9.00 9.00 8.00 (1.00)
Inspector, Field Svc 4.00 4.00 4.00 4.00 5.00 1.00
Lineper/Cable Spl 11.00 11.00 11.00 11.00 11.00 0.00
. Lineper/Cable Spl-L 4.00 4.00 4.00 4.00 4.00 0.00
Maint Mech 1.00 1.00 1.00 0.00 0.00 0.00
Maintenance Mechanic-Welding 1.00 1.00 1.00 2.00 2.00 0.00
Manager Energy Risk 1.00 1.00 1.00 0.00 0.00 0.00
Marketing Eng 1.00 1.00 1.00 1.00 1.00 0.00
Meter Reader 6.00 6.00 6.00 6.00 6.00 0.00
Meter Reader-Lead 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Cust Svc & Meter Reading 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Electric Oprns 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Uti! Mkt Svcs 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Uti! Oprns WGW 1.00 1.00 1.00 1.00 1.00 0.00
Mgr Util Telecomm 1.00 1.00 1.00 1.00 1.00 0.00
-13 -City of Palo Alto
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
Offset Equip Op
OH UG Troubleman
Planner
Power Engr
Program Assistant I
Project Engineer
Project Mgr
Resource Planner
Restoration Lead
Senior Management Analyst
Sr Mech
Sr Mkt Analyst
Sr Util Field Svc Rep
Sr Water Sys Oper
Sr. Accountant
Sr. Business Analyst
Sr. Deputy City Attorney
Sr. Electric Project Engineer
Sr. Financial Analyst
Sr. Performance Auditor
Sr. Project Engineer
Sr. Resource Originator
Sr. Resource Planner
Sr. Technologist
Storekeeper
Supervising Electric Project Engineer
Supervising Project Engineer
Supv Water Trans
SupvWGW
Sustainability Manager
Tree Maint Person
Uti I Acct Rep
Util Comp Tech
Util Comp Tech-L
Uti! Credit/Col Spec
Util Engr Estimator
Util Fld Svcs Rep
Utillnstall/Rep
Utillnstall/Rep Ast
Uti! Install/Rep-L
Util Locator
Util Syst Oper
Utilities Compliance Manager
Utilities Supervisor
Utility Key Account Rep -S
Uti Install Repair Lead-Welding Cert
City of Palo Alto
Fiscal Year 2013 Proposed Budget
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2013
Actuals Actuals Actuals Adopted Proposed Change
0.00
0.00
0.00
2.00
3.00
6.00
0.75
4.00
0.00
1.00
1.00
1.00
1.00
2.00
0.00
1.00
0.00
4.00
0.00
0.00
4.00
1.00
6.00
0.87
2.00
2.00
0.00
1.00
5.00
0.00
1.00
3.00
2.00
1.00
1.00
6.00
7.00
11.00
1.00
5.00
3.00
5.00
0.00
5.00
3.00
2.00
0.00
0.00
0.00
2.00
3.00
6.00
0.75
4.00
1.00
1.00
1.00
1.00
1.00
2.00
0.75
1.00
0.00
4.00
0.60
0.00
4.00
1.00
6.00
0.87
2.00
2.00
0.00
1.00
5.00
0.00
1.00
3.00
2.00
1.00
1.00
6.00
5.00
11.00
1.00
5.00
3.00
5.00
0.00
5.00
3.00
2.00
-14-
0.48
0.00
0.30
3.00
3.00
5.00
0.75
5.00
1.00
1.00
1.00
1.00
1.00
2.00
0.75
2.00
1.00
4.00
1.10
1.00
4.00
0.00
7.00
0.87
2.00
1.00
1.00
1.00
5.00
0.00
1.00
3.00
2.00
1.00
1.00
5.00
5.00
12.00
1.00
5.00
3.00
5.00
1.00
5.00
3.00
2.00
Budget Budget
0.48
0.00
0.30
3.00
3.00
5.00
0.75
5.00
1.00
1.00
1.00
1.00
1.00
2.00
0.75
2.00
1.00
4.00
1.60
1.00
4.00
0.00
7.00
0.87
