Loading...
HomeMy WebLinkAbout2021-06-21 Ordinance 5528 1 Ordinance No. 5528 Ordinance of the Council of the City of Palo Alto Adopting the Budget for Fiscal Year 2022 SECTION 1. The Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the provisions of Section 6(g) of Article IV of the Charter of the City of Palo Alto and Chapter 2.28 of the Palo Alto Municipal Code, the City Manager has prepared and submitted to the City Council, by letter of transmittal, a budget proposal for Fiscal Year 2022; and B. Pursuant to the provisions of Section 12 of Article III of the Charter, the Council did, on June 21, 2021, hold public hearings on the budget after publication of notice in accordance with Section 2.28.070 of the Palo Alto Municipal Code; and C. In accordance with the provisions of Chapter 8 of Division 1, of Title 7, commencing with Section 66016 of the Government Code, as applicable, the Council did on June 21, 2021, hold a public hearing on the proposed amendments to the Municipal Fee Schedule, after publication of notice and after availability of the data supporting the amendments was made available to the public at least 10 days prior to the hearing. SECTION 2. Pursuant to Chapter 2.28 of the Palo Alto Municipal Code, the following documents, collectively referred to as “the budget” are hereby approved and adopted for Fiscal Year 2021: (a) The budget document (Exhibit “1”) containing the proposed operating and capital budgets submitted on May 3, 2021, by the City Manager for Fiscal Year 2022, entitled “City of Palo Alto - City Manager’s Fiscal Year 2022 Proposed Budget” covering General Government Funds, Enterprise Funds, Special Revenue Funds, and Internal Service Funds, a copy of which is on file in the Department of Administrative Services, to which copy reference is hereby made concerning the full particulars thereof, and by such reference is made a part hereof; and (b) The Amendments to the City Manager’s Fiscal Year 2022 Proposed Budget, attached hereto as Exhibit “2”, Exhibit “3”, and Exhibit “4” and made a part hereof; and (c) Changes and revised pages in the Table of Organization, as displayed on pages 339 through 356 in “Exhibit 1,” and amended in Exhibit “5” made a part hereof; and (d) Fee changes of the Municipal Fee Schedule attached hereto as Exhibit “6”. DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 2 SECTION 3. The sums set forth in the budget for the various departments of the City, as herein amended, are hereby appropriated to the uses and purposes set forth therein. SECTION 4. All expenditures made on behalf of the City, directly or through any agency, except those required by state law, shall be made in accordance with the authorization contained in this ordinance and the budget as herein amended. SECTION 5. Appropriations for the Fiscal Year 2021 that are encumbered by approved purchase orders and contracts for which goods or services have not b een received or contract completed, and/or for which all payments have not been made, by the last day of the Fiscal Year 2021 shall be carried forward and added to the fund or department appropriations for Fiscal Year 2022. SECTION 6. The City Manager is authorized and directed to make changes in the department and fund totals and summary pages of the budget necessary to reflect the amendments enumerated and aggregated in the budget as shown in Exhibit “2”, Exhibit “3”, and Exhibit “4” and the Fiscal Year 2021 appropriations carried forward as provided in Section 5. SECTION 7. As specified in Section 2.04.320 of the Palo Alto Municipal Code, a majority vote of the City Council is required to adopt this ordinance. SECTION 8. As specified in Section 2.28.140(b) of the Palo Alto Municipal Code, the Council of the City of Palo Alto hereby delegates the authority to invest the City’s funds to the Director of Administrative Services, as Treasurer, in accordance with the City’s Investment Policy for Fiscal Year 2022. SECTION 9. The Council of the City of Palo Alto adopts the changes to the Municipal Fee Schedule as set forth in Exhibit “6”. The amount of the new or increased fees and charges is no more than necessary to cover the reasonable costs of the governmental activity, and the manner in which those costs are allocated to a payer bears a fair and reasonable relationship to the payer’s burden on, or benefits received from, the governmental activity. All new and increased fees shall go into effect immediately; provided that pursuant to Government Code Section 66017, all Planning & Community Environment Department fees relating to a “development project” as defined in Government Code Section 66000 shall become effective sixty (60) days from the date of adoption. SECTION 10. Fees in the Municipal Fee Schedule are for government services provided directly to the payor that are not provided to those not charged. The amount of this fee does not exceed the reasonable costs to the City of providing the services. Consequently, pursuant to Art. XIII C, Section 1(e)(2), such fees are not a tax. DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 3 SECTION 11. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. SECTION 12. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. INTRODUCED AND PASSED: June 21, 2021 AYES: BURT, DUBOIS, KOU, STONE NOES: CORMACK, FILSETH, TANAKA ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: _________________________ ___________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney City Manager Director of Administrative Services DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67     Fiscal Year 2022 City Manager’s   Proposed Operating & Capital Budgets and Municipal Fees      These documents were originally distributed on May 3, 2021. Printed copies are  available upon request for $30 per book (FY 2021 fee).      These documents may be viewed at any City of Palo Alto Library or the City’s  website: www.cityofpaloalto.org/Departments/Administrative‐Services/City‐ Budget      Changes to the Municipal Fee Schedule were distributed in Finance Committee  Packet on May 12, 2021. The City Manager’s Staff Report (#12193) can be viewed  on the City’s website: www.cityofpaloalto.org/files/assets/public/agendas‐ minutes‐reports/reports/city‐manager‐reports‐cmrs/2021/id‐12193.pdf     At places memorandum: (Corrections and Clarifications to CMR #12193)  www.cityofpaloalto.org/files/assets/public/agendas‐minutes‐reports/at‐ places‐memo/05‐12‐21‐fcm‐at‐places‐memo‐items‐1‐and‐5.pdf      In addition, various at places memorandum and presentations were presented  throughout the Finance Committee Hearings in May 2021 to provide additional  information. These documents can be found on the City’s budget website under  “FY 2022 Budget Process”: www.cityofpaloalto.org/Departments/Administrative‐ Services/City‐Budget          ATTACHMENT A, EXHIBIT 1   DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) Administrative  Services Administrative Services Department Support  Consistent with staff recommendation at the May 25 meeting, this  action restores 0.50 Administrative Associate II in the Purchasing  Division and realigns staff resources to maintain minimum  procurement staffing necessary to support the organization and  service levels. Namely, it maintains FY 2021 reduced staffing levels  and restores further reductions in the FY 2022 Proposed Budget.  This realignment of staff resources will allow for efficiencies in  solicitation cycle time, such as changing levels for competitive  solicitations and centralizing low‐dollar items from departments.  ‐$                      93,900$                Administrative  Services Business Registry Certificate (BRC) Revenue Adjustment Consistent with staff recommendation at the May 25 meeting, this  action reduces the revenue estimate for business registry fees to  align with a fee waiver approved by the City Council (CMR 12167). (81,864)$               ‐$                       City Attorney Restore City Attorney Administrative Support This action restores funding for 1.00 Assistant City Attorney  previously proposed to be underfilled at 1.00 Deputy City  Attorney. This will restore the Office’s ability to address complex  strategic initiatives, manage response times and reliance on  outside counsel expertise. This will ensure continued support of  current complex and high priority goals adopted by the Council  (e.g. but not limited to sustainability initiatives, ballot initiatives,  and public private partnerships). ‐$                      92,454$                City Auditor Office City Auditor Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action partially restores auditing contract services with Baker‐Tilly  to help ensure that the Auditor's Office has adequate capacity to  perform audit services. ‐$                      30,000$                City Clerk Restore Transcription Services Consistent with Finance Committee recommendation at the May  12 meeting, this action restores transcription and production of  sense minutes for the City Council meetings and Standing  Committee meetings. Though transcribed minutes are not a legal  requirement and do not represent the official record of Council  and Committee action, they are a beneficial service to the  community, Council, and City Staff. Restoring these services  provides the community with a text summary of the minutes to  review discussion and actions instead of the official action minutes  and video.  ‐$                      63,048$                CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses City Manager's Office Federal Lobbyist Contract Services Consistent with Finance Committee recommendation at the May  12 meeting, this action restores contract services for federal  legislative lobbying to help ensure that the City stay informed on  federal legislative activities, including funding opportunities for  which the City may be eligible. ‐$                      40,000$                Community Services Junior Museum and Zoo (JMZ) Operating Plan Consistent with the Finance Committee recommendation at the  May 4 meeting,  this action adjusts the JMZ operating plan and  corresponding revenue budget by reducing ticket prices from $18  to $10, reducing membership prices from $150‐$430 to $108‐ $200, increasing facility rental and class/camp revenue estimates,  and refining expenses. Further detail can be found under Scenario  5 in CMR 12050. The adjusted FY 2022 JMZ cost recovery level is  estimated to be 60%, which falls in the medium cost recovery  policy range.  (273,643)$            675,000$              Community Services Children's Theatre Outreach and Hot Dog Productions  Consistent with City Council recommendation at the May 17  meeting, this action adds $378,000 of expenses, $118,000 of  revenues, and the equivalent of 2.88 FTE to allow the Children's  Theatre to provide Outreach and Hot Dog theater productions.  These programs were reduced in the FY 2021 budget process. This  expense is recommended to be partially offset in FY 2022 by  $125,000 of one‐time funding tentatively approved by the Finance  Committee on May 12 for the Community Services Department.  118,425$             378,335$              Community Services Arts Center Operating Hours, Programming, and Fees Consistent with Finance Committee recommendation at the May  12 meeting, this action restores the equivalent of 2.16 FTE staffing  resources and $208,025 in corresponding expenses. This will allow  the Art Center to continue to provide Family Days, exhibitions,  school programs such as Project Look and Cultural Kaleidoscope,  teen leadership programs, and volunteer and internship programs.  This FY 2022 proposal included an increase in fees and  corresponding revenue for Art Center programs and classes. As  part of this recommendation, the revenue from the increased fees  will still be increased ($64,000).  ‐$                      208,025$              DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Community Services Community Services Administrative Support  Consistent with Finance Committee recommendation at the May  12 meeting, this action restores 1.00 FTE Administrative Assistant  in the Community Services Department. This position supports the  entire Community Services Department by coordinating the  creation of marketing materials, managing agendas and reports,  producing website content and responding to public request  responses. This FY 2022 proposal included a reduction in printing  costs for the Enjoy! Catalog. As part of this recommendation, the  funding to print the Enjoy Catalog will still be reduced ($20,000). ‐$                      152,200$              Community Services Human Service Resource Allocation Process (HSRAP)  Consistent with Finance Committee and City Council  recommendation at the May 12 and 17 meetings, this one‐time  action adds a total of $200,000 in additional expenses to be  provided through the HSRAP process. This expense is partially  offset by a $50,000 transfer from the Stanford University Medical  Center (SUMC) Fund as recommended on May 12, 2021 by the  Finance Committee, therefore the net impact to the General Fund  is $150,000. 50,000$               200,000$              Community Services Cubberley Theater Administrative Staffing Consistent with Finance Committee recommendation at the May  12 meeting, this action restores 0.75 FTE Producer Arts/Science  Program at the Cubberley Theater. This position supports the  theater rental process, event scheduling, and various  administrative and customer service duties.  ‐$                      94,123$                Community Services Children’s Theatre Operations and Production Staffing Consistent with Finance Committee recommendation at the May  12 meeting, this action restores the equivalent of 1.32 FTE part‐ time staffing at the Children's Theatre. These positions provide  costuming and customer service support.  ‐$                      68,224$                Community Services Teen Services Consistent with Finance Committee recommendation at the May  12 meeting, this action restores the equivalent of 1.21 FTE part‐ time staffing for Teen Services programming and Teen Center  operations. This will allow the Teen Center to operate five days per  week. The FY 2022 proposal included a recommendation to utilize  the Bryant Street Garage/Think Fund resources to offset expenses  in FY 2022. As part of this recommendation, this funding offset will  still be applied ($150,000). ‐$                      55,198$                DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Community Services Youth Community Services, Youth Connectedness Initiative  Consistent with City Council recommendation at the May 17  meeting, this action allocates one‐time funding of $50,000 to the  Youth Community Services (YCS) Youth Connectedness Initiative  (YCI).  ‐$                      50,000$                Community Services Junior Museum and Zoo (JMZ) Marketing  Consistent with Finance Committee recommendation at the May  12 meeting, this action restores $50,000 of the FY 2022 proposed  $100,000 reduction to annual marketing budget for the JMZ. This  will result in an annual marketing budget of approximately  $150,000, or 75% of the original advertising resources. This level of  marketing resources will allow the JMZ to partner with a  marketing consultant to maximize the quality and impact of  advertising campaigns.  ‐$                      50,000$                Community Services Sports and Recreation Reductions, Fees, and Staffing Consistent with Finance Committee recommendation at the May  12 meeting, this action restores 0.35 FTE Recreation Leader III that  supports the Middle School Athletics (MSA) and Adult Sports  programs and the bus transportation contract for Foothills  Preserve summer camps. This position supports customer service;  hiring of hourly staff; and coordination between the district,  coaches, referees to support the MSA and Adult Sports programs.  This FY 2022 proposal included an increase in athletic field rental  fees. As part of this recommendation, the revenue from the  increased fees will still be increased ($79,000).  ‐$                      38,202$                Community Services Twilight Concert Series  Consistent with City Council recommendation at the May 17  meeting, this action adds $30,000 in expenses for the Twilight  Concert Series. This program was reduced in the FY 2021 budget  process. The Twilight Concert Series is the City of Palo Alto's  summer events program. It includes concerts, movies nights, and  other family‐oriented community activities. This represents a 75%  restoration of the program's prior resources and is expected to  support three to four events.  ‐$                      30,000$                Community Services Baylands Interpretive Center Public Hours Consistent with Finance Committee recommendation at the May  12 meeting, this action restores the equivalent of 0.29 FTE and the  public operating hours of the Baylands Interpretive Center. ‐$                      15,321$                DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Community Services Cubberley Artist Studio Program (CASP) Administrative Staffing Consistent with Finance Committee recommendation at the May  12 meeting, this action restores 0.20 part‐time Arts & Sciences  Professional I. This position supports administrative,  programmatic, and customer service tasks for the Public Art  Division and the CASP. ‐$                      12,173$                Community Services Know Your Neighbor Grant Program This action restores funding for the Know Your Neighbor Grant  (KYNG) Program in the amount of $25,000 ongoing. In FY 2022,  funding is offset by decreasing the City Council Rcovery Reserve by  $25,000. The KYNG Program is designed to help neighbors connect  with each other while strengthening community and improving  the quality of life and neighborhoods in Palo Alto. Residents or  neighborhood associations may apply for grants up to $1,000  annually for events that support community connections and  enhance neighborhood pride.  ‐$                      25,000$                Fire Fire Station 2 Brown‐out Consistent with Finance Committee recommendation at the May  11 meeting, this action restores overtime funding associated with  the full brownout of Fire Station 2. This will restore staffing to FY  2021 levels that brownout on weekdays from 8pm to 8am and  weekends at all hours. ‐$                      709,000$              Fire Fire Department Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action reclassifies 0.48 part‐time FTE Administrative Specialist to  1.00 FTE Administrative Associate II. This will allow for additional  departmental assistance with higher level tasks such as  establishing the Subscription Fee online sign up portal and  purchasing tasks related to the AED Maintenance contract. ‐$                      68,000$                Fire Equity Hiring Initiatives Consistent with Finance Committee recommendation at the May  12 meeting, this action allocates one‐time funding for equity hiring  initiatives. ‐$                      50,000$                DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Human Resources Human Resources Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action restores recruitment resources to keep pace with hiring for  safety‐sensitive and essential positions which have been exempted  from the hiring freeze, assist with the current backlog, and address  restored positions that must be filled from the FY 2022 budget  process. Funding may be used for staffing support or contractual  support depending on the immediate needs and availability of  resources. ‐$                      75,000$                Library Neighborhood Library Services Consistent with Finance Committee recommendation at the May  12 meeting, this action restores $545,000 of expenses and 5.28  FTE to maintain operating hours of the three smaller library  branches: Children's, College Terrace, and Downtown. This will  maintain FY 2021 service levels of 3 days per week at these  branches.  ‐$                      544,918$              Non‐Departmental Reverse Savings for Potential Labor Concessions Consistent with City Council recommendation at the June 7  meeting, this action reinstates expected expenses for contractually  obligated general wage increases for the City's Public Safety labor  groups: Palo Alto Police Officers Association/Police Managers  Association (PAPOA/PMA) ($0.5 million); and International  Association of Fire Fighters/Fire Chiefs Association (IAFF/FCA)  ($0.4 million). The City is currently in contract with PAPOA, PMA,  IAFF, and FCA after reaching agreement with these groups last  year for zero (0) percent general wage increases, deferring the  contractual increase from June 2020 to June 2021. The City has not  reached agreements with represented bargaining groups and is  therefore reversing the assumed savings that was included in the  FY 2022 Proposed Budget. ‐$                      905,000$              Non‐Departmental Establish Budget Uncertainty Reserve (City Council) Consistent with Finance Committee recommendation at the May  12 meeting, this action establishes a $0.5 million Budget  Uncertainty Reserve (City Council) that the City Council may use to  address unforeseen emergent issues that would otherwise impact  City operations and services. As approved by the City Council on  June 21 as part of the adoption of the FY 2022 Operating Budget,  $25,000 from this Reserve is used to fund the Know Your Neighbor  Grant Program in the Community Services Department. ‐$                      475,000$              DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Non‐Departmental Establish Reserve for Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action establishes a one‐time reserve to provide funding for  unforeseen resource needs in FY 2022. This funding will be used  for one‐time administrative support costs that are anticipated to  materialize in various departments across the City as a result of  service restoration and the City continuing to recover from effects  of the COVID‐19 pandemic. ‐$                      300,000$              Non‐Departmental Reduce City Council Contingency Consistent with Finance Committee recommendation at the May  25 meeting, this one‐time action reduces Council Contingency by  $25,000, to a remaining balance of $100,000. ‐$                      (25,000)$               Non‐Departmental Eliminate General Fund Transition Reserve Consistent with staff recommendation at the May 25 meeting, this  action eliminates the $750,0000 General Fund Transition Reserve.  This reserve was established to offset the cost of severance,  separation timing, and service changes that were anticipated to  incur one‐time transition costs in FY 2022. With the restoration of  services and staffing, these costs are no longer anticipated. This  funding is alternatively recommended to offset $875,000 in costs  to restore administrative support functions. ‐$                      (750,000)$            Non‐Departmental Draw Unallocated American Rescue Plan Act (ARPA) Reserve The FY 2022 Proposed Operating Budget recognized 50 percent or  $6.25 million of the $12.5 million that the City anticipated to  receive from ARPA as part of the federal government COVID‐19  relief package anticipated to be received over a 24‐month period.  Of the $6.25 million, a total of $3.2 million was reserved for  discussion and allocation by the Finance Committee and City  Council during budget deliberations. This action recognizes the use  of funds set aside in reserve. ‐$                      (3,192,580)$         Non‐Departmental Additional American Rescue Plan Act (ARPA) Allocation At the May 11 meeting, staff provided an update to the City's  anticipated ARPA allocation at $13.7 million, an increase of $1.2  million from the $12.5 million estimated in the FY 2022 Proposed  Budget. This additional funding was proposed by the Finance  Committee to be split 50‐50 over a 24‐month period, consistent  with the allocation of the original estimate in the FY 2022  Proposed Budget. This recommendation was revised at the May 17  City Council meeting to reflect a 60‐40 split of the receipt and  appropriation of the $13.7 million over a 24‐moth period. This  action recognizes the additional funding and revised funding split. 1,970,000$           ‐$                       DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Planning and  Development Services Restore Current Planning Staffing  Consistent with Finance Committee recommendation at the May  12 meeting, this action restores 1.00 FTE Associate Planner that  was eliminated in the FY 2022 Proposed Budget. This will support  efficient processing timelines and timely permit issuance.  ‐$                      138,146$              Police Patrol Staffing Consistent with Finance Committee recommendation at the May  11 meeting, this action restores 5.00 FTE Police Officers in Patrol  Services that were eliminated in the FY 2022 Proposed Budget.  This will maintain authorized sworn positions at FY 2021 levels. ‐$                      1,008,737$          Police Crossing Guard Services Consistent with Finance Committee recommendation at the May  11 meeting, this action restores funding for crossing guard services  that were reduced in the FY 2022 Proposed Budget. This will  maintain crossing guard services at approximately 30 designated  school area crosswalks and intersections, consistent with FY 2021  levels. ‐$                      304,310$              Police Reallocate Lieutenant from Police to City Manager's Office Consistent with Finance Committee recommendation at the May  11 meeting, this action restores funding for 1.00 FTE Lieutenant  position that is reallocated to City Manager's Office to support  community and business outreach and adaptation to the  pandemic. This will allow the department to backfill the position  during the temporary assignment. ‐$                      292,903$              Police Administrative Programming Consistent with Finance Committee recommendation at the May  11 meeting, this action restores non‐salary expenses to support  the Citizen Academy, Reserve Dinner, DUI Campaign, PIO  supplies/National Night Out, Bike Patrol, Explorer Program, and FBI  academy that were reduced in the FY 2022 Proposed Budget. ‐$                      47,450$                DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Public Works Restore Facilities Staffing Consistent with staff recommendation at the May 25 meeting, this  action restores 1.00 FTE Facilities Technician to install, repair, and  maintain systems at City facilities. As part of the FY 2022 Proposed  Budget, this position was eliminated due to recommendations to  close or reduce hours at several City facilities. During budget  hearings, the Finance Committee and City Council recommended  to restore operations at these facilities. This corresponding actions  restores the position to help ensure timeliness for preventative  maintenance work and add capacity to fulfill work orders of less  critical or non‐regulatory services (such as office/room  reconfiguration, carpet/flooring repairs/replacement, furniture  moving/set up for meetings, or treatment for nuisance pests). ‐$                      136,178$              Public Works Restore Internal City Services for Citywide Facilities Consistent with Finance Committee recommendation at the May  25 meeting, this action restores internal City services associated  with the proposed closure of the Baylands Interpretive Center and  the neighborhood library branches (Children’s, College Terrace,  and Downtown), including custodial and utilities services essential  to the maintenance and operation of these facilities. ‐$                      53,700$                Various Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action increases funding by $200,000 for Information Technology  professional services support. IT professional services contracts  provide flexible access to resources with specific skill sets, allowing  IT to respond efficiently to a wide variety of department needs.  Examples of anticipated applications are supplementary or  specialized professional technical support for the onboarding of  staff, return to work initiatives, and audio‐visual efforts to  continue to support virtual public meetings from City Hall. The cost  of these services are budgeted as allocated charges in citywide  departments; therefore, corresponding increases in various  departments' allocated charges for internal services provided by  the Information Technology Department are also recommended to  offset this expense. The impact to the General Fund in FY 2022 is  $79,004; other funds $120,996. A detailed list of impacts by  department and fund can be found in Attachment A, Exhibit 4.  ‐$                      79,004$                DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment GENERAL FUND (102 & 103) CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Fund Balance Draw on Budget Stabilization Reserve (BSR) Consistent with Finance Committee recommendation at the May  12 meeting, this action reduces the BSR by $2,500,000, below the  18.5 percent target to approximately 17% of estimated FY 2022  expense levels. ‐$                      (2,500,000)$         Fund Balance Adjustment to Fund Balance (Budget Stabilization Reserve) ‐  Management Wage Assumptions This action increases the General Fund Budget Stabilization  Reserve for savings associated with a zero wage increase for the  unrepresented Management and Profesionals group. ‐$                      431,949$              Fund Balance Adjustment to Fund Balance (Budget Stabilization Reserve) ‐  Service Employees International Union (SEIU) Wage Assumptions This action increases the General Fund Budget Stabilization  Reserve for savings associated with a zero wage increase for SEIU  upon contract expiration in December 2021.  260,000$              GENERAL FUND (102 & 103) SUBTOTAL 1,782,918$          1,782,918$          DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment CAPITAL IMPROVEMENT FUNDS CAPITAL IMPROVEMENT FUND (471) Capital Capital Improvement Project Amendments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. Projects with other recommended  adjustments are detailed below. All recommended changes to  proposed capital projects are outlined in Attachment A, Exhibit 3. 