HomeMy WebLinkAbout2013-09-09 Ordinance 5208Ordinance No. 5208
Ordinance of the Council of the City of Palo Alto Revising the Municipal Code Pertaining to
Boards and Commissions Recruitment Process
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Section 2.16.010 (Vacancies) of Chapter 2.16 (Boards and Commissions
Generally) of the Palo Alto Municipal Code is hereby amended to read as follows:
If Any vacancy occurring in the membership of any board or commission may
remain vacant until the next regularly scheduled recruitment for that board or commission or
may be filled at any time by special recruitment, at the discretion of the City Council."
SECTION 2. Section 2.16.060 (Manner of Appointment) of Chapter 2.16 (Boards and
Commissions Generally) of the Palo Alto Municipal Code is hereby amended to read as follows:
(a) The City Clerk shall advertise vacancies or pending vacancies in boards and
commissions at least fifteen (15) days before such vacancies are scheduled to be
filled. The City Clerk shall exercise his or her discretion in choosing the method of
advertisement that will most effectively reach potential candidates.
(b) Concurrent with the advertisement of vacancies or pending vacancies on
boards and commissions, the City Clerk shall publicize the application and evaluation
procedures that will apply to such vacancies, including the last day on which
applications will be accepted for such vacancies.
(c) The City Clerk may extend the deadline for applications, as necessary to
ensure a sufficient number of qualified candidates.
(d) Applications received after the deadlines set by the City Clerk shall be held
until the next regularly scheduled or special recruitment for the applicable board or
commission.
(e) The City Council shall review all applications and shall make a final selection
and appointment at a regular City Council meeting after the period for submittal of
applications has expired.
(f) All members of boards and commissions shall take an oath of office before
commencing their service."
SECTION 3. Section 2.16.070 (Schedule of Appointments) of Chapter 2.16 (Boards
and Commissions Generally) of the Palo Alto Municipal Code is hereby added to read as follows:
If(a) The City Council shall review applications to fill vacancies in the following
boards and commissions in April of each year:
(l)Human Relations Commission (Chapter 2.22)
(2)Library Advisory Commission (Chapter 2.24)
(3)Public Art Commission (Chapter 2.18)
(4)Utilities Advisory Commission (Chapter 2.23)
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(b) The City Council shall review applications to fill vacancies in the following boards
and commissions in October of each year:
(i) Architectural Review Board (Chapter 2.21)
(2) Historic Resources Board (Chapter 2.27)
(3) Parks and Recreation Commission (Chapter 2.25)
(4) Planning and Transportation Commission (Chapter 2.20).
(c) The City Council shall fill vacancies in all other boards and commissions in April
or October of each year, at its discretion.
(d) The City Council may fill mid-term vacancies during the next regularly
scheduled recruitment for the board or commission or may hold a special
recruitment, at its discretion. Special recruitments shall be subject to the
requirements of Section 2.16.060./1
SECTION 4. Section 2.18.030 (Manner of Appointment) of Chapter 2.18 (Public Art
Commission) ofthe Palo Alto Municipal Code is deleted in its entirety.
SECTION 5. Section 2.20.015 (Manner of Appointment) of Chapter 2.20 (Planning
and Transportation Commission) of the Palo Alto Municipal Code is deleted in its entirety.
SECTION 6. Section 2.20.020 (Term of Office) of Chapter 2.20 (Planning and
Transportation Comm.ission) of the Palo Alto Municipal Code is hereby amended to read as
follows:
IiTerms of office on the Planning and Transportation Commission shall be four
years. Effective January 1, 2014, terms of office due to expire on July 31 of each year shall be
extended to expire on October 31 of the same year, and thereafter terms of office shall
commence on the first day of November. If a successor is unavailable, a member may remain in
office until his or her successor is appointed./1
SECTION 7. Section 2.20.030 (Officers) of Chapter 2.20 (Planning and Transportation
Commission) ofthe Palo Alto Municipal Code is hereby amended to read as follows:
liThe commission shall elect its officers annually at the first meeting in November./1
SECTION 8. Section 2.20.040 (Expiration of Terms) of Chapter 2.20 (Planning and
Transportation Commission) of the Palo Alto Municipal Code is deleted in its entirety.
