HomeMy WebLinkAbout2014-12-15 Ordinance 5293Ordinance No. 5293
ORDIN~NCE OF THE COUNCIL OF THE CITY O.F PALO ALTO AMENDING THE BUDGET
FOR THE FISCAL YEAR 2015 IN THE TECHNOLOGY FUND TO PROVIDE
APPROPRIATION OF $291,617 TO TRUE-UP THE ACTUAL COST OF MICROSOFT
LICENSES USED BY CITY STAFF THROUGH JANUARY 2015 ($194,470), TO FUND A ONE
MONTH ADD-ON OF 1,100 MICROSOFT OFFICE 365 ONLINE LICENCES for JANUARY
2015 ($5,401), TO FUND THE ANNUAL COST OF 1,100 MICROSOFT OFFICE 365
ONLINE LICENCES ($64,746), TO FUND A 10% CONTINGENCY FOR ADDITIONAL
UNFORSEEN LICENCING NEEDS ($27,000), AND TO DECREASE THE TECHNOLOGY
FUND RESERVE BALANCE BY $291,617 TO FUND THE CONTRACT.
The Council of the City of Palo Alto does ORDAIN as follows:
SECTION 1. The Council of the City of Palo Alto finds and determines as follows:
A. Pursuant to the provisions of Section 12 of Article Ill of the Charter of the City of
Palo Alto, the Council on June 16, 2014 did adopt a budget for fiscal year 2015; and
B. On April 23, 2012, the City Council approved a one year agreement with four one
year options of the Microsoft Enterprise Agreement with CompuCom Systems, Inc, using-
the Terms and Conditions set forth by the County of Riverside, California, Microsoft
Enterprise Agreement (MEA) (RIVC0-20800-(002-007)-12/12), in the amount of
$210,617.28 per year, for Microsoft Licensing and Maintenance for 4,260 licenses; and
C. As part of the agreement, the City must true-up the actual number of licenses
used by City staff and pay the cost of the additional licenses on an annual basis, and in
calendar year 2014 the City needed an additional 484 licenses for various Microsoft
products at a cost of $194,470; and
D. The City purchased 1,100 Microsoft Office 365 online licenses, instead of
purchasing 1,100 Enterprise Exchange Cal licenses, to reduce full licensing costs to the City
and give the City the functionality to allow staff to utilize collaboration features such as
SharePoint Online, OneDrive, and OfficeWebApps at a monthly cost of $5,401 for January
2015 and an annual cost of $64,746; and
E. A 10% contingency is recommended to fund additional unforeseen licensing
needs ($27,000); and
F. An appropriation of Two-Hundred Ninety-One Thousand Six-Hundred Seventeen
Dollars ($291,617) is needed to fund the contract; and
G. City Council authorization is needed to amend the 2015 budget as hereinafter
set forth.
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Revised December 4, 2014
5136 PH
SECTION 2. The sum of Two-Hundred Ninety-One Thousand Six-Hundred
Seventeen Dollars ($291,617) is hereby appropriated for Microsoft Licenses, and the
Technology Fund Ending Fund Balance is reduced by $291,617.
SECTION 3. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this
ordinance shall become effective upon adoption.
SECTION 4. The actions taken in this ordinance do not constitute a project requiring
environmental review under the California Environmental Quality Act (CEQA).
INTRODUCED AND PASSED: December 15, 2014
AVES: BERMAN, BURT, HOLMAN, KLEIN, KNISS, PRICE, SCHARFF, SCHMID, SHEPHERD
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATIEST:
~"'\::C-...
~ CltyClerk
APPROVED AS TO FORM:
Mayor
APPROVED:
~ Senior Assistant City Attorney
Environment
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Revised December 4, 2014
5136 PH