247,961$        11,128,540$      Capital Transfer from the Stanford University Medical Center Fund/  Charleston/Arastradero Project (PE‐13011) On May 17th, the City Council directed staff to move forward in  FY 2022 to fund the Charleston/Arastradero Corridor Project (PE‐ 13011) utilizing a combination of funding sources including $1.2  million from SUMC (Community Health and Safety) funding; $1.5  million from the Bike and Pedestrian Plan capital project  (PL‐04010); and $300,000 from FY 2021 savings in various street  maintenance projects. This option allowed staff to award a  contract immediately using current bids, adjusted the timeframe  of this action from FY 2023, as initially indicated, to FY 2022 in the  five‐year CIP. 1,200,000$     3,400,000$         Capital Transfer from the Stanford University Medical Center Fund/Bike  and Pedestrian Plan Project (PL‐04010) On May 17th, the City Council directed staff to move forward in  FY 2022 to fund the Charleston/Arastradero Corridor Project (PE‐ 13011) utilizing a combination of funding sources including $1.2  million from SUMC (Community Health and Safety) funding; $1.5  million from the Bike and Pedestrian Plan capital project  (PL‐04010); and $300,000 from FY 2021 savings in various street  maintenance projects. The $2.0 million transfer from the SUMC  Fund (Climate Change and Sustainable Communities) scheduled  for FY 2022 for the Bike and Pedestrian Plan Project (PL‐04010)  will be shifted to FY 2023 in the 2022‐2026 Capital Improvement  Plan to cover costs planned in FY 2023 for PL‐04010. (1,986,696)$   (1,500,000)$       CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment CAPITAL IMPROVEMENT FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Capital Additional Funding to Charleston/Arastradero Project (PE‐ 13011) and realignment from Capital Improvement Fund  Administration (AS‐10000) On May 17th, the City Council directed staff to move forward in  FY 2022 to fund the Charleston/Arastradero Corridor Project (PE‐ 13011) utilizing a combination of funding sources including $1.2  million from SUMC (Community Health and Safety) funding; $1.5  million from the Bike and Pedestrian Plan capital project  (PL‐04010); and $300,000 from FY 2021 savings in various street  maintenance projects. To align salary expenses required for the  Charleston/Arastradero Corridor Project, funding of $0.4 million  will be reallocated from the Capital Improvement Fund  Administration (AS‐10000). ‐$                 (400,000)$           Capital Transfer from the Gas Tax Fund/Streets Maintenance (PE‐86070) The City received an updated Gas Tax revenue estimate for FY  2022. These revenues are generated by state collections of fuel  taxes and vehicle registration fees and distributed to local  jurisdictions to fund road rehabilitation and maintenance work on  local streets and roads. This type of work is budgeted in the  ongoing Streets Maintenance Capital Project (PE‐86070) in the  Capital Improvement Fund. The latest estimates results in a  reduction of $132,214 in Gas Tax Revenue in the Gas Tax Fund  offset by a $132,214 reduction in funding for the Streets  Maintenance Capital Project (PE‐86070) in the Capital  Improvement Fund. (132,214)$       (132,214)$           Fund Balance Adjustment to Fund Balance (Infrastructure Reserve) This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                 (13,167,275)$     CAPITAL IMPROVEMENT FUND (471) SUBTOTAL (670,949)$      (670,949)$          DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment CAPITAL IMPROVEMENT FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses CUBBERLEY INFRASTRUCTURE FUND (472) Capital Capital Improvement Project Amendments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                 557,204$            Fund Balance Adjustment to Fund Balance (Infrastructure Reserve) This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                 (557,204)$           CUBBERLEY INFRASTRUCTURE FUND (472) SUBTOTAL ‐$                  ‐$                     DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS AIRPORT FUND (530) Public Works Capital Improvement Project Adjustments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                517,735$         Public Works Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting,  this action increases funding by $200,000 for Information  Technology professional services support. IT professional services  contracts provide flexible access to resources with specific skill  sets, allowing IT to respond efficiently to a wide variety of  department needs. Examples of anticipated applications are  supplementary or specialized professional technical support for  the onboarding of staff, return to work initiatives, and audio‐ visual efforts to continue to support virtual public meetings from  City Hall. The cost of these services are budgeted as allocated  charges in citywide departments; therefore, corresponding  increases in various departments' allocated charges for internal  services provided by the Information Technology Department are  also recommended to offset this expense. The impact to the  General Fund in FY 2022 is $79,004; other funds $120,996. A  detailed list of impacts by department and fund can be found in  Attachment A, Exhibit 4.  ‐$                924$                 Public Works Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                (518,659)$       AIRPORT FUND (530) SUBTOTAL ‐$                 ‐$                 CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses UTILITIES ADMINISTRATION FUND (521) Utilities Restore Auditor Services Contract Consistent with staff recommendation at the May 25 meeting,  this action partially restores auditing contract services with Baker‐ Tilly. ‐$                10,000$           Utilities Transfer to Capital Improvement Fund This action reappropriates funding for a transfer to the Capital  Improvement Fund for work on the Facility Interior Finishes  Replacement capital project (PF‐02022). This work was unable to  be completed in FY 2021, so the funding will be transferred when  the work is completed in FY 2022. ‐$                169,000$         Utilities Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting,  this action increases funding by $200,000 for Information  Technology professional services support. IT professional services  contracts provide flexible access to resources with specific skill  sets, allowing IT to respond efficiently to a wide variety of  department needs. Examples of anticipated applications are  supplementary or specialized professional technical support for  the onboarding of staff, return to work initiatives, and audio‐ visual efforts to continue to support virtual public meetings from  City Hall. The cost of these services are budgeted as allocated  charges in citywide departments; therefore, corresponding  increases in various departments' allocated charges for internal  services provided by the Information Technology Department are  also recommended to offset this expense. The impact to the  General Fund in FY 2022 is $79,004; other funds $120,996. A  detailed list of impacts by department and fund can be found in  Attachment A, Exhibit 4.  ‐$                75,425$           Utilities Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                (254,425)$       UTILITIES ADMINISTRATION FUND (521) SUBTOTAL ‐$                 ‐$                 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses ELECTRIC FUND (513 & 523) Utilities Capital Improvement Project Adjustments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                8,452,009$     Utilities Reclass to Inspector, WGW Utilities Field Service Consistent with staff recommendation at the May 25 meeting,  this action reclassifies 5.00 positions in the Utilities Department  from a Field Service Inspector to a Water Gas Wastewater  (WGW) Utilities Field Service Inspector classification due to an  arbitration decision in January 2021 (CMR 12156). The new  classification aligns the role with the specific service area and  includes a 10 percent increase effective October 2016.  3,340$             Utilities Restore Internal City Services for Citywide Facilities Consistent with Finance Committee recommendation at the May  25 meeting, this action restores internal City services associated  with the proposed closure of the Baylands Interpretive Center  and the neighborhood library branches (Children’s, College  Terrace, and Downtown), including allocated charges for  custodial and utilities services essential to the maintenance and  operation of these facilities. 6,800$             ‐$                 Utilities Junior Museum and Zoo (JMZ) Operating Plan Consistent with the Finance Committee recommendation on May  4,  this action adjusts the JMZ operating plan and corresponding  revenue budget by reducing ticket prices from $18 to $10,  reducing membership prices from $150‐$430 to $108‐$200,  increasing facility rental and class/camp revenue estimates, and  refining expenses. Further detail can be found under Scenario 5  in CMR 12050. The adjusted FY 2022 JMZ cost recovery level is  estimated to be 60%, which falls in the medium cost recovery  policy range.  100,143$         ‐$                 Utilities Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                (8,348,406)$    ELECTRIC FUND (513 & 523) SUBTOTAL 106,943$        106,943$         DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses GAS FUND (514 & 524) Utilities Capital Improvement Project Adjustments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                (1,179,701)$    Utilities Gas Commodity Adjustments On May 25, 2021, the City Council approved a reduction to gas  commodity costs for Carbon Neutral offsets accounted for in the  financial plan. The proposed change reduces the commodity  purchase costs by $1,623,991 from $18,031,102 to $16,431,102. ‐$                (1,623,991)$    Utilities Reclass to Inspector, WGW Utilities Field Service Consistent with staff recommendation at the May 25 meeting,  this action reclassifies 5.00 positions in the Utilities Department  from a Field Service Inspector to a Water Gas Wastewater  (WGW) Utilities Field Service Inspector classification due to an  arbitration decision in January 2021 (CMR 12156). The new  classification aligns the role with the specific service area and  includes a 10 percent increase effective October 2016.  ‐$                19,429$           Utilities Restore Internal City Services for Citywide Facilities Consistent with Finance Committee recommendation at the May  25 meeting, this action restores internal City services associated  with the proposed closure of the Baylands Interpretive Center  and the neighborhood library branches (Children’s, College  Terrace, and Downtown), including allocated charges for  custodial and utilities services essential to the maintenance and  operation of these facilities. 800$                 ‐$                 Utilities Junior Museum and Zoo (JMZ) Operating Plan Consistent with the Finance Committee recommendation on May  4,  this action adjusts the JMZ operating plan and corresponding  revenue budget by reducing ticket prices from $18 to $10,  reducing membership prices from $150‐$430 to $108‐$200,  increasing facility rental and class/camp revenue estimates, and  refining expenses. Further detail can be found under Scenario 5  in CMR 12050. The adjusted FY 2022 JMZ cost recovery level is  estimated to be 60%, which falls in the medium cost recovery  policy range.  38,654$           ‐$                 Utilities Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                2,823,717$     GAS FUND (514 & 524) SUBTOTAL 39,454$          39,454$           DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses REFUSE FUND (525) Public Works Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting,  this action increases funding by $200,000 for Information  Technology professional services support. IT professional services  contracts provide flexible access to resources with specific skill  sets, allowing IT to respond efficiently to a wide variety of  department needs. Examples of anticipated applications are  supplementary or specialized professional technical support for  the onboarding of staff, return to work initiatives, and audio‐ visual efforts to continue to support virtual public meetings from  City Hall. The cost of these services are budgeted as allocated  charges in citywide departments; therefore, corresponding  increases in various departments' allocated charges for internal  services provided by the Information Technology Department are  also recommended to offset this expense. The impact to the  General Fund in FY 2022 is $79,004; other funds $120,996. A  detailed list of impacts by department and fund can be found in  Attachment A, Exhibit 4.  ‐$                5,829$             Public Works Restore Internal City Services for Citywide Facilities Consistent with Finance Committee recommendation at the May  25 meeting, this action restores internal City services associated  with the proposed closure of the Baylands Interpretive Center  and the neighborhood library branches (Children’s, College  Terrace, and Downtown), including custodial and utilities services  essential to the maintenance and operation of these facilities. 1,400$             ‐$                 Public Works Junior Museum and Zoo (JMZ) Operating Plan Consistent with the Finance Committee recommendation on May  4,  this action adjusts the JMZ operating plan and corresponding  revenue budget by reducing ticket prices from $18 to $10,  reducing membership prices from $150‐$430 to $108‐$200,  increasing facility rental and class/camp revenue estimates, and  refining expenses. Further detail can be found under Scenario 5  in CMR 12050. The adjusted FY 2022 JMZ cost recovery level is  estimated to be 60%, which falls in the medium cost recovery  policy range.  92,416$           ‐$                 Public Works Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                87,987$           REFUSE FUND (525) SUBTOTAL 93,816$          93,816$           STORMWATER MANAGEMENT FUND (528) DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Capital Capital Improvement Project Adjustments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. Projects with other recommended  adjustments are detailed below. All recommended changes to  proposed capital projects are outlined in Attachment A, Exhibit 3. ‐$                (875,033)$       Capital Revenue from the State of California/Trash Capture Device  Installation (SD‐22002) This action recognizes revenue ($0.6 million) from the State of  California Department of Transportation (Caltrans) to reimburse  the City for the design and construction of a Trash Capture Device  (TCD) in the planting strip along Embarcadero Road located in  front of the parking lot of Palo Alto Baylands Golf Links. This  action also establishes the Trash Capture Device Installation  capital project (SD‐22002) in the Stormwater Management Fund  to perform this work. The TCD will be integrated in a storm drain  pipe to capture trash as small as five millimeters from a section of  the storm drain system prior to discharging to the San Francisco  Bay. 613,000$        613,000$         Public Works Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting,  this action increases funding by $200,000 for Information  Technology professional services support. IT professional services  contracts provide flexible access to resources with specific skill  sets, allowing IT to respond efficiently to a wide variety of  department needs. Examples of anticipated applications are  supplementary or specialized professional technical support for  the onboarding of staff, return to work initiatives, and audio‐ visual efforts to continue to support virtual public meetings from  City Hall. The cost of these services are budgeted as allocated  charges in citywide departments; therefore, corresponding  increases in various departments' allocated charges for internal  services provided by the Information Technology Department are  also recommended to offset this expense. The impact to the  General Fund in FY 2022 is $79,004; other funds $120,996. A  detailed list of impacts by department and fund can be found in  Attachment A, Exhibit 4.  ‐$                4,562$             DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses Public Works Restore Internal City Services for Citywide Facilities Consistent with Finance Committee recommendation at the May  25 meeting, this action restores internal City services associated  with the proposed closure of the Baylands Interpretive Center  and the neighborhood library branches (Children’s, College  Terrace, and Downtown), including custodial and utilities services  essential to the maintenance and operation of these facilities. 500$                 ‐$                 Public Works Junior Museum and Zoo (JMZ) Operating Plan Consistent with the Finance Committee recommendation on May  4,  this action adjusts the JMZ operating plan and corresponding  revenue budget by reducing ticket prices from $18 to $10,  reducing membership prices from $150‐$430 to $108‐$200,  increasing facility rental and class/camp revenue estimates, and  refining expenses. Further detail can be found under Scenario 5  in CMR 12050. The adjusted FY 2022 JMZ cost recovery level is  estimated to be 60%, which falls in the medium cost recovery  policy range.  50,755$           ‐$                 Public Works Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                921,725$         STORMWATER MANAGEMENT FUND (528) SUBTOTAL 664,255$        664,255$         DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses WASTEWATER COLLECTION FUND (527) Utilities Capital Improvement Project Adjustments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                420,000$         Utilities Restore Internal City Services for Citywide Facilities Consistent with Finance Committee recommendation at the May  25 meeting, this action restores internal City services associated  with the proposed closure of the Baylands Interpretive Center  and the neighborhood library branches (Children’s, College  Terrace, and Downtown), including allocated charges for  custodial and utilities services essential to the maintenance and  operation of these facilities. 200$                 ‐$                 Utilities Reclass to Inspector, WGW Utilities Field Service Consistent with staff recommendation at the May 25 meeting,  this action reclassifies 5.00 positions in the Utilities Department  from a Field Service Inspector to a Water Gas Wastewater  (WGW) Utilities Field Service Inspector classification due to an  arbitration decision in January 2021 (CMR 12156). The new  classification aligns the role with the specific service area and  includes a 10 percent increase effective October 2016.  ‐$                5,968$             Utilities Junior Museum and Zoo (JMZ) Operating Plan Consistent with the Finance Committee recommendation on  May 4,  this action adjusts the JMZ operating plan and  corresponding revenue budget by reducing ticket prices from $18  to $10, reducing membership prices from $150‐$430 to $108‐ $200, increasing facility rental and class/camp revenue estimates,  and refining expenses. Further detail can be found under  Scenario 5 in CMR 12050. The adjusted FY 2022 JMZ cost  recovery level is estimated to be 60%, which falls in the medium  cost recovery policy range.  19,467$           ‐$                 Utilities Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                (406,300)$       WASTEWATER COLLECTION FUND (527) SUBTOTAL 19,667$          19,667$           DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses WASTEWATER TREATMENT FUND (526) Public Works Capital Improvement Project Adjustments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. 12,502,000$  (28,910)$          Public Works Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting,  this action increases funding by $200,000 for Information  Technology professional services support. IT professional services  contracts provide flexible access to resources with specific skill  sets, allowing IT to respond efficiently to a wide variety of  department needs. Examples of anticipated applications are  supplementary or specialized professional technical support for  the onboarding of staff, return to work initiatives, and audio‐ visual efforts to continue to support virtual public meetings from  City Hall. The cost of these services are budgeted as allocated  charges in citywide departments; therefore, corresponding  increases in various departments' allocated charges for internal  services provided by the Information Technology Department are  also recommended to offset this expense. The impact to the  General Fund in FY 2022 is $79,004; other funds $120,996. A  detailed list of impacts by department and fund can be found in  Attachment A, Exhibit 4.  ‐$                27,608$           Public Works Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                12,503,302$   WASTEWATER TREATMENT FUND (526) SUBTOTAL 12,502,000$  12,502,000$   DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment ENTERPRISE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses WATER FUND (522) Utilities Capital Improvement Project Adjustments to Proposed This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                555,830$         Utilities Junior Museum and Zoo (JMZ) Operating Plan Consistent with the Finance Committee recommendation on May  4,  this action adjusts the JMZ operating plan and corresponding  revenue budget by reducing ticket prices from $18 to $10,  reducing membership prices from $150‐$430 to $108‐$200,  increasing facility rental and class/camp revenue estimates, and  refining expenses. Further detail can be found under Scenario 5  in CMR 12050. The adjusted FY 2022 JMZ cost recovery level is  estimated to be 60%, which falls in the medium cost recovery  policy range.  373,565$         ‐$                 Utilities Restore Internal City Services for Citywide Facilities Consistent with Finance Committee recommendation at the May  25 meeting, this action restores internal City services associated  with the proposed closure of the Baylands Interpretive Center  and the neighborhood library branches (Children’s, College  Terrace, and Downtown), including allocated charges for  custodial and utilities services essential to the maintenance and  operation of these facilities. 3,600$             ‐$                 Utilities Reclass to Inspector, WGW Utilities Field Service Consistent with staff recommendation at the May 25 meeting,  this action reclassifies 5.00 positions in the Utilities Department  from a Field Service Inspector to a Water Gas Wastewater  (WGW) Utilities Field Service Inspector classification due to an  arbitration decision in January 2021 (CMR 12156). The new  classification aligns the role with the specific service area and  includes a 10 percent increase effective October 2016.  ‐$                13,554$           Utilities Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                (192,219)$       WATER FUND (522) SUBTOTAL 377,165$        377,165$         DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment INTERNAL SERVICE FUNDS TECHNOLOGY FUND (682) Capital Capital Improvement Project Reappropriations This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                 (180,407)$        Information  Technology Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action increases funding by $200,000 for Information Technology  professional services support. IT professional services contracts  provide flexible access to resources with specific skill sets,  allowing IT to respond efficiently to a wide variety of department  needs. Examples of anticipated applications are supplementary or  specialized professional technical support for the onboarding of  staff, return to work initiatives, and audio‐visual efforts to  continue to support virtual public meetings from City Hall. The  cost of these services are budgeted as allocated charges in  citywide departments; therefore, corresponding increases in  various departments' allocated charges for internal services  provided by the Information Technology Department are also  recommended to offset this expense. The impact to the General  Fund in FY 2022 is $79,004; other funds $120,996. A detailed list  of impacts by department and fund can be found in Attachment A,  Exhibit 4.  200,000$        200,000$         Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                 180,407$         TECHNOLOGY FUND (682) SUBTOTAL 200,000$        200,000$         CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment INTERNAL SERVICE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses VEHICLE REPLACEMENT FUND (681) Capital Capital Improvement Project Reappropriations This action reflects the impact from adjustments to capital  projects as a result of funds recommended to be reappropriated  from FY 2021 to FY 2022. All recommended changes to proposed  capital projects are outlined in Attachment A, Exhibit 3. ‐$                 22,870$           Public Works Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action increases funding by $200,000 for Information Technology  professional services support. IT professional services contracts  provide flexible access to resources with specific skill sets,  allowing IT to respond efficiently to a wide variety of department  needs. Examples of anticipated applications are supplementary or  specialized professional technical support for the onboarding of  staff, return to work initiatives, and audio‐visual efforts to  continue to support virtual public meetings from City Hall. The  cost of these services are budgeted as allocated charges in  citywide departments; therefore, corresponding increases in  various departments' allocated charges for internal services  provided by the Information Technology Department are also  recommended to offset this expense. The impact to the General  Fund in FY 2022 is $79,004; other funds $120,996. A detailed list  of impacts by department and fund can be found in Attachment A,  Exhibit 4.  ‐$                 5,935$              Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                 (28,805)$          VEHICLE REPLACEMENT FUND (681) SUBTOTAL ‐$                  ‐$                  DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment INTERNAL SERVICE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses PRINTING & MAILING FUND (683) Public Works Information Technology Administrative Support Consistent with staff recommendation at the May 25 meeting, this  action increases funding by $200,000 for Information Technology  professional services support. IT professional services contracts  provide flexible access to resources with specific skill sets,  allowing IT to respond efficiently to a wide variety of department  needs. Examples of anticipated applications are supplementary or  specialized professional technical support for the onboarding of  staff, return to work initiatives, and audio‐visual efforts to  continue to support virtual public meetings from City Hall. The  cost of these services are budgeted as allocated charges in  citywide departments; therefore, corresponding increases in  various departments' allocated charges for internal services  provided by the Information Technology Department are also  recommended to offset this expense. The impact to the General  Fund in FY 2022 is $79,004; other funds $120,996. A detailed list  of impacts by department and fund can be found in Attachment A,  Exhibit 4.  ‐$                 712$                 Fund Balance Adjustment to Fund Balance This action adjusts the fund balance to offset adjustments  recommended in this report. ‐$                 (712)$                PRINTING & MAILING FUND (683) SUBTOTAL ‐$                  ‐$                  DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment SPECIAL REVENUE FUNDS PARKS IMPACT FEE FUND (210) Community  Services  Transfer to the Capital Improvement Fund This action reappropriates funding for a transfer to the Capital  Improvement Fund for work on the Park Restroom Installation  Project (PG‐19000). This work was unable to be completed in FY  2021, so the funding will be transferred when the work is  completed in FY 2022. ‐$                6,561$             Fund Balance Ending Fund Balance This action adjusts the fund balance to offset the actions  recommended in this report. (6,561)$            PARKS IMPACT FEE FUND (210) SUBTOTAL ‐$                 ‐$                 GAS TAX FUND (231) Non‐ Departmental State Gas Tax Funding Adjustment/Transfer to the Capital  Improvement Fund The City received an updated Gas Tax revenue estimate for FY  2022 that is $132,214 lower than the state projection used in the  FY 2022 Proposed Budget. This revenue is generated by state  collections of fuel taxes and vehicle registration fees and  distributed to local jurisdictions to fund road rehabilitation and  maintenance work on local streets and roads. This type of work is  budgeted in the ongoing Streets Maintenance Capital Project  (PE‐86070) in the Capital Improvement Fund. Staff recommends a  reduction of $132,214 in Gas Tax Revenue in the Gas Tax Fund  offset by a $132,214 reduction in funding for the Streets  Maintenance Capital Project (PE‐86070) in the Capital  Improvement Fund. (132,214)$      (132,214)$       GAS TAX FUND (231) SUBTOTAL (132,214)$      (132,214)$       CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment SPECIAL REVENUE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (232) Planning &  Development  Services FY 2021‐22 CDBG Grant Funding/Program Allocation Consistent with the staff recommendation at the May 25  meeting, this net‐neutral action aligns the FY 2022 CDBG  allocation with revised estimates from the department of Housing  and Urban Development (HUD). On May 4, 2021, the City Council  approved the FY 2021‐22 CDBG annual action plan (CMR 12014).  On May 13, 2021, HUD informed the City that they discovered an  error in the formula calculations for the CDBG program and  revised Palo Alto’s annual allocation from $528,961 to $536,756,  an increase of $7,795. This funding is recommended to be  allocated to the Rebuilding Together Peninsula Safe at Home  project, which focuses on critical health and safety related home  repair needs for low‐income Palo Alto homeowners.  7,795$            7,795$             COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (232) SUBTOTAL 7,795$            7,795$             UNIVERSITY AVENUE PARKING PERMITS FUND (236) Office of  Transportation Transportation Management Authority (TMA)  Consistent with City Council recommendation at the May 17  meeting, this one‐time action reduces the funding to the TMA to  $150,000 in FY 2022. The decrease in funding may impact the  level of support the TMA can provide to low‐income workers and  may reduce the number of workers the TMA programs could  serve.  ‐$                (200,000)$       Office of  Transportation Transfer to Capital Improvement Fund This action reappropriates funding for a transfer to the Capital  Improvement Fund for work on the University Avenue Parking  Improvements capital project (PF‐14003). This work was unable  to be completed in FY 2021, so the funding will be transferred  when the work is completed in FY 2022. ‐$                72,400$           Fund Balance Ending Fund Balance This action adjusts the fund balance to offset the actions  recommended in this report. 