SECTION 9. Section 2.21.010 (Architectural Review Board) of Chapter 2.21
(Architectural Review Board) of the Palo Alto Municipal Code is hereby amended to read as
follows:
IiThere is created an Architectural Review Board consisting of five persons
appointed by the City Council, and at least three of whom shall be architects, landscape
architects, building designers or other design professionals. The Architectural Review Board
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shall have the powers and duties specified in this chapter, and shall comply with the procedures
specified in this chapter.
SECTION 10. Section 2.21.020 (Manner of Appointment) of Chapter 2.21
(Architectural Review Board) of the Palo Alto Municipal Code is deleted in its entirety.
SECTION 11. Section 2.21.025 (Term of Office) of Chapter 2.21 (Architectural
Review Board) of the Palo Alto Municipal Code is hereby added to read as. follows:
"Terms of office on the Architectural Review Board shall be three years. Effective
January 1, 2014, the terms of office due to expire on September 30 of each year shall be
extended to expire on October 31 of the same year, and thereafter terms of office shall
commence on the first day of November. If a successor is unavailable, a member may remain in
office until his or her successor is appointed."
SECTION 12. Section 2.22.015 (Manner of Appointment) of Chapter 2.22
(Human Relations Commission) of the Palo Alto Municipal Code is deleted in its entirety.
SECTION 13. Section 2.22.020 (Term of office) of Chapter 2.22 (Human
Relations Commission) of the Palo Alto Municipal Code is hereby amended to read as follows:
"Terms of office on the Human Relations Commission shall be three years
commencing June 17, 1982, there shall be two members whose terms expire March 31, 1983,
two members whose terms expire March 31, 1984, and three members whose terms expire
March 31, 1985. Effective January 1, 2014, terms of office due to expire on March 31 of each
year shall be extended to expire on April 30 of the same year, and thereafter terms of office
shall commence on the first day of May. If a successor is unavailable, a member may remain in
office until his or her successor is appointed.
SECTION 14. Section 2.23.020 (Manner of Appointment) of Chapter 2.23
(Utilities Advisory Commission) of the Palo Alto Municipal Code is deleted in its entirety.
SECTION 15. Section 2.23.030 (Term of Office) of Chapter 2.23 (Utilities
Advisory Commission) of the Palo Alto Municipal Code is hereby amended to read as follows:
"Terms of office on the Utilities Advisory Commission shall be three years. Effective
January 1, 2014, terms of office due to expire on July 6 of each year shall be lengthened to
expire on April 30 of the following year, and thereafter terms of office shall commence on the
first day of May. Commission appointments shall be staggered so that in each three-year cycle,
two members are appointed one year, two members are appointed the next year, and three
members are appointed the next year. If a successor is unavailable, a member may remain in
office until his or her successor is appointed.
SECTION 16. Section 2.24.020 (Manner of Appointment) of Chapter 2.24
(Library Advisory Commission) of the Palo Alto Municipal Code is deleted in its entirety.
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SECTION 17. Section 2.24.030 (Term of Office) of Chapter 2.24 (Library Advisory
Commission) of the Palo Alto Municipal Code is hereby amended to read as follows:
"Terms of office on the library advisory commission shall be three years.
Commission appointments shall be staggered so that two (2) members are appointed in 2013
and every three years thereafter, and three (3) members are appointed in 2014 and every three
years thereafter. Effective January 1, 2014, terms of office due to expire on January 31 of each
year shall be extended to expire on April 30 of the same year, and thereafter terms of office
shall commence on the first day of May. If a successor is unavailable, a member may remain in
office until his or her successor is appointed."
SECTION 18. Section 2.25.020 (Manner of Appointment) of Chapter 2.25 (Parks
and Recreation Commission) of the Palo Alto Municipal Code is deleted in its entirety.
SECTION 19. Section 2.25.030 (Term of Office) of Chapter 2.25 (Parks and
Recreation Commission) ofthe Palo Alto Municipal Code is hereby amended to read as follows:
"Terms of office on the parks and recreation commission shall be three years.