2.00
1.00
1.00
1.00
5.00
0.00
1.00
4.00
2.00
1.00
1.00
4.00
5.00
12.00
1.00
5.00
3.00
5.00
1.00
5.00
3.00
2.00
0.48
2.00
0.30
3.00
3.00
5.00
0.75
5.00
1.00
1.00
1.00
1.00
1.00
2.00
0.70
2.00
1.00
4.00
1.40
1.00
4.00
0.00
7.00
0.87
2.00
1.00
1.00
1.00
5.00
0.35
1.00
4.00
2.00
1.00
1.00
5.00
5.00
12.00
1.00
5.00
3.00
5.00
1.00
5.00
3.00
2.00
·0.00
2.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(0.05)
0.00
0.00
0.00
(0.20)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.35
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Position Allocation by Department
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FV 2013
Actuals Actuels Actuals Adopted Proposed Change
Budget Budget
Uti Install Repair-Welding Cert 3.00 3.00 3.00 3.00 3.00 0.00
Warehouse Supv 0.00 0.00 0.50 0.50 0.50 0.00
Water Sys Oper II 5.00 4.00 4.00 4.00 4.00 0.00
Wtr Mtr Crs Cn Tee 2.00 2.00 3.00 3.00 3.00 0.00
Total Utilities 238.01 241.61 250.11 251.11 253.76 2.65
Total ENTERPRISE FUNDS 351.56 356.24 365.12 365.62 357.82 (7.80)
OTHER FUNDS
Capital
Administrative Associate I 0.00 1.80 0.80 0.80 1.00 0.20
Administrative Associate III 0.00 1.00 1.00 1.00 1.00 0.00
Assoe Engineer 0.60 0.60 0.60 0.60 0.90 0.30
Asst Dir Public Wrks 0.15 0.15 0.15 0.15 0.15 0.00
Cement Finisher 3.00 3.00 3.00 3.00 3.00 0.00
Cement Finisher Lead 1.00 1.00 1.00 1.00 1.00 0.00
Contracts Administrator 0.00 0.00 0.60 0.60 0.60 0.00
Engineer 2.70 2.70 2.70 2.70 2.70 0.00
EngrTech III 2.30 2.30 2.30 2.30 2.40 0.10
Heavy Equip Oper 0.20 0.20 0.20 0.20 0.20 0.00
Landscape Architeet!Pk Planner 1.00 1.00 1.00 1.00 1.00 0.00
Management Analyst 0.00 1.00 1.00 1.25 1.50 0.25
Mgr Fac Maint & Proj 0.20 0.20 0.20 0.00 0.00 0.00
Mgr Maint Oper 0.50 0.50 0.50 0.90 0.90 0.00
Program Assistant I 1.00 1.00 1.00 1.00 1.00 0.00
Project Engineer 3.70 3.80 3.80 3.80 3.80 0.00
Project Mgr 1.50 1.50 0.50 0.50 1.00 0.50
Sr. Engineer 2.15 2.25 2.05 2.55 2.00 (0.55)
Sr. Financial Analyst 0.00 0.00 0.60 0.60 0.60 0.00
Sr. Project Manager 0.00 0.00 0.00 0.00 0.90 0.90
Supt PW Opns 0.20 0.20 0.20 0.00 0.00 0.00
Supv Facil Mgt 0.05 0.05 0.05 0.00 0.00 0.00
Supv Insp/Surv Pw 0.20 0.20 0.20 0.20 0.20 0.00
Surveying Asst 0.11 0.11 0.11 0.11 0.11 0.00
Surveyor, Public Wks 0.11 0.11 0.11 0.11 0.11 0.00
Total Capital 20.67 24.67 23.67 24.37 26.07 1.70
Information Technology
Admin Assistant 0.07 0.07 0.07 1.07 1.00 (0.07)
Administrative Associate II 1.00 1.00 1.00 '0.00 0.00 0.00
Administrative Associate III 0.04 0.04 0.00 0.00 0.00 0.00
Asst Director Adm Svcs 0.40 0.40 0.40 0.40 0.30 (0.10)
Business Analyst 0.90 0.90 1.00 1.00 1.00 0.00
Chief Information Officer 1.00 1.00 1.00 1.00 1.00 0.00
Desktop Technician 5.00 5.00 5.00 5.00 5.00 0.00
Dir Adm Svcs/Chief Financial Officer 0.35 0.35 0.35 0.35 0.25 (0.10)