127,600$         UNIVERSITY AVENUE PARKING PERMITS FUND (236) SUBTOTAL ‐$                 ‐$                 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 2 Department Adjustment Adjustment SPECIAL REVENUE FUNDS CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED BUDGET Revenues Expenses STANFORD UNIVERSITY MEDICAL CENTER (SUMC) FUND (260) Non‐ Departmental Transfer to the General Fund/HSRAP Funding Consistent with the Finance Committee recommendation  approved on May 25, 2021 this one‐time action increases the  transfer to the General Fund from the Stanford University  Medical Center (SUMC) Fund to provide additional funding for  Human Service Resource Allocation Process (HSRAP). The total  increase in funding to HSRAP in FY 2022 is $200,000; $50,000  from the SUMC Fund and $150,000 from the General Fund.  ‐$                50,000$           Non‐ Departmental Transfer to the Capital Improvement Fund for the Charleston  Arastradero Corridor Project, Phase 4  Consistent with the Finance Committee recommendation on May  11 and City Council direction on May 17, this action increases the  transfer from the SUMC Fund (Community Health and Safety) by  $1.2 million in FY 2022 to support Phase Three of the Charleston  Arastradero capital Project (PE‐13011). Additional funding will  come from the Bicycle and Pedestrian Plan (PL‐04010) capital  improvement project ($1.5 million) and from various street  maintenance projects ($300,000).  ‐$                1,200,000$     Non‐ Departmental Transfer to the Capital Improvement Fund for the Bicycle and  Pedestrian Transportation Plan Consistent with the Finance Committee recommendation on May  11 and City Council direction on May 17, this action decreases the  transfer from the SUMC Fund (Climate Change and Sustainable  Communities) by $2.0 million in FY 2022 for the Bicycle and  Pedestrian Plan capital Project (PL‐04010). Due to staff  constraints, work will be done to complete Phase Three of the  Charleston Arastradero capital Project (PE‐13011) in FY 2022, so  work on PL‐04010 will be programmed in FY 2023, along with the  transfer from the SUMC Fund. ‐$                (1,986,696)$    Fund Balance Ending Fund Balance This action adjusts the fund balance to offset the actions  recommended in this report. 736,696$         STANFORD UNIVERSITY MEDICAL CENTER (SUMC) FUND (260) SUBTOTAL ‐$                 ‐$                 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 3 FY 2022 Funding:  Project Project Proposed Capital FY 2022 Funding FY 2022 Revised Title Number Budget Document Adjustment Funding Americans With Disabilities Act Compliance PF‐93009  $                          832,326  $                           (64,550) $                    767,776  Animal Shelter Renovation PE‐19002  $                                       ‐   $                       1,196,195  $                 1,196,195  Baylands Boardwalk Improvements PE‐14018  $                                       ‐   $                               8,630  $                         8,630  Bicycle and Pedestrian Transportation Plan Implementation PL‐04010  $                       1,858,633  $                     (1,327,991) $                    530,642  Boulware Park Improvements (merged with Birch Street  Project PE‐19003) PE‐17005  $                       3,865,693  $                           (65,050) $                 3,800,643  Building Systems Improvements PF‐01003  $                          467,054  $                          558,037  $                 1,025,091  California Avenue District Gateway Signs PE‐17004  $                                       ‐   $                          141,238  $                    141,238  Cameron Park Improvements PG‐14002  $                                       ‐   $                          160,000  $                    160,000  Capital Improvement Fund Administration AS‐10000  $                       1,439,507  $                         (400,000) $                 1,039,507  Charleston/Arastradero Corridor Project PE‐13011  $                       4,600,000  $                       3,400,000  $                 8,000,000  City Bridge Improvements PE‐20001  $                          143,400  $                               5,630  $                    149,030  Civic Center Electrical Upgrade & EV Charger Installation PE‐17010  $                          432,259  $                            82,452  $                    514,711  Civic Center Waterproofing Study and Repairs PE‐15020  $                                       ‐   $                          561,856  $                    561,856  Facility Interior Finishes Replacement PF‐02022  $                          472,100  $                          228,000  $                    700,100  Fire Station 4 Replacement PE‐18004  $                          949,999  $                         (100,000) $                    849,999  Foothills Park Boronda Lake Dock Replacement OS‐18000  $                                       ‐   $                          210,000  $                    210,000  Magical Bridge Playground Rubber and Synthetic Turf  Resurfacing PE‐21003  $                          487,550  $                          367,750  $                    855,300  Municipal Service Center A, B, & C Roof Replacement PF‐17000  $                                       ‐   $                          168,533  $                    168,533  Municipal Service Center Lighting, Mechanical, and Electrical  Improvements PF‐16006  $                       6,382,994  $                          115,632  $                 6,498,626  New California Avenue Area Parking Garage PE‐18000  $                                       ‐   $                       1,010,336  $                 1,010,336  New Downtown Parking Garage PE‐15007  $                                       ‐   $                            10,600  $                       10,600  New Public Safety Building PE‐15001  $                       3,400,000  $                       5,636,041  $                 9,036,041  Newell Road/San Francisquito Creek Bridge Replacement PE‐12011  $                          136,100  $                          320,088  $                    456,188  Performing Arts Venues Seat Replacement AC‐18000  $                          381,200  $                           (10,000) $                    371,200  Ramos Park Improvements PG‐14000  $                                       ‐   $                          137,000  $                    137,000  Roofing Replacement PF‐00006  $                          692,800  $                            20,494  $                    713,294  Safe Routes To School PL‐00026  $                          931,128  $                          210,000  $                 1,141,128  Street Maintenance PE‐86070  $                       2,936,900  $                         (132,214) $                 2,804,686  Transportation and Parking Improvements PL‐12000  $                          510,400  $                            75,000  $                    585,400  University Avenue Parking Improvements PF‐14003  $                          125,200  $                            72,400  $                    197,600  Water, Gas, Wastewater Office Remodel PE‐19001  $                          777,904  $                           (99,781) $                    678,123  TOTAL CAPITAL IMPROVEMENT FUND PROJECT ADJUSTMENTS  $                     31,823,147  $                     12,496,326  $               44,319,473  Cubberley Field Restroom CB‐17002  $                          334,787  $                           (16,063) $                    318,724  Cubberley Repairs CB‐17001  $                          206,600  $                          136,747  $                    343,347  Cubberley Roof Replacements CB‐16002  $                          686,500  $                          436,520  $                 1,123,020   $                       1,227,887  $                          557,204  $                 1,785,091  Airport Apron Reconstruction AP‐16000  $                            50,800  $                          441,940  $                    492,740  Airport Facilities Electrical Improvements AP‐20000  $                                       ‐   $                            75,795  $                       75,795   $                            50,800  $                          517,735  $                    568,535  CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT FUND CUBBERLEY INFRASTRUCTURE FUND TOTAL CUBBERLEY INFRASTRUCTURE FUND PROJECT ADJUSTMENTS ELECTRIC FUND AIRPORT FUND TOTAL AIRPORT FUND PROJECT ADJUSTMENTS DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 3 FY 2022 Funding:  Project Project Proposed Capital FY 2022 Funding FY 2022 Revised Title Number Budget Document Adjustment Funding CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED CAPITAL IMPROVEMENT PROGRAM 115 kV Electric Intertie EL‐06001  $                          127,481  $                            51,000  $                    178,481  Capacitor Bank Installation EL‐16002  $                          400,000  $                          145,616  $                    545,616  Colorado Power Station Equipment Upgrades EL‐19001  $                          200,000  $                          640,003  $                    840,003  Colorado Substation Site Improvements EL‐19002  $                          150,000  $                          588,570  $                    738,570  Electric Utility Geographic Information System EL‐02011  $                          270,000  $                          222,100  $                    492,100  Facility Relocation for Caltrain Modernization Project EL‐17007  $                                       ‐   $                          556,286  $                    556,286  Foothills Rebuild (Fire Mitigation) EL‐21001  $                       2,000,000  $                       1,878,351  $                 3,878,351  Inter‐substation Line Protection Relay EL‐17005  $                          150,000  $                          281,483  $                    431,483  Rebuild Underground District 15 EL‐11003  $                       1,225,000  $                            25,000  $                 1,250,000  Rebuild Underground District 16 EL‐13003  $                          350,000  $                               7,995  $                    357,995  Rebuild Underground District 24 EL‐10006  $                                       ‐   $                          526,294  $                    526,294  Rebuild Underground District 26 EL‐16000  $                          255,000  $                            26,890  $                    281,890  Reconfigure Quarry Feeders EL‐14005  $                          150,000  $                            10,306  $                    160,306  SCADA System Upgrades EL‐02010  $                          400,000  $                               5,675  $                    405,675  Substation 60kV Breaker Replacement EL‐17002  $                          900,000  $                          608,066  $                 1,508,066  Substation Physical Security EL‐16003  $                          300,000  $                       1,153,447  $                 1,453,447  Underground District 46 ‐ Charleston/El Camino Real EL‐12001  $                                       ‐   $                          235,000  $                    235,000  Wood Pole Replacement EL‐19004  $                          250,000  $                       1,489,927  $                 1,739,927  TOTAL ELECTRIC FUND PROJECT ADJUSTMENTS  $                       7,127,481  $                       8,452,009  $               15,579,490  Gas Main Replacement ‐ Project 23 GS‐13001  $                       1,140,697  $                         (679,701) $                    460,996  Gas Meters and Regulators GS‐80019  $                       1,000,000  $                         (500,000) $                    500,000  TOTAL GAS FUND PROJECT ADJUSTMENTS  $                       2,140,697  $                     (1,179,701) $                    960,996  Corporation Way System Upgrades and Pump Station SD‐21000  $                       3,354,594  $                           (12,135) $                 3,342,459  Storm Drainage System Replacement And Rehabilitation SD‐06101  $                       1,881,757  $                         (868,694) $                 1,013,063  Trash Capture Device Installation SD‐22002  $                                       ‐   $                          613,000  $                    613,000  West Bayshore Road Trunk Line Improvements SD‐23000  $                                       ‐   $                               5,796  $                         5,796   $                       5,236,351  $                        (262,033) $                 4,974,318  Development Center Blueprint Technology Enhancements TE‐12001  $                          223,641  $                            68,587  $                    292,228  Public Safety Records Management System (RMS)  Replacement TE‐21000  $                          649,181  $                         (309,781) $                    339,400  Radio Infrastructure Replacement TE‐05000  $                          199,137  $                            60,787  $                    259,924   $                       1,071,959  $                        (180,407) $                    891,552  Scheduled Vehicle and Equipment Replacement ‐ Fiscal Year  2020 VR‐20000  $                       1,523,803  $                           (10,167) $                 1,513,636  Scheduled Vehicle and Equipment Replacement ‐ Fiscal Year  2021 VR‐21000  $                          660,165  $                            33,037  $                    693,202   $                       2,183,968  $                            22,870  $                 2,206,838  Wastewater Collection System Rehabilitation/Augmentation  Project 29 WC‐16001  $                                       ‐   $                          350,000  $                    350,000  GAS FUND TECHNOLOGY FUND TOTAL TECHNOLOGY FUND PROJECT ADJUSTMENTS VEHICLE REPLACEMENT FUND TOTAL VEHICLE REPLACEMENT FUND PROJECT ADJUSTMENTS STORMWATER MANAGEMENT FUND TOTAL STORMWATER MANAGEMENT FUND PROJECT ADJUSTMENTS WASTEWATER COLLECTION FUND DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 3 FY 2022 Funding:  Project Project Proposed Capital FY 2022 Funding FY 2022 Revised Title Number Budget Document Adjustment Funding CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 PROPOSED CAPITAL IMPROVEMENT PROGRAM Wastewater General Equipment and Tools WC‐13002  $                            50,000  $                            70,000  $                    120,000   $                            50,000  $                          420,000  $                    470,000  New Laboratory And Environmental Services Building WQ‐14002  $                       2,642,234  $                             (7,362) $                 2,634,872  Plant Repair, Retrofit, and Equipment Replacement WQ‐19002  $                       8,791,959  $                           (21,548) $                 8,770,411   $                     11,434,193  $                           (28,910) $               11,405,283  Water Main Replacement ‐ Project 28 WS‐14001  $                     11,000,000  $                           (90,000) $               10,910,000  Water Regulation Station Improvements WS‐07000  $                                       ‐   $                          645,830  $                    645,830   $                     11,000,000  $                          555,830  $               11,555,830   $                     73,346,483  $                     21,370,923  $               94,717,406  TOTAL WATER FUND PROJECT ADJUSTMENTS TOTAL ADJUSTMENTS ACROSS ALL FUNDS TOTAL WASTEWATER COLLECTION FUND PROJECT ADJUSTMENTS WASTEWATER TREATMENT FUND TOTAL WASTEWATER TREATMENT FUND PROJECT ADJUSTMENTS WATER FUND DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 4: Technology Fund Department/ Fund Title Revenue Expense Comments General Fund Administrative  Services Information Technology Adjustment  $                        ‐   $               3,865 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund City Attorney Information Technology Adjustment  $                        ‐   $               1,611 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund City Auditor Information Technology Adjustment  $                        ‐   $                  383 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund City Clerk Information Technology Adjustment  $                        ‐   $                  576 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund City Council Information Technology Adjustment  $                        ‐   $                  194 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund City Manager Information Technology Adjustment  $                        ‐   $               1,461 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Community  Services Information Technology Adjustment  $                        ‐   $             13,108 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Fire Information Technology Adjustment  $                        ‐   $             15,532 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Human  Resources Information Technology Adjustment  $                        ‐   $               1,662 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Library Information Technology Adjustment  $                        ‐   $               3,892 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Office of  Emergency  Services Information Technology Adjustment  $                        ‐   $                  627 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Office of  Transportation Information Technology Adjustment  $                        ‐   $                  880 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Planning and  Development  Services Information Technology Adjustment  $                        ‐   $               8,035 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Police Information Technology Adjustment  $                        ‐   $             18,660 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. General Fund Public Works Information Technology Adjustment  $                        ‐   $               8,517 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022.  $                        ‐   $             79,004  Airport  Enterprise Fund 530 Information Technology Adjustment  $                        ‐   $                  924 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. Refuse Fund 525 Information Technology Adjustment  $                        ‐   $               5,829 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 BUDGET GENERAL FUND GENERAL FUND SUBTOTAL ENTERPRISE FUNDS Attachment A, Exhibit 4 page 1  DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 4: Technology Fund Department/ Fund Title Revenue Expense Comments CITY OF PALO ALTO RECOMMENDED AMENDMENTS TO THE CITY MANAGER'S FY 2022 BUDGET Stormwater  Management  Fund 528 Information Technology Adjustment  $                        ‐   $               4,562 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. Utilities  Administration  Fund 521 Information Technology Adjustment  $                        ‐   $             75,425 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. Wastewater  Treatment Fund 526 Information Technology Adjustment  $                        ‐   $             27,608 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022.  $                        ‐   $           114,349  Printing &  Mailing Services  Fund 683 Information Technology Adjustment  $                        ‐   $                  712 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022. Vehicle  Replacement &  Maintenance  Fund 681 Information Technology Adjustment  $                        ‐   $               5,935 Adjustment to allocated charges for  technology services to align with service  restorations in FY 2022.  $                        ‐   $               6,647  TOTAL ADJUSTMENT  $                        ‐   $           200,000  ENTERPRISE FUNDS SUBTOTAL INTERNAL SERVICE FUNDS INTERNAL SERVICE FUNDS SUBTOTAL Attachment A, Exhibit 4 page 2  DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 411 TABLE OF ORGANIZATIONTABLE OF ORGANIZATIONTable of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % General Fund Administrative Services Account Specialist 4.63 4.63 3.13 4.13 1.00 31.9% Account Specialist (Freeze)——1.50 —(1.50)(100.0)% Account Specialist-Lead 3.45 3.45 3.45 3.45 ——% Accountant 3.00 3.00 3.00 2.00 (1.00)(33.3)% Administrative Assistant 1.00 1.00 1.00 1.00 ——% Administrative Associate II 1.00 1.00 0.50 0.50 ——% Administrative Associate II (Freeze)——0.50 —(0.50)(100.0)% Administrative Associate III 1.00 1.00 1.00 1.00 ——% Assistant Director Administrative Services 1.65 1.65 1.65 1.65 ——% Buyer 1.00 1.00 1.00 2.00 1.00 100.0% Chief Procurement Officer 1.00 1.00 1.00 1.00 ——% Contracts Administrator 2.70 2.70 2.30 1.70 (0.60)(26.0)% Contracts Administrator (Freeze)——0.40 —(0.40)(100.0)% Director Administrative Services/CFO 0.80 0.80 0.80 0.80 ——% Director Office of Management and Budget 1.00 1.00 —1.00 1.00 —% Director Office of Management and Budget (Freeze) ——1.00 —(1.00)(100.0)% Management Analyst 1.00 2.00 2.00 2.00 ——% Manager Budget 2.00 2.00 2.00 2.00 ——% Manager Real Property 1.00 1.00 1.00 1.00 ——% Manager Revenue Collections 0.62 0.62 0.62 0.62 ——% Manager Treasury, Debt & Investments 0.60 0.60 0.60 0.60 ——% Manager, Finance 1.00 1.00 1.00 1.00 ——% Payroll Analyst 2.00 2.00 2.00 2.00 ——% Performance Auditor II (Freeze)——1.00 —(1.00)(100.0)% Senior Accountant 3.00 3.00 3.00 3.00 ——% Senior Buyer 1.00 1.00 1.00 1.00 ——% ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 412 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Senior Management Analyst 2.30 2.30 2.30 2.30 ——% Storekeeper 1.00 1.00 1.00 1.00 ——% Storekeeper-Lead 0.20 0.20 0.20 0.20 ——% Warehouse Supervisor 0.20 0.20 0.20 0.20 ——% Total Administrative Services 38.15 39.15 40.15 37.15 (3.00)(7.5)% City Attorney Assistant City Attorney 3.00 3.00 3.00 3.00 ——% Chief Assistant City Attorney 1.00 1.00 1.00 1.00 ——% City Attorney 1.00 1.00 1.00 1.00 ——% Claims Investigator 1.00 1.00 1.00 1.00 ——% Deputy City Attorney 1.00 1.00 1.00 1.00 ——% Legal Fellow 1.00 1.00 0.50 1.00 0.50 100.0% Legal Fellow (Freeze)——0.50 —(0.50)(100.0)% Secretary to City Attorney 1.00 1.00 1.00 1.00 ——% Senior Management Analyst 1.00 1.00 1.00 1.00 ——% Total City Attorney 10.00 10.00 10.00 10.00 ——% City Auditor City Auditor 1.00 1.00 1.00 —(1.00)(100.0)% Performance Auditor I 1.00 —————% Performance Auditor II 1.00 2.00 ————% Senior Performance Auditor 1.00 1.00 2.00 —(2.00)(100.0)% Total City Auditor 4.00 4.00 3.00 —(3.00)(100.0)% City Clerk Administrative Associate III 2.00 2.00 2.00 2.00 ——% Assistant City Clerk 1.00 1.00 1.00 1.00 ——% City Clerk 1.00 1.00 1.00 1.00 ——% Deputy City Clerk 1.00 1.00 1.00 1.00 ——% Total City Clerk 5.00 5.00 5.00 5.00 ——% City Manager Administrative Assistant 1.00 2.00 2.00 2.00 ——% Administrative Associate III 1.00 —————% Assistant City Manager —1.00 1.00 1.00 ——% Assistant City Manager/Utilities General Manager 0.25 —————% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 413 Assistant to the City Manager 2.00 2.00 1.00 1.00 ——% Assistant to the City Manager (Freeze)——1.00 —(1.00)(100.0)% Chief Communications Officer 1.00 1.00 1.00 1.00 ——% Chief Sustainability Officer 1.00 —————% City Manager 1.00 1.00 1.00 1.00 ——% Deputy City Manager 2.00 1.00 1.00 1.00 ——% Executive Assistant to the City Manager 1.00 1.00 1.00 1.00 ——% Management Analyst 0.75 0.75 ————% Manager Communications 1.00 1.00 1.00 1.00 ——% Total City Manager 12.00 10.75 10.00 9.00 (1.00)(10.0)% Community Services Administrative Assistant 1.00 1.00 1.00 1.00 ——% Administrative Associate III 1.00 1.00 ————% Administrative Associate III (Freeze)——1.00 —(1.00)(100.0)% Assistant Director Community Services 2.00 2.00 1.00 1.00 ——% Assistant Director Community Services (Freeze)——1.00 —(1.00)(100.0)% Building Serviceperson 1.25 1.25 1.00 1.00 ——% Building Serviceperson-Lead 0.60 0.60 0.60 0.60 ——% Coordinator Recreation Programs 3.00 4.00 4.00 4.00 ——% Director Community Services 1.00 1.00 1.00 1.00 ——% Division Manager Open Space, Parks and Golf 1.00 1.00 ————% Heavy Equipment Operator 0.07 0.07 0.07 —(0.07)(100.0)% Inspector, Field Services 2.00 2.00 2.00 2.00 ——% Junior Museum & Zoo Educator 3.60 3.60 3.25 3.25 ——% Junior Museum & Zoo Educator (Freeze)——0.35 —((0.35)(100.0)% Management Analyst 1.00 1.00 1.00 1.00 ——% Management Assistant 1.00 1.00 1.00 1.00 ——% Manager Community Services 5.00 5.00 4.00 5.00 1.00 25.0% Manager Community Services (Freeze)——1.00 —(1.00)(100.0)% Manager Community Services Senior Program 4.00 4.00 4.00 4.00 ——% Manager Human Services 1.00 1.00 1.00 1.00 ——% Park Maintenance Person 6.00 6.00 6.00 6.00 ——% Park Maintenance-Lead 1.00 1.00 1.00 1.00 ——% Park Ranger 5.00 5.00 5.00 5.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 414 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Parks/Golf Crew-Lead 2.00 2.00 2.00 2.00 ——% Producer Arts/Science Program 11.00 11.00 10.25 11.00 0.75 (12.0)% Producer Arts/Science Program (Freeze)——1.75 —(1.75)(100.0)% Program Assistant I 8.00 8.00 3.00 3.00 ——% Program Assistant I (Freeze)——4.00 —(4.00)(100.0)% Program Assistant II 4.00 3.00 4.00 4.00 ——% Project Manager 0.10 0.10 0.10 0.10 ——% Senior Management Analyst 1.00 1.00 1.00 1.00 ——% Sprinkler System Representative 4.00 4.00 4.00 4.00 ——% Superintendent Community Services 2.00 2.00 2.00 2.00 ——% Superintendent Recreation 1.00 1.00 ————% Superintendent Recreation (Freeze)——1.00 —(1.00)(100.0)% Theater Specialist 2.00 2.00 2.00 2.00 ——% WGW Heavy Equipment Operator ———0.07 0.07 —% Total Community Services 75.62 75.62 75.37 67.02 (8.35)(11.1)% Fire 40-Hour Training Battalion Chief 1.00 1.00 1.00 1.00 ——% 40-Hour Training Captain 1.00 1.00 —1.00 1.00 100.0% 40-Hour Training Captain (Freeze)——1.00 —(1.00)(100.0)% Administrative Assistant 1.00 1.00 1.00 1.00 ——% Administrative Associate II 2.20 2.20 1.20 2.20 1.00 83.3% Administrative Associate II (Freeze)——1.00 —(1.00)(100.0)% Battalion Chief 3.00 3.00 3.00 3.00 ——% Business Analyst 0.80 0.80 0.80 0.80 ——% Deputy Chief/Fire Marshal 0.05 0.05 0.05 0.05 ——% Deputy Director Technical Services Division 0.20 0.20 ————% Deputy Director Technical Services Division (Freeze) ——0.20 —(0.20)(100.0)% Deputy Fire Chief 2.00 2.00 2.00 1.00 (1.00)(50.0)% Emergency Medical Service Director 1.00 1.00 1.00 1.00 ——% Emergency Medical Services Data Specialist 1.00 1.00 1.00 1.00 ——% Fire Apparatus Operator 26.00 26.00 26.00 26.00 ——% Fire Captain 21.00 21.00 21.00 20.00 (1.00)(4.8)% Fire Chief 1.00 1.00 1.00 1.00 ——% Fire Fighter 34.00 34.00 29.00 29.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 415 Fire Fighter (Freeze)——5.00 —(5.00)(100.0)% Fire Inspector 0.80 0.80 0.40 0.40 ——% Fire Inspector (Freeze)——0.40 —(0.40)(100.0)% Geographic Information System Specialist 0.50 0.50 0.50 0.50 ——% Hazardous Materials Inspector 0.30 0.30 0.30 0.30 ——% Senior Management Analyst 1.00 1.00 1.00 1.00 ——% Total Fire 97.85 97.85 97.85 90.25 (7.60)(7.8)% Human Resources Assistant Director Human Resources 1.00 1.00 1.00 1.00 ——% Director Human Resources/CPO 1.00 1.00 1.00 1.00 ——% Human Resources Representative 3.00 3.00 2.50 2.00 (0.50)(20.0)% Human Resources Representative (Freeze)——0.50 —(0.50)(100.0)% Human Resources Technician 4.00 4.00 3.50 3.00 (0.50)(14.0)% Human Resources Technician (Freeze)——0.50 —(0.50)(100.0)% Manager Employee Benefits 1.00 1.00 1.00 1.00 ——% Manager Employee Relations 1.00 1.00 1.00 1.00 ——% Senior Human Resources Administrator 3.00 3.00 3.00 3.00 ——% Senior Management Analyst 2.00 2.00 2.00 2.00 ——% Total Human Resources 16.00 16.00 16.00 14.00 (2.00)(12.5)% Library Administrative Associate III 1.00 1.00 ————% Administrative Associate III (Freeze)——1.00 —(1.00)(100.0)% Assistant Director Library Services 1.00 1.00 ————% Assistant Director Library Services (Freeze)——1.00 —(1.00)(100.0)% Business Analyst 1.00 1.00 1.00 1.00 ——% Coordinator Library Programs 1.00 1.00 1.00 1.00 ——% Director Libraries 1.00 1.00 1.00 1.00 ——% Division Head Library Services 1.00 1.00 1.00 1.00 ——% Librarian 7.00 6.00 6.00 6.00 ——% Library Associate 7.00 7.00 6.00 6.00 ——% Library Associate (Freeze)——1.00 —(1.00)(100.0)% Library Specialist 11.50 11.50 10.50 10.50 ——% Library Specialist (Freeze)——1.00 —(1.00)(100.0)% Management Analyst 1.00 1.00 1.00 1.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 416 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Manager Library Services 4.00 3.00 3.00 3.00 ——% Senior Librarian 9.00 8.00 6.00 6.00 ——% Senior Librarian (Freeze)——2.00 —(2.00)(100.0)% Supervising Librarian 2.00 4.00 4.00 4.00 ——% Total Library 47.50 46.50 46.50 40.50 (6.00)(12.9)% Office of Emergency Services Director Office of Emergency Services 1.00 1.00 1.00 1.00 ——% Office of Emergency Services Coordinator 1.00 1.00 1.00 1.00 ——% Program Assistant II 1.00 1.00 ————% Program Assistant II (Freeze)——1.00 —(1.00)(100.0)% Total Office of Emergency Services 3.00 3.00 3.00 2.00 (1.00)(33.3)% Office of Transportationb Administrative Assistant —0.50 0.50 0.60 0.10 20.0% Administrative Associate III 0.30 —————% Associate Engineer 0.65 0.30 0.30 0.35 0.05 16.7% Associate Planner 0.24 0.30 0.45 0.40 (0.05)(11.1)% Chief Transportation Official 0.55 0.70 0.70 0.70 ——% Coordinator Transportation Systems Management 0.74 1.25 1.25 0.65 (0.60)(48.0)% Management Analyst 0.02 0.50 0.50 0.50 ——% Parking Operations-Lead 0.10 ——0.05 0.05 —% Project Engineer 0.50 0.45 0.45 0.25 (0.20)(44.4)% Senior Engineer —0.20 0.20 0.20 ——% Senior Planner 0.28 0.50 0.50 0.15 (0.35)(70.0)% Traffic Engineering-Lead 0.65 0.35 0.35 0.35 ——% Transportation Planning Manager 0.36 1.15 1.15 1.00 (0.15)(13.0)% Total Office of Transportation 4.39 6.20 6.35 5.20 (1.15)(18.1)% Planning and Development Servicesc Administrative Assistant 2.00 1.00 1.00 1.00 ——% Administrative Associate I 1.00 1.00 1.00 1.00 ——% Administrative Associate II 2.80 2.80 2.80 2.80 ——% Administrative Associate III 3.29 4.00 4.00 3.00 (1.00)(25.0)% Assistant Chief Building Official 1.00 1.00 1.00 1.00 ——% Assistant Director PCE 1.00 1.00 1.00 1.