HomeMy WebLinkAbout2008-08-04 Ordinance 4998ORDINANCE NO. 4998
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING
THE BUDGET FOR THE FISCAL YEAR 2008-09 TO PROVIDE AN
ADDITIONAL APPROPRIATION OF $3,436,713 TO CAPITAL IMPROVEMENT
PROGRAM (CIP) PROJECT PF-OI002, CIVIC CENTER INFRASTRUCTURE
IMPROVEMENTS
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 12 of Article
_______ ---"-I-""Ic.!.I-------'o_~E~harter of th~Cit_y_o£~~lo~ltfr,-t~C-Qllnci~.u.n~---
June 9, 2008 did adopt a budget for fiscal year 2008-09; and
B. Since fiscal year 2000-01 through fiscal year 2007-08,
the City Council appropriated a total of $7,494,000 for CIP
Project PF-OI002, Civic Center Infrastructure Improvements
(Project) to cover the costs of improvements which include
elevator upgrades, Americans with Disabilities Act (ADA)
improvements, electrical system upgrades, generator
replacement, mechanical system upgrades and building exterior
sealing and painting; and
C. The elevator upgrade was completed in 2005. Design
services were awarded in 2005 (CMR: 282:05) for the remainder
of the work which includes electrical system upgrades,
generator replacement, mechanical system upgrades, and
exterior sealing and painting. Due to the cost of the project,
construction of the remaining work has been broken into three
phases and will be bid in three stages; and
D. Work in Phase 1 will include replacement of the main
nuilaing generafor, noiler, ana refurnisnmenf or replacemenf
of major garage and building mechanical and electrical
systems. Future phases will upgrade the balance of the
mechanical systems. A contract for Construction Management
Services was awarded in March 2008 to assist City staff with
management of construction of Phase 1; and
E. The work to be completed under Phase 1 will be
completed by four multiple prime contractors responsible for
General Interior/Exterior Work Items and Finishes; Mechanical
and Controls; Plumbing, Fire Sprinklers and Fuel Oil System;
and Electrical and Fire Alarm. Use of this delivery method,
coupled with a construction management firm, provides reduced
overhead cost for the specialty contractors, increased
competition for each contract, and augments project management
services of the limited staffing available in-house; and
F. Phase 1 of this project was put out to bid; the low
bid is higher than the amount available, and an additional
appropriation is required to provide the funds; and
G. Additional services such as green building consultant,
testing services, hazardous materials removal and other
miscellaneous activities are additional services identified to
complete Phase 1 of this Project. The existing appropriation
balance of this Project is $2,546,662 and is not sufficient to
cover the Project Phase 1 costs of $5,983,375. Details are
broken down as follows; and
Description Amount
Nexgen Builders, Inc. -for $ 548,800
~eneFa±--~Rte~i0~fe*~e~i0r--w0F~
items and finishes*
'~-ACCvEngirieerea Systems,TIic. . $-2 ,871, 27!)'
for mechanical and controls*
ACCO Engineered Systems, Inc -$1,575,800
for plumbing, fire sprinklers
and fuel oil system*
Rosendin Electric -for $ 537,500
electrical and fire alarm*
Green building consultant $ 200,000
Testing services $ 75,000
Hazardous materials removal $ 125,000
Other miscellaneous expenses $ 50,000
(printing, mailing, etc. )
Total $5,983,375
Existing appropriation balance $2,546,662
Amount needed $3,436,713
*contract amount lncludes 10% contlngency
H. City Council authorization is needed to amend the
------~---2-0-08-0_9-budget.-t.o~It(ake~a-V-ai-lahle-Llre-:tuuds~needed-foL--CIR----------
Project PF-01002, Civic Center Infrastructure Improvements;
and
I. The total additional appropriation of $3,436,713 will
be funded by the infrastructure reserve; and
J. City Council authorization is needed to amend the
2008-09 budget to make available the funds required for
construction of CIP Project PF-01002, Civic Center
Infrastructure Improvements.
SECTION 2. The Capital Project Fund Infrastructure
Reserve is hereby decreased by Three Million Four Hundred
Thirty Six Thousand Seven Hundred Thirteen Dollars
($3,436,713) with a remalnlng balance of Million One
Hundred fty Seven Thousand Two Hundred Eighty Seven Dollars
($8,157,287) as shown in Exhibit A.
SECTION 3. The sum of Three Million Four Hundred Thirty
Six Thousand Seven Hundred Thirteen Dollars ($3,436,713) is
hereby appropriated to CIP Proj ect PF-01002 , Civic Center
Infrastructure Improvements.
SECTION 4. As specified in Section 2.28.080(a) of the
Palo to Municipal Code, a two-thirds vote of the City
Council is required to adopt this ordinance.
==~~=-~. As provided in Section 2.04.330 of the Palo
Al to Municipal Code, this ordinance shall become effective
upon adoption.
==~~~-=' The Council of the City of Palo Alto hereby
~~~~to.uh","l.kJ· s~:px:ojectmis exem~provisionammilfmmthe;~~~~_
Environmental Quality Act (CEQA) pursuant to
therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED AS TO FO
August 04, 2008
BARTON, BURT, DREKMEIER, ESPINOSA,
KISHIMOTO, KLEIN, MORTON, SCHMID, YEH
APPROVED:
Director