HomeMy WebLinkAbout2014-06-16 Ordinance 52541
I I
ORDINANCE NO. 5254
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR FISCAL YEAR 2014 TO PROVIDE
ADDITIONAL APPROPRIATION OF $1,607,109 IN THE FIRST
FLOOR RENOVATIONS PROJECT (PE-12017), BUDGETED IN
THE CAPITAL IMPROVEMENT FUND, FOR ENHANCEMENTS TO
CITY HALL, RESULTING IN NO IMPACT TO THE
INFRASTRUCTURE RESERVE. A SERIES OF TRANSFERS INTO
THE CAPITAL IMPROVEMENT FUND WILL OFFSET THE
INCREASED BUDGET AMOUNT, INCLUDING: $686,298 FROM
THE COMMUNITY CENTER DEVELOPMENT IMPACT FEE FUND,
$499,335 FROM THE TECHNOLOGY FUND, AND $668,437
FROM THE UTILITIES ADMINISTRATION FUND. THE
TRANSFERS FROM THE COMMUNITY CENTER DEVELOPMENT
IMPACT FEE FUND ($696,298), TECHNOLOGY FUND
($517,962), AND UTILITIES ADMINISTRATION FUND
($685,121) WILL BE OFFSET BY DECREASES TO THE FUND
BALANCES TO EACH RESPECTIVE FUND. THESE TRANSFERS
FROM OTHER FUNDS WILL ALLOW FOR AN INCREASE TO THE
INFRASTRUCTURE RESERVE IN THE AMOUNT OF $246,961.
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provlslons of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on
June 10, 2013 did adopt a budget for Fiscal Year 2014; and
B. At the time the 2014 Adopted Budget was being
considered by the City Council, the costs associated with the
First Floor Renovation project were not known; and
C. The project will provide for enhancements to City Hall
in order to allow for better civic engagement. Improvements
include: a remodel to the main lobby, including coordination
with a new digital public art element; an enhancement to the
heating, ventilation, and air conditioning (HVAC) system in
the lobby area in order to handle the increased loads from the
new community meeting room and digital art installation; a
restoration to the terrazzo floor of the main lobby;
conversion of the existing People Strategy and Operations
conference room to a new City Council conference room;
conversion of the existing City Council conference room to a
new training and multipurpose meeting room; creation of a new
community meeting room beside the main lobby; installation of
broadcast media capabilities for all the new lobby-level
meeting spaces; modification of the lobby payment counter to
match the new architectural style of the lobby and provide a
lower ledge for writing checks and signing forms; conversion
of the Revenue Services offices into new Utilities Customer
Service counter and offices; reconfiguration and renovation of
mezzanine level offices; reconfiguration and renovation of
second floor offices; new carpeting and bench upholstery for
City Council chambers; and remodeling the three building
elevator cabs.
D. In April 2014, the City posted a notice inviting
formal bids (IFB) for the project, with a bidding period of
nineteen calendar days; and
E. Bids were received from one qualified contractor on
May 6, 2014 with a base bid of $2,664,000, plus add alternates
of $54,350, bringing the total bid to $2,718,350. This bid
amount is 19% higher than the construction cost estimate,
indicative of the busy local construction climate.
F. Staff recommends that the bid of $2,718,350 submitted
by D.L. Falk Construction, Inc. be declared the lowest
responsible and responsive bid; and
G. A contingency amount of $271,835, equal to ten percent
of the total base bid contract amount, is requested for
related, additional, but unforeseen work which may develop
during the project.
SECTION 2. The sum of One Million Six Hundred Seven
Thousand One Hundred and Nine Dollars is hereby appropriated
for the City Hall First Floor Remodel Project. To offset the
increased a portion of the increased costs in the Capital
Improvement Fund, a series of transfers are recommended,
including Six Hundred Eighty Six Thousand Two Hundred Ninety
Eight Dollars from the Community Center Development Impact Fee
Fund, One hundred thirty three thousand six hundred eighty
seven dollars from the Electric Fund, One hundred thirty three
thousand six hundred eighty seven dollars from the Gas Fund,
One hundred thirty three thousand six hundred eighty seven
dollars from the Wastewater Collection Fund, One hundred
thirty three thousand six hundred eighty seven dollars from
the.Water Fund, One hundred thirty three thousand six hundred
eighty seven dollars from the Fiber Optics Fund, and four
hundred ninety nine thousand three hundred and thirty five
dollars from the Technology Fund. The transfers in from the
various funds would be offset by reductions to each respective
funds ending fund balance. Finally,
transfers in to the Capital Improvement
funds, the Infrastructure Reserve can
hundred forty six thousand nine hundred
as a result of the
Fund from the various
be increased by two
sixty one dollars.
SECTION 4. As provided in Section 2.04.330 of the Palo
Alto Municipal Code, this ordinance shall become effective
upon adoption.
SECTION 5. The Council of the City of Palo Alto hereby
finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental
impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
BERMAN,
SCHARFF,
June 16, 2014
BURT, HOLMAN, KLEIN, KNISS, PRICE,
SCHMID, SHEPHERD
APPROVED: ~M
Works
,._ Director of i\ctministrati ve ~~ . Servlces