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Home My WebLink About2014-12-15 Ordinance 5292Ordinance No. 5292 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR FISCAL YEAR 2015 IN THE CAPITAL IMPROVEMENT FUND TO INCREASE THE EL CAMINO PARK RESTORATION PROJECT (PE- 13016) BY $1,343,047, OFFSET BY A REDUCTION TO THE INFRASTRUCTURE RESERVE IN THE AMOUNT OF $1,052,047, A REDUCTION TO THE BICYCLE AND PEDESTRIAN TRANSPORTATION PROJECTS (PL-04010) IN THE AMOUNT OF $45,000, AND A TRANSFER FROM THE PARKS DEVELOPMENT IMPACT FEE FUND IN THE AMOUNT OF $246,000. The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. A. Pursuant to the provisions of Section 12 of Article Ill of the Charter of the City of Palo Alto, the Council on June 16, 2014 did adopt a budget for Fiscal Year 2015; and B. Since June 2010; City staff and the Parks and Recreation Commission have engaged in discussions about park improvements at El Camino Park that would coincide with the construction of the Utilities Department's El Camino Park Emergency Water Reservoir project. In orde~ to allow for the project to be completed, El Camino Park needed to be deconstructed, with the Water Fund being responsible for returning the park to its origina·1 condition; and C. The Utilities and Community Services Departments have been working on the conceptual design of the restored park and playing fields since August 2010; and D. The Park and Recreation Commission has been closely involved with design of the park, including twelve public meetings between June 2010 and April 2012 to receive input from the public, field users, neighbors and other stakeholders on the design of fields, parking, a dog exercise area and other amenities of the park; and E. On April 23, 2012, the City Council approved the revised design of El Camino Park and authorized the allocation of $2,275, 796 of Park Development Impact fees to fund the components of the project that were beyond the cost of restoring the park to its original condition; and F. Subsequent to the appropriation of Park Development Impact Fees, several delays were experienced, as outlined to the City Council in August 2013; and 1 Revised December 08, 2014 5238/eb G. In December 2013, at a joint Parks and Recreation Commission (PRC) and City Council meeting, the City Council directed staff to investigate the community support and budgetary impacts of additional lighting for the north athletic field; and H. Therefore, at the January 21, 2014 PRC meeting, staff presented a draft lighting plan for the synthetic turf field and on February 19, 2014, staff held a community meeting to discuss the lighting plan for the synthetic turf field. The meeting participants included field users and representatives from the 101 Alma condominiums. The participants agreed that the proposed lighting plan is appropriate for the site. Staff answered questions and verified that the field lights would be on no later than 10 p.m. controlled by an automated lighting system that staff can program remotely, and I. On October 20, 2014 the City Council approved the Contract Amendment No. 3 to Contract C10131396 in the amount of $47,850 with CDM Smith for the additional design efforts and construction administration during construction, and J. On October 20, 2014 the City Council adopted a Budget Amendment Ordinance to consolidate existing funds totaling $4,395,286 into Capital Improvement Program PE- 13016 from the El Camino Park Playing Fields and Amenities Project PG-13002 and from the El Camino Park Expanded Parking Lot and New Restroom Project PE-13016, and retitle PE- 13016 to "El Camino Park Restoration Project," and K. On October 21, 2014 a request for proposal (RFP) was posted to the City's website and sent to seven consulting firms; and L. Staff have reviewed all proposals submitted and recommends that the proposal of $290,800 submitted by NOVA Partners, Inc. be accepted and that NOVA Partners, Inc. be declared to be the Construction Manager; and M. Staff seeks approval for the City Manager or his designee to negotiate one or more change orders to the contract with NOVA Partners, Inc. for related, but unforeseen work (contingency) which may develop during the project, the total value of which shall not exceed $29,080, or ten percent; and N. On November 4, 2014 an Invitation for Bids (IFB) was posted to the City's website and sent to thirteen builder's exchanges and nine contractors; and 0. Staff has reviewed all bids submitted and recommends that the bid of $4,441,521.11 submitted by Goodland Landscape Construction, Inc. be accepted and that Goodland Landscape Construction, Inc. be declared the lowest responsible bidder; and P. Staff seeks approval for the City Manager or his designee to negotiate one or more change orders to the contract with Goodland Landscape Construction, Inc. for related, but unforeseen work (contingency) which may develop during the project, the total value of which shall not exceed $444,152, or ten percent. 2 Revised December 08, 2014 5238/eb II II II II II II II II II II II II II II II II II II SECTION 2. In the Capital Improvement Fund, the sum of One Million Three Hundred Seventy Nine Thousand Seven Hundred Eleven Dollars ($1,343,047) is hereby appropriated to CIP Project PE-13016, El Camino Park Restoration Project, increasing the funding for this project to $5, 738,333. This increase is offset by a transfer from the Parks Development Impact Fee Fund in the amount of Two Hundred Forty Six Thousand Dollars ($246,000), a reduction to the Bicycle and Pedestrian Transportation Projects (PL-04010) project in the amount of Forty Five Thousand Dollars ($45,000), as well as a reduction to the Infrastructure Reserve in the amount of One Million Fifty Two Thousand and Forty Seven Dollars ($1,052,047). In the Parks Development Impact Fee Fund, a transfer to the Capital Improvement Fund in the amount of Two Hundred Forty Six Thousand Dollars ($246,000) is hereby established, offset by a decrease to the ending fund balance. SECTION 3. As provided in Section 2.04.330 ofthe Palo Alto Municipal Code, this ordinance shall become effective upon adoption. SECTION 4. The Utilities Department's El Camino Park Reservoir Project was subject to environmental review under provisions of the California Environmental Quality Act (CEQA). A Draft Environmental Impact Report for this project was prepared and circulated on November 8, 2006, and a Final Environmental Impact Report for this project was prepared and circulated on February 8, 2007. Council certified the adequacy ofthe Final EIR in March 2007. An addendum to the EIR has been prepared to incorporate any additional park improvements described in this report that present potential new and/or significant environmental impacts not contemplated by the original EIR. 3 Revised December 08, 2014 5238/eb INTRODUCED AND PASSED: December 15, 2014 AYES: BERMAN, BURT, HOLMAN, KLEIN, KNISS, PRICE, SCHARFF, SCHMID, SHEPHERD NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATIEST: ~~ ~City Clerk APPR~ Senior Assistant City Attorney APPROVED: #~lltl:~ cl;nager~ 4 Revised December 08, 2014 5238/eb