Information Technology Security Manager 0.00 0.00 0.00 0.00 1.00 1.00
Management Analyst 0.00 0.00 0.50 0.50 1.00 0.50
-15 -City of Palo Alto
Fiscal Year 2013 Proposed Budget
Position Allocation by Department
FY 2009 FY 2010 F¥ 2.011 FY 2012 FY 2013 FY 2013
Actuals Aetuals Actuals Adopted Proposed Change
Budget Budget
MgrlT 3.00 3.00 3.00 3.00 4.00 1.00
Sr. Business Analyst 1.BO LBO 2.00 2.00 2.00 0.00
Sr. Financial Analyst 0.09 0.09 0.09 0.09 0.00 (0.09)
Sr. Technologist 13.00 13.00 13.00 13.00 12.00 (1.00)
Technologist 4.00 4.00 3.00 3.00 3.00 0.00
Total Information Technology 30.65 !nU5 30.41 30.41 31.55 1.14
Printing and Mailing Fund
Buyer
Mailing Svcs Spec
Offset Equip Op
Offset Equip Op-Lead
Sr. Financial Analyst
Supv Repro & Mail
0.05
1.00
1.00
1.00
0.00
1.00
0.05 0.05
1.00 0.00
1.00 1.52
1.00 0.00
0.00 0.00
1.00 0.00
0.05 0.05 0.00
0.00 0.00 0.00
1.52 1.52 0.00
0.00 0.00 0.00
0.00 0.10 0.10
0.00 0.00 0.00
Total Printing and Mailing Fund 4.05 4.05 1.57 1.57 1.67 0.10
Special Revenue
Acct Spec 0.00 0.00 0.50 0.50 0.50 0.00
Administrative Associate II 0.20 0.20 0.20 0.20 0.20 0.00
Community Serv Offcr 0.00 0.00 0.50 0.50 0.50 0.00
Management Analyst 0.00 0.00 0.00 0.00 0.50 0.50
Planner 1.00 0.95 0.95 0.95 0.95 0.00
Total Special Revenue 1.20 1.:1.5 iU5 2.15 2.65 0.50
Vehicle Replacement Fund
Administrative Associate III 1.00 1.00 1.00 1.00 1.00 0.00
Asst Dir Public Wrks 0.00 0.00 0.00 0.00 0.25 0.25
Asst Fleet Mgr 1.00 1.00 1.00 1.00 1.00 0.00
Equip Maint Serv Per 2.00 2.00 2.00 2.00 2.00 0.00
Fleet Manager 1.00 1.00 1.00 1.00 1.00 0.00
Fleet Svcs Coord 2.00 2.00 2.00 2.00 2.00 0.00
Management Analyst 0.00 0.00 0.00 0.00 0.20 0.20
Mobile Service Tech 1.00 1.00 1.00 1.00 1.00 0.00
Motor Equipment Mechanic II 7.00 7.00 7.00 7.00 7.00 0.00
Project Engineer 0.10 0.00 0.00 0.00 0.00 0.00
Senior Fleet Services Coordinator 1.00 1.00 1.00 1.00 1.00 0.00
Sr. Engineer 0.10 0.00 0.00 0.00 0.00 0.00
Sr. Financial Analyst 0.00 O.OB O.OB O.OB O.OB 0.00
Total Vehicle Replacement Fund 16.20 16.08 16.08 16.08 16.53 0.45
Total OTHER FUNDS 72.77 76.60 73.:88 74.58 78.47 3.89
Total Citywide Positions 1,075.60 1,055.35 1,018.60 1,016.60 1,014.35 (2.25)
Authorization is given to create no more than 20.0 FTE temporary overstrength positions. Overstrength positions
are justified by business needs and provide a vacancy to allow for cross training of a critical classification. These
interim positions facilitate organizational transitions and succession planning in the cases of long-term disability,
retirement, and critical vacancies. The overstrength positions also accommodate newly approved provisional
employment programs. Refer to City Council Staff Report 10 #1812 for additional information.