Commission appointments shall be staggered so that in each three-year cycle three members
are appointed to serve during the first year, four members are appointed to serve during the
second year, and no members are appointed to serve during the third year. Effective January 1,
2014, terms of office d!Je to expire on December 31 of each year shall be lengthened to expire
on October 31 of the following year, and thereafter terms of office shall commence on the first
day of November. If a successor is unavailable, a member may remain in office until his or her
successor is appointed."
SECTION 20. Section 2.27.010 (Historic Resources Board) of Chapter 2.27
(Historic Resources Board) of the Palo Alto Municipal Code is hereby added to read as follows:
"The historic resources board shall be composed of seven members appointed by
the city council and serving without pay. Members shall have demonstrated interest in and
knowledge of history, architecture or historic preservation. One member shall be an
owner/occupant of a category 1 or 2 historic structure, or of a structure in a historic district;
three members shall be architects, landscape architects, building designers or other design
professionals and at least one member shall possess academic education or practical
experience in history or a related field. The Palo Alto Historic Association shall be given notice
of vacancies on the board and shall be encouraged to have its members submit applications."
SECTION 21. Section 2.27.020 (Term of Office) of Chapter 2.27 (Historic
Resources Board) of the Palo Alto Municipal Code is hereby added to read as follows:
"Terms of office on the Historic Resources Board shall be three years. Terms shall
be staggered so that three positions are refilled one year, and four positions are refilled two
years later. Effective January 1, 2014, terms of office due to expire on May 31 of each year shall
be extended to expire on October' 31 of the same year, and thereafter terms of office shall
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commence on the first day of November. If a successor is unavailable, a member may remain in
office until his or her successor is appointed."
SECTION 22. Section 2.27.030 (Organization) of Chapter 2.27 (Historic Resources
Board) of the Palo Alto Municipal Code is hereby added to read as follows:
"(a) The board shall hold meetings twice monthly or at the pleasure of the
chairperson, and shall establish such rules as may be appropriate and necessary
for the orderly conduct of its business. The board shall elect a chairperson and a
vice chairperson from its membership who shall serve in such capacity for terms
of one year each, or until a successor is elected. The chairperson shall preside
over meetings of the board, and in the absence or disability of the chairperson,
the vice chairperson shall perform the duties of the chairperson.
(b) Four members shall constitute a quorum and decisions of the board shall be
determined by majority vote of those members present at the meeting. Action
minutes shall be kept by the board."
SECTION 23. Section 2.27.040 (Duties) of Chapter 2.27 (Historic Resources Board)
of the Palo Alto Municipal Code is hereby added to read as follows:
"It is the du~y of the historic resources board to:
(a) Render advice and guidance to a property owner upon the owner's
application for alteration of any historic single-family or duplex
building in the downtown area and any such building designated as
significant elsewhere in the City;
(b) Inform the architectural review board of the historical and/or
architectural significance of historic commercial and multiple-family
structures in the downtown area and any such buildings designated
as significant elsewhere in the City that are under review by the
Architectural Review Board. Submit recommendations to the
Architectural Review Board regarding proposed exterior alterations of
such historic structures;
(c) Recommend to the council the designation of additional buildings and
districts as historic. Research available information and add historical
information to the inventory sheets of historic structures/sites. This
inventory is maintained in the department of planning and
community environment; and
(d) Perform such other functions as may be delegated from time to time
to the Historic Resources Board by the City Council."
SECTION 24. Section 16.49.030 (Historic Resources Board) of Chapter 16.49
(Historic Preservation) of the Palo Alto Municipal Code is deleted in its entirety.
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SECTION 25. This ordinance shall be effective on the thirty-first day after the date
of its adoption.
INTRODUCED: August 12, 2013
PASSED: September 9, 2013
AYES: Burt, Holman, Klein, Price, Scharff, Schmid, Shepherd
NOES:
ABSENT: Berman, Kniss
ABSTENTIONS:
LL~
City Clerk ~ Mayor
APPROVED:
'Ve.,yV+1 City Attorney
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