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 417 Associate Engineer 0.02 0.22 0.20 —(0.20)(100.0)% Associate Planner 3.03 3.15 3.00 3.25 0.25 8.3% Building Inspector Specialist 4.00 4.00 6.00 6.00 ——% Building/Planning Technician 3.00 3.00 2.00 2.00 ——% Building/Planning Technician (Freeze)——1.00 —(1.00)(100.0)% Business Analyst 1.00 —————% Chief Building Official 1.00 1.00 1.00 1.00 ——% Chief Planning Official 1.00 1.00 1.00 1.00 ——% Chief Transportation Official 0.09 —————% Code Enforcement Officer 2.00 2.00 ————% Code Enforcement Officer (Freeze)——2.00 —(2.00)(100.0)% Code Enforcement-Lead 1.00 1.00 1.00 1.00 ——% Deputy Chief/Fire Marshal 0.80 0.80 0.80 0.80 ——% Development Project Coordinator II 2.00 2.00 2.00 2.00 ——% Development Project Coordinator III 3.00 3.00 3.00 3.00 ——% Development Services Director 1.00 —————% Director Planning/Community Environment 1.00 1.00 1.00 1.00 ——% Engineer 0.64 0.64 0.52 0.52 ——% Engineering Technician III 1.78 1.78 1.50 1.50 ——% Fire Inspector 3.20 3.20 1.60 1.60 ——% Fire Inspector (Freeze)——1.60 —(1.60)(100.0)% Hazardous Materials Inspector 1.60 1.60 1.60 1.60 ——% Industrial Waste Inspector 0.01 0.01 ————% Industrial Waste Investigator 0.35 0.35 0.35 0.35 ——% Inspector, Field Services 0.68 0.68 0.68 0.68 ——% Landscape Architect Park Planner 0.50 0.50 0.50 0.50 ——% Management Analyst 1.79 0.01 ————% Manager Development Center 1.00 —————% Manager Environmental Control Program 0.10 0.10 ————% Manager Planning 3.00 5.00 4.00 4.00 ——% Manager Urban Forestry 0.04 0.04 ————% Planner 4.00 4.00 4.00 4.00 ——% Planning Division Manager 1.00 —————% Principal Management Analyst —1.00 ————% Principal Planner 1.00 2.00 1.00 1.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 418 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Principal Planner (Freeze)——1.00 —(1.00)(100.0)% Program Assistant —1.00 ————% Program Assistant I (Freeze)——1.00 —(1.00)(100.0)% Project Engineer 0.33 0.13 0.10 —(0.10)(100.0)% Senior Business Analyst —1.00 1.00 1.00 ——% Senior Engineer 0.46 0.46 0.40 0.40 ——% Senior Industrial Waste Investigator 0.01 0.01 ————% Senior Management Analyst 1.88 2.00 2.00 2.00 ——% Senior Planner 3.60 3.60 2.60 3.65 1.05 40.0% Senior Planner (Freeze)——1.00 —(1.00)(100.0)% Supervisor Inspection and Surveying 0.27 0.27 0.25 0.25 ——% Traffic Engineering-Lead —0.10 0.10 0.05 (0.05)(50.0)% Transportation Planning Manager 0.05 ——0.05 0.05 —% Total Planning and Development Services 62.32 62.45 61.60 54.00 (7.60)(12.3)% Police Administrative Assistant 1.00 1.00 1.00 1.00 ——% Administrative Associate II 3.00 3.00 2.00 2.00 ——% Administrative Associate II (Freeze)——1.00 —(1.00)(100.0)% Animal Control Officer 3.00 3.00 2.00 2.00 ——% Animal Control Officer (Freeze)——1.00 —(1.00)(100.0)% Animal Control Officer-Lead 1.00 1.00 1.00 1.00 ——% Animal Services Specialist II 2.00 —————% Assistant Police Chief 1.00 1.00 1.00 1.00 ——% Business Analyst 1.20 1.20 1.20 1.20 ——% Code Enforcement Officer 1.00 1.00 1.00 1.00 ——% Communications Manager 1.00 1.00 ————% Communications Manager (Freeze)——1.00 —(1.00)(100.0)% Communications Technician 1.00 1.00 ————% Communications Technician (Freeze)——1.00 —(1.00)(100.0)% Community Service Officer 7.50 7.50 5.63 5.63 ——% Community Service Officer (Freeze)——1.87 —(1.87)(100.0)% Court Liaison Officer 1.00 1.00 1.00 1.00 ——% Crime Analyst 1.00 1.00 1.00 1.00 ——% Deputy Director Technical Services Division 0.80 0.80 ————% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 419 Deputy Director Technical Services Division (Freeze) ——0.80 —(0.80)(100.0)% Geographic Information System Specialist 0.50 0.50 0.50 0.50 ——% Police Agent 19.00 19.00 19.00 19.00 ——% Police Captain 2.00 2.00 2.00 2.00 ——% Police Chief 1.00 1.00 1.00 1.00 ——% Police Lieutenant 5.00 5.00 4.00 4.00 ——% Police Lieutenant (Freeze)——1.00 —(1.00)(100.0)% Police Officer 50.00 50.00 39.00 39.00 ——% Police Officer (Freeze)——11.00 —(11.00)(100.0)% Police Records Specialist II 6.00 6.00 6.00 6.00 ——% Police Records Specialist-Lead 1.00 1.00 1.00 1.00 ——% Police Sergeant 14.00 14.00 14.00 14.00 ——% Program Assistant II 1.00 1.00 1.00 1.00 ——% Property Evidence Technician 2.00 2.00 2.00 2.00 ——% Public Safety Communications Manager 1.00 1.00 ————% Public Safety Communications Manager (Freeze) ——1.00 —(1.00)(100.0)% Public Safety Dispatcher 16.00 16.00 12.00 12.00 ——% Public Safety Dispatcher (Freeze)——4.00 —(4.00)(100.0)% Public Safety Dispatcher-Lead 4.00 4.00 4.00 4.00 ——% Public Safety Program Manager 2.00 2.00 2.00 1.00 (1.00)(50.0)% Senior Management Analyst 1.00 1.00 1.00 1.00 ——% Superintendent Animal Services 1.00 —————% Veterinarian 1.00 —————% Veterinarian Technician 2.00 —————% Total Police 155.00 149.00 149.00 124.33 (24.67)(16.6)% Public Works Administrative Assistant 1.00 1.00 1.00 0.50 (0.50)(50.0)% Administrative Associate I 0.60 0.10 0.10 —(0.10)(100.0)% Administrative Associate II 2.65 2.65 2.65 2.65 ——% Administrative Associate III 0.01 0.01 0.01 —(0.01)(100.0)% Assistant Director Public Works 0.87 0.73 0.73 0.73 ——% Associate Engineer 0.30 —————% Building Serviceperson-Lead 1.00 1.00 1.00 1.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 420 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Cement Finisher 2.00 2.00 2.00 2.00 ——% Cement Finisher-Lead 0.26 0.26 0.26 0.26 ——% Coordinator Public Works Projects 1.50 1.50 1.50 1.50 ——% Director Public Works/City Engineer 1.00 1.00 1.00 1.00 ——% Electrician 0.80 0.80 0.80 0.80 ——% Engineer 0.66 0.36 0.48 0.48 ——% Engineering Technician III 1.47 1.47 1.75 1.75 ——% Equipment Operator 2.46 2.46 2.46 2.46 ——% Facilities Carpenter 1.00 1.00 1.00 1.00 ——% Facilities Maintenance-Lead 1.85 1.85 1.85 1.85 ——% Facilities Painter 1.75 1.75 1.75 1.75 ——% Facilities Technician 4.05 4.05 4.05 4.05 ——% Heavy Equipment Operator 2.33 2.33 2.33 2.10 (0.23)(9.9)% Heavy Equipment Operator-Lead 0.85 0.85 0.85 0.85 ——% Inspector, Field Services 0.11 0.11 0.11 0.11 ——% Landscape Architect Park Planner 0.60 0.60 0.60 0.60 ——% Management Analyst 0.70 0.70 1.45 1.45 ——% Manager Facilities 0.90 0.90 0.90 0.90 ——% Manager Maintenance Operations 1.20 1.20 1.20 1.20 ——% Manager Urban Forestry 0.96 0.96 1.00 1.00 ——% Manager Watershed Protection 0.05 0.05 0.05 0.05 ——% Project Engineer 0.50 —————% Project Manager 2.65 2.65 2.00 2.00 ——% Project Manager (Freeze)——0.65 —(0.65)(100.0)% Senior Engineer 0.79 0.59 0.60 0.60 ——% Senior Management Analyst 1.11 1.11 1.11 1.11 ——% Senior Project Manager 0.10 —————% Supervisor Inspection and Surveying 0.10 0.10 0.10 0.10 ——% Surveyor, Public Works 0.33 0.33 0.33 0.33 ——% Traffic Controller Maintainer I 1.94 1.94 1.94 1.94 ——% Traffic Controller Maintainer II 2.00 2.00 2.00 1.00 (1.00)(50.0)% Tree Maintenance Person 1.00 1.00 1.00 1.00 ——% Tree Trim/Line Clear 7.00 7.00 7.00 7.00 ——% Tree Trim/Line Clear-Lead 1.00 1.00 1.00 1.00 ——% WGW Heavy Equipment Operator ———0.23 0.23 —% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 421 Total Public Works 51.45 49.41 50.61 48.35 (2.26)(4.5)% Total General Fund 582.28 574.93 574.43 506.80 (67.63)(11.8)% Enterprise Fund Public Works Account Specialist 0.30 0.30 0.30 —(0.30)(100.0)% Accountant 0.40 0.40 0.40 0.70 0.30 75.0% Administrative Associate I 0.10 0.10 0.10 —(0.10)(100.0)% Administrative Associate II 2.15 2.15 2.15 2.15 ——% Administrative Associate III 0.10 0.10 0.10 0.20 0.10 100.0% Assistant Director Public Works 1.30 1.30 1.30 1.30 ——% Assistant Manager WQCP 2.00 2.00 2.00 2.00 ——% Associate Engineer 2.99 2.99 3.00 3.00 ——% Chemist 3.00 3.00 3.00 2.00 (1.00)(33.3)% Deputy Chief/Fire Marshal 0.07 0.07 0.07 0.07 ——% Electrician 3.00 3.00 3.00 3.00 ——% Electrician-Lead 2.00 2.00 2.00 2.00 ——% Engineer 0.90 0.90 0.90 0.90 ——% Engineering Technician III 0.25 0.25 0.25 0.25 ——% Environmental Specialist 2.00 2.00 2.00 2.00 ——% Equipment Operator 0.54 0.54 0.54 0.54 ——% Facilities Maintenance Lead 1.00 1.00 1.00 1.00 ——% Facilities Technician 1.50 1.50 1.50 1.50 ——% Hazardous Materials Inspector 0.04 0.04 0.04 0.04 ——% Heavy Equipment Operator 0.90 0.90 0.90 0.90 ——% Heavy Equipment Operator-Lead 1.15 1.15 1.15 1.15 ——% Industrial Waste Inspector 2.99 2.99 3.00 3.00 ——% Industrial Waste Investigator 1.15 1.15 1.15 1.15 ——% Laboratory Technician WQC 3.00 3.00 3.00 3.00 ——% Landfill Technician 1.00 1.00 1.00 1.00 ——% Management Analyst 2.30 2.30 2.30 2.30 ——% Manager Airport 1.00 1.00 1.00 1.00 ——% Manager Environmental Control Program 4.90 4.90 5.00 5.00 ——% Manager Laboratory Services 1.00 1.00 1.00 1.00 ——% Manager Maintenance Operations 1.96 1.96 1.96 1.96 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 422 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Manager Solid Waste 1.00 1.00 1.00 1.00 ——% Manager Water Quality Control Plant 1.00 1.00 1.00 1.00 ——% Manager Watershed Protection 0.95 0.95 0.95 0.95 ——% Plant Mechanic 7.00 7.00 7.00 7.00 ——% Program Assistant I 1.00 1.00 1.00 1.00 ——% Program Assistant II 2.00 2.00 2.00 2.00 ——% Project Engineer 1.83 1.83 1.83 1.83 ——% Project Manager 1.35 1.35 1.35 1.35 ——% Senior Accountant 0.30 0.30 0.30 0.30 ——% Senior Buyer 1.00 1.00 1.00 1.00 ——% Senior Chemist 1.00 1.00 1.00 2.00 1.00 100.0% Senior Engineer 3.76 3.76 3.76 3.76 ——% Senior Industrial Waste Investigator 0.99 0.99 1.00 1.00 ——% Senior Management Analyst 0.21 0.21 0.21 0.21 ——% Senior Mechanic 1.00 1.00 1.00 1.00 ——% Senior Operator WQC 6.00 6.00 6.00 6.00 ——% Senior Technologist 1.00 1.00 1.00 1.00 ——% Storekeeper 1.00 1.00 1.00 1.00 ——% Street Maintenance Assistant 1.00 1.00 1.00 1.00 ——% Street Sweeper Operator 1.63 1.63 1.63 1.63 ——% Supervisor WQCP Operations 3.00 3.00 3.00 3.00 ——% Surveyor, Public Works 0.12 0.12 0.12 0.12 ——% Technologist 1.00 1.00 1.00 1.00 ——% Traffic Controller Maintainer I 0.06 0.06 0.06 0.06 ——% WQC Plant Operator II 16.00 16.00 16.00 16.00 ——% Zero Waste Coordinator 1.00 1.00 1.00 1.00 ——% Total Public Works 101.19 101.19 101.32 101.32 ——% Utilities Account Specialist 1.70 1.70 1.70 1.00 (0.70)(41.2)% Accountant 0.60 0.60 0.60 1.30 0.70 116.7% Administrative Assistant 1.00 1.00 1.00 1.00 ——% Administrative Associate II 7.00 6.00 6.00 6.00 ——% Assistant City Manager/Utilities General Manager 0.75 —————% Assistant Director Administrative Services 0.25 0.25 0.25 0.25 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 423 Assistant Director Utilities Customer Support Services 1.00 1.00 1.00 1.00 ——% Assistant Director Utilities Engineering 1.00 1.00 —1.00 ——% Assistant Director Utilities Engineering (Freeze)——1.00 1.00 1.00 100.0% Assistant Director Utilities Operations 1.00 1.00 1.00 —(1.00)(100.0)% Assistant Director Utilities/Resource Management 1.00 1.00 1.00 1.00 ——% Business Analyst 6.00 6.00 5.00 6.00 1.00 20.0% Business Analyst (Freeze)——1.00 —(1.00)(100.0)% Cathodic Protection Technician Assistant 1.00 1.00 1.00 1.00 ——% Cathodic Technician 1.00 1.00 1.00 1.00 ——% Cement Finisher 2.00 2.00 2.00 2.00 ——% Contracts Administrator 0.70 0.70 0.70 0.70 ——% Coordinator Utilities Projects 6.00 6.00 6.00 6.00 ——% Customer Service Representative 7.00 7.00 7.00 7.00 ——% Customer Service Specialist 2.00 2.00 2.00 2.00 ——% Customer Service Specialist-Lead 2.00 2.00 2.00 2.00 ——% Deputy Chief/Fire Marshal 0.08 0.08 0.08 0.08 ——% Deputy City Attorney 1.00 1.00 1.00 1.00 ——% Director Administrative Services/CFO 0.20 0.20 0.20 0.20 ——% Electric Heavy Equipment Operator ——2.00 2.00 ——% Electric Project Engineer 2.00 4.00 4.00 4.00 ——% Electric Underground Inspector 2.00 2.00 2.00 2.00 ——% Electric Underground Inspector-Lead 1.00 1.00 1.00 1.00 ——% Electrical Equipment Technician 1.00 1.00 1.00 1.00 ——% Electrician Assistant I 3.00 3.00 3.00 3.00 ——% Engineer 4.00 4.00 4.00 4.00 ——% Engineering Manager - Electric 1.00 1.00 1.00 1.00 ——% Engineering Manager - WGW 1.00 1.00 1.00 1.00 ——% Engineering Technician III 3.00 3.00 3.00 3.00 ——% Gas and Water Meter Measurement and Control Technician 4.00 4.00 4.00 4.00 ——% Gas and Water Meter Measurement and Control Technician - Lead 1.00 1.00 1.00 1.00 ——% Hazardous Materials Inspector 0.06 0.06 0.06 0.06 ——% Heavy Equipment Operator 6.70 6.70 ————% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 424 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Heavy Equipment Operator - Install/Repair 4.00 4.00 4.00 4.00 ——% Human Resources Representative ———1.00 1.00 —% Industrial Waste Investigator 0.50 0.50 0.50 0.50 ——% Inspector, WGW Utilities Field Services 5.00 5.00 5.00 5.00 ——% Lineperson/Cable Specialist 11.00 11.00 10.00 10.00 ——% Lineperson/Cable Specialist-Lead 4.00 4.00 4.00 4.00 ——% Maintenance Mechanic-Welding 2.00 2.00 2.00 2.00 ——% Manager Communications 1.00 1.00 1.00 1.00 ——% Manager Customer Service 1.00 1.00 1.00 1.00 ——% Manager Electric Operations 1.00 1.00 1.00 1.00 ——% Manager Treasury, Debt & Investments 0.40 0.40 0.40 0.40 ——% Manager Utilities Compliance 1.00 1.00 1.00 1.00 ——% Manager Utilities Credit & Collection 1.00 1.00 1.00 1.00 ——% Manager Utilities Operations WGW 1.00 1.00 1.00 1.00 ——% Manager Utilities Program Services 1.00 1.00 1.00 1.00 ——% Manager Utilities Strategic Business 1.00 1.00 1.00 1.00 ——% Manager Utilities Telecommunications 1.00 1.00 1.00 1.00 ——% Meter Reader 6.00 6.00 6.00 6.00 ——% Meter Reader-Lead 1.00 1.00 1.00 1.00 ——% Metering Technician 3.00 3.00 3.00 3.00 ——% Metering Technician-Lead 1.00 1.00 1.00 1.00 ——% Offset Equipment Operator 0.48 0.48 0.48 0.48 ——% Overhead Underground Troubleman 2.00 2.00 2.00 2.00 ——% Power Engineer 3.00 1.00 1.00 1.00 ——% Principal Business Analyst 1.00 1.00 1.00 1.00 ——% Program Assistant I 1.50 1.50 1.50 1.50 ——% Program Assistant II —1.00 1.00 1.00 ——% Project Engineer 5.00 5.00 5.00 5.00 ——% Project Manager 0.75 0.75 0.75 0.75 ——% Resource Planner 6.00 5.00 5.00 5.00 ——% Restoration Lead 1.00 1.00 1.00 1.00 ——% SCADA Technologist 2.00 2.00 2.00 2.00 ——% Senior Accountant 0.70 0.70 0.70 0.70 ——% Senior Business Analyst 3.00 3.00 3.00 3.00 ——% Senior Electrical Engineer 4.00 4.00 4.00 5.00 1.00 25.0% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 425 Senior Engineer 5.00 5.00 5.00 5.00 ——% Senior Management Analyst 0.70 0.70 0.70 0.70 ——% Senior Mechanic 1.00 1.00 1.00 1.00 ——% Senior Performance Auditor 1.00 1.00 1.00 —(1.00)(100.0)% Senior Resource Planner 6.00 6.50 6.50 6.50 ——% Senior Utilities Field Service Representative 1.00 1.00 1.00 1.00 ——% Senior Water Systems Operator 2.00 2.00 2.00 2.00 ——% Storekeeper 1.00 1.00 1.00 1.00 ——% Storekeeper-Lead 0.80 0.80 0.80 0.80 ——% Street Light, Traffic Signal & Fiber Technician 5.00 5.00 5.00 5.00 ——% Street Light, Traffic Signal & Fiber-Lead 2.00 2.00 2.00 2.00 ——% Substation Electrician 6.00 6.00 5.00 6.00 1.00 20.0% Substation Electrician (Freeze)——1.00 —(1.00)(100.0)% Substation Electrician-Lead 2.00 2.00 2.00 2.00 ——% Supervising Electric Project Engineer 1.00 1.00 1.00 —(1.00)(100.0)% Sustainability Programs Administrator ———4.00 4.00 —% Tree Maintenance Person 1.00 1.00 1.00 1.00 ——% Utilities Chief Operating Officer 1.00 1.00 —1.00 1.00 100.0% Utilities Chief Operating Officer (Freeze)——1.00 —(1.00)(100.0)% Utilities Compliance Technician 2.00 2.00 3.00 3.00 ——% Utilities Compliance Technician-Lead 1.00 1.00 1.00 1.00 ——% Utilities Credit/Collection Specialist 2.00 2.00 2.00 2.00 ——% Utilities Director —1.00 1.00 1.00 ——% Utilities Engineer Estimator 5.00 5.00 5.00 5.00 ——% Utilities Field Services Representative 5.00 5.00 5.00 5.00 ——% Utilities Install Repair-Lead-Welding Certified 2.00 2.00 2.00 2.00 ——% Utilities Install Repair-Welding Certified 3.00 3.00 3.00 3.00 ——% Utilities Install/Repair 10.00 10.00 10.00 10.00 ——% Utilities Install/Repair Assistant 1.00 1.00 1.00 1.00 ——% Utilities Install/Repair-Lead 5.00 5.00 5.00 5.00 ——% Utilities Key Account Representative 3.00 3.00 3.00 3.00 ——% Utilities Locator 3.00 3.00 3.00 3.00 ——% Utilities Marketing Program Administrator 3.00 4.00 4.00 —(4.00)(100.0)% Utilities Safety Officer 1.00 1.00 1.00 1.00 ——% Utilities Supervisor 12.00 12.00 11.00 12.00 1.00 100.0% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 426 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Utilities Supervisor (Freeze)——1.00 —(1.00)(100.0)% Utilities System Operator 5.00 5.00 5.00 5.00 ——% Utility Engineering Estimator - Lead 1.00 1.00 1.00 1.00 ——% Warehouse Supervisor 0.80 0.80 0.80 0.80 ——% Water System Operator II 4.00 4.00 4.00 4.00 ——% WGW Heavy Equipment Operator ——4.70 4.70 ——% Total Utilities 256.67 