City of Palo Alto -16 -
Fiscal Year 2013 Proposed Budget
City of Palo Alto FY 2013 Municipal Fee Schedule 1-1
aty of Palo Alto FY 2013 Municipal Fee Schedule 1-2
Ilnspf)ctilDns and investigations for which no fee is
specifically indicated (2 hour minimum)
I<P""JV.,,'V single address; $100.00
additional address
and investigations outside of normal business $180.00/hour for OT at 1.5x
(2-hour minimum) $202.00/hour for OT at 2.0x
Fee-Multi-Family Residential and Non-
'ecltmo1log;y Enhancements
IC}(tellslcm of Building Permit or Building Permit
l{el~ctllva1:Jon of Expired Building Permit Application
'prnnnr" ... , Occupancy Single Family Residential and
:n11l!merci.'li Tenant Improvement less than 10,000
City of Palo Alto
'''''.JV.'''V plus plan check fees as
50% of original Building Permit
Fee not to exceed the full cost to
perform remaining inspections
determined by the Chief Building
FY 2013 Municipal Fee Schedule 16-1
.... le:CI11'e Plan Check
and Life Safety Plan Check
35% of Building Plan Check fee when
applicant uses an approved 3'd party
plan check agency
IA<1di1:ional plan review required by changes, additions, or $170.00/hour
to plans including Alternative Means and
un"U.'UUi> (2 hour minimum):· For Elective (3rd Party)
over-the-counter reviews (112 hour minimum)
Access Specialist (CASp) Review/Consultation
City of Palo Alto
cost of CASp Consultant
15%
FY 2013 Municipal Fee Schedule 16-2
1000.01 to $2,000.00
$2,000.01 to $25,000.00
to $50,000.00
I.JIJ'lI.v\/v.OI to $100,000.00
''''HN.v,",v.Ol to $500,000.00
I ...... vv,·",vv.vl to $1,000,000.00
City of Palo Alto
$61.80 for the first $1,000.00 plus
$4.88 for each additional $100.00
or fraction thereof, to and
including $2,000.00
$110.60 for the first $2,000.00
plus $22.34 for each additional
$1,000.00 or fraction thereof, to
and including $25,000.00
11l>U,.:. ... ·t ... for the first $25,000.00
$16.10 for each additional
for the first $50,000.00
$11.16 for each additional
$1,000.00 or fraction thereof, to
including $100,000.00
$1,584.92 for the first $100,000.00
plus $8.95 for each additional
$1,000.00 or fraction thereof, to
and including $500,000.00
$5,164.92 for the first $500,000.00
plus $7.60 for each additional
1,000.00 or fraction thereof, to
including $1,000,000.00
FY 2013 Municipal Fee Schedule 16-3
ICo~rnnlercia Interior Non-Structural Demolition Permit
existing home renovations, rebuilds and/or
lau'UHlVU" totaling> 250 sf and < 1,250 sf and/or>
valuation!
C. Multi Family New Construction of 3 or More
I( attactled) Units !
City of Palo Alto
If valuation exceeds
$5,000,000.00, an alternative fee
lan'3.ll~~emlent may be established by
Chief Building Official to
IaCltue'/e full cost recovery.
I"' .... ~v."v (Does not include C&D
FY 2013 Municipal Fee Schedule 16-4
B.Tenant improvements, renovations, or alterations> $871.00
sf that include replacement or alteration of at least
of the following: HV AC system, building envelope,
water system, or lighting system)
:g.. C. Tenant improvements, renovations or alterations>
100,000 in valuation and/or landscape renovations
1,000 sf that do not fall under Project Type C, above)
City of Palo Alto
$427.00
FY 2013 Municipal Fee Schedule 16-5
(Levels 3 & 4)
each range, electric clothes dryer, or water heater
each special circuit (circuits not listed herein)
Equipment
For each busway, power duct or floor duct per foot
For each lighting, power and/or control panel board,
Photovoltaic Systems
KV A shall be considered as one horsepower and charged for as per
schedule.
.00 plus $92.50 for each
additional charge station.
$560 plus $140.00 for each
additional charge station.
$1.00 each
$3.00/KVA
plus $92.50 for each
charge station.
plus $140.00 for each additional
For installation of each set of service entrance conductors and/or service switch, including single meter:
Not more than 200 ampere 16.00
Not more than 800 ampere
Over 800 ampere
Each additional meter
"".,nnr,,. ..... , power pole, each
rernp()rary wiring for construction; Christmas tree lots,
City of Palo Alto FY 2013 Municipal Fee Schedule 16-6
conditioner or heat pump $25.00
(certified design) $25.00
$0.50
evaporative cooler
exhaust hood (kitchen or industrial)
residential kitchen)
sewer $25.00
$3.00
$5.00
City of Palo Alto FY 2013 Municipal Fee Schedule 16-7
Architectural Review (Major Project)
Architectural Review (Minor Project)
requiring Architectural Review Board
review
Architectural Review (Minor Project)
requiring staff review only
Signs, minor f~ade changes,
landscaping, accessory structures, or
similar minor changes to a building
exterior that require staff review only.
Preliminary Review
Signs Erected Without Approval
Signs (exceptions)
Signs requiring Architectural Review
Board review
Temporary Sign pellmit
Historic Review ofIndividual Review
Application
City of Palo Alto
deposit of $3,432.00 plus Legal
and Other Application Fees on
17-6 and 17-7. 100 percent of processing
will be recovered plus
IEl1lVir'orunelltal Impact Assessment and
other entitlements necessary to
Icolmpllete the project, whether indicated as
100 percent cost recovery in this schedule
1,113.00 plus Other Application Fees on
17-7.
1,778.00 plus Other Application Fees on
17-7.
$1,339.00 plus Other Application Fees on
17-7.
FY 2013 Municipal Fee Schedule 17-1
Demolition Application for Historic
Buildings
Transfer of Development Rights Projects
Mills Act Contract -Establish or
Withdraw
Williamson Act Contract -Establish or
Withdraw
Comprehensive Plan Change (outside of
Annual Review)
City of Palo Alto
$2,206.00 plus Other Application Fees on
page 17-7.
Initial deposit of $546.00 plus Legal Fees
and Other Application Fees on pages 17-6
and 17-7. 100 percent of processing costs
will be recovered, plus Environmental
Assessment and any other
lentitlc~mcmts necessary to complete the
1t''''J-''', whether indicated as 100 percent
recovery in this schedule or not.
deposit of $1,638.00, plus Legal
and Other Application Fees on
17-6 and 17-7. 100 percent of processing
will be recovered.
deposit of $1,722.00 plus Legal
and Other Application Fees on pages
17-6 and 17-7. 100 percent of processing
will be recovered, including any
charges for specialized consultants.
deposit of $5,460.00 plus Legal
and Other Application Fees and on
17-6 and 17-7. 100percentof
Iprl[)cessiIlg costs will be recovered plus
Emrirolflm:ental Impact Assessment and
other entitlements necessary to
Icompllete the project, whether indicated as
100 percent cost recovery in this schedule
deposit of $6,300.00 plus Legal
and Other Application Fees on pages
17-6 and 17-7. 100 percent of processing
will be recovered plus
IEI1lvir'omnelltal Impact Assessment plus
any other entitlements necessary to
complete the project, whether indicated as
100 percent cost recovery in this schedule
or not.
FY 2013 Municipal Fee Schedule 17-2
Community Centers
Libraries
City of Palo Alto
I .... ".,."", ... ·, .... Single family!
10/residence (or $ 15,545/residence
than 3,000 square feet); Multi-
$6,814/unit (or $3,445/unit smaller
or equal to 900 square feet).
Commercial/Industrial,
$4,420 per 1,000 square feet or fraction
Ith,>"p",t' HotellMotel, $1,999 per 1,000
square feet or fraction thereof.
Residential: Single family!
1$2.,69'9/rlesi(lenl~e (or $4,040/residence
than 3,000 square feet); Multi-
$1,775/unit (or $896/unit smaller
or equal to 900 square feet).
l'\jOlllfe:SlOI~nual: Commercial/Industrial,
per 1,000 square feet or fraction
Ith,> .. p",t' Hotel/Motel, $112 per 1,000
square feet or fraction thereof.
Re!nde:ntull: Single family! $942/residence
(or $1,403/residence larger than 3,000
square feet); Multi-family $563/unit (or
$309/unit smaller than or equal to 900
square feet).