257.42 257.42 257.42 (0.00)—% Total Enterprise Fund 357.86 358.61 358.74 358.74 (0.00)—% Other Funds Capital Project Fund Administrative Assistant —0.15 0.15 0.65 0.50 333.3% Administrative Associate I 0.80 0.80 0.80 —(0.80)(100.0)% Administrative Associate III 1.09 0.89 0.89 0.80 (0.09)(10.1)% Assistant Director Public Works 0.58 0.72 0.72 0.72 ——% Associate Engineer 3.04 2.49 1.50 1.65 0.15 10.0% Associate Engineer (Freeze)——1.00 —(1.00)(100.0)% Associate Planner 0.31 0.30 0.30 0.35 0.05 16.7% Building Serviceperson 0.75 0.75 1.00 1.00 ——% Building Serviceperson-Lead 1.40 1.40 1.40 1.40 ——% Cement Finisher-Lead 0.74 0.74 0.74 0.74 ——% Chief Transportation Official 0.36 0.30 0.30 0.30 ——% Contracts Administrator 0.60 0.60 0.60 0.60 ——% Coordinator Public Works Projects 1.30 1.30 1.30 1.30 ——% Coordinator Transportation Systems Management 0.76 0.75 0.75 1.35 0.60 80.0% Engineer 2.80 3.10 2.10 2.10 ——% Engineer (Freeze)——1.00 —(1.00)(100.0)% Engineering Technician III 0.50 0.50 0.50 0.50 ——% Facilities Technician 1.50 1.50 1.50 1.50 ——% Inspector, Field Services 1.21 1.21 1.21 1.21 ——% Landscape Architect Park Planner 0.90 0.90 0.90 0.90 ——% Management Analyst 0.82 0.94 0.95 0.95 ——% Manager Facilities 0.10 0.10 0.10 0.10 ——% Manager Maintenance Operations 0.65 0.65 0.65 0.65 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 427 Parking Operations-Lead 0.35 0.40 0.40 0.30 (0.10)(25.0)% Project Engineer 6.84 7.59 7.62 7.92 0.30 3.9% Project Manager 1.15 1.15 0.80 0.80 ——% Project Manager (Freeze)——0.35 —(0.35)(100.0)% Senior Engineer 1.99 2.99 4.04 4.04 ——% Senior Management Analyst 0.72 0.60 0.60 0.60 ——% Senior Planner 0.72 0.50 0.50 0.80 0.30 60.0% Senior Project Manager 0.90 1.00 ————% Supervisor Inspection and Surveying 0.63 0.63 0.65 0.65 ——% Surveyor, Public Works 0.55 0.55 0.55 0.55 ——% Traffic Engineering-Lead 0.35 0.55 0.55 0.60 0.05 9.1% Transportation Planning Manager 0.35 0.35 0.35 0.45 0.10 28.6% Total Capital Project Fund 34.76 36.40 36.77 35.48 (1.29)(3.5)% Printing and Mailing Services Manager Revenue Collections 0.10 0.10 0.10 0.10 ——% Offset Equipment Operator 1.52 1.52 1.52 1.52 ——% Total Printing and Mailing Services 1.62 1.62 1.62 1.62 ——% Special Revenue Funds Account Specialist 1.87 1.87 1.37 1.37 ——% Account Specialist (Freeze)——0.50 —(0.50)(100.0)% Account Specialist-Lead 0.55 0.55 0.55 0.55 ——% Administrative Assistant —0.35 0.35 0.25 (0.10)(28.6)% Administrative Associate II 0.20 0.20 0.20 0.20 ——% Administrative Associate III 0.21 —————% Associate Planner 0.42 0.25 0.25 —(0.25)(100.0)% Community Service Officer 0.50 0.50 0.37 0.37 ——% Community Service Officer (Freeze)——0.13 —(0.13)(100.0)% Coordinator Public Works Projects 0.20 0.20 0.20 0.20 ——% Electrician 0.20 0.20 0.20 0.20 ——% Facilities Maintenance-Lead 0.15 0.15 0.15 0.15 ——% Facilities Painter 0.25 0.25 0.25 0.25 ——% Facilities Technician 0.45 0.45 0.45 0.45 ——% Management Analyst 0.17 0.35 0.35 0.35 ——% Manager Community Services Senior Program 1.00 1.00 1.00 1.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION 428 TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET Manager Maintenance Operations 0.19 0.19 0.19 0.19 ——% Manager Revenue Collections 0.28 0.28 0.28 0.28 ——% Parking Operations-Lead 0.55 0.60 0.60 0.65 0.05 8.3% Senior Planner 0.40 0.40 0.40 0.40 ——% Street Maintenance Assistant 2.00 2.00 2.00 2.00 ——% Street Sweeper Operator 0.37 0.37 0.37 0.37 ——% Transportation Planning Manager 0.24 0.50 0.50 0.50 ——% Total Special Revenue Funds 10.20 10.66 10.66 9.73 (0.93)(8.7)% Technology Fund Administrative Assistant 1.00 1.00 1.00 1.00 ——% Assistant Director Administrative Services 0.10 0.10 0.10 0.10 ——% Business Analyst 1.00 1.00 1.00 1.00 ——% Desktop Technician 6.00 6.00 6.00 6.00 ——% Director Information Technology/CIO 1.00 1.00 —1.00 1.00 100.0% Director Information Technology/CIO (Freeze)——1.00 —(1.00)(100.0)% Manager Information Technology 3.00 3.00 3.00 3.00 ——% Manager Information Technology Security 1.00 1.00 1.00 —(1.00)(100.0)% Principal Business Analyst 1.00 1.00 1.00 —(1.00)(100.0)% Senior Business Analyst 2.00 2.00 2.00 2.00 ——% Senior Management Analyst 1.00 1.00 1.00 1.00 ——% Senior Technologist 18.00 18.00 16.00 14.00 (2.00)(12.5)% Senior Technologist (Freeze)——2.00 —(2.00)(100.0)% Technologist 1.00 1.00 ————% Technologist (Freeze)——1.00 —(1.00)(100.0)% Total Technology Fund 36.10 36.10 36.10 29.10 (7.00)(19.4)% Vehicle Replacement and Maintenance Fund Administrative Associate III 1.00 —————% Assistant Director Public Works 0.25 0.25 0.25 0.25 ——% Assistant Fleet Manager 1.00 1.00 1.00 1.00 ——% Equipment Maintenance Service Person 2.00 2.00 2.00 1.00 (1.00)(50.0)% Fleet Services Coordinator 2.00 1.00 1.00 1.00 ——% Management Analyst 0.20 0.20 0.20 0.20 ——% Management Assistant —1.00 1.00 1.00 ——% Manager Fleet 1.00 1.00 1.00 1.00 ——% Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 TABLE OF ORGANIZATION TABLE OF ORGANIZATION • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED OPERATING BUDGET 429 Motor Equipment Mechanic II 6.00 6.00 5.00 5.00 ——% Motor Equipment Mechanic II (Freeze)——1.00 —(1.00)(100.0)% Motor Equipment Mechanic-Lead 2.00 2.00 2.00 2.00 ——% Project Manager 1.00 1.00 1.00 1.00 ——% Senior Management Analyst 0.08 0.08 0.08 0.08 ——% Total Vehicle Replacement and Maintenance Fund 16.53 15.53 15.53 13.53 (2.00)(12.9)% Workers' Compensation Program Fund Senior Human Resources Administrator 1.00 1.00 1.00 1.00 ——% Total Workers’ Compensation Program Fund 1.00 1.00 1.00 1.00 ——% Total Other Funds 100.21 101.31 101.68 90.46 (11.22)(11.0)% Total Citywide Positions 1,040.35 1,034.85 1,034.85 956.00 (78.85)(7.6)% a.The FY 2021 Adopted Budget includes position freezes that reduced the funding equivalent to holding a position vacant. The positions impacted by this action are identified with “(Freeze)” following the job classification title and summarized in two rows; one to reflect the total FTE authorized (less freezes), and another to reflect FTE freezes. The FY 2022 Proposed Budget includes City Council direction to eliminate these positions (CMR 11872). b. The Office of Transportation was created within the City Manager’s Office in FY 2020 through the reallocation of staff and resources from the Planning and Development Services Department (previously the Planning and Community Environment Department). Prior year staffing levels have been restated for demonstrative purposes. c. The Planning and Development Services Department was established in FY 2020 through the merging of the Development Services Department and Planning and Community Environment Department and the reallocation of resources to create a dedicated Office of Transportation within the City Manager’s Office. Prior year staffing levels have been restated for demonstrative purposes. Table of Organization FY 2019 Actuals FY 2020 Actuals FY 2021 Adopted Budgeta FY 2022 Proposed Budget FY 2022 Change FTE FY 2022 Change % ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 ATTACHMENT A, EXHIBIT 5 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 Municipal Fee Schedule Amendements for FY 2022 Changed Fees ATTACHMENT A Administrative Services Department Fee Title FY 2021 Adopted FY 2022 Proposed % Change Justification Budget Book $30.00 each $35.00 each 16.67% Fees aligned to cover minimum material and staffing  costs Citywide Fee Title FY 2021 Adopted FY 2022 Proposed % Change Justification Utility Standards ‐ WGW Standards, Latest Edition $30.00 each $65.00 each 116.67% Utility Standards ‐ Project Plan Set (Up to 25 sheets) $30.00 each $56.00 each 86.67% Community Services Department Fee Title FY 2021 Adopted FY 2022 Proposed % Change Justification Arts & Sciences (Art Center) Locker Rental ‐ Large $35.00 per season $39.00 per season 11.43% Locker Rental ‐ Small $23.00 per season $25.00 per season 10.00% Administration Fee Per Registration $0.00 ‐ $50.00 each $0.00 ‐ $55.00 each 10.00% Arts & Sciences (Arts Activities) Field Trips $138.00 per group $152.00 per group 10.00% Workshop Supplies $0.50 ‐ $88.00 per person $0.50 ‐ $97.00 per person 10.00% Arts & Sciences (Junior Museum & Zoo) Family Membership $150.00 ‐ $430.00 each $108.00 ‐ $430.00 each Other Rentals & Reservations (Athletic Fields) Grass Fields Resident Fee: $49.00 ‐ $87.00 per hour; Non‐Resident Fee:  $89.00 ‐ $174.00 per hour Resident Fee: $54.00 per hour; Non‐Resident Fee: $98.00 per  hour 10.16% Grass Fields ‐ Palo Alto Based Non‐Profits Resident Fee: $27.00 ‐ $58.00 per hour; Non‐Resident Fee: Not  Available Resident Fee: $30.00 per hour; Non‐Resident Fee: Not  Available 10.00% Grass Fields ‐ Palo Alto Based Youth Sports  Organizations Resident Fee: $3.00 ‐ $29.00 per hour; Non‐Resident Fee: Not  Available Resident Fee: $9.00 per hour; Non‐Resident Fee: Not Available 28.00% Synthetic Turf Field Resident Fee: $66.00 ‐ $174.00 per hour; Non‐Resident Fee:  $148.00 ‐ $232.00 per hour Resident Fee: $73.00 per hour; Non‐Resident Fee: $163.00 per  hour 10.37% Synthetic Turf Field ‐ Palo Alto Based Non‐Profits Resident Fee: $47.00 ‐ $116.00 per hour; Non‐Resident Fee:  Not Available Resident Fee: $52.00 per hour; Non‐Resident Fee: Not available 10.63% Synthetic Turf Field ‐ Palo Alto Based Youth Sports  Organizations Resident Fee: $35.00 ‐ $58.00 per hour; Non‐Resident Fee: Not  Available Resident Fee: $39.00 per hour; Non‐Resident Fee: Not  Available 11.43% Rentals & Reservations (Cubberley Community Center) Additional hours past ten daily Basic Rate: $225.00 per hour; Non‐Profit Rate: $158.00 per  hour $250.00 per hour 11.00% A. Performance Day Package Basic Rate: $1,600.00 each; Non‐Profit Rate: $1,120.00 each $1,650.00 each 3.00% B. Production Day Package Basic Rate: $130.00 per hour; Non‐Profit Rate: $91.00 per hour $135.00 per hour 4.00% C. Rehearsal Day Package Basic Rate: $1,350.00 each; Non‐Profit Rate: $945.00 each $1,400.00 each 4.00% D. Dark Day Package Basic Rate: $960.00 each; Non‐Profit Rate: $672.00 each $1,000.00 each 4.16% Additional Performance Hours Past Four per  Performance Basic Rate: $225.00 per hour; Non‐Profit Rate: $158.00 per  hour $250.00 per hour 11.11% Dressing Room ‐ M3 Basic Rate: $26.00 per hour; Non‐Profit Rate: $22.00 per hour $30.00 per hour 15.39% Recreation (Recreation Activities) Teen Center Membership ‐ Monthly $10.00 per month $5.00 ‐ $10.00 per month Other Fees aligned to cover minimum material costs Fees aligned with market conditions and service delivery  model Attachment A: Page 1 of 2 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 Municipal Fee Schedule Amendements for FY 2022 Changed Fees ATTACHMENT A Office of Transportation (OOT) Fee Title FY 2021 Adopted FY 2022 Proposed % Change Justification All Downtown and SOFA Lots and Garages Annual  Parking Permit $830.00 per year $806.00 per year California Avenue Area All Garages and Lots Annual  Parking Permit $620.00 per year $403.00 per year Downtown RPP ‐ Reduced‐Price Employee Parking  Permit $50.00 each $50.00 each Downtown RPP ‐ Full Price Employee Parking Permit $415 each $403 each Evergreen RPP‐ MayField RPP Reduced‐Price Employee  Parking Permit $50 each $25 each Evergreen RPP ‐ MayField RPP Full Price Employee  Parking Permit $310 each $201.50 each Southgate RPP ‐ Reduced‐Price Employee Parking Permit 50 each $25 each Southgate RPP ‐ Full Price Employee Parking Permit $310 each $201.50 each Planning and Development Services (Public Works) Fee Title FY 2021 Adopted FY 2022 Proposed % Change Justification Tree Inspection for Private Development $161.00 per inspection $208.00 per inspection 27.30% Fee aligned to increased salary costs of staff time  required for this service Planning and Development Services (Impact & In‐Lieu Fees) Fee Title FY 2021 Adopted FY 2022 Proposed % Change Justification Park Impact Fee Single Family $13,103.00 per residence or $19,565.00 per  residence larger than 3,000 sq. ft.; Multi‐Family $8,577.00 per  unit or $4,337.00 per unit smaller than or equal to 900 sq. ft. Single Family $57,420.00 per unit; Multi‐Family $42,468.00 per  unit Park Impact Fee Commercial/Industrial $5,564.00 per 1,000 sq. ft. or fraction  thereof; Hotel/Motel $2,516.00 per 1,000 sq. ft. or fraction  thereof Commercial/Industrial $16,837.00 per net new 1000 sq. ft.;  Hotel/Motel $2,866.00 per net new 1000 sq. ft. Community Center Impact Fee Single Family $3,499.00 per residence or $5,086.00 per  residence larger than 3,000 sq. ft.; Multi‐Family $2,235.00 per  unit or $1,128.00 per unit smaller than or equal to 900 sq. ft. Single Family $4,438.00 per unit; Multi‐Family $3,283.00 per  unit Community Center Impact Fee Commercial/Industrial $314.00 per 1,000 sq. ft. or fraction  thereof; Hotel/Motel $142.00 per 1,000 sq. ft. or fraction  thereof Commercial/Industrial $1,301.00 per net new 1000 sq. ft.;  Hotel/Motel $222.00 per net new 1000 sq. ft. Library Impact Fee Single Family $1,187.00 per residence or $1,7666 per residence  larger than 3,000 sq. ft.; Multi‐Family $710.00 per unit or  $390.00 per unit small than 900 sq. ft. Single Family $2,645.00 per unit; Multi‐Family $1,956.00 per  unit Library Impact Fee Commercial/Industrial $299.00 per 1,000 sq. ft. or fraction  thereof; Hotel/Motel $126.00 per 1,000 sq. ft. or fraction  thereof Commercial/Industrial $776.00 per net new 1000 sq. ft.;  Hotel/Motel $132.00 per net new 1000 sq. ft. Revert to pre‐pandamic FY 2020 pricing Fees aligned to fee study (CMR 12163) Attachment A: Page 2 of 2 DocuSign Envelope ID: 80382209-19DF-427B-A612-60DDACFB8B67 Certificate Of Completion Envelope Id: 8038220919DF427BA61260DDACFB8B67 Status: Completed Subject: Please DocuSign: ORD 5528 Budget Adoption Ordinance Exhibits 1 to 6.pdf, ORD 5528 FY 2022 Budge... Source Envelope: Document Pages: 60 Signatures: 5 Envelope Originator: Certificate Pages: 2 Initials: 0 Danielle Kang AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Danielle.Kang@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 8/10/2021 10:53:30 AM Holder: Danielle Kang Danielle.Kang@cityofpaloalto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Molly Stump Molly.Stump@CityofPaloAlto.org City Attorney City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 8/10/2021 10:57:28 AM Resent: 8/11/2021 9:37:13 AM Resent: 8/12/2021 9:21:14 AM Resent: 8/16/2021 9:51:27 AM Viewed: 8/16/2021 7:50:35 PM Signed: 8/16/2021 7:50:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kiely Nose Kiely.Nose@CityofPaloAlto.org Director, Administrative Services/CFO City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 73.71.66.28 Sent: 8/16/2021 7:50:52 PM Viewed: 8/17/2021 9:45:31 AM Signed: 8/17/2021 9:46:51 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ed Shikada Ed.Shikada@CityofPaloAlto.org Ed Shikada, City Manager City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 8/17/2021 9:46:53 AM Resent: 8/17/2021 10:09:34 AM Viewed: 8/17/2021 2:12:56 PM Signed: 8/17/2021 2:13:29 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Tom DuBois tomforcouncil@gmail.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.5.55.204 Sent: 8/17/2021 2:13:31 PM Viewed: 8/17/2021 4:14:34 PM Signed: 8/17/2021 4:14:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Lesley Milton Lesley.Milton@CityofPaloAlto.org City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 8/17/2021 4:14:53 PM Viewed: 8/18/2021 7:49:37 AM Signed: 8/18/2021 7:50:06 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/10/2021 10:57:28 AM Certified Delivered Security Checked 8/18/2021 7:49:37 AM Signing Complete Security Checked 8/18/2021 7:50:06 AM Completed Security Checked 8/18/2021 7:50:06 AM Payment Events Status Timestamps