FY 2013 Municipal Fee Schedule 17-3
Development Projects -"Prescreening" for
Planning and Transportation Commission
and City Council level reviews
Tree Manual * or other bound documents
Zoning Map Booklet *
Copy from Optical Disk
Administrative extensions and zoning
letters
deposit of $3,276.00 plus Legal
and Other Application Fees on
17-6 and 17-7. 100percentof
processing costs will be recovered plus
Environmental Impact Assessment plus
any other entitlements necessary to
complete the project, whether indicated as
100 percent cost recovery in this schedule
+ $4.00 if mailed
$88.00 + $4.00 if mailed
$25.00 minimum plus $0.50/page
$150.00/hour, I-hour minimum
Environmental Impact Assessment (EIA), $1,607.00 plus Other Application Fees on
negative declaration 17-7.
Environmental Impact Assessment (EIA)
mitigated negative declaration
CEQA Categorical Exemption
City of Palo Alto FY 2013 Municipal Fee Schedule 17-4
Mitigation Monitoring -Environmental
Impact Report
Mitigation Monitoring -Mitigated
Negative Declaration
Protected Tree Removal
Neighborhood Preservation Zone
Exceptions
Preliminary Individual Review Meeting
with Architect
Individual Review Minor Revisions to
approved projects
New 2nd story addition or new 2-story
home
City of Palo Alto
deposit of 100 percent of estimated deposit of 100 percent of estimated
due upon application plus Legal due upon application plus Legal Fees
and Other Application Fees on pages Other Application Fees on pages 17-6
17-6 and 17-7. If estimated costs exceed 17-7. If estimated costs exceed
$100,000 alternative deposit and payment 100,000 alternative deposit and payment
schedule arrangements may be made at thellsclilectule arrangements may be made at the
discretion of the Director of Planning and of the Director of Planning and
Community Environment. 100 percent of Environment. 100 percent of
processing costs will be recovered. costs will be recovered.
deposit of $3,276.00 plus Other
IAI)pll,catlon Fees on page 17-7. 100
Inp.r~p.lnt of processing costs will be
Irel~overect. including any charges for
I""'''''''''''"'''' consultants.
deposit of$I,092.00 plus Other
IAJlPllcatlonFees on page 17-7. 100
Inpr"Plnt of processing costs will be
Irp',~n\J'p.rp,n including any charges for
specialized consultants.
,475.00 plus cost of notices
18.00 plus Other Application Fees on
17-7 and any other entitlements
Ine:ces,sary to complete the project,
historic review.
FY 2013 Municipal Fee Schedule 17-5
Expansion of existing 2nd story greater
than 150 square feet
City of Palo Alto
69.00 plus Other Application Fees on
17-7 and any other entitlements
Ine~ce!;sruy to complete the project,
historic review.
FY 2013 Municipal Fee Schedule 17-6
Legal Review Fee-Appeal of Planning &
Transportation Commission,
Architectural Review Board, City
Council, or Planning Director decision
Legal Review Fee-Mitigation
Mitigated Negative Declaration
Legal Review Fee-Mitigation Mcmitorillg-l
Environmental Impact Report
Legal Review Fee -Demolition
Application for Historic Buildings
Legal Review Fee -Historic Resource
Major Project
Legal Review Fee -Williamson Act
Contract -Establish or Withdraw
$1,500.00
Legal Review Fee -Comprehensive Plan $1,000.00
Legal Review Fee -Development
Agreement
Legal Review Fee -Development
Agreement -Annual Review
Legal Review Fee -Development Project
Review
Legal Review Fee -Environmental
Minimum initial deposit of $5,000.00. 100
percent of legal services and costs
incurred will be recovered.
$750.00
$500.00
Legal Review Fee -Minor Subdivision -$1,000.00
Preliminary Parcel Map -with Exception
City of Palo Alto FY 2013 Municipal Fee Schedule 17-7
Legal Review Fee -Major Subdivision -
Tentative Map
Legal Review Fee -Variance-
Commercial & Manufacturing
Legal Review Fee -Zone Change -
Legal Review Fee -Planned Community 1.p"'.,V~lv.~IV
Zone Change
Legal Review Fee -Minor Change to
Planned Zone
Legal Review Fee-Complex Projects
over 50,000 square feet (in-lieu of other
legal review fees)
Public Noticing: 150 ft radius
Record Management Fee (Optical disk
Records Retention
Technology Enhancements
City of Palo Alto
services and costs incurred
Irpl"tiT.o to complex matters requiring
specialized legal services or documents
recovered.
$112.00; if noticing is required
$25.00 per file
per application or permit
FY 2013 Municipal Fee Schedule 17-8
Parcel Map
Parcel Map
Final Maps
Wireless Facilities
Use Permit for alcoholic beverage service $889.00 plus Other Application Fees on
only 17-7.
Minor Change to Existing
Day Care Center
City of Palo Alto
",u,u."v plus Other Application Fees on
17-7.
plus Other Application Fees on
17-7.
FY 2013 Municipal Fee Schedule 17-9
Fence
Residential
Planned Community Zone Change
Minor Change to Planned Community
Zone
City of Palo Alto
$4,751.00 plus Legal Fees and Other
Application Fees on pages 17-6 and 17-7
plus Environmental Impact Assessment.
1,103.00 plus Other Application Fees on
17-7 .
. 00 plus Other Application Fees on
17-7.
deposit of $5,460.00 plus Legal
and Other Application Fees on pages
17-6 and 17-7. lOO percent of processing
costs will be recovered plus
Environmental Impact Assessment and
any other entitlements necessary to
complete the project, whether indicated as
100 percent cost recovery in this schedule
deposit of $6,552.00 plus Legal
and Other Application Fees on pages
17-6 and 17-7. 100 percent of processing
will be recovered plus
hn1V1fclnmlenl:al Impact and any other
entitlements necessary to complete the
ect, whether indicated as 100 percent
cost recovery in this schedule or not.
$1,339.00 plus Legal Fees and Other
Application Fees on pages 17-6 and 17-7.
FY 2013 Municipal Fee Schedule 17-10
City of Palo Alto FY 2013 Municipal Fee Schedule 18-1
Community Centers
Libraries
City of Palo Alto
IR(:sidlential: Single familyl
1O,41O/residence (or $15,545/residence
than 3,000 square feet); Multi-
$6,814/unit (or $3,445/unit smaller
or equal to 900 square feet).
onresidential: Commercialllndustrial,
$4,420 per 1,000 square feet or fraction
Ith.,,.p,,.,,,· HotellMotel, $1,999 per 1,000
square feet or fraction thereof.
Residential: Single familyl
$2,699/residence (or $4,q40/residence
than 3,000 square feet); Multi-
$1,775/unit (or $896/unit smaller
or equal to 900 square feet).
: Commercialllndustrial,
per 1,000 square feet or fraction
Ifh •• ,.PC1.t; HotellMotel, $112 per 1,000
square feet or fraction thereof.
IRe:sidential: Single $942/residence
(or $1,403/residence larger than 3,000
square feet); Multi-family $563/unit (or
$309/unit smaller than or equal to 900
square feet).
FY 2013 Municipal Fee Schedule 18-2
Citywide Transportation Impact Fee
Charleston! Arastradero
Parking in lieu fee for the Downtown
Assessment District
Only applies to residential projects that
require a subdivision or parcel map. Land
dedication is
required for subdivisions resulting in
more than 50 parcels. When parkland
dedication applies,
park impact fees (above) do not apply.
City of Palo Alto
$2.23 per square foot
$2,987 per net new PM peak hour trip
$0.32 per square foot -commerical;
$1,091.09 per residential unit
,100/parking space
FY 2013 Municipal Fee Schedule 18-3
Consent to assignment, amendment, extension or hypothocation of
lease or sublease where City is lessor
This fee may be waived for non-profit community organizations that meet the following criteria: facility being leased is
laccessible to residents and/or community groups without strict date/time limitations.
Non-residentiallResidential-long term « 12 months) recordable
Telecommunication application processing fee
Annual Budget per book (available for viewing online; also offered
on CD-Rom, see page 1-2) **
City of Palo Alto
+ $4.20 ifmailed
FY 2013 Municipal Fee Schedule 3-1
Annual Financial ** + $2.15 if mailed
Plan **
Fee Schedule **
Returned ",,,,,,,,,p,nT
** Document is also available free on-line on the City's internet website: http://www.cityofpaloalto.org
City of Palo Alto FY 2013 Municipal Fee Schedule 3-2